Imp. Proj. #639COUNCIL
Originating Department I Approved for Agenda ( Agenda Section
elopment & Planning
Parks & Recreation
2/23/98 Item No.
BY: Shari French I BY 8 . 4
PRESENTATION OF CONCEPT PLAN FOR CIVIC CENTER PARK IMPROVEMENTS
(IMPROVEMENT PROJECTS NO. 627, 629, 630)
The Parks and Recreation Director and City Engineer will present a concept plan for Civic Center
Park. They will discuss some ideas for the park including reroofing the warming house, rebuilding
the tennis courts, adding a basketball court (which was removed in 1990 and not replaced),
regrading the ballfields, and rebuilding the hockey rink adding asphalt for in -line skating. Staff will
recommend that the City hire a park planner to develop a master plan for this park. There is TIF
funding available for improvements at Civic Center Park.
I�
Review: Administration:
Finance:
II1�7
2
ffM#
Boncstroo, Po5eir, Andtrlik,?ndA-situtee, Inc . is. A ffirwativc Act onlEq ,! 0pportL,,,-J, f7molover
February 13, 1998
Honorable Mayor and Council
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428-4898
Principals: Otto G. Bonestroo, P.E.- Joseph C. And , ,r it, PE. - Marvin L. Sorvaic", P.E. -
Richard E. Turner, P.E. • Glenn R. Cook, P - Robert G. Schunicht, RE.. Jerry A. Bouro�n), P.L. -
Robert W. Rosene, RE- and Susan M,. Eberlin, C.P.A., Scnior Consultants
Associate Principals.' Howard A. Sanford, PE, • Keith A. Gordon, P.E. • Robert R. Pfeffrle, P.E.
Richard ',V Foster, P.E. • David O. Loskota, RE. • Robert C. Ri,s:— , —I.A. • Mark A. H-inson, P.E.
Michael T. Rautmann, RE. • Ted K.Field, P.E. • Kenneth P. Anderson, P.E. • N/lnrk r. Rulfs, FE.
Sidney R Williamson, RE., L.S. • Robert F. Kotsmith
Offices: St. Paul, Rochester, Willmar ind St. Cloud, MN - Mil'oaukc,, W1
Re: Civic Center Improvements
City Project No. 627, 629, 630
Our File No. 34224
Dear Mayor and Council Members:
The Concept Report presents recommended improvements for Civic Center Park. The purpose
of the report is to discuss the improvements, present cost estimates and schedules.
We will be pleased to meet with the Council and other interested parties to discuss this report at a
mutually convenient time.
Respectfully submitted,
BOWTR 0, ROZNE, ANDERLIK & ASSOCIATES, INC.
Mark A. Hanson
MAH:cmi
Enclosure
I hereby certify that this plan, specification, or
report was prepared by me or under my direct
supervision and that I am a duly Registered
Professional Engineer under the laws of the State
of a12
Mark X. Hanson
Date: February 12, 1998 Reg. No. 14260
2335 West Highway 36 * St. Paul, MN 55113 n 612-636-4600 a Fax: 612-636-1311
Tableof Contents ......................................................... ............................... 2
I. Executive Summary
ProjectGoals ..................................................... ............................... 3
ProjectHistory ................................................... ............................... 3
Recommendations /Cost Estimate ...................... ............................... 3
ProjectSchedule ................................................ ............................... 6
II. Recreational Facilities
Introduction....................................................... ............................... 7
Park Shelter Roof Replacement ........................ ............................... 7
SidewalkRepair ................................................ ............................... 7
Tennis and Basketball Court ............................. ............................... 8
Ballfield/Soccer Field Regrading ...................... ............................... 9
Figure I — Civic Center Park Improvements
Pictures — Existing Conditions
F
1. Executive J
The Civic Center Park Improvements are to accomplish the following goals:
• Repair the leaking roof over the existing Park Shelter Building, which is 30 years old.
• Reconstruct the four existing tennis courts to provide safe /competitive play. The
existing tennis court surface has deteriorated to the extent where typical maintenance
resurfacing is not desirable. Construct a new basketball court to replace the old
existing basketball court that was removed in 1990 due to the city hall parking lot
expansion.
• Regrade the two existing ballfields located on the north side of the Civic Center Park
to provide competitive play based on acceptable design standards. As part of the
ballfield regrading accommodate a youth soccer field between each of the ballfield
infields: Reconstruct hockey rink boards and consider in -line skating opportunities
inconjunction with hockey rink improvements.
1
The Civic Center Park Improvements were constructed in the late 1960's. The 4 tennis
courts/lighting were constructed shortly thereafter. The proposed park improvements as
presented herein, are identified in New Dope's Capital Improvement Program.
3
It's recommended that the City Council review this Concept Report and evaluate the
improvements proposed herein. The Concept Report recommends the following:
• The existing roof over the park shelter building be removed and reconstructed. The
roof replacement be bid as it's own contract similar to other park shelter roof
replacements.
• The options for the reconstruction of the four existing tennis courts and construction
of the new basketball court be reviewed. From an engineering standpoint its more
desirable due to the removal of the existing old fire station to regrade and construct
the tennis courts and basketball court at similar elevations to properly account for
adjacent drainage. It's also preferred not to compromise accepted design standards in
designing the new tennis courts and basketball court based on location/elevation of
existing light standards and existing grades /elevations of adjacent land. Presently the
existing tennis courts collect drainage from the old fire station site, which has some-
what compromised the tennis court design. The existing lighting would be
reconstructed, however to the extent possible the existing light standards would be
salvaged. A layout similar to Plymouth Middle School was considered, however
there is not adequate distance between Zealand Avenue and the swimming
pool/parking lot areas to accommodate four tennis courts and a basketball court in
series. The Park and Recreation Department schedule for Civic Center Tennis Courts
requires four courts, such that one court could not be removed to accommodate a
basketball court. From an engineering standpoint, it's recommended Option 3 be
considered and the layout for the four tennis courts and basketball court be reviewed
and finalized.
E!
• The regrading of the ballfields /soccer field located in the north end of Civic Center
Park be coordinated with the reconstruction of Xylon Avenue, 45 h Avenue, and 42
Avenue (Project 547 and 575). The excess material from the street improvements
would provide sufficient borrow to construct each field to acceptable design
standards.
• The City retain Brauer and Associates as Park Planners to develop a master plan such
that the individual park improvements considered herein conform to an overall plan
for Civic Center Park.
The estimated cost for the Civic Center Park Improvements are presented below:
Park Shelter Roof Replacement - Project 627 $ 25,000
Ballfield/Soccer Field Regrading — Project 630 150,000 (1)
Subtotal $175,000
(1) The estimated cost does not include improvements to the hockey rink area, which may
include in -line skating.
Tennis and Basketball Court — Project 629
Option 1
Reconstruct Tennis Courts
in Place
Option 2
Reconstruct Tennis Court
in Place
O 2tion 3
Regrade/Relocate New
Tennis Courts
No Basketball Court
New Basketball Court
New Basketball Court
Utilize Existing Lighting Utilize Existing Light Salvage/Add Lighting
$120,000 $140,000 $190,000 - $260,000 (1)
(1) The low range assumes minimal regrading while the high range assumes additional
grading, driveway relocation and parking lot expansion along Zealand Avenue.
The total estimate project costs as presented above includes construction and 25% indirect cost.
Indirect costs include administration, engineering, construction interest, etc.
5
Present Concept Report February 23, 1998
Develop Master Plan March, April 1998
Present Master Plan May 11, 1998
Approve Plans/Specification
Park Shelter Roof Project 627 June 22, 1998
Basketball and Tennis Courts Project 629 June 22, 1998
Receive Bids/Award Contract
Project 627 July 27, 1998
Project 629 July 27, 1998
Begin Construction
Project 627 August 15, 1998
Project 629 August 3, 1998
Construction Completion
Project 627 September 15, 1998
Project 629 October 15, 1998
Approve Plans/Specification
Ballfield/Soccer Field Regrading Project 630 February 1999
Receive Bids/Award Contract — Project 630 March 1999
Construction and Completion — Project 630 Summer 1999
ral
ecreation
f1 +1
Civic Center Park includes several Recreational Facilities. Issues relating to recreational
facilities and amenities are discussed in this report, which are presented below:
® Park Shelter Roof Replacement — Project 627
8 Tennis Courts and Basketball Court — Project 629
• Ballfield/Soccer Field Regrading — Project 630
The Park Shelter building is adjacent to the west end of the City Hall parking lot. The facility is
used all year serving the ice rink in the winter and other general activities in the summer.
The building was constructed in the late 1960's and is approximately 30 years old. The existing
roof has developed leaks due to its condition such that replacement is required. The roof
replacement has been delayed in the past due to other improvements being considered in the
area, which may have impacted the existing park shelter building. The other improvements have
not materialized such that it's felt the roof replacement should be considered in 1998.
The existing tennis courts are located in the southern portion of the park directly north of the Old
Fire Station, which is to be demolished this spring. The courts are west of the pool concessions
stand and the sand volleyball court. Refer to Figure 1 for the location.
0
The four courts are located side by side in an east -west direction. The total paved area is 120
feet by 210 feet. Ten -foot high cyclone fencing surrounds the four courts. Three light standards
(one each on the east and west ends and one in the middle) provide light to the courts. The play
surface is comprised of bituminous pavement with a color surface finish. The existing tennis
courts were constructed in late 1960's and early 1970's.
The tennis court playing surface has failed and is deteriorating to the extent it is not desirable for
competitive play.
A basketball court was constructed with the initial Civic Center Park Improvements in the late
1960's. However, it was removed to accommodate the parking lot expansion in 1990 when the
bathhouse serving the swimming pool was relocated due to construction of the new fire station.
It's proposed to reconstruct the four existing tennis courts similar to the tennis court
reconstruction recently done at Begin Park and Sunny Hollow. However, it is proposed the
existing fencing be constructed to accommodate a windscreen. The additional cost to
accommodate a windscreen is approximately $10.00- $15.00/l.f. assuming 10' high fencing. The
tennis courts at Civic Center Park are utilized for lessons/league play in the summer by the Park
and Recreation Department and high school play for Cooper High School in the spring and fall.
The most cost effective approach to reconstructing the existing tennis courts is to reconstruct
them in place and utilize the existing lights. However, it would be preferred to construct a new
basketball court (54' x 84') at the east end of the existing tennis courts similar to the layout at
Plymouth Middle School and utilize the existing lighting. However, the existing sand volleyball
court, buried electric serving city hall and trees do not provide enough space to accommodate a
basketball court east of the four existing tennis courts. Therefore three options exist, which are
discussed below:
®11tion I
• Reconstruct existing tennis courts in place and not construct a new basketball court.
Option 2
Reconstruct existing tennis courts in place and construct a new basketball court north
of the existing tennis courts. Lighting would be provided by utilizing the existing
tennis court lights, which may not be the best for the basketball court.
Oution 3
® Reconstruct new tennis courts in different location to accommodate a new basketball
court. The tennis courts would likely be separated into two courts with one set of
courts including an adjoining basketball court. The tennis courts would be laid out to
remain in a north -south direction. Existing lighting would be salvaged and additional
lighting may be required dependent upon the preferred layout. Driveway relocation
serving the fire station and parking lot expansion maybe required.
Two ballfields are located in the north part of Civic Center Park. The ballfields were constructed
as part of the initial Civic Center Park Improvements in the late 1960's. Residential property to
the north and west and a cemetery to the east border of the ballfield area. Each ballfield is
equipped with a backstop and player benches. The backstop fencing is the only fencing on either
field. The foul line lengths on both fields are approximately 240 feet for youth baseball and
softball. The outfield area between each infield accommodates a youth soccer field.
9
The grades across the ballfields do not provide a level playing surface. The general topography
of the area drains to the south and east. The residential properties to the north and west are on a
hill ten to fifteen feet higher than the playing surface of the fields. The fields, particularly the
northeast field, is built partially on the side of the hill. The northeast infield has a five percent
grade from first base to third base; consequently third base is approximately two feet lower than
first base. It would be desirable to have these bases at similar elevations.
The ballfield regrading is proposed in 1999 as part of the 42 Avenue, 45 Avenue and Xylon
Avenue Street Improvement projects (Project 547 and 575). Common borrow will be required to
regrade the field area in a similar manner as the field regrading recently done at New Hope
Elementary School. The street improvements will provide additional material to accommodate
the ballfield grading. The backstop fencing, player benches, and concrete pavement below the
player benches including additional fencing along the foul lines, if desired would also be
reconstructed similar to the fields at New Hope Elementary School. A bituminous trail would be
constructed from Xylon Avenue to the easterly ballfield and extend south between the ballfield
and cemetery to the existing trail constructed from the parking lot immediately north of City
Hall. The infield area for each ballfield would include new aggregate while the outfield areas
and all other disturbed areas would be sodded.
The boards serving the existing hockey rink are in need of replacement. Typically city staff has
reconstructed the hockey rink boards. However, the City has identified a possible in -line skating
facility at Civic Center Park. It's recommended before reconstructing the existing hockey rink
boards the opportunities to provide in -line skating inconjunction with the hockey rink
reconstruction be considered. It maybe desirable to regrade the hockey rink area inconjunction
with the ballfield regrading to accommodate a paved surface for in -Line skating. However,
drainage concerns must be carefully considered if a paved surface is intended to accommodate
two uses:
® In -line skating in the summer.
m Flooded ice for hockey in the winter.
It maybe desirable after further review to provide two separate areas for in -line skating in the
summer and ice hockey in the winter.
M
CEMETERY
1 '� � � ��
XYLONAVENLE
CITY HALL
PROJECT
ikliGRADE 2 EXISTIN
BAL LFIELDS &
1EXISTING SOCCER FIELD
RECONSTRUCT HOCKEY RINK BOARDS,
I INVESTIGATE IN-LINE SKATING
O PPORTUNITIES
- CONSTRUCT BITUMINOUS
HOCKEY
RINK
-PARK SHELTER
It60F_RE
10
FIRE STATION
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lF.1 RV-%.%0"0 I MWW- 1 f4 1 r-111111111111a t.%JWK I ' v
-RECONSTRUCT EXISTING -ONE BASKETBALL COURT
4 TENNIS COURTS IN PLACE, -POSSIBLY RELOCATE DRIVEWAY,
ONE NEW BASKETBALL COURT ADD PARKING
This is the shelter building at Civic Center Park. The entire roof is in need of replacement.
This is a close -up of the shelter roof. Note the deteriorating wood shingles. Several leaks have
developed in the shelter.
This is the area east of the existing tennis courts and west of the pool concessions stand and sand
volleyball court. The space in this area is limited for additional facilities. A new basketball court
cannot be located in this area, and the tennis courts cannot be moved further east.
This picture demonstrates the cracked tennis court surface. The existing surface is beyond repair.
Reconstruction of the courts is recommended.
This is the area immediately south of the existing tennis courts. The old fire station is in the
background on the right side of the picture. The new tennis courts and/or the new basketball
court could utilize this space. The terrain would require some regrading to accommodate the
courts.
This is the area immediately north of the existing tennis courts. A new basketball court could be
constructed in this area. Common borrow and regrading would be required. This location is
close to the existing play equipment. i
These are the ball fields located in the northern portion of Civic Center Park. The picture is taken facing the northeast. Residential properties
along 46` Avenue are shown in the left background and an apartment building along Xylon Avenue is shown in the right background. Both fields
drain to the south and east. Note the standing water in the outfield area. Regrading these fields will improve drainage and ability of these fields to
accommodate youth baseball and soccer.
COUNCIL
zi t , .
Originating Department I Approved for Agenda I Agenda Section
Parks & Recreation Consent
Shari French 3/9l98 Item No.
By: By: P 6.14
RESOLUTION AWARDING CONTRACT TO BRAUER & ASSOCIATES, LTD. FOR CIVIC
CENTER MASTER PLAN PROJECT #639
At the February 23, 1998 City Council meeting, staff was directed to negotiate a contract with a
park planner to develop a master plan for Civic Center Park. Brauer and Associates, Ltd. was the
planner who worked with the City on the Northwood Park project in 1997 and so Mr. George
Watson was contacted. Mr. Watson's fee is an hourly one not to exceed $5,200.00 for this
project.
Staff recommends approval. TIF funds are available for this expenditure. The scope of work
includes meetings with CAC and the neighborhood to gather public input before a plan is
developed. It is anticipated that a final plan will be developed by spring of 1998.
MOTION BY - SECOND BY
TO
Review: Administration: Finance:
O
RESOLUTION NO. 98 -41
RESOLUTION AWARDING CONTRACT TO BRAUER & ASSOCIATES, LTD. FOR CIVIC
CENTER MASTER PLANNING PROJECT #639
WHEREAS, the City wishes to contract with park planner to develop a master plan for Civic
Center Park, project #639 and
WHEREAS, TIF funds are available for this disbursement, and
WHEREAS, the City worked with this consultant during the Northwood Park project #498 and
found his work to be excellent.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of New Hope, Minnesota,
the Mayor and City Manager are hereby authorized and directed to enter into the
attached contract with Brauer and Associates, in the name of the City of New Hope
for the Civic Center Park Master Plan Project #639.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 9 day of
March, 1998.
Mayor
Attest: /3u4.4
City Clerk
LAND USE PLANNING AND DESIGN
March 4, 1998 & AsSOCIATES, LID
Parks and Recreation Department
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428
ATTN: Sharon French, Director of Parks and Recreation
RE: Professional Services Proposal - Civic Center Park Master. Planning (Revised)
B &A # 98 -2 -105
This letter proposal outlines a scope of services, fee schedule, and other elements which, if approved, constitutes an
Agreement between the City of New Hope , herein referred to as the OWNER, and Brauer and Associates, Ltd.,
herein referred to as the CONSULTANT.
The OWNER hereby retains the CONSULTANT to provide professional services required to complete the master plan
design of trail, sports fields tennis courts and other recreational improvements, for Civic Center Park project, located
in New Hope, Minnesota, hereinafter referred to as the PROJECT.
The CONSULTANT'S services and fees shall include normal design and planning services as follows:
A. SCOPE OF SERVICES - Basic Services
1. Project Focus Meeting
This focus meeting will concentrate on the issues and needs surrounding the planning of Civic Center
Park. This meeting will involve staff.
Anticipated Work Tasks:
• Meeting staff and others to finalize the scope of the project, discuss the planning process,
and establish a final project schedule.
• Determine the extent of the information available about the site.
• Preliminary assessment of issues surrounding the project.
Anticipated Task Product: A brief letter report confirming the scope of the project, the planning
process, project schedule, and a preliminary outline of pertinent issues.
2. Preparation of Existing Conditions Base Plan
Prepare an existing conditions base plan, from information supplied by the Owner, for use as a base
for the design process. This base plan shall be prepared in AutoCAD format.
City of New Hope
Civil Center Park Brauer and Associates, Ltd.
Proposal Project # 98-2 -
7301 Ohms Lane, Suite 500 Minneapolis, MN 55439 Tel (612) 832 -9475 Fax (612)832 -9542
Anticipated Work Tasks:
• Collection of data and mapping available from the Owner and other agencies.
• Transfer of information to digital format.
• Field inspection of site to visually confirm the information supplied and mapping produced.
• Preparation of base drawing to be used though the planning portion of the project.
Anticipated Task Product:
• A base plan illustrating conditions existing within the planning area shall be completed.
(This base plan shall be available to the Owner in digital format).
3. Preparation of Alternate Schematic Concepts
Using the adopted program and site information, the Brauer team will prepare alternative schematic
concepts for redevelopment of the Civic Center Park. The schematics will essentially turn the
development program into a variety of physical relationships.
Anticipated Work Tasks:
• Preparation by the Brauer team of three alternative schematic concepts that explore various
design solutions.
• Preparation of rough costs estimates for each schematic concept to illustrate a range of costs
associated with their development.
• Review meeting with staff to determine which alternative (or, combination thereof) best
represents their desires for the proposed site.
Resultant from this meeting will be an adopted concept plan derived from one or a combination of
several of the alternative concepts.
Anticipated Task Product: Graphics that describe the alternative concepts and construction cost
estimates.
4. Preparation of Preliminary Master Plan
Task Overview: Using the adopted concept plan, the Brauer team will prepare a master plan
(preferred plan) for the development area. The master plan will represent the design solution that best
responds to the needs and desires of the city while remaining within the their ability to fund the
project.
Anticipated Work Tasks:
• Review and analysis of previous findings.
• Preparation of a draft master 'plan. This refines the accepted concept plan by clearly
illustrating the relationship of each use, activity area, and facilities /site amenities.
• Review'meeting(s) with the selected groups and city staff.
• Preparation of a final master plan based upon accepted draft master plan.
Anticipated Task Product: Master plan graphics and supportive text.
City of New Hope
Civil Center Park Brauer and Associates, Ltd.
Proposal 2 Project # 98 -2-
Product
The final product of this master planning study shall be one rendered and mounted display sized copy
of the final master plan and related graphics suitable for display.
5. Formal Meetings anticipated for completion of this project.
• 2 meetings with the Advisory Council.
• 1 meeting with citizens from the neighborhood.
• 1 council meeting.
C. FEES FOR PROFESSIONAL SERVICES
1. For services as listed in paragraph A.1 through AA above, an hourly fee not to exceed Five Thousand
Two Hundred Dollars, ($5,200.00), based upon the following rate schedule:
Brauer and Associates, Ltd. 1998 Hourly Fee Schedule
Principle $ 85.00 / Hour
Landscape Architect II $ 60.00 / Hour
Landscape Architect 1 $ 52.00 / Hour
Technician $ 45.00 / Hour
Expenses shall be charged in addition to fees and shall be based upon the following schedule:
Brauer and Associates, Ltd. 1998 Expense Schedule
Fax Charges (transmit $ 0.50 /Page
and receive)
Mileage $ 0.35 /Mile
Photo Copies $ 0.15 / Page
Print Charges $ 1.00 / Sheet
Plot Charges (Line Drawings) (paper) $ 1.00 / Sheet
Plot Charges ( Full Image - Rendered $7.00 / Sheet
Drawings) (paper)
Parking Fees @ cost
Production Charges @ cost
Long Distance Phone Calls @ cost
D. PAYMENTS TO THE CONSULTANT
1 Invoices will be submitted to the OWNER on a monthly basis in proportion to the work completed.
City of New Hope
Civil Center Park Brauer and Associates, Ltd.
Proposal 3 Number 98 -2 -105
2. Payments on account of the CONSULTANT'S services are due and payable upon receipt of
CONSULTANT'S invoice.
E. OWNER'S RESPONSIBILITY
I . Full program coordination with one individual representing the OWNER'S interests.
2. For the Scope of Services outlined in this proposal the OWNER shall provide the CONSULTANT
with a base map information illustrating all property lines, property corners, easements, rights of way
and other legal issues, existing utilities, buildings, recreational improvements, vegetation, pavement,
curbing, and other surface materials. This base map information shall be as accurate as possible. The
OWNER shall be responsible for the accuracy of this information and shall determine if this
information and the resulting base map are accurate enough for this planning process.
This base map shall be provided to the consultant on 3.5" diskette in AutoCAD R13 or compatible
format.
3. Providing all soils engineering/borings and engineering geotechnical testing required for the project.
F. NONDISCRIMINATION
The CONSULTANT will not discriminate against any employee or applicant for employment because of race,
color, religion, sex, national origin, physical condition or age. The CONSULTANT will take affirmative action
to insure that applicants are employed and that employees are treated during employment without regard to
their race, color, religion, sex, national origin, physical condition or age. Such action shall include but not be
limited to the following: Employment, upgrading, demotion or transfer, recruitment, advertising, layoff or
termination, rates of pay or other forms of compensation and selection for training including apprenticeship.
G. CONSULTANT'S RECORDS, DOCUMENTS AND INSURANCE
1: The CONSULTANT shall maintain time records for hourly fees, design calculations and research
notes in legible form and these will be made available to the OWNER, if requested.
2. The CONSULTANT shall provide the OWNER with a certificate of insurance stating coverage
carried by the CONSULTANT to protect him from claims under Workman's Compensation Acts;
from claims for damages because of bodily injury including death to his employees and the public,
from claims for property damage and professional liability issues.
3. The CONSULTANT reserves the right to secure and maintain statutory copyright in all published
books, published or unpublished drawings of a scientific or technical character, and other works
related to this PROJECT in which copyright maybe claimed. The OWNER shall have full rights to
reproduce works under this Agreement either in whole or in part as related to this PROJECT. One
copy of each drawing shall be provided in reproducible form for use by the OWNER, but the original
drawings will remain the property of the CONSULTANT.
H. TERM, TERMINATION, SUCCESSORS AND ASSIGNS
City of New Hope
Civil Center Park Brauer and Associates, Ltd.
Proposal 4 Number 98 -2 -105
1. The term of the Agreement shall be concurrent with the work authorized.
2. Termination may be accomplished by either party at any time by written notice, and shall be effective
upon payment in full for all services performed to the date of receipt of such notice.
3. The OWNER and the CONSULTANT each binds itself, its partners, successors, and assigns to the
other party of this Agreement, and to the partners, successors, and assigns of such other party with
respect to all covenants of this Agreement.
4. Neither the OWNER nor the CONSULTANT shall assign, sublet or transfer his interest in this
Agreement without the written consent of the other.
I: EXTENT OF AGREEMENT AND APPLICABLE LAW
This Agreement represents the entire and integrated Agreement between the OWNER and the CONSULTANT
and supersedes all prior negotiations, representations, or Agreements, whether written or oral, with respect to
the PROJECT. This Agreement may be amended only by written instrument signed by both OWNER and
CONSULTANT.
IN WITNESS HEREOF the OWNER and the CONSULTANT have made and executed this Agreement, this 9 day
of March 1998.
City of New Hope
4401 Xylon Avenue North
New Hope, 5 428
A.
' f
BRAUER & ASSOCIATES LTD:
7301 Ohms Lane, Suite # 500
Minneapo ' , 55439
r
:
City of New Hope
Civil Center Park Brauer and Associates, Ltd.
Proposal Number 98 -2 -105
March 12, 1998
4401 Xylon Avenue North City Hall: 612 -531 -5100
New Hope, Minnesota 55428 -4898 Police: 612 - 531 -5170
Public Works: 612 - 533 -4823
TDD: 612 - 531 -5109
Brauer & Associates Ltd.
7301 Ohms Lane, Suite #500
Minneapolis, MN 55439
SUBJECT: CIVIC CENTER PARK MASTER PLAN (PROJECT NO. 639)
City Hall Fax: 612 - 531 -5136
Police Fax: 612- 531 -5174
Public Works Fax: 612 -533 -7650
Fire Dept. Fax: 612- 531 -5175
At its meeting of March 9, 1998, the New Hope City Council approved the agreement with your firm for
consulting services for the development of a master plan for the City's Civic Center Park. We understand
services will be based on an hourly fee with the total not to exceed $5,200 plus standard reimbursable
expenses. Enclosed is a signed copy of the proposal.
Thank you for your assistance and interest in the City's facilities.
Should you have any questions, please contact Shari French at 531 -5152.
Sincerely,
Valerie Leone, CMC
City Clerk
enc.
cc: Shari French, Director of Parks and Recreation
Family Styled City 'A� For Family Living
�AD �
COUNCIL
1 *111 P f •
Originating Department
Parks & Recreation
By: Shari French By:
ACCEPTANCE OF MASTER PLAN FC
Approved for Agenda
5/2698
CIVIC CENTER PARK (PROJECT #639)
Item No.
8.2
At the February 23, 1998 City Council meeting, staff was directed to negotiate a contract with a
park planner to develop a master plan for Civic Center Park. Brauer and Associates, Ltd. was the
planner who worked with the City on the Northwood Park project in 1997 and so Mr. George
Watson was contacted. At the 3/9/98 Council meeting, Council authorized staff to hire Mr.
Watson and to develop a Master Plan for the Civic Center Park with input from the public and the
Citizen Advisory Commission. On April 8" input was received from Council, on April 30 a
meeting with held with park neighbors, a swim club representative, and other interested persons
from the community. On May 18 the Advisory Commission discussed a draft of the master plan,
The neighbors and interested community members were invited to that meeting as well.
On Tuesday evening Mr. George Watson and the Parks and Recreation Director will present a
final draft of the master plan for Council consideration.
Staff recommends approval of this master plan which was developed with a good deal of input
from the public as well as staff. TIF funds are available for expenditures related to this master
plan. Staff further recommends that the engineers be directed to develop plans and specifications
with input from the park planner for the rebuilding of the tennis courts, the building of the lighted
basketball court and lighted sand volleyball court. In order for the courts to be usable next spring
the project needs to take place this fall. Plans and specs could be developed by June with bid
approval in July and construction to begin in August. This plan allows a cooperation of effort with
the pool construction project proposed.
im
Review:
Administration:
SECOND BY
Finance:
Agenda Section
Development & Plannin
I1
May 26, 1998
MASTER PLAN CONSTRUCTION ESTIMATE FOR:
CIVIC CENTER PARK - CITY OF NEW HOPE, MN
Prepared by: Brauer and Associates, Ltd.
Item
Description
Anticipated Cost
1.
General site removals and grading.
$45,000.00
2.
Park shelter building.
$100,000.00
3.
Site amenities associated with the park shelter building.
$23,300.00
4.
Concrete sidewalks, patio and site amenities at concession
building.
$50,500.00
5.
New tennis court parking and fire station entry drive.
$16,700.00
6.
Asphalt trail construction.
$66,600.00
7.
Development of new play grounds.
$101,000.00
8.
Tennis court reconstruction. (Assumes reuse of existing lights)
$85,000.00
9.
Development of basketball court. ( Lighted)
$20,800.00
10.
Development of sand volleyball court. (Lighted)
$8,500.00
11.
Development of paved hockey / in -line skating rink. ( Assumes
reuse of existing lighting)
$56,000.00
12.
Development of baseball infields.
$23,400.00
11
Park benches and concrete pads.
$12,800.00
14.
Picnic tables and grills with concrete pads.
$21,600.00
15.
Bicycle racks and concrete pads.
$1,700.00
16.
Park entry and control signs.
$7,000.00
17.
Landscaping, Seed and Sod.
$50,000.00
18.
General path lighting.
$30,000.00
Construction Subtotal
$719,900.00
Construction Contingency
$72,000.00
Design and Engineering Fees
$79,000.00
Project Grand Total
$870,900.00