IP #841PROJECT NO. 841
55' /Sumter
Res. 08-71 4/28/08 Resolution awarding contract for the preparation, replanting, and three-year maintenance
of the 55th Avenue North and Sumter Avenue North runoff channel site to Minnesota
Landscapes Inc. (improvement project 841)
Res. 08-114 8/11/08 Resolution awarding contract to Minnesota Landscapes Inc. for removal of cattails and
installation of drain tile at the 55w Avenue North and Sumter Avenue North runoff
channel site (improvement project no. 841)
COUNCIL
Request for Action
Originating Department
Approved for Agenda
Agenda Section
Public Works
April 28, 2008
Consent
Item No.
By: Shawn Markham, Forester
Guy Johnson, Director
I By: Kirk McDonald, City Manager
6.7
Resolution awarding contract: for the preparation, replanting, and three -year maintenance of the 55th Avenue
North and Sumter Avenue North runoff channel site to Minnesota Landscapes Inc. (Improvement project 841)
Requested Action
Staff requests the Council consider approval of a resolution awarding a contract to the low and responsible
bidder, Minnesota Native Landscapes Inc., in the amount of $9,218.10 for the preparation and replanting of
the runoff channel located at 55th Avenue North and Sumter Avenue North with a three -year site
maintenance agreement.
Policy /Past Practice
The city of New Hope has utilized native plants in past water quality projects to both beautify areas within
the city and serve as an ecological benefit to the city's natural areas. Also, the city of New Hope identifies
areas where species deemed noxious by the Minnesota Department of Agriculture have become established
and seeks methods of controlling such species.
Background
The 55th and Sumter Avenue North storm water runoff channel was installed as part of the Ryland
redevelopment project, to satisfy the project's storm water management requirements. The initial seeding
performed by Ryland's subcontractor was composed of a mix that was not approved by city staff and
engineers. Staff required the contractor to replant the site with the approved seed mix in the spring of 2006.
Initially, desired plant species performed well; unfortunately, due to extreme growing conditions, noxious
species became well established on the site. Complaints from residents on the current condition of the site,
and city staff involvement in noxious weed control, sparked discussions of potential solutions to the issues
Motion by Second by
To:
I: \ RFA \ PUBWORKS\ 2008 \ 841 55th and Sumter Award Contract RFA.doc
Request for Action
April 28, 2008
Page 2
with the site. Because of environmental concerns, the city received recommendations from the Shingle Creek
Watershed Commission consultants to maintain the site as a storm water runoff channel and use different
plant communities to resolve initial problems with the site. In addition to the recommendations by the
Shingle Creek Watershed Commission, the commissioners and city staff offered an opportunity to the
students of Cooper High School to attend a meeting to listen to the concerns, problems and thoughts on the
site and, in turn, develop a landscape design for the site.
On January 29, 2008, staff invited residents in the 55th and Sumter neighborhood to discuss their site concerns
along with city staff, a member of the Shingle Creek Water Shed Commission, Council members and students
and staff from Cooper High School. Some of the concerns presented included weed issues, pollen /allergy
concerns, need for a manicured look, unwanted foot traffic, and maintainability. Cooper High School students
took the information and, together with high school staff and a volunteer ecologist, put together a landscape
plan for the site.
At a meeting on March , 2008, the student representative from Cooper High School presented their site plan
to neighborhood residents. Both of the residents directly adjacent to the site gave favorable comments on the
students' plan and how the students addressed each issue with the site individually.
A request for quotes was sent to five contractors that specialize, or have departments that specialize, in
restoration projects in line with the 55th and Sumter Avenue site. The city received two quotes; from
Minnesota Native Landscapes Inc. in the amount of $9,218.10; and Top Notch Treecare, Urban Ecosystems
division in the amount of $21,056.75. Staff recommends acceptance of the lowest responsible quote provided
by Minnesota Native Landscapes, Inc.
Initial site preparation which includes application of an herbicide, and physical removal of some undesired
plant species, will be completed by city staff prior to the contractor prepping and replanting the site.
At the April 21 work session, the New Hope City Council requested that staff return to the April 28 Council
meeting for approval of the project and awarding of the contract.
Funding
The cost of $9,218.10, tax included, for completion of the project will come from the city's storm water fund.
Attachments
A copy of the quotes provided by Minnesota Native Landscapes Inc. and Top Notch Treecare, Urban
Ecosystems division
I: \ RFA \ PUBWORKS \ 2008 \ 841 55th and Sumter Award Contract RFA.doc
City of New Hope
Resolution No. 08- 71
Resolution awarding contract
for the preparation, replanting, and three -year maintenance
of the 55th Avenue North and Sumter Avenue North runoff channel site
to Minnesota Landscapes Inc. (Improvement project 841)
WHEREAS, a replanting plan was developed by Cooper High School students, as an educational
opportunity, to address several residential issues with the 55th and Sumter Avenue
site; and,
WHEREAS, the residents in the 55th and Sumter Avenue North area have supported replanting
of the runoff channel to improve site aesthetics, reduce mosquito habitat, and
improve water quality of storm water runoff prior to flowing downstream; and,
WHEREAS, the city has received two quotes for the preparation, replanting, and three -year
maintenance of the 55th and Sumter Avenue runoff channel site; and,
WHEREAS, the bid in the amount of $9,218.10 from Minnesota Native Landscapes Inc., for the
preparation, replanting, and three -year maintenance of the 55th and Sumter runoff
channel site is the lowest responsible bid submitted; and,
WHEREAS, city staff has recommended that Council award the contract to Minnesota Native
Landscapes Inc.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of New Hope, Hennepin
County, Minnesota:
1. That a contract in the amount of $9,218.10 for the preparation, replanting, and
three -year maintenance of the 55th and Sumter runoff channel site; and,
2. That the mayor and city manager are authorized and directed to sign the same.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 28th day
of April 2008.
tt;�
Mayor
Attest:
City Clerk
City of New Hope Proposal For 55sh and Sumter Created on 4/18/2008
Planting Proposal for 55 th and Sumter Retention Basin ;tt X0 3sl
Total Project Cost: $13,297.44
Project Cost Breakdown:
Labor: $5760.00.
Materials: $7537.44
o Includes spun weed barrier fabric
o EG -I SRD: 1 sided straw with rapid go net
o Materials Substitution:
Not Available
Substitute 1.
Substitute 2 .
Ivory Sedge
Carex ensylvanica
Bouteloua curb endula
Poppy Mallow
Campanula rotundi olia
Geum tri orum
Nodding Onion
Allium stellatum
Dalea pupurea
Forked Aster
Aster novae -an ilae
Aster laevis
Starry Campion
P cnathemum vir nianum
Eryngium yuccifolium
Royal Catchfly
Pycnathemum virguniunum
Ern ium yuccifolium
Rudbeckia subtomentosa
Vernonia asciculata
Veronicastrum vir inicum
Purple Milkweed
Ascie ias veriicilliata
Ascle ias tubewsa
Maintenance Contract Proposal: $7,759.31
Maintenance Cost Breakdown
Year 1: $4539.31
Watering: Watering 2x per week for 2 weeks after installation; Ix per week for 2 weeks;
4 additional watering visits to prevent drought stress /death during hottest part of
growing season: (weather dependent).
Herbicide application: two visits.
Weeding: two visits.
Year 2: $1960.00
Herbicide application: two visits
Weeding: two visits.
Watering during hottest time "of growing season
Year 3: $1260.00
Herbicide application: one visit
Weeding : one visit
Watering: one visit during hottest the of growing season
Additional detail can be provided.upon request.
Tamara Martin, Top Notch
Urban Ecosystems Department Page 1 4/18/2008 "
i'h Minnesota
Native
Ldnc scopes, Inc.
To: Shawn Markham, City of New Hope.
Date: April 22, 2008
Description of three -year management for the
Sumter and 55 detention basin planting project
Year i-
2-3 Site monitoring visits,
1 -2 Site cuttinglweed-whippiu
2 -3 Spot spray herbicide applications
Watering of plugs as necessary
Year 2-
2-3 Site monitoring visits:
1 -2 Site cuttinglweed- whijpping
2 -3 Spot spray herbicide: applications .
Year 3-
2-3 Site monitoring visiti ..
Cutting and spat- spr$yitig as necessary
Notes:
1. Three -year management isbased upon succesdul removal of existing Reed species. Removal to be
conducted by the city of New Hope prior to any installation work performed by Mme,.,
2. Three -year management does not include any prescribed burning.
3. Three -year management does not include the management of the turf sod. Any- Waferin; and
mowing of the turf sod will be performed by the home owner.
14088 Highway 95 Northeast • Foley,.. Minncsota 56529 • 320 - 968 -4- • Fax 320 - 968 - 42 3 • wsAwv.mnNativeL;�ndsc�pes.com
Using native plvnE communities tb Mhance yourenvfipnmenf.,:
as-9
City of New Hope
Contract
with
Minnesota Native Landscapes, Inc.
For valuable consideration as set forth below, this contract dated the 28 day of April, 2008, is made and
signed by the City of New Hope (hereinafter "City') and Minnesota Native Landscapes, Inc. (hereinafter
"Contractor").
1. CONTRACT DOCUMENTS
The Contractor hereby promises and agrees to perform and comply with all the provisions of this
Contract and specifications, all of which are incorporated hereby by this reference. This Contract shall
compromise the total agreement of the parties hereto. No oral order, objection or claim by any party
to the other shall affect or modify any of the terms or obligations contained in this Contract.
2. THE WORK
The work to be performed by Contractor under this Contract (hereinafter the "Work "), is defined in
Exhibit A (request for proposal and proposal submitted by Minnesota Native Landscapes, Inc.). Any
modifications to the work defined in Exhibit A will be made in writing.
3. CONTRACT PRICE
The City agrees to pay the contractor $9218.10 dollars (nine thousand two hundred eighteen dollars
and ten cents), $6668.10 payable upon completion of the landscape portion of the contract, $850.00
payable upon completion of the maintenance agreement for three consecutive years totaling
$2550.00.
Contractor will be charged liquidated damages assessed in the amount of $100 per day for every
calendar day that the landscape portion of the contract remains uncompleted beyond the 15th , day of
July, 2008.
Total amount of this contract shall not exceed $9218.10.
4. COMPLETION DATE
Contractor shall complete his performance, with the exception of the three year maintenance
agreement, under this Contract by the 15th day of July, 2008 (hereinafter "Completion Date ").
5. INSURANCE /BOND
Before beginning actual work under this Contract, the Contractor shall submit to the City and obtain
the City's approval of a certificate of insurance on Standard Form C.I.C.C. -701 or ACORD 25 forms,
showing the following insurance coverage and listing the City as a loss payee under the policies:
a. General Contractor Liability: $1,000,000.00
b. Automobile Liability for all Automobiles: $1,000,000.00
c. Workman's Compensation: Statutory Amounts
Contract
Page 2
This certificate must provide for the above coverages to be in effect from the date of the Contract until
30 days after the Completion Date and must provide the insurance coverage will not be canceled by
the insurance company without 30 days written notice to the City of intent to cancel. The certificate
must further provide that the contractor's insurance coverage is primary coverage notwithstanding any
insurance coverage carried by the City that may apply to injury or damage relating to the maintenance
or repair of the City's streets or right -of -ways by either the City or any employee, agent, independent
contractor or any other person or entity retained by the City to perform the services described herein.
The Contractor shall furnish Performance and Materials /Labor Bonds, each in an amount at least
equal to the Contract Price as security for the faithful performance and payment of all Contractor's
obligations under the Contract Documents. These Bonds shall remain in effect at least until one year
after the date of final payment, except as otherwise provided by law. All Bonds shall be in the forms
prescribed by the Contract Documents and be executed by such Sureties as (A) are licensed to
conduct business in the State of Minnesota, and (B) are named in the current list of "Companies
Holding certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable
Reinsuring Companies" as published in Circular 570 (amended) by the Audit Staff Bureau of
Accounts, U.S. Treasury Department. All bonds signed by an agent must be accompanied by a
certified copy of the authority to act.
If the Surety on any Bond furnished by Contractor is declared bankrupt or becomes insolvent or its
right to do business is terminated in the State of Minnesota or it ceases to meet the requirement of
clauses (A) or (B) in the previous paragraph, Contractor shall within five days thereafter substitute
another Bond and Surety, both of which shall be acceptable to City. All bonds and insurance are
subject to the review and approval of the New Hope City Attorney.
6. LAWS REGULATIONS AND SAFETY
The Contractor shall give all notices and comply with all laws, ordinances, rules and regulations
applicable to performance under this Contract.
7. INDEMNIFICATION
The Contractor agrees to indemnify, defend and hold the City harmless from any damages, including
costs and attorney's fees, from any claims, demands, actions or causes of action arising out of any
act or omission on the part of the Contractor or its agents, servants or employees in the performance
of or with relation to any of the work or services performed or furnished by the contractor under this
Contract.
8. ASSIGNMENT
The Contractor shall not assign or transfer, whether by an assignment or notation or otherwise, any of its
rights, duties, benefits, obligations, liabilities or responsibilities without prior written consent of the City.
Contrac
Page 3
0. NOTICE
The address and telephone number of the Contractor for purposes of giving notices and any other
purpose under this contract shall be Minnesota Native Landscapes, |nc14088 Highway 95 Northeast,
Foley, MN 56329 (320) 968-4222,
The address of the City for purposes of giving notices and any other purpose under this contract shall
be 4401 XWon Avenue North. New Hope, MN 55428. The contact parson for this contract is Shawn
Markham, Contract Manager/City Forester (783)592-67G3
IN WITNESS WHEREOF, the parties to this Contract have hereunto set their hands and seals asofthe
day and year first above written.
Cl'
STATE OFMINNESOTA )
)as.
COUNTY OF HENNEPIN
e for was acknowledged before me this d '
2008, by Martin E. Opern Sr. (Mayor) and Kirk McDonald, the Mayor and
City Mana6er, respectively, of the City of New Hope, a Minnesota municipal corporation, on behalf of said
municipal corporation.
VALERIE LEONE
NOTARY PUBLIC - N41NNESOTA Notary Public
My Commission Expires J 31 2010
Its City Manager
Contract
Page 4
• '� •'
STATE OF MINNESOTA
) ss.
COUNTY OF HENNEPIN
The
2008, by_
on behalf of
AMY B. SCHAFFER
Notary Public— Minnesota
MY Comm, Expires Jan. 34, 2009
acknowledged before me on this
t day o _>
of u ix_a
Notary Pu
ACCRA CERTIFICATE OF LIABILITY INSURANCE OP ID S
NATIV -1
DATE (MM /OD1YYYY)
0
PRODUCER
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
'
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Mahowald Insurance Agency
P.O. Box 129
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
A
St. Cloud MN 56302
Phone: 320 -251 -3751 Fax:320- 251 -2373
INSURERS AFFORDING COVERAGE
NAIC #
INSURED
INSURER Secura Insurance Company
22543
INSURER B'.
MED EsP (Any one person)
Minnesota Native Landscapes,
Inc.
I NSURER C
$ 1000000
INSURER D:
14088 NE Highway 95
Foley MN 56329
INSURER E
GEN'L AGGREGATE LIMIT APPLIES PER
POLIC) PRO-
JECT LOC
PRODUCTS - COMP /OP AGG
COVER
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
LTR
NSR
TYPE OF INSURANCE
POLICY NUMBER
POLICY E I
DATE (MMlDD/YY)
EXPIRATION
DATE (MMIDDM!)
LIMITS
A
GENERAL LIABILITY
X COMMERCIAL GENERAL LIABILITY
CLAIMS MADE [�] OCCUR
20 CP 6 2 0 /OO
10/15/07
10/15/08
EACH OCCURRENCE
$1000000
PREMISES {Eaoccurence)
$ 3 00000
MED EsP (Any one person)
$'10000
PERSONAL & ADV INJURY
$ 1000000
GENERAL AGGREGATE
$ 2000000
GEN'L AGGREGATE LIMIT APPLIES PER
POLIC) PRO-
JECT LOC
PRODUCTS - COMP /OP AGG
$2000000
A
AUTOMOBILE
LIABILITY
ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON -OWNED AUTOS
20 -A- 3118621 -6/000
10j15/07
10/15j08
COMBINED SINGLE LIMIT
(Ea accident)
$ 1000000
X
BODILY INJURY
(Per person)
$
BODILY INJURY
(Per accident)
$
PROPERTYDAMAGE
(Per accident)
$
GARAGE LIABILITY
ANY AUTO
AUTO ONLY - EA ACCIDENT
$
OTHER THAN EA ACC
AUTO ONLY: AGG
$
$
A
EXCESSIUMBRELLA LIABILITY
X I OCCUR � CLAIMSMADE
DEDUCTIBLE
X RETENTION $
20 -CU- 3118623 -6/00
10/15/07
10/15/08
EACH OCCURRENCE
$ 5000000
AGGREGATE
$ 5000000
$
$
A
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
ANY PROPRIETOR /PARTNER /E::r ;ECUTIVE
OFFICER/MEMBER EXCLUDED?
If yes, describe under
SPECIAL PROVISIONS below
2O-WC- 311$622 -6 /00
10/15/07
10/15/08
X TORY LIMITS ER
E L. EACH ACCIDENT
$5000
E.L. DISEASE - EA EMPLOYEE
$500000
-
E L. DISEASE - POLICY LIMIT
-- -- - --
$ 500000
OTHER
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES 1 EXCLUSIONS ADDED BY ENDORSEMENT 1 SPECIAL PROVISIONS
a.cr[ �r�ti.r - � nvt - v�r[ t,.tily�..CL1.H 1 wlv
CITY119 I SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
City of New Hope
Attn: Shawn Markham
4401 Xylon Avenue North
New Hope MN 55428
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
REPRESENTATIVES.
|f the certificate holder kaen ADDITIONAL INSURED, the poUov(iea) must be endorsed. Astatement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
K SUBROGATION |G WAIVED, subject tothe terms and conditions ofthe policy, certain policies may
require an endorsement. A statement onthis certificate does not confer rights tnthemartificate
holder |n lieu of such endnrsennentks\
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate ho|der, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
COUNCIL
P� Request for Action
Originating Department
Approved for Agenda
Agenda Section
Public Works
August 11, 2008
Development & Plannin
Item No.
By: Shawn Markham, Forester
8.2
Guy Johnson, Director
By: Kirk McDonald, City Manager
Resolution awarding contract to Minnesota Landscapes Inc. for removal of the cattails and installation of
drain tile at the 55th Avenue North and Sumter Avenue North runoff channel site (improvement project 841),
Requested Action
Staff requests the Council consider approval of a resolution awarding a contract to the low and responsible
bidder, Minnesota Native Landscapes Inc., in the amount of $3,270 for removal of the cattails and installation
of drain the in the runoff channel located at 55th Avenue North and Sumter Avenue North.
Policy /Past Practice
The city of New Hope has utilized native plants in past water quality projects to beautify areas within the city
and serve as an ecological benefit to the city's natural areas. Also, the city of New Hope identifies areas where
species deemed noxious by the Minnesota Department of Agriculture have become established and seeks
methods of controlling such species.
Background
The 55th and Sumter Avenue North storm water runoff channel was installed as part of the Ryland
redevelopment project, to satisfy the project's storm water management requirements. The initial seeding
performed by Ryland's subcontractor was composed of a mix that was not approved by city staff and
engineers. Staff required the contractor to replant the site with the approved seed mix in the spring of 2006.
Initially, desired plant species performed well; unfortunately, due to extreme growing conditions, noxious
species became well established on the site. Complaints from residents as to the current condition of the site,
and city staff involvement in noxious weed control, sparked discussions of potential solutions to the issues
Motion by 2l Second by
To:
I: \ RFA \ PUBWORKS \ 2008 \ 841 55th and Sumter Award Contract Drain Tile RFA. doc
Request for Action
August 11, 2008
Page 2
with the site. Because of environmental concerns, the city received recommendations from the Shingle Creek
Watershed Commission consultants to maintain the site as a storm water runoff channel and use different
plant communities to resolve initial problems with the site. In addition to the recommendations by the
Shingle Creek Watershed Commission, the commissioners and city staff offered an opportunity to the
students of Cooper High School to attend a meeting to listen to the concerns, problems and thoughts on the
site and, in turn, develop a landscape design for the site.
On January 29, 2008, staff invited residents in the 55th and Sumter neighborhood to discuss their site concerns
with city staff, a member of the Shingle Creek Watershed Commission, Council members and students and
staff from Cooper High School. Some of the concerns presented included weed issues, pollen /allergy
concerns, the need for a manicured look, unwanted foot traffic, and maintainability. Cooper High School
students took the information and, together with high school staff and a volunteer ecologist, put together a
landscape plan for the site.
At a meeting on March 5, 2008, a student representative from Cooper High School presented their site plan to
neighborhood residents. Both of the residents directly adjacent to the site gave favorable comments on the
plan and the way the students addressed each issue with the site individually.
At the April 28 City Council meeting, the 55th and Sumter planting restoration project was approved.
Preparatory work by city staff began shortly after. An agreement between Minnesota Native Landscapes and
the city of New Hope stated that removal of cattails would be completed by city staff prior to the contractor's
site restoration. On several occasions, City staff worked to both physically and chemically destroy and /or
remove the cattails from the site, with limited success. On June 25, city staff along with a Council member and
a Shingle Creek Watershed Commissioner discovered that water in the bottom of the channel was evident
even during extended periods with no rainfall, and determined that the standing water should be eliminated
from the site through installation of drain file in order to have a successful restoration project. This
information was presented to the City Council at its work session of July 21 at which time staff was directed
to seek quotes for the drain tile and landscaping work.
A request for quotes was sent to nine contractors that were identified as having experience in drain file
installation projects. The city received five quotes; from Minnesota Native Landscapes Inc. in the amount of
$3,270; Morris Excavation in the amount of $3,780; G.F. Gedlicki Inc. in the amount of $7,953.42; Sunram
Construction Inc. in the amount of $8,000; and Penn Contracting Inc. in the amount of $8,900. Staff
recommends acceptance of the lowest responsible quote, provided by Minnesota Native Landscapes Inc.
Funding
The cost of $3,270, tax included, for the site work, cattail removal, and drain file installation will come from
the city's storm water fund.
I: \RFA \PUBWORKS \2008 \84155th and Sumter Award Contract Drain Tile RFA.doc
Attachments
A copy of the resolution and the quote provided by Minnesota Native Landscapes Inc. is attached
I: \ RFA \ PUB WORKS \ 2008 \ 84155th and Sumter Award Contract Drain Tile RFA.doc
Itan
unwq Qty
Unit Price
Totrd Price
Excavate and r=ovc cattails
LS I
S1,190.00
51,190.00
Install 4" Drain Tile w/ sock (includes aggregate)
LF 130
$3.50
$455.00
Core drill and connect drain We to existing MP
match 1
$475.00
$475.00
Jn.Stall Detention Basin Soil Mix
�(Clean Sand, Topsoil, and Compost Mix)
CY to
$115.00
$1,150-00
Total Amount:
$3470.00
Notest
1, This quote does no include the removal or disposal of any construction debris.
2. MWL wig follow the soeoificd aosion control prooWures bid is . not rtspo"ible for the erosion control plan or d"Ses fmititig
fim cession or flooding.
3. Upon cmadfiz into AL Coubad to perform the above listed work thin document vAll become pat of said contract.
4. WM does not wgmity against a= of vandalism, --xerc drought, flooding or damages =sod by wildlife.
5. This quote is good fur a period of 30 days. AD wank will be billed folowing wmplctioN with payment being due within 30 days
of mocipt of invoice.
Submitted.By-
f 6anTAn Date: August 5, 2
Jo
Thank you for considerim MNL
Quote Acteptaum
Sign Date
/ 1,
LM
0
14088 Highway 95 5 Not-the4stz Foley, minnesota 56329 -968- .4.2.22 • Fax 320-968-4223 * WMv-mnN4VveLzr7cIsqpm.com
UTft7
q ndtivc P/417t corntnunftfa to enhance your envII-Onment
nu.i uz -.,..., - - - -
Quote Proposal Form
City of New Hope
5500 Intemationa! Parkway
New Hope, MN 5542$
763 -- 592 -6777
All quote prices shall be compensation in full for services, materials, and labor, as indicated in the cover letter. The Contractor
acknowledges the receipt of related quote specifications and guarantees the submitted quote accurately reflects these expenses.
Immediately upon acceptance of this quote, the Contractor must provide a current Certificate of Insurance and Worker's
Compensation coverage at mandatory levels.
It is understood that the City Couneil reserves the right to reject any or all quotes and to waive informalities, and to award the
contract in the best interest of the City.
It is agreed that all work shall be completed by September 30, 2009 This quote shall remain valid for 30 days subsequent to
the submittal date. In submitting this quote, the Contractor agrees that the acceptance of any or all quotes by the City of New
Hope within a thirty (30) day period constitutes a contract
Name of Company: /dok'C/s -
C Address: ( - rO .5. LJ.
Phone: 4
Name of authorized representative: Signature
--- ��,� ,; +tom S
� Snbm3t n or before: Au2ast 5th, 2808 Submit to: Shawn Markham
City of New Hope
5500 International Parkway
New Hope, MN 55428
Phone: 763 -592 -6763
City Completes
Contractor Completes
Item: Installatidn of.IarainTile Ina New Abj2b Storm Water Retention Basin
Total
Install approximately 130' of 4" PVC *ain tile.
o0
• Encased in G6o- Textile: SQek
• Backfilled with.pea. gravel .. ..
Install plastic catch basin` on west end ofbasin adjacent to the inlet structure.
Core drill and connect drain tile into existing storm sewer structure . "
Backfill excavation with a soil capable of adequate percolation into the drain file_
Total Bid inclu ng tax* -.
$
*The City is subject to state of Mi=esotl sales tax i 111b Ulu us:auuco s .;. LL^ L-J J w, v L
: The Hennepin County Sales and Use Tax of 0.15% effective January 1, 2007 does not apply to municipalities. Please send invoices to
the City of New Hope taxed at 6.5 %. Invoices received with the additional 0.15% sales and use tax will be adjusted and paid out at 6.5 %.
UC tlJl zvua LU. J r . r-..+
Quote Proposal Form
City of New Hope
5500 Intemational Parkway
New Hope, MN 55428
763 592 -6777
All quote prices shall be compensation in fill-3 for services, materials, and labor, as indicated in the cover letter. The Contractor
acknowledges the receipt of related quote specifications and guarantees the submitted quote accurately reflects these expenses.
Immediately upon acceptance of this quote, the Contractor must provide a current Certificate of Insurance and Worker's
compensation coverage at mandatory levels.
It is understood that the City Council reserves the fight to reject any or all quotes and to waive informalities, and to award the
contract in the best interest of the City.
it is agreed that all work shall be completed by September 30, 2008 'Phis quote shall remain valid for 30 days subsequent to
the submittal date. in submitting this quote, the Contractor agrees that the acceptancc of any or all quotes by the City of New
Hope within a thirty (30) day period constitutes a contract_
Name of Company:
Company llddress:.
Phone:
Name of authorized representative: Signature �
Submit on or before: ARMAit-h-1 2008 Submit to: Shawn Markham
City of New Hope
5500 International Parkway
New Hope, MN 55428
Phone: 763 - 592 -6763
- Contractor Comp
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Total Bid iucludia tax*):
*The City is subject to state of Minuesota sales tax This bid includes sales tax ❑yes; or [9no
* The Hennepin County Sales and Use Tax of 0.15% effective January 1, 2007 does not apply to municipalities. Plcase send invoices to
the City of New Hope taxed at 0-5%. J.n voi ce9 received witli the additional 0.15 sales and use tax will be adjusted and paid out at 5,5 %.
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Quote Proposal Form
City of New Hope
5500 Intemational Parkway
New Hope, MN 55428
763 — 592-6777
All quote prices shall be compensation in M for scMoes, materials, and labor, as indicated in the cover letter. The Contractor
acknowledges the receipt of related quote specifications and guarantees the submitted quote accurately reflects a&sc exTcnses.
Immediately upon acceptance of this quote, the Contractor must provide a current Certificate of Insurance and Worker'
Compensation coverage at mandatory levels.
It is understood that the City Council reserves the right to reject any or all quotes and to waive informalities, and to award the
contract in the best interest of the City.
It is agreed that all work shall be completed by September 30, 2008 This quote shall remain valid for 30 days subsequent to
the submittal date. In submitting this quote, the Contractor agrees that the acceptance of any or MI quotes by the City of New
Hope within a thirty (30) day period constitutes a contract.
Name of Company: YU2-Am 6NST"Cno" Xtvc
Company Address:
Phone:
Name of authorized representative: Signature
Submit on or before: August 5th, 2008 Submit to; Shawn Markham
City of New Hope
5500 International Park-way
New Hope, MN_ 55428
Phone: 763-592-6163
Contractor Completes
:D� TO U Re'teri 1 ,4sw�
Total:
Install approxii* f X�)
1!1777:
in: 7:
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Core drill 'ODn di4- �'I` : r! tf . .. ....
"n-g:s ortn. ewer
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13ad&11 - exca��# I e ,eqWao:ri-.rcb1 .
Total Bid (indudixj
4 City is subject to state of Minnesota sales tax This bid includes sales tax yes, or [in,
q The Hennepin County Sales and Use I e Tax of 0.15% cffcctive JanuarY 1, 2007 does not a p p ly to municipalities. Please send invoices to
6.5%, Invoices received with the additional 0.15% sa a use tax will be adjusted and paid out at 6.5%.
th City of New Hope taxed at
Quote Proposal Form
City of New Hope
5500 intemational Parkway
New Hope, MN 55428
763 •- 592 -6777
All quote prices shall be compensation in full for services, materials, and labor, as indicated in the cover letter. The Contractor
acknowledges the receipt of related quote specifications and guarantees the submitted quote accurately reflects these expenses.
Immediately upon acceptance of this quote, the Contractor ;must provide a current Certificate of Insurance and Worker's
Compensation coverage at mandatory levels.
It is understood that the City Council reserves the right to reject any or all quotes and to waive informalities, and to award the
contract in the best interest of the City.
It is agreed that all work shall be completed by September 30 2008 This quote shall remain valid for 30 days subsequent to
the submittal date. In submitting this quote, the Contractor agrees that the acceptan ce of a%y or all gvotes by the City of New
Elope within a thirty (30) day period constitutes a contract.
Name of Goa' �tNr�i prat r „vim r _i ,uc,
Company Address:
Phone:
Name of authorized representative: Signature QA A A
Stibmit on or before: August Stb, 2008 Submit to: Shawn Markham
City of New Hope
5500 International Parkway
New Hope, MN 55428
Phone: 763 - 592 -6763
C t Cda pletes lContractor Completes
fttetn: Installation of DrairiTild in a N ew Hose Storm Water Retention Basin 'Dotal: �
Tnstail approximately 130' of4 "PVC draita tile.
... $
Bucascd in +Geo- Textile Sock• i
o Backfilled with pea gravek 1
TtYSt:311 plastic ca>dli' S'iisi oh hest eni of tAs`if � adjacent to the inlet strticfutre.
Core drill and conned drain the into Storm sewer structure
Back6l I excavation with a soil capable of adequate percolation into the drain tile.
i •
Total ]Bill {ittcludlll�x *�. � bar 00 *Thr Cty is subject to state of Minnesota sales talc This bid includes sales tax yes; or Ono
" The Hennepir. Count Sales and Use Tax of 0.15% effective January 1, 2007 does not apply to rounicipalities. Please send invoices to
the City of Ncw dope taxed at 6.5 %. Invoices received with the additional 0.15% sales and use tax will be adjusted and paid out at 6.5 %.
AUG -05 -2008 08:32AM FAX:612 767 2545 ID:NEW HOPE PUBLIC WORK PAGE:001 R=94%
COUNCIL
Request for Action
Originating Department
Approved for Agenda
Agenda Section
Public Works
April 21, 2008
Work Session
Item No.
By: Guy Johnson, Director
By: Kirk McDonald, City Manager
11.1
Discussion of replanting the 55 and Sumter Avenue North storm water retention basin (improvement project
no. 841)
Requested Action
Staff would like to discuss and consider replanting the storm water retention basin located at the intersection
of 55th Avenue North and Sumter Avenue North. Upon completion of discussions, staff is requesting
direction from the Council on whether or not the city should proceed with the replanting and associated work
related to proper establishment of plants in the storm water retention basin. If the decision is to proceed with
the replanting of the storm water retention basin, the city needs to identify an acceptable quote as soon as
possible so the work can be completed early this spring. Preparation of the site and replanting of the storm
water retention basin ideally should be completed prior to July, 2008, in order to allow the best opportunity
for plant survival and establishment.
Policy /Past Practice
The city of New Hope has utilized native plants in past water quality projects to both beautify areas within
the city and serve as an ecological benefit to the city's natural areas. Also, the city of New Hope identifies
areas where species deemed noxious by the Minnesota Department of Agriculture have become established
and seeks methods of controlling such species.
Background
The 55th and Sumter Avenue North storm water retention basin was installed as part of the Ryland
redevelopment project, to satisfy the project's storm water management requirements. The initial seeding
performed by Ryland's subcontractor was composed of a mix that was not approved by city staff and
engineers. City staff took necessary actions to prepare the site for a second attempt to get the proper seed mix
dispersed and established in the spring of 2006.
Motion by Second by
I: \RFA \PUBWORKS \2008 \55th and Sumter Storm Water Retention Basin Discussion.doc
Request for Action
April 21, 2008
Page 2
Initially, desired plant species performed well; unfortunately, due to extreme growing conditions, noxious
species became well established on the site. Complaints from residents on the current condition of the site,
and city staff involvement in noxious weed control, sparked discussions of potential solutions to the issues
with the site. Because of environmental concerns, the city received recommendations from the Shingle Creek
Watershed Commission consultants to maintain the site as a detention basin and use different plant
communities to resolve initial problems with the site. In addition to the recommendations by the Shingle
Creek Watershed Commission, the commissioners and city staff offered an opportunity to the students of
Cooper High School to attend a meeting to listen to the concerns, problems and thoughts on the site and in
turn develop a landscape design for the site.
On January 29, 2008, staff invited residents in the 55th and Sumter neighborhood to discuss their site concerns
along with city staff, a member of the Shingle Creek Water Shed Commission, Council members and students
and staff from Cooper High School. Some of the concerns presented included weed issues, pollen /allergy
concerns, need for a manicured look, unwanted foot traffic, and maintainability. Cooper High School students
took the information and, together with High School staff and a volunteer ecologist, put together a landscape
plan for the site.
At a meeting of March 5, 2008, the student representative from Cooper High School presented their site plan
to neighborhood residents. Both of the residents directly adjacent to the site gave favorable comments on the
students' plan and how the students addressed each issue with the site individually.
A request for quotes was sent to five contractors that specialize, or have departments that specialize, in
restoration projects in line with the 55th and Sumter Avenue site. The quotes are due on April 21, and staff
will bring that information to the work session.
Funding
Funding for the project would be from the city's storm water fund.
Attachments
Topography map
Request for Quotes
I: \RFA \PUBWORKS \2008 \55th and Sumter Storm Water Retention Basin Discussion.doc
April 8, 2008
Name
Address
City, MN 55 ? ??
Subject: Planting at 55 and Sumter Retention Basin
The city of New Hope is currently requesting price quotes for the replanting of a New Hope
Storm Water Detention Basin located at the intersection of 55 and Sumter Avenue North.
Approximately four years ago this basin was seeded with a mixture of upland and lowland
prairie seed. Unfortunately, we had limited success getting the plants established. Over the past
several months, Residents, City staff, and Members of the Shingle Creek Watershed Commission
solicited students from Cooper High School to develop a plan for the site that we now wish to
implement. Plant selection was based upon residents' feedback to address pollen counts, height,
maintenance, mosquito issues and aesthetics. The entire Basin is approximately 135' in length and
60' in width. Both ends contain Rip Rap as part of the original plan as the basin also acts as an
emergency overflow for the properties directly west of the site.
Prior to planting the city will perform necessary applications of Round -up /Rodeo and mowing
of the site to help prepare the surface for planting.
The quote estimate shall include the contractor providing all services, materials and labor
necessary to complete revitalization of the site.
This includes:
• Reshaping the top edge of the basin to make a mowing transition for the adjacent
property owners to easily maintain the turf grass.
• Extending the turf grass over the lip of the basin, approximately three feet down the
slope of the basin.
• Provide secured weed control, preferably a spun landscape fabric or approved
equivalent.
• Plant basin according to the plan developed by the Cooper High School students (see
planting plan and layout included), utilizing a balanced composition of the listed plant
varieties (please note if unavailable and offer equivalent).
• Plants, when available, shall consist of 1" plugs. Shrubs sized in 5 gallon pot or
equivalent (please note if unavailable and offer equivalent).
• Provide erosion control (organic and biodegradable) to be placed along the sloped sides.
Please specify type of erosion control to be used.
• As an alternate, please provide a three year maintenance plan to be completed by the
contractor, including but not limited to a breakdown of prescribed maintenance
activities (watering, weeding, seasonal care, frequency) and costs.
*Please provide any warranty information for the plantings as well as warranty on all work
performed.
The contractor who provides the successful quote for the replanting of 55th and Sumter shall
submit to the City and obtain the City's approval of a certificate of insurance on Standard Form
C.I.C.C. -701 or ACORD 25 forms, showing the following insurance coverage and listing the City
as a loss payee under the policies:
a. General Contractor Liability: $1,000,000.00
b. Automobile Liability for all Automobiles: $1,000,000.00
C. Workman's Compensation: Statutory Amounts
In addition all contractors providing services for the City of New Hope must fill out and submit
to the city, a copy of form IC134 Withholding Affidavit for Contractors for the Minnesota
Department of Revenue. Payment by the City of New Hope will not be released to the contractor
without receipt of the IC134.
All work is to be completed by July 15th, 2008.
If interested, please submit a price quote for the services described on the attached quote form, to
be received no later than April 20, 2008. Quotes may be submitted by mail or fax to:
Shawn Markham
City of New Hope
4401 pylon Avenue North
New Hope, MN 55428
fax: 763-592-6776
Thank you for your interest in this matter. If you have any questions related to the preparation of
your quote, please contact me at 763 - 592 -6763.
Sincerely,
Shawn Markham
Contract Manager /Forester
City of New Hope
Assumptions:
Rectangular plot, 60'x135'
7 zones:
Front: divided into left, right and center sections 2x(20' x 20') +
1 /2(20' x 20'), due to riprap
Back: left & right of the inlet 2x(15' x 21')
Top sides: 2x(1' -2)'
Center(bottom): 20' x 1 10'
Slopes - length of slope is unclear. We made a judgment of
approximately 1/3 of plot width.
Top slopes: 2x(6'x 100')
Mid - slopes: 2x(6' x 100')
Lower slopes: 2x(6' x 100')
All species available as plants
Planting Scheme:
Front:
Back:
1/3 Grasses (Prairie [Northern] Dropseed, Sideoats Gramma, June Grass)
1/3 x 2(20'x 20')+ 1 /2(20' x 20') @ 24" spacing = 120 grasses
2/3 Forbs
(Prairie Phlox *, Columbine, Poppy Mallow, Purple Prairie Clover* & Button
Blazing Star *)
2/3 x 2(20'x 20') @ 15" spacing = 340 plants
2 Elderberry
4 Chokeberry
5 Blueberry
Surround with grasses: same as in front -120 plants
Center (Wet Bottom):
50% Grasses (Scirpus species [Bulrush], Spartinaa [Cord Grass],
Sorghastruma [Indian Grass], Elymus spp. [Wild Rye], Juncus spp. [Rushes]
& Leersia sp. [Cut Grass]
1 /2x (20'x 110') @ 24" spacing = 264 plants
50% Forbs (Sweet Flag, Swamp Milkweed *, Forked Aster *, New England
Aster *, Marsh Marigold, Rose Mallow, Prairie Blazing Star *, Great Blue
Lobelia *, Ironweed *, Culver's Root & Golden Alexanders *)
1 /2x (20' x 110') @ 18" spacing = 484 plants
*Attracts Butterflies
"Grows to >_ 6'
Slopes:
Top -
1/3 Grasses (Prairie Dropseed, Ivory Sedge, Common Oak Sedge,
Sideoats Gramma, June Grass) -1 /3 x 2(6' x 100') @ 24" spacing
=96 plants
2/3 Forbs (Prairie Phlox *, Prairie Smoke, Violets, Harebell, Allium
cernuum *[Nodding Onion], Purple Prairie Clover, Poppy Mallow)- -
2/3 x 2(6' x 100') @ 18" spacing =352 plants
Middle -
1/3 Grasses (Prairie Dropseed, Ivory Sedge, Common Oak Sedge,
Sideoats Gramma, June Grass) -- 1/3 x 2(6'x 100') @ 24" spacing
=96 plants
2/3 Forbs (Prairie Phlox *, Lobelia *, Prairie Smoke, Wild Strawberry,
Purple Coneflower *, New England Aster *, Allium cernuum *[Nodding
Onion], Purple Milkweed *) -- 2/3 x 2(6'x 100') @ 18" spacing =352
plants
Lower -
% Grasses (Prairie Dropseed, Little Bluestem, moist Juncus species) -
144 plants
Y2 Forbs (Aster furcatus* [Forked Aster], Aster novae - angliae* [New
England Aster], Iris versicolor [Northern Blue Flag], Rudbeckia
subromentosa *[Sweet Black -eyed Susan] , Silene regia [Royal
Catchfly], Silene stellato [Starry Campion] & Monarda fistulosa
*[Beebalm] -- 1/2 x 2(6'x 100') @ 18" spacing =264 plants
Grasses: 840
Forbes: 1792
Total Plant Count: 2632
References:
*Attracts Butterflies
'Grows to >- 6'