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IP #994 rock removal parking lot mediansValerie Leone zc/< AAz,, L� From: Boyum, Dan <Dan.Boyum@stantec.com> rr.t ago Sent: Monday, November 22, 2021 6:51 PM To: Kirk McDonald Cc: Susan Rader; Valerie Leone Subject: RE: Rock Removal - Engineering Budget - Unadjusted number Kirk — the contractor initially felt he would get the work done in a day when I was estimating the previous numbers below. It took them from Monday to Thursday, so a few days longer. Lucas spent more time than anticipated with those inspections last week. The work is now completed. At this time, it looks like our costs are $14,486 for the three different rock removal/grouting projects, so $1,986 over the previous $12,500. The construction costs will be higher than their original estimate ($43,421.50 vs +/- $32,000) due to more quantities used than estimated, but will come in less than that construction esti ate of +/- $67,000. So that is good news. Incase there is any follow-up questions on the pool island rock, would it be okay to ncrease the budget from $12,500 to $15,000. Let me know your thoughts. Here is a copy of the Valley Rich invoice with final quantities. Valle'-f-Rich Co., Inc. 147 Jonathan Blvd. N. Stti. 4 Chaska,, MN 55318 t952) 44E- 3 G02 Sold Ship to to City of New Hope 5500 International Parkway New Hope, MN 55428 Rack Removal f RiE New Hope %ccouLitt P.O. Nunn c&Via Ship Date 4EW IHO C21178 11118 term Ouantity Description 1 Mobilization 1 Traffic control 46 Excavation 265.22 Class, 4 Grarde dprap 12 Removal of smaller class 4 granite riprap 399 Geatextile Fabric 1 Remove exis ng reck From island and deliver to city public works facility 1 DEDUCT - Performance Bond not requr ed 2 Senior Associate Direct: 612 712-2021 Mobile: 651 775-5098 Dan.Boyum@stantec.com Stantec 733 Marquette Ave., Suite 1000 Minneapolis, MN 55402 (3 Stantec The canlent of this email is the confidential property of Slanlec and should not be copied, modified, retransmitted, or used for any purpose except with Stantec's written authorization If you are not the intended recipient, please delete all copies and notify us immediately. From: Boyum, Dan Sent: Tuesday, September 21, 2021 11:40 AM To: Kirk McDonald <kmcdonald@newhopemn.gov> Cc: Susan Rader <srader@newhopemn.gov>; Valerie Leone <vleone@newhopemn.gov> Subject: RE: Rock Removal - Engineering Budget - Unadjusted number We included estimated indirect costs in our original May 2021 estimates. Those totaled $11,453.36. See the tables below that show the line item for indirect costs (highlighted in yellow). There were costs associated with preparing the quote package for the rock removal/mulch replacement for the non - infiltration islands and sending those quotes out to contractors. However those indirect costs were not reflected in the tables below. Kenl-awn was the only person who sent in a quote on that first project, and Jeff Alger dealt mostly with them in coordinating that work. So our engineering costs on the rock removal and mulch replacement quote project were mostly the preparation of the quote package. Below is a summary of the indirect costs from the infiltration island and grouted riprap estimates in May 2011: • Pool infiltration island riprap ($10,673.36) • Grouted rip rap at the retaining wail ($780] • Total = $11,453.36 The indirect cost estimate above is less than the $12,500 that we are suggesting at this time the budget to be increased by ($10,000 before + $2,500 now). So the increase to $12,500 will be $1,046.64 more than the $11,453.36 number in the May 2021 estimates. It will be interesting to see how many contractors provide a quote for the infiltration island work. Some have said they could do this type of work this fall, so hopefully we get a few quotes to compare. I put some answers to your questions in your email below too. Please contact me with any questions. Estimated Costs to Place Class 4 Riprap in Infiltration Island (Note - Removal of existing rock in Jeff Algers Estimate) Item No Item Unit Quantity Unit Price Total Comment 1 Irrigation Line Replacement/Lowering LS 1 $3,000.00 $3,000.00 2 Excavation CY 65 $50.00 $3,250.00 Assume 6" tc 3 Class 4 Riprap Material TON 180 $29.00 $5,220.00 Estimate 90 4 Trucking TON 180 $15.00 $2,700.00 5 Trucking - Waiting - Unloading HR 18 $115.00 1 $2,070.00 Assume 1.51 6 Installation of Class 4 Riprap HR 40 $400.00 1 $16,000.00 Assume 50' I 7 Removal of too small riprap HR 5 $400.00 $2,000.00 Assume hol. 8 Geotextile Fabric Sy 387 $3.00 $1,161.00 9 Seal Coat if pavement damage SF 16604 $0.30 $4,981.20 10 Restripe LF 1656 $2.50 $4,140.00 Subtotal $44,522.20 + Contingencies $8,904.44 Subtotal $53,426.64 + Indirect Costs $10,673.36 Total Project Costs $64,100.00 Estimated Costs - Grouting Riprap - Police Station Retaining Wall Item No Item Unit Quantity Unit Price Total Comment 1 Concrete Grout - Material CY 10 $150.00 $1,500.00 2 Labor HR 8 $200.00 1 $1,600.00 Subtotal $3,100.00 + Contingencies $620.00 Subtotal $3,720.00 + Indirect Costs $780.00 Total Project Costs $4,500.0 1 Senior Associate Direct: 612 712-2021 Mobile: 651 775-5098 Dan. Boyum@stantec.com Stantec 733 Marquette Ave., Suite 1000 Minneapolis, MN 55402 (� Stantec The content of this email is the confidential property of Stantec and should not be copied, modified, retransmitted, or used for any purpose except with Stantec's written authorization If you are not the intended recipient, please delete all copies and notify us immediately From: Kirk McDonald <kmcdonald@newhopemn.gov> Sent: Monday, September 20, 2021 5:26 PM To: Boyum, Dan <Dan.Bo um stantec.com>; Susan Rader <srader newho emn. ov>; Valerie Leone <vleone newhopemn.gov> Subject: RE: Rock Removal - Engineering Budget I need a better understanding of this. Were their indirect engineering costs calculated into your original estimates? Yes The original estimate on the rock removal/relocation in the main parking lot was $25,000 and we paid $18,500, so we saved $6,500. There was also $5,000 budgeted for mulch, which I think was included in the $18,500. That's correct. 4 The original estimate on the grout/riprap was $4,500 and we paid $10,424, so we were over by $5,925. Correct The estimate on the pool median work is $64,100, with quotes yet to be received. Yes Bottom line is if the pool median bids come in on budget, we will have spent $93,024, compared to a budget of $98,600, so we have a contingency of $5,576. Okay I have no problem increasing the budget for engineering, as the work needs to get done, but it would help to know if any of the engineering costs were included in the original estimates. Okay. Let's talk tomorrow after the engineering meeting. Kirk McDonald City of New Hoe I City Manager 4401 Xylon Ave N I New Hope, MN 55428 Office: 763.531.5112 1 Fax: 763-531-5136 NN From: Boyum, Dan <Dan.Bo um stantec.com> Sent: Monday, September 20, 20214:27 PM To: Kirk McDonald <kmcdonald newho emn. oy>; Susan Rader <srader@newhopemn.gov>; Valerie Leone <vl eo ne @ n_ewh opem n.gov> Subject: RE: Rock Removal - Engineering Budget Kirk/Susan/Val — checked on the budget and we are at $10,028 to date, so $28 over the last budget increase from July discussed in the previous email. The costs since the last budget increase would include the construction services related to the grouted riprap work, preparation of the quotation for the final pool island work, discussions with staff, and discussions and correspondence with contractors for quotes on the pool island work (rock removal and riprap replacement). I would recommend we increase the budget by another $2,500 to $12,500. Hopefully this should address the remaining work to complete these rock removal projects. Let me know if that increase is okay. Dan Boyum, PE Senior Associate Direct: 612 712-2021 Mobile: 651 775-5098 Dan.Boyum@stantec.com Stantec 733 Marquette Ave., Suite 1000 Minneapolis, MN 55402 (3 Stantec The content of this email is the confidential property of Slanlec and should not be copied, modified, retransmitted, or used for any purpose except with Stantec's written authorization If you are not the intended recipient, please delete all copies and notify us Immediately. From: Kirk McDonald <kmcdonald newho emn. ov> Sent: Friday, July 23, 2021 1:46 PM To: Boyum, Dan <D_an.Bovum@stantec.com>; Susan Rader <srader newho emn. ov>; Valerie Leone <vleone newho emn. ov> Subject: RE: Rock Removal - Engineering Budget That is OK with me. Kirk Kirk McDonald City of New Hope I City Manager 4401 Xylon Ave N I New Hope, MN 55428 Office: 763.531.5112 1 Fax:763-531-5136 From: Boyum, Dan <Dan.Bovum@stantec.com> Sent: Friday, July 23, 2021 1:39 PM To: Susan Rader <srader newho emn, ov>; Valerie Leone <vleone@newhopemn.gov>; Kirk McDonald <k mcdo n a Id @ newho Pem n.gov> Subject: Rock Removal - Engineering Budget I am reviewing the As far as engineering time, we have spent now around $7,500 for the various work and discussions with staff and council, putting together quote packages, and follow-up discussions. We have been increasing the budget by +1- $2,500 as we get close to the current budget. The indirect time estimated for the two projects was $11,453.36 ($10,673.36 + $780). The grouted riprap definitely took more time when we did not get any quotes initially. Now that Rochon is on board to do that work, that is good. I would recommend we should bump the engineering time up by $2,500 (so from current budget of $7,500 to new budget of $10,000) for the final pool island work. If that seems okay, please respond via an email and I will let our accounting staff know. Thanks. Senior Associate Direct: 612 712-2021 Mobile: 651 775-5098 Dan.Boyum@stantec.com Stantec 733 Marquette Ave., Suite 1000 Minneapolis, MN 55402 (3 Stantec The content of this email is the confidential property of Stantec and should not be copied, modified, retransmitted, or used for any purpose except with Stantec's written authorization. If you are not the intended recipient, please delete all copies and notify us immediately Valerie Leone From: Boyum, Dan <Dan.Boyum@stantec.com> Sent: Tuesday, November 23, 2021 5:06 PM To: Bernie Weber; Miller, Lucas; Valerie Leone Subject: FW: IC 134 Attachments: 20211123_140124.pdf Here is the IC-134 for the Valley Rich work at the Pool Island. Witt Dan Boyum, PE Senior Associate Direct: 612 712-2021 Mobile: 651775-5098 Dan.Boyum@stantec.com Stantec 733 Marquette Ave., Suite 1000 Minneapolis, MN 55402 The content of this email is the confidential property of Stantec and should not be copied, modified, retransmitted, or used for any purpose except with Stantec's written authorization. If you are not the intended recipient, please delete all copies and notify us immediately. -----Original Message ----- From: Stacy Weber <stacy@valleyrich.com> Sent: Tuesday, November 23, 2021 2:03 PM To: Boyum, Dan <Dan.Boyum @stantec.com> Subject: IC 134 Please see attached. Have a Happy Thanksgiving, Stacy Weber 952-448-3002 147 N Jonathan Blvd #4 Chaska MN 55318 1 11/23/21, 2:00 PM https://www.mndor.state.mn.us/tp/eservices/_/Retrieve/O/Dc/UZ4o_tewJbtFUk47mIzMUA_?FILE= Print2&PARAMS =44161 DEPARTMENT OF REVENUE Contractor Affidavit Submitted Thank you, your Contractor Affidavit has been approved, Confirmation Summary Confirmation Number: Submitted Date and Time: Legal Name: Federal Employer ID: User Who Submitted: Type of Request Submitted: Affidavit Summary Affidavit Number: Minnesota ID: Project Owner: Project Number: Project Begin Date: Project End Date: Project Location: Project Amount: Subcontractors: 1368854528 7863243 CITY OF NEW HOPE 193804335 15-Nov-2021 18-Nov-2021 NEW HOPE CITY HALL $43,421.50 No Subcontractors 2-014-335-648 23-Nov-2021 2:00:36 PM VALLEY RICH COMPANY INC 41-0960072 Vrich3002 Contractor Affidavit Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll -free) 800-657-3594, or (email) withhold in g.tax@state.mn.us. Business hours are 8:00 a.m. - 4:30 p.m. Monday - Friday. Please print this page for your records using the print or save functionality built into your browser. https://www.mndor.state.mn.usltpleservices/_/Retrieve101DclUZ4o_tewJbtFUk47mlzMUA_?FILE= Print2&PARAMS_=4416152690524810109 1/1