102422 City Council Meeting Packet
NEW HOPE CITY COUNCIL
MEETING AGENDA
October 24, 2022
7:00 p.m.
City Hall – Council Chambers
4401 Xylon Avenue North
Mayor Kathi Hemken
Council Member John Elder
Council Member Andy Hoffe
Council Member Michael Isenberg
Council Member Jonathan London
The City Council wants and encourages citizen participation at Council Meetings. Your input and
opinions count and are valuable. You are encouraged to bring forth your comments and issues at
the appropriate point on the agenda.
A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time
any person may address the Council on any subject pertaining to City business not listed on this
agenda or scheduled as a future agenda item. The Council requests that you limit your presentation
to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their
hand and be recognized by the Mayor. Approach the podium and speak into the microphone by
first stating your name and address. Also, please record your name on the roster at the table near
the door so that your name will be spelled correctly in the minutes.
Individuals should not expect the Mayor or Council to respond to their comments tonight; Council
may refer the matter to staff for handling or for consideration at a future meeting. You are welcome
to contact the city clerk at 763‐531‐5117 after the council meeting.
COUNCIL MEETING BROADCASTS AND STREAMING
Government Access channel 16 programming includes live/taped meeting replays
Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.
www.newhopemn.gov
New Hope Values and Vision
City Mission
Strong local government that is proactive in responding to the community needs and issues by delivering quality
public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner.
Values
Excellence and Quality in the Delivery of Services
We believe that service to the public is our reason for being and strive to deliver quality services in a
highly professional and cost-e ective manner.
Fiscal Responsibility
We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if
residents are to have confi dence in government.
Ethics, Integrity and Professionalism
We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and
that all meaningful relationships are built on these values.
Respect for the Individual
We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering
of opinions.
Open, Honest, and Respectful Communication
We believe that open, honest, and respectful communication is essential for an informed and involved citizenry
and to foster a positive environment for those interacting with our city.
Cooperation and Teamwork
We believe that the public is best served when all work cooperatively.
Visionary Leadership and Planning
We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in
planning for the future.
Vision
e city is a great place to grow as a family, individual, or business.
All within our city are safe and secure.
Essential services will be those that promote a safe and healthy environment for all residents.
Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner
and with measurable results.
e city views residents as its greatest asset and seeks their input and participation.
e city will meet the communication needs of citizens, elected o cials, and city sta .
Strategic Goals
e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks,
lighting, and city facilities).
e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health.
e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve
or enhance its tax base.
e city will provide core services with a professional sta who are equipped with the necessary tools and
equipment and given necessary direction.
e city will facilitate and improve communications to promote e ective intergovernmental cooperation
between sta , citizens, and Council.
Adopted by the New Hope City Council, August 2006
Reaffirmed by the New Hope City Council, February 2022
CITY COUNCIL MEETING
City Hall, 4401 Xylon Avenue North
Monday, October 24, 2022
7:00 p.m.
Regular Session
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – October 24, 2022
2. ROLL CALL
3. APPROVAL OF MINUTES:
Regular Meeting Minutes – October 10, 2022
4. OPEN FORUM
5. PRESENTATIONS
6. CONSENT BUSINESS
6.1 Approval of business license(s)
6.2 Approval of financial claims through October 24, 2022
6.4 Resolution approving an amendment to the revenue note (Homeward Bound Project),
Series 2014, and authorizing the execution and delivery of an amended and restated note
6.5 Resolution in support of three Hennepin Youth Sports Program grant applications
6.6 Resolution approving Fencing Consortium Joint Powers Agreement
7. PUBLIC HEARING
7.1 Civil hearing regarding revoking rental property registration permit for 3840 Boone
Avenue, relating to three disorderly behavior violations
7.2 Resolution ordering the construction of and preparation of plans and specifications for
the 2023 Infrastructure project (Improvement Project No. 1090)
7.3 Resolution adopting assessments for improvement project no. 1034 (2020 Infrastructure
Improvement Project)
8. DEVELOPMENT AND PLANNING
8.1 Resolution approving Change Order No. 5 for $18,654.60 with Rochon Corporation for
Phase 1 improvements at the Public Works facility (Improvement Project No. 1039)
9. PETITIONS AND REQUESTS
10. ORDINANCES AND RESOLUTIONS
10.1 Ordinance No. 22‐10, An ordinance amending section 8‐6(d)(14)a of the New Hope City
Code related to mobile food units
11. UNFINISHED AND ORGANIZATIONAL BUSINESS
12. OTHER BUSINESS
12.1 Exchange of communication between members of the city council
13. ADJOURNMENT
Memorandum
To: New Hope City Council
From: Tim Hoyt, Acting City Manager
Date: October 20, 2022
Subject: Agenda Items for Monday, October 24, 2022
Open Forum
Staff is not aware of anyone planning to address the Council for the Open Forum.
Item 6.1
There is one new business license request for a tobacco license at 7538 42nd Avenue North. The applicant,
Mahmoud Rammouni, relinquished a license that was issued earlier this year for 42nd Tobacco Shop at 7700
42nd Avenue North. The tobacco store never opened at this site because the applicant was unable to reach an
agreement on terms of the lease (he planned to lease half of the space and the leasing agent preferred to find
a tenant to lease the entire space). Tobacco licenses cannot be transferred from place to place. The applicant
has completed new license paperwork, a copy of the lease, and has paid another license fee for the 2022
license period.
Item 6.2
This item involves routine financial claims.
Item 6.3
There are no new liability claims to report.
Item 6.4
Staff was recently contacted by Kennedy & Graven, the city’s bond counsel regarding an amendment to a
Note issued through the city. In 2014 the city issued a Revenue Note for $3.4 million for Homeward Bound
to refinance prior loans and construct a new care center in Golden Valley. The note was recently purchased
by Bremer Bank and will be reissued with an interest calculation method that differs from the original note
and requires an amendment. The amendment is not considered a new issuance of debt by the city. The city is
asked to adopt a resolution approving the amendment. Director Sargent and I recommend approval.
Item 6.5
This item supports the city’s grant applications to Hennepin County for three Hennepin Youth Sports
Program grants. The applications will include a request for a $250,000 facility grant for the 2023 field and
light improvement project at Lighted Baseball Field, a $3,000 equipment grant for basketball hoops for the
2023 basketball court replacement at Liberty Park, and a $2,500 equipment grant for two sets of new hockey
goals for the Ice Arena. Staff will be notified of grant awards in December. Director Rader and I recommend
approval of the resolution.
Item 6.6
This is the fencing consortium joint powers agreement that was discussed with Council at the October
work session. Council was supportive of joining the consortium to equip the city with fencing should
the need arise during civil unrest. The approximate annual cost is $7,000. Director Weber and I
recommend approval of the JPA.
Item 7.1
This is a public hearing to consider revoking the rental property registration permit for 3840 Boone Avenue
North. The property was issued a third disorderly behavior slip which led to the hearing to determine the
corrective action. The actions could be impose a fine, revoke the permit, suspend the permit, or take no
action. City staff recommends revocation of the rental registration. It is staff’s opinion that the property
owner cannot manage the property in a safe manner for both the tenants and the neighboring property
owners. It is also recommended that a new rental registration permit should not be issued to the same
property owner for a period of three years. The city attorney prepared a memorandum outlining the hearing
process.
Item 7.2
On September 26 the city engineer presented the feasibility report for the 2023 infrastructure improvements
that include the Northwood southeast and northeast neighborhoods, the Winnetka Green townhome area,
and parts of 61st Avenue North and Sumter Avenue North. The estimated project cost is $4,884,623 and the
CIP budget contains $4,980,371. The project will be funded with street infrastructure funds and utility funds.
There are no tax‐exempt properties in the proposed project area so there be no assessments. Staff asks
Council to conduct the public hearing and allow for public input. Neighborhood meetings will also be held.
If Council orders the project, plans and specifications will be presented in January. Director Weber and I
recommend approval.
Item 7.3
This is the assessment hearing for the 2020 Infrastructure Project No. 1034. There are two properties to be
assessed (one is city‐owned) for a total of $8,133.45 which is lower than the original estimated
assessment of $13,016.93. Evergreen Church was notified of their assessment for $6,244.20 for the
property at 3351 Independence Avenue North. Staff asks Council to conduct the public hearing and adopt
the resolution. Director Weber and I recommend approval.
Item 8.1
This resolution approves change order number 5 for $18,654.60 with Rochon Corporation for the public
works facility project. The change order includes light fixtures and long‐range RFID readers and extra cost
for wear course paving and patching in the parking lot. Staff reviewed the change order with Council at the
October work session. Director Weber and I recommend approval.
Item 10.1
This ordinance amendment is a minor change to chapter 8 regarding mobile food units. Applicants
must submit copies of a county license to the city in order to be considered for a mobile food unit
permit in New Hope. The state of Minnesota used to provide mobile food unit licenses but recently
delegated authority to Hennepin County. The city attorney prepared the ordinance amendment. City
Clerk Leone and I recommend approval.
Item 12.1
Mayor Hemken will review upcoming meetings and events.
If you have any questions regarding items in the agenda packet, please call the city clerk or me
before the meeting so that staff can research any issues and be prepared to respond at the meeting.
New Hope City Council October 10, 2022
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes October 10, 2022
Regular Meeting City Hall, 7:00 p.m.
CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:00 p.m.
PLEDGE OF
ALLEGIANCE
The City Council and all present stood for the Pledge of Allegiance.
ROLL CALL Council present:
Staff present:
Kathi Hemken, Mayor
John Elder, Council Member
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Tim Hoyt, Acting City Manager
Valerie Leone, City Clerk
Susan Rader, Director of Parks & Recreation
Stacy Woods, City Attorney
APPROVAL OF
MINUTES
Motion was made by Council Member Hoffe, seconded by Council Member Elder,
to approve the work session meeting minutes of September 19, 2022. Voted in
favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted
against the same: None; Abstained: None; Absent: None. Motion carried.
Motion was made by Council Member Elder, seconded by Council Member Hoffe,
to approve the regular meeting minutes of September 26, 2022. Voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg; and the following voted against the same:
None; Abstained: London; Absent: None. Motion carried.
OPEN FORUM
There was no one present desirous of addressing the council.
ROTATING VOTES
Please note that votes taken on each agenda item are called by the secretary on a
rotating basis; however, the written minutes always list the mayor’s name first
followed by the council members’ in alphabetical order.
CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated
that all items will be enacted by one motion unless requested that an item be
removed for discussion. Mr. Tim Hoyt, acting city manager, reviewed the consent
items.
FINANCIAL CLAIMS
Item 6.2
Approval of financial claims through October 10, 2022.
New Hope City Council October 10, 2022
Page 2
RESOLUTION 2022‐106
Item 6.4
Resolution of support for Three Rivers Park District French Regional Park Master
Plan.
RESOLUTION 2022‐107
Item 6.5
Resolution appointing election judges for General Election of November 8, 2022.
RESOLUTION 2022‐108
Item 6.6
Resolution approving 2023 maintenance agreement with Embedded Systems, Inc.
for tornado/civil defense siren maintenance in the amount of $1,743.48.
MOTION
Consent Items
Motion was made by Council Member Elder, seconded by Council Member
Isenberg, to approve the Consent items. All present voted in favor. Motion
carried.
PUBLIC HEARING
DELINQUENT CITY
CHARGES
Item 7.1
Mayor Hemken introduced for discussion Item 7.1, Public hearing and resolution
adopting and confirming assessments for delinquent utility service charges,
administrative citations, alarm, mowing and abatement charges.
Mr. Tim Hoyt, acting city manager, explained the Council is asked to conduct a
public hearing to adopt the assessment rolls for delinquent city service charges
incurred between June 1, 2021, and May 31, 2022. He stated all impacted property
owners were notified of the hearing date, the process for challenges, and payment
options. The current total of delinquent utility charges is $229,329.80, the total of
delinquent city services is $3,237.31, and the total for delinquent administrative
citations is $15,990. To date staff has not received any written objections.
Mayor Hemken noted all outstanding delinquent charges will be assessed to the
property tax rolls.
There was no one present desirous to address the Council for the public hearing.
CLOSE HEARING
Item 7.1
Motion was made by Council Member Elder, seconded by Council Member
Isenberg, to close the public hearing. All present voted in favor. Motion carried.
RESOLUTION 2022‐109
Item 7.1
Council Member Elder introduced the following resolution and moved its
adoption: “PUBLIC HEARING AND RESOLUTION ADOPTING AND
CONFIRMING ASSESSMENTS FOR DELINQUENT UTILITY SERVICE
CHARGES, ADMINISTRATIVE CITATIONS, ALARM, MOWING AND
ABATEMENT CHARGES.” The motion for the adoption of the foregoing
resolution was seconded by Council Member Isenberg, and upon vote being taken
thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg,
London; and the following voted against the same: None; Abstained: None;
Absent: None; whereupon the resolution was declared duly passed and adopted,
signed by the mayor which was attested to by the city clerk.
COUNCIL SALARIES
ORDINANCE
Item 10.1
Mayor Hemken introduced for discussion Item 10.1, Ordinance No. 22‐9, An
ordinance amending New Hope Code Section 2‐11 Setting Mayor and
Councilmembers’ Salaries.
Mr. Tim Hoyt, acting city manager, explained the ordinance amendment sets
council salaries for years 2023 and 2024. He stated the city attorney prepared the
New Hope City Council October 10, 2022
Page 3
ordinance amendment per Council’s direction at the September 19 work session.
Salaries for the mayor and council members will increase by 3% for years 2023 and
2024 which is the same adjustment recommended for non‐union employees for
2023. He stated the 2023 budget contains funds for the proposed increase.
ORDINANCE NO.
22‐09
Item 10.1
Council Member London introduced the following ordinance and moved its
adoption: “ORDINANCE NO. 22‐9, AN ORDINANCE AMENDING NEW
HOPE CODE SECTION 2‐11 SETTING MAYOR AND COUNCILMEMBERS’
SALARIES.” The motion for the adoption of the foregoing ordinance was
seconded by Council Member Hoffe, and upon vote being taken thereon, the
following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the
following voted against the same: None; Abstained: None; Absent: None;
whereupon the ordinance was declared duly passed and adopted, signed by the
mayor which was attested to by the city clerk.
PURCHASE OF
EQUIPMENT
Item 10.2
Mayor Hemken introduced for discussion Item 10.2, Resolution authorizing the
purchase of equipment and appropriation of funds in the amount of $25,833.87 for
the purchase of a 2022 Toro Workman HDX from MTI Distributing and $2,000 for
fabrication of ancillary equipment.
Ms. Susan Rader, director of parks and recreation, stated Council is asked to
approve the purchase of a 2022 Toro Workman which is primarily used by the
Parks department for field maintenance activities. The workman will replace a
2015 unit. The full cost of the new Workman is $31,883.87 which includes $2,000
for ancillary equipment. The trade‐in value of the 2015 equipment is $6,000
resulting in a total cost of $25,833.87. She reported the vehicle replacement fund
has $31,423 dedicated for the replacement.
RESOLUTION 2022‐110
Item 10.2
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION AUTHORIZING THE PURCHASE OF EQUIPMENT
AND APPROPRIATION OF FUNDS IN THE AMOUNT OF $25,833.87 FOR
THE PURCHASE OF A 2022 TORO WORKMAN HDX FROM MTI
DISTRIBUTING AND $2,000 FOR FABRICATION OF ANCILLARY
EQUIPMENT.” The motion for the adoption of the foregoing resolution was
seconded by Council Member Hoffe, and upon vote being taken thereon, the
following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the
following voted against the same: None; Abstained: None; Absent: None;
whereupon the resolution was declared duly passed and adopted, signed by the
mayor which was attested to by the city clerk.
EXCHANGE OF
COMMUNICATION
Item 12.1
Mayor Hemken introduced for discussion Item 12.1, Exchange of communication
between members of the City Council.
Council Member Elder reported that prior to the Council Meeting a quorum of the
City Council interviewed Diane Ruiz for the Human Rights Commission. Council
supported Council Member Elder’s recommendation to appoint Ms. Ruiz to the
Human Rights Commission.
Mayor Hemken reported on upcoming events.
New Hope City Council October 10, 2022
Page 4
ADJOURNMENT
Motion was made by Council Member Isenberg, seconded by Council Member
Elder, to adjourn the meeting, as there was no further business to come before
the Council. All present voted in favor. Motion carried. The New Hope City
Council adjourned at 7:18 p.m.
Respectfully submitted,
Valerie Leone, City Clerk
I:\RFA\City Manager\2022\6.1 Business Licenses\6.1 Q ‐ Business Licenses 102422.docx
Request for Action
October 24, 2022
Approved by: Tim W. Hoyt
Originating Department: City Manager
By: Valerie Leone, City Clerk‐Treasurer
Agenda Title
Approval of business license(s)
Requested Action
In accordance with Chapter 8 of the New Hope Code, all applications for business licenses must be presented
to the City Council for consideration. Staff recommends approval of all listed requests.
Background
All required paperwork and fees have been received for the following businesses:
AM 7th LLC dba 42nd Tobacco Shop 7538 42nd Avenue North Tobacco Sales
Agenda Section
Consent
Item Number
6.1
G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx
Request for Action
October 24, 2022
Approved by: Tim W. Hoyt, Acting City Manager
Originating Department: City Manager
By: Tim W. Hoyt, Acting City Manager
Agenda Title
Approval of claims through October 24, 2022
Requested Action
Claims for services and commodities purchased through this period are listed on the Check Disbursement
Report
Attachments
Check Disbursement Report
Agenda Section
Consent
Item Number
6.2
I:\RFA\COMM DEV\2022\City Council\10‐24‐22 Homeward Bound Bond Amendment\Q ‐ Homeward Bound Bond Amendment 10‐24‐22.docx
Request for Action
October 24, 2022
Approved by: Tim Hoyt, Acting City Manager
Originating Department: Community Development
By: Jeff Sargent, Director
Agenda Title
Resolution approving an amendment to the revenue note (Homeward Bound Project), Series 2014, and
authorizing the execution and delivery of an allonge to the note
Requested Action
Staff requests that the City Council approve a resolution amending a revenue note originally issued on April
11, 2014, for the Homeward Bound Project to reflect a change in how the interest rate on the note will be
calculated.
Policy/Past Practice
The City Council has approved resolutions in the past that have aided in financing non‐profit, bank qualified
loan projects, such as the Homeward Bound Project. The proposed resolution is required to ensure that the
interest rates on the bond note will be calculated appropriately.
Background
On April 11, 2014, the city of New Hope issued its Revenue Note in the original amount of $3,400,000 and
loaned the proceeds of the Note to Homeward Bound, Inc, a Minnesota nonprofit corporation to refinance
some prior loans made to existing housing and care facilities and to finance the acquisition, construction, and
equipping of a new housing and care facility to be located at 6615 Medicine Lake Road in Golden Valley, MN.
The Note was purchased by Bremer Bank. At the time of issuance of the Note, interest on the Note was
calculated using the 7‐year London Interbank Offered Rate (LIBOR) formula; however, the use of LIBOR is
currently being phased out and will no longer be available as of June 30, 2023. As a result, the Lender has
informed the city and the borrower that interest on the Note will be calculated using the 7‐year Treasury
Constant Maturity Index, and this change must be reflected on the Note.
Approval of the amended language in the Note to reflect the change in how the interest will be calculated
must be done by resolution and approved by the City Council. Attached to the staff report is a memorandum
prepared by Kennedy & Graven, the city’s bond counsel, as well as the proposed amended language to the
Note.
Recommendation
Staff recommends that the City Council approve the resolution approving an amendment to the revenue note
(Homeward Bound Project), Series 2014, and authorizing the execution and delivery of an allonge to the note.
Agenda Section
Consent
Item Number
6.4
Request for Action, Page 2
Attachments
Proposed Resolution
Kennedy & Graven Memorandum
Proposed Amended and Restated Revenue Note
Request for Action – February 10, 2014
Approved Resolution 2014‐28
CITY OF NEW HOPE, MINNESOTA
RESOLUTION NO. ________
RESOLUTION APPROVING AN AMENDMENT TO THE REVENUE NOTE
(HOMEWARD BOUND PROJECT), SERIES 2014, AND AUTHORIZING THE
EXECUTION AND DELIVERY OF AN ALLONGE TO THE NOTE
WHEREAS, on April 11, 2014, pursuant to a resolution adopted by the City Council of the City
of New Hope, Minnesota (the “City”) on March 10, 2014 (the “Note Resolution”), the City issued its
Revenue Note (Homeward Bound Project), Series 2014 (the “Note”), in the original aggregate principal
amount of $3,400,000; and
WHEREAS, the City loaned the proceeds of the Note to Homeward Bound, Inc., a Minnesota
nonprofit corporation (the “Borrower”), pursuant to a Loan Agreement, dated as of April 1, 2014 (the
“Loan Agreement”), between the City and the Borrower, for the purposes of (i) refinancing one or more
loans made to finance the Borrower’s existing housing and care facilities for the disabled located at 4300
Lake Drive, Robbinsdale, Minnesota; 3300 Fountain Lane, Plymouth, Minnesota; 315 Saratoga Lane North,
Plymouth, Minnesota; 13522 Sunset Trail, Plymouth, Minnesota; 305 Althea Lane, Hopkins, Minnesota;
4213 Zealand Avenue North in the City; 3009 Atwood Avenue, Minnetonka, Minnesota; 4025 Jersey
Avenue North, Crystal, Minnesota; 3535 June Avenue North, Crystal, Minnesota; 5720 43rd Avenue North,
Crystal, Minnesota; 3529 Lee Avenue North, Crystal, Minnesota; 6809 36th Avenue North, Crystal,
Minnesota; 4155 Webster Avenue South, St. Louis Park, Minnesota; 6769 East Fish Lake Road, Maple
Grove, Minnesota; 7324 Noble Court, Brooklyn Park, Minnesota; 7839 Brooklyn Boulevard, Brooklyn Park,
Minnesota; and 1629 Independence Avenue North, Golden Valley, Minnesota; (ii) financing the acquisition,
construction, and equipping of a new housing and care facility to be located at 6615 Medicine Lake Road in
Golden Valley, Minnesota; and (iii) paying the costs of issuance of the Note; and
WHEREAS, Bremer Bank, National Association, a national banking association (the “Lender”),
purchased the Note from the City; and
WHEREAS, at the time of issuance of the Note, interest on the Note was calculated using the
7-year LIBOR formula; and
WHEREAS, the use of LIBOR (the London Interbank Offered Rate) is currently being phased
out and will no longer be available as of June 30, 2023; and
WHEREAS, the Lender has informed the City and the Borrower that, as of the next interest
adjustment date (April 1, 2028), interest on the Note will be calculated using the 7-year Treasury
Constant Maturity index, and such change (the “Amendment”) must be reflected in the Note; and
WHEREAS, Kennedy & Graven, Chartered, as bond counsel to the City with respect to the
issuance of the Note, has represented that such Amendment to the Note will not be considered a
significant modification of the Note and will not result in a reissuance of the Note for tax purposes
pursuant to Section 1.1001-3 of the Treasury Regulations promulgated under the Internal Revenue Code
of 1986, as amended (the “Code”), if the change in the rate will not be more than 25 basis points as of the
effective date of the Amendment of the Note; provided, however, if the change in the rate will be more
than 25 basis points as of the effective date of the Amendment of the Note, such Amendment to the Note
will be considered a significant modification of the Note and will result in a reissuance of the Note for tax
2
purposes pursuant to Section 1.1001-3 of the Treasury Regulations promulgated under the Code because
the change in rate will be more than 25 basis points; and
WHEREAS, there has been presented before the City Council a form of Allonge to the Note,
which incorporates the proposed Amendment to the Note; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NEW
HOPE, MINNESOTA, AS FOLLOWS:
1. The City Council hereby consents to, approves, authorizes, and directs the execution of
the Allonge to the Note by the Mayor and the City Manager, substantially in the form on file with the City
on the date hereof, which is hereby approved, with such changes as shall be approved by the Mayor and
the City Manager; provided that the execution thereof by the Mayor and the City Manager shall be
conclusive evidence of such approval.
2. As provided in the Loan Agreement and the Note Resolution, the Note shall not be
payable from nor charged upon any funds other than the revenues pledged to their payment, nor shall the
City be subject to any liability thereon, except as otherwise provided in this paragraph. No holder of the
Note shall ever have the right to compel any exercise by the City of its taxing powers to pay any of the
Note or the interest or premium thereon, or to enforce payment thereof against any property of the City
except the interests of the City in the Loan Agreement and the revenues and assets thereunder, which have
been assigned to the Lender. The Note shall not constitute a charge, lien, or encumbrance, legal or
equitable, upon any property of the City, except the interests of the City in the Loan Agreement, and the
revenues and assets thereunder, which have been assigned to the Lender.
3. If the change in interest rate calculation causes a reissuance of the Note, the Mayor and/or
the City Manager may execute any certificates required for a reissuance.
4. This resolution shall be in full force and effect from and after its passage.
Approved by the City Council of the City of New Hope, Minnesota, this 24th day of October,
2022.
Kathi Hemken, Mayor
ATTEST:
Valerie Leone, City Clerk
NE395-6 (JAE)
832348v3
Offices in
Minneapolis
Saint Paul
St. Cloud
Fifth Street Towers
150 South Fifth Street, Suite 700
Minneapolis, MN 55402
(612) 337-9300 telephone
(612) 337-9310 fax
kennedy-graven.com
Affirmative Action, Equal Opportunity Employer
JULIE A. EDDINGTON
Attorney at Law
Direct Dial: (612) 337-9213 Email: jeddington@kennedy-graven.com
October 17, 2022
Jeff Sargent
Director of Community Development
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428
Re: Resolution relating to the approval of an amendment to the Revenue Note (Homeward Bound
Project), Series 2014
Dear Jeff,
On April 11, 2014, the City of New Hope (the “City”) issued its Revenue Note (Homeward Bound
Project), Series 2014 (the “Note”), in the original aggregate principal amount of $3,400,000. The City
loaned the proceeds of the Note to Homeward Bound, Inc., a Minnesota nonprofit corporation (the
“Borrower”), pursuant to a Loan Agreement, dated as of April 1, 2014 (the “Loan Agreement”), between
the City and the Borrower, to (i) refinance one or more loans (collectively, the “Prior Loans”) made to
finance the Borrower’s existing housing and care facilities for the disabled located at 4300 Lake Drive,
Robbinsdale, Minnesota; 3300 Fountain Lane, Plymouth, Minnesota; 315 Saratoga Lane North,
Plymouth, Minnesota; 13522 Sunset Trail, Plymouth, Minnesota; 305 Althea Lane, Hopkins, Minnesota;
4213 Zealand Avenue North in the City; 3009 Atwood Avenue, Minnetonka, Minnesota; 4025 Jersey
Avenue North, Crystal, Minnesota; 3535 June Avenue North, Crystal, Minnesota; 5720 43rd Avenue
North, Crystal, Minnesota; 3529 Lee Avenue North, Crystal, Minnesota; 6809 36th Avenue North,
Crystal, Minnesota; 4155 Webster Avenue South, St. Louis Park, Minnesota; 6769 East Fish Lake Road,
Maple Grove, Minnesota; 7324 Noble Court, Brooklyn Park, Minnesota; 7839 Brooklyn Boulevard,
Brooklyn Park, Minnesota; and 1629 Independence Avenue North, Golden Valley, Minnesota;
(ii) finance the acquisition, construction, and equipping of a new housing and care facility to be located at
6615 Medicine Lake Road in Golden Valley, Minnesota; and (iii) pay the costs of issuance of the Note.
The Note was purchased by Bremer Bank, National Association, a national banking association (the
“Lender”). At the time of issuance of the Note, interest on the Note was calculated using the 7-year
LIBOR formula; however, the use of LIBOR (the London Interbank Offered Rate) is currently being
phased out and will no longer be available as of June 30, 2023. As a result, the Lender has informed the
City and the Borrower that interest on the Note will be calculated using the 7-year Treasury Constant
Maturity index, and such change (the “Amendment”) must be reflected in the Note.
The Borrower would like the City to consider the enclosed resolution at the next City Council meeting,
which would approve the Amendment to the Note. To memorialize the Amendment, the City will be
asked to execute an Allonge to the Note.
Kennedy & Graven, Chartered, as bond counsel to the City with respect to the issuance of the Note, has
determined that such Amendment to the Note will not be considered a significant modification of the
Note and will not result in a reissuance of the Note for tax purposes pursuant to Section 1.1001-3 of the
Treasury Regulations promulgated under the Internal Revenue Code of 1986, as amended (the “Code”), if
the change in the rate is not more than 25 basis points as of the effective date of the Amendment of the
Note. However, if the change in the rate is more than 25 basis points as of the effective date of the
Amendment of the Note, such Amendment to the Note will be considered a significant modification of
the Note and will result in a reissuance of the Note for tax purposes pursuant to Section 1.1001-3 of the
Treasury Regulations promulgated under the Code because the change in rate will be more than 25 basis
points. City officials may be asked to execute certificates required for the reissuance, including but not
limited to an Information Return for Tax-Exempt Private Activity Bonds, Internal Revenue Service Form
8038. The enclosed resolution includes a provision authorizing the City officials to execute such
certificates if necessary.
The Note will continue to be secured solely by the revenues derived from the Loan Agreement and from
other security provided by the Borrower. The Note will not constitute a general or moral obligation of the
City and will not be secured by or payable from any property or assets of the City (other than the interests
of the City in the Loan Agreement) and will not be secured by any taxing power of the City. The Note
will not be subject to any debt limitation imposed on the City. The Note was deemed to be “bank-
qualified” in 2014 and will continue to be treated as “bank qualified” after the Amendment to the Note.
The Amendment to the Note will not impact the City’s ability to issue “bank-qualified” bonds in calendar
year 2022.
The Amendment to the Note will not be considered a new issuance of debt by the City. On the original
date of issuance of the Note, the City received a one-time administrative fee for the issuance of conduit
bonds in the amount of $34,000. While the City will not collect an additional administrative fee in
connection with the Amendment, any actual costs incurred by the City, including legal fees, will be paid
by the Borrower.
Please contact me with any questions on the foregoing.
Sincerely,
Julie Eddington
NE395-1 (JAE)
832684v2
I:\RFA\P&R\Hennepin Cty grant apps\2022\Q & R ‐ Approve Applications for 2022 HYSF Fall Grants.docx
Request for Action
October 24, 2022
Approved by: Tim Hoyt, Acting City Manager
Originating Department: Parks & Recreation
By: Susan Rader, Director
Agenda Title
Resolution in support of three Hennepin Youth Sports Program grant applications
Requested Action
Staff recommends council approve this resolution of support to submit three Hennepin Youth Sports
Program (HYSP) grant applications to Hennepin County. The applications will include a request for a facility
grant for the 2023 field and light improvement project at Lighted Baseball Field, an equipment grant for
basketball hoops for the 2023 basketball court replacement at Liberty Park, and a second equipment grant for
two sets of new hockey goals for the Ice Arena.
Background
The HYSP is funded by the 0.15% sales tax surcharge in Hennepin County that enabled the construction of
Target Field. Grants are awarded for facilities, playgrounds and equipment. Since 2009, the program has
awarded over $23 million to communities throughout Hennepin County. These projects have spurred over
$90 million in matching funds.
Facility grant awards can range from $10,000‐$300,000 and are distributed once per year in December.
Applications are based on partnerships, increased capacity, matching fund ratios, number of youth served &
user demographics, improved conditions, sustainability, support of the community, and environmental
improvements.
Equipment grant awards can be valued up to $10,000 and are distributed twice per year in the spring and late
fall. Applications are scored based on partnerships, matching funds ratios and number of youth served
annually by an organization.
In previous HYSP applications, city staff has been successful in receiving more than $729,000 in grant awards,
including approximately $574,000 in capital facility grants, $75,000 in playground grants and more than
$80,000 in equipment grants.
The application deadline for the spring HYSP grants is November 4, 2022. Staff is interested in applying for
three grants to assist with costs of upcoming projects and equipment purchases. The request for the 2023 field
and light improvement project at Lighted Baseball Field is for $250,000, the request for basketball hoops for
the 2023 basketball court replacement at Liberty Park is for $3,000, and the request for two sets of new hockey
goals for the Ice Arena is for $2,500.
Funding
In the 2023 CIP, $828,000 is budgeted for the improvements at Lighted Baseball Field. There is also $150,000
identified for court maintenance, which includes the replacement of the Liberty Park basketball court. Any
Agenda Section
Consent
Item Number
6.5
Request for Action, Page 2
grant funds secured, would be used to offset the amount of funding needed from the Park Infrastructure
Fund for each of these projects.
The funding for the hockey goals is identified in the Ice Arena operating budget. Any grant funding received
would also offset the amount of funding needed from the Ice Arena budget.
Attachments
Resolution
City of New Hope
Resolution No. 2022‐
Resolution in support of three Hennepin Youth Sports Program grant applications
WHEREAS, the Hennepin County Board of Commissioners, via the Hennepin Youth Sports Program,
provides for capital funds to assist local government units of Hennepin County for the
development of sports or recreational facilities, playgrounds and equipment purchases; and
WHEREAS, the city of New Hope desires to enhance existing facilities by providing upgrades.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the city of New Hope:
1) The estimate of the total cost of the facility project at Lighted Baseball Field is $1,072,135. The city of
New Hope is requesting $250,000 from the Hennepin Youth Sports Program and will assume
responsibility for providing matching funds of up to $822,135.
2) The estimate of the total cost of the basketball hoops for Liberty Park is $5,456. The city of New
Hope is requesting $3,000 from the Hennepin Youth Sports Program and will assume responsibility
for providing matching funds of $2,456.
3) The estimate of the total cost of two sets of hockey goals for the New Hope Ice Arena is $3,500. The
city of New Hope is requesting $2,500 from the Hennepin Youth Sports Program and will assume
responsibility for providing matching funds of $1,000.
4) The city of New Hope is the owner of the property where the improvements will be located.
5) The city of New Hope agrees to assume one hundred (100) percent of operational and maintenance
cost of the Lighted Baseball Field, Liberty Park basketball hoops, and Ice Arena hockey goals.
6) The city of New Hope agrees to enter into necessary and required agreements with Hennepin
County for the specific purpose of enhancing the Lighted Baseball Field, Liberty Park and New
Hope Ice Arena.
7) That Tim Hoyt, New Hope Acting City Manager is authorized and directed to execute the
applications for the Hennepin Youth Sports Program grants.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 24th day of October 2022.
____________________________
Mayor
Attest: __________________________
City Clerk
I:\RFA\City Manager\2022\Fence JPA\6.6 Fencing JPA 10.24.22.docx
Request for Action
October 24, 2022
Approved by: Tim W. Hoyt, Acting City Manager
Originating Department: City Manager
By: Tim W. Hoyt, Acting City Manager
Agenda Title
Resolution adopting the Fencing Consortium Joint Powers Agreement
Requested Action
Staff requests that the City Council adopt the Fencing Consortium Joint Powers Agreement to provide
fencing if needed during periods of civil unrest.
Policy/Past Practice
The city participates in various Joint Powers Agreements as needed.
Background
Council and staff discussed the JPA at the work session of October 17, 2022, and Council expressed support.
In 2021 steps were taken to improve security at the Civic Center campus in light of the civil unrest that led to
vandalism and other criminal activities in nearby cities. The Fencing Consortium is a joint powers entity
pursuant to MS 471.59 comprised of local government agencies (members) that will jointly contract with a
fencing vendor for the availability, storage, maintenance, and transportation of anti‐scale fencing (including
vehicle gates and pedestrian doors). The Consortium will have the flexibility to increase the amount of
fencing, gates, and doors as additional local governments join the Consortium. By working cooperatively and
pooling resources, the member communities will have immediate access to anti‐scale fencing to protect public
buildings and infrastructure as well as to provide physical separation between law enforcement and
protesters.
The purpose and structure of the Fence Consortium is to provide experienced leadership for fence
deployment operations across multiple jurisdictions in a unified command structure and coordinate during
the deployment of anti‐scale fencing. The Fence Consortium itself is a multi‐agency, pre‐planned,
coordinated resource management system to continue efforts to minimize multiple local and state agencies
from being over‐extended.
The Fencing Consortium Joint Board would consist of five directors serving two‐year terms (two from law
enforcement, one from fire, one from public works, and one representing emergency managers).
Appointments would be made in 2023 and 2024 to provide staggered terms, as outlined in 4.2.
Funding
Each member agency’s cost is pro‐rated based on the footage of fencing needed for their location. Currently
the approximate cost for New Hope is $7,000 which would serve the city hall/police department and the fire
station. This price is expected to decrease as additional government agencies join the consortium. Also, an
annual assessment will be paid for on‐going costs to operate and maintain the fencing consortium.
Agenda Section
Consent
Item Number
6.6
Attachments
Resolution
Fencing Consortium Joint Powers Agreement
CITY OF NEW HOPE
RESOLUTION NO. 2022- _____
RESOLUTION ADOPTING THE FENCING
CONSORTIUM JOINT POWERS AGREEMENT
WHEREAS, the governmental units in the state have experienced an increase in
incidences of civil unrest with violent and destructive actors who pose a threat to the public,
public personnel, buildings, and critical infrastructure; and
WHEREAS, the First Amendment of the United States Constitution protects the freedom
of speech, the press, and the right of the people peaceably to assemble, and to petition the
government for a redress of grievances; and
WHEREAS, recent experience has shown that the use of anti-scale fencing has greatly
de-escalated tension between law enforcement and protesters; and
WHEREAS, by de-escalating the tension, the anti-scale fencing helps to reduce the
trauma on the community, improve the safety for all, minimize the impact on neighboring
properties, and reduce the community resources that have to be committed to such events; and
WHEREAS, governmental units have recognized the need to have ready access to anti-
scalable fencing as a tool for de-escalation and community safety while protecting against
violent and destructive actors; and
WHEREAS, the best means for a governmental unit to access such fencing in a timely
and cost-effective manner is to work cooperatively with other governmental units; and
WHEREAS, the Fencing Consortium Joint Powers Agreement (“Fencing JPA”), which is
incorporated herein by reference, establishes a joint board to obtain and make available to
members anti-scalable fencing in response to critical incidences, sets out the powers of the joint
board, requires members to pay their share of the fencing costs and operational costs of the
Fencing Consortium, requires members to provide staffing to assemble and disassemble the
fencing as part of the Public Works Mutual Aid Pact, and otherwise provides for the operation of
the Fencing Consortium as a joint powers entity; and
WHEREAS, the governmental unit is a member of the Public Works Mutual Aid Pact
and is otherwise eligible to adopt the Fencing JPA; and
WHEREAS, it is in the best interests of the community to become a member and
participate in the Fencing Consortium.
NOW, THEREFORE, BE IS RESOLVED, by the governing body as follows:
1. The Fencing JPA is hereby approved and adopted.
2. The Acting City Manager is authorized and directed to make nominations and to cast votes
on persons to be elected to the Fencing Consortium Board of Directors.
3. Staff are authorized and directed to do each of the following:
a. Submit a fully executed copy of this Resolution as directed in the Fencing JPA to
indicate membership in the Fencing Consortium;
b. Designate a primary and secondary point of contact for the Fencing Consortium for
administrative purposes.
c. Coordinate with the other Fencing Consortium members and the Board on the
selection of staff from the public works department to serve on the fencing
deployment team; and
d. Take other actions as may be needed to carry out the intent of this Resolution and as
may be required under the terms of the Fencing JPA.
Adopted by the New Hope City Council this 24th day of October, 2022.
Kathi Hemken, Mayor
ATTEST:
Valerie Leone, City Clerk
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FENCING CONSORTIUM JOINT POWERS AGREEMENT
THIS FENCING CONSORTIUM JOINT POWERS AGREEMENT (“Agreement”) is
made and entered into by and among the Governmental Units identified in the attached Exhibit A
(each a “Member” or collectively the “Members”).
RECITALS
A. The civil unrest and resulting negative impacts on mental health, damage to buildings,
and a reduction in overall safety experienced in the Seven County Metropolitan Area in
recent years has given rise to a need for communities to have ready access to anti-
scalable fencing. The anti-scale fencing can be set up to protect public buildings, critical
infrastructure, and other key locations to de-escalate tensions between law enforcement
and protestors as well as reduce the need to rely on crowd control measures to protect
such locations from violent and destructive actors.
B. Appropriate fencing to serve this purpose is produced by few vendors, currently all of
which are located outside of the state.
C. This type of fencing is expensive and the delays associated with attempting to identify
and secure the delivery of fencing during the response to a critical incident may result in
unnecessary risks to personnel and public property.
D. By pooling resources and working cooperatively, communities can access high quality
fencing, trained personnel, and related resources to assemble it in as efficient manner as
possible to support de-escalation measures with protestors and protect facilities from
violent and destructive actors.
AGREEMENT
In consideration of the mutual agreements and understandings, and intending to be
legally bound, the Members hereby agree as follows:
ARTICLE I
DEFINITIONS AND PURPOSE
1.1. Definition of Terms. For the purposes of this Agreement, the following terms shall have
the meaning given them in this section.
(a) Additional Member. “Additional Member” means a Governmental Unit that
submits a Membership Resolution after the Effective Date and that the Board
votes to accept as a Member of the Fencing Consortium.
(b) Agreement. “Agreement” means this Fencing Consortium Joint Powers
Agreement.
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CR225-476-758705.v8
(c) Board. “Board” means the Fencing Consortium Joint Board established by this
Agreement.
(d) Call Out. “Call Out” means a request by a Requesting Member to the Board
requesting the deployment of the Fencing.
(e) Critical Incident. “Critical Incident” means an event or occurrence that occurs
within a Governmental Unit that is reasonably anticipated to result in, or that does
result in, civil unrest focused against one or more public buildings, infrastructure,
or other critical site with the Governmental Unit.
(f) Deployment Site. “Deployment Site” means the specific location at which the
Fence is to be assembled.
(g) Deployment Team. “Deployment Team” means the public works personnel or
others assigned by each Member who are responsible for responding to requests
by Members to assemble and disassemble the Fencing at a Member’s Deployment
Site in accordance with its Fencing Preplan.
(h) Deployment Team Manager. “Deployment Team Manager” is the member of the
Deployment Team designated as supervisor and who has operational control over
the deployment and demobilization of the Fencing.
(i) Effective Date. “Effective Date” means the date this Agreement goes into effect
and the date by which Original Members must adopt the Membership Resolution.
The Effective Date is September 2, 2022.
(j) Extended Membership Area. “Extended Membership Area” means the area
established by the Board outside of the Seven County Metropolitan Area in which
Governmental Units are eligible to request membership in the Fencing
Consortium.
(k) Fencing. “Fencing” means the non-scalable, portable, free-standing fence secured
by the Board and made available to Members under this Agreement.
(l) Fencing Preplan. “Fencing Preplan” means a plan developed by a Governmental
Unit showing the general location and length of the Fencing needed and the type
and location of gates within the Fencing.
(m) Governmental Unit. “Governmental Unit” means a local government or other
political subdivision of the State that is authorized under Minnesota Statutes,
section 471.59 to enter into a joint powers agreement. The term also includes
state agencies and joint powers entities that own a public building.
(n) Lease. “Lease” means the lease agreement between the Board and the Vendor to
secure the Fencing for the Fencing Consortium and that sets out the terms for the
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CR225-476-758705.v8
storge, delivery, and maintenance of the Fencing. The Lease may also establish
the use charge the Requesting Member is required to pay the Vendor for the
actual use of the Fencing.
(o) Member. “Member” means an Original Member or an Additional Member. The
term is used generally in this Agreement to refer to an individual current member
Governmental Unit or, in its plural form, to all current member Governmental
Units. A Governmental Unit must remain in good standing under this Agreement
to remain a Member of the Fencing Consortium.
(p) Member Assessment. “Member Assessment” means the amount determined
annually by the Board to pay the costs of the Fencing Consortium and which is
invoiced to each Member.
(q) Membership Resolution. “Membership Resolution” means the resolution form a
Governmental Unit adopts to join the Fencing Consortium. Any resolution that is
not substantively the same in all respects as the form resolution developed for
membership shall not constitute a Membership Resolution.
(r) Notification System. “Notification System” means the communications or alert
system, or systems, selected by the Board to issue a Call Out for the deployment
of the Deployment Team and Fencing to a Requesting Member’s Governmental
Unit.
(s) Original Member. “Original Member” means a Governmental Unit that
completed all requirements to enter into this Agreement prior to the Effective
Date.
(t) Public Works Mutual Aid Pact. “Public Works Mutual Aid Pact” means the
Public Works Joint Powers Mutual Aid Agreement, which was originally
effective as of July 1, 2018 and is incorporated herein by reference.
(u) Requesting Member. “Requesting Member” means a Member who makes a
request to the Board for the deployment of the Fencing in its Governmental Unit.
(v) Seven County Metropolitan Area. “Seven County Metropolitan Area” means the
counties of Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, and Washington.
(w) Staging Area. “Staging Area” means the location identified for the Deployment
Team to gather at in response to a Call Out before convoying to the Deployment
Site.
(x) Surcharge. “Surcharge” means the amount an Additional Member is required to
pay to join the Fencing Consortium as determined by the Board. The Surcharge is
in addition to the amount the Additional Member is required to pay based on the
length of its Fencing needs as shown in its Fencing Preplan. The Surcharge
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CR225-476-758705.v8
includes the amount the Member is to pay for the Member Assessment for the
year in which the Governmental Unit becomes a Member and any buy-in costs as
determined by the Board.
(y) Vendor. “Vendor” means the fencing company selected to provide the Fencing to
the Fencing Consortium.
1.2. Purpose. It is the general purpose of this Agreement to:
(a) To establish the Fencing Consortium, the responsibilities of the Members toward
the Fencing Consortium, and to establish the “Fencing Consortium Joint Board”
to govern the Fencing Consortium and its operations;
(b) To authorize the Board to obtain and provide for the storage and deployment of
Fencing in response to a Critical Incident and for other purposes as provided in
this Agreement and as determined by the Board;
(c) To authorize the Board to negotiate and enter into an agreement with a Vendor to
obtain the Fencing and provide for its storage, delivery to, and return from a
Requesting Member’s Governmental Unit;
(d) To authorize the Board to establish policies and procedures for the deployment of
the Fencing, the training and deployment of the Deployment Team, and on other
matters as needed to achieve the purposes of this Agreement;
(e) To authorize the Board to determine the Governmental Units eligible for
membership in the Fencing Consortium, including expanding the eligible territory
as it determines is appropriate; and
(f) To authorize the Board, upon deliberation and continued communication with the
Members, to revise the initial structure of the Fencing Consortium over time as it
may determine is in the best interests of the Members to do things such as moving
from a leasing arrangement to purchasing the Fencing and to provide for its
storage, maintenance, and transportation.
ARTICLE II
FENCING CONSORTIUM ESTABLISHED
2.1. Established. There is hereby established, by the execution of this Agreement, the
“Fencing Consortium” as a joint powers entity formed pursuant to Minnesota Statutes,
section 471.59, which is to be managed and operated by the Board pursuant to the terms
of this Agreement.
2.2. Scope. This Agreement applies to those Governmental Units that are Members of the
Fencing Consortium and provides for the operation of the Fencing Consortium by a
Board of Directors elected as provided herein.
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ARTICLE III
MEMBERSHIP
3.1. Original Members. A Governmental Unit that adopts and submits the Membership
Resolution to join the Fencing Consortium before the Effective Date shall be considered
an Original Member under this Agreement. A Governmental Unit is eligible to be an
Original Member of the Fencing Consortium if it satisfies all of the following:
(a) Is a member of the Public Works Mutual Aid Pact;
(b) Is within the Seven County Metropolitan Area;
(c) Has submitted a Fencing Preplan prior to the Effective Date; and
(d) Has properly adopted and submitted a Membership Resolution prior to the
Effective Date.
The Governmental Unit shall submit its Membership Resolution to the Chief of Police in
the City of Crystal. The Membership Resolutions shall be transferred to the Board once
it is formed. Membership Resolutions adopted after the Effective Date shall be sent to
the Board.
3.2. Additional Members. After the Effective Date, a Governmental Unit may request to
become an Additional Member of the Fencing Consortium if it satisfies the following:
(a) Is a member of the Public Works Mutual Aid Pact;
(b) Is located within the Seven County Metropolitan Area or within the Extended
Membership Area as determined by the Board;
(c) Submits a Fencing Preplan;
(d) Submits the fully adopted Membership Resolution; and
(e) The Board votes to accept the Governmental Unit as an Additional Member.
Additional Members are required to pay a Surcharge to the Fencing Consortium in the
amount determined by the Board, and to comply with such additional requirements as
may reasonably be imposed by the Board.
3.3. Exception. The membership requirement to be a member of the Public Works Mutual
Aid Pact is to establish a mechanism through which local public works staff can be
utilized to assist in the mobilization and demobilization of the Fencing within the
Governmental Unit. However, there are entities that do not have their own public works
staff, desire to become a Member of the Fencing Consortium, and for which local support
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CR225-476-758705.v8
can be provided through another Governmental Unit. Therefore, a Governmental Unit
that does not have a public works department or public works employees is not required
to be a member of the Public Works Mutual Aid Pact to be eligible to become a Member
of the Fencing Consortium, provided the following are complied with to the extent
applicable:
(a) If the Governmental Unit is a joint undertaking among other Governmental
Units, the community in which any of the Governmental Unit’s buildings are
located and to which its Fencing Preplan applies must be a member of the Public
Works Mutual Aid Pact; or
(b) If the Government Unit relies on the county sheriff’s department as the primary
source of law enforcement services, that county must be a member of the Public
Works Mutual Aid Pact.
3.4. Requirement of Good Standing. Continued membership in the Fencing Consortium
shall be contingent upon: paying the annual Member Assessment and any additional
charges as determined by the Board as provided herein; making public works staff
available to participate as members of the Deployment Team; and on-going compliance
with the other requirements, terms, and conditions of this Agreement and the policies and
procedures adopted by the Board.
3.5. Withdrawing from Membership. A Member may withdraw from the Fencing
Consortium as provided in Article XI of this Agreement.
ARTICLE IV
FENCING CONSORTIUM JOINT BOARD
4.1. Established. There is hereby established the “Fencing Consortium Joint Board.” The
Board shall consist of five Directors elected by the Members in accordance with this
Article. Directors shall serve without compensation from the Fencing Consortium. The
Director positions shall be assigned as follows:
(a) Two Directors representing law enforcement;
(b) One Director representing fire;
(c) One Director representing public works; and
(d) One Director representing emergency managers.
4.2. Initial Directors. The Board shall initially be comprised of the following Directors
(“Initial Board”):
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CR225-476-758705.v8
(a) Ryan Murphy, Commander, Special Operations Unit, Saint Paul Police
Department and Ryan Seibert, Chief of Police, City of Chaska, representing law
enforcement;
(b) Ward Parker, Assistant Chief Operations, City of Eden Prairie, representing fire;
(c) Daniel Ruiz, Director of Operations & Maintenance, City of Brooklyn Park,
representing public works; and
(d) Doug Berglund, Director, Emergency Management, Washington County Sheriff’s
Office, representing emergency managers.
The Initial Board shall be responsible for Organizing the Board and the Fence
Consortium. The Initial Board shall conduct an election in 2022 for Members to elect
three Directors to the Board. An election will then be held in 2023 for Members to elect
the remaining two Directors to the Board. Those elected in 2022 shall assume their
positions effective on January 1, 2023 and those elected in 2023 shall assume their
positions on January 1, 2024. The Initial Board shall determine which positions are up
for election in 2022 and 2023, except the two law enforcement Director positions shall be
elected in separate years.
4.3. Director Eligibility. To be eligible to be elected to the Board a person must be currently
employed by a Member and actively serving in the profession the person is proposed to
represent on the Board. If a Director loses eligibility to continue serving on the Board,
the position shall be deemed vacant and the vacancy filled as provided herein.
4.4. Term. Each Director serves a two-year term commencing on January 1. The terms shall
be staggered to minimize the number of Directors up for election in the same year. The
Initial Board shall determine the terms and the staggering of the positions as part of
adopting the bylaws. A vacancy in the office of Director shall be filled by appointment
of the Board until the next election, at which time the position shall be up for election for
the remainder of the term.
4.5. Election of Directors. The annual election of Directors shall occur in accordance with
this Agreement and the bylaws established by the Board. This process is not subject to
federal, state, or local election laws or procedures. Instead, the intent is to provide a
reasonable means for Members to nominate candidates and to select those whom they
wish to serve on the Board. Each Member in good standing when the nomination process
begins has an opportunity to nominate people from its Governmental Unit for any or all
the open positions on the Board. All persons nominated to a position must be eligible to
represent that position on the Board. The Board shall collect the nominations and prepare
a ballot to be distributed among the Members for a vote. Each Member in good standing
shall have one vote on each open position. A Member must determine for itself who is
authorized to submit nominations and cast the vote on its behalf. The name of the
Member submitting the ballot must be on the ballot. The Board shall tabulate the votes
and provide the Members a list of the persons elected to the Board. The conducting of
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CR225-476-758705.v8
the nomination and election process shall occur early enough in a year to allow the newly
elected Directors to take their positions on the Board as of January 1.
4.6. Director Duties. Directors are responsible for carrying out the duties of the Board under
this Agreement in a diligent and timely manner. If a Director fails to attend three
consecutive Board meetings without reasonable cause, the Board may declare the office
vacant and fill the position by appointment. The position will then be up for election at
the next election for the remainder of the term.
4.7. Board Officers. Each year at its annual meeting the Board shall elect from among its
Directors a Chair and a Vice-Chair. The Board shall also appoint a Secretary/Treasurer,
which is not required to be selected from among the Directors. If the Secretary/Treasurer
is not a Director, the person shall not have a vote. The Chair shall act as the presiding
officer at Board meetings and the Vice-Chair shall act as the presiding officer in the
absence of the Chair. The Secretary/Treasurer shall take the minutes of Board meetings
and shall serve as the finance manager for the Fencing Consortium. The Board shall
adopt by-laws to establish its own procedures, provided such procedures are consistent
with the purposes of this Agreement.
4.8. Board Meetings. The Board shall hold regular meetings on the schedule as established
in its bylaws. The Board may also hold special meetings as needed upon the call of the
Chair or upon the written request of two Directors given to the Secretary/Treasurer.
Meetings of the Board are subject to the Minnesota Open Meeting Law (Minnesota
Statutes, chapter 13D). The Secretary/Treasurer shall inform all Directors of special
meetings, maintain a schedule of the Board’s regular meetings, and shall post notice of
any special meetings on the bulletin board designated by the Board for such notices or, if
a bulletin board is not designated, upon the outside door of the building in which the
Board meets. The Board may hold emergency meetings and such other meetings as
allowed by law. The Board shall hold an annual meeting in January or in such other
month as designated by the Board. The annual meeting may be held together with a
regular meeting.
4.9. Voting. A majority of the Directors (three) shall constitute a quorum of the Board to
meet and conduct the business of the Board. Each Director shall have an equal, non-
weighted, vote. Unless specifically indicated otherwise herein, a majority vote of the
Directors present at a meeting, if at least a quorum is present, shall be required for the
Board to take action on any issue that comes before it. A Director must be present at a
meeting to vote and shall not vote by proxy. A Director may be considered present and
vote from a remote location to the extent allowed under Minnesota Statutes, chapter 13D.
4.10. Powers of the Board.
(a) To take all actions necessary and convenient to discharge its duty to lease Fencing
and to make it available to Members pursuant to the terms of this Agreement.
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(b) Establish policies and procedures for requesting, deploying, using, demobilizing,
and returning the Fencing, and on such other operational matters as the Board
may determines is appropriate. This power includes, but is not limited to, further
refining the definition of Critical Incident as may be needed and otherwise
identifying situations in which deployment of the Fencing is automatic and when
it is discretionary with the Board.
(c) Authorize one or more of its Directors to receive request from a Requesting
Member and to issue a Call Out of the Fencing to a Critical Incident in
accordance with established policies and procedures.
(d) Obtain the Fencing initially by lease, or purchase with State appropriation, and
then determine over time whether to purchase part or all of the Fencing provided
under this Agreement. If the Fencing is purchased, to provide for its storage and
deployment.
(e) Select the notification system for the Call Out.
(f) To adopt bylaws and rules or policies consistent with this Agreement as required
to effectively exercise the powers, or accomplish the purposes, of the Fencing
Consortium;
(g) To interpret and apply the provisions of this Agreement in a manner that furthers
its purpose and intent including, but not limited to, determining the eligibility of a
Governmental Unit to become a Member;
(h) To adopt an annual operating and capital budget, including a statement of sources
of funding and allocation of costs to Members;
(i) To establish a system to communicate budget and other information of interest to
Members;
(j) To enter into contracts in its own name;
(k) Contract with an auditing firm to perform financial audits of the Fencing
Consortium as the Board determines is appropriate;
(l) To purchase any insurance and indemnity or surety bonds as necessary to carry
out the purposes of this Agreement;
(m) To seek, apply for, and accept appropriations (including legislative
appropriations), grants, gifts, loans of money or other assistance as permitted by
law from any person or entity, whether public or private;
(n) To sue;
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(o) To annually charge and collect from Members a Member Assessment as needed
to pay the on-going costs of the Fencing Consortium;
(p) To determine and require the payment of a Surcharge by Additional Members
joining the Fencing Consortium; and
(q) To exercise all other powers necessary and incidental to carry out the purposes of
this Agreement provided such powers are consistent with the purposes of the
Agreement and are exercised in accordance with the applicable statutory powers
of the Members.
4.11. Powers Not Delegated. The Members expressly reserve for themselves the following
powers, which shall not be deemed delegated to, and may not be exercised by, the Board:
(a) Hire employees;
(b) Purchase real property;
(c) Issue bonds; or
(d) Undertake or otherwise perform any functions exceeding the general scope and
purpose of this Agreement.
4.12. Specific Duties of the Board. The Board shall exercise the powers provided it under this
Agreement to perform, in addition to the other duties provided for in this Agreement, the
following specific duties:
(a) Lease Fence. The Board shall enter into a Lease with the Vendor to obtain the
Fencing and trailer(s) for transporting the Fencing. The Board shall ensure it
secures and maintains a sufficient length of Fencing to cover the Member with the
longest Fencing lengths as shown on the Fencing Preplans, rounded up to the
nearest 500 feet. Initially, the Board shall base the amount of Fencing on the
Fencing Preplans submitted by the Original Members. As Additional Members
join the Fencing Consortium, the Board shall consider the Fencing needs and may
secure additional Fencing as it determines is needed.
(b) Fence Storage and Transport. The Lease shall require the Vendor to store the
Fencing at a location agreeable to the Board, deliver the Fencing to the identified
Staging Area upon the Board’s request within the response timeframe identified
in the Lease, and to address other transportation needs as specified in the Lease.
(c) Select Notification System. The Board shall select a Notification Systems that
will be used by Directors to Call Out the Deployment Team to a Requesting
Member’s Governmental Unit.
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(d) Reports. The Board shall prepare and distribute such reports to the Members as
the Board determines are necessary to keep them informed of the Fencing
Consortium’s activities. The Board shall determine the best method for
distributing such reports.
4.13. Office. The initial office of the Fencing Consortium shall be selected by the Board. The
Board may change the location of the office as it determines is appropriate. The Board
will hold its meetings at the designated office, but may also meet at such other locations
as it determines appropriate to carry out its duties.
4.14. Disbursements. Except as otherwise provided, all unbudgeted disbursements and
expenditures of the Fencing Consortium shall be approved by the Board. All checks
issued by the Fencing Consortium from its funds shall be co-signed by two Directors
designated by the Board.
4.15. Fiscal Agent. The Board may appoint, and enter into agreements with, a fiscal agent for
the Fencing Consortium and may change the fiscal agent from time to time as it deems
necessary. The fiscal agent may be a Member Governmental Unit. The Board may
delegate authority to the fiscal agent to act on its behalf as the Board deems appropriate
and in accordance with applicable laws.
ARTICLE V
DEPLOYMENT OF THE FENCING
5.1. Automatic Deployment. The Fencing shall be made available for automatic deployment
upon the occurrence of a Critical Incident in a Member’s Governmental Unit. The
Requesting Member shall notify a Director of a Critical Incident and a Director shall
utilize the designated Notification System to Call Out the Deployment Team for
deployment of the Fencing. The Deployment Team shall then respond to the Requesting
Member to unload and assemble the Fencing at the Deployment Site. The process to
request deployment and demobilization of the Fencing shall occur in accordance with this
Agreement and the policies and procedures adopted by the Board. The Deployment
Team Manager shall be responsible for coordinating the deployment and demobilization
of the Fencing.
5.2. Requesting Member Obligations. A Requesting Member requesting deployment of the
Fencing for a Critical Incident occurring in the Member’s jurisdiction shall be responsible
for the following:
(a) Providing security for the Deployment Team while it is conducting its work at the
Deployment Site;
(b) Provide any equipment that may be needed to deploy or demobilize the Fencing that
is not provided by the Vendor;
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(c) Pay the Vendor charges for the actual use of the Fencing. Such payments are to be
made directly to the Vendor unless directed otherwise by the Board;
(d) Providing food, water, first aid, and similar support to the Deployment Team as
may reasonably be needed;
(e) Contacting the Board or the Board’s designee if there are any issues with the
Fencing once it is in place; and
(f) Complying with Board policies and procedures applicable to a Requesting Member,
including avoiding any activities that may unreasonably damage the Fencing or
expose the Deployment Team to an unreasonable risk.
5.3. Discretionary Deployment. A Member may make a request to the Board for the
deployment of the Fencing in the Member’s Governmental Unit for an event or
occurrence other than a Critical Incident. The deployment of the Fencing for something
other than a Critical Incident is left to the sole discretion of the Board. The Board shall
consider all such requests at a meeting and determine whether to approve the Member’s
request. The Board shall adopt criteria or standards for determining when to allow the
discretionary deployment of the Fencing and the requesting Member’s obligations if the
request is approved. The Board may delegate the authority to one or more Directors to
determine whether to allow the discretionary deployment of the Fencing based on the
criteria established by the Board.
5.4. Non-Member Deployment. The Board shall adopt standards and requirements for
determining whether to allow the deployment of the Fencing in response to a Critical
Incident that occurred in a non-member Governmental Unit. Nothing in this Agreement
obligates the Fencing Consortium to deploy the Fencing to a non-member Governmental
Unit.
5.5. No Guarantee. The Members understand and agree the deployment of the Fencing by
the Deployment Team is a cooperative undertaking and that the Fencing Consortium
cannot guarantee a certain response time or make any representations or warranties
regarding response times, the Fencing, its assembly, or effectiveness. The Deployment
Team will endeavor to respond as quickly as possible to a Critical Incident and to place
the Fencing as shown in the Requesting Member’s Fencing Preplan as provided in this
Agreement and in accordance with Board policies and procedures.
5.6. Demobilization. The Member who receives the Fencing in response to a Critical
Incident shall work with the Fencing Consortium to determine when to initiate the
demobilization of the Fencing from the Deployment Site. For a discretionary deployment
of the fence, the demobilization date shall be determined prior to the deployment. The
Deployment Team shall be responsible for disassembling the Fencing as part of the
demobilization. The Board shall establish such procedures and policies as may be needed
to address the demobilization of the Fencing. The Board has the authority to recall the
Fencing from a Member if it determines there is a more critical need for the Fencing in
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another Governmental Unit that cannot be fulfilled by the remaining Fencing held by the
Fencing Consortium.
ARTICLE VI
MEMBERSHIP COSTS AND ASSESSMENTS
6.1. Original Member Costs. Each Original Member shall be responsible for paying a share
of the Fencing costs based on the length of fence indicated in its Fencing Preplan as a
percentage of the total amount of initial Fencing to be leased by the Board. The Board
shall determine the amount each Original Member is required to pay and provide each an
invoice together with a sheet showing the division of costs. Invoice shall be paid within
45 days of receipt.
6.2. Additional Member Costs. Each Additional Member shall be required to pay their
share of the Fencing costs calculated as if they were an Original Member. Each
Additional Member shall also be required to pay a Surcharge in the amount determined
by the Board. The Surcharge is to pay the Additional Member’s portion of the Member
Assessment, any buy-in costs to cover a share of the Fencing and related costs, and to
partially reimburse the costs paid by the existing Members. The Board shall apply the
buy-in amounts collected to reduce the future charges to the existing Members.
6.3. Member Assessments. In addition to the initial Fencing costs each Member is required
to pay, Members shall also be assessed for the on-going costs to operate and maintain the
Fencing Consortium. These operational costs will be divided based on the Fencing costs
formula and paid by each Member as a Member Assessment. The formula shall take into
account the total length of Fencing held by the Fencing Consortium and then divided by
the length of each Member’s Fencing needs as indicated in the Fencing Preplan. The
Board shall, as part of the annual budget, determine the total amount of the Member
Assessments and the specific amount to be assessed each Member to pay the anticipated
Fencing Consortium costs in the upcoming year.
6.4. Payment of Member Assessments. The Fencing Consortium shall invoice Members for
their Member Assessment amount for the upcoming year. Invoices are to be sent no later
than January 15th in the year for which the assessment is being imposed. Members shall
pay their invoices in full within 45 days from the date of the invoice.
6.5. Default. Any Member who breaches or otherwise fails to comply with the terms and
conditions of this Agreement including, but not limited to, failure to pay its Member
Assessment in full by the due date, shall be considered in default of this Agreement. Any
dispute regarding whether a Member is in default shall be determined by a vote of the
Board. A Member shall not be considered in default until it has been notified in writing
by the Board of the condition placing it in default. The notice of default shall indicate the
Member is not in good standing and may be expelled if the default is not cured within 90
days. If a Member fails to fully cure a default within 90 days of the notice of default, the
Board may issue a written notice of expulsion from the Fencing Consortium. Upon such
notice, the Governmental Unit is no longer a Member of the Fencing Consortium as if the
14
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Governmental Unit voluntarily elected to terminate its membership in the Fencing
Consortium as provided herein.
ARTICLE VII
MEMBER STAFFING REQUIREMENTS
7.1. Public Works Staff. Each Member is expected to assign member(s) of its public works
staff to serve on the Deployment Team to train with the Fencing and to participate in the
unloading, assembly, and demobilization of the Fencing at a Deployment Site. The
providing of public works staff is through the Public Works Mutual Aid Pact and is at
each Member’s own cost.
7.2. Training. The Deployment Team shall train with the Fencing at least three times a year
to familiarize the Deployment Team with the Fencing and to help ensure its rapid
assembly at a Deployment Site in response to a Call Out. The Board shall work with the
Deployment Team to determine a reasonable training schedule that does not negatively
impact their regular duties.
7.3. Employees. The members of the Deployment Team are not employees of the Fencing
Consortium. The assigned members shall remain employees of their Governmental Unit
for all purposes including, but not limited to, workers’ compensation coverage.
7.4. Equipment. Any damage to or loss of Member equipment utilized by the Deployment
Team shall be addressed as provided in the Public Works Mutual Aid Pact.
7.5. Liability. Liability for the acts of the Deployment Team when responding to a Call Out
shall be addressed in accordance with the terms of the Public Works Mutual Aid Pact.
For the purposes of the Public Works Mutual Aid Pact, the Requesting Member shall be
the “Requesting Party” and each of the Members assigning personnel to the Deployment
Team shall be a “Sending Party.”
ARTICLE VIII
BUDGETING AND FINANCIAL REPORTING
8.1. Fiscal Year. The fiscal year of the Fencing Consortium is the calendar year.
8.2. Annual Budget. The Board shall prepare and adopt an annual budget as provided in this
section.
(a) Proposed Budget. The Board shall prepare and approve a proposed budget for the
upcoming fiscal year. The proposed budget shall account for all anticipated costs in
15
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the upcoming year and indicate the amounts proposed to be assessed to the
Members.
(b) Notice to Members. The Board shall adopt a proposed budget and distribute it to
the Members by no later than June 1st each year. Members may submit written
comments to the Board regarding the proposed budget by no later than July 1 st.
(c) Final Budget. The Board shall consider the comments received from Members and
shall act to adopt a final budget by no later than August 31st. The Board shall
distribute a copy of the adopted annual budget to the Members. To reduce
administrative costs given the potential number of Members, the Board may send
notices and otherwise communicate with Members using email messages in lieu of
mailing.
ARTICLE IX
INSURANCE AND INDEMNIFICATION
9.1 Insurance. The Fencing Consortium shall purchase and maintain such insurance policies
as the Board determines is necessary and appropriate to cover the Fencing Consortium,
the Board, its operations, and, if required, the Fencing. By purchasing insurance the
Members, the Fencing Consortium, and the Board do not waive, and shall not be
construed as having waived, any exemptions, immunities, or limitations on liability
provided by any applicable Minnesota Law, including Minnesota Statutes, Chapter 466
and section 471.59, subdivision 1a. Any uninsured liabilities incurred by the Fencing
Consortium shall be paid by the Members in the same percentage as their Member
Assessments as set out in this Agreement.
9.2 Director Indemnification. The Fencing Consortium shall defend and indemnify its
Directors from any claim or damages levied against a Director arising out of the
Director’s lawful acts or omissions made or occurring in the good faith performance of
their duties on the Board. The Fencing Consortium is not required to indemnify a
Director for any act or omission for which the Director is guilty of malfeasance, willful
neglect of duty, or bad faith.
9.3 Member Indemnification. The Fencing Consortium shall hold the Members harmless,
individually and collectively, and will defend and indemnify the Members for any claims,
suits, demands or causes of action for any damages or injuries based on allegations of
negligence or omissions by the Fencing Consortium. The Fencing Consortium’s duty to
indemnify does not constitute, and shall not be construed as, a waiver by either the
Fencing Consortium or any or all Members of any exemptions, immunities, or limitations
on liability provided by law or of being treated as a single governmental unit as provided
in Minnesota Statutes, section 471.59, subdivision 1a.
9.4 Liability. To the fullest extent permitted by law, this Agreement and the activities
carried out hereunder thereof are intended to be and shall be construed as a “cooperative
activity” and it is the intent of the Members that they, together with the Board, shall be
16
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deemed a “single governmental unit” for the purposes of liability, all as set forth in
Minnesota Statutes, section 471.59, subdivision 1a. For purposes of the statute, each
Member to this Agreement expressly declines responsibility for the acts or omissions of
the other Members.
SECTION X
DISPUTE RESOLUTION
10.1 Dispute Resolution Process. The Members agree to engage in good faith to attempt to
resolve any disputes that may arise over the establishment, operation, or maintenance of
the Fencing Consortium. If a dispute is not resolved informally, the Members agree to
use the following process to attempt to resolve any dispute they may have related to the
Fencing Consortium.
(a) Written Notice of Dispute. Any Member with a dispute regarding the Fencing
Consortium or the Board may submit a written explanation of its dispute to the
Fencing Consortium and to each Member. The Board shall make the email list of
Members available for the purpose of providing this notice. The explanation of
the dispute must be detailed, not repetitive of a dispute already addressed by the
Board regarding the same Member, relate directly to a matter within the scope of
the Fencing Consortium or of the Board’s powers, and must suggest a solution.
(b) Review and Response by Board. Upon the Fencing Consortium’s receipt of a
written dispute it shall be placed on the agenda of the Board’s next scheduled
regular meeting for consideration. The Board shall respond in writing to all
properly submitted disputes within three months and shall provide each Member a
copy of its response.
(c) Mediation. If the Member with the dispute is not satisfied with the Board’s
response, it may file a written request with the Board for mediation. If the
Member and the Board are not able to mutually agree on a mediator, the Member
and the Board shall each select a mediator and the two mediators shall select a
third. Each party to the mediation shall be responsible for the cost of the mediator
it selected and shall share equally in the costs of the mediation and of the third
mediator.
(d) Binding Arbitration. If the dispute is not resolved in mediation, the aggrieved
Member and the Board may agree to submit to a binding arbitration process. The
arbitration shall be conducted in accordance with Minnesota Statutes, chapter
572B following the Commercial Arbitration Rules of the American Arbitration
Association, unless the Board and the Member agree to follow different rules.
The Members and the Board agree the decision of the arbitrator shall be binding
on the Fencing Consortium and its Members.
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SECTION XI
WITHDRAWAL OF A MEMBER
11.1 Process. A Member may withdraw from the Fencing Consortium by providing written
notice to the Board of its intent to withdraw. To avoid a withdrawal from interrupting the
on-going payments for the costs of the Fencing, the effective date of the withdrawal will
depend on its timing with respect to the Board’s work to set the budget for the upcoming
year. If the Board receives the withdrawal notice prior to May 1st in a year, the effective
date of the withdrawal will be December 31st of the same year. If the Board receives the
notice after May 1st, the withdrawal will be effective December 31st of the following year.
11.2 Effect of Withdrawal. The withdrawing Member shall be responsible for paying its full
Member Assessment for the full year in which the withdrawal is effective. Recognizing
the Fencing Consortium is an ongoing concern, the Members agree the withdrawing
Member shall not receive any reimbursement of the amounts it has paid and is not
entitled to any share in the assets of the Fencing Consortium. Upon the effective date of
the withdrawal, the former Member shall no longer be considered a Member under this
Agreement.
SECTION XII
DISSOLUTION OF FENCING CONSORTIUM
12.1 Dissolution Process. The Fencing Consortium may only be dissolved by a joint
resolution approved by four-fifths of the then current Members or by a unanimous vote of
the entire Board on a dissolution resolution. Dissolution shall not be effective for at least
six months from the adoption the resolution unless an earlier dissolution date is approved
as part of the resolution. Prior to the effective date of the dissolution, the Board shall use
the Fencing Consortium’s assets to pay its outstanding obligations. If the assets on hand
are not sufficient to pay all outstanding obligations, the Board shall impose a Member
Assessment to collect sufficient funds to pay the outstanding amounts. The Board shall
divide the amount needing to be collected by a Member Assessment using the same
formula for other Member Assessments. The Fencing Consortium shall not be finally
dissolved until its outstanding obligations are paid in full.
12.2 Distribution of Assets and Property. Upon dissolution, the Board shall distribute any
remaining assets to the Members in proportion to the Member Assessment of each
Member in effect as of the date of dissolution. The Board shall have the power to
determine the best method for distributing the assets and to decide any disputes that may
arise among the Members concerning such distribution.
SECTION XIII
MISCELLANEOUS PROVISIONS
13.1 Official Copy. This Agreement is being entered into through the adoption by each
Member and the Membership Resolution. The Board shall maintain the official copy of
this Agreement and maintain a list of the Original Members and the Additional Members.
18
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The official copy shall constitute the Agreement, which shall be binding on all of the
Members.
13.2 Data Practices. The Fencing Consortium shall comply with the requirements of
Minnesota Statutes, chapter 13, the Minnesota Government Data Practices Act (“Act”).
The Vendor shall be required to comply with the Act as provided in Minnesota Statutes,
section 13.05. The Vendor shall be required to notify the Board if it receives a data
request and to work with the Fencing Consortium to respond to it.
13.3 Notices. Any notice required or permitted to be given to the Fencing Consortium under
this Agreement shall be given in writing, and shall be sent by first class mail to its current
address. Notice to each Member shall be given in writing by first class mail or email to
the Member’s chief of police or other designated contact person.
13.4 Waiver. The delay or failure of any party of this Agreement at any time to require
performance or compliance by any other party of any of its obligations under this
Agreement shall in no way be deemed a waiver of those rights to require such
performance or compliance.
13.5 Governing Law. The respective rights, obligations and remedies of the parties under
this Agreement and the interpretation thereof shall be governed by the laws of the State
of Minnesota which pertain to agreements made and to be performed in the State of
Minnesota.
13.6 Headings and Captions. The headings and captions of these paragraphs and sections of
this Agreement are included for convenience or reference only and shall not constitute a
part hereof.
13.7 No Third-Party Rights. This Agreement is entered into for the sole benefit of the
Members and no other parties are intended to be direct or incidental beneficiaries of this
Agreement, and no third party shall have any right in, under, or to this Agreement.
13.8 Good Faith. Each Member shall act in good faith. In exercising its rights and fulfilling
its obligations under this Agreement, each party acknowledges that this Agreement
contemplates cooperation between and among the parties.
13.9 Entire Agreement. This Agreement, including the recitals and all of the Membership
Resolutions, contains the entire understanding between the Members concerning the
subject matter hereof.
13.10 Amendments. Amendments to this Agreement may be proposed by the Board or by at
least 10% of the Members submitting a proposed amendment to the Board. The Board
shall forward proposed amendments to the Members in the form of an amendment
resolution. The Board will only forward amendments proposed by Members if it
determines the proposed amendments are lawful and not contrary to the primary purposes
of this Agreement. Members adopting the amendment resolution shall return a copy of
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the executed resolution to the Board. A proposed amendment shall be considered
approved if the amendment resolution is adopted by at least 90% of the then current
Members.
13.11 Examination of Books. Pursuant to Minnesota Statutes, section 16C.05, Subd. 5, the
books, records, documents and accounting procedures and practices of the Fencing
Consortium and the Vendor are subject to examination by the State. Members may
examine the financial records of the Fencing Consortium upon reasonable request.
13.12 Recitals and Exhibits Incorporated. The recitals contained herein, and the
Membership Resolutions, are incorporated in and made part of this Agreement.
IN WITNESS WHEREOF, the Members have, by adoption and execution of the
Membership Resolution, entered into this Agreement as of the Effective Date or, if an Additional
Member, as of the date of acceptance by the Board of the Membership Resolution.
[A list of all Members is maintained by the Fencing Consortium.]
I:\RFA\COMM DEV\2022\City Council\10‐24‐22 Rental Revocation 3840 Boone Ave\Q ‐ 3840 Boone Ave Rental License Revocation 10‐24‐22.docx
Request for Action
October 24, 2022
Approved by: Tim Hoyt, Acting City Manager
Originating Department: Community Development
By: Jeff Sargent, Director
Agenda Title
Civil hearing regarding revoking rental property registration permit for 3840 Boone Avenue, relating to three
disorderly behavior violations
Requested Action
The City Council is requested to hold a hearing and discuss possible corrective actions relating to the rental
property at 3840 Boone Avenue (“Property”). The Property is a group home and its tenants have been cited
three times for disorderly behavior violations starting on April 17, 2022. The property owner has been notified
of these disorderly behavior violations. Since there have been three disorderly behavior slips issued within a
12 month period, the matter has been referred to the Council for a hearing where they shall decide to take any
of the following actions against the property owner relating to the rental property registration permit for the
Property: (1) impose a fine; (2) revoke the permit; (3) suspend the permit for a specific period of time; or (4)
take no action. At this time, staff is recommending permanently revoking the rental registration license due
to inadequate management of the property and its tenants.
Policy/Past Practice
The Disorderly Behavior at Registered Rental Dwelling Units ordinance was adopted in 2006 to “assure that
rental housing in the city is decent, safe and sanitary and is so operated and maintained as not to become a
nuisance to the neighborhood or to become an influence that fosters blight and deterioration or creates a
disincentive to reinvestment in the community.” Upon the issuance of a third disorderly behavior slip, the
City Council has the discretion to take corrective action against the property owner.
Hearing Process
As outlined in the ordinance, the property owner is given the opportunity to be heard at a public meeting.
The property owner may be represented by counsel and the city official may be represented by the city
attorney. The Council shall hear all relevant evidence and arguments and shall review all testimony,
documents, and other evidence submitted. Following the hearing, the Council shall make findings based on
the evidence and shall make a decision on the recommendation to fine, revoke, suspend, deny, or not renew
a registration permit based on the findings.
Whatever action the Council determines it will make shall be based on a “fair preponderance of the evidence”
and shall include findings to support its decision. The Council shall make findings based on the evidence and
shall make a decision on the recommendation to: (1) impose a fine; (2) revoke permit; (3) suspend permit; (4)
take no action based on the findings. The Council shall issue a written decision regarding the recommendation
of the Building Official within 30 days following the date of the hearing and shall notify the property owner
of the decision by first class mail with a duplicate copy to the building official.
Background
The property located at 3840 Boone Avenue is a group home owned by Berkeley Heights Homes, LLC. On
September 19, 2022, the property was issued a third disorderly behavior slip, prompting a hearing by the City
Agenda Section
Public Hearing
Item Number
7.1
Request for Action, Page 2
Council to determine what type of corrective action should be taken. City staff recommends that the City
Council revoke the rental registration license and to disallow the same entity from reapplying for a rental
license at this address for a period of one year.
The City Code at Section 3‐31(i)(5) states that if a third instance of disorderly behavior occurs at a rental
dwelling unit within 12 months after the first of two previous notices of disorderly behavior at the same unit,
the rental dwelling unit registration permit may be revoked, suspended or not renewed by the city council
upon the recommendation of the building official. Section 3‐31(i)(2) defines disorderly behavior as behavior
including, but not limited to:
1. Drug‐related illegal activity in the rental dwelling unit
2. Acts of violence or threats of violence including but not limited to discharge of firearms, prostitution,
intimidation, or any other act that otherwise jeopardized the health, safety or welfare of the owner, his
agents or tenants
3. Violation of Minn. Stat. § 609.72, pertaining to Disorderly Conduct
4. Violation of Minn. Stat. § 609.74 and 609.745, pertaining to Public Nuisance
5. Violation of Minn. Stat. § 609.66, subd. 1(a), 609.67 or 624.713, pertaining to the Unlawful use or
possession of a firearm or weapon
6. Violation of Minn. Stat. § 609.50, pertaining to Obstructing Legal Process
7. Violation of Minn. Stat. 340A.503, subd. 2(1) and subd. 3; 304A.201, subd. 1(4); 340A.702(1) and (2);
New Hope Code section 10‐10 or 10‐40, pertaining to the Unlawful sale of intoxicating liquor or 3.2
malt liquor
8. Violation of New Hope Code section 9‐42, pertaining to the Regulation and abatement of prohibited
noise.
On April 17, 2022, the Police Department responded to the property on a noise complaint. Upon arrival, it was
determined that loud music could be heard from the property one block away. The responding officer
informed a resident that the music was too loud, and the volume must be lowered. The officer later determined
that there were three prior noise complaints regarding the subject property with no disorderly behavior slip
issued. Because of the previous warnings, a disorderly behavior slip was issued for Prohibited Noise (NH Ord
9‐42) and a letter was sent to the property owner per code section 3‐31(i)(3).
On June 28, 2022, the Police Department responded to the property on a noise complaint. Upon arrival to the
property, the police officer was informed that a resident was in his room refusing to turn his music down.
When the staff member asked him to turn the music down, the resident threatened to stab him with a
screwdriver. The police officers were unable to get the resident to open his bedroom door and issued the
citation for the noise violation. A disorderly behavior slip was issued for Prohibited Noise (NH Ord 9‐42) and
a letter was sent to the property owner per code section 3‐31(i)(4).
On September 19, 2022, the Police Department responded to the property in response to a recreational fire
that was not in compliance with the city ordinance. The fire was within 25 feet of a structure. The police officers
requested that the resident extinguish the fire, but the resident refused. After some more confrontation, the
resident moved and picked up a fire poker. The responding officer felt threatened by this action, unholstered
his firearm and told the resident to drop the potential weapon. The officer cleared the resident from the fire
poker and had the fire extinguished. A disorderly behavior slip was issued for Disorderly Conduct (MSS
Request for Action, Page 3
609.72) and Obstructing the Legal Process (MSS 609.50) and a letter notifying the property owner of the third
disorderly behavior incident and the hearing was sent per code section 3‐31(i)(5).
Recommendation
Due to the number of historical complaints generated by the property at 3840 Boone Avenue, and because a
third disorderly behavior slip was issued within a 12‐month period, staff recommends that the rental
registration permit be revoked. It is staff’s opinion that the property owner cannot manage the property in a
safe manner, for both the tenants and the neighboring property owners, and for this reason, staff also
recommends that a new rental registration permit should not be issued to the same property owner, or any
entity of the property owner, for a period of three (3) years.
After a formal decision by the Council is made, staff will prepare a resolution for consideration of approval at
the November 14, 2022 City Council Meeting.
Attachments
Jensen, Sondrall, Persellin & Woods Memo
Section 3‐31 of the City Code related to Rental Registration Permits
Evidence related to the issuance of the first disorderly behavior slip
Evidence related to the issuance of the second disorderly behavior slip
Evidence related to the issuance of the third disorderly behavior slip
Hearing Exhibits
M E M O R A N D U M
Date: October 19, 2022
To: Tim Hoyt, Police Chief and Acting City Manager; Jeff Sargent, Community
Development Director and City Council
From: Stacy Woods, City Attorney
Re: Hearing on Revocation of Rental Registration Permit Held by ASHTON HOMES
LLC/Sekou AM Dukuly for 3840 Boone Avenue North
This matter is scheduled for the October 24, 2022 Council Agenda under Public Hearings for a
hearing to potentially revoke the rental registration permit for 3840 Boone Avenue North. The
basis for this potential revocation is there were 3 instances of disorderly behavior at the same
property involving a tenant at the same rental dwelling unit within a 12 month period. This
Memorandum summarizes the hearing process.
The hearing is pursuant to Section 3-31(i)(j)(4). Per City Code Section 3‐31 (j), the City Council
may revoke a rental registration permit if proper findings are made. It is staff’s opinion that the
property owner/permit holder – ASHTON HOMES LLC, Sekou AM Dukuly meets the criteria
needed for the City Council to revoke the rental license.
The hearing will basically be an informal trial. The evidence will be presented by individuals who
testify as to their knowledge of the facts. Both sides will get to present their case. The City Council
shall hear all relevant evidence and arguments and shall review all testimony, documents, and
other evidence submitted. After hearing all of the testimony, the City Council will make a decision
as to whether the rental registration permit should be revoked, suspended, a fine imposed, or
whether no action should be taken. It’s possible that a settlement could be reached if permit holder
presents an agreeable resolution of the issues occurring at the property that is agreeable to the City
Council.
The City Attorney will draft the written decision that will list the findings made by the City
Council. This written decision will be issued within 30 days following the date of the hearing and
will be mailed to permit holder.
The Acting City Manager and Building Official will present the facts. Stacy Woods will be asking
the questions and the testimony will be from anyone who has direct knowledge of these 3 incidents.
The Acting City Manager, police officers listed below next to the respective citations, The Officers
will be asked questions so as to establish the case for revocation of the permit. Specific questions
will be asked to outline the 3 separate citations. The citations and letters to the owner/permit
holder will be presented as exhibits.
The City Council is acting in a fact-finding manner. They should listen to the entire case first and
then ask any questions they may have for the permit holder. The questions should be asked in an
orderly fashion with no one interrupting anyone else. Everyone should act with respect and refrain
from arguing. This is similar to how a judge would behave. Civility and decorum must be
maintained by all parties.
The owner or owner’s agent may present any defenses he has.
At the meeting the following people will need to be present to testify: Director of Police and
Acting City Manager Tim Hoyt, Officer Michael TenEyck, Officer Sabrina DeMars, Officer Corey
Cracknell, Director of Community Development, Jeff Sargent, Sekou AM Dukuly, and Sheikh K.
Dukuly II.
I. First Instance of Disorderly Behavior
ICR# 22005803 – 4-17-22 – Disorderly behavior by tenant Sean Philip Courtney:
Disorderly Behavior Notice – Sec. 3-31(i)(2)(c)
Disturbance – Noise – Sec. 3-31 (i)(2)(h)
Primary police officer: Michael TenEyck
Other police officers present: Rajanee Michael and Sabrina DeMars
It should be sufficient to just have the primary police officer present to give testimony.
Written notice mailed to Permit Holder on April 19, 2022
II. Second Instance of Disorderly Behavior
ICR# 22011048 - 6-28-22 – Disorderly behavior by tenant Sean Philip Courtney:
Ordinance/Nuisance – Sec. 3-31(i)(2)(d)
Disturbance – Noise – Sec. 3-31(i)(2)(h)
Disorderly Behavior Notice – Sec. 3-31(i)(2)(c)
Primary police officer: Sabrina DeMars
Other police officers present: Joshua Eernisse and Daniel Fitzmaurice
Written notice mailed to Permit Holder on June 29, 2022.
III. Third Instance of Disorderly Behavior
ICR# - 22016723 – 9-19-22 – Disorderly behavior by tenant Sean Philip Courtney:
Fire- All Other
Disorderly Behavior Notice – Sec. 3-31(i)(2)(c)
Use of Force – 3-31(i)(2)(b)
Obstruct Legal Process-Interfere with Peace Officer – 609.50.1(2) – Sec. 3-31(i)(2)(f)
Primary police officer: Corey Cracknell
Other police officer present: Matthew Collier and Tom Lesnikowski
Written notice mailed to Permit Holder on September 20, 2022.
Findings/Decision To Be Presented at City Council Meeting on November 14, 2022
If the Council approves the revocation, staff requests the Council to direct staff to draft a resolution
that includes the necessary findings to revoke the rental license, to be presented to the City Council
at the November 14, 2022 City Council meeting.
If the City Council decides the findings support revoking the rental registration permit, various
terms may be included in the decision including:
1. The tenants at the Property must vacate it within a reasonable period of time (30-45
days).
2. If the permit holder fails to remove the tenants within the required timeframe, then the
City may commence legal action seeking injunctive relief requiring him to do so.
3. The permit holder may not re-apply for another rental registration permit for 3840
Boone Ave. N. or any other property in the City of New Hope for at least 1 year.
4. Sekou AM Dukuly may not have an ownership interest in any other entity that attempts
to apply for another rental registration permit for 3840 Boone Ave. N. or any other
property in the City of New Hope for at least 1 year.
P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-54021 rental permit revocation 3840 Boone Ave N\Memo regarding revocation hearing on
10-24-22.docx
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Page 1 of 8
Sec. 3‐31. Rental property registration permit.
(a) Preamble. The city believes that providing for public health, safety and welfare to its citizens mandates the
existence of a rental dwelling unit registration permit and maintenance program that corrects substandard
conditions and maintains a standard for rental dwelling units.
(b) Purpose. It is the purpose of this section to assure that rental housing in the city is decent, safe and sanitary
and is so operated and maintained as not to become a nuisance to the neighborhood or to become an
influence that fosters blight and deterioration or creates a disincentive to reinvestment in the community.
The operation of rental dwelling units is a business enterprise that entails certain responsibilities. Operators
are responsible to take such reasonable steps as are necessary to assure that the citizens of the city who
occupy such units may pursue the quiet enjoyment of the normal activities of life in surroundings that are:
safe, secure and sanitary; free from crimes and criminal activity, nuisances or annoyances.
(c) Scope. This section applies to all dwelling units that are leased in whole or in part as a rental dwelling unit
including single‐family and two‐family housing. It also includes accessory structures such as garages and
storage buildings and appurtenances such as sidewalks and retaining walls, which are on the property. This
section does not apply to hotels or motels within the city.
(d) Definitions.
Apartment building means any building or portion thereof that contains three or more dwelling units,
sleeping rooms, or a combination thereof but not including condominiums or town homes.
Building official means the building official for the City of New Hope or his/her duly authorized
representative(s).
City means the City of New Hope.
City council means the City Council of the City of New Hope.
Condominium means a single‐dwelling unit in a multi‐dwelling unit building that is separately owned and
may be combined with an undivided interest in the common areas and facilities of the property. Each individual
owner may sell or encumber his/her own unit.
Denial means, as used in this Code, the refusal to grant a license to a new or renewing applicant by the city.
Dwelling unit means any building or portion thereof that contains living facilities, including provisions for
sleeping, eating, cooking and sanitation, for not more than one family.
Dwelling, single‐family, means a building or portion thereof containing one dwelling unit. For purposes of
this section, a single‐family dwelling unit includes a free standing single‐family residence, a single dwelling in a
cooperative, an individual condominium or townhouse, a single dwelling unit in a nonresidential structure or a
dwelling unit offered for rent in a duplex in which the owner occupies the other dwelling unit.
Dwelling, two‐family, means a building or portion thereof containing two dwelling units.
Efficiency dwelling unit means a dwelling unit containing only one habitable room plus private bathroom
facilities within the unit.
Lease means an oral or written agreement between a dwelling unit owner and a tenant for temporary use of
a rental dwelling unit, usually in exchange for payment of rent.
Rent means the consideration paid by a tenant to the owner of a rental dwelling unit for temporary and
exclusive use of the rental dwelling unit by the tenant. The consideration is not limited to cash.
Rental dwelling unit means a dwelling unit or sleeping room occupied and leased by a tenant.
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Rental registration permit means the formal approval of an activity specified on the rental registration
certificate issued by the city.
Revoke means to take back a license issued by the city.
Sleeping room means any room or rooms used or intended to be used by a tenant for sleeping purposes with
or without meals and not licensed by the Minnesota Department of Health.
Suspend means to make a license temporarily inoperative.
Tenant means any adult person granted temporary use of a rental dwelling unit or sleeping room pursuant to
a lease with the owner of the rental dwelling unit.
Townhouse means a single‐family dwelling constructed in a group of dwellings attached to each other and
where each dwelling unit extends from the foundation to the roof and is separated from other dwelling units by
property lines.
(e) Registration permit.
(1) Required. No person shall operate, let or cause to be let a rental dwelling unit which has not been
properly registered by the city in the manner required by this Code. A registration permit must be
obtained for each separate dwelling unit that is not owner‐occupied. This includes all dwelling units
which are occupied by a relative of the owner. Properties renting individual rooms/levels within the
same dwelling unit shall require only a single permit upon receipt of the properly executed initial
application for a rental registration permit. The building official may cause an inspection to be made of
the rental dwelling unit(s) to determine whether it is in compliance with this section, other sections of
this Code or the laws of the State of Minnesota. Every rental dwelling unit may be reinspected on a
regular basis as determined by the city after a renewal application is filed to determine if it still
conforms to all applicable codes and laws.
(2) Application filed. A registration application shall be submitted to the building official on forms
furnished by the city and must contain the following information:
a. Name, address, and telephone number of the owner of the rental dwelling unit(s). This is the
address to which the city will send all future correspondence. Owner shall indicate if the owner is
a corporation, partnership or sole proprietorship.
b. Name, and address, and telephone number of any owner's agent responsible for the
management of the premises rental dwelling unit(s).
c. Legal address of the premises of the rental dwelling unit(s).
d. Number and type of dwelling units (one bedroom, two bedrooms, etc.).
(3) Changes in ownership and amended permits. A registration permit is not assignable. Any changes
occurring in the ownership of a rental dwelling unit(s) require a new registration permit. The new
owner must obtain a new registration permit within 30 days of acquiring the property. The fee paid for
the new registration permit shall be 25 percent of the fee required for an initial registration permit. If
any changes occur in any information required on the registration application, the owner must submit
an amended registration application to the city within 30 days of the change. If any rental dwelling
units are added to a current registration permit, the additional rental dwelling units must be registered
by amendment of the current registration permit and must be accompanied by the fee required for the
additional units.
(4) Annual registration. All rental dwelling units shall be registered before being let, in whole or in part.
Registrations will expire annually at midnight on June 30 for single‐ and two‐family rental dwellings and
on December 31 for apartment buildings with three or more dwelling units. The registration permit for
each building containing one‐ or two‐family rental dwelling units must be renewed annually on or
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(Supp. No. 58)
Page 3 of 8
before June 1 and apartment buildings containing three or more rental dwelling units must be renewed
on or before December 1. Rental dwelling units must be registered as a sleeping room, a single‐family
dwelling, a two‐family dwelling, or an apartment building. Any unregistered rental dwelling units are
subject to penalties.
(5) Registration fee. The registration fees required by this section are set forth in the city's fee schedule.
The fee must accompany the registration application. The registration fee is doubled when an
application is received more than 30 days after it was due.
Exception: Rental dwelling units owned or under the control of the city must be registered but are
exempt from paying registration fees.
(6) Record retention. The registration application and all other documents pertinent to a rental dwelling
unit shall be kept on file in the office of the building official. A copy shall be furnished to the owner or
other authorized person upon request.
(7) Point‐of‐conversion inspection. Whenever a dwelling unit is converted to rental usage, the dwelling
unit shall be promptly inspected for compliance with the minimum standards set forth in section 3‐30
of this Code. The fee for the "point‐of‐conversion" inspection required by the conversion of a dwelling
unit to rental usage is set out in the city's fee schedule. Two hundred fifty dollars of the conversion fee
shall be waived or reimbursed to the property owner if the owner or the owner's property manager
completes the Minnesota Multi‐Housing Association's rental housing orientation program called "The
Fundamentals of Rental Property Management in Minnesota" or an equivalent city approved program.
To obtain the $250.00 fee waiver or reimbursement, the property owner or owner's agent must
provide proof of attendance to a housing orientation program within the previous six months or
subsequent six months of the property's conversion to rental and there have been no reports of
disorderly behavior per subsection (i) of this section against any properties owned by the same
property owner in the city within the previous 12 months of the waiver or reimbursement. An
additional $250.00 of the conversion fee will be reimbursed to the property owner if no reports of
disorderly behavior per subsection (i) of this section are made against any properties owned by the
property owner in the city within 18 months after the conversion to rental for the property against
which the rental conversion fee was paid.
(f) Issuance of permit. The city shall issue a registration permit if the rental dwelling unit(s) and the application
are found to be in compliance with the provisions of this section subject to subsection (i) of this section and
any required registration fees are paid. A registration permit will be issued for each residential dwelling unit
except, two or more residential dwelling units located within a single building and having a common owner
and a common property identification number shall be issued a single registration permit. Rental
registrations shall be conspicuously posted in all rental properties sharing a common entrance used by two
or more rental dwelling units and the property owner or agent for the owner must be able to present the
registration permit if asked to do so.
(g) Authority. The city manager or the manager's authorized designees shall be responsible for enforcement and
administration of this Code. Authority to take any action authorized under this section may be delegated to
the city manager's authorized designee.
(h) Inspection. The building official may set up a schedule of periodic inspections to insure compliance with this
section. The building official shall provide reasonable notice to the owner or the owner's agent as to the date
and time of the inspection. Each occupant of a rental dwelling unit shall give the owner or the owner's agent
access to any part of such rental dwelling unit at reasonable times for the purpose of effecting inspection,
maintenance, repairs or alterations as are necessary to comply with the provisions of this Code. If any owner,
owner's agent or tenant of a rental dwelling unit fails or refuses to permit entry to the rental dwelling unit
under their control for an inspection pursuant to this section, the building official may seek a court order
authorizing such inspection.
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(i) Disorderly behavior at registered rental dwelling units.
(1) Responsibility. It shall be the owner's responsibility to assure that the tenants, the tenants' family
members and the guests of any tenant or tenant's family member not engage in disorderly behavior in
the rental dwelling unit. For the purposes of this section, rental dwelling unit shall include common
areas in the building where the rental dwelling unit is located.
(2) Disorderly behavior. For the purposes of this section, disorderly behavior may include but is not limited
to the following:
a. Drug‐related illegal activity in the rental dwelling unit. "Drug‐related illegal activity" means the
illegal possession, manufacture, sale, distribution, purchase, use, or possession with intent to
manufacture, sell, or distribute a controlled substance (as defined in the Controlled Substance
Act [U.S.C. 802]) or possession of drug paraphernalia (as defined in Minn. Stat. § 152.092). A
tenant shall be deemed to be in possession of a controlled substance if any amount is located in
the tenant's rental dwelling unit even if the tenant claims not to know the controlled substance
was present unless the tenant provides a sworn statement by a person, other than another
tenant or tenant's family member, that the controlled substance was theirs and the tenant had
no knowledge of the controlled substance.
b. Acts of violence or threats of violence including but not limited to discharge of firearms,
prostitution, intimidation, or any other act that otherwise jeopardizes the health, safety or
welfare of the owner, his agents or tenants.
c. Violation of Minn. Stat. § 609.72 (Disorderly Conduct).
d. Violation of Minn. Stat. §§ 609.74 and 609.745 (Public Nuisance).
e. Violation of Minn. Stat. § 609.66, subd. 1(a), 609.67 or 624.713 (Unlawful use or possession of a
firearm or weapon).
f. Violation of Minn. Stat. § 609.50 (Obstructing Legal Process).
g. Violation of Minn. Stat. §§ 340A.503, subd. 2(1) and subd. 3; 340A.201, subd. 1(4); 340A.702(1)
and (2); New Hope Code section 10‐10 or 10‐40 (Unlawful sale of intoxicating liquor or 3.2 malt
liquor).
h. Violation of New Hope Code section 9‐42 (Regulation and abatement of prohibited noise) relating
to the rental unit.
i. Exceptions:
1. Calls will not be counted for purposes of determining whether a registration permit will be
denied, suspended, nonrenewed or revoked where the victim and suspect are "family or
household members" as defined in the Domestic Abuse Act, Minn. Stat. § 518B.01, subd.
2(b) and where there is a report of "domestic abuse" as defined in the Domestic Abuse Act,
Minn. Stat. § 518B.01, subd. 2(a).
2. Calls will not be counted for purposes of determining whether a registration permit will be
denied, suspended, nonrenewed or revoked where the call is a result of a tenant, a
member of a tenant's household, or guest taking action to seek emergency assistance that
is protected by Minn. Stat. § 504B.205, residential tenant's right to seek police and
emergency assistance.
(3) First instance. Upon determination by the city manager or the manager's designees that a rental
dwelling unit was the location of disorderly behavior, the building official shall notify by first class mail
the owner and tenant of the violation and direct the owner to take steps to prevent further violations.
Created: 2022‐06‐23 09:17:15 [EST]
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(4) Second instance. If a second instance of disorderly behavior occurs at a rental dwelling unit within 12
months of the time a notice was sent for previous disorderly behavior at the same unit, the building
official shall notify by first class mail the owner and the tenant of the violation and direct the owner to
submit, within ten days of the date of the notice, a written report of all actions taken by the owner
since the first violation notice and actions the owner intends to take to prevent further disorderly
behavior.
(5) Third instance. If a third instance of disorderly behavior occurs at a rental dwelling unit within 12
months after the first of two previous notices of disorderly behavior at the same unit, the rental
dwelling unit registration permit may be revoked, suspended or not renewed by the city council upon
the recommendation of the building official. The city manager or the manager's designees shall make
their decision to recommend revocation, suspension or nonrenewal of the registration permit and
submit their recommendation to the city council within ten days of the third instance of disorderly
behavior.
(6) For purposes of this section, second and third instances of disorderly behavior shall be those which:
a. Occur at the same rental dwelling unit; or
b. Involve tenants at the same rental dwelling unit; or
c. Involve guests or invitees at the same rental dwelling unit; or
d. Involve guests or invitees of the same tenant; or
e. Involve the same tenant.
(7) Postponing permit action. No adverse registration permit action shall be imposed where the instance
of disorderly behavior occurred during pending eviction proceedings (unlawful detainer) or within 30
days of notice given by the owner to a tenant to vacate the rental dwelling unit. However, adverse
registration permit action may proceed when the owner fails to diligently pursue the eviction process.
Further, an action to deny, revoke, suspend or not renew a registration permit based upon violations of
this section may be postponed or discontinued at any time if the owner has taken appropriate
measures which will prevent further instances of disorderly behavior which may include a failed
eviction process.
(8) Determining disorderly behavior of a registration permit. A determination that the rental dwelling unit
has been the location of disorderly behavior shall be made upon substantial evidence to support such a
determination. It shall not be necessary that criminal charges be brought in order to support a
determination of disorderly behavior, nor shall the dismissal or acquittal of a criminal charge operate
as a bar to adverse registration permit action under this section.
(9) Enforcement. Enforcement actions provided in this section shall not be exclusive, and the city council
may take any action with respect to an owner, a tenant or the registered rental dwelling unit(s) as is
authorized by this section or state law.
(j) Revoking, suspending, denying or not renewing a registration permit.
(1) The city council may revoke, suspend, deny or decline to renew any registration permit issued under
this section. In buildings containing more than one rental dwelling unit, the revocation, suspension,
denial or declination may apply to one or more rental dwelling units at the discretion of the city
council. The basis for such revocation, suspension, denial or nonrenewal includes, but is not limited to,
any of the following circumstances:
a. The registration permit was procured by misrepresentation of material facts with regard to the
rental dwelling unit or the ownership of the rental dwelling unit.
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b. The applicant or one acting in applicant's behalf made oral or written misstatements
accompanying the application.
c. The applicant has failed to comply with any condition set forth in any other permits granted by
the city.
d. The activities of the owner/agent create or have created a danger to the public health, safety or
welfare.
e. The rental dwelling unit contains conditions that might injure or endanger the safety, health or
welfare of any member of the public.
f. Failure to pay any application fee or reinstatement fee required by this section and city council
resolution.
g. Failure to correct violations of New Hope Code section 3‐30 (property maintenance code) in the
time period specified in the notice of violation and correction.
h. Following the third instance of disorderly behavior specified in subsection (i) of this section that is
not subject to the exception set forth in subsection (i)(2)i of this section or the circumstances set
forth in subsection (i)(7) of this section.
i. Violation of any regulation or provision of the code applicable to the activity, to which the
registration permit has been granted, or any regulation or law of the state so applicable.
j. Failure to continuously comply with any condition required of the applicant for the approval or
maintenance of the registration permit.
k. Any violation of this section.
(2) Fines. In lieu of revoking or suspending a registration permit for violations of subsection (j)(1) of this
section, the city council, in its sole discretion, may impose a civil fine. Fines shall primarily apply to the
following violations of this Code and shall be in an amount as set out in the matrix following this
section:
a. Renting a residential dwelling unit without proper registration as required herein.
b. Failure to comply with a property maintenance correction order from the building official or his
designee before a third property maintenance inspection is conducted in response to the
property maintenance correction order.
Fine Matrix
1st Violation 2nd Violation Within 12 Months of
1st Violation
3rd Violation Within 12 Months of
1st Violation
$500.00 $1,000.00 $2,000.00
(3) Notification. The building official shall notify the owner or the owner's agent in writing of the basis for
the fine, revocation, suspension, denial or nonrenewal and the date upon which the city council shall
review the request to fine, revoke, suspend, deny, or not renew the registration permit. The notice
required by this section shall be served upon the owner or the owner's agent at least 20 days before
the city council hearing. Service shall be deemed sufficient if the notice is sent to the owner or the
owner's agent by first class mail at the address provided in the registration application. It shall be the
responsibility of the owner or the owner's agent to notify the tenant in writing of the hearing date,
time and place.
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(4) Hearing. The owner or the owner's agent and the building official shall be given an opportunity to be
heard. The owner may be represented by counsel and the building official may be represented by the
city attorney. Both sides may be permitted to examine the other side's witness(es). The city council
shall hear all relevant evidence and arguments and shall review all testimony, documents, and other
evidence submitted. The city council shall record the hearing and keep a record of documentary
evidence submitted.
(5) Decision. The city council shall make findings based on the evidence and shall make a decision on the
recommendation to fine, revoke, suspend, deny, or nonrenew a registration permit based on the
findings. The city council shall issue a written decision regarding the recommendation of the building
official within 30 days following the date of the hearing and shall notify the appellant of the decision by
first class mail with a duplicate copy to the building official. The decision shall specify the rental
dwelling unit or units to which it applies. Thereafter, and until a registration permit is reissued or
reinstated, no rental dwelling units that have had their rental registration permit revoked, suspended,
denied, or nonrenewed may be re‐let or occupied. Revocation, suspension, denial, or nonrenewal of a
registration permit shall not excuse the owner from compliance with all terms of this section for as
long as any rental dwelling units in the building are occupied. All fines are payable within 30 days of the
council action imposing the fine. Failure to timely pay any fine imposed will result in a late fee equal to
25 percent of the fine and revocation or suspension of the registration permit to which the fine applies.
(6) Permit process after revocation, suspension, denial or renewal declination. After the city council
revokes, suspends, denies or declines to renew a registration permit, no registration permit will be
issued for the affected rental dwelling unit(s) until the building official determines that the
applicant/owner has remedied the conditions identified by the city council as the basis for its action.
An application to obtain a registration permit for a rental dwelling unit after the city council has
revoked, suspended, denied or declined to renew a registration permit for the same rental dwelling
unit(s) must be accompanied by all fees required by this section.
(k) Effect of revocation, suspension, denial, or nonrenewal. If a registration permit is revoked, suspended, denied
or not renewed by the city council, it shall be unlawful for the owner or the owner's agent to thereafter
permit the occupancy of the then vacant or, thereafter vacated, rental dwelling unit(s), until such time as a
valid rental registration permit is obtained for the rental dwelling unit(s). Issuance of a new registration
permit after revocation, suspension, denial or nonrenewal shall be made in the manner provided for in
subsection (e) of this section.
(l) Posted to prevent occupancy. Whenever any rental dwelling unit has been denied an initial registration
permit, had its registration permit revoked, suspended, denied or not renewed, it shall be posted by the
building official to prevent further occupancy. No person other than the building official shall remove or alter
any posting. The building official will post the date the rental dwelling unit shall be vacated and no person
shall reside in, occupy or cause to be occupied that rental dwelling unit until the building official permits it.
(m) Penalties. A person who violates the provisions of this section 3‐31 may be charged with a misdemeanor.
Each day that a violation continues shall be deemed a separate offense. The building official may post the
rental dwelling unit by appropriate signs or notices prohibiting occupancy and may act to cause the rental
dwelling unit to be vacated or remain vacant until the code violations are corrected.
(n) No retaliation. Per Minn. Stat. § 504B.205.2, subd. 2 "Emergency calls permitted":
(1) A landlord may not: (1) bar or limit a residential tenant's right to call for police or emergency assistance
in response to domestic abuse or any other conduct; or (2) impose a penalty on a residential tenant for
calling for police or emergency assistance in response to domestic abuse or any other conduct.
(2) A residential tenant may not waive and a landlord may not require the residential tenant to waive the
residential tenant's right to call for police or emergency assistance.
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(Supp. No. 58)
Page 8 of 8
(o) No warranty by city. By enacting and undertaking to enforce this Code, the city, city council, its agents,
and/or employees do not warrant or guaranty the safety, fitness or suitability of any dwelling in the city.
Owners and occupants should take whatever steps they deem appropriate to protect their interests, health,
safety and welfare.
(p) Best practices program.
(1) Program established. Rental properties with three or more units can qualify for the "Best Practices"
program. Properties in compliance with the program requirements will receive a reduction in the
annual rental registration permit fee as set out in the city's fee schedule. The "Best Practices"
registration fee shall remain in effect as long as the "Best Practices" program requirements are
maintained for the property as determined by the city.
(2) Program requirements. The "Best Practices" program qualification requirements are as follows:
a. Use of a city approved crime‐free housing addendum or equivalent in all new and/or renewed
leases;
b. All new and/or renewed leases must include a provision to permit city inspection of individual
rental units per the city determined inspection schedule;
c. Use of a background check procedure that includes a criminal history check for all new
tenants/rental managers/employees;
d. Continuing verification every three years that the property manager has attended at least one
city approved crime‐free multi‐housing training program during the three‐year verification cycle.
It shall be the property manager's or owner's affirmative responsibility to provide the city with
the property manager's verification of this requirement;
e. Attendance by the property manager each year at one New Hope Property Manager Association
meeting;
f. During every inspection cycle, the property must fully comply with all property maintenance
standards required by section 3‐30 of this Code at the time of the first reinspection if needed.
(3) Application. Property managers or owners must apply for the "Best Practices" program by submitting
an application on forms provided by the city and all other city required documentation needed to
determine compliance with all program requirements.
(4) Program disqualification. The city may terminate a property from the "Best Practices" program if it
determines, in the city's sole discretion, that the property has failed to comply with the requirements
of subsection (p)(2) of this section or has had a rental registration permit revoked per subsection (j) of
this section. A rental property disqualified from the "Best Practices" program shall pay the
nonparticipant registration permit fee to obtain the following year's registration permit.
(5) Reapplication procedure. If a property loses its "Best Practices" program status, the property owner
may reapply for the program only after successfully passing the inspection during the following
inspection cycle and re‐submitting an application per subsection (p)(3) of this section.
(Ord. No. 14‐08; §§ 1, 2, 9‐8‐2014; Ord. No. 17‐03, §§ 1, 2, 2‐17‐2017; Memo. of 1‐19‐2018)
I:\RFA\PUBWORKS\2022\Council\1090 2023 Infrastructure Improvement Project\7.1 Q&R Public Hearing & preparation of plans
Request for Action
October 24, 2022
Approved by: Tim Hoyt, Acting City Manager
Originating Department: Public Works
By: Bernie Weber, Public Works Director
Agenda Title
Resolution ordering the construction of and preparation of plans and specifications for the 2023
Infrastructure Project (Improvement Project No. 1090).
Requested Action
Staff is requesting that the Council conduct a public hearing and receive a presentation by the city
engineer regarding a proposed 2023 infrastructure improvement project. Staff recommends that the
Council pass a resolution ordering the 2023 Infrastructure Improvement Project and authorizing
Stantec, the city’s consulting engineer, to prepare the plans and specifications.
Policy/Past Practice
The City Council routinely considers public infrastructure improvement projects to extend the useful life of the
infrastructure and/or improve the level of service. The city’s pavement management plan identifies these areas
in the Street Infrastructure Projects portion of the plan.
Background
The general location of the potential 2023 project includes streets in the Northwood southeast neighborhood
bounded by Boone Avenue to the west, 36th Avenue to the north, and the City of Crystal to the south and east
as shown on the attached project map. Elm Grove Avenue, 61st Avenue between Winnetka Avenue and Sumter
Avenue, and Sumter Avenue between 61st Avenue and Sumter Place are also proposed for street
improvements. Streets included in the project were recommended based upon pavement conditions identified
in the 2021 pavement management plan as well as underlying utility condition.
Utility improvements will include the replacement of the sanitary sewer manhole lids, frames, and rings to
reduce inflow and infiltration. Several sections of water main are proposed for replacement along Yukon
Avenue, Virginia Avenue, and 37th Avenue. These sections of water main have a history of water main breaks.
The feasibility report was presented and approved on September 26 and identified specific street and utility
improvement strategies. The feasibility report also identified there are no tax‐exempt properties that will be
affected by this work. Therefore, assessments will not be a funding source for the project.
A notice has been sent to residents along the project area to make them aware of the presentation of the
feasibility report that occurred on September 26. Residents may provide additional comments to the Council
and staff at the October 24, 2022 public hearing. Staff will also conduct site visits throughout the project area in
the next month to answer any questions on how the project will affect properties, trees, driveways, curb and
gutter replacement, storm sewer improvements, etc. These types of meetings have worked well in the past to
address resident’s questions.
Agenda Section
Public Hearing
Item Number
7.2
Request for Action, Page 2
Funding
The estimated total project cost for the street, water main, sanitary sewer, and storm sewer improvements,
including contingencies and indirect costs, and inflation is approximately $4,884,623.71 million as shown
below. The majority of the project will be funded by the city’s street infrastructure and enterprise funds.
Improvement Type Mill &
Overlay
Streets
Reclaim &
Overlay
Streets
Contingencies
(10%)
Indirect
(20%)
Inflation
Factor
(25%)
Total Project
Cost
Streets $141,158.51 $1,288,169.50 $142,932.80 $314,452.16 $471,678.24 $2,358,391.21
Water Main $1,070.00 $1,475,670.00 $147,674.00 $324,882.80 $487,324.20 $2,436,621.00
Sanitary Sewer $4,130.00 $33,380.00 $3,751.00 $8,252.20 $12,378.30 $61,891.50
Storm Sewer $4,800.00 $12,000.00 $1,680.00 $3,696.00 $5,544.00 $27,720.00
Subtotal $151,158.51 $2,809,219.50
Contingencies (10%) $15,115.85 $280,921.95
Indirect (20%) $33,254.87 $618,028.29
Inflation Factor (25%) $49,882.31 $927,042.43
Total Project Cost –
Base Bid
$249,411.54 $4,635,212.17 $296,037.80 $651,283.16 $976,924.74 $4,884,623.71
This compares to the Capital Improvements Plan (CIP) estimate of $4,980,371.00 million as shown in the table
below. The estimated project costs for street, sanitary sewer, and storm sewer are under the CIP Budget, but
the estimated project costs for water main are higher than the CIP Budget.
Funding Summary
Funding Source Feasibility Report
Estimate
Capital Improvements Plan (CIP)
Budget Amount Difference
Mill and Overlay $232,911.54
$3,193,371.00 $834,979.78 Reclaim and Overlay $2,125,479.68
Subtotal ‐ Street Fund $2,358,391.22
Water fund $2,436,620.99 $1,562,000.00 ($874,620.99)
Sanitary Sewer fund $61,891.50 $125,000.00 $63,108.50
Stormwater fund $27,720.00 $100,000.00 $72,280.00
Total Project Costs $4,884,623.71 $4,980,371.00 $95,747.29
Based on the estimated water main costs exceeding the CIP budget, some portions of the proposed water main
improvements may need to be delayed until future reconstruction of the streets. As a result, water main
improvements for certain streets may be listed as alternates in order to get the base bid improvements within
the CIP budget.
Attachments
Resolution
Engineer’s Memo
Project Map
Feasibility Report
Stantec Consulting Services Inc.
733 Marquette Avenue, Suite 1000
Minneapolis, MN 55402
October 14, 2022
File: 193805677
Attention: Bernie Weber, Director of Public Works
City of New Hope
5500 International Parkway
New Hope, MN 55428
Reference: 2023 Infrastructure Improvements – Public Hearing and Authorization of Plans and
Specifications, City Project No. 1090
Dear Bernie,
A feasibility report and cost estimate were prepared and presented for this project at the
September 26, 2022 Council Meeting in compliance with Chapter 429 requirements. At that
meeting, the Council accepted the feasibility report and called for the public hearing to be held
on October 24, 2022.
The project consists of street and utility improvements as follows:
·Northwood NE and SE neighborhoods between Gethsemane cemetery to
the north, Winnetka Ave. N. to the east, 33rd Ave. N.to the south, and
Boone Ave. N to the west.
·the Winnetka Green townhome community, located south of Bass Lake Road
(CSAH 10) and east of Winnetka Ave. N. (CSAH 156).
·additional streets added along 61st Ave. N. and Sumter Ave. N. to the east of
Winnetka Ave. N. and north of Sumter Place N.
The estimated total project cost for the street, water main, sanitary sewer, and storm sewer
improvements, including contingencies and indirect costs, and inflation is approximately
$4,884,623.71 million as shown on the table on the next page.
October 14, 2022
Mr. Bernie Weber
Page 2 of 3
Reference:2023 Infrastructure Improvements – Presentation of Feasibility Report
Improvement Type
MILL &
OVERLAY
STREETS
RECLAIM &
OVERLAY
STREETS
10%
Contingencies
20%
Indirect
Inflation
Factor
(25%)
Total Project
Cost
Streets $141,158.51 $1,288,169.50 $142,932.80 $314,452.16 $471,678.24 $2,358,391.21
Water Main $1,070.00 $1,475,670.00 $147,674.00 $324,882.80 $487,324.20 $2,436,621.00
Sanitary Sewer $4,130.00 $33,380.00 $3,751.00 $8,252.20 $12,378.30 $61,891.50
Storm Sewer $4,800.00 $12,000.00 $1,680.00 $3,696.00 $5,544.00 $27,720.00
Subtotal $151,158.51 $2,809,219.50
Contingencies (10%)$15,115.85 $280,921.95
Indirect (20%)$33,254.87 $618,028.29
Inflation Factor (25%)$49,882.31 $927,042.43
Total Project Cost -
Base Bid $249,411.54 $4,635,212.17 $296,037.80 $651,283.16 $976,924.74 $4,884,623.71
This compares to the Capital Improvements Plan (CIP) estimate of $4,980,371.00 million
as shown in the table below. The estimated project costs for Street, Sanitary Sewer, and
Storm Sewer are under the CIP Budget, but the estimated project costs for Water Main
are higher than the CIP Budget.
Funding Summary
Funding Source Feasibility Report
Estimate
Capital
Improvements
Plan (CIP) Budget
Amount
Difference
Mill and Overlay $232,911.54
$3,193,371.00 $834,979.78Reclaim and Overlay $2,125, 479.68
Subtotal - Street Fund $2,358,391.22
Water fund $2,436,620.99 $1,562,000.00 ($874,620.99)
Sanitary Sewer fund $61,891.50 $125,000.00 $63,108.50
Storm Water fund $27,720.00 $100,000.00 $72,280.00
Total Project Costs $4,884,623.71 $4,980,371.00 $95,747.29
October 14, 2022
Mr. Bernie Weber
Page 3 of 3
Reference:2023 Infrastructure Improvements – Presentation of Feasibility Report
The costs in the feasibility report are higher on water main items due to:
·we added more streets to the proposed water main improvements than were
estimated in the original CIP.
Based on discussions with the City Finance Consultant on the estimated water main costs
exceeding the CIP budget, some portions of the proposed water main improvements may need
to be delayed until future reconstruction of the streets. Staff may include some of those water
main improvements as alternates in order to get the base bid improvements within the CIP
budget.
At the Public Hearing, it is recommended a summary of the project scope be presented. Since
the Northwood NE area will be delayed until 2025, there are no proposed assessment roll for this
project.
If Council accepts the information presented and chooses to move forward with this project after
the Public Hearing, we then recommend that the Council approves a resolution ordering the
construction of and preparation of plans and specifications for the 2023 Infrastructure
Improvements at the October 24, 2022 meeting. Bids would be received on or around February
2023, construction work done in 2023, and substantial completion of the project in Fall 2023 with
final completion in Spring/Summer 2024.
If you have any questions or require further information, please call me at (612) 712-2021.
Sincerely,
Stantec Consulting Services Inc.
Dan D. Boyum, P.E.
City Engineer
dan.boyum@stantec.com
Attachments: 2023 Infrastructure Improvement Project Feasibility Report
Cc: Tim Hoyt, Valerie Leone, Andrew Kramer, Dave Lemke, Matt Rowedder, Nick Macklem – New Hope; Stacy Woods - Jensen Sondrall Persellin &
Woods, P.A.; Ann Ackerson– Stantec.
New HopePlymouth
Crystal
Robbinsdale
Northwood
Park
Northwood
Park
Hidden
Valley
Park
36th Ave N
Boone Ave NXylon Ave N34th Ave N Yukon Ave NNorth
w
o
o
d
P
k
w
y
38th Ave N
36 1/2
C
i
r
N
Aquila Ave NCSAH 15637 th Av e N
Zealand Ave N33 rd Pl N Winnetka Ave N33rd Ave N Vi
rg
in
ia
Ave
N
Boone Ci
r
35 1/2 Ave NWisconsin Ave N33rd Ave N33rd Ave N Yukon Ave
N
Boone Cir
0 300 600
Feet
($$¯
1:4,403 (At original document size of 8.5x11)
Revised: 2022-10-06 By: dmerickson
V:\1938\Clients\New_Hope\Projects\2023_Infrastructure_Project\Pro\2023_Feasibility_Figures\2023_Feasibility_Figures.aprx
Disclaimer: Stantec assumes no responsibility for data
supplied inelectronic format.The recipient accepts full
responsibility for verifying the accuracy and completeness
of the data. The recipient releases Stantec, its officers,
employees, consultants and agents, from any and all
claims arising in any way from the content or provision
of the data.
Proposed Improvements
Water Main Replacement
Potential Water Main Replacement (Bid as Alternates)
Reclaim Street Improvement
Project Locations and Proposed Improvements
2023 Infrastructure Project
New Hope, MinnesotaBoone Ave NBoone Ave NXylon Ave NYukon Ave N
New HopePlymouth
Crystal
Robbinsdale
New Hope Golf Course
Begin Park
Meadow Lake Park
Dorothy Mary Park
Elm Grove ParkWinnetka Ave NBass Lak
e
R
d
54th Ave N
55th Ave N
60th Ave N
Elm Grove AveSt Raphael Dr
59th Ave N
Utah Ave NQuebec Ave N60 1/2 Ave N
55th Ln N
Virginia Ave NWe
s
t
B
r
o
a
dw
a
y
56th Ave NYukon Ave NSumter Ave NXylon Ave N61st Ave N
Wisconsin Ave N58th
Av
e
N
59 1/2 Ave N Rhode Island Ave NOregon Ave N
Sumter
Pl
Elm Grove Ct
Mea
d
o
w
L
a
k
e
R
d
N
Pennsylvania Ave N55th Cir N
Meado
w
L
a
k
e
R
d
E Wisconsin CirNevada Ave NElm Grove CirSumte
r
Ave
NQuebec Ave NQuebec Ave NQuebec Ave N58th Ave N
Yukon Ave NBass Lake Rd
55th Ave N
Yukon Ave NSumter Ave N60th Ave N
Rhode Island Ave NVirginia Ave NXylon Ave NCity of
Crystal
City of
Crystal
0 200 400
Feet
($$¯
1:6,600 (At original document size of 8.5x11)
Revised: 2022-09-20 By: dmerickson
V:\1938\Clients\New_Hope\Projects\2023_Infrastructure_Project\Pro\2023_Feasibility_Figures\2023_Feasibility_Figures.aprx
Disclaimer: Stantec assumes no responsibility for data
supplied inelectronic format.The recipient accepts full
responsibility for verifying the accuracy and completeness
of the data. The recipient releases Stantec, its officers,
employees, consultants and agents, from any and all
claims arising in any way from the content or provision
of the data.
Proposed Improvements
Reclaim (0.15 Mi)
2" Mill & Overlay (0.39 Mi)
Alternate 2 - Storm Inlet Improvements
New Hope, Minnesota
Location Map and Proposed Improvements
Figure 1B
2023 Infrastructure Improvements - North
Feasibility Report For
2023 Infrastructure Improvements
Prepared for:
City of New Hope, Minnesota
City Project No. 1090
September 2022
Stantec Project No. 193805677
City of New Hope Stantec Project No: 193805677
2023 Infrastructure Improvements Page 2
Stantec Consulting Services Inc.
733 Marquette Avenue, Suite 1000
Minneapolis MN 55402-2314
September 26, 2022
Honorable Mayor and Council
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428-4898
Re:2023 Infrastructure Improvements
Client Project No. 1090
Stantec Project No. 193805677
Dear Mayor and Council Members:
We are pleased to present our Feasibility Report for the 2023 Infrastructure Improvements project.
The general locations of the study area include streets within the Northwood NE and Northwood SE
neighborhoods; bounded by Gethsemane cemetery to the north, Winnetka Avenue North to the
east, 33rd Avenue North, and to the south and Boone Avenue N to the west. The public streets within
the Winnetka Green townhome community, located south of Bass Lake Road (CSAH 10) and east of
Winnetka Avenue North (CSAH 156) is also included in this report.
Streets included in the project were recommended based upon the current condition of the
pavement and underlying utilities.
The improvements identified include utility replacements on sections of roadway with a history of
watermain breaks, as well as the continued focus on a more aggressive pavement management
strategy to improve the driving surface of more streets utilizing overlays and reclamation. This
pavement management philosophy will provide for quicker street improvements and will allow the
utility funds to build for future full reconstruction. The new overlays and reclaim streets will improve
the quality of life, increase the aesthetic value, and increase the safety of the roadways.
The finding of this report will be presented and discussed at the September 26, 2022, Council
meeting.
Respectfully submitted,
STANTEC CONSULTING SERVICES, INC.
Dan D. Boyum, P.E.
I hereby certify that this plan, specification, or report
was prepared by me or under my direct supervision
and that I am a duly Licensed Professional Engineer
under the laws of the State of Minnesota.
Dan D. Boyum, P.E.
Date: September 26, 2022 Reg. No. 23451
City of New Hope Stantec Project No: 193805677
2023 Infrastructure Improvements Page 3
CITY OF NEW HOPE – 2023 INFRASTRUCTURE IMPROVEMENT PROJECT
TABLE OF CONTENTS
TABLE OF CONTENTS................................................................................................................................................. 3
INTRODUCTION ......................................................................................................................................................... 5
HISTORY ................................................................................................................................................................... 5
SCOPE OF STUDY ................................................................................................................................................... 5
FIGURE 1A – 2023 LOCATION AND PROPOSED IMPROVEMENTS - SOUTH............................................... 6
FIGURE 1B – 2023 LOCATION AND PROPOSED IMPROVEMENTS - NORTH .............................................. 7
EXISTING CONDITIONS ............................................................................................................................................. 8
TABLE 1 – PAVEMENT RATING INDEX (PRI) SUMMARY ................................................................................. 8
TABLE 2 – PRELIMINARY GEOTECHNICAL FINDINGS: MARGINAL STREET SEGMENTS ............................. 9
TABLE 3 – ADDITIONAL STREET SEGMENTS REQUIRING REPAIR AS IDENTIFIED DURING SUMMER 2022
REVIEW .............................................................................................................................................................. 10
FIGURE 2A – PAVEMENT RATINGS INDEX ..................................................................................................... 11
FIGURE 2B – PAVEMENT RATINGS INDEX ..................................................................................................... 12
FIGURE 3A – BORING AND GPR TESTING ..................................................................................................... 13
FIGURE 3B – BORING AND GPR TESTING ..................................................................................................... 14
FIGURE 4 – WATER MAIN BREAK HISTORY .................................................................................................... 15
STREET IMPROVEMENTS .......................................................................................................................................... 16
FULL-DEPTH RECLAMATION (FDR) .................................................................................................................... 16
TABLE 4 – FULL-DEPTH RECLAMATION STREETS ............................................................................................ 17
MILL AND OVERLAY ............................................................................................................................................ 17
TABLE 5 – MILL AND OVERLAY STREETS – WINNETKA GREEN .................................................................... 17
TABLE 6 –NORTHWOOD NE STREETS – MILL AND OVERLAY ...................................................................... 18
FIGURE 5 – TYPICAL SECTIONS ....................................................................................................................... 19
INNOVATIVE TECHNOLOGIES............................................................................................................................ 20
COMPLETE STREETS.............................................................................................................................................. 20
WATER MAIN IMPROVEMENTS .............................................................................................................................. 21
TABLE 7 – WATER MAIN IMPROVEMENTS LOCATION ................................................................................. 21
FIGURE 6 – PROPOSED WATER MAIN IMPROVEMENTS.............................................................................. 22
SANITARY SEWER IMPROVEMENTS ....................................................................................................................... 23
FIGURE 7 – PROPOSED SANITARY SEWER IMPROVEMENTS ....................................................................... 24
STORM SEWER IMPROVEMENTS ............................................................................................................................ 25
MILL AND OVERLAY AND FULL DEPTH RECLAMATION AREAS ..................................................................... 25
ALTERNATE PLANTINGS INSTALLATION IN NORTHWOOD PARK ................................................................... 25
ALTERNATE MEADOW LAKE INLET IMPROVEMENTS ....................................................................................... 25
City of New Hope Stantec Project No: 193805677
2023 Infrastructure Improvements Page 4
COST ESTIMATES ...................................................................................................................................................... 26
TABLE 8 – PROJECT COST ESTIMATE.............................................................................................................. 26
FINANCING .............................................................................................................................................................. 27
REVENUES ............................................................................................................................................................. 27
ASSESSMENTS ....................................................................................................................................................... 27
TABLE 9 – FUNDING SOURCE ......................................................................................................................... 27
ALTERNATES DISCUSSION ..........................................................................ERROR! BOOKMARK NOT DEFINED.
PROJECT SCHEDULE ............................................................................................................................................... 29
CONCLUSIONS AND RECOMMENDATIONS ....................................................................................................... 30
Appendices
Appendix A – Preliminary Cost Estimate Summary
Appendix B – Pavement and Geotechnical Evaluation, Braun Intertec
City of New Hope Stantec Project No: 193805677
2023 Infrastructure Improvements Page 5
CITY OF NEW HOPE – 2023 INFRASTRUCTURE IMPROVEMENT PROJECT
INTRODUCTION
The purpose of this report is to investigate the feasibility of performing improvements to rehabilitate
existing local streets and local utilities within the proposed project study area. Figure 1A depicts the
south half of the project extents, while Figure 1B shows the remaining northern project areas.
HISTORY
In order to improve the overall quality of its local infrastructure system, the City of New Hope
continues with a more aggressive pavement management philosophy to improve the existing
driving surface and extend the pavement life of its streets.
As the road conditions and Pavement Rating Index’s (PRI’s) continued to decline, it was apparent
the City was not keeping up with street rehabilitations. The Pavement Management Plan continued
to fall behind, and a more aggressive approach to pavement management was agreed upon by
the City Council in May of 2014.
Interim overlays will be utilized to add structural integrity to the existing street sections, accompanied
with limited historical utility improvements. A full-depth reclamation (FDR) of the pavement section is
another option for poor street conditions, but with curb and gutter and drainage in relative
operational condition. FDR streets has also been used for streets with significant historical water
main breaks. FDR is an economical balance between replacement of water main, improving
drivability by removing street patches, and extending the service life of the overall street section.
Both overlay and FDR streets are being utilized efforts to build up water and other utility funds and
spend city funds to create the greatest ‘good’ within the available budgets. Finally, the most
aggressive and expensive rehabilitation option is a full reconstruction where streets showing
significant roadway subgrade, drainage issues, as well as those having a significant amount of utility
issues.
The pavement management strategy will improve the driving surface and will provide the ability to
improve more streets. The new overlays will improve the quality of life, increase the aesthetic value,
and increase the safety of the roadways.
SCOPE OF STUDY
The purpose of this report is to provide the feasibility of the street and utility improvements. The area
of study includes a total of approximately 4.94 miles of residential streets. The type of improvement
required will be determined by the existing condition of the pavement, roadway subgrade, as well
as the condition of the underlying utilities. For each type of improvement, costs and funding will be
evaluated. The report breaks down the project into logical sections to allow for reduction in scope,
if desired, at the time of deciding if the project should move forward into the design stage.
New HopePlymouth
Crystal
Robbinsdale
Northwood
Park
Northwood
Park
Hidden
Valley
Park Boone Ave N36th Ave N
40th Ave N
39th Ave N
Xylon Ave NHopewood Ln
34th Ave N Yukon Ave NNorth
w
o
o
d
P
k
w
y Utah Ave N
38th Ave N
E
n
s
i
g
n
A
v
e
N
38 1/2 Ave N
Winpark Dr36 1/2
C
i
r
N
Aquila Ave NCSAH 156Decatur Ave N37th Ave
N
Zealand Ave N33rd Pl N Wisconsin Ave NWinnetka Ave N33rd Ave N
Quebec Ave N
Virginia Ave NBoone Ci
r
35 1/2 Ave NDecatur
C
t
NWisconsin Ave N33rd Ave N Xylon Ave NBoone Cir
Zealand Ave N
33rd Ave NNorthwood Pkwy
Winpark DrWinnetka Ave NYukon Ave NVi
rg
in
ia
A
ve
N
City ofCrystalCity ofCrystal
City of
Crystal
City of
Crystal
0 300 600
Feet
($$¯
1:6,000 (At original document size of 8.5x11)
Revised: 2022-09-20 By: dmerickson
V:\1938\Clients\New_Hope\Projects\2023_Infrastructure_Project\Pro\2023_Feasibility_Figures\2023_Feasibility_Figures.aprx
Disclaimer: Stantec assumes no responsibility for data
supplied inelectronic format.The recipient accepts full
responsibility for verifying the accuracy and completeness
of the data. The recipient releases Stantec, its officers,
employees, consultants and agents, from any and all
claims arising in any way from the content or provision
of the data.
Proposed Improvements
Reclaim with Water Main Replacement (0.85 Mi)
Reclaim (1.25 Mi)
Streets Delayed from 2023 to 2025
Alternate 1 - Pollinator/Rain Garden
New Hope, Minnesota
Location Map and Proposed Improvements
Figure 1A
2023 Infrastructure Improvements - South
New HopePlymouth
Crystal
Robbinsdale
New Hope Golf Course
Begin Park
Meadow Lake Park
Dorothy Mary Park
Elm Grove ParkWinnetka Ave NBass Lak
e
R
d
54th Ave N
55th Ave N
60th Ave N
Elm Grove AveSt Raphael Dr
59th Ave N
Utah Ave NQuebec Ave N60 1/2 Ave N
55th Ln N
Virginia Ave NWe
s
t
B
r
o
a
dw
a
y
56th Ave NYukon Ave NSumter Ave NXylon Ave N61st Ave N
Wisconsin Ave N58th
Av
e
N
59 1/2 Ave N Rhode Island Ave NOregon Ave N
Sumter
Pl
Elm Grove Ct
Mea
d
o
w
L
a
k
e
R
d
N
Pennsylvania Ave N55th Cir N
Meado
w
L
a
k
e
R
d
E Wisconsin CirNevada Ave NElm Grove CirSumte
r
Ave
NQuebec Ave NQuebec Ave NQuebec Ave N58th Ave N
Yukon Ave NBass Lake Rd
55th Ave N
Yukon Ave NSumter Ave N60th Ave N
Rhode Island Ave NVirginia Ave NXylon Ave NCity of
Crystal
City of
Crystal
0 200 400
Feet
($$¯
1:6,600 (At original document size of 8.5x11)
Revised: 2022-09-20 By: dmerickson
V:\1938\Clients\New_Hope\Projects\2023_Infrastructure_Project\Pro\2023_Feasibility_Figures\2023_Feasibility_Figures.aprx
Disclaimer: Stantec assumes no responsibility for data
supplied inelectronic format.The recipient accepts full
responsibility for verifying the accuracy and completeness
of the data. The recipient releases Stantec, its officers,
employees, consultants and agents, from any and all
claims arising in any way from the content or provision
of the data.
Proposed Improvements
Reclaim (0.15 Mi)
2" Mill & Overlay (0.39 Mi)
Alternate 2 - Storm Inlet Improvements
New Hope, Minnesota
Location Map and Proposed Improvements
Figure 1B
2023 Infrastructure Improvements - North
City of New Hope Stantec Project No: 193805677
2023 Infrastructure Improvements Page 8
CITY OF NEW HOPE – 2023 INFRASTRUCTURE IMPROVEMENTS PROJECT
EXISTING CONDITIONS
The streets identified in the Northwood neighborhoods were generally constructed in the 1960s and
the townhome and condominium community, Winnetka Green, was constructed in 2004.
Overall, the condition of the existing storm and sanitary systems in the study area is fair to
satisfactory. During design, a detailed review of city records and field investigations will be
performed to identify specific structures and/or pipe segments warranting an improvement or
replacement.
The streets in the project area were rated in Fall of 2020 and Spring 2021 based on the City’s
Pavement Ratings Index (PRI). The index ranges from 0-100 and assigns a value to each street
segment based on the visual condition of the pavement. In general, a low PRI indicates a roadway
that is failing structurally, while a higher value indicates a segment is in better surface condition. In
general, the average for the three areas are shown in the table below is a summary of the PRI
ratings for the project area.
TABLE 1 –PAVEMENT RATING INDEX (PRI)SUMMARY
Location Description – By Neighborhood
PRI
Range
Rating
Description
Winnetka Green
Street Length
Northwood NE
Street Length
Northwood SE
Street Length
Total
Length
Ft.
Total
Length
Miles
0-20 Failing 0 0
21-40 Very Poor 0 0
41-60 Poor 9,684 ft
(1.83 mi.)9,684 1.83
61-80 Good 2, 082 ft
(0.39 mi.)
13,537 ft
(2.56 mi.)15,619 2.96
81-100 Excellent 0 0
Totals 25,303 4.79
Average PRI 65 72.5 59.4 67
TOTAL STUDY AVERAGE PRI = 67
Figure 2A and 2B show the pavement ratings for each street within this project area. The average
PRI rating would describe an overall pavement condition of low-mid good, however, the
Northwood SE streets area has an average PRI rating described as ‘poor.’
The 10-year pavement management plan identified both Northwood NE and SE streets to receive
the more aggressive rehabilitation strategy of a full-depth reclaim and overlay. Northwood NE was
identified with the higher PRI average of 72.5, the initial improvement was adjusted to a mill and
overlay.
Soil borings and ground penetrating radar (GPR) have been completed to assist in further
understanding the existing street section characteristics and condition. Figures 3A and 3B identifies
the locations and limits of this field exploration. Final data and the accompanying reports have
been received and generally support the identified street improvements proposed in this report. The
City of New Hope Stantec Project No: 193805677
2023 Infrastructure Improvements Page 9
Pavement and Geotechnical Evaluation Report, completed by Braun Intertec dated September 14,
2022 is included in Appendix B of this report.
The preliminary geotechnical report scope also reviewed the field cores and hand augers for the
presence of Petromat® material within the pavement section. Petromat® is a fabric material that
was placed between the layers of bituminous pavement as an interim improvement to provide
strength in the street and reduce cracking. No Petromat was discovered within the pavement cores
during the geotechnical investigation.
The findings from the geotechnical report identified six street sections where the initial planned
improvement of mill and overlay would be marginally effective based on the geotechnical field
findings. These segments are within the Northwood NE area. The pavement cores broke when
extracted, and severe underlying stripping was also noted. All the segments shown in Table 2 are
located within the Northwood NE neighborhood.
TABLE 2 –PRELIMINARY GEOTECHNICAL FINDINGS:MARGINAL STREET SEGMENTS
Street From To Length Ft.PRI Based /
Initial Improv.
Ranking Based
on Geotech
Findings
38 ½ AVE N 38TH AVE N / UTAH
AVE N WINNETKA AVE N 487 2” MILL AND
OVERLAY MARGINAL
39TH AVE N BOONE AVE N XYLON AVE N 1297 2” MILL AND
OVERLAY MARGINAL
40TH AVE N WISCONSIN AVE N UTAH AVE N 611 2” MILL AND
OVERLAY MARGINAL
UTAH AVE N 38 1/2 AVE N 40TH AVE N 1,006 2” MILL AND
OVERLAY MARGINAL
HOPEWOOD LN N BOONE AVE N XYLON AVE N 1,238 2” MILL AND
OVERLAY MARGINAL
ZEALAND AVE N XYLON AVE N 40TH AVE N 846 2” MILL AND
OVERLAY MARGINAL
Total 5,485
(1.04 mi.)
The Winnetka Green neighborhood was not included in the geotechnical study as the street
composition is already known as it was constructed in 2004. Following the city pavement
management plan, this street is scheduled for the M&O improvement and has not had any water
main breaks to-date.
Most all the water main is cast iron installed in the 1960’s within the Northwood NE and SE areas. As
is typical with other existing cast iron water main in the city, a history of breaks has been confirmed
on several of the project streets and are shown on Figure 4. The water main breaks are especially
prevalent in multiple street segments. The water main will be replaced on streets with the highest
density of historical breaks in conjunction with the FDR street improvements.
City of New Hope Stantec Project No: 193805677
2023 Infrastructure Improvements Page 10
The other present water main material is ductile iron pipe installed along the Wisconsin/35 ½
Avenues segments and the Winnetka Green neighborhood. None of these segments have had a
water main break recorded to-date.
During the Summer 2022, two additional sections of streets were identified as requiring attention as
the condition of street is so poor in condition. These street segments are summarized in the below
Table 3.
TABLE 3 –ADDITIONAL STREET SEGMENTS REQUIRING REPAIR AS IDENTIFIED DURING SUMMER 2022
REVIEW
Street From To Length
Ft.
PRI Rating
(Fall 2021)
Proposed Street
Improvement
SUMTER AVE N SUMTER PL N 61ST AVE N 374 50 Reclaim and Overlay
61ST AVE N WINNETKA AVE N SUMTER AVE N 426 50 Reclaim and Overlay
Total 800
(0.15 mi)
New HopePlymouth
Crystal
Robbinsdale
Northwood
Park
Northwood
Park
Hidden
Valley
Park Boone Ave N36th Ave N
39th Ave N
Xylon Ave NWinpark DrHopewood Ln
34th Ave N Yukon Ave NNorth
w
o
o
d
P
k
w
y
38th Ave N Utah Ave N38 1/2 Ave N
E
n
s
i
g
n
A
v
e
N
36 1/2 Ci
r
N
Aquila Ave NCSAH 15637th Ave
N
Zealand Ave N33rd Pl N Winnetka Ave N33rd Ave N
Wisconsin Ave N Virginia Ave NBoone Ci
r
35 1/2 Ave NDecatur Ave N32nd Pl N Winnetka Ave NWisconsin Ave NXy
lo
n
A
v
e
N
33rd Ave N
Zealand Ave N
Yukon Ave N33rd Ave NWinpark Dr
Northwood Pkwy
Vi
rg
in
ia
Ave
N
Boone Cir
City of
Crystal
City of
Crystal
City of
Crystal
City of
Crystal
0 300 600
Feet
($$¯
1:6,000 (At original document size of 8.5x11)
Revised: 2022-09-20 By: dmerickson
V:\1938\Clients\New_Hope\Projects\2023_Infrastructure_Project\Pro\2023_Feasibility_Figures\2023_Feasibility_Figures.aprx
Disclaimer: Stantec assumes no responsibility for data
supplied inelectronic format. The recipient accepts full
responsibility for verifying the accuracy and completeness
of the data. The recipient releases Stantec, its officers,
employees, consultants and agents, from any and all
claims arising in any way from the content or provision
of the data.
Pavement Rating Index
0 - 20 Failing
21 - 40 Very Poor
41 - 60 Poor
61 - 80 Good
81 - 100 Excellent
New Hope, Minnesota
Pavement Rating Index (PRI)
Figure 2A
2023 Infrastructure Improvements - South
New HopePlymouth
Crystal
Robbinsdale
New Hope Golf Course
Begin Park
Meadow Lake Park
Dorothy Mary Park
Elm Grove ParkWinnetka Ave NBass Lak
e
R
d
54th Ave N
55th Ave N
60th Ave N
Elm Grove AveSt Raphael Dr
59th Ave N
Utah Ave NQuebec Ave N60 1/2 Ave N
55th Ln N
Virginia Ave NWe
s
t
B
r
o
a
dw
a
y
56th Ave NYukon Ave NSumter Ave NXylon Ave N61st Ave N
Wisconsin Ave N58th
Av
e
N
59 1/2 Ave N Rhode Island Ave NOregon Ave NSumter
Pl
Elm Grove Ct
Mea
d
o
w
L
a
k
e
R
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N
Pennsylvania Ave N55th Cir N
Meado
w
L
a
k
e
R
d
E Wisconsin CirNevada Ave NElm Grove CirSumte
r
Ave
NQuebec Ave NQuebec Ave NQuebec Ave N58th Ave N
Yukon Ave NBass Lake Rd
55th Ave N
56th Ave N
Yukon Ave NSumter Ave N60th Ave N
Rhode Island Ave NVirginia Ave NXylon Ave NCity of
Crystal
City of
Crystal
0 100 200
Feet
($$¯
1:6,600 (At original document size of 8.5x11)
Revised: 2022-09-20 By: dmerickson
V:\1938\Clients\New_Hope\Projects\2023_Infrastructure_Project\Pro\2023_Feasibility_Figures\2023_Feasibility_Figures.aprx
Disclaimer: Stantec assumes no responsibility for data
supplied inelectronic format. The recipient accepts full
responsibility for verifying the accuracy and completeness
of the data. The recipient releases Stantec, its officers,
employees, consultants and agents, from any and all
claims arising in any way from the content or provision
of the data.
Pavement Rating Index
0 - 20 Failing
21 - 40 Very Poor
41 - 60 Poor
61 - 80 Good
81 - 100 Excellent
New Hope, Minnesota
Pavement Rating Index (PRI)
Figure 2B
2023 Infrastructure Improvements - North
NOR
T
H
W
O
O
D
P
A
R
K
W
A
Y
36 1/2
C
I
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C-1C-1
ST-1
C-2 C-3
C-5
C-8
C-9
C-10
C-7
C-6
C-4
BOONE AVENUE N.WINNETKA AVENUE N.37TH A
V
E
N
U
E
N
.UTAH AVENUE N.38TH AVENUE N.
40TH AVENUE N.ZEALAND AVE
N
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O
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SIN AVENUE N .ZEALAND AVENUE N.F:\2022\B2207599\CAD\B2207599.dwg,Geotech-N,9/6/2022 9:50:44 AMbraunintertec.com
952.995.2000
Minneapolis, MN 55438
11001 Hampshire Avenue S
Project No:
B2207599
Drawn By:
Date Drawn:
Checked By:
Last Modified:9/6/22
Drawing No:
Project Information
Drawing Information
Sheet:
of
Fig:
B2207599
JAG
8/10/22
AJG
City of New Hope
2023 Infrastructure
Improvement Projects
Various City Streets
New Hope, Minnesota
Soil Boring
Location Sketch
1 2
N
0
SCALE:1"= 300'
300'150'
DENOTES APPROXIMATE LOCATION OF
PAVEMENT CORE AND HAND AUGER
DENOTES APPROXIMATE LOCATION OF
STANDARD PENETRATION TEST BORING
DENOTES GPR PERFORMED
UTAH AVENUE N.WISCONSIN AVENUE N.33RD AVENUE N.
35TH AVENUE N.WINNETKA AVENUE N.36 1/2
C
I
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C
L
E
36TH AVENUE N.
ST-2 ST-3
C-11
C-12
C-14
C-13
ST-4
BOONE AVENUE N.AQUILA AVENUE N.ZEALAND AVENUE N.Y U K O N AVENUE N.C-15
C-18
C-17
C-16
ST-6
ST-5 XYLON AVENUE N.34TH AVENUE N.F:\2022\B2207599\CAD\B2207599.dwg,Geotech-S,9/6/2022 9:51:00 AMbraunintertec.com
952.995.2000
Minneapolis, MN 55438
11001 Hampshire Avenue S
Project No:
B2207599
Drawn By:
Date Drawn:
Checked By:
Last Modified:9/6/22
Drawing No:
Project Information
Drawing Information
Sheet:
of
Fig:
B2207599
JAG
8/10/22
AJG
City of New Hope
2023 Infrastructure
Improvement Projects
Various City Streets
New Hope, Minnesota
Soil Boring
Location Sketch
2 2
N
0
SCALE:1"= 300'
300'150'
DENOTES APPROXIMATE LOCATION OF
PAVEMENT CORE AND HAND AUGER
DENOTES APPROXIMATE LOCATION OF
STANDARD PENETRATION TEST BORING
DENOTES GPR PERFORMED
New HopePlymouth
Crystal
Robbinsdale
Northwood
Park
Northwood
Park
Hidden
Valley
Park Boone Ave N36th Ave N
39th Ave N
Xylon Ave NWinpark Dr
Hopewood Ln
34th Ave N Yukon Ave NNorth
w
o
o
d
P
k
w
y
38th Ave N Utah Ave N38 1/2 Ave N
E
n
s
i
g
n
A
v
e
N
36 1/2 C
i
r
N
Aquila Ave NCSAH 15637th Ave
N
Zealand Ave N33rd Pl N Winnetka Ave N33rd Ave N
Wisconsin Ave N Virginia Ave NBoone Ci
r
35 1/2 Ave NDecatur Ave N32nd Pl N Winnetka Ave NXy
l
o
n
A
v
e
NWisconsin Ave NZealand Ave N
Northwood Pkwy
33rd Ave N33rd Ave N Yukon Ave NVi
rg
in
ia
A
ve
N
Boone Cir
City of
Crystal
City of
Crystal
City of
Crystal
City of
Crystal
0 300 600
Feet
($$¯
1:6,000 (At original document size of 8.5x11)
Revised: 2022-09-20 By: dmerickson
V:\1938\Clients\New_Hope\Projects\2023_Infrastructure_Project\Pro\2023_Feasibility_Figures\2023_Feasibility_Figures.aprx
Disclaimer: Stantec assumes no responsibility for data
supplied inelectronic format. The recipient accepts full
responsibility for verifying the accuracy and completeness
of the data. The recipient releases Stantec, its officers,
employees, consultants and agents, from any and all
claims arising in any way from the content or provision
of the data.
Water Main Breaks
1980 - 1989
1990 - 1999
2000 - 2009
2010 - 2019
2020 - Present
Proposed Improvements
Reclaim (1.25 Mi)
Reclaim with Watermain Replacement ( 0.85 Mi)
New Hope, Minnesota
Water Main Break History
2023 Infrastructure Improvements - South
Figure 5A
City of New Hope Stantec Project No: 193805677
2023 Infrastructure Improvements Page 16
CITY OF NEW HOPE – 2023 INFRASTRUCTURE IMPROVEMENT PROJECT
STREET IMPROVEMENTS
Approximately 2.49 miles of streets are proposed to be improved as identified in Figures 1A and 1B.
Two different street improvement methods have been identified for this project. The typical
proposed street sections corresponding to the proposed improvements are shown on Figure 5. The
rehabilitation methods were generally chosen based on the following criteria:
·Full Depth Reclamation (FDR)
o Poor street and underlying base conditions that cannot be significantly improved by mill
& overlay
o Poor to Very poor PRI rating – failing base and wear course pavement
o Limited or lesser amount of water main breaks than full reconstruct streets; but potentially
enough to warrant replacing the only the main.
o Other utility replacements/repairs required
·Mill and Overlay
o Poor street conditions of which can have an effective benefit with a mill and overlay
o Average PRI rating
o Limited or lesser amount of water breaks than full-depth reclamation streets
o Minimal utility improvements required
MISCELLANEOUS
Boulevards disturbed by construction in all areas will be graded, shaped, and restored. If driveways
are disturbed during construction, they will be patched to match the existing driveway material. All
traffic signs within the project limits will be reviewed to verify current code and sign retro-reflectivity
standards. Streetlight replacement or upgrades are not planned with this project, and costs are not
included in this report.
Trees near proposed water main improvements may need to be removed for worker safety as well
as a result of root damage. We will identify the trees that need to be removed during design and
will update property owners at that time. The city has a listing of tree types and species that will be
replanted for property owners if their tree needs to be removed. The city is also monitoring emerald
ash bore and its effects on ash trees. Some of the ash trees in the project area may be removed
under that city program.
FULL-DEPTH RECLAMATION (FDR)
Full-depth reclamation (or Reclaim and Overlay) consists of grinding up the entire pavement section
and mixing it with the underlying aggregate base, creating a homogeneous roadway base. This
material is then shaped, compacted, and excess material is hauled away. A new, 3-inch lift of
bituminous wear pavement is then placed over the entire roadway. Curb replacement will be
completed on areas with severe damage or poor drainage prior to paving, and spot patching will
be completed on any areas with soft subgrade soils. Table 4 summarizes the street segments
proposed to receive the full depth reclaim and overlay street improvement.
City of New Hope Stantec Project No: 193805677
2023 Infrastructure Improvements Page 17
TABLE 4 –FULL-DEPTH RECLAMATION STREETS
Street From To Length
Ft.
33RD AVE N 33RD AVE N CUL DE SAC N 233
33RD PL N YUKON AVE N XYLON AVE N 456
34TH AVE N BOONE AVE N XYLON AVE N 1173
35 ½AVE N WISCONSIN AVE N VIRGINIA AVE N 419
37TH AVE N CUL DE SAC W WINNETKA AVE N 607
AQUILA AVE N ZEALAND AVE N BOONE AVE N 652
AQUILA AVE N YUKON AVE N ZEALAND AVE N 297
BOONE CIR N BOONE AVE N CUL DE SAC E 395
VIRGINIA AVE N 35 1/2 AVE N CUL DE SAC N 341
VIRGINIA AVE N CITY LIMIT 35 1/2 AVE N 196
WISCONSIN AVE N 35 1/2 AVE N 36TH AVE N 512
XYLON AVE N 34TH AVE N 36TH AVE N 1092
XYLON AVE N 33RD AVE N 33RD PL N 504
XYLON AVE N 33RD PL N 34TH AVE N 396
YUKON AVE N 33RD AVE N 33RD PL N 445
YUKON AVE N AQUILA AVE N 36TH AVE N 1353
YUKON AVE N BOONE AVE N AQUILA AVE N 311
ZEALAND AVE N AQUILA AVE N 36TH AVE N 909
SUMTER AVE N SUMTER PL N 61ST AVE N 374
61ST AVE N WINNETKA AVE N SUMTER AVE N 426
Total 11,091 feet
(2.10 mi)
MILL AND OVERLAY
The full width mill and overlay consists of milling the upper two inches of the existing bituminous
surface across the entire width of the street, followed by an equivalent depth overlay over the entire
bituminous surface. The full width mill and overlay increases structural strength of the road, with the
assumption that the underlying bituminous and aggregate are in reasonable condition.
Curb replacement will be completed on areas of severely damaged or poorly draining curb prior to
paving. Spot patching will be completed on any severely cracked or failing pavement prior to the
new bituminous overlay.
Table 5 summarizes the recommended mill and overlay improvement streets and the total length of
street improvement.
TABLE 5 –MILL AND OVERLAY STREETS –WINNETKA GREEN
Street From To Length
Ft.
ELM GROVE WINNETKA AVE N BASS LAKE RD
2,082
(0.39 mi)
The streets in Table 6 were initially planned to be rehabilitated with a full width mill and overlay and
are recommended to be postponed to 2025 because the PRI is averaging 72.5. Delaying it to 2025
also provides for eight years from the last seal coat and fog seal. Based on the geotechnical
City of New Hope Stantec Project No: 193805677
2023 Infrastructure Improvements Page 18
evaluation, reclaiming the streets versus a mill and overlay will be recommended for the entire
neighborhood.
TABLE 6 –NORTHWOOD NE STREETS –MILL AND OVERLAY
Street From To Length (FT)
38TH AVE N XYLON AVE N 38 1/2 AVE N 982
38 ½ AVE N 38TH AVE N WINNETKA AVE N 487
38 ½ AVE N 39TH AVE N 38TH AVE N 350
39TH AVE N XYLON AVE N 38 1/2 AVE N 808
39TH AVE N BOONE AVE N XYLON AVE N 1297
40TH AVE N ZEALAND AVE N XYLON AVE N 731
40TH AVE N XYLON AVE N VIRGINIA AVE N 294
40TH AVE N WISCONSIN AVE N UTAH AVE N 611
40TH AVE N UTAH AVE N WINNETKA AVE N 401
40TH AVE N BOONE AVE N ZEALAND AVE N 592
BOONE AVE N BOONE AVE N CUL DE SAC E 259
HOPEWOOD LN N BOONE AVE N XYLON AVE N 1238
UTAH AVE N 38 1/2 AVE N 40TH AVE N 1006
VIRGINIA AVE N 39TH AVE N WISCONSIN AVE N 681
WISCONSIN AVE N XYLON AVE N VIRGINIA AVE N 750
WISCONSIN AVE N VIRGINIA AVE N 40TH AVE N 280
XYLON AVE N 38TH AVE N 39TH AVE N 317
XYLON AVE N ZEALAND AVE N 40TH AVE N 399
XYLON AVE N WISCONSIN AVE N ZEALAND AVE N 270
XYLON AVE N 39TH AVE N WISCONSIN AVE N 331
ZEALAND AVE N XYLON AVE N 40TH AVE N 846
Total 12,930 feet
(2.45 mi)
On past projects, the city has also utilized an edge mill and overlay improvement method. This
technique consists of milling off the upper portion of bituminous on only the outer 6’ of each side of
the roadway and is generally utilized in areas of poor drainage when the existing roadway crown is
too low. Given that there do not appear to be poorly drained areas because of a low centerline
crown, as well as some poor overall pavement conditions across the entire width of the roadway, a
full width mill and overlay is recommended on all the identified segments for this project.
LC
EXISTING PROPOSED
VARIES VARIES
FULL DEPTH RECLAIM OF
EXISTING PAVEMENT AND
BASE, 6"-8" DEPTH
SPOT REPAIR EX. CURB AND
GUTTER ONLY AS DIRECTED
BY ENGINEER
3" - WEARING COURSE (SPWEA240B)
FULL DEPTH RECLAIM
NOT TO SCALE
SHAPE EXISTING RECLAIM
MATERIAL/HAUL EXCESS
3%
LC
EXISTING PROPOSED
VARIES VARIES
TACK COAT2" MILL
SPOT REPAIR EX. CURB AND
GUTTER ONLY AS DIRECTED
BY ENGINEER
2" - WEARING COURSE (SPWEA240B)
MILL & OVERLAY
NOT TO SCALE
VARIES
ELM GROVE AVE N - WINNETKA GREEN
NORTHWOOD SE
33RD AVE N
33RD PL N
34TH AVE N
35 12 AVE N
AQUILA AVE N
BOONE CIR N
VIRGINIA AVE N
WISCONSIN AVE N
XYLON AVE N
ZEALAND AVE N
NORTH END
60TH AVE N
SUMTER AVE N
DATE:PROJ. NO.:PlotDate:09/20/2022-4:41pmDrawingname:U:\193805677\Reports\Feasibility\Figures\CADF5\193805677-Fig5.dwgXrefs:733 S Marquette Ave Unit 1000
Minneapolis, MN 55402
www.stantec.com
TYPICAL SECTIONS
NEW HOPE, MINNESOTA
2023 INFRASTRUCTURE IMPROVEMENTS, CP NO. 1090
SEPTEMBER 2022
FIGURE:5
193805677
City of New Hope Stantec Project No: 193805677
2023 Infrastructure Improvements Page 20
INNOVATIVE TECHNOLOGIES
This feasibility report identifies utilizing current and typical bituminous materials for the type of
improvements proposed. Although, as the type of pavement materials continue to evolve, we will
continue to explore new and innovative technologies to improve the streets and extend the
pavement life. There is potential for this project or future projects to utilize less expensive and/or
better pavement materials.
COMPLETE STREETS
In May 2011, the City of New Hope approved a Complete Streets policy. The policy outlined the
city’s commitment to consider the safety and functionality of streets for people of all ages and
abilities, and for various modes of transportation. Examples of modes of transportation include
walking, biking, wheelchairs, public transit, and automotive. In accordance with the policy, a
Complete Streets network has been reviewed with this project.
While streets will be further reviewed during the design phase for all street improvement areas, it is
not anticipated that any trails, sidewalks, bike lanes, or other complete streets elements will be
incorporated into this project area. All the streets are local streets which currently do not have any
of these elements and are not designated to have them within the City’s comprehensive plan.
City of New Hope Stantec Project No: 193805677
2023 Infrastructure Improvements Page 21
CITY OF NEW HOPE – 2023 INFRASTRUCTURE IMPROVEMENT PROJECT
WATER MAIN IMPROVEMENTS
The water main on the street segments identified in this report is made of cast iron pipe (CIP).
Historically, the CIP water main throughout the city has been a significant maintenance issue.
Numerous breaks have occurred over the years, causing considerable inconvenience to residents
and maintenance cost to the city.
The Winnetka Green Townhome community and the two northern added streets both have had no
water main incidents to-date. This could be attributed to the 2004 installed water pipe material
being ductile iron within Winnetka Green development and the soil composition in the far northeast
of the city where the original 1970s cast iron pipe has remained without many incidents, therefore
only the Northwood area is represented in Figure 4.
FULL DEPTH RECLAMATION (OR RECLAIM AND OVERLAY)
These proposed water main improvements are located on six street segments, as shown Figure 6.
The number of consecutive breaks is driving the replacement of the water main in these areas.
Table 7 details the scope and number of breaks for each proposed street segment. Generally,
water main incidents have been occurring at the main, and connecting saddles. Therefore, the
replacement strategy will not include replacement of services and curb stops. Each service saddle
and corporation stop will be replaced at the new PVC main and reconnect to the service next to
the main. Replacement of the water main in this area will include new hydrants and gate valves.
TABLE 7 –WATER MAIN IMPROVEMENTS LOCATION
Street From To Approx. Length
of Water Main
Ft.
Number of
Historical Water
Main Breaks
33RD PL N 33RD AVE N CUL DE SAC N 240 2
37TH AVE N CUL DE SAC W WINNETKA AVE N 610 6
VIRGINIA AVE N CITY LIMIT 35 1/2 AVE N 200 2
VIRGINIA AVE N 35 1/2 AVE N CUL DE SAC N 350 5
XYLON AVE N 34TH AVE N 36TH AVE N 1,100 5
YUKON AVE N 33RD AVE N 33RD PL N 420 6
YUKON AVE N AQUILA AVE N 36TH AVE N 1,360 7
TOTALS 4,280 33
New HopePlymouth
Crystal
Robbinsdale
Northwood
Park
Northwood
Park
Hidden
Valley
Park Boone Ave N36th Ave N
39th Ave N
Winpark Dr
Xylon Ave N34th Ave N Yukon Ave NNorth
w
o
o
d
P
k
w
y
38th Ave N
38 1/2 Ave N
36 1/2 Ci
r
N
Aquila Ave NCSAH 156Hopewood Ln
37th Ave
N
Zealand Ave NUtah Ave N33rd Pl N Winnetka Ave N33rd Ave N
Ensign Ave N
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N33rd Ave NNorthwood Pkwy
33rd Ave N Yukon Ave NWinnetka Ave NBoone Cir
City of
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City of
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City of
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City of
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($$¯
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Revised: 2022-09-20 By: dmerickson
V:\1938\Clients\New_Hope\Projects\2023_Infrastructure_Project\Pro\2023_Feasibility_Figures\2023_Feasibility_Figures.aprx
Disclaimer: Stantec assumes no responsibility for data
supplied inelectronic format. The recipient accepts full
responsibility for verifying the accuracy and completeness
of the data. The recipient releases Stantec, its officers,
employees, consultants and agents, from any and all
claims arising in any way from the content or provision
of the data.
Propsed Improvements
Water Main - Remove and Replace
Existing Watermain
Proposed Study Area
New Hope, Minnesota
Proposed Water Main Improvements
2023 Infrastructure Improvements
Figure 4
City of New Hope Stantec Project No: 193805677
2023 Infrastructure Improvements Page 23
CITY OF NEW HOPE – 2023 INFRASTRUCTURE IMPROVEMENT PROJECT
SANITARY SEWER IMPROVEMENTS
The sanitary sewer mains in the Northwood SE study area are in operable condition without any
reported back-ups or significant sags. Roots will be an on-going challenge as the pipe main
materials are the original 1960’s clay pipe. The televising will be reviewed during design to confirm
the conditions of the mains. These pipes are planned to be lined in a future sanitary rehabilitation
project.
The Winnetka Green development consists of primarily PVC and RCP pipe materials, and the
majority were installed in 2004. These pipe lengths are in satisfactory condition.
The northern-most add-in streets of 61st Ave N and Sumter Ave N are part of a fully cast-in-place
pipe (CIPP) improvement area in 2016. The method of lining existing clay pipes using CIPP avoids
disruptive and costly open-trench replacement, while still providing root and infiltration protection.
CIPP lining also adds additional life to the existing sanitary sewer.
No other spot repairs will be required in the mill and overlay or reclaim and overlay areas based on
current televising reports, which will be verified during final design.
All manhole covers within the project area that have open pick holes are proposed to be replaced
with covers with concealed pick holes. This will remove any unnecessary inflow into the sanitary
sewer system through those openings. All existing manholes covers with potential inflow are
identified on Figure 7.
All costs associated to removing inflow and infiltration can be credited to Metropolitan Council I/I
(Inflow/Infiltration) Excess Surcharge amounts.
New HopePlymouth
Crystal
Robbinsdale
Northwood
Park
Northwood
Park
Hidden
Valley
Park
City of
Crystal
City of
Crystal
City of
Crystal
City of
Crystal
0 300 600
Feet
($$¯
1:6,000 (At original document size of 8.5x11)
Revised: 2022-09-20 By: dmerickson
V:\1938\Clients\New_Hope\Projects\2023_Infrastructure_Project\Pro\2023_Feasibility_Figures\2023_Feasibility_Figures.aprx
Disclaimer: Stantec assumes no responsibility for data
supplied inelectronic format. The recipient accepts full
responsibility for verifying the accuracy and completeness
of the data. The recipient releases Stantec, its officers,
employees, consultants and agents, from any and all
claims arising in any way from the content or provision
of the data.
Propsed Improvements
Manhole - Remove and Replace Lid, Frame and Rings
Existing Manhole
Existing Sanitary Sewer
Sanitary Flow
Proposed Study Area
New Hope, Minnesota
Proposed Sanitary Sewer Improvements
2023 Infrastructure Improvements - South
Figure 7
City of New Hope Stantec Project No: 193805677
2023 Infrastructure Improvements Page 25
CITY OF NEW HOPE – 2023 INFRASTRUCTURE IMPROVEMENT PROJECT
STORM SEWER IMPROVEMENTS
MILL AND OVERLAY AND FULL DEPTH RECLAMATION AREAS
The storm sewer improvements planned on the streets will be minimal.
Some cost has been allocated to remove and replace a few storm sewer casting, frame, and rings
for structures that may be in critical structural condition. Further review of storm sewer structure
conditions will be done during design. The impact of these improvements to the surrounding areas is
minimal, and it is recommended to complete these improvements with this project.
Replacing the existing storm sewer structures is not planned for the project scope. It is anticipated
that New Hope Public Works will repair any failing structures as they occur prior to a full
reconstruction improvement in the future.
ALTERNATE PLANTINGS INSTALLATION IN NORTHWOOD PARK
With environmental conscience, an alternate will be included for the installation of a butterfly
garden within the greater Northwood Park Ballfields. The garden plants are to attract, encourage
and retain butterfly populations. Other pollinators will benefit from the plantings as well. The
garden installation is proposed with the focus on promoting pollinator / butterfly awareness.
Gardens provide for a natural filtration and storage area for rainwater prior to entering the ground
or the storm sewer system. This natural process helps to filter out pollutants that are washed from
streets, parking lots, and lawns with rainwater.
During the design phase, utilization of excess run-off from the ballfield and open areas collected in
the existing storm system and bypassed to provide watering for the garden and water filtration
before re-entering the existing storm system.
The design of this proposed alternate is a combination of rain garden containing wildlife promoting
plantings. During the design phase, if approved, the location within the Northwood Ballfields area
will be determined, the general area of focus is noted on Figure 1A.
ALTERNATE MEADOW LAKE INLET IMPROVEMENTS
The scope of this alternate is to improve the function of the northeast outlet into Meadow Lake
located off the Wisconsin Circle neighborhood as noted on Figure 1B. The outlet area requires
maintenance attention and improvements as street collected storm water is not effectively draining
to the waterbody. The area currently has sediment which over time has collected into an earthen
berm, essentially blocking direct drainage. Vegetation overgrowth and fast-growing trees have also
established which has worsened as the overall waterbody edge has receded. Adjacent property
owners have had flooding issues in their backyards resulting from the current condition of this outlet
area.
Existing rip rap will also be removed, and a new rip raped system will be placed after the removals
are completed. The city would use this as an opportunity to recycle the granite rocks previously
removed from the pool and city hall parking lot medians.
City of New Hope Stantec Project No: 193805677
2023 Infrastructure Improvements Page 26
CITY OF NEW HOPE – 2023 INFRASTRUCTURE IMPROVEMENT PROJECT
COST ESTIMATES
The total project cost estimate for work proposed to be completed as part of the 2023 Infrastructure
Improvements project is $4,884,623.71.
Detailed cost estimates have been prepared and can be seen in Appendix A. Estimated indirect
costs include engineering, legal, fiscal, and contract administration. An inflation factor of 25% has
been included in response contractor feedback and continued industry uncertainty surrounding
available materials, supply chain, labor. Summaries of the estimated costs are shown in Table 8
below:
TABLE 8 –PROJECT COST ESTIMATE
Item Subtotal Contingencies
(10%)
Total
Construction
Indirect
(20%)
Inflation
Factor
(25%)
Project
Costs
Mill & Overlay $141,158.51 $14,115.85 $155,274.36 $31,054.87 $46,582.31 $232,911.54
Reclaim &
Overlay $1,288,169.50 $128,816.95 $1,416,986.45 $283,397.29 $425,095.94 $2,125,479.68
Subtotal -
Street $1,429,328.01 $142,932.80 $1,572,260.81 $314,452.16 $471,678.25 $2,358,391.22
Water Main $1,476,740.00 $147,674.00 $1,624,414.00 $314,452.16 $487,324.19 $2,436,620.99
Sanitary Sewer $37,510.00 $3,751.00 $41,753.67 $8,252.20 $12,378.30 $61,891.50
Storm Water $16,800.00 $1,680.00 $18,480.00 $3,696.00 $5,544.00 $27,720.00
Subtotal -
Utilities $1,531,050.00 $153,105.00 $1,684,155.00 $336,831.00 $505,246.49 $2,526,232.49
Total - Street &
Utilities $2,960,378.01 $296,037.80 $3,256,415.81 $651,283.16 $976,924.74 $4,884,623.71
City of New Hope Stantec Project No: 193805677
2023 Infrastructure Improvements Page 27
CITY OF NEW HOPE – 2023 INFRASTRUCTURE IMPROVEMENT PROJECT
FINANCING
REVENUES
The following are possible sources of funding for the 2023 Infrastructure Improvements project:
·Street Improvement Fund
·Sanitary Sewer Fund
·Sanitary Sewer I/I Fund
·Water Main Fund
·Storm Water Fund
·Assessments
ASSESSMENTS
There are no tax-exempt properties within the project limits for street improvements. No assessable
revenue will be part of the project funding.
Table 9 below provides a summary of the various Funding Sources for this project.
TABLE 9 –FUNDING SOURCE
Funding
Source/
Improvement
Street Fund Water Fund Sewer Fund *Storm
Sewer Fund Assessments Total
Street $2,358,391.22 N/A $2,358,391.22
Water Main $2,436,620.99 $2,436,620.99
Sanitary Sewer $61,891.50 $61,891.50
Storm Sewer $27,720.00 $27,720.00
Totals $2,358,391.22 $2,436,620.99 $61,891.50 $27,720.00 -$4,884,623.71
* Funding for I/I related improvements is estimated at $35,510.00, which can be funded from
separate Capital Improvement Projects within the Sewer Fund.
ESTIMATE COMPARED TO CIP BUDGET
This report breaks down the project into logical sections to allow for reduction in scope, if desired, at
the time of deciding if the project should move forward into the design stage. Since the estimated
costs are higher and lower than the original Capital Improvement Plan (CIP) 2023 Budget as shown
in Table 10, we will work with Staff to identify logical adjustments. For example, because there are
street restoration costs tied to the watermain improvements and since watermain costs are coming
in over budget at this time, some of those street restoration costs included under the watermain
improvements could be associated to the street restoration costs.
City of New Hope Stantec Project No: 193805677
2023 Infrastructure Improvements Page 28
TABLE 10 – FEASIBILITY ESTIMATE COST COMPARED TO CIP BUDGET
Funding Source Feasibility Report
Estimate
Capital
Improvements
Plan (CIP)
Budget Amount
Difference
Street Infrastructure fund $2,358,391.22 $3,193,371.00 $834,979.78
Water fund $2,436,620.99 $1,562,000.00 ($874,620.99)
Sanitary Sewer fund $61,891.50 $125,000.00 $63,108.50
Storm Water fund $27,720.00 $100,000.00 $72,280.00
Totals $4,884,623.71 $4,980,371.00 $95,747.29
City of New Hope Stantec Project No: 193805677
2023 Infrastructure Improvements Page 29
CITY OF NEW HOPE – 2023 INFRASTRUCTURE IMPROVEMENTS PROJECT
PROJECT SCHEDULE
Authorize Feasibility Report Preparation August 8, 2022
Present Feasibility Report and Authorize Public Hearing September 26, 2022
Public Hearing/Approve Feasibility Report/Authorize Prep. of October 24, 2022
Plans and Specs.
Approve Plans and Specifications/Authorize Bidding January 23, 2023
Receive Bids (Bid Opening)February 23, 2023
Review Bids/Award Project Contract March 13, 2023
Begin Construction Spring 2023
Substantial Completion Fall 2023
Final Completion/Hold Final Assessment Hearing Spring/Summer 2024
City of New Hope Stantec Project No: 193805677
2023 Infrastructure Improvements Page 30
CITY OF NEW HOPE – 2023 INFRASTRUCTURE IMPROVEMENTS PROJECT
CONCLUSIONS AND RECOMMENDATIONS
It is the finding of this study that the proposed improvements are necessary, feasible, and cost
effective.
The following steps are recommended:
·Adopt this report as the guide for development of the proposed improvements
·Hold a Public Improvement Hearing
·Order the preparation of plans and specifications
·Review plans and specifications – authorize bidding
·Provide alternate bid improvement options
·Receive bids
·Install the public utilities and streets, with construction anticipated to be completed in 2023,
and final completion in Spring/Summer of 2024
Appendix A – Preliminary Cost Estimate
Summary
Table A-1
Project Cost Summary:
Improvement Type
MILL &
OVERLAY
STREETS
RECLAIM &
OVERLAY
STREET
10%
Contingencies 20% Indirect Inflation Factor
(25%)
Total Project
Cost
Streets $141,158.51 $1,288,169.50 $142,932.80 $314,452.16 $471,678.25 $2,358,391.22
Water Main $1,070.00 $1,475,670.00 $147,674.00 $324,882.80 $487,324.19 $2,436,620.99
Sanitary Sewer $4,130.00 $33,380.00 $3,751.00 $8,252.20 $12,378.30 $61,891.50
Storm Sewer $4,800.00 $12,000.00 $1,680.00 $3,696.00 $5,544.00 $27,720.00
Subtotal $151,158.51 $2,809,219.50
Contingencies (10%)$15,115.85 $280,921.95
Indirect (20%)$33,254.87 $618,028.29
Inflation Factor (25%)$49,882.30 $927,042.44
Total Project Cost - Base Bid $249,411.53 $4,635,212.18 $296,037.80 $651,283.16 $976,924.74 $4,884,623.71
September 2022
2023 Infrastructure Improvements
Preliminary Cost Estimate Summary
Appendix A-1
Construction Cost $141,158.51
Contingencies (10%)$14,115.85
Indirect (20%)$31,054.87
Inflation Factor (25%)$46,582.31
Total Cost $232,911.54
Cost Per C/L Foot, Base Improvement 2,082 $111.88
No.Item Units Qty Unit Price Total Price
1 MOBILIZATION LS 1 $5,300.00 $5,300.00
2 TRAFFIC CONTROL LS 1 $2,700.00 $2,700.00
3 MILL BITUMINOUS PAVEMENT - 2" DEPTH SY 6,315 $1.75 $11,050.89
4 REMOVE AND REPLACE CONCRETE CURB &
GUTTER LF 500 $45.00 $22,500.00
5 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SF 1,000 $2.25 $2,250.00
6 REMOVE CONCRETE DRIVEWAY PAVEMENT SF 150 $3.00 $450.00
7 AGGREGATE BASE, CLASS 5 - (SPECIAL)TN 210 $45.00 $9,450.00
8 BITUMINOUS PATCHING (SPECIAL) - TYPE SP 12.5
NON-WEARING COURSE MIXTURE(B)
TN 80 $125.00 $10,000.00
9 BITUMINOUS MATERIAL FOR TACK COAT GAL 320 $3.25 $1,040.00
10 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B)TN 799 $75.00 $59,912.25
11 TYPE SP 9.5 BITUMINOUS MIXTURE FOR
DRIVEWAYS (2,B)
TN 20 $160.00 $3,200.00
12 6" CONCRETE DRIVEWAY SF 150 $7.00 $1,050.00
13 MASTIC PRIOR TO WEAR PAVING LF 4,800 $1.10 $5,280.00
14 EROSION CONTROL COMPOST BLANKET -
BLOWN WITH SEED
SY 130 $5.75 $745.37
15 TOPSOIL BORROW, MNDOT 3877.2B (LV)CY 130 $36.00 $4,680.00
16 STREET SWEEPER WITH PICKUP BROOM HR 10 $155.00 $1,550.00
Subtotal $141,158.51
+ Contingencies (10%)$14,115.85
Subtotal Construction $155,274.36
+ Indirect (20%)$31,054.87
Subtotal $186,329.23
+ Inflation Factor (25%)$46,582.31
Total Project Cost $232,911.54
Appendix A-2
Preliminary Cost Estimate
2023 Infrastructure Street Improvements
Mill & Overlay Streets
September 2022
Mill & Overlay: 5% Bituminous Patching, 10% Curb Replacement
Street Base Improvement (Mill & Overlay)
Construction Cost $1,288,169.50
Contingencies (10%)$128,816.95
Indirect (20%)$283,397.29
Inflation Factor (25%)$425,095.94
Total Cost $2,125,479.68
Cost Per C/L Foot, Base Improvement 11,091 $191.64
No.Item Units Qty Unit Price Total Price
1 MOBILIZATION LS 1 $48,600.00 $48,600.00
2 TRAFFIC CONTROL LS 1 $24,300.00 $24,300.00
3 RECLAIM AND SHAPE BITUMINOUS SY 36,300 $3.50 $127,050.00
4 REMOVE AND REPLACE CONCRETE CURB &
GUTTER LF 1,700 $34.00 $57,800.00
5 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SF 2,600 $1.50 $3,900.00
6 REMOVE CONCRETE DRIVEWAY PAVEMENT SF 2,700 $2.10 $5,670.00
7 AGGREGATE BASE, CLASS 5 - (SPECIAL)TN 17,710 $24.00 $425,040.00
8 MASTIC PRIOR TO WEAR PAVING LF 1,670 $1.10 $1,837.00
9 BITUMINOUS MATERIAL FOR TACK COAT GAL 1,810 $3.25 $5,882.50
10 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B)TN 6,875 $75.00 $515,625.00
11 TYPE SP 9.5 BITUMINOUS MIXTURE FOR
DRIVEWAYS (2,B)
TN 60 $160.00 $9,600.00
12 6" CONCRETE DRIVEWAY SF 2,700 $7.00 $18,900.00
13 INLET PROTECTION EA 47 $300.00 $14,100.00
14 EROSION CONTROL COMPOST BLANKET -
BLOWN WITH SEED
SY 1,900 $5.75 $10,925.00
15 TOPSOIL BORROW, MNDOT 3877.2B (LV)CY 440 $36.00 $15,840.00
16 STREET SWEEPER (WITH PICKUP BROOM)HR 20 $155.00 $3,100.00
Subtotal $1,288,169.50
+ Contingencies (10%)$128,816.95
Subtotal Construction $1,416,986.45
+ Indirect (20%)$283,397.29
Subtotal $1,700,383.74
+ Inflation Factor (25%)$425,095.94
Total Project Cost $2,125,479.68
Street Base Improvement (Reclaim)
Appendix A-3
Preliminary Cost Estimate
2023 Infrastrcuture Street Improvements
Full Depth Reclaim Street
September 2022
Reclaim with 3" Overlay: 15% Curb Replacement
Water Sanitary Storm Total
Construction Cost $1,070.00 $4,130.00 $4,800.00 $10,000.00
Contingencies (10%)$107.00 $413.00 $480.00 $1,000.00
Indirect (20%)$235.40 $908.60 $1,056.00 $2,200.00
Inflation Factor (25%)$353.09 $1,362.90 $1,584.00 $3,299.99
Total Utilities $1,765.49 $6,814.50 $7,920.00 $16,499.99
A.WATER MAIN
No.Item Units Qty Unit Price Total Price
1 MOBILIZATION LS 1 $100.00 $100.00
2 TRAFFIC CONTROL LS 1 $20.00 $20.00
3 REMOVE AND REPLACE WATER GV BOX
SECTION
EA 1 $950.00 $950.00
Subtotal $1,070.00
+ Contingencies (10%)$107.00
Subtotal Construction $1,177.00
+ Indirect (20%)$235.40
Subtotal $1,412.40
+ Inflation Factor (25%)$353.09
Total Project Cost $1,765.49
B.SANITARY SEWER
No.Item Units Qty Unit Price Total Price
1 MOBILIZATION LS 1 $200.00 $200.00
2 TRAFFIC CONTROL LS 1 $100.00 $100.00
3 INTEGRAL CONCRETE RING LF 3 $310.00 $930.00
4 REMOVE AND REPLACE SANITARY SEWER
FRAME AND RINGS
EA 2 $1,450.00 $2,900.00
Subtotal $4,130.00
+ Contingencies (10%)$413.00
Subtotal Construction $4,543.00
+ Indirect (20%)$908.60
Subtotal $5,451.60
+ Inflation Factor (25%)$1,362.90
Total Project Cost $6,814.50
C.STORM SEWER
No.Item Units Qty Unit Price Total Price
1 MOBILIZATION LS 1 $200.00 $200.00
2 TRAFFIC CONTROL LS 1 $100.00 $100.00
3 REMOVE AND REPLACE STORM SEWER FRAME
AND RINGS WITH CONCRETE RINGS AND
FRAME
EA 3 $1,500.00 $4,500.00
Subtotal $4,800.00
+ Contingencies (10%)$480.00
Subtotal Construction $5,280.00
+ Indirect (20%)$1,056.00
Subtotal $6,336.00
+ Inflation Factor (25%)$1,584.00
Total Project Cost $7,920.00
Appendix A-4
Preliminary Cost Estimate
2023 Infrastructure Utility Improvements
Utility Costs on Mill & Overlay Streets
September 2022
Water Sanitary Storm Total
Construction Cost $1,475,670.00 $33,380.00 $12,000.00 $1,521,050.00
Contingencies (10%)$147,567.00 $3,338.00 $1,200.00 $152,105.00
Indirect (20%)$324,647.40 $7,343.60 $2,640.00 $334,631.00
Inflation Factor (25%)$486,971.10 $11,015.40 $3,960.00 $501,946.50
Total Utilities $2,434,855.50 $55,077.00 $19,800.00 $2,509,732.50
A.WATER MAIN
No.Item Units Qty Unit Price Total Price
1 MOBILIZATION LS 1 $55,700.00 $55,700.00
2 TRAFFIC CONTROL LS 1 $27,850.00 $27,850.00
3 REMOVE BITUMINOUS DRIVEWAY SF 7500 $2.25 $16,875.00
4 REMOVE CONCRETE DRIVEWAY PAVEMENT SF 12300 $3.00 $36,900.00
5 REMOVE AND REPLACE CONCRETE CURB &
GUTTER
LF 4490 $45.00 $202,050.00
6 REMOVE TREE EA 50 $1,200.00 $60,000.00
7 REMOVE CIP WATER MAIN LF 4,700 $12.00 $56,400.00
8 REMOVE WATER SERVICE EA 101 $150.00 $15,150.00
9 REMOVE HYDRANT EA 7 $600.00 $4,200.00
10 REMOVE VALVE AND BOX EA 21 $600.00 $12,600.00
11 TEMPORARY WATER SERVICE EA 5 $10,000.00 $50,000.00
12 COMMON EXCAVATION (CV)CY 2,100 $30.00 $63,000.00
13 AGGREGATE BASE, CLASS 5 TN 3400 $20.00 $68,000.00
14 TYPE SP 9.5 BITUMINOUS MIXTURE FOR
DRIVEWAYS (2,B)TN 165 $160.00 $26,400.00
15 6" CONCRETE DRIVEWAY PAVEMENT SF 470 $7.00 $3,290.00
16 TOPSOIL BORROW (LV)CY 1,300 $36.00 $46,800.00
17 EROSION CONTROL COMPOST BLANKET -
BLOWN WITH SEED
SY 5,300 $5.75 $30,475.00
18 CONNECT TO EXISTING WM EA 9 $2,100.00 $18,900.00
19 6" PVC WATER MAIN LF 4,700 $55.00 $258,500.00
20 8" PVC WATER MAIN LF 0 $60.00 $0.00
21 6" GATE VALVE AND BOX EA 21 $2,300.00 $48,300.00
22 8" GATE VALVE AND BOX EA 0 $3,000.00 $0.00
23 INSTALL HYDRANT EA 7 $7,200.00 $50,400.00
24 DUCTILE IRON FITTINGS LB 2,360 $20.00 $47,200.00
25 REPAIR CROSSING PIPE EA 10 $2,000.00 $20,000.00
26 INSULATION - 4" THICK SY 10 $75.00 $750.00
27 IMPROVED PIPE FOUNDATION LF 1,050 $10.00 $10,500.00
28 1" CORPORATION STOP AND SADDLE EA 101 $1,500.00 $151,500.00
29 1" TYPE "K" COPPER PIPE LF 808 $85.00 $68,680.00
30 CONNECT WATER SERVICE EA 101 $250.00 $25,250.00
Subtotal $1,475,670.00
+ Contingencies (10%)$147,567.00
Subtotal Construction $1,623,237.00
+ Indirect (20%)$324,647.40
Subtotal $1,947,884.40
+ Inflation Factor (25%)$486,971.10
Total Project Cost $2,434,855.50
Appendix A-5
Preliminary Cost Estimate
2023 Infrastructure Utility Improvements
Utility Costs on Reclaim and Overlay Streets
September 2022
B. SANITARY SEWER
No.Item Units Qty Unit Price Total Price
1 MOBILIZATION LS 1 $1,100.00 $1,100.00
2 TRAFFIC CONTROL LS 1 $600.00 $600.00
3 INTEGRAL CONCRETE RING LF 18 $310.00 $5,580.00
4 REMOVE AND REPLACE SANITARY SEWER
FRAME AND RINGS
EA 18 $1,450.00 $26,100.00
Subtotal $33,380.00
+ Contingencies (10%)$3,338.00
Subtotal Construction $36,718.00
+ Indirect (20%)$7,343.60
Subtotal $44,061.60
+ Inflation Factor (25%)$11,015.40
Total Project Cost $55,077.00
C.STORM SEWER
No.Item Units Qty Unit Price Total Price
1 MOBILIZATION LS 1 $500.00 $500.00
2 TRAFFIC CONTROL LS 1 $300.00 $300.00
3 REMOVE MH OR CATCH BASIN EA 2 $500.00 $1,000.00
4 REMOVE EXISTING STORM PIPE LF 32 $35.00 $1,120.00
7 12" RCP STORM SEWER, CL 5 LF 32 $65.00 $2,080.00
8 4' DIAMETER STORM SEWER MH OR CBMH EA 2 $1,500.00 $3,000.00
9 CONNECT TO EXISTING STORM SEWER PIPE EA 4 $1,000.00 $4,000.00
Subtotal $12,000.00
+ Contingencies (10%)$1,200.00
Subtotal Construction $13,200.00
+ Indirect (20%)$2,640.00
Subtotal $15,840.00
+ Inflation Factor (25%)$3,960.00
Total Project Cost $19,800.00
Appendix B – Pavement and Geotechnical
Evaluation Report, Braun Intertec
Pavement and Geotechnical Evaluation
Report
City of New Hope 2023 Infrastructure Improvement Projects
New Hope, Minnesota
Prepared for
City of New Hope
Professional Certification:
I hereby certify that this plan, specification, or report
was prepared by me or under my direct supervision
and that I am a duly licensed Professional Engineer
under the laws of the State of Minnesota.
Amy J. Grothaus, PE
Account Manager, Senior Engineer
License Number: 51327
September 12, 2022
Project B2207599
Braun Intertec Corporation
AA/EOE
Braun Intertec Corporation
1826 Buerkle Road
Saint Paul, MN 55110
Phone: 651.487.3245
Fax: 651.487.1812
Web: braunintertec.com
September 12, 2022 Project B2207599
Mr. Bernie Weber
Director of Public Works
City of New Hope
5500 International Parkway
New Hope, MN 55428
Re: Pavement and Geotechnical Evaluation Report
City of New Hope 2023 Infrastructure Improvement Projects
New Hope, Minnesota
Dear Mr. Weber:
We are pleased to present this Pavement and Geotechnical Evaluation Report for the City of New Hope’s
2023 Infrastructure Improvement Projects.
Thank you for making Braun Intertec your pavement consultant for this project. If you have questions
about this report, or if there are other services that we can provide in support of our work to date, please
contact Amy Grothaus at 651.261.7122 (agrothaus@braunintertec.com).
Sincerely,
BRAUN INTERTEC CORPORATION
Amy J. Grothaus, PE
Account Manager, Senior Engineer
Daniel E. Wegman, PE
Principal Engineer
c: Ms. Ann Ackerson, Stantec
Mr. Dan Boyum, Stantec
Table of Contents
Description Page
A.Introduction ...................................................................................................................................... 1
A.1. Project Description .............................................................................................................. 1
A.2. Purpose ................................................................................................................................ 1
A.3. Background Information and Reference Documents .......................................................... 1
A.4. Scope of Services ................................................................................................................. 2
B.Results .............................................................................................................................................. 2
B.1. GPR Testing ......................................................................................................................... 2
B.2. Pavement Core and Hand Auger Boring Results ................................................................. 3
B.3. Boring Results ...................................................................................................................... 4
B.4. Groundwater ....................................................................................................................... 5
B.5. Laboratory Test Results ....................................................................................................... 5
C.Recommendations ........................................................................................................................... 5
C.1. Design and Construction Discussion ................................................................................... 6
C.1.a. Pavement Condition ............................................................................................... 6
C.1.b. Discussion of Planned Repairs ................................................................................ 6
C.2. Full-Depth Reclamation ....................................................................................................... 7
C.2.a. Pulverization and Compaction ............................................................................... 7
C.2.b. Proofroll .................................................................................................................. 8
C.2.c. Design Section ........................................................................................................ 8
C.3. Mill-and-Overlay .................................................................................................................. 8
C.4. Utilities ................................................................................................................................ 8
C.4.a. Excavation Oversizing ............................................................................................. 8
C.4.b. Subgrade Stabilization ............................................................................................ 9
C.4.c. Excavated Slopes .................................................................................................... 9
C.4.d. Corrosion Potential ................................................................................................ 9
D.Procedures........................................................................................................................................ 9
D.1. Ground Penetrating Radar .................................................................................................. 9
D.1.a. GPR Data Collection ............................................................................................... 9
D.1.b. GPR Analysis ......................................................................................................... 10
D.2. Pavement Coring and Hand Auger Borings ....................................................................... 10
D.3. Penetration Test Borings ................................................................................................... 10
D.4. Exploration Logs ................................................................................................................ 11
D.4.a. Log of Boring Sheets ............................................................................................. 11
D.4.b. Geologic Origins ................................................................................................... 11
D.5. Material Classification and Testing ................................................................................... 11
D.5.a. Visual and Manual Classification .......................................................................... 11
D.5.b. Laboratory Testing ............................................................................................... 11
D.6. Groundwater Measurements ............................................................................................ 12
E.Qualifications .................................................................................................................................. 12
E.1. Continuity of Professional Responsibility .......................................................................... 12
E.1.a. Plan Review .......................................................................................................... 12
E.1.b. Construction Observations and Testing ............................................................... 12
E.2. Use of Report..................................................................................................................... 12
E.3. Standard of Care ................................................................................................................ 13
Table of Contents (continued)
Appendix A
Planned Repair Map provided by Stantec, Inc.
Appendix B
Map of GPR Testing, Pavement Coring and Hand Auger Borings
Appendix C
GPR Graphical Results
Appendix D
Core Photo Log
Appendix E
Log of Boring Sheets (ST-1 through ST-6)
Descriptive Terminology
Appendix F
Matrix of Results and Recommendations
A. Introduction
A.1. Project Description
This Pavement and Geotechnical Evaluation Report addresses the City of New Hope’s 2023 Infrastructure
Improvement Projects. The streets total approximately 4.23 miles in length, have a bituminous surface
and are planned for either a 2-inch mill-and-overlay or full-depth reclamation (FDR). Some watermain
replacement work will also be performed on streets planned for FDR.
It was requested that we perform Ground Penetrating Radar (GPR) testing, pavement coring and hand
auger borings and soil borings. Table 1 provides additional project details.
Table 1. Site Aspects and Grading Description
Aspect Description
Pavement type(s) Bituminous
Assumed pavement loads 100,000 ESALs*
Grade changes Given the presence of curb and gutter, we assume existing grades will be met
*Equivalent 18,000-lb single axle loads based on 20-year design.
A.2. Purpose
The purpose of our pavement and geotechnical evaluation will be to determine in-place pavement layer
thicknesses and characterize subsurface geologic conditions at selected explorations for use in assessing
the planned repairs.
A.3. Background Information and Reference Documents
We reviewed the following information:
Sketch indicating the streets to be tested and recommended exploration locations, as
provided by Stantec.
City of New Hope
Project B2207599
September 12, 2022
Page 2
Aerial Maps available from Google Earth®.
USDA Websoil survey of Hennepin County.
We have described our understanding of the proposed construction and site to the extent others
reported it to us. Depending on the extent of available information, we may have made assumptions
based on our experience with similar projects. If we have not correctly recorded or interpreted the
project details, the project team should notify us. New or changed information could require additional
evaluation, analyses and/or recommendations.
A.4. Scope of Services
We performed our scope of services for the project in accordance with our Proposal QTB163275 to Mr.
Bernie Weber, dated August 1, 2022, and authorized on August 8, 2022. The following list describes the
tasks completed in accordance with our authorized scope of services.
Estimating pavement thickness data on each street with an air-coupled Ground Penetrating
Radar (GPR).
Conducting 18 bituminous pavement cores and hand auger borings on the streets, noting
their condition, and measuring their thicknesses.
Performing six soil borings, denoted as ST-1 through ST-6, to a depth of 12 feet each at
locations specified by Stantec.
Preparing this report containing our findings and recommendations for pavement
rehabilitation.
B. Results
B.1. GPR Testing
GPR was used to approximate pavement layer thicknesses along the streets. The data was collected at a
nominal 1-foot interval. Where “ground truth” data (pavement coring, hand auger borings and soil
City of New Hope
Project B2207599
September 12, 2022
Page 3
borings) were performed, the interpreted layers from the GPR scan were compared directly to the
measured thicknesses to validate the accuracy of the GPR analysis.
Based on our analysis using the RADAN software program, the average pavement layer thicknesses for
each street segment are provided in the matrix included in Appendix F. Within some of the GPR scans,
there was excessive ambient noise within some of the scans, which can affect the clarity and penetration
depth of the data.
Appendix C provides the GPR data in graphical form. We highly recommend referring to Appendix C to
see how thicknesses vary along each street.
B.2. Pavement Core and Hand Auger Boring Results
As requested, we performed a total of 18 pavement core and hand auger borings. All explorations were
performed within drive lanes at locations recommended by Stantec. Locations are provided on the map
in Appendix B and photographs of the pavement cores are provided in Appendix D.
Information from the cores and hand auger borings was used to obtain/validate GPR pavement layer
thicknesses for the bituminous and aggregate base layers, if present, as well as to assess bituminous
material conditions. Results are provided in the matrix provided in Appendix F. It should be noted that
we did not perform gradation analysis on the apparent aggregate base material encountered as part of
the pavement section, in accordance with our scope of work. Therefore, we cannot conclusively
determine if the encountered material satisfies a particular specification.
Bituminous core thicknesses ranged from about 4 to 7 inches, and apparent aggregate base thicknesses
obtained from hand auger borings ranged from about 4 to 11 1/2 inches. As noted in the matrix, none of
the pavement cores encountered Petromat™ paving fabric, which has been placed on some of the City’s
streets to help slow the progression of reflective cracking.
For each of the pavement cores, the matrix notes whether or not stripping was observed. Stripping is the
deterioration of the asphalt/aggregate bond in a bituminous pavement due to the presence of moisture.
Stripping often begins at the bottom of the bituminous layer, where it may be in contact with saturated
aggregate or soil, and proceeds upward.
City of New Hope
Project B2207599
September 12, 2022
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Low-severity stripping is common in bituminous pavements over time. However, those that have
stripped to moderate to severe degrees would typically not be considered for rehabilitation methods
that may leave any damaged portion of the pavement in place, such as mill-and-overlay.
B.3. Boring Results
Table 2 provides a summary of the soil boring results in the general order we encountered the strata.
Please refer to the Log of Boring sheets in Appendix E for additional details. The Descriptive Terminology
sheet in Appendix E includes definitions of abbreviations used in Table 2.
Table 2. Subsurface Profile Summary
Strata
Soil Type -
ASTM
Classification
Range of
Penetration
Resistances Commentary and Details
Pavement
Overall thicknesses varied between about 11 and
17 inches.
Bituminous thicknesses varied between about 5
and 7 inches and averaged 6 inches.
Apparent aggregate base thicknesses varied
between about 6 and 11 inches and averaged
about 9 inches.
Fill SC
Encountered below the pavement section and
varied from about 2 1/2 to 3 feet thick.
Soils were brown in color.
Moisture conditions were moist.
Glacial
deposits
SC 21 BPF Encountered below the pavement section and fill
soils, where encountered, and extended to the
termination depth.
Soils were variable in color consisting of light
brown, brown, gray and reddish brown. There
were also some areas with rust staining.
Moisture conditions were moist.
CL, ML 2 to 22 BPF
We did not perform gradation analysis on the apparent aggregate base material encountered as part of
the pavement section, in accordance with our scope of work. Therefore, we cannot conclusively
determine if the encountered material satisfies a particular specification, and it should not be assumed it
is suitable for reuse.
For simplicity in this report, we define existing fill to mean existing, uncontrolled or undocumented fill.
City of New Hope
Project B2207599
September 12, 2022
Page 5
B.4. Groundwater
We did not observe groundwater while performing our borings. Groundwater may take days or longer to
reach equilibrium in the boreholes and we immediately backfilled the boreholes, in accordance with our
scope of work. If the project team identifies a need for more accurate determination of groundwater
depth, we can install piezometers. Project planning should anticipate seasonal and annual fluctuations of
groundwater.
B.5. Laboratory Test Results
Table 3 presents the results of our laboratory tests.
Table 3. Laboratory Classification Test Results
Location
Sample Depth
(ft) Classification
Moisture Content
(w, %)
Percent Passing a
#200 Sieve
ST-1 2 1/2 SC 16 45
ST-3 5 CL 24 --
ST-5 5 ML 23 94
ST-6 2 1/2 SC 12 48
The moisture content of the tested samples of clayey sand varied from approximately 12 to 16 percent,
indicating that the materials tested were above their probable optimum moisture content. The moisture
content of the silt and lean clay samples tested varied from approximately 23 to 24 percent, indicating
that the materials tested were near their probable optimum moisture content.
Our mechanical analyses indicated that the soils contained 45 to 94 percent silt and clay by weight.
C. Recommendations
As previously noted, we understand the City is planning approximately 4.23 miles of infrastructure
improvement projects, including 2.36 miles of mill-and-overlay and 1.87 miles of full-depth reclamation
(FDR).
City of New Hope
Project B2207599
September 12, 2022
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C.1. Design and Construction Discussion
C.1.a. Pavement Condition
The City is utilizing a Pavement Rating Index (PRI) to rate the streets from 0 to 100 as follows:
Excellent – PRI 81 to 100
Good – PRI 61 to 80
Poor – PRI 41 to 60
Very Poor – PRI 21 to 40
Failed – PRI 0 to 20
Based on our discussion, we understand the streets were being evaluated at the time of our report.
Although we did not perform a review of pavement surface conditions, using the rating system described
above, we assume the tested streets have likely deteriorated beyond the point of benefiting from any
type of preventive maintenance, such as a seal coat. Instead, we assume the pavements are in need of
some type of major repair that restores surface condition such as mill-and-overlay or FDR.
C.1.b. Discussion of Planned Repairs
As depicted on the map provided in Appendix A, streets depicted in green are planned for FDR. Streets
depicted in blue are also planned for FDR but will also include watermain replacement work.
The FDR process involves pulverizing and blending the existing bituminous pavement along with a
portion of underlying aggregate base. In general, the reclaimed material can either be left in place or
windrowed and stockpiled so that grading, excavation work, utility repairs or stabilization of subgrade
soils can proceed. The left-in-place or replaced reclaim is then compacted and overlaid with bituminous
pavement.
From a design perspective, we provide the following considerations when performing FDR:
Reclamation should not extend into materials that are unsuitable for reclamation, such as
silts and clays. Based on soil and hand auger boring results, underlying subgrade materials
likely consist of clayey soils that should be avoided. During FDR, variation of existing
pavement depth should be anticipated. Adjustments to the reclamation depth will be
required where the pavement section depths change along each street.
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Project B2207599
September 12, 2022
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Based on the need to match existing curb sections, following reclamation, reclaimed material
should be surface compacted and graded as new aggregate base. Excess material should be
removed to allow the new bituminous overlay to match in-place curb lines. Slightly increasing
the cross slope (crown) of the roadway could be considered to accommodate more reclaim
material and improve drainage.
Streets depicted in red are planned for mill-and-overlay. With a mill-and-overlay repair approach, we
assume reflective cracking may occur quickly. It should be noted that sealing milled surfaces with a Texas
Underseal should slow the progression of reflective cracking.
Within the matrix, based on our testing and review of the available data, the planned repairs are noted
as ideal or marginal. Mill-and-overlay streets with underlying stripping have been noted as marginal
within the matrix. Mill-and-overlay can be performed on these streets; however, the underlying stripping
may shorten the life provided by the repair.
If desired, existing pavements materials that are milled or reclaimed can be used as recycled aggregate
base or as a component to new pavements. We recommend implementing thorough quality control
practices, including frequent sieve analyses, to achieve a desirable gradation of the reclaimed material.
C.2. Full-Depth Reclamation
C.2.a. Pulverization and Compaction
We recommend following MnDOT Specification 2215 for FDR for the reclaiming process.
Recommended reclaim depths are provided in the matrix. As thicknesses vary within the GPR scans,
reclaim depths should be adjusted.
Following reclamation, reclaimed material should be graded to allow for the required bituminous section.
Any excess material should be removed.
Following pulverization of the in-place materials, we recommend all exposed materials be surface
compacted.
City of New Hope
Project B2207599
September 12, 2022
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C.2.b. Proofroll
Following compaction, we recommend exposed materials be proof rolled to check for the presence of
localized weak areas. The proofroll should be performed with a fully loaded, tandem axle dump truck at
walking speed.
The proofroll should be observed by a geotechnical engineer or qualified observer. Any detected weak
areas should be corrected with a subcut and backfilled with excess reclaimed material or other suitable
material such as MnDOT Class 5 aggregate base or Select Granular.
C.2.c. Design Section
We assume the City’s standard design for FDR will consist of the following pavement section:
3 inches SPWEA240C
Reclaim material (variable).
C.3. Mill-and-Overlay
For streets where mill-and-overlay will be performed, we recommend milling be performed to a depth of
2 to 2 1/2 inches with a minimum recommend thickness of 1 1/2 inches. We recommend a mix consisting
of SPWEA240C.
As previously noted, with a mill-and-overlay repair approach, we assume reflective cracking may occur
quickly. To slow the progression of reflective cracking, the City could consider sealing milled surfaces with
a Texas Underseal prior to the placement of the overlay. Furthermore, where possible, deeper mill
depths will provide additional benefit to the mill-and-overlay approach by helping to prolong reflective
cracking.
C.4. Utilities
C.4.a. Excavation Oversizing
When removing unsuitable materials below utilities or pavements, we recommend extending the
excavation outward and downward at a slope of 1H:1V (horizontal:vertical) or flatter.
City of New Hope
Project B2207599
September 12, 2022
Page 9
C.4.b. Subgrade Stabilization
We anticipate the soils at typical invert elevations will generally be suitable for utility support. However,
if construction encounters unfavorable conditions such as soft clay, organic soils or perched water at
invert grades, the unsuitable soils may require some additional subcutting and replacement with sand or
crushed rock to prepare a proper subgrade for pipe support. If these unsuitable or unstable soils remain
in place, there is a risk of excessive settlement of the utility pipe or structures due to consolidation of the
underlying soft clay soils. If crushed rock is used as pipe bedding, we recommend wrapping the aggregate
in geotextile fabric to prevent the migration of fine-grained materials into the voids of the aggregate.
We recommend a geotechnical engineer observe all utility trench excavations and subcuts.
C.4.c. Excavated Slopes
The on-site soils mostly appear to consist of soils meeting OSHA Type B requirements. In accordance with
OSHA requirements, we recommend excavation side slopes be constructed to lie back at a slope of 1V:1H
or flatter. However, in organic soils, or where saturated soils are present (including saturated sand
seams), excavation side slopes may need to lie back at slopes of 1V:5H or flatter to prevent sloughing.
All excavations must comply with the requirements of OSHA 29 CFR, Part 1926, Subpart P, “Excavations
and Trenches.” This document states that excavation safety is the responsibility of the contractor.
Reference to these OSHA requirements should be included in the project specifications.
C.4.d. Corrosion Potential
Based on our experience, the soils encountered within the borings are moderately corrosive to metallic
conduits. We recommend specifying non-corrosive materials or providing corrosion protection, unless
project planning chooses to perform additional tests to demonstrate the soils are not corrosive.
D. Procedures
D.1. Ground Penetrating Radar
D.1.a. GPR Data Collection
GPR data was collected on August 12, 2022. GPR collection occurred at posted speed limits and data was
recorded continuously along the streets to a depth of up to 2 feet. Analysis of this data provides a
continuous estimate of layer thickness for identifiable layers.
City of New Hope
Project B2207599
September 12, 2022
Page 10
Scans of the pavement were collected according to GSSI, Inc. (manufacturer) SIR-20 processor settings at
a specified interval of approximately one scan per lineal foot in the outer wheel path in a single travel
direction. A calibration file, required for data post-processing, was collected at the onset of testing.
Distance along the roadway is measured using a Distance Measuring Instrument (DMI).
D.1.b. GPR Analysis
Data collected by the GPR unit was returned to our office and analyzed to estimate the pavement
thickness. Pavement layer interpretation was accomplished using RADAN 7.0, a software package
included with the GSSI RoadScan system.
The software includes tools to aid in delineating pavement layer transitions and automatically calculates
their depths from the pavement surface using the calibration file(s) collected prior to or following testing.
Where “ground-truth” data (pavement cores, hand auger borings and soil borings) were performed, the
interpreted layers from the GPR scan were compared directly to the measured thicknesses from the
pavement cores and hand auger borings to validate the accuracy of the GPR analysis.
D.2. Pavement Coring and Hand Auger Borings
Pavement coring and hand auger borings were performed on August 24, 2022. Explorations were
conducted within drive lanes using a 4-inch core barrel. The bituminous pavement was repaired with a
cold-mix bituminous patch immediately after coring.
The cores were measured to obtain approximate bituminous thickness and their material conditions
were noted based on visual observation. Images of the cores can be found in the Core Photo Log
attached to this report in Appendix D.
D.3. Penetration Test Borings
We drilled the penetration test borings with a truck-mounted core and auger drill equipped with hollow-
stem auger. We performed the borings in general accordance with ASTM D6151 taking penetration test
samples at 2 1/2-foot intervals in general accordance to ASTM D1586. The boring logs show the actual
sample intervals and corresponding depths. We also collected bulk samples of auger cuttings at selected
locations for laboratory testing.
City of New Hope
Project B2207599
September 12, 2022
Page 11
D.4. Exploration Logs
D.4.a. Log of Boring Sheets
The Appendix includes Log of Boring sheets for our penetration test borings. The logs identify and
describe the penetrated geologic materials and present the results of penetration resistance and other
in-situ tests performed. The logs also present the results of laboratory tests performed on penetration
test samples and groundwater measurements.
We inferred strata boundaries from changes in the penetration test samples and the auger cuttings.
Because we did not perform continuous sampling, the strata boundary depths are only approximate. The
boundary depths likely vary away from the boring locations, and the boundaries themselves may occur as
gradual rather than abrupt transitions.
D.4.b. Geologic Origins
We assigned geologic origins to the materials shown on the logs and referenced within this report, based
on: (1) a review of the background information and reference documents cited above, (2) visual
classification of the various geologic material samples retrieved during the course of our subsurface
exploration, (3) penetration resistance and other in-situ testing performed for the project, (4) laboratory
test results, and (5) available common knowledge of the geologic processes and environments that have
impacted the site and surrounding area in the past.
D.5. Material Classification and Testing
D.5.a. Visual and Manual Classification
We visually and manually classified the geologic materials encountered based on ASTM D2488. When we
performed laboratory classification tests, we used the results to classify the geologic materials in
accordance with ASTM D2487. The Appendix includes a chart explaining the classification system we
used.
D.5.b. Laboratory Testing
The exploration logs in the Appendix note most of the results of the laboratory tests performed on
geologic material samples. The remaining laboratory test results follow the exploration logs. We
performed the tests in general accordance with ASTM or AASHTO procedures.
City of New Hope
Project B2207599
September 12, 2022
Page 12
D.6. Groundwater Measurements
The drillers checked for groundwater while advancing the penetration test borings, and again after auger
withdrawal. We then filled the boreholes, as noted on the boring logs.
E. Qualifications
E.1. Continuity of Professional Responsibility
E.1.a. Plan Review
We based this report on a limited amount of information, and we made a number of assumptions to help
us develop our recommendations. We should be retained to review the geotechnical aspects of the
designs and specifications. This review will allow us to evaluate whether we anticipated the design
correctly, if any design changes affect the validity of our recommendations, and if the design and
specifications correctly interpret and implement our recommendations.
E.1.b. Construction Observations and Testing
We recommend retaining us to perform the required observations and testing during construction as
part of the ongoing geotechnical evaluation. This will allow us to correlate the subsurface conditions
exposed during construction with those encountered by the borings and provide professional continuity
from the design phase to the construction phase. If we do not perform observations and testing during
construction, it becomes the responsibility of others to validate the assumption made during the
preparation of this report and to accept the construction-related geotechnical engineer-of-record
responsibilities.
E.2. Use of Report
This report is for the exclusive use of the addressed parties. Without written approval, we assume no
responsibility to other parties regarding this report. Our evaluation, analyses and recommendations may
not be appropriate for other parties or projects.
City of New Hope
Project B2207599
September 12, 2022
Page 13
E.3. Standard of Care
In performing its services, Braun Intertec used that degree of care and skill ordinarily exercised under
similar circumstances by reputable members of its profession currently practicing in the same locality.
No warranty, express or implied, is made.
Appendix A
LEGEND
RECLAIM WITH WM REPLACEMENT (0.73 MI)
RECLAIM (1.14 MI)
MILL AND OVERLAY (2.36 MI)
PAVEMENT CORE AND HAND AUGER (18)
STANDARD PENETRATION TEST BORING (6)
*ALL STREETS TO RECEIVE GPR AVEAVENCIR
AVE N
CIR
WINPARK DR
WINNETKAAVEN(CSAH156)UTAHAVEN33RDVIR.VIRGINIA3 5-1 /2 AVE N
YUKONPL N33RDCIR
B O O N E
AQUILA AVE N
ZEALANDAVENAQUILAAVENA VEN
YUKON
N
34TH AVE
XYLONAVE.N.33RD
P L N
AVE N
33RD
3 4 T H PL N
AV E N34TH
WISCONSINAVEN35TH AVE N
AVE
40TH AVE N
AVENXYLONZ
E
A
L
A
N
D AVENW I S C O N S I N
VIRGINIA UTAHAVENAVE N381/2N
39TH
BOONE
38TH AVE N
3 7 T H A V E N
NORTHWOOD PKWY
CIRCLEN
36 1/2
HOPEWOOD LA
BOONEAVENBOONE
BOONEAVEN40 1/2 AVE NC
QUEBEC
WISCONSINAVEN36TH AVE N WINNETKAAVENDATE PROJ. NO.PlotDate:07/29/2022-1:03pmDrawingname:U:\193805677\CAD\Dwg\193805677-GeotechFigure.dwgXrefs:,34HORIZON_PLANIMETRICS,34ParcelREQUEST FOR QUOTE: GEOTECHNICAL AND PAVEMENT STUDY AREA
CITY OF NEW HOPE, MINNESOTA
2023 INFRASTRUCTURE IMPROVEMENTS PROJECT, CITY PROJECT NO. 1090
7/29/2022 193805677
Appendix B
NOR
T
H
W
O
O
D
P
A
R
K
W
A
Y
36 1/2
C
I
R
C
L
E
36TH AVENUE N.
C-1C-1
ST-1
C-2 C-3
C-5
C-8
C-9
C-10
C-7
C-6
C-4
BOONE AVENUE N.WINNETKA AVENUE N.37TH A
V
E
N
U
E
N
.UTAH AVENUE N.38TH AVENUE N.
40TH AVENUE N.ZEALAND AVE
N
U
E N.
3 9 T H A V E N U E N.WI
S
C
O
N
SIN AVENUE N .ZEALAND AVENUE N.F:\2022\B2207599\CAD\B2207599.dwg,Geotech-N,9/6/2022 9:50:44 AMbraunintertec.com
952.995.2000
Minneapolis, MN 55438
11001 Hampshire Avenue S
Project No:
B2207599
Drawn By:
Date Drawn:
Checked By:
Last Modified:9/6/22
Drawing No:
Project Information
Drawing Information
Sheet:
of
Fig:
B2207599
JAG
8/10/22
AJG
City of New Hope
2023 Infrastructure
Improvement Projects
Various City Streets
New Hope, Minnesota
Soil Boring
Location Sketch
1 2
N
0
SCALE:1"= 300'
300'150'
DENOTES APPROXIMATE LOCATION OF
PAVEMENT CORE AND HAND AUGER
DENOTES APPROXIMATE LOCATION OF
STANDARD PENETRATION TEST BORING
DENOTES GPR PERFORMED
UTAH AVENUE N.WISCONSIN AVENUE N.33RD AVENUE N.
35TH AVENUE N.WINNETKA AVENUE N.36 1/2
C
I
R
C
L
E
36TH AVENUE N.
ST-2 ST-3
C-11
C-12
C-14
C-13
ST-4
BOONE AVENUE N.AQUILA AVENUE N.ZEALAND AVENUE N.Y U K O N AVENUE N.C-15
C-18
C-17
C-16
ST-6
ST-5 XYLON AVENUE N.34TH AVENUE N.F:\2022\B2207599\CAD\B2207599.dwg,Geotech-S,9/6/2022 9:51:00 AMbraunintertec.com
952.995.2000
Minneapolis, MN 55438
11001 Hampshire Avenue S
Project No:
B2207599
Drawn By:
Date Drawn:
Checked By:
Last Modified:9/6/22
Drawing No:
Project Information
Drawing Information
Sheet:
of
Fig:
B2207599
JAG
8/10/22
AJG
City of New Hope
2023 Infrastructure
Improvement Projects
Various City Streets
New Hope, Minnesota
Soil Boring
Location Sketch
2 2
N
0
SCALE:1"= 300'
300'150'
DENOTES APPROXIMATE LOCATION OF
PAVEMENT CORE AND HAND AUGER
DENOTES APPROXIMATE LOCATION OF
STANDARD PENETRATION TEST BORING
DENOTES GPR PERFORMED
Appendix C
33rd Ave N CDS
33rd Ave N
Cul de sac
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: 33rd Ave N CDS - 33rd Ave N to Cul de sac
City of New Hope 2023 Infrastructure Projects
From
To
B2207599
Location
Project No.
Roadway
C-17
0
5
10
15
20
0 50 100 150 200 250 300 350 400 450 500Depth (in.)Station (ft)
33rd Ave N CDS (NB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
33rd Pl N
Yukon Ave N
Xylon Ave N
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: 33rd Pl N - Yukon Ave N to Xylon Ave N
City of New Hope 2023 Infrastructure Projects
From
To
B2207599
Location
Project No.
Roadway
ST-50
10
20
30
0 100 200 300 400 500 600 700 800 900 1,000Depth (in.)Station (ft)
33rd Pl N (EB)
Bit Depth (in.)Agg Depth (in.)
34th Ave N
Boone Ave N
Xylon Ave N
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: 34th Ave N - Boone Ave N to Xylon Ave N
City of New Hope 2023 Infrastructure Projects
From
To
B2207599
Location
Project No.
Roadway
C-150
10
20
30
0 200 400 600 800 1,000Depth (in.)Station (ft)
34th Ave N (EB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
35 1/2 Ave N
Wisconsin Ave N
Virginia Ave N
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: 35 1/2 Ave N - Wisconsin Ave N to Virginia Ave N
City of New Hope 2023 Infrastructure Projects
From
To
B2207599
Location
Project No.
Roadway
0
10
20
30
0 100 200 300 400 500 600 700 800 900 1,000Depth (in.)Station (ft)
35 1/2 Ave N (EB)
Bit Depth (in.)Agg Depth (in.)
37th Ave N
Cul de sac
Winnetka Ave N
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: 37th Ave N - Cul de sac to Winnetka Ave N
City of New Hope 2023 Infrastructure Projects
From
To
B2207599
Location
Project No.
Roadway
ST-10
10
20
30
0 100 200 300 400 500 600 700 800 900 1,000Depth (in.)Station (ft)
37th Ave N (EB)
Bit Depth (in.)Agg Depth (in.)
38 1/2 Ave N
39th Ave N
Winnetka Ave N
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: 38 1/2 Ave N - 39th Ave N to Winnetka Ave N
City of New Hope 2023 Infrastructure Projects
From
To
B2207599
Location
Project No.
Roadway
C-100
10
20
30
0 100 200 300 400 500 600 700 800Depth (in.)Station (ft)
38 1/2 Ave N (EB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
38th Ave N
Xylon Ave N
38 1/2 Ave N
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: 38th Ave N - Xylon Ave N to 38 1/2 Ave N
City of New Hope 2023 Infrastructure Projects
From
To
B2207599
Location
Project No.
Roadway
0
10
20
30
0 100 200 300 400 500 600 700 800 900 1,000Depth (in.)Station (ft)
38th Ave N (EB)
Bit Depth (in.)Agg Depth (in.)
39th Ave N
Boone Ave N
38 1/2 Ave N
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: 39th Ave N - Boone Ave N to 38 1/2 Ave N
City of New Hope 2023 Infrastructure Projects
From
To
B2207599
Location
Project No.
Roadway
C-60
10
20
30
0 100 200 300 400 500 600 700 800 900 1,000Depth (in.)Station (ft)
39th Ave N (EB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
0
10
20
30
1,000 1,100 1,200 1,300 1,400 1,500 1,600 1,700 1,800 1,900 2,000Depth (in.)Station (ft)
39th Ave N (EB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
40th Ave N
Boone Ave N
Winnetka Ave N
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: 40th Ave N - Boone Ave N to Winnetka Ave N
City of New Hope 2023 Infrastructure Projects
From
To
B2207599
Location
Project No.
Roadway
0
10
20
30
0 100 200 300 400 500 600 700 800 900 1,000Depth (in.)Station (ft)
40th Ave N (EB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
C-10
10
20
30
1,000 1,100 1,200 1,300 1,400 1,500 1,600 1,700 1,800 1,900 2,000Depth (in.)Station (ft)
40th Ave N (EB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
0
10
20
30
2,000 2,100 2,200 2,300 2,400 2,500 2,600 2,700 2,800 2,900 3,000Depth (in.)Station (ft)
40th Ave N (EB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
Aquila Ave N
Boone Ave N
Yukon Ave N
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: Aquila Ave N - Boone Ave N to Yukon Ave N
City of New Hope 2023 Infrastructure Projects
From
To
B2207599
Location
Project No.
Roadway
C-110
10
20
30
0 100 200 300 400 500 600 700 800 900 1,000Depth (in.)Station (ft)
Aquila Ave N (EB/SB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
Boone Circle
Boone Ave N
Cul de sac
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: Boone Circle - Boone Ave N to Cul de sac
City of New Hope 2023 Infrastructure Projects
From
To
B2207599
Location
Project No.
Roadway
C-160
10
20
30
0 50 100 150 200 250 300 350 400 450 500Depth (in.)Station (ft)
Boone Circle (EB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
Utah Ave N
38 1/2 Ave N
40th Ave N
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: Utah Ave N - 38 1/2 Ave N to 40th Ave N
City of New Hope 2023 Infrastructure Projects
From
To
B2207599
Location
Project No.
Roadway
C-90
10
20
30
0 100 200 300 400 500 600 700 800 900 1,000Depth (in.)Station (ft)
Utah Ave N (NB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
Virginia Ave N
South End
Cul de sac
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: Virginia Ave N - South End to Cul de sac
City of New Hope 2023 Infrastructure Projects
From
To
B2207599
Location
Project No.
Roadway
ST-30
10
20
30
0 100 200 300 400 500 600 700 800 900 1,000Depth (in.)Station (ft)
Virginia Ave N (NB)
Bit Depth (in.)Agg Depth (in.)
Virginia Ave N
Wisconsin Ave N
38 1/2 Ave N
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: Virginia Ave N - Wisconsin Ave N to 38 1/2 Ave N
City of New Hope 2023 Infrastructure Projects
From
To
B2207599
Location
Project No.
Roadway
C-80
10
20
30
0 100 200 300 400 500 600 700Depth (in.)Station (ft)
Virginia Ave N (EB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
Wisconsin Ave N
35 1/2 Ave N
36th Ave N
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: Wisconsin Ave N - 35 1/2 Ave N to 36th Ave N
City of New Hope 2023 Infrastructure Projects
From
To
B2207599
Location
Project No.
Roadway
ST-20
10
20
30
0 100 200 300 400 500 600 700 800 900 1,000Depth (in.)Station (ft)
Wisconsin Ave N (NB)
Bit Depth (in.)Agg Depth (in.)
Wisconsin Ave N
Boone Ave N
40th Ave N
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: Wisconsin Ave N - Boone Ave N to 40th Ave N
City of New Hope 2023 Infrastructure Projects
From
To
B2207599
Location
Project No.
Roadway
C-40
10
20
30
0 100 200 300 400 500 600 700 800 900 1,000Depth (in.)Station (ft)
Wisconsin Ave N (EB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
C-50
10
20
30
1,000 1,100 1,200 1,300 1,400 1,500 1,600 1,700 1,800 1,900 2,000Depth (in.)Station (ft)
Wisconsin Ave N (EB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
0
10
20
30
2,000 2,100 2,200 2,300 2,400 2,500 2,600 2,700 2,800 2,900 3,000Depth (in.)Station (ft)
Wisconsin Ave N (EB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
Xylon Ave N
33rd Ave N
36th Ave N
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: Xylon Ave N - 33rd Ave N to 36th Ave N
City of New Hope 2023 Infrastructure Projects
From
To
B2207599
Location
Project No.
Roadway
C-180
10
20
30
0 100 200 300 400 500 600 700 800 900 1,000Depth (in.)Station (ft)
Xylon Ave N (NB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
ST-40
10
20
30
1,000 1,100 1,200 1,300 1,400 1,500 1,600 1,700 1,800 1,900 2,000Depth (in.)Station (ft)
Xylon Ave N (NB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger Bit (Boring)Agg (Boring)
Xylon Ave N
38th Ave N
40th Ave N
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: Xylon Ave N - 38th Ave N to 40th Ave N
City of New Hope 2023 Infrastructure Projects
From
To
B2207599
Location
Project No.
Roadway
C-7 C-30
10
20
30
0 100 200 300 400 500 600 700 800 900 1,000Depth (in.)Station (ft)
Xylon Ave N (NB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
0
10
20
30
1,000 1,100 1,200 1,300 1,400 1,500 1,600 1,700 1,800 1,900 2,000Depth (in.)Station (ft)
Xylon Ave N (NB)
Bit Depth (in.)Agg Depth (in.)
Yukon Ave N
33rd Ave N
33rd Pl N
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: Yukon Ave N - 33rd Ave N to 33rd Pl N
City of New Hope 2023 Infrastructure Projects
From
To
B2207599
Location
Project No.
Roadway
ST-60
10
20
30
0 50 100 150 200 250 300 350 400 450 500Depth (in.)Station (ft)
Yukon Ave N (NB)
Bit Depth (in.)Agg Depth (in.)
Yukon Ave N
Boone Ave N
36th Ave N
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: Yukon Ave N - Boone Ave N to 36th Ave N
City of New Hope 2023 Infrastructure Projects
From
To
B2207599
Location
Project No.
Roadway
C-130
10
20
30
0 100 200 300 400 500 600 700 800 900 1,000Depth (in.)Station (ft)
Yukon Ave N (EB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
C-140
10
20
30
1,000 1,100 1,200 1,300 1,400 1,500 1,600 1,700 1,800 1,900 2,000Depth (in.)Station (ft)
Yukon Ave N (EB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
Zealand Ave N
Aquila Ave N
36th Ave N
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: Zealand Ave N - Aquila Ave N to 36th Ave N
City of New Hope 2023 Infrastructure Projects
From
To
B2207599
Location
Project No.
Roadway
C-120
10
20
30
0 100 200 300 400 500 600 700 800 900 1,000Depth (in.)Station (ft)
Zealand Ave N (EB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
Zealand Ave N
40th Ave N
Xylon Ave N
Note: stations are positive in the NB or EB direction; SB or WB scans have been reversed
GPR Results: Zealand Ave N - 40th Ave N to Xylon Ave N
City of New Hope 2023 Infrastructure Projects
From
To
B2207599
Location
Project No.
Roadway
C-20
10
20
30
0 100 200 300 400 500 600 700 800Depth (in.)Station (ft)
Zealand Ave N (EB)
Bit Depth (in.)Agg Depth (in.)Core Hand Auger
Appendix D
Core #: C-1 Project: B2207755
Pavement: 5.75 inches Agg Base: 4.75 inches
Location: 40th Avenue N
Date: August 23 and 24, 2022
Core #: C-2 Project: B2207755
Pavement: 6 inches Agg Base: 9 inches
Location: Zealand Avenue N
Date: August 23 and 24, 2022
Core #: C-3 Project: B2207755
Pavement: 4.5 inches Agg Base: 7.5 inches
Location: Xylon Avenue N
Date: August 23 and 24, 2022
Core #: C-4 Project: B2207755
Pavement: 5 inches Agg Base: 7.5 inches
Location: Wisconsin Avenue N
Date: August 23 and 24, 2022
Core #: C-5 Project: B2207755
Pavement: 4.5 inches Agg Base: 11.5 inches
Location: Wisconsin Avenue N
Date: August 23 and 24, 2022
Core #: C-6 Project: B2207755
Pavement: 6 inches Agg Base: 4 inches
Location: 39th Avenue N
Date: August 23 and 24, 2022
Core #: C-7 Project: B2207755
Pavement: 4 inches Agg Base: 9 inches
Location: Xylon Avenue N
Date: August 23 and 24, 2022
Core #: C-8 Project: B2207755
Pavement: 4.5 inches Agg Base: 8.75 inches
Location: Virginia Avenue N
Date: August 23 and 24, 2022
Core #: C-9 Project: B2207755
Pavement: 4 inches Agg Base: 11 inches
Location: Utah Avenue N
Date: August 23 and 24, 2022
Core #: C-10 Project: B2207755
Pavement: 4.5 inches Agg Base: 5 inches
Location: 38 ½ Avenue N
Date: August 23 and 24, 2022
Core #: C-11 Project: B2207755
Pavement: 6 inches Agg Base: 8 inches
Location: Aquila Avenue N
Date: August 23 and 24, 2022
Core #: C-12 Project: B2207755
Pavement: 5.25 inches Agg Base: 7.25 inches
Location: Zealand Avenue N
Date: August 23 and 24, 2022
Core #: C-13 Project: B2207755
Pavement: 4.5 inches Agg Base: 7 inches
Location: Yukon Avenue N
Date: August 23 and 24, 2022
Core #: C-14 Project: B2207755
Pavement: 5.5 inches Agg Base: 8.5 inches
Location: Yukon Avenue N
Date: August 23 and 24, 2022
Core #: C-15 Project: B2207755
Pavement: 5.5 inches Agg Base: 8.5 inches
Location: 34th Avenue N
Date: August 23 and 24, 2022
Core #: C-16 Project: B2207755
Pavement: 6 inches Agg Base: 8.5 inches
Location: Boone Circle
Date: August 23 and 24, 2022
Core #: C-17 Project: B2207755
Pavement: 7 inches Agg Base: 7 inches
Location: 33rd Avenue N
Date: August 23 and 24, 2022
Core #: C-18 Project: B2207755
Pavement: 5.5 inches Agg Base: 7.5 inches
Location: Xylon Avenue N
Date: August 23 and 24, 2022
Appendix E
Elev./
Depth
ft
910.8
1.3
909.1
3.0
902.1
10.0
900.1
12.0 WaterLevelDescription of Materials
(Soil-ASTM D2488 or 2487; Rock-USACE EM
1110-1-2908)
PAVEMENT, 6 inches of bituminous over 10
inches of apparent aggregate base
FILL: CLAYEY SAND (SC), fine to medium-
grained, brown, moist
SANDY LEAN CLAY (CL), trace Gravel, brown,
moist, medium to very stiff (GLACIAL TILL)
CLAYEY SAND (SC), fine to medium-grained,
reddish brown, moist, medium dense (GLACIAL
TILL)
END OF BORING
Boring immediately backfilled
5
10
15
20
25
30 SampleBlows
(N-Value)
Recovery
2-2-4
(6)
8"
2-4-6
(10)
10"
4-6-7
(13)
10"
3-7-10
(17)
6"
9-10-11
(21)
12"
qₚ
tsf
MC
%
16
Tests or Remarks
P200=45%
Water not observed while
drilling.
LOG OF BORING
See Descriptive Terminology sheet for explanation of abbreviations
Project Number B2207599
Geotechnical Evaluation
City of New Hope 2023 Infrastructure Improv. Projects
Various City Streets
New Hope, Minnesota
BORING:ST-1
LOCATION: See attached sketch
DATUM:NAD 1983 HARN Adj MN Hennepin (US Feet)
NORTHING:185258 EASTING:500474
DRILLER:M. Barber LOGGED BY:A. Grothaus START DATE:08/19/22 END DATE:08/19/22
SURFACE
ELEVATION:912.1 ft RIG:GP-1 METHOD:3 1/4" HSA SURFACING:Asphalt WEATHER:Overcast
B2207599 Braun Intertec Corporation Print Date:09/12/2022 ST-1 page 1 of 1
Elev./
Depth
ft
898.1
1.2
887.3
12.0 WaterLevelDescription of Materials
(Soil-ASTM D2488 or 2487; Rock-USACE EM
1110-1-2908)
PAVEMENT, 5 1/2 inches of bituminous over 8
1/2 inches of apparent aggregate base
LEAN CLAY (CL), trace Gravel, gray to brown,
moist, soft to stiff (GLACIAL TILL)
END OF BORING
Boring immediately backfilled
5
10
15
20
25
30 SampleBlows
(N-Value)
Recovery
2-2-3
(5)
8"
2-2-2
(4)
6"
0-0-2
(2) WOH/12"
5"
2-3-6
(9)
10"
4-5-9
(14)
11"
qₚ
tsf
MC
%Tests or Remarks
Water not observed while
drilling.
LOG OF BORING
See Descriptive Terminology sheet for explanation of abbreviations
Project Number B2207599
Geotechnical Evaluation
City of New Hope 2023 Infrastructure Improv. Projects
Various City Streets
New Hope, Minnesota
BORING:ST-2
LOCATION: See attached sketch
DATUM:NAD 1983 HARN Adj MN Hennepin (US Feet)
NORTHING:183822 EASTING:499711
DRILLER:M. Barber LOGGED BY:A. Grothaus START DATE:08/19/22 END DATE:08/19/22
SURFACE
ELEVATION:899.3 ft RIG:GP-1 METHOD:3 1/4" HSA SURFACING:Asphalt WEATHER:Overcast
B2207599 Braun Intertec Corporation Print Date:09/12/2022 ST-2 page 1 of 1
Elev./
Depth
ft
909.1
0.9
906.5
3.5
898.0
12.0 WaterLevelDescription of Materials
(Soil-ASTM D2488 or 2487; Rock-USACE EM
1110-1-2908)
PAVEMENT, 5 inches of bituminous over 6
inches of apparent aggregate base
FILL: CLAYEY SAND (SC), fine to medium-
grained, brown, moist
LEAN CLAY (CL), trace Gravel, gray, moist,
soft to stiff (GLACIAL TILL)
END OF BORING
Boring immediately backfilled
5
10
15
20
25
30 SampleBlows
(N-Value)
Recovery
2-2-2
(4)
8"
1-2-2
(4)
7"
1-2-2
(4)
8"
1-3-4
(7)
12"
4-6-5
(11)
12"
qₚ
tsf
MC
%
24
Tests or Remarks
Water not observed while
drilling.
LOG OF BORING
See Descriptive Terminology sheet for explanation of abbreviations
Project Number B2207599
Geotechnical Evaluation
City of New Hope 2023 Infrastructure Improv. Projects
Various City Streets
New Hope, Minnesota
BORING:ST-3
LOCATION: See attached sketch
DATUM:NAD 1983 HARN Adj MN Hennepin (US Feet)
NORTHING:183815 EASTING:500070
DRILLER:M. Barber LOGGED BY:A. Grothaus START DATE:08/19/22 END DATE:08/19/22
SURFACE
ELEVATION:910.0 ft RIG:GP-1 METHOD:3 1/4" HSA SURFACING:Asphalt WEATHER:Overcast
B2207599 Braun Intertec Corporation Print Date:09/12/2022 ST-3 page 1 of 1
Elev./
Depth
ft
932.2
1.4
921.6
12.0 WaterLevelDescription of Materials
(Soil-ASTM D2488 or 2487; Rock-USACE EM
1110-1-2908)
PAVEMENT, 7 inches of bituminous over 10
inches of apparent aggregate base
SANDY LEAN CLAY (CL), trace Gravel, brown,
moist, medium to very stiff (GLACIAL TILL)
END OF BORING
Boring immediately backfilled
5
10
15
20
25
30 SampleBlows
(N-Value)
Recovery
3-3-3
(6)
10"
2-4-5
(9)
11"
3-5-7
(12)
10"
4-7-9
(16)
9"
8-10-12
(22)
14"
qₚ
tsf
MC
%Tests or Remarks
Water not observed while
drilling.
LOG OF BORING
See Descriptive Terminology sheet for explanation of abbreviations
Project Number B2207599
Geotechnical Evaluation
City of New Hope 2023 Infrastructure Improv. Projects
Various City Streets
New Hope, Minnesota
BORING:ST-4
LOCATION: See attached sketch
DATUM:NAD 1983 HARN Adj MN Hennepin (US Feet)
NORTHING:183379 EASTING:499334
DRILLER:M. Barber LOGGED BY:A. Grothaus START DATE:08/19/22 END DATE:08/19/22
SURFACE
ELEVATION:933.6 ft RIG:GP-1 METHOD:3 1/4" HSA SURFACING:Asphalt WEATHER:Overcast
B2207599 Braun Intertec Corporation Print Date:09/12/2022 ST-4 page 1 of 1
Elev./
Depth
ft
959.2
1.2
956.0
4.5
953.4
7.0
948.4
12.0 WaterLevelDescription of Materials
(Soil-ASTM D2488 or 2487; Rock-USACE EM
1110-1-2908)
PAVEMENT, 7 inches of bituminous over 7
inches of apparent aggregate base
FILL: CLAYEY SAND (SC), fine to medium-
grained, with Gravel, brown, moist
SILT (ML), light brown, moist, medium
(GLACIAL TILL)
LEAN CLAY (CL), with Gravel, brown, moist,
stiff to very stiff (GLACIAL TILL)
END OF BORING
Boring immediately backfilled
5
10
15
20
25
30 SampleBlows
(N-Value)
Recovery
2-2-2
(4)
8"
2-2-3
(5)
7"
5-5-6
(11)
9"
3-7-6
(13)
10"
6-7-9
(16)
13"
qₚ
tsf
MC
%
23
Tests or Remarks
P200=94%
Water not observed while
drilling.
LOG OF BORING
See Descriptive Terminology sheet for explanation of abbreviations
Project Number B2207599
Geotechnical Evaluation
City of New Hope 2023 Infrastructure Improv. Projects
Various City Streets
New Hope, Minnesota
BORING:ST-5
LOCATION: See attached sketch
DATUM:NAD 1983 HARN Adj MN Hennepin (US Feet)
NORTHING:182678 EASTING:499081
DRILLER:M. Barber LOGGED BY:A. Grothaus START DATE:08/19/22 END DATE:08/19/22
SURFACE
ELEVATION:960.4 ft RIG:GP-1 METHOD:3 1/4" HSA SURFACING:Asphalt WEATHER:Overcast
B2207599 Braun Intertec Corporation Print Date:09/12/2022 ST-5 page 1 of 1
Elev./
Depth
ft
960.8
1.3
959.1
3.0
950.1
12.0 WaterLevelDescription of Materials
(Soil-ASTM D2488 or 2487; Rock-USACE EM
1110-1-2908)
PAVEMENT, 5 inches of bituminous over 11
inches of apparent aggregate base
FILL: CLAYEY SAND (SC), fine to medium-
grained, brown, moist
SANDY LEAN CLAY (CL), trace Gravel, brown,
moist, stiff to very stiff (GLACIAL TILL)
END OF BORING
Boring immediately backfilled
5
10
15
20
25
30 SampleBlows
(N-Value)
Recovery
4-4-7
(11)
10"
4-6-7
(13)
8"
3-6-7
(13)
10"
4-8-8
(16)
12"
6-9-12
(21)
14"
qₚ
tsf
MC
%
12
Tests or Remarks
P200=48%
Water not observed while
drilling.
LOG OF BORING
See Descriptive Terminology sheet for explanation of abbreviations
Project Number B2207599
Geotechnical Evaluation
City of New Hope 2023 Infrastructure Improv. Projects
Various City Streets
New Hope, Minnesota
BORING:ST-6
LOCATION: See attached sketch
DATUM:NAD 1983 HARN Adj MN Hennepin (US Feet)
NORTHING:182359 EASTING:498948
DRILLER:M. Barber LOGGED BY:A. Grothaus START DATE:08/19/22 END DATE:08/19/22
SURFACE
ELEVATION:962.1 ft RIG:GP-1 METHOD:3 1/4" HSA SURFACING:Asphalt WEATHER:Overcast
B2207599 Braun Intertec Corporation Print Date:09/12/2022 ST-6 page 1 of 1
Descriptive Terminology of Soil
Based on Standards ASTM D2487/2488
(Unified Soil Classification System)
Group
Symbol Group NameB
Cu ≥ 4 and 1 ≤ Cc ≤ 3D GW Well‐graded gravelE
Cu < 4 and/or (Cc < 1 or Cc > 3)D GP Poorly graded gravelE
Fines classify as ML or MH GM Silty gravelE F G
Fines Classify as CL or CH GC Clayey gravelE F G
Cu ≥ 6 and 1 ≤ Cc ≤ 3D SW Well‐graded sandI
Cu < 6 and/or (Cc < 1 or Cc > 3)D SP Poorly graded sandI
Fines classify as ML or MH SM Silty sandF G I
Fines classify as CL or CH SC Clayey sandF G I
CL Lean clayK L M
PI < 4 or plots below "A" lineJ ML SiltK L M
Organic OL
CH Fat clayK L M
MH Elastic siltK L M
Organic OH
PT Peat
Criteria for Assigning Group Symbols and
Group Names Using Laboratory TestsA
Soil Classification
Coarse‐grained Soils (more than 50% retained on No. 200 sieve)Fine‐grained Soils (50% or more passes the No. 200 sieve) Sands
(50% or more coarse
fraction passes No. 4
sieve)
Clean Gravels
(Less than 5% finesC)
Gravels with Fines
(More than 12% finesC)
Clean Sands
(Less than 5% finesH)
Sands with Fines
(More than 12% finesH)
Gravels
(More than 50% of
coarse fraction
retained on No. 4
sieve)
Highly Organic Soils
Silts and Clays
(Liquid limit less than
50)
Silts and Clays
(Liquid limit 50 or
more)
Primarily organic matter, dark in color, and organic odor
Inorganic
Inorganic
PI > 7 and plots on or above "A" lineJ
PI plots on or above "A" line
PI plots below "A" line
Liquid Limit − oven dried
Liquid Limit − not dried <0.75 Organic clay K L M N
Organic silt K L M O
Liquid Limit − oven dried
Liquid Limit − not dried <0.75 Organic clay K L M P
Organic silt K L M Q
ParticleSize Identification
Boulders.............. over 12"
Cobbles................ 3" to 12"
Gravel
Coarse............. 3/4" to 3" (19.00 mm to 75.00 mm)
Fine................. No. 4 to 3/4" (4.75 mm to 19.00 mm)
Sand
Coarse.............. No. 10 to No. 4 (2.00 mm to 4.75 mm)
Medium........... No. 40 to No. 10 (0.425 mm to 2.00 mm)
Fine.................. No. 200 to No. 40 (0.075 mm to 0.425 mm)
Silt........................ No. 200 (0.075 mm) to .005 mm
Clay...................... < .005 mm
Relative ProportionsL, M
trace............................. 0 to 5%
little.............................. 6 to 14%
with.............................. ≥ 15%
Inclusion Thicknesses
lens............................... 0 to 1/8"
seam............................. 1/8" to 1"
layer.............................. over 1"
Apparent Relative Density of Cohesionless Soils
Very loose ..................... 0 to 4 BPF
Loose ............................ 5 to 10 BPF
Medium dense.............. 11 to 30 BPF
Dense............................ 31 to 50 BPF
Very dense.................... over 50 BPF
A. Based on the material passing the 3‐inch (75‐mm) sieve.
B. If field sample contained cobbles or boulders, or both, add "with cobbles or boulders,
or both" to group name.
C. Gravels with 5 to 12% fines require dual symbols:
GW‐GM well‐graded gravel with silt
GW‐GC well‐graded gravel with clay
GP‐GM poorly graded gravel with silt
GP‐GC poorly graded gravel with clay
D. Cu = D60 / D10 Cc = 𝐷30 2 / ሺ𝐷10 𝑥 𝐷60)
E. If soil contains ≥ 15% sand, add "with sand" to group name.
F. If fines classify as CL‐ML, use dual symbol GC‐GM or SC‐SM.
G. If fines are organic, add "with organic fines" to group name.
H. Sands with 5 to 12% fines require dual symbols:
SW‐SM well‐graded sand with silt
SW‐SC well‐graded sand with clay
SP‐SM poorly graded sand with silt
SP‐SC poorly graded sand with clay
I. If soil contains ≥ 15% gravel, add "with gravel" to group name.
J. If Atterberg limits plot in hatched area, soil is CL‐ML, silty clay.
K. If soil contains 15 to < 30% plus No. 200, add "with sand" or "with gravel", whichever is
predominant.
L. If soil contains ≥ 30% plus No. 200, predominantly sand, add “sandy” to group name.
M. If soil contains ≥ 30% plus No. 200 predominantly gravel, add “gravelly” to group name.
N. PI ≥ 4 and plots on or above “A” line.
O. PI < 4 or plots below “A” line.
P. PI plots on or above “A” line.
Q. PI plots below “A” line.
Laboratory Tests
DD Dry density,pcf OC Organic content, %LL Liquid limit
WD Wet density, pcf qp Pocket penetrometer strength, tsf PL Plastic limit
P200 % Passing #200 sieve MC Moisture content, %PI Plasticity index
qU Unconfined compression test, tsf
Consistency of Blows Approximate Unconfined
Cohesive Soils Per Foot Compressive Strength
Very soft................... 0 to 1 BPF................... < 0.25 tsf
Soft........................... 2 to 4 BPF................... 0.25 to 0.5 tsf
Medium.................... 5to 8 BPF .................. 0.5 to 1 tsf
Stiff........................... 9 to 15 BPF................. 1 to 2 tsf
Very Stiff................... 16 to 30 BPF............... 2 to 4 tsf
Hard.......................... over 30 BPF................ > 4 tsf
Drilling Notes:
Blows/N‐value: Blows indicatethe driving resistance recorded
for each 6‐inch interval. The reported N‐value is the blows per
foot recorded by summing the second and third interval in
accordance with the Standard Penetration Test, ASTM D1586.
PartialPenetration:If the sampler could not be driven
through a full 6‐inch interval, the number of blows for that
partial penetration is shown as #/x" (i.e. 50/2"). The N‐value is
reported as "REF" indicating refusal.
Recovery: Indicates the inches of sample recovered from the
sampled interval. For a standard penetration test, full recovery
is 18", and is 24" for a thinwall/shelby tube sample.
WOH: Indicates the sampler penetrated soil under weight of
hammer and rods alone; driving not required.
WOR: Indicates the sampler penetrated soil under weight of
rods alone; hammer weight and driving not required.
Water Level: Indicates the water level measured by the
drillers either while drilling ( ), at the end of drilling ( ),
or at some time after drilling ( ).
Moisture Content:
Dry:Absence of moisture, dusty, dry to the touch.
Moist: Damp but no visible water.
Wet: Visible free water, usually soil is below water table.
12/2020
Appendix F
Pavement Condition Matrix and Recommendations (sorted alphabetically by street name)
City of New Hope (Project number B2207599)
Soil Boring Data
Direction
Avg
Bituminous
Thickness (in.)
Avg Aggregate
Base
Thickness (in.)Core #
Bituminous
Thickness (in.)
Aggregate Base
Thickness (in)
Petromat
Depth (if
present)Notes Boring
Avg
Bituminous
Thickness (in.)
Avg Aggregate
Base
Thickness (in.)Planned Repair
Project
Ranking
Recommended Mill or
Reclaim Depth (in)Notes
33rd Avenue N 33rd Avenue N Cul de sac Bituminous NB 6.1 5.7 C-17 7.00 7.00 --Low severity stripping in bottom 2/3 of core FDR Ideal 8 Ideal considering underlying core conditions
33rd Place N Yukon Avenue N Xylon Avenue N Bituminous EB 6.0 6.7 ST-5 7.0 7.0 FDR with watermain replacement work Ideal 8
34th Avenue N Boone Avenue N Xylon Avenue N Bituminous EB 5.2 7.6 C-15 5.50 8.50 --Core broken; severe stripping throughout core FDR Ideal 6 to 8 Ideal considering underlying core conditions
35 1/2 Avenue N Wisconsin Avenue N Virginia Avenue N Bituminous EB 4.8 4.7 FDR with watermain replacement work Ideal 6 to 8
37th Avenue N Cul de sac Winnetka Avenue N Bituminous EB 5.3 8.9 ST-1 6.0 11.0 FDR with watermain replacement work Ideal 6 to 8
38 1/2 Avenue N 39th Avenue N Utah Avenue N Bituminous EB 4.7 5.6 Mill-and-overlay Ideal 2 to 2 1/2
38 1/2 Avenue N Utah Avenue N Winnetka Avenue N Bituminous EB 4.2 5.3 C-10 4.50 5.00 --Core broken; severe stripping throughout core Mill-and-overlay Marginal 2 to 2 1/2 Due to underlying stripping, M/OL is considered marginal
38th Avenue N Xylon Avenue N 38 1/2 Avenue N Bituminous EB 4.5 6.3 Mill-and-overlay Ideal 2 to 2 1/2 Ideal, however, coring was not performed to assess underlying conditions
39th Avenue N Boone Avenue N Xylon Avenue N Bituminous EB 5.1 5.0 C-6 6.00 4.00 --Core broken; severe stripping throughout core Mill-and-overlay Marginal 2 to 2 1/2 Due to underlying stripping, M/OL is considered marginal
39th Avenue N Xylon Avenue N 38 1/2 Avenue N Bituminous EB 4.6 4.7 Mill-and-overlay Ideal 2 to 2 1/2 Ideal, however, coring was not performed to assess underlying conditions
40th Avenue N Boone Avenue N Zealand Ave N Bituminous EB 5.8 5.3 Mill-and-overlay Ideal 2 to 2 1/2 Ideal, however, coring was not performed to assess underlying conditions
40th Avenue N Zealand Avenue N Xylon Avenue N Bituminous EB 5.0 5.1 Mill-and-overlay Ideal 2 to 2 1/2 Ideal, however, coring was not performed to assess underlying conditions
40th Avenue N Xylon Avenue N Wisconsin Ave N Bituminous EB 5.1 6.2 Mill-and-overlay Ideal 2 to 2 1/2 Ideal, however, coring was not performed to assess underlying conditions
40th Avenue N Wisconsin Avenue N Utah Avenue N Bituminous EB 4.9 5.7 C-1 5.75 4.75 --Low severity stripping in bottom 2 inches of core Mill-and-overlay Marginal 2 to 2 1/2 Due to underlying stripping, M/OL is considered marginal
40th Avenue N Utah Avenue N Winnetka Avenue N B+15:19ituminous EB 5.2 5.4 Mill-and-overlay Ideal 2 to 2 1/2 Ideal, however, coring was not performed to assess underlying conditions
Aquila Avenue N Boone Avenue N Zealand Ave N Bituminous EB/SB 5.7 5.3 C-11 6.00 8.00 --Top of core separated, medium severity stripping FDR Ideal 6 to 8 Ideal considering underlying core conditions
Aquila Avenue N Zealand Avenue N Yukon Avenue N Bituminous SB 5.9 5.3 FDR Ideal 6 to 8
Boone Circle Boone Avenue N Cul de sac Bituminous EB 4.3 10.3 C-16 6.00 8.50 --Core broken; medium severity stripping FDR Ideal 6 to 8 Ideal considering underlying core conditions
Utah Avenue N 38 1/2 Avenue N 40th Avenue N Bituminous NB 4.0 8.7 C-9 4.00 11.00 --Medium severity stripping throughout core Mill-and-overlay Marginal 2 to 2 1/2 Due to underlying stripping, M/OL is considered marginal
Virginia Avenue N 38 1/2 Avenue N Wisconsin Ave N Bituminous EB 4.6 6.0 C-8 4.50 8.75 --Good condition Mill-and-overlay Ideal 2 to 2 1/2 Good underlying core condition
Virginia Avenue N South end Cul de sac Bituminous NB 6.1 5.8 ST-3 5.0 6.0 FDR with watermain replacement work Ideal 8
Wisconsin Avenue N Boone Avenue N Xylon Avenue N Bituminous EB 4.8 7.5 C-4 5.00 7.50 --Core broken; severe stripping throughout core Mill-and-overlay Marginal 2 to 2 1/2 Due to underlying stripping, M/OL is considered marginal
Wisconsin Avenue N Xylon Avenue N Virginia Avenue N Bituminous EB 4.7 10.2 C-5 4.50 11.50 --Good condition Mill-and-overlay Ideal 2 to 2 1/2 Good underlying core condition
Wisconsin Avenue N Virginia Avenue N 40th Avenue N Bituminous EB 4.9 9.6 Mill-and-overlay Ideal 2 to 2 1/2 Ideal, however, coring was not performed to assess underlying conditions
Wisconsin Avenue N 35 1/2 Avenue N 36th Avenue N Bituminous NB 5.0 7.1 ST-2 5.5 8.5 FDR with watermain replacement work Ideal 6 to 8
Xylon Avenue N 38th Avenue N 39th Avenue N Bituminous NB 4.3 7.0 C-7 4.00 9.00 --Good condition Mill-and-overlay Ideal 2 to 2 1/2 Good underlying core condition
Xylon Avenue N 39th Avenue N Wisconsin Ave N Bituminous NB 4.5 7.4 Mill-and-overlay Ideal 2 to 2 1/2 Ideal, however, coring was not performed to assess underlying conditions
Xylon Avenue N Wisconsin Avenue N Zealand Ave N Bituminous NB 5.0 8.5 Mill-and-overlay Ideal 2 to 2 1/2 Ideal, however, coring was not performed to assess underlying conditions
Xylon Avenue N Zealand Avenue N 40th Avenue N Bituminous NB 4.6 7.7 C-3 4.50 7.50 --Good condition Mill-and-overlay Ideal 2 to 2 1/2 Good underlying core condition
Xylon Avenue N 33rd Avenue N 33rd Place N Bituminous NB 5.1 6.5 C-18 5.50 7.50 --Core broken; severe stripping throughout core FDR Ideal 6 to 8 Ideal considering underlying core conditions
Xylon Avenue N 33rd Place N 34th Avenue N Bituminous NB 4.6 7.4 FDR Ideal 6 to 8
Xylon Avenue N 34th Avenue N 36th Avenue N Bituminous NB 4.7 9.0 ST-4 7.0 10.0 FDR with watermain replacement work Ideal 6 to 8
Yukon Avenue N Boone Avenue N Aquila Avenue N Bituminous EB 5.6 6.1 FDR Ideal 6 to 8
Yukon Avenue N Aquila Avenue N 36th Avenue N Bituminous NB 5.8 7.3 C-13 4.50 7.00 --Core broken; severe stripping throughout core FDR Ideal 6 to 8 Ideal considering underlying core conditions
Yukon Avenue N Aquila Avenue N 36th Avenue N Bituminous NB 5.8 7.3 C-14 5.50 8.50 --Core broken; severe stripping throughout core Mill-and-overlay Marginal 2 to 2 1/2 Due to underlying stripping, M/OL is considered marginal
Yukon Avenue N 33rd Avenue N 33rd Place N Bituminous NB 4.5 10.5 ST-6 5.0 11.0 FDR with watermain replacement work Ideal 6 to 8
Zealand Avenue N 40th Avenue N Xylon Avenue N Bituminous EB 4.5 6.8 C-2 6.00 9.00 --Core broken; severe stripping throughout core Mill-and-overlay Marginal 2 to 2 1/2 Due to underlying stripping, M/OL is considered marginal
Zealand Avenue N Aquila Avenue N 36th Avenue N Bituminous EB 5.4 7.1 C-12 5.25 7.25 --Low severity stripping in bottom 2 inches of core FDR Ideal 6 to 8
Street From To Surface Type
Coring Data GPR Testing
I:\RFA\PUBWORKS\2022\Council\1034 2020 Infrastructure Project\10‐24 Adopting Assessments\q‐proj 1034 adopt assessments.docx
Request for Action
October 24, 2022
Approved by: Tim Hoyt, Acting City Manager
Originating Department: Public Works
By: Bernie Weber, Public Works Director
Agenda Title
Resolution adopting assessments for improvement project no. 1034 (2020 Infrastructure Improvement Project)
Requested Action
Staff is requesting Council to adopt a resolution to adopt assessments for the 2020 Infrastructure
Improvement Project No. 1034.
Policy/Past Practice
Assessments are levied against benefitted, tax‐exempt properties, in accordance with New Hope’s assessment
policy.
Background
On March 23, 2020, Council awarded a contract to Northwest Asphalt, Inc. for $2,889,365.98 for construction of
the infrastructure project. The project included mill and overlay improvements to streets in the Hidden Valley
Park neighborhood, and the full reconstruction of 36 ½ Circle and Northwood Parkway east of Boone Avenue.
The city engineer has determined the total cost for the street and utility portion of the infrastructure project
including indirect costs is $3,032,161.73. Using New Hope’s assessment policy, the assessment rate for non‐
residential properties is $34.69 per foot and for residential properties is $22.90 per foot. The 2020
infrastructure improvement project includes two tax exempt properties for assessments (one of the two
parcels are city‐owned). The total proposed assessment roll is $8,133.45 which is lower than the estimated
assessment roll of $13,016.93. The properties proposed to be assessed are identified on Appendix B‐2.
On September 26, 2022, Council approved a resolution declaring costs to be assessed and established a public
hearing to consider the assessments at the October 24 Council Meeting. The city clerk has notified the
property owners of the public hearing and the proposed assessments.
Funding
In addition to assessments, the project funding source includes bonds, street infrastructure fund, stormwater,
sanitary sewer and water funds.
Attachments
Resolution adopting assessment
Appendices
Map
Agenda Section
Public Hearing
Item Number
7.3
Improvement Type Rate
Non-Residental $34.69
Residental $22.90
Totals
Residential Rate = 66%*Commercial Rate
Estimated Cost = (Residential FF)*0.66%*(Commercial Rate)+(Commercial FF)*(Commercial Rate)
0.66 x Residential FF + Commercial FF
Mill & Overlay Rates
0.66 x 29,700 +510
Commercial Rate = per FF
Single Family Residential Rate = per FF
Mill & Overlay
$697,609.26
2020 Infrastructure Improvements
Appendix B-1
Commercial Rate =
Final Assessments
$697,609.26
$34.69
Estimated Cost
$22.90
Commercial Rate =
Total Est Cost FF
September 2022
30,210
510
29,700$697,609.26
Property
Type
Street
Improvement
Front
Footage
Assessment
Rate
Assessment
Amount
1.Residential Mill & Overlay 82.5 $22.90 $1,889.25
PID
Total Assessment $1,889.25
2.Non-Residental Mill & Overlay 180 $34.69 $6,244.20
PID 19-118-21-23-0001
Total Assessment $6,244.20
Total Mill & Overlay Assessment $8,133.45
Appendix B-2
2020 Infrastructure Improvements
September 2022
Entity
Final Assessments
City of New Hope (Hidden Valley Park
8800 32nd Avenue North
Evergreen Community Church
19-118-21-24-0051
3351 Independence Avenue North
Type Front Footage
Residential 29,700
Commercial 510
Total Front Footage - Mill & Overlay Improvements 30,210
Appendix B-3
2020 Infrastructure Improvements
September 2022
Front Footage - Mill & Overlay Improvements
Final Assessments - Front Footage
New HopePlymouth
Crystal
Robbinsdale BOONE AVE N29th Ave N
28th Ave NHIGHWAY 169Aquila Ave NZealand Ave NYukon Ave NXylon Ave NFlag Ave N29th Ave N
Ensign Ave N
30th Ave N
31st Ave N 31st Ave N32nd Cir NCavell Ave NEnsignA ve N
Gettysburg Ave NGettysAve N32nd Ave Nburg
32nd Ct NE
nsign
Ave NFlag Ave NFlag Ave NFlag Ct
Flag Cir
Hillsboro Ave NGettysburg Ave N34th Ave N Ensign Ave N34 1/2 Ave N
34th Ave N
35th Ave N
Independence Ave N35th Ave N
Hillsboro Ct
36th AVE N
34th Ave N
33rd Ave N Xylon Ave NAquila Ave NZealand Ave NYukon Ave NWisconsin Ave NNorthwood Pkwy36 1/2 Cir N
Independence Ave N30th Ave NIndependence Ave NCt NDecatur1911821230001
1911821240051
CrystalPlymouthNew Hope0 250 500Feet
($$¯
1:7,200 (At original document size of 8.5x11)
Revised: 2019-09-16 By: dmericksonV:\1938\Clients\New_Hope\Projects\2020_Infrastructure_Project\Tax_Exempt_Properties.mxd
Disclaimer: Stantec assumes no responsibility for data supplied inelectronic format. The recipient accepts full responsibility for verifying the accuracy and completeness of the data. The recipient releases Stantec, its officers, employees, consultants and agents, from any and all claims arising in any way from the content or provisionof the data.
Proposed Improvements
1.5" Mill & Overlay2" Mill & Overlay2.5" Mill and OverlayReclaim & OverlayFull Reconstruct
New Hope, Minnesota
Tax Exempt Properties *Improvements
Figure 11
* Tax Exempt Properties as of June 2019.
I:\RFA\PUBWORKS\2022\Council\1039 Public Works Expansion\8.1 Change Order 5
Request for Action
October 24, 2022
Approved by: Tim Hoyt, Acting City Manager
Originating Department: Public Works
By: Bernie Weber, Public Works Director
Agenda Title
Resolution approving Change Order No. 5 for $18,654.60 with Rochon Corporation for Phase 1
Improvements at the Public Works Facility (Improvement Project No. 1039)
Requested Action
Staff recommends approval of Change Order No. 5 to the contract for Phase 1 Improvements at the Public
Works Facility (Improvement Project No. 1039) in the amount of $18,654.60.
Policy/Past Practice
The City Council considers change orders when unforeseen circumstances arise, or changes are recommended
for a city project. Staff and the city engineer discussed upcoming change orders with the council at the October
17 work session.
Background
The City Council awarded a construction contract to Rochon Corporation at the May 24, 2021 council meeting
in the amount of $2,316,000. Stantec architects and engineers are providing oversight.
Since the start of the project, the following change orders have been approved:
Change Order Item Amount
Change Order
No. 1 – 7/26/21
Floor sink/drain, venting, and temporary compressor/water heater
relocation, replace concrete aprons, and concrete slab credit.
$15,635.68
Change Order
No. 2 – 10/11/21
Owner removed trees credit, elimination of two windows and removal of
exhaust fan credit, spray foam masonry cells, additional B618 concrete
curb and gutter, insulate existing concrete blocks above window/door
openings, delete exterior draintile credit, and additional fire sprinkler
heads.
$7,113.73
Change Order
No. 3 – 12/13/21
Network switch allowance, IT room filter ventilation, concrete walk by
gates/island area, concrete apron by north entrance, additional concrete at
sand interceptors, overhead door loop detector, and alterations to soil
storage building.
$83,108.11
Change Order
No. 4 – 2/28/22
Spread and compact city supplied Class 5 aggregate base, relocate RTU‐2
unit, replace three‐phase with single phase exhaust fan, and temporary
asphalt ramps and striping.
$11,888.30
Total of change order numbers 1‐4 $117,745.82
Agenda Section
Development &
Planning
Item Number
8.1
Change Order No. 5 includes the following items:
Additional Light Fixtures and Long‐Range RFID Readers
The existing gates did not have lighting and lighting was not proposed with the new gates. Adding LED
lighting at the gate areas will improve security and aid camera operations during night time hours. ($3,578 x
1.05% (overhead/profit) = $3,756.90) Also, the radio frequency identification (RFID) long range readers and
vehicle windshield tags for the gate entrances were not included in the original bid. Only the card access
readers for the gate entrances were included and adding RFID long range readers is requested for the larger
equipment where the card reader is difficult to reach. ($8,474 x 1.05% (overhead/profit) = $8,897.70) Cost of
new light fixtures and long‐range RFID readers = $3,756.90 + $8,897.70 = $12,654.60 (add to the contract).
Price Increase for Wear Course Paving in 2022 and Patching Related Work
Poor soils near the soil storage building led to redesign and delays during the start of construction. There were
also other project delays that led to the final lift of bituminous not being placed in fall 2021. After the
freeze/thaw cycle, some soft spots appeared in the bituminous base.
Bituminous and labor pricing increased from 2021 to 2022. The contractor’s paving subcontractor requested
$17,059.12 for bituminous cost increases and $12,750 for correcting soft spots, so a total of $29,809.12. Most of
the soft spots were related to the contractor’s utility work, and the general contractor and the utility
subcontractor need to address the costs to fix those areas. There was a soft area at the north entrance to the
Public Works Facility that was not a contractor issue. Public Works staff corrected the subgrade in that area;
however, repaving of the bituminous base was needed after the correction.
City staff understood some delays related to paving the parking lot and the soils storage building area were
beyond the contractor’s control. The city also needed the bituminous base repaved near the north entrance.
Staff negotiated a $6,000 amount for the additional costs associated with material and labor increases for
paving in 2022 and repaving a city related patch area. Costs for increases for wear course paving in 2022 and
patching related work = $6,000 (add to the contract).
Change Order No. 5 includes the addition, as follows:
Add new light fixtures and long‐range RFID readers $ 12,654.60 Add
Price increase for wear course paving in 2022 and patching related work $ 6,000.00 Add
Total Change Order No. 5 $ 18,654.60 Add
Inclusion of Change Order No. 5 revises the contract amount to $2,452,400.42.
Funding
At the June 24, 2021 council meeting a separate capital fund for the public works facility was established in the
amount of $2,550,000. The contract award was $2,316,000 and indirect costs were estimated at $192,280, for a
total estimated project cost of $2,508,280. At the November 8, 2021 council meeting, the council approved the
transfer of city hall bond proceeds in the amount of $400,000 to the public works capital fund. At the January
24, 2022 council meeting, the council approved a transfer of CARE’S ACT funds from Temporary Financing to
the public works capital fund. There are adequate funds to pay for the change orders.
Funding
Public Works facility capital fund $ 2,550,000.00
City hall bond proceeds (11/8/21) $400,000.00
CARES funds (1/24/22) $741,664.00
Total $3,691,664.00
Expenses – general contractor
Rochon Corp $2,316,000.00
Change order #1 (7/26/21) $15,635.68
Change order #2 (10/11/21) $7,113.73
Change order #3 (12/13/21) $83,108.11
Change order #4 (2/28/22) $11,888.30
Change order #5 (10/24/22) $18,654.60
Revised contract amount $2,452,400.42
Expenses ‐ other
ITT Geotechnical services (10/11/21) $7,325.00
Indirect costs (Stantec) – appx. $192,280.00
Total $199,605.00
Remaining fund balance is $1,039,658.58.
Attachments
Resolution
Engineer’s Memo
Change Order No. 5
I:\RFA\PUBWORKS\2022\Council\1039 Public Works Expansion\8.1 1039 PW Phase 1 Change Order 5
City of New Hope
Resolution No. 2022 –
Resolution approving Change Order No. 5 for $18,654.60 with
Rochon Corporation for Phase 1 Improvements at the Public Works Facility
(Improvement Project No. 1039)
WHEREAS, the city has received the request for Change Order No. 5 from Stantec Consulting Services for
Rochon Corporation for the Phase 1 Improvements at the Public Works Facility (Improvement
Project No. 1039) for $18,654.60; and
WHEREAS, the items in Change Order No. 5 include additional light fixtures and long range RFID readers
and the price increase for wear course paving in 2022 and patching related work; and
WHEREAS, the original contract with Rochon Corporation was in the amount of $2,316,000; and
WHEREAS, Change Order No. 5, in addition to the previous change orders, revises the contract amount to
$2,452,400.42.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of New Hope that Change Order No. 5
for $18,654.60 is approved and the contract amount with Rochon Corporation is revised, and all
other respects of the contract shall remain in full force and effect according to its terms.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 24th day of October,
2022.
______________________________
Mayor
Attest: ________________________
City Clerk
Stantec Consulting Services Inc.
733 Marquette Avenue, Suite 1000
Minneapolis, MN 55402
October 18, 2022
File:193804913
Attention: Bernie Weber, Director of Public Works
City of New Hope
5500 International Parkway
New Hope, MN 55428
Reference: Change Order No. 5 – New Hope Public Works Facility – Phase 1 Improvements
City Project No: 1039
Dear Bernie,
The above referenced change order relates to the following items:
(1)Add new light fixtures and long-range RFID readers. The existing gates did not have
lighting and no lighting was proposed with the new gates. Adding LED lighting at the gate
areas will improve security and aid camera operations during nighttime hours. ($3,578 x
1.05% (overhead/profit) = $3,756.90)
Also, the radio frequency identification (RFID) long range readers and vehicle windshield
tags for the gate entrances were not included in the original bid. Only the card access
readers for the gate entrances were included and adding RFID long range readers is
requested for the larger equipment where the card reader is difficult to reach. ($8,474 x
1.05% (overhead/profit) = $8,897.70)
Cost of new light fixtures and long-range RFID readers = $3,756.90 + $8,897.70 = $12,654.60
(add to the contract).
(2)Price increases for wear course paving in 2022 and patching related work. Pour soils near
the soil storage building led to redesign and delays in its start of construction. There were
also other project delays that led to the final lift of bituminous not being placed in fall 2021.
After the freeze/thaw cycle, some soft spots showed up in the bituminous base.
Bituminous and labor pricing increased from 2021 to 2022. The contractor’s paving
subcontractor requested $17,059.12 for bituminous cost increases and $12,750.00 for
correcting soft spots, so a total of $29,809.12. Most of the soft spots were related to the
contractor’s utility work, and the general contractor and the utility subcontractor need to
address the costs to fix those areas. There was a soft area at the north entrance to the
Public Works Facility that was not a contractor issue. Public Works staff corrected the
October 18, 2022
Bernie Weber
Page 2 of 2
Reference: Change Order No. 5 – New Hope Public Works Facility – Phase 1 Improvements
subgrade in that area; however, repaving of the bituminous base was needed after the
correction.
City staff understood some delays related to paving the parking lot and the soils storage
building area were beyond the contractor’s control. The city also needed the bituminous
base repaved near the north entrance. Staff negotiated a $6,000 amount for the
additional costs associated with material and labor increases for paving in 2022 and
repaving a city related patch area.
Costs for increases for wear course paving in 2022 and patching related work = $6,000.00
(add to the contract).
The total of the two change order items is an addition of $18,654.60 to the Revised Contract. The
Revised Contract amount will be $2,452,400.42 ($2,316,000 (Original Contract) + $15,635.68
(Change Order No. 1) + $7,113.73 (Change Order No. 2) + $83,108.11 (Change Order No. 3) +
$11,888.30 (Change Order No. 4) + $18,654.60 (Change Order No. 5)).
Change Order No. 5 as well as pending change orders were reviewed by the Council at the
October 17, 2022 Work Session. We recommend approval of the work described above and
included in Change Order No. 5. If you have any questions or require further information, please
call me at (612) 712-2021.
Sincerely,
STANTEC CONSULTING SERVICES INC.
Dan D. Boyum, P.E.
Attachments: Change Order No. 5
CC: Tim Hoyt, Valorie Leone, Bernie Weber – New Hope; Stacy Woods – City Attorney; Bruce
Paulson – Stantec.
I:\RFA\City Manager\2022\Ordinances\ord 22‐10\10.1 Q ‐ Ord 22‐10.docx
Request for Action
October 24, 2022
Approved by: Tim Hoyt, Acting City Manager
Originating Department: City Manager
By: Valerie Leone, City Clerk‐Treas.
Agenda Title
Ordinance No. 22‐10, An ordinance amending section 8‐6(d)(14)a of the New Hope City Code related to
Mobile Food Units
Requested Action
Staff requests that the City Council approve ordinance No. 22‐10 to address license requirements by Hennepin
County.
Policy/Past Practice
Ordinances provide regulations to govern general and various activities and situations which actually or may
occur or exist in the city, and which will or may affect the general welfare and safety of residents of the city,
with the intention of promoting and protecting the health, safety and welfare of the citizens of the city.
Background
The state recently delegated authority to Hennepin County to license mobile food units. An ordinance
amendment is necessary to correctly specify that applicants must provide the city of New Hope with a copy
of their county license in order to be considered for a mobile food unit permit.
The city attorney drafted the ordinance amendment. A summary ordinance is not necessary since the text is
not extensive and publication costs will be minimal in the Sun Post.
Attachments
Ordinance 22‐10
Agenda Section
Ordinances &
Resolutions
Item Number
10.1
ORDINANCE NO. 22-10
AN ORDINANCE AMENDING SECTION 8-6(d)(14)a OF THE NEW HOPE CITY
CODE RELATED TO MOBILE FOOD UNITS
THE CITY COUNCIL OF THE CITY OF NEW HOPE ORDAINS:
Section 1. Section 8-6(d)(14)a Solicitors, peddlers, hawkers, and transient merchants – Form of
Registration- is hereby amended to repeal the stricken text and add the underlined text as
follows:
(14) Mobile food units are required to meet the following additional standards:
a. Mobile food units must be licensed by Hennepin County.the Minnesota Department
of Health and must adhere to state regulations for food trucks as provided in the
Minnesota Food Code, Minnesota Rules part 4626.1860, Mobile food
establishments; seasonal temporary food stands; seasonal permanent food stands.
Evidence of the County state license must be provided to the city as part of the local
license application.
Section 2. Effective Date. This ordinance shall be effective upon passage and publication.
APPROVED by the New Hope City Council this 24th day of October, 2022.
Kathi Hemken, Mayor
ATTEST:
Valerie Leone, City Clerk
P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-82210 Mobile food units - 8-6(d)(14)a\Ordinance 22-10.docx
S:\October 24, 2022 Council Meeting\12.1 Q ‐ Upcoming Events.docx
Request for Action
October 24, 2022
Approved by: Tim W. Hoyt, Acting City Manager
Originating Department: City Manager
By: Tim W. Hoyt, Acting City Manager
Agenda Title
Exchange of communication between members of the city council
Upcoming meetings and events:
Oct. 25 4 p.m. – 7 p.m. – Colors of the World Open House, hosted by the Human Rights
Commission at New Hope City Hall
Oct. 27 5 p.m. to 7 p.m. – New Hope City Day at New Hope City Hall
7 p.m. to 8 p.m. – NHPD Trunk or Treat
Nov. 1 No Planning Commission Meeting
Nov. 2 1:30 p.m. – Joint Water Commission Meeting
2 p.m. – Business Networking Group Meeting hosted by Kevin Lytle of PRISM, 1220
Zane Avenue (Golden Valley)
Nov. 5 10 a.m. to 3 p.m. – City Hall open Saturday for Absentee Voting
Nov. 7 4 p.m. – Blue Line Coalition Meeting
7 p.m. – Human Rights Commission Meeting
Nov. 8 General Election Day, polling locations open from 7 a.m. to 8 p.m.
Nov. 11 Veterans Day – City Offices Closed
Nov. 14 7 p.m. – City Council Meeting
Agenda Section
Other Business
Item Number
12.1