05 09 22 City Council MinutesNew Hope City Council May 9, 2022
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City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes May 9, 2022
Regular Meeting City Hall, 7:00 p.m.
CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:00 p.m.
PLEDGE OF
ALLEGIANCE
The City Council and all present stood for the Pledge of Allegiance.
ROLL CALL Council present:
Staff present:
Kathi Hemken, Mayor
John Elder, Council Member
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Kirk McDonald, City Manager
Jeff Alger, Community Development Specialist
Dan Boyum, City Engineer
Tim Hoyt, Director of Police
Valerie Leone, City Clerk
Susan Rader, Director of Parks & Recreation
Jeff Sargent, Director of Community Development
Mark Severson, Recreation Facilities Manager
Stacy Woods, City Attorney
APPROVAL OF
MINUTES
Motion was made by Council Member Hoffe, seconded by Council Member
London, to approve the work session meeting minutes of April 18, 2022. Voted
in favor thereof: Hemken, Hoffe, Isenberg, London; and the following voted
against the same: None; Abstained: Elder; Absent: None. Motion carried.
Motion was made by Council Member Elder, seconded by Council Member
London, to approve the regular meeting minutes of April 25, 2022. Voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against
the same: None; Abstained: None; Absent: None. Motion carried.
OPEN FORUM
There was no one present desirous of addressing the council.
PRESENTATION:
ACYHA DONATION
Item 5.1
Mayor Hemken introduced for discussion Item 5.1, Motion accepting a monetary
donation from the Armstrong Cooper Youth Hockey Association.
Mr. Scott Allen and Mr. Jeff Pappas of the Armstrong Cooper Hockey Youth
Association, along with youth from the organization, presented a check for $5,000
to be used toward improvements at the New Hope Ice Arena. ACYHA
representatives acknowledged the upcoming retirement of City Manager Kirk
McDonald and presented him with a plaque in appreciation of his leadership.
New Hope City Council May 9, 2022
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Ms. Susan Rader, director of parks and recreation, shared the history of the
organization and its positive impact to area youth. She thanked the ACYHA for
the strong partnership with the city and asked the City Council to accept the
generous donation.
Council commended the youth association for being a tremendous community
partner.
MOTION
Item 5.1
Motion was made by Elder, seconded by Council Member Hoffe, accepting a
monetary donation from the Armstrong Cooper Youth Hockey Association. All
present voted in favor. Motion carried.
ROTATING VOTES
Please note that votes taken on each agenda item are called by the secretary on a
rotating basis; however, the written minutes always list the mayor’s name first
followed by the council members’ in alphabetical order.
CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated
that all items will be enacted by one motion unless requested that an item be
removed for discussion. Mr. Kirk McDonald, city manager, reviewed the consent
items.
BUSINESS LICENSES
Item 6.1
Approval of business licenses.
FINANCIAL CLAIMS
Item 6.2
Approval of financial claims through May 9, 2022.
RESOLUTION 2022‐55
Item 6.4
Resolution proclaiming May 25, 2022, as National Missing and Exploited
Children’s Day in the city of New Hope.
RESOLUTION 2022‐56
Item 6.5
Resolution proclaiming June 19, 2022, as Juneteenth Freedom Day in the city of
New Hope.
MOTION
Item 6.6
Motion waiving permit fees for temporary signs for New Hope Community
Farmers Market to be held June 18, 2022, through September 24, 2022, and waiving
limit of ten temporary sign permits allowed per year.
MOTION
Item 6.7
Motion waiving permit fees for temporary signs and tent for Can Do Canines Can
Do Woofaroo walk and fundraising event on September 24, 2022.
RESOLUTION 2022‐57
Item 6.8
Resolution authorizing final payment to Visu‐Sewer Inc., in the amount of
$117,619.91 for the 2020 and 2021 Sanitary Sewer Lining Project (Improvement
Project No. 1048).
MOTION
Consent Items
Motion was made by Council Member Elder, seconded by Council Member Hoffe,
to approve the Consent items. All present voted in favor. Motion carried.
OUTDOOR
ATHLETIC STADIUM
Mayor Hemken introduced for discussion Item 8.1, Resolution approving
permanent amendment to Conditional Use Permit to expand use of the outdoor
New Hope City Council May 9, 2022
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CUP (PLANNING
CASE 19‐04)
Item 8.1
athletic stadium for property at 8230 47th Avenue North as set forth in Resolution
No. 2019‐60 (New Hope Planning Case 19‐04).
Mr. Jeff Alger, community development specialist, explained on May 13, 2019,
Council approved Cooper High School’s request for an amendment to the
Conditional Use Permit regarding the use of the outdoor athletic stadium at 8230
47th Avenue North subject to a one‐year trial period. The amendment expanded
the use of the stadium to non‐district events and allowed greater use of the
concession stand. Due to the COVID‐19 pandemic, there was a limited number of
events at the stadium and the trial period was extended through May of 2022. The
school district is not requesting any new changes since the 2019 amendment. He
reviewed the CUP amendment as outlined in Resolution No. 2019‐60. He also
reported on the efforts taken to mitigate concerns regarding trash and complaints.
Mr. Alger stated property owners within 500 feet of Cooper High School were
notified of the public hearing and one resident recommended an extension of the
trial period due to the limited activities during the pandemic. He reviewed the
events that occurred at the site during the past year and noted no complaints were
received by the school district or the police department. He stated a resolution has
been drafted by the city attorney if the Council agrees to make the CUP
amendment permanent. The city attorney has also prepared a resolution extending
the trial period for another two‐year period (through May of 2024). He stated after
conducting the public hearing, staff recommends approving the permanent
amendment to the CUP to expand the outdoor athletic stadium usage as outlined
in Resolution No. 2019‐60. He noted if any violations take place, the city has the
authority to revoke the CUP.
Mayor Hemken opened the floor for comments from the public. There was no one
present desirous of addressing the City Council for the public hearing.
Mr. Anthony Williams, executive director of community education for
Robbinsdale Area Schools, was recognized. He thanked the city for the partnership
with Cooper High School.
Council expressed support to granting the amendment to the conditional use
permit to expand use of the outdoor athletic stadium on a permanent basis.
CLOSE HEARING
Item 8.1
Motion was made by Council Member Elder, seconded by Council Member Hoffe,
to close the public hearing. All present voted in favor. Motion carried.
RESOLUTION 2022‐58
Item 8.1
Council Member London introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING PERMANENT AMENDMENT TO
CONDITIONAL USE PERMIT TO EXPAND USE OF THE OUTDOOR
ATHLETIC STADIUM FOR PROPERTY AT 8230 47TH AVENUE NORTH AS
SET FORTH IN RESOLUTION NO. 2019‐60 (NEW HOPE PLANNING CASE
19‐04).” The motion for the adoption of the foregoing resolution was seconded by
Council Member Elder, and upon vote being taken thereon, the following voted in
favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted
against the same: None; Abstained: None; Absent: None; whereupon the
New Hope City Council May 9, 2022
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resolution was declared duly passed and adopted, signed by the mayor which was
attested to by the city clerk.
HIDDEN VALLEY
PARK SITE WORK
(IMPROVEMENT
PROJECT NO. 1078)
Item 8.2
Mayor Hemken introduced for discussion Item 8.2, Resolution awarding low bid
of $98,721.80 to Haho Companies, LLC for playground site work at Hidden Valley
Park (Improvement Project No. 1078).
Mr. Dan Boyum, city engineer, explained a bid opening occurred on April 28, 2022,
for playground site work at Hidden Valley Park located at 8800 32nd Avenue North.
He reviewed the bid results of the six bidders of which Haho companies, LLC was
the low bidder.
Mr. Boyum explained the project includes replacement of the large playground
container, the edging on the tot area container, the path leading from the trail to
each container, two bench pads, a picnic table pad, the retaining wall (Alternate 1)
and the replacement of the concrete walk around the warming house (Alternate 2).
He explained that staff will handle the removal of the existing equipment and the
installation of two benches and a park sign. He reviewed the project schedule and
noted that the next agenda item includes the play equipment costs. There is
$325,000 in the 2022 CIP and park infrastructure fund budget for the entire project.
Council inquired regarding history of the contractor. Mr. Boyum stated the city
has not contracted with Haho Companies in the past, but the owner of the
company was a subcontractor on a recent city project. He noted the company will
perform the retaining wall work instead of using a sub‐contractor. He noted the
city will receive payment and performance bonds as usual which provides
financial guarantees to the city.
Council Member Elder inquired whether the city has used the play equipment
refurbish program yet. Ms. Susan Rader, director of parks and recreation, stated
the play equipment replaced at Begin Park last year was the first park to
incorporate the refurbish component which resulted in a cost‐savings. She noted
in 2023 Liberty Park will participate in the equipment refurbish program.
RESOLUTION 2022‐59
Item 8.2
Council Member London introduced the following resolution and moved its
adoption: “RESOLUTION AWARDING LOW BID OF $98,721.80 TO HAHO
COMPANIES, LLC FOR PLAYGROUND SITE WORK AT HIDDEN VALLEY
PARK (IMPROVEMENT PROJECT NO. 1078).” The motion for the adoption of
the foregoing resolution was seconded by Council Member Hoffe, and upon vote
being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe,
Isenberg, London; and the following voted against the same: None; Abstained:
None; Absent: None; whereupon the resolution was declared duly passed and
adopted, signed by the mayor which was attested to by the city clerk.
HIDDEN VALLEY
PLAYGROUND
EQUIPMENT
(IMPROVEMENT
PROJECT NO. 1078)
Item 8.3
Mayor Hemken introduced for discussion Item 8.3, Resolution awarding contracts
with Flagship Recreation and Landscape Structures for $149,076.28 for playground
equipment and installation at Hidden Valley Park (Improvement Project No. 1078).
Mr. Dan Boyum, city engineer, indicated staff recommends awarding a contract
with Flagship Recreation and Landscape Structures for $149,076.28 for playground
New Hope City Council May 9, 2022
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equipment for Hidden Valley Park. He stated the contract includes purchase and
installation of playground equipment, geotextile fabric, playground mats, and
engineered wood fiber. The equipment purchase will be through Landscape
Structures for $116,663.88, and the installation will be handled by Flagship
Recreation for $32,412.40. Both vendors are part of the state cooperative
purchasing program. He illustrated the playground equipment based on input
from the neighborhood. He stated the total project cost, including equipment
installation, site work, contingency and indirect costs is $282,670.26, and there is
$325,000 earmarked for the project.
Council Member Elder inquired regarding the grass replacement. Mr. Boyum
stated blow mulch will be utilized for the restoration work.
RESOLUTION 2022‐60
Item 8.3
Council Member Isenberg introduced the following resolution and moved its
adoption: “RESOLUTION AWARDING CONTRACTS WITH FLAGSHIP
RECREATION AND LANDSCAPE STRUCTURES FOR $149,076.28 FOR
PLAYGROUND EQUIPMENT AND INSTALLATION AT HIDDEN VALLEY
PARK (IMPROVEMENT PROJECT NO. 1078).” The motion for the adoption of
the foregoing resolution was seconded by Council Member Elder, and upon vote
being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe,
Isenberg, London; and the following voted against the same: None; Abstained:
None; Absent: None; whereupon the resolution was declared duly passed and
adopted, signed by the mayor which was attested to by the city clerk.
EXCHANGE OF
COMMUNICATION
Item 12.1
Mayor Hemken introduced for discussion Item 12.1, Exchange of communication
between members of the City Council.
Mayor Hemken reported on upcoming events.
ADJOURNMENT
Motion was made by Council Member Isenberg, seconded by Council Member
Elder, to adjourn the meeting, as there was no further business to come before
the Council. All present voted in favor. Motion carried. The New Hope City
Council adjourned at 7:47 p.m.
Respectfully submitted,
Valerie Leone, City Clerk