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Imp. Proj. #502w• 1O 1 , Originating Department Finance /Admin. B Larry Watts r # 0, r` Approved for Agenda 1 -25 -93 Agenda Section Consent Item No. 6.7 RESOLUTION ACCEPTING PROPOSAL FROM BONESTR00, ROSENE, ANDERLIK & ASSOCIA TO PROVIDE SERVICES FOR A MASTER PLAN TO ADDRESS SPACE NEEDS AT CITY HALL ( r Upon completion of the City Hall expansion project, the Department of Parks and Recreation will be vacating its current office space. The City wants to use this space to its best advantage for current and future operations. In addition the make up of departments has changed since the City put on the addition in 1985, and in some cases, personnel within a department are not officed in a cohesive working unit. Bonestroo, Rosene, Anderlik & Associates has submitted a proposal to study the office space needs and summarize current and future space needs. In addition they will draft three options which could be used to meet the needs of the City. The City will be able to select one of the options which will become the final draft copy and final preliminary design. The cost of this study is estimated at $3,000. Staff recommends acceptance of this proposal. t i 04%10 TO: Review: Administration: Finance: ' 11 CITY OF NEW HOPE RESOLUTION NO. 93 -18 RESOLUTION ACCEPTING PROPOSAL FROM BONESTR00, ROSENE, ANDERLIK & ASSOCIATES TO PROVIDE SERVICES FOR A MASTER PLAN TO ADDRESS SPACE NEEDS AT CITY HALL WHEREAS, the City is currently expanding the City Hall to meet ADA requirements and also to provide additional space needs, and WHEREAS, the Park and Recreation Department will be moving out of its present office space to new office space being provided by the expansion, and WHEREAS, the space being vacated by the Park and Recreation Department will be available for other City operations, and WHEREAS, the City wants to use this space to its best advantage and also wants to revise other office space layout so that personnel from respective departments are placed together in a cohesive and efficient working area, and WHEREAS, the firm of Bonestroo Rosene Anderlik and Associates has given the City a proposal that states it will assist the City in determining space needs and prepare three preliminary floor plans which can meet these needs at an estimated cost of $3,000. NOW THEREFORE BE IT RESOLVED that the City accepts the proposal from Bonestroo, Rosene, Anderlik, & Associates to provide the City with a space study for City Hall as outlined in its proposal dated January 15, 1993, for an estimated cost of $3,000, and that funding for this study will come from surplus funds in the City's Capital Improvement Fund. Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 25th day of January, 1993. Mayor Attest: City Clerk January 15, 1993 Mr. Larry Watts Financial Director City of New Hope 4401 Xylon Ave. North New Hope, MN 55428 RE: Space Study for City Hall Dear Larry: Otto G. Bonestroo, P.E. Robert W. Rosene. RE.* Joseph C. Anderlik, PE. Marvin L. Sorvala, P.E. Richard E. Turner, P.E. Glenn R. Cook, P.E. Thomas E. Noyes, PE. Robert G. Schunicht, P.E. Susan M. Eberlin, C.PA. 'Senior Consultant Howard A. Sanford, P.E. Keith A. Gordon, P.E. Robert R. Pfelferle, PE. Richard W. Foster, P.E. David O. Loskota, P.E. Robert C. Russek, A.I.A. Jerry A. Bourdon, P.E. Mark A. Hanson, P.E. Michael T Rautmann, P.E. Ted K. Field, P.E. Thomas R. Anderson, A.I.A. Donald C. Burgardt, P.E. Thomas E. Angus, P.E. Ismael Martinez, P.E. Michael P. Rau, P.E. Agnes M. Ring, A.I.C.P Thomas W. Peterson, P.E. Michael C. Lynch, P.E. James R. Maland, PE. Jerry D. Pertzsch, P.E. Kenneth P. Anderson, P.E. Mark R. Rolfs, P.E. Mark A. Seip, P.E. Gary W. Morien, P.E. Daniel J. Edgerton, P.E. Daryl K. Kirschenman, P.E. Philip J. Caswell, P.E. Mark D. Wallis, P.E. Miles B. Jensen, P.E. L. Phillip Gravel III, P.E. Karen L, Wiemeri, P.E. Gary D. Kristofitz, P.E. F. Todd Foster, P.E. Keith R. Yapp, P.E. Shawn D. Gustafson, P.E. Cecilio Olivier, P.E. Charles A. Erickson Leo M. Pawelsky Harlan M. Olson James F. Engelhardt This proposal outlines the scope of services and costs for a Master Plan to address space needs at the existing City Hall. Scope Step 1: Space Needs Survey This step includes interviewing City staff members regarding space needs. Bonestroo staff will prepares the questionnaire and meet with select City staff members. Survey results will be tabulated and cross - referenced with space use levels in other com- munities. Current and future needs are both included. Product: A written summary of current and future (10 -year projections are customary) space needs. Step 2: Building Code Analysis This step consists of a meeting with the Building Inspector to review the status of the current building. Product: A written summary identifying any work needed to meet current building code standards. Step 3: Preliminary Floor Plans In this phase, three options will be drafted to meet the needs identified in Step 1. The City will select one option for a final draft copy and final preliminary design. It will include an outline specification and statement of probable construction costs. Mr. Larry Watts New Hope, MN January 15, 1993 Product: Final floor plan showing proposed remodeling, outline specifications and cost estimate. M , rzo Space Needs Survey ...................$1,500 Building Code Analysis ................... 500 Preliminary Floor Plans .................1,000 Total $3,000 We are prepared to modify this proposal to meet any additional requirements you may have. If you have any questions please call me at 636 -4600. Thank you for your consideration. Sincerely, BONESTROO, ROSENE, ANDERLIK AND ASSOCIATES, INC. Robert C. Russek, A.I.A. Associate Principal 4401 Xylon Avenue North New Hope, Minnesota 55428 Phone: 531 -5100 FAX (612) 531 -5174 January 26, 1993 Mr. Robert Russek Bonestroo, Rosene, Anderlik & Associates 2335 West Hwy. 36 St. Paul, MN 55113 Dear Mr. Russek: At its meeting of January 25, 1993, the New Hope City Council accepted your proposal to provide services to address space needs in City Hall. The services and costs agreed upon are outlined in your correspondence dated January 15th. Please contact Larry Watts, #531 -5131, should you have any questions. Sincerely, Valerie Leone, CMC City Clerk Family Styled City For Family Living COUNCIL • D • •` • Originating Department City Manager Dan Donahue By: By: UPDATE ON CITY HALL REMODELING - PHASE II (IMPROVEMENT PROJECT NO. 502) '! Staff has met several times with the architect for the interior remodeling of City Hall. Larry Watts and Colin Kastanos will be at the Council Meeting to present drawings, answer questions and review the project schedule. This project includes the following: Second Floor City Manager's office area General Administration /Finance office area Receptionist area Protective Inspections office area First Floor Police Clerk and office area Locker Rooms Squad Room 1 99M I N Approved for Agenda 5 -23 -94 Agenda Section Other Business Item No. 12.1 SECOND BY - kill, l Review: Administration: Finance: • II STATUS OF PHASE II REMODELING MAY 23, 1994 1. PROVIDE WORK AREAS MORE CONDUCIVE TO THE ORGANIZATIONAL STRUCTURE 2. TO PROVIDE FLEXIBLE WORK AREAS THAT CAN ADJUST TO FUTURE NEEDS. 3. TO PROVVDE ADEQUATE WORK SPACE FOR THE DEPARTMENT OF PROTECTIVE INSPECTIONS. 4. TO PROVIDE ADEQUATE LOCKER ROOM SAPCE FOR POLICE DEPARTMENT PERSONNEL 5. PROVIDE A MORE FUNCTIONAL SQUAD ROOM FOR POLICE PERSONNEL. 6. TO PROVIDE ADEQUATE SPACE IN THE CLERICAL AREA OF THE POLICE DEPARTMENT. 7. TO PROVIDE THE PUBLIC WITH A MORE "USER FRIENDLY" RECEPTION AREA. 8. TO PROVIDE A ENVIRONMENT THAT IS CONDUCIVE TO TECHNOLOGICAL CHANGES. 9. TO MEET ADA REQUIREMENTS. PROGRESS TO DATE: CONTRACTED WITH BONESTROO, ROSENE, ANDERLIK & ASSOCIATES TO STUDY OFFICE NEEDS AND DRAFT THREE OPTIONS. 2. PROVIDE COST ESTIMATES OF THE VARIOUS OPTIONS. 3. EXPLORE POSSIBLE FUNDING OPTIONS. 4. SET UP A COMMITTEE TO REVIEW AND MODIFY PLANS. 5. ESTABLISHED A PROJECT SCHEDULE TO BRING PROJECT TO BID. NEW HOPE CITY HALL - INTERIOR RENOVATION PROJECT SCHEDULE FILE NO. 34157 DESIGN DEVELOPMENT May 4, 1994 - Equipment List - BuiIding Code Review May 11, 1994 - Demolition Plan - Structural Layout - Interior Elevation - Plan Revesions - Phasing May 25, 1994 - Electrical Layout - Mechanical Layout June 8, 1994 - Interior Elevations - Outline Specs - Catalog Cuts - Wall Sections - Room Finish Schedule - Draft Copy - Appoval - Design Development Package - Design Development Cost Estimate - Color Board June 22, 1994 - Finished Floor Plan - Interior Sections - Interior Elevations - Structural Drawings - Technical Specs - Final Cost Estimate June 27, 1994 - City Council Approval of Drawings June 29, 1994 - Door & Hardware Schedule - Interior Details - Window Schedule - Bid Information July 1, 1994 - Quality Control July 12, 1994 - Mail Ad for Bids July 13, 1994 - Plans & Specs Available August 3, 1994 - Bid Opening August 8, 1994 - Bids to Council 34157.COR JA oonestroo ' Bidder Total Base Bid Rosene Anderlik & Associates Address Telephone No. City, State, Zip Fax. No. Engl A wu St. Paul, Mj Arthl n� Opening Time: 2:00 P.M., C-D.S.T. Opening Date. Wednesday, August 17, 1994 Section 02070 - Selective Demolition Add Article 3.04 as follows; A. Existing lighting fixtures will be retrofitted by others with new ballasts and lamps; and some lighting fixtures will have reflectors added. Contractor shall remove, store and reinstall the existing lighting fixtures. They shall be reinstalled where shown on the plans. All damaged lighting fixtures shall be replaced with new lighting fixtures. B. Contractor shall remove all existing conduit and wiring from the areas of demolition. Conduit and wire shall be removed back to the nearest junction box or panelboard which is not disturbed by the demolition. C. Wiring to existing wall receptacle boxes, which are to remain as a part of the new installation, shall be removed and new wiring provided unless indicated otherwise on the plans. D. All existing wiring devices in the remodeled areas shall be removed and replaced with new devices. E. Existing fans which are replaced shall be disconnected and connections shall be made to the new fans. F. Existing circuits which are retained shall be tagged so that they can be identified in the new panelboard schedules. See Section 16470. 34157ad2.ADD A-1 34157ad2.ADD A-2 SECTION 08810 1.01-0. (ADD 1BE SENTENCE) As schedaled pc .;rawings. SECT10h.1 09250 2.02.A.5. Delete the words "Wet Areas" and add the Ajrords "hi rooms that have water services". SEQUQI� 09250 3.03J. Delete Paragraph SECTION 09510 2.02 B. - New ceiling acotystka ffle f Ynatch that in existilng SECTION 09900 3.01 A. (Delete No. 1) (Delete No. 7) (Delete No. 12) (Delete No. 13) A. Claridge No 484 Clear Amo,�,Hzed aluminum finish w/Fluorescent Light. B. Claridge (4'x3' 10 ") Bj onzt: Anodized aluminum finish w/ Fl uo.rescent Light. C. Claridge (4' 4'X8 ") Broaze Anodized aluminuni finish. 1.01 C. Delete 1.01 D. Delete 1.01 B. ADD "nmiish and install interior depart mentsigns! at reception counters. 34157aUADD; A-3 2.0 2. Department Signs. A. Gemini & 4" high Deep Ribbon C. Color: Satin Alumiauni D. Pro the following L Park and iecreatioi 2. Finance and Adminisiratio, 3. Protective inspectious E. Verify all signage names witb 0 er, 5 7 CTIO 0500 N 1 4 _I________ 2.01 D. Delete the word "sloped". 2.017 "Delete 4" closed base and slopiag top" and add the sentence, N." closed metal locker base, sloped metal locker top. 2.03. B. Delete "Basis" and insert "Bases". SECTION 10800 0 . 2 H. (ADD "Qtuantity 21") Delete Q 1. 1. Delete (Quantity - V) add (Quantity - 2") I. ADD the words "Qumitity - 2" SECTiON i6110 - Racn!a , _r s aid.-Fittip Z 3.01.1 Change the last sentence to the following: "Flexible metal condnit shall be used to connect from outlet boxes to Jay-in lighting fi-tures in the cusp cnded ceilin&" J� Telephoneaind computer outlets shall include One out rA box, conduit stabbed out above, the ceiling and a blank coven plate for the box. SECTIC)N 16140 - "Wirin Devices 2.05 Pushbutton Stations add paragraph "C" as, C. Nameplates 1. Laminated plastic with 3/8 inch high white letters on a black background. 2. Attached with double back pressLire se,}nsifive tape; 31 number YEA 4432. 34157adIADD A-4 3. Provide nameplate for each pushbutton station. 3.01. N. Add the following: The existing opening for the 10 overhead door pushbuttons and the 3 door release pushbuttons shall be modified as required to accommodate the new pushbutton stations. A flush cover with 33 openings shall be provided; ten (10) groups of 3 pushbuttons for the overhead garage doors, and 3 openings for the door release pushbuttons. SECTION 16500 - Lighting 3.01 Add the following paragraphs: G. Flexible metal conduit shall be used to connect from outlet boxes to lay-in lighting fixtures in the suspended ceiling. H. Existing exit signs shall be removed and re-installed in the locations shown on the plans. PRODUCT APPROVALS: All product approvals must meet or exceed the requirements of those products specified in the Contract Documents. Section Product Manufacturer 07811 SlVlights Auburn Div. Major Industries 08100 Doors and Frames Steel Craft 08340 Coiling Door Atlas 08700 Finish Hardware Yale 10160 Toilet Partitions American Sanitary 10520 Fire Extinguishers Kiddr 10800 Toilet Accessories General Accessory Mfg. Co. 34157ad2.ADD A-5 SHEET D1 - Room 216 - Remove existing floor and ceiling tile. For plan A women's toilet partition (See Figure 11) SHEET Al - Dimensions @ windows into booking (See figure 1) SHEET A2 - (See Figure 2) Note walls with sound Batts. (See Figure 2) Note location of fire extinguishers. (See Figure 2) Note location of temporary construction wall. Existing Atrium stair rail and hand rail to be painted and stained to match new. Detail bubble 13/A7 refers to Alternate No. 1 /A2 Detail bubble 5/A5 refers to Alternate No, 1 Detail bubble 4/A5 refers to base bid. Detail I/A2 - Detail bubble 4/A5 should be 5A5. SHEET A5 I/A5 - (See figure 5B) for reveal Dimensions @ Reception Counter. Elevation 2/A5 - Delete Dimension IY-O" @ Reception counters and add Dimension 12'-8". At main reception #204 Delete 4' - 10" Dimensions (2) and add 4'-8" Dimensions. (2) Detail I/A5 - Blank reference bubble a left refers to detail 5/A9. Detail 2/A5 - (See Figure 5A) for Section Ca) typing desk. Detail 3/A5 -Blank reference bubble refers to detail 1 /A9. 34157ad2.ADD A-6 SHEET A6 Elevation 2/A6 Delete "Porcelain tile" and add "Vinyl Tile." Detail 2/A6 - (See Figure 6 for Section @ P.Larn adjustable shelves. M a l 19 owl $ Detail 3/A6 - (See Figure 7) for location of leaflet holders. SHEET A7 Detail 3/A7 - Countertop to be Molded Epoxy Resin Worktop. Detail 7/A7 - Delete Diagonal Line. Detail 9/A7 - "Folding Handicap Seat" should read "Folding Handicap Shower Seat". Detail 10/A7 - See Figure 9 for Section @ Booking Counter. Detail 12/A7 - "Folding Handicap Seat" should read "Folding Handicap Shower Seat". Detail 13/A7 - (See Figure 8) For Section @ Display case. a a WAA. Detail 11LA8 - (See figure 10 for section @ Office Area Skylight and typical curb detail. Detail IXA8 - Amortex Bullet Resistant Fiberglass is to be 1-1/8" thick. SHEET A9 Rooms 109, 110, 111, 112, 113, 114 - All paint is to be epoxy. Detail aZA9 - Mail boxes at upper level to be 3 tiers wide. All areas with suspended ceiling are to be acoustical lay-in tile. SHEET A10 Doors 101 A, 101 B, 101 C, 203 B, 204 B, Roll down shutters, "Door Material" is to be steel. Door #205 -If alternate No. I is selected add Panic Hardware and door closer. (Delete @ Base Bid) Window Schedule - Delete reference to Room 114 Delate "Room 118" ADD "Room 218" for window Type C (See Figure 12) 34157adlPiDD A-7 SHEET A10 Hardware finish is to match existing. SHEET El 1. Men's locker Room, room 104, extend receptacle circuit A15 to an internal light in the display cabinet which will be installed in the existing door opening in the south wall. The south receptacle outlet in the west wall is existing. The receptacle and phone outlets which are close together in the west wall will be in the existing doorway which will be closed. 2. Clerks area, Room 101, receptacle outlet at south end of west wall is existing. The two receptacle outlets added to the west wall shall be cut into the existing wall below the exiting window which will be closed. The receptacles and pushbuttons in the north wall shall be cut into the existing wall at the time the existing windows are replaced. 3. Office machines, Room 102, two receptacle and one phone outlets shall be cut into the existing wall. 4. Corridor, Room 106, receptacle and plione outlets next to the west doorway shall be cut into the exiting wall. 5. Corridor, Room 117 (see sheets DI and A3) will have a new suspended ceiling. Existing lighting fixtures shall be removed and re-installed in the new ceiling. 6. Corridor, Room 114, add a microphone at the ceiling above the booking window. SHEET E2 1. Managers office, Room 206, all existing receptacle and phone outlets shall be retained. 2. Office, Room 209, existing outlet boxes in east wall which are not re-used shall have blank covers. 3. Offices, Rooms 210 & 211 shall have computer outlets channeled into existing walls. 4. Office, Room 212, shall have computer outlet in north wall channeled into the existing wall. 5. Central storage, Room 213, shall have the receptacle outlet in the north wall channeled into the existing wall. 6. Office, Room 216, shall have the receptacle and phone outlets in the east wall channeled into the existing wall. 7, Office, Room 217, shall have the receptacle outlet in the east wall channeled into the existing wall. 34157ad2.ADD A-8 8. Office, Room 218, will have the east wall furred out to accommodate the receptacle, phone and computer outlets. 9. Reception, Room 204, entrance door add an outlet box and conduit stubbed up above the ceiling next to the receptacle outlet, for a TV outlet. On north side of door add a receptacle outlet and connect to circuit D21. 10. Lobby, Room 201, add a computer outlet box at the handicap counter and add a receptacle outlet 3 feet north of the handicap counter; connect to circuit D21. 11. Conference, Room 202, there will be a lighted display cabinet on the main entrance side of the west wall. Extend circuit D19 from the receptacle to the cabinet. 12. Provide an outlet box and conduit stubbed above the ceiling near the water cooler on the west wall of the main entrance for a TV outlet. Conduit can be stubbed through the wall into the janitor room where Panel B is located. 13. Inspections, Room 203, add a receptacle outlet on the lobby side of entrance door on the north side of the wall at north eiid of the counter. Add to circuit D21. 14. Open Office, (Room 224), and Inspections, (Room 203), two (2) power poles may be required at each of the eleven (11) locations to obtain the eight outlets. BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. 2335 WEST TRUNK HIGHWAY 36 ST. PAUL, MINNESOTA 55113 (612) 636-4600 34157ad2.ADD A-9 ADDENDUM No. I NEW HOPE CITY HALL NEW HOPE, MN NRA COMM. NO. 94. ITEMS The following manufacturers have been granted approval to bid the Mechanical Sections and requirements of the Contract Documents. Approval is in name only, and each supplier must deternine ability of each product to meet all aspects of the Contract Documents. 1. Specification Section 15900 2.01 — Fan Coil Units • 1 1 '111 Delete Key Note I from Room 202 and relocate existing fan coil to the west to avoid the door. Reconnect to ii_p png d verify location. Add Note to Room 228 to read vs follows: "Relocated existing sprinklui v.ser to the southwest comer • Room 228 under A4408"81 1wc I ` r r Wlr r✓ . AH►2 RIV -5, _ S j l H6, rzvm 10 1 ' SELOW MODIFY EXISTINO UL TO I K O N W NEW U 8AIDGE. NEW BRIDO IT LI E ' TE -71 ML TO DO 11 Ex W ----- ----- ----- 2- p ®�� L 0 p 2=k ' H --------- ------ I ri ---- ---------- --- 7 - - - - - - I q------------- �� O R FORCE I'LE 5--d' 11 4'-5' 2 2-0' 511E VES - - - rTI7ES N.I.C. -4 4 I I LLLlll Hi ll 2919 4 SINK P, p I () c it 0 M t �u 1 25 1 1 1 4'-W Elm I 4 1 L " Ill I i� 1 TI nA c) CPT I POP E�ll TILE 4— 9• -r 211 Z Z Ls xi. 10 �� z M J) , Ism I!l_ x m 40 "n --4 F g I 4- _______ im -v GA M TZ I? INI T A be 2 V � .2 NEW HOPE, MINNESOTA Soneafroo 0 sIDN CITY HALL INTERIOR RENOVATION Roeene -11 Anderilk UPPER FLOOR AsOddales L 1�- [ 1® ft M sl _t HIM 'n 25 N M G) M - 0 z '7 t-j" -Ph NEW HOPE, MINNESOTA 80nestr00 CITY HALL INTERIOR RENOVATION Rosene Anderilk & UPPU? LEVEL — liMLOT0 CMINU PLAN Associates at. p.w 4b PLASTIC LAMINATE COUNTER TOP TWO HORIZONTAL PARTITIONS SECTION @ TYPING DESK SCALE 3/4" = V -0" 34157 NOTE: PROVIDE 2 ROWS OF PAMPHLET HOLDERS @ 10' -0" EA. AND INSTALL © PARK & ELEVATION IN LOBBY ROOM 201 REC. SCALE: 3/8"=V-0" Bonestroo Rosene F Anderlik 6 FIGURE 7A Associates Z- 57 3/4" METAL REVEAL PROVIDE 2 ROWS OF PAMPHLET HOLDERS © 11' -0 "t ---- - - - - „- --------------------- -------- -------- -------- --- - - -- - - -- -- ' FIG. 7B ----------- . fT WOOD DOORS W/ H.M. FRAMES — 7 TELEPHONE VERTICAL SUPPORT PROVIDE 2 ROWS OF PAMPHLET HOLDERS ® 13' -0 "t. MOUNT TOP OF FIRST ROW 48" MAX. - X < PORCELAIN TILE BASE NOTE: PROVIDE 2 ROWS OF PAMPHLET HOLDERS @ 10' -0" EA. AND INSTALL © PARK & ELEVATION IN LOBBY ROOM 201 REC. SCALE: 3/8"=V-0" Bonestroo Rosene F Anderlik 6 FIGURE 7A Associates Z- 57 .ELEVATI LE H SCALE: 3" =1 ' -0" /2" RADIUS " METAL ROD PLASTIC NATE SECTION @ LEAFLET HOLDER SCALE: 3"=l'-O" Bonestroo Rosene FIGURE 7B Anderiik & Associates 34157 3 " , RESCENT LIGHT SECTION @ DISPLAY CASE SCALE 3/4" = l' -0" LOWER LEVEL FIGURE 8 'i s LOCKER FURRING FIC LAMINATE VALLS STABLE K ETS W/ S SHELVES )ARD SLIDING > DOORS 1C ATE BASE 34157 ELEVATION C CLERKS AREA 101 SCALE: 3/8"=l'-O" J� Bonestroo Rosene .- FIGURE 1` i A 1 Ass 34157 0 rl6lw� 9 p Powrl nro MA W A i WA 71.�C1C� �LI�z�D — rirw VIU LLIer 151 -'� , TMT fvAmf-: WW-rr P�1 GL471M, /- ;flar Tr-v- V&k CA&jrjt!.r II j j.F- rr x 15 x 54 pul4x V-0 4*Arfr Hopmr- RmT tAmi C-Al 10 11 rl6lw� 9 p SKYLIGHT METAL FLASHING N 5/8" GYP.BD. FLUORESCENT LIGHT FIXTURE SEE ELEC. SLOPE ROOF AWAY FROM SKYLIGHT @ 1 /4' /FT. TYPICAL ALL SIDES LAY IN ACCOUSTICAL CEILING TILE & GRID 5 " � 3'- 0" _ . • RUBBER . • MEM O VER CURB EXISTING1 BAR SPACINGI VARIES SECTION @ SKYLIGHT - OFFICE AREA SCALE 3/4" = 1' -0" 34157 _4 4" I 2' -6" l' -6 "± _ r- FIELD VERIFY DIMENSIONS i PLAN VIEW @ UPPER LEVEL WOMEN'S • i 1111 FIGURE 11 ■ 34157 N_ X W W U > Q 0 F- 4' -p WINDOW TYPE TO MATCH EXISTING 34157 M annnstroo Artarfik 'Associates Bi&w Total B= Bid Addreal Telephone No. Fax. No. opwing rum: 1: 0 P.M., CM.&T. OP" Date. Wodnesft Avg" 17,1994 ADDENDUM NO 3 SECTION-A.810 - 2,02D. Delete paragraph and add (Type G-1 laminated glass/air space/laminated polycarbonate, 2-3/16" as product Inc., San Antonia TX. - Armortex TC 400 by Security Services, E. (Type G-2) Arm tex TP 300 multi-ply olycarb nate 1-1/4" as I roducedt"by Security Services, Inc. F. (Type G-3) mtte CP 10 Glass/Polycarbon a t , 4 /Glass comp i e 9/16" as produced X as by Security Services, Inc. G. (Type G-4) Amortex GCP 400 Glass/Polycarbo omposite 1-1/2 as produced by Security Services, Inc. ADDENDUM N0,2 SECTIO - 2.021. Delete sentence and add "bullet resistant fiberglass 7/16" thick as produced by Safeguard SecVity Servicef In ., San Antonia, TX (See Detail 13/A8) provide 2 layers - o1 e at outside cabinet wall and Ine insiAe cabinet, DRAWINGS Sheet A10 Window Schedule Room 101 to have 3 windows with Criss (Type G-2), Frame Type B to receive Glass (Type G-4) Room 108 to have Glass (Type G-1) Room 113 to have new Type A Frame and Glass (Type G-3) BONESTROO, ROSEN A6ERLIK & ASSOCIATES, INC. f 2335 WEST TRUNK HIGHWAY 36 ST, PAU1, MINNESOTA 55113 (612) 63. -4600 34157ad3.ADD TO'd OSStf 2 OOHISAN09 TT2T 929 ET9 25:9T t766T-ST-90 TT2T 929 ET9 COUNCIL The City received eleven bids for the City Hall Interior Renovation, Improvement No. 502. Milt Powell from Bonestroo, Rosene, Anderlik and Associates will review these bids and make a presentation at the Council Meeting. Council is requested to make a determination as to awarding the contract, based on the information submitted at the Council meeting. TO: SECOND Review: Administration: Finance: CITY OF NEW HOPE RESOLUTION NO. 94 -124 RESOLUTION AWARDING CONTRACT FOR CITY HALL INTERIOR RENOVATION IMPROVEMENT PROJECT NO. 502 BE IT RESOLVED by the City Council of the City of New Hope as follows: 1, That bids for City Hall Interior Renovation, Improvement Project No. 502 were duly opened at the New Hope City Hall, 4401 Xylon Avenue North, at 2:00 o'clock p.m. on the 17th Day of August, as heretofore authorized by this Council. 2. That advertisement for bids for the construction of said improvement was published in the New Hope- Golden Valley Sun -Post, the official newspaper of the City, on the 20th Day of July, 1994, and in the Construction Bulletin on the llth and 18th days of July, 1994. 3. It is hereby found and determined by this Council that the bid of Mikkleson -Wulff Construction, Inc., for the construction of said project, for a base bid of $409,777, is the lowest responsible bid submitted for the construction of said improvement; that Bonestroo, Rosene, Anderlik & Associates, Inc., Architects for the City have recommended to this Council the said low bid for the award of the contract for the construction to the designated lowest responsible bid. Alternate No. 1 was rejected and Alternate No. 2 will be considered within 45 days. 4. The Mayor and Manager are authorized and directed to enter into an improvement contract for the construction of said improvement in the name of the City with the lowest responsible bidder, subject to the said contractor furnishing a public contractor's surety bond, conditioned as required by law. Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 22nd day of August, 1994. i Mayor Attest: _ , 111 City Clerk aonestroo Project Name Interior Renovation of New Hope City Hall NEW Rosene Project No. File No. 34157 A k Associates E. V „I,.: ""`" `° R. PWI, Minn 'W " Bid Opening 2:00 P.M., C.D.S.T., Wednesday, August 17, 1994 Owner New Hope, MN I hereby certify that this is an exact re duction of bids ived . ktItt, Robert C. Russek, A.I.A. Reg. No. 17388 BID TABULATION Tabulation of Five Low Bids of Eleven Received Bid No. 1 Bid No. 2 Bid No. 3 Bid No. 4 Mikkelson -Wulff Hunerberg Flag United Unit Unit Unit Unit No. Item Unit Qty Price Total Price Total Price Total Price Total Base Bid Furnish all material and labor for demolition, general construction for 2 floors of interior renovation, electrical construction and mechanical renovation and system balancing Bid No. 5 Merrimac Construction Co. Unit Price Total Total Base Bid - Lump Sum 409,777.00 418,000.00 437,300.00 437,400.00 439,769.00 34157.TAB BT -1 No. Item Alternate No. 1 A. Construction of Bridge #223 and handrail, associated demolition, and new columns and beams B. Construction of closet in Room 214 C. Removal of Door No. 202C D. Add lights in soffit below bridge Bid No. 1 Bid No. 2 Bid No. 3 Mikkelson -Wulff Hunerberg Flag Construc Inc. Construction Co. Builders, Inc. Unit Unit Unit Unit Qty Price Total Price Total Price Total Unit Unit Price Total price Total Total Alternate No. 1 - Lump Sum 17,000.00 17,000.00 11,000.00 21,000.00 19,000.00 Bid No. 4 Bid No. 5 United MP.rr;Mar. 34157.TAB BT -2 Bid No. i Bid No. 2 Bid No. 3 Bid No. 4 Bid No. 5 Mikkelson -Wulff Hunerberg Flag United Merrimac Construction, Inc. Construction Co. Builders, Inc. Contracting C o ns t ru ctio n Co. Unit Unit Unit Unit Unit No. Item Unit Qty Price Total Price Total Price Total Price Total Price Total Alternate No. 2 Cut masonry openings and add three windows on the east side of the building 1 @ Room 217, 2 @ Room 218 Relocate sprinkler pipe in Room 217 Total Alternate No. 2 - Lump Sum 9,977.00 11,000.00 8,400,00 7,500.00 8,500.00 34157.TAB 13T_3 Bid No. 1 Bid No. 2 Bid No. 3 Bid No. 4 Bid No. 5 Bid Bond, 5% Bid Bond 5% Bid Bond 5% Bid Bond 5% Bid Bond 5% Bid Bond Ceti check, Cash deposit Firm Mikkelson -Wulff Hunerberg Construction Co. Flag Builders, Inc. United Contracting Merrimac Construction, Inc. By Stanley R. Thom John J. Hunerberg Scott Cooper Robert Jensen James F. Szurek `ide Sr. Project Mgr. President Vice President President President address 126 Blake Road N. 14915 32nd Ave N. 715 Florida Ave. So. 2817 Anthony Lane So. 14533 Hwy 65 N.E. #304 City, State, Hopkins, MN Plymouth, MN Golden Valley, MN Minneapolis, MN Anoka, MN =- Code 55343 55447 55426 55418 55304 'P _.ph— (612) 933 -5666 (612) 553 -0062 (612) 540 -9494 (612) 789-4066 (612) 434 -6857 Fax No. (612) 933 -3872 (612) 553 -0089 (612) 540 -9407 (612) 789 -4192 (612) 434 -6568 34157.TAB BT' -4 Bonestroo, Rosene, Anderlik and Associates, Inc. is an Afl'Irmative Action /Equal Opportunity Employer September 2, 1994 Mikkelson -Wulff Construction, Inc. 126 Blake Rd. N. Hopkins, MN 55343 Re: City Hail Interior Renovation New Hope, MN City Project No. 502 Our File No. 34157 Gentlemen: C600py Enclosed are five (5) copies of the contract documents between you and the City of New Hope covering the above referenced project. Please have your bonding company complete pages 51 through 61 of the Conditions of the Contract. The insurance and indemnity requirements of pages 13, 14, 15, & 16 shall be provided. After the bonding company has completed the documents, forward them to the attorney listed below who will review them for the City of New Hope. Steven A. Sondrall Corrick & Sondrall 8525 Edinbrook Crossing - #203 Brooklyn Park, MN 55443 -1993 After the necessary City officials have signed the contracts, please distribute as follows: 2 copies Contractor (one for your file and one for your bonding company) 1 copy City of New Hope 1 copy City Attorney 1 copy Bonestroo & Associates Upon receipt of a signed contract and a filed Certificate of Insurance, approved by the City Attorney, a pre - construction conference will be scheduled with you and the City to review the project. After the pre- construction conference, you will be issued a notice to proceed with the work as outlined in the plans and specifications. Yours very truly, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Robert C. Russek, A.I.A. RCR:pr Enc.: 5 cc: City of New Hope / Steven Sondrall, Attorney Otto G. Bonestroo, RE. Howard A. Sanford, P.E. Michael P. Rau, P.E. Mark D. Wallis, RE. Robert W. Rosene, PE.* Keith A. Gordon, RE. Agnes M. Ring, A.I.C.P. Miles B. Jensen, P.E. Joseph C. Anderlik, RE. Robert R. Pfefferle, P.E. Thomas W. Peterson, P.E. L. Phillip Gravel, RE. Marvin L. Sorvala, RE. Richard W. Foster, P.E. Michael C. Lynch, RE. Karen L. Wiemeri, P.E. Richard E. Turner, P.E. David O. Loskota, P.E. James R. Maland, RE, Gary D. Kristofitz, P.E. Glenn R. Cook, P.E. Robert C. Russek, A.I.A. Jerry D. Pertzsch, RE. Keith R. Yapp, RE. Thomas E. Noyes, P.E. Jerry A. Bcurdon, RE. Scott J. Arganek, RE, Douglas J. Benoit, P.E. Robert G. Schunicht, P.E. Mark A. Hanson, P.E. Kenneth P Anderson, RE, Shawn D. Gustafson, P.E. Susan M. Eberlin, C.P.A. Michael T Rautmann, P.E. Mark R. Rolfs, P.E. Cecilia Olivier, P.E. *Senior Consultant Ted K. Field, P.E. Mark A. Seip, P.E. Paul G. Heuer, P.E. Thomas R. Anderson, A.I.A. Gary W. Morien, RE, John P Gorder, P.E. Donald C. Burgardt, P.E. Paul J, Gannon, A.I.A. Charles A. Erickson Thomas A. Syfko, RE. Daniel J. Edgerton, P.E. Leo M. Pawelsky Frederic J. Stenborg, P.E. A. Rick Schmidt, P.E. Harlan M. Olson Ismael Martinez, P.E. Philip J. Caswell, P.E. James F. Engelhardt 4401 Xylon Avenue North Telephone: 612 - 531 -5100 City Hall Fax: #612- 531 -5136 New Hope, Minnesota 55428 -4898 TDD Line: 612 - 531 -5109 Police Fax: #612 - 531 -5174 Public Works Fax: #612- 533 -7650 October 18, 1994 Mikkelson -Wulff Const. Inc. 126 Blake Road N. Hopkins, MN 55343 SUBJECT: PROJECT 502 (CITY HALL RENOVATION) Enclosed are two fully executed copies of the contract'documents for New Hope Project No. 502. One copy is for your records and the second copy should be transmitted to your bonding company. Also enclosed is return of your bid bond. Contract documents are on file with our City Engineer and City Attorney. Also enclosed is a "Withholding Affidavit for Contractors" (IC -134 form). We cannot make final payment to contractors until this is approved by the Minnesota Department of Revenue and submitted to our office (Minnesota Statute 290.97). The form contains instructions for completion. Sincerely, s-- h- exjz - Valerie Leone City Clerk, MCMC enc. cc: Mark Hanson, City Engineer Steve Sondrall, City Attorney Larry Watts, Finance Director Family Styled City 92 � For Family Living COUNCIL 0 I . Originating Department I Approved for Agenda I Agenda Section Item No. By: Larry Watts By: �' / 1 6.6 Finance /Admin. RESOLUTION APPROVING CHANGE ORDER NO. 1 (ALTERNATE NO. 2) FOR PHASE II CITY HALL REMODELING PROJECT, IMPROVEMENT NO. 502 The City awarded the base bid for Phase II City Hall Remodeling Project, Improvement No. 502, on August 22, 1994. At that same council meeting it was decided to consider Alternate No. 2 at a future council meeting. Alternate No. 2 is for the installation of two windows along the east wall in the former Park and Recreation Department area. The original cost for Alternate No. 2 was $9,971 based on the installation of three windows. This has since been changed to two windows at a cost of $8,800. A copy of the exterior elevation drawings is attached. The original colored drawing will be available if anyone would like to see it. Consent MOTION BY SECOND BY Im Review: Administration: Finance: t1 CITY OF NEW HOPE RESOLUTION NO. 94- RESOLUTION APPROVING CHANGE ORDER NO. 1 (ALTERNATE NO. 2) FOR PHASE II CITY HALL REMODELING PROJECT (IMPROVEMENT PROJECT NO. 502) WHEREAS, the New Hope City Council accepted a bid at the August 22nd Council Meeting from Mikkleson -Wulff for Phase II City Hall Remodeling Project (Improvement Project No. 502) in the amount of $409,777; and WHEREAS, at that meeting Alternate No. 2 was tabled for up to 45 days; and WHEREAS, it has been determined that installation of two windows along the east wall (Alternate No. 2) at a cost of $8,800 should be included with the remodeling project. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of New Hope, hereby approves Change Order No. 1 for Phase II City Hall Remodeling Project (Improvement Project No. 502) in the amount of $8,800 for additional modifications and that the revised contract amount of $409,777 is hereby increased to $418,577 for the making of said improvements. Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 26th day of September, 1994. Mayor Attest: City Clerk Zf"1 2I5 I \I H C-W Ho?'C_ 6rrL( Sonestroo Rosen Anderilk & Associates Bidder Total Base Bid Address Telephone No. City, State, Zip Fax. No. Enqw� a � Ctj� s.. P.A. Mk� ADDENDUM NO.3 CITY HALL INTERIOR RENOVATION CITY PROJECT NO. 502 FILE NO. 34157 NEW HOPE, MINNESOTA August 15, 1994 Opening Tune: 2:00 P.M., C.D.S.T. Opening Date: W e d nes d ay , August 17, 1994 SECTION 08810 - 2.02D. Delete paragraph and add (Type G-1) - Armortex TC 400 laminated glass/air space/laminated polycarbonate, 2-3/16" as produced by Security Services, Inc., San Antonio, TX E. (Type G-2) Armortex TP 300 multi-ply polycarbonate 1-1/4" as produced by Security Services, Inc. F. (Type G-3) Armortex GCP 10 Glass/Polycarbonate/G lass composite 9/16" as produced by Security Services, Inc. G. (Type G-4) Armortex GCP 400 Glass/Polycarbonate composite 1-1/2" as produced by Security Services, Inc. SECTION 06401 - 2.021. Delete sentence and add "bullet resistant fiberglass 7/16" thick as produced by Safeguard Security Services Inc., San Antonia, TX (See Detail 13/A8) provide 2 layers - one at outside cabinet wall and one inside cabinet. Sheet AIO Window Schedule Room 101 to have 3 windows with Glass (Type G-2). Frame Type B to receive Glass (Type G-4) Room 108 to have Glass (Type G-1) Room 113 to have new Type A Frame and Glass (Type G-3) BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. 2335 WEST TRUNK HIGHWAY 36 ST. PAUL, MINNESOTA 55113 (612) 636-4600 34157ad3.ADD sonestroo Bidder Total Base Bid Rosen Anderiik & Associates Address Telephone No. City, State, Zip Fax. No. Engineer b Zolucu St. Paur. Minna." ADDENDUM NO. 2 NEW HOPE CITY HALL RENOVATION PROJECT NO. 34157 FILE 34157 NEW HOPE, MINNESOTA August 12, 1994 Opening Time: 2:00 P.M., C.D.S.T. Opening Date: W ednesday, August 17, 1994 SPECIFICATION ADDITIONS,CHANGES, AND CLARIFICATIONS: Section 02070 - Selective Demolition Add Article 3.04 as follows: 3.04 ELECTRICAL DEMOLITION A. Existing lighting fixtures will be retrofitted by others with new ballasts and lamps; and some lighting fixtures will have reflectors added. Contractor shall remove, store and reinstall the existing lighting fixtures. They shall be reinstalled where shown on the plans. All damaged lighting fixtures shall be replaced with new lighting fixtures. B. Contractor shall remove all existing conduit and wiring from the areas of demolition. Conduit and wire shall be removed back to the nearest junction box or panelboard which is not disturbed by the demolition. C. Wiring to existing wall receptacle boxes, which are to remain as a part of the new installation, shall be removed and new wiring provided unless indicated otherwise on the plans. D. All existing wiring devices in the remodeled areas shall be removed and replaced with new devices. E. Existing fans which are replaced shall be disconnected and connections shall be made to the new fans. F. Existing circuits which are retained shall be tagged so that they can be identified in the new panelboard schedules. See Section 16470. 34157ad2.ADD A -1 G. AD conduit, wire and wiring devices removed as a part of this project shall become the property of the Contractor and he shall be responsible for disposing of them in accordance with State and Federal regulations. H. Contractor shall provide the space for storing the lighting fixtures; there is no place to store them within the New Hope City Hall building. I. All existing telephone and computer wiring in the areas of demolition will be removed by others. This shall include the telephone and computer outlet devices. SECTION 03200 Paragraph 3.01.B. change 3" to 2". SECTION 03700 Paragraph LOLA. Add "work shall be performed at areas of structure demolition". SECTION 05310 Paragraph LOLA Revise to "Furnish and install steel floor" in Alternate No. 1 "and steel roof decking in Base Bid". SECTION 06401 101. C. (Add the following) This contractor shall provide bullet resistant fiberglass panels, DIP tray and bullet resistant hopper. 2.02 - I. Bullet resistant fiberglass 1-1/8" thick as produced by Safeguard Security Services, Inc. San Antonio, Texas. Recessed J. Dip tray, 16 GA. with No. 3 brushed finish Model RMDT-1016 10" x 16" x 13/4" as produced by Safeguard Security Systems Inc. K. Bullet resistant hopper. 18" x 18" x 34" 12 GA primed steel with stainless steel covered bullet resistant fiberglass as produced by Safeguard Security Systems, Inc. 3.01. D. Installation of bullet resistant fiberglass - an butt joints shall have 4" wide strip backing to provide for 2" of overlap in both directions. SECTION 08340 B. Delete the words "dark bronze" and add the words "clear anodized" in the second sentence. 202 D. (ADD) Cookson counter door Type CD 10-4 the curtain shall be constructed of 22 gauge No. 10 (1 1 /4" high by 3/8" deep) slats as designated by the Cookson Company. Curtain finish shall be primed steel. SECTION 08600 201 B. (ADD) To match existing adjacent windows. 34157ad2.ADD A-2 SECTION 08810 1.01.0. (ADD THE SENTENCE) As scheduled per drawings. SECTION 09250 2.02.A.5. Delete the words "Wet Areas" and add the words "in rooms that have water services". • I ! • I 911199M rNa ER c-OVI Mrff, - , I SECTION 09510 2.02 B. - New ceiling acoustical the to match that in existing atrium ceiling. SECTION 09900 3.01 A. (Delete No. 1) (Delete No. 7) (Delete No. 12) (Delete No. 13) SECTION 09900 3.05 (Delete Parts A,B,C,D) 3.07 E. (Delete) 3.09 A. (Delete) SECTION 10100 1.01. B. (ADD) Furnish and install display cases. 2.05 (ADD) Display Cases (3) A. Claridge No 484 (4'x8'x1'-4") Clear Anodized aluminum finish w/Fluorescent Light. B. Claridge (4'x3'x10 ") Bronze Anodized aluminum finish w/Fluorescent Light. C. Claridge (4'x4'x8") Bronze Anodized aluminum finish. KOVIGION 1.01 C. Delete 1.01 D. Delete 1.01 B. ADD "Furnish and install interior department signs." at reception counters. 34157ad2.ADD A-3 2.02. Department Signs. A. Gemini B. 4" high Deep Ribbon C. Color: Satin Aluminum D. Provide the following signage 1. Park and recreation 2. Finance and Administration 3. Protective inspections E. Verify all signage names with Owner. SECTION 10500 2.01 D. Delete the word "sloped". 2.01J. "Delete 4" closed base and sloping top" and add the sentence, "T' closed metal locker base, sloped metal locker top. 2.03. B. Delete "Basis" and insert "Bases". SECTION 10800 2.02 H. (ADD "Quantity 2") Delete Quantity 1. 1. Delete (Quantity - 1") add (Quantity - 2") I ADD the words "Quantity - 2" SECTION 16110 - Raceways and Fittings 3.01.1 Change the last sentence to the following: "Flexible metal conduit shall be used to connect from outlet boxes to lay-in lighting fixtures in the suspended ceiling." J. Telephone and computer outlets shall include the outlet box, conduit stubbed out above the ceiling and a blank cover plate for the box. SECTION 16140 - Wiring Devices 2.05 Pushbutton Stations add paragraph "C" as follows: C. Nameplates 1. Laminated plastic with 3/8 inch high white letters on a black background. 2. Attached with double back pressure sensitive tape; 3M number YEA 4432. 34157ad2.ADD A-4 3. Provide nameplate for each pushbutton station. 3.01. N. Add the following: The existing opening for the 10 overhead door pushbuttons and the 3 door release pushbuttons shall be modified as required to accommodate the new pushbutton stations. A flush cover with 33 openings shall be provided; ten (10) groups of 3 pushbuttons for the overhead garage doors, and 3 openings for the door release pushbuttons. SECTION 16500 - Lighfing 3.01 Add the following paragraphs: G. Flexible metal conduit shall be used to connect from outlet boxes to lay-in lighting fixtures in the suspended ceiling. H. Existing exit signs shall be removed and re-installed in the locations shown on the plans. PRODUCT APPROVALS: All product approvals must meet or exceed the requirements of those products specified in the Contract Documents. Section Product Manufacturer 07811 Skylights Auburn Div. Major Industries 08100 Doors and Frames Steel Craft 08340 Coiling Door Atlas 08700 Finish Hardware Yale 10160 Toilet Partitions American Sanitary 10520 Fire Extinguishers Kiddr 10800 Toilet Accessories General Accessory Mfg. Co. 34157ad2.ADD A-5 SHEET D1 - Room 216 - Remove existing floor and ceiling tile. For plan A women's toilet partition (See Figure 11) SHEET Al - Dimensions @ windows into booking (See figure 1) SHEET A2 - (See Figure 2) Note walls with sound batts. (See Figure 2) Note location of fire extinguishers. (See Figure 2) Note location of temporary construction wall. Existing Atrium stair rail and hand rail to be painted and stained to match new. Detail bubble 13/A7 refers to Alternate No. 1 /A2 Detail bubble 5/A5 refers to Alternate No. 1 Detail bubble 4/A5 refers to base bid. Detail I/A2 - Detail bubble 4/A5 should be 5A5. SHEET A3 - Note location of fire shutters (See Figure 3) Corridor 117 is to receive new ceiling the and grid (See sheet DI for location) SHEET A4 - Note dimensions and location of skylight (See Figure 4) Note @ Skylight, :Beam above Line of Steel" should read, " Line of Steel Beam Above." SHEET A5 1 /A5 - (See figure 5B) for reveal Dimensions @ Reception Counter. Elevation 2/A5 - Delete Dimension 13'-0" @ Reception counters and add Dimension 12'-8". At main reception #204 Delete 4' - 10" Dimensions (2) and add 4'-8" Dimensions. (2) Detail 1 /A5 - Blank reference bubble a left refers to detail 5/A9. Detail 2/A5 - (See Figure 5A) for Section @ typing desk. Detail 3/A5 - Blank reference bubble refers to detail I/A9. 34157ad2.ADD A-6 SHEET A6 Elevation 2/A6 Delete "Porcelain tile" and add "Vinyl Tile." Detail 2/M - (See Figure 6 for Section @ P.Lam adjustable shelves. Detail 3/A6 - (See Figure 7) for location of leaflet holders. KV" Detail 3/A7 - Countertop to be Molded Epoxy Resin Worktop. Detail 7/A7 - Delete Diagonal Line. Detail 9/X7 - "Folding Handicap Seat" should read "Folding Handicap Shower Seat". Detail 10/N7 - See Figure 9 for Section @ Booking Counter, Detail 12/A7 - "Folding Handicap Seat" should read "Folding Handicap Shower Seat". Detail 13/A7 - (See Figure 8) For Section @ Display case. 611 U a a I Detail ll/A8 - (See figure 10 for section @ Office Area Skylight and typical curb detail. Detail 13/A8 - Amortex Bullet Resistant Fiberglass is to be 1-1/8" thick. SHEET A9 Rooms 109, 110, 111, 112, 113, 114 - All paint is to be epoxy. Detail 3/A9 - Mail boxes at upper level to be 3 tiers wide. All areas with suspended ceiling are to be acoustical lay-in tile. SHEET A10 Doors 101 A, 101 B, 101 C, 203 B, 204 B, Roll down shutters, "Door Material" is to be steel. Door #205 -If alternate No. 1 is selected add Panic Hardware and door closer. (Delete @ Base Bid) Window Schedule - Delete reference to Room 114 Delate "Room 118" ADD "Room 218" for window Type C (See Figure 12) 34157adIADD A-7 SHEET A10 Hardware finish is to match existing. SHEET El 1. Men's locker Room, room 104, extend receptacle circuit A15 to an internal light in the display cabinet which will be installed in the existing door opening in the south wall. The south receptacle outlet in the west wall is existing. The receptacle and phone outlets which are close together in the west wall will be in the existing doorway which will be closed. 2. Clerks area, Room 101, receptacle outlet at south end of west wall is existing. The two receptacle outlets added to the west wall shall be cut into the existing wall below the exiting window which will be closed. The receptacles and pushbuttons in the north wall shall be cut into the existing wall at the time the existing windows are replaced. 3. Office machines, Room 102, two receptacle and one phone outlets shall be cut into the existing wall. 4. Corridor, Room 106, receptacle and phone outlets next to the west doorway shall be cut into the exiting wall. 5. Corridor, Room 117 (see sheets D1 and A3) will have a new suspended ceiling. Existing lighting fixtures shall be removed and re-installed in the new ceiling. 6. Corridor, Room 114, add a microphone at the ceiling above the booking window. SHEET E2 1. Managers office, Room 206, all existing receptacle and phone outlets shall be retained. 2. Office, Room 209, existing outlet boxes in east wall which are not re-used shall have blank covers. 3. Offices, Rooms 210 & 211 shall have computer outlets channeled into existing walls. 4. Office, Room 212, shall have computer outlet in north wall channeled into the existing wall. 5. Central storage, Room 213, shall have the receptacle outlet in the north wall channeled into the existing wall. 6. Office, Room 216, shall have the receptacle and phone outlets in the east wall channeled into the existing wall. 7. Office, Room 217, shall have the receptacle outlet in the east wall channeled into the existing wall. 34157ad2.ADD A-8 8. Office, Room 218, will have the east wall furred out to accommodate the receptacle, phone and computer outlets. 9. Reception, Room 204, entrance door add an outlet box and conduit stubbed up above the ceiling next to the receptacle outlet, for a TV outlet. On north side of door add a receptacle outlet and connect to circuit D21. 10. bobby, Room 201, add a computer outlet box at the handicap counter and add a receptacle outlet 3 feet north of the handicap counter; connect to circuit 1721. 11. Conference, Room 202, there will be a lighted display cabinet on the main entrance side of the west wall. Extend circuit D19 from the receptacle to the cabinet. 12. Provide an outlet box and conduit stubbed above the ceiling near the water cooler on the west wall of the main entrance for a TV outlet. Conduit can be stubbed through the wall into the janitor room where Panel B is located. 13. Inspections, Room 203, add a receptacle outlet on the lobby side of entrance door on the north side of the wall at north end of the counter. Add to circuit 1721. 14. Open Office, (Room 224), and Inspections, (Room 203), two (2) power poles may be required at each of the eleven (11) locations to obtain the eight outlets. BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. 2335 WEST TRUNK HIGHWAY 36 ST. PAUL, MINNESOTA 55113 (612) 636 -4600 34157ad2.ADD A -9 ADDENDUM No. I NEW HOPE CITY HALL NEW HOPE, MN NRA COMM. NO, 94-086 MECHANICAL 0"U'Vell The following manufacturers have been granted approval to bid the Mechanical Sections and requirements of the Contract Documents. Approval is in name only, and each supplier must detemine ability of each product to meet all aspects of the Contract Documents. 1. Specification Section 15900 2.01 — Fan Coil Units A. Airthenn 2. Specification Section 15930 2.01 — Grilles, Registers, and Diffusers DRAWING ITEMS SHEEI: M2 1. Delete Key Note 1 from Room 202 and relocate existing fan coil to the west to avoid the door. Reconnect to exising piping and verify location. 2. Add Note to Room 228 to read as follows: "Relocated existing sprinkler riser to the southwest comer of Room 228 under Alt. No. 2." M4088,40911=c AIA HiU WAI.t.- ' I`lAt 1 /., 1-4 ( �5) �,? -v t�� 61ZZK'!�7 AP li��4 mv u \:/ NOTE: SEE 5, 3 I m LOCATION OF J� NQ I W I 0 ZW I JJ itl 1 -- -- -- -- -- - --- 201 H '-� v� NEW GUARD RAIL NOTE w o <m i BRIDGE O EXISTING ST.,I S SHE A� I l EE ET � ?I I I omt m0 oz ® Y I I 02 FOR THIS (ALT. NO. 1) ,y I I AREA LOCATION - --- I / -- -SEE FOR POI — WORK POINT 227 o c •• NEW METAL BASE BID DER _ STUD WALL y o a I © OFFICE EXISTING WALL Wa I MAN OF ERS ''1 NEW MASONRY WALL w I - a z O O6 O NOTE 3� TYP. 1 Y TYP. Oi. ALL INTERIOR WOOD FINISHES W .s 4•_g , O DOSTING WINDOWS TO n BE RE- FINISHED TO MATCH v_,,,.3„ y_g NEW WOOD FINISH (ATRIUM ? W W ? g 229 AND NUMBERED ROOMS) {• ALIGN W/ END OF CMU Z.)REFiNISH ENTRY TO DOORS 70 297 GCOUNCIL CHAMBER TO MATCH WALL O STAIR NEW WOOD FINISH =jW RI REFINISH OFFICE �'� O c EXISTING TO MATCH NEWL O is 20 OFri ® I^ FI -- o EXISTING HEATING - �.r � UNITS r - {••• -� /- }+�.___._ -- _ °c } �10 e a SKYLL I FOR OFFICE m OFFICE R I I � NEW HFanNC- � UNITS I 1 1434 M OFFICE C c c i u O O Z m S i I OFFICE NEW WINDOW I _ :a 1 T MAT FRAME TO MATCH a'Y1ST. NEW HEATING I pg UNITS ®..' (ALTERNATE N0. 2) !' -6• +•-0" 4'-(Y( EASTNELEVATION. OFFICE 10 ALT. BID O O /_1 1\ w Z 'ISTING RAIL z W RAI 210 :W/ LT.. NO. 1 (ALT. NO. 1 NEW DISPLAY CASE Z { � r WALL NG MASONRY �r WALL O I 271 NEW 9RIDGE /), � +-- --�_ 2 _j w /WWD PAL To RIDGE uj j MATCH EXISTING ® i -- W Z \ \ \..���""""999 NEW MEI = CONFERENCE I c Z OFFICE II cm i 7- .� a I Tom 11 S STUD wp { i I r Q r �...... j �- -NOTE. WINDOWS THIS SIDE _ i I.,/� -• ARE PART OF ALT. NO. I CONFERENCE - ALT. NO. 1 AllGN w /EXGSDNG SCALE. i/8" =7' -0' s.rtr Fr A2 10 4 FLUORESCENT T FIXTURE I 22 A BRIDGE F22 GYP. ao. SOF, mwG6s o OF19CE = 0 0 — OMCE 0 0 ';z (/) l CD 0 uJ :z LLJ af 'm L LLJ O Lu < LLJ Z lu 7 A 9 A 4R A V 10 O Lu 0 "-d M 0 4) 4) 0 C M 7C3 0 0 C a) co cc: < < Now 0 0 ';z (/) l CD 0 uJ :z LLJ af 'm L LLJ O Lu < LLJ Z lu PLASTIC LAMINATE COUNTER TOP TWO HORIZONTAL � PARTITIONS WOOD CHAIR RAIL ca � �- i � PLASTIC LAMINATE N DESK TOP N 1' -0" ( 2' -0" SECTION @ TYPING DESK SCALE 3/4" = V-0" Bonestroo Rosene F Anderlik d FIGURE 5A Associates 34157 34157 1' -7" 1' -4" d w N — GYP. BD. SOFFIT w > \ g w .- r GYP. BD. WALL r� PLASTIC LAMINATE CABINET ADJUSTABLE PLASTIC LAMINATE C° SHELF o %o I I I I - -- I I 1 11 II SHELF RECES PLASTIC LAMINATE BACK 4' PLASTIC LAMINATE BASE SECTION @ ADJUSTABLE SHELVES SCALE 3/4" = 1' -0" 34157 -LEVATION IN LOBBY R ;CALE: 315'= ' -0" HAMHHLLI HULUEHS (9 10'-0" EA. AND INSTALL @ PARK REC. F FIGURE 7A Sonestroo Rosene Anderlik & Associates 34157 ELEVATION @ TYP. LEAFLET HOLDER SCALE: 3" =1 ' -0" '•fit SECTION r' LEAFLET HOLDER SCALE: 3"=l'-O" Bonestroo Rosene F Anderlik & FIGURE 7B Associates 34157 >0 RESCENT LIGHT BD, FURRING =N'S LOCKER 4 FIC LAMINATE VALLS STABLE KETS W/ 3 SHELVES )ARD DISPLAY FRAME 1C ATE BASE SECTION @ DISPLAY CASE SCALE 3/4" = 1' -0" LOWER LEVEL FIGURE 8 34157 - ELEVATION @ CLERKS AREA 1 SCALE: 3/8"=l'-O" FIGURE 9A ■ 34157 r1G -1 9 f >`lpl NUTtt�1P T l� t-20wi A�Gi MA�aty� WA! -L. `515T ' N I � M�I , 6TAMT UtAZ li�� - : 1flLtC jpA4- -� 1 W(oN P O �- I PLas� 1- A Mi i`1A� ' 1 5 CAE 1f1r-T II N � 41.e Iii x 15 X 34" 13U1.4zT' _ W�1*Arn' Homm FA-6 1.4MIt� Z I, do ll 1 - -- M902 r�CDK111G -1 AM } j=rm r1G -1 9 SKYLIGHT METAL FLASHING N 5/8" GYP.BD. FLUORESCENT LIGHT FIXTURE SEE ELEC. SLOPE ROOF AWAY FROM SKYLIGHT 1/4!'/FT. TYPICAL ALL SIDES LAY IN ACCOUSTICAL CEILING TILE & GRID r• 5 " I 3' - 0" _ r® -,. RUBBER - ii MEMBRANE OVER CURB EXISTING BAR SPACING VARIES SECTION @ SKYLIGHT - OFFICE AREA SCALE 3/4" = 1' -0" FIGURE 10 ■ 34157 =1 11 1 4" L 2' -6" FIELD VERIFY DIMENSIONS I� �I IL -- PLAN VIEW @ UPPER LEVEL WOMEW1, i ■ 34157 4 f - Off W Z U c � G WINDOW TYPE TO MATCH EXISTING jj Bonestroo Rosene Anderiik & FIGURE 12 Associates 34157 A sonestroo Bidder Total Base Bid Rosen Anderifk & Associates Address Telephone No. [y l6 /�1�) i' 1 V Cit State, zi g.,�. 7 7 Englneen d Anhftt St. Pa ,, .,n-. ADDENDUM NO. 1 CITY HALL INTERIOR RENOVATION CITY PROJECT NO. 502 FILE NO. 34157 NEW HOPE, MINNESOTA July 28, 1994 Opening Time: 2:00 P.M., C.D.S.T. Opening Date: Wednesday, August 17, 1994 It - 0 There will be a pre -bid meeting for this project at 2:00 P.., C.D.S.T., on Wednesday, August 10, 1994 at the City Hall. BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. 2335 WEST TRUNK HIGHWAY 36 ST. PAUL, MINNESOTA 55113 (612) 636 -4600 34157.ADD SECTION 00001. TABLE OF CONTENTS NEW HOPE CITY HALL RENOVATION FILE NO. 34157 NEW HOPE, MINNESOTA 1994 CONDITIONS OF THE CONTRACT 00001. Table of Contents 00002. Professional Certifications 00030. Advertisement for Bids 00100. Information to Bidders 00300. Bid Proposal 00860. List of Drawings 00900. Addenda DIVISION 1 - GENERAL REQUIREMENTS 01010. Summary of Work 01030. Alternates 01200. Project Meetings 01300. Submittals 01400. Quality Control 01500. Temporary Facilities and Controls 01600. Material and Equipment 01700. Contract Closeout DIVISION 2 - SITE WORK 02070. Selective Demolition DIVISION 3 - CONCRETE 03100. Concrete Formwork 03200. Concrete Reinforcement 03300. Cast -In -Place Concrete 03700. Concrete Restoration DIVISION 4 - MASONRY 04200. Unit Masonry 34157 00001 -1 TABLE OF CONTENTS (CONTD) DIVISION 5 - METALS 05310. Steel Decking 05500. Metal Fabrications DIVISION 6 - WOOD AND PLASTICS 06100. Rough Carpentry 06200. Finish Carpentry 06240. Laminated Plastic 06401. Plastic Laminate Cabinets DIVISION 7 - THERMAL AND MOISTURE PROTECTION 07200. Insulation 07270. Firestopping 07500. Membrane Roofing 07620. Sheet Metal Flashing and Trim 07811. Plastic Skylights 07920. Joint Sealant DIVISION 8 - DOORS AND WINDOWS 08100. Metal Doors and Frames 08200. Wood Doors 08340. Coiling Counter Doors 08600. Wood Windows 08700. Finished Hardware 08810. Glazing DIVISION 9 - FINISHES 09250. Gypsum Drywall 09300. Ceramic Tile 09510. Acoustical Treatment 09650. Resilient Flooring 09680. Carpeting 09900. Painting 09950. Vinyl Wall Covering DIVISION 10 - SPECIALTIES 10100. Markerboards and Bulletin Boards 10160. Metal Toilet Compartments 10400. Signs 10500. Lockers and Shelving 10520. Fire Protection Specialties 10800. Toilet Accessories 34157 00001 -2 TABLE OF CONTENTS (CONTD) DIVISION 11 - EQUIPMENT DIVISION 12 - FURNISHINGS DIVISION 13 - SPECIAL CONSTRUCTION DIVISION 14 - CONVEYING SYSTEMS DIVISION 15 - MECHANICAL 15010. General Provisions 15050. Basic Materials and Methods 15170. Electrical Motors and Wiring 15190. Painting and Identification 15250. Mechanical Insulation 15300. Fire Protection 15400. Plumbing 15440. Plumbing Fixtures 15510. Hydronic Piping and Specialties 15680. Refrigeration Piping System 15870. Power Ventilators 15880. Air Distribution 15900. Fan Coil Units 15930. Air Terminal Units DIVISION 16 - ELECTRICAL 16050. Basic Electrical Materials and Methods 16110. Raceways and Fittings 16120. Wires and Cables 16140. Wiring Devices 16420. Service Entrance 16450. Secondary Grounding 16470. Panelboards 16500. Lighting 16780. Television Systems Supplemental Conditions of the Contract Conditions of the Contract End of Section 34157 00001 -3 SECTION 00002. I hereby certify that this plan and specification was prepared by me or under my direct supervision and that I am a duly Registered Arcbitect,under the lawsAf the State of Minnesota. Robert C. - Russek, A.I.A. Date: July 15, 1994 Reg. No. 17388 I hereby certify that this plan and specification was prepared by me or under my direct supervision and that I am a duly Registered S4ctural Engineer ungzl) the laws of the State of Minnesota. Date: July 15, 1994 Reg. No. 17383 I hereby certify that this plan and specification was prepared by me or under my direct supervision and that I am a duly Registered Electrical Engineer under the laws of the State of Minnesota. A. Sanford, P.E. Date: July 15, 1994 Reg. No. 7566 e, P. E. Date: July 15, 1994 Reg. No. 11274 p •. Sealed bids will be received by the City of New Hope, Minnesota in the City Hall at 4401 Xylon Avenue until 2:00 P.M., C.D.S.T. on Wednesday, August 17, 1994, at which time they will be publicly opened and read aloud for the furnishing of all labor and materials and all else necessary for the following: City Hall Interior Renovation - Project No. 502 Remove existing walls & partitions. Add new walls, partitions, floor, wall & ceiling finishes. Complete sprinkler system on both floors, add skylights on Second Floor. Rebalance mechanical system. Alternates include adding a bridge exit for the Second Floor offices. Plans and specifications, proposal forms and contract documents may be seen at the office of the City Clerk, New Hope Minnesota, and at the office of Bonestroo, Rosene, Anderlik & Associates, Inc., Consulting Engineers, 2335 W. Trunk Highway 36, St. Paul, MN 55113, (612) 636 -4600. Each bid shall be accompanied by a bidder's bond naming the City of New Hope as obligee, certified check payable to the Clerk of the City of New Hope or a cash deposit equal to at least five percent (5 %) of the amount of the bid, which shall be forfeited to the City in the event that the bidder fails to enter into a contract. The City Council reserves the right to retain the deposits of the three lowest bidders for a period not to exceed 45 days after the date and time set for the opening of bids. No bids may be withdrawn for a period of forty -five (45) days after the date and time set for the opening of bids. Payment for the work will be by cash or check. Contractors desiring a copy of the plans and specifications and proposal forms may obtain them from the office of Bonestroo, Rosene, Anderlik & Associates, Inc., upon payment of a deposit of $50.00. See "Information to Bidders" for plan /specification deposit refund policy. The City Council reserves the right to reject any and all bids, to waive irregularities and informalities therein and further reserves the right to award the contract to the best interests of the City. Daniel Donahue, Manager City of New Hope, Minnesota 34157 INFORMATION TO BIDDERS 1. BID PROCEDURE: Each planholder has been furnished a specification, plan set and two extra proposals. Bids shall be submitted on the separate Proposal Form designated "BID COPY" and not in the specification book. The Proposal containing the bid shall be submitted in a sealed envelope. 2. DEPOSIT AND REFUND: Plans and specifications may be obtained for the deposit amount stipulated in the Advertisement for Bids. Planholders may obtain more than one set of plans and specifications for the stipulated amount, however, refunds will not be given for these additional sets. Refunds of deposit will be made to all bidders, subcontractors, and suppliers who return plans and specifications, in good condition, within 15 days of the bid date provided they: a) Were a prime bidder who submitted a bona -fide bid to the Owner, or b) Submitted quotes to at least two prime bidders which are identified with the returned plans and specifications. The following planholders need not return plans and specifications to receive a refund of deposit: a) Low prime bidder, or b) Successful low subcontractors and suppliers who notify the receptionist within 15 days of the bid. Refunds of deposit will also be made, for one set of plans and specifications only, to those planholders who return plans and specifications at least 48 hours before the bid - letting hour. 3. INDIVIDUAL DRAWINGS AND SPECIFICATION SHEETS: Individual drawings and specifications sheets may be purchased at the rate of Five Dollars ($5.00) per sheet of drawings and Twenty -five cents ($0.25) per sheet of specifications for which no refund will be made. 1994 General 9onestroo Bidder Mikkelson -Wulff Construction, Inc. Total Base Bid $409,777.00 O Rosen Address 126 Blake Rd. N. Telephone No. 933 -5666 'v'°"uk & Associates =."°'.I,Aft :.""' City, State, Zip Hopkins, MN 55343 Fax. No. 933 -3872 PROPOSAL CITY HALL INTERIOR RENOVATION CITY PROJECT NO. 502 FILE NO. 34157 NEW HOPE, MINNESOTA 1994 Opening Time: 2:00 P. M., C.D.S.T. Opening Date: Wednesday, A ugust 17, 1994 Honorable City Council City of New Hope 4401 Xylon Avenue North New Hope, Minnesota 55428 Dear Council Members: The undersigned, being familiar with your local conditions, having made the field inspections and investigations deemed necessary, having studied the plans and specifications for the work including Addenda Nos. 1, 2, 3 and being familiar with all factors and other conditions affecting the work and cost thereof, hereby proposes to furnish all labor, tools, materials, skills, equipment and all else necessary to completely construct the project in accordance with the plans and specifications on file with your Clerk and Bonestroo, Rosene, Anderlik & Associates, Inc., 2335 W.Trunk Highway 36, St. Paul, Minnesota 55113, as follows: No. Item Unit Qty Unit Price Total Price Base Bid Furnish all material and labor for demolition, general construction for 2 floors of interior renovation, electrical construction and mechanical renovation and system balancing Total Base Bid - Lump Sum $409,777.00 34157.PRO P -1 No. Item Unit Qty Unit Price Total Price Alternate No. 1 A. Construction of Bridge #223 and handrail, associated demolition, and new columns and beams B. Construction of closet in Room 214 C. Removal of Door No. 202C D. Add lights in soffit below bridge Total Alternate No. 1 - Lump Sum Alternate No. 2 Cut masonry openings and add three windows on the east side of the building 1 @ Room 217,2 @ Room 218 Relocate sprinkler pipe in Room 217 Total Alternate No. 2 - Lump Sum $17,000.00 $ 9,977.00 34157TRO P -2 The final amount of the contract shall be determined by multiplying the final measured quantities of the various items actually constructed and installed by the unit prices therefor, in the manner prescribed in the specifications. However, the low bidder shall be determined by adding the sums resulting from multiplying the quantities stated by the unit prices bid therefor. Accompanying this bid is a bidder's bond certified check or cash deposit in the amount of $ five percent (5 %) of amount bid- which is at least five percent (5 %) of the amount of my /our bid made payable to the Owner, and the same is subject to forfeiture in the event of default on the part of the undersigned or failure on the part of the undersigned to execute the prescribed contract and bond within fifteen (15) days after its submittal to me /us. In submitting this bid it is understood that the Owner retains the right to reject any and all bids and to waive irregularities and informalities therein and to award the contract to the best interests of the Owner. In submitting this bid, it is understood that payment will be by cash or check. It is understood that bids may not be withdrawn for a period of 45 days after the date and time set for the opening of bids. It is understood that the Owner reserves the right to retain the certified check or bond of the three lowest bidders as determined by the Owner for a period not to exceed 45 days after the date set for the opening of bids. Respectfully submitted, (A Corporation) Mikkelson -Wulff Construction, Inc. (An Individual) Name of Bidder (A Partnership) (Signed) Stanley R. Thom Signer Senior Project Manager Title Stanley R. Thom Printed Name of Signer 34157TRO P -3 SECTION 00860. LIST OF DRAWINGS G1 Title Sheet D1 Lower Floor Demolition Plan D2 Upper Floor Demolition Plan Al Lower Floor Plan A2 Upper Floor Plan A3 Lower Level Reflected Ceiling Plan A4 Upper Level Reflected Ceiling Plan A5 Interior Elevations - Upper Level A6 Interior Elevations - Upper Level A7 Interior Elevations - Lower Level A8 Wall Sections A9 Room Finish Schedule - Interior Details A10 Door Schedule/Door Details/Window Details S1 Floor Plan S2 Roof Plan S3 Details M1 Lower Level Mechanical Plan M2 Upper Level Mechanical Plan M3 Details and Schedules El Lower Floor - Power and Communications E2 Upper Floor - Power and Communications E3 Lower Floor Lighting Plan E4 Upper Floor Lighting Plan E5 Panelboard Schedules E6 Existing Electrical Plan E7 Existing Electrical Plan 34157 Copyright 1994 BOnestroo, Rosene. Anderlik & Associates, Inc. SECTION 01010. SUMMARY OF WORK M y • � � 1.01 PROJECT DESCRIPTION A. Contractor shall supply all labor, materials, transportation, apparatus, equipment and services required to provide required demolition, the general construction, mechanical and electrical work for the lower level police area, locker rooms, rest rooms, squad room, clerks area, bathrooms and storage room, and the upgrading of corridor finishes. The upper level office areas, corridor, conference room and skylights. B. Requirements of sections in Division 0 and Division 1 extend and apply to all work and material supplied by contractor, subcontractors, material suppliers and shall be included as a part of each section of this specification. 1.02 DIVISION OF CONTRACT A. The General Contractor shall he the Prime Coordinator of the work and their schedule and progress shall govern the work of other contractors and subcontractors. The General Contractor shall notify their subcontractors and other contractors within a reasonable time of phases or items of the work requiring the incorporation of their work. The subcontractors and other contractors shall, after such notification and within a reasonable time, proceed with the furnishing, installation, laying out or incorporation of their work so as not to delay or impede the general contractor or job progress. 1.03 WORK UNDER SEPARATE CONTRACTS A. The Owner retains the option of issuing separate contracts for other work in connection with the project. 1.04 OWNER A. The City of New Hope is designated as the Owner. 1.05 ARCHITECT/ENGINEER A. Bonestroo, Rosene, Engineer /Architect. 34157 Copyright 1994 Bonestroo, Rosene, Anderlik & Associates, Inc. Anderlik & Associates, Inc., is designated as the 01010 -1 1.06 LAYOUT A. The general contractor shall lay out all work, partitions and openings in partitions. This layout shall be for the use of all trades. Each subcontractor shall then lay out their own work and be responsible for any damages to their work or that of others occasioned by their errors or failure to check properly and verify all measurements. B. Subcontractors for all phases of the work and the prime contractor for mechanical and electrical work are responsible for lay out of their work, and they shall base their lay out on the work lines established by the general contractor. 1.07 EXAMINATION OF THE SITE A. It is required and expected that each contractor, before submitting a proposal for work required under this specification, shall visit the site, make a thorough examination of existing conditions, take all necessary measurements, and thoroughly familiarize themselves with all existing conditions and all of the limitations pertaining to the work herein contemplated. B. No additional compensation will be allowed because of the contractor's misunderstanding as to the amount of work involved or their lack of knowledge of any of the conditions pertaining to the work based on their failure to make examination of the site. C. The submission of a proposal shall be considered assurance that the contractor has visited the site and made a thorough examination of conditions and limitations. 1.08 EXAMINATION OF THE DOCUMENTS A. Extent of specifications and drawings defining work to be performed under this project are listed in the Table of Contents and List of Drawings, respectively, and any addenda subsequently issued amending those sections. It is the bidder's sole responsibility to verify that they have received all sheets of drawings and specifications. No claim for additional compensation will be allowed due to lack of complete information at time of bid. B. It is expected that in the event that any of these specifications are not clear or if there are any discrepancies, these will be brought to the attention of the Architect/Engineer prior to submission of bids and a decision in writing will be rendered as soon as possible. 34157 Copyright 1994 Bonestroo, Rosene, Anderlik & Associates, Inc. 01010 -2 C. The Divisions 2 through 16 primarily apply to the various trade divisions, but contractor and all subcontractors shall be bound to the information and requirements of the complete set of specifications. Mention or indication of extent of work under any work Division or Specification Section is done only for the convenience of contractor and shall not be construed as describing all work required under that Division or Section, nor establishing any trade or jurisdictional requirements. 101• 0409 N"-VXTI A. The project completion date, specified in the Supplementary Conditions shall be 120 calendar days. 1.10 LIQUIDATED DAMAGES A. Liquidated damages, as specified in the Supplementary Conditions, shall be Two Hundred Dollars ($200.00) per calendar day. Refer also to GC -10, Delays and Extensions of Time. 1.11 SEQUENCE OF WORK/OWNER OCCUPANCY A. The general sequence of work shall be at the option of the contractors, except as outlined below and subject to the approval of the Architect/Engineer and the Owner. However, work shall be carried on simultaneously at as many points as will, in the judgement of the Architect/Engineer and Owner, enable the work to be completed within the prescribed time. The Contractor shall submit a coordination plan, which shall be based on the phases outlined below, for Owners approval. End of Section 34157 Copyright 1994 Bonestroo, Rosene, Anderlik & Associates, Inc. 01010 -3 SECTION 01030. ALTERNATES PART 1- GENERAL 1.01 DESCRIPTION A. This section identifies each alternate by number, and describes the basic changes to be incorporated into the work as part of that alternate. Refer also to the technical specifications and drawings for information. B. Alternates may be accepted by the Owner in any order and may be used to determine the low bidder. 1.02 DESCRIPTION OF ALTERNATES A. Alternate No. 1: Furnish labor and materials for demolition, general construction required for the following: 1. Remove existing masonry walls, existing guardrail as required, existing window. 2. Provide structural steel lintels and column. See drawings. 3. Provide and install structural steel, railings and flooring for bridge room No. 223. 4. Provide closet, door and shelving at closet in Room 224. 5. Add lights in soffit below bridge. B. Alternate No. 2: Cut masonry openings for and add three windows on the east side of the building. 1 at Room 217, 2 at Room 218. Relocate the sprinkler pipe in Room 217. 34157 Copyright 1994 Bonestroo, Rosene, Anderlik & Associates, Inc. SECTION 01200. PROJECT MEETINGS PART 1 - GENERAL 1.01 PRECONSTRUCTTON MEETING A. A preconstruction meeting will be scheduled within five days after receipt of signed contract documents. B. The contractor shall provide attendance by authorized representatives of the contractor and all major subcontractors. 1.02 PROGRESS MEETINGS A. Progress meetings may be scheduled by the Architect. B. Persons designated by the Contractor to attend and participate in the project meetings shall have all required authority to commit the Contractor to solutions agreed upon in the project meetings. C. Subcontractors, material suppliers, and others may be invited to attend project meetings in which their aspects of work are involved. 341$7 Copyright 1994 Bonestroo, Rosene, Anderlik & Associates, Inc. SECTION 01300. SUBMITTALS 17 -g:71 ►1 e 1.01 PROGRESS SCHEDULE A. Prepare and submit an estimated progress schedule for the work prior to the issuance of the Notice to Proceed. B. Maintain one copy of the progress schedule at the job site. C. During construction revise the progress schedule as necessary to conform to the current status of the work. Submit revised copies of the progress schedule, as required. 1.02 SUBCONTRACTOR LIST A. Prepare and submit a complete list of all subcontractors. Include the subcontractors name, address, telephone number, and contact person. 1.03 SUBMITTAL LIST A. Prepare and submit a complete and comprehensive schedule of all submittals anticipated to be made during the project. This list is due prior to the first Request for Payment. B. Include a list of each item for which contractors drawings, shop drawings, product data, samples, guarantees, or other types of submittals are required. 1.04 SHOP DRAWINGS AND PRODUCT DATA A. Submit five copies of shop drawings and product data required. Three copies will be retained and two copies will be returned to the contractor. Submit a reproducible sepia of all drawings larger than 11" x 17 ". B. Shop drawings and product data shall be submitted with the contractor's stamp of approval. Shop drawings and product data submitted without this stamp will not be reviewed and will be returned to the contractor for their approval and resubmission. C. Shop drawings and product data shall be clearly identified as to project, contractor, manufacturer, specification section and item submitted. Any substitutions or deviations from the requirements of the contract documents shall be noted in writing. 34 157 Copyright 1994 Bonestroo, Rosene, Anderlik & Associates, Inc. 01300 -1 D. Make all shop drawings accurately to a scale sufficiently large to show all pertinent aspects of the item and its method of connection to the work. E. Clearly mark each copy of product data to identify information being submitted and delete information which does not apply. Supplement standard information as necessary. Show dimensions and other selected characteristics. F. Maintain one copy of approved shop drawings and product data at the site with the record drawings. 1.05 SAMPLES A. Samples shall be clearly identified as to project, contractor, manufacturer, specification section, product, type, color range, texture, finish and other identifying data. B. Samples shall be acccompanied by a letter of transmittal with the contractor's approval and other supporting information. C. Submit two samples of each item required, unless otherwise specified. The Owner will retain one approved sample and the Architect/Engineer will retain one. D. Provide all samples required for color schedules for both interior and exterior finishes within 30 days after the Notice to Proceed is issued. 1.06 TEST REPORTS A. Submit three copies of all inspections, tests and approvals required in the contract documents. End of Section 34157 Copyright 1994 Bonestroo, Rosene, Anderlik & Associates, Inc. 01300 -2 SECTION 01400. QUALITY CONTROL PART 1 - GENERAL 1.01 TESTING LABORATORY SERVICES A. Cooperate with the Owner's selected testing laboratory and all others responsible for testing and inspecting the work. B. The Owner will pay for initial testing services when owner is required to pay for tests herein. See technical sections for who is to pay for the tests. C. When the initial tests indicate noncompliance with the contract documents, all subsequent retesting shall be performed by the same testing agency and the costs for retesting shall be paid by the contractor. 1.02 SAMPLES A. Unless otherwise provided in the specifications, the contractor shall provide all materials, samples, mock -ups or assemblies for all tests specified in various sections of specifications or as directed by Architect/Engineer. 1.03 TESTING STANDARDS A. Tests shall be provided and accomplished in accordance with the standard used as the reference for the particular material or product, unless other test methods or criterion are specified. In the absence of a reference standard, tests shall be accomplished in accordance with applicable ASTM Standards of Test Methods. 1.04 QUALIFICATION TESTING A. In addition to tests specified, should the contractor propose a product, material, method of assembly that is of unknown or questionable quality to the Arch itect/Engineer, the Architect/Engineer may require and order suitable tests to establish a basis for acceptance or rejection. Such tests will be paid for by the contractor, or by the subcontractor requesting approval. "Standard" test reports or reports on "similar" material will not be accepted. 34157 Copyright 1994 Bonestroo, Rosene, Anderlik & Associates, Inc. 01400 -1 B. The Owner and Architect/Engineer reserve the right to require certification or other proof that the material, assembly, equipment or other product proposed to be furnished for this project is in compliance with any test or standard called for. The certificate shall be signed by a representative of the independent testing laboratory or a responsible official of the firm supplying the product, as acceptable to the Owner and Architect/Engineer. The certificate shall be a sworn statement and shall be notarized. C. Any tests required to qualify the contractor or any of their workmen for any phase of the work, and any test of a method, system or equipment that may be required by specification or law to qualify the item use, shall be made or taken without cost to the Owner or Architect/Engineer. 1.05 INSPECTIONS A. Should specifications, Arch itect/Engineer's instructions, laws, ordinances, or any public authority require any work to be inspected or approved, contractor shall give timely notice of its readiness for inspection and a reasonable date fixed for such inspection. If any work should be covered up without approval or consent of approving agency, or Architect/Engineer, it must be uncovered for examination at contractor's expense. End of Section 34157 Copyright 1994 Bonestroo, Rosene, Anderlik & Associates, Inc. 01400 -2 SECTION 01500. TEMPORARY FACILITIES AND CONTROLS PART GENERAL A. The Contractor will be allowed to use the Cities facilities and controls to the extent they not interfere with City operations. B. Make all temporary connections to utilities and services in locations acceptable to the Owner, Architect, and local authorities having jurisdiction. Furnish all necessary labor and materials. Maintain connections and remove the temporary installation and connections when no longer required. Restore the services and sources of supply to proper operating condition. C. The City will provide electrical, power, water, and heating to the extent that they do not exceed normal usage or interfere with City operations. 1.02 PROJECT IDENTIFICATION A. No signs or advertisements will be allowed to be displayed on the premises without the approval of the Architect. B. One construction sign shall be provided by the Contractor and shall be subject to the review of the Architect and the approval of the Owner. Text and lettering shall be provided for at a later date. C. Erect the construction sign on the site where directed approximately 4 ft x 8 ft in size, of 3/4 in. plywood with suitable frame, moldings, and supports. Use Douglas Fir Overlaid Plywood, Grade B -B high density, exterior, good two sides, complying with PS -1. The sign shall be primed and given two coats of approved white paint. Lettering shall be black of an approved type, size, and layout as directed by the Architect. Sign shall contain the name of the building. Owner, Architect, Contractor, and such other reasonable information as the Architect or Owner may require. 1.03 MATERIAL HOIST A. Provide a material hoist as required for normal use by all trades. Provide necessary guards, signals and safety devices, required for safe operations. Provide suitable runways from the hoists to each floor level and roof. The construction and operation of the material hoist shall comply with applicable requirements of ANSI A10.5, the AGC Manual of Accident Prevention in Construction, and to applicable state and municipal codes. Prohibit the use of the material hoist for transporting personnel. 34157 Copyright 1994 Bonestroo, Rosene, Anderlik & Associates, Inc. 01500 -1 B. Special rigging and hoisting facilities shall be provided by each trade. 1.04 TEMPORARY CONSTRUCTION OPENINGS A. Provide openings in slabs, walls, and partitions for moving in large pieces of equipment. Close and restore openings and finish them after the equipment is in place. Structural modification, if required, shall be subject to review by the Architect. 1.05 TEMPORARY FENCE A. Provide and maintain a temporary fence as required to enclose stored materials at the job site. Provide gates for access to the enclosed area. Gates shall be of substantial construction, cross - braced, hung on heavy strap hinges, and shall have suitable hasps and padlocks. Submit shop drawings of fence and gates for review of Architect and Owner. Paint the fence with two coats of an approved paint. B. Remove the fence upon completion of the work or as directed by the Owner. 1.06 TEMPORARY FIELD OFFICES A. Provide and maintain a field office with a telephone at the job site. In addition, provide a temporary office with not less than 200 sq. ft. of space for the use of the Architect and Construction Superintendent at the construction site. The office shall be complete with light, heat, air conditioning, toilet facilities, electric water cooler, plan racks, four - drawer metal file with lock, shelves for samples, tables, chairs, and janitor service. When it becomes possible to establish an office in the building, office accommodation of approximately the same size as those in the field offices, including the services above, shall be provided and maintained until the issuance of a certificate of substantial completion. Field and temporary offices shall be removed when no longer required. Provide a telephone for the Architect and pay all charges for installation and calls including long distance calls. B. Construction shanties, sheds, and temporary facilities provided as required above, or for the contractor's convenience, shall be maintained in good condition and neat appearance. C. The permanent heating system may be used for temporary heat. To the extent it does not interfere with City office operators. D. When the permanent heating system, or a suitable portion thereof, is in operating condition, the system may be used for temporary heating, provided that the Contractor (1) obtains approval of the Architect; (2) assumes full responsibility for the entire heating system; and (3) pays all costs for fuel, operation, maintenance, and restoration of the system. 34157 Copyright 1994 Bonestroo, Rosene, Anderlik & Associates, Inc. 01500 -2 E. Provide adequate ventilation as required to keep the temperature of the building within 10oF of the ambient outdoor temperature when such ambient temperature exceeds 70oF, and to prevent accumulation of excess moisture or to prevent excess thermal movement in the building. F. When the permanent air circulation system, or a suitable portion thereof, is in operating condition, it may be used without refrigeration or chilling, provided that the Contractor (1) obtains approval from the Architect; (2) assumes full responsibility for the system which he is using; and (3) pays costs for power, operation, maintenance, and restoration of the system. Provide temporary filters to filter air being distributed through the duct work to the supply outlets; disposable filters shall be placed in front of exhaust registers to keep construction dirt out of exhaust duct work. The Contractor shall clean the interior of the air handling units and duct work prior to acceptance of the work. G. Upon conclusion of the temporary heating period, remove temporary piping, temporary heating units, or other equipment. Pay all costs in connection with repairing any damage caused by the installation or removal of temporary heating equipment. Clean and recondition those parts of permanent heating and air circulation systems used for temporar} service. 1.08 TEMPORARY LIGHT AND POWER A. Existing electrical service is 208Y/120 volts, 3 phase, 4 wire, 60 Hz. B. Existing 120 volt, 15 ampere and 20 ampere receptacles in the area of construction may be used for portable lighting and small electrical tools. C. If electrical services larger than 120 volt, 20 amperes are required; Contractor shall obtain approval from the Architect and Owner before connecting these loads to existing panelboards. Contractor shall provide overcurrent protection for all circuits which he adds. D. A temporary lighting system shall be furnished, installed and maintained to satisfy minimum requirements of safety and security. The temporary lighting system shall supply general illumination in all building areas. Supply not less than 1 W /ft of floor area for illumination in the areas where work is being performed. E. Temporary equipment and wiring for power and lighting shall be in accordance with governing codes. Temporary wiring shall be maintained in a safe manner and not constitute a hazard to persons or property. 34157 Copyright 1994 Bonestroo, Rosene, Anderlik & Associates, Inc. 01500 -3 F. When the permanent electrical power and lighting systems are in operating condition, they may be used for temporary power and lighting for construction purposes, provided that the Contractor (1) obtains the approval of the Architect; (2) assumes full responsibility for the entire power and lighting systems. G. At the completion of the construction work, remove all temporary wiring, lighting, and other temporary electrical equipment and devices. 1.09 ACCESS TO SITE A. Access to the site for delivery of construction material or equipment shall be made only from locations designated by the Owner. A. Provide and maintain temporary stairs, ladders, ramps, runways, chutes, (and so on), as required for the proper execution of the work. B. All apparatus, equipment, and construction shall meet requirements of the Labor Law and other state or local laws. C. As soon as permanent stairs are erected, provide temporary protective treads, handrails, and shaft protection. 1.11 REST ROOMS A. The existing public rest rooms may be used by the Contractor as long as they are kept clean with in reason for their usage. 1.13 SECURITY A. Take adequate precautions against fire. Keep flammable material at an absolute minimum and ensure that such material is properly handled and stored. Do not permit fires to be built or open salamanders to be used in any part of the work. 1.14 WATER AND SNOW CONTROL A. From the commencement to the completion of the work, keep all parts of the material storage site free from accumulation of water. Supply, maintain, and operate all necessary pumping and bailing equipment. B. Remove snow and ice for the protection of stores materials. Protect stored materials against weather damage. End of Section 34157 Copyright 1994 Bonestroo, Rosene, Anderlik & Associates, Inc. 01500 -4 WIN • 1 •11 M • ' 1.01 SUBSTITUTIONS A. Whenever materials or equipment are specified or described in the contract documents by using the name of a proprietary item or the name of a particular manufacturer, fabricator, supplier, or distributor, the contractor must supply the product named unless they have written authority from the Architect/Engineer to make a substitution. B. Substitute items of material and equipment shall be subject to the review and approval of the Architect. C. During the bidding process, no substitution will be considered unless written request has been submitted to the Architect for approval at least ten (10) days prior to bid date. D. Each request for substitution shall include a complete description of the proposed substitute, the name of the material or equipment for which it is to be substituted, drawings, cuts, performance and test data, and any other data or information necessary for a complete evaluation. E. If the Architect approves any proposed substitution, such approval will be set forth in an Addendum. F. The contractor shall not be relieved from the responsibility of furnishing material or equipment equal in quality, design, and efficiency to those specified. G. If a substitution is allowed for any reason, the contractor shall bear full responsibility for fitting that substitution into the project and shall make any necessary adjustments. No extra payment shall be made for extra work made necessary by a substitution requested by the contractor. 34157 Copyright 1994 Bonestroo, Rosene, Anderlik & Associates, Inc. SECTION 01700. CONTRACT CLOSEOUT 1.01 CLEANING A. Prior to the inspection for substantial completion of the work, remove waste material and rubbish from the building and site. Remove protective coatings, barriers, and other protective devices, temporary work and surplus materials. B. Thoroughly clean the building and site to leave them in a clean, neat, and orderly condition, ready for occupancy and use by the Owner. C. Wash and polish glass on both surfaces. D. Dust, dusted, vacuum, vacuumed, wash, washed and clean to remove stains, dust and dirt from finished spaces. E. Wash, clean, and sterilize plumbing futures. F. Remove construction dirt and debris from the interior of ductwork and air handling equipment. G. Replace or thoroughly clean filters for air handling equipment according to the manufacturer's instructions. H. Dust, vacuum, and wash light fixtures and other electrical work. Replace burned out lamps. I. Maintain the work in a clean condition until the work is substantially complete. J. After substantial completion, remove waste material and rubbish and clean up dirt caused by the work. K. Upon completion of the work, remove tools, construction equipment, machinery and surplus materials from the building and site. 1.02 PROJECT RECORD DOCUMENTS A. Maintain a set of drawings and specifications at the job site for documentation of changes to the contract documents. Identify the documents with the title "RECORD DOCUMENTS - JOB SET'. 34157 Copyright 1994 Bonestroo, Rosene, Anderlik & Associates, Inc. 01700 -1 B. Throughout the progress of the work, maintain an accurate record of all changes in the Contract Documents. Clearly describe the change by note and by graphic line. Date all entries. C. Dimension the centerline of each item within 1 ". Clearly identify the item by accurate note. Show the vertical location of the item. D. Submit the final Record Documents for review and approval prior to final payment. 1 •. �. A. Prepare and submit Operating and Maintenance Manuals and instruct the Owner's personnel in the use and maintenance of all operating equipment. B. Prior to substantial completion, submit two copies of Operating and Maintenance Manuals of all operating equipment. The manuals shall be neatly edited with similar equipment grouped, pages tabbed and indexed. All material shall be printed or typewritten, and individual pages shall be set into plastic page covers. The manuals shall contain the following: 1. Operating instructions and recommendations as to fuel and other materials to be used in or with the item. 2. Manufacturer's complete data sheets. 3. Cleaning instructions including recommended cleaning materials. 4. Lubrication data and schedules. 5. Maintenance data, repair and adjustment data including manufacturer's instructions. 6. Parts list with numbers, recommended parts to stock and nearest parts depot and service organization. 7. Assembly drawings, wiring diagrams, mechanical diagrams, and installation diagrams and instructions. C. After substantial completion, arrange to meet with the Owner's designated personnel and instruct them in the use, operation, care, and cleaning of the equipment. 34157 Copyright 1994 Bonestroo, Rosene, Anderlik & Associates, Inc. 01700 -2 A. Submit warranties, bonds, service and maintenance contracts as specified in the Contract Documents. B. Submit two copies of each submittal, neatly typed and in orderly sequence. C. Provide complete information on each item including product item, firm, date of warranty, bond or service contract, contract requirements, and contractor's name. 1.05 REINSPECTION FEES A. If the Architect/Engineer is required to perform reinspections due to failure of the work to comply with the claims of status of completion made by the contractor or due to problems with the methods or materials of construction: 1. Owner will compensate Architect/Engineer for such additional services. 2. Owner will deduct the amount of such compensation from the final payment to the contractor. 1.06 TESTING A. Prior to instruction of operating employees, each system will be energized, started and operated through the entire range of operational conditions. B. No equipment shall be tested or operated for any purpose until it has been fully lubricated and permanently connected for normal operation. C. Equipment shall be tested to verify that all characteristics are consistent with design criteria. This includes, but may not be limited to: operating pressures, flow rates, running temperatures, voltage at outlets and disconnects, amperage draw of all electric motors, and operational characteristics of refrigeration systems. 1.07 CERTIFICATE OF OCCUPANCY A. Provide all final inspections required prior to occupancy by either State or local jurisdictions. B. Provide Certificates of Occupancy or Partial Certificate of Occupancy prior to obtaining the Substantial Completion Certificate from the Architect. 34157 Copyright 1994 Bonestroo, Rosene, Anderlik & Associates, Inc. 01700 -3 1.08 FINAL PAYMENT A. Upon completion of the project work and as a condition of final payment, the contractor shall prepare and submit to the Architect/Engineer for transmission to the Owner, all exhibits required by the Project Manual including: 1. Consent of Surety to Final Payment. 2. Affidavit of Payment of Withholding of Income Taxes Before Final Payment. 3. Roofing Guarantee. En(I of Section 34157 Copyright 1994 Bonestroo, Rosene, Anderlik & Associates, Inc. 01700 -4 SUPPLEMENTARY CONDITIONS PART 1- GENERAL 1.01 SECTION INCLUDES A. The Supplementary Conditions modify, delete or add to the Conditions of the Contract. PART 2 - AMENDMENTS TO THE GENERAL CONDITIONS 2.01 AMENDMENT TO ARTICLE 1.14 ENGINEER A. The term "Engineer" shall be taken to mean "Engineer or Architect ". The "Engineer /Architect" shall be the authorized representative of the entity named in the Contract Documents. The terms 'Engineer" and "Architect" can be used interchangeably. 2.02 AMENDMENTS TO ARTICLE 2.2 INTERPRETATION OF QUANTITY ESTIMATES A. This article shall be deleted. There shall be no Quantity Estimates as part of this project. 2.03 AMENDMENTS TO ARTICLE 2.10 EVALUATION OF PROPOSALS A. Delete all references to unit prices and unit price Proposals. There shall be no unit prices as part of this project. 2.04 AMENDMENTS TO ARTICLE 4.2 ORDER OF PRECEDENCE A. To clarify the Order of Precedence, the Agreement shall have the highest priority followed by the other documents in the order listed. 2.05 AMENDMENT TO ARTICLE 6.4 PERMITS AND LICENCES A. Add the following sentence. "The City will not charge for obtaining the City Building Permit." Copyright 1994 Bonestroo, Rosene, Anderlik & Associates, Inc. SC -1 2.06 AMENDMENTS TO ARTICLE 6.6 WARNING SIGNS AND BARRICADES A. Delete references to the need for colored lights and night protection by colored signal lights. 2.07 AMENDMENTS TO ARTICLE 7.1 ENGINEER'S STATUS AND AUTHORITY A. Amend paragraph 3 as follows: 1. Delete references to "resident project representative ". A full -time Resident Project Representative will not be required on this project. 2.08 AMENDMENTS TO ARTICLE 7.4 ASSIGNMENT OF CONTRACT A. The Contractor shall not be required to "...perform with his own organization, work amounting to not less than 50 percent of the total original contract price ". 2.09 AMENDMENTS TO ARTICLE 8.1 QUALITY OF EQUIPMENT AND MATERIALS A. Substitutions will only be allowed by prior written approval during the bidding process or as otherwise noted in Section 01600 Material and Equipment. 2.10 AMENDMENTS TO ARTICLE 9.1 DETAILED BREAKDOWN OF CONTRACT AMOUNT A. Delete reference to unit prices. 2.11 AMENDMENTS TO ARTICLE 9.2 REQUEST FOR PAYMENT A. Delete reference to unit prices. 2.12 AMENDMENTS TO ARTICLE 9.9 FINAL INSPECTION A. The date of Final Inspection must occur on or before the Completion Date specified in the Contract Documents or liquidated damages shall be enforced. All deficiencies listed during the Engineer /Architect's Final Inspection must be completed within fourteen (14) days after the date of Final Inspection or liquidated damages shall be enforced. Copyright 1994 Bonestroo, Rosene, Anderlik & Associates, Inc. SC -2 2.13 AMENDMENTS TO ARTICLE 11.2 CHANGE IN CONTRACT PRICE A. Amend paragraph 1 as follows: 1. Delete references to unit prices. 2.14 AMENDMENTS TO FORM OF AGREEMENT A. Amend Article III as follows: 1. Delete reference to unit prices and the schedule of quantities. B. Amend Article IV as follows: 1. Component parts of Specifications shall be: a. Bid Documents (Advertisement for Bids, Addenda, Instructions to Bidders, Bid Forms - Proposal, Bid Bond). b. Conditions of the Contract. C. Supplementary Conditions. d. Agreement. e. Performance Bond. f. Labor and Material Payment Bond. g. Technical Specifications (Div. 1 -16). h. Detail Plates and other drawings attached to the Specifications. End of Section Copyright 1994 Bonestroo, Rosene, Anderlik & Associates, Inc. SC -3 CORRICK & SONDRALL, P.A. STEVEN A. SONDRALL ATTORNEYS AT LAW LEGAL ASSISTANTS MICHAEL R. LAFLEUR MARTIN P. MALECHA Edinburgh Executive Office Plaza LAVONNE E. KESKE WILLIAM C. STRAIT 8525 Edinbrook Crossing SHARON D. DERBY Suite #203 Brooklyn Park, Minnesota 55443 TELEPHONE (612) 425-5671 FAX (612) 425.5867 I �� * * =1 Ms. Valerie Leone City Clerk City of New Hope 4401 Xylon Avenue North New Hope, MN 55428 RE: The Interior Renovation of the New Hope City Hall 51� �. Enclosed are the Contracts for the above-captioned improvement, all of which have been reviewed and are in order from a legal standpoint. I have also reviewed the Certificates of Insurance, which are also in order from a legal standpoint. Very truly yours, Martin P. Malecha s3m Enclosures T C TE OF INSURANCE C SR J H DATE (MM/DD/YY) MLKKE-1 09/19/94 ,ucrai THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE •i Star Agency, Inc. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR Wayzata Blvd., Ste 301 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Ien Va t t ey MN 55426 -1355 COMPANIES AFFORDING COVERAGE : J. Schadow, CIC COMPANY A State Fund Mutual Ins. Co. 542 -8377 K 1?ll COMPANY B Continental Insurance Company COMPANY Mikkelson -Wulff Construction, Inc. C 126 Blake Road Hopkins MN 55343 COMPANY D 'EIZAGES PHIS 1S TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD NDICATED, NO'T'WITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS ER'ITFICATT MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, ACLUSIONS ANY) CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATIOr, LIMITS DATE (MM/DD/YY) DATE (MM/DD/Y GENERAL LIABILI'T'Y GENERAL AGGREGATE $ 2000000 X 1 j COMN1rRCIALGENERALLIABILITY 56CBPO600676995 03/26/94 03/26/95 PRODUCTS - COMP /OPAGG $ 200 0_000_ ] CLAINIS MADE rx� OCCUR PERSONAL & ADV INJURY $ 1000000 EACH OCCURRENCE $ 1000000 OWNRR'S S: C'ONTRACTOR'S PROT FIRE DAMAGE (Any o fire) $ 50000 MED EXP (Any cm persm) $ 5000 AU'I'O MOBILF LIABILITY COMBINED SINGLE LIMIT $ 1000000 ANY ALTO 56CBPO600676995 03/26/94 03/26/95 BODILY INJURY — $ X ALL OWNFID AUTOS SCI IHDULED AUTOS (Per person) X _.— n1RI D AUTOS BODILY INJURY $ X NUN - OWNED AUTOS (Per accident) PROPERTY DAMAGE $ — GARACE LIABILITY AUTO ONLY- EA ACCIDENT $ OTHER THAN AUTO ONLY: ANY AUTO EACH ACCIDENT $ AGGREGATE $ EXCESS LIABILITY EACH OCCURRENCE $ 1000000 AGGREGATE $ 1000000 X UMBRELLA FORM 56CBPO600676995 03/26/94 03/26/95 $ OTI IrR TI IAN UMBRELLA FORM WORKERS COMPENSATION AND STATUTORY LIMITS . ENTI'LOYRRS' LIABILITY EACH ACCIDENT $ 100000 DISEASE - POLICY LIMIT $ 500000 TI IiPROPRIEI - OR' INCL 002727209 01/08/94 01/08/95 PARTN FRS /EXECUTIVE DISEASE - EACH EMPLOYEE $ 100000 OI—T1CIg6 ARr: EXCL OTIIFR 01 OF OPF, RATIONS /LOCATIONS/VEHICLES /SPECIAL ITEMS cy Limit Applies to Accident and Disease 1 IFICATE HOLDER CANCELLATION C I TNEMN SHOULD ANY OFTHE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILU MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, City of New Hope 1I�RbC�I 4401 Xylon Ave N New Hope MN 55428 >bi� AUTHORIZED REPRESENTATIVE , Mark J. Schadow, CIC RATION 1993 >; IUD 25 -S (3/93) r i • i i State of MINNESOTA County of HENNEPIN before me, "� �N �- i Ya -er (here insert name) Notary Public, personally appeared L— , -y-\ f� E- c , c_ V, S o t , personally known to me (or proved to me on the basis of satisfa`dtory evidence) to be the person(s) whose name(s) islare subscribed to the within instrument and acknowledged to me all that he/sheAhey executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS y hand and official seal. i § Signatur LA, 1 a. UN -A9016 (7,91) CAPACITY CLAIMED BY SIGNER SIGNER REPRESENTkNG' INDIVIDUAL(S) Q CORPORATE_ OFFICER(S) PARTNER(S) GUARDIAN/CONSERVATOR © ATTORNEY IN FACT 0 O THER 0 TRUSTEES), 0 SUBSCRIBING WITNESS NAME OF PERSON(S) OR ENTIY(IES) ATTENTION NOTARY: Although the inlormation requested below Is OPTIONAL, it could prevent fraudulent attachment of this certificate. THIS CERTIFICATE MUST BE ATTACHED TO THE DOCUMENT DESCRIBED HEREIN: Document Title or Type: Number of Pages: Document Date: Signer(s) other than named above; UN -A9016 (7,91) OSHI F1557 Report 1 036 -94 MINNESOTA DEPARTMENT OF LABOR AND INDUSTRY 443 Lafayette Road, Saint Paul, Minnesota 55155 (612) 296 -2116 Occupational Safety and Health Division Report of an Industrial Hygiene Field Investigation City of New Hope 4401 Xylon Avenue North New Hope, Minnesota 55428 October 5, 1994 I. Introduction An industrial hygiene investigation was made to determine compliance with the Minnesota Occupational Safety and Health Regulations, and emphasis was placed on determining employee exposure to recognized health hazards. The field visit was initiated because a complaint was received. This report contains employee exposure monitoring results and /or employee exposure assessments and under 1910.20 must be shared with employees upon their request to see it. II. Applicable Standards A. Adopted Minnesota OSHA Standards 1910.1001 and 1926.58 8 -hour TWA for asbestos dust -- 0.2 fibers /cc; 8 -hour TWA action level -- 0.1 fibers /cc; excursion limit (30 minutes) -- 1.0 fibers /cc (fibers longer than 5 micrometers) Minnesota Rules 5205.0660 -- Maintenance and Repair of Buildings and Equipment, Maintenance Goals Minnesota Rules 5207.0035 -- Demolition, Restoration, Remodeling Asbestos Survey B. Other Standards or Available Guidelines Asbestos: 1993 ACGIH TLV 8 -hour TWA (fibers > 5 pm) for amosite -- 0.5 fibers /cc; chrysotile -- 2 fibers /cc; crocidolite -- 0.2 fibers /cc; other forms -- 2 fibers /cc; Confirmed Human Carcinogen Asbestos: 1992 NIOSH TWA (100 min) -- 0.1 fibers /cc for fibers >5 pm; Potential Occupational Carcinogen III. Procedure A. Field Instruments Used .�: .?F.'.. .., ..... � ... � ..' ..FRiR;wiw�ill�S ":. .. .,� �: 4 ; ';• ': MFR -t%;. �. .. '.:'. 359 SKC ModeL 224 -PCXR3 AirChek Personal Sampler 10 -5 -94 B. Method of Analysis asbestos sampling pump and filter I phase contrast microscopy --dl buLk sample I polarized Light microscopy 2 IV. Findings Table I Asbestos Exposure Samp No. Sample Period zmploy.. B.Z. - Sampled Activity Air Concentration Ifibers/oc 1 1335-1417 Area Sample Sample collected on the receptionist desk adjacent to the renovation area 0.21 0 ND When considering the standard analytical error for the sampling/analysis of the air sample, the result must be interpreted as a "possible overexposure", meaning we cannot establish with 95". confidence that an overexposure condition existed. Also, the analytical method used does not distinguish between asbestiform and non-asbestiform fibers. Table 2 Bulk Sample Analysis Results Samp. No Sample and Location Description Aabast a W Asbestos Xdant ity Concrete on the floor in the jail area 0 ND 2 Sheetrock collected in the jail area 0 ND ND - no forms of asbestos detected in the bulk sample. V. Remarks Apparent violations of Minnesota OSHA standards were not observed during this on-site inspection. Findings of this industrial hygiene investigation are given in this document as a record for the employer to keep. The significance of these findings was discussed in the telephone closing conference. If there are additional questions about these findings, they can be discussed by contacting the industrial hygiene investigator or their group leader. David F. Ferkul, CIH, CSP Industrial Hygienist Occupational Safety and Health Division DFF 3 COUNCIL OZA 01#11) Originating Department Approved for Agenda Agenda Section Consent Finance /Administration October 10, 1994 Item No. By: Larry Watts By: 6.5 RESOLUTION ESTABLISHING BUDGET FOR CITY HALL INTERIOR RENOVATION IMPROVEMENT PROJECT NO. 502 AND THE TRANSFERRING OF FUNDS TO ESTABLISH FUNDING FOR IMPROVEMENT PROJECT NO. 502 This resolution establishes a $560,000 budget for Phase II City Hall Remodeling Improvement No. 502, and authorizes the transfer of $560,000 of surplus funds from sinking bond funds and CIP surplus. Staff recommends approval of this resolution. "lawr oloff Review: SECOND BY Administration: Finance: CITY OF NEW HOPE RESOLUTION NO. 94- 151 RESOLUTION ESTABLISHING BUDGET FOR CITY HALL INTERIOR RENOVATION IMPROVEMENT PROJECT NO. 502 AND THE TRANSFERRING OF FUNDS TO ESTABLISH FUNDING FOR IMPROVEMENT PROJECT NO. 502 WHEREAS, the City of New Hope awarded the contract to Mikkleson -Wulff Construction Company for the City Hall renovation Improvement Project No. 502 at a base bid price of $409,777, and WHEREAS, other costs to complete the project are estimated to be $150,223, and WHEREAS, funding for this project is available from sinking bond funds, and CIP surplus. NOW, THEREFORE, BE IT RESOLVED that budgeted expenditures for Improvement Project No. 502 be as follows: Construction costs $409,777 Architect and inspection fees 68,000 Moving expenses 6,000 Legal 1,000 Publishing 100 Modular walls and office furniture 65,000 Contingencies 10,123 Total 5560,000 BE IT FURTHER RESOLVED that funding for the project be provided by transferring $560,000 into Improvement Project No. 502 from the following funds: Park and Pool Bond Fund $ 18,697 1973 Park Bond Fund 66,733 Refunding Bond Fund 389,593 CIP Fund 84,977 Total $560,000 Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 10th day of October, 1994. ayor Attest: City Clerk MOTRA Originating Department Finance /Admin. By: Larry Watts Approved for .Agenda 1 -14 -94 Agenda Section Consent Item No. 6.23 RESOLUTION APPROVING CHANGE ORDER NO. 1 FOR IMPROVEMENT PROJECT NO. 502 (CITY HALL INTERIOR RENOVATION) IN THE AMOUNT OF $18,975 Several changes, additions and deducts, are necessary as a result conditions found after construction began. Most of the revisions involve the lower level (police department). The change order is attached with descriptions. Staff recommends adoption of the resolution. O I ` Lia SECOND BY ( f—/' A Review: Administration: Finance: CITY OF NEW HOPE RESOLUTION NO. 94- 174 RESOLUTION APPROVING CHANGE ORDER NO. 1 FOR IMPROVEMENT PROJECT NO. 502 (CITY HALL INTERIOR RENOVATION) IN THE AMOUNT OF $18,975 WHEREAS, the New Hope City Council accepted a bid at the August 22nd Council Meeting from Mikkleson -Wulff for Phase II City Hall Remodeling Project (Improvement Project No. 502) in the amount of $409,777; and WHEREAS, as a result of conditions found after construction began, several revisions are necessary; and WHEREAS, these changes (adds and deducts) total $18,975 and should be included with the remodeling project. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of New Hope, hereby approves Change Order No. 1 for City Hall Interior Renovation Project (Improvement Project No. 502) in the amount of $18,975 for additional modifications and that the revised contract amount of $409,777 is hereby increased to $428,752 for the making of said improvements. Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 14th day of November, 1994. Mayor Attest: �"�Wp City Clerk USE NARROWEST SKYLIGHT THAT WILL FIT A 2' -9" OPENING SKYLIGHT METAL FLASHING N 5/8" GYP.BD. ? FLUORESCENT LIGHT FIXTURE SEE ELEC. SLOPE ROOF AWAY FROM SKYLIGHT @ 1 /4 " /FT. TYPICAL ALL SIDES LAY IN ACCOUSTICAL CEILING TILE & GRID �- 17 1 / 2" Q A; 1 2 ' -9 r WRAP RUBBER ROOF MEM . - .. EXISTING BAR SPACING VARIES SECTION @ SKYLIGHT - OFFICE AREA SCALE 3/4" = 1`0" FIGURE 1 aB Bonestroc Rosene Anderiik Associate 34157 ra . 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N V o m ° y� F 0 'z CJI R7 ..,...... o my m om A� ET� n m N' y 2 1 4" I s > J Y NEW HOPE MINNESOTA Y CITY HALL INTEIOR RENOVATION V INTERIOR ELEVATIONS Epinw.lAdlleeN 8onestroo ® Rosene Anderlik 6 Associates r{ P.W • Mll " T "°° "` � E n °'A w^ acov ,rs. aeilsloM /1 a o /la.'s o w x +a-ss mm omMSmss. roula. Almonu a A�xi�; Mc 1w. mw, �.+s> >sls:.ol.o.c n 2'-6" 4" � —I nom ��� m z z° ° �H 4401 Xylon Avenue North Telephone: 612- 531 -5100 City Hall Fax. #612- 531 -513c New Hope, Minnesota 55428 -4898 TDD Line: 612 - 531 -5109 Police Fax: #612- 531 -517- Public Works Fax: #612- 533 -7655 November 16, 1994 Mikkelson -Wulff Const., Inc. 126 Blake Road N. Hopkins, MN 55343 SUBJECT: CHANGE ORDER NO. 1 - IMPROVEMENT PROJECT 502 Enclosed are two fully executed copies of the above - referenced Change Order for your records. Please forward one copy to your bonding company. The change order was approved on November 14, 1994, by the New Hope City Council . If you have any questions, please contact me. Sincerely, Valerie Leone City Clerk enc. cc: Tom Anderson, Bonestroo & Assoc. Larry Watts, City of New Hope Dale Reed, City of New Hope Family Styled City For Family Living O 1► • , 1• i • 1 i Several changes, additions and deducts, are necessary as a result conditions found after construction began. The change order is attached with descriptions. Staff recommends adoption of the resolution. �t MOTION BY SECOND BY 1 ���� TO: - Review: Administration: Finance: RFA -001 CITY OF NEW HOPE RESOLUTION NO. 95- 46 RESOLUTION APPROVING CHANGE ORDER NO. 2 FOR IMPROVEMENT PROJECT NO. 502 (CITY HALL INTERIOR RENOVATION) IN THE AMOUNT OF $10,026.00 WHEREAS, the New Hope City Council accepted a bid at the August 22nd Council Meeting from Mikkleson -Wulff for Phase II City Hall Remodeling Project (Improvement Project No. 502) in the amount of $409,777; and approved Change Order No.1 in the amount of $18,975 on November 14, 1994, and WHEREAS, as a result of conditions found further changes are necessary; and WHEREAS, these changes (adds and deducts) total $10,026 and should be included with the remodeling project. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of New Hope, hereby approves Change Order No. 2 for City Hall Interior Renovation Project (Improvement Project No. 502) in the amount of $10,026.00 for additional modifications and that the revised contract amount of $428,752 is hereby increased to $438,778.00 for the making of said improvements. Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 13th day of March, 1995. r Mayor Attest: V21a - a 0 City Clerk M 03 -08 -1995 13:49 612 636 1311 BONESTR00 & ASSC. P.02 Owner City of New Hope, 4401 Xylon Ave. N., New Hope, MN 55428 Date March 8, 1995 0 Andwftlk Contractor Mikkel6on -Wulff Const., Inc., 126 Blake Rd. N., Hopkins, MN 55343 Change Order No. 2 m Bond Co. AmeriStar Agony, Inc., 8421 Wayzata Blvd., #301, golden Valley, MN 55426 CILAN ORDER NO. 2 - Revised City Hall Interior Renovation Project No. 302 Pile No, 34157 flescrt >� of 'mark Various changes as detailed below. Contract Unit TOW No. item Unit Qmntity Pries Amount Chance l7riir<r ,qtr. 2 1 jyjQW FWL7 C.16 ►iL. Wi{0F9 jriYcs V\ot V+ g Rm 219 to the nearest wall & increase 'jtl wall thickness L8 1 1,91$.00 1,918.00 2 Move two exist. refrigerant pipes at Coiling Door 204B LS 1 353.00 333.00 install l0" x 10" window In Boor 114 LS 1 435.00 435.00 Delete light fixture "13R" in Room 108 LS 1 {100,00} (100.00) Change shower design in Room 103 because of exiating 0olumn LS 1 1,075.00 1,075.00 Steel lintel for Rm 202 which had b deleted by not accepting Alt, No. 1 LS 1 480.00 480.00 7 Masonry in -fill for concealed door at package transfer in Room 102 LS 1 884.00 883.00 8 Reinstall sink in Room 112 is 1 6 37.00 637.00 9 Remove exist, unit heater in Rm 218 and install ducted diffuser in Rm 217 LS 1 392.00 392.00 10 Raise soffits in Rooms 214 & 215 LS 1 763.00 763.00 11 Build bulkhead & ceiling in Room 106 to conceal ductwork LS 1 344.00 344.00 12 Construct column in Room 225 L5 1 237,00 237.00 LS 1 237.00 237,00 13 Level floor in Room 225 . A Relocate three sprinkler heads in entry LS 1 � 280.00 280.00 Credit for defective carpet LS 1 (1,000.00) (1,000,00) M 0 CO-2 03 -08 -1995 13:50 612 636 1311 BONESTROO & ASSC. P.03 Contract unit Total x , Item Unit Quantity Price Amount 16 Delete door & add glazing in Borth wall of Conference Hoorn LS 1 1,745.00 1,745.00 17 Extend carpet into Hallway 101 LS 1 330.00 330.00 18 Remove asbestos the LS 1 704.00 704.00 19 Add computer receptacle L5 1 174.00 174.00 20 Move switches in conference roam LS 1 139.00 _ 139.00 Total Change Order No. 2 r ADD $10,026.00 0 CO-2 03-08-1995 13:50 612 636 1311 BONESTROO & ASSC. P.04 Original Contract Amount $ 409,777.00 Previous Change Orders 18,975,00 This Change Order No. 2 - ADD 10,026.00 Revised Contract Amount (including this Change Order) $ 438,778.00 Nu-omraonded for Approval by: Approved by AfNiq 0 JILoj V & IA S, INC. Approved by Owner: MY OF NEW HOW, MN Date. W- Owner Contractor and Co, LCOM CITY OF NEW HOPE PHASE 11 CITY HALL REMODELING PROJECT BUDGET REPORT MARCH 9, 1995 DESCRIPTION REVENUE TRANSFERS - PARK AND POOL BONDS 1973 PARK BONDS REFUNDING BONDS CIP SURPLUS LIONS ESCROW FUND EXPENDITURES CONSTRUCTION COSTS- MIKKELSONMULFF ARCHITECT & INSPECTION FEES MOVING SERVICES LEGAL PUBLISHING ROTARY FILES POLICE FURNITURE MODULAR FUNRITURE CONTINGENCIES CARPETING POLICE DEPARTMENT OFFICES CARPET LUNCHROOM PAINT POLICE DEPATMENT OFFICES CARPET AND PAINT COUNCIL'S OFFICE AND WALLPAPER LUNCHROOM COMPUTER AND PHONE LINES LABOR POOL CHARGES LABOR POOL CHARGES - ARCHIVE ROOM MECH EQUIP- ARCHIVE ROOM OFFICE EQUIPMENT RENTAL ORIGINAL BUDGET $18,697 66,733 389,593 84,831 ADJUSTED ACTUAL RECEIVABLES/ BUDGET ADJUSTMENT BUDGET TO DATE NCUMBRANCE TOTAL BALANCE 30,096 4,500 47,000 -- - - - - -- ------ - - - - -- $559,854 $81,596 $18,697 $18,697 $18,697 66,733 66,733 66,733 389,593 389,593 389,593 114,927 84,831 84,831 4,500 0 47,000 0 -- - - - - -- $641,450 -- - - - - -- ---- - - - - -- -------- $559,854 ---- - - - - -- -------- - - - - -- -- - - - - -- $0 $559,854 - - - - -- -- - - - - -- $409,777 $29,001 $438,778 $395,305 68,000 4,000 72,000 70,540 6,000 4,000 10,000 3,181 1,000 1,000 780 100 100 201 30,000 1,000 31,000 31,088 9,000 9,000 160 21,000 2,000 23,000 1,683 14,977 14,977 5,340 5,340 1,150 1,150 1,150 1,150 2,114 2,114 12,000 12,000 9,494 12,000 12,000 10,380 2,741 2,741 2,741 4,600 4,600 4,577 500 500 421 $559,854 $81,596 $641,450 $530,550 $43,474 8,840 19,317 $438,778 70,540 3,181 780 201 31,088 9,000 21,000 0 0 0 0 0 0 9,494 10,380 2,741 4,577 $0 0 0 30,096 4,500 47,000 $81,596 $0 1,460 6,819 220 (101) (88) 0 2,000 14,977 5,340 1,150 1,150 0 2,114 2,506 1,620 0 22.86 421 $71,6 C$;602,181 $39,269 Tn= 11 "MM M 1 A 4 e 7l� MEW Siigned: Note To Addressee: If you did not receive all of the pages in good condition, please advise sender at your earliest convenience. Thank You. ---------------- ------------------------------------------------------------------------- For Office Use Only Fax then mail: Yes No Urgent fax immediately: Yes- No Call to confirm fax was received: Yes- No Fax and return original to sender: Yes No Make copies for: File Others Fax copies to (more thanone): Other: 4401 Xylon Avenue North New Hope, Minnesota 55428 -4898 March 16, 1995 City Hall: 612- 531 -5100 Police: 612 -531 -5170 Public Works: 612- 533 -4823 TDD: 612 - 531 -5109 City Hal' Fax: 612 - 531 -5136 Police Fax: 612 - 531 -5174 Public Works Fax. 612 - 533 -7650 Fire Dept. Fax: 612 -531 -5175 Mikkelson -Wulff Const., Inc. 126 Blake Road N. Hopkins, MN 55343 SUBJECT: CHANGE ORDER NO. 2 - IMPROVEMENT PROJECT 502 Enclosed are two fully executed copies of the above - referenced Change Order for your records. Please forward one copy to your bonding company. The change order was approved on March 13, 1995, by the New Hope City Council. If you have any questions, please contact me. Sincerely, Valerie Leone City Clerk enc. cc: Tom Anderson, Bonestroo & Assoc. Larry Watts, City of New Hope Dale Reed, City of New Hope Family Styled City r441P ° For Family Living COUNCIL • �.. Originating Department Approved for Agenda Agenda Section Consent Finance /Administration ovember 27, 1995 Item No. B y' Larry watts ( B y' ' 1 6.5 RESOLUTION ADJUSTING BUDGET FOR CITY HALL INTERIOR RENOVATION IMPROVEMENT PROJECT NO.- 502 FROM $560,000 TO $666,000 AND AUTHORIZING THE TRANSFER OF $106,000 OF FUNDS This resolution authorizes additional funding for City Hall Renovation Improvement Project No. 502. The additional funding for the project is coming from the Lions Fund, Escrow Fund and CIP Surplus. During the demolition portion of this project several problems were discovered that impacted on the cost of the project. In addition, the project was expanded to include additional painting, carpeting and wallpapering of offices not included in the original contract. Additional costs were also incurred for the City generator, running conduit for phone and computer lines, computer and phone wiring, additional office furniture and expanded moving costs. Staff recommends approval of this resolution. MOTION BY 41LICf SECOND BY 21-- Review: Administration: Finance: • � 11 CITY OF NEW HOPE RESOLUTION NO. 95 -192 RESOLUTION ADJUSTING BUDGET FOR CITY HALL INTERIOR RENOVATION IMPROVEMENT PROJECT NO. 502 FROM $560,000 TO $666,000 AND AUTHORIZING THE TRANSFER OF $106,000 OF FUNDS WHEREAS, the City of New Hope established a budget of $560,000 for City Hall Interior Renovation Improvement Project No. 502, on October 10, 1994, and WHEREAS, change orders in the amount of $29,001 have been approved since the original date was authorized, and WHEREAS, the project was expanded to include painting, carpeting, and wallpapering in the Police Department, lunchroom and Council Office, and WHEREAS, other increased costs were incurred for electrical and mechanical retrofitting, and WHEREAS, the total cost of the project is $666,000. NOW, THEREFORE, BE IT RESOLVED, that the total budgeted expenditures for Improvement No. 502 be increased by $106,000, to a total of $666,000. BE IT FURTHER RESOLVED, that the additional funding for the project be provided by transferring $106,000 into Improvement Project No. 502 from the following funds: Lions Fund $ 4,500 Escrow Fund 47,000 CIP Surplus 54,500 TOTAL $106 Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 27th day of November, 1995. r Mayor Attest: City Clerk COUNCIL Mr. Tom Anderson, A.I.A. for the firm of Bonestroo, Rosene, Anderlik & Associates, and City staff recommend that City Hall Interior Renovation Improvement Project No. 502 be accepted and final payment be made to the contractor Mikkelson-Wulff Construction, Inc. Final payment for the project is $21,836.25. Mikkelson-Wulff Construction's total contractual cost for Improvement No. 502 is $438,378. MOTION BY SECOND BY LZILL TO: Review: Administration: Finance: WSTIZ �9 9 COUNCIL 1 0 e . - t PRESENTATION OF PHASE II CITY HALL REMODELING PROJECT - IMPROVEMENT PROJECT NO. 502 Milt Powell from Bonestroo, Rosene, Anderlik & Associates will give a presentation on the proposed Phase II City Hall Remodeling Project. This project includes the following: Second Floor City Manager's office area General Administration /Finance office area Receptionist area Protective Inspections office area First Floor Police Clerk and office area Records retention area (old firing range) The presentation will include drawings of proposed layouts along with cost estimates. MOT TO: Review: Administration: Finance: PRELIMINARY SPACE STUDY Hope Hope, New r June 1993 5 Bonestroo Rosene Anderlik & Associates Engineers & Architects St. Paul • Milwaukee q�MM �qi q�Il TeI 'M gWM10H 1 U—INi .o�Q1no..v 1.7i V xAl�Pw o oVG.Od � oon.a�oe M NYlJW Wa - SAM U3&n C NngOOrF3U 7TV14 MM VIOSBNNINI :4J0H AAaN I Fq 0 J ti. J 0.' b W � a� R 0 W v e� ii w 2 C� ti COPY ROOM qW ■ ®® am mono I .... _j l STAFF L DOUG II n am we CENTRAL STORAGE VALERIE F-1 Flo CONCEPT DIAGRAM UPPER LEVEL - OPTION A FIGURE 3 LARRY Ell VALERIE LORRAINE _ ( --- - I a CITY DEPARTMENT DIAGRAM UPPER LEVEL - OPTION A F5GURE I�Mp � ■ h /�/t tuot trnon ■ pl i ■ RRAINE ❑ VALERIE El n ❑ ❑ COUNCIL CHAMBER RECEPTION wg��m M on I I b - W , 7 JOHN p El n❑P DOUG DOUG ❑ NORTH 01 2 4 a Is UPPER LEVEL - OPTION A F FIGURE � u ;� ( ❑ CONFERENCE ❑ ❑❑❑ DAN RECEPTION KIRK 0 JAYNE ❑ ❑ ( � S SHERRY LUCILLE ❑ En 0 ❑ CHERYL ❑ OPEN OFFICE �] I El ❑ El GAIL KAY LARRY VALERIE El n ❑ ❑ COUNCIL CHAMBER RECEPTION wg��m M on I I b - W , 7 JOHN p El n❑P DOUG DOUG ❑ NORTH 01 2 4 a Is UPPER LEVEL - OPTION A F FIGURE r:: 3 ------- I I - bosom "Maso susso som"ILI-1710ami - fa a as a ..a.., ■mal i mEEM ■ �■ RECEPTION RECEPTION nil C � � III � • ■ COUNCIL CHAMBER RECEPTI T O 10— DOUG TA LJ - I r 10 I ' S I 11T,.S i w ,J=1111 19MIN.rill JOHN 0 Floe DOUG H FI-o 1: 0 c Z 0 0 c M cc 4 . Z z Ui z (L < 0 _J = Q_ 3: Lu 111 0 Z _G -%%M= NORTH 01 2 4 a 16 UPPER LEVEL - OPTION B FIGURE 6 INSPECTIONS RECEPTION '1117m ap vol MINI ELEVATION - OPTION B 0 .0 0 c 0 0 c IM ' 4:; : ELEVATION - OPTION A Z Z o 'I CL ui z W a� FIGURE 7 i i open= I wil" ll WIN ELEVATION - OPTION A Z Z o 'I CL ui z W a� FIGURE 7 w CC a 'Tql T bIwJOS1' i 1P.lOM J1$T Yp{L(Bp p.wwlM • .� >�I. .ro.. � �.� a avlvlaoeay 7 H!ljopuV vuoaoy oollavuog .IarylyeA/ f . +.«+ala AQN1S 9NINNVId 3'OVdS IIVH AllO 3dOH M3N ub aw Au i laLL pn �grSMYAxn lam IA x]aM b T St• Av4 9LL 1W AW61 HAW � 1 ll'r0 rpSNIA I I m i o i w • I � U 1 � I I R Y � I i N w VF x - j I a w o i i I � I S i I I — -- ' I I 1 i � N m ! I n IF I I I — 3NIHOtlW Ad00 -- ( I ( I I I I I I I i O I • I I I . I I i i ------------- I I I I i I I I I I 1 I I I I � I ( I i L --- - - - - -- -°------------------------------ - - - - -- w CC a NEW HOPE CITY HALL SPACE STUDY PRELIMINARY COST ESTIMATE June 28, 1993 1. WALLS 1.1 Steel stud & posterboard partitions 6390 SF @ $3.60 $23,000 2. DOORS & WINDOWS 2.1 S.C. wood x HM single leaf doors 25 @ $510.00 13,000 2.2 Borrowed light partitions 300 SF @ $27.00 9,000 2.3 Skylights 30 SF @ $27.00 1,000 3. FINISHES 3.1 Floor finish - carpet 6060 SF @ $6.10 37,000 3.2 Wall finish - vinyl 12780 SF @ $1.00 13,000 3.3 Ceiling finish - suspended acoustic tile 6060 SF @ $1.80 11,000 4. MECHANICAL 4.1 HVAC - relocate furnace - relocate ductwork 6060 SF @ $3.50 22,000 4.2 Sprinkler system 6060 SF @ $1.50 9,000 5. ELECTRICAL 5.1 Lighting and power 6060 SF @ $5.60 34,000 6. SPECIALTIES 6.1 P. LAM cabinets 6.2 Demolition 6.3 Rolling Counter doors 6.4 Wood panelling 6.5 Dividers 6.6 Outside window 6.7 Shelves 7. STRUCTURAL 7.1 Remove masonry walls - install new Steel beams & columns 120 LF @ $250.00 3,000 6060 SF @ $1.00 6,000 1 @$2,000.00 2,000 450 SF @ $5.00 3,000 900 LF @ $6.10 6,000 1 @$1,000.00 1,000 460 @ $100.00 5,000 Allowance 25,000 6 060 SF @ $8.40 51,000 TOTAL ESTIMATED CONSTRUCTION COST $274,000 Remodelled Area 6060 SF Unit Cost $45.20 SF Expected Range $250,000 - $350,000 NOTE: Due to small size and atypical nature of project, the accuracy range is wider than usual. NOT INCLUDED: Office furniture, rotary file, electrical service. ONLY INCLUDES ITEMS SPECIFICALLY LISTED ABOVE. 34157 /preGm.cost NEW HOPE CITY HALL SPACE STUDY PRELIMINARY COST ESTIMATE June 28, 1993 LOWER STORAGE AREA New suspended ceiling New HVAC system $7,500 Engineering fees 2,000 $9,500 POLICE OFFICE AREA Preliminary Estimate Wall Demolition Allowance $ 500 New Windows 50 SF @$3,000.00 3,000 Cabinets 50 LF @ $150.00 7,500 Carpet 400 SF @ $4.00 1,600 Ceiling 400 SF @ $2.00 800 Electrical 400 SF @ $2.50 1,000 HVAC 400 SF @ $2.50 1,000 Shelves 12 LF @ $50.00 600 New Door 1 @1,000.00 1,000 General Conditions 400 SF @ $10.50 4,200 TOTAL $21,200 Remodelled Area Unit Cost Possible Range 400 SF $53.00 $20,000 - $40,000 34157 /prelim.cost