IP #828PROJECT NO. 828
North Arena
07-154 10/08/07 Resolution authorizing the appropriation of funds of $13,747.80 for replacement of the
North Arena Lighting for the Ice Arena by Midwest Energy Solutions (improvement
project no. 828)
COUNCII
I: \RFA \P &R \ARENA \R -828 North Arena Lighting Replacement Quotes.doc
Request for Action
Originating Departments
Approved for Agenda
Agenda Section
Planning and
Parks and Recreation
October 8, 2007
Development
Item No.
By: Shari French, Director
By:
8.2
Resolution authorizing the appropriation of funds of $13,747.80 for replacement of the North Arena Lighting
for the Ice Arena by Midwest Energy Solutions (improvement project no. 828)
Requested Action
Staff is recommending that the City Council approve the low quote attached of $13,747.80 from Midwest
Energy Solutions for the purchase and installation of new lighting for the north arena. This will include 66
six -lamp T -8 fixtures with wire guards and reflectors. Jim Corbett, Recreation Facilities Manager, will be
present to answer any questions.
Background
Three quotes were received for this project and they range in price from $13,747.80 to $18,400. These quotes
are all after the utility rebate which now goes directly to the contractor after installation has been completed.
The installation will be coordinated so that no loss of business or interruption of scheduled ice occurs. The
payback through lowered electrical bills is anticipated by the vendor to take 3.65 years to recover the cost of
this purchase. The company providing the low quote has also supplied lighting to the following local ice
arenas: Plymouth, Hopkins, Braemar in Edina, and Farmington.
The replacement of these lights has been on the arena's CIP listing which has been discussed at the council
level during 2007. The estimated cost listed in the CIP was $20,000. The rough drawing of the two ice sheets
attached shows the difference in foot candles from the oldest lighting system (north arena) to the newer
system (south arena). Staff over the past two years has received several complaints from users regarding the
low level of lighting in the north arena. And these users prefer the south rink because of the brighter light on
that side of the facility. The savings in utility costs with the new system is another strong consideration in
staff's recommendation to replace the existing lighting.
Motion by Second by
To: o - —_
I: \RFA \P &R \ARENA \R -828 North Arena Lighting Replacement Quotes.doc
Funding
Funds are available for this project in the Liquor Reserve Fund /Park Infrastructure Fund which is levy funded
each year. Staff is recommending that the funds for the improvement be taken from the Liquor Reserve
portion of the fund.
Attachment(s)
Attachments include the low quote, a memo from staff describing the project and quotes received, a rough
drawing of both sheets of ice showing foot candle providing by existing lighting, and a listing of the ice arena
CIP.
Staff recommendation
Staff is recommending that the City Council approve the low quote attached of $13,747.80 from Midwest
Energy Solutions for the purchase and installation of new lighting for the north arena.
I: \ RFA \ P&R \ ARENA \ R-828 North Arena Lighting Replacement Quotes.doc
City of New Hope
Resolution No. 07- 15 4
Resolution authorizing the appropriation of funds of $13,747.80 for replacement of the
North Arena Lighting for the Ice Arena by Midwest Energy Solutions
(Improvement project no. 828)
WHEREAS, the city of New Hope prepares a five year Capital Improvement Program (CIP) as a guiding
document for equipment acquisition and improvement projects to assist with the preparation of
each annual operating budget; and
WHEREAS, the CIP is not formally adopted as a budget document, nor does it authorize the acquisition of the
individual equipment and /or projects listed therein; and
WHEREAS, the Parks and Recreation Department recommends the replacement of the lighting for the north
arena at the ice arena; and
WHEREAS, the funds for this project is available in the Liquor Reserve Fund.
NOW, THEREFORE BE IT RESOLVED by the City Council of the city of New Hope, Minnesota, to approve the
appropriation of $13,747.80 for payment to Midwest Energy Solutions from the Liquor Reserve
Fund account is authorized and the 2007 Ice Arena operating fund budget is hereby amended.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 8th day of October,
2007.
Attest:
City Clerk
yor
I: \RFA \P &R \ ARENA \R -828 North Arena Lighting Replacement Quotes.doc
Memorandum
To: Kirk McDonald, Acting City Manager
From: Shari French, Director of Parks and Recreation
Jim Corbett, Recreation Facilities Manager
Date: September 25, 2007
Subject: North arena replacement lighting
The following bids were received to replace the rink lights on the north arena:
Company
Bid
After utility rebate
Midwest Energy Solutions
$18,697.80
$13,747.80
North American Ener y Group
$20,086.30
$15,136.30
Phasor Electric Company
$23,350.00
$18,400.00
Midwest Energy Solutions is the low quote. They have also supplied lighting to the
following rinks: Plymouth, Hopkins, Braemar in Edina, and Farmington.
The project will include 66 six -lamp T -8 fixtures with wire guards and reflectors.
Installation would be coordinated so that no loss of business or interruption of
scheduled ice would occur.
The Arena CIP listed an estimate of $20,000 for this purchase. Unless directed
otherwise, the plan is to place these quotes on the October 8 council agenda for
approval. The funding source options that staff is aware of include Liquor Reserve
Fund and /or the Park Infrastructure Fund. As you will see in the attached, the payback
through lowered electrical bills is anticipated by the vendor to take 3.65 years to recover
the cost of this purchase.
Attachments include: Proposals
Rough diagram of current foot candles for both ice sheets
Energy savings features for all proposals
ORTH AMERICAN
ENERGY GROUP
illuminating results.
Lamp T8 High Output
nd pad
harge
yGrouj
4 reflec
66 1 $190 1 $12,540.00
Purchase Order #
Down Payment
$10,043.15
Balance Due
$10,043.15
Utility Rebate
$ Amount
Estimated
$4,950.00
Utility Provider
Xcei Energy
NET COST AFTER REBATES
$15,136.30
66 I $14,190.00] Additional Disposal and Recyling Charges
# $ Amount
# lamps 66 $132.00
# Ballasts 66 $198.00
#Fixtures 66 $198.00
PROPOSAL DATE TOTAL $528.00
PROPOSAL ACCEPTED AND INSTALLATION AUTHORIZED BY:
s
CUSTOMER SIGNATURE DATE
CUSTOMER NAME TITLE
products are warranted against defects in materials and or worknanship under normal use for 25 years on the fix
ir and 3 years on the ballast, lamps and labor from date of purchase of the product from NAEG.
)le upon completion of the work unless otherwise stated above. Finance charges at the rate of 1.5% per month
on past due balances. Such Finance Charges, if any begin accruing and become due and payable ten (10) day
otherwise specified. Customer agrees that it shall be solely responsible for payment of services rendered under
I any financing related thereto.
Confidential 9/19/2007
New Hope Ice Arena North Arena
Existing Foot Candies
37
32 38 15
40 41 31
28 45 21
\1 39 1
New Hope Ice Arena South Arena
Existing Foot Candles
90
90 170 81
135 160 195
99 149 90
r
ICE ARENA CIP 2007 -2015
YEAR
INFRASTRUCTURE IMPROVEMENT ITEM
2011
EST. COST
COMMENTS RE: WORK RECOMMENDED
Replace North scoreboard - Coke donated 1994
2007
Replace Zamboni Batteries for 2002 machine - original
$
12,000.00
Replace every 6 years
2007
Replace North rink Refrigeration Motors - from 1994
$
15,000.00
2 electric Zambonis purchased
2007
replace infrared heaters on west side of north arena
$
12,000.00
2001
2007
Replace North a rena lighting existin from later 1980's
$
M 20,000.00
Energy savings 30 %+
2007
replace water heaters
$
40,000.00
2005
2007
Crack seal /seal coat parking lot - rebuilt in 1996
$
21,000.00
Do as part of larger city seal coat proj.
total $
120,000.00
2008
Paint outside of arena building - original 1996
$
35,000.00
2008
Security system
$
20,000.00
add new
2008
Recarpet meeting rooms & meeting rooms - 1996
$
8,000.00
Carpet takes a beating from so many people
total $
63,000.00
2009 Replace North rink Dehumidification System - original - 1975
2009 Convert both rinks from Freon 22 to 134A
$ 75,000.00
$ 90,000.00 Present Freon system will be obsolete in 2010 and
either very expensive or unavailable by then
2009 Repaint south rink floor - built 1996
2010 Repaint all spectator flooring
2010 Replace north rink Roof - existing installed 1985
2010 Replace Infrared heaters - south arena - original from 1996
2010 Replace North Rink Floor - original from 1975
2011
Replace skate tile - from 1996
2011
Remodel Community roam; kitchen from 1979, cabinets - 1979
2011
Replace North scoreboard - Coke donated 1994
2011
Replace South rink dehumidification system - original from 1996
2011
Replace 1996 Zamboni
2012
Replace arena sign board at 49th avenue - original from 1975
2012
Replace 8 HVAC roof top units south side - original from 1996
2013 Replace infrared heaters north arena - from 2003
2015 Replace south scoreboard - original from 1996
YEAR
HISTORY OF MAJOR CAPITAL ITEMS AS OF JULY 2006
1975
North arena built
1979
Community room added
1990
PA system - bought new speakers
1990
Office furniture purchased
1994
Purchased north 4 -sided scoreboard w /Coke donation
1996
South arena added
1996 & 2003
2 electric Zambonis purchased
1998
North hockey rink - replaced dasher boards & east glass
2000 & 2003
Replaced bleacher caps & repainted - north arena
2001
Brought telescoping bleachers up to code
2003
Replaced community room flooring
2004
Remoded 6 restrooms
Skate sharpening room - remodeled office for skate sharpening
2005
business and bought 2 new machines
2005
Replaced gas piping on south rink roof - design defect from 1996
$ 10,000.00
total $ 175,000.00
$ 10,000.00
$ 100,000.00
$ 15,000.00
$ 500,000.00
total $
625,000.00
$
20,000.00
$
30,000.00
$
30,000.00
$
100,000.00
$
100,000.00
total $
280,000.00
$
30,000.00
$
100,000.00
total $
. 130,000.00
$
15,000.00
total $
15,000.00
$
30,000.00
total $ 30,000.00
$ 1,438,000.00
Replace floor and add subfloor heating; this plan
means keeping existing refrigeration equipment
new cabinetry, kitchen
replace with modern sign board
11:29 AM
April 2007
Presented to:
Fax: 763-531-9262
icorbeft(d)-ci.new-hope.mn.us
Presented By:
501 Vermillion St.
Hastings, MN 55033
Tim Ashton
President
651-470-3430
Fax 651-493-9711
tashton. mes(&.comcast. net
New Hope Ice Arena
NewHope,
Total Cost Fixture Including Tax
Labor including lifts
Rebate
Total Cost Paid by City Of New Hope
ESTIMATED ANNUAL UTILITY SAVINGS
SIMPLE PAYBACK IN YEARS
ENERGY SAVINGS INCREASE
Warranties:
Fixture = 25 years
Ballasts = 5 years
Lamps = 3 years
For.
New Hope, MN 55428
RECOMMENDED LIGHTING UPGRADES
# FIXTURES
FIXTURE COST
W/ Tax
Replacing existing (66) 460w/480v metal halide w/ (66) T8 61amp 224w/480v flourescent fixturE
66
$14,520.00
w/ Miro 4 reflector,GE Ultramax Universal Ballasts,480v transformer, Phillips 850 series 5k altoplus
lamps,cord and plug
Total $14,520.00
Total w/.065 tax $15,463.80
Warranties:
Fixture = 25 Years
Ballasts = 5 years
Lamps = 3 years
Energy Estimator
CURRENT FIXTURE: 400w metal halide 1.15 BF REPLACEMENT FIXTURE: T8 4 Lamp
LIGHTING SYSTEM ANALYSIS
ENERGY AND COST SAVINGS ESTIMATES
New Hope Ice Arena
Lighting Schedules
Your lighting savings are based on the following average hours of operation
Day of week: Mon Tue Wed Thu Fri Sat Sun TOTAL
Start
7:00 AM
7:00 AM
7:00 AM
7:00 AM
7:00 AM
Finish
9:00P
9:OOP
9:00
9:OOP
9:OOPM
Hours
14
14
14
14
141
70
ANNUAL HOURS: 7 7 7 7 3,76 40
Customer Signature Date
SEP-5-2007 04:57A _FROM: 4939711 TO:7635319262 P.2
September 6, 2007
Mr. Jim Corbett
City of New Hope
4949 Louisiana Avenue N.
New Hope, MN 55428
Regarding: New Hope lee Arena
Dear Jim,
In regards to our site meeting at New Hope lee Arena to re-light one (1) ice rink, we
propose the following-
Item 1) Remove sixty-six (66) 400-watt high-bay fixtures (turn fixtures over to
owner)
Item 2) Furnish and install sixty-six (66) six-lamp, T-8, 480-volt high-bay fixtures
with wire guard.
Item 3) Remove cords and plugs from existing fixtures and install on new fixtures
Item 4) Lift, tax, and permit included
The Electrical Cost for the Above Mentioned Work is:
Twenty Three Thousand Three Hundred Fifty Dollars and 001100 --- - - - - --
Note: Additional branch circuiting or switching is not included.
We appreciate you giving us the opportunity to quote this project for you.
Please call us with any questions,
Sincerely,
Phasor Electric Company
Blake J. Herman
Project Manager
blakeh@jDhasor2OOO.com
BJII/nb
B-3893
$23
2160 - 108TH LANE N.E. 0 BLAINE, IVIN 56449-5246 * PHONE (763) 780-3401 - FAX (763) 780-3405
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