IP #791 Part 2COUNCIL
V� Request for Action
Originating Department
Approved for Agenda
Agenda Section
Public Works
June 25, 2012
Consent
Item No.
6.8
By: Guy Johnson
By: Kirk McDonald, City Manager
Resolution approving final payment of $1,390.72 to Applied Ecological Services for the preparation, planting,
and three -year maintenance of the Wincrest regional pond and the Northwood east sediment pond (Project
Nos. 791 and 807)
Requested Action
Staff recommends the Council approve a resolution approving a final payment of $1,390.72 to Applied
Ecological Services for preparing and installing plants at both water quality pond sites and for maintaining
the plantings for the first three years.
Policy /Past Practice
To practice better storm water management, the city of New Hope has utilized native plants to both beautify
areas within the city and serve as an ecological benefit to the city's natural areas.
Background
Improvements to the existing Wincrest regional pond, located at the 5700 block of Winnetka Avenue North,
and construction of the Northwood east sediment pond, were part of the city's 1996 surface water
management plan. The improvements to the Wincrest regional pond were included in the Shingle Creek
Watershed Management Commission's ( SCWMC) CIP at the Commissions August 9, 2007, meeting. On
September 10, 2007, Council passed a resolution approving a cooperative agreement between the SCWMC
and the city of New Hope for Wincrest pond improvements. The agreement was for construction and partial
funding of improvements to the Wincrest regional pond.
Motion by AIL Second by
To:
I: \RFA \PUBW0RKS \2012 \791 Wincrest Pond and 807 Northwood Pond Plantings Final.doc
Request for Action
June 25, 2012
Page 2
In August of 2006, Council accepted a feasibility report on the proposed construction of the Northwood east
sediment pond at this location. The report was given to the Bassett Creek Watershed Management
Commission (BCWMC) for their review and was accepted. The Council passed a resolution approving a
cooperative agreement between the BCWMC and the city of New Hope in October of 2007. The agreement
was for construction and funding of the new sediment pond, and the project was included in the BCWMC
CIP.
Council awarded contracts for improvements to the Wincrest regional pond and for construction of the
Northwood east sediment pond on November 10, 2008. At that time, the Council also requested that staff
solicit separate quotes from natural planting restoration companies for installation of the plants and the initial
maintenance of the site.
Staff solicited quotes from three natural planting restoration companies for the installation of plants and a
three -year maintenance agreement at both sites. On April 27, 2009, Council awarded a contract to the low
bidder, Applied Ecological Services. All work has now been satisfactorily completed.
Funding
Funding for the Wincrest regional pond project was through the Shingle Creek Watershed Management
Commission's CIP; the storm water pond fee from the Winnetka Townhome housing redevelopment; a Clean
Water Legacy grant; Minnesota State Aid; and the city's storm water fund. Shingle Creek Watershed
Management Commission's portion was 25% of the project costs. The Winnetka Townhome storm water pond
fee was $56,000 and the Clean Water Legacy grant was for $55,155.
Funding for the entire Northwood east sediment pond project is through the Bassett Creek Watershed
Management Commission's CIP.
Attachments
A copy of the resolution and the invoice is attached.
I: \RFA \PUBW0RKS \2012 \791 Wincrest Pond and 807 Northwood Pond Plantings Final.doc
City of New Hope
Resolution No. 12- 100
Resolution approving final payment of $1,390.72 to Applied Ecological Services
for the preparation, planting, and three -year maintenance of the
Wincrest regional pond and the Northwood east sediment pond
(Project Nos. 791 and 807)
WHEREAS, the city has entered into a contract with Applied Ecological Services for
preparing and installing plants at the Wincrest and the Northwood east water
quality pond sites and for maintaining the plantings for the first three years;
and,
WHEREAS, staff is recommending that the Council adopt a resolution to accept the work
and approve final payment to Applied Ecological Services in the amount of
$1,390.72; and,
WHEREAS, city staff has reported that all work has been satisfactorily completed and
recommends that final payment be made to Applied Ecological Services.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of New Hope, Hennepin
County, Minnesota:
That the City Council approves the final payment to Applied Ecological
Services.
2. That the city manager is hereby directed to authorize the final payment of
$1,390.72 to Applied Ecological Services.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 25th
day of June, 2012.
4
Mayor
r
Attest:
City Clerk
Applied Ecological Services, Inc.
17921 Smith Road
PO Box 256
Brodhead, M 53520
BILL TO: City of New Hope
4401 Xylon Ave North
New Hope, MN 55428
Invoice
Invoice Number: 24178
Date: 5/31/2012
Purchase Order:
Terms: Net 30
Project: 09 -0342 Wincrest Pond
Project Manager: MGL
% Complete
Qty
Unit
Description
Rate
Amount
Retainage Receivable on 2009 invoices
894.08
894.08
Tax due on retainage invoices 2010; invoices paid with no
1.89
1.89
tax
Tax due on invoices July, Sept, Oct 2010; invoices paid with
37.80
37.80
no tax
Sales Tax
6.875%
0.00
It's a pleasure working with you!
Total: $933.77
Applied Ecological Services, Inc.
17921 Smith Road
PO Box 256
Brodhead, WI 53520
Invoice
Invoice Number: 24179
Date: 5/31/2012
Purchase Order:
Terms: Net 30
BILL TO: City of New Hope
4401 Xylon Ave North
New Hope, MN 55428
Project: 09 -0343 Northwood East Pond
Project Manager: MGL
% Complete
Qty
Unit
Description
Rate
Amount
Retainage Receivable
418.79
418.79
Tax due on retainage invoices 2010; invoices paid with no
1.83
1.83
tax
Tax due on invoices July, Sept, Oct 2010; invoices paid with
36.33
36.33
no tax
Sales Tax
6.875%
0.00
It's a pleasure working with you!
Total: $456.95