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100212 planning commissionCITY OF NEW HOPE 4401 XYLON AVENUE NORTH NEW HOPE, HENNEPIN COUNTY, MINNESOTA 55428 PLANNING COMMISSION MINUTES October 2, 2012 City Hall, 7:05 p.m. CALL TO ORDER The New Hope Planning Commission met in regular session pursuant to due call and notice thereof; Chair Houle called the meeting to order at 7:05 p.m. ROLL CALL Present: Jim Brinkman, Jeff Houle, Roger Landy, Christopher McKenzie, Tom Schmidt, Steve Svendsen Absent: Paul Anderson, Sandra Hunten, Ranjan Nirgude, Sunday Onadipe Also Present: Curtis Jacobsen, Director of Community Development, Steve Sondrall, City Attorney, Pamela Sylvester, Recording Secretary CONSENT BUSINESS There was no Consent Business on the agenda. PUBLIC HEARING Planning Case 12 -09 Chair Houle introduced Item 4.1, request for a variance to the lot area Item 4.1 requirement and lot split, 3957 Winnetka Avenue North, Matt Houston, petitioner. Mr. Curtis Jacobsen explained that a variance was a way for a city to allow an exception to the zoning ordinance. He reported that the applicant was planning to purchase a home on an oversized single family lot and split the lot into two parcels that would require a variance to the lot area requirement. The parcel is located at the southwest quadrant of Winnetka and 40th avenues. It is surrounded by residential uses on the north, west and south sides and industrial to the east across Winnetka Avenue. The parcel is in Planning District 12, which is guided for residential uses. Mr. Jacobsen explained that another applicant proposed basically the same type of request in 2008, which was approved, but was never finalized or recorded by the applicant. The 2008 variance was approved due to the fact that it would create two functional and acceptable lots while achieving the goals and policies of the Comprehensive Plan. Per city code, a minor subdivision is exempt from procedural requirements when it is a simple division of a single lot into two parcels; neither lot would be in violation of the zoning or subdivision code; and the original lot had not been subdivided within the past five years. The proposed new lots would meet all required setbacks. The variance request is only for the 9,500 square foot lot area requirement. The new Parcel A would contain 6,960 square feet and the new Parcel B would contain 8,980 square feet. Mr. Jacobsen explained that the existing home would be demolished. A pre - demolition survey identified hazardous materials in the building, which would be removed prior to demolition. The applicant discussed relocation of the lines with Xcel Energy and determined the service to the proposed two new lots would be underground rather than relocating the pole. A new sewer and water service to the west lot was proposed and reuse of the existing service for the east lot if it is serviceable. The applicant would be responsible for costs associated with utility installation, as well as one Metropolitan Council sewer availability charge (SAC). An existing chain link fence would be removed and replaced with a six - foot privacy fence with plantings at the base of the fence along Winnetka Avenue. The applicant should furnish information on the type and size of the plantings. The new lots would be accessed from 40th Avenue and the existing curb cut on Winnetka would be removed. Curb cuts would be installed per city code requirements and spaced 40 feet apart and the curb cut for the east lot would be 40 feet from the intersection. The applicant would also be responsible for one park dedication fee of $1,500. The applicant is proposing a split entry house on each lot, consistent with existing single family homes in the neighborhood, with over 1,000 square feet of finished living space and each home would have a three -car garage. Practical difficulties are the new standard to which a variance application must be reviewed and include: 1) use of the property in a reasonable manner not permitted by the zoning code; 2) circumstance is unique to the property and not created by property owner; 3) variance would not alter the character of the locality or permit a use not allowed in the zoning district; and 4) variance would not impair an adequate supply of light and air to adjacent properties or increase congestion or endanger public safety. Practical difficulties may include: a physical condition unique to the property, inadequate access to direct sunlight for solar energy systems, or economic conditions. Mr. Jacobsen stated that this specific variance application was unique in that it represented an opportunity for the redevelopment of a blighted property in an otherwise stable neighborhood. The request did not strictly comply with the variance criteria, but was a mechanism to facilitate redevelopment. Goal #3 of the Comprehensive Plan called for aggressively improving substandard or blighted properties by encouraging private redevelopment. Goal #4 stresses implementing cohesive land use patterns to ensure compatibility by maintaining and strengthening neighborhoods and promoting proper infill development on under - utilized parcels. Residential Goal #2 encourages maintaining and enhancing the strong character of single family neighborhoods by examining regulations to provide greater flexibility. Mr. Jacobsen reported that the lot split would create two single family lots Planning Commission Meeting 2 October 2, 2012 and eliminate blight. The introduction of two single family homes would not alter the character of the area or impair access to light and air. The Comprehensive Plan supports private investment. Property owners within 350 feet were notified by mail and a legal notice was placed in the SunPost, the official newspaper of the city. One area neighbor came to city hall to review the proposed lot split and was supportive. Mr. Jacobsen stated that staff recommended approval of the variance subject to the conditions listed in the planning report. Commissioner Schmidt mentioned that the same application was considered and approved by the Planning Commission and City Council in 2008 but never recorded by the applicant. Chair Houle inquired if there was a minimum building size or value discussed in 2008. He stressed that the new homes be in keeping with the adjacent properties. Mr. Jacobsen added that the value would be whatever the market would bear. The 1,000 square feet of finished space would be in keeping with city code. The new homes would have an unfinished lower level that could be finished by the buyer. Mr. Sondrall added that there may be minimum square footage requirements in the city code. Mr. Matt Houston, 17575 73rd Avenue, Maple Grove, came forward to address the Commission. He stated that the main floor square footage would be 1,060 square feet which meets or exceeds the city's current requirements. The unfinished basement would be approximately 800 square feet. Both homes would have an attached three -car garage. The finished price point would be in the low $200s. Mr. Houston added the building pads are approximately 60 by 45 feet. Chair Houle inquired if the applicant was in agreement with staff's recommendations. Mr. Houston stated the seller gave him the hazardous materials report. He hoped that he could remove the siding himself as long as precautions were taken with regard to asbestos. Commissioner Svendsen stated that at the Design and Review Committee meeting the building official indicated a building permit would be needed for the demolition of the existing home. Mr. Jacobsen interjected that the building code would dictate who could remove the hazardous materials identified in the study. Commissioner Brinkman requested a description of the proposed homes. Mr. Houston stated the garages would be on the right side of the home to create the separation from the intersection and the separation between the driveways. The garages are attached with no living space above them. The space between the houses would be 15 feet — five feet from the garage side to the property line and 10 feet from the living space to the property line. Planning Commission Meeting 3 October 2, 2012 Commissioner Svendsen requested that a boulevard tree be provided for each lot. He added that as discussed at the committee meeting, the basements would be five courses for a split entry and that sump pumps would be installed and drain per city code. Chair Houle inquired if anyone in the audience wished to address the Commission. Mr. Bill Gabres, 9209 59th Avenue, came forward. He inquired of the changes to the power lines and that the expense would be borne by the applicant. He wondered whether there would be any expense to adjacent neighbors. Mr. Jacobsen stated that due to not relocating the pole no upgrades or expenses would be necessary for adjacent properties. Mr. Dan Jurek, 7900 40th Avenue, came forward. He stated he was excited about the potential redevelopment in 2008. The developer had drawings of what the property would look like. He stated he was concerned with this request that no drawings have been provided of the new homes. One thousand square feet was not a very big living area and he stated he did not want living space sacrificed for a three -car garage. Three -car garages were not normal in this neighborhood. Mr. Jurek also inquired why there was such a large variation in the size of the two new lots. Mr. Jacobsen responded that the variation was due to the larger 25- foot setback required from Winnetka Avenue. Mr. Jurek wondered how the construction would affect the existing trees on the site. Mr. Houston stated that three large trees would be removed including one in the boulevard which was currently causing a problem with the water service to the site. There are three or four medium -sized trees along Winnetka that he thought would remain. Mr. Houston showed a photo of the proposed home that would have vinyl siding and a stone veneer on the garage. The home for the second lot would have a roof variation. Discussion ensued on the need for three stalls for the garage and Mr. Houston indicated that is what buyers are requesting. Commissioner Brinkman raised the issue of the distance from the front of the garage to the front door and the response was eight feet to the front door in the foyer. Mr. Jacobsen stated that the design of the house was not controlled by the zoning ordinance. The variance request was for the lot area. There was no one else in the audience wishing to speak at the public hearing. Motion by Commissioner Landy, seconded by Commissioner Svendsen to close the public hearing. All voted in favor. Motion carried. Planning Commission Meeting 4 October 2, 2012 Motion Motion by Commissioner Svendsen, seconded by Commissioner Landy, Item 4.1 to approve Planning Case 12 -09, request for a variance to the lot area requirement and lot split, 3957 Winnetka Avenue North, Matt Houston, petitioner, subject to the following conditions: 1. House design and site plan are in compliance with R -1 setbacks. 2. Curb cut on Winnetka Avenue is removed. 3. Developer is responsible for costs of utility installation to both lots. 4. All hazardous materials shall be removed per the pre - demolition survey. 5. Power services shall be placed underground. 6. Applicant shall submit plans and detail for the fence and plantings along Winnetka Avenue to include location, number and species. 7. Applicant responsible for one sewer availability charge (SAC). 8. Applicant subject to one park dedication fee of $1,500. 9. Applicant to plant one boulevard tree per lot per code. 10. Applicant to install sump pumps per code. Voting in favor: Brinkman, Houle, Landy, McKenzie, Schmidt, Svendsen Voting against: None Absent: Anderson, Hunten, Nirgude, Onadipe Motion approved. Chair Houle stated that this request would be considered by the City Council at its meeting on October 22 and asked the applicant to be in attendance. Planning Case 12 -10 Chair Houle introduced Item 4.2, request for a conditional use permit to Item 4.2 allow an adult daycare facility in an existing building in an R -O residential office zoning district, 9220 Bass Lake Road, Tharp Family Partnership, petitioner. Mr. Curtis Jacobsen reported the request was for a conditional use permit (CUP) for an adult daycare use in an R -O residential office zoning district. A CUP is a land use designation in the zoning ordinance that is specifically permitted as long as it meets certain standards. The property is located in a residential office district at the northwest quadrant of Bass Lake Road and Gettysburg Avenue. There are residential properties to the north and east with industrial to the south across Bass Lake Road. Planning District 1 guides this site for commercial land uses. The use would be located in the southeast corner of the building. The applicant is requesting a CUP for a proposed adult daycare facility. The Millennium Center for Performing Arts desires to relocate from Plymouth to New Hope and is proposing to utilize a 4,000 square foot space in the building at 9220 Bass Lake Road. The daycare would have 25 clients aged 60 to 90 initially with future growth to 50. There would be seven staff on an average day. Clients would be bused to the site in two Planning Commission Meeting 5 October 2, 2012 company -owned vans. Mr. Jacobsen explained that adult daycare facilities serving 13 or more people are allowed by conditional use permit in the R -O district subject to specific requirements. The use must have adequate off - street parking and the drop -off area must not interfere with internal site circulation. The applicant indicated there would initially be 25 adults at the site daily from 9 a.m. to 3:30 p.m. The majority of the clients would be shuttled to the site in small buses. The daycare would not have a substantial effect on off - street parking demands. Parking would be needed for seven staff and two buses. All programs are limited to enrolled clients. The applicant indicated the daycare would host clients at off -peak hours and the drop off location is within 20 feet of their accessible entrance. Food delivery would be made at an entrance on the east side of the building. An outdoor recreation area is a code requirement for a daycare facility. This requirement may be reduced for adult daycare if warranted due to client mobility. Also, there may be no need for outdoor recreational space if adequate indoor space is provided. The state requires 40 square feet per client and the city requires 75 square feet. Detailed plans must be submitted to clearly show recreational areas. Based on preliminary plans, staff felt there would be adequate indoor space for up to 50 clients. The building and adult daycare's space would be required to meet all building and fire code requirements. A code analysis was submitted that showed the building met the requirements for plumbing fixtures. Building and sign permits would be required. Property owners within 350 feet were notified by mail and a public hearing notice was published in the SunPost, the city's official newspaper. A few calls were received by staff with questions and at least one party came to city hall to review plans. In summary, Mr. Jacobsen stated that Tharp Family Partnership, in conjunction with the Millennium Center for Performing Arts, were seeking a conditional use permit to allow an adult daycare to locate in approximately 4,000 square feet at the southeast corner of the building. He stated staff recommended approval of the CUP for an enrollment not to exceed 50 clients subject to the following conditions: 1. Submit revised site plan that shows client drop off and pick up area, food delivery area, and onsite storage of passenger vans. 2. Applicant to submit a detailed floor plan that demonstrates adequate recreational space. 3. Applicant to provide details on disability accessibility for client drop off area, curb ramps, and access /egress. 4. Building plans to be approved by building official. 5. Submit copies of all state or county licenses or approvals. Planning Commission Meeting 6 October 2, 2012 Chair Houle clarified the daycare would utilize the office space at the southeast corner of the building. Mr. Jacobsen stated the original floor plan the applicant submitted would need to be revised and the rooms relabeled as to the activity that would take place in each room. There is one access point at the southeast corner of the building that goes directly to the outside. The second access would be through one of the rooms into a hallway just to the north of this space which leads to the outside. The room used to access the hall would need to be labeled as a hall and not used as a client room. Mr. Jacobsen added that per staff's calculations there would be adequate recreation space for up to 100 clients under the state's requirements. Mr. Shawn Tharp, 20420 Duffney Circle, Corcoran, came forward to answer questions of the Commission. Mr. Tharp indicated that on the floor plan in the planning packet only one or two of the rooms labeled office would be used for offices and all the rest would be activity rooms. Per the state's requirements, only 2,000 square feet would be required for activities for up to 50 clients. He added that there are grassy areas outside that could be used for activities. The common hallway would be utilized for a second exit and the restrooms. He explained that a door would be installed near the kitchen leading to the hallway. In answer to a question regarding the floor area, Mr. Tharp responded that the exact space is 3,740 square feet with a common area factor of 1.1 for a total of 4,040 square feet. Chair Houle wondered if the state's requirement of 40 square feet recreational area was for indoor, outdoor or both. Mr. Jacobsen stated that it was the city's understanding that was for indoor space. Chair Houle questioned if outdoor space was planned and the answer was no, unless the city required them to provide outdoor space. There is a grassy area to the east of the building with picnic tables that could be utilized, if needed, or some space to the north of the building. Ms. Snezhana Bessonov and Ms. Ella Selyukov of the Millennium Center for Performing Arts came forward to answer questions of the Commission. Commissioner Landy questioned where the clients were bused from and for clarification about the programs offered. Ms. Bessonov stated the clients would be picked up from their homes, mostly from the west metro area, and brought to the site in the buses. The programs focused on music, arts, and drama. Hennepin County has approved their request for a commercial kitchen so food could be prepared on the site for breakfast and lunch. Commissioner Schmidt questioned the reason they were moving from the Plymouth location. Ms. Bessonov stated they needed a larger space and wanted a commercial kitchen. They have the meals catered in Plymouth. She stated they also have a location in Eagan. Planning Commission Meeting 7 October 2, 2012 Commissioner Brinkman clarified the Center would only be open Monday through Friday. Ms. Bessonov stated that Wednesday is their administrative day with office hours only. In answer to a question, Mr. Tharp indicated that deliveries would arrive via the east entrance. The clients would utilize the south entrance into the space closest to the parking lot. The main entrance to the building would be used by the rest of the tenants. Brinkman initiated discussion regarding the steps into the building and ADA accessibility. Mr. Tharp explained where the clients would be dropped off and that the sidewalk was fairly level from that spot into the building. A few of the clients arrive by other transportation companies. One or two clients own a car but generally do not drive to the site. Chair Houle inquired of problems or issues in the neighborhoods at the other locations. Ms. Bessonov stated there have been no issues or noise problems with clients at the other locations. The clients are quiet. If clients are outdoors for walks, they go in pairs for safety reasons. None of their clients have been diagnosed with Alzheimer's or dementia. One client uses a wheelchair and others use a cane. Commissioner Svendsen clarified that clients would occasionally be coming and going during the day for programs off site. Chair Houle asked if anyone in the audience wished to address the Commission. Mr. Taryn Buehring, 5808 Gettysburg Circle, stated he has lived in the area for 22 years. He stated the program was great and he supported the program, however, he did not believe this was the right building for this operation. He stated the Tharp family has, for the most part, been good tenants, but felt that some items from when they purchased the building have not been taken care of properly. The property is zoned as residential- office and it is nearly a 24/7 operation with semis and UPS trucks. This use would bring bus traffic, additional employee traffic, and food deliveries to the site. There may be food odors in the neighborhood from cooking on site. There may also be field trips in and out during the day by bus with the clients. He stated he was concerned with the safety of the children in the neighborhood with all the additional traffic. He stated he thought information provided by the applicant seemed vague with approximate numbers. He asked for clarification on the outdoor recreation activities. Mr. Buehring mentioned that race cars are stored in the lower level and are fired up on the weekends. This is a residential neighborhood and the residents want it to be quiet on the weekends. He added that the yard has many dandelions which get mowed down, but grow right back and blow into his yard. Mr. Bill Gabres, 9209 59th Avenue, came forward. He stated the city should to be sure it had all the correct information about the use so that what is approved is exactly what would be happening with the operation. Planning Commission Meeting 8 October 2, 2012 He wanted to be sure that any outdoor activities would not take place on the north side of the building, which is directly behind his home. He mentioned he has an open -ended fence along his back yard and stated he did not want people wandering along the property line. If the request would be approved, he suggested the building owner install a fence along the entire length of the north property line. Mr. and Mrs. Jim Rieder, 9301 59th Avenue, came forward. Mrs. Rieder questioned whether or not the west parking lot would be a safety concern for seniors with the gas vehicles stored under the building. Chair Houle responded that the building code would address venting the exhaust and the building owner would have had to comply with all requirements. Commissioner Landy added that they would have to comply with the city's noise ordinance. She added that Tharp's have three rental properties in the neighborhood that are not kept up very well. Mr. Rieder stated that Tharp's installed a fence along approximately the western third of the north property line, but do not maintain the side facing his yard. He stressed the residents along 59th Avenue just want Tharp's to be good neighbors and maintain their property. Mr. Jason Lesser, 9233 59th Avenue, wondered about pollution control with food preparation on site. Chair Houle indicated that the building code regulates commercial kitchens and proper ventilation, although the code may not address odors specifically. Mr. Lesser added he was also concerned with the outdoor recreation and traffic. Mr. Steve Lovcik, 9225 59th Avenue, wanted to know where the outdoor recreation would take place. He had the same maintenance concerns with the north side of the building as previously noted. The back door on the north side of the building is directly across from his property and, in the past, workers have been outside the door making noise, smoking, drinking and leaving beer bottles in the yard. Ms. Trish Toro Gabres, 9209 59th Avenue, stated she was concerned with additional traffic. She wanted to know about the music program and whether or not there would be any concerts outside. She stressed that the property was not kept up and there had been a brush pile on the northeast portion of the site for the past couple months. The property owner doesn't seem to put a lot of effort in maintaining this property. Mr. Buehring questioned how many clients are at the Plymouth location. Ms. Bessonov stated that there are 45 clients at Plymouth, but not all of them come on the same days. Typically, there are 18 to 25 clients per day. The Plymouth location utilizes a nearby park for the outdoor recreation, usually for a picnic. Some of the clients may wish to use the picnic tables outside the New Hope building. They would not have any specific outdoor activities. Mr. Buehring pointed out that there used to be a chain - link fence along Bass Lake Road and was concerned for the safety of the clients that may wander away. He stressed that the daycare's narrative seemed to be somewhat vague in exactly what they were going to do and Planning Commission Meeting 9 October 2, 2012 how many clients they would be serving. Commissioner Svendsen stated that this was a licensed facility with the state and they would have to comply with all of the state's regulations. There was no one else in the audience wishing to speak at the public hearing. Motion by Commissioner Landy, seconded by Commissioner Svendsen to close the public hearing. All voted in favor. Motion carried. After hearing all of the troubles the neighbors reported regarding the building maintenance and noise issues, Commissioner Landy scolded the landlord for not being a better neighbor and suggested Mr. Tharp meet with the neighbors to come to an agreement on how these issues should be remedied. He suggested tabling action on the planning case until next month. Mr. Tharp reported that due to his father's age and health issues, most of the race cars and trailers have been sold. There may have been noise issues in the past, but his father and brother have not raced in the last couple years. He stated they have not kept up with watering the grass this year due the cost to change the plumbing system to separate the inside /outside water meters per city requirements. He mentioned that he had not heard about one of the tenants in the building partying on the north side of the building, but was certain that the party in question was no longer a tenant in the building. With regard to the rental properties he owns on 59th Avenue, the tenants are supposed to do the mowing and keep up with the yard work. He added that when he is informed of a problem with the properties, he has tried to remedy the situation, but does not check on the homes every week. Chair Houle stated there seemed to be a disconnect between the neighborhood and the building owners and what was happening there. Chair Houle suggested Mr. Tharp meet with the neighbors for a dialogue to discuss the issues. He added that as a property owner Mr. Tharp has rights also and the neighbors need to understand that as well. Mr. Tharp stated that he has not had any complaints from the city regarding his building. From time to time he does have complaints about the rental properties and the mowing or bagging of the leaves. He stated he has gone and taken care of that himself. He questioned if the problem was more about the rental properties or the commercial building. He asked that the planning case not be tabled for a month. Commissioner Schmidt inquired whether or not the neighbors and Mr. Tharp talk now and was told no. He stated that several years ago New Hope Bowl came to request approval for the volleyball courts and the neighbors were objecting due to other issues at the site, but never brought them to the owner. Once the two parties talked, there have not been any more complaints. Planning Commission Meeting 10 October 2, 2012 Mr. Tharp stated that to be neighborly his father used to plow the neighbor's driveways when he did their lot, but was asked not to do so by the neighbors. At a large expense to them, they installed a fence and plantings on the north side of the property to help mitigate lights from the building. Commissioner Brinkman agreed that Mr. Tharp and the neighbors need to meet. The neighbors are not objecting to the daycare, but rather to his company and maintenance issues. Brinkman added that the daycare request did not seem to be a problem with clients at the building only from 9 a.m. to 3:30 p.m. It looked like all of the recreation activities would be inside. He suggested the two parties meet and then come back to the Planning Commission. Mr. Tharp stated the daycare needed to move out of their current space and hoped this could all be resolved without tabling the request for another month. He agreed to meet with the neighbors before the October 22 Council meeting. Commissioner Svendsen stated he felt the Commission should proceed with their recommendations. The neighborhood had vocalized their opposition to the management of the property, which was not part of the CUP application with the exception of the outside recreation area. The Tharp family should meet with the neighbors and work out the issues. Chair Houle asked the city attorney whether the city could ignore the portion of the code requiring a specific amount of outdoor recreation area for a daycare. Mr. Sondrall replied that the outdoor recreation requirement could be waived due to mobility issues and the age of the clinets. The applicant indicated that the outdoor recreation area would not be necessary for this specific use. The ordinance is written for child daycare as well as adult daycare and for child daycare the outdoor recreational area would be more important. The Planning Commission could accept a request for waiver of the outdoor area. The neighbors are indicating they would prefer the clients are not outdoors. Mr. Tharp requested a waiver of the outdoor recreational area requirement for organized activities and Chair Houle accepted this request. Clients would be allowed to utilize the picnic area outside. Mr. Jacobsen interjected that the representatives of the daycare indicated they do not do any organized recreational activities outside. After some discussion on how to proceed, Mr. Sondrall stated that the Commission had a requirement to vote on the CUP if the conditions have been met. If the applicant for the CUP has met the conditions, the Commission, by law, was required to approve the CUP. If the plans were inadequate or the Commission was unsure of the floor plan or something about the kitchen, or another issue with regard to the CUP, for example, then postponing action would be appropriate. It would be inappropriate to postpone action due to neighborhood complaints. Commissioner Svendsen pointed out that a CUP is reviewed yearly by city inspectors. He stressed to the neighbors that if there was a problem with the building Planning Commission Meeting 11 October 2, 2012 to contact city staff. Motion Motion by Commissioner Svendsen, seconded by Commissioner Item 4.2 Schmidt, to postpone Planning Case 12 -10, request for a conditional use permit to allow an adult daycare facility in an existing building in an R- O Residential- Office zoning district, 9220 Bass Lake Road, Tharp Family Partnership, petitioner, to November 7, 2012, to allow the applicant to submit a complete layout of the floor plan with all spaces labeled and where, or if, outdoor recreation would take place. Voting in favor: Brinkman, Houle, Landy, McKenzie, Schmidt Voting against: Svendsen Absent: Anderson, Hunten, Nirgude, Onadipe Motion approved. Chair Houle stated that the planning case was tabled until November 7, 2012. Please provide more definitive plans for the utilization of the space. Mr. Sondrall stated that the City Council would need to extend the 60 -day time period as the initial 60 days would expire on November 6, 2012. COMMITTEE REPORTS Design and Review Commissioner Svendsen stated the Design and Review Committee met Committee with the petitioners in September. Item 5.1 Mr. Jacobsen stated that one pre - application meeting was scheduled for Friday and staff would notify committee members of a meeting. Codes and Standards Mr. Jacobsen stated that a committee meeting will not be scheduled for Committee possibly a couple more months. Item 5.2 NEW BUSINESS There was no new business. OLD BUSINESS Approval of Minutes Motion by Commissioner Brinkman, seconded by Commissioner Item 7.1 Svendsen, to approve the Planning Commission minutes of September 4, 2012. All voted in favor. Motion carried. ANNOUNCEMENTS Commissioner Svendsen stated he attended the Ron Clark /Compass Pointe presentation and stated that a lot of residents of the neighborhood attended and had many concerns with regard to the size of the building, potential tenants and traffic. Mr. Jacobsen reminded the commissioners of the Volunteer Appreciation Dinner on October 3 at the golf course. ADJOURNMENT The Planning Commission meeting was unanimously adjourned at 9:02 p.m. Planning Commission Meeting 12 October 2, 2012 Respectfully submitted, Pamela Sylvester, Recording Secretary Planning Commission Meeting 13 October 2, 2012