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Imp. Proj. #544
COUNCIL 2[ • Jlj - . Originating Department City Manager MIA Kirk McDonald Management Assistant I By: Approved for Agenda 10 -9 -95 & Planning Item No. M. RESOLUTION AWARDING CONTRACT FOR CONSTRUCTION OF GOLF COURSE AND 4400 QUEBEC AVENUE NORTH STORM SEWER AND POND IMPROVEMENTS (IMPROVEMENT PROJECT NO. 544) At the August 28th Council meeting, the City Council approved plans and specifications and ordered advertisement for bids for storm water pond improvements at 4400 Quebec Avenue North and the Municipal Golf Course. The bids were opened on October 4th and will be presented to the Council for consideration on October 9th. The general nature of the improvements is as follows: 1. 4400 Quebec Avenue North Storm water ponding at 4400 Quebec is listed as a top priority in the Storm Water Management Plan and the acquisition and sale of that property to Conductive Containers, Inc. has been completed with the City retaining an easement over the southern 2l3rds of the property for ponding purposes. Conductive Containers has now occupied the formerly vacant building at 4500 Quebec and is anxious to complete their outside site improvements. These improvements can most effectively be accomplished if the City completes the pond excavation and storm sewer modifications. 2. Municipal Golf Course Staff have also been investigating storm water concerns at the Golf Course, which include the condition of the existing storm sewer pipe from Bass Lake Road discharging to the pond along the west side No. 9 fairway, the east bank of the pond along No. 9 fairway is falling and eroding into the pond, the condition of the existing storm sewer between the pond along No. 9 fairway to existing storm sewer from Winnetka Avenue, and the blocked storm sewer between Meadow Lake and the pond opposite No. 8 fairway. Ho Review: Administration: Finance: t1 Request for Action 2 10 -9 -95 The improvements at the golf course include the following: 1. Repair pipe from Bass Lake Road to pond along hole No. 9. 2. Dredge and clean pond along hole No. 9 and stabilize slope to prevent erosion. 3. Repair /replace storm sewer pipe from pond along hole No. 9 to Winnetka Avenue. 4. Investigate and update storm sewer between Meadow Lake and pond along hole No. 8. The improvements at the golf course are divided into separate parts to be considered separately, if City Council and staff elect not to proceed with specific improvements based on cost and/or impact. The improvements are described as follows: 1. Dredge pond along hole No. 9. Stabilize bank, repair storm sewer from Bass Lake Road. 2. Upgrade existing 12" storm sewer outlet from pond along hole No. 9 to the east. 3. Upgrade existing storm sewer between ponds along holes No. 9 and No. 8. 4. Upgrade and extend storm sewer between pond along hole No. 8 and Meadow Lake. Provide fill over north end of pipe, per Louise Bruhn, and south end of pipe to square off No. 8 tee box. 5. Modify Meadow Lake outlet structure between NWL 893 and 894.5 to utilize full capacity of 21" storm sewer. 6. Provide fill and regrade No. 9 fairway to develop positive drainage. The improvements would be paid for out of the Storm Water Utility Fund. The enclosed draft resolution does not identify the low bidder or the bid amount, as these blanks will be completed after the bids have been analyzed. The City Engineer will be further explaining the project and recommending a contractor /amount at the meeting. Staff recommends approval of the resolution. RESOLUTION NO. 95 RESOLUTION AWARDING CONTRACT FOR THE CONSTRUCTION OF GOLF COURSE AND 4400 QUEBEC AVENUE NORTH STORM SEWER AND POND IMPROVEMENTS IMPROVEMENT NO. 544 BE IT RESOLVED by the City Council of the City of New Hope as follows: 1. That bids for the construction of Golf Course and 4400 Quebec Avenue North Storm Sewer and Pond Improvements, Improvement No. 544 were duly opened at the New Hope City Hall, 4401 Xylon Avenue North, at 11:30 o'clock a.m. on the 6th day of October, 1995, as heretofore authorized by this Council. 2. That advertisement for bids for the construction of said improvement was published in the New Hope- Golden Valley Sun -Post, the official newspaper of the City, on the 6th day of September, 1995, and in The Construction B u l l e t i n on the 8th day of September, 1995. 3. It is hereby found and determined by this Council that the bid of Veit & Co. for the construction of said project in the amount of $ 263 CRS _ 1 7 is the lowest responsible bid submitted for the construction of said improvement; that Bonestroo, Rosene, Anderlik & Associates, Inc., Engineers for the City, have recommended to this Council the said low bid for the award of the contract for the construction to the designated lowest responsible bid. 4. The Mayor and Manager are authorized and directed to enter into an improvement contract for the construction of said improvement in the name of the City with the lowest responsible bidder, subject to the said contractor furnishing a public contractor's surety bond, conditioned as required by law. Adopted by the Council this 9th day of October, 1995. t Edw.'J. Erickson, Mayor Attest L� Valerie Leone, City Clerk CORRICK & SONDRALL, P.A. STEVEN A. SONDRALL ATTORNEYS AT LAW LEO! AOSMTANT MICHAEL A. LAFLEUR SHARON D. DERBY MARTIN P. MALECHA Edinburgh Executive Office Plaza WILLIAM C. STRAIT 8525 Edinbrook Crossing Suite #203 Brooklyn Park, Minnesota 55443 TELEPHONE (612) 425-5671 FAX (612) 425-5867 Kirk McDonald Management Asst. City of New Hope 4401 Xylon Avenue North New Hope, MN 55428 RE: Resolutions Awarding Contract for the Construction of Golf Course and 4400 Quebec Avenue North Storm Sewer and Pond Improvements Our File No: 99.10000 Jor-MyTawn". PI ease f i nd encl osed a revi sed Resol ut i on Awardi ng Cont ract s f or the 544 Pond improvements for consideration at the October 9, 1995 Council meeting. It is my understanding that bids will be opened on Friday, October 6, 1995. After the bids are opened, please inform me of the low bidder and contract amount. Upon receipt of that information I will provide you with a updated Resolution including this information in paragraph 3 of the enclosed Resolution. Contact me if you have any questions. Very truly yours, Steven A. Sondrall cc: Daniel J. Donahue, City Manager (w/enc) Valerie Leone, City Clerk (w/enc) E AVENUE N udiagw E 'd C.P. � �b R RAIL' SYSTEM Cl " R " A — lL *' SYSTEM(* + �.� i 5 Ell 1 AllU p p p NEW HOPE, MINNESOTA 4400 QUEBEC AVENUE W* E N RO -t7 STORM SEWeR MO POND IMPROVEMMM MY PROJEC A"darlik A , R�F T M, 544 ftftw 30SSV m 00�JIS3NOS H0dJ Nves-1 S661,-Ee-el, t RAIL' SYSTEM Cl " R " A — lL *' SYSTEM(* + �.� i 5 Ell 1 AllU p p p NEW HOPE, MINNESOTA 4400 QUEBEC AVENUE W* E N RO -t7 STORM SEWeR MO POND IMPROVEMMM MY PROJEC A"darlik A , R�F T M, 544 ftftw 30SSV m 00�JIS3NOS H0dJ Nves-1 S661,-Ee-el, t w � — /? C � N J P ` -/ _ �•....,_; i ' ( \`�, ..... -.• ' S AC to �' � �� " ! # p i+� �• a c RIP elf a A ,I Nfinrietka Avenue W� f C"�s iSt3� s s ar� $ W NEW HOPE. MINNESOTA 8oneatroe dWMn..BAraMNnh R .. �` e GOLF OOURSW4400 QUEBEC AVENUE N Roaane .� STORM SEWER AND POND IMPOMmENNS AnderUk Q �� x 1a�• wPw m '�'• wwn laps I +iw pay PJmeaa CITY PROJECT No• 5 +4. GOLF COURSE AeQQclatoo a. �.w • MI wA.. f 1 p ..- ,... —�� . .. .. mwnwP� waK. INA„N. AHVN„l XF PPA (+na . i .� YY "uM. V 'd OOSSV h 00dlS3N08 HOdA HV l5: L S66[-CO-O[ See Plate No. 1-28a for riprap placement 21 �� Tie last 3 Dipe joints. - ', Use 2 tie bolt fasteners per joint. Install at 69 from top or bottom of pipe. Provide 3 anchor clips to fasten Trash Guard to Flared End Section. Hot dip galvanize after fabrication. TRASH GUARD SIZING Pipe Size Bars W Bolts ISOMETRIC 3/4 2 1/2" 1 12" 5 3/4z S' 5 5/8 - 8 18" 3/4nO 4' 5 J8" 21"-24 10 4!' 3/4 27"-36" 1"0 5n 3/4 42" 1"o 314 48"-54!' 1 1 14 7 0 f 1 60"-72" 1 1 IeO 7" 1 78"-90" 1 114 9' in 1-28.DWG 299M 12" TO 2 27" TO 33" 36" • 48" 54" AND U�' (One cubic 2 RIPRAP -- -GRANULAR FILTER (PER MnDOT 3601.2W AU Sonestroo EDE Rosene Anderlik & " Associates Engineors & Architocto St. Paui, Minnesota -28A.DWG 4 cubic yards 8 cubic yards 12 cubic yards PLAN 16 cubic yards yard is approximately 2,800 lbs.) wood stakes 9' Maximum spacing 0 Fabric anchorage trench Backffll trench with tamped natural soil 0 'U1 )Off rl D Support post anchorage in--situ soil Engineering fabric, Mirafi "Envirofence" or equal. 7F Note: Attach fabric to support posts with loth and staples SILTATION FENCE Bonestroo Rosene U-301 " Anderlik & Associates Engineers & Architects St. Paui, Minnesota SILTATION FENCE Storm Sow*r Catch 8881n I PLAN E3 ,Storm Sewer Catch Basin Storm 80wor PLAN C Anderlik Bonestroo, Rosene 8 : s, Consulting Engineers St. Pout, Minnewto i) STANDARD DETAILS EROSION CONTROL , 42' Wood Stakos z L7 Z O m F 0 ? 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Course Filter Aggregate MnDOT 3149.2H �IIIZIIII 6" Min- Sandy Loom Topsoil w/Sod 12" perforated pipe wrapped w/ geotextile fabric (MnDot Type I) — .36" Min. _ Im 0 a NEW HOPE, MINNESOTA FIGURE 5 GOLF COURSE/4400 QUEBEC AVE. STORM SEWER/POND IMPROVEMENTS K: \34 \34184 \34_PERF.DWG SEPT. 1995 COMM. 34184 Sonestroo Rosene Anderlik Associates CORRICK & SONDRALL, P.A. STEVEN A. SONDRALL ATTORNEYS AT LAW L90AL ASMTMT MICHAEL R. LAFLEUR MARTIN P. MALECHA Edinburgh Executive Office Plaza SHARON D. DERBY WILLIAM C. STRAIT 8525 Edinbrook Crossing Suite #203 Brooklyn Park, Minnesota 55443 TELEPHONE (612) 425-5671 FAX (612) 425-5867 Enclosed are the Contracts for the above-captioned improvement, all of which have been reviewed and are in order from a legal standpoint. I have also reviewed the Certificate of Insurance dated October 19, 1995, which you faxed to me October 23, 1995. The insurance is also in order from a legal standpoint. Very truly yours, Martin P. Malecha saw Enclosures CSR JC IssueDA10 /I'r' ® /19/95 VEIT & -1 uCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND :er Franzen -Carl son -White CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE icy, Inc. DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE W. Bdwy P.O. Box 188 POLICIES BELOW. :icello, MN 55362 COMPANIES AFFORDING COVERAGE Carlson 295 -2614 COMPA NY A Auto Owners Insurance Co. LETTER °LEIMERNY B State Fund Mutual IED NY C J.H.C. Ins. /Guaranty Nat'l LETTER Veit & Company Inc., Vaughn COMPANY Veit, Ind. & Veit Container LETTER 14000 Veit Place Rogers MN 55374 L�ER E ERAGES HIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD UDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS ;ERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, !XCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS DATE (MM /DD/YY) DATE (MM /DD/YY) ENERAL LIABILITY GENERAL AGGREGATE $ 2000000 (, COMMERCIAL GENERAL LIABILITY 1 9346060 8522196 01/01/95 01/01/96 PRODUCTS- COMP /OPAGG. $ 1000000 CLAIMS MADE X OCCUR, PERSONAL & ADV. INJURY $ 1000000 ( OWNER'S & CONTRACTOR'S PROT. EACH OCCURRENCE $ 1000000 ( CONTRACT LIAB FIRE DAMAGE (Any one fire) $ 50000 { HOLD HARMLESS AG MED. EXPENSE (Any one person) $ 5000 UTOMOBILE LIABILITY COMBINED SINGLE $1,000,000 ANY AUTO 93020608936668 01/01/95 01/01/96 LIMIT ALL OWNED AUTOS BODILY INJURY $ ( SCHEDULED AUTOS (Per person) ( HIRED AUTOS BODILY INJURY $ ( NON -OWNED AUTOS (Per accident) GARAGE LIABILITY PROPERTY DAMAGE $ (CESS LIABILITY EACH OCCURRENCE $ 5000000 ( UMBRELLA FORM UMC1006064 01/01/95 01/01/96 'AGGREGATE $ 5000000 OTHER THAN UMBRELLA FORM WORKER'S COMPENSATION 000607.211 01/08/95 01/08/96 X STATUTORY LIMITS EACH ACCIDENT $ 100000 AND - DISEASE — POLICY LIMIT : $ *'500000 EMPLOYERS' LIABILITY �........ .._.__., .____ __. _._.... __..... DISEASE —EACH EMPLOYEE :, $ 100000 17HER UPTION OF OPERATIONS / LOCATIONSNEHICLES SPECIAL ITEMS .ICY LIMIT APPLIES TO ACCIDENT AND DISEASE. IFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE CITY OF NEW HOPE (OWNER) LEFT DAN DONAHUE 4401 XYLON AVE. NEW HOPE MN 55412 AUTHORIZED REP SEN TIVE Dan Carl son /0 CC4_ --- ID 25 -S (7/90) VACORD CORPORATION 1990 COUNCIL • • Z i Originating Department City Manager Approved for Agenda 10 -23 -95 Kirk McDonald By: Management Assistant I By: RESOLUTION DETERMINING VALIDITY OF C.C.I. IMPROVEMENT AND AUTHORIZING CONSTRUCTION IMPROVEMENT (IMPROVEMENT PROJECT NO. 544) Agenda Section Consent Item No. . . PETITION FOR PUBLIC OF SANITARY SEWER At the October 9th Council meeting, the City Council awarded the contract for the construction of a storm water pond at 4400 Quebec Avenue North and the construction of Golf Course improvements (Improvement Project No. 544) to Veit & Company, low bidder, in the amount of $263,098.17. Part of the project includes an eight -inch sanitary sewer extension across the parking lot of Conductive Containers, Inc. to accommodate a future expansion of the building at 4500 Quebec Avenue North and C.C.I. is responsible for that cost. C.C.I. is requesting to pay for their share of the project through an Assessment Agreement with the City. The City Attorney has prepared the enclosed Petition for Public Improvement and Assessment Agreement and the Resolution Determining Validity of Petition for Public Improvement and Authorizing Construction of Sanitary Sewer Improvement. The agreement states that the estimated cost to construct the improvement is $13,808.00 and C.C.I. agrees to pay an additional 15 percent of the construction cost ($2,071.00) for engineering, legal and administrative services, for a total cost of $15,879.00. The agreement further states that C.C.I. will pay the costs by a special assessment against the property over a period of five (5) years at a rate of simple interest of 8 percent per annum. Staff recommends approval of the resolution. MOTION BY � SECOND BY L TO: U ,414 �d ` Z L- Review: Administration: Finance: RESOLUTION NO 35 RESOLUTION DETERMINING VALIDITY OF C.C.I. PETITION FOR PUBLIC IMPROVEMENT AND AUTHORIZING CONSTRUCTION OF SANITARY SEWER IMPROVEMENT WHEREAS, the City has undertaken a storm sewer and drainage pond project identified as Project No. 544, and WHEREAS, said Project No. 544 includes reconstruction of sanitary sewer benefitting property at 4580 {Juabgo Avenue North abutting Quebec Avenue North located in the City of New Hope, and WHEREAS, Conductive Containers, Inc., an Illinois corporation (hereafter CCI), owns the benafitted property at 4500 Quebec Avenue North abutting Quebec Avenue North, and WHEREAS, CCI has requested sanitary sewer improvements be made to this section of street specifically ban$f1tting its property as indicated in their Petition for Public Improvement and Assessment Agreement attached hereto as Exhibit A, and WHEREAS, this Council hereby determines that the Petition aubmitted by CCI ia valid and that its property is the only assessable property for the sanitary sewer improvement located on Quebec Avenue North, and WHEREAS, this Council hereby determines that it would be in the beat interests of the City to make the improvement and specially assess the benefitted property as requested. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope as follows: 1. That 4500 Quebec Avenue North in the City of New Hope be improved as part of Project No. 544. 2. That the Petition for Public Improvement and Special Assessment hereby submitted by CCI attached hereto as Exhibit A for sanitary sewer improvements at 4500 Quebec Avenue North is e valid petition for a public improvement pursuant to Minn. Stat. §428.031(3). 3. That the City Council hereby orders that 4500 Quebec Avenue North be improved as part of Project No. 544 and that CCI`a property at 4500 Quebec Avenue North shall be assessed for said improvements in accordance with the attached Exhibit A. 4. The Mayor and Manager are authorized and directed to execute the Petition for Public Improvement and Assessment Agreement and that the City Manager shall return an executed copy of said Agreement to CCI. Dated this 23rd day of October, 1995. r Edw. Erickson, Mayor Attest: Valerie Leone, City Clerk cnh\reso,cci JP� PETITION FOR PUBLIC IMPROVEMEN NT V �,�'�' ` c�l AND ASSESSMENT AGREEME 1 �! 0 1. Parties - The parties to this agreement are the City of New Hope (hereafter City) and Conductive Containers, Inc., an Illinois corporation (hereafter Fee Owner). 2. Purpose - The Fee Owner hereby requests and petitions the City to construct a public sanitary sewer on Quebec Avenue North, including 167 feet of 8 inch PVC SDR 35 pipe, four manholes, and all other appurtenant works and services reasonably required to provide sanitary sewer service to accommodate a future expansion of its building at 4500 Quebec Avenue North located i n the City of New Hope and County of Hennepin legal described as follows: Lot 1, Block 1, C.C.I. Addition 3. Description of Work - The public improvements described above shall be constructed according to plans and specifications prepared by the New Hope City Engineers Bonestroo, Rosene, Anderlik and Associates dated August 28, 1995. It is contemplated by the parties that the work w i l l be completed in the spring of 1996. 4. Costs - The Fee Owner acknowledges and agrees that the cost estimate to complete the described work is $13,808.00 pursuant to a bid submitted by Viet & Company, Inc. to the City. The Fee Owner further acknowledges and agrees to pay the City an additional 15% of the construction cost for engineering, legal and administrative services provided the Fee Owner as part of this p u b l i c improvement and that their proportionate share for said work shall be $15,879.00. The Fee Owner further agrees it will pay any and all necessary change orders increasing the estimated $15,879.00 in costs to complete the described work. A 15% surcharge will also be added to any change orders for legal, engineering and administrative services as well. 5. Special Assessment - The Fee Owner acknowledges and agrees that the proposed construction specially benefits their property described in paragraph 2 of this agreement. In consideration for the City's action to cause the construction of the described work at the Fee Owner's request, the Fee Owner agrees that the fair market value of its property will increase in an amount equal to or greater than the total cost of the improvement including change orders but currently estimated at $15,879.00 and that it will pay its costs by a special assessment against the described property over a ! , VG/ VG period of five years at a rate of simple interest of 8% per annum. It is understood by the Fee Owner that its proportionate share will be assessed to the property after construction is completed in 1985 with interest accruing immediately thereafter and the first payment will be made with real estate taxes due and payable in 199T. The Fee Owner expressly waives all objections to any irregularity with regard to the special assessment for this improvement and any claim that the estimated amount of $15,8T9.00 or the actual construction cost, whichever is greater, to be levied against the described property is excessive. The Fee Owner further waives any and all rights to appeal the special assessment in the Courts. 0. Indemnification - The Fee Owner agrees to indemnify, reimburse and hold the City harmless for all costs to make the improvement in the event the special assessment against the described property is held invalid and unenforceable for any reason. This shall include reasonable attorney's fees and cost to Collect and enforce the special assessment and /or this agreement. CONDUCTIVE CONTAINERS, INC. By. Brad Ahlm Its President CITY OF NEW HOPE l ! By- Edw. J Erickson Its Mayo r By : - 1,J)II, anie7 J. I ono h u Its City Manager STATE OF MINNESOTA ) ) SS. COUNTY OF HENNEPIN ) The foregoing was acknowledged before me this day of , 1995, by Brad Ahlm, President of Conductive Containers, I no. , an Illinois corporation, on behalf of said corporation. Notary Public 2 STATE OF MINNESOTA } ) ss. COUNTY OF HENNEPIN } The foregoing was acknowledged before me this day of 1995, by Edw. J. Erickson and Daniel J. Donahue, the Mayor and City Manager, respectively, of the City of New Hope, a Minnesota municipal corporation, on behalf of said municipal corporation. Notary Pubic c: \wp51\cnh\cci.pet VALERIE J. LEONE miiNNESOTA .t�wary 31. 2000 M OCT-18-95 WED 14:24 P. 01102 %TEVOR A. SONDRALL ATToRNEys AT LAW LEQ!LAWMAW MICHEL LArLM" 914AROM D. Kmv MARTIAM A. A. UAI VCNA Edinburgh Executive office Piaza W[LUAM C, STRAIT 8525 Edinbrook Crossing Suite ;M3 Brookly-A Park, Minnesota 55443 TELEPHONE (612) 425-5671 FAX (612) 425-5867 October 12, 1995 Mr. Kirk McDonald Management Assistant City of New Hope 4401 Xylon Avenue North New Hope, MN 55428 RE: CCI Assessment Agreement for Special Assessment our File No: 99.11152 Dear Kirk: Please find enclosed a proposed Resolution determining validity of cci Petition for Public improvement and Authorizing Construction for Sanitary Sewer Improvement for consideration at the October 22, 1995 Council meeting. This matter can probably go on the consent agenda. As you know. this work will be done as part of Project No. 544. That contract was awarded to Veit & Company, Inc. at our October 9, 1995 meeting. The enclosed Resolution accepts the Petition on behalf of CCI to do the improvement and authorizes the financing of the Improvement to be done as a special assessment collected with real estate taxes due and payable in 1997. The assessed amount includes a 15% charge on the actual cons` ructican amount for engineering legal and administrative costs. These are typical charges connected with all assessment procedures- I spoke with the City Engineer and he indicated 15% would be reasonable. Also note that I have limited the term of the assessment to five years with simple interest at 8% per annum. The Finance Director indicated the 8% interest rate would be appropriate and what we have been typically charging for assessment rates generally, Mr. Kirk McDonald October 12, 1995 Page 2 If you want to amend this document or have any other comments or questions, please do not hesitate to contact me. Very truly yours, Steven A. Sondrall sit2 Enclosure cc: Daniel J. Donahue, City Manager (w /enc) Larry Watts (w /enc) Mark Hanson (w /enc) Valerie Leone, City Clerk (w /enc) 10 -11 -1995 5 =47AM FROM BONESTROO ' ASSOC October 10, 1995 Steve Sondrall Corrick & Sondrall 8525 Edinbrook Crossing - #203 Brooklyn Parr, MN 55443 -1993 P. 2 eonettroo. Rosen, Anderilk and Associates, Inc, is an Affirmative Aetion /Equal Opportunity Employer Otto G. donestroo, P,l:, Robert W. Rotene, P,Q,* Joseph C. Anderlik, P.F. Marvin L, Sorvala, P.F. Richard E. Turner, P.E. Glenn R, Gook, P.E. Thomas E, Noyes, P.E. Robert G, Schunicht, P.E. Susan NL Bberlln, C.PA.- " Senior Consultant Howard A. Sanford, P.E. Keith A. Gordon., P-E. Robert R. Pfefferle, P.E Richard W. Foster, PA David O. Loskota, P.E. Robert C. Russek, A.I.A. Jerry A, Bourdon, P.E. Mark A. Hanson, P.E. Michael T, Rautmann, P.E. Ted K. Field, RE, Thomas R, Anderson, AJA James R, Rosenmerkel, P,E. Donald C, Burgardt, P.E. Thomas A. synto, FE. Frederic J, Stenborg, P.E. Ismael Martinez, Pt, Michael P. Rau, P.E. Thomas W, Peterson, P.E. Michael C. Lynch, P.E- James R. Maland, P,p, Jerry D. Pertzsch, P,E, Scott J. Arganek, P,E, Kenneth P. Anderson, F.E. Mark R. Ro7fs, P.E. Mark A. Seip, P.E, Gary W. Modem, P.0 Paul J. Gannon, A.IA, Daniel J. Edgerton, F.E. A. Rick Schmidt, P.E. Date A. Grove, F.E. Philip J. Caswell, F.E. Mark P. Wallis, P.E. Miles B, Jensen, P.E. L. Phillip Gravel, P.E. Karen 4• Wlemerl, P.E. Gary D. KristofitR, F.E. Brian K. Gage, P,E, F, Todd Faster, P,B, Keith R. Yapp, P,E, Douglpf J. Benoit, P.E. Shawn P, Gustafson, P.E. Cecift Olivier, P,E, Kent J. Wagner, P.E. Paul G. Hcuer, RE, John P. Gorder, P.E, Dan D. Boyum, PA Jeffrey J. Ehteringer, P.E. Joseph R. Rhein, P.E, Lee M. Mann, P,E. Charles A. Erickson Leo M. Pawelsky Harlan M. Olson Agnes M. Ring James P. Engelhardt Re: 4400 Quebec Avenue I Golf Course Improvements Project No, 544 Our File No. 34184 Dear Steve: The above ;project includes reconstructing a public sanitary saver at 450() Quebec Avenue (CCl), The reconstruction is required to accommodate a future expansion of their existing building, The property owner (Brad Ahhn) has agreed to pay for the reconstruction, however, they wish to have the cost assessed over a period of W (3 -5 years). The bid amount from Viet & Co. for this work is $13,808,00. In summary, after discussion with staff, it is recommended an assessment agreement be developed between the City and the property owner. Please contact Brad Ablmxm or Kirk. McDonald to resolve any specifics relative to the agreement. I£ you have any other questions please contact me at this office, Very truly yours, BONESTROO, P.OSENE, ANDERLZK & ASSOCIATES, INC. Mark A, Hanson M.ARgs cc: Brad Ahlm Kirk McDonald 2335 West Highway 36 ■ St. Paul, MN 55113 - 612-636-4600 10-04-1995 2:45PM FROM BONESTROO ASSOC P.2 6 33" RCP flared end w/tmsb guard EA 1 $ 7— q $ 1 C 7 Remove bituminous SY 460 $_Z,80 $ 8 CBMH 201 w/R4341 cstg. (Plate 1-1 EA 1 $ L- 9 MH-202 w/R1642),3 Mg., Tdia. (Plate 1 -10) EA 1 $ z 1 a s $ 10 MH-203,4'Ilia, WIR164213 cstg. (Plate 1-10) EA 1 $ 1-507 11 MH-204,4'Ilia. w/RI642B cstg. (Plate 1-10) EA I $— 3ro 12 M14 -205, 4' dia. W/RI642B cstg. (Plate 1-10) EA I 13 14TH-206,4'dia. w/RI642B cstg. (Plate 1-10) EA I $ 14 'Connect to existing MH-200 EA 1 500 15 Control structure EA 1 5QO $ 16 Storm inlet protection - Plate 1-104 EA I $ 4p f6d $ 17 Rip rap CY 24 $ 18 )Bulkhead and fil I W/sand (:x. 33" RCP LS I Z c $ 19 Ag. Class 5, 100% crushed TN 250 $ 20 Impr. pipe qtabilization, 6" deep LF 600 $ Total A. StoTfti Sewer B. Sanitary Sewer' 21 8 PVC, Shit 15 LF 167 $ 4 4 .z 22 MH-2.4' dia. w/1642B cstg., Plate 1.1 EA 1 $ C t $ 23 MH.3,4'dia, w/1642B cstg., Plate 1 -1 EA 1 $ .7— U $ 3cx7 24 MH-4,4' dia. w/164213 cstg., Plato 1-1 EA 1 $ I QQ -$ z ( (9-0 25 MH-5, 4'dia. w/164213 cstg, Plate 1-1 EA 1 $ Z IM) $ - Z I NJ 26 Adjust existing MH-1 (lower I ft.) EA 1 $ C, 27 Bulkhead and rill w/sand ex. 9" VCP LS 1 $ .dop Tow B. Sanitary sewer $ C. Pond Construction (Contractor dispose excess material at Contractor's site) 29 Clear and grub site LS 1 $ Rc $ V) c < 29 Salvage and respread wetland topsoil (EV) CY 2,000 $ $ f ft 30 Pond excavation (EV) CY 11,800 $ E $ DO 34184$3SV,WD2 P-2 X95 G : GGF"M f HUM t5UNt5 I HUU " A:� :3Ut; I� I - h^. b AVENUE N cn 14 �= 10 i t � � WIN I"� $ Q� O } t ; Y j ��• s � �RS .$� � Yt 1 � 1 i 7• z�� +� aP. RAN. 4 f. ,4f- f 4 C IN r Tx� N IN F NEW waw tw�v nut ua MO.ws H OPE, MINNESOTA tsa�su� w-�•+s �K �;�;� 4400 QUEBEC AVENUE ro ® Ro4�ns SOW SEW AM MW 9A'ROVp1FM(g Arodeft a a ywlp Nn tes SST' PAWEti:f M4. 544 AwaNtee .,wr..rwwM• �w�a�aww.� ®� uy mct G.P. RAIL SYSTEM �4 J • 01#10 ok3 f a I f Originating Department Approved for Agenda Agenda Section City Manager Consent Kirk McDonald 11 -95 Item No. By: Management Assistant I By: U ,/ I 6.21 RESOLUTION APPROVING CHANGE ORDER NO. 1_WITH VEIT & COMPANY, INC. FOR 4400 QUEBEC AVENUE NORTH AND GOLF COURSE STORM SEWER AND POND IMPROVEMENTS (IMPROVEMENT PROJECT NO. 544) IN THE AMOUNT OF $10,359.88 At the October 23rd City Council meeting, the City Council approved a contract with Veit & Company, Inc. for 4400 Quebec Avenue North and Golf Course Storm Sewer and Pond Improvements (Improvement Project No. 544) in the amount of $263,087.17. The plans /specifications for 4400 Quebec Avenue provided for reconstructing the existing sanitary sewer to accommodate a future building expansion at Conductive Containers, Inc. The cost to reconstruct the sanitary sewer are to be assessed to CCI based on an Assessment Agreement which was also approved by the Council. When it was determined that the sanitary sewer was to be reconstructed, the Public Works Department reviewed sanitary sewer television tapes from 1990, and determined that additional investigation/ reconstruction was required. Also, CCI requested that the existing fire hydrant adjacent to their driveway be relocated at their cost and requested that the cost be added to the current Assessment Agreement. The hydrant relocation is necessary to accommodate a wider driveway to reduce the risk of the existing hydrant being hit by service trucks entering /exiting the property. Based on the above circumstances Change Order No. 1 is separated into three parts, which are summarized as follows and described in more detail in the attached correspondence from the City Engineer: Excavation/investigation of existing sanitary sewer condition Reconstruction of existing 10 feet of sanitary sewer and removal of existing 33" storm sewer to accommodate new sanitary sewer crossings Relocate existing hydrant (at CCI's expense) MOTION BY t i SECOND BY K Review: Administration: $ 1,123.50 $ 5,716.38 $ 3,520.00 Finance: Request for Action 2 12 -11 -95 The Change Order has been reviewed by the Director of Public Works and the enclosed resolution approves the Change Order. A revised Assessment Agreement with CCI to cover the cost of relocating the hydrant is also included on this Council agenda. Staff recommends approval of the resolution. CITY OF NEW HOPE RESOLUTION NO. 95 -217 RESOLUTION APPROVING CHANGE ORDER NO. 1 WITH VEIT & COMPANY, INC. FOR 4400 QUEBEC AVENUE NORTH AND GOLF COURSE STORM SEWER AND POND IMPROVEMENTS (IMPROVEMENT PROJECT NO. 544) IN THE AMOUNT OF $10,359.88 WHEREAS, the New Hope City Council accepted a bid at the October 23rd Council meeting from Veit & Company, Inc. for the construction of 4400 Quebec Avenue North and Golf Course Storm Sewer and Pond Improvements (Improvement Project No. 544) in the amount of $263,087.17; and WHEREAS, it has been determined that certain modifications were necessary due to the investigation/reconstruction of an existing sanitary sewer and the relocation of an existing fire hydrant; and WHEREAS, the estimated cost for the modifications is $10,359.88. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of New Hope, hereby approves Change Order No. 1 for the 4400 Quebec Avenue North and Golf Course Storm Sewer and Pond Improvements (Improvement Project No. 544) in the amount of $10,359.88 for modifications and that the original contract amount of $263,087.17 is hereby increased to $273,447.05 for the making of said improvements. Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this l lth day of December, 1995. Z7 Mayo Attest: ���C,E' City Clerk Bonestroo, Rosene, Anderlik and Associates, Inc. is an Affirmative Action /Equal Opportunity Employer December 5, 1995 Mr. Kirk McDonald City of New Hope 4401 Xylon Ave. N. New Hope, MN 55428 -4898 Otto G. Bonestroo, P.E. Robert W. Rosene, P.E.* Joseph C. Anderlik, P.E. Marvin L. Sorvala, P.E. Richard E. Turner, P.E. Glenn R. Cook, P.E. Thomas E. Noyes, P.E. Robert G. Schunicht, P.E. Susan M. Eberlin, C.P.A.* * Senior Consultant Re: Golf Course and 4400 Quebec Avenue North Storm Sewer and Pond Improvements Project No. 544 Our File No. 34184 Dear Kirk: Howard A. Sanford, P.E. Keith A. Gordon., P.E. Robert R. Pfefferle, P.E. Richard W. Foster, P.E. David O. Loskota, P.E. Robert C. Russek, A.I.A. Jerry A. Bourdon, P.E. Mark A. Hanson, P.E. Michael T. Rautmann, P.E. Ted K. Field, P.E. Thomas R. Anderson, A.I.A. James R. Rosenmerkel, P.E. Donald C, Burgardt, P.E. Thomas A. Syfko, P.E. Frederic J. Stenborg, P.E. Ismael Martinez, P.E. Michael P. Rau, P.E. Thomas W. Peterson, P.E. Michael C. Lynch, P.E. James R. Maland, P.E. Jerry D. Pertzsch, P.E. Scott J. Arganek, P.E. Kenneth P. Anderson, P.E. Mark R. Rolfs, P.E. Mark A. Seip, P.E. Gary W. Morien, P.E. Paul J. Gannon, A.I.A. Daniel J. Edgerton, P.E. A. Rick Schmidt, P.E. Dale A. Grove, P.E. Philip J. Caswell, P.E. Mark D. Wallis, P.E. Miles B. Jensen, P.E. L. Phillip Gravel, P.E. Karen L. Wiemeri, P.E. Gary D. Kristofitz, P.E. Brian K. Gage, P.E. F. Todd Foster, P.E. Keith R. Yapp, P.E. Douglas J. Benoit, P.E. Shawn D. Gustafson, P.E. Cecilio Olivier, P,E. Kent J. Wagner, P.E. Paul G. Heuer, P.E. John P. Gorder, P.E. Dan D. Boyum, P.E. Jeffrey .I. Ehleringer, P.E. Joseph R. Rhein, P.E. Lee M. Mann, P.E. Charles A. Erickson Leo M. Pawelsky Harlan M. Olson Agnes M. Ring James F. Engelhardt Attached is Change Order No. 1 for the above referenced project. The plans /specifications for 4400 Quebec Avenue provided for reconstructing the existing sanitary sewer to accommodate a future building expansion at CCI (Brad Ahlm, President). Bids were received to reconstruct the sanitary sewer and were reviewed with Brad Ahlm at CCI. The cost to reconstruct the sanitary sewer is to be assessed to CCI based on an agreement between CCI and the City of New Hope. Once it was determined the sanitary sewer was to be reconstructed, New Hope Public Works reviewed sanitary sewer television tapes from 1990 and determined additional investigation and reconstruction was required. In addition, Brad Ahlm at CCI has requested the existing fire hydrant adjacent to his driveway to Quebec Avenue be relocated at his cost. The relocation is required to accommodate a wider driveway and reduce the risk of the existing hydrant being hit by service trucks leaving and entering the property. Brad's requesting the hydrant relocation cost be included with his sanitary sewer assessment. Change Order No. 1 is separated into three parts, described as follows: A) The TV tapes indicated a possible break 36 feet east of MH J7. The sewer crew dug a hole at the location and reviewed the pipe's existing condition with New Hope Public Works. After review, it was determined the pipe was in adequate condition (3 hour sewer crew @ $374.50/hour = $1,123.50). B) The sanitary sewer reconstruction did not include reconstructing 16 feet of sanitary sewer between the new sanitary sewer reconstruction and the existing 24" trunk sanitary sewer. The TV tapes indicated the existing 16 feet of 9" VCP sewer was in poor condition and its vertical alignment indicated backfall. It was determined the existing 16 feet of sanitary sewer be reconstructed, including the drop section in the existing manhole over the 24" trunk sanitary sewer. Also included is removing a portion of the existing 33" storm sewer to be abandoned to accommodate the new sanitary sewer crossings ($5,716,38). 2335 West Highway 36 a St. Paul, MN 55113 x 612-63646 12- 636460 Mr. Kirk McDonald December 5, 1995 City of New Hope Re: Golf Course 14400 Quebec Ave. N. Storm Sewer /Pond Improvements Page -2- C) Brad Ahlm (CCI President) has requested the existing hydrant adjacent to his driveway be relocated at his cost ($3,520.00). Listed below is the bid amount including Change Order No. 1: Part 1 - 4400 Quebec Avenue Part 2 - Golf Course Improvements Total Bid Change Order No. 1 Revised Contract Amount If you have any questions, please contact this office. Sincerely, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Mark A. Hanson MAH:pr $152,299.92 110,787.25 $263,087.17 10,359.88 $273,447.05 Encl. 4401 Xylon Avenue North New Hope, Minnesota 55428 -4898 December 13, 1995 Veit & Company, Inc. 14000 Veit Place Rogers, MN 55114 City Hall: 612 -531 -5100 Police: 612 -531 -5170 Public Works: 612 - 533 -4823 TDD: 612- 531 -5109 City Hall Fax: 612 - 531 -5136 Police Fax: 612 - 531 -5174 Public Works Fax: 612 - 533 -7650 Fire Dept. Fax: 612 - 531 -5175 Enclosed are two fully executed copies of the above - referenced Change Order for your records. Please forward one copy to your bonding company. The change order was approved on December 11, 1995, by the New Hope City Council. If you have any questions, please contact me. Sincerely, Valerie Leone City Clerk enc. cc: Mark Hanson, Bonestroo & Assoc. Family Styled City For Family Living Originating Department Approved for Agenda Agenda Section City Manager I I Consent Kirk McDonald I 2 -11 -95 I Item No. By: Management Assistant By: 6.22 RESOLUTION APPROVING AMENDMENT OF C.C.I. PETITION FOR PUBLIC IMPROVEMENT AND AUTHORIZATION OF CONSTRUCTION OF SANITARY SEWER IMPROVEMENT (IMPROVEMENT PROJECT NO. 544) At the October 23rd Council meeting, the City Council approved a petition from Conductive Containers, Inc. (C.C.I.) for the construction of an eight -inch sanitary sewer extension across the parking lot of C.C.I. to accommodate a future expansion of the building at 4500 Quebec Avenue North, in conjunction with storm water ponding improvements at 4400 Quebec Avenue North (Improvement Project No. 544). C.C.I. was responsible for the cost to construct the improvement ($13,808.00) and agreed to pay an additional 15% of the construction cost ($2,071.00) for engineering, legal and administrative services, for a total cost of $15,879.00. The Council approved an Assessment Agreement that stated that C.C.I. would pay the costs by special assessment against the property over a period of five years at a rate of simple interest of 8% per annum. Since that approval, C.C.I. has requested several changes to the agreement. These changes involve relocating a fire hydrant on the property so the hydrant will not interfere with truck access to the site. The City Engineer has estimated the cost of the hydrant relocation at $3,520.00 and C.C.I. has requested that this additional amount be included on the Assessment Agreement. The City Attorney has prepared the enclosed Resolution and Amended Petition and Assessment Agreement to incorporate these changes and staff recommends approval of the resolution. MOTION • i BY TO: tI Review: Administration: Finance: RESOLUTION NO' 95- 218 RESOLUTION APPROVING AMENDMENT OF CCI PETITION FOR PUBLIC IMPROVEMENT AND AUTHORIZATION OF CONSTRUCTION OF SANITARY SEWER IMPROVEMENT BE IT RESOLVED by the City Council of the City of New Hope as follows: WHEREAS this Council on October 23, 1995 by resolution determined the validity of o petition by Conductive Containers, Inc., an Illinois corporation (hereinafter CCI) for sanitary sewer improvements at 4500 Quebec Avenue North as part of City Project 544, and as port of the same resolution ordered said improvements, all as set forth in more detail in said Resolution Determining Validity of C.C.I. Petition for Public Improvement and Authorizing Construction of Sanitary Sewer Improvement, which Resolution is incorporated herein by reference, and VyH1EfG�\S, subsequent to this Council`m Oct ober 23, 1895 action, CCI requested that the assessment be for a period of five years rather than the three years approved in said October 23, 1985 Resolution, and WH subsequent to said October 23, 1895 action CCI also requestod 1hot the fire hydrant at 4500 Quebec Avenue North be relocated 15 feet to the south of its current location, and yyH{EfE/\S. CCI is willing to increase its assessment amount by the sum of $3,520.00, which is the cost of said fire hydrant relocation as estimated by the City Engineer, and WHE the Amended Petition for Public Improvement and Assessment Agreement attached hereto as Exhibit A incorporates the above described changes to the work, the assessment mDnuuot, and the assessment payment period, NOW, THEREFORE, BE IT RESOLVED: 1. That the above recitals are incorporated herein by reference. 2. That the Amended Petition for Public Improvement and Assessment Agreement attached hereto as Exhibit A is approved. 3. That the Mayor and Manager are authorized and directed to execute said Amended Petition on behalf of the City. Dated the 11th day of December, 1985. 14 Attest: Valerie Leone, City Clerk cnh\resoand.oci CORRICK & SONDRALL, P.A. STEVEN A. SONDRALL ATTORNEYS AT LAW LEGAL ASMTANr MICHAEL R. LAFLEUR MARTIN P. MALECHA Edinburgh Executive Office Plaza SHARON D. DERBY WILLIAM C. STRAIT 8525 Edinbrook Crossing Suite #203 Brooklyn Park, Minnesota 55443 TELEPHONE (612) 425-5671 FAX (612) 425 5 -5867 Daniel J. Donahue City of New Hope 4401 Xylon Avenue North New Hope, MN 455428 mat cc: Kirk McDonald, Management Assistant (w/enc) `°Valerie Leone, City Clerk (w/enc) Steven A. Sondrall, City Attorney QUEBEC .I I P1 - - - - - - - - - - - - - - - - - - - - - - flip VIP IL aq C r.. - K3MM H AMENDED PETITION FOR PUBLIC IMPROVEMENT AND ASSESSMENT AGREEMENT 1. Parties - The parties to this agreement are the City of New Hope (hereafter City) and Conductive Containers, Inc. on Illinois corporation (hereafter Fee Owner). 2, Purpose - The Fee Owner hereby requests and petitions the City to construct a public sanitary sewer on Quebec Avenue North, including 167 feet of 8 inch PVC SDR 35 pipe, four manholes, and all other appurtenant works and services reasonably required to provide sanitary sewer service to accommodate a future expansion of its building at 4500 Quebec Avenue North located in the City of New Hope and County of Hennepin legally described as follows: Lot 1, Block 1, C.C.I. Addition As part of the above work, the Fee Owner also requests the City relocate fhu fire hydrant at the above prpperty to a place 15 feet south of its current location. 3. Description of Work - The public improvements described above shall be constructed according to plans and specifications prepared by the New Hope City Engineers 8onestroo, Rosene, Anderlik and Aasooiates dated August 28, 1995, as amended. It is contemplated by the parties that the work will be completed in the spring of 1990. 4, Costs - The Fee Owner acknowledges and agrees that the cost estimate to complete the described work is $13,808.00 pursuant to a bid submitted by Viet & Company, Inc. to the City, plus an additonal $3,520.00 as u change order for relocating the fire hydrant. The Fee Owner further acknowledges and agrees to pay the City additional sums for engineering, legal and administrative services provided the Fee Owner as part of this public improvement and that their proportionate share for said work, including said additional sums, shall be $19,399.00. The Fee Owner further agrees it will pay any and all necessary change orders increasing the estimated $19,399.00 in costs to complete the described work. /\ 15% surcharge will be added to any additional change orders for legal, engineering and administrative services. 5. Special Assessment - The Fee Owner acknowledges and agrees that the proposed construction specially benefits their property described in paragraph 2 of this agreement. In consideration for the City's action to cause the construction of the described work at the Fee Owner's request, the Fee Owner agrees that the fair market value of its property will increase in an amount equal to or greater than the total cost of the improvement including change orders but currently estimated at $19,399.00 and that it will pay its costs by u spacial assessment against the described property over a period of five years at n rota of simple interest of 8% per annum. It is understood by the Fee Owner that its proportionate Share will be assessed to the property after construction is completed in 1996 with interest accruing immediately thereafter and the first payment will be made with real estate taxes due and payable in 1997' The Fee Owner expressly waives all objections to any irregularity with regard to the special assessment for this improvement and any claim that the estimated amount of $19,399.00 or the actual construction cost, whichever is greater to be levied against the described property is excessive. The Fee Owner further waives any and all rights to appeal the special assessment in the Courts. 0. Indemnification - The Fee Owner agrees to indemnify reimburse and hold the City harmless for all costs to make the improvement in the event the special assessment against the described property is held invalid and unenforceable for any reasnn. This shall include reasonable attorney's fees and cost to oollect and enforce the special assessment and/Or this agreement. Dat ed: 15 , 1995. CONDUCTIVE CONTAINERS, INC. By: /&6, Its President CITY OF NEW HOPE By Edw. "Erickson Ita Mayor By Daniel Donahue Its City Manager K STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN } The foregoing was acknowledged before me this 1'� day of 1995, by Brad Ahlm, President of Conductive Containers, Inc., an Illinois corporation, on behalf of said corporation. IA TIN MALECH �l Notary Public NOTARY PUffi'!G-w%NES0TA RAMSEY 3I, 2000 b Gee °t�f, '.ra,•enrrv+ #b=ar zf` � , •r `?J`+.�e�rr;'v`Rt .,w.,,... STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) c: \wp51\cnh\cciamd. pet 3 4401 Xylon Avenue North New Hope, Minnesota 55428 -4898 December 19, 1995 Mr. Brad Ahlm Conductive Containers, Inc. 4500 Quebec Avenue North New Hope, MN 55428 Dear Mr. Ahlm: City Hall: 612 -531 -5100 Police: 612 - 531 -5170 Public Works: 612 - 533 -4823 TDD: 612 -531 -5109 City Hall Fax: 612 -531 -5136 Police Fax. 612 -531 -5174 Public Works Fax: 612- 533 -7650 Fire Dept Fax: 612- 531 -5175 Enclosed please find a fully executed "Amended Petition for Public Improvement and Assessment Agreement" between C.C.I. and the City of New Hope. The New Hope City Council approved this agreement at its meeting of December 11, 1995. Any questions you may have regarding the agreement may be directed to Assistant City Attorney Marty Malecha at 425 -5671. Sincerely, Valerie Leone, MCMC City Clerk enc. cc: Marty Malecha ( #99.11152) Kirk McDonald Cheryl Joens Family Styled City For Family living • Originating Department Approved for Agenda Agenda Section Consent Parks and Recreation By: Shari French May 13, 1996 Item No. 6.11 RESOLUTION APPROVING CHANGE ORDER #2 WITH VEIT & COMPANY, INC. FOR 4400 QUEBEC AVENUE NORTH AND GOLF COURSE STORM SEWER AND POND IMPROVEMENTS (IMPROVEMENT PROJECT NO 544) IN THE AMOUNT OF Change Order #2 for Project No. 544, 4400 Quebec Avenue North and Golf Course Storm Sewer and Pond Improvements is for sodding. Originally the contract called for all fairways to be seeded by the City staff. Staff is requesting that all seeded areas be sodded by the contractor at the bid unit price. The additional estimated quantity is 9,000 square yards for a total additional cost of $12,150.00. A much cooler and later spring has caused staff to re- evaluate the plan to seed. It is felt that with sodding the course will be playable in its entirety much earlier than could be the case if the fairways are seeded. With this change the entire contract now totals $285,597.05. Staff and engineer recommends approval of change order #2. Staff recommends that the additional funding needed for the sod come from the Golf Course operating budget. Iffill SECOND BY L -> Review: Administration: Finance: CITY OF NEW HOPE RESOLUTION NO. 96 - 99 RESOLUTION APPROVING CHANGE ORDER #2 WITH VEIT & COMPANY, INC. FOR 440 QUEBEC AVENUE NORTH AND GOLF COURSE STORM SEWER AND POND IMPROVEMENTS (IMPROVEMENT PROJECT NO. 544) IN THE AMOUNT OF $12,150.00 WHEREAS, the City of New Hope authorized on October 23, 1996, Improvement Project No. 544, (4400 Quebec Avenue North and Golf Course Storm Sewer and Pond Improvements) for the contractual sum of $263,087.17; and WHEREAS, Change order #1 totaling $10,359.88 was approved by the City Council on December 11, 1995; and WHEREAS, Change order #2 totaling $12,150.00 is to cover the sodding of fairways. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of New Hope approves change order no. 2 to the contract with Veit & Company, Inc. in the amount of $12,150.00 as part of Improvement Project No. 544 (4400 Quebec Avenue North and Golf Course Storm Sewer and Pond Improvements) which brings the total contract to $285,597.05. Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 13th day of May 1996. r Mayor Attest: City Clerk Bonestroo, Rosene, Anderlik an(i Associates, Inc Is an AfP rm atnre Action /Equal Opportunity Employer Principals: Otto G. Bonestroo, °.E. • Joseph C. Anderlik, P.E. • Niii - vin L. Sorvala, P.E. - Richord E. Turner, RE. = Glenn R. Cook, €?E. - Thomas E. Noyes, RE. • Robert G. Schunicht, RE. _ Jerry A. Bourdon, RE.. Robert W. Rowne, RE. and Susan M. Ebe, [in, C.P.A., Senior Consultants Associate Principals: Hmvard A. Sanford, P.E. • Keith A. Gordon, P.E. • Robert R. Pfefferle, PE. Richard W. Foster, P.E. • David O. Loskota, RE. • Robert C. Ru<sek, A.I.A. • Nlarf� A. Hanson, P.E. ,,'Jichael T. Rautmann, RE. • Ted K.Field, P.E. Offices: St. Paul and Rochester, MN . Mequon, I&I May 6, 1996 Ms. Shari French City of New Hope 4401 Xylon Ave. N. New Hope, MN 55428 Re: Change Order No. 2 Golf Course Improvements City Project No. 544 Our File No. 34184 Dear Shari: The specifications for the Golf Course Improvements provided for the City seeding the fairways disturbed due to construction. After further discussion with the contractor, it was determined it would be in the City's best interest to have those fairways sodded as part of the contract based on the bid unit prices. Therefore, Change Order No. 2 provides for a $12,150 "add" to the contract to sod those fairways disturbed due to construction. If you have any questions, please contact this office. Sincerely, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Mark A. Hanson MAH:pr Encl. May 16, 1996 4401 Xylon Avenue North New Hope, Minnesota 55428-4898 Veit & Company, Inc. 14000 Veit Place Rogers, MN 55114 City Hall: 612-531-5100 Police: 612-531-5170 Public Works: 612-533-4823 TOD: 612-531-5109 City Hall Fax: 612-531-5 It 36 Police Fax, 612-531-1 Public Works Fax. 612-533-7650 Fire Dept. Fax. 612-531-5175 SUBJECT: CHANGE ORDER NO. 2 FOR $12,150 - IMPROVEMENT PROJECT 544 Enclosed are two fully executed copies of the above-referenced Change Order for your records. Please forward one copy to your bonding company. The change order was approved on May 13, 1996, by the New Hope City Council. If you have any questions, please contact me. Sincerely, Valerie Leone City Clerk enc. cc: Mark Hanson, Bonestroo & Assoc. Family Styled City V�* For Family Living • I • 3 • • Originating Department Approved for Agenda Agenda Section City Manager I I Consent Kirk McDonald ( -24 -96 ( Item No. B Management Assistant B 6.15 RESOLUTION APPROVING CHANGE ORDER NO. 3 WITH VEIT & COMPANY, INC. FOR QUEBEC AVENUE NORTH AND GOLF COURSE STORM SEWER AND P IMPROVEMENTS (IMPROVEMENT PROJECT NO. <544) IN THE AMOUNT OF $1,935.00 Change Order No. 3 for Improvement Project No. 544 (4400 Quebec Avenue North and Golf Course Storm Sewer and Pond Improvements) is for the installation of an underground rip rap conduit to help stabilize the south bank of the pond and to convey groundwater to the pond. The City Engineer is recommending the Change Order to stabilize the south bank of the pond. Following the pond excavation, groundwater seepage into the pond has continued to occur which has not allowed the slope to stabilize. The Change Order provides for an underground rip rap conduit conveying groundwater to the pond. Stable material will be placed over the rip rap conduit allowing the bank to stabilize. The amount of the Change Order is $1,935.00 and would be funded out of the Storm Water Utility Fund. The Change Order would bring the total contract with Veit & Company to $287,532.05. The enclosed resolution approves the Change Order and staff recommend approval of the resolution. MOTION BY Review: Administration: Finance: s rr CITY OF NEW HOPE RESOLUTION NO. 95 -131 RESOLUTION APPROVING CHANGE ORDER NO. 3 WITH VEIT & COMPANY, INC. FOR 4400 QUEBEC AVENUE NORTH AND GOLF COURSE STORM SEWER AND POND IMPROVEMENTS (IMPROVEMENT PROJECT NO. 544) IN THE AMOUNT OF $1,935.00 WHEREAS, the New Hope City Council accepted a bid at the October 23rd Council meeting from Veit & Company, Inc. for the construction of 4400 Quebec Avenue North and Golf Course Storm Sewer and Pond Improvements (Improvement Project No. 544) in the amount of $263,087.17; and WHEREAS, Change Order No. 1 totaling $10,359.88 was approved by the City Council on December 11, 1995 for investigation/reconstruction of an existing sanitary sewer and the relocation of an existing fire hydrant; and WHEREAS, Change Order No. 2 totaling $12,150.00 was approved by the City Council on May 13, 1996 for sodding of the fairways; and WHEREAS, Change Order No. 3 to stabilize the south bank of the pond by installing an underground rip rap conduit to convey groundwater to the pond will total $1,935.00. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of New Hope, hereby approves Change Order No. 3 to the contract with Veit & Company, Inc. in the amount of $1,935.00 as part of the Improvement Project No. 544 (4400 Quebec Avenue North and Golf Course Storm Sewer and Pond Improvements), which brings the total contract to $287,532.05. Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 24th day of June, 1996. Mayor x -- Attest: City Clerk 0--b F- Ly 1 ig 612 6361311 06/19/96 11:28 :02/04 NO: 109 80trest-1), $0500 m. Aidvilik widA%,mC1dfe.N, b7i it w Affirr" ALIton hjum Opporri4n rfjy)1,)y Poncipab. Otto i,l pt, - J4"Prih ( Anderlik, Ph.. Marvin L SwvoLi, Ft ffichmtj r Turner, iu% - 61imn R. Conk, PL o Tholntn I Nuyvi. Fh • Rejoeit 6 #. %t 7 jur) , ( ,7 1 1 . PF Jerry A. Aratirclori. P.C. d 1?j)bVr1 W, Rhtr` Cr. d1l,j misart M. f-UM01, r_ PA Srnir.re Cullikarmirs Aswrmrr P/lPhap-lik'Ji'lWar'd A. 1, antord, PT • Kr.-Ith A. Goidon. PE' . Rohert R. Ptefft-111•, 1 - Ric h.+rr7 W I*Wler. Ph - 1'),Avtd 0 1 C"<h"W, P-L V'Ajeft C Rimi•k. A.i.A - mw4 A, t Lussnn pc. MidUlt-1 I VaLfrffialln. VP - Ttt) k pf Off'rev St Paul ana MN - Meqajon. W1 June 19, 1996 Mr. Kirk McDonald City of New Hope 4401 Xylon Avenue North New Hope, MN 55428 Re: 4400 Quebec Avenue Pond Improvements Project No. 544 Our File No. 34184 Dear Kirk: Attached is Change Order No. 3 for the above project. The change order is required to stabilize the south bank of the pond. Following the pond excavation ground water seepage into the pond has continued to occur not allowing the slope to stabilize. The change order provides for an underground rip rap conduit conveying ground water to the pond. Stable material will be placed over the rip rap conduit allowing the bank to stabilize. The amount of the change order is $1,935 for which we recommend approval. If you have any questions please contact this office. Sincerely, MAH:gs i3 36 a St. Paul, MN 55113-3898 a 612-636-4600 BONESTR00 AND ASSOCIATES i 612 6361311 �oneat -. i Owner: 94Y of New Hope. 4401 X tun Avenue N ArsdMlk & C .- ntractor: Veit & Comvanv. Inc., 14000 Veit Place. F 06119196 11:28 5 :03104 NQ:109 #82633931 Klein Agency. Inc., 3570 N. Lexington Ave., #206, St. Paul, MN 55126 CHANGE ORDER NO. 3 4400 Quebec Ave. N Golf Coun. ee Improvement Storm Sewer & Fond Improvement File No. 341 .Description of Work This change order provides for a 3' x '3 x 125' long, rip rap conduit, incased in non - woven fabric to be constructed on the south side of the holding pond at 4400 Quebec Ave. This change order is necessary to hold the pond slope and to direct ground water seepage into the pond. Contract Unit Total Net. Item Unit f uantilj Prtce Aunt 1 3'x3' rip rap conduit incased in non -woven fabric CY 50 $32.70 $1,635.00 2 Mobilization LS l $300.00 $300.00 $1,935.(X} 341841Go.wb1 BONESTROO AND ASSOCIATES - a 612 6361311 Original Contract Amount Previous Change Orders This Change Order Revised Contract Amount (including this change order) Approved by Contractor VEIL' & CO, INC. cc: Owner Contractor Bonding Company Bonestroo & Assoc. 06/19/96 11:2815 :04/04 NO:109 $263,087,17 $22,509.88 $1,935.00 $287,532.05 Approved by Owner: CITY OF NEW HOPE 34184/00.wb1 uc! —trc. r ?mr nr Aerlik . &nd A«uclate;, Inc. is an . in • we n /Equc' Cpperturiir En , _ r r nnc ;als C ^f G. rc i t ..r ^s2ph C .= inderhk, P.E. . [Jj- ,n L Sc ..ala, P.E . Rjz i and E. Turner, P E . GI inn G P . Thor l E No,� -- ^ E . t _ rt ., 'n ✓A e, . h 'tit V, 'oe.ene, P E sand Surcn' ELe hn, CP.P , _nicr Cnl itintt. F ,date Pnncipad Hcr rd P. Sanfcrd, P E . K::ith A GLrdnn, P c . 2ah t Pf_J,c Ie, R.E. . R=hord K' Fa�tl , P E . D, A O L, aot i P E . L `^ r[ C I,u- c i,.l M, ; , *i. Hanson, P.E. . M.ichaerl T F3utm3nn, P.E .]ed K_Eirld, P.E Off' - R Paul, i h� >[ r x;d `k`illmar, IdN . fI %qu d ! June 26, 1996 Ms. Valerie Leone City of New Hope 4401 Xylon Avenue North New Hope, MN 55428 Re: 4400 Quebec Avenue North Golf Course Improvement City Project No. 544 Our File No. 34184 Dear Val: Enclosed are four (4) Change Order No. 3 forms for your review and signature. Keep one copy for your file and forward the r°:n ?fin ; three as rioted (Contractor, Bonding Company, and Bonestroo & Associates). If you have any questions, please feel free to call. Sincerely, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. � - t '�"' 1..: 6 (✓ �'' � :'i.��''5... Mark A. Hanson MAH:la Enclosures 2335 West Highway 36 x St. Paul, MN 55113-3898 m 672-636-4600 July 1, 1996 4401 Xylon Avenue North New Hope, Minnesota 55428-4898 Veit & Company, Inc. 14000 Veit Place Rogers, MN 55114 City Hall: 612-531-5100 Police: 612-531-5170 Public Works: 612-533-4823 TDD: 612-531-5109 City Hall Fax 612-531-5136 Police Fax: 612 -531 -5171 Public Works Fax: 612-533-7650 Fire Dep't Fax: 612-531-5175 SUBJECT: CHANGE ORDER NO. 3 FOR $1,935 - IMPROVEMENT PROJECT 544 Enclosed are two fully executed copies of the above-referenced Change Order for your records. Please forward one copy to your bonding company. The change order was approved on June 24, 1996, by the New Hope City Council. If you have any questions, please contact me. Sincerely, Valerie Leone City Clerk enc. cc: Mark Hanson, Bonestroo & Assoc. '_1 Family Styled City For Family Living BONESTROO AND ASSOCIATES 10 1 01 DATE: October 24, 1996 FROM: Mark Hanson SUBJECT: 4400 Quebec Avenue / Golf Course Storm Sewer & Pond Improvements Project No. 544, Our File No. 341 0d, ; l r)rFr, -,7 rJrJr, We have determined the final costs for the above - referenced project for asses- orients to CCI (Brad Ahlm). Our records indicate that +CC'1 is to be assessed for Part $ of Part I for Sanitary Sewer and Part C Change Order No. 1 (relocate hydrant). Listed below is a breakdown of the final costs for construction and engineering. Total Construction (4480 Quebec & Golf Course) $278,724.36 Total Etigineecing (21.95% of Construction) $61. 191 .47 Total $339,915.83 C'C'1 A&CsaMent (Canst_ructign.Onlly) Sanitary Sewer - Part E of Part I $13,808,00 Relocate I Iydrant -Change. Ordcr No. 1 5 ,�„ 25 0.00 Total Construction $17,328.00 All punch list items are not complete, - therefore, a final pay request has not been prepared. Attached is Pay Request No. 8 which is the most recent. cc: Larry Watts Valerie Leone Paul Sobania iff 612 6361311 10/25/96 08:22 I5 :02 Nth : 867 Fonesit0d, RUSerte, At1&Yh6 ditd Assot tatCS. !hr^ 1%,rn Aifrnndtevr Ae hun Fq'mi oppriffunriy rnrployer Prinrip,flv Of fey G. ❑unesliou, P.C. - kanepn C. Arrdertik. P.C. - Marvin L SorvNla. PE - Hrrh.ird a. rurner, P.C. • Glenn R Cook FE - Thumas E Noyes. P.C. - Robeft G SChurtrtht. P£ Jerry A. Bourdon, P.C. • RttlrelI W. Ru.erre, P.C. nerd Sus to M. Merlin, CFA StnrOr Ctrl surtams ASsocldre Principah How:srei A ynntnrd, PIL - Keith A C,nrdon, F.F.. - Rnbert R Pfefferle, P.E. - RlChard W FOstcr. Pt - lMyrd 0 t nakntn, Ph �. Robert C. Ruti•.rk, A.LA. - Mark A. H.nnson, P.E. Micharl T. Rmitmann, P.E. - Ted K,Field. P.E. - Kennetll C Arlder`Wrl, CE. - Mark R. Rotts. FE %idnry P Wllb.smson, RC., L.S. - RuVeit F. Kutsrnith Wfrcrt: St. Not, Ruthenter. Wiltrtrer end St. Cloud. MN - Megvnri. Wl 2335 West Highway 36 • 5t. Paul, MN 55113 -3898 ■ 612 636 - 4600 SUN04ARY I Original Couft*a Amount 2 Cheap Ordw - Addition 3 Chanp Order - 0aductlon 4 Revised ConbUt AMOU41 3 Value Completed to DaW 6 Material on Hand 7 Amount flarned a Lou Reodnage 5% 2-4.&1 21 9 SUbk1W 10 Lm Amount Paid Previously I I AmOUNT DUE THIS REQUEST FOR PAYMENT NO. 9 AMENW- $ .2 87,33105 $ 275,724,30— Specified Contract Completion Date: Due: BONESTROO AND ASSOCIATES - 9 612 6361311 10/25/96 08:22 [5 :03 NO:867 BONESTROO AND ASSOCIATES 6 612 6361311 10/25/96 08:22 5 :04 NO:867 t Na. ttte t Unk QMMft Prke ft love" Park I - 4400 Quebec Avenue North A. Stern Smmr 1 15" RCP, Maas 5 lF 114 17.23 114 1,964.22 2 21" RCP, Class 3 LF 393 23.00 388 9 3 33" RCP, +Maas 4 LF 213 3+4.35 210 11,419.90 4 IS RCP Owed and w /tratzh XW4 i3A 1 369.00 1 36.00 5 21" RCP flared asst# whrash SuWd BA 1 912.00 1 912.00 6 33" RCP Ramd and wltmb Xwd 6A 1 IJ24.00 1 1,.12+4 7 Remove bitumin wf $Y 4660 2,80 3013 8 CBMH 201 w/R4341 estg. (Flats 1.15) BA 1 MOD 1 moo MH -202 WIR16428 cst#., T din. MM 1 -10) RA 1 2^00 1 2 -00 10 MH- 203.4' die. wIR16428 1 -10) BA 1 1,3p7,OD 1 1.5017.00 I 1 MR -204, 4 dia. w/R 1642H cuts. (Plot 1.10) EA 1 00000 1 1, 12 MH -205, 4' dia. w/R1642B estg. (Platy 1.10) HA 1 1,455.00 1 1,435.00 13 MH -206, 4' dia. w/R 16428 estg. (Plate 1.10) EA 1 1,455.00 1 1,455.00 14 Connect to existing MH -200 RA 1 500.013 1 $00.00 15 Control structure EA 1 93001W 1 91500.00 16 Sturm inlet protraction - Plate 1 -104 RA 1 15+0.00 1 150.00 17 Rip rap CY 24 40.00 24 960.00 1$ Ekulkhead and fill w /sand ex. 33" RCP' LS 1 2.500.00 1 "00.00 19 AS. Class 5. 100% cruslted TN 250 8.50 12157 1,033.3:1 20 impr. pipe stabilization, 6" deep LF 6W 5.00 627 3,135-W Total A - Storm Sewer $53,662.37 B. Sanitary Sewer 21 8 PVC, SDR 35 LF 167 24.00 167 4.008.00 22 MH -2.4' dia. w/16428 cst8., Plate 1 -I EA 1 2.300.00 t 2.3t 0.00 23 MH -3, 4' dia. w /1642B Gstg., Plate I -1 EA 1 2,,'.t't]C -00 1 2,3110,0 24 MH -4.4' dia. w/1642B mg., Plate 1 -1 EA 1 21100.00 1 2,101.00 25 MH•5.4' dia. w/16428 gists.. Flats I -1 LEA I 2,100.00 1 2 26 Adjust existing MH -1 (lower I ft.) EA l 3110,0 t SM-00 27 Bulkhead and fill wisund ex. 9" VCP LS 1 500,00 It]t % MOO Total B - Sanitary Sewer $13,808.00 BONESTROO AND ASSOCIATES T 612 6361311 10125196 08:22 5 :05 NO:867 C. TOW Condnwdes 28 Clear and grub :stn LS 1 300.00 1 3. .00 29 Salvage and resprea d weda nd lisp :oil CY 2.000 1.30 2,000 31000.00 30 Pond excavation C 11.80(1 6.16 12 74,425.12 31 Sodding type lawn whopsoil SY 11 1.33 32 Seed wlferdliz er mad mulch AC 2 980.00 1.06 1,038.80 33 Seed w/krtilizer and mulch City fill sirs AC 1 9110.00 1.22 1,W A bo_ „ m Total C - Pond Con mcdon $82,65952 Total A - Starlet Sewer 33,662.37 Total A - Sanitary Sower 13 'dotal C - Pwd Coauvction .32 Testal Fart 1- 440 Qwlm Avemm North $ 150.129.89 Part 2 - Golf Course Improvemento A. North Uun t (to Meatdaw ) 33 Remove timber landscapin$ box LS 1 300.00 1 500.00 34 remove existing Scott mte inlet LS 1 300.00 1 3W.00 35 Remove existing I$" pipe LF 33 8.10 3$ 280.00 36 Remove timber shoreline wall LS 1 1,300.00 1 11500.00 37 Remove/ulvage bridge LS 1 500.00 1 500.00 38 remove and re,const. ex. cyclone few*$ LS 1 1.500.00 1 1.500.00 39 Remove existing 6x6 timber can path edge LS 1 500.40 1 500.00 40 Place new 6x6 treated timber can path edge LS 1 11000.00 41 18" RCP, Class 3 LF 84 22.00 72 1,384.00 42 18" KCP dared end wltrash guards ERA 2 $00.00 2 1.600,00 43 Rip rap CY 24 40.00 45 1,800.00 44 Improved pipe foundation, 6" deep LF 170 5.00 16$ 840.00 45 Sod, type lawn, whopsoil SY 413 05 835 1,127.25 46 Plastic landscaping mosiVnetting 9Y 113 3.00 47 Aggregate, Class S, lW% crushed TN 20 8.50 48 Common borrow CY 160 6.00 160 960.00 Total A - North Outlet (to Meadow Lake) $12,991.25 BONESTROO AND ASSOCIATES 9 612 6361311 10125/96 08:2215 :06 NO:867 8. to powk 49 Remove existing 36" CMP 58 Nutlet Skimmer No. 2 51 12" PVC, S13R 33 52 12" CMP apron S3 Improved pipe fiitd. per 6" deep S4 Sod type lawn with topsoll 55 Plastic landw g mashinetting Total E - Between Ponda C. evelf Coal= S 56 Remove existing 12" pipe 57 Remove existing catch badn 58 Remove existing manhole 59 18" PVC, SDR 33 60 12" PVC, SOP. 33 61 18" CMP apron 62 12" CMP apron 63 Outlet Skimmer No. 1 64 MK-101 w/16428 cat$. (Plate 1 -15) 65 MH -102 w/ t6428 cstg. (Plate 1 -19) 66 CBMH -103 w /1642,Type C cat$. (Plate, 1 -1$) 67 CBMH -104 w/1642, Type C, cstg. (Plate I -15) 68 Sodding type lawn with topsoil 69 Stonn inlet protection 70 Silt fence, standard 71 12" PVC drain tic fit YO-105 w/1642 type C cstg., Fig. 4 73 YD- 106 w/1642 type C cstg.. Fig. 4 74 Clear and grub tree 75 Remove and relay 24" RCP 76 Relay 24" flared end 77 Remove and mconst. cyclone fence 78 Remove existing MH/salvage Wt. 79 Const. 4' dia. MH -107 w /salvaged cstg. so "tie pipe joints (3 total) St Improved pipe fnd. per 6" depth Total C - Golf C:oursc Sturm Sewer LF ISO 14-W 150 2,100.00 HA 1 4,0DD.00 1 4, .00 LF 143 14.00 145 2,030.00 HA 1 180.00 1 180.00 LF 290 3.00 3W 1,500.0 SY 830 1.35 SY 35 3.00 #x9.810.00 LP 110 8.00 too 3W.W HA 3 3110.00 3 .t10 SA I 350.00 1 350.00 LF 782 22 -DO 772 16,984.00 LF 30 16.00 30 480.00 RA 1 250.00 / 2SO.00 HA 1 160.00 1 160-W HA 1 4.000.00 1 4,00040 BA 1 1,250.00 1 1,2.50.00 EA 1 8511100 1 850.00 EA 1 838.00 1 $50.+00 EA 1 950.00 1 950.00 SY 6,700 1.35 3,780 5,103.80 EA 4 150.Ot1 LF 50 2.50 156 390.00 LF 200 10.00 349 3,490.00 EA 1 900.00 1 900.00 EA 1 900.00 1 9 EA 1 450.00 1 450,00 LF 175 19.00 175 3,150.00 8a 1 280.10 1 280.00 LS 1 1 t00% 1,500.00 EA 1 6W-00 1 600.00 EA 1 1,800.00 1 1,$00.00 L5 1 230.00 1 250.00 LF 1,600 5.00 1,463 _7,315.00 _ $53,952.00 BONESTROO AND ASSOCIATES f 612 6361311 10/25/96 018:22 15 :07 NO:867 Total Pert 1- 4400 Quebec Avenue North 'Fatal Part 2 - Golf Course Improvett uts Tubd Ban Dirt Change Order Na. l Part A 1 investigate sanitary sewer break (time & material) Total Part. A Part B 2 Peconstruot 16L.F. sewer and now drop section 3 Remove existing 33° storm sewer at 3 sanitary sewer Crossings Total Part B Past C 4 Remove & relocate existing hydrant Total Part C CY MW 2.75 7,975.114 CY 975 1.50 450 675.00 3Y 318OR 0.75 2AW 100. SY" 2,4W 1...35 SY 2,400 0.75 CY $22.100. 12 1.75 i 9,914.40 53,'932.40 =100,4 .00 _ S98,953.25 150.129.99 M853.25 HR 3 394.50 3 1,12.3.50 FIR 17:.5 393.11 t 3 4,913.83 LS 1 802.50 1 x.5 5.716.38 LS 1 3.520-00 1 3A 3,520.00 BONESTROO AND ASSOCIATES 6 612 6361311 10125196 08:2215 :08 N0:867 SY gow 1.35 CY So 32.70 Ls I 3WM BONESTROO AND ASSOCIATES 6 612 6361311 10/25/96 08:22 15 :09 NO:867 r . �111 t� PAYMIENTSUMMARY No. Pe 2rigjmd Contract...- 2631187. 7 Retaingo. Ealment No. 8 13.796.22 I Start I Ir3t,TV95 $275.724.36 39,472.20 L077.48 41,50-69 2 1 1!30/85 OlKam 47,377-0 4,571.05 91 3 01 6 02105N6 38.040.90 6,573,20 131,463.95 4 02/05/96 03/%ft—A 65,317,64 200.219-36 5 03/04/96 04/22196 30,584,30 11,620&7 232413.36 6 04122/% 071CW% 23,460.49 7 0=06 09/15196 15,562.28 13 273 489.96 8 09/15/96 10/01/96 2,122.68 13 786.22 275.724.36 9 lo Material an Hand Total Pm ment to Date 261,938,14 2rigjmd Contract...- 2631187. 7 Retaingo. Ealment No. 8 13.796.22 Chan Ordt" 24A44,98 .Total Amount Earned $275.724.36 Revised Conuwt $297,532.05 8onestroo, Rosene. Anderlik and Associates, Inc. is an Affirmative Action /Equal Opportunity Employer Principals: Otto G. 8onestroo, P.E. - Joseph C. Anderlik, P.E. - Marvin L. Sorvala, P.E. - Richard E. Turner, P.E. • Glenn R. Cook, P.E. • Thomas E. Noyes, PE. - Robert G. Schunicht, P.E. - Jerry A. Bourdon, P.E. • Robert W Rosene, P.E. and Susan M. Eberlin, C.P.A., Senior Consultants Associate Principals: Howard A. Sanford, PE. - Keith A. Gordon, P.E. - Robert R. Pfefferle, PE. - Richard W. Foster, P.E. - David O. Loskota, P.E. - Robert C. Russek, A.I.A. - Mark A. Hanson. P.E. - Michael T. Rautmann, P.E. - Ted K.Field. PE. - Kenneth P. Anderson, P.E. - Mark R. Rolfs, P.E. Sidney P. Williamson, P.E., L.S. - Robert F. Kotsmith Offices: St. Paul, Rochester, Willmar and St. Cloud. MN - Mequon, WI > - I < 1956 \X�, DATE: October 31, 1996. \+ — TO: Planning Commission/Kirk McDonald _ FROM: Mark Hanson, City Engineer SUBJECT: Right -of -Way Dedication - Hennepin County Roads Our File No. 34 -Gen The existing right -of -way width of Hennepin County Roads in New Hope in many cases do not comply with today's design standards. The existing right -of -way widths can vary between 66 feet and 100 feet in width. In accordance with New Hope's Transportation Plan, there are certain segments of roads where the service level could be unacceptable during peak traffic hours (see attached pages 18 - 20 from Transportation Plan). In most cases, the unacceptable service levels are directly due to right -of -way restrictions. Road improvements that are considered when unacceptable service levels exist are discussed below. Construct divided roadways with center medians Provide additional turn lanes (rightlleft) Change horizontal and vertical road alignment based on capacities and acceptable design speeds. Therefore, when properties come before the City requcsting approval for site/building improvements, it is recommended that right -of -way requirements be reviewed by the County /City and determine if additional right -of -way is required. If additional right -of -way is required, it can be made a condition for approval within certain limitations based on ordinances and legal requirements. It should be noted if a road improvement project requires additional right -of -way along a County Road and the County is required to purchase right -of -way, in accordance with County policy the City is expected to pay 50% of the right -of -way acquisition cost. Therefore, if the City is in a position to acquire additional right -of -way dedication as part of a condition for site/building improvements, the City of New Hope will incur less costs in the future when the road improvements are constructed not having to purchase right -of -way. It is also critical that right-of-way- requirements be determined so proposed site/building improvements are not constructed in new setback areas based on right -of -way requirements. In the 2335 West Highway 36 ■ St. Paul, MN 55113-3898 ■ 612- 636 -4600 future, not only will the City /County pay for right -of -way acquisition, but also damages resulting from buildings being constructed in setback areas making them non - conforming properties. In New Hope, right -of -way widths along certain roadways (State /County /City) should be considered carefully due to the amount of traffic they are expected to convey. Listen below are those roadways based on classification in accordance with New Hope's Transportation Plan. Classification Principal Arterial (State) Minor Arterial (County) Community Collector (City) Road T.H. 169 West Broadway Bass Lake Road Winnetka Avenue (Bass Lake Road south) 42nd Avenue Medicine Lake Road Winnetka Avenue (Bass Lake Road north) Boone Avenue 49th Avenue (west of Boone Avenue) 36th Avenue The acceptable right -of -way dedication is sometimes a difficult question to answer. It is felt commercial/industrial property shall dedicate the required right -of -way along arterial/collector type roads because these types of roads are where they want and should locate. However, residential properties may not because they don't benefit from higher traffic volumes. Summarized below are acceptable right -of -way widths based on road classification. Classification Acceptable Right -of -Way Widths Minor Arterial Determined by County Community Collector 80'- 100' Neighborhood Collector 60'- 100' * In developing communities 100' plus is recommended; however, in developed communities (eg. New Hope) 80' is typically a recommended minimum provided existing buildings are not put in a non - conforming condition based on their existing location. In summary, if the existing right -of -way width along Bass Lake Road/42nd Avenue (minor arterial) is 66' wide at a minimum it is recommended that the right -of -way width be 80 feet. Therefore an additional 14 feet of right -of -way is recommended. It should also be noted that if an unsafe condition exists along a County Road, the City should not necessarily wait for the County to recommend improvements which may be controversial to the abutting properties. The County prefers to work along side the City in making needed improvements. If the City is not supportive of the improvements, it is difficult if not impossible for the County to construct the improvements. The County may elect to go elsewhere to make needed improvements to their system if another city is more supportive of similar improvements. The County demands for their construction dollars are no different than City's demands. If an unsafe condition exists, it is the responsibility of the City and County to work together. It is even more important for the City to assume these responsibilities because the unsafe condition exists in their City. UV O I 0 . 1 O The future needs for the roadway element of a transportation system is based upon the future volume characteristics and an understanding of the operations along the roadway. One indicator of current needs situations can be based upon the existing conditions capacity and levels of service. This indication, along with field reviews, aid in locating potential congested conditions along a facility. The projection of metropolitan area traffic volumes for the year 2015 has been conducted by the Metropolitan Council. Within the vicinity of New Hope, the roadways that are included in the Metropolitan Council projections include the major street system. The preliminary year 2015 daily volume projections for those streets are illustrated on Figure 9. The volumes are preliminary and will be adjusted in the near future. The volumes do provide an indication of some growth in traffic on some of the streets. The volume projections are a planning tool and should be viewed as such. The most effective planning tool that allows the determination as to whether a roadway is, or will be, congested is the determination of the roadway capacity as weighed against the desired level of service. The typical roadway capacities for various types of roadway segments are developed from data provided in the Highwgy Capacity Manual There are generally only two types of roadways within New Hope, a two-lane and a four -lane roadway. These facilities are normally undivided roadways with the four lane facilities often containing a median and exclusive turn lanes at signalized cross streets. Each roadway type has a range of volumes, designated as the capacity, that can be accommodated when considering a particular level of service. This capacity is generally controlled by the capacity of signalized or four -way stop controlled intersections along the arterial or collector street. These intersections are the points where the capacity is generally at its lowest value since the traffic control presents a restriction to vehicular flow. Typical urbanized conditions along a two -lane street will allow that the daily capacity will range from 8,000 to 10,000 vehicles per day. This will provide a level of service of D which is acceptable for an urbanized area. Dependant upon the various data that is used to calculate a roadway capacity, there are numerous instances where the daily volumes exceed 10,000 and a satisfactory level of service is maintained. A four -lane undivided street can accommodate daily volumes ranging from 18,000 to 21,000 at the acceptable level of service D. Again, this volume can be higher depending upon conditions along a corridor. A four - lane divided roadway with turn lanes can accommodate daily volumes to approximately 38,000 at acceptable levels of service. New Hope Transportation Plan 18 A four lane freeway will handle daily volumes ranging between 65,000 and 68,000 at appropriate levels of service. The same freeway could accommodate over 80,000 vehicles per day if the ramps are metered. This, again, considers the urbanized area level of service D. Based on the generalized roadway capacity information, the streets within New Hope are with the exception of segments of 42nd Avenue and Bass Lake Road, operating at acceptable service levels. There are segments of Bass Lake Road and of 42nd Avenue where the service level could be unacceptable during peak traffic hours. These facilities will have to be monitored if the volumes increase. A detailed operations analysis of these facilities would be necessary in order to determine specific capacity and safety related problems and methods with which these problems could be ameliorated. The segments of roadway that should be monitored over time, as volumes increase and operations effectiveness and safety decrease, are listed below. Roadway S cen Present ADT Proiected ADT Bass Lake Road East of Winnetka 23,000 25,200 Bass Lake Road West of Boone 21,000 21,300 42nd Avenue N. Throughout City 26- 28,000 27- 32,000 36th Avenue N. Throughout City 10- 12,500 10- 12,500 Boone Avenue North of Bass Lake Rd. 7,900 18,000 Noise Issues The staff of the City of New Hope will, on occasion, receive complaints from its citizens with regard to traffic noise. The majority of these noise issues occur along the Highway 169 principal arterial. The City has conducted some limited noise readings along Highway 169 and have found that the noise levels are in excess of City standards. The problem of noise levels adjacent to Highway 169 residential areas that are in excess of City and State standards should be discussed with the Metro Division of Mn/DOT. It may be that a detailed noise analysis can be conducted by the State and if ambient noise levels are found to exceed State standards, methodologies to mitigate the noise problem can be pursued. New Hope Transportation Plan 20 4401 Xylon Avenue North New Hope, Minnesota 55428 -4898 November 4, 1996 Mr. Brad Ahlm Conductive Containers, Inc. 4500 Quebec Avenue North New Hope, MN 55428 Dear Mr. Ahlm: City Hall: 612- 531 -5100 Police: 612- 531 -5170 Public Works: 612 - 533 -4823 TDD: 612 - 531 -5109 City Hall Fax: 612 -531 -5136 Police Fax: 612 - 531 -5174 Public Works Fax: 612- 533 -7650 Fire Dept, Fax. 612 -531 -5175 We have been notified of the final costs for Public Improvement Project No. 544. As specified in the assessment agreement dated December 15, 1995, the cost for sanitary sewer improvements at 4500 Quebec Avenue North and relocation of the fire hydrant will be certified to your taxes and paid over a period of 5 years with an interest rate of 8 percent. The final cost for this work is $19,399. The entire amount of your assessment may be paid in full without interest at any time on or before November 29 1996 If you do not choose to prepay the assessment, it will then be certified for collection with your real estate taxes with the first of 5 installments beginning with taxes payable in 1997. If the assessment is levied against your property, it will be spread in equal annual installments over 5 years bearing interest at 8 percent per year. The first installment will include interest on the total assessment from December 1, 1996, through December 31, 1997, or 13 months' interest. To summarize, if you desire to have the $19,399 certified to your taxes as outlined in the assessment agreement, nothing further is required on your part. However, should you elect to pay the assessment rather than having it certified to your taxes, refer to the fore - mentioned information. Sincerely, Valerie Leone, CMC City Clerk cc: City Attorney (File No. 99.11152) Special Assessment Clerk Family Styled City For Family Living COUNCIL Originating Department Public Works By: Jeannine Clancy 0 Approved for Agenda 5 -12 -97 Agenda Section Consent Item No. 6.9 RESOLUTION APPROVING CONTRACT BETWEEN THE CITY OF NEW HOPE AND HILD & ASSOCIATES FOR THE 4400 QUEBEC AVENUE POND AREA PLANTING PROJECT (IMPROVEMENT #544) Staff has received bids for the 4400 Quebec Avenue Pond Area Planting Project. The following bids were received: Vendor Hild & Associates Premier Services Base Bid $14,366.00 $14,877.18 This contract consists of planting vegetation within and adjacent to the storm water treatment pond at 4400 Quebec Avenue. The plant material identified is compatible for the intended use of the site. The contract requires the vendor to install the material and maintain it for two years. This will ensure establishment of the plant material by the vendor. While Conductive Containers Inc. owns the land, the City has an easement for the pond. The pond was identified as a priority improvement in the Storm Water Management Plan and was constructed in 1996. Routine maintenance of the perimeter of the pond is the responsibility of Conductive Containers Inc. Maintenance of the pond as a regional storm water facility is the responsibility of the City. Funding for this project is available in the 1997 Storm Water Utility Fund. Staff requests approval of the resolution. • • BY SECOND TO: Review: Administration: Finance: CITY OF NEW HOPE RESOLUTION NO. 97-78 RESOLUTION APPROVING CONTRACT BETWEEN THE CITY OF NEW HOPE AND HILD & ASSOCIATES FOR THE 4400 QUEBEC AVENUE POND AREA PLANTING PROJECT (IMPROVEMENT #544); AUTHORIZING THE MAYOR AND CITY MANAGER TO SIGN WHEREAS, funding is available in the Storm Sewer Utility Fund for the landscaping of the 4400 Quebec Avenue Pond Area project; and, WHEREAS, this project will complete the CCI\Quebec Avenue storm water ponding improvements; and, WHEREAS, the City Engineer has prepared plans, specifications, and contract terms; and, WHEREAS, the City has accepted bids for work described in the plans and specifications and has identified the lowest responsible and responsive bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NEW HOPE, MINNESOTA: 1. That the contract between the City of New Hope and Hild & Associates in the amount of $14,366.00 is approved. 2. The Mayor and City Manager are authorized to sign the contract documents. Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota this 12th day of May, 1997. Mayor Attest: City Clerk g:reso1utn\592awrd 1 0 7154265131 HILD&ASSOCIATES 05/06/97 13:40 Bidder Total Base Did RWene C/ ?Jl An*ft Telephone Na. Assoclat Address ars & Archit C, state, Zi 0 7 VZ1 Z. QUOTATION FOR QUEBEC POND AREA PLAN nNG FILE NO. 34184 NEW HOPE, MR4NESOTA 1997 go Receive T. Date: Priday, May 2 199 Honorable City Council City of New Hope 4401 Xylon Avenue North New Hope, Minnesota 55428-4898 Dear Council Members: The undersigned, being familiar with your local conditions, having made the field inspections and investigations deemed necessary, having studied the plans and specifications for the work including Addenda Nos. - and being familiar with all factors and other conditions affecting the work and cost thereof, hereby proposes to furnish all labor, tools, materials, skills, equipment and all else necessary to completely construct the project in accordance with the plans and specifications on file with you and Bonestroo, Roserie, Anderlik & Associates, Inc., 2335 West Highway 36, St, Paul, MN 55113, as follows: No. Item unit Qty. Unit Price Total Price Part 1- Wetland Planting and Seeding I Wet meadow seeding AC 0,1 2 Pond emergent planting AC 0A $ $ 3 Upland seeding AC 0.4 $ 4 Red-osier dogwood, bare root EA 36 $ 5 Sugar maple, 1.5" Cal 104" 441!5 ROT EA 10 $ $ 6 Green ash, 1.5" Cal EWb** PZI EA 8 s- /2"Z 34184PRO.wU P-1 V 7154265131 HILD&ASSOCIATES 05206x97 13:41 P03 7 Basswood, 1.5" C X 41 ' P 9 F EA 1 it 8 Northern red oak F'i EA 9 Mulch Material TN Total Part I - Wetland Planting and Seeding Part 2 - Maintenance 10 Mowing 11 Watering Total Part 2 - Maintenance Total Part I - Wetland Planting and Seeding TOW Pan 2 - Maintenance Total Base Bid 8 $ 0.8 $ s 1Z 0 (11,4 AC 1.5 $ . 7§0 — 14• $ $ $ 34184PRO.wb2 P-2 R e 7154265131 HILD &ASSOCIATES 05 07:11 PO4 The final amount of the contract shall be determined by multiplying the final measured quantities of the various items actually constructed and installed by the unit prices therefor, in the manner prescribed in the spec cations. However, the low bidder shall be determined by adding the sums resulting from multiplying the quantities stated by the unit prices bid therefor. In submitting this bid, it is understood that the Owner retains the right to reject any and all bids and to waive irregularities and informalities therein and to award the contract to the best interests of the Owner. In submitting this bid, it is understood that payment will be by cash or check. Respectfully submitted, (A Cot�poratton) (An Individual) Name (A Partnership) Signer Title Printed Name of Signer 34 P.3 . tJW 10:53 4512585 PAGE 02 QUOTATION FOR QUEBEC POND AREA PLANTING FILE NO. 34184 NEW HOPE, MINNESOTA 1997 Receive Quotes Sy: 5:00 P.M.. C 17 S T Date: _ _ F daY MU 2.1997 x Honomble City Council City of !p 4401 Xylon Avenue North H ope , New , . The undersigned, being familiar with your local conditions, having made the field inspections and investigations deemed necessary, having studied the plans and specifications for the work including Addenda Nos. and being familiar with all factors and other conditions affecting the work and cost thereof, hereby proposes to furnish all labor, tools, materials, skills, equipment and all else necessary to completely construct the project in accordance with the plans and specifications on file with you and Bonestroo, Rosene, Anderlik & Associates, Inc,, 2335 West Highway 36, St. Paul, MN 55113, as follows: Now Item Unit Qty. Unit Price Total Price Part 1- Wetland Planting and SeeftX 1 Wet meadow seeding AC 0.1 $ , -,_;,® 2 Pond emergent planting AC 0.4 $ „ 0,0 3 Upland seeding AC 0.4 $ 4 Red-osier dogwood, bare root EA 36 $ $ & ,- S Sugar maple, 1.5" Cal E & B EA 10 $ O 6 Oman ash, 1.5" Cal B & H HA 8 $ A $ 34184PRO,wb2 P -1 i s s t t r F i,. 1 , 1 e k t i� /1997 10:53 4512585 7 Basswood, ""Cal B & B EA 8 Northern red oak EA 9 Mulch Material TN Total Part 1- Wetland Planting and Seeding Part 2 - Mabottevance 10 Mowing AC 11 Watering OL Total Part 2 - Maintenance Total part 1- Wetland Planting and Seeding Total Part 2 - Maintenance Total Base Bid 34184PaO,wb2 P -2 9 _ ZU��"• af1997 10:53 4512585 PAGE 04 The final amount of the contract small be determined by multiplying the final measured quantities of the various items actually constructed and installed by the unit prices therefor, in the manner prescribed in the specifications. However, the low bidder shall be determined by adding the sums resulting from multiplying the quantities stated by the ' unit prices bid therefor. In submitting this bid, it is understood that the Mier retains the right to reject any and all bids and to waive irregularities and informalities therein and to award the contract to the best interests of the Owner. In submitting this bid, it is understood that payment will be by cash or check. 0 34184PRO.wb2 P-3 a. 4401 Xylon Avenue North City Hall. 612- 531 -5100 City Hall Fax: 612 - 531 -5136 New Hope, Minnesota 55428 -4898 Police: 612 -531 -5170 Police Fax: 612- 531 -5174 Public Works: 612 - 533 -4823 Public Works Fax: 612 - 533 -7650 TDD: 612 -531 -5109 Fire Dept. Fax: 612 - 531 -5175 May 13, 1997 Mr. George Hild Hild & Associates 326 South Glover Road River Falls, WI 54022 Dear Mr. Hild: At its meeting of May 12, 1997, the New Hope City Council approved the contract with your company for the Quebec Pond Area Planting (Project No. 544) for $14,366. Enclosed are two contract documents which have been executed by City officials. In the presence of a notary, please sign both copies; retain one for your records; and return one fully executed copy to my attention. No work shall commence until you furnish the City with a certificate of insurance and performance and materials /labor bonds. If you have any questions regarding the contract, please contact Tom Schuster, Contract Manager, at 533 -4823 ext. 13. Sincerely, n Valerie Leone, CMC City Clerk enc. cc: Tom Schuster Family Styled City � For Family living f CITY OF NEW HOPE CONTRACT FOR 4400 QUEBEC AVENUE POND AREA PLANTING PROJECT IMPROVEMENT 544 For valuable consideration as set forth below, this contract dated the 12t day of May, 1997, is made and signed by the City of New Hope (hereinafter "City ") and Hild & Associates (hereinafter "Contractor "). 1. CONTRACT DOCUMENTS The Contractor hereby promises and agrees to perform and comply with all the provisions of this Contract and specifications, all of which are incorporated hereby by this reference. This Contract shall compromise the total agreement of the parties hereto. No oral order, objection or claim by any party to the other shall affect or modify any of the terms or obligations contained in this Contract. 2. THE WORK The work to be performed by Contractor under this Contract (hereinafter the "Work "), is defined in Exhibit A (request for proposal). Any modifications to the work defined in Exhibit A will be made in writing. 3. CONTRACT PRICE The City agrees to pay the contractor $14,366.00, payable in accordance with the payment terms of the City of New Hope Instruction to Bidders. Contractor will be charged liquidated damages assessed in the amount of $100 per day for every calendar day that the contract remains uncompleted beyond the 15 day of June, 1997. 4. COMPLETION DATE Contractor shall complete his performance under this Contract by the 15 day of August, 1998 (hereinafter "Completion Date "). 5. INSURANCE /BOND Before beginning actual work under this Contract, the Contractor shall submit to the City and obtain the City's approval of a certificate of insurance on Standard Form C.I.C.C. -701 or ACORD 25 forms, showing the following insurance coverage and listing the City as a loss payee under the policies: a. General Contractor Liability: $1,000,000.00 b. Automobile Liability for all Automobiles: $1,000,000.00 c. Workman's Compensation: Statutory Amounts Contract Page 2 This certificate must provide for the above coverages to be in effect from the date of the Contract until 30 days after the Completion Date and must provide the insurance coverage will not be canceled by the insurance company without 30 days written notice to the City of intent to cancel. The certificate must further provide that the contractor's insurance coverage is primary coverage notwithstanding any insurance coverage carried by the City that may apply to injury or damage relating to the maintenance or repair of the City's streets or right -of -ways by either the City or any employee, agent, independent contractor or any other person or entity retained by the City to perform the services described herein. This certificate must further provide that the Contractor's insurance coverage is primary coverage notwithstanding any insurance coverage carried by the City that may apply to injury or damage relating to the maintenance or repair of the City's streets or right -of -ways by either the City or any employee, agent, independent contractor, or any other person or entity retained by the City to perform the services described herein. The Contractor shall furnish Performance and Materials /Labor Bonds, each in an amount at least equal to the Contract Price as security for the faithful performance and payment of all Contractor's obligations under the Contract Documents. These Bonds shall remain in effect at least until one year after the date of final payment, except as otherwise provided by law. All Bonds shall be in the forms prescribed by the Contract Documents and be executed by such Sureties as (A) are licensed to conduct business in the State of Minnesota, and (B) are named in the current list of "Companies Holding certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies" as published in Circular 570 (amended) by the Audit Staff Bureau of Accounts, U.S. Treasury Department. All bonds signed by an agent must be accompanied by a certified copy of the authority to act. If the Surety on any Bond furnished by Contractor is declared bankrupt or becomes insolvent or its right to do business is terminated in the State of Minnesota or it ceases to meet the requirement of clauses (A) or (B) in the previous paragraph, Contractor shall within five days thereafter substitute another Bond and Surety, both of which shall be acceptable to City. All bonds and insurance are subject to the review and approval of the New Hope City Attorney. 6. LAWS REGULATIONS AND SAFETY The Contractor shall give all notices and comply with all laws, ordinances, rules and regulations applicable to performance under this Contract. 7. INDEMNIFICATION The Contractor agrees to indemnify, defend and hold the City harmless from any damages, including costs and attorney's fees, from any claims, demands, actions or causes of action arising out of any act or omission on the part of the vendor or its agents, servants or employees in the performance of or with relation to any of the work or services performed or furnished by the contractor under this Contract. 8. ASSIGNMENT The Contractor shall not assign or transfer, whether by an assignment or notation or otherwise, any of its rights, duties, benefits, obligations, liabilities or responsibilities without prior written consent of the City. Contract Page 3 9. NOTICE The address and telephone number of the Contractor for purposes of giving notices and any other purpose under this contract shall be Hild & Associates, 326 South Glover Road, River Falls, Wisconsin 54022. The address of the City for purposes of giving notices and any other purpose under this contract shall be 4401 Xylon Avenue North, New Hope, Minnesota 55428. The contact person for this contract is Tom Schuster, Contract Manager, at 533 -4823, Extension 13. IN WITNESS WHEREOF, the parties to this Contract have hereunto set their hands and seals as of the day and year first above written. CONTRACTOR B y �4-°�C / Its Representative Contract Page 4 STATE OF MINNESOTA ) SS. COUNTY OF HENNEPIN The foregoing was acknowledged before me this A A day of 199_Z, by W. Peter Erick and Daniel J. Donahue, the Mayor and City Manager, re*ectively, of the City of New Hope, a Minnesota municipal corporation, on behalf of said municipal corporation. VALERIE J. LEONE NOTARY PUBLIC - MINNESOTA n '10 Expires My Commission Expires January 31, 2000 000 Notary Public STATE OF MINNESOTA ) SS. COUNTY OF HENNEPIN The foregoing was acknowledged I efore me on this day of �A Ck 'A 199- by of �: � on behalf of -k- 9 G:Contracts\Hi1dAsso Iry on behalf of -k- 9 G:Contracts\Hi1dAsso QUEBEC POND AREA PLANTING FILE NO. 34184 NEW HOPE, MINNESOTA 1997 ME" Index Proposal Special Provisions 2571. Plant Installation - Specific and General Requirements 2575. Turf Establishment - Specific and General Requirements New Hope Contract I hereby certify that this plan and specification was prepared by me or under my direct supervision and that I am a duly Registered Professional Elidnnee ' y1nder the Laws of the State of Minnesota. Hanson, P.E. Date: April 28. 1997 Reg. No. 14260 34184 0 1997 Bonestroo, Rosene, Anderlik & Associates, lac. QUOTATION FOR QUEBEC POND AREA PLANTING FILE NO. 34184 NEW HOPE, MINNESOTA 1997 Receive Quotes By: 5:00 P.M., C.D.S.T. Date: Friday, May 2, 1997 Honorable City Council City of New Hope 4401 Xylon Avenue North New Hope, Minnesota 55428 -4898 Dear Council Members: The undersigned, being familiar with your local conditions, having made the field inspections and investigations deemed necessary, having studied the plans and specifications for the work including Addenda Nos. and being familiar with all factors and other conditions affecting the work and cost thereof, hereby proposes to furnish all labor, tools, materials, skills, equipment and all else necessary to completely construct the project in accordance with the plans and specifications on file with you and Bonestroo, Rosene, Anderlik & Associates, Inc., 2335 West Highway 36, St. Paul, MN 55113, as follows: No. Item Part 1- Wetland Planting and Seeding 1 Wet meadow seeding 2 Pond emergent planting 3 Upland seeding 4 Red -osier dogwood, bare root 5 Sugar maple, 1.5" Cal '- 6 Green ash, 1.5" Cal p Unit Qty. Unit Price Total Price 34184PRO.wb2 P -1 7 Basswood, 1.5" Cal 8 Northern red oak 9 Mulch Material Total Part 1- Wetland Planting and Seeding Part 2 - Maintenance 10 Mowing 11 Watering Total Part 2 - Maintenance Total Part 1- Wetland Planting and Seeding Total Part 2 - Maintenance Total Base Bid AC 1.5 $ $ GL 144 $ $ $ $ 12, $ 1, $ B� 34184PRO.wb2 P -2 The final amount of the contract shall be determined by multiplying the final measured quantities of the various items actually constructed and installed by the unit prices therefor, in the manner prescribed in the specifications. However, the low bidder shall be determined by adding the sums resulting from multiplying the quantities stated by the unit prices bid therefor. In submitting this bid, it is understood that the Owner retains the right to reject any and all bids and to waive irregularities and informalities therein and to award the contract to the best interests of the Owner. In submitting this bid, it is understood that payment will be by cash or check. Respectfully submitted, (A Corporation) (An Individual) Name (A Partnership) Signer Title Printed Name of Signer 34184PRO.wb2 P -3 SPECIAL PROVISIONS 1. Project Description 2. Owner 3. Sequencing and Scheduling 4. Progress and Completion 5. Specification Reference 6. Utilities 7. Compensation for Increase or Decrease Quantities 8. Use of Lands 9. Utilities 10. Use of Water 34184 ® 1997 Bonestrroo, Rosene, Anderlik & Associates, Inc. �I2X41 �T J /A- 1. PROJECT DESCRIPTION: This work consists of planting vegetation within and adjacent to storm water treatment pond which has been named Quebec Pond. It involves planting 0.4 acres of the pond down to a depth of 3 feet and planting 0.4 acres of upland which surrounds the pond. 2. OWNER: The City of New Hope has easements for the pond and the area to be planted. The adjacent business, named Conductive Containers Inc., has ownership of the land which contains the pond. 3. SEOUENCING AN SCHEDU LING: The City Council will consider awarding the project by its May 12, 199AOcouncil Meeting. The Contractor shall not commence until the city has issued a "Notice to Proc d". For purposes of planning work, the Contractor shall assume a start date of May 20. 4. PROGRESS AND COMPLETION: , . All work except the 1 st and 2nd year maintenance shall be completed by June 15, 1997. The first and second year maintenance shall be completed by the dates described in the Section 2575. 5. SPECIFICATION REFERENCE: All reference to the word "Engineer" shall be interpreted as the Consulting Engineer for the City of New Hope. Minnesota Department of Transportation "Standard Specification for Construction ", 1995 Edition and any revisions thereto shall apply as noted herein. 6. UTILITIES: All City-owned utilities, which include sanitary sewer, are shown on the plans. The contractor shall protect all utilities from damage during all phases of their construction activity. Telecommunication, telephone, gas and electrical facilities constructed underground exist in the project area. Prior to submitting a bid and prior to any excavation in the area of this project, the contractor shall verify the exact location and depth of any telephone, gas or electric line with the appropriate utility company. 7. COMPENSATION FOR INCREASE OR DECREASE QUANTITIES: The contractor's unit prices, as shown on the proposal, shall apply to all items independent of any quantity change. 8. USE OF L NDI All work is to be done on public right -of -way or easements which will be provided by the Owner. The Contractor shall check with the Engineer for access'to the site. 9. UTILTT' IES: Underground utilities are known to exist adjacent and throughout the project area. It shall be the responsibility of the Contractor to contact all utility companies through Goph State (454 -0002) prior to construction to determine the exact location of utilities. 34184 © 1997 Bonesuoo, Rosene, AnderU & Associates, Inc. SP-1 10. USE OF WATER: Water for the site can be obtained from an adjacent hydrant or from the loading stations at the City of New Hope Public Works Building. If the contractor chooses to use the hydrant he must supply a hydrant valve, watering equipment, and $650.00 deposit to be deposited with the Operation Manager. The Operation Manager housed at New Hope Public Works (Phone #: 533 -4823) must be contacted prior to hydrant use. The $650.00 deposit will be returned at the end of the day if the hydrant is in the same condition as it was prior to use by the contractor. End of Section 34184 0 1997 Bonestm, Rosene, SP-2 Anderlik & Associates, Inc. ' • ,ev._ Q WOW M Specific and General Requirements 2571.0. SPECIFICATION REFERENCE: Unless otherwise noted or modified herein, all sections of MN/DOT 2571 shall apply. 2571.1. DESCRIPTION: This work shall consist of transplanting or furnishing and installing shrubs and trees in accordance with the planting plan. Weed barrier fabric will be required. The Owner reserves the right to adjust or delete the number of trees planted. All planting procedures and stock shall be reviewed with the city Forester prior to beginning installation. •. �• • s amn A. Gener Planting locations shall be as stated by the Engineer and approved by the City. Planting shall be in accordance with the planting detail attached to this document. Alc. Plant Establishment Period: Shall be two years from the date of transplanting. C. Bonus Payment: No bonus payment provisions are included in this contract. D. Planting Soil Preparation: Topsoil, soil conditioners, humus, and fertilizer shall be included to assure good growth. E. Top Growth and Roots Pruning: Trees shall be pruned according to American Nurseryman Standards. Cuts over 1" diameter shall be painted with waterproof antiseptic tree paint. M. Watering and Mulching,=, Within two hours after installation each plant shall be watered sufficiently to thoroughly saturate the backfill material. If settling occurs after watering, backfill shall be added to bring the planning soil up to specified elevation. After final watering, wood chip mulch shall be added to a depth of four inches. The mulch shall extend to drip -line of the tree but shall be pulled away from the tree trunk or shrub stems. Periodic watering throughout the guarantee period shall be the responsibility of the Contractor to insure the health and viability of all planting materials. Grade "A" wood chips shall be used. 2571.5. BASIS OF PAYMENT: The unit price for each item or transplant shall include any topsoil, soil conditioners, humus, fertilizer, pruning, and wrapping required to assure good growth and all required mulch materials, weed barrier fabric, and steel edging. No bonus provisions as detailed in MN/DOT Specification 2571.5.0 shall be included in the contract. End of Section 34184 m 1997 Bonesaw, Rosene, Anderlik & Associates, Inc. - ®R ;: BIRR itl Specific and General Requirements 2575.0. SPECIFICATION REFERENCED Unless otherwise noted or modified herein, all sections 2575 of Minnesota Department of Transportation "Standard Specifications for Construction " 1995 Edition shall apply. 2575.1. DESCRIPTION This work shall consist of planting root stock within the pond, and seeding the areas surrounding the ponds in accordance with the plans and as specified herein. 2575.2. MATERIALS The seed mixtures and rates are shown on the Planting Plan Sheet 2575.2.1. Fertilizer 6 -24 -24 (%N -P -K) at 200 lbs per acre in upland areas only. 2575.2.2. Mulch: Type 7 (Prairie Mulch) at 1.5 tons per acre. 2575.2.3. Herbi cide: Round -up, or approved equal, in areas to be seeded with the Upland Seed Mix at manufacturer's application rates. Rodeo, or approved equal, in areas to be seeded with Wet. Meadow Mix at manufacturer's application rates. 2575.3. EXECUTION 2575.3.1. Site Preparation for Wet Meadow and Uoland Seeding Areas: 1. In the wet meadow planting areas with actively growing vegetation, herbicide shall be applied, as per manufacturer's directions. Allow a minimum of 7 days before disturbing the area with other procedures. 2. Herbicide shall be applied in the Upland Seeding area as per manufacturer's directions. Allow a minimum of 7 days before disturbing the area with other procedures. 3. Discing to a minimum depth of 76 mm shall be done on all accessible areas prior to seeding. The Engineer shall be contacted and approve areas that are deemed unaccessible for discing. 4. Harrow or rake the soil of the wet meadow and upland areas to create a firm, smooth seed bed. 2575.3.2. Seeding and Planting Requirements for Pond and Uplands: Seeding and Planting Dates: a. Planting and seeding shall be from May 16 to July 1 and within three (3) days of final site preparation procedures. 34184 m 1997 Bonestroo, Rosene, Anderhk & Associates, Inc. 2575 -1 2. Wet Meadow and Upland Seed Mixes are to be seeded in the areas shown on the Planting Plan Sheet. All Root Stock Plant Material shall be placed at the depths shown on the Planting Plan Sheet in groupings of 3 -5 as shown under Pond Emergent Planting Scheme of the Planting Plan Sheet. 3. All seed shall be applied by broadcasting. 4. Harrowing or raking shall follow all wetland meadow and upland seeding except in the Emergent Root Stock Planting area. 5. Type 7 (Prairie Mulch) shall be disc anchored in seeding areas at 1.5 Tons per acre except. emergent root stock planting areas. 2575.3.3. 1 st Year Maintenance: Watering: a. The 0.4 acre upland site shall be watered once a week for three weeks after planting, for a total of three (3) waterings. Watering shall be done evenly over the entire site to use . a total of 48 gallons per each time watered. The Engineer shall determine if during a weeks time the rain was sufficient to eliminate watering for that week. b. Water for the site can be obtained from an adjacent hydrant or from the City of New Hope Public Works building using your own water truck and equipment. If the Contractor chooses to use the hydrant he must supply a hydrant valve, watering equipment, and $650.00 deposit to be deposited with the Operation Manager. The Operation Manager housed at New Hope Public Works (Phone #: 533 -4823) must be contacted prior to hydrant use. The $650.00 deposit will be returned at the end of the day if the hydrant is in the same condition as it was prior to use by the Contractor. 2. Mowing: a. A sickle or rotary shredder shall be used for mowing the weed species. b. Mowing will be done at a height above the seedlings. c. Mowing shall be done once on the 0.5 acre upland and wet meadow seeding areas when determine by the Engineer. For planning purposes the first mowing will be twenty-one to thirty days after the seeding date. If a subsequent mowing is deemed necessary by the Engineer it will be paid per the unit price. 34184 ® 1997 Bonestroo, Rosene, Anderlik & Associates, Inc. 2575 -2 2575.3.4. 2nd Year Maintenance: Mowing: a. A sickle or rotary shredder shall be used for mowing the weed species.. b. Mowing will be done at a height above the seedlings. c. Mowing shall be done twice on the 0.5 acre upland and wet meadow seeding areas when determine by the Engineer. For planning purposes the first mowing will be done between May 1 and June 1, 1998. The second mowing will be done between July 15 and August 15, 1998. 2575.4. BASIS OF PAYMENT All material and labor associated with the Upland Seed Mix, Wet Meadow Seed Mix, and Emergent Root Stock Planting as indicated in this specification and shown on the Planting Plan Sheet, will be paid per acre. Watering and associated labor will be paid per gallon applied. Mowing will paid per acre mowed. End of Section 34184 ® 1497 Bonest , Rosene, AnderUk & Associates, Inc. 2575 -3 ACOR CERTIFICATE OF LIABILITY INSU N qv 15 DATE (MM /DD/YY) ' _ ILDASI 05/22/97 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE GARRY INSURANCENTER HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 2555 E. 7th Ave. ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, No. St. Paul MN 55109 COMPANIES AFFORDING COVERAGE Mary A. Perpich Phone No. 612-777-8361 Fax No. COMPANY A The Maryland Insurance Group INSURED COMPANY B COMPANY Hild & Associates C P. O. Box 254 Stillwater MN 55082 COMPANY D COV5RAGI =S THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, CO LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MM /DD/YY) POLICY EXPIRATION DATE (MM /DD/YY) LIMITS GENERAL LIABILITY GENERAL AGGREGATE $2, • X COMMERCIAL GENERAL LIABILITY PPS31159636 04/16/97 04/16/98 PRODUCTS - COMP /OPAGG s2,000,000 CLAIMS MADE X OCCUR PERSONAL & ADV INJURY $1,000,000 EACH OCCURRENCE $ 1,000, OWNER'S & CONTRACTOR'S PROT FIRE DAMAGE (Any one fire) $1,000,000 MED EXP (Any one person) $ 10,000 • AUTOMOBILE LIABILITY ANYAUTO PPS31159636 04/16/97 04/16/98 COMBINED SINGLE LIMIT $ 500, 000 X BODILY INJURY (Per person) _ $ ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per accident) $ HIRED AUTOS NON -OWNED AUTOS PROPERTY DAMAGE $ GARAGE LIABILITY AUTO ONLY- EA ACCIDENT $ OTHER THAN AUTO ONLY: ANY AUTO EACH ACCIDENT $ AGGREGATE $ EXCESS LIABILITY EACH OCCURRENCE $ AGGREGATE $ UMBRELLA FORM $ OTHER THAN UMBRELLA FORM WORKERS COMPENSATION AND EMPLOYERS' LIABILITY X WC S LIMI OTH- TORY LIMITS ER EL EACH ACCIDENT $ 1 0 0,0 0 0 A THE PROPRIETOR/ INCL PARTNERS /EXECUTIVE RX TC731159636 04/16/97 04/16/98 EL DISEASE - POLICY LIMIT $500,000 EL DISEASE - EA EMPLOYEE $100,000 OFFICERS ARE: EXCL OTHER DESCRIPTION OF OPERATIONS /LOCATIONS/VEHICLES /SPECIAL ITEMS CERTIFICATE HOLDER CANCELLATION C.+ONEWHI SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, City of New Hope 4401 Xylon Ave N BUT FAILURE TD-MAIL SUCH NOTICE ALL IMPOSE NO OBLIGATION OR LIABILITY � OF ANY kIND ,UP N THE C ANY, ITS A NTS OR REPRESENTATIVES. AUT RIZED . TATI M A. Perpi New Hope MN 55428 ACORD 25 -S (1/95) CIACORD CORPORATION 1988 ACORD CERTIFICATE F LIABILITY 1NUNVR 15 DATE (MM /DD/YY) , V'� ILDA$1' 05/22/97 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE GARRY INSURANCENTER HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 2 555 E. 7th Ave. ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. No. St. Paul MN 55109 COMPANIES AFFORDING COVERAGE Mary A. Perpich Pho No. 612 - 777 -8361 Fax No. COMPANY A The Maryland Insurance Group INSURED COMPANY B - COMPANY C i J �1 Hild & Associates P. O. Box 254 Stillwater MN 55082 s COMPANY D COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO LTR TYpE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MM /DD/YY) POLICY EXPIRATION DATE (MM /DD/YY) LIMITS GENERAL LIABILITY GENERAL AGGREGATE $ 2,000, X PRODUCTS - COMP /OPAGG s2,000,000 A COMMERCIAL GENERAL LIABILITY PPS31159636 04/16/97 04/16/98 CLAIMS MADE X OCCUR PERSONAL & ADV INJURY $1,000,000 EACH OCCURRENCE $1,000,000 OWNER'S& CONTRACTOR'SPROT FIRE DAMAGE (Any one fire) $ 1,000,000 MED EXP (Any one person) $ 10,000 A AUTOMOBILE LIABILITY ANY AUTO PPS31159636 04/16/97 04/16/98 COMBINED SINGLE LIMIT $500,000 X BODILY INJURY (Per person) e $ ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per accident) $ HIRED AUTOS NON -OWNED AUTOS PROPERTY DAMAGE $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ OTHER THAN AUTO ONLY: ANY AUTO EACH ACCIDENT $ AGGREGATE $ EXCESS LIABILITY EACH OCCURRENCE $ AGGREGATE $ UMBRELLA FORM $ OTHER THAN UMBRELLA FORM WORKERS COMPENSATION AND EMPLOYERS' LIABILITY X I WC STATU- OTH TORY LIMITS ER - EL EACH ACCIDENT $100,000 A THE PROPRIETOR/ INCL PARTNERS /EXECUTIVE RX TC731159636 04/16/97 04/16/98 EL DISEASE - POLICY LIMIT $500,000 EL DISEASE - EA EMPLOYEE $ 10 0 , 0 0 0 OFFICERS ARE: EXCL OTHER DESCRIPTION OF OPERATIONS /LOCATIONSNEHICLES /SPECIAL ITEMS CERTIFICATE HOLDER CANCELLATION CONEWHI SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, City of New Hope BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY 4401 Xylon Ave N OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE New Hope MN 55428 Mary A. Perpich AGORD 25 -S (1/95) CACORD CORPORATION 1988 'h"o Farmers Insurance Co. Bond Westfield Companies Westfield Center, Ohio 44251-5001 Bond No. 5721343 KNOW ALL MEN BY THESE PRESENTS: (Insert name and address, or legal title, of contractor) as Principal, hereinafter called Contractor, and OHIO FARMERS INSURANCE COMPANY, an Ohio Cor- poration, with principal officeat Westfield Center, Ohio, as Surety, hereinafter called Surety, are held and (Insert name and address, or legal title, of owner) Fourteen Thousand Three Hundred Sixty-Six & No/100 -------- Dollars ($ MIK�P.QQ ....... for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. entered into a Contract with Owner for Proiert ..................... Improvement 544 in accordance with drawings and specifications prepared by C.i.ty .. ol..New .. Hop.e. .................................... (Insert full name and title) which Contract is by reference made a part hereof, and is hereinafter referred to as the Contract. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if Contractor shall promptly and faithfully perform said Contract, then this obligation shall be null and void; otherwise it shall remain in full force and effect. Whenever Contractor shall be, and declared by Owner to be in default under the Contract, the Owner having performed Owner's obligation thereunder, the Surety may promptly remedy the default, or shall promptly (1) Complete the Contract in accordance with its terms and conditions, or (2) Obtain a bid or bids for submission to Owner for completing the Contract in accordance with its terms and conditions, and upon determination by Owner and Surety of the lowest responsible bidder, arrange for a contract be- tween such bidder and Owner and make available as work progresses (even though there should be a default or a suc- cession of defaults under the contract or contracts of completion arranged under this paragraph) sufficient funds to pay the cost of completion less the balance of the contract price; but not exceeding, including other costs and damages for which the Surety may be liable hereunder, the amount set forth in the first paragraph hereof. The term 'balance of the contract price', as used in this paragraph, shall mean the total amount payable by Owner to Contractor under the Con- tract and any amendments thereto, less the amount properly paid by Owner to Contractor. Any suit under this bond must be instituted before the expiration of two (2) years from the date on which Contractor ceases work on the Contract, No right of action shall accrue on this bond to or for the use of any person or corporation other than the Owner named herein or the heirs, executors, administrators or successors of Owner. 22nd �Ia 11 97 George D. Hild d/b/a Labor and Material Ohio Farmers Insurance Co. Payment Westfield Companies Bond Westfield Center, Ohio 44251-5001 NOTE: THIS BOND IS ISSUED SIMULTANEOUSLY WITH ANOTHER BOND IN FAVOR OF THE OWNER CONDITIONED FOR THE FULL AND FAITHFUL PERFORMANCE OF THE CONTRACT. BOND NO. 5721343 KNOW ALL MEN BY THESE PRESENTS: (Here insert the name and address, or legal title, of the contractor) as Principal, hereinafter called Principal, and OHIO FARMERS INSURANCE COMPANY, an Ohio Corpo- ration with Principal Office at Westfield Center, Ohio, as Surety, hereinafter called Surety, are held and (Here insert the name and address, or legal title, of the owner) as Obligee, bereinafter %led Owne�,, for the use and benefit of claimants as hereinbelow defined, in the (s .1�x�-.00 ... I .... I ... ), for the payment whereof Principal and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. entered into a Contract with Owner for AY.Q.. Area ... P.Tar)Ij.ng ... Pruiecl ........................... in accordance with drawings and specifications prepared by ......... City of New Hope (Here insert full name and title) which Contract is by reference made a part hereof, and is hereafter referred to as the Contract. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that if the Principal shall promptly make payment to all claimants as hereinafter defined, for all labor and material used or rea- sonably required for use in the performance of the Contract, then this obligation shall be void; otherwise it shall remain in full force and effect, subject, however, to the following conditions: 1. A claimant is defined as one having a direct contract with the Principal or with a subcontractor of the Principal for labor, material, or both, used or reasonably required for use in the performance of the Contract, labor and material being construed to include that part of water, gas, power, light, heat, oil, gasoline, telephone service or rental of equipment directly applicable to the 2. The above named Principal and Surety hereby jointly and severally agree with the Owner that every claimant as herein defined, who has not been paid in full before the expiration of a period of ninety (90) days after the date on which the last of such claimant's work or labor was done or performed, or materials were furnished by such claimant, may sue on this bond for the use of such claimant in the name of the Owner, prosecute the suit to final judgment for such sum or sums as may be justly due claim- ant, and have execution thereon; provided, however, that the Owner shall not be liable for the payment of any costs or expenses of any such suit. 3. No suit or action shall be commenced hereunder by any claimant, (a) unless claimant shall have given written notice to any two of the following: The Principal, the Owner, or the Surety above named, within ninety (90) days after such claimant did or performed the last of the work or labor, or furnished the last of the materials for which said claim is made, stating with substantial accuracy the amount claimed and the name of the party to whom the materials were furnished, or for whom the work or labor was done or performed. Such notice shall be served by mailing the same by registered mail, postage prepaid, in an envelope addressed to the Principal, Owner or Surety, at any place where an of- fice is regularly maintained for the transaction of business, or served in any manner in which legal process may be served in the state in which the aforesaid project is located, save that such service need not be made by a public officer. (b) After the expiration of one (1) year following the date on which Claimant ceased work on said Contract. (c) Other than in a state court of competent jurisdiction in and for the county or other political subdivision of the state in which the project, or any part thereof, is situated, or in the United States District Court for the district in which the project, or any part thereof, is situated, and not elsewhere. 4. The amount of this bond shall be reduced by and to the extent of any payment or payments made in good faith here- under, inclusive of the payment by Surety of mechanics liens which may be filed of record against said improvements, whether or not claim for the amount of such lien be presented under and against this bond. George D. Hild d/b/a If "S's Principal HIO I RMERS INSU� E COMPANY B G Ze H Id THIS POWER OF ATTORNEY SUPERCEDES ANY PREVIOUS POWER BEARING THIS SAME POWER # AND ISSUED PRIOR TO 011 20197, FOR ANY PERSON OR PERSONS NAMED BELOW, General POWER NO. 2263102 00 Power of Attorney I F r - t CERTIFIED COPY Westfield Center, Ohio Know All Men by These Presents, That OHIO FARMERS INSURANCE COMPANY, a corporation duly organized and existing under the laws of the State of Ohio, and having; its principal office in Westfield Center, Medina County, Ohio, does by these presents >make, 'constitute and appoint' DAVID SZCZEPANSKI, DOROTHY A. SZCZEPANSKI, MARY A. PERPICH, JOINTLY OR SEVERALLY of NORTH ST. PAUL and State of MNits true and lawful Attorney(s) -in -Fact, with full power and authority hereby conferred in its name, place and stead, to execute acknowledge and deliver any and all bonds, recognizances, undertakings, or other instruments or contracts of suretyship- - - - LIMITATION: THIS POWER OF ATTORNEY' CANNOT BE USED TO EXECUTE NOTE GUARANTEE, ;MORTGAGE DEFICIENCY, MORTGAGE 5 GUARANTEE, OR BANK DEPOSITORY BONDS. ` and to bind the Company thereby as fully and to the same extent as if such bonds were signed by the President, sealed with the corporate seal of the Company and duly attested by its Secretary, hereby ratifying and confirming all that the said Attorneys) -in- Fact may do in the premises. Said appointment is made under and by authority of the following resolutions adopted by the Board of Directors of the Ohio' Farmers Insurance Company: "Be It Resolved, that the President, any Vice - President, any Secretary or any Assistant Secretary shall be and is hereby vested with full power and authority to ;appoint any one or more suitable persons as Attorneys) -in -Fact to represent and act for and on behalf of the ' Company subject to the following' provisions: "Section 1 Attorney -in -Fact. Attorney -in -Fact may be given full power and authority for and in the name of and on behalf of the Company, to execute, acknowledge and deliver, any and all bonds, recognizances, contracts, agreements of indemnity and Other conditional or obligatory undertakings and any and all notices and documents canceling or terminating, the Company's liability thereunder, and any such instruments so' executed ?by any such Attorney- in- Fact shall be as binding upon the Company as if signed by the President and sealed and attested by the Corporate Secretary." '(Adopted at a meeting held on the 3rd day of July, 1957.) 'Be It Resolved, that the power and authority to appoint Attorneys) -in -Fact granted to certain officers by a resolution of this Board on the 3rd day of July; 1957, is hereby also granted to any Assistant Vice- President. " - (Adopted at meeting held on the 13th day of July, 1976.) This power of attorney and certificate' is signed and sealed by facsimile under and by the authority of the following Resolution` adopted by the Board of Directors of the Ohio Farmers Insurance Company at meeting duly called and held on the 9th day of June, 1970: "Be It Resolved, that the signature of any authorized officer and the seal of the Company heretofore or hereafter affixed to any power of attorney or any Certificate relating thereto by facsimile, and any power of attorney or certificate' bearing facsimile Signatures or facsimile seal ' 'shall be valid and binding upon the Company with lrespect 'to any bond or undertaking to which it is attached." In Witness Whereof, OHIO FARMERS INSURANCE COMPANY has caused these presents to be signed by its Vice President, and its corporate seal to be hereto affixed this 20th day of 'JANUARY -A.D., 1997 . Corporate OHIO FARMERS INSURANCE COMPANY Seal ,� NStr c Affixed ,� `CN1►RIElP�Q .�� State of Ohio . 1$48 A � w BY Z County of Medina ss.: •., Gerald G. Stahl Vice President ,, •rNi wn s•N`` ',• On this 20th day of JANUARY A.D., 1997 , before me personally came Gerald G. Stahl, to me known, who, being by me duly sworn, did depose and say, that he resides in Westfield Center, Ohio; that he is Vice President of OHIO FARMERS INSURANCE COMPANY, the company described' in and which executed the above instrument; that he knows the seal of said Company; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said Company; and that he signed his name thereto by like order. Notarial Seal \ A ! .S• Affixed �o- �� ,� F 2. r • James M. Walker Notary Public State of Ohio :.N� J. o County of Medina ss.: q � My Commission Does Not Expire Tyr pt Sec. 147.03 Ohio Revised Code CERTIFICATE I, Richard L. Kinnaird, Jr., Assistant Secretary of the OHIO FARMERS INSURANCE COMPANY, do hereby certify that the above and foregoing is true and correct copy 'of a Power of Attorney, executed ,bysaid Company, which is still in full force and effect; and furthermore, the resolutions of the Board of Directors, set out in the Power of Attorney are in full force and effect. 1 Witness Where f ave hereunto set my hand and affixed the seal of said Company at Westfield Center, Ohio, this 22nd day of rfac,i A.D., �9I Ilk ,.fn.rr,rri. =-- •a>�Fii!,FO a! •; 61848 le= Richard L. Kinnaird, Jr. Assistant Secretary , , BPOA02 (07 -95) THIS AGREEMENT entered into by and between the undersigned, herein called Indemnitors, and Ohio Farmers Insurance Company and /or Westfield Insurance Company, both located at Westfield Center, Ohio herein called Surety, witnesseth: WHEREAS, in the transaction of business certain bonds, undertakings, and other writings obligatory in the nature of a bond have heretofore been, and may hereafter be, required by, for, or on behalf of the Indemnitors or any one or more of the parties included in the designation Indemnitors, and application has been made and will hereafter be made to the Surety to execute such bonds, and as a prerequisite to the execution of such bond or bonds, the Surety requires complete indemnification. WHEREAS, it may be necessary or desirable for one or more of the Companies listed aboveto execute bonds as Surety for or on behalf of the Indemnitors. WHEREAS, the Indemnitors have a substantial, material and beneficial interest in the obtaining of the Bonds or in the Surety's refraining from canceling said Bonds. Now, THEREFORE, in consideration of the premises the Indemnitors for themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, hereby covenant and agree with the Surety, its successors and assigns, as follows: PREMIUMS FIRST: The Indemnitors will pay to the Surety in such manner as may be agreed upon all premiums and charges of the Surety for the Bonds in accordance with its rate filings, its manual of rates, or as otherwise agreed upon until the Indemnitors shall serve evidence satisfactory to the Surety of its discharge or release from the Bonds and all liability by reason thereof. INDEMNITY SECOND: The Indemnitors shall exonerate, indemnify, and keep indemnified the Surety from and against any and all liability for losses and /or expenses of whatsoever kind or nature (including, but not limited to, interest, court costs and counsel fees) and from and against any and all such losses and /or expenses which the Surety may sustain and incur: (1) By reason of having executed or procured the execution of the Bonds, (2) By reason of the failure of the i ndemnitors to perform or comply with the covenants and conditions of this Agreement or (3) In enforcing any of the covenants and conditions of this Agreement. Payment by reason of the aforesaid causes shall be made to the Surety by the Indemnitors as soon as liability exists or is asserted against the Surety, whether or not the Surety shall have made any payment therefor. Such payment shall be equal to the amount of the reserve set by the Surety. In the event of any payment by the Surety, the Indemnitors further agree that in any accounting between the Surety and the Indemnitors, the Surety shall be entitled to charge for any and all disbursements made by it in good faith in and about the matters herein contemplated by this Agreement under the belief that it is or was liable for the sums and amounts so disbursed, or that it was necessary or expedient to make such disbursements, whether or not such liability, necessity or expediency existed; and that the vouchers or other evidence of any such payments made by the Surety shall be prima facie evidence of the fact and amount of the liability to the Surety. ASSIGNMENT THIRD: If such bond be given in connection with a contract, the Contractor, the Indemnitors hereby consenting, will assign, transfer and set over, and does hereby assign, transfer and set over to the Surety, as collateral, to secure the obligations in any and all of the paragraphs of this Agreement and any other indebtedness and liabilities of the Contractor to the Surety, whether heretofore or hereafter incurred, the assignment in the case of each contract to become effective as of the date of the bond covering such contract, but only in the event of (1) any abandonment, forfeiture or breach of any contracts referred to in the Bonds or of any breach of any said Bonds; or (2) of any breach of the provisions of any of the paragraphs of this Agreement; or (3) of a default in discharging such other indebtedness or liabilities when due; or (4) of any assignment by the Contractor for the benefit of creditors, or of the appointment, or of any application for the appointment, of a receiver or trustee for the Contractor whether insolvent or not; or (5) of any proceeding which deprives the Contractor of the use of any of the machinery, equipment, plant, tools or material referred to in section (b) of this paragraph; or (6) of the Contractor's dying, absconding, disappearing, incompetency, being convicted of a felony, or imprisoned if the Contractor bean individual: (a) All the rights of the Contractor in, and growing in any manner out of, all contracts referred to in the Bonds, or in, or growing in any manner out of the Bonds; (b) All the rights, title and interest of the Contractor in and to all machinery, equipment, plant, tools and materials which are now, or may hereafter be, about or upon the site or sites of any and all of the contractual work referred to in the Bonds or elsewhere, including materials purchased for or chargeable to any and all contracts referred to in the bonds, materials which may be in process of construction, in storage elsewhere, or in transportation to any and all of said sites; (c) All the rights, title and interest of the Contractor in and to all subcontracts let or to be let in connection with any and all contracts referred to in the Bonds, and in and to all surety bonds supporting such subcontracts; (d) All actions, causes of actions, claims and demands whatsoever which the Contractor may have or acquire against any subcontractor, laborerormaterialman, or any person furnishing oragreeingtofurnish or supply labor, material, supplies, machinery, tools or other equipment in connection with or on account of any and all contracts referred to in the Bonds; and against any surety or sureties of any subcontractor, laborer, or materialman;. (e) Any and all percentages retained and any and all sums that may be due or hereafter become due on account of any and all contracts referred to in the Bonds and all other contracts whether bonded or not in which the Contractor has an interest. TRUST FUND FOURTH: if any of the Bonds are executed in connection with a contract which by its terms or bylaw prohibits the assignment of the contract price, or any part thereof, the Indemnitors covenant and agree that all payments received for or on account of said contract shall be held as a trust fund in which the Surety has an interest, forthe payment of obligations incurred in the performance of the contract and for labor, materials, and services furnished in the prosecution of the work provided in said contract or any authorized extension or modification thereof; and, further, it is expressly understood and declared that all monies due and to become due under any contract or contracts covered by the Bonds are trust funds, whether in the possession of the Indemnitors or otherwise, for the benefit of and for payment of all such obligations in connection with any such contract or contracts for which the Suretywould be liable underany of said Bonds, which said trust also inuresto the benefit of the Surety for any liability or loss it may have or sustain under any said Bonds, and this Agreement and declaration shall also constitute notice of such trust. UNIFORM COMMERCIAL CODE FIFTH: That this Agreement shall constitute a Security Agreement to the Surety and also a Financing Statement, both in accordance with the provisions of the Uniform Commercial Code of every jurisdiction wharr?in such r.nria is in affect anti -mav hasn used by the Suretv without in anv wav abrogatina. restricting or (Full Name and Address of Corporate Indemnitor) by (Title) (Full Name and Address of Individual Indemnitor) by (Full Name and Address of Individual Indemnitor) by (Full Name and Address of Individual Indemnitor) by (Full Name and Address of Individual Indemnitor) by (Full Name and Address of Individual Indemnitor) by Partnership Indemnitors (Full Name and Address of Partnership Indemnitor) by (Full Name and Address of Partnership Indemnitor) by IMPORTANT: ALL SIGNATURES MUST BE ACKNOWLEDGED ON THE ATTACHED FORM(S). (Full Name and Address of Corporate Indemnitor) by (Title) Individual Indem nitors Ceo,%ge D. Hied d /b /a f'.ted 9 Aa ociatu (Full N a t Individual Indemnitor) by Ceonye D. }u ed, 0 Ceonoe D. !'Ud (Full Name and Address of Individual Indemnitor) by Ceonye D. Pi,Ed, Tndividua2 (Full Name and Address of Individual Indemnitor) by (Full Name and Address of Individual Indemnitor) by (Full Name and Address of Individual Indemnitor) by (Full Name and Address of Individual Indemnitor) by (Full Name and Address of Individual Indemnitor) by (Full Name and Address of Individual Indemnitor) by (Full Name and Address of Individual Indemnitor) by (Full Name and Address of Individual Indemnitor) by Partnership Indemnitors (Full Name and Address of Partnership Indemnitor) by (Full Name and Address of Partnership Indemnitor) by IMPORTANT: ALL SIGNATURES MUST BE ACKNOWLEDGED ON THE ATTACHED FORM(S). May 29,1997 4401 Xylon Avenue North New Hope, Minnesota 554284898 Mr. George Hild Hild & Associates 326 South Glover Road River Falls, WI 54022 Dear Mr. Hild: City Hall: 612.531.5100 Police: 612. 531 -5170 Public Works: 612 -533 -4823 TDD: 612 - 531 -5109 City Nall Fax: 612- 531 -5136 Police Fax: 612 - 531 -5174 Public Works Fax 612. 533 -7650 Fire Dept. Fax: 612 - 531 -5175 I have received notice from the City Clerk that all of the necessary contractual documents pertaining to the Quebec Avenue Storm Water Pond Project have been completed and returned by your firm. This letter is your Notice to Proceed with the project as described in the specifications. Work may begin immediately, and all work except the 1 and 2 " year maintenance must be completed by June 15, 1997. We expect full compliance with the terms and provisions of the contract. If you have any questions or comments, please contact me at 533 -4823 ext. 13. Sincerely, Tr� � Tom Schuster Contract Manager cc: Jeannine Clancy, Director of Public Works Valerie Leone, City Clerk (Project # 544) Family Styled City For Family Living COUNCIL Originating Department Approved for Agenda Agenda Section Public Works 9/22/97 Consent Item No. By: Jeannine Clancy I By: U / 1 6.9 MOTION APPROVING FINAL PAY ROQUEST TO VEIT & COMPANY, INC. IN THE AMOUNT OF $14,92122 FOR THE 4400 QUEBEC AVENUE AND GOLF COURSE STORM SEWER IMPROVEMENTS (PROJECT 544) Veit & Company has requested final payment for work associated with the 4400 Quebec Avenue North and Golf Course Storm Sewer Improvements. The final pay request is in the amount of $14,923.22. The City Engineer reports that all work has been satisfactorily completed and recommends that final payment be made to the contractor. Staff recommends approval of the motion. G:RequestskWinal MOTION BY &ff LZ ' L -- SECOND BY 16 7 TO: fZ11 Review: Administration: Finance: September 4, 1997 Jeannine Clancy City of New Hope 4401 Xylon Avenue N New Hope, MN 55428 Re: 4400 Quebec Avenue N Golf Course Improvement Our File No. 34184 Dear Jeannine: Transmitted herewith are three (3) copies of Request for payment No. 9 & Final along with the required signed Minnesota Withholding Form IC -134 for the above mentioned project. The work on this project has been satisfactorily completed and we recommend payment at this time. The final amount is approximately 3.71 percent under the revised contract amount due to minor differences between estimated quantities bid and actual quantities used. Should you have any questions regarding this project, please feel to call me. Yours very truly, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. � - Mark A. Hanson MAH: gs Enclosure 2335 West Highway 36 a St. Paul, MN 55173 a 00 x Fax: 612-636-1311 REQUEST FOR PAYMENT 4400 QUEBEC AVENUE NORTH GOLF COURSE IMPROVEMENTS STORM SEWER & PONDS IMPROVEMENTS CITY PROJECT NO. 544 File No. 34184 SUMMARY 1 Original Contract Amount 2 Change Order - Addition 3 Change Order - Deduction 4 Revised Contract Amount 5 Value Completed to Date 6 Material on Hand 7 Amount Earned 8 Less Retainage 0% 9 Subtotal $ 24,444.88 $ 263,087.17 $ 287,532.05 $ 276,861.36 $ 0.00 $ 276,861.36 $ 0.00 $ 276,861.36 $ 261,938.14 $ 14,923.22 10 Less Amount Paid Previously 11 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 9/Final Recommended for Approval by: BONE TROD, ROSENE, ANDERLIK & ASSOCIATES, INC. Approved by Contractor: Veit & Company, Approved by Owner: CitM;e Specified Contract Completion Date: Date: Contract Unit Quantity Amount No. Item Unit Quantity Price to Date to Date Part 1- 4400 Quebec Avenue North A. Storm Sewer 1 15" RCP, Class 5 LF 114 17.23 114 1,964.22 2 21" RCP, Class 3 LF 395 25.00 388 9,700.00 3 33" RCP, Class 4 LF 215 54.38 210 11,419.80 4 15" RCP flared end w /trash guard EA 1 569.00 1 569.00 5 21" RCP flared end w /trash guard EA 1 912.00 1 912.00 6 33" RCP flared end w /trash guard EA 1 1,524.00 1 1,524.00 7 Remove bituminous SY 460 2.80 300 840.00 8 CBMH 201 w/R4341 cstg. (Plate 1 -15) EA 1 840.00 1 840.00 9 MH -202 w/R1642B cstg., 5' dia. (Plate 1 -10) EA 1 2,398.00 1 2,398.00 10 MH -203, 4' dia. w/R1642B cstg. (Plate 1 -10) EA 1 1,507.00 1 1,507.00 11 MH -204, 4' dia. w/R1642B cstg. (Plate 1 -10) EA 1 1,300.00 1 1,300.00 12 MH -205, 4' dia. w/R1642B cstg. (Plate 1 -10) EA 1 1,455.00 1 1,455.00 13 MH -206, 4' dia. w/R1642B cstg. (Plate 1 -10) EA 1 1,455.00 1 1,455.00 14 Connect to existing MH -200 EA 1 500.00 1 500.00 15 Control structure EA 1 9,500.00 1 9,500.00 16 Storm inlet protection - Plate 1 -104 EA 1 150.00 1 150.00 17 Rip rap CY 24 40.00 24 960.00 18 Bulkhead and fill w /sand ex. 33" RCP LS 1 2,500.00 100% 2,500.00 19 Ag. Class 5, 100% crushed TN 250 8.50 121.57 1,033.35 20 Impr. pipe stabilization, 6" deep LF 600 5.00 627 3,135.00 Total A - Storm Sewer $53,662.37 B. Sanitary Sewer 21 8" PVC, SDR 35 LF 167 24.00 167 4,008.00 22 MH -2, 4' dia. w/1642B cstg., Plate 1 -1 EA 1 2,300.00 1 2,300.00 23 MH -3, 4' dia. w/1642B cstg., Plate 1 -1 EA 1 2,300.00 1 2,300.00 24 MH -4, 4' dia. w/1642B cstg., Plate 1 -1 EA 1 2,100.00 1 2,100.00 25 MH -5, 4' dia. w/1642B cstg., Plate 1 -1 EA 1 2,100.00 1 2,100.00 26 Adjust existing MH -1 (lower 1 ft.) EA 1 500.00 1 500.00 27 Bulkhead and fill w /sand ex. 9" VCP LS 1 500.00 100% 500.00 Total B - Sanitary Sewer $13,808.00 C. Pond Construction 28 Clear and grub site LS 1 3,000.00 1 3,000.00 29 Salvage and respread wetland topsoil CY 2,000 1.50 2,758 4,137.00 30 Pond excavation CY 11,800 6.16 12,082 74,425.12 31 Sodding type lawn w /topsoil SY 1,000 1.35 32 Seed w /fertilizer and mulch AC 2 980.00 1.06 1,038.80 33 Seed w /fertilizer and mulch City fill site AC 1 980.00 1.22 1,195.60 Total C - Pond Construction $83,796.52 Total A - Storm Sewer 53,662.37 Total B - Sanitary Sewer 13,808.00 Total C - Pond Construction 83,796.52 Total Part 1- 4400 Quebec Avenue North $151,266.89 Part 2 - Golf Course Improvements A. North Outlet (to Meadow Lake) 33 Remove timber landscaping box LS 1 500.00 1 500.00 34 Remove existing concrete inlet LS 1 300.00 1 300.00 35 Remove existing 18" pipe LF 35 8.00 35 280.00 36 Remove timber shoreline wall LS 1 1,500.00 1 1,500.00 37 Remove /salvage bridge LS 1 500.00 1 500.00 38 Remove and reconst. ex. cyclone fences LS 1 1,500.00 1 1,500.00 39 Remove existing 6x6 timber cart path edge LS 1 500.00 1 500.00 40 Place new 6x6 treated timber cart path edge LS 1 1,000.00 41 18" RCP, Class 3 LF 84 22.00 72 1,584.00 42 18" RCP flared end w /trash guards EA 2 800.00 2 1,600.00 43 Rip rap CY 24 40.00 45 1,800.00 44 Improved pipe foundation, 6" deep LF 170 5.00 168 840.00 45 Sod, type lawn, w /topsoil SY 415 1.35 835 1,127.25 46 Plastic landscaping mesh/netting SY 115 3.00 47 Aggregate, Class 5, 100% crushed TN 20 8.50 48 Common borrow CY 160 6.00 160 960.00 Total A - North Outlet (to Meadow Lake) $12,991.25 B. Between Ponds 49 Remove existing 36" CMP LF 150 14.00 150 2,100.00 50 Outlet Skimmer No. 2 EA 1 4,000.00 1 4,000.00 51 12" PVC, SDR 35 LF 145 14.00 145 2,030.00 52 12" CMP apron EA 1 180.00 1 180.00 53 Improved pipe fnd. per 6" deep LF 290 5.00 300 1,500.00 54 Sod type lawn with topsoil SY 850 1.35 55 Plastic landscaping mesh/netting SY 35 3.00 Total B - Between Ponds $9,810.00 C. Golf Course Storm Sewer 56 Remove existing 12" pipe LF 110 8.00 100 800.00 57 Remove existing catch basin EA 3 300.00 3 900.00 58 Remove existing manhole EA 1 350.00 1 350.00 59 18" PVC, SDR 35 LF 782 22.00 772 16,984.00 60 12" PVC, SDR 35 LF 30 16.00 30 480.00 61 18" CMP apron EA 1 250.00 1 250.00 62 12" CMP apron EA 1 160.00 1 160.00 63 Outlet Skimmer No. 1 EA 1 4,000.00 1 4,000.00 64 MH -101 w/1642B cstg. (Plate 1 -15) EA 1 1,250.00 1 1,250.00 65 MH -102 w/1 642B cstg. (Plate 1 -18) EA 1 850.00 1 850.00 66 CBMH -103 w /1642,Type C cstg. (Plate 1 -18) EA 1 850.00 1 850.00 67 CBMH -104 w/1642, Type C, cstg. (Plate 1 -15) EA 1 950.00 1 950.00 68 Sodding type lawn with topsoil SY 6,700 1.35 3,780 5,103.00 69 Storm inlet protection EA 4 150.00 70 Silt fence, standard LF 50 2.50 156 390.00 71 12" PVC drain the LF 200 10.00 349 3,490.00 72 YD -105 w/I642 type C cstg., Fig. 4 EA 1 900.00 1 900.00 73 YD -106 w/1642 type C cstg., Fig. 4 EA 1 900.00 1 900.00 74 Clear and grub tree EA 1 450.00 1 450.00 75 Remove and relay 24" RCP LF 175 18.00 175 3,150.00 76 Relay 24" flared end Ea 1 280.00 1 280.00 77 Remove and reconst. cyclone fence LS 1 1,500.00 100% 1,500.00 78 Remove existing MH/salvage cstg. EA 1 600.00 1 600.00 79 Const. 4' dia. MH -107 w /salvaged cstg. EA 1 1,800.00 1 1,800.00 80 Tie pipe joints (3 total) LS 1 250.00 1 250.00 81 Improved pipe fnd. per 6" depth LF 1,600 5.00 1,463 7,315.00 Total C - Golf Course Storm Sewer $53,952.00 Total Part 1 - 4400 Quebec Avenue North Total Part 2 - Golf Course Improvements Total Base Bid— Change Order No. 1 Part A 1 Investigate sanitary sewer break (time & material) Total Part A Part B 2 Reconstruct 16L.F. sewer and new drop section 3 Remove existing 33" storm sewer at 3 sanitary sewer crossings Total Part B Part C 4 Remove & relocate existing hydrant Total Part C 151,266.89 98,853.25 $250,120.14 HR 3 374.50 3 1,123.50 1,123.50 HR 12.5 393.11 13 4,913.88 LS 1 802.50 1 802.50 5,716.38 LS 1 3,520.00 1 3,520.00 3,520.00 D. Pond Construction and Fairway Grading 82 Pond excavation CY 2,900 2.75 2,900 7,975.00 83 Salvage and respread fairway topsoil CY 875 1.50 450 675.00 84 Geotextile fabric SY 3,800 0.75 2,600 1,950.00 85 Sodding type lawn w /topsoil SY 2,400 1.35 86 Plastic landscaping mesh/netting SY 2,400 0.75 87 Common borrow (fairway /swale) CY 4,600 2.50 4,600 11,500.00 Total D - Pond Construction and Fairway Grading $22,100.00 Total A - North Outlet (to Meadow Lake) 12,991.25 Total B - Between Ponds 9,810.00 Total C - Golf Course Storm Sewer 53,952.00 Total D - Pond Construction and Fairway Grading 22,100.00 Total Part 2 - Golf Course Improvements $98,853.25 Total Part 1 - 4400 Quebec Avenue North Total Part 2 - Golf Course Improvements Total Base Bid— Change Order No. 1 Part A 1 Investigate sanitary sewer break (time & material) Total Part A Part B 2 Reconstruct 16L.F. sewer and new drop section 3 Remove existing 33" storm sewer at 3 sanitary sewer crossings Total Part B Part C 4 Remove & relocate existing hydrant Total Part C 151,266.89 98,853.25 $250,120.14 HR 3 374.50 3 1,123.50 1,123.50 HR 12.5 393.11 13 4,913.88 LS 1 802.50 1 802.50 5,716.38 LS 1 3,520.00 1 3,520.00 3,520.00 Total Part A Total Part B Total Part C Total Change Order No. 1- Add Change Order No. 2 1 Sod Total Change Order No. 2- Add Change Order No. 3 1 YxY rip rap conduit incased in non -woven fabric 2 Mobilization Total Change Order No. 3- Add Total Base Bid Total Change Order No. i Total Change Order No. 2 Total Change Order No. 3 Total Work Completed to Date 1,123.50 5,716.38 3,520.00 $10,359.88 SY 9000 1.35 10,701 14,446.35 $14,446.35 CY 50 32.70 50 1,635.00 LS 1 300.00 1 300.00 $1,935.00 250,120.14 10,359.88 14,446.35 1,935.00 $276,861.36 PROJECT PAYMENT STATUS Owner City of New Hope Project No. 544 File No. 34184 Contractor Veit & Company, Inc. No. Date Description Amount 1 12/05/95 Changes in sanitary sewer and hydrant. 10,359.88 2 04/17/96 3odding of all fairways as opposed to seeding by City. 12,150.00 3 06/19/96 Changes n=ssary to hold pond slope and direct y2und water seepage. 1,935.00 Total Change Orders $24,444.88 No. Period Pa ment Retains a Completed 1 Start 11/30/95 39,472.20 2,077.48 41,549.68 2 11/30/95 01/02/96 47,377.65 4,571.05 91,420.90 3 01/02/96 02/05/96 38,040.90 6,573.20 131,463.95 4 02/05/96 03/04/96 65,317.64 10,010.97 200,219.36 5 03/04/96 04/22/96 30,584.30 11,620.67 232,413.36 6 04/22/96 07/02/96 23,460.49 12,855.43 257,108.61 7 07/02/96 08/15/96 15,562.28 13,674.50 273,489.96 8 08/15/96 10/01/96 2,122.68 13,786.22 275,724.36 9 10/01/96 07/17/97 14,923.22 276,861.36 10 Material on Hand Total Payment to Date 276,861.36 Original Contract 263,087.17 Retains e, Payment No. 9/Final Change Orders 24,444.88 Total Amount Earned $276,861.36 Revised Contract $287,532.05 MINNESOTA t7. s. f Department of Revenue Please type or print clearly. This will be your mailing label for returning the completed form. F – – – _ – – ~ _ ° - �-- — — — — — — — — — — r Company name Daytime phone Veit & Company, Inc. ( 16121 428 -2242 Address I Total contract amount 14000 Veit Place I $ 276 ,861.36 city State Zi p Code Amount sti I p �_ _.Rogers — — — MN — — 55374 — — J $ 14, Project number Project location 544 4400 Quebec Ave. N, New Hope Project owner Address City State Zip code City of New Hope 4401 s;°lon. AT,-c. N, New Hope, MN 55428 Did you have employees work on this project? XR Yes ❑ No If no, who did the work? Check the box that describes your involvement in the project and fill in all information requested. Sole contractor ❑ Subcontractor Name of contractor who hired you ® Prime contractor you subcontracted out any work on this project, all of your subcontractors must file their own IC -134 affidavits and have them certified by the Department of Revenue before you can file your affidavit. For each subcontractor you had, fill in the information below and attach a copy of each subcontractor's certified IC -134. If you need more space, attach a separate sheet. Business name Address Owner /Officer I declare that all information I have filled in on this form is true and complete to the best of m knowledge and belief. t authorize the Department of Revenue to disclose ertinen i form ion relating to this project, including sending copies of this form, to the prime contractor if I am a subcontractor, ' t a and to any subcon4ctors m p ime contractor, and to the contracting agency. President 08/04/97 923.22 W ithho ld ing A cavi r Contrac IC 1 34 This affidavit must be approved by the Minnesota Department of Revenue befo s t�61 Minnesota or any of its subdivisions can make final payment to contractors. to: MN Dept. cK Revenbe Withholding Division, Mail Station 6610, St. Paul, MN 55146-6610 Based on records of the Minnesota Department of Revenue, I certify that the contractor who has signed this certificate has fulfilled all the requirements of Minnesota Statutes 290.92 and 290.97 concerning the withholding of Minnesota income tax from wages paid to employees relating to contract services with the state of Minnesota and /or its subdivisions. Department of Revenue approval Date - t-11 Minnesota withholding tax ID number 9003428 Month /year work began 11/1995 onth /year work ended .Tune 1997 Stock No. 5000134 (Rev. 11/951 Printed on recycled paper with 10% postconsumer waste using soy -based ink. MINNESOTA Department of Revenue W ithholding 1 ; C Contra This affidavit must be approved by the Minnesota Department of Revenue before the state of Minnesota or any of its subdivisions can make final payment to contractors. C- Please type or print clearly. This will be your mailing label for returning the completed form. / Company name Daytime phone Veit & Company (612)428 -2242 Address I Total contract amount 1 Veit Place ( $ 276,861.36 City State Z' cc��,,d I Amount still due Rogers MN 53/4 $ 14,923.22 L ----------- - - - - -J Project number Project location 960107 4400 Quebec Avenue New Hope MN 55428 Project owner Address City State Zip code City of New Hope 4401 Xylon Avenue New H ope MN 55428`: Did you have employees work on this project? ® Yes ❑ No If no, who did the work? Check the box that describes your involvement in the project and fill in all information requested. El Sole contractor Subcontractor Name of contractor who hired you Address FX Prime contractor —If you subcontracted out any work on this project, all of your subcontractors must file their own IC -134 affidavits and have them certified by the Department of Revenue before you can file your affidavit. For each subcontractor you had, fill in the information below and attach a copy of each subcontractor's certified IC -134. If you need more space, attach a separate sheet. Business name Address Owner /Officer H & M Asphalt Company 6701 Norris Lake Road NW William B. Miller Elk River, MN 55330 President I declare that all information I hove filled in on this form is true and complete to the best of my knowledge and belief. l authorize the Department of Revenue to disclose pertinent information relating to this project, including sending copies of this form, to the prime contractor if I am a subcontractor, and to any subcontractors if i am a prime contractor, and to the contracting agency. Contractor's ignature Title Date Preside 61/1 /97 Mail to: MN Dept. of Revenue, Withholding Division, Mail Station 6610, St. Paul, MN 55146-6610 Based on records of the Minnesota Department of Revenue, I certify that the contractor who has signed this certificate has fulfilled all the requirements of Minnesota Statutes 290.92 and 290.97 concerning the withholding of Minnesota income tax from wages paid to employees relating to contract services with the state of Minnesota and /or its subdivisions. Department of Revenue approval Date IC -134 Minnesota withholding tax ID number 9003428 Month /year work began 11/ Month /year work ended 6/97 Stock No. 5000134 (Rev. 11 /95) Printed on recycled paper with 10% post-consumer waste using soy -based ink. MINEEMENINNEEMMM MINNESOTA Department of Revenue Withholding Affidavit for G I J 1 11199 7 This affidavit must be approved by the Minnesota Department of Minnesota or any of its subdivisions can make final payment to c Please type or print clearly. This will be your mailing label for returning the completed form. t Company name Daytime phone H & M Asphalt Company {612 241 -0397 Address Total contract amount 6701 Norris Lake Road NW $ 132,531.69 City State Zip Code I Amount still due L---- E1- k. $iye--r — MN- -5 3330 J $ 6,626.58 154 -0327 manm tax ID number Month /year work began 10 -15 -9 Month /year work ended 6/1/97 Project number I Project location 544 4400 Quebec Ave No Project owner Address City State Zip code New Ho De 4401 Xvlon Ave N _Ness Hope MN 55428 Did you have employees work on this project? ❑ Yes ❑ No If no, who did the work? Check the box that describes your involvement in the project and fill in all information requested. ❑ Sole contractor RI Subcontractor Name of contractor who hired you Veit Company Inc Address 14000 Veit Place Rogers MN 55374 ❑ Prime contractor —If you subcontracted out any work on this project, all of your subcontractors must file their own IC -134 affidavits and have them certified by the Department of Revenue before you can file your affidavit. For each subcontractor you had, fill in the information below and attach a copy of each subcontractor's certified IC -134. If you need more space, attach a separate sheet. Business name Address Owner /Officer I declare that all information I have filled in on this form is true and complete to the best of my knowledge and belief. I authorize the Department of Revenue to disclose rtinent information relating to this protect, including sending copies of this form, to the prime contractor if I am a subcontractor, and to any subco actors if I am a prime controctor and to the contracting agency. Contract 's sig otur Title Date � President 8 -14 -97 M ail tco- tXN Dept. of Revenue, Withholding Division, Mail Station 6610, St. Paul, MN 55146 -6610 Based on records of the Minnesota Department of Revenue, I certify that the contractor who has signed this certificate has fulfilled all the requirements of Minnesota Statutes 290.92 and 290.97 concerning the withholding of Minnesota income tax from wages paid to employees relating to contract services with the state of Minnesota and /or its subdivisions. Department ev4W op vat Date the state of Stock No. 5000134 (Rev. 11 /95) Printed on recycled paper with 10% post- consumer waste using soy -based ink. Instructions for Form IC- 134 a If you are a prime, contractor, a contractor or a subcontractor.who did work on a project for the state of Minnesota or any of its local government subdivisions — such as a county, city or school district — you must file Form IC -134 with the Minnesota Department of Revenue. This affidavit must be certified and returned before the state or any of its subdivisions can make final payment for your work. When ile The IC -134 cannot be processed until you finish the work. If you send it in for certification before the project is completed, it will be returned to you unprocessed. If you are a subcontractor or sole contractor, send in the form when you have completed your part of the project. If you are a prime contractor, send in the form when the entire project is completed and you have received certified affidavits from all of your subcontractors. How to file If you have fulfilled the requirements of Minnesota withholding tax laws, the Department of Revenue will sign your affidavit and return it to you. If any withholding payments are due to the state, Minnesota law requires that payment be made by money order, cashiers check, certified check or cash (M.S. 290.97). Submit the certified affidavit to your prime contractor or to the government unit for which the work was done in order to receive your final payment. Where to file Mail to: MN Dept. of Revenue Withholding Tax Division Mail Station 6610 St. Paul, MN 55146 -6610 Minnesota x ID number You must fill in your Minnesota withholding tax ID number on the form. You must have a Minnesota tax ID number if you have employees who work in Minnesota. If you do not have a Minnesota ID number, you must apply for one. Call (612) 282 -5225 or 1- 800 -657- 3605. Or write to the following address to request an application (Form ABR). Minnesota Tax Forms Mail Station 1421 St. Paul, MN 55146 -1421 If you have no employees and did all the work yourself, you do not need a Minnesota tax ID number. If this is the case, fill in your Social Security number in the space for Minnesota tax ID number and explain who did the work. The Department of Revenue needs all the information, except your phone number, to determine if you have met all state income tax withholding requirements. If all required information is not provided, the IC -134 will be returned to you for completion. All information on this affidavit is private by state law. It cannot be given to others without your permission, except to the Internal Revenue Service, other states that guarantee the same privacy and certain government agencies as provided by law. • assistance If you need help or additional information to fill out this form, call (612) 282 -9999 or 1 -800- 657 -3594. Hearing, speech or visually impaired? TDD users may contact the department through the Minnesota Relay Service. Call (612) 297 -5353 or 1- 800 - 627 -3529; ask for (612) 282 -9999. If you need information in an alternative format, such as Braille, large print or audio tape, we will provide it. r • ,- t I • September 15, 1997 Mr. Larry Watts City of New Hope 4401 Xylon Avenue North New Hope, MN 55428 -4898 Re: 4400 Quebec Avenue North Storm Sewer and Pond Improvements City Project No. 544 BRA File No. 34184 Dear Larry: Enclosed please find three IC -134 forms that I recently received from Veit and Company for the above - referenced project. If you may have any questions, please call me at 604 -4800. Yours very truly, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Joseph K. Illetschko JKI:la Enclosures 2335 West Highway 36 is St. Paul, MN 5�_41i- r0 - Fax: 612 636-1311 Bcnestron, Rosene, Anger &k and Associates, Inc. is an Affirmative Action, %Equal Opportunity Employer Bonest roo F 1 rincipals: Otto G. Bonestroo, RE. • Joseph C. Anderlik, P.E. • Marvin L. Sorvala, P.E. - R'ichard E. Turner, PE. • Glenn R. Cook, P.E. • Robert G. Schunicht, P.E. • Jerry A. Bourdon, PE, Robert W Rosene PE. and Susan M. Eberlin, C.P.A., Senior Consultants Associate Pr incip ils Howard A. Sanford, PE. • Keith A. Gordon, RE. • Robert R. Pfefferle, PE. Richard W Foster PE. • David O. Loskota, PE. • Robert C. Russek, A.I.A. • Mark A. Hanson, P.E. Michael T. Rautmann, P.E. • Ted K.Field, P.E. • Kenneth P Anderson, RE. • Mark R. Rolfs, PE. S .d! Sidney P Williamson, PE., L.S. • Robert E Kotsmith Offices: St. Paul, Rochester, Willmar and St. Cloud, MN • Milwaukee, WI Engineers & Architects September 15, 1997 Mr. Larry Watts City of New Hope 4401 Xylon Avenue North New Hope, MN 55428 -4898 Re: 4400 Quebec Avenue North Storm Sewer and Pond Improvements City Project No. 544 BRA File No. 34184 Dear Larry: Enclosed please find three IC -134 forms that I recently received from Veit and Company for the above - referenced project. If you may have any questions, please call me at 604 -4800. Yours very truly, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Joseph K. Illetschko JKI:la Enclosures 2335 West Highway 36 is St. Paul, MN 5�_41i- r0 - Fax: 612 636-1311