IP #840PROJECT NO. 840
Park Shelter Roofs
Res. 08-73 4/28/08
Resolution approving plans and specifications and authorizing advertisement for bids for
park shelter roofs renovation project (improvement project #840)
Res. 08-102 6/23/08
Resolution awarding contract to Merit Building Co. Inc. for the 2008 park shelter roof
renovation project (improvement project no. 840). ($74,756 — part 1 plus alts 1 & 4).
Res. 08-147 10/27/08
Resolution approving change order nos. 1, 2, 3, and 4 for the 2008 Park Shelter Roof
Renovation project (improvement project no. 840)
Res. 08-165 12/8/08
Resolution approving change order nos. 5, 6, and 7 for the 2008 Park Shelter Roof
Renovation project (improvement project no. 840).
Res. 09-23 1/26/09
Resolution approving change order nos. 8, 9, 10, and 11 for the 2008 Park Shelter Roof
Renovation project (improvement project no. 840)
Res. 09-24 1/26/09
Resolution approving final pay request for the 2008 Park Shelter Roof Renovation project
to Merit Building Co., Inc. (improvement project no. 840) in the amount of $9,760
ITEM
STATEMENT OF LOSS
?"II---r /�
SCHEDULE A: ABSTRACT OF COVERAGE
Building
TRUST MEMBER: City of New Hope
COVENANT#:
CMC29458
Bldg Debris Removal (25% Bldg)
FILE #:
MPSO48406
LOCATION:
CLAIM #:
11064852
$ 88,902.75
POLICY TERM
1 year
DATE OF LOSS:
5/31/2008
ADJUSTER: Mike Coulter
COMPANY:
LMCIT
$ 2,512.50
Valuable Papers & Records
FORMS AND EDITIONS:
Various
$ 10,093.48
ITEM
LIMIT OF
LIABILITY
CO INS
PERCENTAGE
OPTIONAL
COVERAGES
Building
$ 62,241.00
$ 62,241.00
Bldg Debris Removal (25% Bldg)
Bldg Debris Removal Extension
$ 88,902.75
$ 88,902.75
Business Personal Property - Location 6
BPP Debris Removal (25% BPP)
$ 2,512.50
$ 2,512.50
Valuable Papers & Records
Outdoor Property
$ 10,093.48
$ 10,093.48
Personal Effects/Property of Others
Business Income/Extra Expense
$ 975.33
$ 975.33
TOTAL LOSS /CLAIM
$ 164,725.06
$ 164,725.06
SCHEDULE B: LOSS AS DETERMINED
ITEM
VALUE
LOSS
CLAIM
A. Previous repair to roofs by Trust Member
$ 62,241.00
$ 62,241.00
B. Consultant approval for final repairs on buildings as part
$ 88,902.75
$ 88,902.75
of bid process
b.1. Change order per consultant
$ 2,512.50
$ 2,512.50
C. Consulting fesss - Bonestroo
$ 10,093.48
$ 10,093.48
D. City internal cost
$ 975.33
$ 975.33
TOTAL LOSS /CLAIM
$ 164,725.06
$ 164,725.06
LESS DEDUCTIBLE
-18660.76
LESS ADVANCE
-43580;24
CLAIM - BALANCE OWED
$ 102,484.06
COT JNCTT
Request for Action
Originating Department
Approved for Agenda
Agenda Section
Parks and Recreation &
June 23, 2008
Development and
Community Development
Planning
By: Shari French & Curtis Jacobsen
By: Kirk McDonald, City Manager
Item No.
8.1
Resolution awarding a' contract to Merit Building Co. Inc. for the 2008 Park Shelter Roof Renovation project
(improvement 12roject no. 840)
Requested Action
Staff recommends approval of a resolution awarding a contract between the city of New Hope and Merit
Building Co., Inc. Staff further recommends that the project consist of renovating seven park shelter roofs
(Part 1 of the bid) all with asphalt shingles, renovating an additional four roofs with asphalt shingles
(alternate #1) for $67,316. If council desires to install a metal roof on the picnic pavilion at the Northwood Park
Lions Club shelter building (alternate #4), the total cost would increase to $74,756 ($79,716 less $4,960 from
Part 1 asphalt shingle credit for Northwood Park Lions Club picnic pavilion). Once a decision is made
regarding scope of the project, the appropriate dollar amount will be inserted into the resolution.
The scheduling of the work for this project will depend on each specific site and the needs of the community.
Scheduling parameters for each roof was spelled out in the Park Shelter Roof Renovation Plan specifications.
The specs call for all work to be completed by the contractor by November 30, 2008 or face liquidated
damages. The project includes the installation of 30 year architectural asphalt shingles with the alternate of a
metal roof for the Northwood Park Lions Club picnic pavilion. The bid was broken down into sections so that
Council could determine the most appropriate scope of this project based upon the prices received.
The bid documents called for the renovation of up to 15 park shelter roofs plus two dugouts. The plans and
specifications were prepared in -house by staff from the departments of Community Development, City
Manager, Public Works, and Parks and Recreation (by utilizing /updating specifications prepared by
Bonestroo from a previous project). As a cost savings measure the city engineer has not been involved in this
project.
Motion by Second by b h'11_1
To: /V
I: \RFA \P &R \PARKS \R -840 Bids.doc
Request for action
June 23, 2008
Page 2
Staff is not recommending that alternates #2 and #3 be considered at this time. Alternate #2 would renovate
roofs at the Victory Park shelter building, the east shelter building at Lighted Field as well as the baseball
dugouts there, and the storage building on the west side of Lighted Field. The dugouts have been vandalized
over the years. Staff suggests consideration in the near future but for now, these roofs could be put off if that
is the direction given. Alternate #3 would renovate the Civic Center Park shelter roof. This is a newer roof and
staff is not recommending it be included under this project.
Policy /Past Practice
The City Council routinely considers public improvement projects to extend the useful life of the
infrastructure and /or improve the level of service. The city's CIP plan has identified the need for this project.
This project adds to the value and extends the life of these community assets.
Background
On October 29, 2007 staff brought forward a draft of a plan for replacing park shelter roofs. Following that
work session, staff formed a committee from Parks and Recreation, Public Works, Community Development,
and Finance. Using the input provided at the October work session, the committee developed objectives and
recommendations for council consideration. The topic was discussed again at a work session on 2/19/08.
The following actions were taken after the February 19 work session in follow up to feedback from the
Council:
• The roof surface measurements of all shelters were determined by city staff.
• Local contractors reviewed all the building roofs and provided an updated ballpark cost estimate. As a
result, the overall estimated project cost was reduced from $250,000 to $121,000.
• In an effort to eliminate engineering costs plans and specifications were prepared in -house by staff
from the departments of Community Development, City Manager, Public Works, and Parks and
Recreation (by utilizing /updating specifications prepared by Bonestroo from a previous project).
The plan was then brought forward to Council at their April 28th meeting for approval of plans and
specifications. The plan was revised following that meeting based upon Council direction that night. Once
revised the call for bids was advertised. The following plan was then put out for bids.
Part #1: asphalt shingles for the following roofs:
1. Youth Athletic Storage Building, 4225 Zealand Avenue North
2. Lions Club Picnic Pavilion, 38 & Boone Avenue North, east side
3. Outdoor Theatre, 4401 Xylon Avenue, west side of city hall
4. Northwood Park shelter building, 3815 Boone Avenue, west side
5. Holiday Park shelter building, 9024 47th Avenue North
6. Lions Park shelter building, 3810 Oregon Avenue North
7. Hidden Valley Park shelter building, 8800 32nd Avenue North
I: \RFA \P &R \PARKS \R -840 Bids.doc
Request for action
June 23, 2008
Page 3
Alternate no. 1: additional locations using asphalt shingles:
8. Liberty Park shelter building, 9015 60 Avenue North
9. Little Acre Park shelter building, 4948 Zealand Avenue North
10. Terra Linda Park shelter building, 2701 Lamphere Drive
11. Fred Sims Park shelter building, 4350 Nevada Avenue North
Alternate no. 2: additional locations using asphalt shingles:
12. Victory Park shelter building, 5550 International Parkway
13. Lighted Field Park — shelter building + two dugouts, 8810 49 Avenue North, east side
14. Lighted Field Park — storage garage, 8810 49 Avenue North, west side
Alternate no. 3: additional location using asphalt shingles:
15. Civic Center Park shelter building, 4310 Zealand Avenue North
Alternate no. 4 - Metal roof instead of asphalt shingles (asphalt shingle price included in part #1 above)
Same as site #2 above: Lions Club Picnic Pavilion, 38 & Boone Avenue North, east side
Bids were opened on June 9 and there were three responsible bidders as shown on the attached.
Staff's estimate in April of the project cost for all roofs was $121,000 which was based on cost estimates
provided by another local roofing company.
Funding
Funds are available in the Park Infrastructure Fund which is levy funded each year. This fund was established
in 2001 by city council action.
Attachments
Resolution
Spreadsheet of bids received
Park Shelter Roof Renovation Plan spreadsheet from plan and specifications
I: \ RFA \ P &R\ PARKS \ R -840 Bids.doc
City of New Hope
Resolution No. 08- 102
Resolution awarding a contract to Merit Building Co. Inc.
For the 2008 Park Shelter Roof Renovation project
(Improvement project #840)
WHEREAS, the Council approved plans and specifications and ordered bids for the park shelter roof
renovation improvement project; and,
WHEREAS, the Council does hereby determine to proceed with the park shelter roof renovation
improvement project; and,
WHEREAS, the advertisement for bids for the roof renovation improvement project was published in the
New Hope- Golden Valley Sun Post, the official newspaper of the city, on May 8, 2008, and in
the Construction Bulletin on May 5 & 12, 2008; and,
WHEREAS, the bids for the park shelter roof renovation improvement project were duly opened at the
New Hope City Hall, 4401 Xylon Avenue North, at 9:00 a.m. on June 9, 2008; and,
WHEREAS, the bid from Merit Building Co., Inc. in the amount of $ 74,756 for the roof 'renovation
improvement project is the lowest responsible bid submitted.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of New Hope, Hennepin County,
Minnesota:
That the contract for the park shelter roof renovation improvement project is awarded to
Merit Building Co. Inc.; and,
2. That the mayor and city manager are authorized and directed to sign the same.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 23rd day of June
2008.
Y
d
Mayor
Attest: C�'`�'�'"�°
City Clerk
I: \ RFA\ P &R \ PARKS \ R -840 Bids.doc
W
M �
w
w
0
H
O
00
U
N
R
•
..
F
a3
d1
O
O
N
J
W
z
w
O
;,
b
oo
00
N
.
�
N
m
00
C�
I le
N
°
N
M
00
p1
01
r0
�
N
N
NFi�?
M
N
N
�O
M
V1
M
--
Eo�
� �s
ct
N
�
N
�
rn
o
v
o
°n
n
U
W
rn
En
a
CL)
00
O
a
Q
a)
CL
U)
.
m
N
CL
C
o.
IL
U
o
O
Y
m
Q-
Q)
N N Y
a
N N 0
U r
O N
N C
a)
>
N C
a)
>
>
° °
° N o
° m�
0
° t°
a) c
°
r-
a
N
N a) p
L�
p
N
m
O) a)
N N
Y Cm1
m
a�
T
°) a°
O7 p O
O
O
N
o C c
N a
o N
L (6
s d
.c co
V
N
.
N O
'C
N Y
•°
4)
D.
N d.
'C
N
' C
.0
N N 3
'C
= T
m
m L .
U . X C
N
N c
m j
c
N
.
m e
C
N
U C
m
N
U
C
'a
'O
O 'O
'`6
X °'
N>
'd
X °'
• C
N Y
'O
m
y
y c
@
N a) 'O
a) c
a 'O
C
m N
N
m
T O
m
m N
N a)
0
m
m 7
N
c
m
N )
O .2
O p
° n
a N a
'N
y
't�6
N p �o
w �O
N tm
m 0)
L
8
>,
8
o
S a o
� 7
U ;C
y N
c
�N
c c
> m
D �
c
> m 8
aNi°
> c
op
>° c
a
me
o
>
v
M
mo
>.N
p
o
a)
'O
' Y
ID
p
U d
c
p
T
U
3 c
co (o c
Q m
Od
(6 @ N
n a
co O
t Y
(o O
a
0
`) a
m N O)
a a C
0
� v
m
m p>
p c
c N
Q-
N
N .N..-
a m
N
N co
gy °O
m N
0) ° O
2 m m
to
Y 'C
°m
N 0) L
c
N m m
rno
N 'p
N� 'p
N 3
0
N m
'O
N 3
CL
fN m N
• 0
m C N
O) ;4
a) C>
CA 'O .0
y
O) N
m C
O) O
a) C
0) Y
a) C
D) V
m C
Im Y
m
D1
O
C N p
C p
C U C
c
-O N
o
N m m
N u
O)
y N T
N C
y T
c
L f -O
W N 'O
N Q
N m
8 >
m
CD 8
T U
m U C
m m
5 a
m y (o
m 0
- p
c6 c j p
5
co O
N L
T
m
c a�
o
c o
8m
8
ca ca
c
v$m
c 3
ti Uc
v
D
a
3 rn
c
d
a) L._
a) )o
L_
o
8 N
L
O`
L_ )
M C
-c
c� m
v
2 a
2 m
2a
2
Uc
�c=
2 c
m m a y
m (D
m m w
m m L
m m
m m .0
m U
v
a)
`mO °mod
m O
m C)
`m ac)
m m>
`m °a
m j>
m8�m`p
N
a) a
m`
a)
`mod
W N Q
0
Q
O
T U O
: .'
T x 'C
c
>,.c a
T U 'D
m
T— - O
- 0
m
(o
d
O N O
M O 3
O m
co O a •O
0 .2 c
M N m
O c
co o m
O C
M m
O 0
M O
M O a C
m
o .O 0 11
co 0
a) ca
_
N
o
Oro
° O
O W
. 2 c
O00
° o
O)
C Oro y >
c °o m
Oa0
m
a)�
a
O N
CL C>
O N
aC>
7 N
a
O N
d
p O= N
7 N
- O p
O r
d
L
m m
9
Y a1 Gi
O E C',
•L a) o
O E M
m 0
O E M
a) o'�
p E M
co
a1 Q „N„ C p
o N E M a 0
m 0
O cr
o m
fn
m
fn
c)
to
v a`)
3 5>
3 5>
3 >
35 >3m5,
p
>rn-o °C"
3>
� m
0 cc oz
0 NZ
0 NZ
0 ca Z ° o °
0 0Z'oo.nw
0 mZ
� m
� m
w
._ ,
C
II
N a N
p
m
O
L
`;)
o
m
0)
m
rn
m
x5
ti °
rn
rn
m
m
} C
m
d
.
rn �2
0
0
o
0 o
N
m
m
m
a)
m
c
Y
co
Y
ca
Y
CO
Y
co
N
C/1
fn
N
.
O
o
o
0
0
d
(a
(o
co
co
n
N
Q
—
'j
a
N
Q
a
N
Q
a
N
Q
p
N
N
N
N
.O 7Q
m
U
U
U
U
y
m Y
F
L co
c/) )
N
01
N
m
c >,
O
O) O
a)
Y
m Y
N
9
G
a)L
-O
m
N NQ
O) a
C
_
>
N a)
L O-
(n E
m m
N
01
m
L L
6)
m _C
°
L
N M
O
m 3 Z
Z
L
Y N
y m
J
a)
` Z
m
O p
m p
d V
N '�
Y m
m N
U L >
'C 0 Q
xtYa
drn
m
co
Vic))
Y
L
1.0
nZ
Ncn
�
aZ o
y mL
9)
CN
Nv
Y
m a)
3
iii
;;
c�
d
9 ° o
O
i6 �' O
` >m
U D)
Qc
J m
c
01
inc
m
a a
2—
"°
(D 6°
m >
a) 0)
m
EUc
N O)
r
m0 m
yo2S
v
a) m
m n
o>
v v
a)
o 0
L —° m
L L
J
QJ O
Jm
F-
LL
Q1(n
JL'O
J � .y'
QUAZ
Q
J 0)M
�
O
N
M
V
(n
G n
N O m
a
W
o
m rn
a
CL)
00
O
a
Q
a)
CL
U)
.
m
N
CL
C
o.
IL
U
o
O
Y
m
Q-
N
.j
N
aO
0
a
Q
0
CL
m
C
!0
`a
O
c
to
a_
U
O
O
Y
co
CL
@
N
a) >
C
N N
w
7 0
7@
N
° N
O
-0 O N
'
n
C O
° U A
C m (C6
°
O a @
c
0
p
p p)
O U C
C O
) .2
a)@ tC6
3 —o°
ul
o c
°
c N
o o n
'x
.Y
@ r v
m
@ a
@ id
N
@ 8 °
w a
c a)
v
c>
a)
o)
ooc
N
a) °o
T
ono
o
a
o�w
0 0` 0)
o m
o C a
m rn
m c U
m m
p m N
'O C
p> 0
O
.a O E
'O Y
C
U n
P C. O)
° o o
O
m
2 m
O N
ac) Y rn
(6 N
.0 o n
@
@ v
@ O C
�° °� N
N
0 O
O �,
O .0
p N V.
U N N
t a ° �
U L
O.
V
C V) .�
@cam
C@
C N
G C@ c
C C@
O
O C O
°n
co
@o
@c @
@ @oa
> @a)
>�o
a ca
a
'p
�
_ o-
caom
@�w
@ m ao)@='-a
O
a�
C
a o c
nn@
p,0• c
n� x c
N C C
N O '
N C
N o t@
N CAL
N O) a -°
C
N O a1 "
C
a) L @
oroQ
Q)
a) t @
°mbi
a) -
rna)Eorno�
m C N
a) N U
52 S°)°`
N
@
'. D1
L c
L > @
-C N — O?
@
-C N N �O
N a O
,C
N N 'O
C
N N 'u)
N N N
N a)
C N
N N G O
N N N O
m
5 c
O
o c 3
p @ O
c 13
U a)
'C)
O N N
U
o o
U O
a C
U o
T
U o C
U o C C
r- C
a) .�^ C
.- C C(D
o o
o
o o
-f-- o c
�,3 axi o
3 -c,:) 2
`. 0
`@p
`mo
om
Mrn�
a8�ro°oNo
aco
>` C a
T.
T C
C V
C
T U O
O
T U N a)
p
T U '� N
Q
O O C
m "O @
O c
M@
O p .
co 'O w
O 3
M 'O C '>
O a
S 0 3
coo
M 0
0 Y
M O N
C y
O
OC)
C�
c�
c-
c—
OO
C
3 d
=Q N
'0 O_
"0 fl.
"D n
U 5.
C. N
v to
3 >
ja`>
ja`)
��
�a`3
3 >
3a)
y
o mz
m
m
m
m
o mz
m
o`
o A
m
x;
m
m
m
m
y
U
N
c
m
rn
w
rn
m
rn
rn
�
O
O
L
L
L
L
N
L
.@
c
.
U)
'
'
0
p
U
U
U
U
a)
F
°
ca
¢>
C
of
z
a N
c EL
0 'O
o c
'} O
u)
N
°
E
3
x c
n Z
o
O N�
N raZ
a 0
U'� >
2O.
Y a
o
a) Z
>
Y
@N
O.. co
@
O
U 7 m 'p, Z c
c
i O
16
U
V'
-[U
@w O
dN
W
@
Y
W Q
yc
NO
OC
. N
m
f- d H
0 3 Q
d t
N
> a0
"
6 0)
IL
No
m=
N
O O
N p
a)
}
O = N
}d 6NZ
.� m W
a) co
O
0UZ
ZBco
O
2:
ter)
2n
a
N
Cl)
<t
N
V)
r
N
.j
N
aO
0
a
Q
0
CL
m
C
!0
`a
O
c
to
a_
U
O
O
Y
co
CL
BID SHEET
Park Shelter Roofs Renovation Project
New Hope, Minnesota
(Improvement Project No. 840)
Bid Date /Opening: Monday, June 9 at 9:00am
Return to: City of New Hope
Fax Number 763 - 531 -5136
Office Number 763 -531 -5100
Fixed Costs
2. Lions Club Picnic Pavilion, 38 & Boone Avenue
North, east side LS
3. Outdoor Theatre, 4401 Xylon Avenue,
West of city hall
4. Northwood Park shelter building,
3815 Boone Ave No, west side
5. Holiday Park shelter building,
902447 1h Avenue No.
6. Lions Park shelter building,
3 810 Oregon Avenue North
7. Hidden Valley Park shelter building,
8800 32n Avenue North
Total Cost Part one
Part #2 Alternates
Alternate 91; asphalt shingles sites #:
8. Liberty Park shelter building,
9015 60 Avenue No
s .
LS
LS 1
LS 1
LS 1�'�
LS 1
7 3ZS
LS 1
lAPlans and Specs \park shelter roofs 840Tull Plan and spec book roof project 840.doc
Fixed Costs
Item
Unit
Qty Unit Total
Cost Cost
Part 92 Alternates
Alternate 41 continued asphalt shingles sites #:
9. Little Acre Park shelter building,
4948 Zealand Avenue North
LS
I LD
10. Terra Linda Park shelter building,
2701 Lamphere Drive
LS
7'
11. Fred Sims Park shelter building,
43 Nevada Avenue North
LS
1 4 -5 7 4 1
Total Cost Alternate 41:
1 i 7�
Alternate
42 asphalt shingles
q r a e a
Sites 9:
12. Victory Park storage building,
5550 International Parkway
LS
I
13. Lighted Field Park shelter building
0"
east side with bathrooms; + 2 dugouts
8810 49 Avenue North
LS
14. Lighted Field Park storage building
west side 8810 49' Avenue North
LS
Total Cost Alternate 42:
Alternate 93 asphalt shingles
Site 9
15. Civic Center Park shelter building,
43 10 Zealand Avenue North LS I "k z
Total Cost Alternate 43:
[APlans and Specs\parl( shelter roofs 840T-ull Plan and spec book roof project 840.doc
Part #2 Alternates continued
Alternate #4 metal roof:
Site #
2. (same site #2 as on page 1)
Lions Club Picnic Pavilion, 38 & Boone Avenue
North, east side LS I
Total cost alternate #4:
The project award will be based on the fixed cost total bid. If variable costs items are
encurred they will be paid per unit price based on quantities removed.
The undersigned, having studied the attached description of work, being familiar with
all factors and other conditions affected the work and cost thereof, hereby proposes to
provide the material and labor and furnish everything necessary to complete the project
in accordance with the attached description of work.
Firm CT
( 4 ) ,
Agent
Printed Name
3;
Address
Telephone
City, State & Zip Code Fax
W;
1:\Plans and Specs\park shelter roofs 840\Full Plan and spec book roof project 340,doc
IN
BID SHEET
Park Shelter Roofs Renovation Project
New Hope, Minnesota
(Improvement Project No. 840)
Bid Date/Opening: Monday, June 9 at 9:00am
Return to: City of New Hope
Fax Number 763-531-5136
Office Number 763-531-5100
Fixed Costs
N
3
Go
5.
R
7.
Lions Club Picnic Pavilion, 38 & Boone Avenue
North, east side LS
Outdoor Theatre, 4401 Xylon Avenue,
West of city hall
Northwood Park shelter building,
3815 Boone Ave No, west side
Holiday Park shelter building,
9024 47 Avenue No.
Lions Park shelter building,
3 810 Oregon Avenue North
Hidden Valley Park shelter building,
8800 32 d Avenue North
Total Cost Part one:
Part 92 Alternates
Alternate #1; asphalt shingles sites N:
8. Liberty Park shelter building,
9015 60 Avenue No
IN
LS
LS
LS
3 3
1 06 � os"; ce
0 �
LS I
5 3 `/ P0
- C)
LS I
lAPlans and Specs\park shelter roofs 840\Full Plan and spec book roof project 840.doc
Fixed Costs
Item
Unit Qty Unit
Total
Cost
Cost
Part 92 Alternates
Alternate #1 continued asphalt shingles sites #:
9. Little Acre Park shelter building,
4948 Zealand Avenue North
LS I to'WO
10. Terra Linda Park shelter building,
2701 Lamphere Drive
9?
LS 1 (R (Od
11. Fred Sims Park shelter building,
4350 Nevada Avenue North
LS I
Total Cost Alternate #1:
Alternate #2 asphalt shingles
Sites #:
12. Victory Park storage building,
5550 International Parkway LS 1 J'79q
13. Lighted Field Park shelter building,
east side with bathrooms; + 2 dugouts
8810 49ffi Avenue North LS I � ':R Y03
14. Lighted Field Park storage building )
west side 8810 49 Avenue North C�
Total Cost Alternate #2:
Alternate #3 asphalt shingles
Site #
15. Civic Center Park shelter building,
43 Zealand Avenue North
Total Cost Alternate #3:
LS
LS 1
lAPlans and Specs\park shelter roofs 840\Full Plan and spec book roof project 840.doc
Fixed Costs
Item
Unit Qty Unit Total
Cost Cost
Pert #2 Alternates continued
Alternate #4 metal roof:
Site #
2. (same site #2 as on page 1)
Lions Club Picnic Pavilion, 38 & Boone Avenue
North, east side
Total cost alternate #4:
LS
/-/S- 1-` k e,
The project award will be based on the fixed cost total bid. If variable costs items are
encurred they will be paid per unit price based on quantities removed.
The undersigned, having studied the attached description of work, being familiar with
all factors and other conditions affected the work and cost thereof, hereby proposes to
provide the material and labor and furnish everything necessary to complete the project
in accordance with the attached description of work.
Printed Name
Address Telephone
City, State & Zip Code Fax
Date
L\Plans and Specstpark shelter roofs 840\Full Plan and spec book roof project 840.doc
A 1) -9 N l b (A, VV\ L /- ( kl--'
I of
Addendum to Specifications Section
Part 4 Finishing
4.01 Finishing
N or replaced 2 x 12 fascia to be finished to match existing building fascia:
Please call if questions — 763-531-5122.
6 .. "I > J-
S99-i 100/ 100'd E66-1 9CI5IE5E92 BdOH AH dO 4113-woji W 6 0:20 90OZ-90-90
i, ... �LVY VlJ �r Y {i� �.J�'
BID SHEET
Park Shelter Roofs Renovation Project
New Hope, Minnesota
(Improvement Project No. 840)
Bid Date/Opening: Monday, June 9 at 9:00am
Return to: City of New Hope
Fax Number 763-531-5136
Office Number 763-531-5100
2. Lions Club Picnic Pavilion, 38 & Boone Avenue
North, east side LS I � 7, ao
3. Outdoor Theatre, 4401 Xylon Avenue, LS
West of city hall
4. Northwood Park shelter building,
3815 Boone Ave No, west side LS
5. Holiday Park shelter building,
9024 47 th Avenue No. LS
6. Lions Park shelter building,
3810 Oregon Avenue North LS
7. Hidden Valley Park shelter building,
8800 32 d Avenue North LS
Total Cost Part one:
Part #2 Alternates
Alternate #1; asphalt shingles sites #:
8. Liberty Park shelter building,
9015 60' Avenue No LS
1 726,,oc
-7,96 o
I 6 -4' 00 ) �) ec 1 , 00
I &34,cu CP 11 (,'7, oo
i 6P2.4, w ' - 7, (K3
1 600, M 1-) 1 6' - 7,5, co
4
1 6C3 , a-, '7,6 36, (0
lAPlans and Specs\park shelter roofs 840\Full Plan and spec book roof project 840.doc
Fixed Costs
10. Terra Linda Park shelter building,
2701 Lamphere Drive LS I &C3,
11. Fred Sims Park shelter building, 7
4350 Nevada Avenue North LS
Total Cost Alternate #1:
Alternate #2 asphalt shingles
Sites #:
12. Victory Park storage building,
5550 International Parkway LS
13. Lighted Field Park shelter building,
east side with bathrooms; + 2 dugouts
8810 49th Avenue North LS
-33, 4-z6, co
1 4-&5. a) 2 1 - 7 6 ) C , 611,
1 366.. o-- "), 1 09 I oo
14. Lighted Field Park storage building,
west side 8810 49 Avenue North LS 1 1, cc) z2 , -I 7�, oo
Total Cost Alternate #2:
Alternate #3 asphalt shingles
Site #
15. Civic Center Park shelter building,
43 Zealand Avenue North
Mq�
LS I SCO CO
lAPIans and Specs\park shelter roofs 840\Full Plan and spec book roof Project 840.doc
Fixed Costs
Item
Unit Qty Unit Total
Cost Cost
Part #2 Alternates continued
Site #
2. (same site #2 as on page 1)
Lions Club Picnic Pavilion, 38 & Boone Avenue
North, east side LS 1 1 ,12 '0 0 1 0-21,,00
Total cost alternate #4: 0 C 2 OD
The project award will be based on the fixed cost total bid. If variable costs items are
encurred they will be paid per unit price based on quantities removed.
The undersigned, having studied the attached description of work, being familiar with
all factors and other conditions affected the work and cost thereof, hereby proposes to
provide the material and labor and furnish everything necessary to complete the project
in accordance with the attached description of work.
1404 WRYERG
Firm
A ent
Printed Name
j I I L 2 6 (0 -T- }— .4V- tj, 7c o 3 — A-& 7— 6 4-c
Address Telephone
City, State & Zip Code Fax
Date
L\Plans and Specs\park shelter roofs 840\Full Plan and spec book roof project 840.doc
June 27, 2008
Mr. Clint Wester
Merit Building Company Inc.
2393 Coon Rapids Boulevard
Coon Rapids, MN 55433
SUBJECT: Park Shelter Roof Renovation — Project No. 840
At its meeting of June 23, 2008, the New Hope City Council approved the contract with your
company for the roof project as follows:
$45,556 Part 1— seven sites
21,760 Alternate 1— four sites
12,400 Alternate 4 — metal roof at Lions Club Picnic Pavilion
(4,960) Lions Club Picnic Pavilion (credit for asphalt shingles in part 1)
$74,756 Total
Enclosed are two contract documents. In the presence of a notary, please sign both copies and
return them to my attention. After New Hope officials sign the contracts, a fully executed
contract will be provided to you. Also, the city requires a certificate of insurance and bonds (as
outlined in the sample contract provided with the specifications). The performance and
payment bonds should be for $74,756. Please submit these documents to my attention.
A representative of New Hope will be contacting you shortly to discuss a projected start date. As
you are aware, completion must occur by November 30, 2008.
Should you have any questions in the meantime, please contact Shari French, Director of Parks
and Recreation, at 763 - 531 -5152.
Sincerely,
Ida
Valerie Leone
City Clerk, CMC
Enclosures — Contracts
cc: Shari French, Director of Parks and Recreation
Roger Axel, Building Official
4401 Xylon Avenue North + New Hope, Minnesota 55428 -4898 + www. ci.new- hope.mn.us
City Hall: 763- 531 -5100 ® Police (non- emergency): 763- 531 -5170 + Public Works: 763- 592 -6777 * TDD: 763- 531 -5109
City Hall Fax: 763- 531 -5136 m Police Fax: 763 -531 -5174 Public Works Fax: 763 - 592 -6776
Page 1 of 2
Leone Valerie
From:
Axel Roger
Sent:
Monday, June 30, 2008 8:26 AM
To:
French Shari; Jacobsen Curtis
Cc:
Leone Valerie
Subject: RE: roof project
A pre -con mtg. Has been scheduled for 10:00 Tuesday July 8th in the PR Conf. Rm.
Roger Axel, C.B.O.
Building Official
City of New Hope
763 -531 -5122
From: French Shari
Sent: Thursday, June 26, 2008 2:47 PM
To: Axel Roger; Jacobsen Curtis
Cc: Leone Valerie
Subject: roof project
Now that the council has approved the project:
Val will send standard letter to Merit re: insurance, contracts, etc.
We need to have a pre -con meeting at some point with the contractor and talk about start dates, main
contacts, etc. It would be most important for Roger to be there so I'll ask you Roger to set up a time
with them that works best for you.
Val has asked insurance agent to take a look at roofs for hail damage but because of the way we're
insured it won't mean much whatever they say.
Roger, you are to follow up re: integrity of Northwood picnic shelter structure.
Roof project awarded part one, alternates #1 & #4 (metal roof at NW picnic shelter)
Did I miss anything ??
We Create Community Through People, Parks and Programs
Shari French, Director
New Hope Parks and Recreation
4401 Xylon Avenue North
New Hope, MN 55428
763- 531 -5152 (phone)
763- 531 -5136 (fax)
7/1/2008
July 15, 2008
Valerie Leone
City of New Hope
4401 Xylon Avenue Norht
New Hope, (VIN 55428 -4898
Re: Park Shelter Roof Renovation #840
We are returning to you two (2) contracts signed. We will send the insurance
certificates and bonds once we have them.
Jamie Lewis
Coon Rapids Blvd, I
•i' Rapids,
Phone: • i
• • i • i •
CITY OF NEW HOPE CONTRACT FOR
PARK SHELTER ROOF RENOVATIONS
(Improvement Project No. 840)
For valuable consideration as set forth below, this Contract dated the day of , 2008
is made and signed by the City of New Hope, a Minnesota municipal corporation (hereafter City)
and i n c . , Inc. a Minnesota corporation (hereinafter Contractor).
The Contractor hereby promises and agrees to perform and comply with all the provisions of this
Contract and the City's April 2008 Plans and Specifications for Park Shelter Roofs Renovation
Project #840 (hereafter Plans attached as Exhibit A) on the City's park buildings commonly
described as follows (collectively hereafter the Property):
Common address o f park buildings included in this contract:
1. Youth Athletic Storage Building, 4225 Zealand Avenue North
2. Lions Club Picnic Pavilion, 38 & Boone Avenue North, east side
3. Outdoor Theatre, 4401 Xylon Avenue, west side of city hall
4. Northwood Park shelter building, 3815 Boone Avenue, west side
5. Holiday Park shelter building, 9024 47 Avenue North
6. Lions Park shelter building, 3810 Oregon Avenue North
7. Hidden Valley Park shelter building, 8800 32 Avenue North
Alternate no. 1:
8. Liberty Park shelter building, 9015 60 Avenue North
9. Little Acre Park shelter building, 4948 Zealand Avenue North
10. Terra Linda Park shelter building, 2701 Lamphere Drive
11. Fred Sims Park shelter building, 4350 Nevada Avenue North
Alternate no. 2:
12. Victory Park shelter building, 5550 International Parkway
13. Lighted Field Park — shelter building + dugouts, 8810 49 Avenue North, east side
14. Lighted Field Park — storage garage, 8810 49 Avenue North, west side
Alternate no. 3:
15. Civic Center Park shelter building, 4310 Zealand Avenue North
Alternate no. 4 - Metal roof:
Same as site #2 above: Lions Club Picnic Pavilion, 38 & Boone Avenue North, east side
I:\Plans and Specs \park shelter roofs 840 \Full Plan and spec book roof project 840.doc
ZOOS
f
The Plans attached hereto as Exhibit A are incorporated into this Contract by this reference.
This Contract and the Plans shall comprise the entire agreement between the parties. No oral
order, objection or claim by any party to the other shall affect or modify any of the terms or
obligations contained in this Contract. Any amendment to this Contract must be in writing signed
by both arties.
The work to be performed by Contractor under this Contract (hereinafter the Work) shall include
general construction work required to remove and replace up to 15 existing park shelter roofs
and related appurtenances to be furnished under this Contract. As part of the Work, the
Contractor also agrees to remove all excess material and debris from the Property by the
Completion Date.
The City agrees to pay Contractor
payable upon the City's acceptance of Contractor's performance under this Contract.
Contractor shall complete all demolition, removal and site restoration Work under this Contract
for all referenced properties in section 2. above by November 30, 2008. Due to the difficulty in
ascertaining and establishing the actual damages which the City would sustain, liquidated
damages are specified as follows for failure of the Contractor to complete its performance under
this Contract by the November 30, 2008 Completion Date for all properties: for every calendar
day that the Contract shall remain uncompleted beyond the Completion Date for any of the
properties, the Contractor shall pay the City one hundred dollars and no cents ($100.00) per day
as liquidated damages.
Before beginning actual work under this Contract, the Contractor shall submit to the City
and obtain the City's approval of a certificate of insurance on Standard Form CIC.C. -701 or
ACORD 25 forms, showing the following insurance coverage and listing the City as a loss payee
under the policies:
a. General Contractor Liability:
b. Automobile Liability for all automobiles:
C. Umbrella Excess Liability
d. Workman's Compensation:
IAPlans and Specs \park shelter roofs 840\Full Plan and spec book roof project 840.doc
$1,000,000.00
Statutory Amounts
This certificate must provide for the above coverage's to be in effect from the date of the
contract until 30 days after the Completion Date, and must provide the insurance coverage will
not be canceled by the insurance company without 30 days written notice to the City of intent to
cancel. The certificate must further provide that the Contractor's insurance coverage is primary
coverage notwithstanding any insurance coverage carried by the City that may apply to injury or
damage relating to the maintenance or repair of the City streets or rights -of -way by either the
City or any employee, agent, independent contractor or any other person or entity retained by the
City to perform the services described herein.
The Contractor shall furnish Performance and Materials /Labor Payment Bonds, each in an
amount equal to the contract amount, as security for the faithful performance and payment of all
Contractor's obligations under the contract documents. These bonds shall remain in effect until
one year after the date of final payment, except as otherwise provided by law. All Bonds shall be
in a form as prescribed by the Contract Documents and be executed by such Sureties as (A) are
licensed to conduct business in the State of Minnesota and (B) are named in the current list of
"Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and As
Acceptable Reinsuring Companies" as published in Circular 570 (amended) by the Audit Staff
Bureau of Accounts, U. S. Treasury Department All bonds signed by an agent must be
accompanied by a certified copy of the authority to act.
If the Surety on any Bond furnished by Contractor is declared bankrupt or becomes insolvent or
its right to do business is terminated in the State of Minnesota or it ceases to meet the
requirements of clauses (A) and (B) above, Contractor shall within five days thereafter substitute
another Bond and Surety, both of which shall be acceptable to the City. All bonds and insurance
are subject to the review and approval of the New Hope City Attorney.
The Contractor shall give all notices and comply with all laws, ordinances, rules and regulations
applicable to performance under this Contract. The Contractor shall provide adequate signs
and /or barricades, and will take all necessary precautions for the protection of the Work and the
safety of the public.
To the fullest extent permitted by law, the Contractor shall indemnify and hold harmless the
City, its agents and employees from and against all claims, damages, losses and expenses,
including but not limited to attorney's fees, arising out of or resulting from the performance of
Work provided that any such claim, damage, loss or expense (1) is attributable to bodily injury,
sickness, disease or death, or to injury or to destruction of tangible property (other than the Work
itself) including the loss of use resulting therefrom, and (2) is caused in whole or in part by any
negligent act or omission of the Contractor, any Subcontractor, anyone directly or indirectly
employed by any of them or anyone for whose acts any of them may be liable, regardless of
whether or not it is caused in part by a party indemnified hereunder.
I:\Plans and Specs \park shelter roofs 840\Full Plan and spec book roof project 840.doc
JUL 0 2008
u
The Contractor shall not assign or transfer, whether by an assignment or novation or
otherwise, any of its rights, duties, benefits, obligations, liabilities or responsibilities under this
Contract without prior written consent of the City.
The address and telephone number of the Contractor for purpose of giving notices and any other
purposes under this Contract shall be: Z-393 C oc)n gyp; dS B !ti ' 209
L')on Enp c43 M 5433 Telephone Number:
The address of the City for purpose of giving notices and any other purposes under this Contract
shall be: City Manager, City of New Hope, 4401 Xylon Avenue North, New Hope, MN 55428;
Telephone Number: (763) 531 -5100.
I:\Plans and Specs \park shelter roofs 840\Full Plan and spec book roof project 840.doc
JUL 0 . �`
Ili WITNESS WHEREOF, the parties to this Contract have hereunto set their hands and seals
as of the day and year first above written.
STATE OF MINNESOTA )
ss.
COUNTY OF HENNEPIN }
CITY OF NEW HOPE
The foregoing was acknowledged before me this day of , 2008,
by Martin E. Opem, Sr., and Kirk McDonald, the Mayor and City Man er, r spectively, of the
City of New Hope, a Minnesota municipal corporation, on behalf of said municipal corporation.
5- ROM o ,
- ------- --
STATE OF MINNESOTA )
ss.
COUNTY OF )
1 ,1 3it.� -6 1 e
Notary Public
. M e r) -4-- Bl c�4 �Q i n C ,
(Contractor's name) ___
Its- re `�
The foregoing was acknowl ged before met is l z j day of 2008, by
the of yY a Minnesota
on behalf of said
RO BERT ON
N Public nesota C008250 fily Co. 31, 2610 Notary Public
IAPlans and Specslpark shelter roofs 840\Full Plan and spec book roof project 840.doc
•
This certifies that ® STATE FARM FIRE AND CASUALTY COMPANY, Bloomington, Illinois
❑ STATE FARM GENERAL INSURANCE COMPANY, Bloomington, Illinois
❑ STATE FARM FIRE AND CASUALTY COMPANY, Scarborough, Ontario
❑ STATE FARM FLORIDA INSURANCE COMPANY, Winter Haven, Florida
❑ STATE FARM LLOYDS, Dallas, Texas
insures the following policyholder for the coverages indicated below:
Name of policyholder MERIT BUILDING CO., INC.
Address of policyholder
Location of operations
Description of operations
ORIGINA
2393 COON RAPIDS BLVD NW #204, COON RAPIDS, MN 55433
ABOVE
HO ME BU
The policies listed below have been issued to the policyholder for the policy periods shown. The insurance described in these policies is
subiect to all the terms exclusions. and conditions of those policies. The limits of liability shown may have been reduced by any paid chinas.
AMENDS, EXTENDS OR ALTERS THE COVERAGE APPROVED BY ANY POLICY DESCRIBED HEREIN.
If any of the described policies are canceled before
its expiration date, State Farm will try to mail a written
notice to the certificate holder 3 0
Name and Address of Certificate Holder days before cancellation. If however, we fail to mail
such notice, no obligation or liability will be imposed
CITY OF NEW HOPE on State Farm or its agents or representatives.
4401 XYLON AVE NORTH a
NEW HOPE, MN 55428 -4898
Signature of Authorizeit RepF6sentative
AGENT 07/16/08
Title Date
Agent's Code Stamp
Emmett Zweber
AFO CodeSTATE FARM INSURANCE CO.
12401 Nicoliet Ave.
Burnsville, MN 55337
558 -994 a.3 04 -1999 Printed in U.S.A. Office (952) 890 -4515 Res (952) 890 -22
FAX (952) 594 -5030
POLICY PERIOD
LIMITS OF LIABILITY
POLICY NUMBER
TYPE OF INSURANCE
Effective Date ; Expiration Data
(at beginning of policy period)
Comprehensive
BODILY INJURY AND
93 LC 9485 -5
Business Liability 01/01/08 01/01/09
PROPERTY DAMAGE
- --- - ---- -------- - ----- -- - - --
This insurance includes:
----------------------------- ------------------------------------
Products - Completed Operations
® Contractual Liability
® Underground Hazard Coverage
Each Occurrence $1,000,000
® Personal Injury
® Advertising Injury
General Aggregate $2,000,000
® Explosion Hazard Coverage
® Collapse Hazard Coverage
Products - Completed $2,000,000
® NON -OWNED AUTO
Operations Aggregate
El
POLICY PERIOD
BODILY INJURY AND PROPERTY DAMAGE
EXCESS LIABILITY
Effectiv Date ; Expiration Date
(Combined Single Limit)
❑ Umbrella
Each Occurrence $
❑ Other
Aggregate $
Part 1 STATUTORY
Part 2 BODILY INJURY
Workers' Compensation
93 LC 9758 -5
and Employers Liability
01/01/08 01/01/09
Each Accident $500,000
Disease Each Employee $500,000
Disease - Policy Limit $500,000
POLICY PERIOD
LIMITS OF LIABILITY
POLICY NUMBER
TYPE OF INSURANCE
Effective Date ; Expiration Date
(at beginning of policy period)
THE CERTIFICATE OF INSURANCE
IS NOT A CONTRACT
OF INSURANCE AND NEITHER
AFFIRMATIVELY NOR NEGATIVELY
AMENDS, EXTENDS OR ALTERS THE COVERAGE APPROVED BY ANY POLICY DESCRIBED HEREIN.
If any of the described policies are canceled before
its expiration date, State Farm will try to mail a written
notice to the certificate holder 3 0
Name and Address of Certificate Holder days before cancellation. If however, we fail to mail
such notice, no obligation or liability will be imposed
CITY OF NEW HOPE on State Farm or its agents or representatives.
4401 XYLON AVE NORTH a
NEW HOPE, MN 55428 -4898
Signature of Authorizeit RepF6sentative
AGENT 07/16/08
Title Date
Agent's Code Stamp
Emmett Zweber
AFO CodeSTATE FARM INSURANCE CO.
12401 Nicoliet Ave.
Burnsville, MN 55337
558 -994 a.3 04 -1999 Printed in U.S.A. Office (952) 890 -4515 Res (952) 890 -22
FAX (952) 594 -5030
AIA Document A312
Bond N0. 771567P
CONTRACTOR (Name and Address): SURETY (Name and Principal Place of Business):
Merit Building Company, Inc. Developers Surety and Indemnity Company
2393 Coon Rapids Blvd., Suite 204 P.O. Box 19725
Coon Rapids, MN 55433 Irvine, CA 92623 -9725
OWNER (Name and Address):
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428 -4898
CONSTRUCTION CONTRACT
Date: June 23, 2008
Amount: $74,756.00 Park Shelter Roof Renovations, Improvement Project No. 840.
Description (Name and Location):
BOND
New Hope, MN
Date (Not earlier than Construction Contract Date): July 15, 2008
Amount: $74,756.00 Seventy Four Thousand Seven Hundred FiftySix Dollars & No Cents
Modifications to this Bond: ® None �' See Page 3
CONTRACTOR AS PRINCIPAL SURETY
Company: (Corporate Seal) Company: (Corporate Seal)
Merit Building Company, Inc. Developers Surety ndemnity Com any
Signature: (� Signature:
Name and Title: Y � Name and Title BaRisa
ttorney -in -Fact
(Any additional signatures appear on page 3)
(FOR INFORMATION ONLY -Name, Address and Telephone)
AGENT or BROKER:
OWNER'S REPRESENTATIVE (Architect, Engineer or
Goldleaf Financial, Ltd.
other party):
3246 E Hwy 7, Suite 150
City of New Hope
Montevideo MN 56265
4401 Xylon Avenue North
320 269 -3144
New Hope, MN 55428
Ph: 763 -531 -5100
AIA DOCUMENT A312 . PERFORMANCE BOND AND PAYMENT BOND . DECEMBER 1984 ED.. AIA® A312 - 1984 l
THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 N.Y. AVE., N.W., WASHINGTON, D.C. 20006
THIRD PRINTING ■ MARCH 1987
I The Contractor and the Surety, jointly and severally, bind
.hemselVes, their heirs, executors, administrators, successors
and assigns to the Owner for the performance of the
Construction Contract, which is incorporated herein by
reference.
2 If the Contractor performs the Construction Contract, the
Surety and the Contractor shall have no obligation under this
Bond, except to participate in conferences as provided in
Subparagraph 3.1.
3 If there is no Owner Default, the Surety's obligation under
this Bond shall arise after:
3.1 The Owner has notified the Contractor and the
Surety at its address described in Paragraph 10 below
that the Owner is considering declaring a Contractor
Default and has requested and attempted to arrange a
conference with the Contractor and the Surety to be held
not later than fifteen days after receipt of such notice to
discuss methods of performing the Construction Contract.
If the Owner, the Contractor and the Surety agree, the
Contractor shall be allowed a reasonable time to perform
the Construction Contract, but such an agreement shall
not waive the Owner's right, if any, subsequently to
declare a Contractor Default; and
3.2 The Owner has declared a Contractor Default and
formally terminated the Contractor's right to complete the
contract. Such Contractor Default shall not be declared
earlier than twenty days after the Contractor and the
Surety have received notice as provided in Subparagraph
3.1; and
3.3 The Owner has agreed to pay the Balance of the
Contract Price to the Surety in accordance with the terms
of the Construction Contract or to a contractor selected to
perform the Construction Contract in accordance with the
terms of the contract with the Owner.
4 When the Owner has satisfied the conditions of Paragraph
3, the Surety shall promptly and at the Surety's expense take
one of the following actions:
4.1 Arrange for the Contractor, with consent of the
Owner, to perform and complete the Construction
Contract; or
4.2 Undertake to perform and complete the Construction
Contract itself, through its agents or through independent
contractors; or
4.3 Obtain bids or negotiated proposals from qualified
contractors acceptable to the Owner for a contract for
performance and completion of the Construction
Contract, arrange for a contract to be prepared for
execution by the Owner and the contractor selected with
the Owner's concurrence, to be secured with
performance and payment bonds executed by a qualified
surety equivalent to the bonds issued on the Construction
Contract, and pay to the Owner the amount of damages
as described in Paragraph 6 in excess of the Balance of
the Contract Price incurred by the Owner resulting from
the Contractor's default; or
4.4 Waive its right to perform and complete, arrange for
completion, or obtain a new contractor and with
reasonable promptness under the circumstances:
1 After investigation, determine the amount for
which it may be liable to the Owner and, as soon as
practicable after the amount is determined, tender
2 payment therefor to the Owner; or
Deny liability in whole or in part and notify the Owner
citing reasons therefor.
5 If the Surety does not proceed as provided in Paragraph
4 with reasonable promptness, the Surety shall be deemed to
be in default on this Bond fifteen days after receipt of an
additional written notice from the Owner to the Surety
demanding that the Surety perform its obligations under this
Bond, and the Owner shall be entitled to enforce any remedy
available to the Owner. If the Surety proceeds as provided in
Subparagraph 4.4, and the Owner refuses the payment
tendered or the Surety has denied liability, in whole or in part,
without further notice the Owner shall be entitled to enforce any
remedy available to the Owner.
6 After the Owner has terminated the Contractor's right to
complete the Construction Contract, and if the Surety elects to
act under Subparagraph 4.1, 4.2, or 4.3 above, then the
responsibilities of the Surety to the Owner shall not be greater
than those of the Contractor under the Construction Contract,
and the responsibilities of the Owner to the Surety shall not be
greater than those of the Owner under the Construction
Contract. To the limit of the amount of this Bond, but subject to
commitment by the Owner of the Balance of the Contract Price
to mitigation of costs and damages on the Construction
Contract, the Surety is obligated without duplication for:
6.1 The responsibilities of the Contractor for correction of
defective work and completion of the Construction
Contract;
6.2 Additional legal, design professional and delay costs
resulting from the Contractor's Default, and resulting from
the actions or failure to act of the Surety under Paragraph
4; and
6.3 Liquidated damages, or if no liquidated damages, are
specified in the Construction Contract, actual damages
caused by delayed performance or non - performance of.the
Contractor.
7 The Surety shall not be liable to the Owner or others for
obligations of the Contractor that are unrelated to the
Construction Contract, and the Balance of the Contract Price
shall not be reduced or set off on account of any such
unrelated obligations. No right of action shall accrue on this
Bond to any person or entity other than the Owner or its heirs,
executors, administrators or successors.
8 The Surety hereby waives notice of any change, including
changes of time, to the Construction Contract or to related
subcontracts, purchase orders and other obligations.
9 Any proceeding, legal or equitable, under this Bond may be
instituted in any court of competent jurisdiction in the location in
which the work or part of the work is located and shall be
instituted within two years after Contractor Default or within two
years after the Contractor ceased working or within two years
after the Surety refuses or fails to perform its obligations under
this Bond, whichever occures first. If the provisions of this
Paragraph are void or prohibited by law, the minimum period of
limitation avail-
AIA DOCUMENT A312 • PERFORMANCE BOND AND PAYMENT BOND . DECEMBER 1984 ED. - AIA V A312- 1984 2
THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 N.Y. AVE., N.W., WASHINGTON, D.C. 20006
THIRD PRINTING -MARCH 1987
able to sureties as a defense in the jurisdiction of the suit shall
be applicable.
10 Notice to the Surety, the Ownerorthe Contractor shall be
mailed or delivered to the address shown on the signature
page.
11 When this Bond has been furnished to comply with a
statutory or other legal requirement in the location where the
construction was to be performed, any provision in this Bond
conflicting with said statutory or legal requirement shall be
deemed deleted herefrom and provisions con - forming to such
statutory or other legal requirement shall be deemed
incorporated herein. The intent is that this Bond shall be
construed as a statutory bond and not as a common law bond.
12 DEFINITIONS
12.1 Balance of the Contract Price: The total amount
payable by the Owner to the Contractor under the
Construction Contract after all proper adjustments have
been made, including allowance to the Con-
MODIFICATIONS TO THIS BOND ARE AS FOLLOWS:
tractor of any amounts received or to be received by the
Owner in settlement of insurance or other claims for damages
to which the Contractor is entitled, reduced by all valid and
proper payments made to or on behalf of the Contractor under
the Construction Contract.
12.2 Construction Contract: The agreement between the
Owner and the Contractor identified on the signature page,
including all Contract Documents and changes thereto.
12.3 Contractor Default: Failure of the Contractor, which has
neither been remedied nor waived, to perform or otherwise to
comply with the terms of the Construction Contract.
12.4 Owner Default: Failure of the Owner, which has neither
been remedied nor waived, to pay the Contractor as required
by the Construction Contract or to perform and complete or
comply with the other terms thereof.
(Space is provided below for additional signatures of added parties, other than those appearing on the cover page.)
CONTRACTOR AS PRINCIPAL SURETY
Company: (Corporate Seal) Company:
Signature: _
Name and Title:
Address:
Signature: _
Name and Title:
Address:
(Corporate Seal)
AIA DOCUMENT A312 - PERFORMANCE BOND AND PAYMENT BOND - DECEMBER 1984 ED. - AIA®
THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 N.Y. AVE., N.W., WASHINGTON, D.C. 20006 A312 -1984 3
THIRD PRINTING - MARCH 1987
iq,�N•.
AIA Document A312
Bond No. 771567P
CONTRACTOR (Name and Address):
Merit Building Company, Inc.
2393 Coon Rapids Blvd., Suite 204
Coon Rapids , MN 55433
SURETY (Name and Principal Place of Business):
Developers Surety and Indemnity Company
P.O. Box 19725
Irvine, CA 92623 -9725
OWNER (Name and Address):
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428 -4898
CONSTRUCTION CONTRACT
Date: June 23, 2008
Amount: $74,756.00 Park Shelter Roof Renovations, Improvement Project No. 840.
Description (Name and Location):
BOND / New Hope, MN
Date (Not earlier than Construction Contract Date): July 15, 2008
Amount: $74,756.00 Seventy Four Thousand Seven Hundred FiftySix Dollars & No Cents
Modifications to this Band: F� None ® See Page 6
CONTRACTOR AS PRINCIPAL SURETY
Company: (Corporate Seal) Company: (Corporate Seal)
Merit Building Company, Inc. Developers Surety Indemnity OpmpanQ
Signature: L { Signature:
Name and Title:,. Name and Title: enda Risa
Attorney -in -Fact
(Any additional signatures appear on page 3)
(FOR INFORMATION ONLY -Name, Address and Telephone)
AGENT or BROKER:
OWNER'S REPRESENTATIVE (Architect, Engineer or
Goldleaf Financial, Ltd.
other party):
3246 E Hwy 7, Suite 150
City of New Hope
Montevideo, MN 56265
4401 Xylon Avenue North
320 269 -3144
New Hope, MN 55428
Ph: 763 -531 -5100
AIA DOCUMENT A312 ■ PERFORMANCE BOND AND PAYMENT BOND . DECEMBER 1984 ED.. AIA® A312 -1984 4
THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 N.Y. AVE., N.W., WASHINGTON, D.C. 20006
THIRD PRINTING . MARCH 1987
1 The Contractor and the Surety, jointly and severally, bind
themselves, their heirs, executors, administrators, successors
and assigns to the Owner to pay for labor, materials and
equipment furnished for use in the performance of the
Construction Contract, which is incorpo rated herein by
reference.
2 With respect to the Owner, this obligation shall be null and
void if the Contractor:
2.1 Promptly makes payment, directly or indirectly, for all
sums due Claimants, and
2.2 Defends, indemnifies and holds harmless the Owner
from claims, demands, liens or suits by any person or
entity whose claim, demand, lien or suit is for the
payment for labor, materials or equipment furnished for
use in the performance of the Construction Contract,
provided the Owner has promptly notified the Contractor
and the Surety (at the address described in Paragraph
12) of any claims, demands, liens or suits and tendered
defense of such claims, demands, liens or suits to the
Contractor and the Surety, and provided there is no
Owner Default.
3 With respect to Claimants, this obligation shall be null and
void if the Contractor promptly makes payment, directly or
indirectly, for all sums due.
4 The Surety shall have no obligation to Claimants under this
Bond until:
4.1 Claimants who are employed by or have a direct
contract with the Contractor have given notice to the
Surety (at the address described in Paragraph 12) and
sent a copy, or notice thereof, to the Owner, stating that a
claim is being made under this Bond and, with substantial
accuracy, the amount of the claim.
4.2 Claimants who do not have a direct contract with the
Contractor:
.1 Have furnished written notice to the Contractor
and sent a copy, or notice thereof, to the Owner,
within 90 days after having last performed labor or
last furnished materials or equipment included in the
claim stating, with substantial accuracy, the amount
of the claim and the name of the party to whom the
materials were furnished or supplied or for whom the
labor was done or performed; and
.2 Have either received a rejection in whole or in
part from the Contractor, or not received within 30
days of furnishing the above no tice any
communication from the Contractor by which the
Contractor has indicated the claim will be paid
directly or indirectly; and
.3 Not having been paid within the above 30 days,
have sent a written notice to the Surety (at the
address described in Paragraph 12) and sent a copy,
or notice thereof, to the Owner, stating that a claim is
being made under this Bond and enclosing a copy of
the previous written notice furnished to the
Contractor.
5 If a notice required by Paragraph 4 is given by the Owner to
the Contractor or to the Surety, that is sufficient compliance.
6 When the Claimant has satisfied the conditions of
Paragraph 4, the Surety shall promptly and at the Surety's
expense take the following actions:
6.1 Send an answer to the Claimant, with a copy to the
Owner, within 45 days after receipt of the claim, stating
the amounts that are undisputed and the basis for
challenging any amounts that are disputed.
6.2 Pay or arrange for payment of any undisputed
amounts.
7 The Surety's total obligation shall not exceed the amount of
this Bond, and the amount of this Bond shall be credited for
any payments made in good faith by the Surety.
8 Amounts owed by the Owner to the Contractor under the
Construction Contract shall be used for the performance of the
Construction Contract and to satisfy claims, if any, under any
Construction Performance Bond. By the Contractor furnishing
and the Owner accepting this Bond, they agree that all funds
earned by the Contractor in the performance of the
Construction Contract are dedicated to satisfy obligations of
the Contractor and the Surety under this Bond, subject to the
Owner's priority to use the funds for the completion of the
work.
9 The Surety shall not be liable to the Owner, Claimants or
others for obligations of the Contractor that are unrelated to
the Construction Contract. The Owner shall not be liable for
payment of any costs or expenses of any Claimant under this
Bond, and shall have under this Bond no obligations to make
payments to, give notices on behalf of, or otherwise have
obligations to Claimants under this Bond.
10 The Surety hereby waives notice of any change, including
changes of time, to the Construction Contract or to related
subcontracts, purchase orders and other obligations.
11 No suit or action shall be commenced by a Claimant under
this Bond other than in a court of competent jurisdiction in the
location in which the work or part of the work is located or
after the expiration of one year from the date (1) on which the
Claimant gave the notice required by Subparagraph 4.1 or
Clause 4.2.3, or (2) on which the last labor or service was
performed by anyone or the last mate rials or equipment were
furnished by anyone under the Construction Contract,
whichever of (1) or (2) first occurs. If the provisions of this
Paragraph are void or prohibited by law, the minimum period
of limitation available to sureties as a defense in the
jurisdiction of the suit shall be applicable.
12 Notice to the Surety, the Owner or the Contractor shall be
mailed or delivered to the address shown on the signature
page. Actual receipt of notice by Surety, the Owner or the
Contractor, however accomplished, shall be sufficient
compliance as of the date received at the address shown on
the signature page.
13 When this Bond has been furnished to comply with a
statutory or other legal requirement in the location where the
construction was to be performed, any provision in this Bond
conflicting with said statutory or legal requirement shall be
deemed deleted herefrom and provisions conforming to such
statutory or other legal requirement shall be deemed
incorporated herein. The intent is that this
AIA DOCUMENT A312 . PERFORMANCE BOND AND PAYMENT BOND . DECEMBER 1984 ED.. AIA V A312 -1984 5
THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 N.Y. AVE., N.W., WASHINGTON, D.C. 20006
THIRD PRINTING . MARCH 1987
Bond shall be construed as a statutory bond and not as a
common law bond.
14 Upon request by any person or entity appearing to be a
potential beneficiary of this Fond, the Contractor shall
promptly furnish a copy of this Bond or shall permit a copy to
be made.
15 DEFINITIONS
15.1 Claimant: An individual or entity having a direct
contract with the Contractor or with a subcontractor of the
Contractor to furnish labor materials or equipment for use
in the performance of the Contract. The intent of this
Bond shall be to include without limitation in the terms
"labor, materials or equipment" that part of water, gas,
power, light, heat, oil, gasoline, telephone service or
rental equipment used in the
MODIFICATIONS TO THIS BOND ARE AS FOLLOWS.
Section 6 is deleted in its entirety and the following is substituted in its place:
Construction Contract, architectural and engineering services
required for performance of the work of the Contractor and the
Contractor's subcontractors, and all other items for which a
mechanic's lien may be asserted in the jurisdiction where the
labor, materials or equipment were furnished.
15.2 Construction Contract: the agreement between the
Owner and the Contractor identified on the signature page,
including all Contract Documents and changes thereto.
15.3 Owner Default: Failure of the Owner, which has neither
been remedied nor waived, to pay the Contractor as required
by the Construction Contract or to perform and complete or
comply with the other terms thereof.
§ 6 When the Claimant has satisfied the conditions of Section 4, the Surety shall promptly and at the
Surety's expense take the following actions:
§ 6.1 Send an answer to the Claimant, with a copy to the Owner, within 60 days after receipt of the claim,
stating the amounts that are undisputed and the basis for challenging any amounts that are disputed.
§ 6.2 Pay or arrange for payment of any undisputed amounts.
§ 6.3 The Surety's failure to discharge its obligations under this Section 6 shall not be deemed to constitute
a waiver of defenses the Surety of Contractor may have or acquire as to a claim. However, if the Surety
fails to discharge its obligations under this Section 6, the Surety shall indemnify the Claimant for the
reasonable attorney's fees the Claimant incurs to recover any sums found to be due and owing to the Claimant.
(Space is provided below for additional signatures of added parties, other than those appearing on the cover page.)
CONTRACTOR AS PRINCIPAL SURETY
Company: (Corporate Seal) Company:
Signature:
Name and Title:
Address:
Signature: _
Name and Title:
Address:
(Corporate Seal)
AIA DOCUMENT A312 ■ PERFORMANCE BOND AND PAYMENT BOND ■ DECEMBER 1984 ED.. AIA V A312 -1984 6
THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 N.Y. AVE., N.W., WASHINGTON, D.C. 20006
THIRD PRINTING • MARCH 1987
• - i .. �
State of
County of }
On this day of '" in the year , before me
personally comes ,
to me known and known to me to be the pe who is described in and executed the foregoing instrument, and
acknowledges to me that he /she executed the same.
Notary Public
t 1 I ..
State of
County of }
On this day of
personally come(s)
a member of the co- partnership of
to me known and known to me to be the p6rson who is described in and executed the foregoing instrument, and
acknowledges to me that he /she executed the same as the act and deed of the said co- partnership.
Notary Public
f t t }• ��
State of ,' k
County of A ndi
to me known, who being duly sworn, deposes and says that he /she resides in the City of e ,
that he /she is the re5 de Iry ' of the _ & a 1d) o
the corporation described in and which executed the foregoing instrument; that he /she knows the seal of the said
corporation; the seal affixed to the said instrument is such corporate seal; that it was so affixed by the order of
the Board of Directors of said corporation, and that he /she signed his/her name therejo by like
LUKE T. REID �
Notary Public No ary Public
., Minnesota
M CorrI,Expires Jan. 31, 2012
in the year , before me
POWER OF ATTORNEY FOR
DEVELOPERS SURETYAND INDEMNITY COMPANY
PO Box 19725, IRVINE, CA 92623 (949) 263 -3300
Bond No. 771567P
KNOW ALL MEN BY THESE PRESENTS, that as except as expressly limited, DEVELOPERS SURETYAND INDEMNITY COMPANY, do each, hereby make, constitute and appoint:
** *Rita Jorgenson, Brenda Risa, Geoffrey Hathaway, Jack L. Anderson, Amy Nordaune, Ronae M. Rose,
Ronald Lee Kaihoi, jointly or severally * **
as their true and lawful Attomey(s) -in -Fact, to make, execute, deliver and acknowledge, for and on behalf of said corporations, as sureties, bonds, undertakings and contracts of surety-
ship giving and granting unto said Attorney(s) -in -Fact full power and authority to do and to perform every act necessary, requisite or proper to be done in connection therewith as each of
said corporations could do, but reserving to each of said corporations full power of substitution and revocation, and all of the acts of said Attorney(s) -in -Fact, pursuant to these presents,
are hereby ratified and confirmed.
This Power of Attorney is granted and is signed by facsimile under and by authority of the following resolutions adopted by the respective Board of Directors of DEVELOPERS SURETY
AND INDEMNITY COMPANY, effective as of January 1st, 2008.
RESOLVED, that the chairman of the Board, the President and any Vice President of the corporation be, and that each of them hereby is, authorized to execute Powers of
Attorney, qualifying the attorneys) named in the Powers of Attorney to execute, on behalf of the corporations, bonds, undertakings and contracts of suretyship; and that the Secretary or
any Assistant Secretary of the corporations be, and each of them hereby is, authorized to attest the execution of any such Power of Attorney;
RESOLVED, FURTHER, that the signatures of such officers may be affixed to any such Power of Attorney or to any certificate relating thereto by facsimile, and any such
Power of Attorney or certificate bearing such facsimile signatures shall be valid and binding upon the corporations when so affixed and in the future with respect to any bond, undertaking
or contract of suretyship to which it is attached.
IN WITNESS WHEREOF, DEVELOPERS SURETY AND INDEMNITY COMPANY have severally caused these presents to be signed by their respective Vice President and attested by
their respective Assistant Secretary this January 1st, 2008.
By: - 17 !'
, "� t� AND
Stephen T, Pate, Senior Vice President
' w i OCT.
'
By.
s
1 dab
Charles L. Day, Assistant Secretary
State of California
County of Orange
On January 1st 2008 before me,
Christopher J. Roach Notary Public
Date
Here Insert Name and TMe of the Officer
personally appeared Stephen T Pate and Charles L. Day
Name(s) of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) Were subscribed to
� erF the within instrument and acknowledged to me that he /she/they executed the same in hislhedtheir authorized
capacity(les), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of
CHFUSTMER FXVCH which the person(s) acted, executed the instrument.
OOW. # 1
N=fW PUBW CWFOWA I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
OROM true and correct.
Y �• � 19, 2"
WITNESS my hand and offi iai seal.
Place Notary Seal Above Signature
Ch ' er J, Roach
CERTIFICATE
The undersigned, as Assistant Secretary, of DEVELOPERS SURETYAND INDEMNITY COMPANY, does hereby certify that the foregoing Power of Attorney remains in full
force and has not been revoked, and furthermore, that the provisions of the resolutions of the respective Boards of Directors of said corporations set forth in the Power of Attomey, are in
force as of the date of this Certificate.
This Certificate is executed in the City of Irvine, California, the 15 - thd2y of cJl y , 2008
By:
Albert Hillebrand, Assistant ecretary
10- 1438(Wet)(Rev.10 /11)
STATE OF MINNESOTA
COUNTY OF CHIPPEWA
On this 15th day of
July 2008
, before me, a Notary Public within and for said
County, personally appeared Brenda Risa to me personally known, who being by me duly
sworn he /she did say that he /she is the attorney -in -fact of Developers Surety and Indemnity
Company, the corporation named in the foregoing instrument, and the seal axed to said
instrument is the corporation seal of said corporation, and sealed on behalf of said corporation by
authority of its Board of Directors and said Brenda Risa acknowledged said instrument to be
the free act and deed of said corporation.
Q6
NOTARYPUBLIC
My Commission Expires 1,j I "do 10
w NO
ARCHITECTS
AIA Document A312
Bond No. 771567P
CONTRACTOR (Name and Address):
Merit Building Company, Inc.
2393 Coon Rapids Blvd., Suite 204
Coon Rapids , MN 55433
SURETY (Name and Principal Place of Business):
Developers Surety and Indemnity Company
P.O. Box 19725
Irvine, CA 92623 -9725
OWNER (Name and Address):
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428 -4898
CONSTRUCTION CONTRACT
Date: June 23, 2008
Amount: $74,756.00 Park Shelter Roof Renovations, Improvement Project No. 840.
Description (Name and Location):
BOND / New Hope, MN
Date (Not earlier than Construction Contract Date): July 15, 2008
Amount: $74,756.00 Seventy Four Thousand Seven Hundred FiftySix Dollars & No Cents
Modifications to this Bond: ® N
CONTRACTOR AS PRINCIPAL
Company: (Corporate Seal)
Merit Building Company, Inc.
Signature: ('L'., Q- cX '..
Name and Title y "
(Any additional signatures appear on page 3)
one
SURETY
Jl See Page 3
(FOR INFORMATION ONLY -Name, Address and Telephone)
AGENT or BROKER:
Goldleaf Financial, Ltd.
3246 E Hwy 7, Suite 150
Montevideo MN 56265
320 269 -3144
OWNER'S REPRESENTATIVE (Architect, Engineer or
other party):
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428
Ph: 763 -531 -5100
AIA DOCUMENT A312 ■ PERFORMANCE BOND AND PAYMENT BOND • DECEMBER 1984 ED. - AIA (R) A312 -1984 1
THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 N.Y. AVE., N.W., WASHINGTON, D.C. 20006
THIRD PRINTING • MARCH 1987
1 The Contractor and the Surety, jointly and severally, bind
themselves, their heirs, executors, administrators, successors
and assigns to the Owner for the performance of the
Construction Contract, which is incorporated herein by
reference.
2 If the Contractor performs the Construction Contract, the
Surety and the Contractor shall have no obligation under this
Bond, except to participate in conferences as provided in
Subparagraph 3.1.
3 If there is no Owner Default, the Surety's obligation under
this Bond shall arise after:
3.1 The Owner has notified the Contractor and the
Surety at its address described in Paragraph 10 below
that the Owner is considering declaring a Contractor
Default and has requested and attempted to arrange a
conference with the Contractor and the Surety to be held
not later than fifteen days after receipt of such notice to
discuss methods of performing the Construction Contract.
If the Owner, the Contractor and the Surety agree, the
Contractor shall be allowed a reasonable time to perform
the Construction Contract, but such an agreement shall
not waive the Owner's right, if any, subsequently to
declare a Contractor Default; and
3.2 The Owner has declared a Contractor Default and
formally terminated the Contractor's right to complete the
contract. Such Contractor Default shall not be declared
earlier than twenty days after the Contractor and the
Surety have received notice as provided in Subparagraph
3.1; and
3.3 The Owner has agreed to pay the Balance of the
Contract Price to the Surety in accordance with the terms
of the Construction Contract or to a contractor selected to
perform the Construction Contract in accordance with the
terms of the contract with the Owner.
4 When the Owner has satisfied the conditions of Paragraph
3, the Surety shall promptly and at the Surety's expense take
one of the following actions:
4.1 Arrange for the Contractor, with consent of the
Owner, to perform and complete the Construction
Contract; or
4.2 Undertake to perform and complete the Construction
Contract itself, through its agents or through independent
contractors; or
4.3 Obtain bids or negotiated proposals from qualified
contractors acceptable to the Owner for a contract for
performance and completion of the Construction
Contract, arrange for a contract to be prepared for
execution by the Owner and the contractor selected with
the Owner's concurrence, to be secured with
performance and payment bonds executed by a qualified
surety equivalent to the bonds issued on the Construction
Contract, and pay to the Owner the amount of damages
as described in Paragraph 6 in excess of the Balance of
the Contract Price incurred by the Owner resulting from
the Contractor's default; or
4.4 Waive its right to perform and complete, arrange for
completion, or obtain a new contractor and with
reasonable promptness under the circumstances:
1 After investigation, determine the amount for
which it may be liable to the Owner and, as soon as
practicable after the amount is determined, tender
2 payment therefor to the Owner; or
Deny liability in whole or in part and notify the Owner
citing reasons therefor.
5 If the Surety does not proceed as provided in Paragraph
4 with reasonable promptness, the Surety shall be deemed to
be in default on this Bond fifteen days after receipt of an
additional written notice from the Owner to the Surety
demanding that the Surety perform its obligations under this
Bond, and the Owner shall be entitled to enforce any remedy
available to the Owner. If the Surety proceeds as provided in
Subparagraph 4.4, and the Owner refuses the payment
tendered or the Surety has denied liability, in whole or in part,
without further notice the Owner shall be entitled to enforce any
remedy available to the Owner.
6 After the Owner has terminated the Contractor's right to
complete the Construction Contract, and if the Surety elects to
act under Subparagraph 4.1, 4.2, or 4.3 above, then the
responsibilities of the Surety to the Owner shall not be greater
than those of the Contractor under the Construction Contract,
and the responsibilities of the Owner to the Surety shall not be
greater than those of the Owner under the Construction
Contract. To the limit of the amount of this Bond, but subject to
commitment by the Owner of the Balance of the Contract Price
to mitigation of costs and damages on the Construction
Contract, the Surety is obligated without duplication for:
6.1 The responsibilities of the Contractor for correction of
defective work and completion of the Construction
Contract;
6.2 Additional legal, design professional and delay costs
resulting from the Contractor's Default, and resulting from
the actions or failure to act of the Surety under Paragraph
4; and
6.3 Liquidated damages, or if no liquidated damages are
specified in the Construction Contract, actual damages
caused by delayed performance or non - performance of_the
Contractor.
7 The Surety shall not be liable to the Owner or others for
obligations of the Contractor that are unrelated to the
Construction Contract, and the Balance of the Contract Price
shall not be reduced or set off on account of any such
unrelated obligations. No right of action shall accrue on this
Bond to any person or entity other than the Owner or its heirs,
executors, administrators or successors.
8 The Surety hereby waives notice of any change, including
changes of time, to the Construction Contract or to related
subcontracts, purchase orders and other obligations.
9 Any proceeding, legal or equitable, under this Bond may be
instituted in any court of competent jurisdiction in the location in
which the work or part of the work is located and shall be
instituted within two years after Contractor Default or within two
years after the Contractor ceased working or within two years
after the Surety refuses or fails to perform its obligations under
this Bond, whichever occures first. If the provisions of this
Paragraph are void or prohibited by law, the minimum period of
limitation avail-
AIA DOCUMENT A312 • PERFORMANCE BOND AND PAYMENT BOND • DECEMBER 1984 ED. • AIACJ A312 -1984 2
THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 N.Y. AVE., N.W., WASHINGTON, D.C. 20006
THIRD PRINTING • MARCH 1987
able to sureties as a defense in the jurisdiction of the suit shall
be applicable.
10 Notice to the Surety, the Ownerorthe Contractor shall be
mailed or delivered to the address shown on the signature
page.
11 When this Bond has been furnished to comply with a
statutory or other legal requirement in the location where the
construction was to be performed, any provision in this Bond
conflicting with said statutory or legal requirement shall be
deemed deleted herefrom and provisions con - forming to such
statutory or other legal requirement shall be deemed
incorporated herein. The intent is that this Bond shall be
construed as a statutory bond and not as a common law bond.
12 DEFINITIONS
12.1 Balance of the Contract Price: The total amount
payable by the Owner to the Contractor under the
Construction Contract after all proper adjustments have
been made, including allowance to the Con-
MODIFICATIONS TO THIS BOND ARE AS FOLLOWS:
tractor of any amounts received or to be received by the
Owner in settlement of insurance or other claims for damages
to which the Contractor is entitled, reduced by all valid and
proper payments made to or on behalf of the Contractor under
the Construction Contract.
12.2 Construction Contract: The agreement between the
Owner and the Contractor identified on the signature page,
including all Contract Documents and changes thereto.
12.3 Contractor Default: Failure of the Contractor, which has
neither been remedied nor waived, to perform or otherwise to
comply with the terms of the Construction Contract.
12.4 Owner Default: Failure of the Owner, which has neither
been remedied nor waived, to pay the Contractor as required
by the Construction Contract or to perform and complete or
comply with the other terms thereof.
(Space is provided below for additional signatures of added parties, other than those appearing on the cover page.)
CONTRACTOR AS PRINCIPAL SURETY
Company: (Corporate Seal) Company:
Signature:
Name and Title:
Address:
Signature:
Name and Title:
Address:
(Corporate Seal)
AIA DOCUMENT A312 ■ PERFORMANCE BOND AND PAYMENT BOND . DECEMBER 1984 ED.. AIA V A312 -1984 3
THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 N.Y. AVE., N.W., WASHINGTON, D.C. 20006
THIRD PRINTING • MARCH 1987
THE AMERICAN INSTITUTE OF ARCHITECTS
11lf�N
I �J�i I ii�l
AIA Document A312
Bond No. 771567P
CONTRACTOR (Name and Address):
Merit Building Company, Inc.
2393 Coon Rapids Blvd., Suite 204
Coon Rapids, MN 55433
SURETY (Name and Principal Place of Business):
Developers Surety and Indemnity Company
P.O. Box 19725
Irvine, CA 92623 -9725
OWNER (Name and Address):
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428 -4898
CONSTRUCTION CONTRACT
Date: June 23, 2008
Amount: $74,756.00 Park Shelter Roof Renovations, Improvement Project No. 840.
Description (Name and Location):
BOND / New Hope, MN
Date (Not earlier than Construction Contract Date): July 15, 2008
Amount: $74,756.00 Seventy Four Thousand Seven Hundred FiftySix Dollars & No Cents
Modifications to this Bond: E] None fk] See Page 6
CONTRACTOR AS PRINCIPAL SURETY
Company: (Corporate Seal) Company: (Corporate Seal)
Merit Building Company, Inc. Developers Surety d Indemnity C mpant •�
Signature: G Signature: A _
Name and Title. Name and Titl renda Risa
Attorney -in -Fact
(Any additional signatures appear on page 3)
(FOR INFORMATION ONLY -Name, Address and Telephone)
AGENT or BROKER:
Goldleaf Financial, Ltd.
3246 E Hwy 7, Suite 150
Montevideo, MN 56265
320 269 -3144
OWNER'S REPRESENTATIVE (Architect, Engineer or
other party):
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428
Ph: 763 -531 -5100
AIA DOCUMENT A312 . PERFORMANCE BOND AND PAYMENT BOND . DECEMBER 1984 ED.. AIA® A312 -194 4
THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 N.Y. AVE., N.W., WASHINGTON, D.C. 20006
THIRD PRINTING • MARCH 1987
1 The Contractor and the Surety, jointly and severally, bind
themselves, their heirs, executors, administrators, successors
and assigns to the Owner to pay for labor, materials and
equipment furnished for use in the performance of the
Construction Contract, which is incorpo rated herein by
reference.
2 With respect to the Owner, this obligation shall be null and
void if the Contractor:
2.1 Promptly makes payment, directly or indirectly, for all
sums due Claimants, and
2.2 Defends, indemnifies and holds harmless the Owner
from claims, demands, liens or suits by any person or
entity whose claim, demand, lien or suit is for the
payment for labor, materials or equipment furnished for
use in the performance of the Construction Contract,
provided the Owner has promptly notified the Contractor
and the Surety (at the address described in Paragraph
12) of any claims, demands, liens or suits and tendered
defense of such claims, demands, liens or suits to the
Contractor and the Surety, and provided there is no
Owner Default.
3 With respect to Claimants, this obligation shall be null and
void if the Contractor promptly makes payment, directly or
indirectly, for all sums due.
4 The Surety shall have no obligation to Claimants under this
Bond until:
4.1 Claimants who are employed by or have a direct
contract with the Contractor have given notice to the
Surety (at the address described in Paragraph 12) and
sent a copy, or notice thereof, to the Owner, stating that a
claim is being made under this Bond and, with substantial
accuracy, the amount of the claim.
4.2 Claimants who do not have a direct contract with the
Contractor:
.1 Have furnished written notice to the Contractor
and sent a copy, or notice thereof, to the Owner,
within 90 days after having last performed labor or
last furnished materials or equipment included in the
claim stating, with substantial accuracy, the amount
of the claim and the name of the party to whom the
materials were furnished or supplied or for whom the
labor was done or performed; and
.2 Have either received a rejection in whole or in
part from the Contractor, or not received within 30
days of furnishing the above no tice any
communication from the Contractor by which the
Contractor has indicated the claim will be paid
directly or indirectly; and
.3 Not having been paid within the above 30 days,
have sent a written notice to the Surety (at the
address described in Paragraph 12) and sent a copy,
or notice thereof, to the Owner, stating that a claim is
being made under this Bond and enclosing a copy of
the previous written notice furnished to the
Contractor.
5 If a notice required by Paragraph 4 is given by the Owner to
the Contractor or to the Surety, that is sufficient compliance.
6 When the Claimant has satisfied the conditions of
Paragraph 4, the Surety shall promptly and at the Surety's
expense take the following actions:
6.1 Send an answer to the Claimant, with a copy to the
Owner, within 45 days after receipt of the claim, stating
the amounts that are undisputed and the basis for
challenging any amounts that are disputed.
6.2 Pay or arrange for payment of any undisputed
amounts.
7 The Surety's total obligation shall not exceed the amount of
this Bond, and the amount of this Bond shall be credited for
any payments made in good faith by the Surety.
8 Amounts owed by the Owner to the Contractor under the
Construction Contract shall be used for the performance of the
Construction Contract and to satisfy claims, if any, under any
Construction Performance Bond. By the Contractor furnishing
and the Owner accepting this Bond, they agree that all funds
earned by the Contractor in the performance of the
Construction Contract are dedicated to satisfy obligations of
the Contractor and the Surety under this Bond, subject to the
Owner's priority to use the funds for the completion of the
work.
9 The Surety shall not be liable to the Owner, Claimants or
others for obligations of the Contractor that are unrelated to
the Construction Contract. The Owner shall not be liable for
payment of any costs or expenses of any Claimant under this
Bond, and shall have under this Bond no obligations to make
payments to, give notices on behalf of, or otherwise have
obligations to Claimants under this Bond.
10 The Surety hereby waives notice of any change, including
changes of time, to the Construction Contract or to related
subcontracts, purchase orders and other obligations.
11 No suit or action shall be commenced by a Claimant under
this Bond other than in a court of competent jurisdiction in the
location in which the work or part of the work is located or
after the expiration of one year from the date (1) on which the
Claimant gave the notice required by Subparagraph 4.1 or
Clause 4.2.3, or (2) on which the last labor or service was
performed by anyone or the last mate rials or equipment were
furnished by anyone under the Construction Contract,
whichever of (1) or (2) first occurs. If the provisions of this
Paragraph are void or prohibited by law, the minimum period
of limitation available to sureties as a defense in the
jurisdiction of the suit shall be applicable.
12 Notice to the Surety, the Owner or the Contractor shall be
mailed or delivered to the address shown on the signature
page. Actual receipt of notice by Surety, the Owner or the
Contractor, however accomplished, shall be sufficient
compliance as of the date received at the address shown on
the signature page.
13 When this Bond has been furnished to comply with a
statutory or other legal requirement in the location where the
construction was to be performed, any provision in this Bond
conflicting with said statutory or legal requirement shall be
deemed deleted herefrom and provisions conforming to such
statutory or other legal requirement shall be deemed
incorporated herein. The intent is that this
AIA DOCUMENT A312 . PERFORMANCE BOND AND PAYMENT BOND . DECEMBER 1984 ED. ■ AIA V A312 -1984 5
THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 N.Y. AVE., N.W., WASHINGTON, D.C. 20006
THIRD PRINTING • MARCH 1987
Pond shall be construed as a statutory bond and not as a
common law bond.
14 Upon request by any person or entity appearing to be a
potential beneficiary of this Fond, the Contractor shall
promptly furnish a copy of this Bond or shall permit a copy to
be made.
15 DEFINITIONS
15.1 Claimant: An individual or entity having a direct
contract with the Contractor or with a subcontractor of the
Contractor to furnish labor materials or equipment for use
in the performance of the Contract. The intent of this
Bond shall be to include without limitation in the terms
"labor, materials or equipment" that part of water, gas,
power, light, heat, oil, gasoline, telephone service or
rental equipment used in the
MODIFICATIONS TO THIS BOND ARE AS FOLLOWS:
Section 6 is deleted in its entirety and the following is substituted in its place:
Construction Contract, architectural and engineering services
required for performance of the work of the Contractor and the
Contractor's subcontractors, and all other items for which a
mechanic's lien may be asserted in the jurisdiction where the
labor, materials or equipment were furnished.
15.2 Construction Contract: the agreement between the
Owner and the Contractor identified on the signature page,
including all Contract Documents and changes thereto.
15.3 Owner Default: Failure of the Owner, which has neither
been remedied nor waived, to pay the Contractor as required
by the Construction Contract or to perform and complete or
comply with the other terms thereof.
§ 6 When the Claimant has satisfied the conditions of Section 4, the Surety shall promptly and at the
Surety's expense take the following actions:
§ 6.1 Send an answer to the Claimant, with a copy to the Owner, within 60 days after receipt of the claim,
stating the amounts that are undisputed and the basis for challenging any amounts that are disputed.
§ 6.2 Pay or arrange for payment of any undisputed amounts.
§ 6.3 The Surety's failure to discharge its obligations under this Section 6 shall not be deemed to constitute
a waiver of defenses the Surety of Contractor may have or acquire as to a claim. However, if the Surety
fails to discharge its obligations under this Section 6, the Surety shall indemnify the Claimant for the
reasonable attorney's fees the Claimant incurs to recover any sums found to be due and owing to the Claimant.
(Space is provided below for additional signatures of added parties, other than those appearing on the cover page.)
CONTRACTOR AS PRINCIPAL SURETY
Company: (Corporate Seal) Company:
Signature: _
Name and Title:
Address:
Signature: _
Name and Title:
Address:
(Corporate Seal)
AIA DOCUMENT A312 ■ PERFORMANCE BOND AND PAYMENT BOND . DECEMBER 1984 ED. - AIA V A312 -1984 6
THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 N.Y. AVE., N.W., WASHINGTON, D.C. 20006
THIRD PRINTING • MARCH 1987
11 111111 1 1! Fill i ii illlll'ii'ii 111 1 111 1 IN
State of
County of }
On this day of , in the year , before me
personally comes ,
to me known and known to me to be the ,person who is described in and executed the foregoing instrument, and
acknowledges to me that he /she executed the same.
Notary Public
ACKNOWLEDGMENT OF PRINCIPAL (Partnership)
State of
County of }
On this
personally come(s)
a member of the co- partnership of
, in the year , before me
to me known and known to me to be the person who is described in and executed the foregoing instrument, and
acknowledges to me that he /she executed the same as the act and deed of the said co- partnership.
Notary Public
State of a
County of Ct
the corporation described in and which executed the foregoing instrument; that he /she knows the seal of the said
corporation; the seal affixed to the said instrument is such corporate seal; that it was so affixed by the order of
the Board of Directors of said corporation, and that he /she signed his /her name thereto by like order.
R b�
" t
Bond No. 771567P
POWER OF ATTORNEY FOR
DEVELOPERS SURETYAND INDEMNITY COMPANY
PO Box 19725, IRVINE, CA 92623 (949) 263 -3300
KNOW ALL MEN BY THESE PRESENTS, that as except as expressly limited, DEVELOPERS SURETY AND INDEMNITY COMPANY, do each, hereby make, constitute and appoint:
** *Rita Jorgenson, Brenda Risa, Geoffrey Hathaway, Jack L. Anderson, Amy Nordaune, Ronae M. Rose,
Ronald Lee Kaihoi, jointly or severally * **
as their true and lawful Attorneys) -in -Fact, to make, execute, deliver and acknowledge, for and on behalf of said corporations, as sureties, bonds, undertakings and contracts of surety-
ship giving and granting unto said Attorneys) -in -Fact full power and authority to do and to perform every act necessary, requisite or proper to be done in connection therewith as each of
said corporations could do, but reserving to each of said corporations full power of substitution and revocation, and all of the acts of said Attorney(s) -in -Fact, pursuant to these presents,
are hereby ratified and confirmed,
This Power of Attorney is granted and is signed by facsimile under and by authority of the following resolutions adopted by the respective Board of Directors of DEVELOPERS SURETY
AND INDEMNITY COMPANY, effective as of January 1st, 2008.
RESOLVED, that the chairman of the Board, the President and any Vice President of the corporation be, and that each of them hereby is, authorized to execute Powers of
Attorney, qualifying the allorney(s) named in the Powers of Attorney to execute, on behalf of the corporations, bonds, undertakings and contracts of suretyship; and that the Secretary or
any Assistant Secretary of the corporations be, and each of them hereby is, authorized to attest the execution of any such Power of Attorney;
RESOLVED, FURTHER, that the signatures of such officers may be affixed to any such Power of Attorney or to any certificate relating thereto by facsimile, and any such
Power of Attorney or certificate bearing such facsimile signatures shall be valid and binding upon the corporations when so affixed and in the future with respect to any bond, undertaking
or contract of suretyship to which it is attached.
IN WITNESS WHEREOF, DEVELOPERS SURETY AND INDEMNITY COMPANY have severally caused these presents to be signed by their respective Vice President and attested by
their respective Assistant Secretary this January 1st, 2008.
By: �_ � ��ZY AND
Stephen T, Pate, Senior Vice President,�`�pt3
OCT.
17 to
By: SO 1936
Charles L. pay, Assistant Secretary 10 P.
State of California
County of Orange
On January 1st 2008 before me, ChdstopherJ. Roach, Notary Public
Date Here Insert Name and Title of the Officer
personally appeared Stephen T. Pate and Charles L. Day
Name(s) of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name($) istare subscribed to
the within instrument and acknowledged to me that he/she /they executed the same in his /her /their authorized
capacity(iss), and that by his /her /their signature(s) on the instrument the person(s), or the entity upon behalf of
C OMM, �
J . �iRC, which the person(s) acted, executed the instrument.
NOT ARY RN)A I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph Is
true and correct.
141) rotrttrr. 'trey t� 18, 2ttt1
WITNESS my hand and offs ial seal. � -
Place Notary Seal Above Signature
Ch ' er J. Roach
CERTIFICATE
The undersigned, as Assistant Secretary, of DEVELOPERS SURETY AND INDEMNITY COMPANY, does hereby certify that the foregoing Power of Attorney remains in full
force and has not been revoked, and furthermore, that the provisions of the resolutions of the respective Boards of Directors of said corporations set forth in the Power of Attorney, are in
force as of the date of this Certificate.
This Certificate is executed in the City of Irvine, California the 15'thday of July , 2008.
/''Albert Hillebrand, Assistant ecretary
ID-1 438(Wet)(Rev.10111)
STATE OF MINNESOTA
COUNTY OF CHIPPEWA
On this 15th day of
July , 2008 , before me, a Notary Public within and for said
County, personally appeared Brenda Risa to me personally known, who being by me duly
sworn he /she did say that he /she is the attorney -in -fact of Developers Surety and Indemnity
Company , the corporation named in the foregoing instrument, and the seal affixed to said
instrument is the corporation seal of said corporation, and sealed on behalf of said corporation by
authority of its Board of Directors and said Brenda Risa acknowledged said instrument to be
the free act and deed of said corporation.
r 1
p v
NOTARYPUBLIC
My Commission Expires ( } }I 4 ?
NOTARN zu t t,('t:Jt Tr2
I
July 124, 2008
Valerie Leone
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428-4898
Re: Park Shelter Roof Renovation #840
We are sending to you the following:
Two Performance and Payment Bonds
Certificate of Insurance
This should complete the necessary paperwork required per your letter dated
June 27, 2008. Please call if you have any questions.
Sincerely,
Gayle A. Mau
President
2393 Coon Rapids Blvd, Suite #204
Coon Rapids, MN 55433
Phone: 763.323.7363 Fax: 763.323.7464
E-mail: ' meritbld-qco@usfamily.net
Website: meritbuildingco.com
MINI
July 31, 2008
Ms. Gayle Mau, President
Merit Building Company Inc.
2393 Coon Rapids Boulevard
Coon Rapids, MN 55433
SUBJECT: Park Shelter Roof Renovation - Project No. 840
Enclosed is a fully executed contract for New Hope Project No. 840. This contract was awarded
by the New Hope City Council on June 23, 2008. We also acknowledge receipt of the performance
bond, payment bond, and certificate of insurance. This completes the paperwork requirements.
Enclosed is return of your bid bond. Also enclosed is a "Withholding Affidavit for Contractors"
(IC -134 form). We cannot make final payment to contractors until this is approved by the
Minnesota Department of Revenue and submitted to our office (Minnesota Statute 290.97). The
form contains instructions for completion.
Please note the scheduling parameters as outlined in the specifications. If possible, we would like
to postpone work at site number 3 (outdoor theatre in Civic Center Park) until after September 18.
Questions should be directed to Roger Axel at 763- 531 -5122. Thank you.
Sincerely,
Valerie Leone
City Clerk, CMC
enc.
cc: Roger Axel, Building Official
Shari French, Director of Parks and Recreation
• i
in
4401 Xylon Avenue North ® New Hope, Minnesota 55428 -4898 ® www. ci.new - hope.mn.us
City Hall: 763- 531 -5100 ® Police (non - emergency): 763- 531 -5170 ® Public Works: 763 - 592 -6777 ® TDD: 763- 531 -5109
City Hall Fax: 763 - 531 -5136 ® Police Fax: 763- 531 -5174 ® Public Works Fax: 763- 592 -6776
COUNCIL
210
Originating Department
Request for Action
Approved for Agenda ! Agenda Section
Parks and Recreation & I October 27, 2008 Consent
Community Development
By: Shari French & Curtis Jacobsen I By:
Kirk McDonald, City Manager I Item No.
6.6
Resolution approving change order nos. 1, 2, 3, and 4 for the 2008 Park Shelter Roof Renovation project
Requested Action 6114-yWy ✓ .
Staff is recommending that the Council approve change orders no. 1, 2, 3 and 4 to the contract with Merit
Building Co., Inc. in the amount of $3,919.00.
Background
The original contract for the park shelter roof project, #840, was approved by council on June 23, 2008 for
$74,756. The contractor began work the end of September. The work completed as of October 16 (per the
invoice) include 100% of the Youth Athletic Storage Building, 80% of the Outdoor Theatre, 80% of Liberty
Park's shelter building, and 80% of Little Acre Park's shelter building. In addition, four change orders appear
on that initial invoice. As council is aware plans and specs were prepared in house to save on engineering
costs and the project is being overseen by the Building Official.
If additional work is required, a change order is to be submitted to the city. The contactor has submitted the
following change orders to the Building Official and staff is recommending that the change orders be
approved:
• Change order #1 - the Youth Athletic building had some sheathing that was water damaged and
needed to be replaced. Individual roof vents were exchanged for a continuous ridge vent. $644
• Change order #2 - the Outdoor Theatre needed the new fascia added to provide a termination for the
siding. $315
• Change orders #3 & #4 - the Little Acre and Liberty parks' buildings were overlaid with new 1 /z" OSB
sheathing because of a construction deficiency. The rest of the park shelters will not need additional
sheathing installed. $2,960 total for both.
Motion by Second by
To: L /I p, - )
I: \RFA \P &R \PARKS \R -840 change order #1.doc
Request for action
October 27, 2008
Page 2
Funding
Recommended funding at this time would be from the city's Park Infrastructure Fund. These change orders
bring the total project cost to $78,675. It is anticipated that approximately two- thirds of the cost of this project
will be covered by an insurance reimbursement due to the hail storm on May 31, 2008.
Attachments
Resolution
Memorandum from the Building Official dated October 20, 2008
Contractor's invoice and change orders
I:\ RFA\ P&R\ PARKS\ R-840 change order #Ldoc
City of New Hope
Resolution No. 2008- 147
Resolution approving change order nos. 1, 2, 3, and 4 for the 2008 Park Shelter Roof Renovation project
(Improvement project no. 840)
WHEREAS, the city has entered into a contract with Merit Building Co. Inc. for the park shelter roof renovation
improvement project; and,
WHEREAS, additional work was determined to be needed by the City's building official for the following:
o Change order #1 - the Youth Athletic building had some sheathing that was water damaged and
needed to be replaced. Individual roof vents were exchanged for a continuous ridge vent. $644
o Change order #2 — the Outdoor Theatre needed the new fascia added to provide a termination for
the siding. $315
o Change orders #3 & #4 — the Little Acre and Liberty parks' buildings were overlaid with new 1 /z"
OSB sheathing because of a construction deficiency. The rest of the park shelters will not need
additional sheathing installed. $2,960 total for both; and
WHEREAS, the city's Building Official reviewed the quote from Merit Building Co. Inc. and find the quote to be
appropriate; and
WHEREAS, staff recommends the change order from Merit Building Co. Inc.; and
WHEREAS, the city of New Hope prepares a five year Capital Improvement Program (CIP) as a guiding document for
equipment acquisition and improvement projects to assist with the preparation of each annual operating
budget; and
WHEREAS, the CIP is not formally adopted as a budget document, nor does it authorize the acquisition of the individual
equipment and /or projects listed therein, and
WHEREAS, the funds for this project have been provided within the Parks Infrastructure Fund.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the city of New Hope, Minnesota that the City Council
hereby approves Change Order Nos. 1, 2, 3, and 4 in the amount of $3,919.00.
BE IT FURTHER RESOVED THAT the appropriation of $3,919.00 for payment to Merit Building Co. Inc. from the Park
Infrastructure Fund is authorized and the 2008 Parks operating Fund budget is hereby amended.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 27th day of October 2008.
Mayor
�
Attest:
City Clerk
I:\ RFA\ P&R\ PARKS\ R-840 change order #1.doc
To: Shari French, Director of Park & Recreation
From: Roger Axel, Building Official
Date: 10 /20/2008
Subject: Park Shelter roofing project
Attached is the first invoice from Merit Building Company, Inc. for the park shelter reroofing project
requesting payment for work completed to date. The dollar amounts noted accurately reflect current
status of each building's progress. The Lion's Club Picnic Shelter has not been started yet and that
$21,002.20 amount is not included in the $24,921.20 amount requested.
The four change orders are valid requests:
CO1 - The Youth Athletic building had some sheathing that was water damaged and needed to be
replaced. Individual roof vents were exchanged for a continuous ridge vent.
CO2 — The Outdoor Theatre needed the new fascia added to provide a termination for the siding.
CO3 & CO4 — The Little Acres and Liberty Park buildings were overlaid with new 1 /z" OSB sheathing
because of a construction deficiency. The rest of the park shelters will not need additional sheathing
installed.
10116f2008 16:36 7633237464 MERIT BLDG CO INC PAGE 02106
Date: I D11 U200, .
To: City of Now Hope
4401 Xylon Avenue North
New Hope, MN 554213-4898
R Park Shelter Roofs #840
Invoice 6080
ITEM
Rocfing
DESCRIMON
01 - Youth Athletic Storage Bldg,
4,527.00
Curr %
100.00%
TOM %
100.00%
Amount
4,627.00
4225 Zealand Avenue North
Roofing
93 - Outdobr Theatre, 4401 Xylon
10,444.00
80.00%
80.00%
8,355-20
Ave, West of City Hall
-
Roofing
#4 - Northwood Park Shelter, 3815
7,325.00
0.00%
0100%
0.00
Boone Ave. N, West side
Roofing
#6 - Holiday Park Shelter Bldg, 9024
5,230.00
0.00%
0.00%
0.00
- 47th Ave, N,
Roofing
48 - Lions Park Shelter Bldg, 3810
6,635,00
0.00%
0.00%
0.00
Oregon Ave. N.
Roofing
#7 - Hidden Valley Park Shelter Bldg,
6,535.00
0.00%
0,00%
0.00
WOO - 32rd Ave, N.
Roofing
#8 - Liberty Park Shelter Bldg, 9015 -
5,075.00
60,00%
80.00%
4,080m
60th Ave, N,
Roofing
#9 - Little Acre Park Shelter Bldg,
4948 Zealand Ave, N
5,075.00
60.00'
80,00%
4,060.00
Roofing
010 - Torre Linda Park Shelter Bldg,
6,076.00
0,00%
0.00%
0.00
2701 Lamphere Drive
Roofing
#11- Fred Sims Park Shelter Bldg,
6,535.00
0.0041,
0.00%
0.00
4350 Nevada Ave. N,
Roofing
#2 - Lions Club Picnic Pavilion, 38th
12,400.00
0,00%,
0,00%
0.00
& Boone Ave N, east side
Col
Original Contract
#1- Youth Athletic, Replace rotted
74,759,00
644,00
28,09%
28-09%
21,002,20
decking on eaves, add ridge vent etc,
100.00%
100,00%
844.00
CO2
#3 - outdoor Theatre, Add becla to
gables, add roof verft
315,00
100,00%
-
100.00%
315,06
0O3
#9 - Overlay misting roof with now
sheathing
1,480.00
100.00%
100,00%
1,480.00
C04
#8 - Overlay wdsting roof wfth new
sheathing
1,480,00
10040%
100,00%
1,480.00
1 i 1JL1Jli uU J.1 `I
Me rit Bu ildi ng
2393 Coon Rapids Blvd, Suite 204 Coon Rapids, MN 55433 Phone (763)323 -7363 Fax (76 P, 323 -7454
Change Order # _
Item
Custom sr -�/& w r ii S r r- ha,nge Order Address
Street _ 4 Z Z S Street
Description of change
r rill) t rio
....� , ' ............ .... ... . .....................:e.a ........... . ................ .. , ....., ........ .......
............ ..:..:. ............ ..... .. ......... , �- ........ ,.....
. ... .......
.....
.................................................... ............................. ..............:':�.- ��.. ......... ,,...
......._ . ........................... .............................._ .............,...... ...............................
............. ..... �,.
` ................
.. .................. ...............................
�..... r ..........................................................................r........................................................ ...............................
.. ..... ...... ... ............ ............... ...............,... r....... ...................
Owner Date Merit Bldg. Co. ® Date
r
Me rit uil in
` 2393 Coon Rapids Blvd. Suite 204 Coon Rapids, MN 55433 Phone (763)323 -7363 Pax ( ).3
Change Order #
m
Item R
Custome 1+ U () 4 N LI) r Change Order Address C tit +door °T e r'
Street Street C7
City
City
Phone
Description of change
- -Add ..c: rnerr+ b®® �►
...... ....��v...Q .... �.:e.. �....�� cam.... u.ea�- ........................................... ...............................
.............................................................................................. ...............................
........................ ...
.................................................................. ............................... �5aa �l
C�ovner Date Merit dg. G ®. � Date
iTiCIt J. I DLUt7 UU 114U
Description of change
t ,
I
.. ............
.................................................................................. ............................... .....................
....... ..I ............................................... .....,...... ,.......... ..........
.,......., ............. ,.,......
...................... ...............................
......... ...............................
............. et
Owner Dafe Merit O S CO� , � Date
^"'I"|4�oo ����� /u����/��� MERIT BLDG CO INC PAGE 06/05
Mer Building Company
� �_ �
23-93 Coon Rapids Bkvd, Sulte 204 Coon Rapids, MN 55433 Phone (763)323-7363 Fax (7s3) 32-3-7464
Date
Description of change
~ ~~="-��/`'` �}.]���!
�~ '-
..`�
..'',~..^^-.....~.�-.'......`,'~... ... ... ... ^. ...... ~...-...^ ... ...... ...^....... ... ...... ...... ... .'. ... ... ...
^~^'...^^.^.-.-
.. ... ... ... ... ... .- ... ... ... ... ... ... ... ...`,..^^' ... ... .............. .......... ...^.`...................
'~...
.......... ......... ................. ^ ................. ...... .... .^
.............. -..`~~.^...-'. ......... *~'^ .............. ..^'^ ............ ~....-.........
.....
'~~^`'~~'-'~^~^'~--'~'-~����:��..� r��*�.���,cJ/�I
..' �(���, ~^'^~^^-'-^^~''
-`-'^^`^^^^-'^-'~^`^'~^^"~''=~ =_�
�... -... - ~
'.
L
..^....^.-.^.....~..^~.~.~......~'.`.. ... ... ~^.~. ... ... ... '.'~..--`-....~^...
....`.�^,.'.. ... ... ... ...
`-.-......-.,...�^'�'.....^.......~.^^--~..'^..
. .
_.....^.'.^..' -.-~..'..^-'.......^_.'.^.^^.-'----
...~.'.-'.~.... ... ... ... ... ... .^......,_~...^...,.,..'..^^,. ... ... ... .^...-..,..,.' ...... ... ... ... .'- ...... ... ~...........
-..~....~.^^^-.-.................. ........... ........... ............... ..' ..... .^^^..`.''.~^.~^^^. ....... .................. ^_.....~^^.............
......................... ^.............. -`..~..^...._~....^---_~^..^_^....,~^.~'~^.^,,.~.~....'^...^~..~-'^'--.`.~-.~`^~...
..-.,.'..^~..~.^.'^^.^.'-.'..^.'..-�,..^. ................................ ~................. ^... .'-_''-. ............. ....... .^..`'-............
.'-''.~...~............ .,~. .... .^^~,-~..,..-~...'~...-^-_'~....' ......... '~ .................. .............. ^ ....... ^^ ...................
...^--
,.....~...^...^-'.'...~...~.-`.....'` .........................
onmnm[ � Date
� gr, o. -_-
COUNCIL
Request for Action
Originating Department
Approved for Agenda
Agenda Section
Parks and Recreation &
December 8, 2008
Consent
Community Development
Item No.
By: Shari French & Curtis Jacobsen
By: Kirk McDonald, City Manager
6.5
Resolution approving change order nos. 5, 6, and 7 for the 2008 Park Shelter Roof Renovation project
(improvement project no. 840);
Requested Action
Staff is recommending that the Council approve change orders no. 5, 6, and 7 to the contract with Merit
Building Co., Inc. in the amount of $625.00. Project #840 is the renovation of park shelter roofs.
Background
The original contract for the project was approved by council on June 23, 2008 for $74,756. Change orders #1,
2, 3, and 4 totaling $3,919.00 were approved on October 27, 2008. These next three change orders cover roof
decking that was rotting and in need of replacement at the Lions Club Picnic Shelter in Northwood Park
(change order #5), as well as rotten material found at Holiday Park that needed replacement (change orders
#6 & 7). Plans and specs were prepared in house to save on engineering costs and the project is being
overseen by the Building Official.
If additional work is required, a change order is to be submitted to the city. The contactor has submitted the
following change orders to the Building Official and staff is recommending that the change orders be
approved:
• Change order #5 - repair 5 areas of rotted roof decking after tear off (roof site #2: Lions Club Picnic
Pavilion at Northwood Park); $248.00
• Change order #6 - replace rotted framing around copula window before raising up the height of the
window (roof site #5: Holiday Park); $162.00
• Change order #7 - additional rotted framing around copula on opposite side (roof site #5: Holiday
Park); $215.00.
Motion by Second by
To: ?,
D
I: \ RFA \ P &R\ PARKS\ R -840 change order #2.doc
Request for action
December 8, 2008
Page 2
Funding
Recommended funding at this time would be from the city's Park Infrastructure Fund. These change orders
bring the total project cost to $79,300. It is anticipated that approximately two - thirds of the cost of this project
will be covered by an insurance reimbursement due to the hail storm on May 31, 2008.
Attachments
Resolution
Memorandum from the Building Official dated November 24, 2008
Contractor's invoice and change orders
I: \RFA \P &R \PARKS \R -840 change order #2.doc
City of New Hope
Resolution No. 2008- 165
Resolution approving change order nos. 5, 6, and 7 for the 2008 Park Shelter Roof Renovation project (improvement
project no. 840)
WHEREAS, the city has entered into a contract with Merit Building Co. Inc. for the park shelter roof renovation
improvement project; and,
WHEREAS, additional work was determined to be needed by the City's building official for the following:
o Change order #5 — repair 5 areas of rotted roof decking after tear off (roof site #2: Lions
Club Picnic Pavilion at Northwood Park); $248.00
o Change order #6 — replace rotted framing around copula window before raising up the
height of the window (roof site #5: Holiday Park); $162.00
o Change order #7 — additional rotted framing around copula on opposite side (roof site
#5: Holiday Park); $215.00.; and
WHEREAS, the city's Building Official reviewed the quote from Merit Building Co. Inc. and finds the quote to be
appropriate; and
WHEREAS, staff recommends approval of the change orders from Merit Building Co. Inc.; and
WHEREAS, the city of New Hope prepares a Capital Improvement Program (CIP) as a guiding document for equipment
acquisition and improvement projects to assist with the preparation of each annual operating budget; and
WHEREAS, the CIP is not formally adopted as a budget document, nor does it authorize the acquisition of the individual
equipment and /or projects listed therein; and
WHEREAS, the funds for this project have been provided within the Parks Infrastructure Fund.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the city of New Hope, Minnesota that the City Council
hereby approves Change Order Nos. 5, 6 and 7 in the amount of $625.00.
BE IT FURTHER RESOVED THAT the appropriation' of $625.00 for payment to Merit Building Co. Inc. for the change
orders from the Park Infrastructure Fund is authorized.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 8th day of December 2008.
Mayor U
Attest:
City Clerk
I: \RFA \P &R \PARKS \R -840 change order #2.doc
To: Shari French, Director of Park & Recreation
From: Roger Axel, Building Official 9
Date: 11/24/2008
Subject: Park Shelter roofing project
e at
Attached is the second invoice from Merit Building Company, Inc. for the park shelter reroofing project
requesting payment for work completed to date. The dollar amounts noted accurately reflect current
status of each building's progress.
The three change orders are valid requests:
CO5 - The roof decking was rotting and needed to be replaced.
CO6 & CO 7- The rotten material was verified prior to correcting at Holiday Park.
Although the Outdoor Theatre and Lions Club Picnic Pavilion are completed, there have been no final
inspection requests for those two sites. Therefore a10Io retainage would be appropriate until final
inspections are completed and approved for these two buildings.
11/13. 13:39 7633237464
MERIT BLDG CO INC PAGE 02/05
Date: 11/13/2008
To: City of New Hope
Attn: Roger Axel
4401 Xylon Avenue North
New Hope, MN 55428-4898
% Scattered Park Roofs
Invoice #;
6107
FEM
Roofing
DESCRIPTION
#3 - Outdoor Theatre, 4401 Xylon �L'
Contract
10,444.00-
Prior $
8,355.20/
CUFF %
20,00%
Total %
too- -
Amount
Ave, west of City Hall
.eW
1020
2-
, M-
.60_
Roofing
#4 - Northwood Park Shelter, 3815
Boone Ave. N. west side
7,325.00
88.00%
88.00%
6,446,00
Roofing
#5 - Holiday Park Shelter Bldg, 9024
5,230.00
85-01%
85.01%
4,446.00
- 47th Ave. N.
Roofing
#6 - Lions Park Shelter Bldg, 3810
Oregon Ave. N.
6,535,00
85-00%
85.00%
5,555.00
Roofing
#7 - Hidden Valley Park Shelter Bldg,
6,535.00
82.01%
82,01%
5,359,00
8800 - 32rd Ave. N.
Roofing
#8 - Liberty Park Shelter Bldg, 9015
60th
5,075.00
4,060,00v
16,00%
90:W%
sn:ee-
Ave, N.
Roofing
#9 - Little Acre Park Shelter Bldg,
5,075.00
4,060,00
16,00%
5 - 7
4948 Zealand Ave. N
Roof ng
#10 - Terra Linda Park Shelter Bldg,
5,075.00
70.01%
70,01%
3,553.00
2701 Lamphere Drive
Roofing
#11 - Fred Sims Park Shelter Bldg,
6,535.00
82.01%
82.01%
5,359.00
4350 Nevada Ave. N.
Roofing
#2 - Lions Club Picnic Pavilion, 38th
12,400,0()
100.00%
TOGZG-'/-
C
& Boone Ave N, east side
Cos
Original Contract
#2 - Repair 5 areas of rotted roof
74,756.00
248.00
62.65%
62.65%
46 1 �-?/ p r
decking after tear off
100.00%
100,00%
248.00
C06
#5 - Replace rotted framing around
162.00
100.00%
100.00%
162=
copula window before raising up the
height of the window
C07
#5 - Additional rotted framing around
215.00
100.00°0
100,00%
215.00
copula on oppisite side
Total sjZAso-w
11/13/,2008 13 :39 7633237464 MERIT BLDG CO INC PAGE 03/05
Customer NS �Idb� 1 yc. ?, tv'*' & =Change Order Address
Street l�ot9n� J� 1Na Street p , 0 i'yQ A ve..
City i0a edre --
Phone
Date !1 1 91 6 e
Description of change
.................✓ of !! . ... ... ... ... .. ... ... ... ... ... ... ..... .....................
Owner Date
...................
Merit Bldg. Co. Date
11113',2008 13:39 7633237464 MERIT BLDG CO INC PAGE ��--0^^4��105
M erit Building. C ompan y
2393 Coon Rapids Blvd. Suite 204 Coon Rapids, MN 55433 P11ont,.(763)323- 7363;Fex (76S) 323=7484
Change Order #
t
Item
Customer C'�r or Et -'7r"
Change Order Address
Street
Street . .::. ..,
City N .4�'aps A ve
Phone
City w! a
Date
Description of change
.!'.......,ear. 1111. ' ....:.. .:.; .. f ... 1111. 1111
1111..', �. 1111 " .. .:+�� :. • 1111.. ......�! _1111 ,.. , ..!�:......... .. .
- 1111..
CJ® ... .
. .... ..... .... .. . _.. ..
I.......... ,....... ........ .................. ............111.1.............. ..........
...................... ..... ........ ........1.11.1.................
Qwner Dat® Merit Bldg. Co.
Date
Customer
A bL. �' ` change Order Address
�
City Street_, a
Phone City l `
Date
Description of change
r 4 ... !. ......
.. .............
...................................... ............................. ,. .
Owner Date
r -�
Men -0
Co. Date
:.� c E
;
To: Kirk McDonald, City Manager
From: Shari French, Parks and Recreation Director
Date: Revised January 20,2009*
Subject: Park Shelter Roof Renovations Project Funding Sources
Improvement project #840, the park shelter roof renovations project was completed in
2008. Following the council directive to renovate eleven park roofs, plans and
specifications were drawn up in the spring and bids were sought. During this process, a
hail storm hit the city of New Hope causing a good deal of damage to buildings south of
49 Avenue including park buildings. The bid for this roof renovation project was
awarded to Merit Building Co., Inc. on June 23 and council directed staff to ask the city's
insurance carrier to determine if any damage had been done to these buildings by that
May hail storm. Both the project and the insurance company inspections moved forward
just about simultaneously.
Staff met with the insurance adjustor in the fall after his inspections and learned that at
least some of the damage would be covered. In addition, the adjustor reported that more
park buildings had been damaged than the city included in this first project and those
facilities need to have roofs renovated during 2009. A check was received from the
insurance company for $37,241 for many of the renovations covered in project #840 in
early January 2009.
To date two payments have been made to Merit Building Co., Inc. (one in November
and one in December), and both payments were charged against the Park Infrastructure
Fund (see attached) while staff waited for a final determination to be made by the
insurance company and a check to be received by the city. The final payment is expected
to be made to Merit by the end of this month. The total paid out to the contractor will be
$79,243.20. Note Liberty is not included in the hail damage area and the difference in
cost for the metal roof on the picnic shelter at Northwood is not covered by insurance.
This totals $13,747 and that needs to be covered in total by the Park Infrastructure Fund.
Now that the sources of the funding have been determined in full, ($37,241 from the
insurance company and $42,002.20 from city funds), a transfer needs to be made from the
insurance fund into the Park Infrastructure Fund to cover earlier payments made to Merit.
Normally the city's procedure is as follows: the city budget incurring the cost (Park
Infrastructure Fund) covers the first $500 and the city's insurance fund covers the rest. In this
case the $13,747 needs to be covered by the Park Fund in total for the roofs not covered by
insurance (Liberty and Lions picnic pavilion). If the normal procedure is to be followed for
this project, a transfer from the city's insurance fund needs to be made to the Park
Infrastructure Fund in the amount of $27,755.20 in addition to the insurance reimbursement
check for $37,241 being placed in the Park Fund. As shown below this should equal the
$79,243.20 cost of the project.
Item
Fund
Dollar amount
Project 840 cost
Park Infrastructure fund, Insurance
fund, and Reimbursement
$79,243.20
Reimbursement
From insurance company
- $37,241
Initial $500
Park Infrastructure Fund
-$500
Roofs not covered
Park Fund
- $13,747
Remainder of cost
Ci 's insurance fund
-$27,755.20
$0
*Revised due to change orders received from Merit on 1/20/09 and verified appropriate
changes by Roger Axel, Building Official.
• Page 2
P,
51
Putchinsoi
P.O. Box i
320-587-,9
South Da
Sioux Fau,
P.O. Bo'x 2
05-3574
*is I const
Hayw
P.O. Box I
Yrg
January 7, 2009
P.O. Box 583479
Minneapolis, MN 55458
(612) 766-3700
FAX: (612) 766-3799
Valerie Leone
City Clerk
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428-4898
RE: LMCIT Claim No.
11064852
Trust Member :
City of New Hope.
Type of Loss :
Hail Damage
Date of Loss
05/31/08
Our File No.
MPS48406
ENCLOSURES:
• Partial settlement check for roof replacement
® Payment schedule for the roofs
Dear Ms. Leone:
Enclosed you will find the settlement check in
reference to the roofs that have been repaired at the
time of our last visit. Those roofs that had been
replaced reflected Location 7, Location 23, Location
19, Location 25, Location 20, Location 38, Location
53, Location 24, Location 22, and Location 39.
The total was $62,241.
You will note on the payment schedule I applied the
$25,000 deductible for a requested payment of $37,241.
I did receive a note from LMCIT indicating that you
had already incurred damage to your automobiles in the
amount of $6,339.24.
The net deductible left to be applied is $18,660.76.
1 Sioux F , a k SD O tOl This increases the partial settlement check to
$43,580.24.
A Division of Berkley Risk Administrators Company LLC
Valerie Leone - City of New Hope
LMCIT Claim No. : 11064852
Our File No. : MPS48406
January 7, 2009
The LMCIT supervisor also forwarded to my attention some issues
regarding coverage for the dugouts. Please note that in the
future shelters should not be included as property in the open
and do need to be listed as separate buildings. The supervisor
does indicate that the trust underwriters apparently are not too
consistent on how to cover the dugouts. Basically you need to
be rather specific as to how you clarify the dugouts as property
in the open or separately schedule the shelter buildings.
Apparently you can utilize dugouts as both PIO and separately
scheduled such as shelter buildings, however, you have to be
very specific when requesting specific coverage for these items.
If you have any further questions regarding these coverage
issues, please contact your agent and/or the LMCIT website.
We will have to meet
further repairs to y
able to complete all
season. If you have
849-3001. Thank you
the repairs.
Sincerely,
ALLIED ADJUSTERS
in the spring of 2009 to discuss the
our buildings. I do anticipate we should be
the repairs during the 2009 construction
any questions, my cell phone number is 612 -
for your anticipated cooperation regarding
Mike Coulter O
MC
cc: Jim Bocnstra
LMCIT Claims
Claim No.: 11064852
0
V T
PA ! MEN ! SCHEDULE - ROOFS - MPSO48406
ITEM VALUE LOSS
LLooc. 7 - storage - 4300 Zealand Avenue North
Loc. 23 -Little Acres #9 shelter- used asphalt instead of cedar
Loc. 19 - Outdoor Theatre - band shelf
Loc. 25 - Terra Linda Park #10 - used asphalt instead of cedar
Loc. 20 - Holiday Park #5 - used asphalt instead of cedar
Loc. 38 - Fred Sims Park #11 - used asphalt instead of cedar
-oc. 53 - Lions Club #2
-0 - c. - 24 - North Woods Park #4 - used asphalt instead of cedar
.oc. 22 - Lions Park #6
Dc. 39 - Hidden Valley Park #7 - used asphalt instead of cedar
TOTAL ROOFS
LESS DEDUCTIBLE
CLAIM -
$ 4,527.00
$ 5,075.00
$ 10,444.00
$ 5,075.00
$ 5,230.00
$ 6,535.00
$ 4,960.00
$ 7,325.00
$ 6,53
$ 6;535.00
S 62,241.00
$ 37,241.00
LEAGUE OF MINNESOTA CITIES INSURANCE TRUST
POLICY #:
CMC 29458 INSURED NAME: NEW HOPE, CITY OF
CLAIM #:
11064852
CLAIMANT NAME :NEW HOPE, CITY OF
CHECK #:
0075634
CHECK DATE 12/18/08
PAYMENT:
43,580.24
LOSS DATE:
05/31/08
I CMP
PAYEE:
NEW HOPE,
CITY OF
DESCRIPTION: HAIL DAMAGE TO BUILDINGS - LESS REMAINING OCCURRENCE
DEDUCTIBLE, $18,660.76 -( MPS48406)
LEAGUE OF MINNESOTA CITIES INSURANCE TRUST
POLICY #: CHIC 29458 INSURED NAME: NEW HOPE, CITY OF
CLAIM #: 11064852 CLAIMANT NAME :NEW HOPE, CITY OF
CHECK #: 0075634 CHECK DATE 12/18/08
PAYMENT: 43,580.24
LOSS DATE: 05/31/08, I (XP
PAYEE: NEW HOPE, CITY OF
DESCRIPTION: HAIL DAMAGE TO BUILDINGS - LESS REMAINING OCCURRENCE
DEDUCTIBLE, $18,660.76 -( MPS48406)
0075634
0075634
COUNCIL
Kit
I Originating Department I Approved for Agenda I Agenda Section I
Parks and Recreation &
Community Development
By: Shari French & Curtis Jacobsen
January 26, 2009 1 Consent
By: Kirk McDonald, City Manager Item No.
1 6.6
Resolution approving final payment of $9,760 to Merit Building Co., Inc. for the 2008 Park Shelter Roof
Renovation - oroiect
FIT62
Requested Action
Staff is recommending that the City Council accept the renovation of park shelter roofs (improvement project
#840) and authorize final payment to Merit Building Co., Inc. in the amount of $9,760.
Background
The original contract for the project was approved by Council on June 23, 2008 for $74,756. Change orders
were approved on October 27, 2008, on December 8, 2008, and the final four more change orders have been
brought forth for tonight's approval. The final payout for the project is $79,243.20. Plans and specs were
prepared in house to save on engineering costs and the project was overseen by the city's Building Official.
A portion of the cost of this project has been covered by an insurance reimbursement due to the hail storm on
May 31, 2008, that affected the portion of the city south of 49 Avenue. A reimbursement check was received
on January 7, 2009, from the city's insurance carrier and $37,241 was credited to this project.
Funding:
Funding is available from the city's Park Infrastructure Fund and the city's insurance fund.
Attachments:
Resolution
Memorandum from the Building Official dated January 21, 2009
Contractor's final invoice
Motion by 0 Second by
To: fP F A g I q--j, tl
I: \ RFA\ P&R\ PARKS\ R-840 roof project final payment2.doc
Request for action
January 26, 2009
Page 2
Attachments:
Resolution
Memorandum from the Building Official dated January 21, 2009
Contractor's final invoice
C: \Documents and Settings\ vleone \Local Settings \Temporary Internet Files \OLK4F9 \R -840 roof project final payment2.doc
City of New Hope
Resolution No. 2009 -24
Resolution approving final payment of $9,760 to Merit Building Co., Inc. for the 2008 Park Shelter Roof
Renovation project (improvement project no. 840)
WHEREAS, the city entered into a contract with Merit Building Co. Inc. for the park shelter roof renovation
improvement project; and,
WHEREAS, the city's Building Official inspected the work done Merit Building Co. Inc. and finds that all
work has been satisfactorily completed and recommends that final payment be made; and
WHEREAS, staff is recommending that the Council adopt a resolution to accept the completion of the
roofing work improvement project 840 and approve final payment to Merit Building Co., Inc.,
in the amount of $9,760.00; and,
WHEREAS, the city of New Hope prepares a Capital Improvement Program (CIP) as a guiding document for
equipment acquisition and improvement projects to assist with the preparation of each annual
operating budget; and
WHEREAS, the CIP is not formally adopted as a budget document, nor does it authorize the acquisition of the
individual equipment and /or projects listed therein; and
WHEREAS, the needed funds for this project have been provided within the Parks Infrastructure Fund and
the city's insurance fund.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the city of New Hope, Hennepin County,
Minnesota:
1. That the City Council accepts the work completed for the Park Shelter Roofing project,
improvement project #840 from Merit Building Co., Inc.
2. That the city manager is hereby directed to authorize the final payment of $9,760.00 to
Merit Building Co., Inc.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota this 26 day of
January 2009.
Attest:
City Clerk
Mayor
C:\ Documents and Settings\ vleone\ Local Settings \Temporary Internet Files \OLK4F9 \R -840 roof project final payment2.doc
To: Shari French, Director of Park & Recreation
From: Roger Axel, Building Official 0-4,
Date: 1/21/2009
Subject: Park Shelter roofing project
A.
AML
Attached is the final invoice from Merit Building Company, Inc. for the park shelter reroofing project
requesting final payment for work completed to date. The dollar amounts noted accurately reflect
current status of each building's progress. All buildings have been completed and final inspections
approved. Merit has received payments of $24921.00 and $44,562.00 to date. The final invoice also
reflects a $260.00 credit for vent flashings that were painted and not replaced. The painting of the
existing flashings is acceptable as I did not observe any signs of significant rust or failure on these
flashings. There is also an additional $150.00 deduct for two keys that were issued to Merit staff that
were not returned to the Park and Recreation Department staff. There are two additional change orders
for$185.00 to reframe the window opening at Holiday Park (C.O. #9) and $168.00 for repair to the
sheathing at Hidden Valley Park (C.O. #10) . The final payment due Merit, including the flashing credit
and lost key deduct and the two change orders should be $9760.00.
I would recommend approval to proceed with payment of $9760.00 to Merit Building Company, Inc.
There is one outstanding issue that needs to be put on the table but is not really an issue we need to hold
Merit accountable for. At the Northwood Park Shelter, 3815 Boone, the bathroom exhaust vent
termination was not extended through the new sloped roof construction on the south side of the
building. This was due to an estimated change order cost of $4000.00, which, in my opinion, was
excessively overpriced. Shari French and I discussed this item and decided that we would include the
vent extension in the reroofing contract for the remaining park shelter buildings as this shelter was not
used as a warming house for a city skating rink. Merit Building Company has indicated interest in
bidding on Phase Two of our reroofing project next year. I would have no objections to working with
Merit again next year.
ITEM
CESCRIPTION
Contract $
Prior $
Curr
Total 9b
Amount
REVISED 1 -7 -09 gm to Include
flashing credit
REVISED 1- 20 gm to include 2
change orders and credit for lost
keys
Roofing
#4 - Northwood Park Shelter, 3815
7,325.00
6,446.00
12.00%
100.00%
879,00
Boone Ave. N, west side
Roofing
#5 - Holiday Park Shelter Bldg, 9024
5,230.00
4,446.00
14.99%
100,00%
784.00
- 47th Ave. N.
Roofing
#6 - Lions Park Shelter Bldg, 3610
8,535.00
5,555,00
15.00%
100.00%
980.00
Oregon Ave, N.
Roofing
#7 - Hidden Valley Park Shelter Bldg,
6,535,00
5,359.00
18.00%
100.00%
1,176.00
6800 - 32rd Ave. N,
Roofing
#8 - Liberty Park Shelter Bldg, 9015 -
5,075.00
4,872.00
4.00%
100,00%
203.00
60th Ave, N.
Roofing
#9 - Little Acre Park Shelter Bldg,
5,075,00
4,872.00
4.0096
100.00%
203,00
4948 Zealand Ave. N
Roofing
#10 - Terra Linda Park Shelter Bldg,
5,075.00
3,553.00
29.99%
100.00%
1,522.00
2701 Lamphere Drive
Roofing
#11 - Fred Sims Park Shelter Bldg,
8,535.00
5,358.00
18.00%
100,00%
1,176.00
4350 Nevada Ave, N,
COB
Original Contract
74,756.00
9,26%
9.26%
6,923.00
Credit for painting instead of
- 260.00
100,00%
100.00%
.- 260.00
replacing fTashings, 5 plumbing, 8
HVAC, $20 each
009
#5 - Frame out opening 5X5
185.00
100.00%
100.00%
185.00
co 10
#7 - Repair to roof decking aprox,
168.00
100.00%
100.00%
166.00
24x32 area
co 11
Retainer
Two keys hot returned to owner
Retainer
- 150.00
100.00%
100.00%
- 150,00
2,894.00
{
�Tota 59,760.00
01/20/2009 14:34 7633237464
f+wi INNESOTA- REVENUE
Contractor Withholding Affidavit
Confirmation
MERIT BUILDING COMPANY INC
MERIT BUILDING COMPANY INC,
Please keep this information for your records.
MIERIT BLDG CO INC PAGE 02/08
btf p ,s: //www.mrdor.state.mn. 13 /wc/actioTVconflrmationPrint
4 :'.�Mrf4C'df.';'!. �C: . +�.iNM1►tfY:1C+V..1` ✓,Y,d)W9lT.
A
C)RIG IN&I
ID 5156716
Submit a copy of this page to the project owner to receive your final payment.
Confirmation number
Project owner
Project number
Project begin date
Project end date
Project location
Subcontractors
239537 Tue Jan 13 15:26:15 CST 2009
CITY OF NEW HOPE
840
August 2008
January 2009
SCATTERED PARK SITES
METAL CLAD LLC 7432326 239522
GUNNER CONTRUCTION 47774612 239234
BOB JOHNSON 470846024 234710
01/2012009 14:34 7633237464 MERIT BLDG CO INC PAGE 05108
JAN 13,2009 03.47P METALCLAD 6516530301 page I
page i or 1
Contractor's Withholding Affidavit
Confirmation
MEI'Ak C�,A,7111C ,r 000 ' 000 " 7
PIPFS,o 11! ;1� ,.,
I .) ! . 1.7 !!y
Alm
A.
--a L4 4 " Oft
htt p . g://w" , mndor.statL , .mn , tLg/wc/action/co - nfirmation Print
1/13/2009
z
239622 Tile. J80 13 15. '12.0 C',E f
H OF F
Project hUrnbar
3408
Project begin date
pm�oct pt�e datp
Project location
SCATTERED PARK SITES
Subcontrartors
IYO SUDCOMTac'mrs i1sted.
Alm
A.
--a L4 4 " Oft
htt p . g://w" , mndor.statL , .mn , tLg/wc/action/co - nfirmation Print
1/13/2009
z
01/20x'2009 14:34 7633237464
r �
https: / /www rnndor. state, mn,us /wc /action/confirmationprin
MINNESOTA- REVENUE
Contractor's Withholding Affidavit
Confirmation
GLICK , JOHN D ID 477746712
GUNNER CONSTRUCTION
Please keep this information for your records.
Submit a copy of this page to the business that hired you to receive your final payment.
Confirmation number
Project owner
Project number
Project begin date
Project and date
Project location
Subcontractors
239234 Mon Jan 12 12:06:48 CST 2009
CITY OF NEW HOPE
840
October 2008
November 2008
MISC. SITES NEW HOPE, MN
No subcontractors listed.
of t
01/20/2009 14:34 7633237464
M IN NESOTA- R EVENU E
Contractor's Withholding Affidavit
Confirmation
JOHNSON, ROBERT
BOB JOHNSON
MERIT BLDG CO INC PAGE 03/08
littPs://www.mndor.statt.nin,u.,q/wc/actio
ID 470848024
Please keep this Information for your records,
Submit a copy of this Page to the business that hired You to receive your final payment.
Confirmation number
Project owner
Project number
Project begin data
Project and data
Project location
Subcontractors
234710 FrI Dec 1212;22A3 CST 2D08
CITY OF NEW HOPE
840
October 2008
November 2008
MISC. SITES NEW HOPE, MN
No subcontractors listed.
��i h:�b� "_ 4
g�, 01
4 /
,,f I
01120/2009 14:34 7633237464 MERIT BLDG CO INC PAGE 06/08
Date 11/2612008
To City of New Hope
Attn: Roger Axel
4401 Xylon Avenue North
New Hope, MN 55428-4898
Re: Park Shelter Roofs #840
Invoice *
6103
rrEM
DESCRIPTION
Contract $
Prior S
cuff %
Total %
Amourt(
REVISED 1-7-09 gm to include
flashing credit
REVISED 1- 20-09 gm to include 2
change orders and credit for lost
keys
Roofing
#4 - Northwood Park Shelter, 3815
7,325,00
6,446.00
12.00%
100.00%
879.00
Boone Ave. N, west side
Roofing
#5 - Holiday Park Shelter Bldg, 9024
5,230.00
4,446,00
14.99%
100,00%
764.00
- 47th Ave. N.
Roofing
#6 - Lions Park Shelter Bldg, 3810
6,535.00
5,555.00
15.00%
100,00%
980.00
Oregon Ave. N.
Roofing
#7 - Hidden Valley Park Shelter Bldg,
6,535.00
5,359.00
18.00%
100.00%
1,176.00
8800 - 32rd Ave, N,
Roofing
*S - Liberty Park Shelter Bldg, 9015 -
5,075.00
4,872.00
4,00%
100.00%
203.00
60th Ave, N.
Roofing
09 - Uffle Acre Park Shelter Bldg,
5,075,00
4,872,00
4.00%
100.00%
203,00
4948 Zealand Ave. N
Roofing
#10 - Terra Linda Park Shelter Bldg,
5,075.00
3,55100
29.99%
100,00%
1,522.00
2701 Lamphere Drive
Roofing
*11 - Fred Sims Park Shelter Bldg,
8,535.00
5,359.00
18,00%
100,00%
1,176,00
4350 Nevada Ave, N.
Cos
Original Contract
Credit for painting instead of
74,756.00
-260.00
9.26%
9.20%
6,923.00
replacing flashings, 5 plumbing, 8
100,00%
100.00%
-2150,00
HVAC, $20 each
009
CO 10
#11 - Frame out opening 5x5
#7 - Repair to roof decking aprox.
185,00
168.00
100,00%
100,00%
185.00
24'x32' area
100.00%
100,00%
168.00
CO 11
Retainer
TWO keys not returned to owner
Retainer
-150,00
100.00%
100.00%
-150.00
2,894.00
Total $9,760.00
81/20/2009 14;34 7633237464 MERIT BLDG CO INC PAGE 07/08
Merit ������� ���� �«°�
�� «^~�m �� M
23 � 8 CocnRap�oB�d �u����
. 4 Coon RaplcIo'MN55433 Phone ( Fax (783)823-7464
Change Order #
Item
`
Street 900c) Epo
' Change OrderAddress
City Street
Phone
�m
' ---- --'
Date
Descrip Of change
AW .... ^''--.,-.....'—.....-....-.-... ' ,.—..^. � --... ' .--. _~-'—..--.^-',.—..—,. —..'--'-..—''—
'--- ... . =~'
—'...' ..--.,...- .- — — .'.'.-.-'..,.-
.`''....'.....^............^—^.''..—...-...-...,..^',...-'.^',.....^�-'..'-...^...^....—'...,,^.—.^,`..`
.^,..^—~._...._.^^,..'-'..^—.~.—...-..._.~.`..^..,........-..^-...^...'.... `..._~.—~..^..'..^.^,...'`..—...—.
...,.—.^--,'.—..^.—.~.^.--.^,..~.,.^^,..^...-,.^—.`.-'..-...-,...—..-- —.—...`^..._...^—....-..—,..�
.'.'^.^.~..-..~^...,,..—.^.'`........—.._........—.~.,..-,.^...—..^^'..~�~..^—...^—...'—.....—..—..
.~'...—....,...—...—,..— '. ..' , ...
..^'^' ,' .. ..^.. .. _.^^^.'.~^ —..... `.. —`. .. .
.`.....'' ... ... ... ^' ... ... ...... ., ... ... ... ... ... ... ... ... ... ... ',...,. ... ... ... ... ... — ...... ... ... ... ... ...... ..�. .�. ,...^...,....—..�—.....
.'..-.'..^.^.,~'--...^......^.,...^—.^`.._.^.,..',...-`..—.~.........~.^.....',..^.—~.^''—.'^..—..-.....
..^—.^—,`~.......— - _.,,...�.'~..,..`.^......-.....—...`....^...'...^......—...^.—...',..^—
.�..—.^'^�'-^...,..'..... _—,...-''..—.^..,.~—..—...^........— ...
... ... ... ... .- ... ... ... —....... ... ----
~..-.'.,.-`....^.—..---.`—''.^..—..
.—.. ..
'.`^,..,...^'..^. , ....... . '
....-.,....^.. ' .. ..�. ..,..^. . '..,. ....^— .'.^.. .—'.^..�
..~.—............... ............ ..................... ~^ I'll .......... .......... .. ............................. ~—... ............... ... ..—,..... --'�
.
.^^-..~^--.^.—..^`-..~-,...-. --- ...—..—,.'—.^.,..^.—..^', ~'.~^-.....—..--. .^ ........... — . ~.—. —.
..—,.—..--...''~~--.^..~..^,'~.^^,.~.`...,..^^-..^,'..,-....^-,...._.`...,....—..~.~..''.^....,._—.
_—.--.--..
Owner
Clate A Merilt E63?ld(—cgj',
01/20/2009 14:34 7633237464 MERIT BLDG CO INC PAGE 08/oe
Merit Building Com������
2393 Coon �p ��� � Suite 204 Company
�
�� �� Coon Rapids. MN554,ga Phone (763)323-736,q FaX (763) 323-7464
Change Order
Item
�u ~ \Customer ��
Street
~-� ' / Change Order Address
city Street
��
Phone -''`
Date
DescriOcn of ohange
-... ... ... ... ... ... ... ... .. ... ... ... ... ... ... ~-- ... .. . �
..,__,_. __... .,,.~~,_`._.-'' ... ... ... . .... ...
...__._-
..-~`,, ... ... ... .._~.`.~',.....^�...`..,....^^, ... ,.',....-.'~ .....-..^,......^,^..,'.^.....-......,.`''.
.�.'~'......^,'...'......'`....'.,..�.`..^^.``.^~,..,..~.^^�.'.....^^_.`~..,^...~^.��'-'.`....,'........^......^.. ....,.-.... '
'
..`..`'~-`.`,-~.-..._..'-.^-...,.^....�--. . ,. . -. ' _..-.. '..^-..--..-.._...... . ,..-. .'-, . . -, . -...�
^.-.^.^,~.-,..-..-...^~...-.^.-..^'.^_,..-^._..'`..-..,..^,^..,..`,~-..-,..-'..^-~..-.^^,`..`...-.'..,.
..-.~.`..-.^^~-...,,.^.-..-..-..- .^,..' ,..^. ..��'~...,..^_..,'...-~`-..-,..'`....-.^..-,..''-~..,..'.^'..,
..-......-,~.-....,...,..'-.''^.^,^'.....`..-.�..^' ^....~'.....''.^,-'.......'...'-...`.`.^.-.~..-.~'`.�'....^.'...-..
..''..,'.~..,..`.. -.'..`.,-..'-...~..`..-...........-`'`...,...-~.^,...,,'...~~'`.^^.-~......- ...-,....
' ^^.
,..'-.....-..'`~'....`..--.,..- . ',..-`.._.....^..^..,.^,....,..`....-...,......,..^'.~.-...�.. - -
...,...._-'^..-,`^~..�.^.,...`....�.`-..`,.^....'..- ..-'.^-....,..�`..-`.^`^....,-........',..._..�-
. ^ ,-.,-. ^ -. .^ .-..`.. ' '..', . ~ . . .. .',. . - .. -. ^ ^, . .-.~ . - . . . . . . ' . . .. . ... .
..-...�...'-..'.-....'.'...~.^...-...,..-
,
.`.-.^.-.~-...-..~-. . ^_~ ^^ . ^ -.. .. .. .. .. '. , ^ .~. . - ^.. . ..
.^-.. ^ -..~,. ^ ... '.^. , . . . ..--'-_..^
,. .
'-`^''`^''~^^-'^-^^-'~^-..',,._,,^`,.`^ , -`'~ '' `^^`^^-^^^-^^'`^^'''`^^^-~^^^-^^'-^~^^'^~''`'-^^'-r^~`''-''
.
.-.-.^-...,......^-...-.._..-._.^...,^..,.^-~..-. . . . , . . . , - ~ ^ -~.. -...-.~..-..-...^`..~^~.'^...- . .,. . -
Owner
7MAerit Bldg, Co� Date
01/20/2009 14:34 7633237464 MERIT BLDG CO INC PAGE 01/08
MERIT BUILDING COMPANY INC.
2 Coon Rapids E31vd. Suite 204, Coon Rapids MN 55433 Phone 763-323-7363 Fax 763-323-7464
meritbidgco@usfamily.net
TO: o—QF-r
--r Axe i FAx #: Wo - 5,3
FROM- 1 10 .
jr DATE: 9
R E:
PAGES (including this page):
o
... . ........
Z—
...... . ....... .. . .. ...... . . ....... . .....
.. .... . . ... ...... - ..... .. .... ... ... ...... .... . ... ......
........... b.
COUNCIL
Request for Action
Originating Department
Approved for Agenda
Agenda Section
Parks and Recreation &
January 26, 2009
Consent
Community Development
Item No.
By: Shari French & Curtis Jacobsen
By: Kirk McDonald, City Manager
6.5
Resolution approving change order nos. 8, 9, 10, and 11 for the 2008 Park Shelter Roof Renovation project
(improvement project no. 840)
Requested Action
Staff is recommending that the Council approve change orders no. 8, 9, 10, and 11 to the contract with Merit
Building Co., Inc. in the amount of a $57.00 credit. Project #840 is the renovation of park shelter roofs. Plans
and specs were prepared in house to save on engineering costs and the project is being overseen by the
Building Official.
Background
The original contract for the project was approved by council on June 23, 2008 for $74,756. Change orders #1,
2, 3, and 4 totaling $3,919.00 were approved on October 27, 2008. Change orders #5, 6, and 7 were approved by
council on December 8 1 h totaling $625. The final four change orders, which result in a $57 credit, cover:
• Change order #8: $260 credit for painting instead of replacing flashings, 5 plumbing, 8 HVAC @ $20
each
• Change order #9: frame out opening at Holiday Park, $185
• Change order #10: repair to roof decking at Hidden Valley Park, $168
• Change order #11: $150 credit for two city keys not returned to owner @ $75 each
These eleven change orders bring the project cost to $79,243.20.
Funding
Recommended funding at this time would be from the city's Park Infrastructure Fund. A portion of the cost of
this project will be covered by an insurance reimbursement due to the hail storm on May 31, 2008.
r
Motion by Second by i
G'
To:
I: \RFA \P &R \PARKS \R -840 change order #3.doc
Request for action
January 26, 2009
Page 2
Attachments
Resolution
Change orders
I: \RFA \P &R \PARKS \R -840 change order #3.doc
City of New Hope
Resolution No. 2009 -23
Resolution approving change order nos. 8, 9, 10, and 11 for the 2008 Park Shelter Roof Renovation project
(Improvement project no. 840)
WHEREAS, the city has entered into a contract with Merit Building Co. Inc. for the park shelter roof renovation
improvement project; and,
WHEREAS, additional work was determined to be needed by the City's building official for the following:
o Change order #8: $260 credit for painting instead of replacing flashings, 5 plumbing, 8 HVAC @
$20 each
o Change order #9: frame out opening at Holiday, $185
0 Change order #10: repair to roof decking at Hidden Valley, $168
o Change order #11: $150 credit for two city keys not returned to owner @ $75 each; and
WHEREAS, the city's Building Official reviewed the quote from Merit Building Co. Inc. and finds the quotes to be
appropriate; and
WHEREAS, staff recommends approval of the change orders from Merit Building Co. Inc.; and
WHEREAS, the city of New Hope prepares a Capital Improvement Program (CIP) as a guiding document for equipment
acquisition and improvement projects to assist with the preparation of each annual operating budget; and
WHEREAS, the CIP is not formally adopted as a budget document, nor does it authorize the acquisition of the individual
equipment and /or projects listed therein; and
WHEREAS, the funds for this project have been provided within the Parks Infrastructure Fund and the city's insurance
fund.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the city of New Hope, Minnesota that the City Council
hereby approves Change Order Nos. 8, 9, 10, and 11 in the amount of a credit of $57.00.
BE IT FURTHER RESOVED THAT the change orders are authorized.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 26th day of January 2009.
Attest:
City Clerk
Mayor
I: \RFA \P &R \PARKS \R -840 change order #3.doc
01/37/2009 09:07 7633237464 MERIT BLDG CO INC PAGE 04/04
CC) '6
Merit Building Company
2393 Coon Rapids Blvd. Suite 204 Coon Rapids, MN 85433 Phone (763)32:3.7363 Fax (763) 323-7464
Change Order #
Item - 0 0 �� -
Customer C 14L.A Change Order Address
Street
City Street 1:6ri-cf-
_
Phone city
Date 1 - — C) 9
Description of change
r)+
. ... ... ... .. ... ...
... ... ... ... ... ...
... ... ... . ... ... ... ... ... ... ... ... ... ... .. . ... ...... ..... ... ... ...
t) - .. ... ... ... ... ...... ... . ... ... . . ... ... ... ... ... ... ... ... .
........... . ... ... ... . ... ...... — . ... ... .............................. .................
............ ............ ......... _1 ....................... ...........
.............. .
. ......X ... :, ..... ....
..
........... ....... I .............................................
............................... .............................................................. ....... .......
11, ......................................
................. ......... ... ... ... . .. ... ... ... ... ... ... ...
... ... ... ... ... ... .. I-- ... ... .. ...... ... ... ... ... ... ... ... ... ... ... ... . I . ... ... ... ... ... ... ... ... ... —.1'......."
. ... ... ... ... ... ... ... ... ... ... ... ... ... .. . ... ... ... ... ... .. . ... ... ... ... ... ... ... — — -.1-1 1 .. ... ... ... .... .. ... ... ... ... ... ... ... ... .. : ... ...
... ... ... ... ... ... ... ... ... ... .. I— ,, . ... ... ... ... ... ... ... ... ... .
. ... ...... .. ... ... ... . . ... ... ... ... ... ...... ... ... ...... .
... ... ... ... . ..................... ... ... ... ... . — — ,, -1 . ... ... ...
.............. ............ .................. ....... .......... ....... ...................... 1.1-1--.1 ................. ............
..... .......... .................. ................ I ...............
............................... 1-1-1 .................... ..................... ......
..................................... ................ ....... ........... ................... ........
.................... I-- ........................ ............................ ............
Owner Date Merit Bldg. Co. Date
. Customer .'a .� -�...
Street Change Order Address
City Stree
Phone City
Date (Ij
Description of change
...........................
............................... I ......... ,
.
:.. ..... ............:S!.'? ,. .. ... . ... ....... . . .. .. ... ...... . ..
. .. ... ._ ,...
..........
....... .... . .. ... . .. ...... . .. ... . .. .. ... . .. ... ... ... ... . .. .. ... ... .. ... . .. ... ... . .I. . ... . ..... ............................... _.....
...................................................... .... .. ......................... .° ..... ............ ..........._...................
......
Owner
Merit Bldg. Co. Date
Change Order # 1 0
ltem
Customer # - 7
Street Street 5100 SPO OWE-
city _j454a A we
Phone
i
Description of change
Change Order Address
Street
City
.... ........... .................................. ... ... ......... ..... ... . ... ...
.............. ...............................
.. ....... ... ... ... ... ... ........, ............ _._ ... ... ... ... ... ... ... ... ... ... ... ... ........... ..........................................................
....
............................... �r ..........1..........., ...................
. ..................... ............................... .. .- .................. j ......................_................... .....................,.........
................................ ............................... . . $ �. ........,Se ,
............. ... . ..,..' ..........�,+R0.v...... ..Tt........apvlc -...
.......................
S� uJo P - . �.
........ .. ...................... •..... ... ... ... . .. . (,tJ ..... _ tai. ...... T !! - ... ... .
................ . ... ...
t ?'�`.'`'-� ...� �ci L 6 i ... t..... '� v,�'•
....... ............ ..t.... . � .....,. ?� •.....= P`' s " ..... ..,. Sx�e.....
........................ ............................... .- 5.. , ... ... ... ... ..........
........................... ......... ............... .. ...... . ................. ••-.......,.........
.............
. � ................................................................................... .............................. ......
Owner Date Merit Bldg. 0. Date
Specifications for
New Hope, Minnesota
Elm=
Memorandum
Addendum to Specifications Section
Rough Carpentry
Part 4 Finishing
4.01 Finishing
New or replaced 2 x 12 fascia to be finished to match existing building fascia.
Please call if questions - 763- 531 -5122.
Bid opening date and time remains at June 9, 2008, at 9 a.m.
Table of Contents
Park Shelter Roofs Renovation
Project #840
New Hope, Minnesota
2008
Advertisement for Bids
Letter to Bidders
Roof Replacement Plan Spreadsheet
Bid Sheet
Contract
List of Drawings
City Map Indicating Park Locations
Summary of Work
Project Meetings
Submittals
Inspections
Temporary Facilities and Controls
Material and Equipment
Contract Closeout
Selective Demolition
Rough Carpentry
Asphalt Shingles
Sheet Metal Flashing and Trim
End of Section
IAPlans and Specslpark shelter roofs 840Tull Plan and spec book roof project 840.doc
ADVERTISEMENT FOR BIDS
Sealed Bids will be received by the City of New Hope, Minnesota, in the City Hall at 4401 Xylon
Avenue North, until 9:00 AM, on Monday, Tune 9, 2008, at which time they will be publicly
opened and read aloud for the furnishing of all labor, material, and all else necessary for the
following:
Improvement Project No. 840
Consisting of the following work:
General construction work required to remove and replace up to 15 existing park shelter
roofs and related appurtenances.
Bidders desiring a copy of the Project Specifications may obtain them from the city of New Hope,
4401 Xylon Avenue North, New Hope, MN 55428, (763) 531 -5100 upon payment of a non-
refundable fee of $20.00. Project Specifications may be seen at the Community Development
Department of the city of New Hope.
Each Bid shall be accompanied by a Bidder's Bond in the amount of 5% of the bid naming the
city of New Hope as oblige, certified check payable to the City Clerk of the city of New Hope or
a cash deposit equal to at least five percent of the amount of the Bid, which shall be forfeited to
the city in the event that the Bidder fails to enter into a Contract.
The City Council reserves the right to retain the deposits of the 3 lowest Bidders for a period not
to exceed 60 days after the date and time set for the Opening of Bids. No Bids may be
withdrawn for a period of 60 days after the date and time set for the Opening of Bids.
The City Council reserves the right to reject any and all Bids, to waive irregularities and
informalities therein, and further reserves the right to award the Contract to the best interests of
the City.
Kirk McDonald, City Manager
City of New Hope, Minnesota
I:\Plans and Specs \park shelter roofs 840\Full Plan and spec book roof project 840.doc
April 29, 2008
Name
Address
Address
Subject: Park Shelter Roof Bids
The city of New Hope is currently seeking bids for general construction work for
replacement of up to fifteen (15) park shelter roofs.
Enclosed are specifications, sample contract and advertisement for bid. Building
permits are required. The bid opening is scheduled for 9:00 AM, on Monday, Tune 9,
2008 The contract is expected to be awarded on Monday, June 23rd.
Please contact me at 763 - 531 -5122 with any comments or questions regarding the
attached materials.
Sincerely,
Roger Axel, C.B.O.
Building Official
Enclosure
Cc: Steve Sondrall, City Attorney
Kirk McDonald, City Manager
Curtis Jacobsen, Community Development Director
Shari French, Parks and Recreation Director
Valerie Leone, City Clerk (Improvement Project No. 840)
IAPlans and Specs \park shelter roofs 840\Full Plan and spec book roof project 840.doc
m
L
N
N T
m C:
a)
mm
C ..N.
w
• C C
N
-C 3
-° m
c
Y
m
N��
0 m
N •� C
�O N
O y
O O
O L
O m m
O -O m
0
0
o m
o c
,p
N C O
N N
V
a) m m
° c�6
0—
c>
o C
c
p —
N r
N
N
N a
U)
���
a m
N t6 C
U
c a a
0) •
N o o
"O _
o
'o vj O
- O
2 O O)
.L3 'C N
O C
.fl
`
la N N
O V) U
.O C t6
m 'c C
N '� (0
m c
to > 0
m a)
U) p
p
c
>
0 E
o
'2 Y
m
-p p.
O '
'O a m
O U
0
s a
�
C
a v
C
L
2 u
a)
O
p >,
p E
S]
U
- C
t6 1
_U
8 Q�
0
U
(n
C N .�
O C
C m
CO O
c in
m t6
C C a) c
MM > >>
C
m m
N N O
>=
U O
>
U >m
8m
>�
m n °���
>
,o) �
��a°i
o.
m
'O
Q•a`)
N c
m
o.
-0 -
o. c
1
o- O O c
od o• m
mma.m
o_ 0 - c
-0
0- x c
o`
e rn=
ro��
2- NEE-
1 °
E�� = 2wC L
`� -°
iri c
a) s m
iri °
iri c 'O
r m
ui m
m •-
w o) :c
m e
in of
m c v
,c m 'o
m c
° m o
°fro
_m
O) m
°)a�i m vo)°c
N— Q-
ao
N N
rno m a
C N
L 0
U) 0
.0 Q7
N C
L C
0 m
L> (6
w 8 �
0� m m
O
= 0 =W L
O
0
N O. N
t6
.0
t6 d
(�
N
°
(t7 U C O
°
(� U 0 O
m
a)
�
C
U
oa
p p ° c _
U
p c Sac
U 8 C
3
U 8 c C
�� c
L 0 N
d O
L _O
C
L O 8
Q3 m
L 0 U
L �-p
L• 'X
L.
L. p L
�L_ 'NY
L o
cc
m
m
m
3a)
30)
23
cu
m�
(°
Mo
` 0 0 )
m"a)3�om�mo
0O
- a
a755 0
m
a) ar
a) C w
m
m c o
T.c
C_
m 7 co
T O a p
0 Q a)
T p h a)
0 a L v
T U a
O m a m
co co m
M - a N
p C p
M - 0 U "S
C
M O 2 2
m O V)
C
co
O O
C r
CN
C
C
oo
O
C N
O N
dN
'O 0.
-0 5.
U n
R a
QO
N
O a
v E
c m
Y a)
o E
m m
pU
a) a)
ato
m 0
°cn
m a)
aU
Y a)
o E°
a) a)
- U)
(�
>++ >
raj) N
N N
d
N=
p
N
0 m Z
m
m
m
m
0 m Z
m
N O
m C
m
to
m
W
0 V
y
y
rn
W
rn
co
m
m
W
rn
0)
rn
rn
U
=
a)
O
O
m
a)
a)
m
C
Y
m
Y
m
Y
m
Y
m
N
L
L
L
-C
U)
L
0
L
Cn
L
U)
a)
0
Q
N
Q
N
Q
0
y
m
U
a)
U
m
U
m
U
F
Y
>
T
O
N
`m
c �-
O 'O
Q
U C
O
Lo
c
7
m
C
'p
0
Z
N>
IN�
,'
m OZ(JX
>
m
C .L5
°"'
°
0
a)
c
m N
0� 0 ,C
a 3
�Q
c L
a) V,.
L
Y;0
m
mZ
Z
>
L o
mN
o I,�
v i m
m
p
Z
v
a) v
m
Z
L
a) Q
d m
co
o
"a c
° O
m
'tq
a w
`>
m
N o
Y
A
(4
p
N
L N C Q
Q C6 U 'a
'j
V 'm0 m
I— m
a
0>
3 O)
L
,�
O)
m O
n '
ao
C m
w U M
N 0 06
"°O m 3
c a
L C
° 0
m
N
c
a
o .? a
0 m 00
° a o
o
0 N o
0 &;
>
a)ro0UZ
Zoo]
taw
co
2.n
*1
+
N
Cl)
d'
Ln
to
n
(1)
U) N
Z)
(1)
"�) 0)
0)
N rti Y
CL
N (D 0
C -C
>
In
>
_0
2
0-
c
0 o
8
!E
o U,,
c
C
O @
N C
0 4)
C S
' I ' D o
:t o
N
a)
w
0
ca
In co
C O L
c
SO
co
c s
:E
-0
—0
_0 2
N
- 6 ID
Im
m
' C7)
(n
cn
' i 0
0
-
r-
c
- 0
O
M C
M
'2
cc 'M
I ':a,
A
X
w C
0
0
M c w
>
-�e
0
m 0-
0
0 0 =1
--o
cm
0.
0
0
CL -
CL.9
— >, -
C
0) C ,
a) 0 3:
1= 1
2
0
'0
> M
88
>
>
8
>
.
> m
8 8
C: -
Co C
-:3
4-
a) ,
>
0
OA
co A ,
ca
cO cN 2
0 -"g
A 2
0 —
.2
, m
-a
0 'R
-0
cm
CL C 0
3: c
r
a) >
r
0
0
2.
-Nc a
c:
>
U) 5 -
(D a)
i6
C
6-0
C:
O -0
i1i
a)
en CL
a) 2
2 m
- 2 m
0):2 4=
0
0) 72 -0
U) c
0
m ,
w 0
0
c
o C:
- =:
-C
:E
C:
N
U)
- c c
co
0
0
o
2
C
C
8
C c : US
0 u M-
C: 8
m
:3 c
t 8
- 0
t5 a
c
=3 3:
t 8
=3 'a
tea)
0
C
a)
(D
'
a)
a) cl
ca
u
-r .
a)
-C
0)
0
a)
0 M
a p p
0
3: m m
0 —
CL
(D
0 3:
CO 11
m m
2
CTS
m c
CL
S a
M L)
w 0.
0
- 6 a) -
0- 0 .
- 6 2 .2
CL CM
Ca 0
0 c
CL
@ 8
0
CL
In
co
'6 (D
O @
CL
=3 .X
Q " m
>
-0
a) >
>, ,
U-0
a
>� m
0_ -0
0)
(D
;
0 0
— -
ca 0
L�
co
0
m C A
o
m 55 m a
o 15 m a
co
@
So o 2
co 2 m
CL m
co U)
a)
co
0
co
0 00
0 00
CT 2 >
a
.- 0
c - 0
0 co
0
a)
c
CD
E
:3 C14
0
0- 0
o s = R P z
0
m N
0
- 0
a)
2
a)
V)
m
2 E
co
ID
- 2
E m 5 C: 0- 0
0 a) 0
w
0 E
a)
U)
Q) a)
-0 en
u
ml
.9
>
>
>
>
> 0 :3 C ,
>
oco
OCO
Oro
0 m Z
0 oo
z
omo=
C
0 -= o
z
r
=03,:
o
L:
co
O
U')
CD
co
CA
0)
0
r � U)
0) m
(D
2--
co
0.
c
0
m
CL
m
co
ca
m
m
ca
IM
U)
N
N
(D
C
(D
>
0)
c
�a M
= _Zr
a)
.0 co
CD
E m
0 0
0
U) >
Q
p — ca
0
0 'a
ca
z
a) Z
Z
0 C
a 2
a)
N
0
<
CL
_0
c a 0
CL LO
N
U
-0 CO
-6 -0
a) CL Z
41
1
a z a)
c
o
Co
0- C,
'T
N
U)
�Q) ' M
0
R
LO
'D
C
r
-
Im
a) C
a) >
<
I'm
-
w
-
o
0 a)
2� -0
a)
6
- r-
ci
0 0
:9 Q L
Q
-0 0
0, = -
:3 =3
c
—
C — :
j<
Z 0)
-0 z
b 0
U- m z
.,:C > Lo
N co
0)
LO
0
U)
ca N
i �
I
cl
BID SHEET
Park Shelter Roofs Renovation Project
New Hope, Minnesota
(Improvement Project No. 840)
Bid Date /Opening: Monday, June 9 at 9:00am
Return to: City of New Hope
Fax Number 763 - 531 -5136
Office Number 763 - 531 -5100
Fixed Costs
K
3.
Lions Club Picnic Pavilion, 38 & Boone Avenue
North, east side LS 1
Outdoor Theatre, 4401 Xylon Avenue,
West of city hall
4. Northwood Park shelter building,
3815 Boone Ave No, west side
5. Holiday Park shelter building,
902447 1h Avenue No.
6. Lions Park shelter building,
3810 Oregon Avenue North
7. Hidden Valley Park shelter building,
880032 rid Avenue North
Total Cost Part one
LS 1
LS 1
LS 1
LS 1
LS 1
Part #2 alternates
.alternate #l; asphalt shingles sites #:
8. Liberty Park shelter building,
9015 60 Avenue No LS 1
1APlans and Specsipark shelter roofs 840\Full Plan and spec book roof project 840.doc
I F1 a I
10. Terra Linda Park shelter building,
2701 Lamphere Drive LS 1
11. Fred Sims Park shelter building,
4350 Nevada Avenue North LS 1
Total Cost Alternate #1
Alternate #2 asphalt shingles
Sites #:
12. Victory Park storage building,
5550 International Parkway LS 1
13. Lighted Field Park shelter building,
east side with bathrooms; + 2 dugouts
8810 49 Avenue North LS 1
14. Lighted Field Park storage building,
west side 8810 49 Avenue North LS 1
Total Cost Alternate #2:
Alternate #3 asphalt shingles
Site #
15. Civic Center Park shelter building,
4310 Zealand Avenue North
Total Cost Alternate #3
LS 1
I:\Plans and Specs \park shelter roofs 840\FuII Plan and spec book roof project 840.doc
Fixed Costs
Item
Unit Qty Unit Total
Cost Cost
Part #2 Alternates continued
Alternate #4 metal roof:
Site #
2. (same site #2 as on page 1)
Lions Club Picnic Pavilion, 38"' & Boone Avenue
North, east side
Total cost alternate #4
LS
The project award will be based on the fixed cost total bid. If variable costs items are
encurred they will be paid per unit price based on quantities removed.
The undersigned, having studied the attached description of work, being familiar with
all factors and other conditions affected the work and cost thereof, hereby proposes to
provide the material and labor and furnish everything necessary to complete the project
in accordance with the attached description of work.
Firm
Agent
Printed Name
Address
Telephone
City, State & Zip Code
Fax
Date
IAPlans and Specs \park shelter roofs 840 \Full Plan and spec book roof project 840.doe
11111 ill; 111 ii 1,171gil ili 1 ,11 ''•
(Improvement •- ct No. 840
For valuable consideration as set forth below, this Contract dated the day of , 2008
is made and signed by the City of New Hope, a Minnesota municipal corporation (hereafter City)
and , Inc. a Minnesota corporation (hereinafter Contractor).
The Contractor hereby promises and agrees to perform and comply with all the provisions of this
Contract and the City's April 2008 Plans and Specifications for Park Shelter Roofs Renovation
Project #840 (hereafter Plans attached as Exhibit A) on the City's park buildings commonly
described as follows (collectively hereafter the Property):
Common address ofpark buildings included in this contract:
1. Youth Athletic Storage Building, 4225 Zealand Avenue North
2. Lions Club Picnic Pavilion, 38 & Boone Avenue North, east side
3. Outdoor Theatre, 4401 Xylon Avenue, west side of city hall
4. Northwood Park shelter building, 3815 Boone Avenue, west side
5. Holiday Park shelter building, 9024 47 Avenue North
6. Lions Park shelter building, 3810 Oregon Avenue North
7. Hidden Valley Park shelter building, 8800 32 Avenue North
Alternate no. 1:
8. Liberty Park shelter building, 9015 60 Avenue North
9. Little Acre Park shelter building, 4948 Zealand Avenue North
10. Terra Linda Park shelter building, 2701 Lamphere Drive
11. Fred Sims Park shelter building, 4350 Nevada Avenue North
Alternate no. 2:
12. Victory Park shelter building, 5550 International Parkway
13. Lighted Field Park — shelter building + dugouts, 8810 49 Avenue North, east side
14. Lighted Field Park — storage garage, 8810 49 Avenue North, west side
Alternate no. 3:
15. Civic Center Park shelter building, 4310 Zealand Avenue North
Alternate no. 4 - Metal roof.
Same as site #2 above: Lions Club Picnic Pavilion, 38 & Boone Avenue North, east side
I:\Plans and Specs \park shelter roofs 840 \Full Plan and spec book roof project 840.doc
The Plans attached hereto as Exhibit A are incorporated into this Contract by this reference.
This Contract and the Plans shall comprise the entire agreement between the parties. No oral
order, objection or claim by any party to the other shall affect or modify any of the terms or
obligations contained in this Contract. Any amendment to this Contract must be in writing signed
by both arties.
MIr ° J +o> : c.
The work to be performed by Contractor under this Contract (hereinafter the Work) shall include
general construction work required to remove and replace up to 15 existing park shelter roofs
and related appurtenances to be furnished under this Contract. As part of the Work, the
Contractor also agrees to remove all excess material and debris from the Property by the
Completion Date.
The City agrees to pay Contractor
payable upon the City's acceptance of Contractor's performance under this Contract.
Contractor shall complete all demolition, removal and site restoration Work under this Contract
for all referenced properties in section 2. above by November 30, 2008. Due to the difficulty in
ascertaining and establishing the actual damages which the City would sustain, liquidated
damages are specified as follows for failure of the Contractor to complete its performance under
this Contract by the November 30, 2008 Completion Date for all properties: for every calendar
day that the Contract shall remain uncompleted beyond the Completion Date for any of the
properties, the Contractor shall pay the City one hundred dollars and no cents ($100.00) per day
as liquidated damages.
Before beginning actual work under this Contract, the Contractor shall submit to the City
and obtain the City's approval of a certificate of insurance on Standard Form C.I.C.C. -701 or
ACORD 25 forms, showing the following insurance coverage and listing the City as a loss payee
under the policies:
a. General Contractor Liability: $1,000,000.00
b. Automobile Liability for all automobiles: $1,000,000.00
C. Umbrella Excess Liability $1,000,000.00
d. Workman's Compensation: Statutory Amounts
IAPlans and Specs \park shelter roofs 840\Full Plan and spec book roof project 840.doc
This certificate must provide for the above coverage's to be in effect from the date of the
contract until 30 days after the Completion Date, and must provide the insurance coverage will
not be canceled by the insurance company without 30 days written notice to the City of intent to
cancel. The certificate must further provide that the Contractor's insurance coverage is primary
coverage notwithstanding any insurance coverage carried by the City that may apply to injury or
damage relating to the maintenance or repair of the City streets or rights -of -way by either the
City or any employee, agent, independent contractor or any other person or entity retained by the
City to perform the services described herein.
The Contractor shall furnish Performance and Materials /Labor Payment Bonds, each in an
amount equal to the contract amount, as security for the faithful performance and payment of all
Contractor's obligations under the contract documents. These bonds shall remain in effect until
one year after the date of final payment, except as otherwise provided by law. All Bonds shall be
in a form as prescribed by the Contract Documents and be executed by such Sureties as (A) are
licensed to conduct business in the State of Minnesota and (B) are named in the current list of
"Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and As
Acceptable Reinsuring Companies" as published in Circular 570 (amended) by the Audit Staff
Bureau of Accounts, U. S. Treasury Department All bonds signed by an agent must be
accompanied by a certified copy of the authority to act.
If the Surety on any Bond furnished by Contractor is declared bankrupt or becomes insolvent or
its right to do business is terminated in the State of Minnesota or it ceases to meet the
requirements of clauses (A) and (B) above, Contractor shall within five days thereafter substitute
another Bond and Surety, both of which shall be acceptable to the City. All bonds and insurance
are subject to the review and approval of the New Hope City Attorney.
Immix nI ON 63
The Contractor shall give all notices and comply with all laws, ordinances, rules and regulations
applicable to performance under this Contract. The Contractor shall provide adequate signs
and/or barricades, and will take all necessary precautions for the protection of the Work and the
safety of the public.
f►��`►Il7�rTi►`i � • � ! r
To the fullest extent permitted by law, the Contractor shall indemnify and hold harmless the
City, its agents and employees from and against all claims, damages, losses and expenses,
including but not limited to attorney's fees, arising out of or resulting from the performance of
Work provided that any such claim, damage, loss or expense (1) is attributable to bodily injury,
sickness, disease or death, or to injury or to destruction of tangible property (other than the Work
itself) including the loss of use resulting therefrom, and (2) is caused in whole or in part by any
negligent act or omission of the Contractor, any Subcontractor, anyone directly or indirectly
employed by any of them or anyone for whose acts any of them may be liable, regardless of
whether or not it is caused in part by a party indemnified hereunder.
IAPlans and Specs \park shelter roofs 840\Full Plan and spec book roof project 840.doc
The Contractor shall not assign or transfer, whether by an assignment or novation or
otherwise, any of its rights, duties, benefits, obligations, liabilities or responsibilities under this
Contract without prior written consent of the City.
VINEWOFM
The address and telephone number of the Contractor for purpose of giving notices and any other
purposes under this Contract shall be :
; Telephone Number: U
The address of the City for purpose of giving notices and any other purposes under this Contract
shall be: City Manager, City of New Hope, 4401 Xylon Avenue North, New Hope, MN 55428;
Telephone Number: (763) 531 -5100.
IAPlans and Specs \park shelter roofs 840\Full Plan and spec book roof project 840.doc
IN WITNESS WHEREOF, the parties to this Contract have hereunto set their hands and seals
as of the day and year first above written.
CITY OF NEW HOPE
By:
Its Mayor
By:
Its City Manager
STATE OF MINNESOTA )
ss.
COUNTY OF HENNEPIN )
The foregoing was acknowledged before me this day of , 2008,
by Martin E. Opem, Sr., and Kirk McDonald, the Mayor and City Manager, respectively, of the
City of New Hope, a Minnesota municipal corporation, on behalf of said municipal corporation.
an
STATE OF MINNESOTA )
ss.
COUNTY OF )
Notary Public
(Contractor's name)
Its
The foregoing was acknowledged before me this day of , 2008, by
, the of a Minnesota
on behalf of said
Notary Public
I: \Plans and Specs \park shelter roofs 840Tull Plan and spec book roof project 840,doc
List of Drawings
Part 1 - General
Roof Framing Details
Duplicate Roof Structure
Typical Roof Edge Detail and Northwood Park Shelter Building Roof Edge Detail
End of Section
I:\Plans and Specslpark shelter roofs 840\Full Plan and spec book roof project 840.doc
I
1:4
0
J(dj
00
cq cq
„b -. G £ -
/m) .
/z m z
\ \/\ \
w \
Wd
/
\
\
>M/
p W \
\k(� /
_ /)® e Z
El \/» E S
G' 2
:> R R
2=me ) \
q>am
Of x
)z
\
u§\
m _
b¥
�-
" \§
/ R6
9\
a- 2f
L
§7
§ /°\
\k
\ R® co
2\
k S §{
o
e
/ \ \�
\S
\
\ §S\
\2
6
/ )& =
\Q
$
§ //\
��
\ \\ §\
\
J ® Z06
-\
&_
b\
e
<
§ / \ \§
/\
3
\
u X
§j
LLI
�)
/
/ »%E
0 <
w
ƒ
\ \\
$/
yz
j/
\
/ =
e
o®
z3
e
28
o
z
=4
\=
§ao
xo
°°
\
9/a
R§\
}\/
)z
\
u§\
m _
b¥
�-
/ R6
9\
a- 2f
-0
§ /°\
\k
k S §{
o
\/
9 z
) j� \\
2\
6
/ )& =
\Q
)~
\ \\ §\
>)
\\
j
b\
Dz
\cr
§/
I
a
a
e
■
/
S
z
|M
N
z
62ND
61ST �fiN`' a
Park O . M 112 1 w 0
' 60 1/" >' . �1 m
80TH
' `— -� GOIf C urse '
AASS LAY F,OAD
m� z
m
> O is o 0
Pr 00 1
Ci ... 55TH
z - O HOSTERMAN ' ¢ t Z u
Z SCHOOL Elm rove d
U811 g _ 55TH �;Fru a w
W R ,z _ F a z
N r egl. C ¢ z; •�
z
SCIENCE CENTEiR I � u41' > � 3 ,, y w ¢ 59TH
w
9 - O ¢
a
52ND
51ST 51ST 2ND OJ
_ ' w 51ST
G
c z
50TH 0,
LI
a
m Cr
w Ho VI'
the 71 1'4IREN/ VI rk • y - O Ne o
iM16�" LAKE o O ¢ `,t Ic Are
49TH
W - O a COOPER 4 3 '48TH 48Tm
a HIGH t 48TH
48TH SCHOOL Y _
47112 > 47 g/S nys'
.9 ?Th HgNdp}t, 4?1'6tner 47TH
71H
❑ DEL
Z
46TH �fNWO �2 46112 46TH > LU ¢
J
'A 46Th Qk, _ O z
45 112 - O
.O 45Th Civic ¢
a 4 H ..
W4 -1 z
Park 4 4TH 60 o
�¢> I 10
ty H .43RD Ims
• a oolo
COLINT`�' ROAD 90 Fi Sta n
42 D
J Z
'A� 0 41ST
_7 � z , 41 iT
L ww
z
•10 112 m
OTH
M J
40TH 0
z
HOPEWOOD .Z EALANr P y 39°I
'39TH
39TH 'SB P ns
38TH 37TN.� 3�'
Northwood a 311
2 Park Z¢
I >
3 61/2
? m 3 >TH kn ..�.�
z o
' w
35TH N 35TH
J 341/2 SONNESYN ¢ 34TH fINPARK
2 34TH '.ELEMENTAR84TH 34TH
3 4i%{SCHOOL,, '.:33RD
33RIj S 33RD < VALLEY
Hidd 33RD
eySll', V ark ' 32ND D z
>. e) E O 32ND a
NORTHERN
��, 31ST 31ST Z _ z
d.a6� ENSICN WISCONSIN ? N
Ft 311TH 30TH N 30Th'
"Itt90CR'P.9' J
�
29TH 28TH
0
T6F RALINDA , ¢
2SU nLOW O r- a
+` E RY 27TH d .z Terrao> y
IL;...._ ? �- Li,�a Z 1 `j_ _J r
2 NE LAKI= S? ¢
0 0.25 0.5 1
Miles
Open Space /Public
Water
List of Park /Sites:
1) Youth Storage Building, 4225 Zealand Ave No
2) Lions Picnic Pavilion, 38th & Boone Ave No
3) Outdoor Theatre, 4401 Xylon Ave No.
4) Northwood Park Shelter Bldg, 3815 Boone Ave
5) Holiday Park shelter bldg, 9024 47th Ave
6) Lions Park Shelter bldg, 3810 Oregon Ave
7) Little Acre Park shelter bldg, 4948 Zealand
8) Hidden Valley shelter bldg, 8800 32nd Ave
9) Terra Linda shelter bldg, 2701 Lamphere Dr
10) Fred Sims shelter bldg, 4350 Nevada Ave No
11) Liberty shelter bldg, 9015 60th Ave No
12) Civic Center shelter bldg, 4310 Zealand Av
13) Lighted Field storage garage, 8810 49th No
14) Lighted Field shelter bldg, 8810 49th Ave
15) Victory shelter bldg, 5550 International Pky
Prepared by the City of New Hope
Aug. 7, 2007
Data Source: Hennepin County
Property Records
Summary of Work
Part 1 - General
1.01 Project Description
A. Contractor shall supply all labor, materials, transportation, apparatus, equipment and
services required to provide the general construction work required to remove and
replace up to 15 existing park shelter roofs and related appurtenances.
1.02 Division of Contract
A. The general contractor shall be the prime coordinator of the work and their schedule
and progress shall govern the work of other contractors and subcontractors. The
general contractor shall notify their subcontractors and other contractors within a
reasonable time of phases or items of the work requiring the incorporation of their
work. The subcontractors and other contractors shall, after such notification and
within a reasonable time, proceed with the furnishing, installation, laying out or
incorporation of their work so as not to delay or impede the general contractor or job
progress.
1.03 Owner
A. The city of New Hope is designated as the Owner.
B. Contact Person: Roger Axel, Building Official, Phone 763 -531 -5122.
1.04 Layout
A. The general contractor shall lay out all work and be responsible for any damages to
their work or that of others occasioned by their errors or failure to check properly and
verify all measurements.
1.05 Examination of the Site
A. It is required and expected that each contractor, before submitting a proposal for work
required under this specification, shall visit the site, make a thorough examination of
existing conditions, take all necessary measurements, and thoroughly familiarize
themselves with all existing conditions and all of the limitations pertaining to the work
herein contemplated.
B. No additional compensation will be allowed because of the contractor's
misunderstanding as to the amount of work involved or their lack of knowledge of any
of the conditions pertaining to the work based on failure to make examination of sites.
IAPlans and Specs \park shelter roofs 840\Full Plan and spec book roof project 840.doc
C. The submission of a proposal shall be considered assurance that the contractor has
visited the site and made a thorough examination of conditions and limitations.
1.06 Examination of the Documents
A. Extent of specifications and drawings defining work to be performed under this project
is listed in the Table of Contents and List of Drawings, respectively, and any addenda
subsequently issued amending those sections. It is the bidder's sole responsibility to
verify that they have received all sheets of drawings and specifications. No claim for
additional compensation will be allowed due to lack of complete information at time
of bid.
B. It is expected that in the event that any of these specifications are not clear or if there
are any discrepancies, these will be brought to the attention of the city's Building
Official prior to submission of bids and a decision in writing will be rendered as soon
as possible.
1.07 Contract Period
A. The project shall start after contracts are signed. The contractor shall complete the
work on each structure as noted in scheduling parameters. Some call for completion at
anytime and some call for a start of construction after September 1, 2008. No work
shall start until Notice to Proceed is issued.
B. Liquidated damages will begin December 1, 2008 on each building started after
contracts are signed and not completed by November 30, 2008.
1.08 Liquidated Damages
A. Liquidated damages, as specified shall be One Hundred Dollars ($100.00) per calendar
day if the project is not completed by November 30, 2008.
1.09 Sequence of Work /Owner Occupancy
A. The general sequence of work shall be at the option of the contractor, except as
outlined in the scheduling parameters and subject to the approval of the Owner.
However, work shall be carried on simultaneously at as many points as will, in the
judgment of the Owner, enable the work to be completed within the prescribed time.
The Contractor shall submit a coordination plan, which shall be based on the phases
outlined below, for Owners approval. Schedule of work must follow time lines include
under scheduling parameters on Park Shelter Roofs Renovation Project spreadsheet.
End of Section
IAPlans and Specs \park shelter roofs 840\Full Plan and spec book roof project 840.doc
Proiect Meetings
Part 1 - General
1.01 Preconstruction Meeting
A. A preconstruction meeting will be scheduled prior to the commencement of any work
and after receipt of signed contract documents.
B. The contractor shall provide attendance by authorized representatives of the contractor
and all major subcontractors.
1.02 Progress Meetings
A. Progress meetings may be scheduled by the Owner.
B. Persons designated by the Contractor to attend and participate in the project meetings
shall have all required authority to commit the Contractor to solutions agreed upon in
the project meetings.
C. Subcontractors, material suppliers, and others may be invited to attend project
meetings in which their aspects of work are involved.
End of Section
IAPlans and Specs \park shelter roofs 840\Full Plan and spec book roof project 840.doc
Submittals
Part 1 - General
1.01 Subcontractor List
A. Prepare and submit a complete list of all subcontractors. Include the subcontractors
name, address, telephone number, and contact person.
1.02 Shop Drawings and Product Data
A. Submit three copies of shop drawings and product data required. Two copies will be
retained and one copy will be returned to the contractor to be kept on site for all
inspections.
B. Shop drawings and product data shall be clearly identified as to project, contractor,
manufacturer, specification section and item submitted. Any substitutions or
deviations from the requirements of the contract documents shall be noted in writing.
C. Make all shop drawings accurately to a scale sufficiently large to show all pertinent
aspects of the item and its method of connection to the work.
1.03 Samples
A. Samples shall be clearly identified as to project, contractor, manufacturer,
specification section, product, type, color range, texture, finish and other identifying
data. Samples are due within 30 days after Notice to Proceed is issued.
End of Section
I:\Plans and Specs \park shelter roofs 840\Full Plan and spec book roof project 840.doc
Inspections
Part 1 - General
101. Should specifications, Owner's instructions, laws, ordinances, or any public authority
require any work to be inspected or approved, contractor shall give timely notice of its readiness
for inspection and a reasonable date fixed for such inspection. If any work should be covered up
without approval or consent of approving agency, or Owner, it must be uncovered for
examination at contractor's expense.
Inspections needed:
A. Framing
B. Progress (to include rotted wood removal; ice barrier)
C. Final
102. Access
A. Contractor will provide roof access for all inspections on all buildings.
End of Section
IAPlans and Specslpark shelter roofs 840Tull Plan and spec book roof project 840.doc
Temporary Facilities
And Controls
Part 1 - General
1.01 General
A. Arrange for and provide temporary facilities and controls. Pay all costs until final
acceptance of the work.
B. Make all temporary connections to utilities and services in locations acceptable to the
Owner and local authorities having jurisdiction. Furnish all necessary labor and
materials. Maintain connections and remove the temporary installation and
connections when no longer required. Restore the services and sources of supply to
proper operating condition.
C. The Contractor may use without cost water and electrical services presently existing at
each of the sites.
D. The Contractor shall pay for all other services, power, heat, and water that are not
presently on the site.
1.02 Temporary Roads and Access to Site
A. Construct and maintain in good usable condition temporary roads and access to site.
Remove temporary construction and restore the site when no longer required.
B. Access to the site for delivery of construction material or equipment shall be made
only from locations designated by the Owner.
1.03 Temporary Stairs, Ladders, Ramps, and Runways
A. Provide and maintain temporary ladders, chutes, (and so on), as required for the proper
execution of the work.
B. All apparatus, equipment, and construction shall meet requirements of the Labor Law
and other state or local laws.
1.04 Temporary Toilets
A. The Contractor may use the toilets located on site as long as they are maintained in
good and clean working condition.
B. Any damages and repair costs will be assessed to the contractor.
I: \Plans and Specs \park shelter roofs 840\Full Plan and spec book roof project 840.doc
1.05 Security
A. Provide temporary enclosures required for protecting the project from the exterior, for
providing passageways, for the protection of openings both exterior and interior, and
any other location where required.
B. Provide temporary fencing around building for safety. Place material removed from
building into dumpster at the end of each day. Keep the site free of sharp objects and
trash.
End of Section
I: \Plans and Specs \park shelter roofs 840\Full Plan and spec book roof project 840.doc
Material and Equipment
Part 1 - General
1.01 Substitutions
A. Whenever materials or equipment are specified or described in the contract documents
by using the name of a proprietary item or the name of a particular manufacturer,
fabricator, supplier, or distributor, the contractor must supply the product named
unless they have written authority from the Owner to make a substitution.
B. Substitute items of material and equipment shall be subject to the review and approval
of the Owner.
C. During the bidding process, no substitution will be considered unless written request
has been submitted to the Owner for approval at least ten (10) days prior to bid date.
D. Each request for substitution shall include a complete description of the proposed
substitute, the name of the material or equipment for which it is to be substituted,
drawings, cuts, performance and test data, and any other data or information necessary
for a complete evaluation.
E. If the Owner approves any proposed substitution, such approval will be set forth in an
Addendum.
F. The contractor shall not be relieved from the responsibility of furnishing material or
equipment equal in quality, design, and efficiency to those specified.
G. If a substitution is allowed for any reason, the contractor shall bear full responsibility
for fitting that substitution into the project and shall make any necessary adjustments.
No extra payment shall be made for extra work made necessary by a substitution
requested by the contractor.
End of Section
I:\Plans and Specs \park shelter roofs 840\Full Plan and spec book roof project 840.doc
Contract Closeout
Part 1 - General
1.01 Cleaning
A. Prior to the inspection for substantial completion of the work, remove waste material
and rubbish from the building and site. Remove protective coatings, barriers, and
other protective devices, temporary work and surplus materials including magnetic
sweep of grounds of all locations.
B. Thoroughly clean the building and site to leave them in a clean, neat, and orderly
condition, ready for occupancy and use by the Owner.
C. Provide and remove dumpsters at each site and maintain the work in a clean condition.
D. After substantial completion, remove waste material and rubbish and clean up dirt
caused by the work.
E. Upon completion of the work, remove tools, construction equipment, machinery and
surplus materials from the building and site.
1.02 Warranties and Bonds
A. Submit warranties, bonds, service and maintenance contracts as specified in the
Contract Documents.
B. Submit two copies of each submittal, neatly typed and in orderly sequence.
C. Provide complete information on each item including product item, firm, date of
warranty, bond or service contract, contract requirements, and contractor's name.
1.03 Re- inspection Fees
A. If the Owner is required to perform re- inspections due to failure of the work to comply
with the claims of status of completion made by the contractor or due to problems with
the methods or materials of construction Owner will deduct the amount of any costs
incurred from the final payment to the contractor.
1.04 Final Inspections
A. Provide all final inspections required prior to occupancy by either State or local
jurisdictions.
I:\Plans and Specs \park shelter roofs 840\Full Plan and spec book roof project 840.doc
B. Provide final inspection approval prior to obtaining the Substantial Completion
Certificate from the Owner.
1.05 Final Payment
A. Upon completion of the project work and as a condition of final payment, the
contractor shall prepare and submit to the Owner, all exhibits required by the Project
Manual including:
1. Lien waivers.
2. Affidavit of Payment of Withholding of Income Taxes before Final Payment.
End of Section
IAPlans and Specs \park shelter roofs 840\Full Plan and spec book roof project 840.doc
Selective Demolition
Part 1 - General
1.01 Scope
A. Work Included: Perform alternations and related work as shown or specified and in
accordance with requirements of the Contract Documents. Items for removal include,
roofing, shingles, wood trim, metal roof edge, and fiberboard.
1.02 Standards
A. Except as modified by governing codes and by this Specification, comply with the
applicable provisions and recommendations of ANSI A10.2, Safety Code for Building
Construction and OSHA.
Part 2 - Products
2.01 Products Required to Complete the Work
Part 3 - Execution
3.01 Protection
A. Provide, erect, and maintain catch platforms, lights, barriers, weather protection,
warning signs, and other items as required for proper protection of the workers
engaged in demolition operations, occupants of the building, public, and adjacent
construction.
B. Provide and maintain weather protection at exterior openings to fully protect the
interior premises against damage from the elements until such openings are closed by
new construction.
C. Provide and maintain temporary protection of the existing structure designated to
remain where demolition, removal, and new work is being done, connections made,
materials handled, or equipment moved.
D. Provide adequate fire protection in accordance with local Fire Department
requirements.
E. Be responsible for any damage to the existing structure or contents of the insufficiency
of protection provided.
IAPlans and Specs \park shelter roofs 840\Full Plan and spec book roof project 840.doc
F. Erect plastic safety fence around work area until project is completed.
3.02 Workmanship
A. Demolition, removal, and alteration work shall be as shown on the drawings. Perform
such work required with due care. Be responsible for any damage that may be caused
by such work to any part or parts of existing structures. Perform patching, restoration,
and new work in accordance with applicable technical sections of the Specifications.
B. Materials or items demolished and not designated to become the property of the
Owner or to be reinstalled shall become the property of the Contractor and shall be
removed from the Owner's property.
C. Execute the work in a careful and orderly manner, with the least possible disturbance
to the public and to the occupants of the building.
D. Finish new and adjacent existing surfaces as specified for new work. Clean existing
surfaces of dirt, grease, loose paint, and so on, before refinishing.
E. Disconnect and reconnect existing electrical power and speaker wires by a licensed
electrician.
3.03 Clean Up
A. Remove debris as the work progresses, and maintain the premises in a neat and clean
condition.
B. All demolition debris shall be removed from the site to an approved landfill.
C. Debris shall be placed in approved Contractor furnished containers and removed from
site when debris is level with the top of the container.
End of Section
I; \Plans and Specs \park shelter roofs 840\Full Plan and spec book roof project 840.doc
Rough Carpentry
Part 1 - General
1.01 Section Includes
A. Furnish and install all lumber, caulking, connections, and associated hardware.
1.02 Submittals
A. Submittals shall conform to Submittals section.
B. Submit manufacturer's product data for siding and roofing materials.
C. Submit shop drawings for all fabricated connections and hardware. Show all pertinent
dimensions, sizes, finishes, and types of fasteners.
1.03 Quality Assurance
A. All Work Shall Conform to the Following Standards:
1. National Forest Products Association - National Design Specification for Wood
Construction.
2. Asphalt shingles must conform to ASTM D3161.
1.04 Product Handling
A. Store lumber so it is properly ventilated, held straight, well drained, and protected
from the weather.
Part 2 - Products
2.01 Framing Lumber
A. All lumber for framing, blocking, furring, and miscellaneous carpentry work shall be
Ponderosa Pine, Southern Yellow Pine No. 2 or better.
B. Lumber shall be kiln dried to an average moisture content of 15% and a maximum of
19 %.
C. Lumber shall be surfaced four sides.
2.02 Caulking
A. Provide all caulk required.
IAPlans and Specs \park shelter roofs 840\Full Plan and spec book roof project 840.doc
B. Caulk shall be silicone sealant, types recommended for conditions encountered.
2.03 Rough Hardware
A. Nails shall be common wire nails, unless noted otherwise. Galvanized for exterior
locations.
B. Lag screws shall conform to ANSI B 18.2.1. Galvanized for exterior locations.
2.04 Plywood
A. 5/8" CDX plywood with H clips
2.05 Roof covering
A. Valley Flashing (open valley) 26 gage metal w /center ridge diverter.
B. Ice dam membrane. Self- adhering polymer modified bitumen sheet installed at roof
edge to a point 24" inside exterior wall line and at all valleys.
C. 15# felt underlayment.
D. Asphalt shingles (selection to be determined by Owner).
Part 3 - Execution
3.01 Erection
A. Install all work plumb, level, true, and square.
B. Use appropriate nails and adhesives for materials to be installed.
C. Install materials according to manufacturer's instructions and good trade practices.
3.02 Fastening
A. Use common wire nails of the size and quantity specified in the Building Code, unless
shown otherwise.
B. Remove and replace all split wood.
C. Pre -bore holes for lag screws the same diameter as the root of the thread.
D. Screw all lag screws and wood screws into position. Do not drive.
End of Section
I:\Plans and Specs \park shelter roofs 840\Pull Plan and spec book roof project 840.doc
Asphalt Shingles
Part 1 - General
1.01 Related Work Specified Elsewhere
A. Selective Demolition.
B. Rough Carpentry.
C. Flashing and Sheet Metal.
1.02 Quality Assurance
A. Applicator Qualifications: Minimum of 3 years experience in installation of asphalt
shingles on comparable projects.
B. Requirements of Regulatory Agencies: Shingles to meet requirements of the State
Building Code.
1.03 Submittals
A. Manufacturer's Literature: Copies of material description, and installation instructions.
B. Maintenance Materials: Extra stock 1% of total shingles.
1.04 Product Delivery, Storage, and Handling
A. Deliver shingles with manufacturer wrap intact.
B. Assure that shingles are stored in dry conditions.
Part 2 - Products
2.01 Acceptable Manufacturers
A. Material: to be determined by Owner.
2.02 Roofing Felts
A. Felts: 15 # asphalt impregnated felt.
IAPlans and Specs \park shelter roofs 840 \Full Plan and spec book roof project 840.doc
2.03 Roofing Underlayment
A. W.R. Grace and Co., Ice and Watershield, or approved equal.
2.04 Roofing
A. Material: Hot dipped galvanized steel, 0.080 P -Nail, 1" long.
Part 3 - Execution
3.01 Inspection
A. Insure that work penetrating roof surface has been completed to the extent that
shingles can be applied.
B. Examine surfaces to receive shingles to assure they are rigid, even, and free of debris.
C. Check that flashing has been installed.
D. Do not apply materials over wet sheathing.
E. Do not proceed with installation of shingles until defects are corrected.
3.02 Roof Application
A. Apply roofing felts over entire roof with 6" edge laps and 2" end laps.
B. Apply roofing felt according to manufacturer's requirements.
C. Install shingles approximately 5" to the weather.
E. Nailing:
1. Use four nails per shingle.
2. Space nails per manufacturer's installation instructions.
3. Drive nails flush with face of shingles.
F. Hips and Ridges:
1. Hip /ridge use shingles of uniform width.
2. Apply at same weather exposure as field of roof.
3.03 Clean -Up
lAPlans and Specs \park shelter roofs 840\Full Plan and spec book roof project 840.doc
A. Remove debris at end of each day.
End of Section
I:\Plans and Specs \park shelter roofs 840\Full Plan and spec book roof project 840.doc
Sheet Metal Flashing
And Trim
Part 1 - General
1.01 Section Includes:
A. Sheet metal flashing and trim
B. Related work specified elsewhere:
1. Rough Carpentry.
2. Finishing.
3. Preformed metal roof panels.
1.02 Quality Assurance
A. Install flashing according to the Building Code.
1.03 Submittals
A. Shop Drawings: Show size and configuration of all items.
B. Literature: Manufacturer's data and samples of standard color selection.
C. Samples: actual samples of all the manufacturer's standard colors.
1.04 Guarantee
A. Guarantee materials and workmanship for two years as being watertight.
B. Guarantee against color fade for 20 years.
Part 2 - Products
2.01 Approved Manufacturers. All prefinished sheet metal under this section shall be 24 ga.
Galvanized steel with a Kynar 500 finish unless noted otherwise.
2.02 Color to be selected
2.03 Mechanical Fasteners
IAPlans and Specslpark shelter roofs 840Tull Plan and spec book roof project 840.doc
A. All mechanical fasteners shall be of non - corroding material. All exposed fasteners
shall match color of adjacent finished materials.
2.04 Fabrications
A. Eve Edge Strips and Corner Flashing at Vertical Walls:
1. System shall conform to dimensions shown on the drawings.
B. Sealants
1. Metal manufacturer's recommended elastomeric sealant or mastic. Exposed
sealant color shall match metal color.
2.05 Gutters
A. 1. 26 gauge galvanized metal, one -piece
2. Fastened to roof deck every 36" with manufacturer's approved support brackets
3. Color selection to be determined by Owner.
Part 3 — Execution
3.01 Installation
A. Install all materials in accordance with the manufacturer's recommendations to
provide a watertight installation.
B. Shop fabricate and install using recognized sheet metal processes.
C. Use color- matched touch -up paint to field- repair any scratched or damaged areas
whether from shop fabrication, shipping, or field installation. Obtain touch -up paint
from pre - finished sheet metal manufacturer.
D. If soldering is necessary mechanically remove pre - finished coating.
E. Perform all fabrication and installation with the strippable protective film in place on
pre - finished material.
F. After completing installation immediately remove strippable film. Extended exposure
of strippable film to ultra violet light may damage paint coating underneath.
G. All exposed fasteners shall match finished materials. Field paint if necessary under this
section with touch -up paint obtained from prefinished sheet metal manufacturer.
L\Plans and Specs \park shelter roofs 840\Full Plan and spec book roof project 840.doc
H. Leave a 1 /z" joint between abutting parts for expansion at coping and install 4" wide
cover plate.
I. Seal all metal penetrations with sealant or mastic.
J. Seal along joint between flashing and wall or roofing materials.
End of Section
I:\Plans and Specs \park shelter roofs 840Tull Plan and spec book roof project 840.doc
0
z
H
A
a
H
.'7
W
W
H W
a�
W
xw
w
z
P 0
A Pq
0
ow
3 O
H
O W
z 3
A`
i
i
z
0
Q
J
W
H
C7
�
°
bo a
Q . 4 cd, on va
� b • . o a�i
o r ,
i� p Cd
wN 0 4 >
µj N N N N ''�
-.
x�
z z 3 z
a a a z g r+
c zwH h �_
C7 H H� U'
o c�
` O O
P4 2M w w
wz
N a z 3 z
H
mwa N O
w w w x O
w 3
0 N4 O O
a a w K w
in
W
d
z W4
U
w
° z
w ."0 Q °
M ¢O
L<
a
U O
�.
t- w a.
O'y� N�
O
°
3, —Zo � N�
m ?
0 O <m °d
O=z F z o r
Z zpwp�r ZN
cj �
Q
Q W64� W Cil
I Ui -
Y
= L- w
Z )q LJz
M.H
LLJ
x
o
a L 4 c
0
�Z
w
W
�¢
Lm
,
�w
=
I- H
LIJ
3
Ozzz O~
zw—
i=m ZN
Y
W
0
Z
Wa" NN
°V'
° o
D
z Vow j�z
8m
Wz
�3
04
z�
in OW
o
z
_
¢°
Z CLQ
F
7 N
O V
LXJ O
in
W
d
z W4
U
w ."0 Q °
M ¢O
L<
a
U O
° m° ¢
ow LLO
O'y� N�
O
°
3, —Zo � N�
O=z F z o r
Z zpwp�r ZN
V V ) ,
Q W64� W Cil
I Ui -
Y
= L- w
Z )q LJz
M.H
W
°-
x
O
0
�Z
Z
zw
�w
�O
•
L q
v
O
z
U uj
N
o
--l
City of New Hope
0 Open Space /Public
Water
List of Park /Sites:
1) Youth Storage Building, 4225 Zealand Ave No
2) Lions Picnic Pavilion, 38th & Boone Ave No
3) Outdoor Theatre, 4401 %ylon Ave No.
4) Northwood Park Shelter Bldg, 3815 Boone Ave
5) Holiday Park shelter bldg, 9024 47th Ave
6) Lions Park Shelter bldg, 3810 Oregon Ave
7) Little Acre Park shelter bldg, 4948 Zealand
8) Hidden Valley shelter bldg, 8800 32nd Ave
9) Terra Linda shelter bldg, 2701 Lamphere Dr
10) Fred Sims shelter bldg, 4350 Nevada Ave No
11) Liberty shelter bldg, 9015 60th Ave No
12) Civic Center shelter bldg, 4310 Zealand Av
13) Lighted Field storage garage, 8810 49th No
14) Lighted Field shelter bldg, 8810 49th Ave
15) Victory shelter bldg, 5550 International Pky
Prepared by the City of New Hope
Aug. 7, 2007
Data Source: Hennepin County
Property Records
0 0.25 0.5 1
i iii Miles