Loading...
IP #894For the full report on 0 this improvement project, refer to the City Council agenda packets and/or lanning Commission agend packets- PROJECT NO. 894 McKinstry Energy Savings Imps (ice arena and other facilities) $4.3 million Res.11 -154 10/24/11 Resolution authorizing execution of a ground lease and a lease agreement providing for the construction of improvements to the New Hope Ice Arena and the lease thereof by the city, and approving the form of a resolution and an official statement EDA Res 11 -2 10/24/11 Resolution relating to taxable lease revenue bonds, series 2011A (city of New Hope annual appropriation lease obligations) (qualified energy conservation bonds — direct payment to issuer); authorizing the sale thereof, fixing the form and details, providing for the execution and delivery thereof and security therefor Item 8.1 11/28/11 Update from Ehlers regarding results of EDA issuance of qualified energy conservation bonds (project 894) Res. 12 -31 2/13/12 Resolution approving Agreement for Energy Efficiency Improvements at the New Hope Ice Arena between city of New Hope and Hennepin County for a Youth Sports Program grant (project 894) Res. 12 -37 2/27/12 Resolution transferring $255,533 from the Temporary Financing Fund and transferring $125,000 from the Ice Arena Operating Fund to provide for the Energy Conservation Project No. 894 Res. 13 -38 2/25/13 Resolution accepting the 2011 Energy Saving improvement project and approving the final payment request to McKinstry Essention, Inc. (improvement project no. 894) GUARANTEED ]ENERGY SAVINGS AGREEMENT By and Between City of New Hope ( "Client ") and McKinstry Essention ( "McKinstry" and /or "Contractor ") This Guaranteed Energy Savings Agreement ( "Agreement "), is made by and between City of New Hope, hereafter referred to as Client with an office at 4401 Xylon Ave N New Hope MN 55428 and McKinstry, a Washington Corporation, with its principal place of business at 5005 3 I Ave. S., Seattle, WA 98134. Client and McKinstry may be referred to as "Party" or collectively as "Parties." RECITALS WHEREAS, the CLIENT is authorized under Minnesota Statutes Section 471.345 subd.13, (the Statute ") to enter into guaranteed energy savings agreements with a qualified provider not exceeding twenty years for the purpose of implementing comprehensive utility cost - savings measures to improve the energy efficiency of a municipal facility provided the cost of implementing the measures will not exceed the amount to be saved in utility operation and maintenance costs over a twenty year period and the qualified provider provides a written guarantee that the energy or operating cost savings will meet or exceed the cost of the system; and WHEREAS, McKinstry was selected as a qualified provider by the Minnesota Department of Administration through a Guaranteed Energy Savings RFq in May of 2009; and WHEREAS, Client signed the Detailed Engineering Study Agreement on March 31, 2011 for McKinstry to provide a Detailed Engineering Study / Technical Energy Audit at the CLIENT's Premises detailed in Exhibit A; and WHEREAS, McKinstry represents that it is qualified, willing and able to responsibly act as guarantor for energy, operational and maintenance cost savings (the "Savings "), and to provide or to arrange for long term debt financing as hereafter set forth; WHEREAS, Client has reviewed the Project Costs and Savings and believes it to be reasonable and accurate; WHEREAS, Client is authorized under the Statute to make payments required by the debt service obligation from the Savings obtained from the installation of the utility cost savings measures described herein; and WHEREAS, Client has published notice of, and held a meeting in which it proposed to award the contract, the names of the parties to the proposed contract, and the contract's purpose. NOW, THEREFORE, in consideration of the mutual benefits and obligations set forth herein, the parties hereto agree as follows: 1. Definitions, Exhibits and Attachments 1.1. Definitions. The terms defined in this section shall, for all purposes of this Agreement, have the meaning herein specified. "Change" means substitutions, additions, or deletions within the scope of the Agreement as expressly approved in writing by Client. "Completion Date" means the date on which Client issues the Certificate of Completion and Acceptance. "Extra Work" means work outside the scope of this Agreement. "Guarantee Commencement Date" shall be the Completion Date. "Guarantee Term End Date" shall be the date on which McKinstry's guarantee term ends. "Guarantee Year" means each twelve (12) month period during the Term of this Agreement, beginning on the Completion Date. "Measured and Verified Savings" means Utility Cost Savings calculated using utility consumption data recorded by utility meter(s). "Pre- agreed Savings" means Utility Cost Savings calculated using generally accepted engineering methods when actual measurements are impossible or not cost effective. "Total Actual Savings" means the sum of the reconciled Utility Cost Savings, and the Operation and Maintenance Cost Savings. "FIM" means Facility Improvement Measure "Utility Savings" means the difference between the utility consumption under the pre - contract conditions and the utility consumption after the "Work" has been completed under the contract. Utility savings shall be calculated in comparison to an established baseline of utility consumption. "Work" means duties set forth in Section 4 and in Exhibit A. "Working Days" means Monday through Friday excluding State holidays. PAGE 2 1.2. Exhibits. The following Exhibits are attached hereto and made a part hereof thereby: ® Exhibit A: Facility Description and Scope of Work ® Exhibit B: Notice of Work Completion and Schedule of Payments ® Exhibit C: Certificate of Completion and Acceptance ® Exhibit D: Facility Operating Parameters & Utility Savings Calculation Methods ® Exhibit E: Performance Guarantee ® Exhibit E2: Breakdown of Guarantee Savings ® Exhibit E2: Summary of Guarantee Savings ® Exhibit E3: Guarantee Reconciliation ❑ Exhibit E4: Technical Service Agreement ® Exhibit F: Contractor's Measurement and Verification Responsibilities ® Exhibit Fl: Contractor's Training Responsibilities ® Exhibit G: Client's Maintenance Responsibilities ® Exhibit H: General Requirements ® Exhibit H2: Site- specific Requirements ® Exhibit I: Project Schedule ® Exhibit 3: Insurance Coverage ® Exhibit K: Payment and Performance Bond Form ❑ Exhibit L: Women and Minority Owned Businesses ® Exhibit M: Prevailing Wage 2. Term of Contract 2.1. Effective Date The Effective Date of this Agreement shall be the date all signatures required have been obtained. McKinstry shall not begin work under this Agreement until this Agreement is fully executed and McKinstry has been notified by Client's Contact to begin the work. 2.2. Term Unless otherwise canceled or terminated, this Agreement shall expire twenty (20) years after the Completion Date. 3. Contacts For the purpose of administration of this Agreement, the following individuals will be the contact personnel authorized to speak on behalf of the respective parties. 3.1. Client Contact: Kirk McDonald, (hereafter "Client Contact "). McKinstry shall render all services pursuant to this Agreement under the direction of the Client Contact or the designated representative. 3.2. McKinstry Contact: Pat Barriibeau, McKinstry Essention (hereafter "McKinstry Contact ") Client shall provide all the direction and supervision pursuant to this Agreement under the direction of the McKinstry Contact or the designated representative. 4. McKinstry's Duties 4.1. Equipment and Materials McKinstry shall provide all materials, and equipment necessary to perform this Agreement, as more specifically described in Exhibit A. McKinstry shall provide Client with specifications, drawings, cut sheets, and other information required by Client regarding the materials and equipment for review, acceptance and approval pursuant to Section 5 prior to implementation of the FIM's. 4.2. Installation Services McKinstry shall install, replace and refurbish equipment and energy systems components at the Facility, as more specifically described in Exhibit A. McKinstry shall provide Client with specifications, drawings, and other information required by Client regarding installation, replacement and refurbishment for review, acceptance and approval pursuant to Section 5 prior to implementation of the FIM's. McKinstry shall provide the installation, replacement and refurbishment services with minimum interruption to the normal business of the Facility. McKinstry shall perform all Work under this Agreement according to the schedule set forth in Exhibit I. PAGE 3 4.3. Measurement and Verification Responsibilities McKinstry shall provide the Measurement and Verification Responsibilities as described in Exhibit F. 4.4. Damaqed Facilities to be restored Where McKinstry, subcontractors or any of its agents, causes damage to any part of the Facility during the Work, McKinstry shall restore or replace the damaged part to its original condition or to the reasonable satisfaction of Client as determined by the Client Contact. 4.5. Personnel McKinstry shall secure, at its own expense, all personnel required in the performance of this Agreement. Such personnel shall not be deemed employees of Client for any purposes whatsoever. McKinstry further represents that all of the services required hereunder will be performed by McKinstry or under its supervision, all personnel so engaged shall be fully qualified and authorized under applicable law to perform such services, and that McKinstry is responsible for all Work of its subcontractors and agents. 4.6. Cleanup. McKinstry shall keep the premises and the surrounding area free from accumulation of waste materials or rubbish caused by the Work and, upon completion of the Work, McKinstry shall remove all waste materials, rubbish, tools, construction equipment, machinery, and surplus materials. 4.7. Safety. McKinstry shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the performance of the Work. McKinstry shall comply with all applicable laws, ordinances, rules, regulations, and lawful orders of public authorities related to safety of persons or property. 4.8. Disposal Manifests McKinstry shall provide to the Client Contact copies of all records (e.g., manifests, disposal facility receipt, etc.) which indicate that McKinstry has disposed of any and all equipment, including lamps, and ballasts. 4.9. Training by McKinstry. McKinstry shall conduct training program described in Exhibit Fl, 4.10. Notice of Work Completion. After McKinstry has performed all Work, McKinstry shall submit a written Notice of Work Completion to the Facility's Client Contact as described in Exhibit B. 4.11. Compliance. McKinstry shall ensure that all Work complies with current local, state, and federal construction and environmental codes and regulations. 5. Acceptance. 5.1. Authority The Client Contact, subject to final approval by City Council, shall have final authority to review and approve specifications, drawings, and related documents concerning the Work ("Construction Documents "), to approve and accept all equipment, materials and services, and to approve McKinstry's invoices for payment. No approval by the Client will act as a waiver of the Client's rights hereunder or relieve McKinstry of its obligations hereunder. 5.2. Construction Documents During the construction period, McKinstry shall keep copies of Construction Documents at the f=acility for review by Client at all reasonable hours and shall provide a complete set to the Client upon completion of each portion of the work. 5.3. Satisfactory Performance Within fifteen (1S) Working Days of receipt of an invoice, Client shall have the right to review the Work performed by McKinstry on the Facility, for purposes of determining whether the Work is deemed satisfactory. Where Client finds the Work performed by McKinstry unsatisfactory, the Client Contact shall provide McKinstry with a written notice of unsatisfactory Work within fifteen (15) Working Days of its receipt of McKinstry's invoice. McKinstry shall cure the work within ten (10) Working Days after receiving the Client Contact's notice of unsatisfactory Work. When the invoiced Work has been completed to the satisfaction of the Client Contact, the Client Contact shall approve the invoice for payment. See Exhibit B for the schedule of payments. PAGE 4 5.4. Work Completion Upon receipt of the written Notice of Work Completion and project completion documents by McKinstry (as described in Exhibit B), the Client Contact shall review all Work and all project completion documents within fifteen (15) Working Days. Upon approval of all Work and project completion documents, the Client Contact shall send the dated Certificate of Completion and Acceptance (Exhibit C) to all parties. In the event the Client reasonably determines that additional work is required to complete the project, it shall inform McKinstry, and McKinstry shall perform the additional work in accordance with a mutually agreed upon prompt schedule. 6. General and Site Specific Requirements In order to minimize disruption of the use of the buildings, the parties agree to the "General Requirements" and "Site Specific Requirements ", as set forth in Exhibits H1 and H2 respectively, attached hereto and made a part hereof thereby. 7. Change and Extra Work. 7.1. Amendments of Agreement and Exhibits. The Parties expressly recognize, prior to the Completion Date, that there may be Change or Extra Work, either at the request of Client or at the suggestion of McKinstry; but in each event upon a mutual agreement that the proposed Change or Extra Work is proper. The Parties also recognize that the correct interpretation and administration of this Agreement depends in large part on the accuracy of all of the exhibits attached hereto, which may need to be amended according to the type of Change or Extra Work agreed to by the Parties, and therefore the Parties agree to amend this Agreement or the exhibits hereto as appropriate to reflect the agreed upon Change or Extra Work. Any "Change" or "Extra Work" providing for price or project schedule adjustments or relief will be made in accordance with the procedures established herein. 7.2. Client Initiated Client, at any time prior to the Completion Date, may propose "Changes" or "Extra Work" in writing. McKinstry shall respond by submitting to Client a proposed written proposal containing the initial cost, annual energy and annual utility, operational and maintenance cost savings, payback period, and a schedule for completion of the Change or Extra Work within ten (10) Working Days of Client's request. McKinstry shall perform the Changes or Extra Work only upon receipt of Client's approval of the written proposal and after execution of an amendment to this Agreement when an amendment is required for performance of the Extra Work or Changes. Any Change or Extra Work performed by McKinstry which is not approved by Client's Contact and approved by City Council in writing shall not be approved for payment and will not be included in the final scope of Work. The Parties will amend Exhibits A, B, and C, and any other exhibit, which will be affected by the Change and /or Extra Work accordingly. 7.3. McKinstry Initiated McKinstry, at any time prior to the Completion Date, may propose "Changes" or "Extra Work" in writing. McKinstry shall submit to Client a written proposal that explains the circumstances for the change, initial cost, annual energy and utility, operational and maintenance cost savings, payback calculations and a schedule for completion of the Change or Extra Work. Client may accept or reject the request within ten (10) Working Days. Failure by Client to respond within ten (10) Working Days to the proposed change order shall be deemed a rejection by Client. McKinstry shall perform the Changes or Extra Work only upon approval by City Council and receipt of the written proposal, and after execution of an amendment to this Agreement when an amendment is required for performance of the Extra Work or Changes. The Parties will amend Exhibits A, B, and C, and any other exhibit, which will be affected by the Change and /or Extra Work, accordingly. S. Consideration and Payment 8.1. Total Obligation. The Client's total obligation to McKinstry under this Agreement, including compensation for goods, services, and reimbursable expenses, shall not exceed $4,423,253 without the prior written approval of the Client. 8.2. Payment A. Invoices. Client will pay McKinstry after McKinstry presents an invoice for the work completed and the Client Contact, subject to approval by City Council, accepts the invoice. Invoices must be submitted timely and according to the schedule contained in Exhibit B. Payment shall be made PAGE 5 within 30 days following the receipt of a correct and proper invoice for the completed delivery of the product or services. If the invoice is incorrect, defective, or otherwise improper, Client will notify McKinstry within ten (10) Working Days of discovering the error. B. Conditions of Payment All services provided by McKinstry under this Agreement must be performed to Client's satisfaction, in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. McKinstry will not receive payment for Work found by Client to be unsatisfactory or performed in violation of federal, state, or local law. C. Retention 5% retention shall be held by client on each Facility Improvement Measure as outlined in Exhibit B. Upon receipt of McKinstry's written notice that the Work is ready for final inspection and acceptance, and upon receipt of the final pay application for a specific Facility Improvement Measure, the Client will, within 10 working days, make such inspection, and when the Client finds the work acceptable under the Contract Documents and the scope of work for the Facility Improvement Measure fully performed, the Client Contact, subject to final approval by City Council, shall approve final payment for the Facility Improvement Measure and release the retention associated with the Facility Improvement Measure according to the payment requirements outlined in section 8.2.A above. 9. McKinstry's Energy Savings Guarantee 9.1. Guarantee Term The term of McKinstry's Guarantee shall be the Term of the Agreement and shall survive any earlier cancellation or termination of this Agreement. McKinstry's guarantee will be terminated if the Technical Services Agreement - Performance Assurance Services are cancelled by the Client. 9.2. Total Guaranteed Savinas McKinstry guarantees that the amount to be saved in utility, operation and maintenance costs over the term of this Agreement shall be at least the `Total Guaranteed Savings" as set forth in Exhibit E which Total Guaranteed Savings are sufficient to satisfy the total debt service payment required under the debt obligation. 9.3. Annual Meetings Client and McKinstry shall meet at least once annually for the purpose of, reviewing utility loads, changes in utility rates, operating hours and maintenance issues of equipment installed under this contract, for the previous Guarantee Year. At each annual meeting, Client will provide McKinstry with the applicable utility rates for the previous Guarantee Year. The Parties agree to hold the Annual Meeting within thirty (30) Working Days after the final month of each Guarantee Year. In the event of chronic or material equipment failure, Client and McKinstry will meet within a reasonable time after a request by the Client to discuss a timely cure for the failure. 9.4. Guarantee Reconciliation McKinstry shall perform a guarantee reconciliation at the end of each Guarantee Year and submit a guarantee reconciliation report with updated Exhibits E2 and E3 to the Client Contact within forty -five (45) Working Days of each Guarantee Year anniversary, and at the Guarantee Term End Date. McKinstry shall calculate the Total Actual Savings as set forth in Exhibit E3 for the immediately previous Guarantee Year. In the event that the Total Actual Savings realized by Client are less than the Guaranteed Savings, McKinstry shall remit an amount equal to such deficiency to Client within forty -five (45) Working Days of the guarantee reconciliation submittal. 9.5. Survival This Section 9 survives the termination of the Agreement and terminates only upon Completion by McKinstry of a final Guarantee Reconciliation and final payment of any savings deficiencies. McKinstry's guarantee will be terminated if the Technical Services Agreement - Performance Assurance Services are cancelled by the Client. 10. Client Responsibilities. Client agrees to perform the following tasks in addition to those set out in Exhibit G of this Agreement: PAGE 6 10.1. Daily Operations After acceptance by Client of the Work performed by McKinstry according to Section 5, Client shall be responsible for all routine maintenance as set out in the original equipment manufacturer's documentation provided by McKinstry to the Client. Exhibit D contains a set of operating parameters that need to be maintained to obtain the Utility Cost Savings and the Operation and Maintenance Cost Savings outlined in Exhibit E1. 10.2. Automatic Functions To protect public health and safety, or Client property, Client may manually override any automatic function provided by McKinstry's equipment furnished hereunder, or make changes in operating procedures specified. In that event, the Parties shall make the necessary changes to the established baseline. 10.3. Access Client shall grant McKinstry reasonable access to the Facility to perform McKinstry's Verification Responsibilities described in Exhibit F. 10.4. Energy Management System Client shall provide standard energy management system reports to McKinstry for Guarantee Reconciliation when requested by McKinstry. 11. Insurance. McKinstry shall maintain in full force and effect, at its expense, property, casualty, worker's compensation and liability insurance as specifically described in Exhibit]. The insurance is for the benefit of the Facility. In the event of loss or damage to the property under this Contract, loss payment will be made in favor of the Facility. 12. Asbestos/ Hazardous Materials. McKinstry shall have no obligation to remove asbestos or other hazardous materials encountered during the Work performed under this Agreement. Any removal of asbestos or other hazardous material shall be the sole responsibility of Client. In the event McKinstry encounters asbestos or other hazardous material, McKinstry shall stop all Work immediately and shall notify Client at once to determine the appropriate action. Any delay in completion of the Work according to the completion schedule in Exhibit I caused by McKinstry's encounter with asbestos or other hazardous material and Client's determination of appropriate action to correct the situation shall not constitute an Event of Default. Where a delay under this section will be for a significant amount of time, as determined by the parties, but where the Work under this Agreement is otherwise substantially complete, the parties agree to amend this Agreement appropriately so that payment hereunder can begin notwithstanding the delay caused hereunder. 13. Indemnification. McKinstry shall defend, indemnify and save and hold harmless Client, its agents and employees, from and against any and all claims, demands, or causes of action, and damages, including all attorney's fees incurred by Client, arising out of the performance of this Agreement by McKinstry or McKinstry's agent, employees, or subcontractors, except for gross negligence by Client. This section shall not be construed to bar any legal remedies McKinstry may have for Client's failure to fulfill its obligations pursuant to this Agreement. 14. Performance and Payment Bonds. McKinstry shall furnish performance and payment bonds (the "Bonds "), each in an amount equal to the Construction Cost. The Bonds shall cover completion of the physical work per the approved design, and shall not cover any design obligation or any guarantee or warranty of efficiency or system performance. The Bonds shall not cover any obligation of the contractor to ensure that the work as constructed will result in any particular level of energy savings. Any suit on the Bonds must be brought within the minimum period of limitation available to sureties as a defense in the jurisdiction of the suit. Payment Bond is intended for the use and benefit of all persons furnishing labor and materials who are engaged by McKinstry. Performance Bond is intended for the use and benefit of the Client to complete the work as described in Exhibit A. These bonds shall be released within thirty (30) Working Days of the Completion Date. The surety for each such bond shall be an insurance company or corporate surety licensed to do business in the state of Minnesota. The bonds shall contain a provision requiring reasonable advance notice to Client in the event that McKinstry is in default of any obligation in relation to the bond. An example of the Payment and PAGE 7 Performance Bond required by this Section 14 is contained in Exhibit K, attached hereto and incorporated herein by reference. 15. Representations and Warranties. 15.1. McKinstry warrants and represents to Client as follows: A. It has all requisite power, authority, licenses, permits, and franchises, corporate or otherwise, to execute and deliver this Agreement and perform its obligations hereunder. B. Its execution, delivery, and performance of this Agreement have been duly authorized by, and are in accordance with, its organic instruments; this Agreement has been duly executed and delivered for it by the signatories so authorized; and it constitutes its legal, valid and binding obligation. C. Its execution, delivery, and performance of this Agreement will not result in a breach or violation of, or constitute a default under, any agreement, lease or instrument to which it is a party or by which it or its properties may be bound or affected. D. It has not received any notice, nor to the best of its knowledge is there pending or threatened any notice, of any violation of any applicable laws, ordinances, regulations, rules, decrees, awards, permits or orders which would materially adversely affect its ability to perform hereunder. E. It has made secure provisions for promptly paying all its suppliers and subcontractors in connection with this Agreement. F. It has prepared the Engineering Report in good faith based on generally accepted engineering practices and mathematical formula. G. It has all right, title and interest in, or appropriate licenses to use, any intellectual property required by this Agreement to be installed, employed, or modified. H. The services performed under this Agreement will be of high professional standards and quality. To the extent consistent with other specific terms and warranties of the Agreement, McKinstry further represents that all services and goods provided under this Agreement: (i) are free from defects in material and workmanship; (ii) are of the quality, size and dimensions ordered; (iii) are fit for the particular needs and purposes of the Client as may be communicated to McKinstry; (iv) comply with all warranties and representations expressed by McKinstry orally or in any written advertisement, correspondence, response to the Client's RFP or RFI, or other document provided to or in the possession of the Client; (v) comply with all applicable laws, codes and regulations. 15.2. McKinstry's Warranty /Assignment of Manufacturer's Warranty McKinstry expressly warrants to Client that all equipment (including the material supplied by McKinstry ) installed as part of this Agreement are new, in good and proper working condition and all Work performed under this Agreement shall be free from material defects and protected by appropriate written warranties covering all parts and equipment performance. McKinstry agrees to deliver all warranty documentation to the Client Contact as required in Section 4.10. McKinstry agrees that Client will pursue rights and remedies against manufacturer for equipment under warranties in the event of equipment malfunction or improper or defective function, and defect in parts, workmanship and performance. McKinstry agrees to cooperate with Client in enforcing warranties. All warranties shall be transferable and extend to Client. The warranties shall specify that only new and non re- conditioned parts may be used and installed when repair is necessitated by malfunction. All warranties required hereunder shall be in force for a minimum of one year from the date of installation per Exhibit C. 16. Events of Default 16.1. Default by Client Each of the following events or conditions shall constitute an "Event of Default" by Client: PAGE 8 A. Failure to make payments in accordance with Section 8 of this Agreement. B. Any other material failure to perform or comply with the terms and conditions of this Agreement, including breach of any covenant or duty contained herein, provided that such failure continues for thirty (30) Working Days after written notice to Client demanding that such failure to perform be cured or, if cure cannot be effected in such thirty (30) Working Days, without commencement of a cure and diligent subsequent completion thereof. In the event the default is cured within said periods, this Agreement shall remain in full force and effect 16.2. Default by McKinstry Each of the following events or conditions shall constitute an "Event of Default" by McKinstry; A. The installation of the materials and equipment is not completed in a timely or satisfactory manner, according to the terms of this Agreement, provided however that McKinstry shall have thirty (30) Working Days from receipt of written notice that it is in default to cure said default. In the event the default is cured, this Agreement shall remain in full force and effect. B. Any representation or warranty furnished by McKinstry in this Agreement, which is false or misleading in any material respect when made. C. Any other material failure by McKinstry to perform or comply with the terms and conditions of this Agreement, including breach of any covenant or duty contained herein, provided that such failure continues for thirty (30) Working Days after written notice to McKinstry demanding that such failure to perform be cured, or if cure cannot be effected in such thirty (30) Working Days, without commencement of a cure and diligent subsequent completion thereof. In the event the default is cured within said period, this Agreement shall remain in full force and effect. 17. Remedies Upon Default 17.1. Default by Client Upon the occurrence of an Event of Default by Client, McKinstry may elect to enforce one or more of the following remedies: (a) Terminate this Agreement by delivery of a notice declaring termination, whereupon McKinstry may enter the premises on which the Services are being performed and remove McKinstry's property; (b) Seek damages in the amount of all payments, then or thereafter owing from Client to McKinstry pursuant to this Agreement, together with all costs and expenses reasonably incurred in exercise of its remedies (including reasonable attorneys' fees and court costs) in seeking and enforcing any or all of the remedies provided in this section; (c) Seek specific performance of the terms and conditions of this Agreement to the extent permitted by law, including without limitation injunctive relief where appropriate; and /or (d) Suspend further provision of the Services. If delivery of the Services has been suspended as a result of Client's default and Client and McKinstry agree to arrange for the reinstatement of the delivery of the Services, Client shall pay to McKinstry a performance reinstatement fee in such amount or amounts, and payable on such date or dates as shall be reasonably acceptable to McKinstry, as will reimburse McKinstry for its actual costs (including overhead) to be incurred in reinstating delivery of the Services; provided, however, that nothing herein shall obligate McKinstry to reinstate the delivery of Services. 17.2. Default by McKinstry Upon the occurrence of an Event of Default by McKinstry, Client shall have the right to: (a) Terminate the Agreement by delivering a notice declaring termination (permitting McKinstry to enter the Premises and remove all of its Property); and /or (b) Seek specific performance of the terms and conditions of this Agreement to the extent permitted by law, including without limitation injunctive relief where appropriate; PAGE 9 (c) Seek damages in the amount of all payments, then or thereafter owing from McKinstry to Client pursuant to this Agreement, together with all costs and expenses reasonably incurred in exercise of its remedies (including reasonable attorneys' fees and court costs) in seeking and enforcing any or all of the remedies provided in this section; 18. Termination, 18.1 For Uncured Breach. Either party may terminate this Agreement thirty (30) days after written notice to the other party of any material breach of this Agreement by such party that has not been cured within such thirty (30) day period (an "Event of Default "). The notice must set forth the nature of the breach with reasonable specificity. Notwithstanding the foregoing, McKinstry shall have the right to terminate this Agreement if Client falls to pay any amounts due hereunder within five (5) days after written notice. 18.2 Bankruptcy. In addition to Section 18.1 and any other rights it may have at law or in equity, either party may terminate and without liability suspend all activity related to this Agreement immediately if the other party is adjudicated a bankrupt, ceases to do business as a going concern, makes an assignment for the benefit of creditors, permits the appointment of a receiver, or otherwise avails itself of or becomes subject to any bankruptcy or insolvency statute. 19. General Provisions 19.1. Governing Law, Jurisdiction and Venue This Agreement is governed by the laws of the State of Minnesota. The venue for any proceedings is agreed to be in CLIENT's County, State of Minnesota, and McKinstry consents to such jurisdiction. McKinstry shall incorporate the requirements of this Section in its agreements with subcontractors, consultants, and independent contractors in connection with this Agreement. 19.2. Conditions Beyond Control of McKinstry . Neither party will be responsible for any failure to comply with, or for any delay in performance of, the terms of this Agreement where the failure or delay is due to acts of God or the public enemy, war, riot, embargo, fire, explosion, sabotage, flood, strikes, labor disputes, default of subcontractors, accident; or, without limiting the foregoing, any circumstances of like or different character beyond its control (collectively, "Force Majeure Event '). If either party is unable to perform under this Agreement for more than sixty (60) due to a Force Majeure Event, then the other party may terminate this Agreement upon fifteen (15) days' written notice. 19.3. Notices and Changes of Address. All notices to be given by either party to the other shall be in writing and must be either delivered in person or mailed by registered or certified mail, return receipt requested, addressed as follows: To McKinstry: McKinstry 8451 Xerxes Ave N Brooklyn Park, MN 55444 Attn: Pat Barribeau To the Client: NAME /TITLE Kirk McDonald, City Manager CLIENT NAME City of New Hope CLIENT ADDRESS 4401 Xylon Ave N CLIENT CITY /STATE /ZIP New Hope, MN 55428 With a Copy to: (If required) PAGE 10 NAME TITLE ADDRESS CITY STATE ZIP CODE Or such other addresses as either party may hereinafter designate by a written notice to the other. 19.4_. Successors and Assigns. McKinstry binds itself jointly and severally, his successors, executors, and administrators to Client in respect to all covenants of this Agreement. McKinstry shall not assign or transfer any part of its interest In this Agreement. 19.5. Permits McKinstry shall be responsible for obtaining all governmental permits, consents, and authorizations as may be required to perform it obligations hereunder. 19.6. Compliance by McKinstry's Subcontractors and Consultants McKinstry shall provide and require in all of its contracts or subcontracts with other parties who provide services in regard to performance of this Agreement that such subcontractors, consultants, or other parties contracting with McKinstry with regard to performance of this Agreement shall comply with those requirements of Minnesota law specified herein and otherwise required of persons performing work for the Client of the type contemplated under this Agreement. 19.7. Payment to Subcontractors. McKinstry agrees that it shall pay and shall require its subcontractors and other persons to pay to all laborers, workers, and mechanics performing work at the Facility at least those prevailing wage rates as are required under Minnesota Statute. 19.8. No Waiver The failure of McKinstry or Client to insist upon the strict performance of the terms and conditions hereof shall not constitute or be construed as a waiver or relinquishment of either party's right to thereafter enforce the same in accordance with this Agreement in the event of a continuing or subsequent default on the part of McKinstry or Client. The waiver of any default by either party shall not be deemed a continuing waiver, but shall apply only to the instance to which such a waiver is directed. 19.9. Complete Agreement This Agreement, when executed, together with all exhibits attached hereto as provided for by this Agreement, shall constitute the entire agreement between both parties and this Agreement may not be amended, modified or terminated except in writing signed by the parties hereto. The terms and conditions contained in this Agreement shall govern and shall take precedence over any different or additional terms and conditions which McKinstry may have included in any documents attached to or accompanying this Agreement. Any handwritten changes on the face of this document shall be ignored and have no legal effect unless Initialed by both parties. 19.10. Severability In the event that any clause or provision of this Agreement or any part thereof shall be declared invalid, void or unenforceable by any court having jurisdiction, such invalidity shall not affect the validity or enforceability of the remaining portions of this Agreement unless the result would be manifestly inequitable or unconscionable. 19.11. Recitals The background recitals set forth at the beginning of this Agreement are expressly incorporated into and made an integral part of the body of this Agreement and the terms of the Recitals fix the obligations of the parties and are binding upon them in the same way and to the same extent as all other provisions of this Agreement. 19.12.. Heading . The headings of all provisions are for ease of reference only. The headings in no way define, limit or describe the scope, intent or obligations of the provisions of this Agreement and therefore are not to be used in construing this Agreement. 19.13. Amendments Amendments to this Agreement shall be valid only if they are in writing and are signed by the same parties, or their successors in office, who signed the original Agreement. PAGE 11 19.14. Limitation on Client Liability. In no event shall the parties be liable to one another for any indirect, consequential, incidental, lost profits or like expectancy damages arising out of this agreement, except for contractor's potential liability for liquidated damages per section 19.15. The Client's maximum obligation under this agreement shall not exceed the amount set forth in Section 8.1, subject to adjustments for changes or claims for extra work. 19.15. Liquidated Damages. It is acknowledged that the Contractor's failure to achieve substantial completion of the Ice Arena Refrigeration System and North Rink floor work within the Contract Time provided by the Contract Documents will cause the Owner to incur economic damages and losses of types and in amounts which are impossible to compute and ascertain with certainty as a basis for recovery by the Owner of actual damages, and that liquidated damages represent a fair, reasonable and appropriate estimate thereof. Accordingly, in lieu of actual damages for such delay, the Contractor agrees that liquidated damages may be assessed and recovered by the Owner as against Contractor and its Surety, in the event of delayed completion and without the Owner being required to present any evidence of the amount or character of actual damages sustained by reason thereof; therefore Contractor shall be liable to the Owner for payment of liquidated damages in the amount of One Thousand Five Hundred Dollars ($1,500) for each day that Substantial Completion of the ice arena floor and refrigeration system is delayed beyond August 1 2012 or as adjusted for time extensions provided by the Contract Documents. Such liquidated damages are intended to represent estimated actual damages and are not intended as a penalty, and Contractor shall pay them to Owner without limiting Owner's right to terminate this agreement for default as provided elsewhere herein. 19.16. Ownership of Works and Intellectual Property Rights. For the purposes of this paragraph, the term 'Works" includes creative writings, research data and reports, writings, sound recordings, pictorial reproductions, drawings, film and video recordings, and other graphical representations, software, business methods, inventions, improvements, and discoveries, and works of any similar nature (whether or not eligible for copyright, trademark, patent or other proprietary rights), which are to be prepared for the Client and delivered under this Agreement. It does not include any of McKinstry's background intellectual property. Ownership of the Works and all copyrights, trademarks, patents and other proprietary rights in the Works shall be owned exclusively by McKinstry. The Client agrees that all copyrightable Works shall be considered a "work made for hire" and that the McKinstry is the author of and owns all rights in and to the Works. Notwithstanding the foregoing, the Client shall have a license to utilize the Works to maintain its equipment or to complete the Work in the event of a termination of McKinstry for cause. The Client shall not have a license to use the Works for any other project. IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed intending to be bound thereby. CLIENT: MCKINSI By: By: Its: Mayor Its: Date: September 12, 2011 Date PAGE 12 hg1zn1 EXHIBIT A FACILITY DESCRIPTION AND SCOPE OF WORK Exhibit Al Description of Facility Exhibit A2 Executive Summary Exhibit A3 Detailed FIM Work Scope Exhibit A - PAGE 1 Exhibit Al Description of Facility The project will be implemented at: Detailed scope of work is described in Exhibit A3 Exhibit A - PAGE 2 Exhibit A2 Executive Summary Exhibit A2.1 FIM Cost and Savings Summary Exhibit A2.2 FIM Work Scope Exhibit A2.3 Project Cost Schedule Exhibit A - PAGE 3 Exhibit A2.1 FIM Cost and Savings Summary r'r�sfy rnmM�fr� Table 4. - Facility I mprovement Measure (FIM) Summary City"New Hope Fmpbmented September 1, 2011 Building Envelope Sea[ 3akage o¢urting on exW-, wags W Improvements -ciH minimize heat loss in the Winter and heat gain City H,Ivpallce 910,931 $900 $0 $0 $0 $10,931 12.1 in the summer. Data R... Cooling Upgrade cooling Equipment t➢adequat.1y City Hall /Police $20,262 $0 $1,560 $0 $0 $20,262 13.5 M o dHOdons - CIH meet Server caoling Load Exterior IlghIng Replace Exterior Metal Hallida, Hgh Pressure Dp9ra des Building -CIH Sodium, and other HID tkurxs to LED City HalU!".1m. $9,325 $552 $306 1700 in $6,625 10.0 fixtures Exterior Ughdng Replace Extedgr Metal Halllde, High Pressure Opgriul. Parking - CHI Sodium, and oLh -HID fixtures W LED C[ty Ha g)P011ce $42,500 $1,085 $2,094 $1,360 $0 ;41,140 13.0 r tare. Interior Lighting Convert existing T 32. lamps W 28W CRY NalUPe fire $26,440 $826 $1.474 $3,470 $0 $22,970 10.0 Upgrades - GH lamps. Infect., fighting U codes - PD Convert existing T -8 32w lamps W 28W lam City HalUPalise $19,795 9967 $813 $1,250 $0 $16,495 104 1-tell Vendingmisem W modulate Vending f4lsar -CRI ompressors while maintaimng necessary City HaiUP.Iwa $929 $264 $0 In $0 $929 3.3 Beverage Temp Water C.es -tibn- Adjust plumbing V.W. fbo W ensure fixWres City H.Ivpelire $5,146 $640 $0 In $0 $5,146 8.0 Cl" are receiving design flow rates. DES Energy SWdy Tee City Wide $56,500 $0 $0 $0 $0 $56,500 0.0 Cnnyert remaining Red and Green Traffic Lights Incerd -. t tights as well a s pedestrian City pride $6,532 $591 $105 $508 $0 $6,024 8.7 signals to LED. 8vilding Envelope Seal leakage ncrurrMg on ext Walls alls to Imprevemen[s mi heat loss in the winter and heatgain Golf Course $7,502 $427 $0 $0 $0 $7,502 17.6 In the summer. Intenon Lighting Convert existing T -8 32w lamps W 2BW Golf Course $37,708 $781 ;126 $3,990 $0 $13,718 L51 Upgrades Club - GC lamps. Weer COnservafion- Adjust plumhisulF.Wre flow to ensure 5."'s Golf Course GC retying design Flow fates, $2,640 $73D In $p $0 $2,646 11.5 Building Envelope 5eaMeakciv occurring On exterior walls to Improvements m¢. heat Ins. in the Winter and heat gain n the U. Arena $49,873 $4,322 $0 $0 $0 $49,873 11.5 Exterior UghdnI, Replace Exterior Metal Halide, High Pressure Upgrades Building - Ica Sodium, and other HID flxwres to LEO fhou- ]ca Arena $Z9,124 $450 51,886 $1,146 $n $27,994 32.0 Exterior U9hong Replace Exterior Metal Hallida, High Pressure Upgratlas Parking -LeA Sadlum, and Other HIO fixWres W LED Ice Arena $46,107 $633 $5,334 $1,600 $0 $44,507 7.5 TnWres Ice Arena Exterior Cost far Painting extan.r surfaces on North Ice Arena $74,305 $0 $0 $0 in $74,306 0.0 painting - IcA rink Ice Arena North Rink ftephre -mfinq north rink mof with metal New Roof (Metal) - Ic4 m& wigs R - 30 insulation Ire Arena $L,211,174 $484 $60,766 $0 $p $L,211,1]4 14.8 Comers north rink Hogr m concrete Ngor and Ice Arena Refdg Sys replace North and South Rink reFrfgereden and not, heat syse with single ammonia system, contols [re Arena $2,494,755 y44,370 (90,194 $L8,000 $750,000 $1,726,755 20.4 P_ umps) -IcA se[6adcs,and heat rewvery from refrigeration system w offset portion of exlsdn natural ga Ice Arena Stair and part of the -t for repairing north rink stairs rce Arena $64,245 $0 $0 $0 0.0 Drainage ri'li- ements $0 $84,345 Interior Lighting C-rc exl.Un T -832. lamps to 26W [ce Arena $33,192 $654 $2,181 $1,810 $0 $31,382 I0.3 Upgrades - IcA lamps. Interior Lighting Replace South rink 1006W MH H twin to r- Arena $40,005 $5,053 $377 $4,730 $0 $35,275 6.5 Upgmdes 5 Rlnk -IW nuoresrent high..Iput Times, Install Vendingcui- b modulate Vending Minor -IcA ompressar -lille maintaining necessary Ice Arena $1,537 $371 $0 $0 $0 $1,537 4.8 Bever. eTem Water Conservation - Adjust plumbing f xtere flow W ensure fixtures ce rena I A $ 112 16 1 35 $ 0 $ 0 $0 $L6,112 L1.9 IrA ate recehiing design 41- rates. ,,6 Exterior Dghting Re ➢lace c.W..e Metal Hallida, High Pressure Milton Horsey MUL. Upgrades - MHP S.4 kinn, and other HID fixWres m LED $7,802 $71 $1,400 $900 $0 $6,902 4.7 Interior Lighting Upgrades COncesslons- Convert existing 1832w lamps to 28W Milton Horsey $8,026 $296 ;395 $2,160 $0 $5,666 8.5 MHP lamps. Pool Wafir Conservation- Adjust plumbing f-M Flow to ensure Hxwres Milken H -say MHP a receiving design Naw rates. Pool $ 10,d65 $ 1,189 $0 $0 $0 $10,365 9 1 Smiling Emelope Seal leakape Occurring on exteror -16 to jmp- an.siti PuW minimize heat loss in the wi nter and hest gain 1. His s Public Works $22,970 $2,037 $0 $0 $0 $22,97D 11.3 Exterior oghdn9 Replace Exbarior Metal Hallida, High PMEEs a upgrades -pang 5.41 in, and other HID ibrtures W LED fixWres Pnbkc Works 910,733 $530 $434 $0 $a $10,733 11.1 Interior US kiting Convert existing T -832, lamps W 2BW public Works $55,644 $1,193 s2,d50 $7,700 $0 $47,944 10.3 Upgrades - PuW lamps. Install Veneingmisers th maqula[e Vending MLsor -PuW compressors bif, maintaining lie ressary Publlr Works $625 $lap S. $0 $0 $625 6.2 Beverz eTem Tate la 54.423 253 S71.144 $123,227 $49,319 $3,623,935 18.7 Since design cast, audit cast, etc. are distributed among the HM,, the W txl project costwlll not go up or down by exactly the am 0 shown here if a FIM or FIN. are dropped. far non re-ring operational savings, the values ......aged over the entire length of Ihls ara[ysls. Irr -ff- are contingent on final approyai and a re rctguaanteed. Funds are shown for reference amy. Exhibit A - PAGE 4 Exhibit A2.2 FIM Work Scope Building Envelope Seal leakage occurring on exterior walls to Improvements - CiH minimize heatless In the winter and heat gain City HdIVPofce In the summer. Data Room Cooling Upgrade cooling Equipment to adequately City Hall/Police Modifications - CIH meet Server cooling Load Exterior Lighting Replace Exterior Metal Halllda, High Pressure Upgrades Building -CIH Sodium, and other MID fixtures to LED City Hall/Police Bxtures Exterior Lighting Replace Exterior Metal Halllda, High Pressure Upgrades Parking - CIH Sodium, and other HID fixtures to LED City Hall/police fixtures Interior Lighting Convert existing T -8 32w lamps to 28W City Hall /Police Upgrades - CIH lamps. Interior Hghting Convert existing T -B 32w lamps to 28W City HaIVPolice Upur.des - PD lam s. Install Vendingmisers to modulate Vending Mlsor - CIH compressors while maintaining necessary City Hall /Police Beverage Temp Water Conservation - Adjust plumbing Hxture flow to ensure fixtures City HaIVPolice CiH are receiving design How rates. DES Energy Study Fee City Wide Convert remaining Red and Green Traffic Lights incandescent lights as well as pedestrian City Wide signals to LED. Building Envelope Seal leakage occurring on exterior walls to Improvements - GC minimize heat loss in the winter and heat gain Golf Course In the summer. Interior Lighting Convert existing T -8 32w lamps to 28W Golf Course Upgrades Club - GC lamps. Water Conservation - Adjust plumbing fixture Flow to ensure fixtures GC are receiving design flow rates. Golf Course Building Envelope Seal Ina kage occurring on exterior walis to Improvements - IcA minimize heat loss in the winter and heat gain Ice Arena in the summer. Lighting Exterior ghtin Replace Exterior Metaf Hallide, High Pressure Upgrades Building -IcA Sodium, and other HID fixtures to LED Ice Arena fixtures Exterior Lighting Replace Exterior Metal Halide, High Pressure Upgrades Parking -IcA Sodium, and other HID fixtures to LED Ice Arena fixtures Ice Arena Exterior Cost for Painting exterior surfaces on North Ice Arena Painting - IcA rink Ice Arena North Rink Replace existing north rink roof with metal New Roof (Metal) - IcA roof with R -30 insulation Ice Arena Convert north rink floor W concrete floor and Ice Arena Refrlg Sys replace North and South Rink refrigeration and Floor (nn heat system with single ammonia system, controls Ice Arena pumps) - IcA setbacks, and heat recovery from refrigeration system to offset portion of existing natural gas usage. Ice Arena Stair and Part of the cost far repairing north rink stairs Ice Arena Drainage Improvements Interior Lighting Convert existing T -8 32w lamps to 28W Upgrades - IcA lamps. Ice Arena Interior Lighting Replace South rink t000W MH fixtures to Upgrades S Rink- IcA fluorescent high output fixtures. Ice Arena Install VendFngmisers to modulate Vending Mlsor - IcA compressors while maintaining necessary Ice Arena Beverage Tem Water Conservation - Adjust plumbing fixture flow to ensure fixtures IcA are receiving design flow rates. Ice Arena Exterior Lighting Replace Exterior Metal Hallide, High Pressure Milton Honsey Upgrades - MHP Sodium, and other HID fixtures to LED pool fixtures Interior tlghting Upgrades Concessions - Convert existing T -8 32w lamps to 28W Milton Honsey MHP lamps. p Pool Water Conservation - Adjust plumbing fixture flow to ensure fixtures Miiton Honsey MHP are receiving design flow rates. Pool 3uilding Envelope Seal leakage occurring on exterior walls to Improvements - PuW minimize heat loss in the winter and heat gain Public Works in the summer. Exterior Lighting Replace Exterior Metal Hallide, High Pressure Upgrades - PuW Sodium, and other HID fixtures to LED Public Works fixtures Interior Lighting Convert existing T -8 32w lamps to 28W Public Works Upgrades - POW lamps. Install Vendingmisers to modulate Vending Mlsor - PuW compressors while maintaining necessary Public Works Reveraile Tern Exhibit A - PAGE 5 EXHIBIT A3 DETAILED FIM WORK SCOPE PRICING / IMPLEMENTATION COSTS All pricing contained within this document and associated attachments, is valid through September 30, 2011. BUILDING ENVELOPE IMPROVEMENTS EXECUTIVE SUMMARY This FIM will improve the building envelope performance and reduce energy consumption by reduce exterior air infiltration into the occupied spaces of building. EXISTING CONDITIONS Many areas and locations of the building envelopes throughout the city have cracks, openings, penetrations that allow exterior air to infiltrate and contribute to excessive heating requirements. Additionally, many exterior doors and windows throughout the City of New Hope have deteriorated or missing weather - stripping, sweeps and cracks that also contribute to air infiltration. 1. Detailed Description of FIM A detailed audit of the roof /wall intersections, exterior doors and windows throughout the district was conducted in which the primary focus included the following: • Identifying building envelope locations including any exterior wall penetrations that could be sealed to prevent air infiltration. • Identifying exterior doors where the existing door sweeps and weather - stripping was deteriorated to a point where it was no longer effective. • Identifying windows where there was gaps between the window frame and building envelope that could be caulked help reduce air infiltration • Identifying operable windows where the weather - stripping was deteriorated or missing and should be replaced. 1.1 Inclusions The Scope of Work for this FIM includes all labor and materials for the following: • All material and labor associated with installation of polyurethane foam in areas and locations as indicated in Exhibit D. • All material and labor associated with installation of Weather - stripping on all doors and windows as indicated in Exhibit D • All material and labor associated with installation of Sweeps on all doors and windows as indicated in Exhibit D. • All material and labor associated with installation of Caulk on all doors and windows as indicated in Exhibit D. • All material and labor associated with installation of V -Strip on all doors and windows as indicated in Exhibit D. • Provide and install all necessary patching and surface finish work to match existing. • All work during normal business hours. 1,2 Exclusions The following work is excluded from the proposed Scope of Work: • Moving, relocation and replacement of any bookshelves, boxes, education supplies, materials, etc. that would encumber the installation of this FIM is not included. Exhibit A - PAGE 6 Hazardous Waste / Asbestos: Should the project require removal or disposal of hazardous material, McKinstry may have the hazardous material or substances removed and disposed of at the request of the Owner. McKinstry will not assume ownership of the material buy may act on behalf of the Owner to properly remove and dispose of the material. The Owner shall pay McKinstry for the cost of such work. The Owner agrees and acknowledges that it has not relied on or employed McKinstry to analyze or identify the presence of any hazardous substance on the Owner's premises. The cost of hazardous material abatement and disposal is not included. 2. Location Affected This FIM will affect the following buildings: • City Hall /Police • Ice Arena • Public Works • Municipal Golf Course 3. FIM Interface with Facility Equipment Material installed as part of this FIM will interface with the doors, windows and building envelope construction in the buildings identified. The proposed materials and components are compatible with all existing systems in the buildings. 4. Proposed Equipment Identification Implementation of building envelope components includes the installation of all air sealing materials as identified in Exhibit D. 4.1 Design Approach The intent of this FIM is to reduce energy consumption by reducing air infiltration primarily around the perimeter of each building. This includes sealing the various cracks, openings and penetrations commonly found at roof / wall intersections, exterior doors and windows. Utilization of polyurethane foam sealant, weather - stripping, sweeps and caulking to help reduce this air infiltration will reduce energy consumption but also have the benefit of reducing moisture and insects that can enter the buildings. 4.2 Design Specifications • Polyurethane Foam Sealant The intent of the polyurethane foam sealant is to air seal /firestop and smoke seal openings in fire rated walls, floors and roofs at mechanical and electrical penetrations to help reduce air infiltration and lower energy costs. This includes the sealing of penetrations through smoke barriers and construction enclosing compartmentalization areas involving both empty openings and openings containing penetrating items such as pipes, ductwork, cabling and conduit. All sealants used comply with the most current ASTM E814, ANSI /UL 1479 firestop and fire test requirements. • Weather - stripping, Sweeps and Caulk Installation of weather- stripping on the doors and windows will help reduce infiltration and help prevent drafts. Weather - stripping and seal products will be of industrial design, strength and quality capable of withstanding the usage and wear typically found in educational facilities. • V -Strip Installation of V -Strip is utilized for specific window and door application as an additional component to weather - stripping. Polyflex V -Strip is also of industrial design, strength and quality capable of withstanding the usage and wear typically found in educational facilities. Exhibit A - PAGE 7 4.3 Design Drawings Sample manufacturer cut sheets for the proposed products will be included in the submittals for review. Additionally, sample weather - stripping and sweep product will be provided for review. 'As- Built' product data will be submitted along with warranty information upon completion of the installation. S. Physical Changes No architectural or structural changes are anticipated with this FIM. 6. First Year Energy Savings Proposed The proposed building envelope improvements will reduce energy consumption by reducing the amount of air infiltration into the buildings. The building envelope components and the calculations illustrating the energy savings are located in Exhibit D. 7. Utility Interruptions Utility interruptions for this FIM are minimal and are only anticipated to be localized to the area where the plumbing fixture(s) is located. Any short term interruptions will be coordinated with Maintenance Staff. 8. Client Support Required Maintenance Staff support will be required to gain access to the buildings for implementation of this FIM, additionally staff support will be periodically required with the coordination efforts of any utility interruptions as described above. Maintenance staff will be required to review submittals 9. Potential Environmental Impact If asbestos or unknown substance is found prior to or during implementation of this FIM, city of New Hope will be notified for identification and /or removal. Exhibit A - PAGE 8 DATA ROOM COOLING EXECUTIVE SUMMARY This FIM will provide cooling to the existing server room located in the City Hall. The following is work to be included in this improvement measure. • Provide and install a new ceiling mounted environmental control system (split system). • Physical room configurations adjustments will be made to properly seal the room from adjacent environmental conditions. • Remove the EVERSTAR unit and disconnect the AMANA unit. EXISTING CONDITIONS The existing IT /Data room has insufficient cooling at various times. The room has two existing cooling units one through the wall unit (AMANA, 8700 BTU's) and a standalone spot cooler (EVERSTAR 10,000 BTU's) currently serving the space. The EVERSTAR unit condensing section is ducted from the unit, up above the ceiling and discharged to the adjacent corridor at the ceiling level. Make -up air for the condenser intake must come from either the adjacent corridor or the ceiling plenum above. The current configuration compromises the room cooling ability of the EVERSTAR unit. 1. Detailed Description of FIM 1.1 Inclusions The Scope of Work for this FIM includes all labor and materials for the following: • Provide unit shall be similar to Liebert Mini- Mate2, Model MMD24E, PFH, 2 Ton unit. Unit shall have total cooling of 22,900 BTUH, Sensible cooling of 22,200 BTUH with an entering air temperature of 80 ° F DB, 62.8 ° F WB. Unit shall include: compressor located in remote outdoor condensing unit and an above dropped- ceiling installation for evaporator the unit. • Condensing unit shall have a scroll compressor, compressor short cycle control (3 minute timer), hot gas bypass system to reduce compressor cycling under low load condition, designed for 95 °F ambient and capable of operation to -30 ° F. • Evaporator section shall have an air distribution plenum with integral filter(MERV 8). The plenum shall be 24 "x48 ", provide 3 -way air distribution, and install in a standard 24 "x48" ceiling grid. Unit shall include a common alarm relay and remote on /off control capability and system auto restart for startup after power failure. A smoke detector within the unit shall shut down the environmental control system. • The Environmental System shall include a microprocessor control, factory wired and tested prior to shipment and include a wall mounted control enclosure. The control unit shall be field wired to the control board. • Remove all existing ceiling return grilles and replace with ceiling tiles. • Disconnect and remove the existing EVERSTAR unit including condensing ductwork. Cap the condensing grille above the ceiling in the adjacent corridor where the condensing ductwork had terminated. • Provide and install new ceiling tiles in open ceiling grid areas. Note: the ceiling is to extend from wall to wall and have no openings to the plenum above. • Provide and install six (6) inch fiberglass insulation on top of ceiling tiles in the IT room. • Install the remote condensing unit on the existing roof above the IT room; coordinate the location with the building owner. Attempt to keep the refrigerant piping to minimal lengths. • Verify and coordinate electrical and piping penetrations through the existing roof with the owner (location & size) prior to conducting work. • Provide blocking /curbing as recommended by the manufacturer for the condensing unit installation. • Provide insulation on refrigeration lines. • Provide all electrical disconnects and connections required for a complete installation. Coordinate the electrical source location with the building owner. 2. Location Affected This FIM will affect the following buildings: • New Hope City Hall Exhibit A - PAGE 9 3. FIM Interface with Facility Equipment Unit will operate independent of the existing facility equipment and controls. 4. Proposed Equipment Identification Equipment will be identified per plans generated as part of the final design for the project. 4.1 Design Approach The intent of this FIM is to replace the cooling system in the server room at City Hall and replace it with a new properly sized system that will eliminate the heating issue in the hall during unoccupied times. 4.2 Design Specifications See above. 4.3 Design Drawings Design drawings will be provided for permits. Sample manufacturer cut sheets for the proposed lighting products will be included in the submittals. 'As- Built' performance data will be submitted along with warranty information upon completion of the installation. 5. Physical Changes See above 6. Utility Interruptions None 7. Client Support Required Coordination IT department for access and switch over will be required. S. Potential Environmental Impact None. Exhibit A PAGE 10 LIGHTING IMPROVEMENTS EXECUTIVE SUMMARY This FIM will improve the energy efficiency of the lighting fixtures and improve the lighting levels in, and around the buildings throughout the City of New Hope. Major scopes of work include; • Interior light retrofits and replacements with high efficient lighting technologies. • Exterior light replacements with LED. • Traffic signal light replacements with LED. EXISTING CONDITIONS The existing lighting being modified is outlined in the lighting tables provided in Exhibit D. 1. Detailed Description of FIM A detailed audit of the lighting systems throughout the district was conducted in which the primary focus included the following; • Identifying florescent lighting fixtures that can be upgraded with higher efficiency lamp and ballasts. • Identifying incandescent fixtures that can be upgraded with compact florescent lamp (CFL) replacement and those that can be replaced with florescent wrap style fixtures. • Identifying any mercury vapor and metal halide fixtures that can be replaced with florescent high output fixtures. • Identifying exit lights than can be upgraded to LED technology. • Identifying exterior wall -pack, parking lot, and walkway fixtures that can be upgraded to LED technology. • Identifying areas where energy - saving switching or occupancy sensor technology could be applied. • Identifying where and when possible consolidation of fixture and lamp types could occur to maintain minimal inventory requirements. • Identifying traffic signal lamps that can be upgraded to LED lamps. 1.1 Inclusions The Scope of Work for this FIM includes all labor and materials for the following: • See Exhibit D lighting schedules "proposed" work detailing locations and fixtures to be modified. • The following table outlines traffic signal lamps to be replaced with LED. Exhibit A - PAGE 11 City of New Hope Traffic Signal Scope of Work Intersection Pole Description Type Work 49th & US 169 NW Over Street Yellow 12" inc Replace with LED 49th & US 169 NW Over Street Red 12" LED None 49th & US 169 NW Over Street Green 12" inc Replace with LED 49th & US 169 NW Over Street Yellow 12" inc Replace with LED 49th & US 169 NW Over Street Red 12" LED None 49th & US 169 NW Over Street Green 12" inc Replace with LED 49th & US 169 NW Facing E Red 12" LED None 49th & US 169 NW Facing E Green 12" inc Replace with LED 49th & US 169 NW Facing E Yellow 12" inc Replace with LED 49th & US 169 NW Facing SE Red 12" LED None 49th & US 169 NW Facing SE Green 12" inc Replace with LED 49th & US 169 NW 1 Facing SE Yellow 12" inc Replace with LED 49th & US 169 SE Over Street Yellow 12" inc Replace with LED 49th & US 169 SE Over Street Red 12" LED None 49th & US 169 SE Over Street Green 12" inc Replace with LED 49th & US 169 SE Over Street Yellow 12" inc Replace with LED 49th & US 169 SE Over Street Red 12" LED None 49th & US 169 SE Over Street Green 12" inc Replace with LED 49th & US 169 SE Over Street Yellow Arrow inc Replace with LED 49th & US 169 SE Over Street Green Arrow inc Replace with LED 49th & US 169 SE Facing W Red 12" LED None 49th & US 169 SE Facing W Green 12" inc Replace with LED 49th & US 169 SE Facing W Yellow 12" inc Replace with LED 49th & US 169 SE Facing W Hand inc Replace with LED 49th & US 169 NE Facing SW Red 12" LED None 49th & US 169 NE Facing SW Green 12" inc Replace with LED 49th & US 169 NE Facing SW Yellow 12" inc Replace with LED 49th & US 169 NE Over Street Yellow 12" inc Replace with LED 49th & US 169 NE Over Street Red 12" LED None 49th & US 169 NE Over Street Green 12" inc Replace with LED 49th & US 169 NE F acing SW yellow arrow inc Replace with LED 49th & US 169 NE Facing SW green Arrow inc Replace with LED 49th & US 169 NE Facing S Red 12" LED None 49th & US 169 NE Facing S Green 12" inc Replace with LED 49th & US 169 NE Facing S Yellow 12" inc Replace with LED 49tH & US 169 ISW Hand inc Replace with LED 36th & Jordan I E IFlashing Stop 12" inc Replace with LED 36th & Jordan IW IFlashing Stop 12" inc Replace with LED Exhibit A PAGE 12 1.2 Exclusions • ]None. 2. Location Affected This FIM will affect the following buildings: • Traffic Lights at intersections of 36 & Jordan and 49 & Us HWY 169 (East side) • Ice Arena - Interior • Public Works- Interior • City Hall /Police- Interior • Milton Hosey Pool- Interior • Municipal Golf Course Clubhouse - Interior • Ice Arena - Exterior • Public Works- Exterior • City Hall /Police- Exterior 3. FIM Interface with Facility Equipment Equipment installed as part of this FIM will interface with the existing lighting and electrical systems in the buildings identified. The proposed retrofits are compatible with all existing systems in the buildings. 4. Proposed Equipment Identification This FIM is primarily a fixture - for - fixture or lamp -for -lamp replacement. There is no specific identification of lighting fixtures at this time and no change in this measure is being considered unless specified in Exhibit D. Where appropriate, labeling of switches to identify the area being controlled will be provided and implemented. 4.1 Design Approach The intent of this FIM is to reduce energy consumption as it relates to lighting systems without compromising the lighting levels or efficacy of the lighting systems in place. Consideration for material cost and installations requiring modification cost are of significant concern as well. Interior lighting shall convert to florescent lighting systems of varying type and style as is appropriate for the application. 4.2 Design Specifications • Ballasts The new fluorescent lighting system will consist of high frequency electronic ballasts with a minimum THD rating of less than 20% and a sound rating (Class A), ballast factor (minimum .78). + Lamps As a standard for installing T -8 lamps, we will provide a high -grade lamp that carries a higher CRI (75 or greater) and higher lumen output per watt than the current T -12 [amp type in use. We have specified a 4100K lamp that will pass the federal guidelines relating to hazardous waste, specifically minimal mercury content, as the standard. It is due in part to the higher lumen per watt rating and the use of new lamps and ballast that the newly retrofitted fixtures' light output will produce a higher foot - candle average than the existing system. In addition, the longer rated life and the ability of the T -8 tri- phosphor lamp to maintain its lumen levels longer results in ongoing operations and maintenance savings. • High Intensity Fluorescent Fixtures The new fixtures will consist of high power factor, high frequency electronic ballasts with a minimum THD rating of less than 10% and a sound rating (Class A), ballast factor (minimum 1.18). In addition, a reflector is used to improve the overall efficiency of the fixture, minimum 94 %. Exhibit A - PAGE 13 • Compact Fluorescent Lamps/Fixtures Compact fluorescent replacements were not chosen solely on a lumen for lumen basis. During our audit, we found fixtures containing incandescent lamps of varying wattage levels. This proposal will provide consolidation of the lamp type in use. • Lighting Levels Our proposed lighting system improvements will maximize savings while maintaining or improving existing light levels in each area. Post - retrofit light levels are typically increased because of the improved design and installation of newer equipment. Before and after light level reading will be spot checked to confirm expected results. Traffic Lamps Our proposed LED lamps shall conform with MN DOT requirements. 4.3 Design Drawings Fixture -for- fixture and lamp- for -lamp replacement does not alter or modify existing reflected ceiling plans of original lighting layouts. Accordingly, no additional lighting drawings are included in this scope of work. Sample manufacturer cut sheets for the proposed lighting products will be included in the submittals. 'As- Built' performance data will be submitted along with warranty information upon completion of the installation. 5. Physical Changes No architectural or structural changes are anticipated with this FIM. Reflected ceiling plans will not change. Only certain light fixture types will be changed. 6. First Year Energy Savings Proposed The lighting inventory and the calculations illustrating the utility savings attributed to lighting upgrades are located in Exhibit D. 7. Utility Interruptions Utility interruptions for this FIM are minimal and are only anticipated to be localized to the area served by room or area that the lighting fixture(s) serve. Any short term interruptions will be coordinated with Maintenance Staff. S. Client Support Required Maintenance Staff support will be required to gain access to the buildings for implementation of this FIM, additionally staff support will be periodically required with the coordination efforts of any utility interruptions as described above. 9. Potential Environmental Impact All existing lamps and ballasts will be properly packaged in barrels and /or containers and removed from the site. This includes all handling, transporting, recycling and disposal of ballast and lamp waste with applicable manifest documentation in accordance to EPA requirements. If asbestos or unknown substance is found prior to or during implementation of this FIM, the City of New Hope will be notified for identification and /or removal. Exhibit A - PAGE 14 ICE ARENA STAIR AND DRAINAGE IMPROVEMENTS EXECUTIVE SUMMARY This FIM will correct drainage issues located at the south east side of the north rink. In general the following items are included in this scope of work. • Replace weathered block as needed. • Re -grade the existing area to reduce water drainage issues. • Install drain tile to reduce water drainage issues. EXISTING CONDITIONS The existing grade and block on the south east side of the north rink has a drainage issue. Water has coliected and has damaged the existing masonry block. 1. Detailed Description of FIM 1.1 Inclusions The Scope of Work for this FIM includes all labor and materials for the following: • Excavate the south east side of the north rink and replace block as needed. • Install drain tile at the above referenced location • Re -grade and restore site. • Replace existing north rink stairs and add hand rail Location Affected This FIM will affect the following buildings: ■ New Hope Ice Arena — North Rink 3. FIM Interface with Facility Equipment NA. 4. Proposed Equipment Identification Equipment will be identified per plans and specifications generated as part of the final design for the project. 4.1 Design Approach The intent of this FIM is to repair the existing damaged block and regrade to push water away from the building to protect the block and reduce water infiltration into the north rink. The scope will also replace existing stairs with new concrete stairs and all a center hand rail. 4.2 Design Specifications Specifications for the project include; New Hope Arena 2011 Ice Arena Improvements dated June 29, 2011, Addendum 1 Dated July 11, 2011, and Walkthrough Notes dated July 11, 2011. 4.3 Design Drawings Design drawings will be provided for permits. Sample manufacturer cut sheets for the proposed lighting products will be included in the submittals. `As- Built` performance data will be submitted along with warranty information upon completion of the installation. 5. Physical Changes None Exhibit A - PAGE 15 6. Utility Interruptions None 7. Client Support Required Coordination with maintenance staff will be required to avoid interference with work and site parking. S. Potential Environmental Impact None. Exhibit A - PAGE 16 ICE ARENA EXTERIOR PAINTING EXECUTIVE SUMMARY This FIM will restore an exterior high quality paint finish to the New Hope Ice Arena. In general the following items are included in this scope of work. • Surface preparation. • Failed joint caulking. • Exterior paint prime and finish coats. EXISTING CONDITIONS The exterior fagade of the ice arena is weathered and requires caulking at select joint locations as well as well as an overall exterior prime and finish coat paint application. 1. Detailed Description of FIM 1.1 Inclusions The Scope of Work for this FIM includes all labor and materials for the following: • Remove loose paint, mold, mildew, efflorescence, rust, mortar, foreign material that is considered detrimental to sound adherence of the primer and finish coat as needed. • The owner shall select new paint and sealant colors (same quantity) from color charts and submittals provided by the painting subcontractor. Please note that it is not the intent to significantly deviate from the existing exterior colors of the ice arena. • Fill bug holes, air pockets, and other voids with caulking. • Protect surrounding areas and surfaces from overspray as required. • Apply exterior prime and finish coats of paint per the specification to exterior wood, steel, and masonry. 2. Location Affected This FIM will affect the following buildings: ■ New Hope Ice Arena — Exterior Fagade 3. FIM Interface with Facility ]Equipment NA. 4. Proposed Equipment Identification Materials will be identified per plans and specifications generated as part of the final design for the project. 4.1 Design Approach The intent of this FIM is to restore a high quality exterior paint finish to the New Hope Ice Arena. 4.2 Design Specifications Specifications for the project include; New Hope Arena 2011 Ice Arena Improvements dated July 5, 2011. 4.3 Design Drawings Sample manufacturer cut sheets and colors for the proposed exterior paint and caulk products will be included in the submittals. 'As- Built` performance data will be submitted along with warranty information upon completion of the installation. S. Physical Changes Ice arena exterior paint and caulking restoration Exhibit A - PAGE 17 6. Utility Interruptions None 7. Client Support Required Coordination with maintenance staff wiH be required to avoid interference with work and site parking. S. Potential Environmental Impact None. Exhibit A - PAGE 18 ICE ARENA "NORTH ROOF" REPLACEMENT - METAL ROOF EXECUTIVE SUMMARY This FIM will replace the "North Rink's" barrel type roof at New Hope Ice Arena. In general the following items are included in this scope of work. • Remove the existing roof system and replace it with a new standing seam metal roof with insulation to meet or exceed MN state code requirements. • Install a S -5 snow and ice and water shield throughout the entire field of the roof. • Remove and reinstall metal roof and wall panels in the SE corner, install new 24GA prefinished sheet metal at all perimeter and roof penetrations, install new coping metal at all concrete support structures, install new metal fascia and soffits at perimeter of roof areas. • Patch cracked section of cementatious facia located over the barrel roof with like materials as needed. EXISTING CONDITIONS The barrel type roof located on the "North Rink" at New Hope Ice Arena is in need of replacement. 1. Detailed Description of FIM 1.1 Inclusions The Scope of Work for this FIM includes all labor and materials for the following: • Remove the existing EPDM roof system and dispose of in a certified landfill. • Install new polisocyanurate insulation in order to meet or exceed MN state code requirements. • Install a S -5 snow and ice retention system and an ice and water shield throughout the entire field on the roof. • Install a new standing seam metal roof throughout the entire field on the roof. • Remove and reinstall metal roof and wall panels in the SE corner due to damage and improper design. • Install new metal fascia and soffits at perimeter of roof areas. • Patch cracked section of cementatious facia located over the barrel roof with like materials as needed. 2. Location Affected This FIM will affect the following buildings: ■ New Hope Ice Arena - Exterior Fagade 3. FIM Interface with Facility Equipment NA. 4. Proposed Equipment Identification Materials will be identified per plans and specifications generated as part of the final design for the project. 4.1 Design Approach The intent of this FIM is to replace the "North Rink's" barrel type roof at New Hope Ice Arena. 4.2 Design Specifications Specifications for the project include; New Hope Arena 2011 Ice Arena Improvements dated July 5, 2011. 4.3 Design Drawings Sample manufacturer cut sheets and colors for the proposed roof insulation, metal roof material, and clips, anchors, adhesives, steel wall panels, and coping will be included in the submittals. 'As- Built' performance data will be submitted along with warranty information upon completion of the installation. S. Physical Changes Exhibit A - PAGE 19 Ice arena roof replacement will be a standing seam metal roof with panels approximately 16" wide spanning over the barrel with a long ice shield retention system spanning the length of the "North Rink" located near the roof edge. The color of the metal roof shall be selected by the owner from a standard color chart submitted by the roofing contractor for approval. 6. Utility Interruptions None 7. Client Support Required Coordination with maintenance staff will be required to avoid interference with work and site parking. 8. Potential Environmental Impact None. Exhibit A - PAGE 20 ICE ARENA REFRIGERATION SYSTEM IMPROVMENTS EXECUTIVE SUMMARY This FIM will improve the energy efficiency of the existing ice arena and replace the aging ice arena refrigeration system in the City of New Hope's Ice Arena. In general the following items are included in this scope of work. • Replace the north rink floor with a new concrete floor. • Replace the north and south rink refrigeration systems with a new central ammonia refrigeration system. • Replace the existing north rink dehumidification with a new dehumidification unit. EXISTING CONDITIONS The existing Ice arena has several deficiencies including; a refrigeration system and floor serving the north rink that is at the end of its useful life, a refrigeration system nearing the end of its useful life serving the south rink, and a lack of environmental control (humidity and temperature) over the north ice arena. The dehumidification in the north arena is currently done with two DX units which are both at the end of their useful lives. 1. Detailed Description of FIM 1.1 Inclusions The Scope of Work for this FIM includes all labor and materials for the following: • Replace the north rink floor with a new concrete floor including the addition of a subfloor heating system. • Replace the north and south rink R -22 refrigeration systems with a new centralized ammonia refrigeration system located in the north rink refrigeration room including a new condenser, high temp heat recovery and low temp heat recovery. • Modify the north rink refrigeration room to brink the room up to code (add egress) for the new refrigeration system. • Add a new gas fired desiccant dehumidification unit to condition the space in the north rink. • Repair failed drain located in the north rink. • Provide hot water to new north rink heating coil and existing snow melt pit from the low temp heat recovery system • Provide high temp heat to the existing domestic hot water system. • Provide heat to the north and south rink subfloors from the new compressors. • Replace the glycol in the south rink refrigeration tubing with calcium chloride and connect the new combined central refrigeration plant. • Provide new controls and electric as required for operation of the new systems. 1.2 Exclusions The following work is excluded from the proposed Scope of Work: • Asbestos abatement • Frost removal is excluded and is not needed based on boring results from the development. Z. Location Affected This FIM will affect the following buildings: ■ New Hope Ice Arena 3. FIM Interface with Facility Equipment Equipment installed as part of this FIM will interface with the existing electrical systems in the building ice arena. The proposed retrofits are compatible with all existing systems in the building. 4. Proposed Equipment Identification Equipment will be identified per plans and specifications generated as part of the final design for the project. Exhibit A - PAGE 21 4.1 Design Approach The intent of this FIM is to reduce energy consumption and replace aging existing equipment. 4.2 Design Specifications Specification for the project include; New Hope Arena 2011 Ice Arena Improvements dated June 29, 2011, Addendum 1 Dated July 11, 2011, Walkthrough notes dated July 11, 2011, and a Scope of Work Modifications letter dated July 22, 2011. 4.3 Design Drawings Design drawings will be provided for permits. Sample manufacturer cut sheets for the proposed lighting products will be included in the submittals. `As- Built' performance data will be submitted along with warranty information upon completion of the installation. 5. Physical Changes The exterior wall of the existing north refrigeration room will be modified to add an egress to the wall. The exterior siding will be replaced and the interior will be finished with gypsum board. 6. Utility Interruptions Utility interruptions for this FIM will be coordinated with Maintenance Staff. The following are expected outages that will result from the project. • Short duration electric outage for connection to existing service • Long term north rink outage for installation if the refrigeration system and floor • Two week outage of south rink to flush glycol and connect to new refrigeration system 7. Client Support Required Maintenance Staff support will be required to gain access to the buildings for implementation of this FIM, additionally staff support will be periodically required with the coordination efforts of any utility interruptions as described above. S. Potential Environmental Impact All existing equipment will be taken by the contractor and removed from the site including existing refrigeration equipment. All refrigeration will properly removed and recycled. If asbestos or unknown substance is found prior to or during implementation of this FIM, the City of New Hope will be notified for identification and /or removal. Exhibit A - PAGE 22 VENDING MACHINE CONTROLS EXECUTIVE SUMMARY This FIM will reduce electrical consumption by installing controls on cold beverage vending machines. EXISTING CONDITIONS Existing cold beverage vending machines located throughout the named facilities operate continuously throughout the year regardless of occupancy and frequency of use. 1. Detailed Description of FIM An inventory of the cold beverage vending machines throughout the named facilities was conducted to identify: • Quantity, types and locations of cold beverage vending machines. • Anticipated occupancy hours of building in which the cold beverage vending machine was located. 1.1 Inclusions The Scope of Work for this FIM includes all labor and materials for the following; • Installation of cold beverage vending machine control unit and associated occupancy sensor in each building as indicated in Exhibit D. • Posting of sign within proximity of cold beverage vending machine indicating functionality of control unit. • All work during normal business hours. 1.2 Exclusions The following work is excluded from the proposed Scope of Work: Hazardous Waste / Asbestos: Should the project require removal or disposal of hazardous material, McKinstry may have the hazardous material or substances removed and disposed of at the request of the Owner. McKinstry will not assume ownership of the material buy may act on behalf of the Owner to properly remove and dispose of the material. The Owner shall pay McKinstry for the cost of such work. The Owner agrees and acknowledges that it has not relied on or employed McKinstry to analyze or identify the presence of any hazardous substance on the Owner's premises. The cost of hazardous material abatement and disposal is not included. 2. Location Affected This FIM will affect the following buildings: • Ice Arena • Public Works • City Hall /Police FIM Interface with Facility Equipment Equipment installed as part of this FIM will interface with the existing cold beverage vending machines in the buildings identified. The proposed retrofits are compatible with the existing cold beverage vending machines. 4. Proposed Equipment Identification The equipment includes the installation of a new occupancy sensor and control unit for the quantity of cold beverage vending machines as identified in Exhibit D. Exhibit A - PAGE 23 4.1 Design Approach The intent of this FIM. is to reduce electrical consumption utilizing an occupancy sensor based control unit that suppresses power to the cold beverage vending machine when the space is unoccupied for a set period of time. When the occupancy sensor is activated, power is turned 'on' to the unit and it runs normally. After a set period of time, if no motion is detected by the occupancy sensor, then the unit is turned 'off' to save energy. Every two hours, the cold beverage vending machine cycles back on to ensure that the product is cold. 4.2 Design Specifications • Occupancy Sensor Based Control Unit The electrical cord of existing cold beverage vending machines are plugged directly into the new occupancy sensor based control unit with the occupancy sensor mounted within proximity of the vending machine. 4.3 Design Drawings Manufacturer cut sheets for the proposed plumbing products will be included in the submittals for review. 'As- Built' performance data will be submitted along with warranty information upon completion of the installation. 5. Physical Changes No architectural or structural changes are anticipated with this FIM. 6. First Year Energy Savings Proposed The proposed vending machine controls reduce electrical consumption. The cold beverage vending machine inventory and the calculations illustrating the utility savings are located In Exhibit D. 7. Utility Interruptions Utility interruptions for this FIM are minimal and are only anticipated to be localized to the cold beverage vending machine where the occupancy sensor based control unit is being installed. Any short term interruptions will be coordinated with Maintenance Staff. a. Client Support Required Maintenance Staff support will be required to gain access to the buildings for implementation of this FIM, additionally staff support will be periodically required with the coordination efforts of any utility interruptions as described above. 9. Potential Environmental Impact If asbestos or unknown substance is found prior to or during implementation of this FIM, the City of New Hope will be notified for identification and /or removal. Exhibit A - PAGE 24 WATER CONSERVATION EXECUTIVE SUMMARY This FIM will reduce water consumption, waste water production, and energy consumption required for water heating through the installation of high efficiency water conservation equipment and improved water management measures. EXISTING CONDITIONS There is a variety of plumbing fixture types throughout campus, many of which are original to the construction of the buildings or building additions and are less efficient than current technology. This includes lavatory sinks, general use sinks, multipurpose lavatory sinks, tank toilets, flushometer toilets, urinals, wall showers, and handheld showers. 1. Detailed Description of FIM A detailed audit of the plumbing systems throughout the district was conducted in which the primary focus included the following: • Identifying diaphragm flushometers for urinals and toilets that are worn, can be upgraded with higher efficiency units, or are mounted with an incompatible IR device. • Identifying tank style flush systems on urinals that can be replaced by a use - detecting flush system. • Identifying sink faucet aerators that can be upgraded with low flow units. • Identifying wall and handheld showers that can be upgraded with low flow units. 1.1 Inclusions The Scope of Work for this FIM includes all labor and materials for the following: Provide and install all necessary components necessary to upgrade /replace flushometers, tank toilets, sinks and showers in each building as indicated in Exhibit D. Provide and install all necessary patching and surface finish work to match existing. All work during normal business hours. 1.2 Exclusions The following work is excluded from the proposed Scope of Work: • Updating non - compliant ADA plumbing fixtures to meet ADA requirements is not included. 2. Locations Affected This FIM will affect the following buildings: • City Hall /Police • Ice Arena • Milton Honsey Pool • Golf Course Clubhouse 3. FIM Interface with Facility Equipment Equipment installed as part of this FIM will interface with the domestic water plumbing systems and equipment in the buildings identified. The proposed retrofits are compatible with all existing systems in the buildings. Any existing ADA compliant fixtures will remain ADA complaint after upgrade. 4. Proposed Equipment Identification The retrofit of existing water conservation equipment includes the installation of all plumbing fixtures and equipment as identified in Exhibit D. 4.1 Design Approach The intent of this FIM is to reduce water consumption as it relates to plumbing systems without compromising the performance of the plumbing systems in place. Consideration for material cost and installations requiring modification cost are of significant concern as well. Plumbing system components shall be converted to low flow systems of varying type and style as is appropriate for the application. Exhibit A - PAGE 25 4.2 Design Specifications • Flushometers Individual flushometer upgrades /retrofits is predicated on the functionality and performance of existing components, this can include diaphragm calibration, diaphragm retrofit, diaphragm x -body, flush x -body, spud replacement, flushtube replacement, control stop retrofit, control stop replacement, handle -mount hands - free, or piston valve hands -free. Specific information as to how many of each type of flushometer will receive aforementioned upgrades and retrofits are included in Exhibit D. • Faucet Aerators Individual faucet aerator upgrades /retrofits is predicated on the existing components, this can include vandal resist flow control, standard flow control, manual faucet, and hands -free sink faucet. Specific information as to how many of each type of faucet will receive aforementioned upgrades and retrofits are included in Exhibit D. • Showerheads Individual showerhead upgrades /retrofits is predicated on the existing components, this can include wall showerhead, handheld shower head, or shower diverter. Specific information as to how many of each type of shower will receive aforementioned upgrades and retrofits are included in Exhibit D. • Tank Toilets Individual tank toilet upgrades /retrofits is predicated on the existing components, this can include system tuning, retrofit upgrade, angle stop "adder valve" or fill valve and tank gasket. Specific information as to how many of each type of tank toilet will receive aforementioned upgrades and retrofits are included in Exhibit D. 4.3 Design Drawings Plumbing fixture upgrades do not alter or modify existing plans of original plumbing system layouts. Accordingly, no additional plumbing drawings are included in this scope of work. Sample manufacturer cut sheets for the proposed plumbing products will be included in the submittals for review. `As- Built' performance data will be submitted along with warranty information upon completion of the installation. 5. Physical Changes No architectural or structural changes are anticipated with this FIM. Only certain plumbing fixture types will be changed as specified in Exhibit D. 6. First Year Energy Savings Proposed The proposed water conservation improvements consume less water than the existing systems resulting in water savings, waste water production and thermal savings attributed to heating less domestic water. The plumbing fixture inventory and the calculations illustrating the utility savings attributed to water conservation upgrades are located in Exhibit D. 7. Utility Interruptions Utility interruptions for this FIM are minimal and are only anticipated to be localized to the area where the plumbing fixture(s) is located. Any short term interruptions will be coordinated with Maintenance Staff. Exhibit A - PAGE 26 8. Agency Support Required Maintenance Staff support will be required to gain access to the buildings for implementation of this FIM. Additionally staff support will be periodically required with the coordination efforts of any utility interruptions as described above. Potential Environmental Impact If asbestos or unknown substance is found prior to or during implementation of this FIM, the City will be notified for identification and /or removal. Exhibit A - PAGE 27 EXHIBIT B Terms & Payments (Schedule of Values) =L`iri le EemDescn - npfiri Ice Rink RefrigeratTo _, diittlriht Suffpfalw 2,494,755 Mobilization 74,843 Engineering 240,175 DU Equipment 275,000 DU Installation 150,000 Pipe Fabrication 55,000 Mechanical Room Demo 68,000 Mechanical Room Modifications 45,000 Refrigeration Equipment 420,000 Refrigeration Installation 375,000 Mechanical Installation 150,000 Floor Demo 55,000 Subfloor Installation 132,000 Floor Refrigeration Piping 150,000 Concrete Floor 145,000 Rink 2 Switchover 35,000 Retainage 124,738 Steel Standing Seam Roof 1,211,174 Mobilizati on 55,000 Demo 138,000 Materials 509,615 Installation of insulation /w3lerprcofing 180,000 Steel Roof Installation 223,000 Soffit Installation 45,000 Retainage 60,559 Ice Arena StairslDrainage Improvements 84,245 Mobilzation 16,000 Black Replacement 19,000 Stairs Demo 10,033 Stairs Replacement 23,000 Regrade 12,000 Relainage 4,212 Vending Miser 3,091 Installation 2,936 Relainage 155 City Hail Data Room Cooling zo,zez Installation 19,249 Hetainage 1,013 Lighting Exterior 145,591 Mobilization 14,559 Milton Honsey Pool 6,870 Public Works 9,335 City Hall/Police 8,150 Ice Arena 63,847 Police 35,550 Retainage 7,280 Ice Arena Exterior Painting 74,306 Mobilization 7,431 Prep and Primer 42,947 Finish 20,213 Retainage 3,715 Directed Engineering Study 56,500 Interior Lighting Upgrades 207,292 Mobiliza8on 20,729 City Hall 22,474 Ice Arena 62,217 Police 16,783 Public Wcrks 47,297 Golf Course 15,052 Milton Horsey Pool 6,822 Traffic Signal (LED) 5,552 Retainage 10,365 Building Envelope Improvements 91,276 Mobilization 9,128 City Hall/Police 9,291 Golf Course 6,377 Ice Arena 42,392 Public Works 19,525 Retainage 4,564 Water Conservation Measures 34,760 Mobilization 3,468 City HalllPolice 4,375 Milton Honsey Pool 9,235 Gulf Course 2,250 Ice Arena 13,700 Retainage 1,734 Total Project Value 4,423,253 Exhibit B - PAGE 7 Notice of Work Completion: Upon completion of all Work, the Contractor shall submit a written notice of Work completion to the Authorized Agent, with four (4) copies of project completion documents in both electronic and hard copies. The project completion documentation shall include: a) Final detailed project costs b) All amended exhibits C) All as -built documentation d) Operating manual including vendor cut sheet giving general instructions and installation instructions, name plate data, parts list along with local service representative and pricing sheet, detailed system description with operating instruction, and detailed adjustment instructions including alignments, tolerances, etc, e) Manufacturer warranty documentation and information including contact names and telephone numbers, Exhibit B - PAGE 2 EXHIBIT C1 CERTIFICATE OF SUBSTANTIAL COMPLETION Pursuant to the Agreement, by and between the Contractor and the Client, the Client does hereby acknowledge the following: 1. Substantial Completion. The Client agrees that the scope of Work specified in Exhibit A3 of this Agreement and any applicable amendments thereof have been substantially completed by the Contractor and are hereby accepted by the Client. Substantial completion shall be defined as the owner having first beneficial use of the system. For example, substantial completion of the ice rink floor will be defined as having it available for the owner to prepare and paint. Substantial completion of the refrigeration system will be defined as allowing the owner to begin ice making on the ice arena North rink floor. 2. FIM Approval. FIM Description Client Approval Signature Date 13uildin Envelo a Improvements Data Room Coolin Lighting Improvements - Interior Lighting Improvements - Exterior Ice Arena Stairs and Drainage Imp. Ice Arena Exterior Paintin Ice Arena N. Rink Metal Roof Ice Arena Refrigeration System Ice Arena N. Rink Dehumidification Unit Ice Arena N. Rink Floor Ice Arena S. Rink Refrig Switch Over Vendinq Machine Controls Water Conservation * Note: Warranty Commence Date Exhibit C - PAGE 1 EXHIBIT C2 CERTIFICATE OF COMPLETION AND ACCEPTANCE Pursuant to the Agreement, by and between the Contractor and the Client, the Client does hereby acknowledge the following: 3. Completion and Acceptance. The Client agrees that the scope of Work specified in Exhibit A3 of this Agreement and any applicable amendments thereof have been completed by the Contractor and are hereby accepted by the Client. 4. Project Completion Documents. The Client has received four (4) copies of project completion documents as specified in Exhibit B of the Agreement. S. FIM Approval. FIM Description Client Approval Signature Date Building Envelope Improvements Data Room Coolin Lighting Improvements — Interior Lighting Improvements — Exterior Ice Arena Stairs and Drainage Imp. Ice Arena Exterior Paintin Ice Arena N. Rink Metal Roof Ice Arena Refrigeration System Ice Arena N. Rink Dehumidification Unit Ice Arena N. Rink Floor Ice Arena S. Rink Refrig Switch Over Vending Machine Controls Water Conservation 6. Punch list. The Contractor has completed all project punch list items. Exhibit C - PAGE 2 EXHIBIT D FACILITY OPERATING PARAMETERS AND UTILITY SAVINGS CALCULATION METHODS Exhibit D1 Building Envelope Improvements - Scope of Work, Savings Calculations & Parameters Exhibit D2 Lighting - Scope of Work, Savings Calculations & parameters Exhibit D3 Metal Roof - Savings Calculations & Parameters Exhibit D4 Refrigeration System Upgrades - Savings Calculations & Parameters Exhibit D5 Water Conservation - Savings Calculations & Parameters and Scope of Work Exhibit D6 Vending Machine Controls Exhibit D7 Traffic Lights Exhibit DS Base Year & Utility Rates Exhibit D - PAGE 1 EXHIBIT DI Building Envelope improvements - Scope of Work, Savings Calculations & Parameters prr�ua:ed red McKinstry - Minneapofis 8451 Xerxes Avenue Hgrth Brooklyn Park, MN 55444 Customer Contact JohnEarhart {763]294 -8233 Joh n Ea@M cMetstry,cvn[ Customer Cgntaot — Mark Rasmussen (763)898 -5278 MarkRa @McttlnMry.com Building envelope Sufutfons,.tLC proposes to upgrades the building envelope far rthe fo Rowing Is uildings noted below_ We have reviewed and audited she following buildings and have prepared this quote based on tinese audits. Quote Date: May 4, 2611 Revision A Audit pate; April 28, 2811 Assessor(s): .Neal €iltrel Cakulat€on Method: EDAM Aug -lm2 (Derived from EC -128- Energy Canada study 128, and ASHRAE Calculations) Air teakaga is.daftned as, "the uncontrolled migratinnof canditinned air through the building ennvelope". Caused by pressure differences due to wind, .chtoiney (or stack) effect and mechanical systemsit has been shown to represent the single largest sdufce of heat "loss or gain Through the building envelopes ninearly all types of buildings. Tests carried out by the Nactonat Research Caunril 40oada on High Rise Commercial and Residential Rui€ nRgs, Schools, Supermarkets and Hawses have shown feveisas high as 07ito 45% of heatless could be attributed to Air leakage, Typical savings hewevertend to be in the 15% to 25% range.thqugh. Seyce d_representing potential for energy6avings uncontrolled air leakage can affect thermal camfbrt of arcupants air quality through ingress of Cnntarnihants from outside and the imbalance of mechanical systems, and the structural iotegfity of the building envelope through moisture m1gration. Control of air leafage involves the.sealing of yaps tracks and holes using appropriate materials such as Fire Retardant, poly Urethane Foam, caulks, and appropriate weatherstripping materials. The goal is to create acontinuous plane of'air- tightness'to completely emnmpass the Building Envelope, including the need to "Hecoupte' floor —to- Hour, and to "wmpartmentatixe' components of the bu8ding in order to equaliee pressure differences. These buildings are included in the following project at; City of New Hope, MN New Repe CRY HaIir Police scud, ice gin$ North ice Rink Newffope.Public Works Gulf Course mmot. 80ding Gal €Canrse Ciuutfousr projestscape: The foltowine propa Pddng Includes materials, and instailat! on feraach ofche bulldings. teased on the auditquarmues Hired, addR{noally prinmdetuRagswr <ssofevotkindit:Eng Anal laradmtdurthe upgrede :a[each s3ie ;reaval!ahie. Drawing Details: Caiars of Mathsla V,esrerererre ❑racyy -e =.Soo {4valF, gac= aea {ixw_itlanaes, Lnea �poori✓ts vc3Wly= 0oar5s <e ^ps¢nlV. Peek =exnevativra - Naves- Sh,fls, ehu= �Yuednrxs Additional Scope; �ts- BufldingEnvelopeSolutions, LEC. -426- 279 -1524 wwti.ENERGY•GES.cmin Exhibit D - PAGE 2 VISUAL COMMENTS or RECOMMENDATIONS: The exiamr6easc need ton weather- shipped and aaaiW. T ;e mct waa eonne.-tten iaaka a:s antra upper moor. TYPE OF MEASURES: 941ding level uamity or tlistanre oor (s1 to oerredtneritrlppe d & —iccl, seep aft tar ;6�3iIPp sl. i _a Yes axis W.Dem(slw ha weather- etripped &saa €ed,sea plan tar lacatton(s). 9asemen[. idaor ( roof {Wall to€nt to beS..fed Wkth 7 pant foam, see p€an fnrFeca;eee(s"i upper 43n feet tY;ndaw5ystem4Fl fo he. seared. Seeytan;wfora[ipnls). Upper laa feet. €Avrighls. AIR LEAKAGE CALCULATIONS_ COST AND PAYBACK ANALYSIS; Annuaf Cost of Leakage(Thums); 1,848' Annual - Cost of L eakage (KW): 1,i43 =(Bldg Leakage .0 m"x N i x(Wfna P F suwr x.(Dag Day.) E -t =. d- BES- Building Envelope Wtftions,U.C. . 920-275-2524 - www.ENERGY- BES.COm Exhibit E) - PAGE 3 VISUAL. COMMENTS or RECOMMENDATIONS: 1b6 emir. rdar svdHend skyffpls €says 0laaks. AR sprawl doors and ACadillxas peas intedo. doors need fo t. weather-aldppsd and seated. F; tL 0004sj to be weather- stripped & sealad, ses plan far !gcat?on {s). lat. ogod,j.tube wather.slnopad & saaled, see plan for tacat oolsj. Ow. head 9ootfsj ?a beweathsr- stnppe:l & leafed, sal plan for locae <ontsi. 2aof/ WaB 1psnt la W sealer€witEs.i Dartfaa?i, seep Wn for losatlw(s}. ;Ide wa1 Wnt to be Seared. AIR LEAKAGE: feet inches parts) 1241 t t@ Qoor(s) 430 1116 L1oartsj 500 1132 OH:- 0004sj 84 118 Roo£1 Wall $060 3!32 Side ara8 26 11g Total AIR LEAKAGE - CALCULATIONS: 6uil ding k 140 - (BragLa k ge s4_mkt.xFxWindrEmlelx(Qa8ttapa) EneruY s=ags 11.42 aq it 1.30 sq if .4.88 sq it 8.20 sq 0 0.27 iq H. Frrst&&Semd 4daws RrsL &Semod 25doars First 2dpors 5ecaad 1950feet Sewad 52:,u. packet 11.59 sq B 1.09 sq meter COST AND PAYBACK ANALYSIS: Annual Cost of Leakage(Therms). 2,883 Annual fast ofLeakage.(KW)j 13,915 SAMPLE PICTURES: Exhibit D - PAGE 4 VISUAL COMMENTS or RECOMMENDATIONS: Tha,W-.vnil Inst anthe. yaraie:d a rena and then —s- poetoce26wet. Al ex€edorCOOSarte ed fo bo saaaaws stopped and .-Md. AIR LEAKAGE: feet ["�hes 0 . 0 01 M6 1. It 0oor(s) 240 1132 0.03 sq R Off - Dwrf$) 04 Us 0:88 sq A Rogf!wall 960 'V8 9.38 sqA Side wall 112 3192 MRS sq A Total. 13.00 sq R 1.21 sq meter AIR LEAKAGE CALCULAT CAST AND PAYBACK ANALYSIS: Annual Cot of Leakage (Therrns); 2,994. Annual Cot of Leakage (XWI; 15.471 8uiking it I40 Exhibit D -PAGE 5 TYPE OF MEASURES: auildin level aantitpardlstapce x . curs be;maghtratnppe - - rsr CCon - — Im..0aar(sltoIt. veati — stripped A cied. First &Sewed 12doars Ore, -head Ooa its ;tabeweeth— m— ped &.seafed.see plan fartacacicit[s}. first 2doou RodtlwallJoint to be 5aaled wish I Raft €vam. Second 9c0 feet Side €lloi.; to be Sealed. Send 112 (Mg UA.ge sq puffs x H'I xtW W P Facur) x (Dap Oay$j Energy Factor New Hope Public Works 4403 Xylan Avenue:QDrth Ngw Hope, MN 55426 VISUAL COMMENTS or RECOMMENDATIONS_ hM eatariardoo:sneed m Ioe vCea[aer sIIlpped arrd s48!Etl_ 6uprafEhs dpms iri lie slara8e area sfe 9oat4 to ha repaced this summer. VI the roplvraf{ has eir leaks. TYPE OF MEASURES; BuiMinq level qusntltPCrdiswe F.L DCar(S ) to he Wed er-wipp Sea 2 , S p ee as 1 - facaE €pn S . F.frst C9af5 fnt_ Don(x) to be wear her -st ripped &sealed, s=e plan lorlort:oo(sl• F7fst 3doors Mt.Door(s) to hsae only the sweops (epla4ed, see also I& locauoals). RM 1 weea aver -head Daor(s,:to be weallhar•stf raped& sea{ed, see plan for lacaeonls). Ftss 176 feet Roof IWA Joint tote Sealed with 2 pan foam, see plan Far locaripnis), .First 96e feet AIR LEAKAGE: feet Inches r(s) so M67 floor {a) 6D 1116 Daar(a} 3 fns Off - Dwr(s) 176 €i8 R0011wall 866 302 0.31 sq ff 002 sq It 1.83 s4 @ 8.72 sq It Talal 9.30 sq it D afi sq rnel =r AtR LEAKAGE CALCULATIONS: COST AND PAYBACKANALY$13: Arms al Cost ofleakage(Therms): 4,416 Annual Cost ofLCakage(MI; 826 poildfngK f30 =Inldg Le- kage eq mlmx lC)x(MV d P Focht) x pleg Dafs( Enem Fador Exhibit D - PAGE 9 BES - Building Envelope SDlutions, U-C. 9211- 279 -1524 www.ENERGY- B ES.cam. Golf Course Maint. Bulldino 8130 Bass Lake Road New Noise, NIN 55420 VISUAL COMMENTS. or RECOMMENDATIONS: Tha sn:ke roof w.m lwka as wed as.tne peESCnaI dam needs to oe maafhec.stdppad and .sated, TYPE OF MEASURES: Building) -1 Elmatitywd!stance E.t. to he S iQ ,seegan tlF OCau -61. rsr not R"Fl Wag Joint to be Sealeiwlth.2 part faam,see plan€erlpcat!ch(sl: Fitst 252 FOE AIR LEAKAGE: feet inches ($) 20 1015 0.1 sy 11 Roof .'Nall 252 3182 1.97 ay R Total 2.07 sq It 0.19 eq meter AIR LEAKAGE CALCULATIONS; COST AND PAYBACK ANALYSFS_ Ammal Cost of Leakage (Therms); 576 Annual COS[. of Leakage#I(w €: r- BuildingK 95 =!B!dg 4ea€ea9esq mus xK7.xMind P F ac l ur) x t€ ag Days) Emgv. Factor SAMPLE PICTURES: Exhibit D • PAGE 7 9ES.- e uildingEnve€ope Solutions, LI.C. 920 -279 -1524 www.ENERGY-0E5:com Golf Course Club House 8130 Bass Lake Road New Hope- MN 55428 VISUAL COMMENTS or RECOMMENDATIONS: Ali All tl.- n lighls—d!o have hoax. built ogee *hem for airoas. TYPEOFIMEASURES: Sutldin Level uand pr distance n. s to ueat hx- ladppe s.e o an mrsacal:er. s lrst ao-ors Deer- headDOagel to h. weather - stripped &111w. see flan for locauonlsl. pirY 1dwr Pipe Penetrations to he sealed wtth L x 1 pars foam. rust Z6 can lights AIR LEAKAGE; feet inches nr {a! 140 1116 033 sq 1 OH - OOOrts} 20 Us6 0.10 c9 It Penetr -1-m 13 3116 0.20 N R TOW 1 -04 sq R 0.10 sq mater AIR LEAKAGE CALGULATIQNS: COST AND PAYBACK ANALYSIS: Annual Cost of €eakage.(Thermsl: 341 Annual Coseaf Leakage (XWI: 234 Building K Ion _ #sldy Lealtage..a mlr.> K ) _: { wrre P FxGar ;. toes D3yc1 Energy Factor SAMPLE PICTURES: 8ES Building Envelope 5Olutions,LLC. 920- 279 -1524 www.ENERGY•BES.com Exhibit D - PAGE 8 M ER -41 zmHiZD Pipe Penetrations and Shafts Rho € / Level Change ammm Roof / Wall Connection VOINOMWIndows BES Bnlidfny Fnvebpe SnN{krta;.lC Mi60oor to be fully weather stripped inc. sweeps glum Overhead door to be fully weather stripped Exhibit D - PAGE 9 Evacuation Exhibit Q - PAGE 10 E pipe Penetrations and Shafts Roof / t erret Chage R[iof f V1►at1 Connection Windows BES Door Sweeps Only evMln¢e yeo�e3uauiiorsRUc Door to be fully weather stripped inc. sweeps Overhead door to be tufty weather stripped Exhibit D - PAGE 11 �nu�.ia�fOX •V y9,)� �raF x MP: 61 L F LEVEL fl-OoR PLAN �!M x f1 tl� Exhibit D e PAGE 12 LZI -- IAHw Pipe Penetrations and Shafts MEM Roof I Level. Chanoe Amam Roof fWall Connection 4 MM= Door to be fully weather stripped inc. sweeps Overhead door to be fully weather stripped EWERG My FARE E"NrUlaHEH LOCA Exhibit D - PAGE 13 EXHIBIT D2 Lighting - Scope of Work, Savings Calculations & parameters The following pages contain the scope of work that will be implemented at each facility and contains a breakdown of work by building and location. Exhibit D - PAGE 14 Lighting Energy Analysis And Cost Savings Proposal Prepared For: CITY OF NEW HOPE ICE ARENA 7100 49TH AVE Prepared and Presented By 0 The Switch is on to... Lighting and Energy Solutions for Business and Industry 15275 Minnetonka Blvd. Minnetonka, MN 55345 115 N. 41h 5t. Burlington, IA 52601 7/12/2011 15275 Minnetonka Blvd, Minnetonka, MN 55345 CITY OF NEW HOPE ARENA Confidential Property of Budget Lighting, Inc. Ph 800 -333 -2852 Fx 888- 333 -2852 Page 1 7F�e `1rflM Es on fa_ _ RT.T � T �. Project 4verv�ew Project Reduces Lighting Energy Usage by Total Annual Lighting Electricity Savings of $933.21 Percent of Overall Energy Savings by Area SOUTH RIUK $0.00 0% ZAMBONIROOA 4% 7/12/2011 15275 Minnetonka Blvd, Minnetonka, MN 55345 CITY OF NEW HOPE ARENA Confidential Property of Budget Lighting, Inc. Ph 800 -333 -2852 Fx 888- 333 -2852 Page 2 ineswarh is on m._ Existing System Energy Cost Per KWH 0.1807 UUNCE551QNS 2L4'STRIP F032 8 2190 fit 496 $87.66 CONCESSIONS RECESSED DL CF26Q 3 2190 52 156 $27.57 MEN'S RESTROOM 2L 4' VT F032 2 2190 62 124 $21.91 MEN'S RESTROOM 2L4'WRAP F032 3 2190 62 186 $32.87 WOMEN'S RESTROOM 2L4' WRAP F032 4 2190 62 248 $43.83 JANITOR'S CLOSET 31-4' IND F032 2 104 86 172 $1.44 YOUTH HOCKEY 2X43LGT F032 2 2190 86 172 $30.40 MEETING ROOM 2X4 3L GT F032 6 520 86 516 $21.65 FIGURE SKATE 2X4 3L GT F032 6 520 86 516 $21.65 FIGURE SKATE 2L4' WRAP F032 1 520 62 62 $2.60 FIGURE SKATE 2X4 3L GT F032 2 520 86 172 $7.22 FIGURESKATE 2X43LGT F032 6 520 86 516 $21.65 TRAINING 2X43LGT F032 10 1040 86 860 $72.18 STAIRWELL 21-4' WRAP F032 1 2190 62 62 $10.96 LOCKER ROOM 31-4' IND F032 6 1040 86 516 $43.31 LOCKER ROOM 12 3L 4' IND F032 6 1040 86 516 $43.31 LOCKER ROOM 11 3L T IND F032 6 1040 86 516 $43.31 TEAM ROOM 10 3L 4' IND F032 9 1040 86 774 $64.96 A OMEN'S RESTROOM 2L 4' WRAP F032 2 2190 62 124 $21.91 TEAM ROOM 9 3L 4' IND F032 9 1040 86 774 $64.96 73OACHES ROOM 2L 4' WRAP F032 2 1040 62 124 $10.41 aOACHES ROOM 2L 4' WRAP F032 2 1040 62 124 $10.41 4RMSTRONG LOCKER 3L 4' IND F032 9 1040 86 774 $64.96 ROOM VIEN'S RESTROOM 2L 4' WRAP F032 2 2190 86 172 $30.40 TEAM ROOM 7 3L 4' IND F032 8 1040 62 496 $41.63 NEST EXIT 2L4'WRAP F032 2 2190 62 124 $21.91 Cont. on next page Confidential Propertyof Budget Lighting, Inc. 15275 Minnetonka Blvd, Minnetonka, MN 55345 Ph 800- 333 -2852 Fx 888 - 333 -2852 7112/2011 CITY OF NEW HOPE ARENA Page 3 Existing System Cont. Area I Fixture I Lamp I 4ty. I Hrs1Yr lWattsifixt Total Watts 10per. Cost ELECTRICAL ROOM 3L 4' ]NO F032 2 104 86 172 $1.44 MECHANICAL ROOM 3L 4' IND F032 8 104 86 688 $5.77 GENERATOR ROOM 2L 4' IND F032 5 104 62 310 $2.60 ZAMBONI ROOM 31-4' IND F032 6 3890 86 516 $1 61.98 MAINTENANCE 21-4 IND F032 4 3890 62 248 $77.85 VENDING 3L4' IND F032 3 3890 86 258 $80.99 LOCKER ROOM 6 3L 4' IND F032 6 1040 86 516 $43.31 LOCKER ROOM 5 3L 4' IND F032 6 1040 86 516 $43.31 REFEREE ROOM 2L 4' WRAP F032 2 1040 62 124 $10.41 UNDER BLEACHER 3L 4' IND F032 13 520 86 1118 $46.92 CORRIDOR WALKING TRACK 3L 4' IND F032 21 3890 86 1806 $566.94 UNDER TRACK 2L 4' WRAP F032 12 3890 62 744 $233.56 STAIRWELL 2L4' WRAP F032 1 8760 62 62 $43.83 SOUTH RINK 1000W MH HI -BAY MH1000 0 3890 1080 0 $0.00 SOUTH CORRIDOR 2X43L GT F032 23 3890 86 1978 $620.94 NORTH CORRIDOR 2t 4' VT F032 13 3890 62 806 $253.02 MEETING ROOM 2X43LGT F032 3 520 86 258 $10.83 MGROFFICE 2L 4' WRAP F032 2 3890 62 124 $38.93 SKATE SHARPENING 2L 4' WRAP F032 2 3890 62 124 $36.93 FRONT OFFICE 21-4' WRAP F032 5 3890 62 310 $97.32 ELEVATOR LOBBY 2L4' WRAP F032 1 3890 62 62 $19.46 LOBBY 2L4'VT F032 6 3890 62 372 $116.78 NEW HOPE DANCE 41-4' WRAP F032 22 1040 107 2354 $197.57 N CORRIDOR 31-4' IND F032 3 3890 86 258 $80.99 LOCKER ROOM 31-4' IND F032 6 1040 66 516 $43.31 LOCKER ROOM 3L4' IND F032 6 1040 86 516 $43.31 Cont. on next page 7/12/2011 15275 Minnetonka Blvd, Minnetonka, MN 55345 CITY OF NEW HOPE ARENA Confidential Property of Budget Lighting, Inc. Ph BOD- 333 -2852 Fx 888 - 333 -2-852 Page 4 Fh '1Y7lCI�! 0 IG = rr - Existing System Cont. Area Fixture Lamp I Qty. I Hrs1Yr lWatts /fixt ITotai Watts 10per. Cost VENDING 2L4'STRIP F032 6 1040 62 372 $31.22 WOMEN'S RESTROOM 41-4' IND F032 1 2190 107 107 $18.91 MEN'S RESTROOM 4L 4' [NO F032 1 2190 107 107 $18.91 STORAGE INCANDESCENT PORC 100A 1 104 100 100 $0.84 CORRIDOR 21-4' IND F032 2 2190 62 124 $21.91 LOCKER ROOM 2L4' IND F032 1 1040 62 62 $5.20 TEAM ROOM f 4L 4' IND F032 4 1 040 107 428 $35.92 LOCKER ROOM 4L 4' IND F032 4 1040 107 428 $35.92 LOCKER ROOM INCANDESCENT PORC 100A 1 1040 100 100 $8.39 ELEVATOR LOBBY 2L 4' VT F032 2 3890 62 124 $38.93 N RINK 2L 4' VT F032 30 3890 62 1860 $583.90 N RINK EL T8 FLUOR HIBAYS F032 66 3890 220 14520 $4,558.16 0 0 0 0 0 O 0 $0.00 0 ❑ 0 0 0 O 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 ❑ 0 0 0 0 0 0 $0.00 ❑ 0 0 0 0 0 0 $0.00 ❑ 0 0 0 0 0 0 $0.00 ❑ 0 0 0 0 0 0 $0.00 ❑ 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 a $0.00 0 0 0 0 0 0 0 $0.00 711212011 15275 Minnetonka Blvd, Minnetonka, MN 55345 CITY OF NEW HOPE ARENA Confidential Property of Budget Lighting, Inc. Ph 800- 333 -2852 Fx 688- 333 -2852 Page 5 The Srtkh Is on la.. �. Existing System Cont. Totals 419 42380 $9,103.59 7/12/2011 15275 Minnetonka Blvd, Minnetonka, MN 55345 CITY OF NEW HOPE ARENA Confidenlial Property of Budget lighting, Inc. Ph 800- 333 2852 Fx 888- 333 2862 Page 6 3hB 3ya'frh B�W Energy Cast Per K 0.0807 Proposed System Area Retrofit I Lamp Qty. Hrs /Yr Watts /fixt Totai Watts 10pw.Cost CONCESSIONS LAMPS ONLY F028/8411XP /SS/ 8 2190 58 464 $82.00 ECO CONCESSIONS LED OL 0 3 2190 12.5 38 $6.63 MEN'S RESTROOM LAMPS ONLY F028/8411XP /SSI 2 2190 58 116 $20.50 EGO MEN'S RESTROOM LAMPS ONLY F0281841/XP /SS/ 3 2190 58 174 $30.75 EGO WOMEN'S RESTROOM LAMPS ONLY F02818411XPISS/ 4 2190 58 232 $41.00 EGO JANITOR'S CLOSET BALLASTILAMP F028 /841/XP /83/ 2 104 64 128 $1.07 E00 YOUTH HOCKEY KIT /BALLASTILAMP F028I8411XPISSI 2 2190 41 82 $14.49 ECO MEETING ROOM KIT /BALLASTILAMP F0281841/XPISS/ 6 520 41 246 $ €0.32 EGO FIGURE SKATE KIT /BALLAST /LAMP F028/841/XPISSI 6 520 41 246 $10.32 EGO FIGURE SKATE LAMPS ONLY F028 1841/XP /SSI 1 520 58 58 $2.43 EGO FIGURE SKATE KITIBALLASTILAMP F028/8411XPISS/ 2 520 41 82 $3.44 ECO FIGURE SKATE KITIBALLASTILAMP F0281841/XPISS/ 6 520 41 246 $10.32 EGO TRAINING KITIBALL4STILAMP F0281841IXPISS/ 10 1040 41 410 $34.41 ECO STAIRWELL LAMPS ONLY F028/841IXPISSI 1 2190 58 58 $10.25 EGO LOCKER ROOM BALLASTILAMP F0281841IXP /SSI 6 1040 64 384 $32.23 EGO LOCKER ROOM 12 BALLAST /LAMP F0281841/XP/SS/ 6 1040 64 384 $32.23 EGO LOCKER ROOM II BALLASTILAMP F0281841/XP/SS/ 6 1040 64 384 $32.23 ECO TEAM ROOM 10 BALLASTILAMP F0281841 /XPISS/ 9 1040 64 576 $48.34 EGO WOMEN'S RFSTROOM LAMPS ONLY F0281841/XP/SS/ 2 2190 58 116 $20.50 EGO TEAM ROOM 9 BALLAST /LAMP F0281841/XP/SS/ 9 1040 64 576 $48.34 EGO COACHES ROOM LAMPS ONLY F028(8411XP /SS/ 2 1040 58 116 $9.74 EGO COACHES ROOM LAMPS ONLY F02818411XP /SSI 2 1040 58 116 $9.74 ECO ARMSTRONG LOCKER BALLASTlLAMP F02818411XPISSI 9 1040 64 576 $48.34 ROOM ECO MEN'S RESTROOM LAMPS ONLY FO281841IXPISSI 2 2190 58 116 $20.50 EGO TEAM ROOM 7 BALLAST /LAMP F0281841 1XPISS/ 8 1040 64 512 $42.97 EGO WEST EXIT LAMPS ONLY F0281841 /XP /SSI 2 2190 58 116 $20.50 EGO Cont. on next page 7/12/2011 15275 Minnetonka Blvd, Minnetonka, MN 55345 CITY OF NEW HOPE ARENA Confidential Property of Budget Lighting, Inc. Ph 800- 3332852 Fx 888- 333 -2852 Page 7 7'he3w Ich i on oo. -.`- Proposed System Cont. Area Retrofit Lamp I Qty. I Hrs /Yr Watts /fixt Total Watts loper. Cost ELECTRICAL ROOM BALLASTILAMP F0281841/XP1SS1 2 104 64 128 $1.07 EGO MECHANICAL ROOM BALLASTILAMP F028I841/XPISSI 8 104 64 512 $4.30 EGO GENERATOR ROOM LAMPS ONLY F0281841/XPISSI 5 104 58 290 $2.43 EGO ZAMBONI ROOM BALLASTILAMP F028 1841/XPISSI 6 3890 64 384 $120.55 ECO MAINTENANCE LAMPSONLY F0281841/XPISSI 4 3890 58 232 $72.83 EGO VENDING BALLASTILAMP F02818411XP/SS/ 3 3890 64 192 $60.27 EGO LOCKER ROOM 6 BALLASTILAMP F028 /841/XP /SS/ 6 1040 64 384 $32.23 EGO LOCKER ROOM 5 RALLASTILAMP F028/841/XP/SS/ 6 1040 64 384 $32.23 EGO REFEREE ROOM LAMPSONLY F0281841/XP/SS/ 2 1040 58 116 $9.74 EGO UNDER BLEACHER BALLASTILAMP F02818411XP /SS/ 13 520 64 832 $34.91 CORRIDOR EGO WALKING TRACK BALLAST /LAMP F02818411XP/SS/ 21 3890 64 1344 $421.91 EGO UNDER TRACK LAMPSONLY FO281841 /XP /SS1 12 3890 58 696 $218.49 EGO STAIRWELL LAMPSONLY F028/841/XP/SS/ 1 8760 58 58 $41.00 EGO SOUTH RINK NEW FIXTURF FP541850 /HO /SL 0 2917.5 708 0 $0.00 SOUTH CORRIDOR KR7BALLASTILAMP F028/841/XP /SS! 23 3890 41 943 $296.03 ECO NORTH CORRIDOR LAMPS ONLY F0281841/XPISSI 13 3890 58 754 $236.70 ECO MEETING ROOM KIT/BALLASTILAMP F0281841/XP1SS1 3 520 41 123 $5.16 EGO MGR OFFICE LAMPSONLY F028IB41/XPISS/ 2 3890 58 116 $36.42 EGO SKATE SHARPENING LAMPSONLY 1=028I841/XPI33I 2 3890 58 116 $36.42 EGO FRONT OFFICE LAMPSONLY F0281841/XPISSI 5 3890 58 290 $91.04 EGO ELEVATOR LOBBY LAMPSONLY F028/841/XPISS/ 6 3890 58 348 $109.25 EGO LOBBY LAMPSONLY F0281841/XPISSI 6 3890 58 348 $109.25 EGO NEW HOPE DANCE KIT /BALLASTILAMP F028/841/XPISSI 22 1040 64 1408 $118.17 ECO NCORRIDOR BALLASTILAMP F0281841/XP /SSI 3 3890 64 192 $60.27 ECO LOCKER ROOM BALLASTILAMP F028/8411XP/SS/ 6 1040 64 384 $32.23 EGO LOCKER ROOM BALLAST /LAMP F0281841/XP /SS/ 6 1040 64 384 $32.23 EGO Cont. on next page 711 V201 1 15275 Minnetonka Blvd, Minnetonka, MN 55345 CITY OF NEW HOPE ARENA Confidential Property of Budget Lighting, Inc. Ph 808- 333 -2852 Fx 888- 333 -2852 Page 8 LLi .N K ". .�e ✓Ee ✓ tea Proposed System Cont Area Retrofit I Lamp I oty. I Hrs /Yr Watts /fixt ITOW Watts 10per. Cost VENDING LAMPS ONLY F02818411XP /SS/ 6 1040 58 348 $29.21 EGO WOMEN'S RESTROOM BALLASTILAMP F02818411XP /SS/ 1 2190 82 82 $14.49 EGO MEN'S RESTROOM BALLASTJLAMP F0281841]XPISS/ 1 2190 82 82 $14.49 EGO STORAGE CFL A19 TC41314A 1 104 16 16 $0.13 CORRIDOR LAMPS ONLY F028 /841APISSI 5 2190 58 290 $51.25 EGO LOCKER ROOM LAMPS ONLY FO281841/XP1SS1 f 1040 58 58 $4.87 EGO TEAM ROOM 1 BALLASTILAMP F0281841/XPISS/ 4 1040 82 328 $27.53 EGO LOCKER ROOM BALLASTILAMP F028 /84MPISSI 4 1040 82 328 $27.53 EGO LOCKER ROOM CFLA19 T041314A 1 1040 16 16 $1.34 ELEVATOR LOBBY LAMPS ONLY F0281841/XP/SSI 2 3890 58 116 $36.42 EGO N RINK LAMPS ONLY F028/841/XP/SS/ 30 3890 58 1740 $546.23 EGO N RINK LEAVE AS IS 0 66 3890 220 14520 $4,558.16 0 0 0 0 0 0 a $0.00 0 0 0 0 0 0 0 $0.00 0 a 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 D 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 Cont. on next ,page 7/1212011 15275 Minnetonka Blvd, Minnetonka, MN 55345 CITY OF NEW HOPE ARENA Confidential Property of Budget Lighting, Inc. Ph 800333 -2852 Fx 888- 333 -2852 Page 9 10... Proposed System Cont. 15275 Minnetonka Blvd, Minnelonka, MN 55345 Confidential Property of Budget Light[ng, Inc. Ph 800- 333 -2852 Fx 888 - 333 -2852 7!1212011 CITY OF NEW HOPE ARENA Page 10 Totals 427 35434 $8,170.38 Savings Analysis Electric Usage Summary Kilowatt (KW) = 11 000 Watts Load Kilowatt Hour (KWH) = 1000 Watts for 1 Hour Existing Lighting System Total KW 42.38 kW Existing Lighting System Total KWH 112807.77 kWh Proposed Lighting System Total KW 35.43 kW Proposed Lighting System Total KWH 101243.85 kWh Total KW Savings 6.95 kW Total KWH Savings 11563.92 kWh Existing System KWH Charge $9,103.59 Proposed System KWH Charge $8,170.38 Demand Charge Summary Winter Demand Plate $0.00 Existing Winter Demand Charge $0.00 Proposed Winter Demand Charge $0.00 Total Winter Savings $0.00 Summer Demand Rate $0.00 Existing Summer Demand Charge $0.00 Proposed Summer Demand Charge $0.00 Total Summer Savings $0.00 KW Saved AM1J811 {W atts multiplied by fixture q uanti ty T hen divi by 1000} 6.95 kW KWh Saved Annually (Kilo Watt Hours - unit by which you are billed from the utility) 11563.92 kWh Maintenance Savings.. $0.00 Years Maint. Savings Applies 0.00 Annual`.Air Conditioning Electricity Savings 0.00 Total Annual S:a�ngs ,, 931'21- Cash Flow Analysis Year Savings Year Savings 1 ($20,971.42) 11 ($11,452.69) 2 ($20,019.54) 12 ($10,540.82) 3 ($19,067.67) 13 ($9,548.95) 4 ($18,115.80) 14 ($8,597.08) 5 ($17,163.93) 15 ($7,645.20) 6 ($16,212.06) 16 ($6,693.33) 7 ($15,260.18) 17 ($5,741.46) 8 ($14,308.31) 18 ($4,789.59) 9 ($13,356.44) 19 ($3,837.72) 10 ($12,404.57) 20 ($2,885.84) *Total 20 Year Lighting: Savings 02,885.84.7 '20 year savings includes one time maintenance savings in first year and is figured using a 2% annual increase in utility rates. Comparison of Annual Energy Cost In Dollars $9,200.00 $9,000-0() $8,800.00 $8, 600 -00 $8,400.00 $8,200.00 $8,000.00 $7,800.00 $7,600.00 7112!2011 15275 Minnetonka Blvd, Minnetonka, MN 55345 CITY OF NEW HOPE ARENA Confidential Property of Budget Lighting, Inc. Ph 800-333-21352 Fx 888 -333 -2852 Page 11 Existing System Proposed System lTl@51tiIG1 i90� ra... The quality of our environment is everyone's responsibility. Be a leader, do your part to change our environment for the better. Implementing this energy saving project, will cut the production of harmful emissions and reduce the amount of natural resources used in the production of the electricity saved. According to the Environmental Protection Agency (EPA), each Kilowatt Hour usage of lighting translates to the production of approximately 1.6 pounds of carbon dioxide, 5.3 grams of sulphur dioxide and 2.8 grams of nitrous oxide. Total kilowatt hours saved Total kilowatts saved G lobal Warming (Carbon Dioxide, CO2) 18502 Lbs Acid Raia (Sulfur Dioxide, S02) 1388 Lbs Smog (Nitrous Oxide, HOx) 694 Lbs Confidential Property of Budget Lighting, Inc. Environmental Impact _11,564 6.95 Coal 108701 Oil 8769 Natural Gas 1156392 104 Cars Removed From 15275 Minnetonka Blvd, Minnetonka, MN 55345 Ph 800- 333 -2852 Fx 88B- 333 -2852 so 25 Barrells of Oil 7/1212011 CITY OF NEW HOPE ARENA Page 12 The, 9NAclr le_ 4 :: CITY OF NEW HOPE ICE ARENA 0 7100 49TH AVE N. NEW HOPE, MN. 55428 Your Representative Is Ph 800 - 333 -2852 Ext: Maintenance Savings $0.00 Air Conditioning Savings Annually $0.00 Electricity Savings Annually $933.21 Totai Annual Savings $933.21 Sub Total for Tax Sales Tax (Labor, Materials, Disposal) Grand Total (Excluding Rebates) Rebate or Grant Estimate Sales Tax Rate: EPACT Tax Deduction Value (at 35% tax bracket, after rebate income applied.) Net investment Proposal Agreement Payback in Months (after incentives) 281.67 Months Return on Investment (Simple ROI) 4% $1,885.00 $0.00 $21,904.62 s cope Rwas our intent to survey every possbl a oppOmMity for lighting emrgy savings in your facility. However, due to the very nature of theprocess[ hero maybe aneaslbalwere rot included. Please refer to our space listing forthe exact areas included Rfl proposes to provide, a complete turnkey lightng retrofit project tilntred to the spaces and moral lies as desedbed herei n and as listed on our space list. The voltage of your exit fxt— is based on 120 -277v In all areas. Addifional calls Pram This parted resulting from count variances, change orders, ­ orders, vol lags dillemneee will be handled saclusive of Ihis off reemenl. Due to Pra ­4m­ oil and metal re ad 1, prices are subieel to change after 30 days from Ihedate li led above. Installatfon Labor Lahor is Included In this proposal. BLI assumes all existing Mail la moat electrical codes. No pmviiim- have heart made to remedy code deiuencim Additional labor coslstncuned due to code deficiencies, and/or other untareseen OrWmslanees will be handled exclusive of Iles agremnmd. Lahor will be pedormetl during normal business hours. Weekends, Roidays, 2nd or 3rd sHh houm maybe available al an addillonat charge_ Time to cempleto mope vmdc is purposed and presented without outside fnlerrupltcrim Delays In completion of scope due fb CUSfamer or other meal outside of BLI's ounlral will result in an increase in project price. Such events Mil be documented and presented for payment in addition to prejerA amount. Extended delays will beimegxeted as warkstoppago and ii a work stoppage owns, customer agrees Io pay project in fug al mat poiol. 0.1c rner will accommodate oar wed[ by prowl reasonable areas directly beta each Write whenever applicable by moving materials, etc. ahead of our 6'e5y. Fixture Cleanino Hxlure leaning is not Included in our proposal. however, our a vIll typically dry duel afixture or hugs and other debris IT possible and cum.M.M. Under ro ciramslarrces will BLl mewwef dean lighting tixlures. Permits Poamtls havenotbcen researched and are not included in our project price. Any electrical, building arether Type or permit tin— affications, cr mgidralum other reiatad lees to satisfy local codes or Is" will be handled t rdindve d this agreement and invoiced of colas. what ever they are determined to be EPACT Tax Deduction Value Yourprotael was designed to beelfgble ter lhamaxtmum{ av dcduc0an and will mean all requirements of FpAGT 2005. Modfying the designamd[edals used may disqualify youreligiht{y to takeadvanlageaF [iris deduction. BLI will provide the cerfi iirafon and documcntadon needed tar I - prepam5un at m adi if chagefa he projecl. The guidehhes of EPAUT 2og5 requires a lighting protect oulpedonn the ASHRAE Standard g0.1 -2001 by.least 25% loacheive $.3gfsg to 404L ro acheive $.s01sg. Warehouses are only eligibte for Ihefull deduction and mull oulpedomt the slardard by M% {o achaive $.6MH. Intel fighgrlg projects must arse be controlled with an autamago comol device to shut off all within 30 mimdes of ooaupanl leaving the space. Lenses During the cauMis of maintananen of canal type of 5ght hxivres it is expected lenses became Mine and have leademy to break daring the nmm ndlin at hag during maintenance and ballast replacements. Bu is not rasp —me far lenses damaged during the - -- 11course a maintenance. Existing lenses that are lound to bebmken prior to our rdrd tit will bo repoded Io (h.—lean era pmjecl It—,, BLI didabules lenses and can provide them at wholesale It necessary. Socket Realacement Lamp cookelssrill ber ueplaced al if But Master Elecidctandeems the socket lobe unsafe or Inoperable. There are, no pmvisions Iw awholmale replacement of lamp sodas. Safe BU adheres to ins an delailed safely program. A cuPy of which +Will bo made available m your request. No fine, or lalumoosts have been Included in our proposal to accommodate site oriaaltty spectra safety programs. Anytime required to salisly mole requirommts mil bo handled aalusiva of this agreemem. Recvclfno /clsoosal Rmird!rg fa fnctuded is Ihis pratoct. Lamps and ballads will typicallyou packaged by BLI and picked up by our re yeler_ White metal may disposed of in a customer supplied dumpster, if a local rea lea is col avalable. Men -PCB balads may he dsposed of incustwners dumpsW if recycgng is nol available. Hill fixtures win typically bepackeged by ad and ploked upby our recycler. Cardboard wlti be placed into customers recycling con{ainarsif available, otherwise omdha.d and mher padraging maledals inch,dng mfscdlmK s bash generated by the projw[Wllbe placed incusmmw supplied dumpslus. Rebates Rebates are paid out with a check from your elechic ulully provider. The rebaleara l was Figured based on informalion availaMefrom ymrudtity company. A cade,m rebate may havaboen estimated Ice your camenieren it so, the rebate is custom based on the speclfcations herein BLI§ design. It isnd transferrable loelher prolect des[gns ercompetllom projects. Your uolily repro mlative Cara Wnflrm tho robaW ammnts. BLI I nor umpndblefar rebale amounts w—did d nebato. Sales Tax Tax has been figured al The amount show0 herein the proposal. Total project amaum may diger been shown dapendng an meal laws. Sales tax law requires RLI to chagesales [exualess a lax examptcadfficale fs in our possession . I[ your project Is lax exempt please provide documemation a{ Iho lima of anisr Io avoid being charged. PavmentTerms 2596 down payment expected at pens d�rder. project balance will I>e billed at the Wmpt lion of project with Net 34 Day terms. Payment lo BLI is expected in full are, l of me invoicepdce, illustrated rebalescontatned herein are payable by your Utility and are not to be discounted from El l's invace. Al labor and maleriatw a my obrgations of BLI became void if protect is not paid within leans of sale. Wartaniv TS lamps carry e,4 year material replacement warranty, TS lamps 3 years. Sylvadia brand TO BTSbellasls carry an exclusive S full labor and material warranty handled directly wilh the manufacturer. Ocrom Sylvania. All ether ballast brands carry a5 year labor credit and material replacement warranty handfod di—fly with the manufacturer. All Warranty's era Mdd if project is not paid Within terms. BLI labor warranty is for onefullyear, hovmrer it is limite to fnsrallarwnemgsmansbip and spedgcdlyoxcludw matudd failums, and womanly replacemems. A cou le warranty and apecihcation biMerAll be provided after the completion of project [hat provides all The dl of warranty and spec�wl ron. With my signature below, I hereby authorize BLI Lighting Specialists to implement the project as specified within this proposal including any changes noted herein. $23,015.47 7.00° $774.16 _ $23,789.62 Authorized Signature Date 7/1212011 15275 Minnetonka Blvd, Minnetonka, MN 55345 CITY OF NEW HOPE ARENA Confidential Property of Budget Lighling, Inc. Pit 800 -333 -2852 Fx 888- 3332852 Page 13 Lighting Energy Analysis And Cost Savings Proposal Prepar tea+ ��} A �/ r ® or: Dame ._ 1 # .I Prepared and Presented By Rep Name sae A1aiPrfll =a =- The Switch is on to... Lighting and Energy Solutions for Business and Industry 15275 Minnetonka Blvd, Minnetonka, MN 55345 115 N. 41h St. Burlington, IA 52601 711212e11 15275 Minnetonka OW, Mmnelonka, MN55345 GI Y OF NEW HOPE ARENA EXTERIOR II Caandenlial Property or Budget Mghorng. Inc. Ph sao3a7-2a52 N ann- m -2n52 Page 1 Project Reduces Lighting Energy Usage by -- V , Totai Annual Lighting Electricity Savings of $504.78 Percent of Overall Energy Savings by Area Project Overview 7/1212011 15275 Minnewnka Blvd, MinnaioAa, MN 55345 CRY OF NEW HOPE ARENA EXTERIOR 11 G..tid..r,.l N pdy.l Budg.1 Lighiffig, Inc. Ph 830- 333 -2852 Fx8893332852 Page 2 i mb �` Existing System Energy Cost Par XWH 0.0807 Area I Fixture Lamo I Qtv. I HrslYr Wattslfixt I Total Watts I Oner. Cost DARLING LOT DOUBLE SHOEBOBAREALIGHT 40OW HPS 0 2184 465 a $0.00 BUILDING MOUNTED WALLPACK 1COW MH 20 2184 129 2580 $454.72 WALLPACK EXTERIOR! ATRIUM SURFACE p ULKHEaD 1ppW MH 18 21 84 129 2322 $409.25 BULKHEAD FA¢AOE LIGHTING POLE MOUNTED 400W HIPS 0 2184 465 a $0.00 FLOODS FLAG LIGHTING POLE MOUNTED 40OW HIPS 0 2184 405 0 $0.00 FLOODS 0 a 0 0 0 0 0 .$3.p0 0 0 a a 0 0 0 31110 0 0 0 a 0 0 0 $0.00 0 0 0 a 0 0 0 $0.00 0 a 0 a n 0 a $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 a 0 0 $0.00 0 0 B 0 0 0 0 $0.00 0 0 B B 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 a 0 0 0 0 0 $0.0n 0 a 0 0 0 a 0 $0.00 a 0 0 0 0 0 a $0.00 0 0 0 0 0 0 0 $0.00 a 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 a 0 0 0 p a $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 a 0 $0.00 a 0 0 0 0 a n $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $o.n0 0 0 0 a 0 a a $0.00 0 0 0 a 0 0 0 $0.00 0 0 0 a 0 0 0 $0.00 Totals 38 4902 $883,97 7112/2011 15215 Mlnnalon" Blvd, Mhnelon%a, MN 55345 CITY OF NEW HOPE ARENA EXTERIOR II Confidential Prapedy at Budgel Lfghling, Inc. Ph a0a -333 -2852 FxaBB- 333 -2852 Page 3 4 N Proposed System Energy Cost Per K H 0.0807 Area I Aetrallt I Lamo I Q[v. lHrrJYr Wattsttixt Total Watts loner-Cost MG LOT DOUBLE LED AREA LIGHT 0 0 2184 233 0 $0.00 ING MOUNTED LEO WALLPACK 0 20 2184 65 1300 $229.12 PACK IIOR1ATR10M LED CANOPY 0 18 2184 41 738 $130.07 1EAD X LIGHTING LED FLOOD 0 0 2184 77 0 $0.00 LIGHTING LED FLOOD 0 0 2184 233 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 a 0 0 0 $0Aa ❑ ❑ 0 IT 0 0 0 NOD ❑ a 0 a a 0 0 $0.CO 0 ❑ 0 0 0 0 0 $0.00 0 0 0 O 0 0 0 $0.00 0 o a 0 0 a 0 $0.00 C ❑ a 0 0 a a $0.00 o a a 0 0 a 0 $0.00 0 0 0 0 0 IT a $C.nn 0 0 0 0 0 0 a $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 a $0.00 0 0 0 0 0 a 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 a 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 a 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 a 0 0 0 $0.00 0 0 0 a 0 0 0 $0.00 0 0 0 a 0 0 0 $0.00 0 0 a 0 0 0 0 $0.00 0 0 0 a a 0 0 $0.00 Totals 38 2038 $359,20 7112x2011 15275 Minnelanka BWd, Mtnnetpnkd, MN 55345 OFFYOF NEW HOPE AWWA EXTERIOR II Confidential PwNrlyal Budgel Lighfing, Inc. Ph 890. 333 - 2135552 Fx8B8 -333 -2852 Page 4 Cash Flow Anal sis - Savings Analysis Savings Electric Usage Summary Savings Kilowatt (KW) = 1000 Watts Load Kilowatt Hour (KWH) = 1000 Watts for 1 Hour Ex€sOng Lighting System Total KW 4,90 kW Existing Lighting System Total KWH 10705.97 kWh Proposed Lighting System Total KW 2.04 kW Proposed Lighting System Total KWH 4450.99 kWh Total KW Savings 2.66 kW Total KWH Savings 5254.98 kWh Existing System KWH Charge $863.97 4 Proposed System KWH Charge $359.20 14 ($12,379.56) Demand Charge Summary ($17,013.41) Winter Demand Rate $0.00 Summer Demand Rate $0.00 Existing Winter Demand Charge $9.00 Existing Summer Demand Charge $0.00 Proposed Winter Demand Charge $0.00 Proposed Summer Demand Charge $0.00 Total Winter Savings $0.00 Total Summer Savings $0,00 KW Saved Annually (wens munip9ed by fixture guano!) than divided by 1006( 2.66 kW KWh Saved Annually (into watt nays - vait ty WO you ors tilled fmm the .61ily) 6254.98 kWh Annual Electricity Savings ($9,805.20( _ $504.78 Maintenance Savings $0.00 Years Maint. Savings Applies 0.00 Annual Air Canditionina Electricitv Savinos 0:00 Cash Flow Anal sis Year Savings Year Savings 1 ($19 11 [$13,924.18) 2 ($16,550.03) 12 ($13,409.31) 3 ($18,043.16) 13 ($12,894.43) 4 ($17,528.28) 14 ($12,379.56) 5 ($17,013.41) 15 ($11,864.59) 5 ($16,498.54) 16 ($11,349.82) 7 ($15,903.67) 17 ($10,834.95) 9 ($15,460.79) 18 ($10,320.07) 9 ($54,953.92) 19 ($9,805.20( 10 ($54,439.05) 20 ($9,290.33( *Total 20 Year Lighting Savings .: ($9,290.33) ' 20 yearsavirt0s rncrud one time maintenance savings tafisl a;?%annual inwease in away roles. Comparison of Annual Energy Cost In Dollars $1,000.00 $000.00 $600.00 $400.00 $200.00 $0.00 711 212 01 1 152x5Mfnoeounka"W. Minnetonka, MN55345 CITY OF NEW HOPE ARENA rn LERIDR II Cunfidennal Properly of Budget Lighting, Inc. Ph 8a0333 -2852 F. 088-333-M52 Page 5 Environmental Impact The quality of our environment is everyone's responsibility. Be a leader, do your part to change our environment for the better. Implementing this energy saving project, will cut the production of harmful emissions and reduce the amount of natural resources used in the production of the electricity saved. According to the Environmental Protection Agency (EPA), each Kilowatt Hour usage of lighting translates to the production of approximately > .6 pounds of carbon dioxide, 5.3 grams of sulphur dioxide and 2.8 grams of nitrous oxide. Total kilowatt hours saved "total kilowatts saved G lobal Wamling (Carbon Dioxide, CO2) WON Lbs Add Ran (801furDloxfde, S02) 751 Us Smog (Nitrous Oxide, NOx) 375 Lbs 5 Tons of Coal ¢y 55 2.86 Goal 50797 Oil 4754 Natural Gas 625498 56 14 Cars Removed From 8arrells of Oil 711 212 01 1 15275 Mlnnelonka Hlyd, Mlnnelonka, NN 55345 OFTY OF NEW HOPE ARENA EXTERIOR 11 Conrltlenpal Properly of Hudgel Ughgng, Inc. Ph 880 -333 -2852 Fx 883 -333 -2852 Page 6 �i7.r �"` - Proposal Agreernenf CITY OF NEW HOPE ARENA E)TERIOR Your Raprount rlive is Name Rep Name 710049TH AVE N. Ph 800- 333 -2852 Ext: NEW HOPE, MN. 55428 Maintenance Savings $0.00 _ _ Air Conditioning Savings Annually $0.00 Electricity Savings Annually504.78 Total Annual Savings $504.78 Sub Total for Tax $19,665.80 Sales Tax (Labor, Materials, Disposal) Sales Tax Rate: 7.00% $1,051.88 Grand Total (Excluding Rebates) $20,717.68 Rebate or Grant Estimate $1,140.00 EPACT Tax Deduction Value (at 36% tax bracket, after rebate income applled.) $0.00 Net investment $19,577.66 Payback in Murtfhs (aller incentives) 465.42 Months Return on investment (Simple ROI) 3% So... II was our intent to survey every possible apportunily for eghling energy savings in your Facility. However, due to the verynafum al the process there maybe areas that were mAl- ruded. Please rater to ourspace fisting for the exact areas included. DLI Proposes to pmvfdea complete turnkey righting raeorrt project Bmtled to the spaces and quanBlies as described herein and listed on our space lisl. The village of your existing r,dures is based on 12D -277, in all areas. Additional costs Irom This projem resulbng tram countvariances, change orders, androrvoilage differences will be handled exclusive of this agreement. Due to the capricious oil and metal market, prices are subject to change alter 3D days from the date Rated above. Inslallaeon Labor Labor is included in Ibis pmposal. 8LI asNmea all e wiring to meal electrical cedes. No pmvisrons have been made to mm edy.ode deCcierrit e. Adoloonal labor costs ineufred due to existing code delicieldes, andforotherunr —can cinuindaanceswilt be handled — I -hre, m is agree me ot. Permitshave not been researched at lime of proposal, any applicable permit fees @I requinedl will bu itemized and billed separately Imm this project. furborames not include say time necessary to accommodate customers corporate palkres regarding safety training or ado Nation meetings. Any doe spent by crew to accemmcohm. your requirements will be itemized and handled exclusive of Ihis agmomam. Laborwill be performed during normal business hours. Weukands, Holidays, 2nd or 3rd shill hours maybe available al an add moral charge. Time to camplele scope of work is proposed and presented wilhout outside inlerrupGons. Delays i eomptetinn of scope due to co slomeror other event outside of Bi conlml will result N an increase in pmjecl price. Such events will be documented and presumed [of payment in addition to project amount. Erlended delays will be Interpreted as work stoppage and if awork stoppage occurs, sustomor agrees to pay project in full at that lime. Delays caused by Timm stances outside cur crew control will be considered a change order and handled exclusive of this agreement. Labor assumes cuslomer will accommodale wok by providing reasonable am esa directly helow each fixture wharavar applicable by moving malchi eta. ahead of our craw. rrxturm cleanlna Fixture cleaning is out included in our proposal, however, our crew will lyptcmlydry dust a axture of hugs and otherd.loili possible and sonventenl. Under no circuumlo noes All BLI crew wet clean lighting fixtures. EPACTTar Deduction Value The amount shown represents the os6mmad'roal dollar value , (30% of the total lax deduclion) of the aocmerated..pilot depreciation offered by the EPACT law at 2005. BLI makes no womanly regardreg Ihis amri Please consult your fa xprofessiumd. Lenses During the course of maintenance of cedala type o11itih1 IlAums it b espec:Wd lenses become Lhtl% and have. tendency to break during the norms{ handling during aimenance and ballast replacements. Bu is not responsible for fensesdamaged during the normal course of maintenance. Existing lenses that are found to be broken prior m our retrortwfll befepoded To the customers project liaison. BLI distributes lenses and can provide them atwhoozale a necessary. sicker Ifephermarnl Lamp sackers will he replaced only it BU's Master electrician dooms the cool of lobe unsafeor inoperable. There are no pro Talons fora wholesale replacement or lamp sockets. Ra.yclrnalDrsaosal Lamp reelfairg is Included I. [his proposal. Lamps will he removed Imm site and recycled by BLi. All.1herdemo materials, including nompcb ballarr in be disposed at In customerschmn er. U any dating ballasts am found containing Fa B's additional costs WE he in.u«ed and handled metvilive of this agreement. Light Bxlures and other rccyclaMa metals from this projaci will be removed Irom site by BLI. A ormilli la of recycling may he provided it mquasled by the costumer pear to our project start. Past project requests cannot be honored. R ebates Rebates are paid our with acheck from your eleoiric i.6t ypowidar. The rebate amount was figured based on inmrmatian available from your uglily company. Acosta. rebate may have been animated for you convenience n so, the rebate vs ate rs tom based an the speroficafims herein But design. Ills nil transferrable to other project designs orcompetitars projects. Your uti[itynepmsenlattue can eonprm the rebate amounts. BLI is not responsible for rebate ameuntsar receipt ut rebate. Sales Tax Taxbashsen figured alum, amountshown heroin the proposal . Total pmjecl ameunl may differ from shown depending on local laws. Sales tax law requires BLI to charge sales tax unless. fax —.pt cldiffcate lain our possession. If yourprojecl is lax exempt please prowdedocumentation at the Lima of ardor to avoid being charged. Payment Terms 25 %downpaymeol copecled at 8me of grader. Project balance will be billed at the co mplelion of project Mth Net 30 Day terms. Payment ie BLI is expected in full amount of the immiceprtce, illustrated rohot- contained herein are payable by your Utility and am not fn he disarmed from Bug invoice- All Libor and material wamanlys become invalid it project is nib paid within terms of salt'. wawa. T8 ramps carry a4 yew malerld replacemenlwarranly, TS lamps 3 years. Sylvaniabrand T38T5ballastscarryan..dusive 5year(ud labor and material warranty handled dfince"will, the manufacturer, Osram Sylvania. All otherballasl brands carry a 5 year labor credit and material mplac umm'4ramanry handled dimullywilh the manufaclurer. Alf Warranty's are void if project is not paid within terms. 13LI labor warranty is for one full year, however it is amded to instaaation craffsmanshy and specifically excludes material failures, and warranty replacements. With my signature below, I hereby author¢. BLI Lighting Specialists to implement the project as specified within this proposal including any changes noted herein. Authorized Signature Date 711212011 15275 Minnetonka Blvd, Minnetonka, MN 55345 CITY OF NEW HOPE ARENA EXTERIOR II Conlidentlal Property ofEli Ughliwg, Inc. Ph 800- 333 -2052 Fx888 3a3 -2852 Page 7 Lighting Energy Analysis And Cost Savings Proposal Prepared For: CITY OF NEW HOPE ARENA EXTERIOR ilk 7100 49TH AVE N. NEW HOPE, MN. 55428 Prepared and Presented By Rep Name 9 The Switch Is on to... Lighting and Energy Solutions for Business and Industry 15215 Minnetonka Blvd. Minnetonka, MN 55345 115 N- 41I1 St. Burlington, IA 52691 %11 Mot 1 19275 Minnalanka Blvd, Minnetonka, MN 55345 OITYOF NEW HOPE ARENA EXTERIOR Coafideafial Propedy of Budget Lighting, Inc- Ph88f1- 333 -2852 Fx888- 333 -2852 Pagel Overview Project Reduces Lighting Energy Usage by Total Annual Lighting Electricity Savings of $709.23 Percent of Overall Energy Savings by Area -LAG LIGHTING, $40.89,6% 7112!2011 152151 W.bonka OW, lAin- l- ka,MN55345 CRY OF NEW HOPE ARENA EXTERIOR Conrxlenlial Properly of Budget LEghling, Inc. Ph 800333 -2852 F. BBB333 -2852 Page 2 4z- � Tn�S sAN Existing System tow Energy Cost Per KWH 0,08 07 Area I Fixture I Lamo I Qtv. HrslYr Wattsltixt lTotaiwatts loner.Com ING LOT ODLIBLE SHQEHOx AREA LIGHT 40OW HP8 3 2184 465 1395 $245.87 a 0 0 0 0 0 a $0.03 a 0 0 a 0 0 0 $o.Do DELIGHTING POLE MOUNTED 40OW HIPS 2 2184 465 930 $163.91 FLOODS LIGHTING POLE MOUNTED 400W HPS 1 2184 465 465 $81m FLOODS 0 0 0 0 0 a n $400 0 0 0 a D D D $0.00 0 0 0 0 a 0 0 $0.00 0 0 0 a 0 0 0 $0.00 0 ❑ 0 0 a 0 0 $0.00 D a 0 0 0 a D 0 0 0 0 $0.00 0 a a 0 0 a 0 $0.00 0 0 0 a 0 0 a $0.00 0 0 0 0 0 0 a $o.no 0 0 0 0 0 0 a $0.4ja 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $000 0 0 0 0 a 0 0 $0.00 0 0 0 a a 0 0 $0.00 0 0 0 a 0 a 0 $0.00 0 0 0 n 0 0 0 $0.00 0 a 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 a 0 0 0 $000 D 0 0 0 0 0 a $0.00 a 0 a 0 0 0 0 $0.00 a 0 0 0 a 0 a $0.03 Totals 16 7440 $1,311.29 7/12/2011 15275 W. Blvd, Mr.- lanka. MN 55345 CITY OF WIN HOPE= ARENA EXTERIOR Confdenlial Property of Budge[ Lighling, Inc. Ph BUD-333-285;! Fx 080.333.2852 page 3 Tp Sxrkr Proposed System Energy Cost Per KWH 0.17607 Area Retrofit Larnp My. jHrsYYr lWalts1fixt jTotelWaffs 10per.Cost PARKING LOT SINGLE LED AREA LIGHT 0 10 2184 233 2330 $410.66 PARKINGL.OT DOUBLE LED AREA LIGHT 0 a 2184 233 699 $123.20 0 a 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 FA¢AOE LIGHTING LED FLOOD 0 2 2184 77 154 $27.14 FLAG LIGHTING LED FLOOD 0 1 2184 233 233 $4107 a a 0 a 0 0 0 $0.00 a o 0 0 0 a D $0.00 B 0 0 a a 0 a MOD a a 0 0 G 0 a $a.aa a o a 0 o D a $om 0 0 0 0 o a a ,$0.00 0 a 0 0 0 0 0 $0.00 0 0 0 0 a 0 a $0.00 0 0 D 0 a 0 0 $0.00 0 a a o a 0 0 $0.013 0 0 D o 0 D 0 $D.an 0 0 0 0 a a 0 $D.00 0 D 0 0 0 0 0 $000 0 0 0 a a o 0 $D.0a 0 0 0 a 0 0 0 $0.00 0 0 0 a 0 a 0 $0.00 0 0 0 0 0 0 0 $0.00 a 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 a 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 a 0 0 0 $0.00 0 0 0 0 a 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 a 0 0 0 0 0 $0.00 Totals 16 3416 $602.07 7112!2011 15275 Minnetonka Blvd, Minnetonka, MN 55345 CITY OF NEW HOPE ARENA EXTERIOR C- fidenaal Prop dy of Budget Llghling, rna. Ph BOO-33a-2552 Fx 888333 -2852 Page 4 i• 'nw 9.,,,,,w, 8� ' `. Savings Analysis Electric Usage Summary Kilowatt (KW) = 1000 Watts Load Kilowatt Hour (KWH) =1000 Waits for 1 Hour Existing Lighting System Total KW 7.44 kW Existing Lighting System Total KWH 16248.96 kWh Proposed Lighting System Total KW 3.42 kW Proposed Lighting System Total KWH 7460.54 kWh Total KW Savings 4.02 kW Total KWH Savings 8788.42 kWh Existing System KWH Charge $1,311.29 Proposed System KWH Charge $602.07 Demand Charge Summary Winter Demand Rate $0.00 Summer Demand Rate $0.00 Existing Winter Demand Charge $0.Oo Existing Summer Demand Charge $0.00 Proposed Winter Demand Charge $0.00 Proposed Summer Demand Charge $0.00 Total Winter Savings $0.00 Total Summer Savings $0,00 4.02 kW KWh Saved Annualiv (Kilo Wall H— unil b you are billed rmm the uonv) 8788.42 kWh Maintenance Savings- - .. $0.00 Years Maint. Saving Applies - O ;OD Annual Air Conditioning. Electricity Savings 0:01) TotafAnivai Cash Flow Anal sis Year Savings Year Savings 1 ;$31239.:71 11 ($24,005.67} 2 ($30,516.301 12 ($23,282.261 3 ($29,792.95) 13 ($22,558.051 4 ($29,C69.541 14 ($21,835.441 5 ($28,346.13) 15 [$21,112031 5 ($27,622.721 16 [$20,300.621 7 ($26,899.311 17 [$19,665.211 8 ($2Qi75.9D) 18 [$18,941.001 9 {$25,452.49) 18 [$18,218.391 10 ($24,729.08) 20 ($17,494.93) 'Total 20 Year Lighting Savings {$17,4sass •2o gear savings in sone sa, %ngs inrUtY aran dis gured using a 2s &annualincrease $1,400.00 $1,200.00 $1,000.00 $800.00 $600.00 $400.00 $200.00 $0.00 7712!2011 15275 Minnetonka Blvd. Minnotonka. MN 55345 CITY OF NEW HOPE ARENA EXTERIOR CanBdenfial Propedy ul Budget ughling, rnc. Ph 64D333 -2952 Fx 08a - 333 - 2852 Page 5 Comparison of Annual Energy Cost In Dollars x : Environmental Impact The quality of our environment is everyone's responsibility. Be a leader, do your part to change our environment for the better. Implementing this energy saving project, will cut the production of harmful emissions and reduce the amount of natural resources used in the production ofthe electricity saved. According to the Environmental Protection Agency (EPA), each Kilowatt Hour usage of lighting translates to the production of approximately 1.6 pounds of carbon dioxide, 5.3 grams of sulphur dioxide and 2.8 grams of nitrous oxide. Total kilowatt hours saved Total kilowatts saved G lobal Warming (Carbon Dioxide, CO2) 14061 Lhs Add Rain (Sulfur Dioxide, S02) #055 Lhs Smog (Nitrous Oxide, NOx) 527 Lbs 7 Tans of Coal 8,788 4.02 Coal 82651 oil 6679 Natural Gas 878842 9 79 19 Cars Removed From Barrells of Oil 715212011 15275 Minnetonka Blvd. Minnetonka. MN 55395 CITY OF NEW HOPE ARENA EXTFWOR Confidential Properly or Budget tighliap, trio. F11800-333-2852 Fx888- 333.2852 Page 6 1T ewun h Proposal Agreement CITY OF NEW HOPE ARENA EXTERIOR Your Repusenlaltve Is Name Rep Name 710449TH AVE N. Ph 800-333-2852 Ext: NEW HOPE, MN. 55428 Maintenance Savings _ $0.00 Air Conditioning Savings Annually $0.00 Electricity Savings Annually $709.23 Total Annual Savings $709.23 Sub Total for Tax $31,499.30 Sales Tax (Labor, Materials, Diabosat) Sates Tax Rate: 7,00% $2,099.69 Grand Total (Excluding Rebates) $33,548.99 Rebate or Grant Estimate $1,600.00 EPACT Tax Deduction Value (at 35% tax bracket, after rebate income applied.) $0.00 Net investment $31,948.99 Payback in Months (after incentives) 540.57 Months Return on Investment (Simple HUI) 2% Scope II was our intent tummy ovary possible oppamomirfor lighting energy sal In your facility- however. due to thavory nature of the process there may be areas that were not Included. Please Polar to our space listing for the exact auras included. BLI proposes to pmvfde, a complete turnkey lighting Ill par l limiled to the spaces and quantities as descried herein and filed on ourepace fill The voltage aI your exislfng xx[ures a hosed an 12m -27N to all areas. Aditlemal costs ham This project resulting from counlvariances, change orders, andror witage differences will he handled exclusive of Ihis ag.emenL Due Ip the csp&l.- PH sad melal market, paces are subjeel to change after 30 days Imm the date listed shove. Installation Lot,or Laborm included in this proposal. BLI assumes all exisling wiring to mall.[ -ideal codes- No pm rklarm have been made to remedy code defiofeactes. Additional labor osts fncured due mex"wting code delieiene ske, andyor other un ragmen circumstances well be handled exclusive at Ihis agreement. Permits have not been .searched al lime of pmpesai, any applicable permit lees QI required) will be Ilee ell and billed smparalely from Ibis project. Lahordoes not include any time necessary to accammodatecustumers corporate paticias regarding safely lraWq or orientation meetings. Any firs spanlby c.w to mmadale y fur re im sments silliest itemlred and handbell excusvo of this agreement. Labor will be performed during normal busineas hours, weekends, holidays, 2nd of shill hour maybe available at an addtfonal charge. Time to complete scope of work is proposed and presented without outside interuplfans. Delays in completion of scope due to wslamer ar other avant outside of BLI's central will result in an increase in project price. such events will bo documented and normalad [or payment In addition to project amount- Exlended delays will be interpreted as wool stoppage and if awork stoppage occurs, customer acmes to pay project in full of That lime. Relays roused by circumstances outside our crew control will be considered achange order and handled exclusive of this agreement. Labor assumes cuslomer will accommodate work by provlding reasonable accessolreclly below each gylure wherever applicable by moving materials. etc. ahead at Our crew. Fixture Cleaning Hall doming is not lnofu Tod in our proposal. huwovar, our crew will typically dry dust adxlure, Of bugs and other debris if possible and core- riont. Under no ca. r lances will Bu Orew at clean Ighling gxlures EPAGT Tax Deducgon Value The amaunl shown mpase-le the eslimaled'rea[ dollar -[me, (30% of the total lax deduction) al the accelerated capital depreciation oBered by the EPACT law of 2005 BU makes no wantonly regains this amount. Please consull your tax profeselgnai. Lenses During the on of msimimmnce of certain type al light fixtures its expected lenses became lul and have a lendaney to break during the normal handing during maintenance and bahastmiplareemants. BLI is not responsible for lens-damaged during the mammal course of maintenance. Existing lenses that are found [o be broken print to our Pull will he reported to the customer's project liaison. 13U distributes lenses and can pmvfde them at wholesale If necessary. Socket Replecsment Lamp soukels will be replaced only it BU s Mailer Electrician deems the socket to be unsafe of inapamblo. There are no prawsnns for a wholesale replacement of lamp socials. RaDVOURMIDlnngSal Lamp.cyclirg is included in this proposal. Lamps will he removed from site sad recycled by BLI. All other demo malefialg, including non.pcb ballasts will be disposed of fn -.to, valid rr, slier. If any Brisling ballasts are found containing PCB's additfanal cesls will be inured and handled exclusive al this agreement. Light lixlures and other racyclahle metals from Ihaproject will be removed men sure by Bu. A cedifiicate et racycFpg maybe provided if requested by the customer otter W our pmjecl start. Post project requests cannm he honored. Rebates Rebates am paida ulw ithachecktmmyouraleOldcutifi lypruAdeL The rebate amount was poured based an informattan available from yourutirily company. Acuslom rebate may haw been esgmaled faryour convenience it co, the rebate is custom based on the specificallans herein BLI 'a dasgn. Itis not Iransler.hle loather project design orcompelitom psojects. Your utility .pro -ol tfvo can confirm the rebate amounts. BLI is cal responsible for rebate amounts ar receipt of name. Sales lax Tax has been ligured alike amount shown herein the pmpasal . Trial project amount may differ from shown dependng on local laws. sales lax taw, requires BLI to charge sales Eaxunless a lax exempE certipcate is in our possession. 11 yaurpmjac[ is tax exempt please provide tlocumenlagon al Ise lime of order Ea avoid being charged. Payment Terms 25% down payment expected al Ifmo of under. Raider balance will he Will a1 the - .plotion of projectwah Net 30 Day ferms. Payment to BLI is expected In full amount of are invoice price. Marshaled rebates contained hereln are payable by your Uglily and are not to be discounted from BLI§ ircu rke. All labor and material warraeWs became invalid if pmjecl is-1 pard wilhin lemur al sale. Warranty Te lamps cart yearmateriol replacement warranty, T5 lamps 3 years. Sylvania brand 7& a TS ballasts carry an exclusive 5yearfull labor and material waxanty handled direellywilhlhemanufaclumr .DSramsylvania. All olhorballast brands cant' a 5 yearlatan -cirri and malenal replacement warranly handled directly wlh the manulacmmr. All Waramy's are void it purled is not paid within terms_ BLI labor warranty titer one lu €I year, howeveri[ is rmiled to insta[lalion craFLSmanship and 5pecilicalEy excludes material failures, and warranty hold -s isms. With my signature below, t hereby authorize BLI Lighting Specialists to implement the project as specified wl this proposal including any changes noted herein. Authorized Signature Date 7112/2011 15275 Mirnelonka Blvd, Minnemnka, MN 55345 CTTY OF NEW ROPE ARFNA EXTERIOR confidential Property of Budget Lighting ,Inc. Ph BOO- 333 -2052 Px8d"33.2852 Pagel Lighting Energy Analysis And Cost Savings Proposal Prepared Far: CITY OF NEW HOPE CITY HALL EXTERIOR Naas 4401 XYLON AVE. N. NEW HOPE, MN. 55420 Prepared and Presented By Rep Name The Switch is on to... Lighting and Energy Solutions for Business and Industry 15275 Minnetonka Blvd. Minnetonka, MN 55345 115 N. 41h St Budington, IA 52601 711212011 15275 Minnemnka elvd, MI-1—k., MN 55345 CITY OF NEW HOPE CITY HALL EXTERIOR 11 Cunridantial N pedyar Budget Lihhring, Inc. Ph 80D- 333aa52 F.85"33-2552 Page 1 Project Overview Project Reduces Lighting Energy Usage by Total Annual Lighting Electricity Savings of $1,310,85 Percent of Overall Energy Savings by Area 7/12!2011 15275 A/innalonka Blvd, Mi- .I-k., MN 55345 CnV OF NEW HOPE CITY HALL EXTERIOR II Confidential Property al B[rdgetUghGng, Inc. Ph 800- 333 -2852 F, 8883M2352 Page 2 Totals 20 6700 $2,553.10 7n 212011 15275 Min -ton k a BNO - Minnetonka, MN 55345 CITY OF NEW HOPE CITY HALL EXTERIOR II Conw dg enliai Prapeay of BueUJghOng ,Inc. Pha❑D- 3M -2❑52 Fx1100.933 - 2052 Page Existing System .� Energy Gast Per KWH 0,0870 Fixture I Lamp I Qty. lHrsYYr Wattslflx[ ITotalWatts loper.Cost PARKING LOT 40DW MH AREA LIHGT MH400 6 4300 400 2760 $1,051.73 AY 175WMKPOSTTOP MH175 10 4300 210 2100 $600.23 PARKING LOT 4DOW MH AREA LIHGT MH40n 4 4300 400 1840 $701.15 D a a 0 D a a $0.00 o a 0 0 0 0 0 $0.00 0 a 0 0 0 a 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 D $0.00 a 0 0 0 0 0 0 $0.00 0 D 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 a 0 0 0 0 0 D $0.00 0 0 0 0 0 0 0 $0.00 0 a 0 0 D 0 D $0.00 0 0 0 0 0 0 0 $am 0 ❑ 0 0 0 a 0 $0 -00 o a 0 a 0 0 0 $0.00 ❑ ❑ 0 0 a 0 0 $0.00 0 a 0 a a 0 a $0.00 0 a 0 0 0 0 0 $0.00 D a a 0 0 0 0 $O.DD 0 0 a 0 0 O 0 $0,00 0 0 0 0 0 0 0 $0.00 0 a 0 0 IJ a 0 $0.00 0 a a 0 0 n 0 $0.00 0 0 0 a 0 a 0 $0.00 ❑ D D a D a 0 $0.0n o D a 0 D D 0 $0.00 m D a 0 D 0 0 $0.00 0 D 0 0 0 a 0 $0.00 0 0 0 0 0 0 0 $O.Oa a 0 0 0 0 D a $0.nn Totals 20 6700 $2,553.10 7n 212011 15275 Min -ton k a BNO - Minnetonka, MN 55345 CITY OF NEW HOPE CITY HALL EXTERIOR II Conw dg enliai Prapeay of BueUJghOng ,Inc. Pha❑D- 3M -2❑52 Fx1100.933 - 2052 Page Cost Per KWH 0.0870 Watts 10i COST PLY LEOPO5TTOP 0 10 4380 93 930 $35429 PARKING LOT LED AREA LIGHT 0 4 4380 233 932 $355.15 0 0 0 0 0 0 0 $0.00 0 a 0 0 0 0 0 $0.00 0 ❑ 0 0 0 0 0 $400 0 0 0 0 0 0 0 $0.00 ❑ ❑ a B o 0 0 $o.00 0 0 a 1 a 0 0 $0.00 0 a 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 ❑ 0 0 0 0 0 $0.00 0 0 0 0 0 a a $0.00 0 0 0 0 0 a 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 a 0 0 0 $0.00 0 0 0 a 0 0 0 $0.00 0 ❑ 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 ❑ 0 0 0 0 0 $0.00 0 0 0 a 0 0 0 $0.00 0 0 a 0 0 0 0 $0.00 0 0 0 0 0 0 0 $n.OD 0 0 a 0 0 0 0 $0.00 0 0 a 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 ❑ 0 0 0 0 0 $0.00 Totals 21 3260 $1,242.26 7/12/2011 15275 Minnetonka Blvd,Unne[onka, MN 55345 CRY OF NEW HOPE CRY HALL EXTERIOR it ConOdendal Pmperlyul' Budge[ Lighting, Inc. Ph 600-333-2852 F. 00 &3394&52 Page U 1 , Electric Usage Summary Kilowatt (KW) =1000 Watts Load Kilowatt Hour (KWH) = 1000 Watts for 1 Hour Existing Lighling System Total KW 6.70 kW Existing Lighting System Total KWH 29346.00 kWh Proposed Lighting System Total KW 3.26 kW Proposed Lighting System Total KWH 14278.80 kWh Total KW Savings 3.44 kW Total KWH Savings 15067.20 kWh Existing System KWH Charge $2,553.10 Proposed System KWH Charge $1.242.26 Demand Charge Summary Winter Demand Rate $0.00 Summer Demand Rate $0.00 Existing Winter Demand Charge $0.00 Existing Summer Demand Charge $0.00 Proposed Winter Demand Charge $0.00 Proposed Summer Demand Charge $o.oa Total Winter Savings $0.00 Total Summer Savings $0.00 KW Saved Annually ( Watts mu10pnetl by dylwe quantity then dn'itled by i p00} 3.44 kW KWh Saved Annually IKl1n wan Hong - and by r hmh —re coned cram the ohmvl 115067.20 kWh 1-11-al ---Hy —11 IBa y r,p r ucn� I Maintenanco:Savinas $6.00 Years Maint. Savinas Annlles 0.00 Annual Air Conditioning Electricity Savings 0.00 Cash Flow Analysis Year Savings Year — savings 1 1$28,142.60) 11 ($14,771.97) 2 ($26,805.54) 12 ($13,434.91) 3 ($25,468.48) 13 [$12,097.84} 4 ($24,131.41) 14 ($10,760.78) 5 ($22.794.35) 15 ($9,423.72) a ($21,457.29) 115 ($8,086.65) 7 ($20,120 17 ($6,749.59) 8 ($18,783.16) 18 ($5,412.53) 9 ($17,448.10) 19 ($4,075.46) 10 1$15,109.03} 20 ($2,738.40) Savings Analysis *Total 20 Year Lighting Savings ($2,738:40) '20 y.--ups one e rn r. lyearan dja . 2 %anonw— reaaem nhlif y.1 . Comparison of Annual Energy Cost In Dollars $3,000.00 $2,500.00 $2,000.00 $1,500.00 $1,000.00 $500.00 $0 -00 711212011 15275 Minnetonka Blvd, Minnetonka, MN 55345 CITY OF NEW HOPE CITY HALL EXTERIOR II Canfoienrla[ Property or Budge[ Lighling, Inc. Ph8a"33 -2852 Fx BBB- 333 -2852 Page Environmental The quality of our environment is everyone's responsibility. Be a leader, do your part to change our environment for the better. Implementing this energy saving project, will cut the production of harmful emissions and reduce the amount of natural resources used in the production of the electricity saved. According to the Environmental Protection Agency (EPA), each Kilowatt Hour usage of lighting translates to the production of approximately 1,6 pounds of carbon dioxide, 5.3 grams of sulphur dioxide and 2.8 grams of nitrous oxide. Total kilowatt hours saved 15.067 Total kilowatts saved 3.44 G Tobal Warming (Carbon Dioxide, CO2) 24148 Lis Arad Rain (Sulfur Dioxide, S02) 18DB Lbs Coal 141632 oil 11451 Smog iNilrauu Oxide, NOx) 304 Lbs r 12 Tons of Coal Natural On 1506720 136 Cars Removed From go 33 Barrells of Oil 7112/2011 15275 Minnelonka 13M. Minnetonka. MN 55345 CITY OF NEW HOPE CITY HALL EXTERIOR 8 Conrrdonrial Propudyof cudgel L7ghRng, Inc. F 800- 333 -2652 F� 868 - 333 -2652 Page 6 biraciallon Labor Laborisincluded in this proposal. BLI assumes all wbiltng wiring to meet eleddeal codas. Nopmvisions have been made to remedy code deficiencies. Additlonal labor costs incurred due to existing code def clanclus. wr for other unforeseen chcumslwairs will be handled exclusive of this agreement. Permits have not been researched at time of proposal. any applicable perraft fees 4t requfredl will be itemized and billed separetaly from this project. Labor does not include any time necessary to moommedale customers corporate policies regarding safely training oredenlal'wn muatings. Anyfimespantbycrewto accommodate yeurrequiremenls will be itemized and handled exclusive at [his agreement. Labor will be porkrmod during normal boslnoss heum. Weekends, 140days. 2nd or and shit hours maybe available at an additional charge. Time to comp[ele scope of work is proposed and presented will outside interruptions. Belays ineomplelion of scorn to cuslomer or other event ouls[deol BLI's conlml wa€ result In an increase in project price. Such wants will his documented and presented for payment in addition Is project amount. Esteadud delays will be interpreted as work stoppage and it a work slappm. onto., customer agrees to pay project in full at that lime. Belays caused by circumstances outside our crew control All be considefed a change order and handled exclusive of this agreement. Labor assuarescuslomer will accommodate work by pravMing reasonable access dfreclly befaw each fl rum wherever applicable by moving materials, etc. ahead or our Fixture cleaning FRA.. cleaning is nol fncluded in our proposal, however, our crew will typically dry dust a fixture al hugs and other debris if possible and scr,W Lunt. Undafna clmumslances will BLI crewwe[ clean fighting War - EPAGTTax Instruction Velum The amount shown represents [he .111— led',..I dellarvalce'. (30 %of the total lax deduction) of the accelerated capitol depreciation allered by the EPACTIavraF 2055 BLI makesno warmstyiegarding this amaunl. Pteflsecansutyourtaapmfessianal. Lem Bartel the course of maintenance of sedate type of light fixtures it is ecpecled lenses become bail and have a tendency to hmakefuring the normal handing during maintenance and ballast replacements. BLI is not responsible for lenses damaged during the normaicourscor maintenance. Existing lonsos that are luurd fa be broken Prior to our retrofit will be reported to the customers project tiaiwn. BLl distributes lenses and can provide them alwho[esa[e if necessary. social replacement Lamp sockets will be replaced only it BUS Master Elemdcian deems the assail Lobo unsafe, or inupmabte. There.m-provi i-e1 rawhulesale repl —..nt of lamp sockets AecvctioarP�saesgl Lamp recycling is included In this proposal. Lamps will he ram mad from she and recycled by BLI. All other demo materials, including nm.pch te al lasts will be disposed al in auslumersdumpster. It anyexistl ballasts are found conlaining PCBs ade il'mnal costs will be incurred and handled exclusive of this agreement. Light fixtures and other recyclable..[ats from this prolecl will be remmad from site by Ill A certil le of recycling maybe provided if requested by the customerprmr to our project start. Post project requests carnal be h- enurl. rebates Rebates —paid cut will a check tram your electric utility provider. The echoic amount was figured based on informaiton available from youmitply company. A custom rebate may have been estimated for your conuenl ... e it so, the rebate Is custom based on the speafinclude humin BLI's design. It he not t.nsfemable la other project designs orcompedlors protons. Your bury representative can confirm the inhale amounts. 31_1 Is not responsible for rebate amounts of recall of mbale. Sala, T, Tax has been figured at the amount shown herein the proposal . Total project amount may dill., From shown depending on Iscal laws. Sates tax law iaquiios BLI Ig charge safes fax unless a lax exempl scri ficate Ts in our possession. If your project is lax exempt please pmwde doc. —maton at the lime of side, to avoid being chargcd. Payment Term& 2516 down payment expected at time of eider. Project balance will he billed at the completion of project with Net 30 Day terms. Payment to BLI is expected in full amount of the invoke price. illustrated rebates ... lamed hereln are payable by your Utility and are net to he dimounled from BLI's lavolce. All labor and material wauadys become invalid it pwlact is not paid within lams of said. Womanly Ta lampsearry a 4 year material repiacemenlwarranly, T5 iamps3 yea.- Sylvapla brand TO S T5 banasls carry an cx UE!ve 5yearfull labor and material wananty handled tlirecry with the manufaclumr, OS.m Sylvania. An other Retest brands carrya 5 year labor small and material replacement warranty handleddtracty with the manulacluror. All Warsontys are void if project is not paid within terms. BLI laberwarranty is for one full year, however it is limited to Installation craftsmanship and specifically eiodudes matedal failuras. and wwranly roplacemenk. With my signature below, I hereby authorize BLI Lighting Specialists to implement the pelted as specified within this proposal including any changes noted herein. Authorized SignaLl Date 711212011 15275 Minnetonka Blvd. MI ..leek., MN 55345 CITY OF NEW HOPE CITY HALL EXTERIOR II Conlidentill Property of Budget Light,". Inc. Ph aga -2652 F. aBBl Page 7 . B Proposal Agreement CITY OF NEW HOPE CITY HALL MG!"IlO€ Your representative Is Name Rep Name 4441 XYLON AVE. N. Ph 840- 333 -2852 Ext: NEW HOPE, MN.55420 Maintenance Savings so.ao Air Conditioning Savings Annuals goal Electricity Savings Annual) $1 310.85 Total Annual Savings $t,310:85 Sub Total for Tax $28,970.00 Sales Tax (Labor, Materials, Disposal) Sales Tax Rate: 7.00% $1,843.45 Grand Total (Excluding Rebates) $30,813.45 Rebate or Grant Estimate $1,360.00 EPACT Tax Deduction Value (at 35% tax bracket, after rebate Income applied.) $0.00 Net investment $29,453.45 Payback in Months (after incentives) 269.63 Months Return on Investment (Simple Rl 4% stole It was our inlenl in surrey every possible opportunity for Fghling energy sa+dngs in your facility, Howmor. duo to the very nature of the process there maybe areas [hot were not tacluded. Phase me, to ourspace fisting far the exact areas included. BLI proposes to P.M. .complete turnkey fighting .haft prated limited to the spaces and quantities as decarihed hereln and (sled on our space list- The voltage of your existing ffxWres is based on 120.277Y in all areas. Additional sushi from this pills.[ resulting from count variances, change orders, and/or vallage dillerences will be handled exclusive of Ihfs agreement- Due to the capdclovs oil and metal market. pricesam subject to change alter 30 daystrom the dale fisled above. biraciallon Labor Laborisincluded in this proposal. BLI assumes all wbiltng wiring to meet eleddeal codas. Nopmvisions have been made to remedy code deficiencies. Additlonal labor costs incurred due to existing code def clanclus. wr for other unforeseen chcumslwairs will be handled exclusive of this agreement. Permits have not been researched at time of proposal. any applicable perraft fees 4t requfredl will be itemized and billed separetaly from this project. Labor does not include any time necessary to moommedale customers corporate policies regarding safely training oredenlal'wn muatings. Anyfimespantbycrewto accommodate yeurrequiremenls will be itemized and handled exclusive at [his agreement. Labor will be porkrmod during normal boslnoss heum. Weekends, 140days. 2nd or and shit hours maybe available at an additional charge. Time to comp[ele scope of work is proposed and presented will outside interruptions. Belays ineomplelion of scorn to cuslomer or other event ouls[deol BLI's conlml wa€ result In an increase in project price. Such wants will his documented and presented for payment in addition Is project amount. Esteadud delays will be interpreted as work stoppage and it a work slappm. onto., customer agrees to pay project in full at that lime. Belays caused by circumstances outside our crew control All be considefed a change order and handled exclusive of this agreement. Labor assuarescuslomer will accommodate work by pravMing reasonable access dfreclly befaw each fl rum wherever applicable by moving materials, etc. ahead or our Fixture cleaning FRA.. cleaning is nol fncluded in our proposal, however, our crew will typically dry dust a fixture al hugs and other debris if possible and scr,W Lunt. Undafna clmumslances will BLI crewwe[ clean fighting War - EPAGTTax Instruction Velum The amount shown represents [he .111— led',..I dellarvalce'. (30 %of the total lax deduction) of the accelerated capitol depreciation allered by the EPACTIavraF 2055 BLI makesno warmstyiegarding this amaunl. Pteflsecansutyourtaapmfessianal. Lem Bartel the course of maintenance of sedate type of light fixtures it is ecpecled lenses become bail and have a tendency to hmakefuring the normal handing during maintenance and ballast replacements. BLI is not responsible for lenses damaged during the normaicourscor maintenance. Existing lonsos that are luurd fa be broken Prior to our retrofit will be reported to the customers project tiaiwn. BLl distributes lenses and can provide them alwho[esa[e if necessary. social replacement Lamp sockets will be replaced only it BUS Master Elemdcian deems the assail Lobo unsafe, or inupmabte. There.m-provi i-e1 rawhulesale repl —..nt of lamp sockets AecvctioarP�saesgl Lamp recycling is included In this proposal. Lamps will he ram mad from she and recycled by BLI. All other demo materials, including nm.pch te al lasts will be disposed al in auslumersdumpster. It anyexistl ballasts are found conlaining PCBs ade il'mnal costs will be incurred and handled exclusive of this agreement. Light fixtures and other recyclable..[ats from this prolecl will be remmad from site by Ill A certil le of recycling maybe provided if requested by the customerprmr to our project start. Post project requests carnal be h- enurl. rebates Rebates —paid cut will a check tram your electric utility provider. The echoic amount was figured based on informaiton available from youmitply company. A custom rebate may have been estimated for your conuenl ... e it so, the rebate Is custom based on the speafinclude humin BLI's design. It he not t.nsfemable la other project designs orcompedlors protons. Your bury representative can confirm the inhale amounts. 31_1 Is not responsible for rebate amounts of recall of mbale. Sala, T, Tax has been figured at the amount shown herein the proposal . Total project amount may dill., From shown depending on Iscal laws. Sates tax law iaquiios BLI Ig charge safes fax unless a lax exempl scri ficate Ts in our possession. If your project is lax exempt please pmwde doc. —maton at the lime of side, to avoid being chargcd. Payment Term& 2516 down payment expected at time of eider. Project balance will he billed at the completion of project with Net 30 Day terms. Payment to BLI is expected in full amount of the invoke price. illustrated rebates ... lamed hereln are payable by your Utility and are net to he dimounled from BLI's lavolce. All labor and material wauadys become invalid it pwlact is not paid within lams of said. Womanly Ta lampsearry a 4 year material repiacemenlwarranly, T5 iamps3 yea.- Sylvapla brand TO S T5 banasls carry an cx UE!ve 5yearfull labor and material wananty handled tlirecry with the manufaclumr, OS.m Sylvania. An other Retest brands carrya 5 year labor small and material replacement warranty handleddtracty with the manulacluror. All Warsontys are void if project is not paid within terms. BLI laberwarranty is for one full year, however it is limited to Installation craftsmanship and specifically eiodudes matedal failuras. and wwranly roplacemenk. With my signature below, I hereby authorize BLI Lighting Specialists to implement the pelted as specified within this proposal including any changes noted herein. Authorized SignaLl Date 711212011 15275 Minnetonka Blvd. MI ..leek., MN 55345 CITY OF NEW HOPE CITY HALL EXTERIOR II Conlidentill Property of Budget Light,". Inc. Ph aga -2652 F. aBBl Page 7 Lighting Energy Analysis And Cost Savings Proposal Prepared For: CITY OF NEW HOPE CITY HALL EXTERIOR Name +r �, SE: Prepared and Presented By Rep Nance ..' The Switch is on to,.. Lighting and Energy Solutions for Business and Industry 15275 Minnetonka Blvd. Minnetonka, MN 55345 115 N. 41h SL Burlington, IA 52501 7/12/2011 15275 Mhnelonka Blvd, Minnelonka, MN 55345 CITY OF NEW HOPE CITY HALL EXTFRIOR ConridenBal N pedy al Budget Qg4t ng, rnc. Ph aw- 333 -2952 Fx 9B9- 333 -2852 Page 1 7wa 6TTwTTh Project Reduces Lighting Energy Usage by Project Overview Total Annual Lighting Electricity Savings of $66724 Percent of Overall Energy Savings by Area 7!1212011 15275 Minnalonka Blvd, Minnolu,ka, IAN 55345 CITY OF NEW HOPE CITY HALL EXTERIOR Conridenlial Properly or Budget Lighling, Im. Ph 800 3 33 -28 52 F. 828- 8332852 Page 2 Existing System Energy Cast Per KWH 0.0$70 F Lamp Oty. I HrsNr lWattsifixt ITotal Watts 0per. Cast 0 0 0 0 o a a $0.00 a o 0 0 0 0 0 $0.00 o a 0 a 0 B a $B.OD 0 0 0 0 0 0 0 $0.00 0 0 a a o a a $040 0 0 D D a a $0.00 $0.00 iMCUNT 150W WALLPACK LU15015: 3 4380 188 564 $214.92 I MOUNT 15OW WALLPACK LU150 /55 3 4380 180 564 $214.92 I MOUNT 1SaWWALLPACK LU150155 1 43BG 188 588 $71.84 1 RECLSSED DL WOW MR DOWNLIGWr MH10t11MED 2 4380 129 258 $93.31 FLOOD maw MH FLOOD MH7110WMED 4 4380 129 515 $196.63 D a 0 0 0 a a $0.00 a 0 a D 0 a 0 $0.00 0 0 0 0 0 0 0 $0.00 0 a 0 0 0 0 0 $0 -00 0 0 0 a 0 0 0 $0.00 0 0 0 0 0 a 0 $0.00 0 0 0 a a a 0 $0.00 0 a a 0 0 0 a $0.00 0 0 a a o a a $0.00 0 0 a 0 a a a $0.00 D 0 a 0 0 a a $0.00 G 0 0 0 0 a 0 $0.00 a 0 0 0 o a 0 $nlo a a 0 0 a a a $0.00 0 a 0 0 a 0 0 $0.00 0 a 0 0 a 0 0 4.110 0 0 0 0 0 0 0 Mao D 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 a 0 0 0 0 0 0 $0.110 Totals 13 2090 $796.42 7112J2011 15275 Minnelon2a Bbd, Minneioa%a, MN 55345 CITY OF NEW HOPE CITY HALL EXTERIOR cwiden6al P.pdy or Badge[ Lighting, In.. R800-33321152 Fx SB8 333 -2852 Page 3 r Proposed System Energy Cost Per XWH 0,0870 0 0 0 o a 0 a $0.00 0 a 0 0 a 0 0 $0.00 0 0 0 0 a 0 0 $0.00 0 0 0 0 0 a 0 MOD 0 0 0 a o 0 0 $0.00 MOUNT LED WALL a 3 4380 30 90 $34.30 MOUNT LED WALL 0 3 4390 30 90 $34.30 MOUNT LED WALL 0 1 4380 30 30 $11.43 I RECESSED DL LED RECESSED DL 0 2 4380 12,5 25 $9.53 FLOOD LED FLOOD 0 4 4380 26 104 $39.63 0 0 0 0 0 0 0 $n.00 0 0 a a 0 a 0 $0.ao 0 0 0 0 0 0 0 $040 0 0 0 0 0 0 0 $0.00 0 a o 0 a 0 0 $0.00 0 0 0 0 a 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 a 0 0 $0.00 0 0 0 0 0 0 0 $0.00 a 0 0 a 0 0 0 $0.00 0 D 0 0 0 0 0 $0.00 0 0 0 0 0 0 a $0.00 0 0 a 0 0 0 0 $0.00 0 0 0 0 0 a a $0.00 a 0 a 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 o a n 0 $0.00 Totals 13 339 $129J8 7/1212011 15275 M[onelanka OW, Minnetonka, MN 55345 CITY OF NEW HOPE CITY HALL EXTERIOR Confidential P,nperiy of Budge[ Lighting, Inc. Ph 800333 -2852 F. 8BB-133 -2852 Page 4 Savings Analysis KW Saved Annually [Watts muulpGed by 6xiure quaebly Ihen dwiCetl by 10801 1.75 kW KWh Saved Annually [Knit wall Houm - unit hvWnioh you ambilled Imm the utility) 7669.38 kWh lr"nnuat c.leclncityaavmgs - *t1Ur.z4 l Maintenance Savings . moo Years Malnt. Savings Applies 0.00 Annual Air Conditioninn.Beclricity Savings 0.00 Cash Flow Analysis Electric Usage Summary Kilowatt (KW) z 1000 Watts Load Kilowatt Hour (KWH) = 1000 Watts for 1 Hour Existing Lighting System Total KW 2.09 kW Existing LighSng System Total KWH 9154.20 kWh Proposed Lightng System Total KW 0.34 kW Proposed Lighting System Total KWH 1484.82 kWh Total KW Savings 1.75 kW Total KWH Savings 7669.36 kWh 13 Existing System KWH Charge .$796.42 (32,344.121 14 Proposed System KWH Charge $129.18 ($1,66154) 15 Demand Charge Summary 6 Winter Demand Rate $0.00 Summer Demard Rate $0.00 Ex[sOng Winter Demand Charge $0.00 Existing Summer Demand Charge $0,00 Proposed Winter Demand Charge $0.00 Proposed Summer Demand Charge $0.00 Total Winter Savings $0.00 Total Summer Savings $0.(10 KW Saved Annually [Watts muulpGed by 6xiure quaebly Ihen dwiCetl by 10801 1.75 kW KWh Saved Annually [Knit wall Houm - unit hvWnioh you ambilled Imm the utility) 7669.38 kWh lr"nnuat c.leclncityaavmgs - *t1Ur.z4 l Maintenance Savings . moo Years Malnt. Savings Applies 0.00 Annual Air Conditioninn.Beclricity Savings 0.00 Cash Flow Analysis Year Savings Year savings 1 l$4.W5.i;81 11 $2,419.94 2 ($3,705.281 12 $3,100.52 3 ($3,024.70) 13 $3,781.11 4 (32,344.121 14 $4,461.89 5 ($1,66154) 15 $$5,142.27 6 ($982.98) 16 $5,82235 7 ($302.361 17 $5,503.43 6 $378.20 to $7,184.01 9 $1,058.78 19 $7,864.59 in $1,739.36 20 $8,545.17 *Total 20 Year Lighting. Savings $8,545.17 '20 yearsavidgs ineW"onu rl mo marnNnarreo savings in ffrsry ... disfg —d- rg a2 %annualincrease1,wanlyrare5- Comparison at Annual Energy Cost In Dollars $800.00 $700.00 $600.00 $500.00 $400.00 $300.00 $200.00 $100.00 $0.00 711 PJ2011 15275 Minmtcnka Blvd, Minnelanka, MM 55345 CITY OF NEW HOPE CITY HALL EXTERIOR C— fidca6a1 Pmpady of Budgul Lighting, Inc. Ph 8oe -333 -2852 F. 868.333 -2852 Page 5 Environmental Impact The quality of our environment is everyone's responsibility. Be a leader, do your part to change our environment for the better. Implementing this energy saving project, will cut the production of harmful emissions and reduce the amount of natural resources used in the production of the electricity saved_ According to the Euviromnental Protection Agency (EPA), each Kilowatt Hour usage of lighting translates to the production of approximately 1.6 pounds of carbon dioxide, 5.3 grams of sulphur dioxide and 2.9 grams of nitrous oxide. Total kilowatt hours saved Total kilowatts saved G lobal Warming (Carbon Dioxide, 002) 12271 Acid Rain (Sulfur Dioxide, S02) 920 1 Smog (Nii Oxida,1 460 1 7 1.75 coal 72092 011 5829 Nalural Gas 766936 7!12!2011 15275 Minnetonka Blvd Min,.1 -ka, MN 55345 CITY OF NEW IiOPF CITY HAI-C EXTERIOR Canridantial PmpaM1gar Budgol Lighting. Inc. Ph naD-333 -2852 F- WO-333-2852 16 6 69 17 Tons of Coal Cars Removed From Barrels of Oil 7!12!2011 15275 Minnetonka Blvd Min,.1 -ka, MN 55345 CITY OF NEW IiOPF CITY HAI-C EXTERIOR Canridantial PmpaM1gar Budgol Lighting. Inc. Ph naD-333 -2852 F- WO-333-2852 16 CITY OF NEW HOPE CITY HALL EXTERIOI your Represenlative Is Name Rep Name 4401 XYLON AVE. N. Ph 500- 333 -2852 Ext: NEW HOPE, MN. 55428 Maintenance Savings $0.00 Alr Conditioning Savings Annually $0.00 Electricity Savin s nually $667.24 Total Annual Savings $667.24 Sub Total for Tax $5,481.50 Sales Tax 1Labor, Materials, Disposal Sales Tax Rate: 7.00% $271.60 Grand Total (Excluding Rebates) $5,753.10 Rebate or Grant Estimate $700.00 EPACT Tax Deduction Value (at 35% tax bracket, after rebate Income applied.) $0.00 Net Investment. $5,053.10 Payback in Months latter incentives) 90.88 Months Return an Investment (Simple ROp 131% aepae It—ow Intent to surveyevery possible opportunity far lighdng energysavings In your facility. Howovur, due to the very nalum alum process Them may 68 areas that ware notincluded. Please referto our space filling for the exact areasinoluded. 8111 proposes to provide acarril lumkey r[ghlina relmfil project limited to the spaces and quanfilies as described herein and listed on our space list. The voltage or year existing fixtures isball on 120 -277, in all areas. Addilionaf Costs from this project resulting £ram count vadances, change orders, acolor vintage ditmrenres will be handled exclusive of Nis agreement Due to the capricious all and metal market, prices are subject to chsngo alter 30 days from the date fisted above. Installation Labor Labor is included in Ihis proposal. BLI assumes all existing wldng Io meet electrical codes. No provisions have been made to mmedycnde deficiencies. Additional tabor casts incurred due to existing code delicienclea, a ralletherunforeseen circumstances will L. handled exclusive of thisagmement. Permits have nol been researched at lime of proposal, any applicable permit fees fit requintei will bu itomized and billed separately Imo [his project. Lsbordm no[ include a"lime necessary In accommodate gustomeys corporate policies regarding safety training or orientation meetings. Any limo spent by crew to modals your regviwmams will ba itemized and handed exclusive of Ibis agreement. Labor Wit be performed during normal business hours. Weekends. Holidays, 2nd or3rd shift hours maybe available al so additional charge. Time incomplete acnpe of work a pmposed and presented wilh W I outside fntemuptival Delays in omplelfnn of scope due to customer ar otherevem outside of BLi. cenlml will result in an increase [n prejecl pdco. Such events will be documented and presented fm,paymani in addAion to project amount. Extended delays will be interpreted as work stoppage and u awork stoppage occurs, dustomeragrees to pay project in full al IN at lime. Delays caused by cucumslandes outside our crew c admi win be considered a change order and handled exclusive of Ihis agreement. Lebo, assumes customer will accommodate work by providing reasonable access directly below each fixture wherever applicable by moving mate dale, old. ahead W our Grew. rixlura Cleaning Fixture cleaning is not included in our proposal, however, our crew will typically dry dust a fixture of bugs and other debits if possible and eonveniunl. Under na omumsfancros will BLI crew wet clean lighting r[xiums. EPACTTnx Deductloa Value Tho a himl shown mprosdnts the estimated "real dollar valu ©, (313% of the total tax deduction) at the accetera[ed cif depmri.l nn onerad by the EPACT law of 2005 RLI makes no warranty regarding this amount. Please consult yovr tax prefeshional. 66 During the course of maintenance of certain type or light fixtures It is expected lenses becbmo bill and havo a tendency to break during the normal handling during aintenande and ballad replacements. BLI is not responsible for lenses damaged during the normal course of maintenance. Existing lenses that are found to be broken PA., to our mlmfit will be reported tin the castamers fro am limann. BLI distributes tenses and can provide [hem at wholesale it necessary. Socket Replacement Lamp sockets will be replaced only g BLTS Masler Electdaaa deems the socket to be unsafe or inoperable. There are no provisions for a wholesale repiacemenl of lamp sockets. RecyclinglDisoesal Lamp reeycfing is included in rots proposal. Lampswin be removed from rile and recynled by RLI- All o[herdamo malaiiais. including nompcb ballasts will ha disposed of in customers dumpster. If any existing ballasts are found containing PCBs additional costs win he incurred and handled exclusive of this agreement. light fixtures and other recyclable mulals from Ibis radiant will be removed from silo by BLI. A cedtfica[e of recycling may be provided if requested by the wslomerodor Io our project start. Post pmjecl mqueslsoannot be honored. Rebates Rebalesam paid outwtih a check from your electric utility provider, The rebalo amount was figured based on information available from your utility company. A custom rebate may have been eagawfled for your convenience If so, the rebate is mstem based an the specifications hamin BL's design. II is cal transferrable to other project desfgnsar compefitospmjects. youru[i[ity rep....mali —too confirm the rebate amacros. BLI is not responsible for rebate amounts of da tpt of ideal Safes Tax Tax has been figured al the amount shown herein the pmposa[. Total rimlecl amount may differ from shown depending on local laws. Sales lax law requires BLI to charge sales tax unless a lax exempt cedi5rate is in our possession . II your pmjecl I. lax exempt please provide documentation at the time of order to avoid being charged. Payment Tames 259. downpaymenl e>pec[ed al time aF order. Projecl balance wtll be bulled al the camplegon of project with Net 38 Day lamla. Payment la BLf is Invented in full ...umof IN. immix. erica, illustrated rehal.s contained herein am payable byyour Uifdy and am nnh to bedimounted fmm HUrg invoice. An labor and material warranty's become Invalid if pmjecl is not paid within learns of sale. Warranty 78 lamps carry a 4 year material replacement warranty, T5lamps 3 years. Sylvania brand T8 8 T5 ballets carry an exclusive 5 year toff labor and material waamnty handled directly wish the mandfach er Osram Sylvania. All .[he, ballast brands tarry a 5 year labor credit and material replacumant warranty banded directly with the manufacturer. All Wmran ys are void it pmjecl is not paid within terms. BLI labor warranty is for one full year, however II Is limited to malallation craftsmanship and specifically excludes material faitures, and warranty eplacemems. With my signature below, I hereby authorize BL! Lighting Specialists to implement the project as specified within this proposal including any changes noted herein. Authorized Signature DaLe Coarurenlial Property of aboard! Lighting. Inc. 15275 Minnetonka Blvd, Minnetonka, MN 55345 Ph 880- 333 -2852 Fx 888 333 -2852 7!5212011 CITY OF NEW HOPE CITY HALL EXTERIOR Page 7 Lighting Energy Analysis And Cost Savings Proposal Prepared For: CITY OF NEW HOPE CITY HALL 4401 XYLON AVE N. NEW HOPE, MN. 55428 Prepared and Presented By 0 The Switch is on to... Lighting and Energy Solutions for Business and Industry 15275 Minnetonka Blvd. Minnetonka, MN 55345 115 N. 4th 5t. Burtingtan, IA 526f]1 7/1212411 15275 Minnetonka Blvd, Minnetonka, MN 55345 CITY OF NEW HOPE CITY HALL Confidential Properly of Budget Lighting, Inc. Ph 800 -333 -2852 Fx 888-333 -2852 Page 1 r€�awaa, ire w... Project Overview Project Reduces Lighting Energy Usage by Total Annual Lighting Electricity Savings of $97.3.90 Percent of Overall Energy Savings by Area INFORMATION, $63.34,7%- INFORMATION DESK, $38.00, 4% COPY ROOM, i $20.63,2% WOMEN'S RESTROOM, $22.62,2% MEN'S RESTROOM, $18.10,2% CORRIDOR, $62,43, 6% OFFICE (ROGER) 1/0,$27.51 , 3% OFFICE (ERIC) 1/0,$27.51 , 3% or PARKS & REC, $76.00, 8% PARKS & REC, $61.89,6% Confidential Property of Budget Lighting, Inc. 7/1 212 0 1 1 15275 Minnetonka Blvd, Minnetonka, MN 55345 CITY OF NEW HOPE CITY HALL Ph 800 - 333 -2852 Fx 888 - 333 -2852 Page 2 7Te 9wACn is on to Existing System Energy Cost Per KWH 0.0870 Area Fixture Lamp I Qty. I HrslYr lWatts1fixt ITotal Watts 10per. Cost LOBBY LINEAR WALL WASH F032 7 3120 33 231 $62.70 LOBBY 8 "RECESSED DL CFL26Q 8 1560 52 416 $56.46 LOBBY 2X2 OT 2L U8 FBO31 3 3120 63 189 $51.30 LOBBY 1L4'STRIP F092 1 3120 33 33 $8.96 CORRIDOR 2X2 GT 2L U6 FBO31 10 3120 63 630 $171.01 CORRIDOR 2X42LGT F032 3 3120 62 186 $50.49 COMMUNITY 8" RECESSED DL CFL260 4 3120 52 208 $56.46 DEVELOPMENT SICK ROOM 21-4' WRAP F032 1 52 62 62 $0.28 EQUIPMENT ROOM 2X44LGT F032 2 12 107 214 $0.22 MEN'S RESTROOM W RECESSED DL CFL26Q 4 1300 52 208 $23.52 WOMEN'S RESTROOM 6" RECESSED DI_ CFL26Q 5 1300 52 260 $29.41 COUNCIL CHAMBERS 2X2 GT 2L U8 FBO31 6 120 63 378 $3.95 INFORMATION 2X44LGT F032 14 3120 107 1498 $406.62 INFORMATION 2X2 GT 2L U8 FBO31 2 3120 63 126 $34.20 CITY CLERK 2X4 4L GT F032 2 3120 107 214 $58.09 GENERAL STORAGE 2X4 3L PB F032 4 520 86 344 $15.56 INFORMATIONS 2X44LGT F032 8 2600 107 856 $193.63 CONFERENCE ROOM IL 4' STRIP F032 10 240 33 330 $6.69 CONFERENCE ROOM 8" RECESSED DL CFL260 10 240 52 520 $10.86 CLOSET 8" RECESSED DL CFL26Q 1 12 52 52 $0.05 OFFICEM 2x4 2L GT F032 4 2080 62 248 $44.88 OFFICE (CHERYL) 2X4 41- GT F022 2 2080 107 214 $38.73 OFFICE (EVE) 2X4 4L GT F032 2 2080 107 214 $38.73 OFFICE (RICH) 2X4 3L P8 F032 4 2080 86 344 $62.25 OFFICE (KIRK) 2X4 3L PB F032 6 2080 86 516 $93.38 INFORMATION DESK 2X44LGT F032 4 3120 107 428 $116.18 Cont. on next page 7/12/2011 15275 Minnetonka Blvd, Minnetonka, MN 55345 CITY OF NEW HOPE CITY HALL Confidential Property of Budget Lighting, Inc. Ph 840- 333 -2652 Fx 888- 333 -2852 Page .3 the SVntcn s_onb y m Existing System Cont. Area Fixture tamp I Qty. I Hrs1Yr lWatisifixt ITotal Watts 10per. Cost INFORMATION DESK iL4' UG F032 3 3120 33 99 $26.87 COMMUNITY 8' RECESSED DL CFL260 4 3120 52 208 $56.46 DEVELOPMENT COMMUNITY 2X441- GT F032 5 3120 107 535 $145.22 DEVELOPMENT HCLODEX LIGHT 1 L 4' STRIP F032 2 3120 33 66 $17.92 CUBICALS 2X4 31- P9 F032 3 3120 86 258 $70.03 CORRIDOR SURFACE DOWNLIGHT CFL26Q 3 3120 52 156 $42.34 COPY ROOM SURFACE DOWNLIGHT CFL26Q 2 3120 52 104 $28.23 COPY ROOM 2X4 31- PB F032 2 3120 86 172 $46.69 COPY ROOM 11-W UC F032 4 3120 33 132 $35.83 OFFICE 2X4 2L GT F032 2 2080 62 124 $22.44 OFFICE (CHUCK) VO 2X4 31- PB F032 2 2080 86 172 $31.13 OFFICE (ROGER) VO 2X4 31- PB F032 4 2080 86 344 $62.25 OFFICE (CURTI VO 2X4 3L PR F032 4 2080 86 344 $62.25 OFFICE (ERIC) Iro 2X4 31- PB F032 4 2080 86 344 $62.25 PARKS & REC W RECESSED DL CFL260 7 3120 52 364 $98.80 PARKS & REC 2X431- GT F032 6 3120 86 516 $140.06 PARKS & REC 2X2 GT 2L U6 FB031 6 3120 63 378 $102.60 OFFICE (SUSAN) 2X4 31- GT F032 2 2080 86 172 $31.13 CONFERENCE ROOM 2X4 31- GT F032 10 240 86 860 $17.96 OFFICE (STEVE) PX43L GT F032 2 2080 86 172 $31.13 OFFICE (SHARI) 2X4 3L GT F032 4 2080 86 344 $62.25 COPY ROOM 2x4 31- GT F032 2 3120 86 172 $46.69 OFFICE (MERRY) 2X4 31- GT F032 2 2080 86 172 $31.13 RECSTORAGE 2X421- GT F032 6 52 62 372 $1.68 0 0 0 0 0 0 0 $0.00 0 o 0 0 0 0 0 $o.00 Cont. on next page 7/12/2011 15275 Minnetonka Blvd, Minnetonka, MN 55345 CITY OF NEW HOPE CITY HALL Confidential Property of Budget Lighting, Inc. Ph 800-333-21352 Fx 888333 -2852 Page 4 7112/2011 15275 Minnetonka Blvd, Minnetonka, MN 55345 CITY OF NEW HOPE CITY HALL Confidential Property of Budget Lighting, Inc. Ph 800 - 333 -2652 R8138-333-2852 Page 5 Tha 3Wild, Es m 10... >BTT?m. Existr'ng System Conf. TheSxiia. is an to... 711212011 15275 Minnetonka Blvd, Minnetonka, MM 55345 CITY OF NEW HOPE CITY HALL Confidential Property of Budget Lighling, Inc. Ph 800-333-2852 Fx 888-333-2852 Page 6 TWaN. 218 15499 :$21908.1.2 Tiie uhMlch Is an fa... Proposed System Cost Per KWH 0.0870 Cont. on next page 7 3120 EGO LOBBY LEAVE AS IS 0 LOBBY KIT I BALLAST ILAMPS F017 /841IXPIEC 416 O LOBBY LAMPS ONLY F028 /841(XPISS/ 120 EGO CORRIDOR KIT I BALLAST [LAMPS F01718411XP/EC 30 O CORRIDOR LAMPS ONLY F028 /841 1XP /SSI 400 EGO COMMUNITY LEAVE AS IS 0 DEVELOPMENT $47.23 SICK ROOM LAMPS ONLY F02818411XPISS/ 208 EGO EQUIPMENT ROOM KIT/ 13ALLAST A-AMPS F02818411XPISSI 58 ECO MEN'S RESTROOM LED RECESSED 0 144 RETRO WOMEN'S RESTROOM LED RECESSED 0 46 RETRO COUNCILCHAMBERS KIT/ BALLAST /LAMPS F017I841/XPIEC 60 O INFORMATION KIT /BALLAST/LAMPS F0281841/XP /SS1 240 ECO INFORMATION KIT /BALLAST/LAMPS F017 /841/XPIEC 1008 O CITY CLERK KIT/ BALLAST [LAMPS F028 /8411XPISSI 60 EGO GENERALSTORAGE KIT/ BALLAST ILAMPS F02818411XPISS/ 144 EGO INFORMATION KIT I BALLAST [LAMPS F02818411XP /SS/ 192 ECO CONFERENCE ROOM LAMPS ONLY F0281841IXP /SS/ 576 EGO CONFERENCE ROOM LEAVE AS IS 0 CLOSET LEAVE AS IS 0 OFFICE #1 LAMPS ONLY F0281841IX MI 104 EGO OFFICE(CHFRYL) KIT I BALLAST /LAMPS F02818411XP/SSI 52 EGO OFFICE (EVE) KIT I BALLAST /LAMPS F0281841/XP/SS/ 232 EGO OFFICE (RICH) KIT I BALLAST /LAMPS F0281841/XPISS/ 144 EGO OFFICE {KIRK) KIT/ BALLAST /LAMPS F02818411XPISSI 144 ECO INFORMATION DESK KIT /BALLAST/LAMPS F02818411XP1SS1 192 ECO Cont. on next page 7 3120 30 210 $57.00 8 1560 52 416 $56.46 3 3120 40 120 $32.57 1 3120 30 30 $8.14 10 3120 40 400 $108.58 3 3120 58 174 $47.23 4 3120 52 208 $56.46 1 52 58 58 $0.26 2 12 72 144 $0.15 4 1300 12 46 $5.43 5 1300 12 60 $6.79 6 120 40 240 $2.51 14 3120 72 1008 $273.61 2 3120 40 60 $21.72 2 3120 72 144 $39.09 4 520 48 192 $8.69 8 2600 72 576 $130.29 10 240 30 300 $6.26 2 240 52 104 $2.17 1 12 52 52 $0.05 4 2080 58 232 $41.96 2 2080 72 144 $26.06 2 2080 72 144 $26.06 4 2080 48 192 $34.74 6 2080 48 288 $52.12 4 3120 72 288 $78.17 7/12f2011 15275 Mlnnelonka BIvd, Minnetonka, MN 55345 CITY OF NEW HOPE CITY ) Confidential Property of Budget Lighting, Inc. Ph 800-333 -2852 Fx 888 - 333 -2652 Page 7 Fhs 9 .Yllch Is on la... �� ��`"�� Proposed System Conf. Area Retrofit Lamp Qty. sirs /Yr Wattslfixt ITotalWatts 10penCost INFORMATION DESK LAMPS ONLY F0281841/XPISSI 3 3120 30 90 $24.43 ECO COMMUNITY LAVE AS IS 0 4 3120 52 208 $56.46 DEVELOPMENT COMMUNITY KIT/ BALLAST MMPS F0281841/XP ISSI 5 3120 72 360 $97.72 DEVELOPMENT EGO ROLODEX LIGHT LAMPS ONLY F0281841/XP 2 3120 26 52 $14.11 EGO CUBICALS KIT /BALLAST/LAMPS F028/841/XPISSI 3 3120 48 144 $39.09 EGO CORRIDOR LEAVE AS IS 0 3 3120 52 156 $42.34 COPY ROOM LEAVE AS IS 0 2 3120 52 104 $28.23 COPY ROOM KIT I BALLAST /LAMPS F0281841/XP/SS/ 2 3120 48 96 $26.06 EGO COPY ROOM LAMPS ONLY F028/8411XP /SS/ 4 3120 30 120 $32.57 EGO OFFICE LAMPS ONLY FO28/8411XP /SS/ 2 2080 58 116 $20.99 EGO OFFICE (CHUCK) YO MT /BALLASTAAMPS F028 /841/XP /SS/ 2 2080 48 96 $17.37 ECO OFFICE (ROGER)IIO KITI BALLAST /LAMPS F02818411XPISSI 4 2080 48 192 $34.74 EGO OFFICE (CURT) 110 KIT/ BALLAST A-AMPS F028 1841/XP /SS/ 4 2080 48 192 $34.74 ECO OFFICE (ERIC) VO KIT/ BALLAST ILAMPS F0281841/XPISSI 4 2080 48 192 $34.74 ECO SPARKS & REC LED RECESSED 0 7 3120 12 84 $22.80 RETRO PARKS &REC KIT I 13ALLAST /LAMPS F0281841/XP ISSI 6 3120 48 288 $78.17 EGO PARKS & REC KIT / BALLAST A AMPS F0171841/XP /EC 6 3120 40 240 $65.15 O OFFICE (SUSAN) KIT/ BALLAST ILAMPS F0281841/XP /SS/ 2 2080 48 96 $17.37 EGO CONFERENCE ROOM KIT/ BALLAST MMPS F0281841/XPISSI 10 240 48 480 $10.02 ECO OFFICE (STEVE) KIT / BALLAST A -AMPS F0281841/XPIS& 2 2080 48 96 $17.37 ECO OFFICE(SHARI) KIT I BALLAST /LAMPS F028/841/XPISSI 6 2080 48 28B $52.12 EGO COPY ROOM KIT I BALLAST !LAMPS F028/841/XPISSI 2 3120 48 96 $26.06 EGO OFFlCE(JERRY) KIT I BALLAST A-AMPS F0281841/XP /SSI 2 2080 48 96 $17.37 EGO RECSTORAGE LAMPS ONLY F028/841/XP /SSI 6 52 58 348 $1.57 EGO 0 0 0 0 a 0 0 $0.00 0 0 0 0 0 a 0 $0.00 Cont. on next page 711212011 15275 Minnetonka Blvd, Minnetanka, MN 55345 CITY OF NEW HOPE CITY HALL Confidenlial Property of Budget Lighting, Inc. Ph 800- 333 -2852 Fx 880- 333 -2852 Page 8 The:.lx�YrJf is m fa_. ����`:��� Proposed System Cont. 7/12/2011 15275 Minnetonka Blvd, Minnetonka, MN 55345 CITY OF NEW HOPE CITY HALL Confidential Properly of Budget Lighting, Inc. Ph 800333-2B52 Fx 888 - 333 -2852 Page 9 Cont. an next page L �iy ' Proposed System Cont. 7/1 2/2011 15275 Minnetonka Blvd, Minnetonka, MN 55345 CITY OF NEW HOPE CITY HALL Confidential Property of Budget Ughling, Inc. Ph 8017- 333 -2852 Fx 888- 333 -2852 Page 10 Totals 217 10082 $1,934.21 3h8 �w1d1 S� �BZ� V Wean ��tl�'�m: Savings Analysis Electric Usage Summary Kilowatt (KW) ; 1000 Watts Load Kilowatt Hour (KWH) = 1000 Watts for 1 Hour Existing Lighting System Total KW 15.50 kW Existing Lighting System Total KWH Proposed Lighting System Total KW 10.08 kW Proposed Lighting System Total KWH Total KW Savings 5.42 kW Total KWH Savings Existing System KWH Charge $2,908.12 Proposed System K Charge $1,934.21 33426.64 kWh 22232.34 kWh 91194.30 kWh KW Saved Annually (Wafts multiplied by fixture quantity than divided by 1000) 5.42 kW I(Wh Saved Annually (Kilo Watt Hours - unit by which you are billed from the utility) 11194.30 kWh Maintenance Savings -$0.00 Years Main Savings. Applies 0.00 Annual: Air Conditioning Electricity Savings Mow- Cash Flow Analysis Demand Charge Summary, Winter Demand Rate $0.00 Summer Demand Rate $0.00 Existing Winter Demand Charge $0.00 Existing Summer Demand Charge $0,00 Proposed Winter Demand Charge $a.Da Proposed Summer Demand Charge $0.00 Total Winter Savings $0.00 Total Summer Savings $0.00 KW Saved Annually (Wafts multiplied by fixture quantity than divided by 1000) 5.42 kW I(Wh Saved Annually (Kilo Watt Hours - unit by which you are billed from the utility) 11194.30 kWh Maintenance Savings -$0.00 Years Main Savings. Applies 0.00 Annual: Air Conditioning Electricity Savings Mow- Cash Flow Analysis Year Savings Year Savings 1 ($14,865.41) 11 ($4,951.80) 2 ($13,892.03) 12 ($3,958.21) 3 ($12,898.65) 13 ($2,964.83) 4 ($11,905.27) 14 ($1,971.45) 5 ($10,911.89) 15 ($978.07) 6 ($9,918.50) 16 $15.31 7 ($8,925.12) 17 $1,008.70 8 ($7,931.74) 18 $2,002.08 9 ($6,938.36) 19 $2,995.46 10 ($5,944.98) 20 $3,988.84 *Total 20 Year Lighting Saving $3,988.84 `20 year savings includes one Nme maintenance savings in first yearand is figured using a 2% annual increase in ufrlilyrafes. Comparison of Annual Energy Cost In Dollars $3,000.00 $2,500.00 $2,000.00 $1,500.00 $1,000.00 $500.00 $0.00 711212011 15275 Minnetonka Blvd, Minnetonka, MN 55345 CITY OF NEW HOPE CITY HALL Confidenlial Property of Budget Lighting, Inc. Ph 800- 333 -2852 N8139333-P1352 Page 11 Existing System Proposed System I- Environmental Impact The quality of our environment is everyone's responsibility. Be a leader, do your part to change our environment for the better. Implementing this energy saving project, will cut the production of harmful emissions and reduce the amount of natural resources used in the production of the electricity saved. According to the Environmental Protection Agency (EPA), each Kilowatt Hour usage of lighting translates to the production of approximately 1.6 pounds of carbon dioxide, 5.3 grams of sulphur dioxide and 2.8 grams of nitrous oxide. Total kilowatt hours saved Total kilowatts saved G lobal Warming (Carbon Dioxide, CO2) 17911 Lbs Acid Rain (Sulfur Dioxide, 502) 1343 Lbs Smog (Nit(ous Oxide, NOx) 672 Lbs 9 Tons of Coal 101 Cars Removed From 111,194 5.42 Coal 105226 Oil 8508 Natural Gas 1119430 is 24 Barrells of Oil 7/12/2011 15275 Minnetonka Blvd, Minnetonka, MN 55345 CITY OF NEW HOPE CITY HALL Confidential Property of Budget Lighting, Inc. Ph 888 -333 -2x52 Fx 888- 333 -2852 Page 12 liras 1oh—te ft mw Proposal Agreement CITY OF NEW HOPE CITY HALL Your Represenlative Is 0 0 4401 XYLON AVE N. Ph 800 - 333 -2852 Ext: NEW HOPE, MN. 55428 Maintenance Total Annual Savings $973:90 Sub Total for Tax $18,677.75 Sales Tax (Labor, Materials, Disposal) Sales Tax Rate: 7.00% $655.57 Grand Total (Excluding Rebates) $19,333.32 Rebate or Grant Estimate $3,474.00 EPACT Tax Deduction Value (at 35% tax bracket, after rebate income applied.) $0.00 Net investment $15,859.32 Payback in Months (after incentives) 195.41 Months Return on Investment (Simple ROI) 6 /G scope hoax our intent to survey every possible opportunity for lighlirg energy savings in your facility. However, due to the very nature of [to process there maybe areas that were not irwluded. Please refer to our space listing for the alma areas included. BLI proposes to pravida a complete turnkey lighting retrofit project limited to the spaces and quantities as described herein aud as listed an our space list. The voltage at your evsiing fivlures isbased on 12{F2yry in ollareas Addiisnal cools from this project resutdng from count variances, charge enders, andle, voltage dlferences will be handled exclusives) gars agreement. Due to the capriaous at and metal market, prices are stalest to change after 30 days from Ihedate listed ohms. Installation Labor Labor is included in this proposal. BLI assumes aft existing vTdrg to meet elsGnicd codes. elm pr —siocs have been made to mmody code duddsncias. Additional labor costs incuneffdue to code deficiencies, antllor other uMOesacn drwmstances w,tl ud handled exchrsive of ties agreement. Labor will be performed during normal business hours. Weekends, Holidays, 2nd or 2 r shit rs t ho may he available at an addlik nal charge. Bme to comp Leto scope of wads is proposed and presented Willnut oulstde inlermpliens. Delays in eemplelion of scope due lacustom rr or other event outside of BLI'sc nol will result in an increase in proled price Such events wilt be cl —anlcd andpresealed for payment in addldcn la project amount. Extended delays will be interpreted as work smppagge and l awmk stoppage ocraus, cumomer agrees to paypjnct in hill at that point, Customer will accommodate our work by providing reasonable access dhealy below each fixture whatever applicable by moving materials, etc. ahead of our crew. Fixture Cleaning Fixture cleaning is not Included in our proposal. ho,—a. our env will typically dry dust a Mums[bugs antl often debris if pos&bls and cumenient. Undano arwms[aross will BU crew wet clean fighting tutares. P rmi s Permits have not been researched and —A A included in our pmiecl price. Any elecgicai, building or other type of permit or neditinatinns, or regislydimn or other re2tetl fees to sagsH local codes or taws will be handled exdusfveoF IhN agmememl and tnvared acwAs .what ever they aedetermined to W EPACT Tax Deduction Value Your projeoEwas tlesigned to be eligible la lhomaximum laxded -ion and Hill. -tall norld ansols of EPAOT 2005, Modifying IN design or matodals used may disqualify your e!ig'blily to lake advantage of this dedectian. BL Wit pmvida the cmifnrahan and documen[ation needed for tax preparation or no additional chargeto Iheprojecl. Theguddines of EPACT 2005 requires a lighltngpr6lml outpederm the ASHBAESIandartl g0.1 -2061 by atteast 25% mach. ire $,30fsgto40%toaclteivo$.801AL Warehouses was only elig for the lull deduc0on and must Outperform the standard by 50% to mheive$101sfi. Interior lighgng projects must also be controlled ah aeautamatic coats] deviw to shut off lighting within 30 minim of occupant leaving the spare. Lenses During the cawao of maintenance of certain type of light fixtures it is expected lenses become bmile and have atmndency to break during the nwmd handling du mg maintenance a it halfast mplaremenIs- BLI Is n01 responsible for lenses damaged dung the Ilamlal T,Oarse of mainlenanse. 5dstirg lenses [hat are fountl lo- be bmhen prier to our retrs5t will be reported to theaslomers projm 7iaismn. BLI dstnbutes leases amt can provide Them al who[mWo tl necessary. Sgcket Replacement Lamp sockaswrll bareplaced only 0 BLI's Master P.Iftion deems the socket to be unsafe or inoperable. There are ne provisions for a wholesale replacement of Imp wol'als. Safe BU adheres to Wa own detailed safely pragnam. A wpyol which will be made aysilehle at your mq—L Pro lime ar labor costs have been included in our proposal to accommodate site or facility specific safely programs. Anytime raqurrcd to satisfy (hose requiremsn[s roll bs handled exclusive of Ibis agreement. RecyclinalDlsoosal Recycling fs included h 1his project. Lamps and ballasts will typically be packaged by BLI and picked up by our muycW. Whilafndal may bedispoced of in awstxmmsupphed dumpster,'nf .1-1 myder as not available. Non -PCB ballasES may ud mspmeddincust«nas dumpsler it recyc0ng is rrol avdlame RID k'Hureswtll typicallyba packaged by BU and ptaked up byour recyoter. Cadbaard will be placed info wstomers recycing containers it available, mhevri- cardhsardandoit- padragingmalemd including miscellaneous bash generatedbythe project vrtllbe placed incusmmersupp liedd— loslers. Rebates rebates are paid out }h a check From ywreleclnc mgily provider. The rebate amount was figured based on infonmagen available from your uligty company. A custom rebate may have been estimated err yourown— T ence 'nf so, the rebate is ws[om fxased rm the specF anions herein eu's design. I[ is mat Irmnsierrah[o loather project designs or cempeglom projects- Yaur utility representa0ve can conlimn the rebate amounts. BLI is rwl responsible for rebate amounts or receipt of rebate. Sales Tax Tax has been Bgwed a1 the amounlsbown heroin Iheproposal . Total protect amount may differ from Shawn deperdiag on local laws. Sales tax law requires gn to charge sales lax unless a tax exnnpl oeriificate is in our possession . If your proled is lax exempt please provide documentation at the time st under to avoid being charged. Payment Terms 25 % down payment expecledist ima dxder. project halance All be billed al the compldbn of pmjectwith Hat 30 Day terms. payment to BLI is expected in full amount of the Invoke pslea, Illustrated rebates contained hemin are payable byyourti fly and are not to bedscourand from Bu's imerae. All later rind material wazranly obligations of 8U b ®mevoid if project is not paid within term3 of 5dfa Warranty T8 lamps carry a4 year maledal replacement wauanty,T5 lamps 3 years. Sylvaniabrard TB & T5 ballasts carry an 2 rclusive 5 year lug Iabor and material watranty handled due l"th the manufacturer. Csram Sylvania NI other ballast brardscarryaSyearlabaraodil and material xplacemeawmanly handieddirerily with lhemanurntmer- All Warranlys are veld ffprojecl is not paid W[Nn terms. BLllaborvs lyislaronehlllyear,howeverllU limled to installation craftsmanship and spedUcalk erdudcA Material Idlems, and wmranly replacements. A complete vrarranly and wocifisafien birdarwill be provided after the comedian of pojecl that prmtdes all the details of warranty and Specilicalron, With my signature below, I hereby authorize BLI Lighting Specialists to implement the project as specified within this proposal including any changes noted herein. Authorized Signature Date 711212011 15275 Minnetonka Blvd, Minnetonka, MN 55345 CITY OF NEW HOPE CITY HAIL Confidential Property of Budget Lighling, Inc. Ph 880 -333 -2852 Fx 888- 333 -2852 Page 13 Lighting Energy Analysis And Cost Savings Proposal Prepared For: CITY OF NEW HOPE GOLF COURSE r Y R i Prepared and Presented By Rep Name a The Switch is on to... Lighting and Energy Solutions for Business and Industry 15275 Minnetonka Blvd. Minnetonka, MN 55345 115 N. 41h St. Burlington, IA 52601 7!1212011 15275 Mh..ionka Blvd, Minnetanka, MN 55345 CrFYOF NEW HOPE GOLF COURSE Canffden6a1 Property of Bodge[ Lighting, Inc. Ph 888- 333 -2852 Fx 8M333 -2852 Page 1 Project Overview Project Reduces Lighting Energy Usage by w n Total Annual Lighting Electricity Savings of $1,110.21 Percent of Overall Energy Savings by Area MAINTENANCE CORRIDOR KITCHEN 11% 5% 3% .,,,.,T..,, MEN'S nOOM 2% 3 ROOM FICE 1% 7/102011 15275 Minnetonka Blvd, Minneonka, MN 55345 CnY OF NEW HOPE GOLF COURSE oongdeneat Nopedyar Budget LighGng.1 - P14800-333-2852 F. Bas-333-285z Page 2 Cost Per KWH 0.1050 Totals 92 7980. $1,579.92 7!12!2011 15275 Minna wkaBlvd, fAinnemnka, MM s534s CITY OF NEW HOPE GOLF COURSE Conrden8af Propeity of BUdgel Ughling, Inc. Ph 80 03 33 -28 52 Fa 8a9333-2352 Pages DOWNLIGHT i ROOM PENDANT BOWL 32W TRT 6 2940 138 828 $255.69 FLOCK RECESSED 32W TRT 4 2840 fig 276 $85.20 DOWNLIGHT DOR RECESSED 32W TRT 8 2940 35 290 $86.44 DOWNLIGHT fER RECESSED 32W TRT 10 2940 35 350 $108.05 OOWNLIGHT SN SURFACE WRAP F032TO a 2940 fit 495 $153.12 IY SURFACE WRAP F032T8 2 2940 62 124 $38.28 EMANCE SURFACE WRAP FO32T8 2 Ica 62 124 $1.30 ROOM RECESSED 32W TRT 4 840 62 248 $21.87 DOWNUGHT N'S ROOM RECESSED 32W TRT 4 840 35 140 $12.35 DOWNLIGHT %Y TRAGMGIMBAL 50PAR301FL 6 2940 50 300 $92.61 LINEAR DA F032T9 4 1200 66 344 $43.34 f EXTERIOR RECESSED SQUARE MI-1100 26 600 129 3354 $211.30 EXTERIOR PENDANTVANDAL MH175 4 4368 210 840 $395.26 0 0 0 a 0 0 0 $0.00 0 0 0 0 0 a 0 $0.09 0 0 0 0 0 a 0 $0.09 0 0 a a 0 a 0 $0.00 0 0 0 0 0 a a $0.00 0 0 0 a 0 0 0 4 ' n 01 0 0 9 a 0 D a $0.00 0 0 0 0 0 0 a $0.00 0 0 a a 0 a 0 $0.0a 0 0 0 0 0 0 0 $0.00 0 0 0 0 a D 0 $0.00 0 a 0 a 0 0 0 $0.00 D a 0 0 a 0 0 $0.00 a 0 0 0 0 0 0 $0.00 a 0 0 0 a 0 0 $0.00 a a 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 a 0 0 0 $0.00 Totals 92 7980. $1,579.92 7!12!2011 15275 Minna wkaBlvd, fAinnemnka, MM s534s CITY OF NEW HOPE GOLF COURSE Conrden8af Propeity of BUdgel Ughling, Inc. Ph 80 03 33 -28 52 Fa 8a9333-2352 Pages RR M Proposed System Totals 92 1694 $469.71 7112/2011 15275 Minnetonka B1W,K.0.1anka. MN 55345 CITY OF NEW HOPE GOLF COURSE C- Oden0a Pmp.dy d Budgat Lighting. Inc. Ph 800 -333 -2852 FX 828 333,2852 Page 4 Energy Cost Per KWH 011050 Retrofit Lamp I 01Y. I HrsWYr lWattsiffict jTotal Watts 10per. Cast I ROOM CREE LED RETROFIT a 4 2940 12.5 50 $15.44 1 ROOM LEAVE AS IS 0 0 2940 0 0 $0.00 FLOCR CREE LED RETROFIT 0 4 2940 12.5 50 $15.44 OOR CREE LED RETROFIT 0 8 2940 12 96 $29 -64 FER CREE LED RETROFIT 0 10 2940 12 120 $37.04 -N F028 LAMP HE NPF F02818411XP1SS1 8 2940 48 384 $118.54 BALLAST EGO IY F028 LAMP I HE NPF F02818411XPf8SI 2 2940 48 SE $29.64 BALLAST EGO ENANCE F028 LAMP HE NPF F028/a41)XP1SS/ 2 100 48 Be $1.01 BALLAST EGO ROOM CREE LED RETROFIT 0 4 840 12 40 $4.23 WSROOM CREE LED RETROFIT 0 4 840 12 48 $4.23 W SYLVANIA LED SCREW 0 8 2940 15 on $27.78 IN F028 LAMPI HE NPF F028f0411XMS1 4 1200 72 28B $36.29 BALLAST EGO 'EXTERIOR LEAVE AS IS 0 28 600 0 0 $0.00 EXTERIOR NEW LED CANOPY p 4 4368 62 320 $150.43 FIXTURE ❑ 0 0 a 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 ❑ ❑ B a 0 0 B $0.00 0 0 a 0 a 0 0 $0.00 0 0 0 0 0 0 0 $0.00 ❑ 0 a 0 0 0 0 $0.00 0 a 0 0 a 0 0 $0.00 0 0 0 0 a 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 ❑ a 0 a 0 0 $0.00 0 B 0 0 a D 0 $0.00 0 0 B 0 a 0 0 $0.00 0 0 0 0 a 0 0 $0.00 ❑ a 0 0 a D a $0.00 0 a 0 0 a a a $0.00 0 0 0 0 0 0 a $0-00 0 ❑ 0 0 0 a a $9.00 0 0 0 0 0 0 0 $0.00 Totals 92 1694 $469.71 7112/2011 15275 Minnetonka B1W,K.0.1anka. MN 55345 CITY OF NEW HOPE GOLF COURSE C- Oden0a Pmp.dy d Budgat Lighting. Inc. Ph 800 -333 -2852 FX 828 333,2852 Page 4 Savings Analysis Electric Usage Summary Kilowatt (KW) = 1000 Watts Load Kilowatt Hour (KWH) = 1000 Watts for 1 Hour Existing Lighting System Total KW 7.98 kW Existing Lighting System Total KWH 15046.84 kWh Proposed Lighting System Total KW 1.69 kW Proposed Lighting System Total KWH 4473.38 kWh Total KW Savings 6.29 kW Total KWH Savings 10573.45 kWh Existing System KWH Charge $1,579.92 proposed System KWH Charge $469.71 KW Saved Annually (wane mnidnraa 6y 6x1um guansry men divMed b leoe) 6.29 kw KWh Saved Annually (4016 watt Houm - una W which you are billed Imm the Wily) 10573.46 kWh Annual Electricity savin s $1,1'10.21 Maintenanne Savings - $ 0.00 Years Maint. Savings Appilear Applies 0.00 Annual Air Conditioning Electrfclty Savings - 0.00 Cash Flow Anal sis Demand Charge Summary Winter Demand Rate $0.00 Summer Demand Rate $0.00 Existing Winter Demand Charge $0.00 Existing Summer Demand Charge $0.00 Proposed Winter Demand Charge $0.00 Proposed Summer Demand Charge $0,00 Total Winter Savings MOD Total Summer Savings $0.00 KW Saved Annually (wane mnidnraa 6y 6x1um guansry men divMed b leoe) 6.29 kw KWh Saved Annually (4016 watt Houm - una W which you are billed Imm the Wily) 10573.46 kWh Annual Electricity savin s $1,1'10.21 Maintenanne Savings - $ 0.00 Years Maint. Savings Appilear Applies 0.00 Annual Air Conditioning Electrfclty Savings - 0.00 Cash Flow Anal sis Year Savings Year I Savings 1 ($8.966.74) 11 $4,337.43 2 ($S,H54.33) 12 $5,469.84 3 ($4.721.91) 13 $6,602.26 4 ($3,589.49) 14 $7.734.68 5 ($2,457.08) 15 $8,867.50 6 ($1.32466) 16 $9,999.51 7 ($192.24) 17 $11,131.93 a $940.18 18 $12,264.35 9 $2,07259 19 $13,396.76 10 $3,205.01 20 $14,529.18 'Total 20 Year Lighting Savings $14,529:18 '2e year —gs Inchs one nme ma7nlenaxeSarlrsgs inrrretyear andis figured using a 2 %anoua7 inc2asein Wily rates. $1,600.00 $1,400.00 $1,200.00 $1,000.00 $800.00 $sou.00 $400.00 $209.00 $0.00 711 2120 1 1 15275 Minnetonka Blvd, Minnolonka, MN 55345 CITY OF NEW HOPE GOLF COURSE Confidential Pmpedy of Budget Ughling, Inc. Ph 800 333 -2652 Fx M- 333 -2852 Page 5 Comparison of Annual Energy Cost In Dollars Environmental Impact The quality of our environment is everyone's responsibility. Be a leader, do your part to change our environment for the better. Implementing this energy saving project, will cut the production of harmful emissions and reduce the amount of natural resources used in the production ofthe electricity saved. According to the Environmental Protection Agency (EPA), each Kilowatt Hour usage of lighting translates to the production of approximately 1.6 pounds of carbon dioxide, 5.3 grams of sulphur dioxide and 2.8 grams of nitrous oxide. Total kilowatt hours saved Total kilowatts saved G loh,af Wamdng (Carhon Dioxide, CO2) 16918 Lbs Acid Rain (Sultur Dioxide, 502) 1269 Lbs Smog (Nitrous Oxide, NOx) 634 Lbs i r F—E Lr 9 Tons of Coal 10,573_ 6.29 Coal 99390 Oil 8036 Natuld Gas 1057346 95 23 Cars Removed From Barrolls of Oil 7!1212011 15275 Mlnnelonka Blvd, Mhr,elmka, MN 55345 CITY OF NEW HOPE GOLF COURSE C- Menial Property or Budget Lighting, Ine. Ph 8W -333 -2652 F.8138333-2852 Page 6 .Total Annual Savings Sub Total for Tax $11,569.10 Sales Tax (Labor, Materiels, Disposal) Sales Tax Rate: 7.00% $521.86 Grand Total (Excluding Rebates) $12 Rebate or Grant Estimate $3,994.00 EPACT Tax Deduction Value (at $5 tax bracket, after rebate income applied.) $0.00 Net Investment $8,095.96 Payback in Months (after incentives) 87.52 Months Return on Investment (Simple ROT) 14% Scope H was cur invent ro survey every possible opportunity for lighting energy savings in your lacilby. However, due to the very nature of the process Thera may be areas that were nal Ineruded. Please refer to our space listing for the exact areas included. BLI proposes to provide a complete turnkey lighl €ng relrofil project limled to the spaces and quantities as deacrihed herein and tided on mwapane HeL The voltage of your existing f xtu es is hasedon 120-277x in all auras. Additional casts from this protect resulting Item munl variances, change orders, andfor voltage differences will he handled axchrsivo of this armemonl. Due to the capdcious it and metal marks], prices am subject to change after 30 days From the data listed above. Inslarlaffpn Labor Laboris included'. Ihisproposal. BLI assumes all existing Mite m meet elec[dcal codes, coo p-4ions havo been made to remedy code deficiencies. Additional labor costs incurred doe to anchdi g code deficiencies, andfor other unforeseen cirmmslancee will be handled omlusive al this agreement. Permits have not been researched at time of proposal, any applicable permit fees (if required) will he Itemized and bulled separately from this projocl. Labor does nod include any lime necessary to accommodate customers corpmale policies regarding safety training orenenlalion meetings. Any time spealby crew Io mmodale your requirements will he itemlzad and handled exclusive of this agreement. Laharwill be pwfwaraddudng normal husness boom. Weekends, Holidays, 2nd or and shift hours may be available Alan additional charge. Time to complete steno of weds is proposed and presented wilhot outside interruptions. Delays In completion of scope due to customer or other event nuirldo of SLI'scontrol w1l result in an increase in project price. Such events will be documenled and presented lnr payment fn addilion to project amount Extended delays win be interpreted as work stoppage and if awork stoppage occurs, customer agrees to pay project in full t that lime. Delays caused by circumstances outside our crew control will he mnsidored a change order and handled exclusive of Ibis agreement. Labor assumes customer will accoe modale work by providing reasonable amens directly below each fixture wherever applicable by moving matedal%ale. ahead of out crow. Fixture Cleanino Fixture cleaning is not rneludetl in ourpmposaL however. aurcrew will typically dry dust a figure of hugs and other debris It possible and convergent. Under no circumstances will RLI craw wet clean lighting lixlures. EPACTTax[ Dinhi;hon Yalug The wroorrel shown represents me eskmabd'neal dollar value', (107. of the total lax deduction) of the amelmtad capitol deprec €al'mn offered by the EPACT taw of 2065, 81.1 makes no warcanly mgardirg[his smeuol. Please consult yourtax pmlessional. Leases curing the coumo or maintenance of certain type of light fixmms it is expected tenses hemms brittle and have a tendency to break during the normal handling during maintenance and ballast replacements- RM is not responsible [or lonsos damaged during the nonna[coume of maintenance. blsiing lenses that are found to be broken prior o our re[rost will be reported to the cuslomer's project liaison- DLI distributes lenses and can provide Ihem at wholesale if necessary. S-Ir t Replaoement Lampsockels will be repramd only if ELI's Mulct Electrician deems The sacker to he unsafe at Inoperable. Thtoam nopr 6A..s for a wholesale replacement of lamp sadreW RecvclfmofDlsposal Lamprecycl€ng is included in this proposal. Lamps will be.moved Isom site and recycled by BLI. Au olherdema materials, Including non -pole bahasls will bodisposod of in - aWmerstlumpsler. IF any ensdng ballasts are round containing PGa's addfonal mats will be incurred and handled exclusive of This agreement. Light Ilxlures and other recyclable mefa]sham lhisp.j- -sill he removed tram site by BU. A cenmeale of recycling may be provided if requested by the mslomer prior to our projecl start. Post f ]sot requests mumt he haoo.d. Rebates Rebates aar paid out with acheck Isom your elemdc utility provider. The rebate amount was figured based on information available from your ulility company. A cuslom rebate may have been estimated for your convonience €i m. iha rebate is cus0om based on the specigcal[ons herein BLPS design. II is not hansfo-rcablo m o€her projet designs m -none, tore teroients. Your ulli ty representative can confirm fire rabale amounts. BLI is not responsIDle for rebate amounts or receipt el rebate. Sales To Taxhagbeen linordal the amount shown herein the proposal. Total project amount may differ from shown depending on local laws. Sales mxiaw requires BLI le Charge sales lax unless a lax exempt cedificale is in our possession _ if your project is lax ommpl please provide documenlab'on at the time of order to avoid belog charged. Payment Terris 25 %dawn payment eVeeled at time of order. Project balarrco will ho hilted of the completion of prajetwim Nel3g Day terms. Payment to BLI is expecledin full amount of the heroine price, igusirated ,hales contained hemin am payable by your Will and are not to be discounted from ELT's invoice. All labor and material wananly's become beedid if p.jact is par paidwifixin terms of sale. Warran TS lamps carry a4 yearmatedal replacement warranlr. 75 lamps 3 years. Sylvania brand YaaT5 ballasts carry an excluSVe 5year full labor and material warranty handled dimcllywgh the manofaclurey Osmm Sylvania. An other ballasl brands carry a 5 year labor credit and material replacement warmnly handled dimclly with the manufacturer. All Warramys are rot it project is nol paldwilhin terms. BLI labor warranty is for one hull year. however Tl is limled to installation craftsmanship and spec €llcafly excludas material fai mss, and warranty .plarwre nls. With my signaturo below, I hereby authorize BLI L Specialists to Implement the project as speciliedwithin this proposal includfig any changes noted herefn. Authorized Signature Date 7112!2011 15275 Minnetonka Blvd, Minnetonka, MN 55345 Cf1Y OF NEW HOPE GOLF COURSE Conitential Property of Budget ughtfng ,Inc. Ph80R333.2a52 Fx8a"33-2852 Pagel 4 LE 'k Proposal Agreement CITY OF NEW HOPE GOLF COURSE Your aepresenlative Is Name Rep Name 8130 BASS LAKE RD. Ph 80D -333-2852 Ext: NEW HOPE, MN. 55428 Maintenance Savings $0.00 Air Conditioning Savings Annually $0.00 FlnMrlmi.gavinnc Armunsi v _ ed ddn od .Total Annual Savings Sub Total for Tax $11,569.10 Sales Tax (Labor, Materiels, Disposal) Sales Tax Rate: 7.00% $521.86 Grand Total (Excluding Rebates) $12 Rebate or Grant Estimate $3,994.00 EPACT Tax Deduction Value (at $5 tax bracket, after rebate income applied.) $0.00 Net Investment $8,095.96 Payback in Months (after incentives) 87.52 Months Return on Investment (Simple ROT) 14% Scope H was cur invent ro survey every possible opportunity for lighting energy savings in your lacilby. However, due to the very nature of the process Thera may be areas that were nal Ineruded. Please refer to our space listing for the exact areas included. BLI proposes to provide a complete turnkey lighl €ng relrofil project limled to the spaces and quantities as deacrihed herein and tided on mwapane HeL The voltage of your existing f xtu es is hasedon 120-277x in all auras. Additional casts from this protect resulting Item munl variances, change orders, andfor voltage differences will he handled axchrsivo of this armemonl. Due to the capdcious it and metal marks], prices am subject to change after 30 days From the data listed above. Inslarlaffpn Labor Laboris included'. Ihisproposal. BLI assumes all existing Mite m meet elec[dcal codes, coo p-4ions havo been made to remedy code deficiencies. Additional labor costs incurred doe to anchdi g code deficiencies, andfor other unforeseen cirmmslancee will be handled omlusive al this agreement. Permits have not been researched at time of proposal, any applicable permit fees (if required) will he Itemized and bulled separately from this projocl. Labor does nod include any lime necessary to accommodate customers corpmale policies regarding safety training orenenlalion meetings. Any time spealby crew Io mmodale your requirements will he itemlzad and handled exclusive of this agreement. Laharwill be pwfwaraddudng normal husness boom. Weekends, Holidays, 2nd or and shift hours may be available Alan additional charge. Time to complete steno of weds is proposed and presented wilhot outside interruptions. Delays In completion of scope due to customer or other event nuirldo of SLI'scontrol w1l result in an increase in project price. Such events will be documenled and presented lnr payment fn addilion to project amount Extended delays win be interpreted as work stoppage and if awork stoppage occurs, customer agrees to pay project in full t that lime. Delays caused by circumstances outside our crew control will he mnsidored a change order and handled exclusive of Ibis agreement. Labor assumes customer will accoe modale work by providing reasonable amens directly below each fixture wherever applicable by moving matedal%ale. ahead of out crow. Fixture Cleanino Fixture cleaning is not rneludetl in ourpmposaL however. aurcrew will typically dry dust a figure of hugs and other debris It possible and convergent. Under no circumstances will RLI craw wet clean lighting lixlures. EPACTTax[ Dinhi;hon Yalug The wroorrel shown represents me eskmabd'neal dollar value', (107. of the total lax deduction) of the amelmtad capitol deprec €al'mn offered by the EPACT taw of 2065, 81.1 makes no warcanly mgardirg[his smeuol. Please consult yourtax pmlessional. Leases curing the coumo or maintenance of certain type of light fixmms it is expected tenses hemms brittle and have a tendency to break during the normal handling during maintenance and ballast replacements- RM is not responsible [or lonsos damaged during the nonna[coume of maintenance. blsiing lenses that are found to be broken prior o our re[rost will be reported to the cuslomer's project liaison- DLI distributes lenses and can provide Ihem at wholesale if necessary. S-Ir t Replaoement Lampsockels will be repramd only if ELI's Mulct Electrician deems The sacker to he unsafe at Inoperable. Thtoam nopr 6A..s for a wholesale replacement of lamp sadreW RecvclfmofDlsposal Lamprecycl€ng is included in this proposal. Lamps will be.moved Isom site and recycled by BLI. Au olherdema materials, Including non -pole bahasls will bodisposod of in - aWmerstlumpsler. IF any ensdng ballasts are round containing PGa's addfonal mats will be incurred and handled exclusive of This agreement. Light Ilxlures and other recyclable mefa]sham lhisp.j- -sill he removed tram site by BU. A cenmeale of recycling may be provided if requested by the mslomer prior to our projecl start. Post f ]sot requests mumt he haoo.d. Rebates Rebates aar paid out with acheck Isom your elemdc utility provider. The rebate amount was figured based on information available from your ulility company. A cuslom rebate may have been estimated for your convonience €i m. iha rebate is cus0om based on the specigcal[ons herein BLPS design. II is not hansfo-rcablo m o€her projet designs m -none, tore teroients. Your ulli ty representative can confirm fire rabale amounts. BLI is not responsIDle for rebate amounts or receipt el rebate. Sales To Taxhagbeen linordal the amount shown herein the proposal. Total project amount may differ from shown depending on local laws. Sales mxiaw requires BLI le Charge sales lax unless a lax exempt cedificale is in our possession _ if your project is lax ommpl please provide documenlab'on at the time of order to avoid belog charged. Payment Terris 25 %dawn payment eVeeled at time of order. Project balarrco will ho hilted of the completion of prajetwim Nel3g Day terms. Payment to BLI is expecledin full amount of the heroine price, igusirated ,hales contained hemin am payable by your Will and are not to be discounted from ELT's invoice. All labor and material wananly's become beedid if p.jact is par paidwifixin terms of sale. Warran TS lamps carry a4 yearmatedal replacement warranlr. 75 lamps 3 years. Sylvania brand YaaT5 ballasts carry an excluSVe 5year full labor and material warranty handled dimcllywgh the manofaclurey Osmm Sylvania. An other ballasl brands carry a 5 year labor credit and material replacement warmnly handled dimclly with the manufacturer. All Warramys are rot it project is nol paldwilhin terms. BLI labor warranty is for one hull year. however Tl is limled to installation craftsmanship and spec €llcafly excludas material fai mss, and warranty .plarwre nls. With my signaturo below, I hereby authorize BLI L Specialists to Implement the project as speciliedwithin this proposal includfig any changes noted herefn. Authorized Signature Date 7112!2011 15275 Minnetonka Blvd, Minnetonka, MN 55345 Cf1Y OF NEW HOPE GOLF COURSE Conitential Property of Budget ughtfng ,Inc. Ph80R333.2a52 Fx8a"33-2852 Pagel Lighting Energy Analysis And Cost Savings Proposal C �y A C �± COURSE � For: CI 1 I OF NEW HOPC� GOLF COUR E MAIN T. . Name • Prepared and Presented By Rep Name raar�ran The Switch is on to... Lighting and Energy Solutions for Business and Industry 15275 Minnetonka Blvd. Minnetonka, MN 55345 115 N. 4th SL Burlington, IA 52661 771212011 15275 Minnetonka BIW Minnomnke, MN 55345 CrrY OF NEW HOPE GOLF MAINT Conridemial woputy of eudgm lighting, rne. Fh 800 323 -2852 F. 888 -323 -2852 Page 1 ir,y S�N4m a- B Pro %ecf overview Project Reduces Lighting Energy Usage by Total Annual Lighting Electricity Savings $445.36 Percent of Overall Energy Savings by Area STORAGE 0% RESTROOMI BENC ILIGHTS 7112/2011 15275 Minnelonka Blvd, Minnelonka, MN 55345 CrrY OF NEW HOPE GOLF MAINT Canfidenlial Property of Budget Lighting, Inc. Ph 8DD- 333 -2852 FxaBB -333 -2852 Page 2 Q&w Existing System 4 -1 . Energy Cast Per KLVH 0J050 Area Fixture I Lamp I Oty. lH rs/Yr Wattslfixt IToialWatts 10per.Cost MAINTENANCE BAYS 2L 0' TIP INDUSTRIAL 75W T12 12 1500 141 1692 $266.49 SLIMLINE BENCH LIGHTS 2L 4'T12 INDUSTRIAL 46W T12 RS 3 50 86 264 STORAGE 2L4TT125TRIP 40W T12 RS 1 50 as 86 $0.48 RESTROOM INCANDESCENT OVER BDA 1 50 60 60 $0.32 MIRROR EKWHIOR WALLPACKS CUTOFF WALLPACK 25OW MFfAt- 3 4380 295 885 $407.01 HALIDE 0 0 0 0 0 0 It $0.00 0 0 0 0 0 0 a $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 a a 0 $0.00 0 0 0 a 0 B 0 $0.00 0 0 a D 0 a 0 $0.00 0 a a 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 a 0 0 $040 0 0 0 0 0 0 0 $0.00 0 0 a 0 a 0 a $0.00 0 0 0 0 0 0 0 $0.00 a 0 0 0 0 0 0 $0.00 0 0 0 a a 0 a $0.011 0 0 0 0 0 0 0 $0 -00 0 0 0 0 D 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $D.00 0 0 0 a 0 0 0 $0 -00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 a 0 $D.00 0 0 0 0 a a a $x.110 0 0 a a 0 0 0 $0.00 0 0 0 a 0 0 a $0.00 0 a a a 0 0 0 $0.00 Totals. 20 2989 $675.66 7112!2011 15275 Wnaotonka Blvd, Minnetonka, MN 55345 CITY OF NEW HOPE GOLF MAINT Confidonaal Pmpeltyef Budget Ughlfng. loo. Ph 900- 333 -2852 rx 080 -333 -2852 Page 3 Proposed System Energy Cost Per KWH 0, 1050 Area Retrofit I Lamp I Qty, j HrslYr lWatialfixt jTctalWatta l0per.Coal MAINTENANCE BAYS KITlBALLAST Fp3218501XPIECO 12 750 108 1296 $102.06 BENGH OGNTS BALLAST F032165WXPIECO 3 50 59 177 $0.93 STORAGE BALLAST F032I8501XPJECO 1 50 59 59 $0.31 r1ESTROOM INSTABRIGHTA LAMP T041314A 1 50 14 14 $0.07 EXTERIOR WALLPACYS NEW LEO WP 0 3 4380 92 276 $126.93 B 0 0 a B 0 0 $0.00 0 0 n a 0 0 0 Ural) 0 0 0 0 a 0 0 $a.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 a 0 0 $0.00 0 a 0 0 0 0 0 $0.00 0 a 0 0 0 0 0 $0.0n a 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.n0 0 0 0 0 0 0 0 $0.00 0 a 0 0 0 0 a $0.00 0 0 0 a 0 0 0 $0.00 0 0 0 0 0 a 0 $0.00 0 0 0 a 0 0 0 $0.00 0 a 0 0 0 0 a $0.00 0 0 0 0 0 a a $0.00 a 0 0 0 0 0 a $0.00 0 0 a 0 0 0 0 $0.00 0 0 a 0 0 a a $O.OD 0 0 0 0 0 a 0 $0.00 0 0 a 0 a a 0 $0.00 0 0 0 0 a n 0 $n.a0 0 0 a 0 a a 0 $0.00 a n a 0 0 0 a $O.CO 0 0 0 0 0 0 0 $9A0 0 a n 0 0 0 0 $0.00 a 0 0 0 0 0 0 $0.00 Totals 20 1822 $230.30 7712/2011 15275 Minnetonka Btvd, Minnetonka, MN 55345 CWY OF NEW HOPE GOLF MAINT Cenfidenlial Prope4ref sodget ughtlog, Imo. Ph 8811-399 -2852 F.8011-3M-2052 Page 4 Savings Analysis KW Saved Annually (walls mvthp5ed by nAure quanl[ty men airided by moo) 1.17 kW KWh Saved Annually ( KiloWa llHnu rs- unnhywhlchY ouarehaledfromlh.Wlhy) 4241.52 kWh Annual Electricity Savings $445.36 Maintenance Savings - $ 0.06 Years Maint. Savings Applies - 0:00 Annual Air.Conditioning Electricity Savings .- - , - 0.00 Cash Flow Analysis Electric Usage Summary Kilowatt (KW) = 1000 Watts Load Kilowatt Hour (KWH) = 1000 Watts for 1 Hour Exisfrig Lighting System Total KW 2.99 kW Existing Lighting System Total KWH 6434,90 kWh Proposed Lighting System Total KW 1.92 kW Proposed Lighting System Total KWH 2193.36 kWh - total KW Savings 1.17 kW Total KWH Savings 4241.52 kWh $1,937-72 Existing System KWH Charge $675.66 14 $2,391 -99 Proposed System KWH Charge $230.30 15 $2,046.26 Demand Charge Summary ($1,242.15) Winter Demand Hate $0.00 Summer Demand Rate $0.0D Existing Winter Demand Charge $0.00 Existing Summer Demand Charge $0.00 Proposed Winter Demand Charge $0.00 Proposed Summer Demand Charge $0 Total Winter Savings $0.00 Total Summer Savings $0.00 KW Saved Annually (walls mvthp5ed by nAure quanl[ty men airided by moo) 1.17 kW KWh Saved Annually ( KiloWa llHnu rs- unnhywhlchY ouarehaledfromlh.Wlhy) 4241.52 kWh Annual Electricity Savings $445.36 Maintenance Savings - $ 0.06 Years Maint. Savings Applies - 0:00 Annual Air.Conditioning Electricity Savings .- - , - 0.00 Cash Flow Analysis Year Savings Year Savings 1 ( $3- 511461 11 $1,029.19 2 ($3,059.21) 12 $1,463.46 3 ($2,604.95) 13 $1,937-72 4 ($2,150.68) 14 $2,391 -99 5 ($1,696.41) 15 $2,046.26 6 ($1,242.15) 16 $3 7 ($787.88) 17 $3,754-79 8 ($333.61) 18 $4,209 -06 9 $120.65 19 $4,663.32 10 $574.92 20 $5,117.59 . *Total 20. Year Lighting Savings $5,117:59 1 ' 2a yearsav! gs k cffdos one dma mafnfan— savings in fiat yearaw is oguredusfng a 2% annualkMase in uffy roles. Comparison of Annual Energy Cost In Dollars $700 -00 $600 -06 $500.00 $400.00 $300.00 $200.00 $100.00 $0.00 7112f2D11 15275 Minnetonka Blvd. Minnetonka, MN 55345 CITY OF NEW HOPE GOLF MAINT Conridential Propedyornudgel Lighting. Mc. Phaoe- 333 -2852 Fx888 -333 -2852 Page Existing System Proposed System WiwrtJr Environmental Impact The quality of our environment is everyone's responsibility. Be a leader, do your part to change our environment for the better. Implementing this energy saving project, will cut the production of harmful emissions and reduce the amount of natural resources used in the production of the electricity saved. According to the Environmental Protection Agency (EPA), each Kilowatt Hour usage oflighting translates to the production of approximately 1.6 pounds of carbon dioxide, 5.3 grams of sulphur dioxide and 2.8 grams of nitrous oxide. Total kilowatt hours saved Total kilowatts saved 1.17 G lobal Warming (Carhon Dioxide, CO2) 6786 H is Acid Rain (Sulfur Oioxida, S02) 509 Lhs Coal 39870 Oil 3224 Smog (Nitrous Oxide, NOx) 254 Lhs cash t r I f 2 I la_�ss 3 Torts of Coal Nalural Gsa 424152 38 Cars Removed From IN 9 Barrells at Oil 7712/2011 15275 Minnelwka Blvd, Minnetonka, MN 55345 CrFY OF NEW HOPE GOLF MAINT Confidential Pmpedy of Budget Lighting, Inc. Ph 880 -0332852 F.888-3332852 Page 6 `� �:: Proposal Agreement CITY OF NEW HOPE GOLF COURSE MAIN Your Representative Is Name Rep Name 8131 BASS LAKE R0, Ph 800- 333 -2652 Exl: NEW HOPE, MN. 55428 Maintenance Savings $6.00 Air Conel thrl Savings Annually il $0.00 Electricity Savin s Annually $445.36 Total Annual Savings $445.36 Sub Total for Tax $4,799.70 Sales Tax [labor, Materials, Disposal) Sales Tax Rate: 7.00% $230.14 Grand Total (Excluding Rebates) $5,02184 Rebate or Grant Estimate $1,071.00 EPACT Tax Deduction Value (at 35% tax bracket, after rebate Income applied.) $0.00 Net Investment. :. $3,956:84 Payback in Months (after incentives) 106.67 Months Return on Investment (Simple ROq 11% Sc°ae It was our intent to server every passale opportunity for righting energy savings In your tacitly. However, due to the very nature of the pramse there maybe areas thabwem not included. Please mferio our space fisting for the exact areas included. BLI proposes to provide acomplele lumkw lighting relmfd project limited Ib the spaces and guile as described herein and fisted on our space list. The voltage of your edsting itxduree is based on 120 -277, in all areas. Additional costs from this project resulting from count vadances, change orders, andfor voltage differences will he handled exclusive of ]his agreement Due to the capddaus oil and metal market, prkesare micecl to change alter 30 days from the date fisted above. I-Will Labor Labor Is Innluded in IhiSpmposal. BLI assumes all existing wldng to remleleelrical wdo& No proviston9 have bean made la remedy code defxienctes. Additional labor costs Incurred due to exisling code dericiencles, andfor other unlareseen circumstances will be handled ex clusiva of [us agreement. Pane is have not been researched at time of proposal, any applicable permll fees {8 required) will he itemized and billed sepanamly from Ibis pmjecl. Labor does nil include anytime necessary to accommadale customers corporate polices regarding safety training or orientation meetings, Any rmo spent by crow to accommodate your raquimmants witl be itemized and handled exclusive of this agreement. Labor will W performed during normal business hours. Weekends. Holidays, 2nd or 3rd shift hours maybe available at an addlfianat charge. ilme tocampfete scope of nark is proposed antl presented wgbmu[ outside Inlermpdons. Delays in completion of scope due to custamsr or other even[ outside of BLps control will result in an increase In project price. Such events will be decumanled and prosontad for payment in addition to project amount. Lxdended delays will be inlerpmted as wodr stoppage and if awork stoppage occurs. customer agrees to pay project in lull at that time. Delays caused by elmumstanaes outside ocrerewcrntml will be ao n5idered a change order and handled exc N5ive of th18 agreement Labor assumes m,smmer will accommodate work by pmviding masunahle access direcly below each fixture wherever applicable by moving materials. olc. ahead of bur aow. Plxlum Clnaninn Ftxlum cleaning is wt included in our proposal, however, our crew will typically dry dust a fixture of hugs and other debris if passable and convenient. Undoing circumstances 11 BLI craw won clean lighting lixtmas. EPACTTax Dedu le. Value The amount Shawn represents the csttmatcd'real dvllarvalue', (313 %of the Iola] bas deduction) of the ao-Imaled capitol depreciation ogerad by [be EPACT law of 21305 BLlmakesnowaimnlyregardinglhisamounl. Fleaseconsupyourtaxpmressienal. Lenses During the course of maintenance o1 cedafn type of fight ridures it Is expected lenses become haille and have atendency to break during the normal handling during ai.h -vmce and ballast replacements. BLI is not respoosble for lenses damaged during the normal ceume of maintenance. Existing lenses that are found to be brukon prior to sun reimfi will be reported td the customers project laiaun. BLI ddsmLutes lenses and can provide them at wholesale d necessary. Socket Replacement Lamp soekels will hereplaced only n Bill Ma51er Heelaclan deem$ the aotl<el to be unsafe or inoperable There ale no pmvletmns lot a wholesale replacement of lamp sockets. Reaycllm soleoasel Lamp recycling is'rnekrded in This proposal. Lamps will he removed from eke and recycled by BLI. All ob.1dema matedl including aim -pct ballasts will be disposed of in cusfomemdurepsler. fl any exieling belt -m are found comlaininp PCBs addilianal wslswill he incurred and handled exclusive of this agreement- Light Mente; and ether iecyclabfo met als from this project will bo removed from she by BLI. AcediFcato of mcydlleg may be provided if requested by the a ndrem rprbr b ourpmjedstad. Post project requests cannot be honored- Rebate Rebates are paid out wilh a llu dt from your eleelde utility provider. The rebate amaanl was figured based on infurmation available from your utility company. A custom rebate may have been estimated for your convenience it so, the rebate is custom based on the speclhcations herein Bus design. It is not Inenclerrabfe to other project ofmi gnsarcompenmmpmjects. Your Willy representative can confirm the rebate amounts. BLl is not msponsble tonsbate amovnis or recetplol rabato. 5eles.Ta• Tax has been figured at the amount shown hemin the proposal. Total pmjecl amount mayditfer Imo shown depending an total laws. Sales in law requires EU to charge Sales tax unless a tax axempl canificaie is in our possession . g your project is lax exempt please provide documentation al the nine of order to avastl being charged. Payment Tames 25%downpay nanlexpected al time c f girder. Project balance will be billed at the completion of project with Net 30 Day terns Payment to BLI is expected in fuP amount of the iennehoo pace, iffustmtad rebates contained herein are payabfu by your Will and am not to be discounted Imm Bid s invoke- All labor and reatedatwarranlys become invalid it project is not paid within terns of sale. We—.iy Te lamps carry a 4 year malarial replacemenl warranly, TS lamps 3 years. Sylvania brand TB & TS ballasts carry an eaclusivo Sy... tell labor and malerial muranty handled directly with the manulachrrer, Osram Sylvania. Al) other ballast brands tarty a 5 year labor credit and material replacement wamarl handled directly with Me manufacturer. All Wabantys are void 'd project is not paid within terms. BLS tabor warranty is far one fuli year, howevarit is limited m insfanalion craftsmanship and specIDCally excludes material failures, and warranty replacements. With my signature below, I hereby authorize BLI Lighting Specialists to implement the project as specified within this proposal Including any changes noted herein. Authorized Signature Date 711 PJ20I I 15275 MfnnebunkaBNd, Minnetonka, MN 55345 CITY OF NEW HOPE GOLF MAINT Confidential Property of Budget Lighting, Inc. Ph 800.333 -2552 FxSH- 333.2852 Page 7 Lighting Energy Analysis And Cost Savings Proposal Prepared For: CITY OF NE iii HOPE u OPE P® 44 01 XYLON AVE N. NEW HOPE, MN, 55428 Prepared and Presented By Rep Name rs� The Switch is O to. ,. Lighting and Energy Solutions for Business and Industry 15275 Minnetonka Blvd. Minnetonka, MN 55345 115 N. 4th St. Buriingtun, IA 52601 7/1212011 15275 Minnalonka Blvd, Minnetonka, MN 55345 CrrY OF NEW HOPE PO Contidenlial properly of nudget Ughtiig. me. Ph 600- 333 -2852 Fx BOB- 333.2852 Page 1 Project Overview Project Reduces Lighting Energy Usage by Total Annual Lighting Electricity Savings of $1,1.37:65 Percent of Overall Energy Savings by Area 7112!2011 15275 Mmnelonka ei.a, Minnetonka. MN 55345 CITY pE NEW HOPE PI) Confide-ORI Pmpeny of auagel Lighting, ine- Ph 88a -aaa -2852 Fz sae- aaa -za52 Page 2 Continued on next page 6% 0% Cost Per KWH 0,0870 CORRIDOR 2X4 4L GT F032 15 6760 107 1605 $1,223.1 OFFICE (GARY) 2X4 3L GT F032 3 1040 86 255 $23: OFFICE (DAVE) 2X4 4L GT F032 2 1040 107 214 $19: OFFICE fANTHCNYI 2X441. GT F032 2 1:040 107 214 $19: OFFICE(NADINE) 2X441. GT F032 2 1040 107 214 $19: OFFICE (HELEN) 2X4 41. GT F032 1 1040 107 107 $9.1 OFFICE IMARTYI 2X441. GT F032 2 1040 107 214 $19J OFFICE ISETTYI 2X4 4L GT F032 2 1040 107 214 $19.1 FILE 214! STRIP F032 2 260 62 124 $2.1 RESPONSE DIV. 2X44 (- DT F032 2 1040 107 214 $19.; RESPONSE DIV. 1LS'UC F025 2 1040 26 52 $4.; WOMEN'S LOCKER ROOM 2XP 2L GT FR031 2 260 63 126 $2.1 WOMEN'S LOCKER ROOM 2X4 SL GT F032 1 260 86 85 $11 PRONE Rmm 2L4'STRIP F032 1 52 62 62 $91. STAIRWELL 2L 4'WRAP E032 1 8760 62 62 $47.3 CORRIDOR 2L 4'WRAP F032 2 2080 62 124 $22, SQUAD ROOM 2X4 4L GT F032 6 8760 107 642 $409: SQUAD ROOM 2)(2 2L GT F032 3 6760 63 189 $144.1 ARCHIVES 21. 4'WRAP F032 l0 250 62 620 $14.1 EVIDENCE 2L 4'SIRIP F032 5 520 fit 310 $14.1 RESTROOM RECESSED OL 26W QUAD 1 520 59 59 $2.1 ELECTION EQUIP ROOM 21.4' STRIP F032 2 20 62 124 $0: ELECTION EQUIP ROOM 21. 4' TANDEM STRIP F032 1 20 107 107 $0: BOILER ROOM 21.4'STR3P F032 6 12 62 372 $0.' CORRIDOR 2L 4'WHAP F032 3 8760 62 186 $141., LUNCH RCOM 2X4 41. GT F032 8 2080 107 SSE $154.'. Continued an.next page 7/1212011 15275 Minnefanka Blvd, Minnetonka, MN 55345 CITY OF NEW HOPE PD Conlfden6al P.P.ny of B dU.1 LiOhtinU, Inc. Ph 800- 333 -2H52 Fa 8HBa33.2H52 Page 3 Totals 132 10,906 $3,174:40 711 212 0 1 1 15275 Minnetonka 1310. Minnotonka, MN 55345 CITY OF NEW HOPE PD Conliden9al Property of &rdget Lighting, Inc. Ph &0 0333 -28 52 F.808-333-2052 Page 4 ST.T Existing System Continued Energy Bari# Per KWH 010870 Area Fixture Lamp I My. I Hrs1Yr lWattaffixt I Total Watts I O er. Cost ADMIN 2X4 St. Pa F032 2 2080 86 172 $31.13 OFFICE (SCOTT) 2X4 4L GT F032 2 1040 107 214 $19.36 OFFICE (10M 2X4 4L GT F032 2 1040 107 214 $19.36 OFFICE(NICKIE) 2X4 4L GT F032 2 104D 107 214 $19.35 CONFERENCE 2X4 4L GT F032 3 520 107 321 $14.52 MEWSLOCKERRDOM 2X4 4L GT F032 5 260 107 535 $12.10 MEN'S LOCKER ROOM RECESSED OL i9W CFL 1 260 20 20 $0.45 LCBBY 2X4 4L GT F(132 2 9760 1137 214 $163.09 ATRIUM RECESSED DL 26W 0UAf1 1 8760 59 59 $44.97 GARAGE 2L4'STRIP FO32 8 2080 62 496 $89.76 RESTROOM INCANDESCENT SURF 100A 1 520 100 t00 $4.52 CELLSICORRfDORIOFFIC 21-4'VANDAL F032 10 1040 62 620 $58.10 E 0 0 0 0 0 0 0 $0.00 ❑ ❑ 0 9 a 0 a $0.00 D 0 D 0 a 0 0 $0.01) a ❑ D a n a 0 $000 0 o a a 0 a 0 $0.01) ❑ 0 a D 0 a 0 $0.00 0 o D 0 a 0 0 $0W 0 0 0 0 0 0 0 $0.00 0 a (1 0 0 0 0 MY) 0 0 0 0 0 0 0 $O.co 0 0 a 0 0 0 0 $9.00 0 0 0 0 0 0 a $O.co 0 a 0 0 0 0 0 XaAa 0 0 0 D 0 0 0 $a c0 9 0 0 0 0 0 0 $0 CIO Totals 132 10,906 $3,174:40 711 212 0 1 1 15275 Minnetonka 1310. Minnotonka, MN 55345 CITY OF NEW HOPE PD Conliden9al Property of &rdget Lighting, Inc. Ph &0 0333 -28 52 F.808-333-2052 Page 4 Proposed System Cast Per KWH 0,0870 ConlfnRed - on next page 6 8760 48 EGO DOHRIDOR KIT] BALLAST /LAMPS F0201841/XP1551 1080 $823.0' El OFFICE (GARY) MT /BALLAST /LAMPS F0281841fXP18S1 2 728 72 EGO OFFICE KIT /BALLAST /LAMPS F02818411XP/551 144 $9.11 ECO OFFICE (ANTHONY) KITIHALLASr1LAMPS F02818411XPISSI 1 728 72 ECO OFFICE (NADINE) KIT /BALLAST /LAMPS 1`0281841IXP/SSr 144 EGO OFFICE (HELEN) KITIBALLASTILAMPS F0281841JXPISSI 2 260 58 EGO OFFICE(MARIY) KIT I BALLAST! LAMPS F02818411XPISSI 144 $130 EGO OFFICE (BETTY) KIT I HALLASTI LAMPS FO28f8411XP1SS7 2 102 4D EGO FILE LAMPS ONLY F02818411XPISSI 48 $1.01 ECO RESPONSE DIV. KITf UALLASrf LAMPS 1`0284411XPlSS/ 1 2628 60 FCC) RESPONSE ON. LEAVE AS IS 0 WOMEN'SLO=ER ROOM KIT I BALLAST/ LAMPS F017f8411XPfEC0 WOMEN'S LOCKER ROOM KIrI BALLAST! LAMPS F02W8411XPfSSf 3 8760 40 EGO PHONE ROOM LAMPS ONLY F02018411XPIM 580 $13.1: EGO STAIRWELL NEW STAIRWELL FO2818417XP15Sf 1 520 FIXTURE EGO CORRIDDH LAMPS ONLY F0281841fXP15Sf 1% $0.2( EGO SQUAOROOM KITIHALLASTILAMPS F02818411XPISS1 6 12 58 EGO SQUAD ROOM KIT BALLAST/ LAMPS FO171841fXP1ECO ARCHIVES LAMPS ONLY F02818411XP1551 72 576 EGO EVIDENCE LAMPS ONLY F02818411XPISSI ECO RESTROOM LED REMO 0 ELECTION EQUIP ROOM LAMPS ONLY 1`0281841MPiSS1 ECO ELECTION EDUIP ROOM LAMPS ONLY F02M411XPISSI ECO BOILER ROOM LAMPS ONLY F02818411XPISSI EGO CORRIDOR LAMPS ONLY F028f841/XPISSI ECO LUNCH ROOM KIT I BALLAST] LAMPS F0281841/XP/SSI EGO ConlfnRed - on next page 6 8760 48 288 $219.4' 15 0760 72 1080 $823.0' 3 728 48 144 $9.1'. 2 728 72 144 $9.1'. 2 728 72 144 $9.11 2 728 72 144 $9.1; 1 728 72 72 $4.51 2 726 72 144 2 726 72 144 2 260 58 110 $2.6; 2 1040 72 144 $130 2 1040 26 52 .$4.71 2 102 4D 80 $1.2 1 280 48 48 $1.01 1 52 58 50 $0.21 1 2628 60 60 $13.71 2 2080 58 116 $20.9! 6 6132 72 432 $230.4' 3 8760 40 120 $91.4! 10 280 58 580 $13.1: 5 520 58 290 $13.1: 1 520 12 12 $0.5 2 20 58 1% $0.2( 1 20 98 80 $0.1 6 12 58 348 $0.31 3 8760 58 174 $132.6' 8 1456 72 576 $72.91 711 212 0 1 1 15275 WnneWnka Blvd. Minnatanka. MN 65346 CITY OF NEW HOPE PO Cnnl lal Properlynl Budget LlghOng, Inc. Ph 8603382852 Fx 88 8 3 33-28 52 Page 5 7/12!2011 15275 Minnetonka Blvd, Minneonka, MW 55345 CRY OF NEW HOPE P❑ Canliderdial Pmpedy of Budge[ Lighting, Im. Ph BOo- 333.2852 Fx BBB339 -2652 Page 6 Bi = Proposed System Continued mlw Energy Cosa Per KWH 0.0870 Area Relrotlt Lamp I Qty, lHrsN Wattslfixt jTutalWalls 10per.Cont ADMIN KIT I BALLAST/ LAMPS F0201841MPISS1 2 2080 72 144 $213.06 ECO OFFICE tSCOTT) KIT BALLAST/ LAMPS F0281841/XP1551 2 728 72 144 $8.12 €CO OFFICE(fOM KIT I OALLASTI LAMPS F0281841/XPISSI 2 728 72 144 $8.12 ECO OFFICE(NICKIE) KIT /BALLAST /LAMPS F02916411XPISSI 2 728 72 144 $9.12 ECO COWFERENOL KIT/ BALLAST? LAMPS F02R1841/XPISS1 3 364 72 216 $5.84 ECO MEWS LOCKER ROOM KITI BALLAST! LAMPS FO28/841/XP/SS1 5 182 72 360 $570 EGO MEADS LOOKER ROOM LED RETRO 0 1 260 12 12 $0.27 LOBBY KIT I BALLASTI LAMPS F0281841/XPISS/ 2 8760 72 144 $10935 EGO ATRIUM LEO RETRO 0 1 8760 12 12 $9.15 GARAGE LAMPS CKLY F02Bl8411XPfS91 8 2060 58 464 $83.97 EGO RESTROOM LAMP a 1 520 14 14 $0.63 CELLSICORROOR)OFFIC LAMPSONLY F02alB411XP1881 10 1040 58 580 $52.48 E ECO 0 0 a 0 a D 0 $0.nn B o 0 0 0 a 0 $0.00 0 0 0 0 0 a a $0.no 0 0 0 0 D a 0 $0.(10 0 0 0 0 0 a a $0.00 0 0 0 0 0 0 0 $0.00 i 0 0 0 0 0 a 0 $0.00 0 0 0 0 0 0 0 $0.01) 0 0 0 a a n 0 $0.00 0 0 a D a D a $0.00 0 a 0 0 a 0 0 U.00 0 0 0 a 0 0 a $n.wl 0 0 0 0 0 0 0 $O.co 0 0 a 0 0 0 a $0.00 a 0 0 0 0 0 0 $0.00 Totals 132 8102 $2;036.75 7/12!2011 15275 Minnetonka Blvd, Minneonka, MW 55345 CRY OF NEW HOPE P❑ Canliderdial Pmpedy of Budge[ Lighting, Im. Ph BOo- 333.2852 Fx BBB339 -2652 Page 6 Electric Usage Summary Kilowatt (KW) = 1000 Watts Load Kilowatt Hour (KWH) = 1000 Watts for 1 Hour Existing Lighting System Total KW MO kW Existing Lighting System Total KWH 38487.37 kWh Proposed Lighting System TotaT KW 0.00 kW Proposed Lighting System Total KWH 23410.96 kWh Total KW Savings 0.00 kW Total KWH Savings 13076.41 kWh Existing System KWH Charge $3,174.40 Proposed System KWH Charge $2,038.75 Demand Charge Summarq Winter Demand Rate $0.00 Summer Demand Rate $0.00 Existing Winter Demand Charge $0.00 Existing Summer Demand Charge $040 Proposed Winter Demand Charge $0.00 Proposed Summer Demand Charge $0.00 Total Winter Savings $0.00 Total Summer Savings $0.00 KW Saved Annualiv rwagc mulr.NW by 6anrn —.111 then dMded by loom 0.00 kW KWh Saved AnnuallV Porn watt Hobs -vnR br which vvu uro bTod I.. the ugBlvl 13076.41 kWh Annual Air Conditioning Electricity Savings .0.00 Anual- Svl arsgs,- �__ -_.- 1 n 7 Cash Flow Anal sis Year SavIncis Year Sevin e 1 ($71 °_30.46) 11 ($226.45) 2 ($16,670.06) 12 $933.95 3 ($9,599.65) 13 $2,094.35 4 ($8,349.25) 14 $3,254.75 5 ($7,180.65) 15 $4,415.15 B $61328.45) i6 $5,575.55 7 ($4,868.05) 17 $6,735.95 8 ($3,707.55) 1B $7,896.35 9 ($2,547.25) 19 $9,056.75 10 ($1,386.85) 20 $10,217.15 *Total 20 Year Lighting Savin s $10,217.15 '2g yearsaaings inskrdes tine time maintenance savings In first year amd:s rg and ua%nga 2% annualiocreasv .n uNity tiros. Comparison of Annual Energy Cost In Dollars $1.20 $1.00 $0.80 $0.60 $0.40 $0.20 $0.00 7/12/2011 15275 Minnelonka Brad, Minnelnnka, MN 55345 CITYOF NEW HOPE PD Co. ideafial Prnpe14y vl Budget L"igABag, Inc. Ph ego- 333 -2852 Fx BB"33-2852 Page 7 Existing System Proposed System 4ig Environmental Impact The quality of our environment: is everyone's responsibility. Be a leader, do your part to change our environment for the better. Implementing this energy saving project, will cut the production of harmful emissions and reduce the amount of natural resources used in the production of the electricity saved. According to the Environmental Protection Agency (EPA), each Kilowatt Hour usage of lighting translates to the production of approximately 1.6 pounds of carbon dioxide, 5.3 grams of sulphur dioxide and 2.8 grams of nitrous oxide. Total kilowatt hours saved Total kilowatts saved G lobal Warming (Carbon Oimida, CO21 20922 Lbs Acid Rain (Sulfur UGAds, 802) 1559 Lbs Smog iNikmus Oxide, Nox) 785 Lbs 10 Tons of Coal 13,076 0.00 Coal 122918 0;1 9939 Natural Gao 1307641 118 29 Cars Removed From Berrells of Oil 7/1 2=11 15275 Minnetonka Blvd. Minnelonka, MN 55345 CITY OF NEW HOPE P❑ CanFidenkal Properly or cudgel ughnng, Inc- Ph 8113- 333 -2852 F. M-333 -2052 Page 8 Inslalladlon labor Labor is handoed in [his proposa]. BLI assumes all existing wiring to meal.1 -Inca) codes. No provisions have been made In remedy code deficiencies. Additianal labor casts incurred due to erosling code deficiencies, andler ocher on[...... cinumstances will he handled exeiaslve of Ihfs agreement. Permits have not been researched at time of proposal, any applicable permit fees (if required) will be itemized and hilted separately from This pmject. tabor doe not include any lime necessary to accommodate customers corporate pollees regarding safety trzfirl or orientation meetings. Any time spent ley crew to aoeommedale your requirements will he itemized and handled exclusive at in at agreement. Labor will he pectoraetl during normal business court;. Weekends, Holidays, 2nd or 3rd shill houm may tre available at an atlditienaf charge. Time m complete scope of wnA is proposed and presented willwut oulswo interruptions. Delays in completion at scup. due to customer or other avant doll of BLI's control will result in an increase To proles[ prise. Such instri wttl be documented and presented for payment in addition to project amount. Ergendeddelays will be Weupreled as work stappago and it a work stoppage occurs, customer agrees to pay project In lull at that lime. Delays caused by cimumelanmes outside o✓r. crew central will be considered a change order and handled exclusive al This agreement Labor assumes sionmi a xil .— ininodale work by pruviaing reasnnnhle access d'aeolly below each fixture wborever applicable by mnxina materials, etc. ahead of our crew. Fixture cleaning FlAure claiming is nib included in our proposal, however, our crew will typically dry dust a fixture of bugs and other debris if fac ble and convenient. tinder oo circumstances will BLI crew wot clean lighting fixtures. EPACT Tax Deduction Value The amount shown represents the estimated mat doptenn ee , (WA of the total tax deduetmnj of the accelerated capitol depreciation altered by the EPACT law of 2005 Bllmakesnowwr lyfegardinglhlsamount, Please consult your tan professional. Lenses During Re course al maintenance of eedam type of light fixtures it is nxpecled lunsea became bril and have a tendency to break during the normat handing during maintenance and ballast replacements. Bu is not responsible for lenses damaged during the normalcoursoof maintenance. Existing lenses ihal are lound lobe broken priorto our revolt will be reported lg the custamePs project lie ®n. BLI dsbibufes lenses and can provide them alwholosalo if necessary. aockat Raplacemen[ Lamp sockets wig be replaced only ii BLI'5 Mssler Electrician deems the socket to ho unsafe arinapeiable. There are no povislons for a wholesale replacement of lamp socked.. I'l- WIfegdDlsogsal lamp recycling is ixluded in this proposal Lamps wnI he removed Imm site and recyclod by BLI. All other demo materials, including nonpcb ballasts will bedisp ... dorm midomersdmnpstor. If anyextsting ballasts are found containing PCB's eddlllnnalceata will be incurred and handled oxcNsive of this agreerra l Light Ihdums and olher recyclable metals from this project will be removed from site by BLI. A certificate of recyming may be pmvbaed if requested by the customer prior to our project start. Post project regneals. —at he bonered. Rebates Rebels. are paid cut wilh a Check room your electric.5my preyidar. The rebels amounLwas hgured based on information available from your utlfity company. A arabin rebut. may have been eidi —Ir l foryour monvenlenee also, the rebale is custom based on the specifications herein BU's design. Ills not translerrable loather pmleol dosignswcompotitore projects. Your uCity representative can conli m the rebale amounts. a[d is not responsible for rebate amounts or receipt of rebale. Sales Tax Tax has ties" figured at 119 amount shown herein the proposal. Total project amount may differ from shown depending an local laws. Sales Lax law requlres BLI W charge sales Eaxunlesa a lax exempt certificate is i "our possession. If your inject is l --ropl please provide documenla0on at Iho time of aN.rta avoid being charged. Payment Terms 25 %dawn payment expected at time of aniec Protect balance will be billed at the completion of pmjec[wilh Not 20 Day Loma Paymantio BLI is expecled in toll amount el the Involee pride, iltuslrated rebatus conlained herein am payable by your Hhny and are not lobe discounted from BLI's imotco. All labor and malarial warranty's became invalid if projecl is not paid within lermsof sale. Mansell TB lamps carry a 4 year material repiacemeol war anly, TS lamps 3 years. Sylvania brand Ta a T5 ballasts carry an exctustve 5 year full labarand malarial warranl handled dimcllywith the manufacturer, Csiam Sylvanite. AN other ballast brands carry a 5 year laboreredit and material raplacemenl womanly handled direcliywilh the manulanni— All Wansual are void if project is not paid within terms. BLI labor warranty is [or one full yea, however II Is limited to inslaltalion craftsmanship and speelicalty excludes material failures, and warranty replacements. With my signature below, I hereby authorize BLI Lighting Specialists to implement the project as specified within this proposal including any changes noted herein. AuthorizedSignatme Date 71121'2011 15275 Minnelosha Blvd, Minnetonka, MN 55345 CITY OF NEW HOPE PD Conftcil Property of Budget Lighting, Inc. Ph SOM33 -2852 Fx 888 3S3 28 52 Page 9 CITY OF NEW HOPE Pt] Your Repra— fidis.Is 0 Rep Name 4401 XYLON AVE N. Ph BOD- 333 -2852 Ext: NEW HOPE, MN. 5542a Maintenance Savings $0.00 Air Conditioning Savings Annually $0.00 Electricity Savings Annually1 137.05 Total Annual Savings $1,137.65 Sub Total for Tax $13,714.63 Sales Tax (Labor, Materials, Disposal Sales Tax Rate: 7.00% $512.4$ Grand Total (Excluding Rebates) $14,227.10 Rebate or Grant Estimate $1,259.OD EPACT Tax Deduction Value (at 35% tax bracket, after rebate Income applied.) $O.OD Net Investment _ $12;468.30 Payback in Months (after incentives) 138.79 Months Return on Investment (Simple R01) 9% scans Itwas our intent to sunxyevery passible apporu nity far lighting energy savings in youriaciliy. However, due to the very nature of the pmceas lhere may he areas Nat were nol included. Please relarto our space listing for the exact areas included. Bu proposes to provide acumplete Wall righling rebafil project limited to the spaces and quantities as described herein and Fated on omspace Gal. Thm vollageof your existing riximes Isbased as 120 -277v in all areas. Additional costs from Ihisproject resulting from mount vanancea, change orders, andlor v lth Se differences will to handled exclusive of this agreement Due to the capricious oil and moist mill prices are subject to change after 30 days from me date listed above. Inslalladlon labor Labor is handoed in [his proposa]. BLI assumes all existing wiring to meal.1 -Inca) codes. No provisions have been made In remedy code deficiencies. Additianal labor casts incurred due to erosling code deficiencies, andler ocher on[...... cinumstances will he handled exeiaslve of Ihfs agreement. Permits have not been researched at time of proposal, any applicable permit fees (if required) will be itemized and hilted separately from This pmject. tabor doe not include any lime necessary to accommodate customers corporate pollees regarding safety trzfirl or orientation meetings. Any time spent ley crew to aoeommedale your requirements will he itemized and handled exclusive at in at agreement. Labor will he pectoraetl during normal business court;. Weekends, Holidays, 2nd or 3rd shill houm may tre available at an atlditienaf charge. Time m complete scope of wnA is proposed and presented willwut oulswo interruptions. Delays in completion at scup. due to customer or other avant doll of BLI's control will result in an increase To proles[ prise. Such instri wttl be documented and presented for payment in addition to project amount. Ergendeddelays will be Weupreled as work stappago and it a work stoppage occurs, customer agrees to pay project In lull at that lime. Delays caused by cimumelanmes outside o✓r. crew central will be considered a change order and handled exclusive al This agreement Labor assumes sionmi a xil .— ininodale work by pruviaing reasnnnhle access d'aeolly below each fixture wborever applicable by mnxina materials, etc. ahead of our crew. Fixture cleaning FlAure claiming is nib included in our proposal, however, our crew will typically dry dust a fixture of bugs and other debris if fac ble and convenient. tinder oo circumstances will BLI crew wot clean lighting fixtures. EPACT Tax Deduction Value The amount shown represents the estimated mat doptenn ee , (WA of the total tax deduetmnj of the accelerated capitol depreciation altered by the EPACT law of 2005 Bllmakesnowwr lyfegardinglhlsamount, Please consult your tan professional. Lenses During Re course al maintenance of eedam type of light fixtures it is nxpecled lunsea became bril and have a tendency to break during the normat handing during maintenance and ballast replacements. Bu is not responsible for lenses damaged during the normalcoursoof maintenance. Existing lenses ihal are lound lobe broken priorto our revolt will be reported lg the custamePs project lie ®n. BLI dsbibufes lenses and can provide them alwholosalo if necessary. aockat Raplacemen[ Lamp sockets wig be replaced only ii BLI'5 Mssler Electrician deems the socket to ho unsafe arinapeiable. There are no povislons for a wholesale replacement of lamp socked.. I'l- WIfegdDlsogsal lamp recycling is ixluded in this proposal Lamps wnI he removed Imm site and recyclod by BLI. All other demo materials, including nonpcb ballasts will bedisp ... dorm midomersdmnpstor. If anyextsting ballasts are found containing PCB's eddlllnnalceata will be incurred and handled oxcNsive of this agreerra l Light Ihdums and olher recyclable metals from this project will be removed from site by BLI. A certificate of recyming may be pmvbaed if requested by the customer prior to our project start. Post project regneals. —at he bonered. Rebates Rebels. are paid cut wilh a Check room your electric.5my preyidar. The rebels amounLwas hgured based on information available from your utlfity company. A arabin rebut. may have been eidi —Ir l foryour monvenlenee also, the rebale is custom based on the specifications herein BU's design. Ills not translerrable loather pmleol dosignswcompotitore projects. Your uCity representative can conli m the rebale amounts. a[d is not responsible for rebate amounts or receipt of rebale. Sales Tax Tax has ties" figured at 119 amount shown herein the proposal. Total project amount may differ from shown depending an local laws. Sales Lax law requlres BLI W charge sales Eaxunlesa a lax exempt certificate is i "our possession. If your inject is l --ropl please provide documenla0on at Iho time of aN.rta avoid being charged. Payment Terms 25 %dawn payment expected at time of aniec Protect balance will be billed at the completion of pmjec[wilh Not 20 Day Loma Paymantio BLI is expecled in toll amount el the Involee pride, iltuslrated rebatus conlained herein am payable by your Hhny and are not lobe discounted from BLI's imotco. All labor and malarial warranty's became invalid if projecl is not paid within lermsof sale. Mansell TB lamps carry a 4 year material repiacemeol war anly, TS lamps 3 years. Sylvania brand Ta a T5 ballasts carry an exctustve 5 year full labarand malarial warranl handled dimcllywith the manufacturer, Csiam Sylvanite. AN other ballast brands carry a 5 year laboreredit and material raplacemenl womanly handled direcliywilh the manulanni— All Wansual are void if project is not paid within terms. BLI labor warranty is [or one full yea, however II Is limited to inslaltalion craftsmanship and speelicalty excludes material failures, and warranty replacements. With my signature below, I hereby authorize BLI Lighting Specialists to implement the project as specified within this proposal including any changes noted herein. AuthorizedSignatme Date 71121'2011 15275 Minnelosha Blvd, Minnetonka, MN 55345 CITY OF NEW HOPE PD Conftcil Property of Budget Lighting, Inc. Ph SOM33 -2852 Fx 888 3S3 28 52 Page 9 Lighting Energy Analysis And Cost Savings Proposal Prepared For: CITY OF NEW HOPE POOL INTERIOR Name 4301 XYL ®N AVE. N. NEW HOPE, MN. 55423 Prepared and Presented By Rep Name The Switch is on to... Lighting and Energy Solutions for Business and Industry 15275 Minnetonka Blvd. Minnetonka, MN 55345 115 N. 4th $1. Burlington, IA 52601 7112!2011 15275 Minnalonka BNd, Mlnnelmk., MN 55255 CffY OF NEW HOPE POOL CONCESSIONS HLDU Canlidenlial PMPCdy or Mdgel LighBng, Ine M803-3332852 F.888-233 -2852 Page 1 Project Reduces Lighting Energy Usage by Total Annual Lighting Electricity Savings of $416A4 Percent oi Overall Energy Savings by Area i nr.wFn.q EQUIPMENT RO( 7% 711212011 I5275 Minnotorka 9W,M[nretonka, MR 55345 CITY OF NEW HOPE POOL GONCESSIONS BLDG ConlfdontfW Noparty of Oudol Lighting. Inc. Ph 800 F.858 Page 2 Totals 80 7723 $1;006.62 7/1212011 15275 Minnetonka Blvd. Minnetanka. MN 55345 CFFY NFzW HOPE POOL CONCES31ONS SLOG Confidenllal Pmperly of Budgal lighting, Inc. Ph 600-333-2852 F. 868-333-21352 Page 3 -�< mm Exisfing System Energy Cost Per }(t+ H 0.0950 Area Fixture Lamp I Qty. I Hrs1Yr lWattal ITolial Watts 10per. Cost STORAGE 4'T122L STRIP F4afCW IS 1372 68 1408 $183.52 EQUIPMENT ROOM 8'TI 22L VAPORTITE F96T121CW 5 1372 141 705 $91.09 NOMEN'S LOCKER ROOM 4'T @ 2L VAPO1Il F401CW 17 1372 88 1496 $194.99 _OCKERB 4' T122L VAPORTiTE F491CW 1 1372 88 80 $11.47 ABBY 4'TANOEM 7122L F407GW 8 1372 176 1408 $1e3.52 VAPCHTITL ABBY 4'T122L VAPCRTITE F401GW 4 1372 88 352 $45.88 MEN'S LOCKER ROOM 4'7122L VAPCRTITE F401CW 17 1372 88 1496 $194.99 -Ol 47122L VAPORTITE F401CW 1 1372 as 98 $11.47 �ONGESSIONS 2L 4'TS VAPOR71TE F032 11 1372 82 682 $88.89 a 8 0 0 a 0 0 $0.00 0 0 0 0 B a 0 $0.00 0 0 a a 0 a 0 $0.00 0 0 0 0 0 0 a $0.00 a 0 0 0 0 n 0 $0.00 0 0 0 a 0 0 a $0.00 0 0 0 0 0 0 0 $6.00 a 0 0 0 0 0 a $0.00 0 0 a 0 0 0 0 $l 0 0 a a O 0 0 $9.00 0 0 0 0 0 0 0 $00 0 0 0 0 0 0 0 $9.00 0 0 0 a 0 0 0 $0.00 0 0 0 0 0 a 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 a 0 a 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 n $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 o a 0 0 0 0 a $0.00 0 0 0 0 0 a 0 $51.00 Totals 80 7723 $1;006.62 7/1212011 15275 Minnetonka Blvd. Minnetanka. MN 55345 CFFY NFzW HOPE POOL CONCES31ONS SLOG Confidenllal Pmperly of Budgal lighting, Inc. Ph 600-333-2852 F. 868-333-21352 Page 3 Proposed System Cost Per K H 410959 Area 95 475 CO 48 816 $106.35 ECUIPMENTBOOM aALLASTI LAMPS F0281850XPISSIE 5 1372 48 192 CO 48 816 $IC6.35 WOMEN'S LOCKER ROOM BALLAST LAMPS F0201850XPISSIE l7 1372 0 a co 0 0 $0.00 LOCKERS BALLAST! LAMPS F028f850XPISSIE 1 1372 9 a CO o a $0.60 LOBBY BALLASTf LAMPS F028f050XPISSIE 8 1372 a 0 co 0 0 $0.00 LOBBY BALLAST! LAMPS F028f850XPISSIE 4 1372 0 0 CO 0 0 $0.00 MENSLOCKERROOM BALLASTILAMPS F028f050XPISSfE 17 1372 0 0 CO 0 a $0.00 LoOKE115 BALLASTILAMPS F028f85OXP15SiF 1 1372 0 0 CO 0 0 $0.00 CONCESSIONS LAMPS FO28f050XPMJE 11 1372 co 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 a 0 0 0 o a 0 0 0 0 R a 0 0 0 a o 0 0 a a 0 0 0 a 0 0 0 a 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 a 0 a 0 0 0 0 a 0 0 0 0 a 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 "Totals 80 . 95 475 $61.91 48 816 $106.35 48 48 $6.28 95 760 $99.05 48 192 $25.03 48 816 $IC6.35 48 48 $6.26 55 605 $78.86 0 a $0.00 0 0 $0.00 a a $0.00 o a $0.00 9 a $0.00 o a $0.60 6 6 $a.co 0 9 $a.aa a 0 $a.0a 0 0 $0.00 0 0 $o.00 0 0 $0.00 0 0 $0.00 0 0 $0.00 0 C $0.00 0 0 $0.00 0 0 $mn 0 a $0.00 0 C $mn 0 0 $0.00 0 0 $0 -00 0 0 $0.00 0 0 $0.09 4528 $590.18 7/1212011 15279 Minnetonka Blvd, Minnetonka, MN 55345 CFFY OF NEW HOPE POOL CONCESSIONS BLDG ConTokenlial Pnopeay of Budget L'ghlfng, Inc. Ph 800 333 -2852 Fx 688333,2852 Page 4 Savings Analysis Electric Usecte Summary Kilowatt (KW) =1000 Watts Load Kilowatt Hour (KWH) = 1000 Watts for 1 Hour Existing Lighting System Total KW 7.72 kW Existing Lighting System Total KWH 10595.98 kWh Proposed Lighting System Total KW 4.53 kW Proposed Lighting System TotaT KWH 6212.42 kWh Total KW Savings 3.20 kW Total KWH Savings 4383.54 kWh Existing System KWH Charge $1,006.62 Proposed System KWH Charge $590.18 Demand Charge Summary Winter Demand Rate $0.00 Summer Demand Rate $0.00 Existing Winter Demand Charge $0.00 Existing Summer Demand Charge $0,00 Proposed Winter Demand Charge $040 Proposed Summer Demand Charge $0.00 Tole] Winter Savings $0.00 Total Summer Savings $0,00 KW Saved Annually { wales reulepced b fixture yuanhry men divided by 10007 3.20 kW K W h Saver! Annually (sill. wau Hews - unit by which you —billed r.. the uumy) 4383.54 kWh Annual Electricity Savings Maintenance Savings . - _$ 0,00 Years Maint. Savings Anulles 0.00 Annual.Alr Conditioning.Electricity Savings 10:00 TofaF,Anl5ual -Sant s;m 416.44:= Cash Flow Analysis Year 5avrn s Year Savings 1 ($2.030.49} 11 $1,411.16 2 ($2,411.73} 12 $1,835.93 3 {$1,9fi6.9fi} 13 $2,260.69 4 {$1,562.20} 14 $2,685.46 5 ($1,137.43) 15 $3,110.22 6 ($712.67) 16 $3,534.99 7 ($287.90) 17 $3,959.75 0 $536.66 18 $4,384.52 9 $561,63 19 $4,809.28 10 $986.40 20 $5,234.05 `Total 20 Year Lighting Savings : $ 5;234.05 _m '20y ..... marnlenenre savings rn r-t year and 1, OVY raf— Comparison of Annual Energy Cast In dollars $1,2(10.00 $1,600.00 $800.00 $600.(10 $400.00 $200.00 $0.00 7112!2011 15275 Minnetonka Kurd, Minnetonka, MN 55345 CITY OF NEW HOPE POOL CONCESSIONS BLDG CcnridenBal Pmpedyel Budget Dghling ,Inc. Ph B00333 -2852 Fx 888 333-2852 Pages Existing System Proposed System Environmental Impact The quality of our environment is everyone's responsibility. Be a Ieader, do your part to change our environment for the better. Implementing this energy saving project, will cut the production of harmful emissions and reduce the amount of natural resources used in the production ofthe electricity saved. According to the Environmental Protection Agency (EPA), each Kilowatt Hour usage of lighting translates to the production of approximately 1.6 pounds of carbon dioxide, 5.3 grams of sulphur dioxide and 2.8 grams of nitrous oxide. Total kilowatt hours saved 4 Total kilowatts saved 3.20 G lobal Warming {Carbon Dioxide, CO2) 7014 Us Cnal 41205 Acid Rain {Sulfur DMde, S02) 526 Lhs Oil 3331 Natural Gas 43 8354 ON& g o 39 10 Cars Removed From Barrells of Oil 711 2120 1 1 15275 Min,.Wka Bid, Minnetonka, MN 55345 MY OF NEW HOPE POOL CONCESSIONS BLDG Conridendal Pmpady of Budget Lfghling, Inc. Ph 8 60 333 -2 85 2 R888-333-2852 Peg@ 6 installation Labor Labor is included in this proposal. BLI assumes all existing wiring to meet elcclrical codes. Nopmvisions have been made to comedy code defkiences. Additional labor costs insured due to exisfilg cad. dafidendes, andloretherunforeseon ctrcumslancas will be handled exclusive of thisagmemanl. Pell have m1boen researched al lime of proposal, any applicable pel lees pl requlrel wit be itemized and billed separately from this project. Labor does nel include any lime necessary to accommodate customers corpomle policies regarding safety haining or orientation meelTngs. Any tirnespenl by crew Ia accommodate your le quiremenk will be Itemized and handled exclusive of this agreement. Labor will be performed during normal business hours. Weekends. Holidays. end or 3rd sh111 hours may be available al an additional charge. Time 1. comill scgp. of work is proposed and presented without oul interruptions. Delays incompletion of scope due to customer or other event aulside of BLI's conUal w01 result in an increase in projecl price. Such evenls will be documented and presented far payment to addition to project amount. Extended delays will he interpreted as work stoppage and it. work ale muse. acrems. customer agm es to pay mmi Oct in full at Ih at lime. Delays caused by circumstances oul5ide Cur crew con list will be considered a change order and handled exclusive of Ihis agreement. Labor assumes customer will accommodate work by providing reasonable access directly below each fixlure wherever applicable by moving mate dais, elm ahead of our crew. Fixture Cleaning FWvre cleaning is nol included In our proposal, however, our crew will typically dry dust a nxlureal bugs and other debris if possible and movement. Under ne circumstances Will BLI crew wet clean Itghling flxNres. ePACT Tea Deduction Varue The amount shown repre sents the esfimated',.at dollar value', (30% of the let.] lax deduction] of the accelerated capitol depwdaron offered by the EPACT law of 2005. BUmak .snowarrantyragardingthisamount. Piemoconaullyourtaxprofemional. Lenses During theceurso of maintenance or certain type or light fil d is expected lenses become brittle Al have a tendency to break during the normal handling during maintenance and ballast replacements. BU is nol responsible for lenses damaged during [be normal course of maintenance. E isling lenses lml are found m be broken prior to out retrolAwill bompoded to the customers project liaison. BLI dtstdbutas lenses and can provide them at wholesale if necessary. socket Replacement Learn s.ckels will be replaced only if BLIk Master Electrician dooms the sackel to be unsafe orirwperable. There are mpirvisions fora wholesale replacement of lamp suckofs. Ree cllog_loisp...I Lamp recycling to included in this proposal. Lamps -11 be removed Item site and recycled by BLI. All other demo materials, including. --pcb behests will bedisposed of in c.stomerstlumpeler. If any existing ballads are found oenlaining PCB's addiiti Dal mslswitl be incurred and handled emissive of this agreement Light tixiums and ielher recyclable metals from this project will be removed Imm site by BLI. A certificate of isca ing may be provided if requested by the mslomer pdorto our project start. Post prol requests cannot bo honored. Rebates Rebates am paid aul with achack from your electric utility provider- The rebate amount was Neuter! based on infermarion availablo from your sillily company A custom rebate may have been estimated foryourconvenieme It so, the rebate Ts custom based on the specirmallam herein BI-fa design. II is nol 0anslerfable loothm iempol designs c rca rpolit m projects. Your utility represenlatfve can connrm the rebels amounts. BLI is not responsible for rebate amounts or receipt of rebate. Sales Tax Tax hasbeenligured at the amount shown herein the proposal. Tu la 1pr. jec la m. untmaydiffe r1,.mshowndepentfnganloeallaws. Saie.U.1 wraquires B1- 11 —harge, sales lax unlessa lax exempt cetlifica[e is incur posseuian. If your project is lax exempt please provide dem- entation at the time of order to avoid being charged. Payment Terms 25% down payment a pecled at Bme of order. Project hall will be hilted at the completion of project with Net an Day terms. Payment Io BLI is expected in lull amount of the invoice price, illustrated rebates contained herein are payable by your Iltility and are not to be discounted Imm BLI's invoke. All later and material wampu lys became breartd if project is not paid wifhin terms of sale. Warranty TO lamps carry a d year material replacement warrdnly, Tb lamps 3 years. Sylvania bland TB a T5 ballasts carry rill exclusive 5 year full labor and material warranty handled tlhecilywith the manufaelurer, Dsmm Sylvania. At olherballasl hrandscarry a 5 year labor credit surd material replacement war ml handled directly with the manuf reltrrer. All Warranty§ are void tl projeel is not patdvrlhtn terms. BU labor warranty is for one full year, however it is limited to installation craftsmanship and specifically excludes material failures. and warranty mplacaments. With my signabire below, I hereby authorize BLI Lighting Specialists to implement the project as specified within this proposal including any changes noted herein. Authorized Signature Date 711212011 15275 Minnetonka Blvd, Minnetonka, PAN 55345 CITY OF NEW HOPE POOL CONCESSIONS BLDG Confidential Property of Budget Lighting, Inc. Ph 800 -333 -2052 F.8815-333-2852 Page 7 Proposal Agreement CITY OF NEW HOPE POOL INTERIOR YuurRep ewithiflvn Is Name Rep Name 4301 MON AVE. N. Ph 800- 333 -2652 Ext: NEW HOPE, MN. 56428 Maintenance Savings $0.00 Air Conditioning Savings Annually _ _ _ _ $0.00 _ _ Electricity Savin s Annuall 416.94 Total Annual Savings $416.44 Sub Total for Tax $5,260A5 Sates Tax (Labor, Materials, Disposal Sales Tax Rate: 7.00% $158.46 Grand Total (Excluding Rebates) $5,418.93 Rebate or Grant Estimate $2,166.00 EPACT Tax Deduction Value (at 35% tax bracket, after rebate income applied.) $0.00 Net Investment. $3,252.93 Payback in Months (after incentivel 93.74 Months Return on Investment (Simple ROI) 13 1 /6 Scone It was our mlenl to array every possible opportunity for lighting energy savings in your faclllty. However, due Io the very nature of the process there maybe areas that were net Incleded. Pummel, refer to our space rating for the imeel areas Included. au proposes m pre lde acomplele wrnkey fghtrng retrofit project limited m Ehe spaces and quantities as des 'bed herein and listed on our space list. Tha vohage d your existing fixtims is based an 12U -277v fn .II areas. Additional coals from this project resulting Imm count variances. change orders, andlor voltage diffamncoswill be handled exelusaveol this agnmal l Due to the capriciousoil and metal market. prices are subject to orange alter 30 days from the date listed above. installation Labor Labor is included in this proposal. BLI assumes all existing wiring to meet elcclrical codes. Nopmvisions have been made to comedy code defkiences. Additional labor costs insured due to exisfilg cad. dafidendes, andloretherunforeseon ctrcumslancas will be handled exclusive of thisagmemanl. Pell have m1boen researched al lime of proposal, any applicable pel lees pl requlrel wit be itemized and billed separately from this project. Labor does nel include any lime necessary to accommodate customers corpomle policies regarding safety haining or orientation meelTngs. Any tirnespenl by crew Ia accommodate your le quiremenk will be Itemized and handled exclusive of this agreement. Labor will be performed during normal business hours. Weekends. Holidays. end or 3rd sh111 hours may be available al an additional charge. Time 1. comill scgp. of work is proposed and presented without oul interruptions. Delays incompletion of scope due to customer or other event aulside of BLI's conUal w01 result in an increase in projecl price. Such evenls will be documented and presented far payment to addition to project amount. Extended delays will he interpreted as work stoppage and it. work ale muse. acrems. customer agm es to pay mmi Oct in full at Ih at lime. Delays caused by circumstances oul5ide Cur crew con list will be considered a change order and handled exclusive of Ihis agreement. Labor assumes customer will accommodate work by providing reasonable access directly below each fixlure wherever applicable by moving mate dais, elm ahead of our crew. Fixture Cleaning FWvre cleaning is nol included In our proposal, however, our crew will typically dry dust a nxlureal bugs and other debris if possible and movement. Under ne circumstances Will BLI crew wet clean Itghling flxNres. ePACT Tea Deduction Varue The amount shown repre sents the esfimated',.at dollar value', (30% of the let.] lax deduction] of the accelerated capitol depwdaron offered by the EPACT law of 2005. BUmak .snowarrantyragardingthisamount. Piemoconaullyourtaxprofemional. Lenses During theceurso of maintenance or certain type or light fil d is expected lenses become brittle Al have a tendency to break during the normal handling during maintenance and ballast replacements. BU is nol responsible for lenses damaged during [be normal course of maintenance. E isling lenses lml are found m be broken prior to out retrolAwill bompoded to the customers project liaison. BLI dtstdbutas lenses and can provide them at wholesale if necessary. socket Replacement Learn s.ckels will be replaced only if BLIk Master Electrician dooms the sackel to be unsafe orirwperable. There are mpirvisions fora wholesale replacement of lamp suckofs. Ree cllog_loisp...I Lamp recycling to included in this proposal. Lamps -11 be removed Item site and recycled by BLI. All other demo materials, including. --pcb behests will bedisposed of in c.stomerstlumpeler. If any existing ballads are found oenlaining PCB's addiiti Dal mslswitl be incurred and handled emissive of this agreement Light tixiums and ielher recyclable metals from this project will be removed Imm site by BLI. A certificate of isca ing may be provided if requested by the mslomer pdorto our project start. Post prol requests cannot bo honored. Rebates Rebates am paid aul with achack from your electric utility provider- The rebate amount was Neuter! based on infermarion availablo from your sillily company A custom rebate may have been estimated foryourconvenieme It so, the rebate Ts custom based on the specirmallam herein BI-fa design. II is nol 0anslerfable loothm iempol designs c rca rpolit m projects. Your utility represenlatfve can connrm the rebels amounts. BLI is not responsible for rebate amounts or receipt of rebate. Sales Tax Tax hasbeenligured at the amount shown herein the proposal. Tu la 1pr. jec la m. untmaydiffe r1,.mshowndepentfnganloeallaws. Saie.U.1 wraquires B1- 11 —harge, sales lax unlessa lax exempt cetlifica[e is incur posseuian. If your project is lax exempt please provide dem- entation at the time of order to avoid being charged. Payment Terms 25% down payment a pecled at Bme of order. Project hall will be hilted at the completion of project with Net an Day terms. Payment Io BLI is expected in lull amount of the invoice price, illustrated rebates contained herein are payable by your Iltility and are not to be discounted Imm BLI's invoke. All later and material wampu lys became breartd if project is not paid wifhin terms of sale. Warranty TO lamps carry a d year material replacement warrdnly, Tb lamps 3 years. Sylvania bland TB a T5 ballasts carry rill exclusive 5 year full labor and material warranty handled tlhecilywith the manufaelurer, Dsmm Sylvania. At olherballasl hrandscarry a 5 year labor credit surd material replacement war ml handled directly with the manuf reltrrer. All Warranty§ are void tl projeel is not patdvrlhtn terms. BU labor warranty is for one full year, however it is limited to installation craftsmanship and specifically excludes material failures. and warranty mplacaments. With my signabire below, I hereby authorize BLI Lighting Specialists to implement the project as specified within this proposal including any changes noted herein. Authorized Signature Date 711212011 15275 Minnetonka Blvd, Minnetonka, PAN 55345 CITY OF NEW HOPE POOL CONCESSIONS BLDG Confidential Property of Budget Lighting, Inc. Ph 800 -333 -2052 F.8815-333-2852 Page 7 Lighting Energy Analysis And Cost Savings Proposal Prepared For: CITY OF NEW HOPE POOL EXTERIOR 4301 XYLON .AVE. N. NEW HOPE, MN. 55428 Prepared and Presented By Rep Name Room The Switch is can to... Lighting and Energy Solutions for Business and Industry 15275 Minnetonka Blvd. Mnnetonka, MN 55345 115 N. 4th St. Burlington, IA 52601 7/12/201 1 15275 Minnetc6a Blvd, Minnetonka, MN65345 CITY OF NEW HOPE POOL EXTERIOR Confidontiai Property of Budget Lighting, Inc. Ph BDO 3M 2552 F. 868333 -2852 Page 1 0 Project Overview Project Reduces Lighting Energy Usage by Total Annual Lighting Electricity Savings of $94A4 Percent of Overall Energy Savings by Area 7/1212011 15215 Minnetonka FII d, Minnetonka, MNS5345 CITY OF NEW HOPE POOL EXTERIOR Confdenlial Pmpedy of &edge[ Lighting, Inc- Ph a0g- 333 -2652 Fa aaa-M -2852 Page 2 B Existing System Fnerau Cast Per KWH 010950 Y Lt MM 150OW QTZ 14 392 1500 INCANDESCENT POLE MNT HID 4COW MH 3 392 460 V7ALLMOUNTHIO 150 HP5 8 392 186 WALLMoOMTHID 150 HP5 3 392 168 WALLMOUNTHID 150 HP5 4 392 188 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 D a 0 0 0 0 0 0 0 0 0 0 a D 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 p 0 0 0 0 0 p 0 0 0 0 0 0 n 0 0 0 0 0 0 0 0 0 D 0 a 0 0 0 0 0 0 a 0 0 a 0 0 0 a Totals .31 460 $17.13 1692 $83.01 564 $21.00 752 $28.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0 -00 0 $9.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 a $0.00 0 $0.00 a $0.00 0 $0.00 0 $0.00 0 $n.00 0 $0.00 0 $O.OD 0 $O.UD 0 $0.00 0 $9.00 0 $0.00 0 $9.00 0 $0.00 0 $9.00 0 Sam 24468 $911.19 MOM 1 15275 Miaa.wnha Blvd, Minnot.A.. MN 55340 CITY OR NEW HOPE POOL EXTERIOR Confidential Properly of Budget Lighting, Inc. Ph 8a"33 -2852 Fx 828- 333 -2852 Page 3 Proposed System Totals 31 21940 $817.05 711WO11 15275 Minnetonka Blvd, Minnulanka. MN55345 CITY OF NEW HOPE POOL EXTERIOR CunOdenlial Property ur BudgeF lighting, Ine. Ph 800333 -2852 Fx 288 333 -2652 Page 4 Energy Cost Per KWH 0,0950 :a Retrofit Lamp Qty. HrslYr Wattalflxt Total Watts Oper. Cost IL LEAVE AS IS a 14 392 1500 21000 $782.04 IL LEAVE AS IS 0 1 392 460 460 $17.13 KER ROOM LE13 WALL PACK 0 9 392 20 270 $i0.05 ERIOA ICESSIONS LEO WALL PACK a 3 382 30 90 $3.35 ERIOR ICESSIONS LEO WALL PACK 0 4 392 30 120 $4.47 ERIOR a 0 0 0 0 0 0 $0.00 0 o B a a o 0 $0.00 0 0 0 0 0 a 0 $0.00 0 0 0 0 0 0 a $0.00 0 0 0 0 0 0 9 $0.00 0 0 0 a 0 0 0 $0.00 0 0 0 0 a 0 0 $0.Oa a a 0 a 0 0 0 $9A0 0 a 0 0 0 0 0 $0.00 0 0 0 0 a 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 a a 0 0 0 0 $0 -00 0 0 a 0 0 0 0 $0.00 a 0 0 0 0 0 0 $0.00 0 0 a 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 a 0 $0.00 0 0 0 0 0 0 0 $0 -00 0 0 0 0 0 a 0 $0.03 0 0 0 0 o a 0 $0.00 0 0 0 a o 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 G 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 a $0.00 0 0 0 0 a 0 0 $0.00 Totals 31 21940 $817.05 711WO11 15275 Minnetonka Blvd, Minnulanka. MN55345 CITY OF NEW HOPE POOL EXTERIOR CunOdenlial Property ur BudgeF lighting, Ine. Ph 800333 -2852 Fx 288 333 -2652 Page 4 Savings Analysis Electric Usaae Summary Kilowatt (KW) = 1000 Watts Load Kilowatt Hour (KWH) = 1000 Watts for 1 Hour Existing Lighting System Total KW 24.47 kW Existing Lighting System Total KWH 9591.46 kWh Proposed Lighting System Total KW 21.94 kW Proposed Lighting System Total KWH 8600.48 kWh Total KW Savings 2.53 kW Total KWH Savings 990.98 kWh Existing System KWH Charge $911.19 Proposed System KWH Charge $877.05 KW Saved Annually (watts mu8ipned by Mtrsre quantit then airidad b 1608) _ _ 2.53 kW KWh Saved Annually (Kilo Wan Havre - unit by which you are coned Imm the utiiiryl 990.98 kWh Annual Electricity Savings $94.14 Maintenance Sayings MOO Years Maint- Savings Applies 0:00 Annual Ale Conditioning Electricity Savinas O:OD Cash Flow Anal sis Demand Charae Summary Winter Demand Rate $0.00 Summer Demand Rate $0.00 Existing Winter Demand Charge $9.00 Ex[sling Summer Demand Charge $0100 Proposed Winter Demand Charge $0.00 Proposed Summer Demand Charge $O.OD Total Winter Savings $0.00 Total Summer Savings $0.00 KW Saved Annually (watts mu8ipned by Mtrsre quantit then airidad b 1608) _ _ 2.53 kW KWh Saved Annually (Kilo Wan Havre - unit by which you are coned Imm the utiiiryl 990.98 kWh Annual Electricity Savings $94.14 Maintenance Sayings MOO Years Maint- Savings Applies 0:00 Annual Ale Conditioning Electricity Savinas O:OD Cash Flow Anal sis Year Savings Year Sevin s 1 ($4,252.37) 11 ($3,292.11) 2 ($4,156.34) 12 ($3.195.08) 3 ($4,(160.31) 13 ($3,199.06) 4 ($3.96429) 14 ($3,004.0.3) 5 ($3,868.26) i5 ($2.908.01) 6 ($3.772.24) 16 ($2,011.98) 1 ($3,676.21) 17 ($2,715.96) 8 ($3,580.19) 18 ($2,619.93) 9 ($3,484.18) 19 ($2,523.90) 10 ($3,396.14) 20 ($2,427 -86) .! otar20 Year Lighting Savings ($2;427.88) '2pyear sa�ngs i-wes one Gmemxintonance aeviuge ion r yearann is figaree using a z %annual increase m Wily rams. $920.00 $900.00 $880.00 $860.00 $840.00 $a20.00 $BOO.00 $780.00 $760.00 711 2120 1 1 15275 Minnotarka Blvd, Minnetonka. MW 55345 CITY OF NEW HOPE POOL EXTERIOR Conndengat Property of Budget ughling, lac. Ph 800- 337 -2852 Fx 888.333 -2552 Page 5 Comparison of Annual Energy Cost In Dollars Environmental Impact The quality of our environment is everyone's responsibility. Be a leader, do your part to change our environment for the better. Implementing this energy saving project, will cut the production of harmful emissions and reduce the amount of natural resources used in the production of the electricity saved. According to the Environmental Protection Agency (EPA), each Kilowatt Hour usage of lighting translates to the production of approximately 1.6 pounds of carbon dioxide, 5.3 grams of sulphur dioxide and 2.8 grams of nitrous oxide. Total kilowatt hours saved 991 Total kilowatts saved 2.53 G lsBal Warming (0arhon Dioxide, G02) 1586 L bs Coal 9315 Acid Rain (Sulfur Dioxide, 5021 119 Lbs Oil 753 Smog {Nitrous Ude, NOx) 59 Lbs Natural Gas 99098 AM& 1 9 2 Tons of Coal Cars Removed From Barrells of Oil 7112!2011 15275 Minnebnka Blvd, Mlnnelnnka, MN 55345 CITY OF NEW HOPE POOL EXTERIOR Conwenpal Proportyof Budget Llgluing, Inc. Ph 800- 333 -2852 Fx 0B0- 333 -2052 Page 6 Installatia labor Lab., is included fn this proposal BLI assumes all existing widng to meal elerldcal codes. Nopirwsions have been made to remedy codedelictendes. AddiOanal labor hosts incurred due In existing code definiendes, andmr other unforeseen circumstances will be hebiled exclusive of thus agreement. Permils have ref been researched elti me of proposal, any applicable permit fees (U required] will he itemized and hilled separately from This parent. Labor does not include any imo necessary to accommodate customers curpamie policies regarding safely training or odonlelfon meetings. Any time spent by crew to accommodate your requirements win he itemized and handled exclusive of Intel agraement. Labor will he performed during normal business hours. weekends. Holidays, tend or Ord stilt hours may be available at an additional charge. Time to complete scope of work is proposed and presented without outside inlerruplians. Delays in complalfon or scope duo to customs, or her event outside al BLI's central will result in an increase to prajeol price. Such events will he documented and presented for paymenl in addition to project amount. Extended delay. will he interpreled as work stoppage and If awork stoppage occurs, customer agrees to pay project in full at that lime. Delays caused by circumslances oul our crew control will he comeidered a change order and handled exclusive of We agreement. Labor assumes customer will accommodate work by providing reasonable access dheclly below each fixture wherever applicable by moving matelots, etc. ahead of our crew. Fixture Volition Fmure cleaning is nothieludW in our proposal. however. our crew will typil dry dust fixture of bugs and other debris it possible and convenient. Under no cimpmstante9 will ell mew cost clean pghling Ifxlures- EPACT Tax Deduction Value The amount slew. represents the samated' real dollar value, (107. of the total lax deduction( at the accelerated capitol depreciation offered by the EPACT Ian of 2005 BLl makes n. warmnly regarding this amount. Pleasec...I your tax professional. Lenses During the tears. of maimen... of cedain We .I fight fixtures it is r rpeclad lenses become brittle and have a tendency to break during the normal handling during maintenance and ballast replacements. BLI is notrosponsible for lenses damaged dudng the normal worse of maintenance. Existing lenses that are found to he broken prior to oar relrodl will be reported to the customer's project liaison- Bu cleArbules lenses and can provide Ihom at wholesale if necessary. Socket Replooement Lamp sockels will he replaced only if BLI's Master Elecldman deems [be sockel lobe unsafe or Inoperable. There are no provisions fora wholesale replacement of lamp caskets. Reovcllnn gisoosal Lamp recycling is included in this p[apnsal. Lamps will he mmoved from she and recycled by BLI. All obardemo malenals, incholing non-inch ballads will be disposed of in customers dumpslec if anyexisting ballasts are found containing PCB's additional calls will be incurred and handled exclusive of this agreement. Light fixtures and other moyelable metals Irom Ibis pmjeel will he ..-ad from site by BLI. A ce tipcate of recycling maybe provided if requested by the oastomerprier la ourpraInct start. Post project re quesls cannel bes honored. Rebates Rebates are paid out with a check Irom your electric utility provider. The mi ale amount was figured based an informatran available loom your ulilily company- A cuslom ornate may have bean estimated for your conw okurare if so. the rebate fl; custom based on the speoiicaltons herein BLI's design, g Is hat Transferrable to otherprajecl designs orwmpetilors projscts. Your utility ropresentalfve can confirm the abate amounts. BLI is not respans for rebate amounts arms riptol ornate. Sales Tax Tax has been figured at the amount shown heroin the proposal . Tafal inhalant amount may differ from shown depending on tonal laws. sales lax law requires eLl m charge sales lax unless a tax exempt "dil lets In our possession - If your protect is tax exempt please provide documenlation at the pine of order la avold being charged. Pavment Terms 25 %down payment expected at fime of order. Project balance, will be billed at the rnmpletfan of project with Net 311 Day terms Payment to BLI is expected in fop amount of nelavaice Patna. plusirated rebates contained herein she payable byyaur thirty and are not bodiecounlad from BUls imotco. All labor and maturialwarrentyle become invalid it punier: r: is at paid within terms of sate. Woman Te lamps carry a 4 year malarial replacement svarmnly, T5 iamps3 years. %yNania hrand T8 a T5 b.11.sis wry an exclusive 5 year hilt labor and material wananly handled dnoctly with the manulacmmr, OSmm Sylvania. All other bfla t brands any a 5 war 1.1a r creditand malarial replacemenl womanly handled direcily with the manufacluror. All Warmaty's are vokl if project Is not paid within terms. BLI labor warranty is for one full year. huwovar I le rtmfisd 1a installation craltsmanship and spool llyexcll material failures, and warmnly replace hard.. With my signature below, I hereby authorize BLI Lighting Specialists to implement the project as specified wilhin this proposal including any changes noted herein. Authorized Signature Date 7/12/2011 15275 Minnetonka Blond, Minnetonka, MN 55345 CITY OF NEW HOPE POOL EXTERIOR en.Ldential Property I Budget Lighting, Inc. Ph a8e- 333 -2852 Fx888- 333 -2852 Page 7 Proposal Agreement CITY OF NEW HOPE POOL EXTERIOR Your Reprourmi live Is Name Rep Name 4301 XYLON AVE, N. Ph 600- 333 -2852 Ext: NEW HOPE, MN. 55428 Maintenance Savings _ _ _ $0.00 Air Conditioning Savings Annually $0.00 Electricity Savings Annually 94.14 Total.Annual Savings . $94.14 Sub Total for Tax $5,004.90 Sales Tax (Labor, Materials, Disposal) Sales Tax Rate: 7.00% $244.61 Grand Total (Excluding Rebates) $5,249.51 Rebate our Grant Estimate $903.00 EPACT Tax Deduction Value (at 35% tax bracket, after rebate income applied.) $180 Net investment $4,346.51' Payback in Months (after incentives) 554.03 Months Return on Investment (Simple ROI) 2 1 % Shope B was our imam to survey every possible oppudunly for fighling energy save }s in your facility. However due In the very nature of the pmcew there may he areas that were nalincluded. Plasce raise [a our space listing for the tract areas included. BLI proposes to provide a complete turnkey fighting retrofit project Fitted to the spaces and quantities as described heratn and I sled on our space list. The voltage ul your exisUngli mM. is basedon t2o -277v in ail areas. Additional costs from this project resulting from count variances. change orders. another voltage differences will be handled mmlusive of INs agreement Due m the capricious on slid metal market, prices ace sublehl to change alter 30 days from the dale listed abe". Installatia labor Lab., is included fn this proposal BLI assumes all existing widng to meal elerldcal codes. Nopirwsions have been made to remedy codedelictendes. AddiOanal labor hosts incurred due In existing code definiendes, andmr other unforeseen circumstances will be hebiled exclusive of thus agreement. Permils have ref been researched elti me of proposal, any applicable permit fees (U required] will he itemized and hilled separately from This parent. Labor does not include any imo necessary to accommodate customers curpamie policies regarding safely training or odonlelfon meetings. Any time spent by crew to accommodate your requirements win he itemized and handled exclusive of Intel agraement. Labor will he performed during normal business hours. weekends. Holidays, tend or Ord stilt hours may be available at an additional charge. Time to complete scope of work is proposed and presented without outside inlerruplians. Delays in complalfon or scope duo to customs, or her event outside al BLI's central will result in an increase to prajeol price. Such events will he documented and presented for paymenl in addition to project amount. Extended delay. will he interpreled as work stoppage and If awork stoppage occurs, customer agrees to pay project in full at that lime. Delays caused by circumslances oul our crew control will he comeidered a change order and handled exclusive of We agreement. Labor assumes customer will accommodate work by providing reasonable access dheclly below each fixture wherever applicable by moving matelots, etc. ahead of our crew. Fixture Volition Fmure cleaning is nothieludW in our proposal. however. our crew will typil dry dust fixture of bugs and other debris it possible and convenient. Under no cimpmstante9 will ell mew cost clean pghling Ifxlures- EPACT Tax Deduction Value The amount slew. represents the samated' real dollar value, (107. of the total lax deduction( at the accelerated capitol depreciation offered by the EPACT Ian of 2005 BLl makes n. warmnly regarding this amount. Pleasec...I your tax professional. Lenses During the tears. of maimen... of cedain We .I fight fixtures it is r rpeclad lenses become brittle and have a tendency to break during the normal handling during maintenance and ballast replacements. BLI is notrosponsible for lenses damaged dudng the normal worse of maintenance. Existing lenses that are found to he broken prior to oar relrodl will be reported to the customer's project liaison- Bu cleArbules lenses and can provide Ihom at wholesale if necessary. Socket Replooement Lamp sockels will he replaced only if BLI's Master Elecldman deems [be sockel lobe unsafe or Inoperable. There are no provisions fora wholesale replacement of lamp caskets. Reovcllnn gisoosal Lamp recycling is included in this p[apnsal. Lamps will he mmoved from she and recycled by BLI. All obardemo malenals, incholing non-inch ballads will be disposed of in customers dumpslec if anyexisting ballasts are found containing PCB's additional calls will be incurred and handled exclusive of this agreement. Light fixtures and other moyelable metals Irom Ibis pmjeel will he ..-ad from site by BLI. A ce tipcate of recycling maybe provided if requested by the oastomerprier la ourpraInct start. Post project re quesls cannel bes honored. Rebates Rebates are paid out with a check Irom your electric utility provider. The mi ale amount was figured based an informatran available loom your ulilily company- A cuslom ornate may have bean estimated for your conw okurare if so. the rebate fl; custom based on the speoiicaltons herein BLI's design, g Is hat Transferrable to otherprajecl designs orwmpetilors projscts. Your utility ropresentalfve can confirm the abate amounts. BLI is not respans for rebate amounts arms riptol ornate. Sales Tax Tax has been figured at the amount shown heroin the proposal . Tafal inhalant amount may differ from shown depending on tonal laws. sales lax law requires eLl m charge sales lax unless a tax exempt "dil lets In our possession - If your protect is tax exempt please provide documenlation at the pine of order la avold being charged. Pavment Terms 25 %down payment expected at fime of order. Project balance, will be billed at the rnmpletfan of project with Net 311 Day terms Payment to BLI is expected in fop amount of nelavaice Patna. plusirated rebates contained herein she payable byyaur thirty and are not bodiecounlad from BUls imotco. All labor and maturialwarrentyle become invalid it punier: r: is at paid within terms of sate. Woman Te lamps carry a 4 year malarial replacement svarmnly, T5 iamps3 years. %yNania hrand T8 a T5 b.11.sis wry an exclusive 5 year hilt labor and material wananly handled dnoctly with the manulacmmr, OSmm Sylvania. All other bfla t brands any a 5 war 1.1a r creditand malarial replacemenl womanly handled direcily with the manufacluror. All Warmaty's are vokl if project Is not paid within terms. BLI labor warranty is for one full year. huwovar I le rtmfisd 1a installation craltsmanship and spool llyexcll material failures, and warmnly replace hard.. With my signature below, I hereby authorize BLI Lighting Specialists to implement the project as specified wilhin this proposal including any changes noted herein. Authorized Signature Date 7/12/2011 15275 Minnetonka Blond, Minnetonka, MN 55345 CITY OF NEW HOPE POOL EXTERIOR en.Ldential Property I Budget Lighting, Inc. Ph a8e- 333 -2852 Fx888- 333 -2852 Page 7 Lighting Energy Analysis And Cost Savings Proposal Prepared Far: CITY OF NEW HOPE PUBLIC WORKS i 5500 INTERNATIONAL NEW HOPE, MN.55428 Prepared and Presented By Rep Name The Switch is on to... Lighting and Energy Solutions for Business and Industry 15275 Minnetonka Blvd. Minnetonka, MN 55345 115 N. 4th St. Burlington, IA 52601 711212011 15275 Minne Wk. "W. Mlnnel -ka. MN 55345 CITY OF NEW HOPE PUBLIC WORKS Canridential Property of Budgal Lighting. Inc. Ph Beg -333 -2852 Fx 050- 333,2852 Page 1 Project Overview Project Reduces Lighting Energy Usage by 1p- Total Annual Lighting Electricity Savings of $2,339.09 Percent of Overall Energy Savings by Area 7/1 212011 15275 Minnetonka 9Nd. Minnolanka. MN 55345 CrrYOF NEW HOPE PUBLIC WORKS Confidential Propady of Budget Lighting. Inc. Ph aooaaa -2052 F.080-333-2652 Page 2 Existing System Cast Per KWH 910950 LOBBY 2X4 3L PB F032T8 3 2600 LOBBY 0 RECESSED OL 28W TRT 4 2600 CONFERENCE 2X4 4L GT F032T8 2 520 OFFICE (GUY) 2X4 IL GT F032T8 4 2690 OFFICE(SHAWN) 2X4 4L GT F03278 4 20130 OFFICE (PAUL) 2X4 41 GT F032TB 2 2000 OFFICE (BERNIE) 2X4 4L GT F032TS 2 2080 OFFICE (JOHN) 2X4 4L GT F032T8 2 2080 PLAN ROOM 2X4 3L PB F03218 8 2600 PLAN ROOM 2X4 3L PB F032T8 2 520 PARTS ROOM 1L 4 STRIP F032T8 10 2080 CONFERENCE 2X424. PB F032% 6 520 CONFERENCE 6 RECESSED DL 100A 6 520 LUNCH ROOM 2X4 31 PB F032T8 15 2080 LUNCH ROOM V RECESSED DL 25W TRT 1 2080 CLOSET 2X4 4L GT F032T8 1 52 MEN'S ROOM 2X4 4L OT F032T8 1 520 WOMEN'S ROOM 2X4 4L GT F032T8 1 520 RESTROOM 2X4 4L GT F032T9 1 260 CORRIDOR 2X4 IL PB F032TB 16 2600 MEN'S LOCKER ROOM 4'TANOEM STRIP F032T8 S 2600 WOMENS LOCKER ROOM 1L4' STRIP F032TB 3 2600 MAINTENANCE BAYS 40OW MH L08AY MH400 16 2.080 BENCH LIGHTS 21-4' INDUSTRIAL F032T8 12 2080 PARTS ROOM 21-4' INDUSTRIAL F032T8 4 2060 GARAGE IL4'IND F032T8 155 2080 Continued on next page 85 258 $63.73 26 104 $25.69 107 214 $10.57 107 428 $84.57 107 428 $84.57 107 214 $42.29 107 214 $42.29 107 214 $42.29 86 688 $169.94 88 172 $8.50 33 330 $65.21 86 516 $25.49 100 600 $29.64 86 1290 $254.90 n 26 $5.14 107 107 $0.53 107 107 $5.29 107 107 $529 107 107 $2.64 86 1376 $339.87 62 372 $91.88 33 99 $24.45 460 7350 $1,454.34 62 744 $147.03 62 248 $49.00 33 5148 $1,017.24 7112/2011 15275 Minnetonka Blvd. MI nnolonka, MN 5 53 45 CFFY OF NEW HOPE PUBLIC WORKS CoMidential PropeAV of Budget Ughling, Im Ph 300-133 -2852 FX 88 &333 -2882 Page 3 BAY I BAY LIGHTING RACK STORAGE MAL ROOM 6 a 8 0 0 0 0 0 0 0 0 B 0 Per KWH 0.0950 2L 8'T12 IND 2L 6 TI2 IND 2L 4'T8 INDUSTRIAL IL 4' T8 VAPOR 21. 6' TS MOU81T0AL 2L W TI2 STRIP 2L V T$ INDUSTRIAL 2L 4' W PAP 21, 4' INDUSTRIAL 2L 8'712 STRIP 2L 8' T12 STRIP 2L 8'712 STRIP 2L 8'T12 STRIP D 0 0 0 a o- 0 0 0 0 0 0 0 F96TI2/cw F96T121CW F032TB F032T6 F59TB F96T127Cw F40T121CW F032TB FOa2T8 F96T121CW F96Ti2/CW F96T12/GW F96T12rGW 0 0 0 0 0 0 0 9 0 6 0 0 0 Totals Existing System Continued 6 2060 141 846 5167.17 2 2080 141 282 $55.72 2 20BO 141 282 $55.72 1 2080 R2 62 $112,25 2 2060 33 fib $13.04 8 2080 101 909 $179.62 9 260 141 1269 $31.34 2 260 62 124 $3.08 1 208D 62 fit $12.25 1 2080 62 62 $12.25 3 2080 141 423 $03.58 12 2080 141 1692 $334.34 6 2000 141 846 $107.17 1 260 141 141 $3A8 0 0 0 0 $0.00 0 0 0 0 $0.00 0 0 0 0 $0.00 a o 0 0 $0.0o 0 0 0 0 $0.00 6 a 0 0 $0.00 0 0 0 0 $0.00 0 0 0 0 $0.00 0 0 0 0 $0.00 0 0 0 0 $o.D6 0 0 0 0 $0.60 0 0 0 0 $0-00 0 a a a $D.00 346. 28,599: $5,238.68 7/1212011 15275 Minnetonka Bbd, Mi ... Wk.. MN 55345 CITY OF NEW HOPE PUBLIC WORKS ConlWen0al Property or Budget Uplaing, Ina Ph 800-13&2852 Fx889 333.2852 Page 4 rm s.,un s%t Proposed System Et)erav Cost Per KNH 0109M LOBBY K24 KIT NPF BALLAST F028 3 2600 48 144 LOBBY LED DOWNLIGHT 0 4 28170 10.5 42 CONFERENCE K24KIT NPFBALLAsT F028 2 260 72 144 OFFICE (GUY) K24 KIT NPF BALLAST F028 4 1458 72 288 OFFIGE(SHAWN) x24 KR NPF BALLAST F028 4 1456 72 288 OFFICE (PAUL) K24 KIT NPF BALLAST F028 2 1456 72 144 OFFICE (BERNIE) K24 KIT NPF BALLAST F028 2 1456 72 144 OFFICE (JOHN) K24 KIT NPF BALLAST F028 2 1456 72 144 PLAN ROOM K24 KIT NPF BALLAST F028 8 11120 46 384 PLAN ROOM K24 KIT NPF BALLAST F028 2 364 48 96 PARTS ROOM LAMPS ONLY F028 10 2080 29 290 CONFERENCE K24 KIT NPF BALLAST F023 6 260 4B 2BB CONFERENCE LED DOWNLIGHT 0 6 520 10.5 63 LUNCH ROOM K24 K1T NPF BALLAST F028 15 1640 411 720 LUNCHROOM LED DOWNLIGHT 0 1 2080 10.5 11 CLOSET K24 KIT NPF BALLAST F028 1 52 72 72 MEN'S ROOM K24 KIT NPF BALLAST F028 1 364 72 72 WOMEN'S HODM K24 KIT NPF BALLAST F028 1 364 72 72 RESTROOM K24 KIT NPF BALLAST F028 1 182 72 72 CORRIDOR K24 KIT NPF BALLAST F0211 16 2600 48 768 MEN'S LOCKER ROOM K18 KIT NPF BALLAST F029 6 1820 95 570 WOMEN'S LOCKER ROOM LAMPS ONLY F029 3 2600 29 87 MAINTENANCE BAYS 5LT6 HIBAY F032TW850IXPS is 2080 220 3520 BENCH LIGHTS LAMPS ONLY F028 12 2060 55 660 PARTS ROOM LAMPS ONLY F028 4 2080 55 220 GARAGE BALLASTfLAMP F020 156 1040 30 4680 Continued an next page $35.57 $10.37 $3.56 $39.84 $39.84 $19.92 $19.92 $19.92 $66 -39 $3.32 $57.30 $7.11 $3.11 $71.14 $2.07 $9.36 $2.49 $2.49 $1.24 $109.70 $98.55 $2149 $695.55 $130.42 $43.47 $462.38 7/12/2011 15275 Minnetonka BWd, Minnetonka, MN 55345 C" OF NEW HOPL PUBLIC WORKS Confidential Properly of Budget Lighting, Im. Ph BOB- 333 -2852 Fx 888 - 333-2852 Page 5 Proposed System Continued BAY I BAY LIGHTING BACK STORAGE 14CAL ROOM 0 0 0 0 0 0 0 a 0 0 0 0 0 Cost Per KWH 0109,50 K1S KIT NPF BALLAST K10 KIT NPF BALLAST LAMPS ONLY LAMPS ONLY LEAVE AS IS K18 KIT NPF BALLAST LAMPS ONLY LAMPS ONLY LAMPS ONLY K78 KIT NPF BALLAST Ki8 KIT NPF BALLAST K18 KITNPF BALLAST K18 KITNPF BALLAST 0 a ❑ 0 0 ❑ B ❑ 0 ❑ 0 0 F028 2 2000 113 226 $44.66 F028 2 2080 113 226 $44.66 F028 1 2000 55 55 $10.87 F028 2 2080 29 56 $11.46 0 9 2080 101 909 $179.62 F02$ 9 182 113 1017 $17.58 F028 2 260 55 110 $2.72 F028 1 2080 55 55 $10.07 F028 1 2080 55 55 $10.87 F028 3 1040 113 339 $33.49 F02B 12 2080 113 1356 $267.95 F020 6 1040 113 676 $65.99 F029 1 260 113 113 $2.79 0 0 0 0 0 $0.00 0 0 B 0 0 $0.00 a 6 6 a B $0.00 0 a a 0 0 $0.00 0 0 0 0 0 $O.W B 0 0 0 0 $0.00 0 0 a 0 0 0 0 0 0 0 $01)0 0 0 0 0 0 $0.00 0 0 0 0 0 $0.00 0 0 0 0 a $0.00 0 0 0 0 0 $0 -00 0 0 0 0 0 $0-00 Totals 346 1.99.1.3' $2,89,9.59 7112!2011 19275 Minnelanxa BWd. Minnolnnha. MN 65395 CITY OF NEW HOPE PUBLIC WORKS Conliden6al Ptopehy 01 Budgol LighOng. Inc. Ph 9❑0 -333 -20$2 Fx 038x33-2852 Page 6 Savings Analysis Electric Usaae Summary Kilowatt (KW) =1000 Watts Load Kilowatt Hour (KWH) = 1000 Watts for 1 Hour Existing Lighting System Tctat KW 0.00 kW Existing Lighting System Tatal KWH 55144.02 kWh Proposed Lighting System Total KW 040 kW Proposed Lighting System Total KWH 30522.05 kWh Total KW Savings 0.00 kW Total KWH Savings 24621.97 kWh Existing System KWH Charge $5,238.68 Proposed System KWH Charge $2,899.59 KW Saved Annually (wane mvlSPlied by fixigre gaaality then &rlaed by 1oaa1 0.00 kW KWh Saved Annually (Kilo Watt Haure - unit hrwhich you are billed from the utility) 24621.97 kWh Annual Electricity Savings $2,339.09 Maintetlanee:Savings $0.00 Years Mint. Savings Applies 1,00 Annual Air Condgionina Electricity Savinas 0:00 Cash Flow Analysis Demand Charge Summary Winter Demand Rate $0.00 Summer Demand Rate $0.00 Existing Winter Demand Charge $0.00 Existing Summer Demand Charge $0,00 Proposed Winter Demand Charge $0.00 Proposed Summer Demand Charge $0.00 Total Winter Savings $0.00 Total Summer Savings $0.00 KW Saved Annually (wane mvlSPlied by fixigre gaaality then &rlaed by 1oaa1 0.00 kW KWh Saved Annually (Kilo Watt Haure - unit hrwhich you are billed from the utility) 24621.97 kWh Annual Electricity Savings $2,339.09 Maintetlanee:Savings $0.00 Years Mint. Savings Applies 1,00 Annual Air Condgionina Electricity Savinas 0:00 Cash Flow Analysis Year Sayin s Year Savings 1 ($36,123.09) 11 ($6,864.40) 2 ($28,337.22) 12 ($4,478.53) 3 ($25,951.35) 13 ($2,092.66) 4 ($23,565.48) 14 $293.21 5 ($21,179.61) 15 $2,679.68 6 ($58,793.74) 16 $5,064-95 7 ($16,407.86) 17 $7,450.32 a ($14,022.01) 18 $9.836.69 9 ($11,636.14) 19 $12,222.56 to ($9,250.27) 20 $14,608.43 *Total 20 Year Li hting Savings- .. $14;608,43 '20yearsawmgs n-,erudes one tf enrarnfena- esavings:n fiWy -raW is fig— duefng 32°.6 annual increase fn ulfgiy rates. Comparison of Annual Energy Cast In Dollars $1.20 $1.00 $0.80 $0.60 $0.40 $020 $0.00 7112!2011 15275 Mioneluaka B10, Mieaetoapa. MN 55345 CITY OF NEW HOPE PUBLIC WORKS Conlidenlial Pmpedy of 0099 Hghling, Im. Ph SOM33-2852 Fx 899.73.1 -2952 Page 7 Existing System Proposed System B A Environmental Impact kl The duality of our environment is everyone's responsibility. Be a leader, do your part to change our envirownent for the better. Implementing this energy saving project, will cut the production of harmful emissions and reduce the amount of natural resources used in the production of the electricity saved. According to the Environmental Protection Agency (EPA), each Kilowatt Hour usage of lighting translates to the production of approximately >.b pounds of carbon dioxide, 5.3 grams of sulphur dioxide and 2.8 grams of nitrous oxide. Total kilowatt hours saved Total kilowatts saved G lobal Wamting (Carbon Ojoxida, CO21 39395 Lbs Add Rain (Sulfur Oimida, 802] 2955 Lbs Smog {Nitrous Oxide, NOx) 1477 Lbs 20 Tons of Coal 24,622 0.00 Coal 231447 oil 18713 Natural Gas 2462197 222 Cars Removed From is 54 Rarrells of Oil 7112/2011 15275 Minnuigaa Blvd, Minnetonka, MN 55345 CNY OF NEW ROPE PUBLIC WORKS eanlidenGal Pruparty al cudgel Lighting, Inc. Ph 800 3332852 F. 888 - 333 -2852 Page 8 CITY OF NEW HOPE PUBLIC WORKS YourRepbessnlatirs Is 0 Flop Name 5500 INTERNATIONAL PKWY Ph 8OD- 333.2852 Ext: NEW HOPE, MN.56428 Maintenance Savings $0.00 Air Conditioning Savings Annually _ _ $0.00 Electricity Savings Annuall $2339.09 Total.Annual Savin $2; 339.D9 Sub Total for Tax $39,305.98 Sales Tax (Labor, Materials, Disposal) Sales Tax Rate: 7.00% $1,456.20 Grand Total (Excluding Rebates) $40,764.18 Rebate or Grant Estimate $7,702.00 EPACT Tax Deduction Value (at 35% tax bracket, after rebate Income applied.) $0.00 Net investment $33;062:18 Payback in Months (after Incentives) 169.62 Months Return on Investment (Simple ROI) 7% Scott. 11 wasourinmm to survey ererypossible opportunity for lighting energy savings In your facility. However, due m ilia very nature of the process them may be areas that were not included- Please reler to our space listing for tha exact areas included. Hu proposes to provide a complete turnkey lighting reho6tprejecl hill to the spaces and quantities as described herein and fisted enaur space list. Thavullage or your eadstiag fixtures !abased on 120.277v In all areas. Additional taster Item this project moulting from count variances, change anders, andlorvollage differences will be handled exclusive of this ag memo nL Due to the capricious oil and melal market, pr7cesare subject to change afler30 days from the date listed above. ]nsrallatlon Labor Labor is aduded in diis poposal. BLI assumes all existIngwideg to meet elwtrwT codes. Noprorisions have been msdo to remedy code deficlaneies. Additional labor costs incurred due Inexisting code deficiencies, androrolher unforeseen dreumslanceswiil be handled exclusive of thisagmemenl. Permits have not been researched at time of proposal, any applicable permit lees (H required] will be immixad and hilted separately hem this pmjsct. Labor does pal include any time necessary to accommodate customers corporal. pmteies regarding safety limning or orientation meetings. Any time spein for a my [o accommodate your requirements wAl be itemized and handled esdudve of this agmement. Labor will be performed during normal business hours. Weekends. Holidays, 2nd orterd shift hours maybe avaitable al an additional charge. Time to complete scope of work fa pomp ... d and presented without an side Interruptiem Delays incompletion of scope due to customer or other event oulndde of ELM central will result In an increase in prejecl price. Svch evenlswill be documented and presented for payment in addition to project amount. Extended delays will he interpreted as work stoppage and Ha work stoppage ocwbe, customer agrees to pay prejem in full at that time. Delays caused by circunnstences outside our crew nontrel will be considered a channge order and handled exclusive of this agreement. Labor assumes customer will accommodates work by providing reasonable access cireelfy below each fixtvm whenever applicable by moving materials, ete. ahead of our crew. Hello ecleamino Fixture cleening is not intruded in our proposal, however, our crew will typically dry dust a axlure of hugs and other debris it possible and wnvanlenl. Under no circumstances will ELI crew wet clean lighting furores. EPACT Tax Deduction Value The amount shown represents the scdmaled'real dollar value, 13o% or the total lax daduclion) of the aweleialed capitol depreciation offered by the EPACT law of 2005 ELI makes no warranty regarding This amount. Please consult your mxprofessional. Lenses Dudog thecourse of maintenance al certain type of light fixtures it is expected lenses become bnitlle and have a tendency to break during the normal handling during maintenance and bailout replacements. BLI is not respaneEble for lenses damaged during the normal course of maintenance. Ext ling lenses that are found to be broken prior to our reaogl wig ti-el o kid to the mslamers project liaison. BLI disb mules lenses and can provide them at wPmfeaale If necessary. Becket Replacement Lamp smil wit he replaced any if BLfs Master Electrician deems the socket to be tmeafo or inoperable. There are no provisions for a wholesale replacement of lamp seckols. RecyeltngrDhfppsal Lamp recycling is incfudedin this propesal. Lamps will be removed from site and recycled by ELI. All othendomo mamrials, including -n-ph ballastiewill be disposed of in msLinal durnpsler. If any existing ballasts are found containing P(lBoadditional costs wihbe trimmed and handled excWi a of This agreement Light fixiums and other rectrombte metals hem this projeclwill be vemaved from site by BLI. A wdigcate of recycling may be provided it requested by the customerprior to our project slart. Post project tort ..Is cannel be berated. Rebates Rebates are paid out with acheck From your etectdt uglily provider. The rebate amount was figured based on information available [man your ulif ycompany. A cuslam rebate may have boon esdmamd for your convenience if an, the rebate is mslum based an the spectfbcations herein @U's design. It is not heriderrable to alher prajecl designs or compeglorsprojeds. Your utility repre50olaY can confirm the rebate amounts. BLI Is not responsible for missile amounts or receipt of rebate. saless Tis Tax has been ftgored at the amount shown herein the proposal . Talal project amounl may diner hem shown deponding on local laws. Sales lax law requites BLI m charge sales lax unless a tax exempt ceAtgcale is in our possession . ll your pmiect is tax exempt please provide documenlatlon at the time of eider to avoid being charged. Payment Terms 25 %dowapaymenlexpected at Cone of order. Project balancowill be billed at the completion of project with Net 30 Day [emits. Payment to BLI is expected in full amount of [fie invoice price, illustrated rebalescontalned herein are payable by your Utility and are not to he discounted from BLI's invoice- All labor and maierial warrant's became lmaltd it pmjecl fs net paid within terms of sale. Warranty TB lamps tarry a A year material replacement warranty, To lamps 3 years. Sylvania brand T88 T5 ballasts carry an exclusive 5 year full labor and material wamenly handled directly with the manufacturer, psram Sytvanta. All other ballasthmnds carry a 5 year labor credit and material replacement warranty handled diructlywith the manufacturer. An Warms" are void if project s not paid wabla terms. BLI labor warranty is foram full year, however it is llmlled In installallon craftsmanship and specifically excludes malerial lailures, and warranty replacements. With my signature below, I hereby authorize BLI Lighting Specialists to implement the project as specified within [his proposal including any changes noted herein. Authorized Signature Rate 7/12/2011 15275 Minnetonka Blvd, Minnetonka, MN 55345 MY Or NEW HOPE PUBLIC WORKS Confidential Prepedy of Budget Lighting. Too. Ph 800333 -2652 Fx 888-433 -2652 Page 9 Lighting Energy Analysis And Cost Savings Proposal Prepared For: CITY OF NEW HOPE WMF® 4 4251 XYLON AVE Na NEW HOPE, MN. 55428 Prepared and Presented By Rep Name 9PAW The Switch 1s on to... Lighting and Energy Solutions for Business and Industry 15275 Minnetonka Blvd, Minnetonka, MN 55345 115 N. 41h SL Burlington, [A 52501 7/1212015 15275 Mh-lnnka Nl d, Minnelnnkd, MN 55345 CITY OF NEW HOPE W MFG G -fd..0 Pmpedy d audgal Lighting, Inc. Ph8BO- 333 -2952 Fx8B9- 333 -2952 PagoI k B Project Overview Project Reduces Lighting Energy Usage by — 56°/fl Total Annual Lighting Electricity Savings of $1,127.52 Percent of Overall Energy Savings by Area 7!1212011 15275 Minnetonka Blvd, Minnetonka. MN 55345 CITYOF NEW HOPE WMFO QniidnnGal Peopu.iy ul Budget Lighting, Inc. Ph 8110 - 9 332 9 52 PzE99- 333 -2892 Page 2 Existing System Energy Cast Per KWFt 010880 Area Fixture Lamp Qty. Hrs)Yr lWattslflxl ITotalWatis C er. Cost OFFICE (SCOTT) 2X4 3L PB F032 4 1560 86 344 $47.22 STORAGE 2X4 4L OT F032 1 52 107 107 $0.49 OFFICE (SARAH) 2X4 3L PB F032 3 1550 86 258 $35.42 MEN'S ROOM INCANDESCENT OVER 75A 1 760 75 75 $5.02 MIRROR WOMEN'SROOM INCANDESCENT OVER 75A 1 760 75 75 $5.92 MIRROR GAMEROOM 2X4 3L P8 F032 5 1560 66 430 $59.03 GAMEROOM RECESSED DL 150A 10 1560 150 1500 $205.92 TRAININGHaRAaY 2X4 3L P6 F032 4 520 as 344 $15.74 PREVEATIION 2X4 4L OT F032 6 520 107 642 $29.38 PATIO RECESSED nL SSBR30 2 130 65 130 $1.49 TRAINING ROOM 2X4 ST- PS F032 1fi 520 86 1376 $62.97 TRAINING ROOM A 3X4 2L PR F032 1 520 62 62 $2.84 TRAINING ROOM A RECESSED DL 150A 5 520 150 750 $34.32 TRAINING RECESSED DL 658R30 6 520 65 520 $23.80 TRAINING RECESSED DL 150A 11 520 150 1650 $7550 TRAINING RECESSED DL 65OR30 1 520 65 65 $2.97 CONFERENCE 2X4 2L P6 F032 4 520 86 344 $1574 OFFICE 2X4 3L P9 F032 4 1560 86 344 $47.22 DISPATCH 2X4 3L P8 F032 2 1560 86 172 $23.61 APPERATOSSAYS GLASS HIBAY MH250 34 1092 295 10030 $963.84 TOWER 2L 4'TI2 ING F401M 1 52 63 BB $0.46 STORAGE 2L V T12 IND F401CW 2 52 86 176 $0.81 SHOP 2L 4'T12 IND F401GW 8 52n 88 528 $24.16 CORRIDOR RECESSED DL 26W OUAO 2 1560 59 118 $16.20 MEN'S LOCKER ROOM 1X4 2L T12 UT F401CW 5 526 86 440 $20.13 LAUNDRY 2X4 4L T12 CT F401OW 4 520 176 704 $3222 MEWS ROOM 1X4 2L GT F032 2 520 62 124 $5.67 Continued on next 7/1212011 15275 Minnelanka Bird, Mlonelanka, MN 55345 CRY OF NEW HOPE WMFD Co4fidee8al Pr pelt of Budgel Ughling, Inc. Ph 800 - 333-2852 Fx868- 333 -2$52 Page 3 Existing System Continued Cast Per XWH 0.0600 LUUNGk 2X431- P6 1`032 2 520 66 CORRIDOR RECESSED DL 26W QUAD 15 520 59 STORAGE 2L 4' STRIP F032 3 52 62 0 a 0 0 0 0 ATRIUM LINEAR D/I F032 5 520 66 ATRIUM LINEAR Oil F032 S 520 66 KITCHEN 2X4 4L GT F032 a 1560 107 STAIRWELL 2L4' sTAIRWEU. WRAP F032 6 8760 62 STAIRWELL 2L3' STAIRWELL WRAP F025 T 8760 49 0 0 a 0 0 0 MECHANICAL 2L4'T72 IND F4(VCW 6 52 88 -L sTDRAGE 2LCIND F032 8 52 62 :ORRIDOR 2X4 4L GT F032 8 52 107 1ESTROOM INCANDESCENTOVER 75A 2 26 75 MIRROR SHOWER RECESSED DL 16W QUAD 1 26 21 NEIGHTROOM 2X4 3L PBTi2 F401CW 3 26 135 XC 2X4 SL PB T12 F40/GW 6 26 135 LEGTRICAL ROOM 2L WIND F032 1 26 62 0 0 0 1 0 0 D D 0 B G a 0 0 a 0 0 a a 0 0 a 0 0 a a a D a 0 a 0 a a 0 0 a 0 D 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Totals 224 172 $7.67 885 $40.50 166 $0.85 0 $0.00 430 $19.613 688 $31.48 321 $44.07 372 $288.77 49 $37.77 0 $0.00 528 $2.42 496 $2.27 856 $3 -92 150 $0.34 21 $0.05 405 $0.93 810 $1.85 62 $0.14 0 $0.00 a $0.60 0 $0.00 0 $0.00 0 $0.00 6 $0.00 a $0.00 0 $000 0 $0.00 27;827 $2 238.03 7112/2011 15275 Minnetonka Blvd, Mineelerka, MN 55345 CITY OF NEW HOPE W MFD CaoFidenBal Prepedy of Budget LtghUq. Ina. Ph Ba0333-2852 P. SES-333 -2852 Page 4 x Cost Per KWWH Proposed System STORAGE LEAVE AS IS 0 1 52 107 107 $0.49 OFFICE (SARAH) LEAVEAS IS 0 3 1560 86 258 $3542 MEN'S ROOM LAMPS ONLY A19 14W CFL 1 760 14 14 $0.94 WOMEN•SROOM LAMPS ONLY A1914W CFL 1 760 14 14 $0,94 GAME ROOM LEAVEAS IS 0 5 1550 85 430 $59.03 CAME ROOM LED LAMPS ONLY LEDISPAR30LNI 10 1560 15 159 $20.59 DIMM30/FL40 TRAINING LIBRARY LEAVE AS IS 0 4 520 86 344 $15.74 PREVENTION LEAVE A515 0 6 520 107 642 $29.38 PATIO LED LAMPS ONLY LEDI5PAR30T.W 2 130 15 30 $0.34 DIMf6301FL40 TRAINING RODMA LEAVE AS IS 0 16 529 66 1376 $62.97 TRAINING ROOM A LEAVE AS JS 0 1 520 62 62 $2.84 TRAINING ROOM LEO LAMPS ONLY LEDI5PAR30LN/ 5 520 15 75 $3.43 DIMI8301FL40 TRAINING LED LAMPS ONLY LEDI5PAR301-1 8 520 15 120 $5.49 DIMY83CIFL40 TRAINING LED LAMPS ONLY LED15PAWLN( 11 520 15 165 DIMYBSOIFL40 TRAINING LED LAMPS ONLY LE015PARSCLNI 1 520 15 i5 $0.69 DIM1830IF1140 CONFERENCE LEAVE AS IS 0 4 520 86 344 $15.74 OFFICE LEAVE AS IS 0 4 15611 86 344 $47.22 DISPATCH LEAVE AS IS 0 2 1560 86 172 $23.61 APPERATUS BAYS 4L FLUCH HIBAY F03218501XPSIEC 34 1092 141 4794 $460.68 O TOWER KiT1SALLASTILAMP F032I6351XPIECO 1 52 48 48 $0.22 STORAGE KRIUALLA511LAMP 1`0321835IXP1ECO 2 52 48 96 $0.44 SHOP KR/BALLASTILA.MP FWW351XPIECO 6 520 48 288 $13.18 (DHRIDOR LED RET80 0 2 1560 12.5 25 $3.43 MEN'S LOCKER ROOM KIT)BALLASTILAMP F0321835fXPIECO 5 520 48 240 $10.93 LAUNDRY KITISALLASTILAMP FO3M357XPfFCO 4 520 95 380 $17.39 MEN'S ROOM LEAVE AS IS 0 2 520 62 124 $5.67 Continued an next page 711 2120 1 1 15275 Minnemnka B10, Minnetonka. MN 55345 C(TY OF NEW HOPE W MFD Confideollal Proj edy of Hundget Lfgh6ng. Inc- Ph Boa-ma-2w F. SaBaa3 -2s2 Page 5 Totals 224 15795 $1,11.0.51 Wi W2011 15275 Minnetonka Blvd, Minnetonka, MN 55345 CrFY OF NEW HOPE WMFD Conildential PrepedyaL Budget Lighting, Inc. Ph 800133 -2852 Fx 888 - 3332852 Page 6 } 147.7 Proposed System Continued Energy Cost Per KWH 0.0880 Area Relrotit I Lamp I Ot . Hrs/YT Wattslfixt jTotalWatts 10per.Cost LOUNGE LEAVEA515 0 2 520 86 172 $7.87 CORRIDOR LEDRETRO 0 15 520 12.5 1S8 $8.5B STOHAUE LEAVE AS IS 0 3 52 62 186 $0.85 0 0 0 D 0 0 0 $4100 ATRIUM LEAVE A515 0 5 520 86 430 $19 168 ATRIUM LEAVE AS IS a B 520 86 686 $31A8 KITCHEN LEAVE AS IS 0 3 1560 107 321 $44 -07 STAIRWELL STAIRWELL NXTURE 1`0321351MECO a 2828 00 360 $63.26 WISENSOR STAIRWELL STAIRWELL RXTURE F03M351XPlECO 1 2628 60 60 $13.88 WISENSOR a e D 0 a 0 0 $0.06 MECHANICAL K17iBALLASTILAMP F032 6 52 48 288 $1.32 LLSTORACE LEAVE AS IS 0 8 52 62 496 $2.27 CORRIDOR LEAVE AS 13 0 8 52 107 856 $3.92 RESTROOM LAMP5 ONLY A19 14W CFL 2 26 14 28 $0.08 SHOWER LED PIETRO 0 1 26 12.5 13 $0.03 WEIGRTHOOM KITIBALLASTIL AMP FOSPJ8351XPIECO 3 26 72 216 $0.49 ECC KLTl9ALLASTAAMP F032 6 26 72 432 $0.99 ELECTRICAL HDDM LEAVE AS IS O 1 26 62 62 $0.14 0 0 0 1 a a a $0.00 0 0 0 6 0 0 B $0.00 0 0 0 0 0 0 0 $0.00 0 0 a a a a D $0.00 it 0 B a a a 0 $000 e e a a 0 a 0 $0.ea e e a 0 0 D 0 $0.00 0 a 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 Totals 224 15795 $1,11.0.51 Wi W2011 15275 Minnetonka Blvd, Minnetonka, MN 55345 CrFY OF NEW HOPE WMFD Conildential PrepedyaL Budget Lighting, Inc. Ph 800133 -2852 Fx 888 - 3332852 Page 6 Savings Analysis Electric Usage Summary Kilowatt (KW) = 1000 Watts Load Kilowatt Hour (KWH) = 1000 Watts for 1 Hour Existing Lighting System Total KW 0.00 kW Existing Lighting System Total KWH 25432.19 kWh Proposed L(gh0ng System Total KW 0.00 kW Proposed Lighting System Total KWH 12619.45 kWh Total KW Savings 0.00 kW Total KWH Savings 12812.75 kWh Existing System KWH Charge $2,238.03 Proposed System KWH Gharge $1, Demand Charae Summary Winter Demand Rate $0.00 Summer Demand Rate $0.00 Existing Winter Demand Charge $0.00 Existing Summer Demand Charge $0.00 Proposed Winter Demand Charge $0.00 Proposed Summer Demand Charge $0.00 Total WinterSavtngs $0.00 Total Summer Savings $0.00 KW Saved Annually (want mwtlpfied by PA.. yaanfiry then dndded by 10001 0.00 kW KWh Saved Annually (ICIo watt Houn; - vna by which you haled from me uR 1281235 kWh Annual Electricity Savings . $1,127.52 Maintenance Savings $0.00 Years Maint. Savings Applies 1.110 Annual AWConditioning Electricity Savings . -. 0.00 Cash Flow Anal sis Year Savingls, Year Savings 1 ($16,110.53} 11 ($4,610.10) 2 ($14,9fin.75) 12 ($3,450.03) 3 ($13,810.68) 13 4 ($12,660.61) 14 5 ($11,510.54) 15 6 ($10,360.46) 16 $1,140.28 7 ($9,210.39) 17 $2,290.33 6 1$8,Ofi0.32] 18 $3,440.40 9 1$6,910.25] 19 $4,590.47 10 ($5,760.18) 20 $5,740.55 "Total 20 Year Lighting Savings $5,740:55 20 yearsavings h�nludes one pme matnle- sa vingsin mgt yevand l3 r]ured u3Mg a?%armual increase in afrr(y sales. $120 $1.00 $0.80 $0.60 $OAO $0.20 $0.00 711212011 15275 Minnalanka slue, Minnetonka. MN 55345 CITY OF NEW HOPE W MFD rmnldendai Prapeny of Bagel ❑ghling. Inc- ph SOD-am-2852 Fx eaaasa -2852 Page 7 Comparison of Annual Energy Cost In Dollars Environmental The quality of our environment is everyone's responsibility. Bea leader, do your part to change our environment for the better. Implementing this energy saving project, will cut the production of harmful emissions and reduce the amount of natural resources used in the production of the electricity saved. According to the Environmental Protection Agency (EPA), each Kilowatt Hour usage of lighting translates to the production of approximately 1.6 pounds of carbon dioxide, 5.3 grams ofsulphur dioxide and 2.8 grams of nitrous oxide. Total kilowatt hours saved 12.813 Total kilowatts saved 0.00 G lobal Warming (Carbon Dloxide, CO2) 20500 Lhs Acid Rain (Sulfur Dioxide, S02) 1 Oft Lhs coal 120440 oil 9738 Smog (Ni1rcu&0Aa, N0x) 759 Lbs F', FI F 10 Tans of Coal Natural Gas 1281275 115 Cars Removed From so 28 Barrells of Oil 711212011 15275 Minnetonka ENd, Minnetonka, MN 55345 CITY OF NEW ROPE W MFG Gunfidenfial PmparLyd audgot Lighting. Mc. Ph 800 -333 -2652 Fx M- 333 -2852 Pages CITY OF NEW HOPE WMF0 vourReirmsenlanve Is 0 Rep :dame 4251 XYLON AVE N. Ph 800- 333 -2852 Ett: NEW HOPE, MN. 55428 Maintenance Savings $0.90 I . Total . Annual Savings $1,127.52 Sub Total for Tax Sales Tax (Labor, Materials, Disposal) Sales Tax Rate: 7.00% Grand Total (Excluding Rebates) Rebate or Grant Estimate EPACT Tax Deduction Value (at 35% tax bracket, after rebate income applied.) Net investment $21,950.68 $947.67 $22,898.35 $5,660.00 $0.00 $17,23$:35 Payback in Months (after incentives} 183.46 Months Return on Investment (Simple ROI) _ 7 1 /6 Some h waepurintom to survey every possible opportunity for lighting coergy savings in your faclley. However, due to the very nat e of the preceaa there may be areas Ihal warn retincW0. Please color to our space listing for the exact areas included. Bu proposes to provide a complete turnkey fighting retmft pm]wl limited to the spaces and quantities as described herein and Ilsled an our space Ill The vall tge of your existing fixtures is based on 120 -277v In all areas. Addilional costs Imm this project resulting tram aunlvariances, change orders, cad(., voltage dtfih,. es will be handled exclusrveol this agreement. Due to the capricious oil and metal market, prices are subject to change after30 days Imm the date listed above. modelled- Labor Labor is included in Ibis proposal. BLI assumes all existing wrong to meet eleelrical codes. No pna bi ns have been made to remedy ado doikren.l.s. Ackrilfinal labor oasts tnourred due to existing code dertcienares, andyar other unforeseen dremastances will be handled exclusive of this agreemam. Permits have not been researched at time of proposal, any appliaab€e permit lees (I required] will he Itemized and billed separately from Ihisprolect. Labor does or includeanyt€me necessary 1....In..date customers corporate poll regarding safely [raining orodenlalton meetings. Any lime spenl by crew to accommodate your requirements will be itemized and handled a el lvo of thisati -somm. Labor will be performed during normal business hours. Weekends, Holidays, god ar3rd shift hours maybe available at an addifunal charge. Time la compbsle scope .1 work is proposed and presented without outside intenupgons. Delays in completion or scope due to Customer or other awnt outside of BLI'smalml will result in an increase in project price. such events will be documented and presented for payment In addition to project amaunl. Extended delays will he imem -led as work stoppage and it awork stoppage occurs. customer agrees to pay project in full at that lime. Delays caused by circumstances outside our M. codrot will he considered a change Amer and handled exnlusfve of this agreement. Labor assumes customer will accommodate work by muroid'tog reasonable aCuess directly below each bxtme wherever applicable by moving malecials, etc. ahead el oar Fixture F131 —ctea mg is nal included in our Proposal, however, our crew will typically dry dust a fixture of bugs and .lherdebrisif possible and convenient. Under no cimumslances will BLI crew wet clean light €nil fixtures. EPACTTax Oeducilon Value The amount shown represents the esfmaled'feel dollar vace, (3G% or the total lax deduction) or the acculorated capitol depredation uttered by the EPACT Iaw of 2005 ELF makes nowarmnly regarding this mount. Please consul your tax profewlanal. Lenses During the coum , of maintenance of certain type of light fixtures it is expected lenses became brittle and have a lendenay to break during the normal handing during maintenance and ballast replacurcurth BLI is not responsible for r- madamaged during the normal c.ume of maintenance. Existing lenses that are Inund to he broken prior to our reVogl w111 be reported to the customer's project liaison. BLI distributes lenses and can previda them at wholesale it necessary. Sookel Renlacemeal Lamp sockefs willbe replaced only it Bu's Master Elecldnian deems the socket to beunsale or Inoperable. Them are no previsions far a wholosalo replacement of lamp sockets. R— WllnerDecrosal Lamp recycling is included in this proposal. Lampswtll be removed hem slit, and recycled by BLI. All other demo materials, inetur lag non peb ballasts will bedisposed of in cuslomersdumpster. If any existing ballasts are found eonlaintng PCs'. additional costs will be fncuned acct handfed exclusive al this agreement. Light lid, .— sod other recyclable metals from Ihispmlect will be removed Imm site by BU A cedificme of recycling may be pro%rdod if requested by the Cudmerprmr to our pmjml clad. Post project requests cannot be heated. Rebates Rebates are paid our with a check from your electric ul[ily provider. The rebate amaunl was figured based on inlarmailen available tram your utility company. Aaslom Ml may have bean estimated for y ..... nventence if so, the rebate iscusmm based on the sp.ril lions herein Bu's dl it fs not hansfecrabte to other project designs crampelilors projects. Your Oil mpmsemative can c.nhrm the rebate amounts. BLI ism[ responsible for rebate amounts ormeeipl or o0mle- sales: Tax Tax has been rguled al rho amount shown herein the proposal . Total project amaunl may differ from shown depending.. local laws. Sales tax law requires BLI to charge sales lax unless atax exempt cedificate isin our possession. If your project is tax exempt please pmvide documentation a[ the time of order to avoid being charged. Payment Terms 25% down payment expected at pine of order. Pm]mt balance will be billed at the cnceInImn of i lact with Net 30 Day tem s, Payment In BLI is expected In full amount OF Ihetavoice pace, tlluskaled rebales contained herein are payable by your Utility and am 0.11. Us discounted Imm BLI's invoice. All labor and material wananlys become invalid it protect ¢not paid within lemur of sate. Warranty T6 lamps carry a 4 yearmalerial repl— nnenlwarranty, T5 lamps 3 years. Sylvania brand TS 5 T5 ballasts carry an exclusive 5 year full labor and material warranty handled directly with the manufacturer. Usram Sylvania. All other ballast brands carry a 5 year IrborcredLand material replacement warranty handleddlfeelly with the manufacturer. All Warranty's are void It project is not paid within terms, SLl labor warranty is for ono lull year, however it is limited 1. installalion craftsmanship cad specilinsily a Judos maledal failures, and warranty replacements. With my signature below, I hereby authorize BLI Lighting Specialists to implement the project as specified within this proposal including any changes noted herein. Authorized Signature Date 7112/2011 15275 Minnetoaka Blvd. Minnetonka, MN 55345 CITYOF NEW HOPE WMFD Confidential Property of Budgel lighting, Inc. Ph 600- 333 -2052 Fx 666.333 -2652 Page 9 Lighting Energy Analysis And Cost Savings Proposal Prepared For: CITY OF NEW HOPE ARENA A ► P 1 Prepared and Presented By The Switch is on t©... Lighting and Energy Solutions for Business and Industry 15275 Minnetonka Blvd. Minnetonka, MN 55345 115 N. 4th St. Burlington, IA 52601 7112f2011 15275 Minnetonka Blvd, Minnetonka, MN 55345 NEW HOPE ARENA SO RINK LIGHTING Confidential Property of Budget Lighting, Inc. Ph 800- 333 -2852 Fx 888 -333 -2852 Page 1 Tha Ev � lo... Project Overview Project Reduces Lighting Energy Usage by 51 °,m Total Annual Lighting Electricity Savings of $5,517.83 Percent of Overall Energy Savings by Area 7/12/2011 15275 Minnetonka Blvd, Minnetonka, MN 55345 NEW HOPE ARENA SO RINK LIGHTING Confidential Property of Budget Lighfing, Inc. Ph 800 -333 -2852 Fx 888-333 -2852 Page 2 TMF Swilrh Fs on io... 'x = Existing Sysfem nergy Cost Per KWH 0.0807 from disk Area Fixture Lamp I Qty, Hrs1Yr Wattslfixt jTotalWatts lopencost SOUTH RINK 1000W MH Hl -BAY MH1000 32 3892 1080 34560 $10,854.76 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 a 0 0 0 0 0 0 $0.00 a a 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 a 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 a 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 a 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 a 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 Totals 32 34560 . "$10,8:5.4.76 7/12/2011 15275 Minnetonka Blvd, Minnetonka, MN 55345 NEW HOPE ARENA SO RINK LIGHTING Confidential Property of Budget Lighting, Inc. Ph 800 333 -2852 Fx 888 -333 -2852 Page 3 1'hn s,micn.s a, w... r,, r Proposed System Energy Cost Per KWH 0.0607 from Ask Area Retrofit Lamp Qty. Hrs1Yr Wattslfixt jTotal Watts 0 m Cost SOUTH RINK NEW FIXTURE FP5418501HO /SL 32 2919 708 22656 $5,336.92 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 a 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 o 0 0 0 0 0 $0.00 0 4 0 0 0 0 0 $0.00 0 4 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 a 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 a 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 D 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 a 0 0 0 $0.00 0 0 0 a 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 a 0 0 0 0 $0.00 0 D 0 0 0 0 0 $0.00 0 D 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 Totals 32 22656 $5,336.92 7112J201 15275 Minnetonka Blvd, Minnetonka, MN 55345 NEW HOPE ARENA SO RINK LIGHTING Confidential Property of Budges Lighting, Inc. Ph 800- 333 2852 Fx 888- 333 -2852 Page 4 -W . Savings Analysis Electric Usage Summary Kilowatt (KW) = 1000 Watts Load Kilowatt Hour (KWH) = 1000 Watts for 1 Hour Existing Lighting System Total KW 34.56 kW Existing Lighting System Total KWH 134507.52 kWh Proposed Lighting System Total KW 22 -66 kW Proposed Lighting System Total KWH 66132.86 kWh Total KW Savings 11.90 kW Total KWH Savings 68374.66 kWh Existing System KWH Charge $ 10 , 854 - 76 Proposed System KWH Charge $5,386.92 Demand Charae Summary Winter Demand Rate $0.00 Summer Demand Rate $0.00 Existing Winter Demand Charge $0.00 Existing Summer Demand Charge $0.00 Proposed Winter Demand Charge $0.00 Proposed Summer Demand Charge $0,00 Total Winter Savings $0.00 Total Summer Savings $0.00 KW Saved Annually ( Watts multiplied by fixture quantity then divided by 1000) 11.90 kW KWh Saved Annually (Kilo Watt Hours - unit by which you are billed from the utility) 68374.66 kWh Annual Electricity` Savings. $5;517.133 Maintenance Savings $0:0© Years Maint:.: Savings .Applies O.0 Annual Air.Conditioninq ElectricitV Savinas 0.00 Cash Flow Analysis Year Savings Year Savin s 1 ($18,675.96) 11 $37,605.96 2 ($13,047.77) 12 $43,234.15 3 ($7,419.57) 13 $48,862,34 4 ($1,791.38) 14 $54,490.53 5 $3,836.81 15 $60,118.72 6 $9,465.00 16 $65,746.91 7 $15,093.19 17 $71,375.11 8 $20,721.38 18 $77,003.30 9 $26,349.57 19 $82,631.49 10 $31,977.77 20 $88,259.68 I *Total 20 Year Lighting Savings 13a;25sss '20 yearsavings includes one 6me maintenance savings in first year and is figured using a 2% annual increase to utility rates. Comparison of Annual Energy Cost In Dollars $12,000.00 $10,000.00 $8,000.00 $6,000.00 $4,000.00 $2,000 -00 $0 -00 711212011 15275 Minnetonka Blvd, Minnetonka, MN 55345 NEW HOPE ARENA SO RINK LIGHTING Confidential Property of Budget Lighting, Inc. Ph 8 0 03 3 3 -28 52 Fx 888- 333 -2852 Page 5 Existing System Proposed System li+e S kh i. on ta... w Environmental Impact The quality of our environment is everyone's responsibility. Be a leader, do your part to change our environment for the better. Implementing this energy saving project, will cut the production of harmful emissions and reduce the amount of natural resources used in the production of the electricity saved. According to the Environmental Protection Agency (EPA), each Kilowatt Hour usage of lighting translates to the production of approximately 1.6 pounds of carbon dioxide, 5.3 grams of sulphur dioxide and z.8 grams of nitrous oxide. Total kilowatt hours saved Total kilowatts saved Global Warming (Carbon Dioxide, CO2) 169,399 Lbs Acid Rain (Sulfur Dioxide, S02) Smog (Nitrous Oxide, NOx) 362 Lbs 191 Lbs 68,374.66 KWh 11.9 KW Pollution Reduction Coal 234,115 Lbs oil 6,347 Gal Mercury 2,363 mglyr I gloo M- 10 Cars Removed From the Roads 115 Barrels of Oil Saved 7/12/2011 15275 Minnetonka Blvd, Minnetonka, MN 55345 NEW HOPE ARENA SO RINK LIGHTING Confidential Property of Budget Lighting, Inc- Ph 800- 333 -2852 Fx 886 - 333 -2852 Page 6 me swam, m on t.... O Lz� Proposal Agreement CITY OF NEW HOPE ARENA Your Representative Is: 0 7100 49TH AVE N. NEW HOPE, MN, 55428 Maintenance Savings $0.00 Air Conditioning Savings Annually $0.00 Electricity Savings Annually $5,517.83 I Total Annual Savings .$5,51:7;83 Sub Total for Tax $27,841.60 Sales Tax (Labor, Materials, Disposal) Sales Tax Rate: 7.00% _ $1,088.19 Grand Total (Excluding Rebates) $28,929.79 Rebate or Grant Estimate $4,736.00 EPACT Tax Deduction Value (at 35% tax bracket, after rebate income applied.) $0.00 Net investment $24,193.79 Payback in Months (after incentives) 52.62 Months Return on Investment (Simple ROI) 23% scope It was — talent to survey every possible opp.d mfly for lighling energy savings in your facility. However, tlue Eo the very naNre el Ne process there may he areas [hat were not includetl. Please refer to our space I'IStinn firths exact areas fncluded. BLI proposes to provide a complete turnkey fighting relmilt plaided rallied to the spaces and quaff litres as described herein and as listed an our space list. The vollage of your existing nxnuresk based an 120 -277v in all areas. Additional casts tram this project resulting from caunlvariancas. change orders, andforvalrege differences will be handled exclusive of lilts agreement cue to the capricious oil and malal market. prices am subject to change alter 30 days from the date listed above. Installation Labor Labor is included in [his prep ... I. BLI assumes r,0 existing wiring to meet eleclncal codes. No provisions have been made to remedy code ill ...ids. Additional labm cost incurred due to cod.deficiencies, andlerether pnfm oxen rir.umslanaeswlll be handled exclusve of Ibls agreement. Labor will be performed during normal business hours. Weekends. Holidays, 2nd or 3rd shift hours may be available at an additional charge. Time to complelo scope of work is proposed and presented withoul outside interruptions. Delays in completion of scope due to customer or other even) outside of BLl's central will result In an increase in project price. Such events will bedenumented and presented for payment in addition to project amount. Extended delays will Iw interpreted aswolksloppalte and if a work Sfoppage occurs. asdgume agrees to pay pr jacl in full at that point Customer will accommodate our work by providing mi manable access direcliy below each Ihdufe wherever applicable by moving materials, etc- ahead of our crew. Fixture Cleanino Hxdure cleaning Is not included in our proposal, however, our emw win typically tiny dust a fixture of pugs and other debris if possible and oomrenienl. under no circumstances will BLt crew wet clean lighting fixlums. Permits Permits have not been ressamhed and are net ir,chrded in our prefect price. Any elecldcal, building s.hertype or permit or cedifica5ons, or registration .,other eI.ted Fees Io sell local codes or laws will he handled exclusive of this agreement and invoked at costs, what over they are tlelerrntned lobe. EPACT Tax !?eduction Value Your projec was designed 1. he.loi le tur me maumum Iaxdecl -lion and will meet all requirements of EPACT2005. Modifying the design or materials used may disqualify your eligibtridy to lake advantage of [his deduction. BLI will provide tba eodilfcation and dacumenialian needed for taxproparalwn at no additional charge to the pmjecl. The gutdeltnes at EPACT 2005 requires a Ilghling projpal outperform the ASHRAE standard 90 -1 -2001 by at leasi 2596 to achieve 5 -301sft l0 40 %ta achieve $.60fifl. Warehouses are only eligible for the hull deduction and must outperform me slandanl by 50% In achieve $.60l Intedurlighting projects must also be cenfrnited with an automatic control device to shun off gghlNg within 30 minutes of occupant leaving the space. Lenses During the course of maini.0 -001 certain typo of lightiimures t is expected lenses became brittle and have a tendency to break during the normal handling during maintenance and ballast roplarammils BL! is not mspons ble far lenses damageddunng Ibe normal course of maintenance. Edsling lenses that are found to he broken prior to our retrofit will be ,spaded to the customers project liaison. BLI disdrrbules lenses and can provide [hem at wholesale if necessary. Socket Replacement Lamp sacketswill be replaced anly'rf BLI's Master Elecldciar deems the socket lobe unsafe or inoperable. There are no pmvfsions for a wholesale replacement of lamp sackers. safe BLI adheres m i s awn detailed sally program. A copy al which will he made available at your request. No time or labor costs have peen included in our proposal to accommodate ails or facility specific safety programs. Any lima required to satisfy those requirements will be handled exclusive of this agreement. Recvcllna /DIsnosal Recycling is included to this projeel. Lamps antl ballasts will typically be packaged by BL and picked up by our recyeler. Whit. mslnt maybe disposed of in a customer supplied dumpster, if a local recycler is not available. Non - PCB banaslsmay he disp.sedal incuet.mem dumpster it recycling is not available. HID lu,k es will typically be packaged by Blf and picked up by our recycler. Cardboard will he placed into customers recycling cvnfamors if available, olhemise cardboard andolherpackaging materials including miscellaneous [cash generated by the preload will be placed in customer suppleddumpstem. Rebates Rebates am paid our with acheck from your electric Vilify provider, The rebate amount was figured based an infichmalton available trom yourutigly company. A custom rebate may have been estimated for your convenience a so, the rebate is arslom based an the specifications herein BLI. design. If is no[ Irensferra6fe [o ether projeel designs or competitors projects. Your utility representative can confirm the rebate amounts. BLI is not responsible for rebate amounts or recelpl of rebate. Sales Tax Tax has been figured at the amount shown herein the proposal. Total project amounl may differ from shown depending on local laws. Sales lax law requires BLI to charge sales tax unless a lax exempt cadificale is in our possesmfon. If your project is fax exempt please provide dowmentafion al me lime of order to avoid being charged. Payment Terms 25� dawn payment expected nt gee eF.nter. P lent halancewill he billed atihe compleion of project with NetaO Day terms. Paymenlin aLl is expected in lull amount of the invoice price, illustrated rebates contained hareia ara pdydb]e by your DgLly and are n.l to he dlsc.untetl from BLI's invoice. All labor and mdleddl wdrrdnty obigalico s of BLI become void it project is net paid nhi. lent, of sale - W arranty Tr, lamps Corry a 4 year maledaf replacemenI— rm%ly,T5lamps3years. Sylvania brand Te A T$ ballasts carry an exclusive 5year full labor and material waionly handfed tiirecny 1h the manufacturer, Daram Sylvania. Another ballast brands —ry a 5 year labor areal and material replacement warranty handled directly wlh the manufacturer. All Wamanty's are void if prajec is not paid within terms. BLI labor warranly is for one full your, however it is limited to insianakon cmlmmansbipand specifically excludes malerialfailures, anti warranly repfacemenls. A com ra pfele warnly and specnratton binder will be provided after (he n m e completion a[ project that provides all details of warranly and spDallkadon. With my signature below, I hereby authorize BLI Lighting Specialists to implement the project as specified within this proposal including any changes noted herein. Authorized Signature Confidential Property of Budget Lighpng, Inc. Date YBrJ 7/12!2011 15275 Minnetonka Blvd, Minnetonka, MN 55345 NEW HQPF ARENA SO RINK LIGHTING Ph 800 333 -2852 Ex 888 333 -2852 Page 7 Lighting Energy Analysis And Cost Savings Proposal Prepared Far: CITE( OF NEW HOPE PUBLIC WORKS I EXTERIOR s' Prepared and Presented By Rep Name 0 The Switch is on to... Lighting and Energy Solutions for Business and Industry 15275 Minnetonka Blvd. Vinnetonka, MN 55345 115 N. 4th St. Burlington, IA 52601 7112/2011 15275 Minnetonka Blvd, M[nnelanka, MN 55345 NEW HOPE PUBLIC WORKS EXTERIOR CanfidenBal Wapodpat Budget Lighting, Ina Ph BOD333 -2852 Fx 83B SM 2852 Page 1 Project Overview Project Reduces Lighting Energy Usage by Total Annual Lighting Electricity Savings of $699.88 Percent of Overall Energy Savings by Area LUG MoUW FLOO❑ 1% 7112!2011 15275 Minnetonka Blvd, Mdnnelanka, MN55345 NEW HOPE PUBLIC WORKS EXTERIOR Canfdenlial Properly o1 Budge! Lighting, Ix. Pit BCD -533 -2852 R 888- 333 -2852 Page 2 Totals 12 3883 $1,615.72 7/1212011 15275 Mlnnelonka Blvd, MMn210nka, MN55345 NEW HOPE PUBLIC WORKS EXTERIOR Conlidenfial Property of Budget Lighting. Inc. Ph 800 -333 -2652 FX888 M 2652 Page 3 x Existing System Energy Cost Per KWH 0.0950 Area Fixture Lamp I Qty. I HrslYr lWatts1fixt 1rotal Walls 10per. Cost BLDG MOUNT WALLPACK NON CUMFF 25OW HPS 6 4380 295 1770 $736.50 WALLPAOX BLDG MOUNT FLOOD FLOOD 40OW HPS 3 4380 465 1395 $580.46 BLDG MOUNT WALLPACK NON OVTOFF 10OW HPS 2 4380 129 258 $107.35 WALLPACK GAS PUMP ISLAND POLE MNT AREA LIGHT 400W MH 1 4.380 460 460 $191.41 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 n 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 a 0 a 0 $9.00 0 0 a 0 B 0 0 $0100 a 0 0 0 0 0 0 $0.00 0 0 0 0 a 0 0 $0.00 0 0 0 0 a 0 0 $0.00 0 0 0 0 0 0 0 $0.60 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $0.00 0 a 0 a 0 0 0 $0.00 0 a 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 g 0 0 0 9 a $00.00 0 0 0 B D 0 a $0.00 0 0 0 a n 0 0 $0.00 0 0 0 0 0 0 0 MOO 0 0 0 0 0 0 0 $0.00 0 0 0 0 a a 0 10.00 0 0 0 0 0 0 0 $0.00 0 0 O 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 a 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $0.00 Totals 12 3883 $1,615.72 7/1212011 15275 Mlnnelonka Blvd, MMn210nka, MN55345 NEW HOPE PUBLIC WORKS EXTERIOR Conlidenfial Property of Budget Lighting. Inc. Ph 800 -333 -2652 FX888 M 2652 Page 3 Proposed System Eater ,gy Cast Per KWH 0,0950 Area I Retraflt I Lama I QW. 1HrrJYr lWattaffixt lTatalWatts 10icier.Coat 3LD13 MOUNT FLOOD LEAVE AS IS 0 3 4380 460 1300 $574.22 3LDa MOUNTWALLPACK LEO WALLPACK LED 2 4380 65 tan $54.09 3AS PUMP ISLAND LED AREA LIGHT LED 1 4380 139 139 $51.84 0 0 0 0 0 a a $0.00 0 0 0 0 0 0 0 $0.00 0 0 0 0 0 0 0 $O.CO 0 0 a 0 0 0 0 $0.00 0 0 0 n 0 0 0 $100 0 0 0 0 0 0 0 $0.00 a 0 0 0 0 0 0 $0.00 0 0 0 a 0 0 0 $0.00 0 0 0 0 0 a 0 $0.00 0 0 0 0 9 0 0 $0.00 0 0 O 0 a 0 0 $0.00 0 0 a 0 a 0 0 $0.00 D a 0 0 a 0 0 $a.OD 0 a a 0 0 0 a $0.00 0 0 0 0 0 a a $0.00 a 0 0 0 0 n 0 $0.00 D 0 0 0 0 0 0 $0.00 a 0 D a D 0 0 $0.00 D 0 0 0 0 a a $0.00 D D o D 0 0 a $0.00 D D 0 0 0 0 a $0.00 0 0 0 0 0 a a $9.00 0 0 a a a a a $0.00 0 0 0 0 0 0 0 $0.00 0 a 0 0 0 0 0 $0.00 0 0 0 a 0 0 0 $0.00 0 0 0 a 0 O 0 $0.00 0 0 0 0 0 0 0 $0.00 Totals 12 2201 $915.84 7112!2011 15275 Mdnnelan %a Owa, Minnetonka. MN 55345 NEW HOPE PURLIC WORKS EXTERIOR CodWenllal Prope4y of Dudgel Lighting, Ina. Ph 90a3M3 -2552 r.11811-3113-2852 Page 4 Cash Flow Anal -9 Savings Analysis Electric Usage Summary savings Kilowatt (KW) =1000 Wafts Load Savin e Kilowatt Hour (KWH) = 1000 Watts for 1 Hour Existing Lighting System Total KW 3.88 kW Existing Lighting System Total KWH 17007.54 kWh Proposed Lighting System Total KW 2.20 kW Proposed Lighting System Total KWH 9640.38 kWh Total KW Savings 1.68 kW Total KWH Savings 7357.16 kWh Existing System KWH Charge $1,615.72 14 Proposed System KWH Charge $ 5 (52,509.981 Demand Charge Summary 6 Winter Demand Rate $0.06 Summer Demand Rate $0.00 Existing Winter Demand Charge $0.00 Existing Summer Demand Charge $0.00 Proposed Winter Demand Charge $9.00 Proposed Summer Demand Charge $0.00 Total Winter Savings $11.00 Total Summer Savings $0,00 KW $aved AnhU011y { Walls mulliptled by n,4ure quanOry Ihan divided hY 10001 20 1.68 kW KWh Saved Annually (Kilo Wall Hours- unilbywhichyouambi lledfromthoutility) 7367.16 kWh Annual Electricity Savings -_ $699.86 Maintenance Savings; $0.00 - -_ Years MainC Savings Applies 0:00 Annual Air Conditioning: Electricity Savings - - - _ 0.00 Cash Flow Anal -9 Year savings Year Savin e 1 ($4.965.491 11 $2,173.28 2 ($4,251.821 12 $2.687.16 3 (33,537.74) 13 $3,601.04 4 ($2,623.881 14 $4,314.92 5 (52,509.981 15 $5,028.79 6 ($1,396.11) i8 $5,742.67 7 ($682.231 17 $6.45655 8 $31.65 18 $7,170.43 9 $745.53 19 $7,884.31 10 $145941 20 $6,598.18 *Total 20 Year Lighting Savings $8,598A8 '20 yaa .Wrgs includes artstime mainlenanca savings rnhrsryear louredusing a29bannualincrcase irr wfity rams. Comparison of Annual Energy Cost In Dollars $2,000.00 $1,500.00 $1,000.00 $500.00 $0.00 711212011 15275 Minelonha 9lud, Mlnnetanka, MM 55345 NEW HOPE PUBLIC WORKS EXTERIOR Carddenrial Propertyd 8udge1 Lighting, Inc. P1,800-333-2352 F.968 Page 5 Existing System Proposed System En vironmental Impact The quality of our environment is everyone's responsibility. Be a leader, do your part to change our environment for the better. Implementing this energy saving project, will cut the production of harmful emissions and reduce the amount of natural resources used in the production of the electricity saved. According to the Environmental Protection Agency (EPA), each Kilowatt Hour usage of lighting translates to the production of approximately 1.6 pounds of carbon dioxide, 5.3 grams of sulphur dioxide and 2.8 grams of nitrous oxide. Total kilowatt hours saved Total kilowatts saved G lobal Warming (Carton Dioxide, CO2) 11787 Lbs /uidRain (Sulfur0iaxide, S02} 884 Lbs Smag (Nitrous Oxide, NOx) 442 Lbs E 6 Tans of Coal 7 1.68 coal 69251 Oil 5599 Natural Gas 735716 711212011 15275 Minnetonka Blvd. Minnetonka. MM 55395 NEW HOPE PUBLIC WORKS EXTERIOR Confidential Property of Budget Lighting, Inc. Ph 80p- 333 -2052 F-608-333-UV Page 6 66 16 Cars Removed From Barrelts of Oil 711212011 15275 Minnetonka Blvd. Minnetonka. MM 55395 NEW HOPE PUBLIC WORKS EXTERIOR Confidential Property of Budget Lighting, Inc. Ph 80p- 333 -2052 F-608-333-UV Page 6 Rebate or Grant Estimate $1,152.00 EPACT Tax Reduction Value (at 35% tax bracket, after rebate Income applied.) $0.00 Met investment $5,665.38 Payback in Months (after incentives) 97.14 Months Return an Investment (Simple ROI) 12% Sean, If wasureinlenl to survey everypossmle opportunity for fighting energy savings in your facility- However, due to the very nature or the process there may be areas that were not included. Please rater to our space Itslhg for the exact areas Included. BLI proposes M provide completo turnkey lighting rebfit project limited to the spaces and quanBlles as descrbed herein and listed on our spars list. The voltage of yen, existing fisbr¢s is based on 120 -277, In all areas. Additional tend, Ira. this picket msulfinq hours count vadances, change eiders, and/or veilage diaarences will be handled exclusive of this agreement. Cue to the capricious it and metal market, prices are subject to change alter 30 days from the date listed above. Imil illation Labor taher Is fnduded In this proposal. BLI assumes all emstingwidng to meld electrical codes. No provisions have been made to remedycode de5clencies. Additional labor —is indebted due IoexlSLng eade degdemles, and/orolhervnforesean circumstances will he handled exn[ustve of thlsagme wel. Permits have not been researched at tine al proposal, any applicable permit lees ltd mquiredjwill be immrzed and billed separately from This project. Labor does nod include any time necessary to accommodate customers corporate pogcles regarding safety bainiag or orientation meetings. Any time spent hycrew to accommodate your requirements will be hamimd and handled exclusive of this agreement. Labor will be performed doting nmmalbuslows, hours. Weekends. Holidays, 2nd units shin hours may he avarabie at an additional charge. Time to complete scope of work is proposed and presented without outside inlermphans. Delays incompletion ai scope due to customer er other even[ outside of BLIk central will result in an increaso in pm]ecl price. Such events will be documented and presented for payment in addition as project amid un 1. Fdended delays will heirtminseled as wodt sloppage and it a-uk Stoppage occurs. cuslomeragmea to pay irmjecl In full at That Ifine. nelayscesed hyci mslances oulsode our crew central will be considered achango order and handled exclusive of this ageremenl. Labor assu mss cuslomerwill accommudate work by providing reasonable access directly held& each Mum wherever applicable by moving matedatte, ate. ahead of our crew, Flxlure Glennfng Fldure cleaning is not included in our proposal. however, our crew will typical ydry dust a fixture of brigs and ohconvenient. er debris possible and con Under no dmumalances will BLi craw wet clean lighting fixtures. EPACT Tax yeduellon value The amount shown represents the calibrated dollar value', (31)% or the tafai lax deduction) of the accelerated capitol deprecfalloa offered by the EPACT law of 2005 BLI makes no warranty regarding this amount. Please consult your lax professional. Lenses During the course of mahMen ante at certain type of light lixlures It is expected lenses become bettie and have atendency to break during the aarmat handling during mafnlennom and hallmd replacements. BLI is not responsible for lenses damaged during the nomtal couse of maintenance. Existing lenses that are found to be broken pfnf IO tluf lotiofil wig be [epadad te iho wslemerS prajact Faison. BLI dislroules lenses and can provide them at wholesale it necessary. Socked Replawmenl Lamp socket wA be replaced only it BLI's Meant, Eleclddan deems the socket to be unsafe or inoperable. There are no provisions for awholesale replacement of lamp suckers. Recudinrilmsposal Lamp recycling is inchrdedin Iris propced. Lampswill be removed from site and recycled by BLI. All othard..0 materials, inducting non -pub balbi tswill be disposed el m tustommadumpslef. It any axis ling ballasts are found containing PGR's addigonal costs will he lewilmd and handled exclusive of Ibis agreement. Lighl fixNreeand other recyclable metals [tam this praleclwih be removed Imm ale by BLI. Acertreat. of recycling may be provided it requested by the customer pear to our project slant. Post project requests oannol be honored. Rebates Rebates are paid oulwilh a chide from your eteatde bully pmNder. The rebate amount was figured based on inmrmation available from your utility company. A custom rebate may have been estimated for your convenience it an, the rebate Is cuslnm based an the spadigcations herein 811% design. 11 is not Imnsrerrable m omar projem designs arcomp tfimrsp jests. yauruiility cop resenlalive can confirm the rebate amounts. Bu Is not responsible for @bate amounts or reaetpt of rebate. Sales Tax Tax has been figured at the amount shown herein she proposal . Talal pmjecl amount may differ hold shorn depending on local laws Sales lax law requires BLI to charge sales lax unless a tax exempt codificala is in ourpiraws on. If your pmjecl is tax exempt please provide documemat on ai tho time of order to avoid being charged. pro mrent Terms 25Y downpaymenl eM.hdi at rime of.,deli. Project balance will be billed at the completion of pmjecl with Net 30 Day terms. Payment he BLI is expected in full amount of the invoice price. illustrated mbales centamed herein am payable by your utility and are not to he discounted from RLl's invoice. All aborand malarial warranlys become invalld it project Is not paid within lerms of sale. warran TO lamps carry a 4 year material replacementwarranty, M Tamil years. Sylvania brand T8 & TS ballasts carry an exclusive 5 year lull labor and malarial warranty handled dim fly Wthdhemanulachimr.Osram Sylvania. All other ballast brands carry a 5 year labor emsfil and material replacement warranty handled directly with the manufacturer. All Warmntyrs are void if project is not paid &!thin terms. BLI laborwarrantyis foram full year, howeverll is limited to installation crallsmanship and spscificallyeacludes maledal lallures, and warsairly replacements. With my signature below, I hereby authorize BLI Lighting Speraal €sts to Impterliont the project as specilied within this proposal including any changes noted herein. Authorized Signature Date Confidential Property of Budget Lighting, Inc, 15275 Minnetonka alvd, Mlnndonka, MN 55345 Ph80G -333 -2852 Fx888 -333 -2852 7112;2011 NEW HOPE PUBLIC WORKS EXTERIOR Page Propose! Agreement CITY OF NEW HOPE PUBLIC WORKS/ EX your Ripen emativa is Name Rep Name 5500 INTERNATIONAL PKWY Ph 800- 333 -2852 Ext: NEW HOPE, MN. 5542B Maintenance Savings $0.00 Air Conditioning Savings Annually $0.00 ElectricU Savin s Annually $899.88 Total.Annual Savings $699.66 Sub Total for Tax $6,477.00 Sales Tax (Labor, Materials, Disposal} Sales Tax Rate: 7.00% $340.38 Grand Trill (Excluding Rebates) $6,817.38 Rebate or Grant Estimate $1,152.00 EPACT Tax Reduction Value (at 35% tax bracket, after rebate Income applied.) $0.00 Met investment $5,665.38 Payback in Months (after incentives) 97.14 Months Return an Investment (Simple ROI) 12% Sean, If wasureinlenl to survey everypossmle opportunity for fighting energy savings in your facility- However, due to the very nature or the process there may be areas that were not included. Please rater to our space Itslhg for the exact areas Included. BLI proposes M provide completo turnkey lighting rebfit project limited to the spaces and quanBlles as descrbed herein and listed on our spars list. The voltage of yen, existing fisbr¢s is based on 120 -277, In all areas. Additional tend, Ira. this picket msulfinq hours count vadances, change eiders, and/or veilage diaarences will be handled exclusive of this agreement. Cue to the capricious it and metal market, prices are subject to change alter 30 days from the date listed above. Imil illation Labor taher Is fnduded In this proposal. BLI assumes all emstingwidng to meld electrical codes. No provisions have been made to remedycode de5clencies. Additional labor —is indebted due IoexlSLng eade degdemles, and/orolhervnforesean circumstances will he handled exn[ustve of thlsagme wel. Permits have not been researched at tine al proposal, any applicable permit lees ltd mquiredjwill be immrzed and billed separately from This project. Labor does nod include any time necessary to accommodate customers corporate pogcles regarding safety bainiag or orientation meetings. Any time spent hycrew to accommodate your requirements will be hamimd and handled exclusive of this agreement. Labor will be performed doting nmmalbuslows, hours. Weekends. Holidays, 2nd units shin hours may he avarabie at an additional charge. Time to complete scope of work is proposed and presented without outside inlermphans. Delays incompletion ai scope due to customer er other even[ outside of BLIk central will result in an increaso in pm]ecl price. Such events will be documented and presented for payment in addition as project amid un 1. Fdended delays will heirtminseled as wodt sloppage and it a-uk Stoppage occurs. cuslomeragmea to pay irmjecl In full at That Ifine. nelayscesed hyci mslances oulsode our crew central will be considered achango order and handled exclusive of this ageremenl. Labor assu mss cuslomerwill accommudate work by providing reasonable access directly held& each Mum wherever applicable by moving matedatte, ate. ahead of our crew, Flxlure Glennfng Fldure cleaning is not included in our proposal. however, our crew will typical ydry dust a fixture of brigs and ohconvenient. er debris possible and con Under no dmumalances will BLi craw wet clean lighting fixtures. EPACT Tax yeduellon value The amount shown represents the calibrated dollar value', (31)% or the tafai lax deduction) of the accelerated capitol deprecfalloa offered by the EPACT law of 2005 BLI makes no warranty regarding this amount. Please consult your lax professional. Lenses During the course of mahMen ante at certain type of light lixlures It is expected lenses become bettie and have atendency to break during the aarmat handling during mafnlennom and hallmd replacements. BLI is not responsible for lenses damaged during the nomtal couse of maintenance. Existing lenses that are found to be broken pfnf IO tluf lotiofil wig be [epadad te iho wslemerS prajact Faison. BLI dislroules lenses and can provide them at wholesale it necessary. Socked Replawmenl Lamp socket wA be replaced only it BLI's Meant, Eleclddan deems the socket to be unsafe or inoperable. There are no provisions for awholesale replacement of lamp suckers. Recudinrilmsposal Lamp recycling is inchrdedin Iris propced. Lampswill be removed from site and recycled by BLI. All othard..0 materials, inducting non -pub balbi tswill be disposed el m tustommadumpslef. It any axis ling ballasts are found containing PGR's addigonal costs will he lewilmd and handled exclusive of Ibis agreement. Lighl fixNreeand other recyclable metals [tam this praleclwih be removed Imm ale by BLI. Acertreat. of recycling may be provided it requested by the customer pear to our project slant. Post project requests oannol be honored. Rebates Rebates are paid oulwilh a chide from your eteatde bully pmNder. The rebate amount was figured based on inmrmation available from your utility company. A custom rebate may have been estimated for your convenience it an, the rebate Is cuslnm based an the spadigcations herein 811% design. 11 is not Imnsrerrable m omar projem designs arcomp tfimrsp jests. yauruiility cop resenlalive can confirm the rebate amounts. Bu Is not responsible for @bate amounts or reaetpt of rebate. Sales Tax Tax has been figured at the amount shown herein she proposal . Talal pmjecl amount may differ hold shorn depending on local laws Sales lax law requires BLI to charge sales lax unless a tax exempt codificala is in ourpiraws on. If your pmjecl is tax exempt please provide documemat on ai tho time of order to avoid being charged. pro mrent Terms 25Y downpaymenl eM.hdi at rime of.,deli. Project balance will be billed at the completion of pmjecl with Net 30 Day terms. Payment he BLI is expected in full amount of the invoice price. illustrated mbales centamed herein am payable by your utility and are not to he discounted from RLl's invoice. All aborand malarial warranlys become invalld it project Is not paid within lerms of sale. warran TO lamps carry a 4 year material replacementwarranty, M Tamil years. Sylvania brand T8 & TS ballasts carry an exclusive 5 year lull labor and malarial warranty handled dim fly Wthdhemanulachimr.Osram Sylvania. All other ballast brands carry a 5 year labor emsfil and material replacement warranty handled directly with the manufacturer. All Warmntyrs are void if project is not paid &!thin terms. BLI laborwarrantyis foram full year, howeverll is limited to installation crallsmanship and spscificallyeacludes maledal lallures, and warsairly replacements. With my signature below, I hereby authorize BLI Lighting Speraal €sts to Impterliont the project as specilied within this proposal including any changes noted herein. Authorized Signature Date Confidential Property of Budget Lighting, Inc, 15275 Minnetonka alvd, Mlnndonka, MN 55345 Ph80G -333 -2852 Fx888 -333 -2852 7112;2011 NEW HOPE PUBLIC WORKS EXTERIOR Page L A / W m L m a ce N C o_ M T� V m� =U W CM Yl 0 0 d] / Ul V a a 's x w r U- i Ll l QJ i 3 _ � • ' � i � f 1 s .� 3 E im 1 Q 1 F c E O F N' LLJ CL cr L 3 E M: QJ iF o, W t (LJ- a ; t t £ it ill 11 - - - aj m! £C/7 E cu. t �. Qj m! t 3 �. m Aa 0O q1: ,n � 0) m � ;ao 3 i O d € 1 : i m F- EO u i M i 3 7 C 'p O Q3 " Ln w-- O 0 L vs Q) o Q] o a m i En C w U3 u 4- Q] Q ai / Ul V a a 's x w EXHIBIT D4 Refrigeration System Upgrades - Savings Calculations & Parameters The following contains the savings information generated from an ice arena and the parameters used in the model developed by Mckinstry Co. Baseline Parameters Key Performance Parameters Value 1. Pre Domestic Hot Water Heating System Efficiency 80 0 /0 2. Rink 1 and 2 Baseline Cooling system Compressor Electric Consumption South Rink = 655674 kWh North Rink = 643677 kWh 3. Rink 1 and 2 Baseline Cooling System operation 8760 hours (both rinks *) 4. Rink 1 annual Operating Hours 3583 annual hours occupied with skating usage. 1405 annual hours occupied with no skating usage. Total of 4988 annual occupied hours 5. Rink 2 annual Operating Hours 3583 annual hours occupied with skating usage. 1405 annual hours occupied with no skating usage. Total of 4988 annual occupied hours 6. Baseline kW/Ton of Cooling from ice Rink Cooling System 1.39 kW /Ton (both rinks *) 7. Baseline Condenser water Temperature 105 °F (Both Rinks *) Proposed Parameters Key Performance Parameters Value 1. Baseline Domestic Hot Water Heating System Efficiency 80 2. Rink 1 and 2 Pre Cooling system Compressor Electric Consumption combined system = 592,742 kWh 3. Rink 1 and 2 Proposed Cooling System operation 7300 hours (combined system* *) 4. Rink 1 annual Operating Hours 3583 annual hours occupied with skating usage. 1405 annual hours occupied with no skating usage. Total of 4988 annual occupied hours 5. Rink 2 annual Operating Hours 3583 annual hours occupied with skating usage. 1405 annual hours occupied with no skating usage. Total of 4988 annual occupied hours 6. Pre kW/Ton of Cooling from ice Rink Cooling System 0,88 kW /Ton (Winter Combined system * *) 1.16kW /Tan (Summer Combined System) 7. Proposed Condenser water Temperature 85 °F Summer and 65 °F Winter(Combined system *) *Both rinks refers to the fact that the independent refrigeration system for the north and south rinks share the same values * *Combined system refers to the single system to be installed that serves both rinks Exhibit D - PAGE 15 Savings Summary * *Analysis based on 2009 hourly weather Data from Minneapolis Crystal Airport weather station Exhibit D - PAGE 16 *Bills based on 2009 Utility information *Unchanged loads refer to loads that were outside the scope of the energy project and were not modeled on an hourly basis, they were simply determined for the whole year. The loads would not be affected by any of the proposed projects directly, thus the loads were assumed to remain the same from the baseline to proposed calculations. Total SavEncis Natural Gas Sayings Therms Electrical 5avines ,', € €I!:;,E;IE,.;:,I;,,ii,;:'. ;`54 3'40 kWh Exhibit D - PAGE 17 EXHIBIT D5 Water Conservation - Savings Calculations & Parameters and Scope of Work Total Number of Fixtures in Each Facility Scope of Work by Building Site I nformation Quantities on site Scope of Work P � Flushometerr, Rxco rossloning tank toilets Sinks 9h,-,,, 1 2: 3 4 5 :6 7 8 9 '101 1 O MEr O . ": ' o A LL LL Rushometer Toilet Tank' Repladeinent5 keplace Exhibit D - PAGE 18 ­ E Z 0 w X R u) LL I . 7s 2 EE CY MJ �Et` M A m 2 IL co 2 z 0.1..0, m A. 1 ILL i2 M 2 LL x 11 1 10 2 2 3 9 4 4 . I I I I I 1 Ill 2 x 11 1 11 3 20 12 1 1 1 , 1 1 1 1 1 1 11 20 x 36 7 71 171 1 1 6 1: x 6 1 2 4 1 1 5 1 2 1 2 Exhibit D - PAGE 18 Sum IUGILori Honsey PWI Bath 3 3 - 8 :0' 0': 3D0 300 .;',O i ,01' , 0 '. 0, 0, ' 0 -0.. ;0:: 9 9 4 4 - ..9'� 9' 2 -- 2 0;5 .6:5 '.2 ,'2 ,4_`: '4' &.:'B :6: 90 90 90 90 90: "90 90= 90: 90, : :90:= -9o. ,90:- ;90_;9o` Ice Arena 4. : 1 6 6 0" ,0 325 325 ]60 180 150 150 , 0 0' °0 '0' .0'. '9 9 4 4 ,4'. 9' ,2 2,. 0:5 9:5:2 2' ; 4:; 4 6. ''B 6, 240 240 124012401 356 ' 55 355' GoIF Course Clubhouse 1 1 3 0 3 0 1:25 125 '25' 25' 20: 2Q; 0, 0` 0 1, O "Pi 1 9 .8 4 1 4 9' 9 12TZ 1 G 0:5 :'2. 1 2:14.1 4 1 6 1 6- 6'' 24q 240 160 1S0 180 160 .180 180 186 180 ;40 140 : 980 180. p po RN o In , Totals N N � � � O ^ n N N r r O I O N - Consumption and Savings by Build! €) 3 1 j t ._ ............._...... - m € .{ - 'E �i13 '. 9 E .1.3. .E• .3i. �; ,d. : ...E 'f € {: }..3� t ':. � Post -. Current'. -. tietrofit. riUffl Ilt Retrofit 4. ,[, d Fs, IE€ E. € €. I '.€ E I.h ", € I EF „ _ €,< € I2 t , .. 6 : , EE II I 1 {{{{ E , I i P. (f. {, , .( , ,;,€ , =3 , f , € ,1> f E 3 - - �=.E I ;, 9 €;, EE. € { € EiE ° , . J" 3, w E .;Current ='' Retrofit Water ;Mot Hot ;Thermal' Thermal: Thermal �{ { I € €E'EE[[� 3E€ , 31 E ■rate Use'.. Wate 1. Water Use Use Water , Water Fneryy Energy Savings }3 At .i. }' ��� drP.;.CI.�'i ! �+ N _ 'E }It } F E �d9 €i {et..,- ,€ �l:E f1II, iI `Y iie {I A >:Il _€ If VailOn$ (G allons ) ayln $ W e' ililEfRS - - ihCfffG therr s City HaVolice 1 4401 Xylon Ave N N I MN 55428 x 188;692;'. 96,848 71,844 ." x36 75,419 .27:5 117 158 Milton Honsey Pool Bath 4301 Xylon Ave N New Hope MN 55429 x ;;;" 535,324,; d 112,449 3.70,1'86, 292,166 2,815: 2,222 593 Ice Arena 71 DD 79th Ave. New Hope MN O x 506 2D1 355,165 151,035 .169,808 ry .: `, ° ,1,291: : - R E C r 'O m �:.. O MN F x - F d IL; 26,457 8,743 : Y.' fi6::. 18 L O m LL :c a L:' w 7i IL a a . m m E..'N IL m. d E y:: N o :W O o9 :'y y N L' ° y O m : m - 'p -� m _ m m. a "',..'C m m o.', ' .q m ad+ o o. v v'. r,. s m `7 m E ::y d 'E' e :`� m m' �. -,y.. m= m :d ro', a.. <y R' m z -.��m m °..,. N ' fA U) N" N'.. . a.:, [C" .� ".: ,:�.' 2:.::Id, .. 2,. Y." a O : .,Q.' N YS - �rn_ N y �q:: a' '�i',: 'a'. '� LL ". f :,u..' ".d'.: 0 " - 'O" 4J : 4J N" to IUGILori Honsey PWI Bath 3 3 - 8 :0' 0': 3D0 300 .;',O i ,01' , 0 '. 0, 0, ' 0 -0.. ;0:: 9 9 4 4 - ..9'� 9' 2 -- 2 0;5 .6:5 '.2 ,'2 ,4_`: '4' &.:'B :6: 90 90 90 90 90: "90 90= 90: 90, : :90:= -9o. ,90:- ;90_;9o` Ice Arena 4. : 1 6 6 0" ,0 325 325 ]60 180 150 150 , 0 0' °0 '0' .0'. '9 9 4 4 ,4'. 9' ,2 2,. 0:5 9:5:2 2' ; 4:; 4 6. ''B 6, 240 240 124012401 356 ' 55 355' GoIF Course Clubhouse 1 1 3 0 3 0 1:25 125 '25' 25' 20: 2Q; 0, 0` 0 1, O "Pi 1 9 .8 4 1 4 9' 9 12TZ 1 G 0:5 :'2. 1 2:14.1 4 1 6 1 6- 6'' 24q 240 160 1S0 180 160 .180 180 186 180 ;40 140 : 980 180. p po RN o In , Totals N N � � � O ^ n N N r r O I O N - Consumption and Savings by Build! €) 3 1 j t ._ ............._...... - m € .{ - 'E �i13 '. 9 E .1.3. .E• .3i. �; ,d. : ...E 'f € {: }..3� t ':. � Post -. Current'. -. tietrofit. riUffl Ilt Retrofit 4. ,[, d Fs, IE€ E. € €. I '.€ E I.h ", € I EF „ _ €,< € I2 t , .. 6 : , EE II I 1 {{{{ E , I i P. (f. {, , .( , ,;,€ , =3 , f , € ,1> f E 3 - - �=.E I ;, 9 €;, EE. € { € EiE ° , . J" 3, w E .;Current ='' Retrofit Water ;Mot Hot ;Thermal' Thermal: Thermal �{ { I € €E'EE[[� 3E€ , 31 E ■rate Use'.. Wate 1. Water Use Use Water , Water Fneryy Energy Savings }3 At .i. }' ��� drP.;.CI.�'i ! �+ 1 �, _ 'E }It } F E �d9 €i {et..,- ,€ �l:E f1II, iI `Y iie {I A >:Il _€ If VailOn$ (G allons ) ayln $ W e' ililEfRS - - ihCfffG therr s City HaVolice 1 4401 Xylon Ave N New Hope I MN 55428 x 188;692;'. 96,848 71,844 ." x36 75,419 .27:5 117 158 Milton Honsey Pool Bath 4301 Xylon Ave N New Hope MN 55429 x ;;;" 535,324,; 422,878 112,449 3.70,1'86, 292,166 2,815: 2,222 593 Ice Arena 71 DD 79th Ave. New Hope MN 55431 x 506 2D1 355,165 151,035 .169,808 : 123,60 7 `, ° ,1,291: 940 35t Golf Course Clubhouse 8130 Bass Lake Rd New Hope MN 55432 x 52,087: 25,630 26,457 8,743 2,371 fi6::. 18 4$ Totals (Of Buildings in Scope) ,'1,262,304 900,519. 361,785 58'x,885 ?:433,564 4,447:: 3,297, 1,159 Exhibit D - PAGE 19 Eurre nt ' (ba §el3ne) :.Savings,: Thermal Energy Consumption Consumption Building Existing Overall Annual Water Use (1000 Gallons) Pre Retrofit Water'llse ' ;; (Gallons)', Post,Retroflt Water Use ; . (Gallons) -. -_ Water use, Savings_ CityHalllPoliw 388 168 §92; 96,848 71,844 Milton Honsey Pool Bath 694 535,324" 422,876 112449, Ice Arena 1,680 , "506201. -.- 355,165 '151,038 Golf Course Clubhouse 59 52 087 1 25,630 26,457 Totals 2821 1,262,304. 900,519 361,785 Eurre nt ' (ba §el3ne) :.Savings,: Exhibit D . PAGE 20 Thermal Energy Consumption M98 MO VON 7 0,149 RINATNUMOW Pre Retrofit Fbt Water; Retrofit Not Water Use WaterRefrof'rt. Heater Delta T (rleg F) Heating System Efficiency Pre` , ,Thermal:h Eoe:rgy,l (therms)= -- RetroFd Thermal Energy nhgMj , Thermal Savings ¢h—r 38;148, 15,419 73 80% 275. 117 158 i> ,' 370;186.'. . - - 292;166 73 80% ".2;815. 2,222 .593 169,808 123,607 73 80% ij291.. 9401 351 8 1 743,'. 2,371 73 80% 56 - - 18 48 584;865` - .433,564 f- 3,297 1,751 Exhibit D . PAGE 20 City Hall/Police Exhibit D - PAGE 21 168,692 96,848 1 71,844 36,1481 15,419 1 275 1 117 158 Milton Honsey Pool Bath Exhibit D - PAGE 22 .535.3241 422,876 1 112,449 370,186 1 292,166 1 2,815 1 2,222 581 Ice Arena Exhibit D - PAGE 23 506,201 355,165 151, D35 168,808 1 123,607 1 1.2911 940 1 = Golf Course Clubhouse Exhibit D - PAGE 24 52,087 25,630 26,457 6,743 2,371 1 661 18 48 Assumptions for calculations Exhibit 6 - PAGE 25 =asl €';.,u �r. nfSOROW +4. ? f: a,art�' ��:. �3 ','4al<€ €ugh.4+!S ®F nnifasds + @5iR?�!.i. ,Occupant Type - Flushes - Lay.Sink- Gan Sink Bldg Type Bldg Type2 13Idg3Type Bldg Type 4 Students €j, =2`2s� tl €: 7I 57 „3 „_ :! 3 0 13,7?;, - Teachers ?4i ,.. El ,s., €. € € ,a - .E'- ;:7 0 �7. 3 �� 3 :I:i!(f3 : 7 Staff;`a Sports Team Member Regular Visitors 744E = jPAtg. 6renlVls %ora ; �i.,. 1 „fi3 € €.e.aE.<<.,- ,aa0 1,9....,.1 700 Exhibit 6 - PAGE 25 EXHIBIT D6 Vending Machine Controls Vending Machine Controls - Scope & Energy Savings Table Estimated Additional Auto 'On Hours' per Week by Compressor Proposed kWh = E)asting Volts X Eiasting Amps X { (Occupied Weeks/Year X Add. Auto Hrs) +Total Occ Hrs1Yr } 11,000 X Qty Cold Beverage Machines Exhibit D - PAGE 26 Existing kWh = ( Existing Volts X Existing Amps X E)asting Div FactorX 8,736 Hrs/Year 11,000 ) X Qty of Cold Beverage Machines Newer Machine Older Machine Existing Proposed Existing Proposed Volts 120 120 Volts 120 120 Amps 2.5 2.5 Amps 5.5 5.5 Div Factor 0.9 NIA Div Factor 0.9 NIA Add. Auto Hrs ` NIA 22 Add. Auto Hr. NIA 22 Estimated Additional Auto 'On Hours' per Week by Compressor Proposed kWh = E)asting Volts X Eiasting Amps X { (Occupied Weeks/Year X Add. Auto Hrs) +Total Occ Hrs1Yr } 11,000 X Qty Cold Beverage Machines Exhibit D - PAGE 26 Existing kWh = ( Existing Volts X Existing Amps X E)asting Div FactorX 8,736 Hrs/Year 11,000 ) X Qty of Cold Beverage Machines EXHIBIT D7 Traffic Lights Exhibit D - PAGE 27 Existing Proposed Lights INumber of Lights Power Percentage of Use kWh /Day Annual kW Lights Number c Power Percentage of Use kWh /Day Green Solid 7 116 70% 13.6 4,979 _^ Green Solid 7 12 70 °6 1.41 L Yellow Solid 7 116 5% 1.0 356 ......, Yellow Solid 7 10 5% 0.08 m v Green Arrow 2 116 7% 0,4 142 Green Arrow 2 12 7%a 0.04 YellowArcow 2 116 0.5% 0,0 10 i W...., Yellow Arrow 30 10 3 0.22 L.................,.. - ........... ........... .................... o a Green Solid 2 116 30% 1.7 610 i Green Solid 21 12 30 0 k 0.17 E w � Yellow Solid 2 116 5% 0.3 102 Yellow Solid 2 10 5% 0.02 Pedestrian 2 116 100% 5.6 2,032 Pedestrian Hand 2 13 50 % 0.31 Flashing Stop Sign 21 100 50% 2.4 875 Pedestrian Walking man 2 91 50% 0.22 Light Total 25 9,107 Flashing Stop Signs 2 8 150% 0.58 Total 2.48 _ .., .,. __... _ .,., .., r.,.,. ..,. . ... .. , ...,.,.,.,..�,. _,_..._ ... .... .j ._,...,...,.,` .. ........... Savings. F.,..,..,.. ._ .. ............ .. i,. _.,.,..._ . _ .. ., . .. kWh 820304 3 Assum bons I I 3 1 Arrows were assumed to operate 10% as much as corresponding ball on same fixtu re 2 Fiashmp Stop sign is assumed to be $ LED - _ 3'Flash p sign is assumed to be 50R° light usage awa w ww ; j _ rvry ry rr µ Exhibit D - PAGE 27 EXHIBIT D8 Base Year & Utility Rates The following are the base years and utility rates that were used in the analysis. Electrical I Gas Electrical Gas kWh kWh Cost Therms Therm Cost Total Cost kWh kWh Cost Therms Therm Cost Total Cost February-10 24800 $1,953.05 1949 $1,333.36 $1,333.36 February-10 23840 $1,898.20 1885 $1,252.57 $1,252.57 March -10 22160 $1,773.60 1059 $613.43 $613.43 April -10 26640 $2,133.00 510 $243.25 $243.25 May -10 31440 $2,543.02 443 $214.06 $214.06 June -10 30880 $2,909.42 303 $146.13 $146.13 July -10 40880 $3,756.76 233 $124.62 $124.62 August -10 39920 $3,768.20 197 $103.45 $103.45 September -10 25120 $2,542.67 331 $157.48 $157.48 October -10 25440 $2,140.70 364 $184.25 $184.25 November -10 24560 $2,002.87 824 $406.39 $406.39 December -10 26720 $2,126.08 2256 $1,263.86 $1,263.86 Electrical Gas kWh kWh Cost Therms Therm Cost Total Cost Exhibit D - PAGE 28 2000 $325.49 0 $22.99 $22.99 February-10 1920 $321.13 0 $22.99 $22.99 March -10 1880 $303.09 0 $22.99 $22.99 April -10 1920 $300.62 0 $22.99 $22.99 May -10 2760 $411.93 0 $22.99 $22.99 June -10 16840 $1,495.64 1182 $856.76 $856.76 July -10 19040 $1,692.94 1593 $1,325.24 $1,325.24 August -10 11000 $1,132.70 714 $573.71 $573.71 September -10 2120 $393.18 0 $67.33 $67.33 October -10 1800 $280.96 0 $67.33 $67.33 November -10 840 $15Z251 0 $67.33 $67.33 December -10 1000 $173.331 0 $67.331 $67.33 Exhibit D - PAGE 28 Electrical I Gas Electrical I Gas kWh kWh Cost Therms Therm Cost Total Cost 19680 $1,655.72 4865 $4,419.26 $4,419.26 February-10 19840 $1,685.80 4439 $4,051.81 $4,051.81 March -10 17600 $1,491.86 2444 $2,040.66 $2,040.66 April -10 17440 $1,416.41 530 $430.20 $430.20 May -10 17920 $1,385.65 237 $226.25 $226.25 June -10 16160 $1,583.27 30 $81.09 $81.09 July -10 20000 $1,963.89 25 $85.22 $85.22 August -10 20000 $1,930.51 22 $82.96 $82.96 September -10 16960 $1,505.72 27 $85.11 $85.11 October -10 15840 $1,314.42 44 $97.33 $97.33 November -10 16480 $1,470.18 848 $650.95 $650.95 December -10 21440i $1,801.25 5114 $3,871.92 $3,871.92 Electrical I Gas Exhibit D - PAGE 29 kWh kWh Cost Therms Therm Cost Total Cost 156707 $12,477.06 15632 $12,603.29 $12,603.29 February-10 156807 $11,818.24 13005 $10,122.74 $10,122.74 March -10 162466 $11,778.16 9219 $6,425.13 $6,425.13 April -10 159359 $12,137.26 5375 $3,125.31 $3,125.31 May -10 99551 $8,641.09 4725 $2,781.30 $2,781.30 June -10 171132 $14,534.09 2816 $1,696.43 $1,696.43 July -10 199879 $17,014.43 2333 $1,524.03 $1,524.03 August -10 187441 $16,118.77 3176 $1,959.17 $1,959.17 September -10 172908 $14,556.93 4944 $2,611.42 $2,611.42 October -10 171192 $13,100.21 5469 $3,155.63 $3,155.63 November -10 193612 $14,597.95 9685 $5,361.56 $5,361.56 December -10 181923 $14,354.52 12771 $8,367.50 $8,367.50 Exhibit D - PAGE 29 Electrical Gas kWh kWh Cost Therms Therm Cost Total Cost 3412 $465.36 697 $664.28 $664.2 February-10 3427 $462.45 617 $594.25 $594.25 March -10 3953 $584.94 365 $334.09 $334.09 April -10 6711 $765.93 108 $112.58 $112.58 May -10 8650 $883.60 38 $63.52 $63.52 June -10 7347 $931.79 37 $62.78 $62.78 July -10 10817 $1,208.92 34 $61.01 $61.01 August -10 10374 $1,223.75 37 $62.47 $62.47 September -10 7385 $886.10 53 $69.96 $69.96 October -10 5801 $701.23 27 $56.09 $56.09 November -10 4027 $582.88 165 $146.20 $146.20 December-101 3615 $497.30 736 $619.721 $619.72 *Based on data from Utility Providers Exhibit D - PAGE 30 EXHIBIT E PERFORMANCE GUARANTEE 1. Term. The terms and conditions for this Performance Guarantee are identified in Section 9 of this Agreement. 2. Annual Guaranteed Savings. The Contractor guarantees that the Client will achieve Utility Cost Savings, as shown below, over the term of this Agreement. Annual Utility Savings Measured and Verified Utility Savings (Exhibit E2) $71,144 Pre - Agreed Utility Savings (Exhibit E2) $0 TOTAL ANNUAL GUARANTEED SAVINGS (Exhibit E2) $71,144 3. Operation & Maintenance Savings. The Annual Operation and Maintenance Cost Savings, as shown below are utilized over the term of this Agreement. Annual Operation & Maintenance Savings Operation & Maintenance Savings (Exhibit E2) $122,227 Exhibit - PAGE 1 EXHIBIT E1 BREAKDOWN OF GUARANTEE SAVINGS 1. Utility Savings Measured and Verified Utility Savings. The Contractor guarantees that the FIMs will save total annual utility consumption illustrated in Table E2. The Contractor shall measure and document savings in each Guarantee Year for the annual Guarantee Reconciliation as set forth in Exhibit E3. The measured and documented savings shall be calculated each year for Guarantee Reconciliation. Pre - Agreed Utility Savings. The Parties agree that the FIMs will save total annual utility consumption illustrated in Table E2. The Parties agree to use the Pre - Agreed Utility Savings each Guarantee Year for the annual Guarantee Reconciliation subject to adjustment provisions set forth in Exhibit E3. 2. Operation & Maintenance Cost Savings. The Parties agree that the FIMs will result in annual savings illustrated in Table E2. The Parties agree to use the Operation & Maintenance Savings each Guarantee Year for the annual Guarantee Reconciliation subject to adjustment provisions set forth in Exhibit E3. Exhibit - PAGE 2 EXHIBIT E2 SUMMARY OF GUARANTEE SAVINGS Guarantee Utility Savings Ice Arena Drain Tile - Ice Arena 90 0 $0 0 $0 $0 ICA Ice Arena North Rink New Roof (Metal) - IcA Ice Arena 90% 0 $0 807 $484 $484 Vending Misor - IcA Ice Arena 90% 4,016 $321 0 $0 $321 Building Envelope Improvements -IcA Ice Arena 75% 22,040 $1,763 4,265 1 $2,559 $4,322 Water Conservation - Ice Arena 90% 0 $0 316 $190 $1,356 IcA Exterior Lighting Upgrades Building - Ice Arena 90% 5,630 $450 0 $0 $450 ICA Vending Misor - CiH City Hall/PDllce 90% 3,559 $285 0 $0 $285 Data Room Cooling City Hall /Police 90% 0 $0 0 $0 $0 Modifications -CIH Bullding Envelope City Hall /Police 75% 857 $69 1,386 $832 $900 Improvements - CIH Water Conservation - City Hall/Polics 90% 0 $0 142 $85 $640 CiH Exterior Lighting Upgrades Building - City Hall/Police 90% 6,897 $552 0 $0 $552 CIH Interior Lighting Upgrades - PD City Hall/Pollce 90% 12,828 $1,026 -98 -$59 $967 Water Conservation - Milton Horsey Pool 90% 0 $ 0 534 $320 $1,189 MHP Exterior Lighting Upgrades - MHP Milton Horsey Pool 90% 891 $71 0 $0 $71 Interior Lighting Upgrades Concessions Milton Honsey Pool 90% 3,945 $316 -33 -$20 $296 - MHP Vending Misor - PuW Public Works 90% 1,253 $100 0 $0 $100 Building Envelope Improvements - PuiN Public Works 75% 615 $49 3,314 $1,988 $2,037 Exterior Lighting Upgrades - PuW Public Works 90% 6,630 $530 0 $0 $530 Interior Lighting Upgrades - PuW Public Works 90% 23,800 $1,904 -185 -$111 $1,793 Building Envelope Improvements - GC Golf Course 75% 176 $14 688 $413 $427 Water Conservation- GC Golf Course 90% 0 $0 41 $26 $230 Interior Lighting Upgrades Club - GC Golf Course 90% 10,373 $830 -81 -$99 $781 DES City Wide g0% 0 $0 0 $0 $0 Traffic Lights City Wtde 90% 7,383 $591 0 $0 $591 Interior Lighting Upgrades - IcA Ice Arena 90% 11,344 $907 -89 -$53 $854 Interior Lighting Upgrades - CiH City HaIVPallce 90% 10,981 $878 -84 -$50 $028 Ice Arena North Rink Ice Arena 90% 0 $0 0 $0 $0 Stair Repair - IcA Exterior Lighting Upgrades Parking - Ice Arena 90% 7,909 $533 0 $0 $533 IcA Ice Arena Refrig Sys and Floor (no heat Ice Arena 90% 541,013 $43,281 1,815 $1,089 $44,370 pumps) - IcA Ice Arena Block Replacement Ice Arena 90% 0 $0 0 $0 $0 Ice Arena Exterior Ice Arena 90% 0 $0 0 $0 $0 Painting - IcA Interior Lighting Upgrades 5 Rink- IcA Ice Arena 90% 67,075 $5,366 -525 -$315 $ 5,051 Exterior Llghtlng Upgrades Parking - City Hall /Police 90% 13,560 $1,085 0 to $1,085 CIH Totals * ** 762,771 $61,822 12,215 $7,329 $71,144 -The savings shown in this table are Tess than the calculated savings unless a guarantee muldplIer of 100% is shown. *r The guarantee Is based on Key Performance Indicators Shown in Table 3.2. Refer to Section 3 of the ESP for the method of converting Key Performance Indlcalnrs In doliars during the M &V period. *** The guarantee is based on the aggregate savings for all FIMs, noton individual FIM savings. Confidential and Proprietary Exhibit - PAGE 3 EXHIBIT E3 GUARANTEE RECONCILIATION 1. Established Baseline Adiustments. The Contractor shall be allowed to make adjustments to the Established Baseline using standard and sound engineering principles as follows: a. Building Occupancy Hours. The hours the respective building is occupied and /or equipment and lighting is utilized is a variable which will be adjusted for if the number of hours rises or drops more than 10% from the quantity identified in Exhibit D. Where applicable, The Contractor will utilize energy management systems to monitor and verify hours of equipment operation when feasible. Buildings without energy management systems will have equipment operation logged by Client building staff as specified in Exhibit G. b. Building Changes: The Contractor may use energy modeling software to calculate changes in Established Baseline due to building square footage changes, weather, major remodeling or renovation projects, addition or modifications of equipment or change in building or central plant usage. The Client agrees to notify the Contractor of any changes or additions of equipment or environments that may affect the energy consumption associated with the buildings under this Agreement at the Annual Meeting. 2. _Utility Cost Savings Adjustment. The Parties agree to the following: a. Utility Rates: For the purposes of calculating savings, the utility rates used will be the utility rates as paid by the Client to the utility company(s) during the pertinent period, adjusted for any rate schedule changes made by the utility company(s), except that the utility rate used for the calculation will never go below the Floor Rate, or above the Ceiling Rate for the term of the contract and as described below. In the event that one or more buildings have multiple meters of the same utility on different rate schedules, the per -unit cost of the utility will be the average of all of the rate schedules in effect at that facility. b. Base Utility Rates: Refer to Exhibit D for the Base Utility Rates used for the purposes of calculating the savings. c. Floor Utility Rates: For the purpose of calculation of savings during any given performance period, the utility rates shall never drop below the Base Utility Rates described above. This shall be known as the Floor Utility Rate. d. Ceiling Utility Rates: For the purpose of calculation of savings during any given performance period, the utility rates shall never exceed 1.5 times the Base Utility Rate described above. This shall be known as the Ceiling Utility Rate. e. Rate Schedule Changes: When the utility company(s) makes changes to the rate schedule, the new rate will be used for calculating savings realized during any given performance period subject to the Floor and Ceiling Utility Rates described above. If a rate schedule change occurs partway through a period, an aggregate rate comprised of a weighted average between the old and new rate will be used. The weighting will be based upon the portion of the period that each rate applied. 3. Operation and Maintenance Cost Savings Adjustment. Unless otherwise stated, The Parties agree that the Operation and Maintenance Cost Savings identified in Exhibit E2 will be in effect for the term of the contract. Exhibit - PAGE 4 EXHIBIT E4 TECHNICAL. SERVICE AGREEMENT 1. Technical Service Agreement (TSA). Contractor will provide to Client the services set forth in the following table ( "Services "): TSA Table Services 1 5t Year Fee Fee Starting in Year 2 Performance Assurance Included in Project $7,459 Services Energy Consultant Services Included in Project To Be Determined Based on Services Required by Client A. Term. The term of the Technical Services Agreement shall be 12 months and shall commence on the Substantial Completion Date. B. Renewal. This Agreement will automatically renew for successive one -year terms unless either party provides written notice of non - renewal to the other party at least three (3) months prior to the end of the then - current term. C. Price. The total first year price for the Services is included in the Project price indicated in Section 8.1. The TSA price for successive years starting in year two is the `Fee Starting in Year 2' indicated in the TSA Table above. The TSA price will be increased annually and automatically by 4 percent. The TSA agreement sum will be paid to Contractor in annual installments. These payments will be due and payable when the Client receives Contractor's invoice and in advance of the services Contractor is to provide. Continuing with On -Going Services in years 2 -20 is at the discretion of the Client. D. Termination. McKinstry is prepared to continue the guarantee and Measurement and Verification as described in Exhibit F for up to 20 years. Terminating the Performance Assurance Services automatically terminates the Guaranteed Energy Savings Agreement, and renders Contractor's savings guarantee null and void. Access. Contractor The Client will give McKinstry full access to all Equipment when McKinstry requests such access. If access cannot be provided, Contractor's obligations under this TSA as it relates to the inaccessible equipment will be suspended until such access to the Equipment is provided Miscellaneous Provisions. 1. Any notice that is required to be given under this TSA must be in writing and sent to the party at the address noted in the Guaranteed Energy Savings Agreement. 2. Should any changes to relevant regulations, laws, or codes substantially affect Contractor's services or obligations, the Client agrees to negotiate with Contractor for appropriate changes to the scope of price of this TSA or both. Exhibit - PAGE 5 2, Performance Assurance Services. The Client's obligation under the Guaranteed Energy Savings Agreement is as shown above, over the term of this Agreement. A, Scope. Biannual Site Visits - Inspection/Technical support - Includes twice yearly site visits to inspect /verify proper operation of Facility Improvement Measures as well as maintenance verification and staff development. Services also include operations review with the facilities' maintenance staff and consulting to provide insight regarding new sustainable technologies and procedures. 2. Reporting Services - Includes annual reporting of measured and verified and pre - agreed savings calculations. This report will verify savings realized as a result of energy services project in conformance of the Measurement & Verification (M &V) Plan. Exhibit - PAGE 6 Exhibit E5 Operational Savings Interior Lighting Opereration Savings Summary !Number of Lamps Avg. Failure Time Cost of Repair /relam p Cost per year Fixture qty Ballast Savings Interior Ballast City Hall 10 $ 120.00 $ 12.00 125 $ 1,500.00 Police 10 $ 120.00 $ 12.00 69 $ 828.00 Pub Wks 10 $ 120.00 $ 12.00 242 $ 2,904.00 Pool 20 $ 120.00 $ 6.00 67 $ 402.00 Ice Arena 10 $ 120.00 $ 12.00 185 $ 2,220.00 S Rink 10 $ 120.00 $ 12.00 32 $ 384.00 Golf Course 15 $ 120.00 $ 8.00 16 $ 128.00 !Number of Lamps Avg Life Cost of Lamp Capital Avoidance Over Life of Project Total Operational Interior Savings With 2% Safety Factor 387 10 2 77.4 5.16 $ 1,505 $ 1,475 102 10 2 20.4 1.36 $ 829 $ 813 315 10 2 63 4.2 $ 2,908 $ 2,850 70 12 2 11.666667 0.77778 $ 403 $ 395 448 10 2 89.6 5.97333 $ 2,226 $ 2,181 27 10 2 5.4 0.36 $ 384 $ 377 18 10 2 3.6 0.24 $ 128 $ 126 Calculated Ops Savings $ 8,384 2% Safety Factor 1 $ 168 Net Operational Savings 1 $ 8,216 Note. Operational Savings are derived from data provided by client and as such are not guaranteed Exhibit E5 Operational Savings Public Works Exterior Lighting Savings Summary Total 1 $ 433 Pool Exterior Lighting Operational Savings Avg. Failure Time Cost of Repair /relamp Unit Cost per year Fixture qty total Annual Op Savings Wallpack 3 $ 112.50 $ 37.50 8 $ 300 Poles 2.25 $ 300.00 $ 133.33 1 $ 133 Total 1 $ 433 Pool Exterior Lighting Operational Savings City Hall Exterior Lighting Operational Savings Avg. Failure Time Cost of Repair /relamp Unit Cost per year Fixture qty total Annual Op Savings Walpack 3 $ 262.50 $ 87.50 16 $ 1,400 City Hall Exterior Lighting Operational Savings Total 1 $ 2,391 Ice Arena Exterior Lighting Operational Savings Avg. Failure Time Cost of Repair /relamp Unit Cost per year Fixture qty total Annual Op Savings Walpack 3 $ 112.50 $ 37.50 7 $ 263 Poles 2.25 $ 300.00 $ 133.33 10 $ 1,333 Pathway 3 $ 225.00 $ 75.00 10 $ 750 Down Lights 3 $ 22.50 1 $ 7.501 6 1 $ 45 Total 1 $ 2,391 Ice Arena Exterior Lighting Operational Savings Total $ 7,218 Note: Operational Savings are derived from data provided by client and as such are not guaranteed Avg. Failure Time Cost of Repair /relamp Unit Cost per year Fixture qty total Annual Op Savings Walpack 3 $ 262.50 $ 87.50 20 $ 1,750 Poles 2.25 $ 750.00 $ 333.33 16 $ 5,333 Down Lights 3 $ 22.50 $ 7.50 18 $ 135 Total $ 7,218 Note: Operational Savings are derived from data provided by client and as such are not guaranteed Exhibit ES Operational Savings Ice Arena Operational Savings and Capital Avoidance Operational Savings North Rink South Rink Life expectancy of Rink 30 30 Age of Rink (years) 36 15 Years over expected life 6 (15) Major R -22 Release $ 60,000 Release cost per year of equipment over expected life $ 10,000 R -22 maintance (lb /year) 300 300 Cost of R -22 per lb (2011 dollars) $ 8 $ 8 cost of R -22 per year (2011) $ 2,400 $ 2,400 Major Equipment Repairs (above norm N rink) $ 20,000 Add'I Repairs (Over life of 25 years) $ 1,818.18 cost of floor painting $ 1,700 Add'I paintings from sand floor per year 0.5 Annual additional cost per year $ 850 Chemical Savings Two cooling towers existing chem feed costs $ 2,000 2000 One new tower chem feed costs $ 2,500 0 Chemical Savings $ (500) 2000 total Operational $ 14,568.181 $ 4,400.00 Lost Revenue Avoidance South rink outage for refrig replacement $ 63,840 Capital Cost Avoidance Pump Replacement - North Rink $ 5,900 Motor Replacements (100 HP) $ 25,000 $ 25,000 Refrigeration system replacement (10 years S rink) $ 600,000 Refirgeration Sys replacement now (S rink) $ 150,000 Capital Savings of system replacment of S rink $ 450,000 Total Capital Avoidance $ 30,900 $ 688,840 Life of capital 20 35 Annualized capital avoidance savings $ 1,545 $ 19,681 Total O &M Savings from Refrigeration Improviements $ 16,113.18 $ 24,081.14 Total Combined: $ 40,194.32 Note: Operational Savings are derived from data provided by client and as such are not guaranteed Exhibit E5 Operational Savings City of New Hope Roof Operational Savings Analysis Roof Type Steel Typical Life (yrs) 50 Years Cost of Roof $ 1,211,174 Cost /yr $ 24,223 Cost for new Membrane Roof $ 734,249 Life expectancy of membrane roof 15 Years Over the life of a steel roof the membrane roof would have to replaced at years 15, 30, and 45. Cost to replace 3 memb roof: $ 2,202,747 Escalated for inflation (20% over 50 year life) $ 2,643,296 Annual Operational Savings: $ 52,866 Mold Savings Mold Abatement Cost $ 395,000 Over life of roof 50 Years Total Annual cost avoidance $ 7,900 Total Operational Savings $ 60,766 Note: Operational Savings are derived from data provided by client and as such are not guaranteed Exhibit E5 Operational Savings Traffic Lights Total 1 $ 105 Data Room Cooling Avg. Cost of Annual Failure Cost of Unit Cost per Life Extension Op Time Repair /relamp year Fixture qty Savings Traffic Lights 12 $ 55.00 $ 4.58 23 $ 105 Total 1 $ 105 Data Room Cooling Total $ 1,500 Note: Operational Savings are derived from data provided by client and as such are not guaranteed Avg. Cost of Annual Failure Equipment in Unit Cost per Life Extension Op Time Room year (years) Savings Server Equipment 10 $ 15,000.00 $ 1,500.00 1 $ 1,500 Total $ 1,500 Note: Operational Savings are derived from data provided by client and as such are not guaranteed EXHIBIT F CONTRACTOR'S MEASUREMENT AND VERIFICATION (M &V) RESIPONSIBILITIES 1. Scope of Services. The Contractor shall provide the services identified in Table Fl: • All pre and post retrofit measurements as needed to verify each FIM as noted in Table Fl. • First Year Annual Report to the Client to verify that guaranteed savings have been met or not and to establish ongoing units of energy saved for future annual reports. • Additional Annual Reports to update the Annual Savings with updated utility rates based on the average cost of utilities of the previous 12 months. 2. Contractor's Equipment, The Contractor may provide tools, documentation, panels, or other equipment in the facility for the Contractor's convenience in performing the Contractor's Measurement and Verification Responsibilities. That equipment shall remain the Contractor's property. The Contractor retains the right to remove such items at any time during the term, or upon the termination of Contractor's Measurement and Verification Responsibilities. 3. Measurements and Verification Methods: The Contractor shall use the following methods to measure and verify utility savings throughout the term of this Agreement. Exhibit - PAGE 1 Measurement & Verification (M&V) Plan Table ri ci2y6fNew Hiopol Plan pew , , i , T �W'A�NM W :3 m - Y4 ' 7"T TIM �Xl� M N � � ' 41, 4 M i S� � I . M � , q q p �ti 0 �ml' i " 7'�� Wi� V 1� "N'M "M Y �E�( E€ t $ � ( §3.,E I s ,IE i ! t E. E } I >;. f ,3� R xki N11,1111 �j MN A�RY ��N I � IWM51 I s' Mu4' HA R�� i 4 gi� iil W 1, Vwl6ot- Fall cNanilty 1. MoKll I. and ,,,a pa 1'P . . . on 1 Val am within 1. I%ni�ll d Ty and L.Cal 1. Sao Doll Ll $-Y Summery In E,l 1. S- Dorbil Jl Survey Summary n, In F.*-d to Dat.lnlo. quantity all Typo and Cal of 1. Calti0aintad by M,KIl Il 3yood on slior M-1- M-1- and A"dIjj 01 M Month Altar 1, Ughlanf; FIxI­ Oponatil hf Uff�dnaf Fy ❑ �.Mbd ❑ L 011 Fbi Rapno,onnilim final " SH, hil-al t Data �l by fil S,,11,,tandial C-O.tion So. Pal 7m T)Il Sl .. P­ ­ H..wy.. Il Ing 2 pn,-Z P 'I" Input po­ 2 Sae Dal lled LilliAll 2. Sao Doll Lil 2. ­1­111laill Q.­tlow4Unali 2. �Cft or Obtained Obtained by U-13-ty Z Me 1. wall Malmlin 1 ln� 2. 20% RICIaClion. Annan! Uptanal A (l S-1 In E,hioll 0 Survey S-� 1, Gpmikd Gtoitl,tioa Sample of Obtained b 3, Win y M,R]MUV ft O.N4 . stateiti l S mum sitall k0onannoll P nIfa.. M.W.Cl Sample W11 Be Whh1: Lg MM atone l l In 3, Ughtling Flat Ox"I", u" 3. S. ❑hal """a" 0 Ugl libltann, Mat .`= Rprooltal So pI..rUjNI1� Fb by ... to Sample On. . M hln phase im ttrThConaftlo'� A... C,Ra ., Wh- Houl I-Ightil Sul Summary in E011ot a. ­ Ill I In. & all S ­ty 1, -Wht Mato, 1 Md,ofty Allplootd! Up n Sal S. Dot. Pilovitild by lont'. M.Ml RO-.-I. It Motor and Ul M C, M , M _ V R,pnaaamol, Throe l,,) , =""` P,ft- OC­ ..m.na on, hanal 0 Exhlblit D an cloonil Modn, I Y:. Yea 3. MinoWly Al,ryal ')Pon Aft.rS Plo4dad by Mal Ral on Oporoll'if H.Uns I Campldfort Year Ptadl by C41ant 7. Srn "Wain " ' W "' 1. hill. E,!; Atalf to ll Pn o-w Roa-Vinition 1, Sao - S-V In l D D"'Min a LoCatkin and 1. Data C�Ilaabd by WKJnl Tool .1 S.rnpl. F..lIll 1. M.1anall 1. I.-Im S.-W In Slohm 0 2. 8,. "WWg En.l�iaa, S-Y Sp.cIi NQAA n , im, MAL, Gap, and P­ Cap— B-6d an Sla With CCannm.hii III.. Door 1, l mIlol by Ml M..,. Sample no al ad-., DIll Zt,'w and l -hIn 5.1ding 2. So. E.Adlog E-­ A.Cl A'_I Dat. In I nintal 7­1 f Sample == Taal Equipanint Z MW�IyAgraan!Upn 11CF.C.Contitiva 2, l Obtat,W F"lify(') anoo one, S_ pool, Matinial. tla P-a F.9-Inflitionlon 1. ll Fal Lal It,lao,anann, A 1-loloy Z A oontit aArroatil Wind Spam In E.Nbk 0 F'aill �adlw at- Daa7a-tIrg Ell 2. Data =nl M,:Mnal 0 ... id Mon. by by hy.inbnotto, bail nd am P"walt al lintiftail (Oanaral.l Nom Mitt'dobtDool P. M-hainal calbo ol Y a, $.onpla Pdi Wlq M Will Ronnak. Unahoni IDLIIM D"lan rOyl 3. Awnt., An ,,nal l Dognoo 3, Sao Pu4dIna l El 2' M Agree Upon Roand 3. Data = by Ottahml "'..n'll 3 Data . ti citi by M.M-tv D,rim W-cuticIn P". FhCCtanniondol M rThoonal DoySurvey Survey In Eahblit 0 S y Sp.tAl l an foOnitih nod bYtil I lop,mirl -ly Agreed Upon ponlo-'.. A.Z. A'..i Dot. In s. dial Agl Upon BW*d Snood on Data Obal- by ?VA l D on Mon. 0 l by McKlnnry MoKJn.tli 1 . M.tUrany, to 1. So. CyChillion! JohIll 1. San Miallad Ughil 1. Comprohol Lil Audit '.Hhy Mthl. One (1) Survey surl In Eon I'd s Surrey Summary ""'"o"' to C." 1 1 Data Wi.,I d by M.Kintary valid- and Typo a 1. Data Wl,,t,d by III'likal Mardit "-r S ot Mail E Cul T 4 nd ipa, or FIX­ A ': 04,0 ,P,Clad ❑ Z So, oCIll .1ght4 D Eyhlblt 0 Z Soo Wtollad Lil and 1�poa of , - ':' 2. Mull a. UW.L ANSI . 2' Dam ' "Il by "'W""Y 2 Room tho s Raprosonotiva MCKInvi � M. inalanno by ry 0-pigon 2. MCKlt,.l So. Pool - Inti.l Molot.l. Eq.1gomni W fV Fit tar Rol aill 1, Iiii-nli POW Op-Ing Upp ill A MI.,, npta P-r �Akila) 3� ­,, n l ­y .­­Y In val.. and Spat Ohl WU,. ftfoo.aantal stall'ti"I Sol of Flithavol Mao- stotiall (Con.'alalital No P. na ".d M-wal rM=hl � M..Y. . Fial-Anrana Op-ling H- ❑ l 0 A"' M­ 3 No pm` by C " t " With Wen Maiar ' Do" " by l 10 3 w Pholl Roo ulknoba. 3. Soo �,Ilodi L! hl g 3. So, Doollat! Lil 3. "t" J; Agniod Upon Ra cer! hill Foopnoa.nail. I B.Cad.n0pandiopl RaPina."ll M' Aft 94 Mon Aft.r Survry Summary .1-1 .1­111 a' OmattIlno Ha- I Y­ I Y.. P.A&d by Mont alltbill lot 0 P000d. by 011 Compbdon SoCatod.,SlInSurvey 1. VnIll CWCnUty *1 1, cialant .. Type end Pi.111ty Cont.1ning Ga..,. 1. Wit CCICal by Maftstry V.�J� M..N. i, Mc Klndry l0 Loant on -1 Bonal Vn,4rkg nd Tyl and Wation V, min Mall "toolonlat Boom! an Sh. Cootntl l lnol,lbd 1, Da Mill by MCl M.1,1n, RIl U,,nat,l a� V. dI W Mo. 1, . 1. SC, vanaling Mital 1. S� vondlelf All M ­pd,n Coal noo-I.- d Caay....�dftoj­ Rama Ill B­Col on Sit, One V) Idl Aft.r ainal Cq.p- per or D V.mfloa Mal l p " Poot Elaaol S, my In " "b" "Ahm Survey In E,Wbll D '2 M7'h"' a V;dph: . Dot, Col l y M,KIl by 2 fRop D mol Con" �­' No P�daot Oba=. w int. Sao po ,) vol Moon Cool 2, P. 4- Peal Ew.bCal t,._ dI`W . Pllo� Ivy-) S ewage val Mool 2.6-V. nd n,; 1 11 2. 8 . Val Mo. N. Olonat .1 Mal S an 7a.hnIC.I Coal Irl p.r 2, Data Oo Ali,,d by M.K).t I'llfwwwan No. propootai R. am '41 F-flon pon �.Untmo' I~.o P., .trd. S � " In Ei,[Olh, D Slnay In Eol D an -, Moon- 7-pt ";a, ""I. a, NREL Oadd- Ro;too.onafl. B.oCCI 2. Mo Kl"k to r Ankloo Val M-b o� Utty"a- Beverage Wool �l MOC,4, y1m,WYal my - 3. So, Vol Manhim 3. S. Vol MuNtot AQ.nd U 'ln "no Ma'� na. T. Enw H.-nnil Spadill V Ph.. M..N- C.M'oi (*it. 3. Cal ih�.. vl,6,ty r Idamil Vaal l 1, Ex1hM D Saney in Exill 0 Oallpal Halt, I Yn,ar k"hin S . AN . ij. M,tl Al Uptil'i & l Prodded by cli.1 to at Al Tomil Vlkhln Atordly ar dl vil or Beverage v.l 3 Data to H.'aa I wonk by OCCL'Fomy Moyd]Mwy Romnl a. vwkw Ma-*m R-k. M.hl'. Ftaipoo­l . l I pl�dCdl 0 1. 0.11nonsad C, l of ll I 1OAM­t Earl bit - PAGE 2 Exhibit - PAGE 3 1. Clmpnhan.M Plumhing 1, "" Ael.wn 4WIWy 1. McK{mlryu Abd r NIIP-d u DH.nnin. antl TYPO of dnpwwminl Varly Onaa WINN Ownliy and Type and LawJens helepoa Aayed an all Ono (1) M. AAoe of "'T"' Flpiuwa 1, Oeb KWlll by MCKinatry Oba.mlima antl As -BUAt Subetonl1.1 1, A-I Fla- LRIII ;orIM i. Ciumily and Type and Leaden I. 611 Wt,lbd Alumbing 1. Soo Omvllvd PIb lag 2. C.Inehtod eaoya an Rople..IW dw Begdd an Sild gdarm.11an 1. Data C.Ilaeletl bV McKlmhy C.mplHbn That M... 0-I III 1n Flat- W.. par o1 PI -tiag FIRM. 6umy In Eahlbb o S - Y In EnNbd o Occupancy P1Nama and aw alt, Ob.amtkm /Sum y 2. CWadlalad 13650 on 13.1 -mwtho 2. M, Mul I l0 IM Pro -S NO Oil and &..., or 2, Pro -a Plat- Annual PIWMDII 2. Sod p.IWkd Ill halnp 2. Sao I PlIe lag and Typo and L1cad.m °[ 2. Dek Glcubl.tl by McKlmtry Occupancy Pmd- and 2, pats C °Icgl°lod by GkNblo 0111 9a. PoH• N.MI °11°1 W PMmhlrp Oocujm a end Asdebl.Md avatar Oonenmiien A Flatus Ulglaatlan Sumy In E%hlMl C Sunny In Exhlot U RNmbl.p Flauros ReWenomanw pu.N1ty Intl Typo and Me Klmlry R.P naltlw Wllfiln One (1) IrnuAHI.. Nine Propaeed MWpwN EqulPmpN par IP rewa ar BAWL Oeeup.my P... 3, Pro -& PoH -Ave Fkor Be. S. Sep UHSINd P1111,119 Sue p.ullutl Plumbing 3. Pw- ImS. }Sat o! ]. Ock Obr.lned by MCK {entry L.c... of Alumbina A, Unto al by M.Nlnstry Month Allen (Cammlobnlnp} M =nM.ctlrar'a Cary.mM 9uth11eal Z W=ale pop. inns px Fb[luro a Fl uge Su In lNt p $ In E.hlbll p SpvcUbd Sbliadc.l 8¢rrpb 11 Raproaardollw Plat... R.proeentaliw 8ubuknlbl P- Roemmentlah.ne Sampb WIN Eo Mthln Fro. Ao.! Sleet! Wlch PIPh -gh, A Atmual Oe<upaney our a R 4. 91y D11.lbd Rlumbinp 4. S oy 4.910 Uoull.tl Mlanhlnp PlumdlPp F Wroe ydlh a 9. Deb Prultlotl by gbnl 3. Penh MWlbtbn Test H 4. pate PmQdd by Cd0n1 t1 �mpl.tkn 10 %1IThaeulrI .l 3 Mt., .xun R.-Ino Such hI IMIng Per 1. Sunny In 901. D 5-Y In E%Nb110 GIly.wd Wmm Mo.aurinp b McKlnelry RopwalnlHha 6p1c1A.tl StaSStic11 Sample McKlmlry Repr.seMUlw 3. McKimlrym Plrlamenm Constant pWln pw p addh 0 'u. cd al Plumbing Plat- Win a M.lo- sbtbll C.na.cl d, munblly Up an III III OMlhnlad W 1ter Mauwtlnp Sampld .Ch on Onak, H perating Yypr O M A., t no A.t Pr.Ntlad by poorer l- 4. q. Mu Mu1Wly Apnod Upan 9ubeWntwl kl 1. Sao Ico Mona Narth I. A Ra.dhsubHOn Andyals Ronk New Pee }In ExdlbIt PnRVnwsd 11 Choi °wIm Pro- 1. Who Cal-d by McKlnatry 1. Past-Pr.locl R-Valuo I. Sao III. Arom %dh 0 Pnlect R-M.. (ARroad Upon Raplab0RU1Iw D.a.tl on Sit. Uaunninod NOm 1. Oat° D,11- by Mc Klmlry t. McKlrstry la 1. Pro- S P.yl- haubibn R All Now Rm[ In Ea Nblt D 2. Sao Ice Aram Noah F'" -I and Cu.tamer lNaMaw Manubcturyh Subm9al fl.preaanbhw Yaly Ono. Nmg V.I- I. P- Pled- lneubllan R -VUko. 2, Soo k. Aram wah Rlnk Now R..f In Ezhlbll 2. A- p.tmmin.d aloe Buldfnp Plana SR. Obuerwtl.N 2. Data OoAockd by MCKNet ry Raprm.Nadw... 2. Awl WkaaN .d fi.m 2, M CWMcud n M.ml,wy y ue Submydol PMa. Saa at. 2 Squaw FeolnPO d k.ubktl k. Anm Naah RInN A 2. Squwe Fvakp111 Nsubutl Ara, Naw R1.f In Ez Nhl[ D D -d an 911. NWbinp Plam.0 alt R.pr.sanulM 2. McKIwSry w yn McINaN E41pmMt p Now RNk B., WI Pal Am. Now Rad 9, pop{a of IneW.tlon 1 S 9. Sao k. Awm rkdh 3. S1. k. Aran. North ( Ob l and I Oa.emlim. (Agreed Upon DHa C.ibat.d by a lUmlry V.Ny Om. mma l,e," (Commlasl0nlorp} Nam Prlpa.ed ManMacawers 1-M .nukwl LIW,Iuw A Pra A Paal - CeWh M 4. Average Hooting Wt- DaV¢ AipN Now Rmt In EihlHll D n Rlnk Naw flwll Ezhlbll S. Awnpe Inallatkn OepN I 3. poll CoAacutl by McNlnetry y FncuN R.pre¢annthn the SubmRlek PMaa Phaaa Rxammcntlldane k¢uNikn a, $..I.. Al Noah 0 Fall mal.tl U (ggreod pon Fp.lpfj Rapwenhliw B.eotl ale n SI ]. Wall, 1}ImulHlln y Wta C.Il.ctetl by al lmlry S, McKlnedry 10 4. Avenge Annual Heeting Ail Now Rolf In PAMbII D In av Nadh Bi Saab. Ra Ronk Naw Ao l 9. Awmp Annual HPaIIW Np- I1,lyp Oat n lrcl Mad a.. II. red Culdo- l-nio. q, Dena GaAaclotl by McKlnHry DoLannln.d hom urah S.".1 l gvpawnlllM VOdy Oma putlnp Ru P I hmdtal Maa p.prae Day. pf 0 IS o (Adam p M.ntlded {n ExhldWSVd L on Facto R.W .avnudw q. Ayootl Upon Pactpr 1. Aaa 1. Sal k1 Ana. 1. Sao P. Mona 1, Dan Call.cud by Ml 1. Trend Enarpy Pearl 90R -don Sy,tmand Ra6lgentbn Syaum Ind 1, Domenlb Hu WemY Haotkg Ph. Bm.tl an SR. Armond the HNh Tampenlun 1, c N11 Walt 8 Pal Fl1ar In Ea Nblt O Fb.r In a lblt 10 System Sond rl.l on Industry $le id EPl.l.ncy L- Ohmng tkn `0 CuebmvnlNaMew Q.111, Q.111, Q.111, Fb.l hn..N, Bnaryy 1, P ro-W N t Har W od" EM.I Syaum EIAHenry HaPI 2. Sae b1 Amen 2. SeO lco M1ne antl Mal Mato M 2. p1M C.d.cutl by McNlneuy 2. T En.rgyC p[l.n 1,p. Call-4 by MclOmlry 1)la 9yalom wUl ba 4-H. Sy- E11cioncy ;. RIrA 1 alb nk 2 ro- S Poet- Rl Ae blg.rHlpn 9ystvm and S R.dlgentl.n yaum Ind 2 LOmWa.ear 81xhIN Rap10a0 iwIM Brood an G h. (kW).} Coollnp (k d)f ap Thro. ,N,u Re preaeM °the Cammbtlandam Uka , oo- Poat�npm Syatam ] P d Clollnp Syaum Camp Floor In Ea Mbll ❑ Floor In F %hlnit p Cam ,11 5- an Obwmllan ¢red LaebmorlNoMow IOampraasan 2 O.Sa Callacd.d by Mc Kiraly Caro.... Walar.. COI, Cam EbcMCa1 Wana.r III bn S. Sep Ica Arom 3. S.. Il Aran. N a pale 3, W,P D.Ilecud by Mc Kln.lry A, T1oatl loo faro f W.sa1 pns.n lullw M11Nak Equ pmoM Pon es Posabk 6."0 en Can¢umpllon 1 IM All 9, RINr 1 and 2 Pro -a Po.A R t.., Jn tkn Syaum antl R.0rin A.dlgerad.n Ryai.m and 3. C.olln G sum Cam = p y p.sear tl 1 R.Wmunl.thw B1een SISe Panmeun 1. OelomnNo 21 9, p1u I]dlecntl h Makllal Y ry 1 -, 7 McKlnady 1. Cptdlnupu.l Y Mundo,lwwh QMd.arAlrTymlww- 3. Ro- A 9YUem ea ANn= C.011ng 6ysum Campe..ar EahIG10 6. See Imo A Floor In EahlbllD q k Soo o Amm Pp.ralien Fwm Cbaerwdvn .M 4. W t. Col and CU.bmen Inl.lww 4. D.0 Colbctotl by Mc Klydey OpOmlbn Wao w Valk Tr. $at Up MoNnrba Awno Sna Peat- M .Inba. Ind Syatom Od 4..mp tbn a, oa hdaha p O1° Syalvm B Oponlfon RlfiparHkn 9Yaum antl sp , AoMp.wtlln 9yalom end Cu.l.m0r InbtWw R.prea.nuth q . Tryntl Rift 2 BYrlem 9l.N 4. Call d. D.0 Colloc�etl by Mekinslry on Flw WI Mlnuly m R.dlgwallvn haWblbn am'.1b MelNaln LeHrds 1. a. wlhwl Exeaadlrg Ih. L .. Rink i AmWI Opintlnp 1Pea and F 0wtlen and Fkor 4. Rork 1 Amm He, - Fbmin Ea Fborin Ex 4. Bnana on Slln OpavMlkn and nn Slte Obs.mll.n.ntl CUaumarlNelww and SiOp ilttNa ll pHamdm ReprosaMallw lnumh Uutl1p tan 'V °tO°r (c.mmlasianN Sl quenc.a a Umk Tompcnluro H Agr¢ed Upon Fml.r and Annual Op.m 5, pH. Call.Hatl b y Me%inalry Cammleal.nlnp P. 01 Phu. IN Nawctod by Ma NlneNy $alpdM.'Rw hW!(on al S. Rink 2AnnWl Cpnift 5, RiNe 2 Anneal Openting Neun - 9e. Ica Arvn1 ROfig.hall A.. 5. 8.. k1 Amm A 5. Bsaod .n 61l. Obaoroll.n and 5 So e, al 6, polo Colbal.d by Me Klmlry S. Trend Rink 2 SY•um 8- R.pneaHHlw Pd.ae ' alammmlt. VOdy -ho. al lmlxl Sh in. Ke Lomproea0w wIY }hula Agra.d Upm Facur Syaum and filph lion Sy.l.m Intl gionl NrteMo.n p.p.avnlMlw &rs.d on Site ant Sup Tlme b1 Oauonim G 0. Cal mkd by Mdlinslry Gu¢raMOn Pea ll.l, b1 MN. 10 %.1 6. Pr04fWffan d Cadlnp h0m 6. norCl.diy Fll.r in Exhlhll D 9. 111- In EahiMt 0 S. Cdcubbtl Blsatl.n Chaonatl°n.ntl Cwnm.c Wud.w Anrwal Opvndun R.pramnallw T oInAlml Fo6,oe... ke RIN[ CvHlnp apt.. dam lee Rlnk Wdlnp SVStam 1 -Il Kink five I Ice Aran. tivn Sysum , Sou too Sy Rd N.mOplate Oau end 9110 SpaeiAe 6 ML , W. CHlad by 1putry S. Trend Pool kWf(1n mleo 7. Data uN.p[ad by M.KNaIry par thR.-If kn R. -If 7, Pr.COMOnear WW_ J. F-& PwaWndvnalr Ifyal.r .. FW. Fkor. Fshkh p . in 19y and in Exhibit D Coaling Land Repaoanutlan Bewd en 51u li ObeonaVon pwl bdpdww Rind Gaoling Syaum In VarilY RaWOSVN.dw Campre.eef Oparednn T °mp =dNOA T.mpar+lun TemP.roturolOA 7ongenlwo T, 9.a Ico Mon. 7, ar 7, a. 1. Anna MP, Olamarls 7. Bpeod an Bit1 Ohaomllon Ina g1.111nlataiaw -Amond Upon area 7. 0eu Coll..bd by McNlnatry Syaum Pad.mvma Y. Trontl Pwl CandOmer Ratb Rol nblan 9yalom ¢ntl PIP Syelam ant Fu1or Regeeo an nn AInt perHu w10A Fl- I n E% Fkel InlNll p Pie Fbar in EahUlt D h and C"t Os.mtl .n Cwl.mer bdeMOw emO1 `em pe at 1. Cwnpnha atoo IgNinp AUtll1 1. 0hrkb R.fawN QU1n[IrY 1. Soo Danikd LlgK Ing 1, 500 UoMllod ULMIng P.d.rm.d b Pelvrm n. M- tlly and Typo 0 Ynpwwmenl 1. OWettlry Intl TYP= antl Le..tbn 9yryey se- In Exhlbll 3-Y Summary In .M Typo led L.Mlam or 1. Date WN01.d by M.W t, h.Md0d Aas.tl on SRO 1. Wt, Cnll.eua by McKlesty 1, McKlmlry to .1 bill Fiat- p LI.MInp FIxIUros Rvpr.aoMellw Bas.tl an S110 Obepwdona pad Aa -BUYI RagOaonf.lha D1a1tl .n On- Varly Onca WItryN Sox Pawl• 2. Pro-B PnP FaNw NpM P1mr 2' S°a Dolslbd Llghllnp 2. S. 1d.11. Lgnting 2. Apro.d Upon al an Rand Obsemlkn.ii b.y k{nrm.11en Situ S.mya Ono (1) M.nVr Aft, I_Ilnkn Maintain EgWpmoM per Iiphlim Flaltn. moll 1. WgNlrq Fblw.Opinikp TrWfic Liphta A wall.) Suwy Summary In l Suety Summary in Lump W.Rog. and CoMnn.tl 2. WIP 01ulnod by MCKIl 2. sai ubd W.... 2, Wt, Obtalmd by MI-Mly Subat.lNR (pamndwknlnp) Nano Pr.plaad ManubHWh IF ..itan par HwrMYeOr 3. Udhtinq FNlido Oponllna C Eyhlot p vdlN q.slamvh Malnbmmu R.prm.nbdl Manubclunh R ed Lam p R0 W a kn Phase fl.camm.ntl.dom M.nubctunh LNantun. 2. Nput Fklun POn.: N.unlYOnl 3, Sao pHalbd llghling 6umy Summery In EKhlbll 3. Soy Will J Srawy Summary in PaNan.l A, 1-11, Agreed UP. 9.setl S, Ueu Prodaed Hy gknl lc McKNetry RoW.wntai'a. W M l . S. aly Upan t, Pn M 3. Dal. , Bob . by 1.1. t1 Mc Klnalry Repr.aanlHlw 2. NIA 2. NIA ]. NIA 0 Eab1611 p on OpaNtNg Howe lYef B." 1n 0­11,g Haun 1 " 11, RaNtl.tl by plant Yv.n Prwidatl ay all Data Room CaeIN NIP None Pmp.cad Nom PraPes.a Nona pnpos.tl Nom Proposal .Foal Nano Pr d plea Non° Pr. d N... Pw od p1a Nam Pn p.eotl None Pngaetl Nerve Pmp.a.d Nom R.pw1l -. Nan. Pnploed Wall 2-d M I N.n1 Pn ool Nam PnAa.0d Nano Pnepowri Nom Ropm.d N.1. Pl.poe.d lia.v Pmpaaetl N.I. Fwpea.d None Pnp.s.d N.m Pmp...d Nan. Propvs ad Nom Propmed Nona Propae.tl Nwla Pup... lc. Arom Swir A p Inm. WP Nom PwpO.ad Nom Pal N... Propm.tl Nom Pfoposod Nano ProP.eed Nan. Pr.pvsaq N... Pnpa30d Non. Pwp..ad N.o. Pn hhod Nom Pr ..d N.m Pwposetl None Prop.a.tl Nano Pwpasvd An rw onu ko Al" 'I'd" NIP Nano Pr.poe.d Nom "op ... d Nam Pwp.aad Nom PrapPI Non. Pwp..ad Nana Pw .6 Non. P.p.. Nano Pnpe..d Nom pmpa..d Nam Prryn..d Mom Pr.Pal N- Pwpa.etl Non. Phrl P.1al Exhibit - PAGE 3 This Exhibit details the individual responsibilities of the Contractor, not otherwise set forth in this Guaranteed Energy Savings Agreement, in connection with the management and administration of the Savings Guarantee. The Contractor shall: 1. Review overall performance on an annual basis with the Client. The purpose of this review will be to determine the amount of any shortfall or excess of savings (based on first year Measurement and Verification multiplied by average annual utility rate) and strategically plan for improvement in the upcoming year. 2. (a) Recommend additional utility cost savings measures as observed (b) Offer opportunities to leverage new technologies in both existing and future facility improvement measures. Exhibit - PAGE 4 EXHIBIT F1 MCKINSTRY'S TRAINING RESPONSIBILITIES This Guaranteed ]energy Savings Agreement includes the following training activities provided by the Contractor: • Twenty four hours of classroom training for Operating Engineers on the Controls Improvements. Exhibit - PAGE 5 EXHIBIT G CLIENT'S MAINTENANCE RESPONSIBILITIES The Client hereby agrees to assume the following responsibilities as part of this Agreement: 1. Maintain and /or Replace Faulty Equipment • The Client shall properly maintain all equipment that is being repaired, replaced or modified as a result of the work identified in Exhibit A, or that will have an impact on the Contractor's ability to meet the Performance Guarantee. When it is necessary to replace the equipment that affects the Contractor's ability to meet the Performance Guarantee, the Client shall replace, it with an equipment of at least equal energy and operational efficiencies. • Upon receiving a written notice from the Contractor describing any operational or maintenance deficiency, the Client shall immediately make arrangements to remedy the deficiency. Once the deficiency is corrected, the Client shall notify the Contractor to perform inspection on the remedial improvements. 2. Notification of Probiems. The Client shall promptly notify the Contractor of any system or building changes, which may impact the Contractor's ability to meet its obligation in Exhibit E. 3. Current Responsibilities. The Client shall perform the following work before the Completion Date: • Be available for a project kick off meeting and project completion meeting • Be available for any on -site safety concerns as they may arise during project construction • Designate appropriate personnel for signing off on pre and post Measurement and Verification of FIM's. • Designate appropriate personnel for signing off on completed training hours. • Client to make the Contractor aware of any specific customer site conditions that will need to be adhered to during the construction phase of the project. The following are the responsibilities of the Client, not otherwise set forth in this Contract, in connection with the management and administration of the Performance Guarantee after project completion: 1. Provide the Contractor copies of all Utilities (gas, agri - fuels, oil, water, and electric bills) upon request. 2. Provide the Contractor with the following information: • Major schedule changes within 72 hours of occurrence • Major Facility Construction /Remodeling /Expansion changes or plans • Changes to HVAC equipment • Changes, additions, or deletions of major energy consuming equipment. • Occupancy or use changes. 3. Notify the Contractor equipment, controls, or strategy changes that might impact savings during the Measurement and Verification phase of the Project. 4. Maintain standard facility and building operation to conserve energy, including but not limited to the following: Keep windows closed; Maintain thermostat set points and schedules per this agreement; Turn off lights in unoccupied rooms; Control HVAC equipment in the unoccupied mode when space is unoccupied; Keep vestibule doors closed to reduce infiltration. Exhibit G - PAGE 1 5. Discuss with the Contractor before any changes with respect to utility deregulation or any proposed utility agreements, as it pertains to the facilities within this contract. 6. Ensure that Maintenance Personnel are properly trained throughout the term of this agreement. 7. Provide a security space on the job site for material storage, meeting room, and toilet facilities for the construction personnel. 8. Provide the installation and monthly cost of electronic access (Internet or dedicated telephone line) used by the Direct Digital Control (DDC) system for on -line analysis, data transfer, trouble- shooting, and programming, between the Contractor and the Facilities. Exhibit G - PAGE 2 EXHIBIT H1 GENERAL CONDITIONS 1.0 CONTRACTOR'S USE OF PREMISES The Contractor shall limit his or her use of premises for work and storage to allow for facility occupancy in all areas. The Contractor shall assume full responsibility for the protection and safekeeping of products under this contract stored on the site and shall move any products under his or her control that interfere with Facility operations. 2.0 BUILDING OCCUPANCY The Contractor shall cooperate with the Client to establish work schedules if disruption is necessary in any area. 3.0 ENERGY SYSTEM DISRUPTION The Contractor shall consult with the Client prior to disrupting any energy systems. 4.0 STORAGE OF MATERIALS The Contractor shall make arrangements with Client to provide for the storage of materials on the job site. If such arrangements cannot be made, contractor shall provide facilities necessary for storage. This may also include crew quarters and lunchroom facilities if necessary. All contractor storage areas must be confined to the area designated by the Client. 5.0 RECEIVING, HANDLING, AND STORAGE The Contractor shall receive from carriers at the Client and check, unload, handle and store all materials and equipment that are to be incorporated in the construction under these Specifications. The Contractor shall be responsible for the prompt unloading of materials and equipment. The Contractor shall provide all storage facilities for contractor - furnished materials and equipment. The Contractor MAY NOT use the Client receiving area, personnel or equipment to receive any materials unless approved by the Client. 6.0 TEMPORARY LIGHT, POWER AND WATER The Client will furnish all AC electricity and water. However, the Contractor shall furnish and pay for any /all temporary conduit, wiring and piping, as may be required from the nearest available point of service and shall remove same upon completion of the Work at no cost to the Client. 7.0 SANITARY FACILITIES The Contractor shall make arrangements with the Client for the use of sanitary facilities and shall be responsible for the cleanliness and conditions of said facilities until completion of the project. The Contractor shall remove any workman creating a nuisance on the premises from the site. 8.0 DEMOLITION AND REMODELING WORK. The Contractor shall remove existing equipment and materials noted on the Drawings or in the Specifications to be removed or as required for the installation of new construction. Dust, noise and vibration shall be controlled and held to a minimum. Demolition work shall be coordinated and conducted in a manner that will not interfere with the normal operation of the adjacent work areas. This work shall be planned in advance with the Client. Exhibit H - PAGE 1 EXHIBIT H2 SITE - SPECIFIC REQUIREMENTS In addition to the General Conditions, the Contractor shall conduct all operations in accordance with the following specific conditions at the Client 1.0 CLIENT RESPONSIBILITIES The Contractor shall direct all questions and concerns on the following items directly to the Client's Authorized Agent. A. Any item that affects the Contract. B. All items that affect the project schedule, work schedule, or hours of work. C. All items that affect materials handling and staging. The Contractor shall direct all questions and concerns on the following items directly to the Client. A. All items involving building security. B. All items involving work access to a specific area. This does not relieve the Contractor of detailed schedule and work plans. However, the Client will administer all discrepancies in the schedule. C. All items involving housekeeping and final work area clean up. 2.O SCHEDULE The Contractor shall provide a detailed schedule showing the type of work and the areas by building. The Client's Authorized Agent will incorporate the Contractor's schedule in the project schedule. Updates of the project schedule will be the basis for the program reports. The Contractor shall consider the following items when preparing the schedule and work plans. A. Access The Client will be open Monday through Friday. No work will be performed on weekends or off -hours without the permission of the Client. B. Non - office Areas Non - office areas such as classrooms, hallways, lobbies and equipment rooms, will be available during the business day excepting scheduled classes or events. The Work in these areas shall not prohibit safe movement of building users. C. Exterior Work The Client will be open Monday through Friday. No work will be performed on weekends or off -hours without the permission of the Client. D. Scheduling Adjustments The Contractor will be required to adjust the construction schedule to accommodate both scheduled and unscheduled events. 3.0 PROGRESS MEETINGS Exhibit H - PAGE 2 The Contractor will hold joint progress meetings with the Client as mutually agreed. A representative from each sub- contractor must be present to report on each of the following items: (Note: a written weekly report must be available to the Client before the meeting). The Contractor must forward a copy of the weekly report to the Authorized Agent by fax or by e -mail. 4.0 DISPOSAL The Contractor shall be responsible for disposal or storage of all construction waste, trash and removed equipment. A. Disposal Facilities The Contractor must furnish all disposal facilities. Disposal in Client disposal canisters will not be permitted. B. Existing Equipment Existing equipment removed during the retrofit must be stored in a trailer provided by contractor. The Client will establish which equipment will be placed in storage. Client also reserves all salvage rights of any equipment being removed. C. Lamp Disposal The Contractor shall dispose of all removed lamps in accordance with all environmental requirements and section 4.08 of the Agreement. The Contractor may furnish a storage trailer on Client property D. Ballast Disposal The Contractor shall dispose of all removed ballasts in accordance with all environmental requirements and section 4.08 of the Agreement. The Contractor shall furnish storage and containers for ballasts. 5.0 OFFICE AND STORAGE FACILITIES The Contractor shall furnish office and storage trailers in accordance with their need and the following conditions: A. Office and storage trailers will be located in the designated area. B. All trailers shall be provided with pads and blocking to prevent damage to blacktop or grass. C. The Contractor's equipment, materials and waste must be enclosed and secured. Piles of material around trailers will not be permitted. D. The Contractor must receive all materials and equipment. Materials cannot be stored or staged at the loading dock. Parking will not be allowed at the loading dock 6.0 TELEPHONE SERVICE The Contractors must provide for their own telephone service as required. 7.0 ELECTRIC SERVICE The Contractor must furnish and install the electric service for the trailers as required. Exhibit H - PAGE 3 8.0 RESTROOMS The Contractor may use Client restrooms. The Contractor must furnish all restrooms outside the building. 9.0 EATING AND LUNCH AREAS The Contractors shall be responsible for maintaining a clean, well picked up area presentable to Client occupants. "Pin -ups" or other offensive material will not be tolerated. 10.0 PARKING Parking will be available as designated by the Client. 11.0 CLEAN -UP AND RESTORATION OF DISTURBED AREAS The Contractor shall be responsible for cleaning all work areas. A. Interiors - at the end of each day or shift, the Contractor shall pick -up, sweep or vacuum the work area to prevent tracking dirt through the facility. Damage to the facility including equipment, structures or the contractor at his or her cost must restore finish. B. Exterior - all sidewalk and other areas must be clear of excavated material and equipment. The walk areas must be swept clean to prevent tracking into building. Excavation must be well barricaded and lit at night. The Contractor must repair any damage to blacktop, concrete or grass areas from excavation or equipment. Grass areas must be repaired by excavation and replacing black dirt to 12 inches below grade and sodding the area. Exhibit H - PAGE 4 EXHIBIT I PROJECT SCHEDULE The following is a Draft Project Schedule based on information available during development of the project. An updated project schedule will be developed, reviewed with the Client and then finalized prior to project commencement. Exhibit I - PAGE 7 q ' .....•. 1 • 15r�YF: �ri�Y,ia Vii 'y4 ice.• ..,. . �A,.. 3 1r:Meiif •.. IYr M MJaYl13' .' a:. iiy 1 k.YtilY'..... .wn'ww. ew.ri'.'. ... lwdar�laorrn. aasr `^as��wr;r r � h.. r..W.Prr - -- +•r .xYw ��Y �� .ui.:.yu BFEFl��R"lfW .... ......... � +P � rn � •.r..:r.r.r � Exhibit I - PAGE 7 EXHIBIT J INSURANCE COVERAGE At all times during its performance under this Agreement, McKinstry shall obtain and keep in force comprehensive general and professional liability insurance, including coverage for death, bodily or personal injury, property damage, including liability and automobile coverages, with limits of not less than $2,000,000 each claim and $3,000,000 each occurrence. All such certificates evidencing such insurance shall name the Client as an additional insured. McKinstry represents that it has worker's compensation insurance to the extent required by law and agrees to furnish proof of such insurance for worker's compensation and the liability insurance, upon request. McKinstry shall provide all such certificates to the Client prior to commencement of services or delivery of goods. Exhibit J - PAGE 1 EXHIBIT K PAYMENT AND PERFORMANCE BOND FORM Samoie Exhibit K - PAGE 1 PAYMENT AND PERf ORMANCE BOND KNB ALL Br'rFMSE ; alv% who w :.p m Wdpat iI&W KRIacs7msI in t h o _=iiy of MSC *c of amImtA mfiklfl #dB7r� al7lUS�zttit£i z.9 bltW c.„.in L9 sum u2 A ).Dolri7T.Y, . r kX`..tl {it(i7? @�''#7[ IYr ISa tCLI ,ts1At�§ rn l7e](ilwnt. of SA'.bith. sum, %m t Il3G(i MAY fir mzl fia. wa birut °R7.92hm cc$SUri3 wd i tM,. JL kI& S) Il j' OYii��C4L' L" i1�t� }' �i THOCONDITI lliFTIU50BUGA ONI - SUM, tWLIRRU'�, the P- i meiV9 .Ci7LrMfntii iY C7clfiwtAEmc did waUm Ob % &N-Al the __ a ytiF _._._ ki'�t&3E7��Y,'l7CiL9#7�7 'iii "I7i°�f3E�r�:t7,fi3�".kllii: �I3�7F °Liap��fz.trt$��?#i�'4 °�F$G 11 wtk;L tt17'l.' jaCL'.C75€L[.1 A[Ltklr4rk ffi - YkS6YC ItILi krr�t Cs.6r1C::trt itlracrAg=iTkw7;. gail 4AR DW to all lAbor,mlfw1wd OW intowi4h kmmi 4i ink' _U &A i7 ❑f wok~ rc v` a for-m- r ' k�F.�Tfl19E§[ S15���{e`. FrL7t7fi'ic Ltr`�3�"TS44:t'7�.L. t)I;. I9 tk3i9 (�itli�tG� 1kT1�r_14ti7� k'if?"tYx IAtil'k*i471'�� $U 3i- '3TI�''lAi =1IL ��t�f3i5e39 61�Cr s��l,. i�i5 dwy gal B . Exhibit K - PAGE 1 EXHIBIT M Prevailing Wage Prevailing Wage Rates shall be incorporated into the pricing, including the cost of filing intents and affidavits should it be required by the OWNER. Davis -Bacon wage rates as required by the American Recovery and Reinvestment Act of 2009 shall be required and must be submitted with each pay request. Exhibit M - PAGE 1 MEMO TO: KIRK MCDONALD .:FROM: STEVE MCDONALD SUBJECT: FINANCING ICE ARENA PROJECT DATE: 9181201 I Introduction X9q As council is aware, the City received confirmation that funding was made available from the State under the Qualified Energy Conservation Bond program for the Ice Arena and City Improvements. In our August 24 memo we identified that the project will be $4.423 million and the City will receive $49k in rebates and $3.505 million in bonding. As numbers have been firmed up the City's contribution to the project has now been identified at $1,023,403. This is an increase of $152,403 over the amount previously reported in the August 24 memo and is due amounts needed for bonding costs and final project estimates. We have updated the recommended potential sources are listed in the table below: Fund Balance or Potential Available Source Cash at 12/31/10 Cash Comments Liquor Reserve Fund 649,709 325,000 Staff indicates balance is allocated approx 1/2 Pool, 1/2 Arena Park Infrastructure Fund 1,516,762 324,403 Ice arena is considered in future capital plan. Ice Arena Operating (cash 417,649 125,000 Annual operating is about $600k. A 6mo balance) operating reserve would allow for the $100k. Temporary Financing Fund 2,518,850 249,000 Would cover non -ice arena (City Hall, Police, Public Works) Ice Arena Endowment Fund 3,678 - Current small balance wouldn't provide significant funds Financing needed Other potential sources $ 1,023,403 Hennepin County Grant n/a $ 325,000 City has potential to receive grant funds. In addition to the funds contributed for the project, the City will need to set aside $295,267 for the required debt service reserve. This will require the City to maintain that amount for the life of the bonds and is a common requirement for this type of financing. Based on the cash flow projections in the Park Infrastructure fund, the amounts needed should be available. PERFORMANCE BOND Bond No.: 929534151 CONTRACTOR: (Name, legal status and address) McKinstry Essention, Inc, PO Box 24567, Seattle, WA 98124 OWNER: (Name, legal status and address) City of New Hope 4401 Xylon Ave. North New Hope, MN 55428 CONSTRUCTION CONTRACT Date: 9/lq✓zvrq Amount: $ 4,423,253.00 Description: SURETY: (Name, legal status and principal place of huslness) Western Surety Company 101 S. Phillips Ave. Sioux Falls, SD 57104-6703 (Name and location) Guaranteed Energy Savings Agreement BOND Date: 1114/zvl/ (Not earlier than Construction Contract Date) Amount: $ 4,423,253.00 Modifications to this Bond: None FSee Section 16 CONTRACTOR AS PRINCIPAL. SURETY Company: Corpora Seal) Company: (Corporate Seal) McKins Essenti n, I c. Western Surety Company Signatui .� t- ��— Signature: %- Narne and /p wjl Name and �--4fMV Kuich, Attorney-in-fact, Title: Jog��//QQ.� aqqw DIIredor viF"-A& qP/ Title: y (Any additional sign res appear on the lank page of this Performance Bond.) (FOR INFOR MATZO N' ON LY — Name, address and telephone) AGENTor BROKER: OWNER'S KEPRESENTATIVE: HUB Northwest, LLC (Architect, Engineer or other party:) PO Box 3018, Bothell, WA 98041-3018 (425)489-4500 § 1 The Contractor and Srrety, ;oint:y and severally, bind themselves, their heirs, executors, administrators, successnrs and assigns to the Owner for the perfomZance of the Construction Contract, which is incorporated herein by reference. § 2 If the Contractor performs the Construction Contract, the Surety and the Contractor shall have no obligation under this Bond, except when applicable to participate in a conference as provided in Section 3. § 3 If tbere is no Owner Default under the Construction Contract, the Surety's obligation under this Bond sna[1 arise after .1 the Owner first provides notice to the Contractor and the Surety that the Owner is considering declaring a Contractor Default. Such notice shall indicate whether the Owner is requesting a conference among the Owner, Contractor and Surety to discuss the Contractor's performance. if the Owner does not request a conference, the Surety may, within five (5) business days after receipt of the Owner's notice, request such a conference. if the Surety timely requests a conference, the Owner shall attend. Unless the Owner agrees otherwise, any conference �. requested under this Section 3.1 shall be held within ton (10) business days of the Surety's receipt of the Owner's The Company executing this bond vouches that this document conforms to American Ynstitute of Architects Document A312, 2010 edition 1 or within two years after dire Contractor ceased working or within two years alter the Surety refuses or faiis to perform its obligations under this Bond, whichever occurs fust. if the provisions o -r this Paragraph are void or prohibited by law, the minimutn period of limitation available to sureties as a defense in tae jurisdiction of the suit shall be applicable. § 12 Notice to the Surety, tyre Owner or the Contractor shail be mailed or delivered to the address shown on the page on which their signature appears. § 13 When this Bond has been furnished to comply with a sta utory or other legal requirement in the location where the const action was to be performed, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrorn and provisions conforming to such statutory or other legal requirement sisal; be deemed incorporated herein. When so furnished, the intent is that this Bond shall be construed as astatutory bond and not as a common law bond. § 14 Definitions § 14.1 Balance of the Contract Price. The total amount payable by the Owner to the Contractor under t?re Construction Contract after all proper adjus^tzents have been made, including allowance to the Contractor of any amounts received or to be received by the Owner in settlement of insurance or other claims for damages to which the Contractor is entit.ed, reduced by al] valid and proper payments made to or on behalf of the Contractor under the Construction Contract. § 14.2 Construction Contract. The agreement between the Owner and Contractor identified on the cover page, including all Contract Documents and changes made to the agreement and the Contract Documents, § 14.3 Contractor Default. Failure of the Contractor, which has not been remedied or waived, to perform or otherwise to comply with a material term of the Construction Contract. § 14,4 Owner Default. Failure of the Owner, which has not been remedied or waived, to pay the Contractor as required under the Construction Contract or to performi and complete or comply with the other material terms of the Construction Contract. § 14.5 Contract Documents. All. the documents that comprise the agreement between the Owner and Contractor. § 15 If this Bond is issued ,or an agreement between a Contractor and subcontractor, the term Contractor in this Bond shall be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor. § 16 Modifications to this bond are as follows: (Space is provided below for additional signatures of added parties, of kr than those appearing on the crn+er pagre.) CONTRA AS PRINCIPAL SURETY Company; (Corporate Seal) Company: (Corporate Seal) Signature; Signature: Name and Title: Name and Title: Address: Address; The Company executing this bond vouches that this document conforms to American institute of Architects Document A312, 2010 edition 3 PAYMENT BOND Bond No.: 929534151 CONTRACTOR: (Name, legal status and address) McKinstry Essention, Inc. PO Box 24567, Seattle, WA 98124 OWNER: (Name legal status and address) Gift' of New Hope 4401 Xylon Ave. North New Hope, MN 55428 CONSTRUCTION CONTRACT Date: Q1'g1z I1 Amount: $ 4,423,253.00 Description: SURETY: (Name, legal status and principal place of business) Western Surety Company 101 S. Phillips Ave. Sioux Falls, SD 57104-6703 (Name and location) Guaranteed Energy Savings Agreement BOND Date: � °l I I'd zo(l (Not earlier that Construction Contract Date) Amount: $ 4,423,253.00 Modifications to this Bond: None See Section 1$ CONTRAC NCIPAL SURETY Western Surety Company Comp ( orpo Seal) Company; (Corporate Seal) McKh rt' Essenti n, Inc. Signature: Signature: _ Name and Name and C�� rr dim 5. Kuich, Attorney-in-fact Tide: J0 Nlmir, Di redoi( of rl14O'Ke9 `title: (Any additions I signa es appear on the last page of this Payment Bond.) (FOR INFORMATION ONLY ---- Name, address and telephone) AGENT or BROKER: OWNER'S REPRESENTATIVE: (Architect, Engineer or other party:) HUB Northwest, LLC PO Box 3018 Bothell, WA 98041-3018 (425)489-4500 § 1 The Contractor and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors and assigns to the Owner to pay for labor, materials and equipment furnished for use in the performance of Elle Construction Contract, which is incorporated herein by reference, subject to the fallowing terms. § 2 if the Contractor promptly makes payment of all sums due to Claimants, and defends, indemnifics and holds harmless the Owner from claims, demands, liens or suits by any person or entity seeking payment for labor, materials ar equipment furnished The Company executing this bond vouches that this document conforms to American Institute of Architects Document A312, 2010 edition § 12 No suit or action shall be commenced by a Claimant under this Bond other than in a court of competent jurisdiction in the state in which the project that is the subject of the Construction Contract is located or after the expiration of one year from the date (1) on which the Claimant sunt "a Claim to the Surety pursuant to Section 5.1.2 or 5.2, or (2) on which :he last labor or service was performed by anyone or the last materials or equipment were furnished by anyone under the Construction Contract, whichever of (1) or (2) first occurs. If the provisions of this Paragraph ai•e void or prohibited by law, the minimum period of limitation available to sureties as a defense in the jurisdiction of the suit shall be applicable. § 13 Notice and Claims to the Surety, the Owner or the Contractor shall be mailed or delivered to the address shown on the page on which their signature appears. Actual receipt ornntice or Chains, however accomplished, shall be sufficient compliance as of the date received. § 14 When this Bond has been furnished to comply with a statutory or other legal requirement in the location where the construction was to be performed, any provision, in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein.. When so furnished, the intent is that this Bond shall be construed as a statutory bond and not as a common taw bond. § 15 Upon request by any person or entity appearing to be a potential beneficiary of this Bond., the Contractor and Owner shall promptly furnish a copy of this Bond or shall permit a copy to be made. § 16 Definitions § 16.1 Claim. A written statement by the Claimant including at a minimum: . I tite narle of the Claimant; .2 the name of the person for whom the labor was done, or materials or equipment furnished; .3 a copy of the agreement or purchase order pursuant to which labor, materials or equipment was furnished for use in the performance of the Construction Contract; .4 a brief description of the labor, materials or equipment furnished; .5 the date on which the Claimant last performed labor or last furnished materials or equipment for use in the performance of the Construction Contract; .6 the total amount earned by the Claimant for labor, materials or equipment furnished as of the date of the Claim; .7 the total amount of previous payments received by the Claimant; and .8 the total amount due and unpaid to the Claimant for labor, materials or equipment furnished as of the date of the Cl aim. § 16.2 Claimant. An individual or entity having a direct contract with the Contractor or with a subcontractor of the Contractor to furnish labor, materials or equipment for use in the performance of the Construction Contract. The terrn Claimant also includes any individual or entity that has rightfully asserted a claim under an applicable mechanic's lien or similar statute against the real property upon which the Project is located. The intent of this Bond shall be to include without limitation in the terms "labor, materials or equipment" that part of water, gas, power, light, heat, oil, gasoline, telephone service or rental equipment used in the Construction Contract, architectural and engineering services required for performance of the work of the Contractor and dhe Contractor's subcontractors, and all other items for which a mechanic's Lien may be asserted in the jurisdiction where the labor, materials or equipment were furnished. § 16.3 Construction Contract. q lie agreement between the Owner and Contractor identified on the cover page, including all Contract Documents and all changes made to the agreement and the Contract Documents. § 16.4 Owner Default. Failure of the Owner, which has not been remedied or waived, to pay the Contractor as required under the Construction Contract or to perform and complete or comply with the other material tenris of the Construction Contract. § 16.5 Contract Documents. All the documents that comprise the agreement between the Owner and Contractor. § 17 If this Bond is issued for an agreement between a Contractor and subcontractor, the tens Contractor in t' is Bond shall be deemed to be Subcontractor and the term Owr.cr shall be deemed to be Contractor. § 18 Modifications to this bond are as follows: (Space is provided below for additional signatures of added parties, other than those appearing on the cover page.) CONTRAC'T'OR AS PR3NCIPAL SURETY The Company executing this band vouches that this document conforms to American Institute of Architects Document A312, 2010 edition 3 Western Surety Company POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY-IN-FACT Know All Men By These Presents, That WESTERN SURETY COMPANY, a South Dakota corporation, is a duly organized and existing corporation having its principal office in the City of Sioux Falls, and State of South Dakota, and that it does by virtue of the signature and seal herein affixed hereby make, constitute and appoint Michael A Murphy, Darlene P Jakielski, Julie M Glover, Steven K Bush, M J Cotton, Jim W Doyle, Nancy J Osborne, Andy D PrilI, S M Scott, Theresa A Lamb, Jim S Kuich, Brandon K Bush, Chad M Epple, Brett N Meier, Individually of Bothell, WA, its true and lawful Attomey(s)-in-Fact with full power and authority hereby conferred to sign, seal and execute for and on its behalf bonds, undertakings and other obligatory instruments of similar nature - In Unlimited Amounts - and to bind it thereby as fully and to the same extent as if such instruments were signed by a duly authorized officer of the corporation and all the acts of said Attorney, pursuant to the authority hereby given, are hereby ratified and confirmed. This Power of Attorney is made and executed pursuant to and by authority of the By -Law printed on the reverse hereof, duly adopted, as indicated, by the shareholders of the corporation. In Witness Whereof, WESTERN SURETY COMPANY has caused these presents to be signed by its Senior Vice President and its corporate seal to be hereto affixed on this 18th day of February, 2011. reElWESTERN SURETY COMPANY 041��aROt�t=� k%L45 Paul . Btvflat, Senior Vice President State of South Dakota 1 JT ss County of Minnehaha On this 18th day of February, 2011, before me personally came Paul T. Bruflat, to me known, who, being by me duly sworn, did depose and say: that he resides in the City of Sioux Falls, State of South Dakota; that he is the Senior Vice President of WESTERN SURETY COMPANY described in and which executed the above instrument; that he knows the seal of said corporation; that the seal affixed to the said instrument is such corporate seal; that it was so affixed pursuant to authority given by the Board of Directors of said corporation and that he signed his name thereto pursuant to like authority, and acknowledges same to be the act and deed of said corporation. My commission expires +444abbbb44444444bb4bb4b44 } r D. KRELL o November 30, 20t2 a s At. NOTARY PUBLIC S0 r SOUTH DAKOTA At r +444664�bbbb444444444bbb+ CERTIFICATE D. Krell, No y Public 1, L. Nelson, Assistant Secretary of WESTERN SURETY COMPANY do hereby certify that the Power of Attorney hereinabove set forth is still in force, and further certify that the By -Law of the corporation printed on the reverse hereof is still in force. In testimony whereof I have hereunto subscribed my name and affixed the seal of the said corporation this 7 day of WESTERN SURETY COMPANY i Form F4280-09-06 L. Nelson, Assistant Secrttary COUNCIL 4 A Request for Action Originating Department Approved for Agenda Agenda Section Work Session Parks and Recreation October 3, 2011 Item No. : Susan Rader, P&R Director I By: Kirk McDonald, Citv Manager 1 11.5 Discuss 2011 Hennepin Youth Sports Grant application for the New dope Ice Arena Energy Improvements Requested Action Staff requests that the City Council discuss the grant application for the New Hope Ice Arena Energy Improvements. Staff is applying for the maximum grant amount of $325,000. The deadline for this round of Hennepin Youth Sports Grants is October 141h. if the Council is supportive, staff would like to place the grant application on the October 101fi council agenda with a resolution authorizing submission of the application. Background Legislation authorizing the building of the Twins stadium has allowed Hennepin County to grant up to $2 million dollars each grant cycle to Hennepin County communities to assist with developing facilities. The purpose of these grants is to allow municipalities, park districts or school districts to create, expand or improve sport or recreational facilities to enhance opportunities for athletics and recreation. The City was successful in a grant application in 2009 for upgrades to Lighted Field. In 2010, the City also submitted grant applications for the Lions Park upgrades and new bleacher seating at the Outdoor Theatre. Both grant requests were denied. A copy of the draft application has also been forwarded to staff at the Minnesota Amateur Sports Commission for review before the final application is submitted. Funding If the grant is not received, the funding could be available through a combination of the Park Infrastructure Fund, Liquor Reserve Fund, and/or Ice Arena Operating. Attachments Draft grant application for the New Hope Ice Arena Energy Improvements Motion by To: Second by I: \ RFA \P&R\ Hennepin Cty grant apps\Q-Discuss Arena Project Youth Sports Grant.docx Project Summary The city of New Hope is submitting this application for the Hennepin County Youth Sports Grant program to assist the city with energy efficiency improvements at the New Hope Ice Arena, which is located at 49th & Louisiana avenues. The original facility was constructed in 1975, with a second sheet of ice added in 1996. At the arena, some steps have already been taken to make the facility more "green" — both of the Zamboni's are electric, as well as the ice edger. The proposed "Green & Lean" project will make a great impact to the energy efficiency of the ice arena and reduce the facility's carbon footprint, yet do it in a way that will also be financially prudent. The project would include refrigeration system improvements, lighting modifications, building envelope improvements and water conservation measures. The project will benefit the community in several ways. It will enable the city to reduce energy use and the associated cost and, in the process, reduce its carbon footprint. It will also help to preserve the ice arena as a valued city asset. The arena is used extensively not only by New Hope residents, but also participants and spectators from neighboring communities and across the state. This project will leverage the energy savings achieved to partially cover bond payments. It will also result in an anticipated 21 percent reduction in energy use at the ice arena which is equivalent to an annual emissions reduction of 2,377,440 miles not drivenep r year. Refrigeration System - The Ice Arena system work will include the replacement of the existing R-22 (Freon) refrigeration systems, north rink ventilation system, and controls. It is important to replace the existing R-22 refrigeration systems as the production of these systems will be phased out by 2020 (as required by the Montreal Protocol). Replacement of the north rink floor will be required for conversion from R-22 to ammonia. A new dehumidification unit will be installed in the north rink and be tied to the new refrigeration system to allow utilization of waste heat for rink space heating and dehumidification. The new system will be controlled by a digital control system that will greatly reduce run times and energy use by balancing loads and scheduling the operation of refrigeration and HVAC equipment. Once the north sheet is fully operational, the south sheet will also be connected to the new ammonia system. Lighting - This project includes an interior and exterior lighting retrofit at the ice arena. The lighting work will include replacement of high-pressure sodium (HPS) parking lot lights and wall pack fixtures, high intensity discharge (HID) arena lights which are currently over the south rink, low efficiency T-8 and T-12 fluorescent fixtures and magnetic ballasts throughout the facility. This existing lighting will be replaced with new high efficiency T-8 light fixtures (including ballasts and controls) and light -emitting diode (LED) light fixtures on the building exteriors. Building Envelope - Also included is a portion of the project to control the amount of air leakage for both the north and south rinks. This will involve the sealing of gaps, cracks and holes including the sealing of doors, windows, skylights and the roof and wall joints. Water Conservation - A variety of plumbing fixtures will be replaced or retro fitted for water conservation. This will include flushometers - calibration, diaphragm retrofit and control stops; faucet aerators - flow control, manual and hands free faucets; showerheads and toilet/urinal upgrades. The total cost of the project is estimated at $2,767,205, which includes indirect costs. The grant request is for 12 percent of that amount, or $325,000. It is the city's understanding that Hennepin County is open to more public acknowledgment of Hennepin Youth Sports Program contributions. If awarded the grant, the city would be interested in providing additional recognition of the grant funding on something permanent at the ice arena. Possibilities include a lighted sign along the west wall, a sign on one side of a Zamboni or possibly to have something printed on the dehumidification "sock" that will be very visible in the north rink. Along with our ice arena partners, we look forward to continuing to provide a quality facility for youth and other community members to be active for many years to come. City of New Hope Resolution No. 2011 Resolution in support of a Hennepin Youth Sports Program grant application for energy efficient improvements to the New Hope Ice Arena WHEREAS, Hennepin County, via its Hennepin Youth Sports Program, provides for capital funds to assist local government units of Hennepin County for the development of sport or recreation facilities, and WHEREAS, the city of New Hope desires to make energy efficient improvements to the New Hope Ice Arena for the purpose of benefiting youth fitness and youth athletics. NOW, THEREFORE BE IT RESOLVED BY THE city of New Hope: I. The estimate of the total construction cost of the energy improvements at the New Hope Ice Arena shall be $2,767,205 and the city of New Hope is requesting $325,000 from the Hennepin Youth Sports Program and will assume responsibility for a match requirement of $2,442,205. II. The city of New Hope agrees to own, assume one hundred (100) percent of operation costs for the New Hope Ice Arena, and will operate the complex for its intended purpose for the functional life of the facility, which is estimated to be 40 years. III. The city of New Hope agrees to enter into necessary and required agreements with Hennepin County for the specific purpose of improving this sport facility and long-term program direction. IV. That the city of New Hope City Manager and/or his designee is authorized and directed to execute said application and serve as official liaison with Hennepin County or its authorized representative. Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 10th day of October, 2011. Attest: City Cleric Mayor G:\ParkRec\ Hennepin cty sports grants\Arena Grant 201112- Resolution from council.dom Geographic Location Maps This project is located at 4949 Louisiana Avenue North at the northwest quadrant of the intersection of Louisiana and 49th avenues. Access to the site is available from both Louisiana and 49th avenues. Directional signage is used to identify routes to the site. Sign locations include 42nd and Yukon avenues, 49th and Winnetka avenues, 49th and Boone avenues as well as 49th Avenue and Highway 169. . _ ep--'k%d•A+a.fi AL OPIRIl 444 IDS 0:'M*ft i &dlilbiMQlg E' a r t. B i y11 � '� ' a 6 j lAING Pmk Fro" ,�'�pkryn CO Grow- ri go, x l �- ' 1 ilrrd 9ohanwi '4 umbis '� . ro Faf New Hope #* . Nbightr: leArena ' t•rcnch. �- Y i' R � ,,� r1 'S� 'ar � • IiiA3 i Z q Ri Ult z ynId's; iakr.�. ° X66 eadoreWir�rr k, Goldon Valley r . �a 77dN "'tel , '^ � �y 7 Q19Q11 rAII1tl�0� �#�ry ' .! i �.+� - '• � . �, RertaaodAw � Minne�apoiis " �'y'Q•"�•'2��}VIt1� si'1VNis.' iSay .Park Ceder Ilea ssat " 1h9 Etra�s o ��-�ilt° WB9i . .r 4'rWL�r. $1 t•ltn li�YCV'� (�Uil5pi New Hope Ice Arena Location Map { Raph" Star Ave N 4 +� a � � s�a#ta Ave ri Becker _ . � a $.._ c. 53E'd Ave N � ,�� � � > 52nd,4ft PJ � 52nd AV* N 500 Lent �I . ._. _@ N SWAve N silt PI 1J: z z raiei N n New Hope; Fv:rvles kvO N Ice Arena a +18th Aft # 4t h Ave N FalruAew Ave Robbinsdale r48thAveN ,�qu Cooper High AlfthAMN � � AMAve N Forest School Sunnyside W Parte z pnae t� z 47047th Ave N 47th AVON . Comer Park Del tar tV" 46th PI N 48th PI N 48.t12Ave N z° New How, eye N 46th AMe N z 461rt Ave N b . z 45Eh PI'AI BtUarys n � � er�elery 45th AM N m 45th Ave t 1 ro Oth Ave N M. b m 44th Ave N $ O i11P10 z m T CBnUer P** 2 Simms F`afk c N Ord Ave Memory N 63rd Ave irk Time Lam PON m X 42nd ite as 42W fte Crys YMCA Brovrnwnxood lomft u + 4ttr ¢ Q g 41st rat I M � Cog�C-warms �# L,�Ai�cagle h�.rytii �r� Repnr WW ■ rOTGTA;bzf�A_ He IIIs] i0VAr.1is ireIfuIIkKm ((f, I . '_=Win....= q ,,: .. p'�,r _.._ . i `I _. ... __�I,..., _...,_,� 'I; -:rte �... _�......._.. f� I� .. �� �� i` �� �i i( � � �1 Y �a y Z a �:�-� _ _-: �i U � .o" a - (o 0 < u U m C O 2 E � Z Q 4.— E 0 C: 0 X-i� V w i \ S S S S S u E S . . - S la v S ■ $ c c c . ■ ■ k k A k k k 2 2 2 w 2 w z z z z 2 z 0 0 0 § § co § v E S S v S $ A a co � 2 � Q - 2 � m ■ N i i • n � . . . § ` M 2 o � § . , — z 0 a u ® - - a __ ■ e o § ® § ° a ■ a■ zU LL. Agreements and Arrangements The city of New Hope strives to work closely with local agencies and organizations. Effective partnerships are a great way to facilitate quality programming in a cost effective manner. The city has strong, long term working relationships with users of the New Hope Ice Arena. They include Robbinsdale Area Schools, Armstrong Cooper Youth Hockey Association, the Midwest Elite High School League, the Adult Hockey Association, Scott Bjugstad Hockey Schools and the Individual Skills Clinics. All of the organizations fully endorse the proposed improvements and several have provided written letters of support for this project. The city of New Hope and Robbinsdale Area Schools have long worked together to provide and improve spaces and facilities for recreation and sports on both city and school district property. The New Hope Ice Arena is "home" to the Cooper Boy's Varsity and Junior Varsity UV) hockey teams and Armstrong Cooper Girl's Varsity and JV teams. In 2012, the Armstrong Boy's Varsity and JV teams will also use New Hope for their home ice. Currently, the Armstrong Boy's alternate between the New Hope and Plymouth ice arenas. The letter of support from Robbinsdale Area Schools recognizes this continuing, mutually beneficial relationship. The Armstrong Cooper Youth Hockey Association (ACYHA) has programs that provide ethnically diverse populations of area youth with an opportunity to develop their hockey playing skills and game knowledge in a safe and fun environment, regardless of their age and athletic ability. For the 2011-2012 youth hockey season, the association has had XXX registrations, with XX of those being "mite" aged. The association continues to work hard with families to provide scholarships and equipment to those who are in need, they don't want someone to be unable to play hockey due to financial limitations. For this upcoming season, the association has awarded $xxx in scholarships, approximately 50 percent more than last year. The association is very excited about the proposed improvements to the arena. To show their support, in September they provided the city with a $5,000 donation. In addition, the city contracts with the ACYHA to run the arena concession stand. The three year contract was renewed on September 1, 2011. Negotiations are also underway on a contract for the association to manage advertising sales opportunities for the arena. Contracts are also in place with several of our partners for locker room usage and for the shooting cage area. Short paragraph regarding the other partners/cities? Waiting to see the letters of support. Letters of support are also included from Senator Ann Rest, Representative Sandra Peterson and Representative Lyndon Carlson. Operations and Maintenance Statement The New Hope Parks and Recreation Department is responsible for the operation and maintenance of the New Hope Ice Arena. Direct supervision falls under the responsibilities of the facility manager. The facility manager is responsible for all of the facility rentals, program set-up and maintenance for the two sheets of ice, community room and meeting rooms. The New Hope Ice Arena operates as an enterprise fund with all revenues expected to cover the expenses and has a positive cash flow. An excerpt from the 2010 audit report is enclosed. Budgets are submitted by the city manager, reviewed and approved by the New Hope City Council on an annual basis. A copy of the proposed 2012 annual operating budget is included. Since the 2012 budget reflects sheets of ice being closed for the project, information from 2009- 2011 is also included. In addition to two full-time maintenance staff and many seasonal workers, the city contracts with the Hennepin County Sentenced to Serve (STS) crew whose primary focus is the maintenance and beautification of New Hope's facilities and park system. The STS crew is partly responsible for cleaning projects throughout the winter months. The New Hope Public Works Department works with the arena staff for snow removal. The city of New Hope is currently undertaking approximately $1.4 million in deferred maintenance items at the arena. These items include a new metal roof over the north sheet of ice, replacement of an interior stairway, drainage and block work and a new coat of exterior paint for the entire arena. The New Hope Ice Arena is operated as a 12 month facility. The hours fluctuate on a seasonal basis, but the ice arena is primarily open from 6 a.m. to midnight, seven days a week. CITY OF NEW HOPE, MINNESOTA STATEMENTS OF CASH FLOWS - CONTINUED ON FOLLOWING PAGES PROPRIETARY FUNDS FOR THE YEAR ENDED DECEMBER 31, 2010 CASH FLOWS FROM OPERATING ACTIVITIES Receipts from customers and users Receipts from interfund services provided Other operating cash receipts Payments to suppliers Payments to employees NET CASH PROVIDED BY OPERATING ACTIVITIES CASH FLOWS FROM NONCAPITAL FINANC ING ACTIVITIES Transfers in Transfers out Interfund debt transfers Borrowing (payments) on interfund balances Intergovernmental receipts NET CASH PROVIDED (USED) BY NONCAPITAL FINANCING ACTIVITIES CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Intergovernmental receipts Acquisition and construction of capital assets Proceeds from sale of assets Proceeds from bonds issued (net) Principal paid on bonds and leases Interest paid on bonds and leases NET CASH PROVIDED (USED) BY CAPITAL AND RELATED FINANCING ACTIVITIES CASH FLOWS FROM INVESTING ACTIVITIES Interest received from investments NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS CASH AND CASH EQUIVALENTS, JANUARY 1 CASH AND CASH EQUIVALENTS, DECEMBER 31 RECONCILIATION TO THE PROPRIETARY FUNDS STATEAIENT OF NET ASSETS: Cash and temporary investments Restricted cash TOTAL CASH AND CASH EQUIVALENTS Business -type Activities - Enterprise Funds 9301 9300 9302 Water utility Sewer Utility Golf Course $ 3,049,579 $ 1,975,292 $ 305,758 51,971 - 8,383 (2,360,691) (1,579,422) (110,858) L330,755) (204,3972 (163,526) 410,104 191,473 39,757 2,644 - (40,170) (37,535) - (358,098) 358,098 - (384,097) - 379,561 241,162 - 541,203 323,207 379,561 (537,076) (235,687) 1,078,395 291,815 (355,250) (355,250) (400,000) (52,947) (15,636) (27,129) 133,122 (314,758) (427,129)_ (2,023) 387 199,922 (7,424) 57,799 $ $ 199,922 $ 50,375 199,922 50,375 $ $ 199,922 $ 50.375_ The notes to the financial statements are an integral part of this statement. -56- r Governmental Business -type Activities - Enterprise Funds - Continued Activities - 9303 9304 9305 intemal Ice Arena Storm Water Street Lighting Totals Service Funds $ 751,240 $ 826,391 $ 118,800 $ 7,027,060 $ - - - - 1,957,141 61,691 122,045 (340,329) (280,936) (105,605) (4,777,841) (954,156) (265,021) 44,614 (1,008,313) (1,032,817 145,890 562,532 13,195 1,362,951 29 832 - - 2,644 (16,068) (93,773) (60,600) _ 384,097 _ 379,561 137,051 378,213 $ 417,649 $ 1,57207 $ 161,105 _ $ 2,401,658=6$ 7,69,873 417,649 977,607 161,105 1,806,658 7,669,873 595,000 - 595,000 $ 417,649 $ 1.572,607 $ 161,105 $ 2,401,658 $ 7,669,873 -57- - 505,080 - 666,645 60,600 30,739 - 30,739 - (216,388) (989,151) (828,240) 20,977 832,672 2,202,882 (7,405) (409,500) (1,527,405) (1,412) (72,524) (169,648) ; (8,817' 164,999 - (452,5831 (807,263) 4,235 12,709 2,092 17,400 48,112 141,308 1,245,320 15,287 1,594,413 (849,583) 276,341 327,287 145,818 807,245 8,519,456 $ 417,649 $ 1,57207 $ 161,105 _ $ 2,401,658=6$ 7,69,873 417,649 977,607 161,105 1,806,658 7,669,873 595,000 - 595,000 $ 417,649 $ 1.572,607 $ 161,105 $ 2,401,658 $ 7,669,873 -57- R55096UD NH0048V CITY OF NEW HOPE 9/28/2011 14:48:23 Fiscal Period; 6 111 Budget Report Pape- 67 Level Of fio9up 7 Object Code I Description 09303 lee Arena 4000 Revenue01Expendituros 4001 Revenues 4105 LloeneelPermti Rev 4405 Intipvmr(N Revenue 4625 Charges far Services 5005 RecreaBon Fees 5101 Facility Rental 5305 Ice -Ice Rental,Taxbl 5306 loo -Ice Rental, Nan -Tax 5310 Ice -Game Admiss 5315 Ice -Open Ice Time 5320 kw -Skate 5herpg 5325 kwi-assons 5330 lea-Advsrihing 5335 lowClub Conoese 6346 Vending Revenue 6346 Video Games 5005 Recreation Fees 5355 AssmVileimbramt Rev 5405 Investment Income 2009 2010 S/IMI 2011 2011 2012 2012 Actual Actual YTD Approved Final Requested App Amount Amount Acnral Budget Budget Budget Budget 500. 3,100• 4,234- 3,500, 3,600- 6,900` 5,800. 238,850. 229,465- 151,637- 650,000- 650,000- 595,000- 595,000- 411,306- 433,071- 192.90- 67,000 67,670 62,820 62,620 25,990- 25,672- 19,808- 25,006 25,000- 26,000- AD00- 4,949- 6,734- 3,433- 5,000- 61000- 5,000- 6,000- 1,431- 926- 803- 1,600- 1,800. 1,500. 11600- ,600.22,254- 22.254- 23,229- 12,507- 20,000- 20,000- 20,000- 20,000- 1,600. 2,750- 1,600- 1,600- 1.800- 1,800- 10,800- 10,600- 5,400- 10,600- 10,800- 10,800 10,800- 6,298- 6,320- 1,612- 8,200- 6,200- 2,600- 2,600- __....._Ne.._�_.m..._... 100- 100- _------- _ 723,976- 741,266- 367,960- 725,700' 723,700- 667,600. 667,600- 8410 interest Income 2,644- 4,234- 5,368- 6,900- 8,900- 8,336- 8,336- 5405 lnvestmerd Income 4644- 4,234- 5,386- 6,800. 6,900- 8,336- 8,336- 5455 Misc. Revenue 67,000 67,670 62,820 62,620 24,720 24,911 14,284 5490 Outer Met Revenue 24,970 24,662 2402 1,000 1,000. 9,402 11,950 5455 Misc. Revenue 11,820 '11,920 1,000- 1,000. 4001 Revenues 393,348- 731,000- 731,800. MAW 675,935- 726,620-746,500- 8001 Othr Financg Souress 8005 Other Income 4000 RevenuelExpendilunes 676.935- 75,93&726,620. 726,620- -- 745,500- 393,348- 751,600. - 731,600- --_Y676,936 726,62W 745,600- 393,348 731,600- 731,600- --...__._ 675,936. 675,936- 571 Ice Arena 4000 RevenusJFxpendlures 4001 Revenues 5501 Expenditurn 6605 Cost of Goods Sold 6005 Personal Services 0101 Wapes1Fu11 Time 6102 WageWOverlime 6104 WapeelSeaeonal 6111 Leave Expense Chrg 6122 PERA fifty Rad 132,096 131,598 93,495 140,096 141,508 199,757 139,757 1,385 910 4BA65 55,194 32,084 67,000 67,670 62,820 62,620 24,720 24,911 14,284 24,723 24,970 24,662 2402 13,763 13,805 9,402 11,950 12,070 11,820 '11,920 R56096UD NH004BV CITY OF NEW HOPE 9=011 14'.4623 Fiscal Period; 8 1 S1 Budget Report D o Page. 66 Level Of Raliup 7 2009 2010 "'Ir011 2011 2011 2012 2012 Actual Actual YTD Approved Final Requested Approved OWeet Code I Description Amount Amount Actual Budget Budget Budget Budget 6124 FICA-Clty Part 16,147 15,734 10,201 17,735 17,912 17,368 17,386 6132 Health Insurance 23,863 22,907 16,125 25,661 25,661 25,854 25,664 6151 V*Ws Comp Chr 2,69D 2,502 2,397 3,987 4,027 3,815 3,815 6005 Personal Ssrvlees 263,128 267,562 177,968 291,154 293,818 285,796 285,796 6205 SupplloolMaterials 8210 Supply/puke 638 655 70 480 400 400 400 6270 SupplylDeptOprntp 10,134 11,069 6,276 11,200 41,200 15,000 15,000 6290 SupplylOthr OpmIq 7 43 38 4,500 4,600 6330 Supply/Cleaning 4,205 5,680 3,183 5,000 5,000 5,000 5,000 6410 SupplylSma9 Tools 393 304 643 400 400 400 400 6430 Supply/Motor Fuel 284 165 300 300 300 300 6630 Supply/Geri Rapr 3,298 3,147 2,536 4,000 4,000 4,000 4,000 6950 SupplyMIdg Repr 66 87 8790 SupplylUnffonns Exp 340 -- 2_00 _200 200 200 6206 SupplieWatarlals 18,513 21,479 14,900 26,000 ^-- 26,000 26,300 25,306 7005 Contracted Services 7140 Phystritness Forams 303 7150 Telephone Exp 1,471 235 142 7165 Alarm Service Exp 2,572 1,733 1,357 2,600 2,600 2,600 2,500 7160 Postage Exp 7270 Employas M11"ge 1,889 1,959 1,261 2,000 2,000 2,000 2,000 7280 Central Garage Chg 18,000 32,256 14,126 21,168 21,196 21,621 21,821 7300 EleetricExpense 154,079 160,899 101,071 150,0110 150,000 125,000 125,000 7310 Watar/Sawer Exp 13,721 17,747 12,928 16,000 15,000 15,000 15,000 7320 Nahl Gas Exp 68,267 68,563 40,253 95,D00 95,000 60,000 60,000 7330 Garbage Expense 1,612 969 718 1,200 1,200 1,200 1,200 7345 Cable TV Sery 560 654 374 600 800 600 Soo 7350 Geni Liability Ins 9,371 9,843 4,331 9,371 8,371 9,371 9,971 738D Credit Card and Bank Fee 856 953 $67 900 900 800 906 7400 Ropabr3enl 32,805 32,549 11,276 45,000 45,000 40,000 40,000 7460 RepaklMrCan" 6,855 6,367 7,875 7,150 7,150 7,150 7,150 7640 IT DepeHment Charge 1,591 1,560 1,224 1,034 1,894 2,326 2,326 7695 Su9dfng Operations Cred 30,734- 38,040- 25,360- 36,040- 38,040- 88,040- 38,040 7600 Cash ShortfOver 408 38- 10. 7610 DuaLSuhscrlptn 656 1,849 1,252 900 900 goo 900 7630 TraininglSeminars 460 -�~ 1,000 1,000 _ _ 1,000 1,000 7005 Contracted SaMeas 294,050 293,729 173,639 315,701 315,701 271,628 271,828 7705 Depreciation 7720 Depredation Exp 101,613 101,613 69,760 95,000 95,000 95,000 95,000 7705 DepreGallon 101,613 101,613 69,750 86,000 OUDD 95,000 95,000 7805 Debt Service 704D Lease Interest Exp 1,825 1,414 774 1,850 1,850 7805 Debt Service 1,628 1,414 774 1,850 1,660 7905 CapBlConst Outlay 5501 Expendtbrros - 669,132 685,797 437,032 729,706 78$369 877,924 877,924 8001 Othr Flnaecg Sources 6501 Othr Finencg Uses R650961.10 NHO04BV Fiscal Psrtod: 8 1 11 Level Of Ra6up 7 Object Code 1 Demc*tlon 2009 Actual Amount 2010 Acdrai Amount 6/31/2011 YTD Actual C[TY OF NEW HOPE Budget Report 2011 Approved Budget 2011 Final Budget 8!2312011 14:46:28 Pte- 68 2012 2012 Requested ApprwM Budget Budget 6505 Other Expenses 8510 RelundAteimbureemts 11,144 12,936 630 8650 Condr9mey 2,664 8505 Other Expenses 11.144 12,996 530 2,664 6501 OthrFinancgUses 11,144 12,936 890 2,664 4000 Reveeusifxparmi tares 680,275 698,799 497,682 w 732,368 732,359 677,924 _ 677,924 9000 Staltisti al 671 Ice Arm 680,276 686,783 437,662 732,366 -_ 732,369 677,924 677,924 09303 Ice Arens 46,344- 46,766- 44,914 759 _ 769 1,988 1,906 Comprehensive Plan Compatibility The Comprehensive Plan of the city of New Hope identifies several goals that support the proposed project. One applicable goal from the Policy Plan section: 1. Promote the use of "green technologies" in building and site design as a means of encouraging energy efficiency. Several additional goals that are applicable are from the Community Facilities section: 1. Continue to implement a Capital Improvement Program that addresses the repair, replacement, and improvement of community facilities including streets, utilities, storm water management, community buildings, recreation facilities and parks. 2. Promote and encourage cooperation and coordination between governmental units to avoid duplication of public service facilities and services. 3. Continue upgrades of city park facilities to maintain the park system's high quality, safety, and user friendliness for all ages of the city's population. A copy of New Hope's Comprehensive Plan, which was last updated in 2008, can be found on the city website at: www.ci.new- hope.mn.us/departments/communitydevelopment/planning/comprehensive_plan.shtml This project is consistent with the city's Comprehensive Plan. It does not duplicate but rather complements the existing infrastructure of facilities in the community and moves this facility toward being more energy efficient. Estimate of Users The New Hope Ice Arena is a facility that is used year round, seven days a week. It is estimated that 500,000 plus people per year take part in the activities offered at the facility, as either a participant or spectator. The following is a five year ice use history by hours. Year Robbinsdale Schools Youth Hockey Other Hourly Rentals Open Skate Open Hockey Skate School Year Total 2010 457.50 1,272.75 1,929.50 119.50 80.50 15.00 96.75 3,980.00 2009 445.00 1,251.00 1,908.00 214.25 75.50 23.50 109.50 ___4,026.75 2008 500.25 1,244.25 1,916.75 24.50 82.50 - 136.50 3,904.75 2007 531.75 1,234.25 1,478.75 54.00 98.25 - 137.50 3,534.50 2006 536.50 1,275.75 1,497.50 102.00 86.50 5.00 140.25 3,643.50 Aobbinsdale Schools: For the 2010-11 Season, the arena was "home" to the Cooper High School Boys' Varsity and JV teams, the Armstrong Boys' Varsity and JV teams and Cooper Girls' Varsity team. The arena is used for practices and games during the winter months. Off-season training and clinics are held during the summer months. The number of players for 2010-11 was approximately 125 youth. The arena had 10,000 high school hockey spectators in the 2010 calendar year. Youth Hockey: Our local association is the Armstrong Cooper Youth Hockey Association. Their primary usage is September to March. The number of participants registered for 2010 was xx. Other: Minnesota Hockey District 3 tournaments, Minnesota State Hockey tournaments, Minnesota Select 15 festivals, the Midwest High School Elite program, Showcase Hockey, Mash Hockey, the Adult Hockey Association and a wide variety of summer hockey schools and clinics are among several additional groups that utilize the facility. Hourly: This category covers walk in hours sold on a daily basis. Skate School: The city provides an extensive skating program for youth (starting at age 3) and adults. The program is offered fall and winter. The number of participants in 2010 was 263. The New Hope Ice Arena is more than just an ice skating/hockey facility. There is a community room located on the third floor in which a wide variety of activities take place. It is home to the New Hope Dance program, which currently has 360 youth participating in classes five days a week. In addition, the room is used for various booster activities, hockey association meetings, Minnesota Hockey meetings and other community meetings. The community room is also rented for church events, cultural activities and other gatherings. Another amenity, located on the south rink, is a walking track that is used by the public. The track is available whenever the arena is open, except for gated events. Finally, the arena has also had some special uses. The most notable is the Mighty Ducks movie that was produced on the north rink in 1992. Production included renting the arena for two months, painting the entire interior, retrofitting all lighting and turning the whole arena into a Hollywood production set. The Vee Corporation, producers of Sesame Street Live!, also used the north rink for 10 years as a rehearsal site before their nationwide tour. Local Matching Funds A total estimated cost for the construction of the energy efficiency project is $2,767,205. This cost includes construction, site work, fees, finance costs, indirect costs, and contingency. A construction budget is included in the next section. Funding for the project is planned to be divided as follows: Party Dollar amount Percentage Hennepin Youth Sport Program $ 325,000 12% City of New Hope $2,442,205 88% Total $2,767,205 100% The city of New Hope will use Qualified Energy Conservation Bonds to fund the bulk of the project. Funding will also be allocated from several internal funds including the Park Infrastructure Fund, Liquor Reserve Fund, Ice Arena Operating and the New Hope Ice Arena Endowment Fund. The New Hope Ice Arena Endowment Fund's current balance is approximately $8,700. This includes a donation from the city of Robbinsdale for $1,000 and $5,000 from the Armstrong Cooper Youth Hockey Association. In addition, the Armstrong Cooper Youth Hockey Association has committed to providing an annual contribution to the city. C a) N CL E `UJ W .y w C N O = a � � n O C N CL u aC V) Q LA O LA M ri Ln CO Cn N p ul h N0 m 7 ti Ln 7 O E c y O N Y m f0 10 b•� Ln C a ' N m Ln Ae v � Itl L �j. 0 3 a,1 a) u a) N LA n N W O1 ofCA C)U n M N o L4 '4�a 0 L C� � •y co U L' CC QQt V gyp' �_ y ID L __ v L 16 L LMAN Q7 Y L C 01 E �.7 Oi = LA c Nr N }.7+ = O X Ln L L - fn � � 1& J.3 C y3 y P�] M � L n = O N 1p 14 N tPr Or N 0 IY U N L E OL L E cn C i•' n M g7 w L rn C cn O E L 21 Ch a7 C LL C L i D Y z �' E E C N XE �.+ j R: cu c cmwC �p O 0 0 x" t Ct CD N Y — C W a� n C �p N U a a 01 a� y vi > y CCi N c O� +R-0 m v=i R ifs t!4 � iH• � Q L i �' C •C N m � r y +� %D C W 01 +� N oc a O C y A N to U o O p u ,� @ X CC w C O ..� u TG ¢ +� co CD m fy) co n N 0 0 r1 LA CDm N �} It Mr N O n In Ln Q m LLA .4 n 41. 4A � i irr� 4& LA N O N N Ln N Ln N O N CT Q m Ln o0 ,-i -4 d' , i Q in w M Nr N ko Ln It N I —1-1 4W ta• 4i4 4r .6+ i/F 4 N N C a V C a V u C a C a U C a U U fa C a V C a H C a H tu C a ul L •E OL m 7 N C 7 O E c y O �O•! Y m f0 10 b•� V C a ' N m 0 d Ae v � Itl L �j. 0 3 a,1 a) u a) C ofCA C)U N N N o L4 '4�a 0 L C� � •y co U o m O C c C y �_ y ID L __ v L 16 L C ate.+ O L U O C Q7 Y L C 01 E �.7 Oi = LA c O C O i O }.7+ = O X L th y u- cn L L C [) C N uC, CD C Vl E J.3 C y3 y Q C i!1 km 0) i 7 C L �7± M = O N 1p 10 O Y L QyE7 N y (�} N N U N L E OL L E cn C i•' n M g7 w L rn C cn O E L 21 Ch a7 C LL C L i D Y z �' E E C N XE �.+ j R: cu c cmwC �p Tc0 0a o�oo ° x" t c`o E2 a� Y — C W a� W a� �' W C �p N U a a 01 a� y vi > y m a s N c O� m m v=i j rn N > — La y •01 l0 � a N Q L i �' C •C N m C N r y +� C W aJ O a) N ,� L aJ oC a N oc a O C y A N to U o O p u ,� @ X CC w C O ..� u TG ¢ +� o C c c a, c O Y L ' N m 0 d O CC O L L N N yr C ofCA N 01 o o m c �CL y� yC, m p y� L c E L� LU a¢iEA i°� ro uC, m �cn ti= SD > 2§ �| � !I # .| . . . k �2 .. | K � ( ' / %.� . » 2 } ■ � � ! © �§ . � k § _ I � . | � |k ? , | 9 � R i �!\ � |¢ � [ .m . .: !( � | \ & \ .\ ��.....���.�..�.�����.��. _ .. ... . . — � ..�..��.; {i �. �.�.�a.��,.; » ; ■ ; - ,kk�k§��§§�(§§�((§ !m!!�!■}���������� �)�� ,!k !�� || |P\\ 41 f/ -9 \ � .y� , R ,� m... .e U. �: l-, y /.� , ` / - � I � / § n - � g Request for Action Originating Department Approved for Agenda Agenda Section City Manager October 24, 2011 Development & Planning Item No. By: Kirk McDonald, City Mana er 1 By: Kirk McDonald 8.1 Resolution authorizing the execution of a ground lease and a lease agreement providing for the construction of improvements to the New Hope Ice Arena and the lease thereof by the city, and approving the form of a resolution and an official statement Requested Action Staff recommends the City Council approve this resolution authorizing the execution of a ground lease and a lease agreement providing for the construction of improvements to the New Hope Ice Arena and the lease thereof by the city, and approving the form of a resolution and an official statement. As the Council is aware, staff has been coordinating with the city's financial consultants from Ehlers, AEM, and Dorsey & Whitney on the bond sale to execute the Qualified Energy Conservation Bond (QECB) award from the State of Minnesota to implement energy conservation improvements at the New Hope Ice Arena and other city facilities. This resolution authorizes the execution of the necessary documents to proceed with the improvements. Dorsey & Whitney has prepared the resolutions necessary to implement this action and has provided the attached correspondence explaining the resolutions. Bruce Kimmel from Ehlers has coordinated on the official statement and bond sale, and will be in attendance for a presentation. A related resolution needs to be approved by the Economic Development Authority and will be considered when the EDA convenes after the council meeting. Staff and AEM recommend approval of the resolutions. Policy/Past Practice The city has sold bonds in the past to finance improvements under the guidance and advice from the city's financial advisors. These improvements will help to achieve several important goals for the city: upgrading the ice arena facility and implementing energy conservation improvements at all facilities and reducing the carbon footprint for city operations. Background At the September 12, 2011 Council Meeting, the City Council approved a resolution authorizing preparation for issuance of lease revenue bonds, series 2011A; establishing compliance with reimbursement bond regulations under the Internal Revenue Code. The Council was informed that bonds must be issued for the city to receive the QECB low interest financing from Minnesota Management & Budget. The city's financial advisors recommended the bonds be issued by the EDA as Lease Revenue Bonds, with the city leasing the ice arena to the EDA under a ground lease. Motion by Avd, d, Vj Second by To:Dll I./RFA/CityManager/2011/Q-bond resolution 102411 Request for Action, Page 2 October 24, 2011 The EDA would issue the bonds to finance the improvements and lease the ice arena back to the city. Because the bonds will be QECBs, they would be issued as taxable bonds and the EDA would be eligible to receive payments from the federal government to reduce the interest of the bonds. Per Ehlers, the federal credit is in lieu of the traditional benefit provided with tax exemption and is so significant that the city's net interest rate for the bonds was estimated at 0.56%. Due to the unique nature of the project and the QECB financing, Ehlers recommended the city offer the bonds through a negotiated sale with an underwriting firm of our choosing instead of the traditional competitive sale method. The underwriter would tell the "bond story" and convey the city's general credit worthiness to investors. The City Council was informed that if the resolution was approved on September 12, Ehlers would ask the EDA/Council to consider a bond "parameters resolution" on October 24, with the bond proceeds being received in mid-November. Subsequent to the September 12 Council Meeting, the Council has been kept updated on the progress of the bond sale through the weekly Friday memo. On October 7, Ehlers provided a memo describing the underwriting proposals that were received, the "bullet bond" scenario and the selection of Dougherty & Company as the bond underwriting company. Staff has also been coordinating with Ehlers on the "official statement", and a bond rating call with Standard & Poor's is being scheduled the week of October 24. Bruce Kimmel has prepared the attached October 24 memo providing another update on the issuance of Qualified Energy Conservation Bonds. He states that the City/EDA will be negotiating the QECB issue with Dougherty & Company, and the bonds will be structured with a single "bullet" maturity in 2028. He indicates that current market and federal subsidy rates still point to a highly favorable City/EDA outcome. He states "the City Council and EDA will be asked to consider resolutions approving the lease arrangement underlying the EDA Lease Revenue Bond transaction, and the EDA resolution also authorizes the EDA President and Executive Director to approve the bond transaction on the EDA's behalf within prescribed parameters. The two resolutions to be considered are common with negotiated bond issues, and I would simply emphasize that the maximum interest rate in the EDA resolution is only to allow for the possibility of market movement between October 24 and the expected bond pricing on November 9. It does not indicate that we (or Dougherty) think the rate will be at this level. Finally, the city's financing team has concluded that engaging U.S. Bank as the corporate trustee to maintain the bond sinking fund through 2028 will be useful to the city, helpful in marketing the bonds to potential investors, and cost-effective (annual expense of $500). We are on track to complete the bond issue on the schedule outlined in our October 7 memo, with marketing commencing the week of October 31, pricing occurring on/about November 9, and closing happening on/about December 1." Also enclosed is correspondence from the city's bond counsel at Dorsey & Whitney stating that "the City Council and the New Hope Economic Development Authority will be considering separate resolutions authorizing the issuance and negotiated sale by the EDA of Taxable lease Revenue Bonds, the proceeds of which will be used to finance improvements to the New Hope Ice Arena. The resolutions approve the terms of the bonds subject to parameters as to the maximum principal amount, term and interest rate, and authorize the mayor and city manager to approve the final terms of the bonds subject to these parameters. A parameters resolution is typically used in a situation where the sale of the bonds is being negotiated, and provides flexibility as to timing in the marketing the bonds to the public. Our office has prepared the resolutions to be considered by the City Council and EDA and they are in appropriate form for adoption by the City Council and EDA. I would recommend the City Council approve its resolution prior to the consideration by the EDA of its resolution. Our office will also be preparing the Ground Lease between the city and EDA, Lease Agreement between the city and EDA, and the Trust Indenture between the EDA as issuer of the bonds, and U.S. Bank, as trustee. The Trust Indenture will contain the final terms of the bonds once the sale details are finalized and approved." Staff recommends approval of the City Council/EDA resolutions. Request for Action, Page 3 October 24, 2011 Attachments City Council Resolution October 24 Ehlers Memo October 20 Dorsey & Whitney correspondence October 7 Ehlers memo September 12 Ehlers memo QECB allocation CERTIFICATION OF MINUTES RELATING TO TAXABLE LEASE REVENUE BONDS (CITY OF NEW HOPE ANNUAL APPROPRIATION LEASE OBLIGATIONS) (QUALIFIED ENERGY CONSERVATION BONDS — DIRECT PAYMENT TO ISSUER) SERIES 2011A ECONOMIC DEVELOPMENT AUTHORITY Municipality: City of New Hope Governing Body: City Council Kind, date, time and place of meeting: A regular meeting, held on October 24, 2011, at 7:00 p.m., at the City Hall, New Hope, Minnesota. Members present: Kathi Hemken, John Elder, Andy Hoffe Members absent: Eric Lammle, Daniel Stauner Documents Attached: Minutes of said meeting, including: RESOLUTION NO. 2011-154 RESOLUTION AUTHORIZING EXECUTION OF A GROUND LEASE AND A LEASE AGREEMENT PROVIDING FOR THE CONSTRUCTION OF IMPROVEMENTS TO THE NEW HOPE ICE ARENA AND THE LEASE THEREOF BY THE CITY, AND APPROVING THE FORM OF A RESOLUTION AND AN OFFICIAL STATEMENT I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the bonds referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of the corporation in my legal custody, from which they have been transcribed; that the documents are a correct and complete transcript of the minutes of a meeting of the governing body of the corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at the meeting, insofar as they relate to the bonds; and that the meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording on October 24 y 2011. 4 City Clerk Councilmember Elder introduced the following resolution and moved its adoption, which motion was seconded by Councilmember Hoffe: RESOLUTION NO. 2011-154 RESOLUTION AUTHORIZING THE EXECUTION OF A GROUND LEASE AND A LEASE AGREEMENT PROVIDING FOR THE CONSTRUCTION OF IMPROVEMENTS TO THE NEW HOPE ICE ARENA AND THE LEASE THEREOF BY THE CITY, AND APPROVING THE FORM OF A RESOLUTION AND AN OFFICIAL STATEMENT WHEREAS, the City of New Hope (the "City") desires to make energy conservation improvements to the New Hope Ice Arena; and, WHEREAS, pursuant to Minnesota Statutes, Sections 465.71 and 471.64, the City is authorized to enter into leases of real property, with an option to purchase, provided that the City retains the right to cancel said lease -purchase contract at the end of any fiscal year during its term; and, WHEREAS, pursuant to said statutory authority, the City proposes to enter into a Lease Agreement, to be dated as of December 1, 2011 (the "Lease"), with the New Hope Economic Development Authority (the "Authority"), as lessor, and the City, as lessee, pursuant to which the Authority will acquire, construct and furnish energy conservation improvements to the New Hope Ice Arena (the "Facility"), and the City will lease the Facility from the Authority; and, WHEREAS, pursuant to a proposed Ground Lease, to be dated as of December 1, 2011 (the "Ground Lease"), between the City, as lessor, and the Authority, as lessee, the City will ground lease to the Authority the real estate upon which the Facility subject to the Lease is located (as permitted by Minnesota Statutes, Section 465.035); WHEREAS, the Authority (a) proposes to authorize the sale of its $3,505,000 Taxable Lease Revenue Bonds (City of New Hope Annual Appropriation Lease Obligations) (Qualified Energy Conservation Bonds — Direct Payment to Issuer), Series 2011A (the `Bonds"), to finance the acquisition, remodeling, renovation and furnishing of the Facility and (b) proposes to adopt a resolution permitting the sale of the Bonds (the "Bond Resolution"); WHEREAS, a form of the Bond Resolution has been submitted to and reviewed by this Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope that the City hereby authorizes and directs the Mayor and City Manager to negotiate, execute, attest, and deliver the Lease and Ground Lease on behalf of the City. All of the provisions of the Lease and Ground Lease, when executed and delivered as authorized herein, shall be deemed to be a part of this resolution as fully and to the same extent as if incorporated verbatim herein and shall be in full force and effect from the date of execution and delivery thereof. BE IT FURTHER RESOLVED that the City Council hereby approves the form of the Preliminary Official Statement, relating to the Bonds (the "Preliminary Official Statement") prepared by Ehlers & Associates, Inc., a draft of which has been submitted to and received by Us Council, and hereby ratifies and confirms its use and distribution to potential purchasers of the Bonds. Ehlers & Associates, Inc. is hereby authorized on behalf of the City to prepare and distribute to the purchaser an Official Statement listing the offering price, the interest rates, selling compensation, delivery date, the underwriters and such other information relating to the Bonds required to be included in the Official Statement by Rule 15c2-12 adopted by the Securities and Exchange Commission under the Securities Act of 1934. The officers of the City are hereby authorized and directed to execute such certificates as may be appropriate concerning the accuracy, completeness and sufficiency thereof. BE IT FURTHER RESOLVED that the City hereby approves the terms of the Bond Resolution and the sale of the Bonds pursuant thereto, and approves the terms of the Bonds as set forth in said Bond Resolution and the Indenture (as defined in the Bond Resolution). BE IT FURTHER RESOLVED AS FOLLOWS: (a) Purpose and Beneficiaries. To provide for the public availability of certain information relating to the Bonds and the security therefor and to permit the Purchaser and other participating underwriters in the primary offering of the Bonds to comply with amendments to Rule 15c2-12 promulgated by the SEC under the Securities Exchange Act of 1934 (17 C.F.R. § 240.15c2-12), relating to continuing disclosure (as in effect and interpreted from time to time, the "Rule"), which will enhance the marketability of the Bonds, the City hereby makes the following covenants and agreements for the benefit of the Owners (as hereinafter defined) from time to time of the outstanding Bonds. The City is the only obligated person in respect of the Bonds within the meaning of the Rule for purposes of identifying the entities in respect of which continuing disclosure must be made. The City has complied in all material respects with any undertaking previously entered into by it under the Rule. If the City fails to comply with any provisions of this section, any person aggrieved thereby, including the Owners of any outstanding Bonds, may take whatever action at law or in equity may appear necessary or appropriate to enforce performance and observance of any agreement or covenant contained in this section, including an action for a writ of mandamus or specific performance. Direct, indirect, consequential and punitive damages shall not be recoverable for any default hereunder to the extent permitted by law. Notwithstanding anything to the contrary contained herein, in no event shall a default under this section constitute a default under the Bonds or under any other provision of this resolution. As used in this section, Owner or Bondowner means, in respect of a Bond, the registered owner or owners thereof appearing in the bond register maintained by the Registrar or any Beneficial Owner (as hereinafter defined) thereof, if such Beneficial Owner provides to the Registrar evidence of such beneficial ownership in form and substance reasonably satisfactory to the Registrar. As used herein, Beneficial Owner means, in respect of a Bond, any person or entity which (a) has the power, directly or indirectly, to vote or consent with respect to, or to dispose of ownership of, such Bond (including persons or entities holding Bonds -2- through nominees, depositories or other intermediaries), or (b) is treated as the owner of the Bond for federal income tax purposes. (b) Information To Be Disclosed. The City will provide, in the manner set forth in subsection (c) hereof, either directly or indirectly through an agent designated by the City, the following information at the following times: (1) on or before 365 days after the end of each fiscal year of the City, commencing with the fiscal year ending December 31, 2011, the following financial information and operating data in respect of the City (the "Disclosure Information"): (A) the audited financial statements of the City for such fiscal year, prepared in accordance with generally accepted accounting principles in accordance with the governmental accounting standards promulgated by the Governmental Accounting Standards Board or as otherwise provided under Minnesota law, as in effect from time to time, or, if and to the extent such financial statements have not been prepared in accordance with such generally accepted accounting principles for reasons beyond the reasonable control of the City, noting the discrepancies therefrom and the effect thereof, and certified as to accuracy and completeness in all material respects by the fiscal officer of the City; and (B) to the extent not included in the financial statements referred to in paragraph (A) hereof, the information for such fiscal year or for the period most recently available of the type contained in the Official Statement under headings: City Property Values; City Indebtedness; and City Tax Rates, Levies and Collections. Notwithstanding the foregoing paragraph, if the audited financial statements are not available by the date specified, the City shall provide on or before such date unaudited financial statements in the format required for the audited financial statements as part of the Disclosure Information and, within 10 days after the receipt thereof, the City shall provide the audited financial statements. Any or all of the Disclosure Information may be incorporated by reference, if it is updated as required hereby, from other documents, including official statements, which have been filed with the SEC or have been made available to the public on the Internet Web site of the Municipal Securities Rulemaking Board ("MSRB"). The City shall clearly identify in the Disclosure Information each document so incorporated by reference. If any part of the Disclosure Information can no longer be generated because the operations of the City have materially changed or been discontinued, such Disclosure Information need no longer be provided if the City includes in the Disclosure Information a statement to such effect, provided, however, if such operations have been replaced by other City operations in respect of which data is not included in the Disclosure Information and the City determines that certain specified data regarding such replacement operations would be described in paragraph (2) hereof, then, from and after such determination, the Disclosure Information shall include such additional specified data regarding the replacement operations. If the Disclosure Information is changed or this section is amended as permitted by this paragraph (b)(1) or subsection (d), then the City shall include in the next Disclosure Information to be delivered hereunder, to the extent necessary, an explanation of the -3- reasons for the amendment and the effect of any change in the type of financial information or operating data provided. (2) In a timely manner not in excess of ten business days after the occurrence of the event, notice of the occurrence of any of the following events: (A) Principal and interest payment delinquencies; (B) Non-payment related defaults, if material; (C) Unscheduled draws on debt service reserves reflecting financial difficulties; (D) Unscheduled draws on credit enhancements reflecting financial difficulties; (E) Substitution of credit or Iiquidity providers, or their failure to perform; (F) Adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final determinations of taxability, Notices of Proposed Issue (IRS Form 5701-TEB) or other material notices or determinations with respect to the tax status of the Bonds, or other material events affecting the tax status of the Bonds; (G) Modifications to rights of Bond holders, if material; (H) Bond calls, if material, and tender offers; (I) Defeasances; (J) Release, substitution, or sale of property securing repayment of the Bonds, if material; (K) Rating changes; (L) Bankruptcy, insolvency, receivership or a similar event with respect to the City; (M) The consummation of a merger, consolidation, or acquisition involving an obligated person or the sale of all or substantially all of the assets of the obligated person, other than in the ordinary course of business, the entry into a definitive agreement to undertake such an action or the termination of a definitive agreement relating to any such actions, other than pursuant to its terms, if material; and (N) Appointment of a successor or additional trustee or the change of name of a trustee, if material. As used herein, for those events that must be reported if material, an event is "material" if it is an event as to which a substantial likelihood exists that a reasonably prudent investor would attach importance thereto in deciding to buy, hold or sell a Bond or, if not disclosed, would significantly alter the total information otherwise available to an investor from the Official Statement, information disclosed hereunder or information generally available to the public. Notwithstanding the foregoing sentence, a material fact is also an event that would be deemed material for purposes of the purchase, holding or sale of a Bond within the meaning of applicable federal securities laws, as interpreted at the time of discovery of the occurrence of the event. For the purposes of the event identified in (L) hereinabove, the event is considered to occur when any of the following occur: the appointment of a receiver, fiscal agent or similar officer for an obligated person in a proceeding under the U.S. Bankruptcy Code or in any other proceeding under state or federal law in which a court or governmental authority has assumed jurisdiction over substantially all of the assets or business of the obligated person, or if such jurisdiction has -4- been assumed by leaving the existing governmental body and officials or officers in possession but subject to the supervision and orders of a court or governmental authority, or the entry of an order confirming a plan of reorganization, arrangement or liquidation by a court or governmental authority having supervision or jurisdiction over substantially all of the assets or business of the obligated person. (3) In a timely manner, notice of the occurrence of any of the following events or conditions: (A) the failure of the City to provide the Disclosure Information required under paragraph (b)(1) at the time specified thereunder; (B) the amendment or supplementing of this section pursuant to subsection (d), together with a copy of such amendment or supplement and any explanation provided by the City under subsection (d)(2); (C) the termination of the obligations of the City under this section pursuant to subsection (d); (D) any change in the accounting principles pursuant to which the financial statements constituting a portion of the Disclosure Information are prepared; and (E) any change in the fiscal year of the City. (c) Manner of Disclosure. (1) The City agrees to make available to the MSRB, in an electronic format as prescribed by the MSRB from time to time, the information described in subsection (b). (2) All documents provided to the MSRB pursuant to this subsection (c) shall be accompanied by identifying information as prescribed by the MSRB from time to time. (d) Term, Amendments; Interpretation. (1) The covenants of the City in this section shall remain in effect so long as any Bonds are outstanding. Notwithstanding the preceding sentence, however, the obligations of the City under this section shall terminate and be without further effect as of any date on which the City delivers to the Registrar an opinion of bond counsel to the effect that, because of legislative action or final judicial or administrative actions or proceedings, the failure of the City to comply with the requirements of this section will not cause participating underwriters in the primary offering of the Bonds to be in violation of the Rule or other applicable requirements of the Securities Exchange Act of 1934, as amended, or any statutes or laws successory thereto or amendatory thereof. -5- (2) This section (and the form and requirements of the Disclosure Information) may be amended or supplemented by the City from time to time, without notice to (except as provided in paragraph (c)(3) hereof) or the consent of the Owners of any Bonds, by a resolution of this Council filed in the office of the recording officer of the City accompanied by an opinion of bond counsel, who may rely on certificates of the City and others and the opinion may be subject to customary qualifications, to the effect that: (i) such amendment or supplement (a) is made in connection with a change in circumstances that arises from a change in law or regulation or a change in the identity, nature or status of the City or the type of operations conducted by the City, or (b) is required by, or better complies with, the provisions of paragraph (b)(5) of the Rule; (ii) this section as so amended or supplemented would have complied with the requirements of paragraph (b)(5) of the Rule at the time of the primary offering of the Bonds, giving effect to any change in circumstances applicable under clause (i)(a) and assuming that the Rule as in effect and interpreted at the time of the amendment or supplement was in effect at the time of the primary offering; and (iii) such amendment or supplement does not materially impair the interests of the Bondowners under the Rule. If the Disclosure Information is so amended, the City agrees to provide, contemporaneously with the effectiveness of such amendment, an explanation of the reasons for the amendment and the effect, if any, of the change in the type of financial information or operating data being provided hereunder. (3) This section is entered into to comply with the continuing disclosure provisions of the Rule and should be construed so as to satisfy the requirements of paragraph (b)(5) of the Rule. BE IT FINALLY RESOLVED that this resolution shall be in full force and effect from and after its passage and that a certified copy hereof be provided to the Authority. Upon vote being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe and the following voted against the same: None whereupon the resolution was declared duly passed and adopted this 24th day of October, 2011. Ma r Attest:City Clerk Clerk 19 Memo To: Kirk McDonald, City of New Hope From: Bruce Kimmel Date: October 24, 2011 Subject: Update on EDA Issuance of Qualified Energy Conservation Bonds This memo summarizes progress made to -date on the proposed negotiated sale of EDA Lease Revenue Bonds with the Qualified Energy Conservative Bond (QECB) feature. As described in our October 7 memo, the City1EDA will be negotiating the QECB issue with Dougherty & Company, and the bonds will be structured with a single "bullet" maturity in 2028. Although there has not been a bond schedule update since the October 7 memo, current market and federal subsidy rates still point to a highly favorable City/EDA outcome. Parameters Resolution On October 24, the City Council and EDA Board will be asked to consider resolutions approving the lease arrangement underlying the EDA Lease Revenue Bond transaction, and the EDA resolution also authorizes the EDA President and Executive Director to approve the bond transaction on the EDA's behalf within prescribed parameters. Please see the Dorsey & Whitney letter accompanying the two resolutions for more details. The two resolutions to be considered are common with negotiated bond issues, and I would simply emphasize that the maximum interest rate in the EDA resolution is only to allow for the possibility of market movement between October 24 and the expected bond pricing on November 9. It does not indicate that we (or Dougherty) think the rate will be at this level. Finally, the City's financing team has concluded that engaging U.S. Bank as the corporate trustee to maintain the bond sinking fund through 2028 will be useful to the City, helpful in marketing the bonds to potential investors, and cost-effective (annual expense of $500). Timeframe We are on track to complete the bond issue on the schedule outlined in our October 7 memo, with marketing commencing the week of October 31, pricing occurring on/about November 9, and closing happening on/about December 1. Ir �1� Please contact me at (651) 695-8572 or bkimmel@ehlers-inc.com with any questions about this memo, and thank you for the opportunity to be of assistance to the City of New Hope. EHLERS LEADERS IN PUBLIC FINANCE vmw,ehlers-inc.com Minnesota phone 651-697-8500 3060 Centre Pointe Drive Offices also in Wisconsin and Illinois fax 651-697-8555 Roseville, MN 55113-1122 toll free 800-552-1171 00RSEYT° DORSEY & WHITNEY LLP JEROME P. GILLIGAN (612)344-2962 FAX (612) 677-3391 gilligan.jerame@dorsay.com October 20, 2011 Mr. Kirk McDonald City Manager City of New Hope 4401 Xylon Avenue North New Hope, MN 55428 Re: EDA Taxable Lease Revenue Bonds, Series 2011A Dear Mr. McDonald: On October 24, the City Council and the New Hope Economic Development Authority (the "EDA") will be considering separate resolutions authorizing the issuance and negotiated sale by the EDA of Taxable Lease Revenue Bonds, Series 2011A (the "Bonds"), the proceeds of which will be used to finance improvements to the New Hope Ice Arena. The resolutions approve the terms of the Bonds subject to parameters as to the maximum principal amount, term and interest rate, and authorize the Mayor and City Manager to approve the final terms of the Bonds subject to these parameters. A parameters resolution is typically used in a situation where the sale of the Bonds is being negotiated, and provides flexibility as to timing in the marketing the Bonds to the public. Our office has prepared the resolutions to be considered by the City Council and EDA and they are in appropriate form for adoption by the City Council and EDA. I would recommend that the City Council approve its resolution prior to the consideration by the EDA of its resolution. Our office will also be preparing the Ground Lease between the City and EDA, Lease Agreement between the City and EDA, and the Trust Indenture between the EDA as issuer of the Bonds, and U.S. Bank, as trustee. The Trust Indenture will contain the final terms of the Bonds once the sale details are finalized and approved. Representatives from Ehlers and Associates, the City's financial advisor for the Bonds, will be in attendance at the October 24th meeting to present further details concerning the proposed terms of the Bonds and the issuance process.. If you have any questions, please call me. JPG/pmh Yours Truly ProaP. Gilligan DORSEY & WHITNEY LLP • WWW,DORSEY.COM • T 612.340.2600 • F 612.340.2868 SUITE 1500 • 50 SOUTH SIXTH STREET • MINNEAPOLIS, MINNESOTA 55402-1498 USA CANADA EUROPE ASIA-PACIPIC Memo To: Kirk McDonald, City of New Hope From: Bruce Kimmel Date: October 7, 2011 Subject: Update on EDA Issuance of Qualified Energy Conservation Bonds At its September 12 meeting, the City Council voted to move ahead with the proposed negotiated sale of EDA Lease Revenue Bonds with the Qualified Energy Conservative Bond (QECB) feature, to finance energy improvements at the New Hope Ice Arena. This memo summarizes progress made on the Bond issue in the weeks since, and the now- anticipated owanticipated timeline to City's receipt of bond proceeds. Underwriting Proposals and Bullet Bond Scenario As described in -our September 7 memo to you, Ehlers solicited proposed from bond underwriting companies and .received three submittals, from Dougherty, Oppenheimer, and Piper Jaffray. The Dougherty proposal offered the lowest projected interest rate (both as a nominal figure and as a spread over Treasury rates) and .the lowest underwriting fee. The Oppenheimer and Piper Jaffray proposals were not as strong on interest rates or fees but presented an interesting alternative to the expected serial or term bond approach: that is, to issue a "bullet" maturity in 2028 with no principal paid to bondholders until 2028. The City, through the EDA, would still be required to make annual principal payments but these amounts would be invested in an interest-bearing "sinking fund" until 2028. Dougherty subsequently confirmed that it could execute either the term bond or bullet bond option. After discussing the merits of the three underwriting proposals and the two bond options, the City's financing team agreed to proceed with Dougherty and the bullet bond structure. The. attached bond schedule illustrates the proposed QECB issue, with the estimated: • Debt service payment dates of May 1 and November 1 annually; • Principal payments to the bond sinking fund balance; • Sinking fund investment earnings at 2%; Bond coupon of 4.24% (taxable interest rate); Semi-annual "gross„ interest due of $74,306; Semi-annual QECB interest credit of $57,535; • Application of sinking fund investment earnings; and • Net annual debt service increasing from $182,558 to $249,043 overtime. www.ehlem-ino,com. r Minnesota phone 651.697.8500. 336 Centre Pointe brive LEA SIN FUR C FINA14CE Offices dl$o In Wisconsin and Minds fax 651.697-8555 'Ros W19,.MN55f13 V122 .tol[ free '900.552-1174 City of New Hope, Minnesota Update on EDA Issuance of QECBs October 7, 2011 Page 2 of 2 The QECB subsidy and sinking fund earnings combine to offset most of the projected Bond interest, so that total net interest is only $77,800 (average of $4,6001 year) through 2028. Dougherty's scenario, while only an estimate based on market conditions in late September and not a guarantee of actual Bond pricing results, compares favorably to Ehlers' previous estimate of $146,100 in total net interest. Clearly, the ultimate performance of the bullet bond structure will be decided by the rate(s) at which the City/EDA can invest its principal sinking fund deposits over time. The fiat 2%. rate assumed here should prove to be a conservative estimate because it is a proxy for the current 10 -year Treasury yield of 1.99%, which is essentially at an all-time low. History would indicate that investment rates should increase over the next 17 years, and the City will be purchasing a new Treasury Bond or similar investment with each year's deposit. Of course, it is possible (if not probable) that Treasury rates could drop and stay lower than today's rate. However, even with a 1 % average investment rate, the bullet net debt service Would still be lower than the term bond net debt service. Finally, the City's financing team is exploring the cost/benefit of engaging a corporate trustee (e.g. U.S. Bank, Wells Fargo) to maintain the sinking fund through 2028, instead of having this as a City responsibility. Timeframe The Bond issuance process was slowed slightly by the City's need to .consider the bullet bond option. Our timing expectations are now as follows: • Week of October 17: deliver draft preliminary official statement to Standard & Poor's for rating review; deliver proposed parameters resolution for Council packets; • October 24: EDA and Council consider parameters resolution authorizing a bond pricing committee (likely you, AEM, and Ehlers) to negotiate and agree to the final bond pricing with Dougherty; Week of October 31: Receive S&P rating, distribute preliminary official statement, and market bonds to potential investors; • Oil/about November 9: Price bonds and sign bond purchase agreement; • November 14: Report results at EDA / Council meeting (no action required); and On/about December 1: Close bonds and receive proceeds. Please contact me at (651) 695-8572 or bkimmel@ehlers-inc.com with any questions about this memo, and thank you for the opportunity to be of assistance to the City of New Hope. City ofNew Hope Economic Development Authority , Qualified Energy Conservation Bonds Series 2011 Bullet Structure - Conservative Investment Rate Scenario 5!112012 - 4.24% 68,527 (52,740) 1I/1/2012 150,000 150,000 4.24% 74,306 292,833 (57535) 182,558 5/1/20!3 150,000 7,500 4,24% 74,306 (57,535) (I,500) 1111/2013 150,000 300,000 1,500 424% 74,306 298,612 (57,535) (1,50Q) 180,543 5W20I4 ,. 300,000 3,000 424% 74,306 (57,535) (3,000) 11/3/2014 155,000 455,000 .3,000 4.24% 74,306 303,612 (57,535) (3,000) 182,543 5/1/1015 455,000 4,550 4.24% 74,306 (57,535) (4,550) 1111/2015 165;000 620,000 4,550 4.24% 74,306 313,6]? (57,535) (4,550) 189,443 5/1/7016 620,000 6,200 424% 74,306 (57,535) (6,200) 11/1/2016 170,000 790,000 6,200 4.24% 74,306 318,612 (57,535) (6,200) 191,143 ill/2017 V. 790,000 7,900 4.24% 74,306 (57,535) (7,900) 11/1/2017 175,000 965,ODD 7,900 4,24% 74,306 323,612 (57535) (7,900) 192,743 5/1/2018 , 965;000 9,650 4.24% 74,306 (57,535) (9,650) I t/1/2018 185,000 1,150,000 9,650 4.24% 74,306 333,612 (57,535) (9,650) 199,243 5/1/2019 1,150,000 11,500 4,74% 74,306 (57,535) (11,500) 11110019 195,000 1,345,000 11,500 4,7.4% 74,306 343,612 (57,535) (11,SO0) 205,543 517/2020 1,345,000 13,450 4.24% 74,306 (57,535) (13,450) 1I/112020 200,000 1,545,000 I3,450 4.24% 74,306 348,612 (57,535) (13,450) 206,643 511/2021 . . • 1,545,000 15,450 4.24% 74,306 (57,535) (15,450) 13/1/1021 210,000 1,755,000 15,450 4.24% 74,306 358,612 (57,535) (15,450) 212,643 5/!/1022 - 1,755,000 17,550 4.24% 74,306 (57,535) (17,550) 11/1/2022 220,000 1,975,000 17,550 4.24% 74,306 368,612 (57,535) (17,550) 218,443 5/1/20!3 --; 1,975,000 19,750 4.24°h 74,306 (57,535) (19,750) 1.1/112023 230,000 2,205,000 79,750 424% 74,306 378,612 (S7535) (19,750) 224,043 5/1/2024 2,205,000 22,050 4,24% 74,306 (57535) (22,050) 11/1/2024 240,000 2,445,000 22,050 4,74% 74,306 388,612 (57,535) (22,050) 229,443 $11/2025 ,,. 2;445,000 24,450 4,24% 74,306 (57,535) (24,450) 11/1/2025 250,000 2,695,000 24,450 4.24% 74,306 398,672 (57,535) (24,450) 234,643 5/1/2026 2,695;000 26,950 4,24°h 74,306 (57,535) (26,950) 11/1/2026 260,000 V55,00() 26,950 4.24% 74,306 408,612 (57,535) (26,950) 239,643 5/1/2027 mac: 2,955,000 29,550 4;24°10 74,306 (57,535) (29,550) 11/1/2027 270,000 3,225,000 29,550 4,24% 74,306 418,612 (57,535) (29,550) 244,443 5/72028 :*.• 3,225,060 32,250 4.24% 74,306 (57,535) (32,250) 11/1/1028 280.000 3,505,000 __32.250 4.24% 74,306 428.612 35 (32,250) 249,043 'Total 83,505,000 491,500 52,520,625 $6,025,625 (1,951,381) (491,500) $3,582,744 To: Kirk McDonald, City of New Hope From: Bruce Kimmel. Date; September 12, 2011 Subject: Proposed Issuance of Qualified Energy Conservation Bonds This memo complements AEM's memo describing the overall proposed financing plan for energy conservation improvements at the New Hope Ice Arena and other City facilities, as well as Dorsey and Whitney's letter describing the legal aspects of the proposed EDA Lease Revenue Bonds with the Qualified Energy Conservative Bond (QECB) feature. Ehlers' focus here is to describe the proposed bond issue, our recommended method of sale, and the estimated timeframe to the City's receipt of bond proceeds. Bond Issue Details With the QECB feature, the U.S. Treasury sends the City a semi-annual payment to compensate you for the taxable interest rates on the proposed bonds. This federal credit is in lieu of the traditional benefit provided with tax exemption and is so significant that the City's net interest rate for these bonds is estimated at 0.56%. In comparison, we estimate the interest rate on a traditional, tax-exempt issue would be in the ballpark of 2.75 — 3,00%. The first page of the attached exhibit shows the $3,505,00.0 EDA Lease Revenue Bonds (the maximum QECB amount authorized by the State) and the overall sources and uses of funds totaling $.4,823,671, as discussed in AEM's memo. • The second page illustrates the 17 -year bond term (maximum duration for QECB issues), with taxable coupon rates estimated to range from 0.90% in 2012 to 4.6% in 2028. The bonds will be structured for level annual debt service before factoring in the semi-annual QECB interest rate credit to the City. Because the QECB subsidy is calculated on the bond amount outstanding at six month intervals, the credit decreases as bond principal is paid. This means the City's net debt service will- increase over time, starting at an estimated 35,172 in 2012 to reflect only partial energy savings that first year and ending at $283,472 in 2028. These projections do not reflect City interest earnings on the debt service reserve fund or the City using the reserve fund to make. the final payments in 2028. « The final page shows how the QECB subsidy is calculated at 70% of the current published federal "credit rate" of 4.80%. Q0 E H L E R S m --- - _ m ehiers- inc, com LEADERS IN PGBLIr FINANCEMinnesota. phone 651-697-8500 Offices also in Wisconsin and 651-�-�55 00nols fax 3060 Centre Pointe Roseville, MN 55113-1122 toll free 600-552-1171 City of New Hope, Minnesota Proposed Issuance of Qualified Energy Conservation Bonds September 12, 2011 Page 2 of 2 Looking again at the estimated debt service schedule, it is noteworthy that the QECB subsidy covers roughly 89% of the total bond interest expense over 17 years, leaving the City with approximately $146,100 of net interest expense. Method of Sale The City of New Hope typically issues bonds via competitive sale in which underwriters submit bids, at a specified date and time, to purchase the offered series of bonds. This sale method is proven to deliver the best results for General Obligation Bonds, and has worked well for the City. The proposed QECBs, however, are a different breed of bond. To date, the QECB feature has not been utilized often in Minnesota but is highly similar to the Build America Bond mechanism that was prevalent in 2009-2010, and so should not present a marketing concern with potential buyers. The primary challenge is with the EDA lease revenue aspect of the bonds, particularly since the financed improvements are mostly for the ice Arena, which rating agencies and investors view as a "non-essential" purpose, as opposed to a city hall, public works building, or public safety facility. Barring a major market event, we believe the bonds will attract investor demand and interest rates similar to our estimates, but the lease revenue credit and non-essential Purpose make for what market participants call a "story bond". In this instance, given the issue's relative complexity and lack of a General Obligation pledge for investors to take at face value, we believe the City should offer the bonds through a negotiated sale with an underwriting firm of its choosing. The underwriter will tell the bond story and tout the City's general creditworthiness to investors, and use the feedback it receives to develop a pricing proposal that is the basis for negotiation. By contrast, the potential bidder in a competitive sale has little incentive to "pre -sell" a story bond that it may or may not win, increasing the chances of an unsuccessful sale (i.e. few bids and/or high interest rates). Ehlers takes a proactive approach in advising clients throughout a negotiated bond sale, starting with selecting the underwriter via a competitive RFP, proceeding to marketing and rating the bonds, and continuing through the bond pricing and closing. We have advised numerous clients, ihcluding Brooklyn Park and Coon Rapids, on similar EDA similar lease revenue transactions as well as many other negotiated bond sales. Timeframe Assuming the City Council authorizes the bond issue at its September 12 meeting, we believe the underwriter section could be completed by the end of the month, the bond issue priced and sold in late October, and proceeds received in mid-November. We anticipate asking the EDA 1 Council to consider a bond "parameters resolution" on October 24, which would authorize a pricing committee (likely including you, AEM, and Ehlers) to finalize the bond pricing negotiation shortly thereafter. If the sale process is delayed, we would target November 14 for EDA / Council approval of the proposed bond parameters. Please contact me at (651) 695-8572 or bkimmel@ehlers-inc.com with any questions about this memo, and thank you for the opportunity to be of assistance to the City of New Hope. Management 4 3 MINNESOTA &Sudget August 18, 2011 Mr. Kirk McDonald City Manager 4401 Xylon Avenue N New Hope, MN 55428 RE: Qualified Energy Conservation Bond Allocation Dear Mr. McDonald: I am pleased to announce that the State of Minnesota has completed its review of your a Iicat' reallocation of Qualified Energy Conservation Bond (QECB) authority and has awarded our project pp ian for Con- an allocation of $3,505,000. Y p ject As bonds are issued, MMB requests that you complete the "Notice of Issue" form on our website h ://www•mmb.state.mn.us/mmb- eCb and retain it to our offices. In the event a at issue bonds, or find that you do not need the full allocation, please return the unusedaallocattiion to to MMB so that we may continue to as=t=��Ount the state pool. Tor to send MMB a letter indicating the ori of allocation bei emotions simply g fumed. Should you have any questions regarding. the allocations, please contact Jacob Brown at - 8079 or via email at 'acob.brown state.mn.us. (651 } 2 01 Congratulations on your award and best of luck as your project moves forward! Sincerely, Kristin A. Hanson Assistant Commissioner cc: Greg Ackerson, McKinstry Consulting Enclosure 400 Centennial Building • 658 Cedar Street • St Paul, Minnesota 55I55 Voice:{651)201-5000. Fax:(651)296-8665 • TTY -7 1-900-627-3529 An Equal Opportunity Employer STATE OF MINNESOTA QECB DEPARTMENT OF MINNESOTA MANAGEMENT & BUDGET Certificate TREASURY DIVISION September 2010 QUALHUD ENERGY CONSERVATION BONDS CERTIFICATE OF ALLOCATION Number Pursuant to Minnesota Statutes Chapter 474A as amended 6 NAME OF ISSUER: City of New Hope TITLE OF PROPOSED ISSUE: New Hope Ice Arena and Building Improvements AMOUNT OF ALLOCATION: $3,505,000 Three million five hundred and five thousand dollars This Certificate of Allocation for the Qualified Energy Conservation Bonds is not transferable. Please submit a NOTICE OF ISSUE FORM within five days of issuance of the obligations, A no e of issue is required for each series of obligations if issued in series. "Notice of Issue" forms are available on the Department's website at UW: //www.mmb,state.mn.us/mmb_ ecb. Au t 182-2011 Date of Certificate For further information, please contact: Minnesota Management & Budget 400 Centennial Building 658 Cedar Street Saint Paul, Minnesota 55155 (651)201-8046 Jim Schowalter, Commissioner Department of Minnesota Management & Budget MINNESOTA Management Budget REQUEST FOR REALLOCATION OF QUALIFIED ENERGY CONSERVATION BOND ALLOCATION Pursuant to Lows of2009, Chapter88, Artide 6, Section 21 INSTRU ONS Applicants must complete all required sections in order to be considered fora reallocation award, All applications for QECB reallocations awards must be submitted no later than 43013m on Friday, Se tember 10010.. Materials may be submitted in either hard copy or electronic format, and should be sent to: Minnesota Management & Budget Attn: Jacob Brown —Treasury Division 659 Cedar Street, 40' Floor Saint Paul, MN 55155 (651) 201-8079 'acob.brown state.mn.us APPLICATION City/County/Tribal Government Applicant: Ct of New Hone Name of Business (if applicable): Amount of QECB Authority Requested: $3...5.05909 1. This project is (check one): ® A government project ❑ A private activity 2. Describe how your project meets one or more of the following priorities for allocation selection: ®Promote or expand economic opportunities, Including job creation ❑Meet critical energy needs and/or statewide energy conservation goals Demonstrate readiness and feasibility ® Enhances the public good and general welfare of the Commonwealth I Check the category or categories into which Your project fits (per QECB legislation): ® Capital expenditures incurred for purposes of (indicate one) 0 Reducing energy consumption in publicly owned buildings by at feast 206 ❑ Implementing community-based green programs (including the use of loans, grants, or other repayment mechanisms to implement such programs) ❑ Rural development involving the production of electricity from renewable energy sources 400 Centennial Building • 658 Cedar Strett . St, Raul, Minnesota 55135 Voice:(651)201-8000 • Fax: (651)296-S685. Try: t-Sqq-6�7-35:� An Equnl Onporhmity Employer ❑ Any facility eligible for the production tax credit under Section 45 of the IRS Code. Please describe: ❑ Expenditures with respect to facilities or grants that support research in (indicate one or more) ❑ Development of cellulosic ethanol or other non-fossil fuels ❑ Technologies for the capture and sequestration of carbon dioxide produced through the use of fossil fuels ❑ increasing the efficiency of existing technologies for producing non-fossil fuels ❑ Automobile battery technologies and other technologies to reduce fossil fuel consumption In transportation ❑ Technologies to reduce energy use in buildings ❑ Mass commuting facilities and related facilities that reduce the consumption of energy, including expenditures to reduce pollution from vehicles used for mass commuting Q Demonstration projects designed to promote the commercialization of (check one or more) ❑ Green building technology ❑ Conversion of agricultural waste for use In the production of fuel or otherwise ❑ Advanced battery manufacturing technologies ❑ Technologies to reduce peak use of electricity ❑ Technologies for the capture and sequestration of carbon dioxide emitted from combusting fossil fuels in order to produce electricity ❑Public education campaigns to promote energy efficiency. Project narrative (Please describe the project proposed Including the scope, purpose, benefits, processes to be followed, timeline and anticipated impact. Please provide the physical address of the project site and identify the community to be served. Please be complete.): See Attached Project viability (Please provide applicable feasibility studies, site analysis, audits/assessments, design documents, construction schedule, etc., to support the viability of the proposed project. Forproposed renewable energy projects, please provide documentation demonstrating the availability of the renewable resource identified in this application. For example, if you are pursuing a wind project, please provide relevant analysis that supports the siting of wind in the location identified (e.g., wind map Info, tower data, etc.j): Please refer to the attached Stevens Ice Arena Ene tAnIaMs'IsStudy, MCKInstEyAuat and construction schedule for explanation of evaluations conducted and solutions considered. It Is intended that we will erform this constrictlon work usin a design -build al2proach. Actual construction documents will be com leted and submitted for state review, upon execution of the proposed construction concontract., Projected energy Impact (Please provide, as applicable, the projected reductions in annual energy consumption and cost, or the annual energy production projected for a renewable energy facility; provide assumptions and calculations to support your projections): See Attach Projected economic development benefit (Please provide evidence ofjob creation, job retention, market transformation or other economic development benefits associated with this project): MN QECB Reallocation Request Page 2 rti ion rhe above Information Is true and correct to the best knowledge of the undersigned Name: Kirk McDonald. Title: QVRanager Phone: L631531-5112 Email: kmcdonald cl.new-ho a -minus Address: 4401 X Av ue Horth New Ho a MN 55428 Signature. Date: "� `� 1 Please send original copy to; Minnesota Management & Budget Attn: Jacob Brown—Treasury Division 658 Cedar Street, 4" Floor Saint Paul, MN 55155 For questions, please call (651) 201-8079 or email lacob.brownfstate mn us MNQEC8 Reallocation Request Page 4 OP ID: MA CERTIFICATE OF LIABILITY INSURANCE DATE 1 09122111YYY) 09/22/11 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 425-489-4500 Hub International Northwest 425-489-4501 P. O. Bax 3018 Bothell, WA 98041-3018 Dale G. Ahrens INSURED McKinstry Essention, Inc. PO Box 24567 Seattle, WA 98124-0567 COVERAC'FS f_FRT11=Ir`_ATF NI IRAPP10- —_ INSURER(4, FFORDING COVERAGE - NAIC p INSURERA:Zurich American Insurance Co. 16535 INSURER B. National Union Fire Ins of PA 19445 INSURERC:Steadfast Insurance Comapny INSURER D : INSURER E: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THIS THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ----- -------ADfDLI$17SRj�� — ---- INSR �TPOLICY EFF POLICY LX LTR TYPE OF INSURANCE POLICY NUMBER MM/DDlYYYY MMIDDNYYY� --` LIMITS GENERAL LIABILITY 'GLA EACH OCCURRENCE $ 2,000,00 A X I COMMERCIAL GENERAL LIABILITY -3999903 01/31/11 01/31/112 DAMAGE TDT�EiuTEo PRENIISES ' $ 300,00 CLAIMS -MADE X OCCUR {Ea occurrence) _ _. _. MED EXP (Ary one person) $ 10,00 PERSDNAL&ADV!NJURY $ 2,000,00 - I GENE$ 4,00 ,00 GEN'LAGGREGATE LIMIT APPLIES PER: PRODUCTS GCOMP OP AGG U $ - -- ,000 0 POLICY ; X ,PRD LDC - ----- ! COMBINED SINGLE LIMIT $ 11000,000 A XTANOBILE YAUTDIABILITY GLA -3999903 01131/11 01131112 (Ea accident) BODILY INJURY (Per person) $ ALL OWNED AUTOS'r ----------- --------BODILY BODILYINJURY (Per accident) I $ SCHEDULED AUTOS PROPERTY DAMAGE - HIRED AUTOS I ' (Peraccident) $ NON -OWNED ALTOS I $ i$ UMBRE X LA X EACH OCCURRENCE 1 $ 1,000,00 El(CESBLLJABIAB COCCURLAIMS-MADE`I <__ _ i 8767162 01/31/11 ! 01/31/12 B ,- _ AGGREGATE r$ _- 1,000,00 L DEDUCTIBLE X 'RETENTION $ $ WORKERS }( WC STATU- iOTH-I YIN l ANYDPROPROI EOR F_ LIOR_Y. LIMLT&L' ER .J ------ PAR7NEORlEXECUTIVE W 3999907 10101/11 1010''112 N ❑ E L EACH ACCIDENT $ 1,000,00 OFFICER/MEMBER EXCLUDED? i IA (Mandato In NH) N/A TO ADD INSURED ry I - � $ -E L DISEASE - EA EMPLOYEEI _ 1 000,00 if yes, describe under -- ---- -- - - DESCRIPTION OF OPERATIONS below E. L. DISEASE -POLICY LIMIT $ 1,000,00 A ,PROF•1POLL EOC-5347541-03 01/31/11 01131112 2,000,000 EACH CLAIM " NIA TO ADD INS. 2,000,000 AG DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, it more space [a required) ADDITIONAL INSURED(S)AS REQUIRED BY WRITTEN CONTRACT SUBJECT TO POLICY TERMS, CONDITIONS, LIMITATIONS& ATTACHED ENDORSEMENT: CITY OF NEW HOPE, MN. RE: CITY OF NEW HOPE PC, MCK C32002. I t MULUt1i CINEWHO CITY OF NEW HOPE 4401 XYLON AVENUE N NEW HOPE, MN 55428 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE V 1988-2009 ACORD CORPORATION. All rights reserved. ACORD 26 (2009109) The ACORD name and logo are registered marks of ACORD Request for Action Originating Department Approved for Agenda Agenda Section City Manager October 24, 2011 EDA Item No. 4 BY: Kirk McDonald, Ci Manager BX: Kirk McDonald Resolution relating to taxable lease revenue bonds, (city of New Hope annual appropriation lease obligations) (qualified energy conservation bonds — direct payment to issuer), series 2011A; authorizing the sale thereof, fixing the form and details, providing for the execution and delivery thereof and security therefor Requested Action Staff recommends the Economic Development Authority (EDA) approve this resolution relating to taxable lease revenue bonds, series 2011A (city of New Hope annual appropriation lease obligations) (qualified energy conservation bonds — direct payment to issuer), series 2011A; authorizing the sale thereof, fixing the form and details, providing for the execution and delivery thereof and security therefor, As the EDA is aware, staff has been coordinating with the city's financial consultants from Ehlers, AEM, and Dorsey & Whitney on the bond sale to execute the Qualified Energy Conservation Bond (QECB) award from the State of Minnesota to implement energy conservation improvements at the New Hope Ice Arena and other city facilities. This resolution authorizes the execution of the necessary documents to proceed with the improvements. Dorsey & Whitney has prepared the resolutions necessary to implement this action and has provided the attached correspondence explaining the resolutions. Bruce Kimmel from Ehlers has coordinated on the official statement and bond sale, and will be in attendance for a presentation. A related resolution needs to be approved by the City Council and will be considered during the regular council meeting prior to this EDA meeting. Staff and AEM recommend approval of the resolutions. Policy/Past Practice The city has sold bonds in the past to finance improvements under the guidance and advice from the city's financial advisors. These improvements will help to achieve several important goals for the city: upgrading the ice arena facility and implementing energy conservation improvements at all facilities and reducing the carbon footprint for city operations. Background At the September 12, 2011 Council Meeting, the City Council approved a resolution authorizing preparation for issuance of lease revenue bonds, series 2011A; establishing compliance with reimbursement bond regulations under the Internal Revenue Code. The Council was informed that bonds must be issued for the city to receive the QECB low interest financing from Minnesota Management & Budget. The city's financial advisors recommended the bonds be issued by the EDA as Lease Revenue Bonds, with the city leasing the ice arena to the EDA under a ground lease. Motion by Second by To: gdj& wi4 -'�d� EDA Request for Action, Page 2 October 24, 2011 The EDA would issue the bonds to finance the improvements and lease the ice arena back to the city. Because the bonds will be QECBs, they would be issued as taxable bonds and the EDA would be eligible to receive payments from the federal government to reduce the interest of the bonds. Per Ehlers, the federal credit is in lieu of the traditional benefit provided with tax exemption and is so significant that the city's net interest rate for the bonds was estimated at 0.56%. Due to the unique nature of the project and the QECB financing, Ehlers recommended the city offer the bonds through a negotiated sale with an underwriting firm of our choosing instead of the traditional competitive sale method. The underwriter would tell the "bond story" and convey the citys general credit worthiness to investors. The City Council was informed that if the resolution was approved on September 12, Ehlers would ask the EDA/Council to consider a bond "parameters resolution" on October 24, with the bond proceeds being received in mid-November. Subsequent to the September 12 Council Meeting, the Council has been kept updated on the progress of the bond sale through the weekly Friday memo. On October 7, Ehlers provided a memo describing the underwriting proposals that were received, the "bullet bond" scenario and the selection of Dougherty & Company as the bond underwriting company. Staff has also been coordinating with Ehlers on the "official statement", and a bond rating call with Standard & Poor's is being scheduled the week of October 24. Bruce Kimmel has prepared the attached October 24 memo providing another update on the issuance of Qualified Energy Conservation Bonds. He states that the City/EDA will be negotiating the QECB issue with Dougherty & Company, and the bonds will be structured with a single "bullet" maturity in 2028. He indicates that current market and federal subsidy rates still point to a highly favorable City/EDA outcome. He states "the City Council and EDA will be asked to consider resolutions approving the lease arrangement underlying the EDA Lease Revenue Bond transaction, and the EDA resolution also authorizes the EDA President and Executive Director to approve the bond transaction on the EDA's behalf within prescribed parameters. The two resolutions to be considered are common with negotiated bond issues, and I would simply emphasize that the maximum interest rate in the EDA resolution is only to allow for the possibility of market movement between October 24 and the expected bond pricing on November 9. It does not indicate that we (or Dougherty) think the rate will be at this level. Finally, the city's financing team has concluded that engaging U.S. Bank as the corporate trustee to maintain the bond sinking fund through 2028 will be useful to the city, helpful in marketing the bonds to potential investors, and cost-effective (annual expense of $500). We are on track to complete the bond issue on the schedule outlined in our October 7 memo, with marketing commencing the week of October 31, pricing occurring on/about November 9, and closing happening on/about December L" Also enclosed is correspondence from the city's bond counsel at Dorsey & Whitney stating that "the City Council and the New Hope Economic Development Authority will be considering separate resolutions authorizing the issuance and negotiated sale by the EDA of Taxable lease Revenue Bonds, the proceeds of which will be used to finance improvements to the New Hope Ice Arena. The resolutions approve the terms of the bonds subject to parameters as to the maximum principal amount, term and interest rate, and authorize the mayor and city manager to approve the final terms of the bonds subject to these parameters. A parameters resolution is typically used in a situation where the sale of the bonds is being negotiated, and provides flexibility as to timing in the marketing the bonds to the public. Our office has prepared the resolutions to be considered by the City Council and EDA and they are in appropriate form for adoption by the City Council and EDA. I would recommend the City Council approve its resolution prior to the consideration by the EDA of its resolution. Our office will also be preparing the Ground Lease between the city and EDA, Lease Agreement between the city and EDA, and the Trust Indenture between the EDA as issuer of the bonds, and U.S. Bank, as trustee. The Trust Indenture will contain the final terms of the bonds once the sale details are finalized and approved." Staff recommends approval of the City Council/EDA resolutions. EDA Request for Action, Page 3 October 24, 2011 Attachments EDA Resolution October 24 Ehlers Memo October 20 Dorsey & Whitney correspondence October 7 Ehlers memo September 12 Ehlers memo QECB allocation CERTIFICATION OF MINUTES RELATING TO TAXABLE LEASE REVENUE BONDS (CITY OF NEW HOPE ANNUAL APPROPRIATION LEASE OBLIGATIONS) (QUALIFIED ENERGY CONSERVATION BONDS — DIRECT PAYMENT TO ISSUER) SERIES 2011A Issuer: New Hope Economic Development Authority Governing Body: Board of Commissioners Kind, date, time and place of meeting: A regular meeting held on October 24, 2011, at 7:00 p.m., at the City Hall, New Hope, Minnesota. Members present: Kathi Hemken, John Elder, Andy Hoffe Members absent: Eric Lammle, Daniel Stauner Documents Attached: Minutes of said meeting (including): RESOLUTION RELATING TO TAXABLE LEASE REVENUE BONDS (CITY OF NEW HOPE ANNUAL APPROPRIATION LEASE OBLIGATIONS) (QUALIFIED ENERGY CONSERVATION BONDS — DIRECT PAYMENT TO ISSUER), SERIES 2011A; AUTHORIZING THE SALE THEREOF, FIXING THE FORM AND DETAILS, PROVIDING FOR THE EXECUTION AND DELIVERY THEREOF AND SECURITY THEREFOR I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the Bonds referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said Bonds; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer on October 24, 2011. Secretary Commissioner Elder introduced the following resolution and moved its adoption, which motion was seconded by Commissioner Hoffe: EDA Resolution 2011-02 RESOLUTION RELATING TO TAXABLE LEASE REVENUE BONDS (CITY OF NEW HOPE ANNUAL APPROPRIATION LEASE OBLIGATIONS) (QUALIFIED ENERGY CONSERVATION BONDS — DIRECT PAYMENT TO ISSUER), SERIES 2011A; AUTHORIZING THE SALE THEREOF, FIXING THE FORM AND DETAILS, PROVIDING FOR THE EXECUTION AND DELIVERY THEREOF AND SECURITY THEREFOR BE IT RESOLVED by the Board of Commissioners of the New Hope Economic Development Authority (the "Authority"), as follows: Section 1. AUTHORIZATION AND SALE. 1.01. Authorization. The City of New Hope, Minnesota (the "City") desires to make energy conservation improvements to the New Hope Ice Arena and has determined that the most efficient way to do so is to lease -purchase the facilities pursuant to the authority granted by Minnesota Statutes, Section 465.71. Acting pursuant to the provisions of Minnesota Statutes, Section 469.012, subdivision 1(7), the Authority has the power to acquire real property, by lease or otherwise, and construct the proposed facilities for lease to the City. Pursuant to Minnesota Statutes, Section 469.033, and Chapter 475, the Authority fi -ther has the power to issue revenue bonds to provide the funds necessary for the acquisition, construction, remodeling, renovation and furnishing of the facilities. Pursuant to the foregoing authority, the Authority proposes to undertake the acquisition, construction and furnishing of a portion of the New Hope Ice Arena as more fully described in the plans and specifications therefor (herein the "Facilities") and to finance the cost thereof by the issuance of its Taxable Lease Revenue Bonds (City of New Hope Annual Appropriation Lease Obligations) (Qualified Energy Conservation Bonds — Direct Payment to Issuer), Series 2011A (the `Bonds") under this Resolution and a Trust Indenture, to be dated as of December 1, 2011 (the "Indenture"), between the City and U.S. Bank National Association, in St. Paul, Minnesota, as trustee (the "Trustee"). The Facilities will be located on land a portion of which will be ground leased by the City to the Authority pursuant to a Ground Lease, to be dated as of December 1, 2011 (the "Ground Lease"). The Authority proposes to lease the Facilities subject to the Ground Lease to the City pursuant to a Lease Agreement, to be dated as of December 1, 2011 (the "Lease"), between the Authority, as lessor, and the City, as lessee. All bonds issued pursuant to this Resolution and the Indenture will be secured solely by rental payments to be made by the City pursuant to the Lease, and funds held by the Trustee under the Indenture, and said bonds and the interest on said bonds shall be payable solely from the revenue pledged therefor under the Indenture and no such bonds shall constitute a debt of the Authority or the City within the meaning of any constitutional or statutory limitation nor shall constitute nor give rise to a pecuniary liability of the Authority or City or a charge against their general credit or taxing powers and shall not constitute a charge, lien, or encumbrance, legal or equitable, upon any property of the Authority or City, other than the revenues pledged to the payment of the bonds under the Indenture. Under the Lease, and subject to the right of termination by the City at the end of each fiscal year of the City as provided in the Lease, the City is to pay to the Authority sufficient money each year to pay the principal of, premium, if any, and interest on the Bonds issued under this Resolution and the Indenture, and the City is to provide the cost of maintaining the Facilities in good repair, the cost of keeping the Facilities properly insured, and any payments required for taxes and any expenses incurred by the Authority in connection with the Facilities. 1.02. Qualified Energy Conservation Bonds. The Bonds are hereby designated as "Qualified Energy Conservation Bonds" for purposes of Section 54D of the Internal Revenue Code of 1986 (the "Code"). The Authority finds that the Bonds will be "specified tax credit bonds" within the meaning of Section 6431(f)(3) of the Code and irrevocably elects to have Section 6431(f) of the Code apply to the Bonds, with the result that the Authority shall be entitled to the credit provided in Section 6431 of the Code. 1.03. Sale of Bonds. Ehlers & Associates, Inc. is hereby authorized, pursuant to Minnesota Statutes, Section 475.60, Subdivision 2, paragraph (9), to solicit proposals for the Bonds on behalf of the Authority on a negotiated basis. The President and the Executive Director of the Authority are hereby authorized to approve: (i) the aggregate principal amount of the Bonds, provided that such principal amount is not in excess of $3,505,000; (ii) the maturity schedule of the Bonds, provided that the Bonds mature at any time or times in such amount or amounts no later than December 1, 2030; (iii) the provisions for prepayment and redemption of the Bonds prior to their stated maturity; (iv) the interest rates for the Bonds, provided that the interest rate for any Bond not exceed 5.375% per annum; (v) the purchase price paid by the purchaser for the Bonds equals or exceeds 98% of the principal amount thereof (exclusive of any portion representing original issue discount). The President and the Executive Director are hereby authorized and directed to execute a contract on the part of the Authority for the sale of the Bonds with the purchaser of the Bonds and the approval by the President and Executive Director of the terms of the Bonds shall be conclusively evidenced by the execution of such contract. Section 2. BOND TERMS; REGISTRATION; EXECUTION AND DELIVERY. 2.01. Terms of the Bonds. The Bonds shall be designated "Taxable Lease Revenue Bonds (City of New Hope Annual Appropriation Lease Obligations) (Qualified Energy Conservation Bonds — Direct Payment to Issuer), Series 2011A." The terms of the Bonds, -2- including without limitation, the date of original issue, interest payment dates, maturity dates and principal amounts, interest rates, redemption provisions, and provisions for registration and exchange shall be as set forth in the Indenture. 2.02. Execution. -Authentication and Delivery. The Bonds shall be executed by the Authority, and authenticated and delivered by the Trustee, in accordance with the applicable provisions of the Indenture. 2.03. Form of Bonds. The Bonds shall be printed in substantially the form set forth in the Indenture. SECTION 3. APPROVAL OF GROUND LEASE; LEASE AGREEMENT; INDENTURE. The President and Executive Director are hereby authorized and directed to negotiate, execute, and deliver the Ground Lease, the Lease Agreement, and the Indenture in the name and on behalf of the Authority in such forms as the President and Executive Director shall approve, which approval shall be conclusively presumed by the execution and delivery of said documents by the President and Executive Director. SECTION 4. REGISTRATION OF BONDS. The Secretary is hereby authorized and directed to file a certified copy of this resolution with the County Auditor of Hennepin County, together with such additional information as required, and to obtain from the County Auditor a certificate that the Bonds have been duly entered upon the County Auditor's bond register. SECTION 5. AUTHENTICATION OF TRANSCRIPT. The officers of the Authority are hereby authorized and directed to prepare and furnish to the purchaser, and to Dorsey & Whitney LLP, the attorneys rendering an opinion as to the legality thereof, certified copies of all proceedings and records relating to the Bonds and such other affidavits, certificates and information as may be required to show the facts relating to the legality and marketability of the Bonds, as the same appear from the books and records in their custody and control or as otherwise known to them, and all such certified copies, affidavits and certificates, including any heretofore furnished, shall be deemed representations of the Authority as to the correctness of all statements contained therein. SECTION 6. PRELIMINARY OFFICIAL STATEMENT AND OFFICIAL STATEMENT. The Authority hereby approves the form of Preliminary Official Statement related to the Bonds prepared by Ehlers & Associates, Inc. (the "Preliminary Official Statement") a draft of which has been submitted to and received by the Authority and hereby authorizes its use and distribution to intended purchasers of the Bonds with such changes and revisions approved by the Executive Director. Ehlers & Associates, Inc. is hereby authorized on behalf of the Authority to prepare and distribute to the purchaser of the Bonds an Official Statement, in substantially the same form as the Preliminary Official Statement, listing the offering price, the interest rates, selling compensation, delivery date, the underwriters and such other information relating to the Bonds required to be included in the Official Statement by Rule 15c2-12 adopted by the Securities and Exchange Commission under the Securities Act of 1934. The officers of the Authority are hereby authorized and directed to execute such certificates as may be appropriate concerning the accuracy, completeness and sufficiency thereof. -3- Section 7. TAX MATTERS. 7.01. Covenant Related to Qualified Energy Conservation Bonds Status. The Authority covenants and agrees with the registered owners from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees or agents any action which would cause the Bonds to lose their status as Qualified Energy Conservation Bonds under the Code and applicable Treasury Regulations (the "Regulations"), and covenants to take any and all actions within its powers to ensure that the Bonds will not lose their status as Qualified Energy Conservation Bonds under the Code and the Regulations. 7.02. Certification. `Fhe President and Executive Director, being the officers of the Authority charged with the responsibility for issuing the Bonds pursuant to this Resolution, are authorized and directed to execute and deliver to the purchaser a certificate in accordance with Sections 148 and 54A of the Code, and applicable Regulations, stating the facts, estimates and circumstances in existence on the date of issue and delivery of the Bonds which make it reasonable to expect that the proceeds of the Bonds will not be used in a manner that would cause the Bonds to be "arbitrage bonds" within the meaning of the Code and Regulations. 7.03. Arbitrage Rebate. It is hereby found that the City has general taxing powers, that no Bond is a "private activity bond" within the meaning of Section 141 of the Code, that 95% or more of the net proceeds of the Bonds are to be used for local governmental activities of the City, and that the aggregate face amount of all tax-exempt obligations (other than private activity bonds) issued by the City and all subordinate entities thereof during the year 2011 is not reasonably expected to exceed $5,000,000. Therefore, pursuant to Section 148(f)(4)(D) of the Code, the City shall not be required to comply with the arbitrage rebate requirements of paragraphs (2) and (3) of Section 148(f) of the Code. If, however, the arbitrage rebate provisions of Section 148(f) of the Code, as modified by the provisions of Section 54A of the Code, apply to the Bonds, the City hereby covenants and agrees to make the determinations, retain records and rebate to the United States the amounts at the times and in the manner required by said Section 148(f) and applicable Regulations. 7.04. No Designation as Qualified Tax -Exempt Obligations. The Bonds are not designated as "qualified tax-exempt obligations" for purposes of Section 265(b)(3) of the Code. -4- Upon vote being taken thereon, the following voted in favor thereof Commissioners Hemken, Elder, Hoffe and the following voted against the same: None whereupon the Resolution was declared duly passed and adopted this 24`x' day of October, 2411. �� r7 Presi ent Attest. Executive Director -5- COUNTY AUDITOR'S CERTIFICATE AS TO REGISTRATION The undersigned, being the duly qualified and acting County Auditor of Hennepin County, Minnesota, hereby certifies that there has been filed in my office a certified copy of a resolution duly adopted on October 24, 2011, by the Board of Commissioners of the New Hope Economic Development Authority, setting forth the form and details of an issue of $3,505,000 Taxable Public Project Revenue Bonds (City of New Hope Annual Appropriation Lease Obligations) (Qualified Energy Conservation Bonds — Direct Payment to Issuer), Series 2011 A, dated as of December 1, 2011. I further certify that said Bonds have been entered on my bond register, as required by Minnesota Statutes, Sections 475.61 to 475.63. WITNESS my hand and official seal this day of 52009. ---......_.....-- County Auditor (SEAL) Memo To: Kirk McDonald, City of New Hope From: Bruce Kimmel Date: October 24, 2011 Subject: Update on EDA Issuance of Qualified Energy Conservation Bonds This memo summarizes progress made to -date on the proposed negotiated sale of EDA Lease Revenue Bonds with the Qualified Energy Conservative Bond (QECB) feature. As described in our October 7 memo, the City/EDA will be negotiating the QECB issue with Dougherty & Company, and the bonds will be structured with a single "bullet" maturity in 2028. Although there has not been a bond schedule update since the October 7 memo, current market and federal subsidy rates still point to a highly favorable City/EDA outcome. Parameters Resolution On October 24, the City Council and EDA Board will be asked to consider resolutions approving the lease arrangement underlying the EDA Lease Revenue Bond transaction, and the EDA resolution also authorizes the EDA President and Executive Director to approve the bond transaction on the EDA's behalf within prescribed parameters. Please see the Dorsey & Whitney letter accompanying the two resolutions for more details. The two resolutions to be considered are common with negotiated bond issues, and I would simply emphasize that the maximum interest rate in the EDA resolution is only to allow for the possibility of market movement between October 24 and the expected bond pricing on November 9. It does not indicate that we (or Dougherty) think the rate will be at this level. Finally, the City's financing team has concluded that engaging U.S. Bank as the corporate trustee to maintain the bond sinking fund through 2028 will be useful to the City, helpful in marketing the bonds to potential investors, and cost-effective (annual expense of $500). Timeframe We are on track to complete the bond issue on the schedule outlined in our October 7 memo, with marketing commencing the week of October 31, pricing occurring on/about November 9, and closing happening on/about December 1. Please contact me at (651) 695-8572 or bkimmel@ehlers-inc.com with any questions about this memo, and thank you for the opportunity to be of assistance to the City of New Hope. 40 EHLERS LEADERS IN PUBLIC FINANCE www.ehlers-inc.com Minnesota phone 651-697-8500 3060 Centre Pointe Drive Offices also in Wisoonsin and Illinois fax 651-697-8555 Roseville, MIS 55113-1122 toll free 800-552-1171 1)0 2SEY & WHITNEY I -L.? JEROME P. GILLIGAN (612) 340-2962 FAX (612) 677-3391 gill igan.jerome@dorsey.com October 20, 2011 Mr. Kirk McDonald City Manager City of New Hope 4401 Xylon Avenue North New Hope, MN 55428 Re: EDA Taxable Lease Revenue Bonds, Series 2011A Dear Mr. McDonald: On October 24, the City Council and the New Hope Economic Development Authority (the "EDA") will be considering separate resolutions authorizing the issuance and negotiated sale by the EDA of Taxable Lease Revenue Bonds, Series 2011A (the `Bonds"), the proceeds of which will be used to finance improvements to the New Hope Ice Arena. The resolutions approve the terms of the Bonds subject to parameters as to the maximum principal amount, term and interest rate, and authorize the Mayor and City Manager to approve the final terms of the Bonds subject to these parameters. A parameters resolution is typically used in a situation where the sale of the Bonds is being negotiated, and provides flexibility as to timing in the marketing the Bonds to the public. Our office has prepared the resolutions to be considered by the City Council and EDA and they are in appropriate form for adoption by the City Council and EDA. I would recommend that the City Council approve Its resolution prior to the consideration by the EDA of its resolution. Our office will also be preparing the Ground Lease between the City and EDA, Lease Agreement between the City and EDA, and the Trust Indenture between the EDA as issuer of the Bonds, and U.S. Bank, as trustee. The Trust Indenture will contain the final terms of the Bonds once the sale details are finalized and approved. Representatives from Ehlers and Associates, the City's financial advisor for the Bonds, will be in attendance at the October 24th meeting to present further details concerning the proposed terns of the Bonds and the issuance process.. If you have any questions, please call me. J PG/pm h Yours Truly Pro a P. Gilligan DORSEY & WHITNEY LLP - WWW.DORSEY.COM • T 612.340.2600 • F 612.340.2868 SUITE 1500 • 50 SOUTH SIXTH STREET • MINNEAPOLIS, MINNESOTA 55402-1458 USA CAMAOA EUROPE ASIA-PACIPIC Memo To: Kirk McDonald, City of New Hope From: Bruce Kimmel Date: October 7, 2011 Subject: Update on EDA Issuance of Qualified Energy Conservation Bonds At its September 12 meeting, the City Council voted to move ahead with the proposed negotiated sale of EDA Lease Revenue Bonds with the Qualified Energy Conservative Bond (QECB) feature, to finance energy improvements at the New Hope Ice Arena. This memo summarizes progress made on the Bond issue in the weeks since, and the now - anticipated timeline to City's receipt of bond proceeds. Underwrlting Proposals and Bullet Bond Scenario As described in our September 7 memo to you, Ehlers solicited proposed from bond underwriting companies and.received three submittals, from Dougherty, Oppenheimer, and Piper Jaffray. The Dougherty proposal offered the lowest projected interest rate (both as a nominal figure and as a spread over Treasury.rates) and the lowest underwriting fee. The Oppenheimer and Piper Jaffray proposals were not as strong on interest rates or fees but presented an interesting alternative to the expected serial or term bond approach: that is, to issue a "bullet' maturity in 2028 with no principal paid to bondholders until 2028. The City, through the EDA, would still be required to make annual principal payments but these amounts would be invested in an interest-bearing "sinking fund" until 2028. Dougherty subsequently confirmed that it could execute either the term bond or bullet bond option. After discussing the merits of the three underwriting proposals and the two bond options, the City's financing team agreed to proceed with Dougherty and the bullet bond structure. The. attached bond schedule illustrates the proposed QECB issue, with the, estimated: • Debt service payment dates of May 1 and November 1 annually; • Principal payments to the bond sinking fund balance; • Sinking fund investment earnings at 2%; • Bond coupon of 4.24% (taxable interest rate); • Semi-annual "gross" interest due of $74,306; Semi-annual QECB interest credit of $57,535; • Application of sinking fund investment earnings; and • Net annual debt service increasing from $182,558 to $249,043 over time. vuv ,ehlers-hc,com SMinnesota phone 551.697-8.500 Cerrtre Pointe bdA $din. LWERSfNPU66CFINANCE Duces also in WsCQnsin and JJn9is fez 851.697-8555 Poswille,AN551'13-1122 IOU free 800-5521 1.71, City of New Hope,.Minnesota Update on EDA Issuance of QECBs October 7, 2011 Page 2 of 2 The QECB subsidy and sinking fund earnings combine to offset most of the projected Bond interest, so that total net interest is only $77,800 (average of $4,6001 year) through 2028. Dougherty's scenario, while only an estimate based on market conditions in late.September and not a guarantee of actual Bond pricing results, compares favorably to Ehlers' previous estimate of $146,100 in total net interest. Clearly, the ultimate performance of the bullet bond structure will be decided by the rate(s) at which the City/EDA can invest its principal sinking fund deposits over time. The fiat 2% rate assumed here should prove to be a conservative estimate because it is a proxy for the current 10 -year Treasury yield of 1.99%, which is essentially at an all-time low. History would indicate that investment rates should increase over the next 17 years, and the City will be purchasing a new Treasury -Bond or similar investment with each year's deposit. Of course, it is possible (if not probable) that Treasury rates could drop and stay lower than today's rate. However, even with a 1 % average investment rate, the bullet net debt service Would still be lower than the term bond net debt service. Finally, the City's financing team is exploring the oost/benefit of engaging a corporate trustee (e.g. U.S. Bank, Wells Fargo) to maintain the sinking fund through 2028, instead of having this as a City responsibility. Timeframe The Bond issuance process was slowed slightly by the City's need to .consider the bullet bond option. Our timing expectations are now as follows: Week of October 17: deliver draft preliminary official statement to Standard & Poor's for rating review; deliver proposed parameters resolution for Council packets; October 24: EDA and Council consider parameters resolution authorizing a bond pricing committee (likely you, AEM, and Ehlers) to negotiate and agree to the final bond pricing with Dougherty; • Week of October 31: Receive S&P rating, distribute preliminary official statement, and market bonds to potential investors; o On/about November 9: Price bonds and sign bond purchase agreement; ® November 14: Report results at EDA / Council meeting (no action required); and • On/about December 1: Close bonds and -receive proceeds. Please contact me at (651) 695-8572 or bkimmel@ehlers-inc.com with any questions about this memo, and thank you for the opportunity to be of assistance to the City of New Hope. City of New Hope Economic Development Authority Qualified Energy Conservation Bonds Series 2011 Bullet Structure - Conservative Investment Rate Scenario SI112012 4.24% 68,527 (52,740) 11/1/2012 150,000 150,000 4,24% 74,306 292,833 (57,535) 182,558 5112013 150,000 1,500 4,24% 74,306 (57,535) (1,500) 1111/2013 Woo 300,000 1,500 4;240?. 74,306 298,612 (57,535) (1,500) 180,543 511/2014 300,000 3,000 424% 74,306 (57,535) (3,000) 1111/2014 155,000 455,000 .3,000 4.24% 74,306 303,612 (57,535) (3,000) 182,543 511!2015 455,000 4,550 4:24% 74,306 (57,535) (4,550) 11/1/2015 165;000 620,000 4,550 4.24% 74,306 313,612 (57,535) (4,550) 189,443 5/1/1016 620,000 6,200 4.24% 74,306 (57,535) (6,200) 11/1/2016 170,000 790;000 6,200 4.24% 74,306 318,612 (57,535) (6,200) 191,143 SIIM17 790,000 7,900 4,24% 74,306 (57,535) (7,900) 1111/2017 175,000 965,000 7,900 4.24% 74,306 323,612 (57,535) (7,900) 192,743 5/1/2018 965,000 9,650 4,24% 74,306 (57,535) (9,650) 1111/2018 185,000 1,150,000 9,6SO 4.24% 74,306 333,612 (57,535) (9,650) 199,243 5/1/2019 % 1,150,000 I1,500 4,24% 74,306 (57,535) (11,500) 11W2019 195,000 1,345,000 11,500 4,24% 74,306 343,612 (57,535) (I1,500) 205,543 5/1/2020 1,345,000 13,450 4.24% 74,306 (57~535) (13,450) 11/1/2020 200,000 1,545,000 13,450 4,24% 74,306 348,612 (57,535) (13,450) 206,643 5/1/2021 1,545,000 I5,450 4.24% 74,306 (57,535) (IS,450) Illi/2021 210,000 1,755,000 15,450 4.24% 74,306 358,612 (57,535) (15,450) 212,643 511/2022 T 1,755,000 17,550 4.24% 74,306 (57,535) (17,550) 11/1/2022 220,000 1,975,000 17,550 4.24% 74,306 368,612 (57,535) (17,550) 218,443 5/111023 13975,000 19,750 4:24°/. 74,306 (57,535) (19,750) 1.111[1023 230,000 2,205,000 19,750 4.W1. 74,306 378,612 (57,535) (19,750) 224,043 MOM - 2,205,000 22,050 4,24% 74,306 (57,535) (22,050) 11/1024 240,000 2,445,000 22,050 4,24% 74,306 388,612 (57,535) (22,050) 229,443 511/2025 2;445,000 .24,450 4;24% 74,306 (57,535) (24,450) 11111202S 250,000 2,695,000 24,450 4.24% 74,306 398,612 (57,535) (24,450) 234,643 5/1/2026 2,695,000 26,950 4,24% 74,306 (57,535) (26,950) 11/1/2026 260,000 2;955,000 26,950 4.240/. 74,306 408,612 (57,335) (26,950) 239,643 5112027 2,955,000 29,550 4;24% 74,306 (57,535) (29,550) 11/1/2027 270,000 3,225,000 29,550 ,4,,24% 74,306 418,612 (57,535) (29,550) 244,443 • 5112028 A'. 3,225,000 32,250 4.24% 74,306 (57,535) (32,250) 11/12028 280.000 3,505,000 32.250 4.24% 74,306 A2-8-632(57-535) (32,250)42 9,043 Total $3,505,000 491,500 52,520,625 $6,025,625 (1,951,381) (491,500) 53,582,744 To: Kirk McDonald, City of New Hope From: Bruce Kimmel. Date: September 12, 2011 Subject. Proposed Issuance of Qualified Energy Conservation Bonds This memo complements AEM's memo describing the overall proposed financing plan for energy conservation improvements at the New Hope Ice Arena and other City facilities, as well as Dorsey and Whitney's letter describing the legal aspects of the proposed EDA Lease Revenue Bonds with the Qualified Energy Conservative Bond (QECB) feature. Ehlers' focus here is to describe the proposed bond issue, our recommended method of sale, and the estimated timeframe to the City's receipt of bond proceeds. Bond Issue Details With the QECB feature, the U.S. Treasury sends the City a semi-annual payment to compensate you for the taxable interest rates on the proposed bonds. This federal credit is in lieu of the traditional benefit provided with tax exemption and is so significant that the City's net interest rate for these bonds is estimated at 0.56%. In comparison, we estimate the interest rate on a traditional, tax-exempt issue would be in the ballpark of 2.75 — 3.00%. • The first page of the attached exhibit shows the $3,505,000 EDA Lease Revenue Bonds (the maximum QECB amount authorized by the State) and the overall sources and uses of funds totaling $4,823,671, as discussed in AEM's memo. • The second page illustrates the 17 -year bond term (maximum duration for QECB issues), with taxable coupon rates estimated to range from 0.90% in 2012 to 4.6% in 2028. The bonds will be structured for level annual debt service before factoring in the semi-annual QECB interest rate credit to the City. Because the QECB subsidy is calculated on the bond amount outstanding at six month intervals, the credit decreases as bond principal is paid. This means the City's net debt service will increase over time, starting at an estimated 35,172 in 2042 to reflect only partial energy savings that first year and ending at $283,472 in 2028. These projections do not reflect City interest earnings on the debt service reserve fund or the City using the reserve fund to make. the final payments in 2028. * The final page shows how the QECB subsidy is calculated at 70% of the current published federal "credit rate" of 4.80%. E H LE RS Mwehlers-Inc,com Minnesota phone 651-697-8500 EE3060 Centre Pointe Drive 'fTt1-_ IspERi IN PUBLIC FINANCE Offices also in Wisconsin and Illinols fax 651-697-8555 Roseville, MIS! 55113 -1122 loll free 800-552-1171 City cif New Hope, Minnesota Proposed Issuance of Qualified Energy Conservation Bonds September 12, 2011 Page 2 of 2 Looking again at the estimated debt service schedule, it is noteworthy that the QECB subsidy covers roughly 89% of the total bond interest expense over 17 years, leaving the City with approximately $146,100 of net interest expense. Method of Sale The City of New Hope typically issues bonds via competitive sale in which underwriters submit bids, at a specified date and time, to purchase the offered series of bonds. This sale method is proven to deliver the best results for General Obligation Bonds, and has worked well for the City. The proposed QECBs, however, are a different breed of bond. To date, the QECB feature has not been utilized often in Minnesota but is highly similar to the Build America Bond mechanism that was prevalent in 2009-2010, and so should not present a marketing concern with potential buyers. The primary challenge is with the EDA lease revenue aspect of the bonds, particularly since the financed improvements are mostly, for the Ice Arena, which rating agencies and investors view as a "non-essential" purpose, as opposed to a city hall, public works building, or public safety facility. Barring a major market event, we believe the bonds will attract investor demand and interest rates similar to our estimates, but the lease revenue credit and non-essential purpose make for what market participants call a "story bond". In this instance, given the issue's relative complexity and lack of a General Obligation pledge for investors to take at face value, we believe the City should offer the bonds -through a. negotiated sale with an underwriting firm of its choosing. The underwriter will tell the bond story and tout the City's general creditworthiness to investors, and use the feedback it receives to develop -a pricing proposal'that is the basis for negotiation. By contrast, the potential bidder in a competitive sale has little incentive to "pre -sell" a story bond that it may or may not win, increasing the chances of an unsuccessful sale (i.e. few bids and/or high interest rates). Ehlers takes a proactive approach in advising clients throughout a negotiated bond sale, starting with selecting the underwriter via a competitive RFP, proceeding to marketing and rating the bonds, and continuing through the bond pricing and closing. We have advised numerous clients, including Brooklyn Paris and Coon Rapids, on similar EDA similar lease revenue transactions as well as many other negotiated bond sales. Timeframe Assuming the City Council authorizes the bond issue at its September 12 meeting, we believe the underwriter section could be completed by the end of the month, the bond issue priced and sold in late October, and proceeds received in mid-November. We anticipate asking the EDA / Council to consider a bond "parameters resolution" on October 24, which would authorize a pricing committee (likely including you, AEM, and Ehlers) to finalize the bond pricing negotiation shortly thereafter. If the sale process is delayed, we would target November 14 for EDA / Council approval of the proposed bond parameters. Please contact me at (651) 695-8572 or bkimmel@ehlers-inc.com with any questions about this memo, and thank you for the opportunity to be of assistance to the City of New Hope. MINNESOTA Management &Budget August 18, 20I 1 Mr. Kirk McDonald City Manager 4401 Xylon Avenue N New Hope, MN 55428 RE: Qualified Energy Conservation Bond Allocation Dear Mr. McDonald: T am pleased to announce that the State of Minnesota has completed its review of your application for reallocation of Qualified Energy Conservation Bond (QECB). authority and has awarded your project an allocation of $3,505,000. As bonds are issued, MMB requests that you complete the "Notice of Issue" form on our website at h ://www.rnrnb.state.mn.us/mmb- ecb and return it to our offices. In the event that you ate unable to issue bonds, or find that you do not need the full MMB so that we may continue to assist other ease return the unused allocation toI send MMB a letter indicating the original p prallocation, plojects from the state pool. To return allocations simply award and the amount of allocation being returned. y Should you have any questions regarding. $074 or via email at the allocations, please contact Jacob Brown at (651) 201_ 'acob.brown(cr�,state.mn.us. Congratulations on your award and best of luck as your project moves forward.! Sincerely, Kristin A. Hanson Assistant Commissioner cc: Greg Ackerson, McKinstry Consulting Enclosure 400 Centennial Building • 658 Cedar street • St. Paul, Minnesota 55I55 Voice: (651) 201-8000 •Fax: (651) 296-8685 • TTY: I-800-627-3529 An Equal OPPortunity Employer STATE OF MWNESOTA QECB DEPARTMENT OF MINNESOTA MANAGEMENT & BUDGET Cerffleate TREASURY DIVISION September 2010 E : QUALIFIED ENERGY CONSERVATION BONDS CERTIFICATE OF ALLOCATION Number Pursuant to Minnesota Statutes Chapter 474A as amended NAME OF ISSUER: City of New Hope TITLE OF PROPOSED ISSUE: New Hope Ice Arena and Building improvements AMOUNT OF ALLOCATION: $3,505,000 Three million five hundred and five thousand dollars This Certificate of Allocation for the Qualified Energy Conservation Bonds is not_ transferable. Please submit a NOTICE OF ISSUE FORM within five days of issuance of the obligations. A notice of issue is required for each, series of obligations if issued in series. "Notice of Issue" forms are available on the Department's website at h ://www.mmb.state.mn.us/mmb_ ecb. Au st 18, 2011 Date of Certificate ^ For fiuther information, please contact: Minnesota Management & Budget 400 Centennial Building 658 Cedar Street Saint Paul, Minnesota 55155 (651) 201-8046 Jim Schowalter, Commissioner Department of Minnesota Management & Budget MINNESOTA Management ,&Budget office ofb~wl.iT REQUEST FOR REALLOCATION OF QUALIFIED ENERGY CONSERVATION BOND ALLOCATION Pursuant to Laws of 1009, Chapter 88, Artide 6, Section 21 IbIELRUCTIONS Applicants must complete all required sections In order to be considered for a reallocation award. All applications for QECB reallocations awards must be submitted no later than 4:30 m on Frida Se tember 10_ .2010.. Materials may be submitted in either hard copy or electronic format, and should be sent to: Minnesota Management & Budget Attn:. Jacob Brown -Treasury Division 658 Cedar Street, 0 Floor Saint Paul, MN 55155 (651) 201-8079 'acob. brown 0state.mn.us PPLiCATiON City/County/Tribal Government Applicant: Cily of New Ho e Name of Business (if applicable): Amount of QECB Authority Requested: $3,505 9()g 1. This project is (check one): A government project ❑ A private activity 2. Describe how your project meets one or more of the following priorities for allocation selection: ®® Promote or expand economic opportunities, including job creation Meet critical energy needs and/or statewide energy conservation goals ❑ Demonstrate readiness and feasibility ® Enhances the public good and general welfare of the Commonwealth 3. Check the category or categories into which your project fits (per QEC8 legislation): ® Capital expenditures incurred for purposes of (indicate one) ® Reducing energy consumption in publicly owned buildings by at least 20% ❑ Implementing community-based green programs (including the use of loans, grants, or other repayment mechanisms to implement such programs) ❑ Rural development involving the production of electricity from renewable energy sources 40.0 Centennial Building • 658 Cedar Street • gt. Paul, Minnesota 55155 Voice: (651)201-8004 • Fax: (651)296-86&5 6 ITY_1-800-637-3529 An Equn) Opportunity Frnployer ❑ Any facility eligible for the production tax credit under Section 45 of the IRS Code. Please describe: ❑ Expenditures with respect to facilities or grants that support research in (indicate one or more) ❑ Development of cellulosic ethanol or other non-fossil fuels ❑ Technologies for the capture and sequestration of carbon dioxide produced through the use of fossil fuels ❑ Increasing the efficiency of existing technologies for producing non-fossil fuels ❑ Automobile battery technologies and other technologies to reduce fossil fuel consumption In transportation ❑ Technologies to reduce energy use in buildings ❑ Mass commuting facilities and related facilities that reduce the consumption of energy, including expenditures to reduce pollution from vehicles used for mass commuting ❑ Demonstration projects designed to promote the commercialization of (check one or more) ❑ Green building technology ❑ Conversion of agricultural waste for use In the production of fuel or otherwise ❑ Advanced battery manufacturing technologies ❑ Technologies to reduce peak use of electricity ❑ Technologies for the capture and sequestration of carbon dioxide emitted from combusting fossil fuels in order to produce electricity ❑Public education campaigns to promote energy efficiency. Project narrative (Please describe the project proposed including the scope, purpose, benefits, processes to be followed, timellne and anticipated impact. Please provide the physical address of the project site and identify the community to be served. Please be complete.): See Attached Project viability (Please prov€de applicable feasibility studies, site analysis, audits/assessments, design documents, construction schedule, etc., to support the viability of the proposed project. For proposed renewable energy projects, please provide documentation demonstrating the availability of the renewable resource identified In this application. For example, if you are pursuing a wind project, please provide relevant analysis that supports the siting of wind In the location identified [e.g., wind map info, tower data, etc.]): Please refer to the attached Stevens ice Arena EneEgy Anal sis Stud McKinst Audit and construction schedule for explanation of evaluations conducted and solutions considered. It is intended that we will verform this construction work using a design -build approach. Actual construction documents will be completed and submitted for state review upon execution of the Pr000sed construction contract. Projected energy impact (Please provide, as applicable, the projected reductions in annual energy lconsumption and cost, or the annual energy production projected for a renewable energy facility, provide assumptions and calculations to support your projections): See Attached Projected economic development benefit (Please provide evidence of job creation, job retention, market transformation or other economic development benefits associated with this project): MN QECB Reallocation Request Page 2 chl—tifi=iOn The above Information Is true and correct to the best knowledge of the undersigned Name: Kirk McDonald Title: C Mana er Phone: (7631531-5112 Email: kmcdonal ci.new-ho e.mn.us Address: 4401 X I Av ue iVarth New lio a MN 55428 Signature:�\( Please send original copy to: Minnesota Management & Budget Attn: Jacob Brown—Treasury Division 658 Cedar Street, 4u' Floor Saint Paul, MN 55155 For questions, please call (651) 201-8878 or emailacob.brown_�tate,mn.us Date: Q;) V MN QEC8 Reollocation Request Page 4 Request for Action Originating Department Approved for Agenda Agenda Section Development & City Manager November 28, 2011 Planning Item No. By: Kirk McDonald, City Manager By: Kirk McDonald 8.1 Update from Ehlers regarding results of EDA issuance of qualified energy conservation bonds (project 894) Requested Action Staff requests the City Council receive an update on the results of the EDA issuance of qualified energy conservation bonds from the ice arena/energy savings improvement project. Bruce Kimmel from Ehlers will be in attendance at the meeting. Policy/Past Practice The City Council routinely receives updates from the city's financial advisors on bond sales after they are completed. Background Per the attached memo from Ehlers: "On October 24, the City Council and EDA passed resolutions approving the lease arrangement underlying the EDA Lease Revenue Bond transaction for the Ice Arena project, and the EDA also passed a resolution that authorizes the EDA President and Executive Director to approve the bond transaction on the EDA's behalf. The bond pricing process occurred over several days last week, and concluded with the EDA President and Executive Director accepting Dougherty & Company's proposed 5% bond interest rate on November 18. Ehlers and AEM verified the Dougherty proposal's reasonableness as compared to the City/EDA's objectives for the transaction, and in the context of current market conditions and comparable bond transactions. Given the 5% bond interest rate and the applicable federal subsidy (i.e, 70% of the federal credit rate of 4.80%), the EDA's net all-inclusive interest rate is 1.70% for the 17 -year term of the bonds. Assuming the EDA earns an average annual yield of 2% on the principal escrow that will build up to the bond maturity in 2028, the estimated net yield is 0.90%. Since the EDA will invest its annual principal deposits in long-term U.S. Treasury and/or Agency securities (targeting the 2028 bond maturity), we believe it is probable that the EDA will achieve an overall investment rate higher than 2% - which will reduce the net bond yield from our 0.90% estimate. For example, Treasury and Agency yields are at historic lows, but currently available 15 -year maturities (mature ?november 2026) are roughly 2.40% and 3.10%, respectively. Motion by Second by To: I:/RFA/CityManager/2011/Q-EMersUpdate-QECB-112811 Request for Action, Page 2 November 28, 2011 The 5% bond interest rate is higher than the 4.25% that Dougherty originally estimated, for reasons that I will discuss at the November 28 Council meeting. However, given the upside potential of the escrow investment, we are pleased that the final outcome should yield a net interest rate that is close to the 0.50% net rate that we originally discussed with the Council." Attachments Ehlers memo Memo To: Kirk McDonald, City of New Hope From: Bruce Kimmel Date: November 28, 2011 Subject: Results of EDA Issuance of Qualified Energy Conservation Bonds and Proposed City Issuance of Refunding Bonds for Interest Cost Savings QECB Issuance: On October 24, the City Council and EDA Board passed resolutions approving the lease arrangement underlying the EDA Lease Revenue Bond transaction for the Ice Arena project, and the EDA Board also passed a resolution authorizes the EDA President and Executive Director to approve the bond transaction on the EDA's behalf. The bond pricing process occurred over several days last week, and concluded with the EDA President and Executive Director accepting Dougherty & Company's proposed 5% bond interest rate on November 18. Ehlers and AEM verified the Dougherty proposal's reasonableness as compared to the City/EDA's objectives for the transaction, and in the context of current market conditions and comparable bond transactions. Given the 5% bond interest rate and the applicable federal subsidy (i.e. 70% of the federal credit rate of 4.80%), the EDA's net all-inclusive interest rate is 1.70% for the 17 -year term of the bonds. Assuming the EDA earns an average annual yield of 2% on the principal escrow that will build up to the bond maturity in 2028, the estimated net yield is 0.90%. Since the EDA will invest its annual principal deposits in long-term U.S. Treasury and/or Agency securities (targeting the 2028 bond maturity), we believe it is probable that the EDA will achieve an overall investment rate higher than 2% - which will reduce the net bond yield from our 0.90% estimate. For example, Treasury and Agency yields are at near -historic lows, but currently available 15 -year maturities (maturing November 2026) are roughly 2.40% and 3.10%, respectively. The 5% bond interest rate is higher than the 4.25% that Dougherty originally estimated, for reasons that I will discuss at the November 28 Council meeting. However, given the upside potential of the escrow investment, we are pleased that the final outcome should yield a net interest rate that is close to the 0.50% net rate that we originally discussed with the Council. Refunding: Ehlers recently identified an opportunity for the City to achieve future interest cost savings by refunding its Series 2004 and Series 2005A G.O. TIF Bonds. We estimate present value savings, net of all issuance costs, of $92,000 and $52,000, respectively. I will present more detailed information at the November 28 Council meeting, but have attached a draft resolution authorizing Ehlers to proceed toward a sale of the Refunding Bonds on December 12. Thank you for the opportunity to be of assistance to the City of New Hope. EIiLE"WSo LEADERS IN PUBLIC FINANCE wmiv.ehlerS-irlc.com Minnesota phono 651-697-6500 3060 Centre Pointe Drive Offices also in Wisconsin and Illinois fax 651-697-8555 Roseville, MN 55113-1122 toll free 600-552-1171 MIKE OPAT 612-348-7881 CHAIR 5rrm FAX 612-348-8701 w mike.opat@co.hennepin.mn.us w_ t A r,% BOARD OF HENNEPIN COUNTY COMMISSIONERS A--2400 GOVERNMENT CENTER MINNEAPOLIS, MINNESOTA 55487-0240 December 21, 2011 City Manager Kirk McDonald City of New Hope 4401 Xylon Ave N nlevLl Hopp? hfilki 0 Dear Mr. McDonald: Congratulations! I'm pleased to inform you that the Hennepin County Board has awarded $275,000 to the New Hope Ice Arena energy efficiency improvements project as part of the 2012 Hennepin Youth Sports Grant program. As always, we had many meritorious applications, but the New Hope Ice Arena energy efficiency improvements were particularly worthy of County investment. Clearly, many young residents throughout Hennepin County will benefit from an important renovation to this facility, allowing it to serve the community for decades_ to come. I have no doubt that it will be a great benefit to the City of New Hope. Please keep my office notified of any ceremonial events surrounding the upcoming construction of the New Hope Ice Arena energy efficiency improvements. And once again, congratulations. MJO:pje Sincerelv, Mike Op , hair Hennepin County Board of Commissioners 4 PRINTED ON RECYCLED PAPER gg4ejliv'te /"• I z5 OP ID: MA ACURO I LvDATEIMMIDDIYYYY) �� CERTIFICATE OF LIABILITY INSURANCE 01131!12 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder In lieu of such endomemen s . PRODUCER 425.489-45500 Hub International Northwest 425-489-4501 P. 0. Box 3018 Bothell, WA 98041-3018 Dale G. Ahrens NAME CT PHONE FAX ExtI; L... __...._.__.. _. _. c,.No_ E-MAL RODUC PRODUCER CUSTOMERI p•MCKIN-1 INSURERS AFFORDING COVERAGE NAIC N INSURED McKinstry Essention, Inc. PO Box 24567 Seattle, WA 98124-0567 INSURERA:Zurich American Insurance CO. 16535 INSURERB:Natlonal Union Fire Ins of PA 19445 INSURERC:Catlin Speciality Insurance Co INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMRFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IL SR TYPE OF INSURANCE A D B POLICY NUMBERMILD POLICY EFF POLICY EXP LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000. A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE FX1 OCCUR GLA -3999903 01/31/12 01/31113 PREMISES Me occurrence $ 300,00 MED EXP (Any one person) $ 10,00 PERSONAL & ADV INJURY $ 2,000,00 GENERAL AGGREGATE $ 4,000,00 GEML AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMPLOP AGG $ 4,000,00 POLICY X I PRO- L 0 C $ A AUTOMOBILE X LIABILITY ANY AUTO GLA -3999903 01/31112 01/31/13 COMBINED SINGLE LIMIT (Eeaccidenl) $ 1,000,00 BODILY INJURY (Per person) $ ALL OWNED AUTOS BODILY INJURY (Per accident) $ SCHEDULED AUTOS HIRED AUTOS PROPERTY DAMAGE $ (Per accident) $ NON -OWNED AUTOS X UMBRELLA LIAR X OCCUR EACH OCCURRENCE $ 1,000,00 B EXCESS LIAB CLAIMS -MADE 8767178 01!31112 01131113 AGGREGATE $ 1,000,00 DEDUCTIBLE $ X RETENTION $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITYBY ANY PROPRIETORIPARTNERIEXECUTIVEYLN OFFICERLMEMBER EXCLUDED? �NIA (Mandatory in NH) N yes, describe under DESCRIPTION OF OPERATIONS below WC3999907 N/A TO ADD INS 10/01111 10101/12 X WC STATU-OTH- LIMI'TS E.L. EACH ACCIDENT $ 1,000,00 E.L. DISEASE - EA EMPLOYE $ 1,000,00 E.L. DISEASE - POLICY LIMIT $ 1,000,00 C Prof'IPOII CPL -206759-4113 01/31112 01131/13 Each Loss 2,000,000 `NIA to Add Ins. Agg 2,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS L VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) ADDITIONAL INSURED(S)AS REQUIRED BY WRITTEN CONTRACT SUBJECT TO POLICY TERMS, CONDITIONS, LIMITATIONS & ATTACHED ENDORSEMENT: CITY OF NEW HOPE, MN. RE: CITY OF NEWHOPE PC, MCK C32002. CERTIFICATE HOLDER CANCELLATION CINEWHO SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE CITY OF NEW HOPE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 4401 XYLON AVENUE N NEW HOPE, MN 55428 AUTHORIZED REPRESENTATIVE ACORD 25 (2009109) ©1988-2009 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Additional Insured - Automatic - Owners, Lessees Or Contractors -- Products -Completed Operations Liability Amendment ZURICH Policy No. Eff. Date of Pol. Exp. Data of Pal. Eff. Date of End. Producer No. Add'I. Prem Return Prem. GLA -3999903 01/31/2012 01/31/2013 01/31/2012 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. Named Insured: Address (including ZIP Cate): This endorsement modifies insurance provided under the: Commercial General Liability Coverage Part A. Section II —Who Is An Insured is amended to include as an insured any person or organization who you are required to add as an additional insured on this policy under a written contract or written agreement. B. The insurance provided to the additional insured person or organization applies only to "bodily injury", "property damage or "personal and advertising injury" covered under Section I - Coverage A - Bodily Injury And Property Damage Liability and Section I - Coverage B - Personal And Advertising Injury Liability, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury' caused, in whole or in part, by: 1. Your acts or onlissions; or 2. The acts or omissions of those acting on your behalf, and resulting directly from your ongoing operations or "your work" as included in the "products -completed operations hazard", which is the su bject of the written contract or written agreement, performed for the additional insured person or organization. C. However, regardless of the provisions of Paragraphs A. and B. above: 1. We will not extend any insurance coverage to any additional insured person or organization: a. That is not provided to you in this policy; or K That is any broader coverage than you are required to provide to the additional insured person or organization in the written contract or written agreement; and c. Subject to C.1.a. and iL above, as respects "products -completed operations hazard" coverage, unless a claim or "suit" for damages is presented to us no later than the following timeframes: (1) if no time requirement is stipulated in the written contract or written agreement, one year from the "products -completed operations hazard" completion date deemed applicable to'your work" from which the loss originates; or (2) If a time requirement is stipulated in the written contract or written agreement, the lesser of: i. The stipulated time requirement; ii. The period expiring when any Statute of Repose applicable to the loss has been reached; or iii. 10 years from the "products -completed operations hazard" completion date deemed applicable to'your work" from which the loss originates; and L) GL -1461-A G%V (01i 11 ) Page 1 of 2 Includes copyrighted material of hsurance Services Office. Inc., with its permission. 4^ snl C :;)y 2. We will not provide Limits of Insurance to any additional insured person or organization that exceed the lower of: a. The Limits of Insurance provided to you in this policy; or b. The Limits of Insurance you are required to provide in the written contract or written agreement. D. The insurance provided to the additional insured person or organization does not apply to: "Bodily injury", "property damage" or "personal and advertising injury" arising out of the rendering or failure to render any professional architectural, engineering or surveying services including: 1. The preparing, approving or failing to prepare or approve maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specificattons; and 2. Supervisory, inspection, architectural or engineering activities. E. The additional insured must see to it that: 1. We are notified as soon as practicable of an "occurrence" or offense that may result in a claim; 2. We receive written notice of a claim or "suit" as soon as practicable; and 3. A request for defense and indemnity of the claim or "suit" will promptly be brought against any policy issued by another insurer under which the additional insured may bean insured in any capacity. This provision does not apply to insurance on which the additional insured is a Named Insured, if the written contract or written agreement requires that this coverage be primary and non-contributory. R For the coverage provided by this endorsement: 1. The following paragraph is added to Paragraph 4.a. of the Other Insurance Condition of Section IV— Commercial General Liability Condidans This insurance is primary insurance as respects our coverage to the additional insured person or organization, where the written contract or written agreement requires that this insurance be primary and non-contributory with respect to any other policy upon which the additional insured is a Named Insured. In that event, we will not seek contribution from any other such insurance policy available to the additional insured on which the additional insured person or organization is a Named Insured. 2. The following paragraph is added to Paragraph 4.Ix of the Other insurance Condition of Section IV—Coirnmercial .General Liability Conditicns This insurance is excess over: Any of the other insurance, whether primary, excess, contingent or on any other basis, available to an additional insured, in which the additional insured on our policy is also covered as an additional insured on another policy providing coverage for the same 'occurrence", offense, claim or "suit". This provision does not apply to any policy in which the additional insured is a Named Insured on such other policy and where our policy is required by written contract or written agreement to provide coverage to the additional insured on a primary and non- contributory basis. G. This endorsement does not apply to an additional insured which has been added to this policy by an endorsement showing the additional insured in a Schedule of additional insureds, and which endorsement applies specifically to that identified additional insured. All other terms and conditions of this policy remain unchanged. U GL -1461-A G W f 411 111 kiciudes copyrighted material of Insurance Services Office. hc.. with its peen+ssion. Page 2of2 =?ent Copy CouNCII Request for Action Originating Department Approved for Agenda Agenda Section Parks and Recreation February 13, 2012 Consent Item No. By: Susan Rader, P&R Director By: Kirk McDonald, Oty Manager 6.5 Resolution approving Agreement for Energy Efficiency Improvements at the New Hope Ice Arena between city of New Hope and Hennepin County for a Youth Sports Program grant (project 894) Requested Action Staff requests that the City Council approve the Agreement for Energy Efficiency Improvements at the New Hope Ice Arena between the city and Hennepin County for a Youth Sports Program grant. The city of New Hope was awarded $275,000. Background Hennepin County sought grant applications from local units of government interested in developing facilities for amateur sports or recreation. Legislation authorizing the building of the new Twins stadium allows Hennepin County to grant up to $2 million dollars each grant cycle to Hennepin County communities to assist with developing these facilities. The purpose of these grants is to allow municipalities, park districts or school districts to create, expand or improve sport or recreational facilities to enhance opportunities for athletics and recreation. Last fall, staff recommended seeking a grant to assist with the ice arena project. The energy improvements to the New Hope Ice Arena will include replacement of the refrigeration systems, north rink ventilation and dehumidification system, interior and exterior lighting, water conservation measures and building envelope improvements. Total cost of the energy efficiency project is estimated by the engineers to be $2,767,205 with the grant awarded being approximately 10 percent, which is $275,000. During the application process, staff worked with Armstrong/Cooper Youth Hockey Association, Robbinsdale Area Schools, area legislatures and the cities of Robbinsdale and Crystal, all of whom were supportive of this project and provided statements of endorsement for the grant. Motion by�Second by J42(A V IV To: j I:\RFA\P&R\Hennepin Cty grant apps\R-accept Henn Cty sports grant Feb 2012.docx Request for action February 13, 2012 Page 2 Funding The funding for the Ice Arena Energy Efficient Project is available through a combination of the Park Infrastructure Fund, Liquor Reserve Fund, and/or Ice Arena Operating. Attachments Resolution Grant award letter Grant agreement Grant recipients IA RFA\ P&R\ Hennepin Cty grant apps\R-accept Henn Cty sports grant Feb 2012.docx City of New Hope Resolution No. 2012 31 Resolution approving Agreement for Energy Efficiency improvements at the New Hope Ice Arena between city of New Hope and Hennepin County for a Youth Sports Program grant WHEREAS, Hennepin County, via its Hennepin Youth Sports Program, provides for capital funds to assist local government units of Hennepin County with the development of sport or recreation facilities, and WHEREAS, the city of New Hope desires to make energy efficient improvements to the New Hope Ice Arena for the purpose of benefiting youth fitness and youth athletics; and WHEREAS, the city of New Hope has been chosen to receive a Youth Sports Program grant for the New Hope Ice Arena project in the amount of $275,000.00. NOW, THEREFORE BE IT RESOLVED BY THE city of New Hope: I. The estimate of the total construction cost of the energy improvements at the New Hope Ice Arena shall be $2,767,205 and the city of New Hope has been awarded $275,000 from the Hennepin Youth Sports Program and will assume responsibility for a match requirement of $2,492,205. 11. The city of New Hope agrees to own, assume one hundred (100) percent of operation costs for the New Hope Ice Arena, and will operate the complex for its intended purpose for the functional life of the facility, which is estimated to be 40 years. III. The city of New Hope agrees to enter into this necessary and required agreement with Hennepin County for the specific purpose of improving this sports facility and long-term program direction. IV. That the city of New Hope City Manager and/or his designee is authorized and directed to execute said application and serve as official Iiaison with Hennepin County or its authorized representative. Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 13th day of February, 2012. V Mayor Attest: 2 City Clerk 1; \RFA\P&R\Hennepin Cty grant appskR-accept Henn Cty sports grant Feb 2012.docx V) S 0 O o 0 o 0 0 0 v C) o a 0 0 0 0 o O 0 0 0 000 o 0 0 o a U o' O O Ln Ln O' O O in 0 0i Ln V1 E N N 0 0 i• n Ln N M I� 00 R n ri N N ri ri N N N O u 01 cc V} V� AN V} V} V} VIP- �-0 -0 000000000a000m000000m00000 voonooO a v00000mko0goLnar.OLnoqFowOOaoo LnooNoOa N Ln V1 O Lr Ln Lr n N' L6 d Lr1 rl 1.61 i U cD O 6 6 d 6 iri O 6 r l P�l M Lri cr" 01 6 -zi N rV 0 N N N N n N O N N m i- N m rV w qt n w N O Ln ri N 'd' UD 01 r-! m U r n M m m M M N r-+ m ri m N m ri r i N N ri m N m N r-1 cy Ql V). Vti VI VI Vd in V} Vd V} V} V} V} 4^ V} V). V,.ih in V- V} t/)- V} V} VI. I'd 1JIJlsIQ M ri t7 ei N i- � UD N i` N N ri h Ln . i m Vl N t' N w N N m m m ri n N r-1 Ln lb' L©i o On O w w w w w w r" w w w l,o w 0.D lD Ln LLn 1i m N Lnn Lmn LNn m a w � tl ;t U0JlAU3 0 0 0 0 00 O H O ri 0 0 rV 0 r -i v 0 ri 0 0 0 ri Ln M ri O m a v 0 0 0 0 0 uielsnS0 00mcn00co0 0c o0000m000,co000OQo00o ocooo CIO 0 Irl r-1 }e N N 0) (n 00 0) rn 0) V] 00 '� 0) m rn 01 rr4 rNi H r l rri rr-1 rmi r l .�1 rr., rr-I r�i r�-I rmi JDUIred o N 0 i- � ry 0 0 0 o a00 Ln o 0 0 0 0 00 0 0 0 in 0 0 m v m„� 0 0 w N ri N ri ri ri N c -i N N N r-1 N N N ri N rl N N ri ri ri ri ri ri ri patia5 dOd 0l 00 I o0 Ln lD I Ln 101 01 Ln N I Ln ri N m 'n Ln N u1 Ln N 11 paAlas # � ��Dna4m�ao�n��rn��r�ic000ao�Doolo �-i �ooO�'nmca lioddp Ln-� %tr Ln Ln �rnrrN IRV � -f ri�rnfn m m Nwmririm -11r-�rTr��''�r�-1��P T U C rU � :7 E m y GJ LL 02 Q �J C U1Z, u Q - VO O E U E 'C1` ++ 7 M d0 O j p Q t Ql V) s c N p c. 'O E = (U U- LL Oa Q- C d +n C u 4' 4' to L — O fl m QJ E= - L(Ij C C C w a� c 0 m a, s E c = L r�vt W 1L L.L L.' LnU LU � > V z ° r- CL �' a = ° -c ° �_ j�J U c u _v Q. w m _c j o ai s 0 a� a E " 0�j m L ro E 'U aj h0 •U > � N u O_G J m y jl � E QJ - 4' N N L- O �^ E LL LL f0 @ O CL 19 a -Q% .C: N CA U C C - C to O w (, Wto ii -19 Qz'� 3-a LY (Ao 0-Y 0. o yv, = N " u �' v L °J e � `� M m � vai -o y c° .x t7 a, E o- %- �- ',v Q — a c +' Q ii '� � cc a °J o Q_ vq a v, — x o a C -a o a� u u `n sc (' L c 7` c 7 a) v t m O- a� 2 Y m Q m -a 2 _rOy o o ii `t c ,� a2 ro L a m U m a = o +y C= a 3 E � L a a Lo z t Ol Y u a Q) _ LZ .y �, N N 2 C C F- — 0+ M 30 a, W O O0 on C Ln >}, m 1 4- i c '� _A sai) 0yj p _� C 10 OJ [�a '� LO s j M Z C.. - LL! G U Z co w U _J � Lrt Ur !/1 LL = LL Q LL J VI 2 0 O rn Y C N mKr Ln w r%. 00 m ` 1 N m mt Ln CD n 00 M O ri N M d to N 00 im O ri N ri ri ci ci ci ri ri ri ri ri N N N N N lkol N N N N N m m m a 0 o 0 0 o o o QOOOOOOO u (u a E of O Lri Lri Ln o ai E v O N N N N TT 0 N M M N N N 0 Oi a N COONOOO O O o m 0 0 0 O oO o o m o o n 0 w rL n w W Ln .-r Ln L(} Ln Lr} t w n m cr 0) o n ri n n t -,r I- ih -V� v in An- I ir} V), PIJISIC n Ln r! r� Ln N !� lb'101o � rl q*mmmm rl Lfl iJ1 ih VJ V,* in. ir} -V -V} uoalnu3aLn00.�000 ule4snSoa)or,00000 r-f4��eINN m�anoo�rnrl c c c c c aau:PedN c oo0LnaoLno panuaSdOd E N oo N Kr m N panus#Ln O MLaLnnmtDKr G O 0 0 0 'vOddo Ln N N iD ei rl N N du c C cc � w w oz GSL_ 41 Z i ro i F > a � c C7 a fn Q += E c w � E uO LL — V M LL H LL 0 O 41 -01 m O m LC a a v a`"i v a L a o a +, o w m cr a, cr o w lk cc [G c 7E � m � W o z U Li m-❑ m U Y cm {fir +-- Ln w N oo o) —1 m rn :cn cn rn m m m o 0 o 0 0 o o o QOOOOOOO 00000000 Lr} of O Lri Lri Ln o ai O v O N N N N TT N M M N N N 0 N O O o 0 rl O f� 00 0 0 0 0 0o a oo Lo Ln L(} Ln Lr} t w n m -4 o n ri n n t -,r I- w N N O m w O C1 m � rl rl Lfl iJ1 ih VJ V,* in. ir} -V -V} c c c c c c c E E E E E E E O O G O 0 0 0 w cc w w w oz GSL_ 41 R i v i F 4 41 -01 aV i a"'i a a v a`"i v Q cr cr O• cr a cr w lk cc c O +4 {fir +-- +-f ice+ 4� N FO- H FO- H H F F u rl N m mT Ln w N u u u u +� L L L L 1�/1 Lam!! Ly/1 N L Ln L T L L�/L J 0000000a J E e b0 O L CL C i 41 C GJ E Q Cr LU O s O a a 0 E L "O O c W cu - N 0 ea � O 2 E cr O 'o = O LL O O 91 IM c -0 O = u ra CU t � a O dU W m 0 L c � co Q VL +, c � O � Q {i L Ln cuQ b C O o r� V Q 0 0 aL z Hennepin County Administration Richard P. county Administrator A2303 Gcive_mrn :i;, Lentf.r 3nO South Bixin Street Minneanoiis, iblfnmc -ota 554,87-0233 January 5, 2011 Kirk McDonald, City Manager City or New Hope 4401 Xylon Avenue North New Hope, MN 55428 Dear Mr. McDonald: 614... �,�t , . 7 1,1 FAX: 612-348-8228 71)%)i 6112-348-7367 i'vwvj.!'V'��i+i iepm-us Congratulations! On Tuesday, December 13, 2011, the Hennepin County Board of Commissioners approved the 2012 list of recipients for the Hennepin Youth Sports Program. Your application for New Hope Ice Arena Energy Improvements in the amount of $275,000 has been approved. In the next few weeks, you will receive the agreements from Hennepin County, as well as some information from the Minnesota Amateur Sports Commission (MASC) as to how to proceed. Other than the actual contracts, MASC will be your contact for the project until it is completed. If you have any questions or need more information regarding the contracts, please contact Jan Craig at 612-348-4112 or jan.craig@co.hennepin.mn.us. If you have questions regarding the project itself, please contact Stephen Olson, Program Director at MASC at 763-782-3639 or solson aOnscsports.org. Sincerely, Richard P. Johnson County Administrator cc: Commissioner Mike Opat February 21, 2012 Ms. Jan Craig Hennepin County Administration A2303 Government Center 300 South Sixth Street Minneapolis, MN 55487-0233 Subject: Contract No. A112072 for energy improvements at New Hope Ice Arena (#894) At its meeting of February 13, 2012, the New Hope City Council formally accepted the grant funds of $275,000 for energy efficiency improvements at the New Hope Ice Arena. Enclosed are two copies of the grant agreement that have been signed by New Hope officials. Please return a fully executed copy to my attention. I have also enclosed a copy of the Resolution No. 2012-31. Thank you for your assistance. Sincerely, '- t4ot-L Vale --i- T eone, CMC City Clerk Enc. cc: Susan Rader, Director of Parks and Recreation CITY OF NEW HOPE 4401 Xylon Avenue North • New Hope, Minnesota 55428-4898 • www, ci.new-hope.mn.us City Hall: 763-531-5100 • Police (non -emergency): 763-531-5170 • Public Works: 763-592-6777 • TDD: 763-531-5109 City Hall Fax: 763-531-5136 * Police Fax: 763-531-5174 + Public Works Fax: 763-592-6776 11-6sevxf-1 Contract No: A112072 AGREEMENT FOR ENERGY EFFICIENCY IMPROVEMENTS AT NEW HOPE ICE ARENA This Agreement is between the County of Hennepin, State of Minnesota ("COUNTY"), A-2300 Government Center, Minneapolis, MN 55487, and the City of '.New Hope, 4401 Xylon Avenue North, New Hope, MN 55428 "LOCAL UNIT OF GOVERNMENT " herein "LGU"). Recitals 1. Section 473.757, subd. 2 of Minnesota Statutes authorizes Hennepin County to mare grants for youth activities and youth and amateur sports within Hennepin County with certain funds collected as part of the sales tax authorized in Section 473.757, subd. 10 of Minnesota Statutes. 2. Pursuant to Hennepin County Board Resolution 09-0320R3, Hennepin County created the Hennepin Youth Sports Program. The Hennepin Youth Sports Program makes grants for youth sports and activities and amateur sports within Hennepin County. 3. In 2011, as part of the Hennepin Youth Sports Program, by Resolution No. 11-05b8R1, Hennepin County authorized an award of $275,000 to the LGU for the Energy Efficiency Improvements at New Hope Ice Arena ("Project"). NOW, THEREFORE, the parties hereto do hereby agree as follows: The parties agree as follows: TERM AND COST OF THE AGREEMENT The LGU agrees to complete and provide all necessary documentation for payment for the Project described in Section 2 by July 31, 2013. The COUNTY agrees to contribute, an amount not to exceed $275,000 to the LGU for the Project. 2. USE OF FUNDS The LGU shall use all funds received under this Agreement for construction of the Project in accordance with the application submitted by the LGU to the Minnesota Amateur Sports Commission. The application for the Project dated October 14, 2011 is on file with Hennepin County and this application is incorporated into this Agreement by this reference. The LGU shall be solely responsible for securing all additional funds needed for completion of the Project. The LGU agrees that the Project will include a permanent plaque or sign, as agreed to by the LGL and COUNTY, identifying that the Project was made possible by funds from the Hennepin Youth Sports Program. Upon completion of the project, the LGU shall provide information, data, statistics and other metrics related to the project, facilities, participants and/or related activities, including but not limited to usage numbers, who is using the park, and what changes in usage were noted. This information shall be provided within one year of completion and on an annual basis for two years thereafter. PAYMENT FOR SERVICES All funds shall be paid to LGU after COUNTY has agreed that the Project is complete, demonstrated by a Certificate of Occupancy when applicable or an Affidavit of Project Completion (See Attachment A). In addition, The LGU shall submit invoices for Project expenses with a letter which will be furnished by the COUNTY (see Attachment B). If the total cost of the completed Project is less than the amount identified by the LGU in the budget the LGU submitted for the Project, the COUNTY'S payment will be reduced based on a pro rata share of the difference between the budgeted amount and the actual amount. Payment shall be made directly to the LGU upon the presentation of a complete claim in the manner provided by law governing the COUNTY'S payment of claims and/or invoices. Payment shall be made within forty-five (45) days from receipt of the invoice. 4. PROFESSIONAL CREDENTIALS INTENTIONALLY OMITTED 5. INDEPENDENT CONTRACTOR LGU shall select the means, method, and manner of performing the services. Nothing is intended or should be construed as creating or establishing the relationship of co-partners between the parties or as constituting LGU as the agent, representative, or employee of the COUNTY for any purpose. LGU is and shall remain an independent LGU for all services performed under this Agreement. LGU shall secure at its own expense all personnel required in performing services under this Agreement. Any personnel of LGU or other persons while engaged in the performance of any work or services required by LGU will have no contractual relationship with the COUNTY and will not be considered employees of the COUNTY. The COUNTY shall not be responsible for any claims that arise out of employment or alleged employment under the Minnesota Economic Security Law or the Workers' Compensation Act of the State of Minnesota on behalf of any personnel, including, without limitation, claims of discrimination against LGU, its officers, agents, LGUs, or employees. LGU shall defend, indemnify, and hold harmless the COUNTY, its officials, officers, agents, volunteers, and employees from all such claims irrespective of any determination of any pertinent tribunal, agency, board, commission, or court. Such personnel or other persons shall neither require nor be entitled to any compensation, rights, or benefits of any kind from the COUNTY. ►a including, without limitation, tenure rights, medical and hospital care, sick and vacation leave, Workers' Compensation, Re-employment Compensation, disability, severance pay, and retirement benefits. 6. NON-DISCRIMINATION A. In accordance with the COUNTY's policies against discrimination, LGU agrees that it shall not exclude any person from full employment rights nor prohibit participation in or the benefits of, any program, service or activity on the grounds of race, color, creed, religion, age, sex, disability, marital status, sexual orientation, public assistance status, or national origin. No person who is protected by applicable Federal or State laws against discrimination shall be subjected to discrimination. 7. INDEMNIFICATION LGU agrees to defend, indemnify, and hold harmless the COUNTY, its officials, officers, agents, volunteers and employees from any liability, claims, causes of action, judgments, damages, losses, costs, or expenses, including reasonable attorney's fees, resulting directly or indirectly from any act or omission of LGU, a subcontractor hired by the LGU, anyone directly or indirectly employed by them, and/or anyone for whose acts and/or omissions they may be liable in the performance of the services required by this Agreement, and against all loss by reason of the failure of LGU to perform any obligation under this Agreement. Nothing in this Agreement constitutes a waiver by the LGUs of any statutory or common law defenses, immunities, or limits on liability. The LGUs cannot be required to pay on behalf of themselves and COUNTY to a third party, any amounts in excess of the limits on liability established in Minnesota Statutes Chapter 466 applicable to any one party. The limits of liability for COUNTY and LGUs may not be added together to determine the maximum amount of liability for LGUs. 8. DATA PRACTICES LGU, its officers, agents, owners, partners, employees, volunteers and subLGUs shall abide by the provisions of the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13 (MGDPA), the Health Insurance Portability and Accountability Act and implementing regulations, if applicable, and all other applicable state and federal laws, rules, regulations and orders relating to data privacy or confidentiality. If LGU creates, collects, receives, stores, uses, maintains or disseminates data because it performs functions of the COUNTY pursuant to this Agreement, then LGU must comply with the requirements of the MGDPA as if it were a government entity, and may be held liable under the MGDPA for noncompliance. LGU agrees to defend, indemnify and hold harmless the COUNTY, its officials, officers, agents, employees, and volunteers from any claims resulting from LGU's officers', agents', owners', partners', employees', volunteers', assignees' or subLGUs' unlawful disclosure and/or use of such protected 3 data, or other noncompliance with the requirements of this section. LGU agrees to promptly notify the COUNTY if it becomes aware of any potential claims, or facts giving rise to such claims, under the MGDPA. The terms of this section shall survive the cancellation or termination of this Agreement. 9. RECORDS — AVAILABILITY/ACCESS Subject to the requirements of Minnesota Statutes Section 16C.05, Subd. 5, LGU agrees that the COUNTY, the State Auditor, the Legislative Auditor or any of their authorized representatives, at any time during normal business hours, and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of LGU and involve transactions relating to this Agreement. LGU shall maintain these materials and allow access during the period of this Agreement and for six (6) years after its termination or cancellation. 10. SUCCESSORS SUBCONTRACTING AND ASSIGNMENTS A. LGU binds itself, its partners, successors, assigns and legal representatives to the COUNTY for all covenants, agreements and obligations contained in the contract documents. B. LGU shall not assign, transfer or pledge this Agreement and/or the services to be performed, whether in whole or in part, nor assign any monies due or to become due to it without the prior written consent of the COUNTY. A consent to assign shall be subject to such conditions and provisions as the COUNTY may deem necessary, accomplished by execution of a form prepared by the COUNTY and signed by LGU, the assignee and the COUNTY. Permission to assign, however, shall under no circumstances relieve LGU of its liabilities and obligations under the Agreement. C. LGU may subcontract for the services to be performed pursuant to this contract. Permission to subcontract, however, shall under no circumstances relieve LGU of its liabilities and obligations under the Agreement. Further, LGU shall be fully responsible for the acts, omissions, and failure of its subLGUs in the performance of the specified contractual services, and of person(s) directly or indirectly employed by subLGUs. Contracts between LGU and each subLGU shall require that the subLGU's services be performed in accordance with the terms and conditions specified. LGU shall make contracts between LGU and subLGUs available upon request. 11. MERGER AND MODIFICATION A. It is understood and agreed that the entire Agreement between the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter. All items that are 4 referenced or that are attached are incorporated and made a part of this Agreement. If there is any conflict between the terms of this Agreement and referenced or attached items, the terms of this Agreement shall prevail. B. Any alterations, variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement signed by the parties. 12. DEFAULT AND CANCELLATION A. If LGU fails to perform any of the provisions of this Agreement or so fails to administer the work as to endanger the performance of the Agreement, it shall be in default. Unless LGU's default is excused by the COUNTY, the COUNTY may upon written notice immediately cancel this Agreement in its entirety. Additionally, failure to comply with the terms of this Agreement shall be just cause for the COUNTY to delay payment until LGU's compliance. In the event of a decision to withhold payment, the COUNTY shall furnish prior written notice to LGU. B. The above remedies shall be in addition to any other right or remedy available to the COUNTY under this Agreement, law, statute, rule, and/or equity. C. The COUNTY's failure to insist upon strict performance of any provision or to exercise any right under this Agreement shall not be deemed a relinquishment or waiver of the same, unless consented to in writing. Such consent shall not constitute a general waiver or relinquishment throughout the entire term of the Agreement. D. This Agreement may be canceled with or without cause by either party upon thirty (30) day written notice. If COUNTY cancels this Agreement without cause upon thirty days written notice, COUNTY shall pay the LGU reasonable expenses incurred prior to the notice of cancellation. E. Provisions that by their nature are intended to survive the term, cancellation or termination of this Agreement include but are not limited to: INDEPENDENT CONTRACTOR; INDEMNIFICATION; DATA PRACTICES; RECORDS- AVAILABILITYIACCESS; DEFAULT AND CANCELLATION; PROMOTIONAL LITERATURE; and MINNESOTA LAW GOVERNS. 13. CONTRACT PROCESSING AND ADMINISTRATION The Minnesota Amateur Sports Commission ("MASC") will serve as staff liaison in the grant process administration. Responsibilities will include but not be limited to: forwarding all required grant processing documents to LGU; and forwarding appropriate documents to COU- TY for processing and/or execution (i.e., grant contract and invoice 5 requests). MASC will serve as contact for grant administration and/or processing inquiries. Kimberly Spates, or successor (County Contract Administrator), shall manage this Agreement on behalf of the COUNTY and serve as contract liaison between. the COUNTY and LGU. 14. COMPLIANCE AND NON -DEBARMENT CERTIFICATION A. LGU shall comply with all applicable federal, state and local statutes, regulations, rules and ordinances currently in force or later enacted. B. If the source or partial source of funds for payment of services under this Agreement is federal, state or other grant monies, LGU shall comply with all applicable conditions of the specific referenced or attached grant. C. LGU certifies that it is not prohibited from doing business with either the federal government or the State of Minnesota as a result of debarment or suspension proceedings. 15. NOTICES Any notice or demand which must be given or made by a party under this Agreement or any statute or ordinance shall be in writing, and shall be sent registered or certified mail. Notices to the COUNTY shall be sent to the County Administrator with a copy to the originating Department at the address given in the opening paragraph of the Agreement. Notice to LGU shall be sent to the address stated in the opening paragraph of the Agreement. 16, PROMOTIONAL LITERATURE LGU agrees that the terms "Hennepin County" or any derivative shall not be utilized in any promotional literature, advertisements of any type or form or client lists without the express prior written consent of the COUNTY. 17. MINNESOTA LAWS GOVERN The Laws of the State of Minnesota shall govern all questions and interpretations concerning the validity and construction of this Agreement and the legal relations between the parties and their performance. The appropriate venue and jurisdiction for any litigation will be those courts located within the County of Hennepin, State of Minnesota. Litigation, however, in the federal courts involving the parties will be in the appropriate federal court within the State of Minnesota. If any provision of this Agreement is held invalid, illegal or unenforceable, the remaining provisions will not be affected. Z THIS PORTION OF PAGE INTENTIONALLY LEFT BLANK LGU AUTHORIZATION *LGU: City of New Hope By:.""'Ir•- Its: Mayor And: r Its: City Mara er organized under: Statutory__x__ Option A Option B x Charter *LGU shall submit applicable documentation (articles, bylaws, resolutions or ordinances) that confirms the signatory's delegation of authority. This documentation shall be submitted at the time LGU returns the Agreement to the COUNTY. Documentation is not required for a sole proprietorship. Reviewed by the County Attorney's Office N\jNtL6k tL4M� Date: Mtl COUNTY BOARD AUTHORIZATION COUNTY OF HENNEPIN STATE OF MINNESOTA L Chair of Its County ATTEST:—`�`�—� Dep /Clerk of County Board Date: And: Assistant/Deputy/Count ; dministrator Date: 8 ATTACHMENT A Affidavit of Pro'ect Completion This document is to be completed for projects receiving Hennepin Youth Sports Program Grants where a Certificate of Occupancy, per Minnesota Rules 1300.0220, is not required to be issued. I hereby certify that: 1. The facility/structure listed below is not subject to the conditions of Minnesota Rules 1300.0220 2. This document shall serve in lieu of a Certificate of Occupancy. 3. The construction of the facility is completed as outlined in contract AXXX with Hennepin County 4. The facility is safe to be occupied by the public. 5. The required signage/plaque is in place per county guidelines Facility Address:_ PIN (if applicable): Legal Description:_ Zoning District: Owner Name: Address: City State Zip: Phone: Comments: Name of Grant Recipient: Name of Authorized Official (print) Title Signature Date This document is to be mailed to: Kimberly A. Spates and Lynda Lynch County Administration Minnesota Amateur Sports Commission 300 S. 6th Street A-2303 1700 105th Avenue NE Minneapolis, MN 55487 Blaine, IN 55449 0 ATTACHMENT B SAMPLE REIMBURSEMENT REQUEST LETTER (Submitted on Grant Recipient's Official Letterhead) (Date) Minnesota Amateur Sports Commission Attn: Lynda Lynch 1700 105th Avenue ITE Blaine MN 55449 Dear Ms. Lynch: Please accept this letter as our formal request to receive the Hennepin Youth Sports Program grant funds in the amount of $—,- for (Project Name as noted on Contract). This letter also serves as official notification of our acknowledgement and adherence of the language and provisions of the executed grant agreement A 100_. (include contract number). Per your request and attached for your review are copies of paid invoices totaling $ . These paid invoices equal or exceed our project's grant award. In addition, to demonstrate the project has been completed and documented as such, a copy of the Certificate of Occupancy is enclosed for your records. I trust the documentation provided is sufficient for your purposes. Please feel free to contact me if you need additional information or have any questions. Sincerely, (Authorized/Official Signature) ffl] City of New Hope Resolution No. 2012 31 Resolution approving Agreement for Energy Efficiency Improvements at the New Hope Ice Arena between city of New Hope and Hennepin County for a Youth Sports Program grant WHEREAS, Hennepin County, via its Hennepin Youth Sports Program, provides for capital funds to assist local government units of Hennepin County with the development of sport or recreation facilities, and WHEREAS, the city of New Hope desires to make energy efficient improvements to the New Hope Ice Arena for the purpose of benefiting youth fitness and youth athletics; and WHEREAS, the city of New Hope has been chosen to receive a Youth Sports Program grant for the New Hope Ice Arena project in the amount of $275,000.00. NOW, THEREFORE BE IT RESOLVED BY THE city of New Hope: I. The estimate of the total construction cost of the energy improvements at the New Hope Ice Arena shall be $2,767,205 and the city of New Hope has been awarded $275,000 from the Hennepin Youth Sports Program and will assume responsibility for a match requirement of $2,492,205. II. The city of New Hope agrees to own, assume one hundred (100) percent of operation costs for the New Hope Ice Arena, and will operate the complex for its intended purpose for the functional life of the facility, which is estimated to be 40 years. III. The city of New Hope agrees to enter into this necessary and required agreement with Hennepin County for the specific purpose of improving this sports facility and long-term program direction. IV. That the city of New Hope City Manager and/or his designee is authorized and directed to execute said application and serve as official liaison with Hennepin County or its authorized representative. Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 13th day of February, 2012. Attest: La4i�z_ - City CIerk Mayor I:IRFAIP&R\Henneptn Cty grant apps\R-accept Henn Cty sports grant Feb 2012.docx QStevens February 21, 2013 Honorable Mayor Hemken and City Council City of New Hope 4401 Xylon Avenue North New Hope, MN 55428 Re: New Hope Arena — 2011 Improvement (Energy) Project Our File No. 900-11-121 Dear Mayor and Council Members: We have reviewed the New Hope Arena 2011 Improvement (Energy) Project with the project managers at McKinstry. The systems and equipment are operating at design conditions and the ice quality is reportedly very good. The final documentation and records have been delivered to the City by McKinstry. Therefore, we strongly recommend the City accept the completion of this project. We appreciate the opportunity to be part of this very exciting and innovative project and the opportunity to work with the City of New Hope. We will continue to support the City throughout the warranty period and beyond. It has been a pleasure working with Kirk, Susan, Mark, Jim, Scott, Matt, Roger and others at the City on this project. Their leadership, dedication and responsiveness to this project contributed greatly to the project's success. If you have any questions, please call me anytime at our office at 651.436.2075 or on my mobile at 651.492.1376. Sincerely, STEVENS Scott A. Ward P.E. Vice President/Principal C: Susan Rader — City of New Hope Chris Sawyer McKinstry O'Neil Road, Hudson, WI 54016 t 715.386.5819 t 651.436.2075 f 715.386.5879 www.stevensengineers.com Originating Department Parks and Recreation By: Susan Rader, P&R Director COUNCIL Request for Action Kirk Approved for Agenda February 25, 2013 Agenda Section Consent Item No. 6.4 Resolution accepting the 2011 Energy Saving improvement project and approving the final payment request to McKinstry Essention, Inc. (improvement project no. 894) Requested Action Staff recommends that Council approve a resolution to accept the 2011 Energy Saving improvement project and approving the final payment request to McKinstry Essention, Inc. in the amount of $110,581.00. Background Over the past several years, a number of actions have been taken to identify needed improvements at the Ice Arena. 2008 Ice Arena Endowment Fund established February 2010 City sought request for proposals from engineering firms and hired Stevens Engineering to perform ice arena engineering study to identify needed improvements and options. Cost of the study was $18,000 and the city was successful with a grant from Xcel Energy for 75% of study cost. March -July 2010 Community based committee was formed to work with Stevens Engineering on study. Committee was comprised of ice arena stakeholders (ACYHA, Cooper and Armstrong High Schools, skating school, dance program), business community, city council members, city commissioners and staff. August 2010 Council accepted Stevens Engineering report with major focus on 1) ice system replacement on north side and 2) dehumidification system replacement. November 2010 Council approved Stevens Engineering to identify top priorities in the study for a "phased project". Motion by Second by To: /7 /•f")7 /1 0---) -if) / 3 -. I: \ RFA\ P&R\ ARENA\ 2013 \Final- Energy Improvement 894.doe Request for Action February 25, 2013 Page 2 March 2011 Stevens Engineering presented Phase One Ice Arena improvement report. Council was introduced to McKinstry, an energy services firm that specializes in pay for improvements through implementation of energy conservation measures. City approved Directed Engineering Stud /Technical Audit with McKinstry. June 2011 McKinstry updated Council with preliminary schedule for completion of project in 2012. City Council authorized McKinstry to submit Qualified Energy Conservation Bond (QECB) application to State of Minnesota for potential funding of a large portion of ice arena project. August 2011 McKinstry provided update to Council and presented options for roof replacement. QECB application was approved. September 2011 Guaranteed energy savings agreement approved with McKinstry for the total cost of $4,423,253. The project included the following improvements: $1,211,174 Ice arena roof 2,494,755 New north ice sheet and new ammonia refrigeration for both north and south sheets 75,231 Exterior lighting improvements at ice arena 73,197 Interior lighting upgrades for both sheets of ice 49,873 Building envelope improvements at ice arena 84,245 Stairway, drainage, grading and block work 74,306 Exterior painting of arena 16,112 Water conservation improvements 1,537 Vending machine conservation improvements $4,080,430 Total ice arena improvements OTHER FACILITIES $135,277 City Hall/Police Department interior and exterior lighting improvements, building envelope, vending and water conservation improvements 6,532 Traffic light improvement 27,850 Golf course building envelope, interior lighting and water conservation improvements 26,693 Swimming pool interior/exterior lighting and water conservation improvements 89,971 Public works building envelope, interior/exterior lighting, and vending improvements 56,500 Cost of energy audit/study $342,823 Total other facility improvements $4,423,253 Total all improvements The project improvements started in the fall of 2011 with the arena roof replacement being completed as well as the energy savings measures at the other facilities. The remainder of the ice arena work started in 2012, with a ground breaking ceremony taking place in April 2012. The majority of the project was complete last IA RFA \ P&R \ ARENA \ 2013 \ Final- Energy Improvement 894,doc Request for Action February 25, 2013 Page 2 summer by the time the ribbon cutting celebration was held the middle of August. The final project details were completed earlier this month. The contract states that the city will save $71,144 annually in utility costs and $122,227 annually in operation and maintenance costs. These savings will be used to pay off the bonds for the improvements and are guaranteed if the city enters into a yearly Technical Service Agreement with McKinstry at an annual cost of $7,459 beginning in year two of the agreement (with a 4% annual increase). In December of 2013, staff will meet with a representative of McKinstry to review the energy savings for the first twelve months. Scott Ward, from Stevens Engineering was the project manager on the cities behalf and has worked closely with staff throughout the entire process. Mr. Ward has supplied the attached letter recommending the city approve the final payment request and accept the project. Funding The energy savings agreement with McKinstry was $4,423,253 for the full project. The final payment request is $110,581.00. Funding for this project is from a variety of funding sources including $3.5 million in QECB funding, $325,000 Liquor Reserve Fund, $125,000 Ice Arena Operating Fund, $255,533 Temporary Financing Fund and a $275,000 Hennepin County Youth Sports equipment grant. In addition, approximately $62,300 was spent on the debt issuance for the QECB funding. Attachments Resolution Letter from Scott Ward, Stevens Engineering Final pay request L• 1 RFA \ P&R \ ARENA \ 2013 \ Final- Energy Improvement 894.doc City of New Hope Resolution No. 13--38 Resolution accepting the 2011 Energy Saving improvement project and approving the final payment request to McKinstry Essention, Inc. (improvement project no. 894) WHEREAS, the city has entered into a contract with McKinstry Essention, Inc. for the 2011 Energy Savings improvement project; and, WHEREAS, staff is recommending that the Council adopt a resolution to accept improvement project 894 and approve final payment to McKinstry Essention, Inc. in the amount of $110,581; and, WHEREAS, all work has been satisfactorily completed and staff recommends that final payment be made to McKinstry Essention, Inc. NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of New Hope, Hennepin County, Minnesota: 1. That the City Council accepts the 2011 energy savings improvement project from McKinstry Essention, Inc. 2. That the city manager is hereby directed to authorize the final payment of $110,581 to McKinstry Essention, Inc. Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota this 25th day of February, 2013. � J, Mayor Attest: City Clerk I:\ RFA \ P W ARENAN 2013 \ Final- Energy Improvement 894.doc F;Z Stevens February 21, 2013 Honorable Mayor Hemken and City Council City of New Hope 4401 Xylan Avenue North New Hope, MN 55428 Re: New Hope Arena —2011 Improvement (Energy) Project Our File No. 900-11-121 Dear Mayor and Council Members: We have reviewed the New Hope Arena 2011 Improvement (Energy) Project with the project managers at McKinstry. The systems and equipment are operating at design conditions and the ice quality is reportedly very good. The final documentation and records have been delivered to the City by McKinstry. Therefore, we strongly recommend the City accept the completion of this project. We appreciate the opportunity to be part of this very exciting and innovative project and the opportunity to work with the City of New Hope. We will continue to support the City throughout the warranty period and beyond. It has been a pleasure working with Kirk, Susan, Mark, Jim, Scott, Matt, Roger and others at the City on this project. Their leadership, dedication and responsiveness to this project contributed greatly to the project's success. if you have any questions, please call me anytime at our office at 651.436.2075 or on my mobile at 651.492.1376. Sincerely, STEVENS Scott A. Ward P.E. Vice President/Principal C: Susan Rader— City of New Hope Chris Sawyer - McKinstry l-:il Howl, Hudson, WI 54016 t 715.386.5819 t 651.4.36.2075 f 715.386.5879 www.stevensengineers.coni ENGINEERS - PLANNERS— Contractor license # MCKINE1942JO City of New Hope Susan Rader, Director 4401 Xylon Ave. North New Hope, MN 55428 CIP Project#: Account #: Project Name: Project Location: Contact: Contact Phone M Billing period: Details Final Retention Billing TERMS: NET 30 Remit Electronically to: KeyBank McKinstry Co. Attn: Acctsrec@mckinstry.com ABA: 126000574 Account: 479681064760 Remit to: McKinstryEssention, Inc. Attn. Accounting Dept. PO Box 24567 Seattle, WA 98124 206-268-9800 City of New Hope Energy Project City of New Hope Susan Rader (763) 531-5152 srac1er@cl.rew-hope. nnn.us Final Retention Billing McKinstry EsseMlon,Inc. Tax ID #91.2065773 Page: 1 of 1 Invoice Date: 2/14/2013 Invoice Number: 46652 Customer M 30112 Project M C32002 Amount $ 110,581.00 Subtotal: $ 110,581.00 Sales Tax ( 0%): nla Is Retention( 0%): $ - Total Due: $ 110,581.00 Page I of 1 Your Contractor Affidavit request is Approved. A copy of this page MUST be provided to the contractor or government agency that hired you. Submitted Date and 21 -Feb -2013 7:36:55 PM Time: Confirmation Dumber: 2-063-600-896 Name: MCKINSTRY ESSENTION INC ID: 8712655 Affidavit Number: 395968512 Project Owner: CITY OF NEW HOPE Project Number: C32002 Project Begin Date: 9/12/2011 Project End Date: 2/21/2013 Project Location: HENNEPIN COUNTY Project Amount: $4,423,253.00 Subcontractors: Sub Name BERWALD ROOFIN CO INC MASTERS TOUCH PAIINTING TWIN CITIES INC NORTHERN AIR CORP BERWALD ROOFING CO INC NORTHERN AIR CORP COMMERCIAL REFRIGERATION SYSTEMS INC NORTHERN AIR CORP KILLMER ELECTRIC CO INC SY SERV INC Sub ID Sub Affidavit Number 9403415 424443904 3811647 491913216 3287106 107757568 9403415 101253120 3287106 1500184576 1036837 666566656 3287106 476250112 6718331 111607808 9685380 774406144 You can always see copies of your transactions by going to your Requests tabyour Home page. For l paper copy of this confirmation, click on the "Printer Friendly View" button. Please print this confirmation nage for your records using the print or save functionality built into your browser. https://www.mndor. state.mn.usltplretrieve?type=PrintFriend&key 1=1745587712&key2=l ... 2/21/2013 Page 1 of 1 Your Contractor Affidavit request is Approved. A copy of this page MUST be provided to the contractor or government agency that hired you. Submitted Date and Time: 22 -Feb -2013 3:47:17 PM Confirmation Number: 0-498-939-136 Name: MCKINSTRY ESSENTION INC ID: 8712655 Affidavit Number; 1274609664 Project Owner: CITY OF NEW HOPE Project Number: C32002 Project Begin Date: 9/12/2011 Project End Date: 2/21/2013 Project Location: HENNEPIN COUNTY Project Amount: $4,423,253.00 Subcontractors: Sub Name Sub ID Sub Affidavit Number HYDRA METRICS LLC 6756718 1683750912 BUDGET LIGHTING INC 3596932 1227390976 You can always see copies of your transactions by going to your Requests tabyour Home page. For a paper copy of this confirmation, click on the "Printer Friendly View" button. Please print this confirmation.pap& for your records using the print or save functionality built into your browser. https://www.mndor. state.mn.usltplretrieve?type=PrintFriend&key 1=15 80748288&key2=1... 2/22/2013 a AL A Request for Action Originating Department Approved for Agenda Agenda Section Ordinances & City Manager February 27, 2012 Resolutions Item No. By: Kirk McDonald, City Manager By: Kirk McDonald 10.1 Resolution transferring $255,533 from the Temporary Financing Fund and transferring $125,000 from the Ice Arena Operating Fund to provide for the Energy Conservation Project No. 894 Requested Action Staff recommends the City Council approve the attached resolution approving temporary financing and a transfer from the ice arena operating fund. Policy/Past Practice The city uses a variety of internal funding sources to accomplish projects and transfers of funds from accounts for specific project needs are discussed with and approved by the City Council. Background At the February 21, 2012, work session, staff reviewed the proposed funding sources for the energy conservation improvements at the ice arena and other city facilities. Per Council's direction, the resolution includes a transfer of $125,000 from the ice arena operating fund per the original recommendation. Original Revised Work Recom- Recom- session mendation mendation Direction Source 9-8-11 2-8-12 2-21-12 Comments Hennepin County Grant 0 $275,000 $275,000 Grant funds were uncertain in Sept. Bond Proceeds $3,505,000 3,505,000 3,505,000 No Change Liquor Reserve Fund 325,000 325,000 325,000 Council approved 11/28/11 Park Infrastructure Fund 324,403 110,108 0 Ice Arena is considered n future capital plan Ice Arena Operating (cash balance) 125,000 0 125,000 Council requested funding from operations reserve Temporary Financing Fund 249,000 270,425 255,533 To cover non -ice arena (city hall, police, public works Potential financing $4,528,403 $4,485,533 $4,485,533 Attachments Resolution AEM Memo dated 2/22/12 Motion by Second by ( Ct_,1-n rYt,�, To: A -a-9 :3 7 i:/tcrN%, itywrager/GuiZ/Q&K- i ranter project 894 02.27.12 City of New Hope Resolution No. 2012- _a7 Resolution transferring $255,533 from the Temporary Financing Fund and transferring $125,000 from the Ice Arena Operating Fund to provide for the Energy Conservation Project No. 894 WHEREAS, on October 24, 2011, the New Hope City Council authorized construction of improvements to the New Hope Ice Arena and city facilities for energy improvements; and WHEREAS, the city was awarded $3.5 in qualified energy conservation bonds (QECB) and a $325,000 Hennepin County youth sports grant to assist with funding the improvements; and WHEREAS, temporary financing is necessary at this time. NOW, THEREFORE, BE IT RESOLVED, that the New Hope City Council hereby approves the transfer of $255,533 from the Temporary Financing Fund and $125,000 from the Ice Arena Operating Fund to provide for financing of improvement project 894. Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 27th day of February, 2012. Maydr f Attest: ',6. e City Clerk MEMO TO: KIRK MCDONALD FROM: KRISTI BRUTLAG SUBJECT: UPDATE FROM WORK SESSION FOR FINANCING OF ENTERGY CONSERVATION PROJECT DATE: 2/22/12 LNTRODti CTIOl! On December 1, 2011 the City closed on the $3,505,000 Taxable Lease Revenue bonds Series 2011A to fund the Energy Conservation Project. The projected estimated costs are $4,485,528 and are farther broken out as follows: Description Amount Ice Arena Improvements $ 3,924,071.40 Lighting Exterior 145,591.00 City Hail Data Room Cooling 20,262.00 Interior Lighting Upgrades 207,292.00 Building Envelope Improvements 91,276.00 Water Conservation Measures 34,760.95 4,423,253.35 Debt Issuance Costs 62,275.00 Total $ 4,485,528.35 The uses of the funds by fund are listed below: Description Amount Ice Arena and debt issuance costs $ 4,168,502.90 Pool 22, 926.50 Golf Course 23,678.50 Other City Improvements 270,420.45 Total $ 4,485,528.35 In our attached memo dated 9/8/11, we indicated that the City's contribution to the Ice Arena Project would need to be $1,023,403. Since that time the City did receive confirmation of grant funds from Hennepin County totaling $275,000. As a result, the City's share of the project was reduced. In our 2/8/12 memo we recommended that the ice area operating cash not be used and the amount from the Park Infrastructure fund be reduced so that those sources could be used in the future for other improvements and fund any short falls that may occur with the energy savings. At the council work session on 2/21/12 council requested that the operating fund pay the original recommended amount. The final recommended financing plan is listed below: Potential financing $ 4,528,403 $ 4,485,533 $ 4,485,533 If the plan is acceptable to council, we recommend approval of the attached resolution approving the Temporary Financing and Park Infrastructure fund transfers. 2 Original Revised 2/21/12 Recommendation Recommendation Worksession Source 9-8-11 2--12 direction Comments Hennepin County Grant $ - $ 275,000 $ 275,000 Grant funds were uncertain in September Bond Proceeds 3,505,000 3,505,000 3,505,000 No Change Liquor Reserve Fund 325,000 325,000 325,000 Council approved 11/28/11 Park Infrastructure Fund 324,403 110,108 Ice arena is considered in future capital plan. Ice Arena Operating (cash 125,000 125,000 Council requested funding from balance) opertions reserve. Temporary Financing Fund 249,000 270,425 255,533 To cover non-ice arena (City Hall, Police, Public Works) Potential financing $ 4,528,403 $ 4,485,533 $ 4,485,533 If the plan is acceptable to council, we recommend approval of the attached resolution approving the Temporary Financing and Park Infrastructure fund transfers. 2 ltj'�q ff 61 � Leone Valerie From: McDonald Kirk Sent: Monday, August 19, 2013 8:48 AM To: Leone Valerie Cc: Rader Susan Subject: FW: New hope Attachments: Utility Release Form.xls; noreply@mckinstry.com_20130813_154421.pdf; noreply@mckinstry.com_20130813_134754.pdf Val: Pleasep rint off for me so i Susan: This is in regards to the McKinstry energy project. Kirk From: Trish Curtis rmailto:TrishC n)McKinst[v.com] Sent: Friday, August 16, 2013 2:05 PM To: McDonald Kirk Subject: FW: New hope Kirk: In reference to our conversation last week, I would like our team to review current utility bills. Could you please sign and send back the attached releases? Thanks -enjoy the weekend -happy fishing! Trish Curtis, CEM Account Executive o 763.898, 5292 c 612.437,1920 =d c"U st-r}/ Consulting i Construction I Energy f Facility Services This email is the property of McKinstry or one of its affiliates and may contain confidential and/or privileged information. If you are not the intended recipient or have received this e-mail in error please notify the sender immediately and delete this e-mail. Any unauthorized copying, disclosure or distribution of the material in this e-mail is strictly forbidden. y�y Bg ' I e I Yi i 4o Jim m a f dna t , z I S X $ a E S s 3 c� z I I i 4o t , z I 3 c� d z g' I I I t s U9 m� " # &C Si t$ 4 e W V e `m o a ui w pep o =ry 3 3 io M 3 3 m u a d E �z� Z m z u I s A UTHORIZA TION TO RELEASE ANNUAL BUDGET AND GAS CONSUMPT°�IO:VINFO"ATION REQUESTED FOR- (Name, OR:( Came, address & phone €iumber of requestor.) 61-L. NANAtCv- ffv', c k< t t �?3--fir" MAPLE �n �f Q(G�y� e _ may:,] Requester's Sipaturc r_..._.. ... _ INFORALMONREQUESTED.- (I ype of information requested) 5-',Jy A rrA""5b) Ell 2 Montf s Gas Consumption 1 ❑Annual Budget Dake: .A UTHORIZA TION I approve the zelease of infozmation requested, as specified above, for the tbllowing account and service address. Cir) Account Number _Ccitnpany Street Customer Name Title: _ ..._. _.._ CCustomerer Signator e� _..Y_ .�. + \, t - ..e... _ __. Date: _ ... CONSENIT TO OISCLOSIE CUSTOMER DATA i i (2) INFORMATION WE ARE REQUESTING HOW WE WILL USE YOUR CUSTOMER DATA - � :_r� -.._ �.i=.F �....• f --'- "`:T- i CUSTOMER'S CONSENT CUSTOMER ACCOUNT NUMBER__'.EL_.;1. SERVICE ADDRESS_.S,'F,_ Atr,:r.i"'ir�_ _. SIGNATURE OF CUS O _ - DF ��_�.,e _.,.,---.-....L _,..............m.---- _ Nr� PRINTED NAME - DATE SIGNED� - /rl ,cal Energy t RESPFlgsIE4E LT MTTF{R4 5 pav ay"'C" is a CPx Lam- T cil--e. GUARANTEED ENERGY SAVINGS AGREEMENT By and Between City of New Hope ("Client") and McKinstry Essention ("MclCinstry" anti/or "Contractor") This Guaranteed Energy Savings Agreement ("Agreement"), Is made by and between Clty of New Hope, hereafter referred to as Client with an office at 4401 Xylon Ave N, New Hope, MN 55428 and McKinstry, a Washington Corporation, with Its principal place of business at 5045 3d Ave, S., Seattle, WA 98134. Client and McKinstry may be referred to as "Party" or collectively as "Parties." RECITALS WHEREAS, the CLIENT is authorized under Minnesota Statutes Section 471.345 subd.13, (the Statute") to enter Into guaranteed energy savings agreements with a qualified provider not exceeding twenty years for the purpose of implementing comprehensive utility cost -savings measures to improve the energy efficiency of a municipal facility provided the cost of implementing the measures will not exceed the amount to be saved in utility operation and maintenance costs over a twenty year period and the qualifiers provider provides a written guarantee that the energy or operating cost savings will meet or exceed the cost of the system; and WHEREAS, McKinstry was selected as a qualified provider by the Minnesota Department of Administration through a Guaranteed Energy Savings RFQ in May of 2009; and WHEREAS, Client signed the Detailed Engineering Study Agreement on March 31, 2011 for McKinstry to provide a Detailed Engineering Study / Technical Energy Audit at the CLIENrs Premises detailed In Exhibit A; and WHEREAS, McKinstry represents that it is qualified, willing and able to responsibly act as guarantor for energy, operational and maintenance cost savings (the "Savings"), and to provide or to arrange for long term debt financing as hereafter set forth; WHEREAS, Client has reviewed the Project Costs and Savings and believes It to be reasonable and accurate; WHEREAS, Client is authorized under the Statute to make payments required by the debt service obligation from the Savings obtained from the installation of the utility cost savings measures described herein; and WHEREAS, Client has published notice of, and held a meeting in which it proposed to award the contract, the names of the parties to the proposed contract, and the contract's purpose. NOW, THEREFORE, in consideration of the mutual benefits and obligations set forth herein, the parties hereto agree as follows: 1. Definitions, Exhibits and Attachments 1.1. Definitions. The terms defined In this section shall, for all purposes of this Agreement, have the meaning herein specified. "Change" means substitutions, additions, or deletions within the scope of the Agreement as expressly approved in writing by Client. "Completion Date" means the date on which Client Issues the Certificate of Completion and Acceptance. "Extra Work" means work outside the scope of this Agreement. 19.14. on on Client Li In no event shall the parties be liable to one another for any indirect, consequential, incidental, lost profits or like expectancy damages arising out of this agreement, except for contractor's potential liability for liquidated damages per section 19.15. The Client's maximum obligation under this agreement shall not exceed the amount set forth in Section 8.1, subject to adjustments for changes or claims for extra work. 19.15. Li uidate Dam-ages,Dam-ages, It is acknowledged that the Contractor's failure to achieve substantial completion of the Ice Arena Refrigeration System and North Rink floor work within the Contract Time provided by the Contract Documents will cause the Owner to incur economic damages and losses of types and in amounts which are impossible to compute and ascertain with certainty as a basis for recovery by the Owner of actual damages, and that liquidated damages represent a fair, reasonable and appropriate estimate thereof. Accordingly, in lieu of actual damages for such delay, the Contractor agrees that liquidated damages may be assessed and recovered by the Owner as against Contractor and its Surety, in the event of delayed completion and without the Owner being required to present any evidence of the amount or character of actual damages sustained by reason thereof; therefore Contractor shall be liable to the Owner for payment of liquidated damages in the amount of One Thousand Five Hundred Dollars ($1.,500) for each day that Substantial Completion of the ice arena floor and refrigeration system is delayed beyond August 15k, 2012 or as adjusted for time extensions provided by the Contract Documents. Such liquidated damages are intended to represent estimated actual damages and are not intended as a penalty, and Contractor shall pay them to Owner without limiting Owner's right to terminate this agreement for default as provided elsewhere herein. 19.16, Qwnership of Works and Intellectual Propj=y Rights. For the purposes of this paragraph, the term "Works" includes creative writings, research data and reports, writings, sound recordings, pictorial reproductions, drawings, film and video recordings, and other graphical representations, software, business methods, inventions, improvements, and discoveries, and works of any similar nature (whether or not eligible for copyright, trademark, patent or other proprietary rights), which are to be prepared for the Client and delivered under this Agreement. It does not include any of McKinstry's background intellectual property. Ownership of the Works and all copyrights, trademarks, patents and other proprietary rights in the Works shall be owned exclusively by McKinstry. The Client agrees that all copyrightable Works shall be considered a "work made for hire" and that the McKinstry is the author of and owns all rights in and to the Works. Notwithstanding the foregoing, the Client shall have a license to utilize the Works to maintain its equipment or to complete the Work in the event of a termination of McKinstry for cause. The Client shall not have a license to use the Works for any other project. IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed intending to be bound thereby. CLIENT: MCKINSI By: By: Its:. Mayor Its: Date: September 12, 2011 Date: PAGE 12 [r[all11 f ` Request for Action Originating Department Approved for Agenda Agenda Section Parks and Recreation March 17, 2014 Work Session Item No. By: Susan Rader, P&R Director By: Kirk McDonald, City Manager 1.1.2 Discuss the "Year 1 Measurement and Verification Report" for the energy project #894 Requested Action Staff requests that the City Council discuss the "Year 1 Measurement and Verification Report", which is an energy audit that was conducted by McKinstry staff over the last several months. Bill Maurer and Trish Curtis from McKinstry will be in attendance to present the results from 2013 and summarize the annual savings for the first year of the implemented systems. Background In September of 2011, the city entered into a Guaranteed Energy Savings Agreement with McKinstry. As part of the $4.4 million project, a Technical Service Agreement was included. The term of the Technical Service Agreement was for 12 months and started at the time of substantial completion of the project, which was December 2012. The Technical Service Agreement guarantees that the amount to be saved in utility, operation and maintenance costs over the term of the agreement shall be at least the "total guaranteed savings". In the event that the "total actual savings" are less than the guaranteed amount, McKinstry would pay the city the deficient amount. The annual guaranteed performance savings was projected to be $71,144 for utility costs and $122,227 for operation and maintenance costs. These estimated savings were computed from the equipment and manufacturer's information that was originally provided to McKinstry. The actual energy savings depend on many factors including: the conservation measures implemented, seasonal weather variations, energy price increases and energy use practices of the city staff and users. Motion by Second by To: I: \ RFA\ P&R \ARENA \ 20141 Discuss energy audit.docX Request for action March 17, 2014 Page 2 The first year of service (2013) was included in the project price. Starting in year two (2014), the fee for continuing with the Technical Service Agreement would be $7,459 and would increase by 4% for each additional year. McKinstry is prepared to continue the guarantee and the Measure and Verification reports for up to 20 years. The agreement will automatically renew for successive one-year terms unless the city gives McKinstry written notice to terminate the agreement. In February, McKinstry staff met with City staff along with jean McGann and Steve McDonald from AEM to provide an overview of the 2013 results. According to the report, the annual guaranteed performance savings were met. The performance savings realized from the utilities was actually $25,237 more than the guaranteed amount. Based on the information provided with this first report and the positive outcome, AEM staff is recommending the City not continue with the agreement. Funding The agreement amount for year two is $7,459 and was budgeted in the Ice Arena Operating budget. Any additional yearly fees would continue to be budgeted and charged to ice arena. Attachments Year 1 Measurement and Verification Report (Appendices available upon request) Excerpts from the Guaranteed Energy Savings Agreement I:\RFA%P&R\ARENA\204\Discuss energy audit.docx City of New Ho e "WrY Year 1 Measurement& .ne ut 19rr uttg Verification Report February 2014 am----ty Contents EXECUTIVE SUMMARY 2. OPERATION & MAINTENANCE 3. ENVIRONMENTAL IMPACT 4. FACILITY IMPROVEMENT MEASURES FIM 1 - Interior Lighting Upgrades FIM 2 - Building Envelope FIM 3 Exterior Lighting Upgrades FIM 4 Vending Machine Controls FIM 5 Water Conservation FIM 6 Ice Arena North Rink Roof FIM 7 Ice Arena Refrigeration FIM 8 - Traffic Lights 5. CONCLUSIONS & RECOMMENDATIONS 6. APPENDICES CITY 4F NEW HOPEI YEAR 1 M&V REPORT ffiStry CONTENTS i. a w.. rrNry 1. executive Summary BACKGROUND On March 31, 2011 the City of New Hope signed a Detailed Engineering Study Agreement with McKinstry for the purpose of developing a performance contract. A performance contract totaling $4,423,253 was signed on September 12, 2011. This report summarizes the annual savings for Year 1 of the implemented systems at City of New Hope. The project has natural gas (Therm), electric (kWh), and water (Gal) savings due to the implemented Facility Improvement Measures (FIMs). ENERGY AND COST SAVINGS The project is achieving utility savings through the implementation of the following FIMs: Interior Lighting City Hall/Police, Milton Honsey Pool, $10,570 $12,418 Public Works, Golf Course, Ice Arena Building Envelope Ice Arena, City Hall/Police, Public $7,686 $12,924 Works, Golf Course Exterior Lighting Ice Arena, City Hall/Police, Milton $3,321 $5,355 Honsey Pool, Public Works Vending Machine Ice Arena, City Hall/Police, Public Works $706 $731 Controls Water Conservation Ice Arena, City Hall/Police, Milton $3,415 $4,778 Honsey Pool, Golf Course Ice Arena North Rink Ice Arena $484 $661 Roof Ice Arena Ice Arena $44,370 $58,806 Refrigeration Traffic Lights City Wide $591 $708 Total $91,144 $96,381 The annual guaranteed performance savings of $71,144 was exceeded through the implementation of the FIMs. The following table illustrates the performance savings realized to the annual guaranteed performance savings: Annual Guaranteed Performance Savings $71,144 Performance Savings Realized $96,381 Difference (Additional Savings) $25,237 i1lStify CITY OF NEW HOPE YEAR i M&V REPORT ap w..h+Mry 2 2. Operation & Maintenance The following chart summarizes the agreed upon Operation & Maintenance (O&M) and Cost Avoidance Savings for the applicable FYMs. Operation & Maintenance Savings are a result of reduced operating costs for a particular system or piece of equipment after an upgrade has been performed. Cost Avoidance Savings can be attributed to the avoided future capital cost that would have been accumulated over time if the upgrade had not been performed. A summary of the O&M and Cost Avoidance Savings are shown in the following chart: Please see Appendix A for additional supporting information. �h= CITY OF NEW HOPE I YEAR 1 M&V REPORT rjysir" ,w ae w.�a.rwry 3 City Hall, Police, Public Works, Interior Lighting $8'216 $0 pool, Ice Arena, Golf Course Exterior Lighting Public Works, Pool, City Hall, $11,442 $0 Ice Arena Refrigeration Ice Arena $18,968 $21,226 Roof Ice Arena $60,766 $0 Traffic Lights City -Wide $105 $0 Data Room Cooling Server Room $1,500 $0 Total $100,997 $21,226 Please see Appendix A for additional supporting information. �h= CITY OF NEW HOPE I YEAR 1 M&V REPORT rjysir" ,w ae w.�a.rwry 3 3. Environmental Impact The first year performance savings of $96,381 equates to the reduction of natural gas, electric, and water consumption. The FIMs have a total savings of 21,358 Therms, 949,800 kWh and 4,448 gallons of water. The savings combine to a 25% reduction in total energy usage for the affected buildings. CO2 Pmducti IL ­ a By implementing the facility improvement measures, the City is not only saving money, but also helping to protect the environment. The City of New Elope lowered its annual CO2 production by 783 Metric Tons. • The City is saving the equivalent of 0.67 Olympic -sized swimming pools' worth of water every year. Environmental Impact information is intended for informational use only. Please see Appendix 8 for additional supporting information. Qff. �ryfnS a CITY OF NEW HOPE , YEAR 1 M&V REPORT an..a.inn, A 4. Fadity Improvement Measures Interior Lighting Upgrades FIM DESCRIPTION McKinstry retrofitted the lighting in the following buildings: City Hall/Police, Milton Honsey Pool, Public Works, Golf Course, and Ice Arena. The implementation of this FIM improved the quality of light and reduced the electric utility consumption throughout the buildings. The annual electric utility consumption from lighting has been reduced by 48% which equates to $12,418 in annual utility savings. FIM SAVINGS VALIDATION Annual utility savings as a result of these upgrades were achieved by: Relamping 32W T8 lamps and fixtures with reduced wattage lamps. ® Replacing T12 fixtures with T8 fixtures. • Replacing HID fixtures with T5 fixtures. • Retrofitting incandescent lamps with CFL lamps. • Retrofitting CFL lamps with LED lamps. ted Energy Savings Actual EnergySavings Predicted $S Actual S: -1,095 Therms -1,240 Therms -$657 -$858 140,346 kWh 158,950 kWh $11,227 $13,276 j Additional Savings 1 I $1,847 The charts below depict the pre and post interior lighting annual energy usage for each building. }Wary CITY OF NEW HOPE I YEAR 1 M&V REPORT ina� re.,wiui� 5 4. Facility Improvement Measures Interior Lighting Upgrades m Continued The following charts depict actual pre and post fixture wattages for the City Hall and Public Works buildings. ..ai_.:h[ ,.riId,:.,-(q aza.t`q'ciq.f4 ,Vw- � I g - trC tY1ff7,1w 1 .. I7rn}yt �.�rejlYdc %'bfvc�vc ti• „t i`.. � . _ 5. �, � Sl R i� � tom-' ':s a?. • '' � �„r sx cs� G � '_ The photos above show the pre and post project South Ice Arena light fixtures. Please see Appendix C for additional supporting information. f� CITY OF NEW HOPE I YEAR 1 M&V REPORT 6 4. Facility Improvement Measures Building Envelope FIM DESCRIPTION McKinstry improved the building envelope in the following buildings: Ice Arena, City Hal!/Police, Public Works, and Golf Course. Filling in cracks and crevices of each building increases the performance of the building by reducing unconditioned air leakage into the conditioned spaces of the building. FIM SAVINGS VALIDATION Annual utility savings as a result of these upgrades were achieved by: • Sealing all exterior wail and roof penetrations to prevent air infiltration. • Sealing exterior door sweeps and replacing weather stripping around doors. • Caulking around window frames to ensure no air flow through cracks. Replacing deteriorated weather stripping around operable windows. • Sealing roof/wall intersections to keep warm air from escaping during the winter. The following graph depicts the pre and post blower door test results at the New Hope City Hall building. y - 1365.9x6.5334 o: _ n eneO Please see Appendix D for additional supporting information. -' jJt�yr CITY OF NEW HOPE I YEAR 1 M&V REPORT ie.Iwlwa7., ruuy 7 i32.54xo.703 r 0.9945 4. Fadity Cmprovement Measures Exterior Lighting Upgrades FIM DESCRIPTION McKinstry replaced existing exterior light fixtures with high efficiency UA) rixtures. i ne replacements took place at the following buildings: City Hall, Ice Arena, Golf Course, Public Works, and Honsey Pool. These new LED fixtures emit a brighter, whiter light while consuming less energy than the removed light fixtures. The new LED fixtures also allow the City to save on bulb replacement due to the longer life achieved with LED technology. FIM SAVINGS VALIDATION Annual utility savings as a result of these upgrades were achieved by: Replacing existing exterior metal halide, high pressure sodium, and other HID fixtures to LED fixtures. 41,517 kWh 59,215 kWh $3,321 $5,355 Additional Savings I I $2,034 The following chart depicts the pre and post exterior fighting annual energy usage. Please see Appendix E for additional supporting information. E r^" jS#ry CITY OF NEW HOPE I YEAR 1 M&V REPORT "'! of T- Adm § 8 4, Facility Improvement Measures Vending Machine Controls FIM DESCRIPTION Vending Machine Controls were implemented throughout the City buildings to lower electric utility consumption. By implementing these controls, beverage vending machines lower the frequency of compressor run-time based on the occupancy of the premises, while maintaining the required temperature inside the vending machine. FIM SAVINGS VALIDATION Annual utility savings as a result of these upgrades were achieved by: • Implementing 6 Vending Machine Controls throughout the City. 8,824 kWh 8,692 kWh $706 $731 Additional Savings $25 The graph below depicts the annual pre and post project vending energy consumption per building. The photo above shows an installed vending miser. Please see Appendix F for additional supporting information. G!" CITY OF NEW HOPE i YEAR 1 M&V REPORT 9 4. Facifty �rnprovement Measures Water Conservation FTM DESCRIPTION McKinstry upgraded the plumbing fixtures throughout the City. These new, more efficient upgrades use less water by incorporating screens and aerators to slow the water flow down while maintaining adequate flow for general purposes. By implementing these new more efficient fixtures, the City of New Hope is saving water as well as natural gas used to heat the water. FIM SAVINGS VALIDATION Annual utility savings as a result of these upgrades were achieved by: O Conducting a diaphragm calibration or X -Body replacement offlushometers. • Installing Vandal -Resistant flow control faucet heads throughout the City. • Implementing retrofit upgrades to tank toilets. The following graphs depict the pre and post project fixture Flow measurements in the City facilities. Please see Appendix G for additional supporting information. 0 CITY OF NEW HOPE ' YEAR 1 M&V REPORT m asaA 10 4. Facility �mprovement Measures Ice Arena North Rink Roof FIM DESCRIPTION McKinstry replaced the barrel type roof on the North Rink at the New Hope Ice Arena with a new standing seam metal roof and R-33 insulation. In addition to the increased insulation, the new roof also has an S-5 snow and ice guard rail system to prevent build up in the winter months. The new roof not only saves energy, but also has decreased operation and maintenance costs necessary to maintain the roof. FIM SAVINGS VALIDATION Annual utility savings as a result of these upgrades were achieved by: Removing the existing roof system and replacing it with a new standing seam metal roof with R-33 insulation. The chart below depicts the pre and post project roof insulation values The photo above shows the new Ice Arena Roof. Please see Appendix H for additional supporting information. i r Cllr OF NEW HOPE YEAR 1 MI&V REPOR71 1.2 an.:aaawe 4. Facility Improvement Measures Ice Arena Refrigeration FIM DESCRIPTION McKinstry replaced the refrigeration systems in the Ice Arena with a new central ammonia refrigeration system. This system has been installed and optimized to not only provide adequate cooling to the individual ice rinks but also utilize heat generated by the compressors for general heating purposes within the Ice Arena. The new system also provides operation and maintenance savings since the existing refrigeration systems were aging. FIM SAVINGS VALIDATION Annual utility savings as a result of these upgrades were achieved by: • Replacing the existing R-22 refrigeration system with a new centralized ammonia refrigeration system. • Balancing the heating and cooling systems within the Ice Arena to optimize energy consumed by the ice compressors. Prndictedl Actual $5 1,815 Therms 6,230 Therms $1,089 $4,175 541,013 kWh 682,506 kWh $43,281 $54,631 Additional Savings $14,436 The chart below shows the pre and post project average operating kW/ton of the refrigeration compressors. The photo above shows the three compressors that cool both the North and South Rinks. Please see Appendix I for additional supporting information. AW -WS r}r� CITY OF NEW HOPE ; YEAR 1 M&V REPORT i, m ww ruxN 4. Facility Improvement Measures Traffic Lights FIM DESCRIPTION McKinstry replaced the existing incandescent traffic signal lights at the intersections of 49`° Avenue North and US 169 as well as 30 Avenue North and Jordan Avenue North with LED traffic signal fixtures. These new LED fixtures are providing an efficient alternative to the existing incandescent fixtures. The new LED fixtures also have a much longer rated life expectancy, so there are also operation and maintenance savings associated with the replacement. FIM SAVINGS VALIDATION Annual utility savings as a result of these upgrades were achieved by: • Removing the existing incandescent traffic signals and installing LED traffic signals at two intersections in the City. 7,383 1 8,853 i $591 i $708 Additional Savings 1 1 $117 1 The following graph depicts the pre and post annual energy usage for the replaced traffic signals. The photo above shows the newly installed LED traffic signals. Please see Appendix J for additional supporting information. NEW HOPE YEAR 1 M&V REPORT IISf!'jl 5. Conclusions and Recommendatons McKinstry recommends utilizing all systems as commissioned to maintain savings obligations. Further savings can be achieved by ensuring the light fixtures in unoccupied spaces are kept off, building set points are kept at appropriate levels for occupancy comfort and setup or setback during unoccupied periods, and the ice rink is monitored and operating as commissioned by McKinstry. The following chart depicts the utility rates used to determine dollar savings from the calculated energy savings. The rates are taken directly from the actual billed utility information and used in the Performance Contract signed between McKinstry and the City of New Hope. City Hall/Police $[J -W6 $0.584 $ 4.32 $ 4.26 Milton Honsey Pool Pump $0.111 $0.900 $ 4.32 $ 4.26 Public Works $0.088 $0.866 $ 4.32 $ 4.26 Ice Arena $0.080 $0.670 $ 4.32 $ 4.26 Golf Course Clubhouse 1 $0.122 $0.977 1 $ 4.32 $ 4.26 CITY OF NEW HOPE YEAR 1 M&V REPORT n:ar w.,euevg within 30 days following the receipt of a correct and proper invoice for the completed delivery of the product or services. If the invoice is incorrect, defective, or otherwise improper, Client will notify McKinstry within ten (10) Working Days of discovering the error. B. Conditions of Payment. All services provided by McKinstry under this Agreement must be performed to Client's satisfaction, in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. McKinstry will not receive payment for Work found by Client to be unsatisfactory or performed in violation of federal, state, or local law. C. Retentign. 5% retention shall be held by client on each Facility Improvement Measure as outlined in Exhibit B. Upon receipt of McKinstry's written notice that the Work is ready for final inspection and acceptance, and upon receipt of the final pay application for a specific Facility Improvement Measure, the Client will, within 10 working days, make such inspection, and when the Client finds the work acceptable under the Contract Documents and the scope of work for the Facility Improvement Measure fully performed, the Client Contact, subject to flnal approval by City Council, shall approve final payment for the f=acility Improvement Measure and release the retention associated with the Facility Improvement Measure according to the payment requirements outlined in section 8.2.A above. 9. McKinstry's Energy Savings Guarantee 9.1. Guarantee Term. The term of McKinstry's Guarantee shall be the Term of the Agreement and shall survive any earlier cancellation or termination of this Agreement. McKinstry's guarantee will be terminated if the Technical Services Agreement — Performance Assurance Services are cancelled by the Client. 9.2. Total Guaranteed vi s. McKinstry guarantees that the amount to be saved in utility, operation and maintenance costs over the term of this Agreement shall be at least the "Total Guaranteed Savings" as set forth in Exhibit E which Total Guaranteed Savings are sufficient to satisfy the total debt service payment required under the debt obligation. 9.3. Annual Meetings. Client and McKinstry shall meet at least once annually for the purpose of, reviewing utility loads, changes in utility rates, operating hours and maintenance issues of equipment installed under this contract, for the previous Guarantee Year. At each annual meeting, Client will provide McKinstry with the applicable utility rates for the previous Guarantee Year. The Parties agree to hold the Annual Meeting within thirty (30) Working Days after the final month of each Guarantee Year. In the event of chronic or material equipment failure, Client and McKinstry will meet within a reasonable time after a request by the Client to discuss a timely cure for the failure. 9-4. Guarantee Reconciliation McKinstry shall perform a guarantee reconciliation at the end of each Guarantee Year and submit a guarantee reconciliation report with updated Exhibits E2 and E3 to the Client Contact within forty-five (45) Working Days of each Guarantee Year anniversary, and at the Guarantee Term End Date. McKinstry shall calculate the Total Actual Savings as set forth in Exhibit E3 for the immediately previous Guarantee Year. In the event that the Total Actual Savings realized by Client are less than the Guaranteed Savings, McKinstry shall remit an amount equal to such deficiency to Client within forty-five (45) Working Days of the guarantee reconciliation submittal. 2.5. Survival This Section 4 survives the termination of the Agreement and terminates only upon Completion by McKinstry of a final Guarantee Reconciliation and final payment of any savings deficiencies. McKlnstry's guarantee will be terminated if the Technical Services Agreement Performance Assurance Services are cancelled by the Client. 10. Client Responsibilities. Client agrees to perform the following tasks in addition to those set out in Exhibit G of this Agreement. PAGE 6 EXHIBIT E PERFORMANCE GUARANTEE 1. Term. The terms and conditions for this Performance Guarantee are identified in Section 9 of this Agreement. 2. Annual Guaranteed Savings. The Contractor guarantees that the Client will achieve Utility Cost Savings, as shown below, over the term of this Agreement. Annual Utility Savings Measured and Verified Utility Savings (Exhibit E2) $71,144 Pre -Agreed Utility Savings (Exhibit E2) $p TOTAL ANNUAL GUARANTEED SAVINGS (Exhibit E2) $71,144 3. Operation & Maintenance Savings. The Annual Operation and Maintenance Cost Savings, as shown below are utilized over the term of this Agreement, Annual Operation & Maintenance Savings Operation & Maintenance Savings (Exhibit E2) $122,227 Exhibit - PAGE 1 EXHIBIT E1 BREAKDOWN OF GUARANTEE SAVINGS 1. Utility Savings Measured and Verified Utility Savings, The Contractor guarantees that the FIMs will save total annual utility consumption illustrated in Table E2. The Contractor shall measure and document savings in each Guarantee Year for the annual Guarantee Reconciliation as set forth in Exhibit E3. The measured and documented savings shall be calculated each year for Guarantee Reconciliation. Pre -Agreed Utility Savings. The Parties agree that the FiMs will save total annual utility consumption illustrated in Table E2. The Parties agree to use the Pre -Agreed Utility Savings each Guarantee Year for the annual Guarantee Reconciliation subject to adjustment provisions set forth in Exhibit E3. 2. Operation & Maintenance Cost Savings. The Parties agree that the FIMs will result in annual savings illustrated in Table E2. The Parties agree to use the Operation & Maintenance Savings each Guarantee Year for the annual Guarantee Reconciliation subject to adjustment provisions set forth in Exhibit E3, Exhibit PAGE 2 EXHIBIT E2 SUMMARY OF GUARANTEE SAVINGS Guarantee UtilitvSavings Ice Arens Drain Tile - Ice Arena 90% 0 $0 0 $0133'2 i ICA Ice Arena North Rink New Roof (Metal) - IcA Ice Arena 90% 0 $0 307 $484 Vending Misor - ICA Ice Arena 90% 4,016 $321 0 $0 Building Envelope Improvements - ICA Ice Arena 75% 22,040 $1,763 4,265 $2,559 Water Conservation - IcA Ice Arena 90% 0 $0 316 $190 Exterior Lighting Upgrades Building - Ice Arena 90% 5,630 $450 0 $0 $450 IcA Vending Mrsor - CfH City Hall/Pollce 90% 3,559 $285 0 $0 $285 Data Room Cooling City Hall/Police 90% 0 $0 0 $0 $0 Modifications - CIH Building Envelope City, Hall/Police 75% 857 $69 1,38fi $832 $900 Improvements - CIH Water Conservation - City Hall/Police 90% 0 $D 142 $85 $640 CIH Exterior Lighting Upgrades Building - City Hall/Pollce 90% 6,897 $552 0 $D $557 CIH interior Lighting Upgrades - PD City hall/Police 90% 12,828 $1,D26 -98 -$59 $967 Water Conservation - Milton Hansey Pool 90% 0 $0 534 $320 $1,189 MHP Exterior Ltghting Milton Horsey Pool 90% 891 $71 0 $0 $71 Upgrades - MHP Interior Lighting Upgrades Concessions Milton Hansey Pool 90% 3,945 $316 -33 -$20 $296 MHP Vending Misor - PUW Public works 90% 1,253 $100 0 $D $190 Building Envelope Improvements - PuW Public Works 75% 615 $49 3,314 $1,988 $2,037 Exterior Lighting Upgrades - Pu W public Works 90% 6,630 $530 0 $0 $53D Interior Lighting Upgrades - PUW public Works 90% 23,600 $1,904 -1B5 -$111 $1,793 Building Envelope Golf Course 75% 176 $14 688 $413 $a27 Improvements - GC Water Conservation - Golf Course 90% D $0 43 $26 $230 GC Interior Lighting Upgrades Club - GC Golf Course 90% 16,373 $830 -81 -$49 $781 DES Clty Wide 90% 0 $D 0 $0 $0 Traffic Lights City Wide 90% 7,383 $591 0 $D $591 Interior Lighting Upgrades - ICA Ice Arena 90% 11,344 $907 -89 -$53 $1954 Interior Lighting City Hall/Pollce 90% 10,981 $878 -84 -$50 $828 Upgrades - CiH Ice Arena North Rink Ice Arena 90% 0 $0 0 $0 $0 Stair Repair - IcA Exterior Lighting Upgrades Parking - Ice Arena 9D% 7,909 $633 9 $0 $633 IcA Ice Arena Refrig Sys and Floor (no heat Ice Arena 90% 541,013 $43,281 1,315 $1,089 $44,37D pumps) - Icp. Ice Arena Block Ice Arena 90% D $0 0 $0 $0 Replacement Ice Arena Exterior Ice Arena 90% 0 $0 0 $0 $0 Painting - ICA Ir Lighting Ice Arena 90% 67,075 $5,366 -525 -$315 $5,051 UpgradesradesS Rink- ICA Exterior Lighting Upgrades Parking - City Hall/Pollce 90% 13,560 . $1,085 0 $0 $1,085 CfH Totals >+• 762,771 $61,022 12,215 $7,329 $71,144 • The savings shown In this table are less than the Calm lated savings unless a guarantee multiplier of 100% Is shown. rr The guarantee Is based on Key Performance Indicators shown M Table 3.2. Refer to Section 3 of the ESP for the method of converting Key Perrormance Indicators to dollars during the M&V period. •"` The guarantee is based on the aggregate savings for all FIMs, not on individual FIM savings. Confidential and Proprietary Exhibit - PAGE 3 EXHIBIT E3 GUARANTEE RECONCILIATION 1. Established Baseline Adiustments. The Contractor shall be allowed to make adjustments to the Established Baseline using standard and sound engineering principles as follows: a. Building Occupancy Hours. The hours the respective building is occupied and/or equipment and fighting is utilized is a variable which will be adjusted for if the number of hours rises or drops more than 10% from the quantity identified in Exhibit D. Where applicable, The Contractor will utilize energy management systems to monitor and verify hours of equipment operation when feasible. Buildings without energy management systems will have equipment operation logged by Client building staff as specified in Exhibit G. b. Building Changes: The Contractor may use energy modeling software to calculate changes in Established Baseline due to building square footage changes, weather, major remodeling or renovation projects, addition or modifications of equipment or change in building or central plant usage. The Client agrees to notify the Contractor of any changes or additions of equipment or environments that may affect the energy consumption associated with the buildings under this Agreement at the Annual Meeting. 2. Utility Cost Savings AdWsIment. The Parties agree to the following: a. Utility Rates: For the purposes of calculating savings, the utility rates used will be the utility rates as paid by the Client to the utility company(s) during the pertinent period, adjusted for any rate schedule changes made by the utility company(s), except that the utility rate used for the calculation will never go below the Floor Rate, or above the Ceiling Rate for the term of the contract and as described below. In the event that one or more buildings have multiple meters of the same utility on different rate schedules, the per-unit cost of the utility will be the average of all of the rate schedules in effect at that facility. b. Base Utility Rates: Refer to Exhibit D for the Base Utility Rates used for the purposes of calculating the savings. c. Floor Utility Rates: For the purpose of calculation of savings during any given performance period, the utility rates shall never drop below the Base Utility Rates described above. This shall be known as the Floor Utility Rate. d. Ceiling Utility Rates: For the purpose of calculation of savings during any given performance period, the utility rates shall never exceed 1.5 times the Base Utility Rate described above. This shall be known as the Ceiling Utility Rate. e. Rate Schedule Chances: When the utility company(s) makes changes to the rate schedule, the new rate will be used for calculating savings realized during any given performance period subject to the Floor and Ceiling Utility Rates described above. If a rate schedule change occurs partway through a period, an aggregate rate comprised of a weighted average between the old and new rate will be used. The weighting will be based upon the portion of the period that each rate applied. 3. Operation and aintenance Cost Savings Adjustment. Unless otherwise stated, The Parties agree that the Operation and Maintenance Cost Savings identified in Exhibit E2 will be in effect for the term of the contract. Exhibit PAGE 4 EXHIBIT E4 TECHNICAL SERVICE AGREEMENT 1. Technical Service Agreement (TSA). Contractor will provide to Client the services set forth in the following table ("Services"); TSA Table Services 1st Year Fee Fee Startins in Year 2 Performance Assurance Included in Project $7,459 Services Energy Consultant Services Included in Project To Be Determined Based on Services Required by Client A. Term. The term of the Technical Services Agreement shall be 12 months and shall commence on the Substantial Completion Date. 8, Renewal. This Agreement will automatically renew for successive one-year terms unless either party provides written notice of non -renewal to the other party at least three (3) months prior to the end of the then -current term. C. Price. The total first year price for the Services is included in the Project price indicated in Section 8.1, The TSA price for successive years starting in year two is the `l=ee Starting in Year 2' indicated in the TSA Table above. The TSA price will be increased annually and automatically by 4 percent. The TSA agreement sum will be paid to Contractor in annual installments. These payments will be due and payable when the Client receives Contractor's invoice and in advance of the services Contractor is to provide. Continuing with On -Going Services in years 2-20 is at the discretion of the Client. D. Termination. McKinstry is prepared to continue the guarantee and Measurement and Verification as described in Exhibit F for up to 20 years. Terminating the Performance Assurance Services automatically terminates the Guaranteed Energy Savings Agreement, and renders Contractor's savings guarantee null and void. Access. Contractor The Client will give McKinstry full access to all Equipment when McKinstry requests such access. If access cannot be provided, Contractor's obligations under this TSA as it relates to the inaccessible equipment will be suspended until such access to the Equipment is provided Miscellaneous Provisions. Any notice that is required to be given under this TSA must be in writing and sent to the party at the address noted in the Guaranteed Energy Savings Agreement. 2. Should any changes to relevant regulations, laws, or codes substantially affect Contractor's services or obligations, the Client agrees to negotiate with Contractor for appropriate changes to the scope of price of this TSA or both. Exhibit PAGE 5 2. Performance Assurance Services. The Client's obligation under the Guaranteed Energy Savings Agreement is as shown above, over the term of this Agreement, A. Scope. 1. Biannual Site Visits - Inspection/Technical support - Includes twice yearly site visits to inspect/verify proper operation of Facility Improvement Measures as well as maintenance verification and staff development, Services also include operations review with the facilities' maintenance staff and consulting to provide insight regarding new sustainable technologies and procedures. 2. Reporting Services - Includes annual reporting of measured and verified and pre -agreed savings calculations, This report will verify savings realized as a result of energy services project in conformance of the Measurement & Verification (M&V) Plan. Exhibit PAGE 6