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112822 City Council Meeting Packet    NEW HOPE CITY COUNCIL  MEETING AGENDA  November 28, 2022  7:00 p.m.  City Hall – Council Chambers  4401 Xylon Avenue North    Mayor Kathi Hemken  Council Member John Elder  Council Member Andy Hoffe  Council Member Michael Isenberg  Council Member Jonathan London      The City Council wants and encourages citizen participation at Council Meetings. Your input and  opinions count and are valuable. You are encouraged to bring forth your comments and issues at  the appropriate point on the agenda.     A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time  any person may address the Council on any subject pertaining to City business not listed on this  agenda or scheduled as a future agenda item. The Council requests that you limit your presentation  to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their  hand and be recognized by the Mayor. Approach the podium and speak into the microphone by  first stating your name and address. Also, please record your name on the roster at the table near  the door so that your name will be spelled correctly in the minutes.    Individuals should not expect the Mayor or Council to respond to their comments tonight; Council  may refer the matter to staff for handling or for consideration at a future meeting. You are welcome  to contact the city clerk at 763‐531‐5117 after the council meeting.    COUNCIL MEETING BROADCASTS AND STREAMING  Government Access channel 16 programming includes live/taped meeting replays  Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.    www.newhopemn.gov New Hope Values and Vision City Mission Strong local government that is proactive in responding to the community needs and issues by delivering quality public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner. Values Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-e ective manner. Fiscal Responsibility We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if residents are to have confi dence in government. Ethics, Integrity and Professionalism We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and that all meaningful relationships are built on these values. Respect for the Individual We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering of opinions. Open, Honest, and Respectful Communication We believe that open, honest, and respectful communication is essential for an informed and involved citizenry and to foster a positive environment for those interacting with our city. Cooperation and Teamwork We believe that the public is best served when all work cooperatively. Visionary Leadership and Planning We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in planning for the future. Vision e city is a great place to grow as a family, individual, or business. All within our city are safe and secure. Essential services will be those that promote a safe and healthy environment for all residents. Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner and with measurable results. e city views residents as its greatest asset and seeks their input and participation. e city will meet the communication needs of citizens, elected o cials, and city sta . Strategic Goals e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks, lighting, and city facilities). e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health. e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve or enhance its tax base. e city will provide core services with a professional sta who are equipped with the necessary tools and equipment and given necessary direction. e city will facilitate and improve communications to promote e ective intergovernmental cooperation between sta , citizens, and Council. Adopted by the New Hope City Council, August 2006 Reaffirmed by the New Hope City Council, February 2022 CITY COUNCIL MEETING City Hall, 4401 Xylon Avenue North Monday, November 28, 2022 7:00 p.m. Regular Session 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – November 28, 2022 2. ROLL CALL 3. APPROVAL OF MINUTES: • Work Session Minutes – October 17, 2022 4. OPEN FORUM 5. PRESENTATIONS 6. CONSENT BUSINESS 6.2 Approval of financial claims through November 28, 2022 6.4 Resolution designating polling places in the city of New Hope 6.5 Resolution extending the Memorandum of Understanding between Tim Hoyt and the City of New Hope for Director of Police and Acting City Manager until February 1, 2023 6.6 Resolution declaring the dual roles of Police Chief and Acting City Manager and eligibility of Tim Hoyt to participate in the Public Employees Police and Fire Plan 7. PUBLIC HEARING 8. DEVELOPMENT AND PLANNING 9. PETITIONS AND REQUESTS 10. ORDINANCES AND RESOLUTIONS 10.1 Resolution approving agreement with Enterprise Fleet Management for lease of vehicles 10.2 Ordinance No 22-08, An ordinance amending chapter 8 of the New Hope City Code by adding Section 8-41, regulating tetrahydrocannabinol products, and adoption of Summary Ordinance for publication purposes 10.3 Ordinance No. 22-12, An ordinance amending electric and gas franchise fees in the New Hope City Code and Fee Schedule 11. UNFINISHED AND ORGANIZATIONAL BUSINESS 12. OTHER BUSINESS 12.1 Exchange of communication between members of the city council 13. ADJOURNMENT Memorandum              To:  New Hope City Council  From: Tim Hoyt, Acting City Manager  Date: November 23, 2022  Subject: Agenda Items for Monday, November 28, 2022    Commission Interview – an interview has been scheduled for 6:30 pm preceding the Council Meeting  with an applicant for the HRC. The application was emailed to Council on Wednesday.    Acting City Manager Hoyt will be absent from the November 28 Council Meeting and Director Sargent  will handle the agenda items for the Council Meeting.    Open Forum  Staff is not aware of anyone planning to address the Council for the Open Forum.    Item 6.1  There are no new business license requests.    Item 6.2  This item involves routine financial claims.    Item 6.3  There are no new liability claims to report.    Item 6.4  A law was passed during the 2017 legislative session requiring municipalities to adopt a resolution  designating election polling places on an annual basis. The resolution designates the same polling places that  were utilized for the 2022 election cycle. City Clerk Leone and I recommend approval.     Item 6.5  This item extends the memorandum of understanding between Tim Hoyt and the city for director of police  and acting city manager until February 1, 2023. It was set to expire December 1, 2022. Extension of the MOU  provides time to explore various options for the city manager position. Additional discussion will take place  at the December 19 work session.     Item 6.6  This resolution declares the dual roles held by Tim Hoyt as police chief and acting city manager and  eligibility of Hoyt to participate in the Public Employees Police and Fire Plan. The HR director  consulted the PERA office regarding the unique situation, and PERA recommended adoption of a  resolution declaring the dual roles. Director Johnson and I recommend approval.    Item 10.1  This resolution approves the lease for seven vehicles managed by Enterprise Fleet Management. Four of the  vehicles are SUVs for the community development department and three vehicles are pickup trucks for the  public works department. Staff reviewed the plan at the May 16, 2022, work session, and Council was  supportive of leasing the seven vehicles. The Master Lease Agreement was entered in June of 2021 and the  open‐end lease rate quotes identify the seven vehicles. The lease quotes have been reviewed against vehicle  pricing in the state’s cooperative purchasing agreement. This caused the delay in presenting the pricing to  Council. Director Weber, Director Sargent, and I recommend approval.    Item 10.2  This ordinance adds section 8‐41 to the city code to license the sale of tetrahydrocannabinol products.  Council reviewed the draft ordinance at its work session of November 21 and supported adoption of  the ordinance subject to a maximum of 20 licenses. A background investigation will be required of all  applicants, and the annual business license fee will be set at $500. I recommend approval.    Item 10.3  This ordinance amendment increases the rates for electric and gas franchise fees effective March, 2023. The  previous rate increase was done in 2016. Council discussed the ordinance amendment at the October 17  work session and the majority of Council expressed support. The revenue from franchise fees will be  directed to the General Fund and the Street Infrastructure Fund. I recommend approval.    Item 12.1  Mayor Hemken will review upcoming meetings and events.        If you have any questions regarding items in the agenda packet, please call the city clerk or me  before the meeting so that staff can research any issues and be prepared to respond at the meeting.    City Council Work Session October 17, 2022  Page 1   City of New Hope  4401 Xylon Avenue North  New Hope, Minnesota 55428    City Council Minutes  Work Session Meeting  October 17, 2022 Northwood Conference Room     CALL TO ORDER The New Hope City Council met in work session pursuant to due call and notice thereof; Mayor Hemken called the meeting to order at 6:30 p.m.    ROLL CALL Council present:    Kathi Hemken, Mayor  John Elder, Council Member  Andy Hoffe, Council Member  Michael Isenberg, Council Member  Jonathan London, Council Member     Staff present:    Tim Hoyt, Acting City Manager  Jeff Alger, Community Development Specialist  Dan Boyum, City Engineer  Erin Enstad, Abdo  Vicki Holthaus, Abdo  Rich Johnson, Director of HR/Admin. Services  Valerie Leone, City Clerk  Walker MacBeath, HR Coordinator  Susan Rader, Director of Parks & Recreation  Jeff Sargent, Director of Community Development  Mark Severson, Recreation Facilities Manager  Bernie Weber, Director of Public Works  Stacy Woods, City Attorney    HRG PROGRAMS  AND RATES  Item 11.1    Mayor Hemken introduced for discussion item 11.1, Discussion regarding HRG  programs and recommended 2023 rates.    Mr. Tim Pratt, HRG Recycling Manager, reviewed the recycling program components  (curbside recycling, education, bulky waste curbside collection, organics drop‐off,  special material drop‐off, yard waste site, and event recycling). He noted he will be  participating in New Hope’s city day event on October 27. He also reviewed the   participation levels in the curbside cleanup. He stated organics is the single largest  category in trash that could be recycled/composted. He explained the HRG subsidizes  rain barrels and compost bins ($20 discount for HRG residents). Through a grant an  organics drop off facility was built at Crystal Cove (Crystal Community Center parking  lot). There are 218 current users.  Mr. Pratt stated the spring and fall special materials  drop‐off event continues to be popular. The yard waste contract at Maple Groves is  effective through 2023. Central Park in Brooklyn Park is the pumpkin drop‐off site as  well as the Maple Grove Yard Waste site. Event recycling containers are available for  loan.    Mr. Pratt stated the current monthly recycling fee is $4.00, and the board recommended  a $1.00 increase to offset the anticipated increased recycling contract. He stated the  City Council Work Session October 17, 2022  Page 2   SCORE funding will no longer increase; it will remain flat. He explained the HRG is  considering purchasing recycling carts and another fee increase could be considered  in 2024 to help cover the expense.     Council Member London inquired whether the bulky waste curbside collection  program could occur in the summer when it would be more convenient to residents.  Mr. Pratt responded that the event occurs in the spring as haulers cannot participate in  the summer and fall as they are busy with yard waste collection. He indicated the next  curbside collection for New Hope will occur in 2024.    Mayor Hemken thanked Mr. Pratt for the update.    CANADIAN PACIFIC  RAIL REGIONAL  TRAIL UPDATE  Item 11.2    Mayor Hemken introduced for discussion item 11.2, Update on Canadian Pacific Rail  Regional Trail with Three Rivers Park District Staff.    Ms. Susan Rader, director of parks and recreation, introduced Danny McGowan of  Three Rivers Park District to review the community engagement process and gather  Council’s informal support on a future route.    Mr. McGowan discussed the public engagement process that transpired in the  summer.      The Canadian Pacific Rail Regional Trail (CP Rail Regional trail) is a planned 21‐mile  regional trail corridor that will extend from Becker Park in Crystal south to the  Minnesota River, connecting six communities – New Hope, Crystal, Golden Valley, St.  Louis Park, Edina and Bloomington. The proposed trail alignment will also connect to  three regional trail search corridors and six regional trails, including the Bassett Creek  Regional Trail which runs east‐west through New Hope mostly along 36th Avenue and  through Northwood Park.     He reported the majority of the community preferred the Winnetka‐Douglas route as  it has community connections and offers a quieter, more family friendly route.     Council Member London inquired of the $3M cost difference between the Winnetka‐ Douglas route and the Douglas Avenue route. Mr. McGowan stated the cost difference  is for the cost of curb work, driveway impacts, and drainage. He stated the Winnetka‐ Douglas route utilizes the existing Bassett Creek trail which is a cost‐savings.     Discussion ensued regarding the number of trail users and cost per user.    Council thanked Mr. McGowan for the update and provided verbal support for the  Winnetka‐Douglas route.    2023 ENTERPRISE  AND UTILITY FUND  BUDGETS AND  UTILITY RATES  Item 11.3    Mayor Hemken introduced for discussion item 11.3, Discussion regarding 2023  enterprise and utility fund budgets and 2023 utility rates.    Mr. Bernie Weber, public works director, and Ms. Vicki Holthaus of Abdo, reviewed  the utility budgets. Mr. Weber highlighted expenditures planned for each fund during  the 2023 budget cycle.     City Council Work Session October 17, 2022  Page 3   Ms. Holthaus recommended the following rate increases: 4% water, 4% storm water  drainage, 4% sewer, and 5% street lighting. Ms. Holthaus explained the memorandum  regarding cash balances. She stated the increases are needed to support the city’s ten‐ year plan, utility replacement and aging infrastructure. She also stated the city must  keep pace with sewer charges from the Met Council and water purchase from the city  of Minneapolis.     Ms. Holthaus stated the long term plan update will be presented in November.     Ms. Susan Rader, director of parks and recreation, and Mark Severson, recreation  facilities manager, reported on revenue and expenditures for 2023 for the golf course  and ice arena. Ms. Rader stated staff recommends minimal increases for golf course  greens fees and a $5/hour increase in the prime and non‐prime ice rental rates effective  fall of 2023. She stated an increase in the golf course budget is for reinstatement of the  golf course superintendent position and succession planning. Staff shared the capital  improvement plans for the city’s recreation facilities.    Council thanked staff for the budget review.    VEHICLE  PURCHASES  Item 11.4    Mayor Hemken introduced for discussion item 11.4, Discuss upcoming vehicle  purchases utilizing the Minnesota Department of Administration’s Cooperative  Purchasing Venture.    Mr. Bernie Weber, director of public works, explained that there are two vehicles  scheduled for replacement in 2022. Due to supply chain issues, the Mn Department  of  Administration altered the purchasing window from six months down to three days.  He stated funds are in the CIP. He requested Council’s authorization to allow staff to  purchase the cab and chassis and then ratify at council meeting at later date.    Council expressed support.     MINNESOTA  INVESTMENT FUND  PROGRAM  Item 11.5    Mayor Hemken introduced for discussion item 11.5, Discuss request for city to serve  as legal sponsor for Minnesota Investment Fund program loan through Minnesota  Department of Employment and Economic Development (DEED).    Mr. Jeff Alger, community development specialist, explained that city staff, DEED, and  Greater MSP has been meeting to develop a proposal that would assist Padagis with  financing an expansion. The company owns and operates a manufacturing site in New  Hope at 3940 Quebec Avenue North. They are evaluating location options for  expanding production capacity to meet growing market demand for their  pharmaceutical products. A loan through Minnesota Investment Fund  (MIF) would  provide $5M of investment in new machinery and would create 60 new jobs and  increase long‐term viability of the New Hope plant. The MIF financing would be 0%  interest. DEED provides funds to the city instead of directly to the company. The city  would serve as a pass‐through agency. There are costs for the city including  establishing a revolving loan fund policy, utilizing the city’s legal and financial  consultants to review the financial records. There is minimal risk for the city.    Mr. Jeff Sargent, director of community development, explained the business is not  increasing its footprint but would add new machinery for long‐term viability of the  City Council Work Session October 17, 2022  Page 4   business. He stated a public hearing would be held regarding the request and staff  would develop a revolving loan fund policy.    Council supported staff’s recommendation.    FRANCHISE  ORDINANCES AND  CENTERPOINT  RENEWAL  Item 11.6    Mayor Hemken introduced for discussion item 11.6, Review Gas and Electric Franchise  ordinances and discuss renewal of CenterPoint Contract.    Mr. Jeff Alger, community development specialist, stated state statute allows cities to  charge utility companies for operating in the right‐of‐way. Costs are passed to  customers through franchise fees. He stated the franchise fees were implemented in  New Hope in 2002, and last year the city collected $962,395 in franchise fees. He stated  city code requires review of the ordinance every two years. The city’s agreement with  CenterPoint expires in 2023, and staff recommends renewing the agreement for  another five‐year term.    Mr. Alger illustrated a comparison of fees with other cities. He stated if New Hope  increased the franchise fees to “average”, it would generate an additional $300,000  annually.     Mayor Hemken recommended the residential rate of the franchise fee be a maximum  of $4.00.    Council Member London inquired whether the public works department has estimates  of the city’s costs for utilities in the city’s right‐of‐way. Mr. Bernie Weber, director of  public works, stated the city does track the data.    Council Member London opposed franchise fee increases.     Council Member Isenberg stated the increase would be $24/year per residence based  on the proposed $1.00/month increase for electric and gas franchise fees. It was noted  that higher rates apply for commercial properties.    Staff was directed to proceed with implementing franchise fee increases.    CIVIC CENTER  PARK/CITY HALL  LANDSCAPING  PROJECTS UPDATE  (IMPROVEMENT  PROJECT. NOS  941/994)  Item 11.7    Mayor Hemken introduced for discussion item 11.7, Update on Civic Center Park/City  Hall Landscaping projects by Stantec Engineering (Improvement Project Nos. 941/994).    Ms. Susan Rader, director of parks and recreation, provided an update on the Civic  Center Park/city hall landscaping projects. She explained the final contract that  remains open is held with Sunram Construction, Inc. She noted the contractor has  completed the outstanding punchlist items and the remaining retainage is $145,000.     Ms. Rader stated staff is recommending not charging Sunram any liquidated damages  but to deduct $28,000 to cover additional engineering costs caused by Sunram’s delays.  She explained that pursuing liquidated damages would incur legal costs.    Ms. Stacy Woods, city attorney, explained the lowest responsible bidder criteria that  the city must follow for contracts. She explained that contracts under $175,000 do not  require sealed bids and staff can solicit quotes from reputable contractors.  City Council Work Session October 17, 2022  Page 5   Council supported staff’s recommendation.     Ms. Rader stated a resolution to close the project and issue final payment to Sunram  will be placed on a future council meeting agenda.    CHANGE ORDER  (IMPROVEMENT  PROJECT NO. 1039)  Item 11.8    Mayor Hemken introduced for discussion item 11.8, Discuss change orders related to  Phase 1 Improvements at the Public Works Facility (Improvement Project No. 1039).       Mr. Bernie Weber, director of public works, explained the need for a $18,654 change  order for the public works project. He reviewed the cost for adding LED lighting at the  gate areas to improve security, adding RFID long range readers for the gates, and the  price increase for wear course paving in 2022 and patching work.     Mr. Dan Boyum, city engineer, stated the contractor originally quoted $29,809, and  staff negotiated the change order to $18,654.    Council supported the change order and directed staff to place the item on the council  meeting agenda of October 24, 2022, for approval.    DIVERSE,  EQUITABLE, AND  INCLUSIVE  ENVIRONMENT  STATEMENT  Item 11.9    Mayor Hemken introduced for discussion item 11.9, Discussion regarding the creation  of a statement to publicly share the city’s commitment to a diverse, equitable, and  inclusive environment.    Mr. Rich Johnson, director of HR/administrative services, explained that staff has  worked internally and has met with the New Hope Human Rights Commission on two  occasions to share information as well as gather their input regarding the city’s  dedication to D, E, & I.      Mr. Johnson stated staff desires to have a statement that the city has a commitment to  embracing a diverse, equitable, and inclusive environment.     It was agreed that the city does not need to hire a person to promote D, E, & I, as it is  the responsibility of the city manager, directors, and Council.    Council discussed the importance of a D, E, & I statement and directed staff to prepare  a statement by year‐end.     FENCING  CONSORTIUM JOINT  POWERS  AGREEMENT  Item 11.10    Mayor Hemken introduced for discussion item 11.10, Discussion regarding Fencing  Consortium Joint Powers Agreement.    Mr. Tim Hoyt, acting city manager, discussed the increased security measures taken  over the past couple of years based on civil unrest in surrounding cities. He  recommended joining a fencing consortium to reduce costs on obtaining unscalable  fencing that could be erected within hours. He stated if needed the city would have the  support of public works staff from multiple cities to erect the fencing within hours.   The fencing would allow separation between protesters and police officers. The  fencing consortium reduces the need for crowd control measures to be used, creates a  space for protesting, and reduces resource demands committed to one location.    City Council Work Session October 17, 2022  Page 6   Mr. Hoyt stated the fence would encompass the fire station and city hall, and the  approximate cost for access to the fencing is $7,000 per year. He stated there are nearly  30 cities in the consortium at this time. He noted the city of Brooklyn Center paid  $12,000 per month for fencing during the recent civil unrest.    Council supported joining the consortium and spoke of the need for emergency  management preparedness and protection of resources.    ADJOURNMENT The meeting was adjourned at 9:11 p.m. as there was no further business to come  before the Council at its work session.    Respectfully submitted,     Valerie Leone, City Clerk    G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx   Request for Action  November 28, 2022    Approved by: Tim W. Hoyt, Acting City Manager  Originating Department: City Manager  By: Tim W. Hoyt, Acting City Manager    Agenda Title  Approval of claims through November 28, 2022  Requested Action  Claims for services and commodities purchased through this period are listed on the Check Disbursement  Report  Attachments   Check Disbursement Report  Agenda Section Consent Item Number  6.2  I:\RFA\City Manager\2022\polling place designation\6.4 Q&R ‐ polling place designation.docx   Request for Action  November 28, 2022    Approved by: Tim Hoyt, Acting City Manager  Originating Department: City Manager  By: Valerie Leone, City Clerk/Treasurer    Agenda Title  Resolution designating polling places in the city of New Hope  Requested Action  Staff recommends adoption of the resolution designating polling places.  Policy/Past Practice  The city must follow state statutes relative to election law.  Background  M.S.§204B.16 requires each municipality to adopt a resolution annually by December 31 to designate polling  places for each election precinct. If a polling place needs to be changed, all affected households within that  precinct must be notified.    In 2020 the polling place for precinct 6 was changed to City Hall due to COVID‐19. This continued for the 2022  election cycle. The city can revert to the former polling place, North Ridge Health and Rehab at 5500 Boone  Avenue North, in future elections if so desired.    PRECINCT NUMBER    POLLING PLACE POLLING PLACE ADDRESS  2290 NEW HOPE P‐1 Spanish Immersion at Sunny  Hollow   8808 27th Avenue North  2295 NEW HOPE P‐2 Sonnesyn Elementary School 3421 Boone Avenue North  2300 NEW HOPE P‐3 St. Joseph Catholic Church 8701 36th Avenue North  2310 NEW HOPE P‐4 New Hope Learning Center 8301 47th Avenue North  2315 NEW HOPE P‐5 Holy Nativity Church 3900 Winnetka Avenue North  2320 NEW HOPE P‐6 New Hope City Hall 4401 Xylon Avenue North  2330 NEW HOPE P‐7 Meadow Lake Elementary School 8525 62nd Avenue North  2335 NEW HOPE P‐8 House of Hope Lutheran Church 4800 Boone Avenue North    A copy of the adopted resolution will be provided to Hennepin County Elections Division.  Attachments   Resolution   MS §204B.16    Agenda Section Consent Item Number  6.4      City of New Hope    Resolution No. 2022‐    Resolution designating polling places  in the city of New Hope      WHEREAS,  MS.§204B.16 requires each municipality to adopt a resolution annually by  December 31 of each year to designate polling places for each election precinct.     NOW THEREFORE BE IT RESOLVED that the city hereby designates the following polling     places for New Hope elections:    PRECINCT NUMBER    POLLING PLACE POLLING PLACE ADDRESS  2290 NEW HOPE P‐1 Spanish Immersion at Sunny  Hollow   8808 27th Avenue North  2295 NEW HOPE P‐2 Sonnesyn Elementary School 3421 Boone Avenue North  2300 NEW HOPE P‐3 St. Joseph Catholic Church 8701 36th Avenue North  2310 NEW HOPE P‐4 New Hope Learning Center 8301 47th Avenue North  2315 NEW HOPE P‐5 Holy Nativity Church 3900 Winnetka Avenue North  2320 NEW HOPE P‐6 New Hope City Hall 4401 Xylon Avenue North  2330 NEW HOPE P‐7 Meadow Lake Elementary School 8525 62nd Avenue North  2335 NEW HOPE P‐8 House of Hope Lutheran Church 4800 Boone Avenue North    Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 28th  day of November, 2022.             ____________________________         Mayor     Attest: ______________________________             City Clerk      204B.16 POLLING PLACES; DESIGNATION.​ Subdivision 1.Authority; location.(a) By December 31 of each year, the governing body of each​ municipality and of each county with precincts in unorganized territory must designate by ordinance or​ resolution a polling place for each election precinct. The polling places designated in the ordinance or​ resolution are the polling places for the following calendar year, unless a change is made:​ (1) pursuant to section 204B.175;​ (2) because a polling place has become unavailable;​ (3) because a township designates one location for all state and federal elections and one location for​ all township only elections; and​ (4) pursuant to section 204B.14, subdivision 3.​ (b) Polling places must be designated and ballots must be distributed so that no one is required to go to​ more than one polling place to vote in a school district and municipal election held on the same day. The​ polling place for a precinct in a city or in a school district located in whole or in part in the metropolitan​ area defined by section 200.02, subdivision 24, shall be located within the boundaries of the precinct or​ within one mile of one of those boundaries unless a single polling place is designated for a city pursuant to​ section 204B.14, subdivision 2, or a school district pursuant to section 205A.11. The polling place for a​ precinct in unorganized territory may be located outside the precinct at a place which is convenient to the​ voters of the precinct. If no suitable place is available within a town or within a school district located outside​ the metropolitan area defined by section 200.02, subdivision 24, then the polling place for a town or school​ district may be located outside the town or school district within five miles of one of the boundaries of the​ town or school district.​ Subd. 1a.Notice to voters.If the location of a polling place has been changed, the governing body​ establishing the polling place shall send to every affected household with at least one registered voter in the​ precinct a nonforwardable mailed notice stating the location of the new polling place at least 25 days before​ the next election. The secretary of state shall prepare a sample of this notice. A notice that is returned as​ undeliverable must be forwarded immediately to the county auditor. This subdivision does not apply to a​ polling place location that is changed on election day under section 204B.175.​ Subd. 2.[Repealed, 1994 c 607 s 7]​ Subd. 3.Designation effective until changed.The designation of a polling place pursuant to this section​ shall remain effective until a different polling place is designated for that precinct. No designation of a new​ or different polling place shall become effective less than 90 days prior to an election, including school​ district elections or referenda, and no polling place changes may occur during the period between the state​ primary and the state general election, except that a new polling place may be designated to replace a polling​ place that has become unavailable for use.​ Subd. 4.Prohibited locations.No polling place shall be designated in any place where intoxicating​ liquors or nonintoxicating malt beverages are served or in any adjoining room. No polling place shall be​ designated in any place in which substantial compliance with the requirements of this chapter cannot be​ attained.​ Subd. 5.Access by elderly and persons with disabilities.Each polling place shall be accessible to and​ usable by elderly individuals and individuals with disabilities. A polling place is deemed to be accessible​ and usable if it complies with the standards in paragraphs (a) to (f).​ Official Publication of the State of Minnesota​ Revisor of Statutes​ 204B.16​MINNESOTA STATUTES 2021​1​ (a) At least one set of doors must have a minimum width of 32 inches if the doors must be used to enter​ or leave the polling place.​ (b) Any curb adjacent to the main entrance to a polling place must have curb cuts or temporary ramps.​ Where the main entrance is not the accessible entrance, any curb adjacent to the accessible entrance must​ also have curb cuts or temporary ramps.​ (c) Where the main entrance is not the accessible entrance, a sign shall be posted at the main entrance​ giving directions to the accessible entrance.​ (d) At least one set of stairs must have a temporary handrail and ramp if stairs must be used to enter or​ leave the polling place.​ (e) No barrier in the polling place may impede the path of persons with disabilities to the voting booth.​ (f) At least one parking space for persons with disabilities, which may be temporarily so designated by​ the municipality for the day of the election, must be available near the accessible entrance.​ The doorway, handrails, ramps, and disabled parking provided pursuant to this subdivision must conform​ to the standards specified in the State Building Code for accessibility by persons with disabilities.​ A governing body shall designate as polling places only those places which meet the standards prescribed​ in this subdivision unless no available place within a precinct is accessible or can be made accessible.​ Subd. 6.Public facilities.Every statutory city, home rule charter city, county, town, school district, and​ other public agency, including the University of Minnesota and other public colleges and universities, shall​ make their facilities, including parking, available for the holding of city, county, school district, state, and​ federal elections, subject to the approval of the local election official. A charge for the use of the facilities​ may be imposed in an amount that does not exceed the lowest amount charged to any public or private group.​ Subd. 7.Appropriate facilities.The facilities provided in accordance with subdivision 6 shall be​ sufficient in size to accommodate all election activities and the requirements of subdivision 5. The space​ must be separated from other activities within the building. The local election official may approve space​ in two connecting rooms for registration and balloting activities. Except in the event of an emergency making​ the approved space unusable, the public facility may not move the election from the space approved by the​ local election official without prior approval. In addition to the requirements of subdivision 5, the public​ facility must make remaining parking spaces not in use for regularly scheduled activities available for voters.​ History: 1981 c 29 art 4 s 16; 1983 c 124 s 4; 1984 c 471 s 5; 1985 c 307 s 1; 1987 c 266 art 1 s 25;​ 1991 c 227 s 12,13; 1991 c 349 s 36,37; 1992 c 474 s 1; 1993 c 223 s 10; 1997 c 147 s 29,30; 2000 c 467​ s 16; 2004 c 293 art 2 s 18; 2005 c 56 s 1; 2005 c 156 art 6 s 35,36; 2008 c 244 art 1 s 11; 2017 c 92 art 1​ s 14; art 2 s 8; 1Sp2021 c 12 art 4 s 8​ Official Publication of the State of Minnesota​ Revisor of Statutes​ 2​MINNESOTA STATUTES 2021​204B.16​ I:\RFA\City Manager\2022\City Manager MOU\cm 112822 MOU extension\6.5 RFA MOU extension.docx    Request for Action  November 28, 2022    Approved by: Tim Hoyt, Acting City Manager  Originating Department: City Manager  By: Tim Hoyt, Acting City Manager  Rich Johnson, Director of HR/Admin Services    Agenda Title  Resolution Extending the Memorandum of Understanding between Tim Hoyt and the City of New Hope for  Director of Police and Acting City Manager until February 1, 2023  Requested Action  Staff recommends the City Council extend the acting city manager’s appointment.   Background  At the March 28 Council Meeting, Resolution No. 2022‐37 was adopted appointing Tim Hoyt as Acting City  Manager for a six‐month trial period (June 2 – December 1, 2022). Subsequently, a Memorandum of  Understanding was approved at the April 25, 2022, Council Meeting which defined the terms of employment.  At the August 15 work session Council indicated approval of Hoyt’s performance as acting city manager.     The MOU is set to expire December 1, 2022, and this action would extend it to February 1, 2023. Discussion  was held at the work session of November 21, 2022, regarding a possible reorganization that would allow the  acting city manager to continue serving in the capacity of city manager and police chief. The extension of the  MOU will provide time to explore this. Additional discussion regarding various options will take place at the  December 19 work session.   Attachments   Resolution   Memorandum of Understanding adopted April 25, 2022    Agenda Section Consent Item Number  6.5  City of New Hope    Resolution No. 2022‐___    Resolution Extending the Memorandum of Understanding between  Tim Hoyt and the City of New Hope for  Director of Police and Acting City Manager  until February 1, 2023      WHEREAS, at its meeting of March 7, 2022, the City Council appointed Tim Hoyt as Acting City  Manager upon Kirk McDonald’s retirement effective June 1, 2022; and the action was  ratified at the Council Meeting of March 28, 2022; and    WHEREAS, on April 25, 2022, the City Council approved a Memorandum of Understanding to define  the terms of employment for the Acting City Manager position including length of term,  training, salary, pension plan, benefits, authority, goals, performance evaluation, and  right to return to former position; and     WHEREAS, the City Council approves amending the Memorandum of Understanding that was  effective June 2, 2022, through December 1, 2022, by extending it until February 1, 2023;  and    WHEREAS, effective January 3, 2023, Hoyt’s annual salary will increase by 3% (same COLA as  regular full‐time employees) to $161,407.    NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of New Hope as follows:    The City Council hereby extends the Memorandum of Understanding between Tim    Hoyt and the City of New Hope for Director of Police and Acting City Manager until     February 1, 2023.      Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 28th day of  November, 2022.       Mayor    Attest:      City Clerk    I:\RFA\City Manager\2022\City Manager Dual Position\6.6 RFA Pera dual position.docx    Request for Action  November 28, 2022    Approved by: Tim Hoyt, Acting City Manager  Originating Department: City Manager  By: Tim Hoyt, Acting City Manager  Rich Johnson, Director of HR/Admin Services    Agenda Title  Resolution declaring the dual roles of Police Chief and Acting City Manager and eligibility of Tim Hoyt to  participate in the Public Employees Police and Fire Plan  Requested Action  Staff recommends the City Council adopt the resolution regarding Tim Hoyt’s appointment as Police  Chief/Acting City Manager.  Background  At the March 28 Council Meeting, Resolution No. 2022‐37 was adopted appointing Tim Hoyt as Police  Chief/Acting City Manager for a six‐month trial period (June 2 – December 1, 2022). Council may extend the  MOU until February 1, 2023 (item 6.5 of this agenda).    Hoyt is covered by the Public Employees Police and Fire Retirement Plan. The HR director recently contacted  the PERA office to discuss Hoyt’s unique situation. PERA staff recommended adoption of a resolution to  formally declare that Hoyt qualifies for the police retirement plan while he is serving the dual roles of Police  Chief/Acting City Manager. The minimum requirements include: 1) licensed by the Minnesota peace officer  standards and training (POST) board; 2) possesses full power of arrest; 3) charged with the prevention and  detection of crimes; and 4) has the primary duty (over 50%) to enforce the general criminal laws of the state.  Hoyt meets all of these requirements.   Attachments   Resolution    Agenda Section Consent Item Number  6.6  City of New Hope    Resolution No. 2022‐___    Resolution declaring the dual roles of Police Chief and Acting City Manager  and eligibility of Tim Hoyt to participate in the Public Employees Police and Fire Plan       WHEREAS, the New Hope City Council appointed Tim W. Hoyt as Police Chief and Acting City  Manager effective June 2, 2022; and    WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes Section 353.63 is to  give special consideration to police officers who are required to perform hazardous work  and who devote their time and skills to protecting the property and personal safety of  others; and    WHEREAS, Minnesota Statutes Chapter 353 permits the governing body of a governmental  subdivision to request coverage in the Public Employees Police and Fire Plan for all  services rendered by an employee holding a public safety position in a police of sheriff’s  department that requires the enforcement of the general criminal laws of the state on a  primary basis by a licensed peace officer and that periodically includes related non‐police  officer duties on a secondary basis; and    WHEREAS, for the governing body to declare to the Public Employees Retirement Association that a  police or sheriff’s department position with the dual roles is that of a police officer who is  eligible to participate in the Police and Fire Plan, the duties and training qualifications of  the position and employee must meet the following requirements: 1) licensed by the  Minnesota peace officer standards and training (POST) board; 2) possesses full power of  arrest; 3) charged with the prevention and detection of crimes; and 4) has the primary  duty (over 50%) to enforce the general criminal laws of the state.     BE IT RESOLVED that the City Council of the City of New Hope hereby declares that the position titled     Police Chief/Acting City Manager currently held by Tim Hoyt is for primary services     that of a police officer who qualifies for membership in the Police and Fire Plan.    BE IT FURTHER RESOLVED that this governing body hereby requests that the employee holding this     position continue as a member of the Police and Fire Plan effective the date of this    employee’s initial Police and Fire Plan salary deduction by the city.    Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 28th day of  November, 2022.     Mayor    Attest:      City Clerk    I:\RFA\COMM DEV\2022\City Council\11‐28‐22 Vehicle Lease Agreement\Q ‐ Enterprise Vehicle Leasing 11‐28‐22.docx   Request for Action  November 28, 2022    Approved by: Tim Hoyt, Acting City Manager  Originating Department: Community Development  By: Jeff Sargent, Director of Community Development;   Bernie Weber, Director of Public Works  Agenda Title  Resolution approving agreement with Enterprise Fleet Management for lease of vehicles  Requested Action  Staff requests that the City Council consider the leasing of seven vehicles through Enterprise Fleet  Management instead of purchasing new vehicles.   Policy/Past Practice  The council frequently supports the implementation of new programs within departments, especially if the  implementation improves efficiency and saves money within the department’s budget. The City Council has  recently approved leasing 14 police vehicles through Enterprise Fleet Management.  Background  On June 28, 2021, the City Council approved a resolution approving an agreement with Enterprise Fleet  Management for the lease of 14 police vehicles. Rationale for leasing the vehicles included that the city would  be able to optimize fleet management by improving average replacement time, thereby keeping the fleet up  to date with current technology. Further, the lease program would provide for budget stability with more  consistent cash outlay. Last, establishing a proactive replacement plan would maximize potential equity at  time of resale, which would reduce operational expenses.    At this time, staff requests that the City Council consider adding seven vehicles to the leased fleet of vehicles,  managed by Enterprise Fleet Management. The vehicles that will be replaced include all four community  development inspector vehicles and three public works vehicles:    Make/Model Year Mileage Department  Ford Fusion 2011 37,200 Community Development  Ford Fusion 2011 44,934 Community Development  Ford Fusion 2012 33,385 Community Development  Ford Fusion 2018 8,937 Community Development  Ford F150 2008 104,331 Public Works  Ford F350 with plow 2012 35,113 Public Works  Ford F150 2012 43,101 Public Works    The Community Development Department would like to replace the current inspection vehicles with four  Chevy Traverses. These are larger SUVs that provide more room for the inspectors and will handle better in  the snow with their 4X4 capability. They also have optimal resale value.    Originally, Public Works wanted to replace the current Ford F350 with a plow with a new Ford F350 with a  plow, and the two current Ford F150s would be replaced with new Ford F150s. However, due to the  Agenda Section Ordinances &  Resolutions Item Number  10.1    Request for Action, Page 2    unavailability of some vehicle makes and models due to the market, Public Works has decided to replace their  vehicles with one 2022 Ford F‐250 and two 2023 RAM 1500s. The quotes for all seven vehicles are attached.    SAVINGS  At the May 16, 2022, work session meeting, staff outlined some cost savings the city would realize by leasing  vehicles rather than buying them outright. Examples of these savings included savings on maintenance costs,  fuel costs, resale values of the current vehicles and estimated purchase prices for new vehicles. Vicki Holthaus  from Abdo analyzed the cost savings numbers as well and provided the attached memo outlining various  aspects of the program and how it effects the city financially. In summary, Abdo believes that the program of  leasing vehicles has merit, but the city cannot determine whether there are true savings until a full cycle of  vehicle turn‐over has been completed. In other words, there is not enough data yet because the city has not  yet been able to compare the resale offering at the end of the lease schedule for a vehicle with what the city  could reasonably sell the vehicle for, and maintenance costs can only be realized after the lease schedule has  expired.    Abdo has recommended four procedures for the city to follow for each new lease:   Evaluate each Open‐End (equity) Lease Rate Quote and Open‐End (Equity) Lease Schedule to ensure  the delivery price meets or beats the price through cooperative purchasing   Evaluate each Open‐End (Equity) Lease Schedule to confirm the interest rate and other fees (sales tax,  delivery fees, other) for reasonableness and accuracy.   Evaluate the resale offering at the end of each Open‐End (Equity) Lease Schedule to confirm  performance. Analyze the total costs for the lease program compared to resale profits to the city.   Evaluate the life‐cycle maintenance costs for the unit and compare to historic averages for maintenance  costs per unit under central garage management.     Again, in summary, Abdo recommends that the city pursue the leasing option for the seven vehicles in  question and will conduct a more thorough analysis of costs savings after the lease schedules have expired.  Recommendation  Staff and Abdo recommend approval of the resolution approving the agreement with Enterprise Fleet  Management for the lease of the seven vehicles in question. The key factors in making this recommendation  are the maintenance savings and quick turnaround on vehicles being maintained, the reliability that new  vehicles will give the drivers and the open‐ended nature of the contract lease agreement. At any time, should  the city realize that leasing vehicles is not cost effective, the city would have the option to end the lease and  purchase vehicles on its own.  Attachments   Resolution   Vehicle Quotes   Master Lease Agreement   Abdo Memo   Minutes from the May 16, 2022 work session meeting    RESOLUTION NO. 22-___ RESOLUTION APPROVING AGREEMENT WITH ENTERPRISE FLEET MANAGEMENT FOR LEASE OF VEHICLES BE IT RESOLVED by the City Council of the City of New Hope as follows: WHEREAS, the City entered into a Master Equity Lease Agreement with Enterprise FM Trust, a Delaware statutory trust doing business as “Enterprise Fleet Management” for the lease of vehicles to be used by City Police Department, City Public Works staff and potentially other City staff, as needed (“Master Lease Agreement”); WHEREAS, along with the Master Lease Agreement, the City entered into the following agreements with Enterprise Fleet Management: (1) Amendment to Master Equity Lease Agreement; (2) Consignment Auction Agreement; (3) Maintenance Management and Fleet Rental Agreement; and (4) Maintenance Agreement; WHEREAS, the benefits of leasing vehicles, as opposed to purchasing them are numerous and include: (1) engaging the experienced fleet management services provided by Enterprise Fleet Management; (2) reducing average vehicle replacement time; (3) maintaining a fleet with the most current technological advances; (4) providing budget stability with more consistent cash outlay; (5) maximizing potential equity of vehicles at time of resale; (6) reducing operational expenses; and (7) increasing safety for police officers. WHEREAS, the City desires to lease an additional 7 vehicles from Enterprise Fleet Management to be used by Public Works staff as set forth in the attached Open-End (Equity) Lease Rate Quotes attached as Exhibit A (“Quotes”) as follows: 2 – 2023 RAM 1500 Classic, Tradesman 4x4 Regular Cab 8 ft. box 140 in. WB; 4 – 2023 Chevrolet Traverse, LS w/1LS All-Wheel Drive; 1 – 2022 Ford F-250, XL 4x4 SD Super Cab 6.75 ft. box 148 in. WB SRW; WHEREAS, the lease of the above vehicles is governed by the Master Lease Agreement; WHEREAS, the City Public Works Director and other City staff have reviewed the Quotes and are agreeable with the terms, believing them to be in the best interest of the City to supply the City with these additional leased vehicles to supplement the Public Works vehicles. NOW, THEREFORE, BE IT RESOLVED by the City Council in and for the City of New Hope as follows: 1. That the above recitals are incorporated herein by reference. 2. That the additional lease of seven vehicles from Enterprise Fleet Management as described on the quotes are approved. 3. The Mayor, Acting City Manager and Public Works Director are authorized and directed to sign the Quotes and all other appropriate documents, and to take whatever additional actions are necessary or desirable, to complete the leases with Enterprise Fleet Management. Dated the 28th day of November, 2022. ____________________________________ Kathi Hemken, Mayor Attest: __________________________ Valerie Leone, City Clerk P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-10000 City Mgr\Resolution approving lease of 7 vehicles.docx            "   !       "    "  !       "    !   MEMO TO: KIRK MCDONALD FROM: VICKI HOLTHAUS, ABDO FINANCIAL SOLUTIONS SUBJECT: ENTERPRISE LEASE PROGRAM UPDATE DATE: MAY 10, 2022 BACKGROUND In 2021, the city received a proposal from Enterprise to lease patrol vehicles. The City elected to move forward with the program, leasing the eight (8) vehicles ordered for 2021, and including the six vehicles that were scheduled for 2022 replacement (due to supply chain issues). The city also opted to move the units to the maintenance program offered through Enterprise. To date, the Police Department has experienced excellent customer service and expedited turnaround time on repair and maintenance for their units. Initial positive response to the program has encouraged Management to evaluate additional lease options with Enterprise. Management requested a quote for the lease of four Chevy Traverse vehicles for Community Development. Enterprise responded with a 10-year cash flow analysis for the replacement of the four community development units, as well as three public works vehicles. The analysis prepared by Enterprise indicates a $114,400 savings will be realized by moving seven units into the program. The analysis includes $75,000 of estimated resale on the units that are being replaced. The city has implemented a practice of retaining the resale on existing units when turning them over to leases. Removing the resale on the existing units from the analysis also provides a closer look at the cash flow performance for the acquisition and sale of the leased units. For that reason, we would exclude the estimated resale from the evaluation, netting a net cash savings for the lease of seven vehicles at $39,400. Cash flow savings is inherent when switching from pay-as-you-go cash acquisition to financing. For this reason, we will explore other elements of the lease program, with guidance on practices the city may wish to implement to ensure continued success with the program. Before exploring these elements, it may be helpful to explain the contract documents that are referenced in this memo. The Master Lease Agreement was executed in June of 2021 and provides the over-arching program terms, including amounts due to or from the city at lease termination. Each time the city enters into a new lease, an Open-End (Equity) Lease Schedule is signed, and provides the lease term, delivery price and other fees. (Low Cost) Acquisition At the June 21, 2021, meeting a representative from Enterprise was present to review their lease program and the cash flow analysis completed for the City of New Hope. One of the primary value points explained by the representative was Enterprise’s volume purchasing power and the lower acquisition cost they deliver to customers. With each unit procured through the lease program, New Hope will receive a quote. The city received a quote of $30,000 for each 2023 Chevrolet Traverse to be leased for Community Development. This quote is higher than the state bid for these units; however, it was noted that the 2023 pricing is not available and Enterprise will revise the pricing upon availability. A subsequent Lease Schedule will be provided for each unit, detailing the delivered price. Recommended procedure: evaluate each Open-End (Equity) Lease Rate Quote and Open-End (Equity) Lease Schedule to ensure the delivery price meets or beats the price through cooperative purchasing. (Low Interest) Financing Another commonly expressed point of value from leasing programs is low-cost financing, yet New Hope has traditionally paid cash for vehicle acquisitions. Lease schedules executed to-date (for patrol vehicles) carry an interest rate per month of 0.354 to 0.427. These financing costs are incorporated into the cash flow analysis provided by Enterprise. It is noteworthy that the finance costs associated with the lease agreements for the city’s fleet must be evaluated within the larger mechanics of the program (acquisition, resale, and maintenance savings) and the city does not yet have experience with all aspects of value within this program, due to the short period of time under lease. Recommended procedure: evaluate each Open-End (Equity) Lease Schedule to confirm the interest rate and other fees (sales tax, delivery fees, other) for reasonableness and accuracy. Vehicle Resale (Performance, Investment Management) Enterprise uses market data to determine when it is advantageous to replace fleet vehicles. Some customers may experience shorter replacement timelines by moving to a lease program and this may help to ensure that more repair costs over the life of a vehicle are covered under warranty. The Master Equity Lease Agreement (MLA) provides the overarching contract terms between the city and Enterprise. City Management should seek to familiarize themselves with several provisions of this agreement. One component of the contract that is noteworthy is section 3c. of the Rent and Other Charges which spells out the reconciliation that is required between the city and Enterprise upon termination of the lease. The proceedings at termination are further explained by Enterprise as follows: “There are two scenarios that take place when we sell a vehicle on behalf of the city. Scenario 1 is when the wholesale value is greater than the book value causing a gain on sale. In this scenario, the lessor is to pay the lessee the difference aka the gain. Scenario 2 is when the wholesale value is less than the book value causing a loss on the sale. In this case, the lessee is to pay the lessor the difference aka the loss. We take a conservative approach in structuring the leases and your account team will monitor the wholesale value compared to the book value on an annual basis to ensure that the leases trend toward scenario 1.” Further illustrated: *Illustration provided by Enterprise The ten-year cash flow analysis provided is assumed to take this conservative approach in projecting the resale value of the seven units proposed for lease. For the three (patrol) units acquired in 2021, the Lease Schedule details a ($400) Service Charge and Reduced Book Value at Lease Termination (ranging from $5,037 - $6,316). These are costs due at lease termination, which may be offset by sale proceeds as illustrated in Scenario 1 above. Recommended procedure: evaluate the resale offering at the end of each Open-End (Equity) Lease Schedule to confirm performance. Analyze the total costs for the lease program compared to resale profits to the city. Maintenance Program As indicated earlier, the city has moved several patrol units into the Enterprise Fleet Maintenance program and has experienced positive, qualitative aspects. Customer service has been excellent and vehicle repair turnaround time improved. At this time, we are unable to provide a quantitative analysis on the maintenance program’s performance due to the limited period of time the units have been managed by Enterprise. Recommended procedure: evaluate the life-cycle maintenance costs for the unit and compare to historic averages for maintenance costs per unit under central garage management. SUMMARY We have evaluated the cash flow analysis provided by Enterprise and noted modifications that may be made for Management and Council to more precisely evaluate the performance to may expected from the proposed leases. Further, we have highlighted components of the contract that are of particular importance and should be understood and managed through the practices outlined above. At this time, we cannot conclude that the program will yield savings to the city as elements of the program and assumptions have not been experienced. Program performance should be evaluated for units within a department, and different departments may experience varying levels of performance based on the nature of the vehicles, wear, and tear. We are happy to answer additional questions that you may have and assist in ongoing evaluation of the program and the value it can provide for the city. I:\RFA\City Manager\2022\THC Ordinance\cmtg 11.28.22\10.2 Q‐ord 22‐08 adoption.docx    Request for Action  November 28, 2022    Approved by: Tim Hoyt, Acting City Manager  Originating Department: City Manager  By: Valerie Leone, City Clerk‐Treas.  Agenda Title  Ordinance 22‐08, An ordinance amending Chapter 8 of the New Hope City Code by adding Section 8‐41,  regulating tetrahydrocannabinol products, and adoption of Summary Ordinance for publication purposes  Requested Action  Staff recommends adoption of the new ordinance to regulate the sale of consumable THC products in the city.  Background  A new law was enacted at the end of the 2022 legislative session that allows certain edible and beverage  products infused with tetrahydrocannabinol (THC) to be sold. The city attorney has drafted a proposed  ordinance regarding the regulation of the sale of legalized adult‐use of any product that contains  tetrahydrocannabinol. It is modeled similar to the tobacco ordinance and would be subject to compliance  checks. Council reviewed the draft ordinance at its work session of November 21 and expressed supported of  the ordinance and set the maximum number of licenses at 20.     The law does not specifically limit where edible cannabinoids products can be sold. However, off‐sale liquor  stores are prohibited from selling THC products as they are not included in the food products listed in MS  340A.412, subd 14.    The city will conduct background investigations on all applicants similar to liquor license applicants. The  annual fee of $500 will be included in the city’s Fee Schedule. Following adoption of the ordinance, it will be  posted on the city’s website. In addition, business license holders will be notified of the new ordinance via US  mail.  Recommendation  Staff recommends adoption of the proposed ordinance and setting the annual license fee at $500. The  ordinance can be amended in the future if needed, and the fee can also be increased if deemed necessary  depending on staff time, including police calls.  Attachments   Ordinance No. 22‐08   Summary Ordinance   City Attorney’s memorandum dated October 5, 2022   THC Inspection Checklist prepared by Mn Board of Pharmacy      Agenda Section Ordinances &  Resolutions Item Number  10.2  1 | Page ORDINANCE NO. 22-08 AN ORDINANCE AMENDING CHAPTER 8 OF THE NEW HOPE CITY CODE BY ADDING SECTION 8-41, REGULATING TETRAHYDROCANNABINOL PRODUCTS THE CITY COUNCIL OF THE CITY OF NEW HOPE ORDAINS: Section 1. Chapter 8 of the New Hope City Code is hereby amended to add Section 8- 41, and shall read as follows: Section 1. Chapter 8 of the New Hope City Code is hereby amended to add Section 8-41, and shall read as follows: Sec. 8-41. Tetrahydrocannabinol products (a) Definitions. (1) Compliance checks. The system the city uses to investigate and ensure that those authorized to sell licensed products are following and complying with the requirements of this article. Compliance checks may also be conducted by the city or other units of government for educational, research, and training purposes, or for investigating or enforcing Federal, State, or local laws and regulations relating to licensed products. (2) Exclusive liquor store. An establishment that meets the definition of exclusive liquor store in Minnesota Statutes, section 340A.101, subdivision 10. (3) Licensed product or THC product. Any product that contains tetrahydrocannabinol and that meets the requirements to be sold for human or animal consumption under Minnesota Statutes, section 151.72. (4) Movable place of business. A business which has no permanent physical location or is capable of being moved or changed, including, but not limited to, any business that is operated from a kiosk, other transportable structure of shelter, or a motorized or nonmotorized vehicle. (5) Retail establishment. Any place of business where licensed products are available for sale to the general public, including, but not be limited to, grocery stores, tobacco products shops, convenience stores, gasoline service stations, bars, and restaurants. (6) Self-service merchandising. Open displays of licensed products in any manner where any person has access to the licensed products without the assistance or intervention of the licensee or the licensee's employee. Assistance or intervention means the actual physical exchange of the licensed product between the customer and the licensee or employee. (7) THC. Tetrahydrocannabinol. (8) Tobacco products shop. The meaning given in Section 8-7(a)(17). 2 | Page (9) Vending machine. Any mechanical, electric, or electronic, or other type of device that dispenses licensed products upon the insertion of money, tokens, or other form of payment directly into the machine by the person seeking to purchase the licensed product. (b) License. (1) License required. No person shall sell or offer to sell any licensed product without first having obtained a license to do so from the city. (2) Application. An application for a license to sell licensed products shall be made on a form provided by the city. The applicant must pay a nonrefundable background investigation fee in addition to the license fee. The application must contain the full name of the applicant, the applicant's residential and business addresses and telephone numbers, the name of the business for which the license is sought, and any additional information the city deems necessary. Upon receipt of a completed application, the city clerk will forward the application to the city council for action at its next regularly scheduled city council meeting. If the city clerk determines that an application is incomplete, they shall return the application to the applicant with notice of the information necessary to make the application complete. A business applicant, at the time of application, shall furnish the city with a list of all persons that have an interest of five percent or more in the business. The list shall name all owners and show the interest held by each, either individually or beneficially for others. It is the duty of each business licensee to notify the city clerk in writing of any change in ownership in the business. Any change in the ownership or control of the business shall be deemed equivalent to a transfer of the license, and any such license shall be revoked 30 days after any such change in ownership or control unless the licensee has notified the council of the change in ownership by submitting a new license application for the new owners, and the council has approved the transfer of the license by appropriate action. Any time an additional investigation is required because of a change in ownership or control of a business, the licensee shall pay an additional investigation fee to be determined by the city. The city may at any reasonable time examine the transfer records and minute books of any business licensee to verify and identify the owners, and the city may examine the business records of any other licensee to the extent necessary to disclose the interest which persons other than the licensee have in the licensed business. The council may revoke any license issued upon its determination that a change of ownership of a licensee has actually resulted in the change of control of the licensed business so as materially to affect the integrity and character of its management and its operation, but no such action shall be taken until after a hearing by the council on notice to the licensee. (3) Action. The city council may either approve or deny the application for a license, or it may delay action for a reasonable period of time as necessary to complete any investigation of the application or the applicant it deems necessary. If the city council approves the license, the city clerk shall issue the license to the applicant. If the city council denies the license, notice of the 3 | Page denial shall be given to the applicant along with notice of the applicant's right to appeal the city council's decision. If a license application is denied, the earliest an applicant may reapply is 12 months from the date the license is denied. (4) Term. All licenses issued under this article shall be valid for one calendar year from the date of issue. (5) Revocation or suspension. Any license issued under this article may be revoked or suspended as provided in this section. (6) Transfers. All licenses issued under this article shall be valid only on the premises for which the license was issued and only for the person or business to whom the license was issued. The transfer of any license to another location, business, or person is prohibited. (7) Display. All licenses shall be posted and displayed in plain view of the general public on the licensed premises. (8) Renewals. The renewal of a license issued under this article shall be handled in the same manner as the original application. The request for a renewal shall be made at least 30 days but no more than 60 days before the expiration of the current license. (9) Issuance as privilege and not a right. The issuance of a license issued under this section is a privilege and does not entitle the license holder to automatic renewal of the license. (10) Minimum clerk age. Individuals employed by a licensed retail establishment under this ordinance must be at least 18 years of age to sell licensed products. (11) Maximum number of licenses. The maximum number of licenses issued by the city at any time is limited to 20. When the maximum number of licenses has been issued, the city may place persons seeking licensure on a waiting list and allow them to apply on a first-come, first-served basis, as licenses are not renewed or are revoked. A new applicant who has purchased a business location holding a valid city license will be entitled to first priority, provided the new applicant meets all other application requirements in accordance with this ordinance. (c) Fees. No license shall be issued under this section until the appropriate license fee is paid in full. The fee for a license under this section shall be established by the city council and adopted in the city fee schedule and may be amended from time to time. (d) Ineligibility and Basis for Denial of License. (1) Ineligibility. a. Movable place of business. No license shall be issued to a movable place of business. Only fixed location businesses shall be eligible to be licensed under this section. 4 | Page b. Exclusive liquor store. No license shall be issued to an exclusive liquor store as defined in Minnesota Statutes, section 340A.101, subdivision 10. c. City location required. A person who does not have, or at the time of the issuance of the license does not plan to have, at least one permanent physical premises in the city at which the licensed business will be located. (2) Grounds for Denial. Grounds for denying the issuance or renewal of a license under this section include, but are not limited to, the following: a. The applicant is under the age of 21 years. b. The applicant is prohibited by Federal, State, or other local law, ordinance, or other regulation from holding a license. c. The applicant has been convicted within the past five years for any violation of a Federal, State, or local law, other ordinance, provision, or other regulation relating to the licensed products, but not including possession or sale of licensed products. d. The applicant has had a license to sell licensed products suspended or revoked during the 12 months preceding the date of application, or the applicant has or had an interest in another premises authorized to sell licensed products, whether in the city or in another jurisdiction, that has had a license to sell licensed products suspended or revoked during the same time period, provided the applicant had an interest in the premises at the time of the revocation or suspension, or at the time of the violation that led to the revocation or suspension. e. The applicant is a business that does not have an operating officer or manager who is eligible pursuant to the provisions of this section. f. The applicant is the spouse of a person ineligible for a license pursuant to this section or who, in the judgement of the council, is not the real party in interest or beneficial owner of the business to be operated, under the license. g. The applicant fails to provide any information required on the application or provides false or misleading information. Any false statement on an application, or any willful omission of any information called for on such application form, shall cause an automatic refusal of license, or if already issued, shall render any license issued pursuant thereto void and of no effect to protect the applicant from prosecution for violation of this section, or any part thereof. (3) The city shall conduct a background investigation on all new applications and applications to transfer a license. The city may conduct a background and financial check on an application for a renewal of a license if it is in the public interest to do so. If a license is mistakenly issued or renewed to a person, it shall be revoked upon the discovery that the person was ineligible for the license under this section and the city shall provide the person with a notice of revocation, along with information on the right to appeal. 5 | Page (4) No license shall be granted or renewed for operation on any premises on which real estate taxes, assessments, or other financial claims of the city or of the State are due, delinquent, or unpaid. If an action has been commenced pursuant to the provisions of Minn. Stats. Ch. 278, questioning the amount or validity of taxes, the council may, on application by the licensee, waive strict compliance with this provision; no waiver may be granted, however, for taxes, or any portion thereof, which remain unpaid for a period exceeding one year after becoming due unless such one-year period is extended through no fault of the licensee. (e) Prohibited Acts. (1) In general. No person shall sell or offer to sell any licensed product: a. By means of any type of vending machine or by means of delivery. b. By means of self-service merchandising. c. By any other means, to any other person, on in any other manner or form prohibited by state or other local law, ordinance provision, or other regulation. (2) Legal Age. No person shall sell any licensed product to any person under the age of 21. a. Age verification. Licensees shall verify by means of government issued photographic identification that the purchaser is at least 21 years of age. Verification is not required for a person over the age of 30. That the person appeared to be 30 years of age or older does not constitute a defense to a violation of this subsection. b. Signage. Notice of the legal sales age and age verification requirement must be posted prominently and in plain view at all times at each location where licensed products are offered for sale. The required signage, which will be provided to the licensee by the city, must be posted in a manner that is clearly visible to anyone who is or is considering making a purchase. (3) Samples Prohibited. No person shall distribute samples of any licensed product free of charge or at a nominal cost. (f) Storage. All licensed products shall either be stored behind a counter or other area not freely accessible to customers, or in a case or other storage unit not left open and accessible to the general public. (g) Responsibility. All licensees are responsible for the actions of their employees in regard to the sale, offer to sell, and furnishing of licensed products on the licensed premises. The sale, offer to sell, or furnishing of any licensed product by an employee shall be considered an act of the licensee. Nothing in this section shall be construed as prohibiting the city from also subjecting the employee to any civil penalties that the city deems to be appropriate under this ordinance, state or federal law, or other applicable law or regulation. 6 | Page (h) Compliance checks and inspections. All premises licensed under this subdivision shall be open to inspection by the city during regular business hours. From time to time, but at least once per year, the city shall conduct compliance checks. No person used in compliance checks shall attempt to use a false identification misrepresenting their age. All persons lawfully engaged in a compliance check shall answer all questions about their age asked by the licensee or their employee, and produce any identification, if any exists, for which they are asked. Persons used for the purpose of compliance checks shall be supervised by law enforcement or other designated personnel. Nothing in this section shall prohibit compliance checks authorized by state or federal laws for educational, research, or training purposes, or required for the enforcement of a particular State or Federal law. Additionally, from time to time, the city will conduct inspections to determine compliance with any or all other aspects of this ordinance. (i) Violations and penalties. (1) Violations. a. Notice. A person violating this ordinance may be issued, either personally or by mail, a citation from the city that sets forth the alleged violation and that informs the alleged violator of his or her right to a hearing on the matter and how and where a hearing may be requested, including a contact address and phone number. b. Hearings. 1. Upon issuance of a citation, a person accused of violating this ordinance may request in writing a hearing on the matter. Hearing requests must be made within 10 business days of the issuance of the citation and delivered to the city clerk or other designated city officer. Failure to properly request a hearing within 10 business days of the issuance of the citation will terminate the person's right to a hearing. 2. The city clerk or other designated city officer will set the time and place for the hearing. Written notice of the hearing time and place will be mailed or delivered to the accused violator at least 10 business days prior to the hearing. c. Hearing officer. The city council will designate a hearing officer. The hearing officer will be an impartial employee of the city, or an impartial person retained by the city to conduct the hearing. d. Decision. A decision will be issued by the hearing officer within 10 business days of the hearing. If the hearing officer determines that a violation of this ordinance did occur, that decision, along with the hearing officer's reasons for finding a violation and the penalty to be imposed, will be recorded in writing, a copy of which will be provided to the city and the accused violator by in-person delivery or mail as soon as practicable. If the hearing officer 7 | Page finds that no violation occurred or finds grounds for not imposing any penalty, those findings will be recorded, and a copy will be provided to the city and the acquitted accused violator by in-person delivery or mail as soon as practicable. The decision of the hearing officer is final, subject to an appeal as described in subsection (i)(1)(f) of this section. e. Costs. If the citation is upheld by the hearing officer, the city's actual expenses in holding the hearing up to a maximum of $1,000 must be paid by the person requesting the hearing. f. Appeals. Appeals of any decision made by the hearing officer must be filed in Hennepin County district court within 10 business days of the date of the decision. g. Continued violation. Each violation, and every day in which a violation occurs or continues, shall constitute a separate offense. h. Revocation. The city council has the authority to revoke any license as set out in section 8-2 of this Code notwithstanding the provisions of this section regarding violations. (2) Administrative civil penalties. a. Licensees. If a licensee or an employee of a licensee is found to have violated this ordinance, the licensee shall be subject to the administrative sanctions described in the following matrix. In all cases the council shall select which days a suspension will be served. Other mandatory requirements may be imposed on the licensee, including, but not limited to, meetings with the police department to present a plan of action to assure that problems will not continue, mandatory education sessions involving all employees and employers with the police department or other actions that the city council deems appropriate. On a first and second violation, the licensee may elect training in proper identification procedures in lieu of the license suspension. The license suspension and training requirements shall be governed by and are subject to the conditions set out in subsection (i)(2) of this section. Fine and License Suspension 1st Violation 2nd Violation (within 36 months) 3rd Violation (within 36 months) 4th Violation (within 36 months) $300.00 plus 3 days suspension $750 plus 15 days suspension $1,500 plus 30 days suspension Revocation b. Training in lieu of suspension. After the first and second violation within a 36-month period, a licensee may request training from the New Hope Police Department in proper identification procedures. Said training shall be at the expense of the licensee, shall be in lieu of the entire three-day license 8 | Page suspension for a first violation and ten of the 15-day license suspension for the second violation required by subsection (i)(2)a. of this section, and shall be conducted per the following conditions: 1. Training for all employees of a licensee must be completed within two training sessions at the discretion of the New Hope Police Department. 2. If more than one licensee is requesting the training, the New Hope Police Department retains control in deciding how many training sessions are necessary to accommodate the number of employees taking the training. 3. It shall be the responsibility of the licensee to make certain that all employees successfully complete the required training. Failure to do so means the licensee has failed to meet the "training in lieu of suspension" requirement of the administrative penalty and will be subject to the entire license suspension. 4. The licensee shall pay for all of the following costs for the training: supplies and materials, any facility costs, the personnel expenses for the trainer, all administrative costs of the training and any other costs staff deems necessary to conduct the training. Payment for the training must be made to the city clerk prior to the commencement of the training. Failure to make the payment will result in the cancellation of the training and the immediate imposition of the appropriate license suspension. (3) Other individuals. Individuals, other than persons under the age of 21 regulated by subsection i.(4) of this section, who are found to be in violation of this ordinance will be subject to an administrative penalty of $50.00. (4) Persons under the age of 21. Persons under the age of 21 who use a false identification to purchase or attempt to purchase licensed products may only be subject to non-criminal, non-monetary civil penalties such as tobacco-related education classes, diversion programs, community services, or another penalty that the city determines to be appropriate. The city council will consult with court personnel, educators, parents, children and other interested parties to determine an appropriate penalty for persons under the age of 21 in the city. The penalty may be established by ordinance and amended from time to time. (5) Misdemeanor prosecution. Nothing in this section prohibits the city from seeking prosecution as a misdemeanor for any alleged violation of this ordinance by a person 21 years of age or older. (j) Severability. If any section or provision of this section is held invalid, such invalidity will not affect other sections or provisions that can be given force and effect without the invalidated section or provision. (k) Effective Date. This ordinance becomes effective upon passage and publication. 9 | Page APPROVED by the city council this 28th day of November, 2022. _____________________________ Kathi Hemken, Mayor ATTEST: ____________________________ Valerie Leone, City Clerk   (summary ordinance published in the New Hope Golden Valley Sun Post on 12/8/22)  1 SUMMARY OF ORDINANCE NO. 22-08 AN ORDINANCE AMENDING CHAPTER 8 OF THE NEW HOPE CITY CODE BY ADDING SECTION 8-41, REGULATING TETRAHYDROCANNABINOL PRODUCTS Ordinance No. 22-08 relates to the licensing guidelines for the sale of tetrahydrocannabinol products in the city of New Hope. The full version of Ordinance No. 22-08 is posted at www.newhopemn.gov and is available for inspection at the City Clerk’s office, 4401 Xylon Avenue North, New Hope, Minnesota. The above Ordinance was adopted by the New Hope City Council on November 28, 2022, and shall become effective upon publication. Valerie Leone City Clerk (published in the New Hope – Golden Valley Sun Post on December 8, 2022) M E M O R A N D U M Date: October 5, 2022 To: Tim Hoyt, Police Chief and Acting City Manager; Jeff Sargent, Community Development Director, Jeff Alger, Community Development Specialist and City Council From: Stacy Woods, City Attorney Re: THC Ordinance In 2019, the Minnesota legislature legalized the sale of certain products containing nonintoxicating cannabinoids extracted from hemp, commonly known as CBD. Effective July 1, 2022, the legislature amended the law, Minn.Stat.§151.72, to specifically legalize certain “edible cannabinoids” derived from hemp that contain a small amount of THC, the main psychoactive compound found in the cannabis plant. The law now permits the sale of products containing THC that are intended to be eaten, commonly known as “edibles,” as well as beverages containing THC. These products may contain no more than 0.3% of any THC total, no more than five milligrams of THC per serving, and no more than fifty milligrams of THC per package. The law prohibits the sale of these edible THC products to anyone under the age of 21, and contains several requirements regarding labeling and packaging. This proposed THC Ordinance requires anyone selling edible THC products to obtain a license from the city. The purpose of this licensing requirement is to ensure that retailers are selling these products only in accordance with state law and to provide safeguards to ensure that they are not being sold to anyone under 21. The proposed ordinance is closely aligned with the city’s tobacco licensing ordinance. Among other provisions, it prohibits edible THC products form being sold at vending machines, kiosks, or other movable places of business, requires that the products be sold behind a counter except at tobacco products shop, and places minimum age requirements on who may sell such products. The proposed Ordinance also provides for compliance checks to ensure that all requirements are being followed. The purpose of the THC Ordinance is to regulate the sale of legalized adult-use of any product that contains tetrahydrocannabinol and that meets the requirements to be sold for human or animal consumption under Minnesota Statutes, section 151.72 ("THC Products") for the following reasons: (1) The city recognizes that based on the most reliable and up-to-date scientific evidence, the rapid introduction of newly legalized adult-use THC products presents a significant potential threat to the public health, safety, and welfare of the residents of the city, and particularly to youth. (2) A local regulatory system for THC product retailers is appropriate to ensure that retailers comply with THC product laws and business standards of the city to protect the health, safety, and welfare of our youth and most vulnerable residents. (3) State law requires THC product retailers to check the identification of purchasers to verify that they are at least 21 years of age (Minn. Stat. § 151.72, subd. 3(c)), comply with certain packaging and labeling requirements to protect children and youth (Id., subd. 5), and meet certain potency and serving size requirements (Id., subd. 5a). (4) State law authorizes the Board of Pharmacy to adopt product and testing standards in part to curb the illegal sale and distribution of THC products and ensure the safety and compliance of commercially available THC products in the state of Minnesota. (5) State law does not preempt the authority of a local jurisdiction to adopt and enforce local ordinances to regulate THC product businesses including, but not limited to, local zoning and land use requirements and business license requirements. (6) A requirement for a THC product retailer license will not unduly burden legitimate business activities of retailers who sell or distribute THC products to adults but will allow the city to regulate the operation of lawful businesses to discourage violations of state and local THC Product-related laws. Attached is a form prepared by the Minnesota Board of Pharmacy that could be used as a guideline for the city’s enforcement of THC products. The current draft of the Ordinance does not address the following item. City Council and City staff should discuss how they would like to handle the following item:  Prohibiting the sale of THC products in restaurants, gas stations, grocery stores, salons, or other types of retail establishments. P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-82208 THC License Ordinance\Memo regarding THC Ordinance - 10-5- 22.docx 1 Law Enforcement Hemp-Derived - THC Inspection Checklist Please complete for each business/location inspected. (7/28/2022) Business Name Street Address City State Zip Code Date Name and Title of Employee Inspection Details All cannabinoid products sold for human or animal consumption If possible, view a sales transaction to confirm that the store is properly verifying age on all transactions. If it is not possible to view a transaction, confirm the process the store uses to verify no tetrahydrocannabinol (THC) sales are to anyone under 21. Check products for cannabinoids that are not allowed. No other substance extracted or otherwise derived from hemp may be sold for human consumption if it is intended for health benefit (e.g., relieve pain, induce sleep, etc.) or intoxication. ඵ Allowable substances include all hemp-derived THC and cannabidiol (CBD). Permissible amounts of THC are subject to statutorily defined quantity limits and whether the product is an edible or nonedible (discussed further below). Check products labeling to confirm all labeling is correct and appropriate. The label information below may be provided on an outer package or may be provided using a small scannable barcode or matrix that links to a page on the manufacturer’s website and contains all the required information. The information must be prominently and conspicuously placed on the label or displayed on the website in terms that can be easily read and understood by the consumer. ඵ The name, location, contact phone number, and website of the manufacturer of the product. ඵ The name and address of the independent, accredited laboratory used by the manufacturer to test the product. ඵ An accurate statement of the amount or percentage of cannabinoids found in each unit of the product meant to be consumed. Edible Cannabinoids Edible cannabinoids are defined as products that are intended to be eaten, or consumed as beverages by humans, contain a cannabinoid in combination with food ingredients, and are not drugs Check products labeling to confirm all labeling is correct and appropriate. Labels must include the following information: ඵ The amount or percentage of THC in each serving. ඵ NOTE: Edible cannabinoid products must not contain more than 5 milligrams of any tetrahydrocannabinols (THC) combined per single serving, or more than a total of 50 milligrams of all THC combined per package. Furthermore, products must not contain more than 0.3% of any THC. ඵ If an edible cannabinoid is intended for more than a single use, each serving must be indicated by scoring, wrapping, or other indicator of individual serving size. LAW ENFORCEMENT HEMP-DERIVED THC INSPECTION CHECKLIST 2 ඵ A full list of ingredients, including identification of any major food allergens declared by name. ඵ The following statement “Keep the product out of reach of children.” ඵ A statement stating that the “product does not claim to diagnose, treat, cure, or prevent any disease and has not been evaluated or approved by the United States Food and Drug Administration (FDA) unless the product has been so approved.” Edible products must NOT include: ඵ The likeness or contain cartoon-like characteristics of a real or fictional person, animal, or fruit that appeals to children. ඵ Imitations of any brand of products primarily consumed by or marketed to children. ඵ Any packaging that in a way resembles the trademarked, characteristic, or product-specialized packaging of any commercially available food product. ඵ Any statement, artwork, or design that could reasonably mislead any person to believe that the package contains anything other than an edible cannabinoid product. ඵ Any claim that the product may be used or is effective for the prevention, treatment, or cure of a disease or that may be used to alter the structure or function of human or animal bodies, unless that claim has been approved by the FDA. Review product packaging. An edible cannabinoid product must be prepackaged in packaging or a container that is tamper-evident, and opaque at the final point of sale to a customer. The edible cannabinoid packaging is required to be child resistant. If you suspect the packaging is not child resistant, you may have to contact the manufacturer and request a Child Resistant Certificate. The requirement that packaging be child-resistant does not apply to an edible cannabinoid product that is intended to be consumed as a beverage and which contains no more than a trace amount of any tetrahydrocannabinol. Nonedible Cannabinoids Examples of nonedible cannabinoids include, but are not limited to tablets, capsules, solutions, tinctures, or other products meant for oral administration/ingestion; creams, lotions, ointments, salves, or other products meant for topical administration; products meant to be inhaled, smoked, vaped, sprayed into nostrils, or insufflated (sniffed); and hemp flowers and buds. Check products labeling to confirm all labeling is correct and appropriate (continued from page 1). Labels must include the following information: ඵ The serving size. ඵ NOTE: Nonedible cannabinoid products must not contain more than 0.3% of any THC. ඵ A statement stating that the “product does not claim to diagnose, treat, cure, or prevent any disease and has not been evaluated or approved by the United States Food and Drug Administration (FDA) unless the product has been so approved.” Keep this Inspection Checklist for your records. Violations may be reported to the Minnesota Board of Pharmacy through a complaint form found at Hemp-Related/Edible Cannabinoid Complaints (https://mn.gov/boards/pharmacy/public/hemprelatedcomplaints.jsp) If submitting a complaint, detailed information is strongly encouraged (e.g., photos of product, manufacturer information, retailer information, etc.). Minnesota Board of Pharmacy Board Fax: 651-215-0951 335 Randolph Ave., Suite 230 Board Email: pharmacy.board@state.mn.us St. Paul, MN 55102 I:\RFA\City Manager\2022\Franchise Fees\11‐28‐22 Council Meeting\10.3 Q‐gas and electric franchise ord amendment.docx   Request for Action  November 28, 2022    Approved by: Tim Hoyt, Acting City Manager  Originating Department: Community Development  By: Brandon Bell, CD Coord/Management Analyst;   Tim Hoyt, Acting City Manager  Agenda Title  Ordinance 2022‐12, An Ordinance Amending Electric and Gas Franchise Fees in the New Hope City Code and  Fee Schedule  Requested Action  Staff requests that the City Council review the proposed amendment to the city’s electric and gas franchise  fee ordinance.   Policy/Past Practice  City code requires that the gas and electric franchise ordinances be reviewed every two years and can be  amended if deemed appropriate.   Background  At the October work session, the City Council was in general agreement that the city should raise its  franchise fees to align closer to the average of the fees that other cities in the area charge. The proposed  changes have been rounded down to the nearest dollar amount. The last time the city raised its franchise fees  was in 2016. The collected fees will still be dispersed in the same manner as before with the General Fund  receiving $440,000 annually, and the remainder of the collected fees, approximately $700,000, being  designated for the Street Infrastructure Fund. The rate changes will be included in the city’s 2023 Fee  Schedule, and the rate increase will not take effect until March 2023. In order to give the public opportunity  to comment on the proposed changes, a public hearing notice was published in the Sun Post.    Electric Franchise Fee Changes:   Residential Small Com/Ind  (non‐demand)  General Com/Ind  (demand)  Large Com/Ind  (>1MW demand)  Current Fees $3.00 $6.00 $26.00 $115.00  Proposed Fees $4.00 $7.00 $31.00 $135.00    Gas Franchise Fee Changes:   Residential Small Com  A  Small  Com/Ind B  Small  Com/Ind C  Com/Ind  Dual Fuel A  Com/Ind  Dual Fuel B  Large Vol  Dual Fuel  Current Fees $3.00 $4.00 $11.00 $38.00 $74.00 $83.00 $164.00  Proposed  Fees  $4.00 $5.00 $14.00 $47.00 $89.00 $100.00 $190.00    Recommendation  Staff recommends that the City Council approve the amendment to the city’s franchise fee ordinance and  raise the rates for both electric and gas franchise fees according to the chart above.   Agenda Section Ordinances &  Resolutions Item Number  10.3    Request for Action, Page 2    Attachments   Ordinance 22‐12   Published notice of proposed rate changes    1 ORDINANCE NO. 2022-12 AN ORDINANCE AMENDING ELECTRIC AND GAS FRANCHISE FEES IN THE NEW HOPE CITY CODE AND FEE SCHEDULE THE CITY COUNCIL OF THE CITY OF NEW HOPE ORDAINS: Section 1. The electric distribution franchise fees authorized in Section 12-20 of the New Hope City Code and the gas distribution franchise fees authorized in Section 12-10 of the New Hope City Code, both of which reference that the franchise fees are set forth in the City of New Hope Fee Schedule are hereby amended as set forth in the 2023 Fee Schedule: Franchise Fees Fee City Code Franchise – Electricity 12-20 Residential $34/month Small Commercial & Industrial—Non-Demand $67/month Small Commercial & Industrial—Demand $2631/month Large Commercial & Industrial $115135/month Franchise-Gas 12-10 Residential $34/month Commercial-A (“Com A”) $45/month Commercial/Industrial – B (“Com/Ind B”) $1114/month Commercial/Industrial – C (“Com/Ind C”) $3847/month Small Volume, Dual Fuel A (“SVDF A”) $7490/month Small Volume, Dual Fuel B (“SVDF B”) $83100/month Large Volume, Dual Fuel (“LVDF”) $164190/month Section 2. Effective Date. This effective date of this Ordinance shall be after its publication and 90 days after the sending of written notice of these amendments has been provided to Xcel Energy and CenterPoint Energy by certified mail as required by the code. Dated the 28th day of November, 2022. ____________________________________ Kathi Hemken, Mayor Attest: ___________________________ Valerie Leone, City Clerk (Published in the New Hope-Golden Valley Sun-Post the ____day of _______________, 2022.) P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-82212 Electric and gas franchise fees\Ordinance amending Electric and Gas Franchise Fees.docx NOTICE OF PUBLIC HEARING ON PROPOSED INCREASE OF ELECTRICITY AND GAS FRANCHISE FEES FOR 2023 1. Notice is hereby given that the City Council of the City of New Hope, Minnesota, will meet on November 28, 2022, at 7:00 p.m. at the City Hall, 4401 Xylon Avenue North, in said City for the purpose of holding a public hearing on a proposed increase of the electricity and gas franchise fees effective March 2023. 2. The proposed rates for electricity and gas franchise fees are as follows: Franchise – Electricity Fees Residential $4/month Small Commercial & Industrial - Non-Demand $7/month Small Commercial & Industrial - Demand $31/month Large Commercial & Industrial $135/month Franchise – Gas Fees Residential $4/month Commercial - A ("Com A") $5/month Commercial/Industrial - B ("Com/Ind B") $14/month Commercial/Industrial - C ("Com/Ind C") $47/month Small Volume, Dual Fuel A ("SVDF A") $90/month Small Volume, Dual Fuel B ("SVDF B") $100/month Large Volume, Dual Fuel ("LVDF") $190/month 3. All persons interested are invited to appear at said hearing for the purpose of being heard with respect to the fee increases. Dated the 3rd day of November, 2022. Valerie Leone City Clerk (Published in the New Hope-Golden Valley Sun-Post on the 10th day of November, 2022.)   S:\November 28, 2022 Council Meeting\12.1 Q ‐ Upcoming Events.docx   Request for Action  November 28, 2022    Approved by: Tim W. Hoyt, Acting City Manager  Originating Department: City Manager  By: Tim W. Hoyt, Acting City Manager    Agenda Title  Exchange of communication between members of the city council  Upcoming meetings and events:  Dec. 5  4 p.m. – Blue Line Coalition Meeting    7 p.m. – Budget Public Hearing    7 p.m. – Human Rights Commission Meeting    Dec. 6  7 p.m. – Planning Commission Meeting    Dec. 7  8:30 a.m. – Business Networking Group Meeting, hosted by Chara Klug of At Ease  Health and Wellness at New Hope City Hall    1:30 p.m. – Joint Water Commission Meeting    Dec. 8  12:30 p.m. – Shingle Creek Watershed Management Commission Meeting     Dec. 12  7 p.m. – City Council Meeting    Agenda Section Other Business Item Number  12.1