052322 City Council Meeting Packet
NEW HOPE CITY COUNCIL
MEETING AGENDA
May 23, 2022
7:00 p.m.
City Hall – Council Chambers
4401 Xylon Avenue North
Mayor Kathi Hemken
Council Member John Elder
Council Member Andy Hoffe
Council Member Michael Isenberg
Council Member Jonathan London
The City Council wants and encourages citizen participation at Council Meetings. Your input and
opinions count and are valuable. You are encouraged to bring forth your comments and issues at
the appropriate point on the agenda.
A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time
any person may address the Council on any subject pertaining to City business not listed on this
agenda or scheduled as a future agenda item. The Council requests that you limit your presentation
to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their
hand and be recognized by the Mayor. Approach the podium and speak into the microphone by
first stating your name and address. Also, please record your name on the roster at the table near
the door so that your name will be spelled correctly in the minutes.
Individuals should not expect the Mayor or Council to respond to their comments tonight; Council
may refer the matter to staff for handling or for consideration at a future meeting. You are welcome
to contact the city clerk at 763‐531‐5117 after the council meeting.
COUNCIL MEETING BROADCASTS AND STREAMING
Government Access channel 16 programming includes live/taped meeting replays
Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.
www.newhopemn.gov
New Hope Values and Vision
City Mission
Strong local government that is proactive in responding to the community needs and issues by delivering quality
public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner.
Values
Excellence and Quality in the Delivery of Services
We believe that service to the public is our reason for being and strive to deliver quality services in a
highly professional and cost-e ective manner.
Fiscal Responsibility
We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if
residents are to have confi dence in government.
Ethics, Integrity and Professionalism
We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and
that all meaningful relationships are built on these values.
Respect for the Individual
We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering
of opinions.
Open, Honest, and Respectful Communication
We believe that open, honest, and respectful communication is essential for an informed and involved citizenry
and to foster a positive environment for those interacting with our city.
Cooperation and Teamwork
We believe that the public is best served when all work cooperatively.
Visionary Leadership and Planning
We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in
planning for the future.
Vision
e city is a great place to grow as a family, individual, or business.
All within our city are safe and secure.
Essential services will be those that promote a safe and healthy environment for all residents.
Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner
and with measurable results.
e city views residents as its greatest asset and seeks their input and participation.
e city will meet the communication needs of citizens, elected o cials, and city sta .
Strategic Goals
e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks,
lighting, and city facilities).
e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health.
e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve
or enhance its tax base.
e city will provide core services with a professional sta who are equipped with the necessary tools and
equipment and given necessary direction.
e city will facilitate and improve communications to promote e ective intergovernmental cooperation
between sta , citizens, and Council.
Adopted by the New Hope City Council, August 2006
Reaffirmed by the New Hope City Council, February 2022
CITY COUNCIL MEETING
City Hall, 4401 Xylon Avenue North
Monday, May 23, 2022
7:00 p.m.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – May 23, 2022
2. ROLL CALL
3. APPROVAL OF MINUTES:
• Regular Meeting Minutes – May 9, 2022
4. OPEN FORUM
5. PRESENTATIONS
5.1 Oath of Office for Police Officer Tom Lesnikowski
6. CONSENT BUSINESS
6.1 Approval of business licenses
6.2 Approval of financial claims through May 23, 2022
6.4 Resolution appointing Tim Hoyt as director to the HRG Board for a term expiring
December 31, 2022
6.5 Resolution appointing Tim Hoyt as New Hope’s representative on the “Golden
Valley/Crystal/New Hope Joint Water Commission” for a term ending December 31,
2022
6.6 Resolution appointing Tim Hoyt to the West Metro Fire-Rescue District’s Board of
Directors
6.7 Resolution appointing Tim Hoyt to the North Metro Mayors Association’s Board of
Directors effective June 2, 2022
6.8 Resolution appointing Beth Kramer as New Hope’s representative on the Northwest
Suburbs Cable Communications Commission and CCX Media Board of Directors
6.9 Motion to accept a $40 donation for recreation scholarships
6.10 Resolution approving Addendum #4 to the engineering services agreement with Stantec
Consulting Services Inc. for the additional construction management services for the Civic
Center Park improvements (Improvement Project No. 941) and pool (Improvement
Project No. 995)
6.11 Resolution approving $500,000 transfer from park infrastructure fund to ice arena
operating fund for debt service and capital improvements
6.12 Resolution authorizing the purchase and appropriation of funds in the amount of
$13,475 for the crack repair of the basketball court at Liberty Park and tennis courts at
Begin Park, and crack repair and surface repainting of the basketball court at Lions Park
by Tennis Court Doctor
6.13 Resolution approving final payment to Donlar Construction Company in the amount of
$18,482.70 for the construction of the New Hope Aquatic Park facility (Improvement
Project No. 995)
6.14 Resolution approving final payment request to Becker Arena Products for the
replacement of the dasher boards and glass in the north rink at the New Hope Ice Arena
(Improvement Project No. 1079)
7. PUBLIC HEARING
8. DEVELOPMENT AND PLANNING
8.1 Resolution awarding contracts to Allied Blacktop Company and Fahrner Asphalt
Sealers for the 2022 Crack Repair and Seal Coat project (Improvement Project No.
1084)
8.2 Resolution authorizing preparation of plans and specifications for the 42nd
Avenue signal, trail, and utility improvements (Improvement Project No. 1016 &
1029)
9. PETITIONS AND REQUESTS
10. ORDINANCES AND RESOLUTIONS
10.1 Ordinance No. 2022-04, An ordinance amending section 9-11(b) of the New Hope City
Code related to garbage
10.2 Resolution ratifying the 2023-2025 Labor Agreement with I.U.O.E. Local 49
10.3 Resolution approving American Rescue Plan Act (ARPA) Fund transfers
10.4 Resolution approving transfers from Street and Park Infrastructure Funds to General
Fund for Emerald Ash Borer Program
11. UNFINISHED AND ORGANIZATIONAL BUSINESS
12. OTHER BUSINESS
12.1 Exchange of communication between members of the city council
13. ADJOURNMENT
Memorandum
To: New Hope City Council
From: Kirk McDonald, City Manager
Date: May 19, 2022
Subject: Agenda Items for Monday, May 23, 2022
Open Forum
Staff is not aware of anyone planning to address the Council for the Open Forum.
Item 5.1
The city clerk will conduct the oath of office for Police Officer Tom Lesnikowski. He completed his
probationary period on May 10, 2022. Family and friends have been invited to witness the swearing in
ceremony.
Items 6.1, 6.2, and 6.3
Item 6.1 – a business license application has been made for a service station, car wash, and tobacco license at
9400 49th Avenue North. The business was recently sold to Rudra New Hope LLC.
Item 6.2 ‐ involves routine financial claims.
Item 6.3 – there are no new liability claims to report.
Item 6.4
This is a resolution appointing Tim Hoyt as director to the HRG Board for a term expiring December
31, 2022. The Hennepin Recycling Group (HRG) is a joint powers agreement which requires
appointment of the city manager to the Board. McDonald’s retirement is effective June 1, 2022, and
Hoyt’s appointment as Acting City Manager is effective June 2, 2022. Council discussed this action at
the April 18 work session and was supportive of the appointment. I recommend approval.
Item 6.5
This is a resolution appointing Tim Hoyt as New Hope’s representative on the Golden
Valley/Crystal/New Hope Joint Water Commission for a term expiring December 31, 2022. Due to Kirk
McDonald’s approaching retirement, it is necessary to appoint Hoyt to the JWC. Council discussed this
action at the April 18 work session and was supportive of the appointment. I recommend approval.
Item 6.6
This is a resolution appointing Tim Hoyt as director to the West Metro Fire‐Rescue District’s Board of
Directors. Due to McDonald’s retirement effective June 1, 2022, it is necessary to appoint Hoyt to the
Board of Directors effective June 2, 2022, to coincide with Hoyt’s appointment as Acting City Manager.
Council discussed this action at the April 18 work session and was supportive of the appointment. I
recommend approval.
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Item 6.7
This is a resolution appointing Tim Hoyt to the North Metro Mayors Association’s Board of Directors.
Due to McDonald’s retirement effective June 1, 2022, it is necessary to appoint Hoyt to the Board of
Directors effective June 2, 2022, to coincide with Hoyt’s appointment as Acting City Manager. Council
discussed this action at the April 18 work session and was supportive of the appointment. I
recommend approval.
Item 6.8
This is a resolution appointing Beth Kramer, communications coordinator, as New Hope’s
representative on the Northwest Suburbs Cable Communications Commission and CCX Media Board
of Directors. Currently City Manager Kirk McDonald and Council Member Andy Hoffe serve on the
cable commission. McDonald also serves on the CCX Media Board of Directors. Due to Kirk McDonald’s
upcoming retirement on June 1, 2022, it is necessary to appoint a replacement. Many cities have their
communications staff serve on the boards instead of the city manager. The Council discussed this change
at the April 18 work session and was supportive of appointing Beth Kramer, communications
coordinator, to serve on both the cable commission and the CCX Media Board of Directors. She is willing
to attend the quarterly meetings. I recommend approval.
Item 6.9
This item accepts a $40 donation from Kris and Ben Allen earmarked for scholarships in memory of
Dan Super who was a youth baseball coach. Staff will send a thank you letter to the Allens and notify
Dan’s widow of the memorial. Director Rader and I recommend acceptance of the donation.
Item 6.10
This resolution approves Addendum #4 to Stantec’s engineering services agreement that was approved
in 2018 to manage the pool and Civic Center Park projects. Director Rader shared information at the
May 16 work session regarding the status of the projects and the costs for the engineering services.
Additional construction management and administration was necessary for the pool, Civic Center Park
and city hall landscaping projects. Stantec reached the maximum of allowed budget and has not been
charging the city for many hours over the past year. Staff recommends approving Addendum #4 for
$44,935.08 to the engineering agreement. The funding source will be bond funds. It should be noted
that the project costs of all five projects had previously been estimated to be overbudget by $300,000
but that figure has decreased to $52,033 due to interest earnings and not paying contract incentives.
When the project is finalized, a one‐time transfer from the Temporary Financing Fund will be made to
cover any overages. Director Rader and I recommend approval of Addendum #4.
Item 6.11
This resolution approves a transfer of $500,000 from the Park Infrastructure Fund to the ice arena
operating fund for debt service and capital improvements and is included in the 2022 budget and tax
levy. In 2017, the City Council reviewed the financial operations of the ice arena and agreed to increase the
park infrastructure tax levy to make annual transfers to the ice arena operating fund to provide for the
required debt service payments on the 2011A bonds and ongoing capital needs of the facility. The bonds
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were refinanced in February 2021, to achieve a savings in interest costs, with the understanding that the debt
service would continue to be paid with a transfer from the park infrastructure fund to the ice arena operating
fund. Council discussed the transfer at the May 16, 2022 work session and was supportive. Director
Rader and I recommend approval.
Item 6.12
This item authorizes the expenditure of $13,475 to Tennis Court Doctor for crack repair of the Liberty
Park basketball court, the Begin Park tennis courts, and Lions Park basketball court. It also includes
repainting of the basketball court at Lions Park. Quotes were sought from four companies, and one
quote was received. This company has provided good results with repair services in the past. Court
surfaces are inspected annually and maintenance work is prioritized based on need and available
budget. The project will be paid by the Park Infrastructure Fund. Director Rader and I recommend
approval.
Item 6.13
This resolution approves the final payment of $18,482.70 to Donlar Construction Company for the
Aquatic Park facility. The construction contract was approved on March 25, 2019, for $11,350,275 and
there were 11 change orders bringing the revised contract amount to $11,472,765.89. The final contract
value is $11,771,728.17 or $298,962.28 over the revised contract amount due to additional earthwork
costs. The aquatic park construction project will be paid for with the park/pool bonds issued in
December of 2018 and July of 2019. In addition a total of $2,290,000 was received in grants. All required
paperwork has been submitted by the contractor and Director Rader, the city engineer and I
recommend acceptance of the project and authorization of the final payment to Donlar Construction
Company.
Item 6.14
This item approves the final payment of $30,286.50 to Becker Arena Products for the dasher board and
glass project at the north rink at the New Hope Ice Arena. The contract was awarded on December 13,
2021, for $237,115 and there was one change order approved on February 14, 2022, for three additional
gates in the amount of $6,575. This brought the revised contract to $243,690, which equals the original
contract amount plus the change order. An interfund loan was authorized to fund the project, and a
transfer was made on January 24, 2022, to the Ice Arena Fund. Director Rader and I approve the final
payment.
Item 8.1
This resolution awards a contract to Allied Blacktop Company for $338,305.60 for the 2022 crack repair
and seal coat project; and a contract to Fahrner Asphalt Sealers for $46,200 for the mastic work. Crack
repair and seal coating is performed annually to extend the life of pavement. Bids were sought and
only one bid was received for the crack repair/seal coat and one bid received for the mastic work. The
base bid on this project includes crack repair, seal coat, and fog seal on Boone Avenue between 42nd Avenue
and 49th Avenue, and crack repair with mastic between 49th Avenue and Bass Lake Road. In addition, streets
in the Sunnyside and Begin Park neighborhoods are recommended to have varying degrees of crack repair,
seal coat, and fog seal (alternates 1 and 2). The base bid was $212,916.90; Alternate 1 was $51,126.20; and
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Alternate 2 was $74,262.50. The total of the two contracts is $384,505.60 which is below the CIP budgeted
amount of $458,622.77. Director Weber and I recommend approval.
Item 8.2
This resolution authorizes preparation of plans and specs for the 42nd Avenue signal, trail, and utility
improvements. The city has been coordinating with Hennepin County on scheduling and coordinating the
signal project and other improvements along 42nd Avenue including burying overhead power, installing
additional lighting, paving a trail from Boone Avenue to Gettysburg Avenue, watermain improvements, and
construction of a city monument sign. In recent discussions with county staff, they also would like to have
the city include Americans with Disabilities Act (ADA) and mill and overlay improvements to 42nd Avenue
North with the city project. The county would fund all of these mill and overlay, and ADA associated costs.
The city’s costs would be funded by the street infrastructure fund, utility and street lighting funds, and state
aid funds. The plans and specifications may be presented to Council as early as June, 2022, for approval.
Director Weber and I support adoption of the resolution.
Item 10.1
This is a housekeeping ordinance to add language back into code that was inadvertently deleted when
the organics recycling ordinance amendment was passed in 2021. The ordinance amendment outlines
the garbage collection days and zones (collection day for properties on 42nd Avenue and south of 42nd is
Tuesday; collection day for properties north of 42nd Avenue is Wednesday). Haulers were recently
reminded of the collection days. City Clerk Leone and I recommend adoption of Ordinance No. 22‐04.
Item 10.2
This resolution ratifies the 2023‐2025 labor agreement with IUOE Local 49. Staff reviewed the tentative
agreement at a closed meeting on May 16. The agreement includes a 2% market adjustment and a 3%
across the board wage increase effective January 2, 2023; a 3% across the board wage increase effective
January 1, 2024; and a 3% across the board wage increase effective January 13, 2025. It also increases
standby pay by approximately 5%. Funds will be included in the 2023 budget. Director Johnson and I
recommend approval.
Item 10.3
This resolution approves fund transfers of the American Rescue Plan Act (ARPA) funds. The 2021
Federal single audit is complete and an unmodified opinion was issued. Abdo and staff are
recommending the ARPA funds totaling $1,142,382 be transferred from the General Fund as follows:
$100,000 to the EDA for the Curbside Appeal Program, $200,000 to IT Fund for the new police
department records management system, and $842,382 to the Public Works Facility Fund for future
facility improvements. Staff discussed this action with Council at the May 16 work session, and Council
was in agreement. Abdo and I recommend approval.
Item 10.4
Also at the May 16 work session, staff discussed the need for additional funding for the Emerald Ash
Borer program due to the increase in EAB infestations. Council supported a fund transfer of $400,000
from the Street Infrastructure Fund and $100,000 transfer from the Park Infrastructure Fund into the
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General Fund for the Emerald Ash Borer program. Directors Weber and Susan and I recommend
approval.
Item 12.1
Mayor Hemken will review the list of upcoming events/meetings.
If you have any questions regarding items in the agenda packet, please contact me prior to the
meeting so that staff can research any issues and be prepared to respond at the meeting.
New Hope City Council May 9, 2022
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes May 9, 2022
Regular Meeting City Hall, 7:00 p.m.
CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:00 p.m.
PLEDGE OF
ALLEGIANCE
The City Council and all present stood for the Pledge of Allegiance.
ROLL CALL Council present:
Staff present:
Kathi Hemken, Mayor
John Elder, Council Member
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Kirk McDonald, City Manager
Jeff Alger, Community Development Specialist
Dan Boyum, City Engineer
Tim Hoyt, Director of Police
Valerie Leone, City Clerk
Susan Rader, Director of Parks & Recreation
Jeff Sargent, Director of Community Development
Mark Severson, Recreation Facilities Manager
Stacy Woods, City Attorney
APPROVAL OF
MINUTES
Motion was made by Council Member Hoffe, seconded by Council Member
London, to approve the work session meeting minutes of April 18, 2022. Voted
in favor thereof: Hemken, Hoffe, Isenberg, London; and the following voted
against the same: None; Abstained: Elder; Absent: None. Motion carried.
Motion was made by Council Member Elder, seconded by Council Member
London, to approve the regular meeting minutes of April 25, 2022. Voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against
the same: None; Abstained: None; Absent: None. Motion carried.
OPEN FORUM
There was no one present desirous of addressing the council.
PRESENTATION:
ACYHA DONATION
Item 5.1
Mayor Hemken introduced for discussion Item 5.1, Motion accepting a monetary
donation from the Armstrong Cooper Youth Hockey Association.
Mr. Scott Allen and Mr. Jeff Pappas of the Armstrong Cooper Hockey Youth
Association, along with youth from the organization, presented a check for $5,000
to be used toward improvements at the New Hope Ice Arena. ACYHA
representatives acknowledged the upcoming retirement of City Manager Kirk
McDonald and presented him with a plaque in appreciation of his leadership.
New Hope City Council May 9, 2022
Page 2
Ms. Susan Rader, director of parks and recreation, shared the history of the
organization and its positive impact to area youth. She thanked the ACYHA for
the strong partnership with the city and asked the City Council to accept the
generous donation.
Council commended the youth association for being a tremendous community
partner.
MOTION
Item 5.1
Motion was made by Elder, seconded by Council Member Hoffe, accepting a
monetary donation from the Armstrong Cooper Youth Hockey Association. All
present voted in favor. Motion carried.
ROTATING VOTES
Please note that votes taken on each agenda item are called by the secretary on a
rotating basis; however, the written minutes always list the mayor’s name first
followed by the council members’ in alphabetical order.
CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated
that all items will be enacted by one motion unless requested that an item be
removed for discussion. Mr. Kirk McDonald, city manager, reviewed the consent
items.
BUSINESS LICENSES
Item 6.1
Approval of business licenses.
FINANCIAL CLAIMS
Item 6.2
Approval of financial claims through May 9, 2022.
RESOLUTION 2022‐55
Item 6.4
Resolution proclaiming May 25, 2022, as National Missing and Exploited
Children’s Day in the city of New Hope.
RESOLUTION 2022‐56
Item 6.5
Resolution proclaiming June 19, 2022, as Juneteenth Freedom Day in the city of
New Hope.
MOTION
Item 6.6
Motion waiving permit fees for temporary signs for New Hope Community
Farmers Market to be held June 18, 2022, through September 24, 2022, and waiving
limit of ten temporary sign permits allowed per year.
MOTION
Item 6.7
Motion waiving permit fees for temporary signs and tent for Can Do Canines Can
Do Woofaroo walk and fundraising event on September 24, 2022.
RESOLUTION 2022‐57
Item 6.8
Resolution authorizing final payment to Visu‐Sewer Inc., in the amount of
$117,619.91 for the 2020 and 2021 Sanitary Sewer Lining Project (Improvement
Project No. 1048).
MOTION
Consent Items
Motion was made by Council Member Elder, seconded by Council Member Hoffe,
to approve the Consent items. All present voted in favor. Motion carried.
OUTDOOR
ATHLETIC STADIUM
Mayor Hemken introduced for discussion Item 8.1, Resolution approving
permanent amendment to Conditional Use Permit to expand use of the outdoor
New Hope City Council May 9, 2022
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CUP (PLANNING
CASE 19‐04)
Item 8.1
athletic stadium for property at 8230 47th Avenue North as set forth in Resolution
No. 2019‐60 (New Hope Planning Case 19‐04).
Mr. Jeff Alger, community development specialist, explained on May 13, 2019,
Council approved Cooper High School’s request for an amendment to the
Conditional Use Permit regarding the use of the outdoor athletic stadium at 8230
47th Avenue North subject to a one‐year trial period. The amendment expanded
the use of the stadium to non‐district events and allowed greater use of the
concession stand. Due to the COVID‐19 pandemic, there was a limited number of
events at the stadium and the trial period was extended through May of 2022. The
school district is not requesting any new changes since the 2019 amendment. He
reviewed the CUP amendment as outlined in Resolution No. 2019‐60. He also
reported on the efforts taken to mitigate concerns regarding trash and complaints.
Mr. Alger stated property owners within 500 feet of Cooper High School were
notified of the public hearing and one resident recommended an extension of the
trial period due to the limited activities during the pandemic. He reviewed the
events that occurred at the site during the past year and noted no complaints were
received by the school district or the police department. He stated a resolution has
been drafted by the city attorney if the Council agrees to make the CUP
amendment permanent. The city attorney has also prepared a resolution extending
the trial period for another two‐year period (through May of 2024). He stated after
conducting the public hearing, staff recommends approving the permanent
amendment to the CUP to expand the outdoor athletic stadium usage as outlined
in Resolution No. 2019‐60. He noted if any violations take place, the city has the
authority to revoke the CUP.
Mayor Hemken opened the floor for comments from the public. There was no one
present desirous of addressing the City Council for the public hearing.
Mr. Anthony Williams, executive director of community education for
Robbinsdale Area Schools, was recognized. He thanked the city for the partnership
with Cooper High School.
Council expressed support to granting the amendment to the conditional use
permit to expand use of the outdoor athletic stadium on a permanent basis.
CLOSE HEARING
Item 8.1
Motion was made by Council Member Elder, seconded by Council Member Hoffe,
to close the public hearing. All present voted in favor. Motion carried.
RESOLUTION 2022‐58
Item 8.1
Council Member London introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING PERMANENT AMENDMENT TO
CONDITIONAL USE PERMIT TO EXPAND USE OF THE OUTDOOR
ATHLETIC STADIUM FOR PROPERTY AT 8230 47TH AVENUE NORTH AS
SET FORTH IN RESOLUTION NO. 2019‐60 (NEW HOPE PLANNING CASE
19‐04).” The motion for the adoption of the foregoing resolution was seconded by
Council Member Elder, and upon vote being taken thereon, the following voted in
favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted
against the same: None; Abstained: None; Absent: None; whereupon the
New Hope City Council May 9, 2022
Page 4
resolution was declared duly passed and adopted, signed by the mayor which was
attested to by the city clerk.
HIDDEN VALLEY
PARK SITE WORK
(IMPROVEMENT
PROJECT NO. 1078)
Item 8.2
Mayor Hemken introduced for discussion Item 8.2, Resolution awarding low bid
of $98,721.80 to Haho Companies, LLC for playground site work at Hidden Valley
Park (Improvement Project No. 1078).
Mr. Dan Boyum, city engineer, explained a bid opening occurred on April 28, 2022,
for playground site work at Hidden Valley Park located at 8800 32nd Avenue North.
He reviewed the bid results of the six bidders of which Haho companies, LLC was
the low bidder.
Mr. Boyum explained the project includes replacement of the large playground
container, the edging on the tot area container, the path leading from the trail to
each container, two bench pads, a picnic table pad, the retaining wall (Alternate 1)
and the replacement of the concrete walk around the warming house (Alternate 2).
He explained that staff will handle the removal of the existing equipment and the
installation of two benches and a park sign. He reviewed the project schedule and
noted that the next agenda item includes the play equipment costs. There is
$325,000 in the 2022 CIP and park infrastructure fund budget for the entire project.
Council inquired regarding history of the contractor. Mr. Boyum stated the city
has not contracted with Haho Companies in the past, but the owner of the
company was a subcontractor on a recent city project. He noted the company will
perform the retaining wall work instead of using a sub‐contractor. He noted the
city will receive payment and performance bonds as usual which provides
financial guarantees to the city.
Council Member Elder inquired whether the city has used the play equipment
refurbish program yet. Ms. Susan Rader, director of parks and recreation, stated
the play equipment replaced at Begin Park last year was the first park to
incorporate the refurbish component which resulted in a cost‐savings. She noted
in 2023 Liberty Park will participate in the equipment refurbish program.
RESOLUTION 2022‐59
Item 8.2
Council Member London introduced the following resolution and moved its
adoption: “RESOLUTION AWARDING LOW BID OF $98,721.80 TO HAHO
COMPANIES, LLC FOR PLAYGROUND SITE WORK AT HIDDEN VALLEY
PARK (IMPROVEMENT PROJECT NO. 1078).” The motion for the adoption of
the foregoing resolution was seconded by Council Member Hoffe, and upon vote
being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe,
Isenberg, London; and the following voted against the same: None; Abstained:
None; Absent: None; whereupon the resolution was declared duly passed and
adopted, signed by the mayor which was attested to by the city clerk.
HIDDEN VALLEY
PLAYGROUND
EQUIPMENT
(IMPROVEMENT
PROJECT NO. 1078)
Item 8.3
Mayor Hemken introduced for discussion Item 8.3, Resolution awarding contracts
with Flagship Recreation and Landscape Structures for $149,076.28 for playground
equipment and installation at Hidden Valley Park (Improvement Project No. 1078).
Mr. Dan Boyum, city engineer, indicated staff recommends awarding a contract
with Flagship Recreation and Landscape Structures for $149,076.28 for playground
New Hope City Council May 9, 2022
Page 5
equipment for Hidden Valley Park. He stated the contract includes purchase and
installation of playground equipment, geotextile fabric, playground mats, and
engineered wood fiber. The equipment purchase will be through Landscape
Structures for $116,663.88, and the installation will be handled by Flagship
Recreation for $32,412.40. Both vendors are part of the state cooperative
purchasing program. He illustrated the playground equipment based on input
from the neighborhood. He stated the total project cost, including equipment
installation, site work, contingency and indirect costs is $282,670.26, and there is
$325,000 earmarked for the project.
Council Member Elder inquired regarding the grass replacement. Mr. Boyum
stated blow mulch will be utilized for the restoration work.
RESOLUTION 2022‐60
Item 8.3
Council Member Isenberg introduced the following resolution and moved its
adoption: “RESOLUTION AWARDING CONTRACTS WITH FLAGSHIP
RECREATION AND LANDSCAPE STRUCTURES FOR $149,076.28 FOR
PLAYGROUND EQUIPMENT AND INSTALLATION AT HIDDEN VALLEY
PARK (IMPROVEMENT PROJECT NO. 1078).” The motion for the adoption of
the foregoing resolution was seconded by Council Member Elder, and upon vote
being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe,
Isenberg, London; and the following voted against the same: None; Abstained:
None; Absent: None; whereupon the resolution was declared duly passed and
adopted, signed by the mayor which was attested to by the city clerk.
EXCHANGE OF
COMMUNICATION
Item 12.1
Mayor Hemken introduced for discussion Item 12.1, Exchange of communication
between members of the City Council.
Mayor Hemken reported on upcoming events.
ADJOURNMENT
Motion was made by Council Member Isenberg, seconded by Council Member
Elder, to adjourn the meeting, as there was no further business to come before
the Council. All present voted in favor. Motion carried. The New Hope City
Council adjourned at 7:47 p.m.
Respectfully submitted,
Valerie Leone, City Clerk
I:\RFA\City Manager\2022\5.1 Q ‐ Oath of Office police 052322.docx
Request for Action
May 23, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Oath of office for Police Officer Tom Lesnikowski
Requested Action
Staff is requesting that the Council allow the city clerk to formally administer the oath of office to a member
of the police department.
Policy/Past Practice
Police officers are sworn in at a council meeting after completion of their probationary period. Police
personnel also take the oath for promotions. Members of the police department are recognized as they enter a
new phase of their career.
Background
Tom Lesnikowski completed his probationary period on May 10, 2022. Chief Hoyt will share Tom’s
background with the Council and community. Family and friends are invited to the swearing in ceremony.
Agenda Section
Presentations
Item Number
5.1
I:\RFA\City Manager\2022\6.1 Business Licenses\6.1 Q ‐ Business Licenses 052322.docx
Request for Action
May 23, 2022
Approved by: Kirk McDonald
Originating Department: City Manager
By: Valerie Leone, City Clerk‐Treasurer
Agenda Title
Approval of business license(s)
Requested Action
In accordance with Chapter 8 of the New Hope Code, all applications for business licenses must be presented
to the City Council for consideration. Staff recommends approval of all listed requests.
Background
All required paperwork and fees have been received for the following businesses:
Rudra New Hope LLC 9400 49th Avenue North Service Station, Car Wash, and Tobacco
Agenda Section
Consent
Item Number
6.1
G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx
Request for Action
May 23, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Approval of claims through May 23, 2022
Requested Action
Claims for services and commodities purchased through this period are listed on the Check Disbursement
Report
Attachments
Check Disbursement Report
Agenda Section
Consent
Item Number
6.2
I:/RFA/City Manager/2022/6.4 Q&R‐Apt HRG board 05.23.22
Request for Action
May 23, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Resolution appointing Tim Hoyt as director to the HRG Board for a term expiring December 31, 2022
Requested Action
Staff recommends that the Council appoint Tim Hoyt to the HRG Board as Hoyt has been appointed Acting City
Manager effective June 2, 2022.
Background
The joint powers agreement of the Hennepin Recycling Group requires the appointment of the city manager to the
HRG Board on annual basis.
Due to Kirk McDonald’s pending retirement, it is necessary to appoint Tim Hoyt to the Board as Acting City
Manager effective June 2, 2022. Kirk McDonald served on the board from July of 2007 to present.
Attachment
Resolution
Agenda Section
Consent
Item Number
6.4
City of New Hope
Resolution No. 2022 ‐
Resolution appointing Tim Hoyt
as director to the HRG Board
for term expiring December 31, 2022
WHEREAS, as a requirement of the HRG Joint Powers Agreement, each City Council of the Hennepin
Recycling Group must appoint a HRG Director on an annual basis; and
WHEREAS, as Acting City Manager, it is appropriate to appoint Tim Hoyt to serve as New Hopeʹs HRG
Director effective June 2, 2022.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of New Hope hereby appoints
Mr. Tim Hoyt as Director to the HRG Board for a term expiring December 31, 2022.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 23rd day of May,
2022.
______________________________
Mayor
Attest: ________________________
City Clerk
I:\RFA\City Manager\2022\Q&R Apt JWC Hoyt 05.23.22.docx
Request for Action
May 23, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Valerie Leone, City Clerk‐Treasurer
Agenda Title
Resolution appointing Tim Hoyt as New Hope’s representative on the ʺGolden Valley/Crystal/New Hope Joint
Water Commissionʺ for a term ending December 31, 2022
Requested Action
Staff recommends the appointment of Tim Hoyt as New Hope’s representative on the Joint Water Commission
as Hoyt has been appointed Acting City Manager effective June 2, 2022.
Background
The City has been a member of the Joint Water Commission since 1963 along with the cities of Crystal and Golden
Valley. The Commission owns the trunk water distribution system found in the three cities and purchases water
from the City of Minneapolis.
In 1993, city managers assumed direct responsibility for the Commission by serving as each cityʹs representative
on this Commission.
Due to Kirk McDonald’s pending retirement, it is necessary to appoint Tim Hoyt to the JWC as Acting City
Manager effective June 2, 2022. McDonald served as the city’s representative from July 23, 2007 to present. He
was last appointed in 2019 with a three‐year term expiring December 31, 2022.
Attachment
Resolution
Agenda Section
Consent
Item Number
6.5
City of New Hope
Resolution No. 2022‐
Resolution appointing Tim Hoyt
as New Hope’s representative
on the ʺGolden Valley/Crystal/New Hope Joint Water Commissionʺ
for a term ending December 31, 2022
WHEREAS, the Cities of Crystal, New Hope, and Golden Valley created a Joint Water Commission in
1963 to benefit the three communities; and
WHEREAS, the Commission owns the trunk water distribution system found in the three cities and
purchases water from the City of Minneapolis; and
WHEREAS, it is necessary to appoint personnel to represent the City of New Hope; and
WHEREAS, it would be in the best interest of the City to appoint Acting City Manager Tim Hoyt to the
Commission to complete the remainder of the three‐year term vacated by Kirk McDonald
due to McDonald’s retirement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope, Minnesota, that
Tim Hoyt is hereby appointed as the City of New Hopeʹs representative on the Golden
Valley/Crystal/New Hope Joint Water Commission effective June 2, 2022.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 23rd day of
May, 2022.
_________________________
Mayor
Attest:________________________
City Clerk
I:\RFA\City Manager\2022\Q&R Apt fire bd 05.23.22.docx
Request for Action
May 23, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Valerie Leone, City Clerk‐Treasurer
Agenda Title
Resolution appointing Tim Hoyt to the West Metro Fire‐Rescue District’s Board of Directors
Requested Action
Staff recommends the appointment of Tim Hoyt as a board member on the West Metro Fire‐Rescue District’s
Board of Directors as Hoyt has been appointed Acting City Manager effective June 2, 2022.
Background
The West Metro Fire‐Rescue District was established by a joint and cooperative agreement effective July 6, 1998.
The city manager serves as one of the seven board members per city code 2‐20(d).
Due to Kirk McDonald’s retirement effective June 1, 2022, it is necessary to appoint Tim Hoyt to the West Metro‐
Fire Rescue District’s Board of Directors effective June 2, 2022, to coincide with Hoyt’s appointment as Acting
City Manager. The appointment will cease if Hoyt is not appointed to the permanent city manager position.
McDonald served on the WMFRD Board from June 18, 2007, to present.
Attachment
Resolution
Agenda Section
Consent
Item Number
6.6
City of New Hope
Resolution No. 2022‐
Resolution appointing Tim Hoyt
to the West Metro Fire‐Rescue District’s
Board of Directors
WHEREAS, the cities of Crystal and New Hope formed the West Metro Fire‐Rescue District effective
July 6, 1998; and
WHEREAS, per the joint and cooperative agreement and as specified in New Hope Code 2‐20(d) the
Board of Directors consists of two members representing New Hope, two members
representing Crystal, the city manager of each city, and a member appointed by joint
resolution; and
WHEREAS, City Manager Kirk McDonald is retiring June 1, 2022, and it is necessary to appoint Acting
City Manager Tim Hoyt to the Board of Directors effective June 2, 2022.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope, Minnesota, that
Tim Hoyt is hereby appointed to serve on the West Metro Fire‐Rescue District’s Board of
Directors effective June 2, 2022.
BE IT FURTHER RESOLVED that the office of director held by Hoyt will be declared vacant if Hoyt is not
appointed to the permanent city manager position.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 23rd day of
May, 2022.
_________________________
Mayor
Attest:________________________
City Clerk
I:\RFA\City Manager\2022\Q&R Apt NMMA 05.23.22.docx
Request for Action
May 23, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Valerie Leone, City Clerk‐Treasurer
Agenda Title
Resolution appointing Tim Hoyt to the North Metro Mayors Association’s Board of Directors effective June 2,
2022
Requested Action
Staff recommends the appointment of Tim Hoyt as a director on the North Metro Mayors Association (NMMA)
as Hoyt has been appointed Acting City Manager effective June 2, 2022.
Background
The North Metro Mayors Association was created in 1987 to serve as the champion organization encouraging
private and public investments in the northern suburbs and the city of Minneapolis. The mayor and city manager
represent the city on the NMMA.
Due to Kirk McDonald’s retirement effective June 1, 2022, it is necessary to appoint Tim Hoyt to the North Metro
Mayors Association effective June 2, 2022, to coincide with Hoyt’s appointment as Acting City Manager. The
appointment will cease if Hoyt is not appointed to the permanent city manager position. McDonald served on
the NMMA from July 1, 2007, to present.
Attachment
Resolution
Agenda Section
Consent
Item Number
6.7
City of New Hope
Resolution No. 2022‐
Resolution appointing Tim Hoyt
to the North Metro Mayors Association’s Board of Directors
WHEREAS, the North Metro Mayors Association serves the north metro area at the federal, state, and
regional levels of government; and
WHEREAS, association is a policy driven organization providing research and advocacy services on a
broad range of issues that affects its members, community partners and the broader north
metro area; and
WHEREAS, the mayor and city manager represent the city on the association; and
WHEREAS, current City Manager Kirk McDonald is retiring June 1, 2022, and it is necessary to
appoint Acting City Manager Tim Hoyt to the North Metro Mayors Association’s Board of
Directors effective June 2, 2022.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope, Minnesota, that
Tim Hoyt is hereby appointed to serve on the North Metro Mayors Association’s Board of
Directors effective June 2, 2022.
BE IT FURTHER RESOLVED that the office of director held by Hoyt will be declared vacant if Hoyt is not
appointed to the permanent city manager position.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 23rd day of
May, 2022.
_________________________
Mayor
Attest:________________________
City Clerk
I:\RFA\City Manager\2022\Q&R Apt cable 05.23.22.docx
Request for Action
May 23, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Valerie Leone, City Clerk‐Treasurer
Agenda Title
Resolution appointing Beth Kramer as New Hope’s representative on the Northwest Suburbs Cable
Communications Commission and CCX Media Board of Directors
Requested Action
Staff recommends the appointment of Beth Kramer, communications coordinator, to serve on the Northwest
Suburbs Cable Communications Commission and CCX Media Board of Directors effective June 2, 2022.
Background
Currently City Manager Kirk McDonald and Council Member Andy Hoffe serve on the cable commission.
McDonald also serves on the CCX Media Board of Directors. The meetings are held quarterly. Due to Kirk
McDonald’s upcoming retirement on June 1, 2022, it is necessary to appoint a replacement.
It is important to have representation on the Board of Directors so the city has a voice in Board decisions. Many
cities have their communications staff serve on the boards instead of the city manager. The Council discussed this
option at the April 18 work session and was supportive of appointing Beth Kramer, communications coordinator,
to serve on both the cable commission and the CCX Media Board of Directors. She is willing to attend the
meetings.
Attachment
Resolution
Agenda Section
Consent
Item Number
6.8
City of New Hope
Resolution No. 2022‐
Resolution appointing Beth Kramer as New Hope’s representative on the
Northwest Suburbs Cable Communications Commission and
CCX Media Board of Directors
WHEREAS, nine area cities including the city of New Hope comprise the Northwest Suburbs Cable
Communications Commission; and
WHEREAS, there are two different governing bodies for CCX Media: Northwest Suburbs Cable
Communications Commission and CCX Media Board of Directors;
WHEREAS, it is advantageous for New Hope to have representation on the boards; and
WHEREAS City Manager Kirk McDonald and Council Member Andy Hoffe currently serve on the
cable communications commission and McDonald also serves on the CCX Media Board of
Directors; and
WHEREAS, City Manager Kirk McDonald is retiring on June 1, 2022, and it is recommended to
appoint Beth Kramer, communications coordinator, to serve on both the Northwest
Suburbs Cable Commission and the CCX Media Board of Directors.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope, Minnesota, that
Beth Kramer is hereby appointed as the city’s representative on the Northwest Suburbs
Cable Communications Commission and CCX Media Board of Directors effective June 2,
2022.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 23rd day of
May, 2022.
_________________________
Mayor
Attest:________________________
City Clerk
I:\RFA\P&R\MISC\2022\Q ‐ Donation ‐ Allen.docx
Request for Action
May 23, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: Parks & Recreation
By: Susan Rader, Director
Agenda Title
Motion to accept a $40 donation for recreation scholarships
Requested Action
Staff requests that the City Council approve a motion to accept this generous donation of $40 from Kris and
Ben Allen to be used for scholarships in memory of Dan Super.
Policy/Past Practice
It is past practice for the City Council to formally accept donations.
Background
The Allen’s are residents of New Hope and are making this donation in memory of Dan Super, also a New
Hope resident, who recently passed away. Ms. Allen described Dan as a wonderful youth baseball coach who
had a positive impact on the baseball players and interacted well with their siblings. The Allen’s wanted to
show their appreciation of Dan Super and his several years of coaching one of their sons by donating to the
recreation scholarship program.
A thank you letter will be sent to the Allen’s. A note will also be sent to Dan’s widow Jeanne informing her of
the memorial.
Agenda Section
Consent
Item Number
6.9
I:\RFA\P&R\Pool and Civic Center Pk Projects\2022\Stantec Addendum\May CM\Q&R ‐ Stantec Addendum #4.docx
Request for Action
May 23, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: Parks & Recreation
By: Kirk McDonald, City Manager
and Susan Rader, Director of Parks & Recreation
Agenda Title
Resolution approving Addendum #4 to the engineering services agreement with Stantec Consulting Services
Inc. for the additional construction management services for the Civic Center Park improvements
(Improvement Project No. 941) and pool (Improvement Project No. 995)
Requested Action
Staff recommends that the City Council approve the attached resolution approving Addendum #4 to the
engineering services agreement for the Civic Center Park improvements (Improvement Project No. 941) and
pool (Improvement Project No. 995) with Stantec Consulting Services. This addendum for $44,935.08, is for
additional engineering construction management and administration services for the pool and park projects.
Additional construction management and administration has been necessary on the pool, Civic Center Park
and city hall landscaping projects. When Addendum #3 was approved in May 2020, it was felt that the time
identified to finish the projects was adequate. However, since May 2020, several unforeseen issues have
caused the completion of a couple of the projects to be delayed, and Stantec staff reached the maximum for
their budget mid‐summer last year. Since then, they have not been charging the city.
Addendum #4 includes the additional costs to date, as well as the estimated time for closeout of the two
remaining projects. Staff discussed this with the City Council at the May 16, 2022 Work Session. The city
engineer will be in attendance at the meeting and available to answer questions.
Policy/Past Practice
Stantec engineering has been appointed annually as the city engineer for many years and is familiar with the
city’s infrastructure. The firm performs special projects for the city on a council‐approved basis.
Background
In order to finalize plans for the pool and Civic Center Park projects, a Scope of Services was approved on
June 25, 2018 with Stantec Consulting that included full engineering services for the design and construction
of the contracts for the demolition of the park buildings and current city hall, city hall landscaping, city hall
and pool parking lots, Civic Center Park amenities, pool, outdoor theater and skatepark. Stantec’s services
included preliminary survey/field investigation, schematic design, design – construction documents, bidding,
construction survey, construction management and administration, construction materials testing, record
plan/base map and Infraseek update, and necessary progress meetings.
On December 10, 2018, the City Council approved Addendum #1 for the additional design costs which were
due to higher than estimated construction costs for the pool and theatre, the inclusion of “future” amenities
that were bid as alternates and additional theatre components that were also bid as alternates. Addendum #1
was approved with the understanding that an additional addendum addressing the construction
management services would need to be completed, once the project alternates had been decided.
Agenda Section
Consent
Item Number
6.10
Request for Action, Page 2
Addendum #2 was approved at the May 13, 2019 Council Meeting to cover several additional services
including the additional time required to design and construct the pool due to the necessary soil corrections,
including pilings, excavation of poor soils, and importing of good soil material; the increased base costs for
the theatre (from the original $500,000 amount to approximately $800,000); the addition of the “future” park
amenities that were bid as alternates and approved (picnic shelter, trail lighting and a north west loop of trail
with lighting); the theater alternates that were approved (expanding the storage area by three feet, increasing
the door width to the storage areas and the addition of dressing room space); and conduit for the park
cameras and additional receptacles and conduit for theater lighting.
Addendum #3 was approved May 26, 2020 for additional engineering services necessary on the projects
including restaking for the park/parking lot contractor, coordination with and field staking for Xcel, deck
pour analysis, delay claim/winter construction analysis/CenterPoint permit items, and the design and
construction administration for the storm water chamber. Some of these additional services ($46,126.50),
including restaking and deck pour analysis, were reimbursed to the City by contractors.
Addendum #4 is for additional construction management and administration that has been necessary on the
pool, Civic Center Park and city hall landscaping projects, plus an estimated amount to complete the two
remaining projects. Since May 2020, several unforeseen issues have caused the completion of a couple of the
projects to be delayed. Due to Covid‐19, the opening of the aquatic park was delayed from June 2020 until
June 2021. As the facility was not used until 2021, there were several items that were addressed during and
after the first season of operations in addition to several punchlist items. In addition, extra effort continued in
2021 and 2022 related to coordination with contractors working in the park, meeting with contractors as they
updated their schedules, dealing with some of the weather issues last year that delayed grass growth, and
continuing to work with the contractor on ongoing project items and punchlist items.
Date of Agreement Amount
June 25, 2018 Scope of Services $1,737,839.23
December 10, 2018 Addendum #1 $180,991.97
May 13, 2019 Addendum #2 $179,067.13
May 26, 2020 Addendum #3 $214,774.03
Total to date $2,312,672.36
May 2022 Addendum #4 $44,935.08
TOTAL $2,357,607.44
At the May 16, 2022 Council work session, the City Council directed staff to place Addendum #4 on the
council agenda for formal approval.
Funding
The original Scope of Services listed a not to exceed amount of $1,737,839.23, which was based upon the
estimated construction costs and schedule. In addition to the park and pool projects, this amount included the
Bid Pack 2A items that were identified as part of the city hall project and will be paid for as part of the bond
that was issued for the police department/city hall improvements.
Request for Action, Page 3
The additional park and pool design costs that were added with Addendum #1 on December 2018 listed a not
to exceed amount of $180,991.97. Addendum #2 on May 2019 listed a not to exceed amount of $179,067.13.
And Addendum #3 listed a not to exceed amount of $214,774.03.
With the addition of Addendum #4, the total engineering costs are expected to total $2,357,607.44 for the five
projects.
The Addendum #4 for additional construction management and administration services for the park and pool
projects would be funded with the park and pool bond proceeds.
Attachments
Resolution
Letter of proposed amendment from Stantec for Addendum #4
City of New Hope
Resolution No. 2022‐
Resolution approving Addendum #4 to the engineering services agreement with Stantec Consulting Services
Inc. for the additional construction management services for the Civic Center Park improvements
(Improvement Project No. 941) and pool (Improvement Project No. 995)
WHEREAS, on June 25, 2018 the City Council approved a proposal with Stantec Engineering Services Inc.
engineering and design services which included the city hall landscaping, streetscaping,
parking lots Civic Center Park amenities and pool; and,
WHEREAS, on December 10, 2018 the City Council approved Addendum #1 for the additional engineering
time needed beyond the original scopes of service; and,
WHEREAS, on May 13, 2019 the City Council approved Addendum #2 for the additional construction
management services covered several additional services including the additional time required
to design and construct the pool due to the necessary soil corrections; due to the increased base
costs for the theatre; the addition of the “future” park amenities that were bid as alternates and
approved; the theater alternates that were approved; conduit for the park cameras; and
additional receptacles and conduit for theater lighting; and,
WHEREAS, on May 26, 2020 the City Council approved Addendum #3 for additional engineering services
necessary on the projects including restaking, deck pour analysis, delay claim/winter
construction, as well as the effects of project delays, completion dates, additional testing, and
actual construction administration and observations of the various project contractors; and,
WHEREAS, Addendum #4 is for additional construction management and administration that has been
necessary on the pool, Civic Center Park and city hall landscaping projects, plus an estimated
amount to complete the two remaining projects; and,
WHEREAS, staff recommends that the City Council approve Addendum #4 with Stantec Consulting
Services Inc. for the additional construction management services; and,
WHEREAS, the funding sources for the addendum are the 2018A and 2019 park and pool bond proceeds.
NOW, THEREFORE, BE IT RESOLVED the City Council of the city of New Hope, Minnesota approves
entering into Addendum #4 for additional construction management services for $44,935.08
with Stantec Consulting Services Inc.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 23rd day of May,
2022.
Mayor
Attest:
City Clerk
Stantec Consulting Services Inc.
733 Marquette Avenue, Suite 1000
Minneapolis, MN 55402
May 10, 2022
File:193804335,193804336,193804337,193804338,193804646
Attention: Kirk McDonald
City Manager
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428
Reference: Addendum #4 – Additional Engineering Construction Management Services for City
Hall Landscaping, Streetscaping, Parking Lots, Pool, and the Civic Center Park
Improvements
Dear Kirk,
The construction management and administration on the pool, Civic Center Park, and city hall
landscaping projects have continued beyond the time frame for completion anticipated in
Addendum #3 that was processed in May 2020. At that time, we were anticipating completion of
work in 2020. Work on the above referenced projects lingered into 2021 and is nearing
completion and closeout in 2022.
Additional Costs to Date
The additional costs as of May 6, 2022 that went beyond those costs identified in Addendum #3
are related to construction management and administration services that include construction
survey, construction observation, construction administration, and record plan/base map work.
The total of these costs for the projects are shown below:
Table 1 – Additional Costs to Date
Project Amount
193804335 – City Hall Landscaping,
Streetscaping, Parking Lots, and Civic Center
Park Improvements
$21,300.58
193804337 – Outdoor Pool $15,134.50
Total Additional Costs to Date $36,435.08
Estimated Remaining Costs for Closeout
The pool project is planned to be closed out in May 2022. The landscaping, streetscaping, parking
lots, and Civic Center Park Improvements is working toward closeout this summer, with remaining
punch list work being scheduled at this time and anticipated to be completed in June. We have
estimated our remaining costs for closeout of the two projects as follows:
May 10, 2022
Mr. Kirk McDonald
Page 2 of 2
Reference: Addendum #4 – Additional Engineering Construction Management Services for City Hall
Landscaping, Streetscaping, Parking Lots, Pool, and the Civic Center Park Improvements
Table 2 – Estimated Remaining Costs
Project Amount
193804335 – City Hall Landscaping,
Streetscaping, Parking Lots, and Civic Center
Park Improvements
$7,000.00
193804337 – Outdoor Pool $1,500.00
Total Estimated Remaining Costs $8,500.00
Addendum #4
Addendum #4 is a summary of Table 1 and Table 2 as shown below:
Table 3 – Addendum #4
Project Amount
193804335 – City Hall Landscaping,
Streetscaping, Parking Lots, and Civic Center
Park Improvements
$28,300.58
193804337 – Outdoor Pool $16,634.50
Total – Addendum #4 $44,935.08
If you have any questions or require further information, please call me at (612) 712-2021.
Sincerely,
STANTEC CONSULTING SERVICES INC.
Dan D. Boyum, P.E.
The undersigned hereby consents to the Addendum #4 Contract as noted above and attached
to Stantec Consulting Services Inc.
City of New Hope
CC: Jeff Sargent, Susan Rader, Bernie Weber, Valorie Leone – New Hope; Stacy Woods – City
Attorney.
I:\RFA\P&R\ARENA\2022\Fund Transfer\CM\6.11 Q ‐ Transfer from Park Infrastructure Fund to Ice Arena Operating Fund.docx
Request for Action
May 23, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager and
Susan Rader, Parks & Recreation Director
Agenda Title
Resolution approving $500,000 transfer from park infrastructure fund to ice arena operating fund for debt
service and capital improvements
Requested Action
Staff is recommending that the City Council approve a resolution approving $500,000 transfer from park
infrastructure fund to the ice arena operating fund for debt service and capital improvements.
Policy/Past Practice
In 2017, the City Council reviewed the financial operations of the ice arena and agreed to increase the park
infrastructure tax levy to make annual transfers to the ice arena operating fund to provide for the required
debt service payments on the 2011A bonds and ongoing capital needs of the facility. The bonds were
refinanced in February 2021, to achieve a savings in interest costs, with the understanding that the debt
service would continue to be paid with a transfer from the park infrastructure fund to the ice arena operating
fund.
Background
Staff and Abdo are recommending that the Council approve a $500,000 transfer from the park infrastructure
fund to the ice arena fund for ice arena debt service and capital improvements. The long‐term financial plan
that was reviewed with the Council in November 2021 included annual transfers from the park infrastructure
fund to the ice arena fund to provide funding for the outstanding debt at the facility. The 2022 budget and tax
levy approved by the Council in December 2021 included the usual 5% increase in the park infrastructure tax
levy and $500,000 for ice arena debt service. A transfer is recommended so the funds can be transferred to the
appropriate fund.
At the June 19, 2017 work session, staff and Abdo reviewed the financial operations of the ice arena and
reported that the current cash generated from ice arena operations was not adequate to provide for the
required debt service payments on the 2011A bonds or the ongoing capital outlay needs of the facility. It was
noted that many of the ice arenas in neighboring communities receive funding form internal transfer or tax
levies (Champlin, Coon Rapids, Maple Grove, Plymouth and Rogers). The recommendations presented
included considering increasing the park infrastructure and/or general fund tax levy so annual transfers
could be made and implementing a long‐term financing plan for all parks and recreation facilities/equipment.
The City Council agreed that the ice arena is an important community asset and a valuable recreational
facility, and supported making the needed capital improvements and adopting a plan to make the required
debt service payment to ensure the ongoing viability of the operation.
Beginning with the 2017 budget, the park infrastructure fund tax levy has been increased incrementally over
the last five years by $100,000 to achieve the goal of setting aside $500,000 per year for the required debt
Agenda Section
Consent
Item Number
6.11
Request for Action, Page 2
service. With the 2022 budget, there is no additional increase in the park infrastructure fund for ice arena debt
service and capital needs, as the final increase was implemented in 2021.
The Council discussed this transfer at the May 16, 2022 work session and was supportive. The attached
resolution authorizes the transfer and staff recommends approval of the resolution.
Attachments
Resolution
2022 Budget Excerpts
2021 Excerpt Long‐Term Financial Plan
February 22, 2021 Bond Refinancing RFA
May 17, 2021 Excerpt Work Session Minutes
May 18, 2020 Excerpt Work Session Minutes
May 20, 2019 Excerpt Work Session Minutes
May 21, 2018 Excerpt Work Session Minutes
June 19, 2017 Excerpt Work Session Minutes
City of New Hope
Resolution No. 2022 ‐
Resolution approving $500,000 transfer from
park infrastructure fund to ice arena operating fund for
debt service and capital improvements
WHEREAS, the current cash generated from ice arena operations is not adequate to provide for the required
debt service payments on the 2021A bonds or the ongoing capital outlay needs of the facility;
and
WHEREAS, the financial operations and a long term plan to address the issue were discussed with the
Council in June 2017, and it was noted that many of the ice arenas in nearby communities
received funding from internal transfers or tax levies; and
WHEREAS, it was recommended that the Council consider increasing the park infrastructure tax levy so
that annual transfers could be made to the ice arena operating fund; and
WHEREAS, the City Council was in agreement that the ice arena is an important community asset and a
valuable recreational facility, and supported a plan to make needed capital improvements and
debt service payments to ensure the ongoing viability of the operation; and
WHERAS, the City Council has approved similar transfers that were included in the tax levy and budget in
2018, 2019, 2020 and 2021; and
WHEREAS, the 2022 budget and tax levy approved by the City Council in December 2021 included $500,000
in the park infrastructure tax levy for the purpose of transferring the funds to the ice arena
fund.
NOW, THEREFORE, BE IT RESOLVED that the New Hope City Council herby approves a $500,000 transfer
from the park infrastructure fund to the ice arena operating fund for debt service and capital
improvements.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 23rd day of May,
2022.
______________________________
Mayor
Attest: ________________________
City Clerk
I:\RFA\P&R\PARKS\2022\Court Repairs\6.12 Q&R ‐ Court Surface Repairs.docx
Request for Action
May 23, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: Parks & Recreation
By: Susan Rader, Director
Agenda Title
Resolution authorizing the purchase and appropriation of funds in the amount of $13,475 for the crack repair
of the basketball court at Liberty Park and tennis courts at Begin Park, and crack repair and surface
repainting of the basketball court at Lions Park by Tennis Court Doctor
Requested Action
Staff is recommending that the City Council approve this resolution and award a contract to Tennis Court
Doctor for court surface repairs at a cost of $13,475. The work involves crack repair of the basketball court at
Liberty Park and tennis courts at Begin Park and repairing cracks and repainting the entire surface of the
basketball court at Lions Park by Tennis Court Doctor.
Background
Most courts are either resurfaced or have cracks in the court surface repaired every few years to keep them
safe for users. Court surfaces that are too worn become slippery and dangerous and cracks that form in the
court surface can create a tripping hazard to its users. Depending on the soils beneath the courts, some court
surfaces crack more often than others. As courts have been rebuilt, the sub soils have been dealt with in a
manner that has improved soil conditions, which has helped reduce the cracking.
Limited funds are available each year for maintaining playable court surfaces. Courts throughout the city are
not crack filled or resurfaced on a set schedule, but instead staff annually reviews the court surfaces at all of
the parks and prioritizes maintenance based upon need and available budget.
Quotes were sought from four companies including Tennis Court Doctor, C & H Sport Surfaces, Sport Court
Surfaces and Court Surfaces and Repair, Inc. The city received one quote for court repair work from Tennis
Court Doctor.
The quote by Tennis Court Doctor is as follows:
Park Work Cost
Begin Park Tennis Court
5407 Wisconsin Avenue North
Clean, crack fill $3,400
Lions Park Basketball Court
3810 Oregon Avenue North
Clean, crack fill and court resurface $8,900
Liberty Park Basketball Court
9015 60th Avenue North
Clean, fill mid‐court crack fill $1,175
Total $13,475
Staff recommends approval of the low quote from Tennis Court Doctor. This company has provided many
court repair services for the city of New Hope in past years, with good results.
Agenda Section
Consent
Item Number
6.12
Staff is delaying additional court resurfacing of the pickball courts at Meadow Lake School Park until further
costs have been identified to complete a more extensive remodel of the courts.
Funding
Funding for court surface repairs is included in the 2022 CIP and the 2022 Park Infrastructure budget as
shared with the Council during planning and budget meetings. For 2022, a total of $80,000 was budgeted for
parks maintenance which includes the repair of court surfaces.
The estimated cost to repair these court surfaces was budgeted at approximately $13,635. The quote of
$13,475 is within budget.
Attachments
Resolution
Quote
2022 CIP List
City of New Hope
Resolution No. 22‐
Resolution authorizing the purchase and appropriation of funds in the amount of $13,475
for the crack repair of the basketball court at Liberty Park and tennis courts at Begin Park,
and crack repair and surface repainting of the basketball court at Lions Park by Tennis Court Doctor
WHEREAS, the city of New Hope prepares a ten‐year Capital Improvement Program (CIP) as a guiding
document for equipment acquisition and improvement projects to assist with the preparation of
each annual operating budget; and
WHEREAS, the CIP is not formally adopted as a budget document, nor does it authorize the acquisition of the
individual equipment and/or projects listed therein; and
WHEREAS, the Parks and Recreation Department recommends court resurfacing/repairs by Tennis Court
Doctor; and
WHEREAS, the funds for these repairs have been provided within the Park Infrastructure Fund.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope, as follows:
1. That the contract between the city of New Hope and Tennis Court Doctor in the amount of $13,475
is approved.
2. The mayor and city manager are authorized to sign.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota this 23rd day of May
2022.
__________ __________________
Mayor
Attest: ________ _________________
City Clerk
City of New Hope, Minnesota
Capital Improvement Plan - Parks Infrastructure Fund 9233
Schedule of Planned Capital Outlay 2021 to 2031
2021 2022 2023 2024 2025
Year to Estimated Estimated Estimated Estimated Estimated
Department Replace Item Cost Amounts Amounts Amounts Amounts Amounts
Parks & Recreation 2021 Parks concrete, trail work 75,000$ 75,000$ -$ -$ -$ -$
Parks & Recreation 2021 Parks Corner Park play equipment project 185,000 185,000 - - - -
Parks & Recreation 2021 Parks frisbee golf equipment 12,000 12,000 - - - -
Parks & Recreation 2021 Parks court, equipment painting, benches 100,000 100,000 - - - -
Parks & Recreation 2021 Parks lighting improvements 68,000 68,000 - - - -
Parks & Recreation 2021 Parks maintenance (garages)22,000 22,000 - - - -
Parks & Recreation 2022 Parks addition of bocce ball courts 25,000 - 25,000 - - -
Parks & Recreation 2022 Cgyms pitching machines 5,000 - 5,000 - - -
Parks & Recreation 2022 Parks concrete, trail work 75,000 - 75,000 - - -
Parks & Recreation 2022 Parks Hidden Valley Park play equipment project 250,000 - 250,000 - - -
Parks & Recreation 2022 Parks lighting improvements 100,000 - 100,000 - - -
Parks & Recreation 2022 Parks Civic Center hockey rink 220,000 - 220,000 - - -
Parks & Recreation 2022 Parks maintenance (courts, equipment painting, benches and picnic tables 80,000 - 80,000 - - -
Parks & Recreation 2023 Parks Lighted Baseball Field 690,000 - - 690,000 - -
Parks & Recreation 2023 Parks concrete, trail work 75,000 - - 75,000 - -
Parks & Recreation 2023 Parks Hidden Valley Hockey rink 100,000 - - 100,000 - -
Parks & Recreation 2023 Parks hockey rink fencing 10,000 - - 10,000 - -
Parks & Recreation 2023 Parks Liberty Park play equipment project 200,000 - - 200,000 - -
Parks & Recreation 2023 Parks lighting improvements 75,000 - - 75,000 - -
Parks & Recreation 2023 Parks maintenance 155,000 - - 155,000 - -
Parks & Recreation 2024 Parks concrete, trail work 50,000 - - - 50,000 -
Parks & Recreation 2024 Parks Elm Grove Park play equipment project 170,000 - - - 170,000 -
Parks & Recreation 2024 Parks lighting improvements 75,000 - - - 75,000 -
Parks & Recreation 2024 Parks maintenance 35,000 - - - 35,000 -
Parks & Recreation 2024 Parks outdoor fitness equipment 40,000 - - - 40,000 -
Parks & Recreation 2025 Parks concrete, trail work 50,000 - - - - 50,000
Parks & Recreation 2025 Parks lighting improvements 75,000 - - - - 75,000
Parks & Recreation 2025 Parks maintenance 85,000 - - - - 85,000
Parks & Recreation 2025 Parks picnic shelter at Northwood 125,000 - - - - 125,000
I:\RFA\P&R\Pool and Civic Center Pk Projects\2022\#995 Donlar Closeout\6.13 Q ‐ Closeout aquatic park project contract.docx
Request for Action
May 23, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: Parks & Recreation
By: Susan Rader, Director
Agenda Title
Resolution approving final payment to Donlar Construction Company in the amount of $18,482.70 for the
construction of the New Hope Aquatic Park facility (Improvement Project No. 995)
Requested Action
Staff recommends that the City Council accept the construction of the aquatic park project (improvement
project no. 995) and authorize final payment to Donlar Construction Company in the amount of $18,482.70.
All of the necessary paperwork has been provided by the contractor.
Background
The city began discussing the police department and city hall space needs issue in 2013. Following citizen
task force reports, the City Council approved a contract for design and construction services with Wold
Architects and Engineers in January 2017. On December 11, 2017, the Council awarded a contract for the
construction of a new police station/city hall facility on the site of the 50‐year‐old outdoor pool.
In June 2018, the Council approved an agreement with Stantec for the engineering and planning of the city
hall landscaping, parking lots, pool and Civic Center Park improvements. On December 10, 2018, the City
Council approved the plans and specifications and authorized the advertisement of bids for each of the
projects: Demolition; City Hall Landscaping, Parking Lots, Trails, Stormwater, and Park Landscaping;
Theater; Skatepark; and Pool.
The aquatic park construction contract for $11,350,275 was awarded to Donlar Construction Company on
March 25, 2019. Eleven change orders were approved for the contract, bringing the revised contract amount
to $11,472,765.89. The final Contract Value is $11,771,728.17 or $298,962.28 over the revised contract amount,
which is due to additional earthwork costs. Construction started in the early spring of 2019 and the majority
of the facility was completed by mid‐summer 2020. The remaining punchlist items were completed in 2021
and early 2022.
Funding
The aquatic park construction project will be paid for with the park/pool bonds issued in December 2018 and
July 2019. In addition, three facility grants were awarded to the project, including $2m from the State of
Minnesota, $250,000 from the Hennepin County Youth Sports program and $40,000 from Minnesota
Swimming.
Between all five of the Civic Center Park project contracts (pool, park and city hall landscaping, performance
center, skate park, and city hall demolition), in the fall of 2020, staff estimated that there would be a shortfall
of approximately $300,000 due primarily to the additional $270,000 that was spent on the removal of poor
soils and importing of sand for the pool area. Staff is still anticipating a shortfall, but is should be much less
than the 2020 estimate.
Agenda Section
Consent
Item Number
6.13
Request for Action, Page 2
In November 2019, Vicki Holthaus provided a memo outlining various funding options for project overages.
At the time, her recommendation was to record a one‐time transfer from the Temporary Financing Fund to
cover any overage on the projects. But she advised that the project overage should be recalculated at the end
of all of the projects and the transfer recorded at that time. The recommendation remains unchanged.
Staff is hopeful that the remaining park and city hall landscaping contract will be closed out later this year.
Attachments
Resolution
Letter from Dan Boyum, City Engineer
Donlar Construction Company invoice in the amount of $18,482.70
I:\RFA\P&R\Pool and Civic Center Pk Projects\2022\#995 Donlar Closeout\6.13a1 R ‐ Closeout aquatic park project.docx
City of New Hope
Resolution No. 2022‐
Resolution approving final payment to Donlar Construction Company in the amount of $18,482.70 for the
construction of the New Hope Aquatic Park facility (Improvement Project No. 995)
WHEREAS, the city entered into a contract with Donlar Construction Company to complete the construction
of the New Hope Aquatic Park facility; and,
WHEREAS, staff is recommending that the Council adopt a resolution to accept the completion of work for
the New Hope Aquatic Park facility (Improvement Project No. 995) and approve final payment
to Donlar Construction Company in the amount of $18,482.70; and,
WHEREAS, staff has reported that all work has been satisfactorily completed and recommends that final
payment be made to Donlar Construction Company; and,
WHEREAS, the funding source for this project is the park/pool bonds issued in December 2018 and July
2019.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the city of New Hope, Hennepin County,
Minnesota:
1. That the City Council accepts the work for the construction of the New Hope Aquatic Park
facility, Improvement Project No. 995, from Donlar Construction Company.
2. That the city manager is hereby directed to authorize the final payment of $18,482.70 to
Donlar Construction Company.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota this 23rd day of May 2022.
Mayor
Attest:
City Clerk
Stantec Consulting Services Inc.
733 Marquette Avenue Suite 1000, Minneapolis MN 55402-2309
May 17, 2022
File:193804337
Attention:Susan Rader, Director of Parks and Recreation
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428
Dear Susan,
Reference: Final Payment Request 19 & Final – New Hope Outdoor Pool
City Project No. 995
Enclosed find Payment Request No. 19 & Final for the above referenced project. The contractor,
Donlar Construction Company has completed the work in accordance with the contract plans
and specifications and supplied final closeout forms. Therefore, it is recommended that the City of
New Hope accepts the project and approves final payment of $18,482.70.
The original contract amount was $11,350,275.00. Various changer orders approved on the
project resulted in a revised contract amount of $11,472,765.89. The final Contract Value is
$11,771,728.17, or $298,962.28 higher than the revised contract amount due to additional bid item
costs associated with the poor soils in the area of the pool.
If you have any questions or require further information, please call me at (612) 712-2021.
Regards,
Stantec Consulting Services Inc.
Dan D. Boyum, P.E.
City Engineer
Phone: 612 712 2021
dan.boyum@stantec.com
Attachments:Pay Request 19 & Final
c.Kirk McDonald, Valerie Leone, Jeff Sargent, Bernie Weber – New Hope; Stacy Woods – City Attorney; Jeff
Ehleringer – Stantec.
I:\RFA\P&R\ARENA\2022\North Rink Boards and Glass #1079\Final\Q&R ‐ Final Pay Request Boards and Glass ‐ North Rink.docx
Request for Action
May 23, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: Parks & Recreation
By: Susan Rader, Director and
Mark Severson, Recreation Facilities Manager
Agenda Title
Resolution approving final payment request to Becker Arena Products for the replacement of the dasher
boards and glass in the north rink at the New Hope Ice Arena (Improvement Project No. 1079)
Requested Action
Staff recommends that the City Council approve a resolution to accept the dasher boards and glass for the
north rink at the New Hope Ice Arena (improvement project no. 1079) and authorize final payment to Becker
Arena Products for $30,286.50. This brings the total amount to $243,690, which equals the original amount of
the contract plus Change Order #1.
All necessary paperwork has been received from the contractor, including an IC‐134. Staff recommends
release of the final check.
Background
The Ice Arena is located at 4949 Louisiana Avenue North. The original 1975 dasher boards and glass in the north
rink were replaced with the existing boards and glass in 1998. The normal life expectancy of a hockey rink board
system is 20 years.
The boards and glass were initially identified for replacement in 2021, but staff postponed the project until
2022. On December 13, 2021, the City Council awarded a contract to Becker Arena Products in the amount of
$237,115 for the dasher board and glass replacement, including the addition of advertising panels. One
change order for $6,575 was approved on February 14, 2022, for the installation of three additional gates. This
brought the revised contract amount to $243,690.
Funding
The funding source will be the Ice Arena Fund, with an interfund loan from the Temporary Financing Fund,
which will be paid back over 15 years. On January 24, 2022, a transfer from the Temporary Financing Fund to
the Ice Arena Fund was approved to pay for the project. Change order no. 1, of $6,575, will be paid for from
the Ice Arena Operating Fund.
Attachments
Resolution
Invoice from Becker Arena Products
Agenda Section
Consent
Item Number
6.14
I:\RFA\P&R\ARENA\2022\North Rink Boards and Glass #1079\Final\Q&R ‐ Final Pay Request Boards and Glass ‐ North Rink.docx
City of New Hope
Resolution No. 2022 ‐
Resolution approving final payment request to Becker Arena Products for the replacement of the dasher
boards and glass in the north rink at the New Hope Ice Arena (Improvement Project No. 1079)
WHEREAS, the city of New Hope prepares a ten‐year Capital Improvement Program (CIP) as a guiding
document for equipment acquisition and improvement projects to assist with the preparation of
each annual operating budget; and,
WHEREAS, having safe, well‐maintained facilities is important; and,
WHEREAS, the city entered into a contract with Becker Arena Products for the replacement of the
dasher boards and glass in the north rink at the New Hope Ice Arena; and,
WHEREAS, staff is recommending that the Council adopt a resolution to accept the completion of the north
rink dasher board and glass replacement at the New Hope Ice Arena, improvement project
#1079, and approve final payment to Becker Arena Products in the amount of $30,286.50; and,
WHEREAS, the funding source for this project is the Ice Arena Fund.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of New Hope, Minnesota:
1. That the City Council accepts the north rink dasher board and glass replacement at the New
Hope Ice Arena, improvement project #1079, from Becker Arena Products.
2. That the city manager is hereby directed to authorize the final payment of $30,286.50 to
Becker Arena Products.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 23rd day of May,
2022.
______________________________
Mayor
Attest: ________________________
City Clerk
I:\RFA\PUBWORKS\2022\Council\1084 2022 Seal Coat and Fog Seal\5‐23 Award Contract
Request for Action
May 23, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: Public Works
By: Bernie Weber, Director
Agenda Title
Resolution awarding contracts to Allied Blacktop Company and Fahrner Asphalt Sealers for the 2022 Crack
Repair and Seal Coat project (Improvement Project No. 1084)
Requested Action
Staff recommends approval of a resolution awarding a contract to Allied Blacktop Company for construction
of Public Improvement Project No. 1084 (2022 Crack Repair and Seal Coat project), including Alternates No. 1
and 2, and awarding a contract to Fahrner Asphalt Sealers for the mastic work portion of this same project.
Policy/Past Practice
To maximize the life of the city pavement, New Hope annually schedules crack repair, seal coating and fog
sealing on selected city streets. This is an activity critical to the city’s current pavement management strategy.
If delayed, maintenance costs increase and may also result in premature expenditures for pavement overlays
or reconstruction.
Background
The city’s street infrastructure management plan identifies and prioritizes street maintenance activities to
maximize the return on each dollar invested in maintenance. The city’s current pavement management plan
has all reconstructed roads being crack filled approximately every three years. We are transitioning from seal
coating and fog sealing every six years to eight years. This process is also used on city streets to help extend
pavement life until funds are available for an overlay or reconstruction project. This process keeps moisture
out of the roadbed and preserves the roadway for a longer period.
This project includes crack repair with mastic, seal coat, and fog seal on Boone Avenue between 42nd Avenue
and 49th Avenue, and crack repair with mastic between 49th Avenue and Bass Lake Road. In addition, streets
in the Sunnyside and Begin Park neighborhoods are recommended to have varying degrees of crack repair,
seal coat, and fog seal.
There are two alternates included in this project. Alternate 1 and Alternate 2 would include crack repair, seal
coat, and fog seal in the Holiday Park North and Holiday Park South neighborhoods respectively. Both the
alternates can be seen on the attached Location Plan.
Bids were opened for the 2022 Crack Repair and Seal Coat project on May 12, 2022. There was one bid with
the low base bid of $212,916.90 coming from Allied Blacktop Company. Allied Blacktop Company is also the
low bid for Alternate No. 1 and 2, at $51,126.20 and $74,262.50 respectively. These costs compare favorably to
the engineer’s estimate. Staff recommends awarding a contract for the base bid, Alternate No. 1 and 2 to
Allied Blacktop for a total adjusted base bid of $338,305.60. The mastic work for this project was quoted
separately, and one quote was received from Fahrner Asphalt Sealers in the amount of $46,200. Staff also
recommends awarding a contract to Fahrner Asphalt Sealers for the mastic work portion of this project.
Agenda Section
Development &
Planning
Item Number
8.1
The proposed project schedule is:
Approve Plans and Specifications April 11, 2022
Authorize Bids April 11, 2022
Receive Bids May 12, 2022
Award Contract May 23, 2022
Start Project Summer 2022
Complete Project Fall 2022
Funding
All project costs will be funded by the city’s street infrastructure fund, with $458,622.77 budgeted in the 2022
CIP for roadway seal coat and crack filling. Please see the tables below for a full breakdown of project costs.
Total Cost Summary – Base Bid Estimated Cost
Base Bid ‐ Crack Repair, Seal Coat, Fog Seal $212,916.90
+ Contingency $10,645.85
Subtotal ‐ Construction $223,562.75
+ Indirect Costs $29,063.16
Total Estimated Project Costs – Base Bid $252,625.90
Total Cost Summary – Alternate 1 Estimated Cost
Alternate 1 Crack Repair, Seal Coat, Fog Seal $51,126.20
+ Contingency $2,556.31
Subtotal ‐ Construction $53,682.51
+ Indirect Costs $6,978.73
Total Estimated Project Costs – Alternate 1 $60,661.24
Total Cost Summary – Alternate 2 Estimated Cost
Alternate 2 Crack Repair, Seal Coat, Fog Seal $74,262.50
+ Contingency $3,713.13
Subtotal ‐ Construction $77,975.63
+ Indirect Costs $10,136.83
Total Estimated Project Costs – Alternate 2 $88,112.46
Mastic Crack Repair (Waiting for Quote) Estimated Cost
Mastic Crack Repair $46,200.00
+ Contingency $2,310.00
Subtotal ‐ Construction $48,510.00
+ Indirect Costs $4,851.00
Total Project Costs ‐ Mastic Crack Repair $53,361.00
Summary
Item Estimated Cost Budget
Base Bid $252,625.90
+ Mastic Crack Repair $53,361.00
Subtotal $305,986.90
+ Alternate 1 $60,661.24
Subtotal $366,648.14
+ Alternate 2 $88,112.46
Total Project Cost $454,760.59 $458,622.77
Attachments
Resolution
Engineer’s Bid Results Memo
Engineer’s Quote Results Memo
Bid Tabulation
Location Plan
City of New Hope
Resolution No. 22‐
Resolution awarding a contract to Allied Blacktop Company and Fahrner Asphalt Sealers for the
2022 Crack Repair and Seal Coat project (Improvement Project No. 1084)
WHEREAS, the Council reviewed the 2021 Pavement Management Plan that identified and discussed
implementation of the 2022 Crack Repair and Seal Coat project (Improvement Project No. 1084); and
WHEREAS, funding is available in the 2022 street infrastructure fund for a crack repair and seal coat project; and,
WHEREAS, this activity is an integral component of the city’s pavement management strategy; and,
WHEREAS, this activity is recommended for the area identified in the street infrastructure plan developed by staff
and engineering; and
WHEREAS, the city has received acceptable quotes, and the Council does hereby determine to proceed with the 2022
Crack Repair and Seal Coat improvement project; and
WHEREAS, the total base bid and Alternate No. 1 and 2 from Allied Blacktop Company in the amount of $338,305.60
is the lowest responsible bid submitted.
WHEREAS, the total quote from Fahrner Asphalt Sealers in the amount of $46,200.00 is the lowest responsible quote
submitted for the mastic work on this project.
NOW, THEREFORE, BE IT RESOLVED:
1. That the contract of public improvement No. 1084, the 2022 Crack Repair and Seal Coat project, and
Alternate No. 1 and 2, is awarded to Allied Blacktop Company in the amount of $338,305.60
2. That the contract for the mastic portion of public improvement No. 1084, the 2022 Crack Repair and
Seal Coat project, is awarded to Fahrner Asphalt Sealers in the amount of $46,200.00
3. That the mayor and city manager are authorized and directed to sign the same.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 23rd day of May, 2022
Mayor
Attest:
City Clerk
Stantec Consulting Services Inc.
733 Marquette Avenue, Suite 100 Minneapolis MN 55402
May 17, 2022
Honorable Mayor and City Council
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428
Re:2022 Crack Repair and Seal Coat
Stantec Project No. 193805566
Bid Results
Dear Honorable Mayor and City Council:
Bids were opened for the Project stated above on May 12, 2022. Transmitted herewith is a copy of
the Bid Tabulation for your information and file. Copies will also be distributed to each Bidder once
the Project has been awarded.
There was 1 Bid for this project. The following summarizes the results of that Bid received:
Contractor Total Base Bid Alternate #1 Alternate #2
Low Allied Blacktop Company $212,916.90 $51,126.20 $74,262.50
The low Bidder on the Project was Allied Blacktop Company with a Total Base Bid of $212,916.90.
They also are the low Bidder if the city accepts Alternate #1 and #2 with an Adjusted Total Base
Bid of $338,305.60. The Total Base Bid and Adjusted Total Base Bid compare favorably to the
Engineer’s Opinion of Probable Cost of $246,017.66 and $382,518.31. This Bid has been reviewed
and found to be in order.
If the City Council wishes to award the Project to the low Bidder including any or all Alternates,
then Allied Blacktop Company should be awarded the Project.
Should you have any questions, please feel free to contact me at 612-712-2021.
Sincerely,
STANTEC CONSULTING SERVICES INC.
Dan D. Boyum, P.E.
Enclosure
Stantec Consulting Services Inc.
733 Marquette Avenue, Suite 100 Minneapolis MN 55402
May 18, 2022
Mr. Bernie Weber
City of New Hope
5500 International Parkway
New Hope, MN 55428
Re:2022 Crack Repair and Seal Coat
Stantec Project No. 193805566
Quote Results
Dear Bernie:
The city chose to separate out the mastic crack repair from the crack repair and seal coat bid
project. That allowed the city to get a quote on mastic crack repair from a contractor that
specializes in that product. The city received a quote from Fahrner Asphalt Sealers, LLC for $3.08
per pound for 15,000 pounds of material for a total of $46,200. The price per pound compares
favorably to the Engineer’s estimate of $4.00 per pound.
If the City Council wishes to award the mastic crack repair work, then Fahrner Asphalt Sealers, LLC
should be awarded the Project.
Should you have any questions, please feel free to contact me at 612-712-2021.
Sincerely,
STANTEC CONSULTING SERVICES INC.
Dan D. Boyum, P.E.
Project Name:
City Project No.:1084 Stantec Project No.:
Bid Opening:Owner:
Dan Boyum, P.E.
License No. 23451
BID TABULATION
Item
Num Item Units Qty Unit Price Total Unit Price Total
PART 1 - GENERAL
1 MOBILIZATION LS 1 $10,000.00 $10,000.00 $9,400.00 $9,400.00
2 TRAFFIC CONTROL LS 1 $20,000.00 $20,000.00 $2,400.00 $2,400.00
TOTAL PART 1 - GENERAL $30,000.00 $11,800.00
PART 2 - STREETS AND PARKING LOT
3 CRACK SEAL (CLEAN AND SEAL), PARKING LOT LBS 110 $6.00 $660.00 $2.75 $302.50
4 CRACK SEAL (ROUTE AND SEAL) - STREETS LBS 2000 $4.75 $9,500.00 $3.14 $6,280.00
5 CRACK SEAL (CLEAN AND SEAL) - STREETS LBS 2000 $4.25 $8,500.00 $2.75 $5,500.00
6 BITUMINOUS MATERIAL FOR SEAL COAT, CRS-2 GAL 16780 $2.00 $33,560.00 $4.74 $79,537.20
7 SEAL COAT AGGREGATE, FA-2 (MOD), TRAP ROCK SY 59190 $1.10 $65,109.00 $1.03 $60,965.70
8 BITUMINOUS MATERIAL FOR FOG SEAL SY 59190 $0.65 $38,473.50 $0.56 $33,146.40
9 4" SOLID LINE PAINT LF 8500 $0.45 $3,825.00 $1.20 $10,200.00
10 4" DOTTED LINE, PAINT LF 100 $0.60 $60.00 $3.60 $360.00
11 4" DOUBLE SOLID LINE, PAINT LF 2400 $0.85 $2,040.00 $0.84 $2,016.00
12 24" SOLID LINE, PAINT LF 48 $6.00 $288.00 $7.80 $374.40
13 4" BROKEN LINE, PAINT LF 230 $0.45 $103.50 $0.37 $85.56
14 PAVEMENT MESSAGE, PAINT SF 819 $5.60 $4,586.40 $12.00 $9,828.00
15 REMOVE EXISTING ROADWAY STRIPING - PAINT LF 11230 $0.75 $8,422.50 $1.25 $14,037.50
16 REMOVE EXISTING ROADWAY PAVEMENT MARKINGS - PAINTSF 915 $3.40 $3,111.00 $9.60 $8,784.00
TOTAL PART 2 - STREETS AND PARKING LOT $178,238.90 $231,417.26
PART 3 - OLSON INDUSTRIAL AREA
17 BITUMINOUS MATERIAL FOR FOG SEAL SY 6920 $0.65 $4,498.00 $0.37 $2,560.40
18 24" SOLID LINE, PAINT LF 30 $6.00 $180.00 $8.00 $240.00
TOTAL PART 3 - OLSON INDUSTRIAL AREA $4,678.00 $2,800.40
TOTAL PART 1 - GENERAL $30,000.00 $11,800.00
TOTAL PART 2 - STREETS AND PARKING LOT $178,238.90 $231,417.26
$4,678.00 $2,800.40
TOTAL BASE BID $212,916.90 $246,017.66
ALTERNATE #1: HOLIDAY PARK NORTH
19 MOBILIZATION LS 1 $3,000.00 $3,000.00 $2,000.00 $2,000.00
20 TRAFFIC CONTROL LS 1 $5,000.00 $5,000.00 $500.00 $500.00
21 CRACK SEAL (ROUTE AND SEAL) - STREETS LBS 660 $4.75 $3,135.00 $3.14 $2,072.40
22 CRACK SEAL (CLEAN AND SEAL) - STREETS LBS 660 $4.25 $2,805.00 $2.75 $1,815.00
23 BITUMINOUS MATERIAL FOR SEAL COAT, CRS-2 GAL 4470 $2.00 $8,940.00 $4.74 $21,187.80
24 SEAL COAT AGGREGATE, FA-2 (MOD), TRAP ROCK SY 15780 $1.10 $17,358.00 $1.03 $16,253.40
25 BITUMINOUS MATERIAL FOR FOG SEAL SY 15780 $0.69 $10,888.20 $0.56 $8,836.80
ALTERNATE #1: HOLIDAY PARK NORTH $51,126.20 $52,665.40
I hereby certify that this is an exact
reproduction of bids received.
TOTAL PART 3 - OLSON INDUSTRIAL AREA
2022 Crack Repair and Seal Coat
New Hope, MinnesotaThursday, May 12, 2022 at 10:00 AM
193805566
Bidder No. 1
Allied Blacktop Company Engineer's Estimate
193805566-Bid Tab_with_engineers_estimate.xlsm BT-1
BID TABULATION
Item
Num Item Units Qty Unit Price Total Unit Price Total
Bidder No. 1
Allied Blacktop Company Engineer's Estimate
ALTERNATE #2: HOLIDAY PARK SOUTH
26 MOBILIZATION LS 1 $2,500.00 $2,500.00 $3,200.00 $3,200.00
27 TRAFFIC CONTROL LS 1 $5,000.00 $5,000.00 $800.00 $800.00
28 CRACK SEAL (ROUTE AND SEAL) - STREETS LBS 855 $4.75 $4,061.25 $3.14 $2,684.70
29 CRACK SEAL (CLEAN AND SEAL) - STREETS LBS 855 $4.25 $3,633.75 $2.75 $2,351.25
30 BITUMINOUS MATERIAL FOR SEAL COAT, CRS-2 GAL 7230 $2.00 $14,460.00 $4.74 $34,270.20
31 SEAL COAT AGGREGATE, FA-2 (MOD), TRAP ROCK SY 25490 $1.10 $28,039.00 $1.03 $26,254.70
32 BITUMINOUS MATERIAL FOR FOG SEAL SY 25490 $0.65 $16,568.50 $0.56 $14,274.40
ALTERNATE #2: HOLIDAY PARK SOUTH $74,262.50 $83,835.25
TOTAL BASE BID:$212,916.90 $246,017.66
TOTAL ALTERNATE #1:$51,126.20 $52,665.40
TOTAL ALTERNATE # 2:$74,262.50 $83,835.25
TOTAL BASE BID + ALTERNATE #1 $264,043.10 $298,683.06
TOTAL BASE BID + ALTERNATE #2 $287,179.40 $329,852.91
TOTAL BASE BID + ALTERNATES $338,305.60 $382,518.31
Phone:
Email:m.dolecki@alliedblacktopmn.com
Signed By: Peter M. Capistrant
Title: President
Bid Bond
None
Contractor Name and Address:Allied Blacktop Company
10503 89th Avenue North
Maple Grove, MN 55369
Bid Security:
Addenda Acknowledged:
(763) 425-0575
193805566-Bid Tab_with_engineers_estimate.xlsm BT-2
TOWER
WATER
PARKJAYCEE
S C HOOL
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TERRALINDAPK.NEW HOPE CHURCH
MISSIONARYOFTHECHRISTIANLAKE
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HOME
ST. RAPHAEL
CHURCH
CATHOLIC
M E A DOW
LIBERTY
PARK
PARK
COURSEGOLFVILLAGE GREEN
LAKE
PARK
MARY
DOROTHY
T ract 1
T ract 2
COMMUNITY
OF
ST. JOSEPH
CHAPELALLIANCEHOPEALLIANCECENTERHEALTH CAREAMBASSADOR
62ND AVENUE NORTH
49TH AVENUE NORTH
36TH AVENUE NORTH
32ND AVENUE NORTH
MEDICINE LAKE ROAD (CO RD 70)
42ND AVENUE (CO RD 9)
BASS LAKE ROAD
(CORD10)
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CP RAIL
CPRAIL
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AVE N
AVENAQUILAAVEAVE N
AVE N
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A VE NAVE
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AVEN
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AVENAVEN AVENAVENME
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AVENAVEN27THAVEN SUMTER39 1/2
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AVENUEJ
ORDANAVENUEAVEHILLSBORO6 2ND AV E N
ELMGROVEAVENUEMEDICINE LAKE ROAD COUNTY ROAD70CORD156 C.P.RAILSYSTEM601/2 AVE N
BOONEAVENBOONEPLN AVENLOUISIANAWAYALICEBOONEAVENKATHI HEMKEN
VICINITY MAP
BERNIE WEBER
STACY WOODS
PUBLIC WORKS DIRECTOR
CITY ATTORNEY
2022
CITY PROJECT NUMBER 1084
ANDY HOFFE
KIRK McDONALD
JOHN ELDER
MICHAEL ISENBERG
CITY MANAGER
COUNCILMEMBER
CITY OF NEW HOPE
MAYOR
JONATHAN LONDON
2022 CRACK REPAIR &
SEAL COAT
COUNCILMEMBER
COUNCILMEMBER
COUNCILMEMBER
SHEET INDEX
G0.01 TITLE SHEET
C0.01-C0.02 LOCATION PLAN
C6.01-C6.02 PAVEMENT MARKING PLAN - BOONE AVE N
5 - SHEETS TOTAL
0
Scale in feet
1200 2400
PROJECT
LOCATION
CITY HALL
BID SITE
PUBLIC WORKS
N
G0.01 TITLESHEET*THESE PLANS ARE TO BE PRINTED IN COLOR SHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WASPREPAREDBYMEORUNDERMYDIRECTSUPERVISIONIHEREBYCERTIFYTHATTHISPLAN,SPECIFICATION,ORREPORTANDTHATIAMADULYLICENSEDUNDERTHELAWSOFTHESTATEOFPRINTNAME:SIGNATURE:DATE:LIC.NO.REVISION
CHECKED
PlotDate:04/05/2022-3:41pmDrawingname:U:\193805566\CAD\Dwg\193805566-G001.dwgXrefs:,193804235_BORDERTHECONTRACTORSHALLVERIFYANDBERESPONSIBLEFORALLDIMENSIONS.DONOTSCALETHEDRAWING-ANYERRORSOROMISSIONSSHALLBEREPORTEDTOSTANTECWITHOUTDELAY.THECOPYRIGHTSTOALLDESIGNSANDDRAWINGSARETHEPROPERTYOFSTANTEC.REPRODUCTIONORUSEFORANYPURPOSEOTHERTHANTHATAUTHORIZEDBYSTANTECISFORBIDDEN.NEWHOPE,MINNESOTA2022CRACKREPAIR&SEALCOAT193805566CITYPROJECTNO.1084KY
ACA
KMS
DDBPROFESSIONALENGINEERMINNESOTA.DAND.BOYUM4/11/202223451STANTEC PROJECT NO. 193805566
ALTERNATE #1
ALTERNATE #2
GENERAL NOTES :
1. INLET PROTECTION DEVICES WILL BE INSTALLED BY CITY.
2. PROVIDE A MINIMUM OF 48 HRS NOTIFICATION PRIOR TO CRACK REPAIR OPERATIONS.
3. CRACK REPAIR OPERATIONS CANNOT START BEFORE JULY 5, 2022.
4. CRACK REPAIR OPERATIONS MUST BE COMPLETED BEFORE JULY 29, 2022.
5. ALL CRACK REPAIR MUST USE THE ROUTE AND SEAL METHOD ON 1ST CRACKS OR INTERMEDIATE CRACKS AND CLEAN AND
SEAL METHOD ON HIGH SEVERITY CRACKS OR LONGITUDINAL COLD JOINT CRACKS.
6. SEAL COAT AND FOG SEAL OPERATIONS CANNOT START UNTIL JULY 29, 2022.
7. SUBSTANTIAL COMPLETION DATE:AUGUST 26, 2022.
8. PROVIDE A MINIMUM OF 3 DAYS NOTICE PRIOR TO SEAL COATING AND 7 DAYS NOTICE PRIOR TO FOG SEALING OPERATIONS.
9. STREET SWEEPING:
9.1.INITIAL SWEEP: 1-3 DAYS AFTER SEAL COAT.
9.2.SECOND SWEEP: MINIMUM 10 DAYS AFTER INITIAL SWEEP AND PRIOR TO FOG SEAL.
10. BOONE AVENUE NORTH SHALL BE CLOSED TO TRAFFIC FOR CRACK SEAL AND MASTIC OPERATIONS. A DETOUR AND SIGNING
PLAN MUST BE SUBMITTED FOR APPROVAL. MNDOT AND HENNEPIN COUNTY PERMITS MUST ALSO BE OBTAINED BY THE
CONTRACTOR.
11. DESIGNATED DETOUR ROUTE(S) MUST INCLUDE MAJOR ROADWAYS: RECOMMENDED ROUTES ARE TH 169, 49TH AVE N,
WINNETKA AVE N (CSAH 156), AND 42ND AVE N (CSAH 9).
NURSING
ST. THERESE
CENTER
CARE
RIDGE
NORTH
PARK
BEGIN
PARK
GARAGE
WORKS
PUBLIC
RIDGE
APART-
MENTS
NORTH
VICTORY
JR HIGH SCHOOL
HOSTERMAN
GROVE
PARK
ELM
HOME
ST. RAPHAEL
CHURCH
CATHOLIC
MEADOW
LIBERTY
PARK
PARK
COURSEGOLFVILLAGE GREEN
LAKE
PARK
MARY
DOROTHY
Tract 1
Tract 2 CITYOFNEWHOPECITYOFCRYSTALCITY OF NEW HOPEAVENAVENAVENAVEN A V E N
AVE N
6 01/2 A VE N
PL CIRWESTRD
CIR
A V E NAVE
AVE.NLANE
P LA C E N
53RD
AVE
N QUEBECAVENSCIENCE CENTER DR
54TH AVE N WISCONSINBOONE
56TH AVE N
Co.Rd.10
BASSLAKERD(CSAH10)
5 8 T H A V E N
YUKONAVENXYLONAVEN55TH AVE N
UTAHAVENWISAVENXYLONAVENZEALANDAVENPKWY
INTERNATIONALRD EAST
P
K
W
Y
INTERNATIONAL
RESEA RCH CTR BURGAVEHILLSBOROINDEPENDENCEAVENA
V
E
NGETTYSBURGGETTYSBURGAVE59THAVEN ENSIGNAVENDECATURAVENCAVELLAVEN60TH AVE N
BOONEAVEN61 1/2
LAKEUTAHWISVIRAVEN59 1/2
61ST AVE N
VIRGINIAAVENLAKE
RDN
YUKONAVENZEALANDAVENM E A D O W
MEADOW
RDWAQUILAAVENMEADOWLAKE PL WE
S
T
B
R
O
A
D
WA
Y
56TH AVE N
AVE N58TH
RHODEISLANDSUMTERAVEN55TH AVE N
RAPHAELSTAVEN
SUMTERAVENMARYLANDAVENLOUISIANA59TH AVE N
C
.S.A
.
H
.
8AVENQUEBECISLANDRHODEN61STAVESUMTERAVEN61STSUMTERPL60TH AVE N
NEVADAAVENOREGONPENNSYLVANIAAVENRHODEISLANDAVEN5 8 T H
60TH AVE N
KENTUCKYAVEN59TH AVE N
AVENXYLONYUKONRESEARCHCENTERHILLS-BORO
GETTYSCIR.L A K E R D E
DR.
60TH AVE N
LOMBARDYVIRGINIAAVEN
ELMGROVEAVENUEWINNETKAAVEN62ND AVE N
WINNETKAAVENWESTBROADWAY(CSAH8)WINNETKAAVENB A S S L A K E R D (C S A H 1 0 )
LEGEND
CRACK REPAIR, SEAL COAT & FOG SEAL
CRACK REPAIR ONLY
MASTIC ONLY
C0.01 LOCATIONPLAN0 300 600
N
C0.02SEE SHEET
SHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WASPREPAREDBYMEORUNDERMYDIRECTSUPERVISIONIHEREBYCERTIFYTHATTHISPLAN,SPECIFICATION,ORREPORTANDTHATIAMADULYLICENSEDUNDERTHELAWSOFTHESTATEOFPRINTNAME:SIGNATURE:DATE:LIC.NO.REVISION
CHECKED
PlotDate:04/05/2022-3:34pmDrawingname:U:\193805566\CAD\Dwg\193805566_C001.dwgXrefs:,193804235_BORDER,193804235_BASE,193804235_XSPLTHECONTRACTORSHALLVERIFYANDBERESPONSIBLEFORALLDIMENSIONS.DONOTSCALETHEDRAWING-ANYERRORSOROMISSIONSSHALLBEREPORTEDTOSTANTECWITHOUTDELAY.THECOPYRIGHTSTOALLDESIGNSANDDRAWINGSARETHEPROPERTYOFSTANTEC.REPRODUCTIONORUSEFORANYPURPOSEOTHERTHANTHATAUTHORIZEDBYSTANTECISFORBIDDEN.NEWHOPE,MINNESOTA2022CRACKREPAIR&SEALCOAT193805566CITYPROJECTNO.1084KY
ACA
KMS
DDBPROFESSIONALENGINEERMINNESOTA.DAND.BOYUM4/11/202223451
GENERAL NOTES :
1. INLET PROTECTION DEVICES WILL BE INSTALLED BY CITY.
2. PROVIDE A MINIMUM OF 48 HRS NOTIFICATION PRIOR TO CRACK REPAIR OPERATIONS.
3. CRACK REPAIR OPERATIONS CANNOT START BEFORE JULY 5, 2022.
4. CRACK REPAIR OPERATIONS MUST BE COMPLETED BEFORE JULY 29, 2022.
5. ALL CRACK REPAIR MUST USE THE ROUTE AND SEAL METHOD ON 1ST CRACKS OR INTERMEDIATE CRACKS AND CLEAN AND
SEAL METHOD ON HIGH SEVERITY CRACKS OR LONGITUDINAL COLD JOINT CRACKS.
6. SEAL COAT AND FOG SEAL OPERATIONS CANNOT START UNTIL JULY 29, 2022.
7. SUBSTANTIAL COMPLETION DATE:AUGUST 26, 2022.
8.PROVIDE A MINIMUM OF 3 DAYS NOTICE PRIOR TO SEAL COATING AND 7 DAYS NOTICE PRIOR TO FOG SEALING OPERATIONS.
9. STREET SWEEPING:
9.1.INITIAL SWEEP: 1-3 DAYS AFTER SEAL COAT.
9.2.SECOND SWEEP: MINIMUM 10 DAYS AFTER INITIAL SWEEP AND PRIOR TO FOG SEAL.
10. BOONE AVENUE NORTH SHALL BE CLOSED TO TRAFFIC FOR CRACK SEAL AND MASTIC OPERATIONS. A DETOUR AND SIGNING
PLAN MUST BE SUBMITTED FOR APPROVAL. MNDOT AND HENNEPIN COUNTY PERMITS MUST ALSO BE OBTAINED BY THE
CONTRACTOR.
11. DESIGNATED DETOUR ROUTE(S) MUST INCLUDE MAJOR ROADWAYS: RECOMMENDED ROUTES ARE TH 169, 49TH AVE N,
WINNETKA AVE N (CSAH 156), AND 42ND AVE N (CSAH 9).CITYOFCRYSTALCITYOFNEWHOPEHILLSBOROAVENAVEN
CIR
AVE N48TH
AVEDECATURAVENCIR
D
EC
A
T
U
R
CIR
AVE N
AVENAQUILAAVE N
AVE N
CIR N
J
OR
D
A
N
A
V
E
NAVE
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ROCKFORD ROADFLAGAVEN44THINDEPENDENCEAVENINDINDEPENDENCE
44TH
45TH AVE N
XYLONAVEN42ND AVE N
43RD AVE NAVEN44TH
43RD AVE N
AVE N
QUEBECAVEN49TH AVE N
AVENAVEN471/2CIR471/2PLAVE N
48TH AVE N
47TH AVE N
451/2 AVE NSUMTER46THAVEN RHODEISLAND47TH AVE N
47 1/2 AVE N
48TH
48TH AVE N QUEBECAVENAVE N46THOREGON
AVENNEVADAMARYLANDAVENC.P.RAILSYSTEMAQUILAAVENVIR.AVENXYLONAQUILAAVEN48THAVEN
ZEALANDAVEN47TH AVE N
49TH AVE N
DEL DR
46 1/2 AVE NDRERICKSONPL
BOONEAVENDECATURAVENENSIGNFLAGAVEN
48TH AVE
D
E
C
A
T
U
R
A
V
E
N
471/2 AVE N
47TH AVE N
AVEN4 6 TH
E
N
S
I
G
N
A
V
E
N
F
L
A
G
A
V
E
N
46TH AVE
47TH AVE N
A
V
E
NGETTYSBURG
A
V
E
NHILLSBOROAVEN
46TH
AVE N
45TH BOONEAVEN50TH
WINNETKAAVENVIR
VIRGINIAAVENWISCONSINXYLONAVEN50TH AVE N
51ST AVE N
Y U K O N
AVEYUKONZEALANDAVENFAIRVIEW
ZEALAND
50TH AVE N
AVENAVEN4 5THAVE.N
AVEN
4 5TH WINNETKAAVEN(CSAH156)5 1ST AV E N
51ST
5 2ND AV E N
AVE N
UTAHAVENUENVIRGINIAAVENUENAQUILAAVENCAVELLAVENUENALICEWAYAVEIND42ND AVE NSTATEHIGHWAY169 49TH AVE N
BOONEAVENLEGEND
CRACK REPAIR, SEAL COAT & FOG SEAL
CRACK REPAIR ONLY
FOG SEAL ONLY
CRACK REPAIR & MASTIC ONLY
MASTIC ONLY
MASTIC, SEAL COAT & FOG SEAL
ALTERNATE #1: CRACK REPAIR, SEAL
COAT & FOG SEAL
ALTERNATE #2: CRACK REPAIR, SEAL
COAT & FOG SEAL C0.02 LOCATIONPLAN0 300 600
N
SHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WASPREPAREDBYMEORUNDERMYDIRECTSUPERVISIONIHEREBYCERTIFYTHATTHISPLAN,SPECIFICATION,ORREPORTANDTHATIAMADULYLICENSEDUNDERTHELAWSOFTHESTATEOFPRINTNAME:SIGNATURE:DATE:LIC.NO.REVISION
CHECKED
PlotDate:04/05/2022-3:36pmDrawingname:U:\193805566\CAD\Dwg\193805566_C001.dwgXrefs:,193804235_BORDER,193804235_BASE,193804235_XSPLTHECONTRACTORSHALLVERIFYANDBERESPONSIBLEFORALLDIMENSIONS.DONOTSCALETHEDRAWING-ANYERRORSOROMISSIONSSHALLBEREPORTEDTOSTANTECWITHOUTDELAY.THECOPYRIGHTSTOALLDESIGNSANDDRAWINGSARETHEPROPERTYOFSTANTEC.REPRODUCTIONORUSEFORANYPURPOSEOTHERTHANTHATAUTHORIZEDBYSTANTECISFORBIDDEN.NEWHOPE,MINNESOTA2022CRACKREPAIR&SEALCOAT193805566CITYPROJECTNO.1084KY
ACA
KMS
DDBPROFESSIONALENGINEERMINNESOTA.DAND.BOYUM4/11/202223451C0.01SEE SHEET
7'11'11'7'8'20'11'0+00 1+00 2+00 3+00 4+00 5+00 6+00 7+00 8+00 9+00 10+00 11+00 12+00 13+00
330'
94'58'7'11'11'7'8'13+00 14+00 15+00 16+00 17+00 18+00 19+00 20+00 21+00 22+00 23+00 24+00 25+00 26+00
C6.01 PAVEMENTMARKINGPLAN0 50 100N SEEBELOWSEEABOVEC6.02SEESHEETBOONE AVE N
SHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WASPREPAREDBYMEORUNDERMYDIRECTSUPERVISIONIHEREBYCERTIFYTHATTHISPLAN,SPECIFICATION,ORREPORTANDTHATIAMADULYLICENSEDUNDERTHELAWSOFTHESTATEOFPRINTNAME:SIGNATURE:DATE:LIC.NO.REVISION
CHECKED
PlotDate:04/05/2022-3:31pmDrawingname:U:\193805566\CAD\Dwg\193805566_C601.dwgXrefs:,193804235_BORDER,193804235_XSPL,193804235_BASETHECONTRACTORSHALLVERIFYANDBERESPONSIBLEFORALLDIMENSIONS.DONOTSCALETHEDRAWING-ANYERRORSOROMISSIONSSHALLBEREPORTEDTOSTANTECWITHOUTDELAY.THECOPYRIGHTSTOALLDESIGNSANDDRAWINGSARETHEPROPERTYOFSTANTEC.REPRODUCTIONORUSEFORANYPURPOSEOTHERTHANTHATAUTHORIZEDBYSTANTECISFORBIDDEN.NEWHOPE,MINNESOTA2022CRACKREPAIR&SEALCOAT193805566CITYPROJECTNO.1084KY
ACA
KMS
DDBPROFESSIONALENGINEERMINNESOTA.DAND.BOYUM4/11/20222345124SW 4SW 4DY 4DW
4SW 4SW
4DY4BY
4DY 4DY 4DY 4DY
4SW4SW4SW4SW
CROSSWALK MARKING (TYP.)42NDAVEN(CSAH9)45THAVEN46THAVEN47THAVEN47THAVENNOTES:
1. CROSSWALK MARKINGS ARE 3' X 6' WHITE BLOCKS WITH 3' SPACING BETWEEN.
2. FLEXIBLE NEW RAISED REFLECTOR PAVEMENT MARKING DEVICES:
A. REQUIRED ON ALL EXISTING TURN LANE PAVEMENT MARKINGS IN SEAL COAT /FOG SEAL AREAS.
B. COLOR MUST CORRESPOND TO EXISTING MARKINGS.
C. INSTALL PRIOR TO SEAL COAT / FOG SEAL.
D. INCIDENTAL TO TRAFFIC CONTROL BID ITEM.
3. SEE SHEET C0.04 FOR ADDITIONAL 24" STOP BAR LOCATIONS.
4. ALL DIMENSIONS ARE TO FACE OF CURB
6'x3' CROSSWALK BLOCK WHITE-PAINT
CIRCLE - EPOXY
W - WHITE
Y - YELLOW
B - BLACK
1ST DIGIT
WIDTH
2ND DIGIT
PATTERN
3RD DIGIT
COLOR
EXAMPLE:= 4" SOLID LINE WHITE - EPOXYSQUARE - POLY PREFORM
STRIPING KEY
PAVEMENT MESSAGE (TYP)
TRIANGLE - PAINT
PENTAGON - REMOVEABLE PREFORMED
PLASTIC MARKING
PAINT
4", 8", ETC.S - SOLID
B - BROKEN
D - DOTTED/DOUBLE
SYMBOLS & MATERIALS LEGEND
4SW
PAVEMENT MESSAGE (TYP)
PAINT
HELMETED BICYCLIST
SYMBOL (TYP)
WHITE PAINT
72" X 40"
GREEN BIKE LANE
PAVEMENT MARKING.
SEE DETAIL ON SHEET
C6.02 (TYP)
GREEN BIKE LANE
PAVEMENT MARKING.
SEE DETAIL ON SHEET
C6.02 (TYP)
HELMETED BICYCLIST
SYMBOL (TYP)
WHITE PAINT
72" X 40"
BEGIN TAPER
5+00
END TAPER
6+15
4SW
SHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WASPREPAREDBYMEORUNDERMYDIRECTSUPERVISIONIHEREBYCERTIFYTHATTHISPLAN,SPECIFICATION,ORREPORTANDTHATIAMADULYLICENSEDUNDERTHELAWSOFTHESTATEOFPRINTNAME:SIGNATURE:DATE:LIC.NO.REVISION
CHECKED
PlotDate:04/05/2022-3:31pmDrawingname:U:\193805566\CAD\Dwg\193805566_C601.dwgXrefs:,193804235_BORDER,193804235_XSPL,193804235_BASETHECONTRACTORSHALLVERIFYANDBERESPONSIBLEFORALLDIMENSIONS.DONOTSCALETHEDRAWING-ANYERRORSOROMISSIONSSHALLBEREPORTEDTOSTANTECWITHOUTDELAY.THECOPYRIGHTSTOALLDESIGNSANDDRAWINGSARETHEPROPERTYOFSTANTEC.REPRODUCTIONORUSEFORANYPURPOSEOTHERTHANTHATAUTHORIZEDBYSTANTECISFORBIDDEN.NEWHOPE,MINNESOTA2022CRACKREPAIR&SEALCOAT193805566CITYPROJECTNO.1084KY
ACA
KMS
DDBPROFESSIONALENGINEERMINNESOTA.DAND.BOYUM4/11/202223451
7'11'11'7'8'20'11'13'26+00 27+00 28+00 29+00 30+00 31+00 32+00 33+00 34+00 35+00 36+00 37+00 38+00 38+23
62'116'
50'
90'
50'
14'4'6'
C6.02 PAVEMENTMARKINGPLAN0 50 100
NC6.01SEESHEETBOONE AVE N
SHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WASPREPAREDBYMEORUNDERMYDIRECTSUPERVISIONIHEREBYCERTIFYTHATTHISPLAN,SPECIFICATION,ORREPORTANDTHATIAMADULYLICENSEDUNDERTHELAWSOFTHESTATEOFPRINTNAME:SIGNATURE:DATE:LIC.NO.REVISION
CHECKED
PlotDate:04/05/2022-3:33pmDrawingname:U:\193805566\CAD\Dwg\193805566_C601.dwgXrefs:,193804235_BORDER,193804235_XSPL,193804235_BASETHECONTRACTORSHALLVERIFYANDBERESPONSIBLEFORALLDIMENSIONS.DONOTSCALETHEDRAWING-ANYERRORSOROMISSIONSSHALLBEREPORTEDTOSTANTECWITHOUTDELAY.THECOPYRIGHTSTOALLDESIGNSANDDRAWINGSARETHEPROPERTYOFSTANTEC.REPRODUCTIONORUSEFORANYPURPOSEOTHERTHANTHATAUTHORIZEDBYSTANTECISFORBIDDEN.NEWHOPE,MINNESOTA2022CRACKREPAIR&SEALCOAT193805566CITYPROJECTNO.1084KY
ACA
KMS
DDBPROFESSIONALENGINEERMINNESOTA.DAND.BOYUM4/11/20222345124SW4SW4BY4SW
4DY
4SW
4DY 49THAVENBOONECIRNDECATURAVEN48THAVENGREEN BICYCLE LANE PAVEMENT MARKING DETAIL
GREEN PAINT
HELMETED BICYCLIST SYMBOL
WHITE PAINT
72" X 40"
NOTE: CENTER MARKING ON CENTERLINE OF SIDE STREET
6'x3' CROSSWALK BLOCK WHITE-PAINT
CIRCLE - EPOXY
W - WHITE
Y - YELLOW
B - BLACK
1ST DIGIT
WIDTH
2ND DIGIT
PATTERN
3RD DIGIT
COLOR
EXAMPLE:= 4" SOLID LINE WHITE - EPOXYSQUARE - POLY PREFORM
STRIPING KEY
PAVEMENT MESSAGE (TYP)
TRIANGLE - PAINT
PENTAGON - REMOVEABLE PREFORMED
PLASTIC MARKING
PAINT
4", 8", ETC.S - SOLID
B - BROKEN
D - DOTTED/DOUBLE
SYMBOLS & MATERIALS LEGEND
4SW
PAVEMENT MESSAGE (TYP)
PAINT
NOTES:
1. CROSSWALK MARKINGS ARE 3' X 6' WHITE BLOCKS WITH 3' SPACING BETWEEN.
2. FLEXIBLE NEW RAISED REFLECTOR PAVEMENT MARKING DEVICES:
A. REQUIRED ON ALL EXISTING TURN LANE PAVEMENT MARKINGS IN SEAL COAT /FOG SEAL AREAS.
B. COLOR MUST CORRESPOND TO EXISTING MARKINGS.
C. INSTALL PRIOR TO SEAL COAT / FOG SEAL.
D. INCIDENTAL TO TRAFFIC CONTROL BID ITEM.
3. SEE SHEET C0.04 FOR ADDITIONAL 24" STOP BAR LOCATIONS.
4. ALL DIMENSIONS ARE TO FACE OF CURB
HELMETED BICYCLIST
SYMBOL (TYP)
WHITE PAINT
72" X 40"
GREEN BIKE LANE
PAVEMENT MARKING.
SEE DETAIL BELOW (TYP)
4DW
END TAPER
STA 37+24
BEGIN TAPER
STA 36+02
4BY
SALVAGE EXISTING SIGN
AND POST AND DELIVER TO
NEW HOPE PUBLIC WORKS
(INCIDENTAL)
4DW4SW
I:\RFA\PUBWORKS\2022\Council\1029 42nd Ave signal, trail utilities\RFA Authorize plans & specs
Request for Action
May 23, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: Public Works
By: Bernie Weber, Public Works Director
Agenda Title
Resolution authorizing preparation of plans and specifications for the 42nd Avenue signal, trail, and utility
improvements (Improvement Project No. 1016 & 1029)
Requested Action
Staff recommends the council approve the resolution to authorize the city engineer to proceed with
preparation of plans and specifications for the 42nd Avenue signal, trail, and utility improvements.
Policy/Past Practice
It is a past practice of Public Works staff to request direction from the City Council on potential upcoming
projects.
Background
The City of New Hope has been coordinating with Hennepin County staff on the signal replacement at the
intersection of Boone Avenue and 42nd Avenue North (CSAH 9). The signal project was placed on hold during
state aid funding shortfalls related to COVID‐19. There was discussion to include this signal into a larger
project when the county was trying to receive funding for reconstruction of 42nd Avenue North (CSAH 9)
from the Trunk Highway (TH) 169 Bridge to 100’ west of Xylon Avenue.
Since funding was not received for reconstruction, staff have been in discussions with county staff on
scheduling and coordinating the signal project and other improvements along 42nd Avenue (CSAH 9)
including burying overhead power, installing additional lighting, paving a trail from Boone Avenue to
Gettysburg Avenue, watermain improvements, and construction of a city monument sign. In recent
discussions with county staff, they also would like to have the city include Americans with Disabilities Act
(ADA) and mill and overlay improvements to 42nd Avenue North (CSAH 9) with the city project. They will
fund all of these mill and overlay, and ADA associated costs.
Funding
A summary of the estimated construction, contingencies, indirect, and project costs are shown in the table on
the next page. These costs do not include the county’s costs associated with their ADA and mill and overlay
improvements. Funding for this project is available in the city streets, utilities, street lighting, and state aid
funds.
Agenda Section
Development &
Planning
Item Number
8.2
Estimated Project Cost Summary
Total City ‐ Street City – State Aid City ‐ Lights City ‐ Watermain County
Construction Cost $1,347,531.15 $0.00
$228,413.00 $190,047.71 $711,151.53 $217,918.91
Contingencies
(10%)
$134,753.12 $0.00 $22,841.30 $19,004.77 $71,115.15 $21,791.89
Indirect (20%) $296,456.85 $0.00 $50,250.86 $41,810.50 $156,453.34 $47,942.16
Subtotal (Trail,
Lighting,
Watermain)
$1,778,741.12 $0.00 $301,505.16 $250,862.98 $938,720.02 $287,652.96
+ Separate Estimate
– 42nd/Boone Signal
$677,405.52 $0.00 $340,098.66 $337,306.86
Total Cost $2,456,146.64 $0.00 $641,603.82 $250,862.98 $938,720.02 $624,959.82
Attachments
Resolution
City Engineer Memo
Location Plan
City of New Hope
Resolution No. 22 ‐
Resolution authorizing preparation of plans and specifications
for the 42nd Avenue signal, trail, and utility improvements
(Improvement Project No. 1016 & 1029)
WHEREAS, the city of New Hope has funding in the streets, utilities, lights, and state aid funds for the
proposed project; and,
WHEREAS, the city engineer has presented a proposal for the creation of plans and specifications for these
improvements, and has presented this proposal to the City Council for authorization.
NOW, THEREFORE, BE IT RESOLVED:
1. The Council authorizes the city engineer to prepare plans and specifications for the 42nd
Avenue signal, trail, and utility improvements.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 23rd day of May,
2022.
_____________
Mayor
Attest:
City Clerk
Stantec Consulting Services Inc.
733 Marquette Avenue, Suite 1000
Minneapolis, MN 55402
May 17, 2022
File: 193805550
Attention: Bernie Weber, Director of Public Works
City of New Hope
5500 International Parkway
New Hope, MN 55428
Reference: 42nd Avenue Signal, Trail, and Utility Improvements – Authorize Preparation of Plans
and Specifications
City Project No.’s 1016 and 1029
Dear Bernie,
The City of New Hope has been coordinating with Hennepin County Staff on the signal
replacement at Boone Avenue and 42nd Avenue North (CSAH 9). The signal project was placed
on hold during state aid funding shortfalls and Covid-19 times. There was discussion to include this
signal into a larger project when the County was trying to receive funding for reconstruction of
42nd Avenue North (CSAH 9) from the Trunk Highway (TH) 169 Bridge to 100’ west of Xylon Avenue.
Since funding was not received for reconstruction, we have been in discussions with County Staff
on scheduling and coordinating the signal project as well as well as other improvements along
42nd Avenue (CSAH 9) including:
·burying Xcel overhead power lines (previously approved agreement by the city council)
·installing new decorative lighting similar to the lighting done in 2019 to the east of Xylon
Avenue North along 42nd Avenue North (CSAH 9) to Gettysburg Avenue North
·paving a trail from Boone to Gettysburg Avenue North and connecting to the new trails
being constructed for the TH 169/CSAH 9 Bridge project
·pipe bursting the existing water main along 42nd Avenue from east of Xylon Avenue North
to Gettysburg Avenue North prior to the County mill and overlay project
·construction of a city monument sign to the east of TH 169 along 42nd Avenue North
(CSAH 9).
Based on recent discussions with County Staff, they also would like to have the city include
Americans with Disabilities Act (ADA) and mill/overlay improvements to 42nd Avenue North (CSAH
9) with the city project. They will fund 100% of those costs. We are continuing monthly meetings
with City and County Staff as we coordinate these improvements.
A summary of the estimated construction, contingencies, indirect, and project costs are shown in
table below.
May 17, 2022
Mr. Bernie Weber
Page 2 of 2
Reference:42nd Avenue Signal, Trail, and Utility Improvements
Estimated Project Cost Summary
42nd Avenue Trail, Signal, Lighting and Watermain Improvements - TH 169 to Boone Avenue N
Total City - Street City - State Aid City - Lights City - W/M County
CONSTRUCTION
COST $1,347,531.15 $0.00 $228,413.00 $190,047.71 $711,151.53 $217,918.91
CONTINGENCIES
(10%)$134,753.12 $0.00 $22,841.30 $19,004.77 $71,115.15 $21,791.89
INDIRECT (20%)$296,456.85 $0.00 $50,250.86 $41,810.50 $156,453.34 $47,942.16
SUBTOTAL (TRAIL,
LIGHTING,
WATERMAIN)
$1,778,741.12 $0.00 $301,505.16 $250,862.98 $938,720.02 $287,652.96
+ SEPARATE
ESTIMATE -
42ND/BOONE
SIGNAL
$677,405.52 $0.00 $340,098.66 $337,306.86
TOTAL COST $2,456,146.64 $0.00 $641,603.82 $250,862.98 $938,720.02 $624,959.82
Once again, these costs do not include the County’s costs associated with their ADA and Mill and
Overlay Improvements. We can be present to discuss the authorization to proceed with plans and
specifications at an upcoming Council Meeting.
If you have any questions or require further information, please call me at (612) 712-2021.
Sincerely,
Stantec Consulting Services Inc.
Dan D. Boyum, P.E.
City Engineer
dan.boyum@stantec.com
Cc: Kirk McDonald, Valerie Leone, Andrew Kramer, Dave Lemke, Matt Rowedder, Nick Macklem– New Hope; Stacy Woods - Jensen Sondrall Persellin &
Woods, P.A., Ann Ackerson – Stantec.
Civic CenterPark & NewHope Pool44th Cir N
Fl
a
g
A
v
e
N
44thAveN
41st Ave N
Hills
b
o
r
oAveN44thAv
eN40th Ave N
45 1/2 Ave N
Cavell Ave N45thAve N
Decatur Ave NGettysburgAveN40th Ave N401/2 AveNJordanA v e N
RampIndependenceAveN Zealand Ave N46th Ave N
AquilaAveNBoone Ave N45th Ave N
42nd Ave N RhodeIslandAveNXylonAveNEnsign Ave NFlag Ave N$+COUNTY156
$+COUNTY9 $+COUNTY9
$+COUNTY9
$+COUNTY156
42nd Ave N
Winnetka Ave NNEW HOPE
Pavement Candidate
CS AH 9 - 42nd Ave N | 45' W of Getty sbu rg Ave to 330 ' E of Winnetk a Ave
Disclaimer:This map (i) is furnished "AS IS" with no representation as to completeness or accuracy; (ii) is furnishedwith no warranty of any kind; and (iii) is not suitable for legal, engineering or surveying purposes. HennepinCounty shall not be liable for any damage, injury or loss resulting from this map.
Publication date: 4/7/2022 Data sources (if applicable):
Hennepin
¯0 0.350.175 Miles
Asset Management Divison
I:\RFA\City Manager\2022\Ordinances\ord 22‐04\10.1 Q ‐ Ord 22‐04.docx
Request for Action
May 23, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: Community Development
By: Valerie Leone, City Clerk‐Treas.
Agenda Title
Ordinance No. 22‐04, An ordinance amending section 9‐11(b) of the New Hope City Code related to Garbage
Requested Action
Staff requests that the City Council approve ordinance No. 22‐04 to address garbage collection days and zones
in the city.
Policy/Past Practice
Ordinances provide regulations to govern general and various activities and situations which actually or may
occur or exist in the city, and which will or may affect the general welfare and safety of residents of the city,
with the intention of promoting and protecting the health, safety and welfare of the citizens of the city.
Background
An ordinance relating to organics recycling was adopted in 2021 along with language updates in city code
section 9‐11. The paragraph outlining the garbage collection days and zones was inadvertently deleted.
Ordinance 22‐04 is necessary to add the language back into code.
The city attorney drafted the ordinance amendment. A summary ordinance is not necessary since the text is
not extensive and publication costs will be minimal in the Sun Post.
Attachments
Ordinance 22‐04
Agenda Section
Ordinances &
Resolutions
Item Number
10.1
ORDINANCE NO. 22-04
AN ORDINANCE AMENDING SECTION 9-11(b) OF THE NEW HOPE CITY CODE
RELATED TO GARBAGE
THE CITY COUNCIL OF THE CITY OF NEW HOPE ORDAINS:
Section 1. Section 9-11(b)(1), Collection and disposal of waste is hereby amended to add the
underlined text as follows:
(1) Collection and disposal at least once per week. In residential areas, all garbage shall be
collected and disposed of at least once every week by a hauler duly licensed by the city.
Collection day for 42nd Avenue and all areas south thereof shall be Tuesday. Collection
day for all areas north of 42nd Avenue shall be Wednesday. The collector shall not call
for waste at the residence of any person as defined herein before the hours of 6:00 a.m.
or after 6:00 p.m.
Section 2. Effective Date. This ordinance shall be effective upon passage and publication.
APPROVED by the New Hope City Council this 23rd day of May, 2022.
Kathi Hemken, Mayor
ATTEST:
Valerie Leone, City Clerk
I:\RFA\HR & Admin Svcs\Human Resources\2022\2022 Council Meetings\05232022\Q&R Local 49 2023 ‐ 2025 CBA.docx
Request for Action
May 23, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: HR & Admin Services
By: Rich Johnson, Director
Agenda Title
Resolution ratifying the 2023‐2025 Labor Agreement with I.U.O.E. Local 49
Requested Action
Staff recommends ratification of the 2023–2025 labor agreement between the city and Local 49, covering
public works maintenance workers, mechanics, and the ice arena maintenance worker.
Policy/Past Practice
Management staff negotiates with labor representatives, attempting to reach an agreement that meets both
the needs of the city and the covered employees. If an agreement cannot be reached, the next step is third‐
party mediation. As a unit of non‐essential employees, binding arbitration is not a mandatory process.
Background
After meeting with Local 49 representatives and receiving their initial proposal on April 15, a second meeting
was held on April 29 where the city shared its proposal, and a third meeting was held on May 3 where a
Tentative Agreement was reached between the city and I.U.O.E. Local 49. On May 10, the Tentative
Agreement was ratified by the union membership and the progress of negotiations was discussed in a closed
session with the city council on May 16 where a consensus for approval was reached and staff was directed to
bring this item to the May 23 council meeting for formal approval. A summary of the new collective
bargaining agreement is as follows:
A three‐year agreement which includes a 2% market adjustment and a 3% across the board wage
increase effective January 2, 2023; a 3% across the board wage increase effective January 1, 2024; and a
3% across the board wage increase effective January 13, 2025.
A me‐too clause regarding Cost‐of‐Living increases in 2024 and 2025.
Increasing Standby Pay by approximately 5%.
Renewal of all Memorandums of Understanding between the city and Local 49.
Funding
The personnel costs resulting from this agreement are being included in the proposed 2023 budget.
Attachment
Resolution
Agenda Section
Ordinances &
Resolutions
Item Number
10.2
City of New Hope
Resolution No. 2022 ‐ ___
Resolution ratifying the 2023 ‐ 2025 Labor Agreement with International Union of Operating Engineers
Local 49
WHEREAS, The International Union of Operating Engineers, Local No. 49, has presented various
requests relating to wages and working conditions of represented employees; and
WHEREAS, The city of New Hope has presented to the designated representatives of Local 49 various
requests relating to wages and working conditions of bargaining unit employees; and
WHEREAS, Representatives of the union and the city have met and negotiated regarding the requests
of the city and Local 49; and
WHEREAS, Agreement has now been reached between representatives of the two parties on the
proposed changes to the existing agreement between the city and Local 49.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of New Hope that the
city agrees to ratify the 2023 ‐ 2025 Labor Agreement between the city of New Hope and
the International Union of Operating Engineers, Local No. 49.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 23rd day of May,
2022.
Mayor
Attest:
City Clerk
I:\RFA\City Manager\2022\ARPA\CM 052322\10.3 Q ‐ ARPA Fund Transfers.docx
Request for Action
May 23, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Resolution approving American Rescue Plan Act (ARPA) Fund Transfers
Requested Action
Staff recommends that the City Council approve a resolution approving American Rescue Plan Act (ARPA)
fund transfers. This matter was discussed at the May 16 council work session.
Policy/Past Practice
It is the policy and past practice for staff to discuss financial transfers with and receive approval from the City
Council before transfers are completed.
Background
The city completed the Federal single audit process in May, 2022, and an unmodified opinion was issued. In
2021, the city received $1,142,382 in ARPA funding. Now that the Federal audit is completed, staff and Abdo
are recommending that the funds be transferred out of the general fund balance as follows:
1. Transfer $100,000 to the Economic Development Authority Fund for the Curbside Appeal Program
(program and funding discussed at previous work sessions and at May 9 EDA meeting).
2. Transfer $200,000 to the Information Technology Fund for new police department records
management system (to be implemented in 2022/23 in conjunction with other cities).
3. Transfer remaining $842,382 to the Public Works Facility Fund for future facility improvements
(discussed at previous work sessions and included in long‐term financial plan so bonding is not
necessary).
It is anticipated that the city will be receiving the second ARPA distribution in an estimated amount of
$1,106,158 in 2022, and staff and Abdo are recommending that those funds be transferred to the Public Works
Facility Fund upon receipt of the funds.
The City Council discussed these transfers at the May 16 council work session and was in agreement with the
staff recommendation.
Attachments
Resolution
May 4, 2022 Abdo Memo
November 30, 2021 Abdo Memo
Agenda Section
Ordinances &
Resolutions
Item Number
10.3
City of New Hope
Resolution 2022‐
Resolution approving American Rescue Plan Act (ARPA)
Fund Transfers
WHEREAS, the City of New Hope received funds from American Rescue Plan Act (ARPA) in 2021 in
the amount of $1,142,382 which were deposited in the General Fund; and
WHEREAS, it is anticipated that the City will receive an additional $1,106,158 of ARPA funds in 2022;
and
WHEREAS, The City’s Federal single audit was completed in May of 2022 and an unmodified opinion
was issued; and
WHEREAS, the financial consultant and city manager are recommending that it is now appropriate to
transfer the excess fund balance out of the General Fund; and
WHEREAS, the City Council discussed this recommendation at the May 16 work session and was in
agreement with the recommendation.
NOW, THEREFORE, BE IT RESOLVED, that the New Hope City Council hereby approves the
following:
A one‐time transfer from General Fund 9001 to Public Works Facility Fund 9240 in the amount
of $842,382;
A one‐time transfer from General Fund 9001 to Information Technology Fund 9140 in the
amount of $200,000 for the police records management system;
A one‐time transfer from General Fund 9001 to Economic Development Authority Fund 9015 in
the amount of $100,000 for the Curbside Appeal Program;
FURTHERMORE, the City Council directs management to record the 2022 proceeds from ARPA in the
Public Works Facility Fund 9240 upon receipt.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 23rd day of
May, 2022.
Mayor
Attest:
City Clerk
I:\RFA\City Manager\2022\EAB\10.4 Q ‐ Emerald Ash Borer Fund Transfers.docx
Request for Action
May 23, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Bernie Weber, Public Works Director
Susan Rader, Parks & Recreation Director
Agenda Title
Resolution approving transfers from Street and Park Infrastructure Funds to General Fund for Emerald Ash
Borer Program
Requested Action
Staff recommends that the City Council approve the attached resolution approving transfers from Street and
Park Infrastructure Funds to General Fund for Emerald Ash Borer Program. This matter was discussed at the
May 16 council work session.
Policy/Past Practice
The city of New Hope has continually sought opportunities to better the community at large, as well as make
the community a safer and better place. In the past the city of New Hope developed programs to help
manage invasive species in our community.
Background
Emerald Ash Borer:
In 2010, the New Hope City Council approved the creation and implementation of a city Emerald Ash Borer
(EAB) program. The creation of the program included increased funding to fulfill goals related to control of
the Emerald Ash Borer. Since 2010, the city’s primary focus has been the removal of boulevard ash trees and
replacement of removed Ash trees with trees of greater diversity to avoid problems associated with planting
species monocultures.
Streets Operating Budget
In 2016, the City Council increased the trees removal/replacement budget from $125,000 to $150,000 in the
2017 budget and has been continued through 2021. In 2022, a budget increase of $50,000 was approved by the
City Council, for a total of $200,000 dedicated to tree removal and replacement with a primary focus on
public Ash trees.
In 2022, staff have reported a significant increase in Emerald Ash Borer infestations throughout the city. Tree
removals and replacement cost estimates will far exceed the $200,000 budget dedicated for tree removal in
2022. Tree removal, stumping and restoration averages about $1,200/tree. Planting a tree costs $500.
As of May 1, 2022, approximately 20 infested trees have been removed this year ($24,000). The city’s
contracted tree service is currently working on approximately 55 infested, tagged trees ($66,000). In the Street
Infrastructure Project area approximately 95 infested trees are currently being removed that are outside of the
scope of the improvement project area ($114,000). 25 infested Ash trees on Boone Avenue were removed
($30,000). Approximately 145 boulevard trees are scheduled to be planted that were not planted in 2020‐21
Agenda Section
Ordinances &
Resolutions
Item Number
10.4
Request for Action, Page 2
due to budget, COVID‐19, drought, and labor shortages ($72,500). 45 infested trees that have been tagged,
south of 36th Avenue, that have not sent been to a contractor for removal. ($54,000).
Based upon estimates, by the end of June 2022, expenditures will be upwards of $360,500 for tree removal
and replacement of Ash trees.
The city did receive $50,000 in grants for removing and replacing trees in 2022.
Staff estimates, at a minimum, there are 200‐300 Boulevard trees with severe infestations, that should/need to
be removed this year. ($240,000‐$360,000). The planting of trees, outside of the delayed 2020‐21 planting list,
has not been factored in additional needed funding.
Parks Operating Budget
Similar to Boulevard trees, staff have reported a significant increase in EAB infestations throughout the parks
and facilities. An inventory of all Ash trees located in parks, golf course and ice arena totals 860 trees that are
3” or larger. Using the above estimates for removal and replacement, along with the other minor tree (non‐
Ash) work identified for this year ($20,000), the costs will far exceed the $35,000 budget ($25,000 parks and
$10,000 golf) dedicated for tree removal in 2022.
To help stretch the budget, staff worked this winter to remove 41 trees, which resulted in an estimated
savings of $49,000. The stump removals will take place as staff time allows and tree replacements still need to
take place ($18,000). In addition to the in‐house removals, a tree contractor removed several trees at Hidden
Valley this winter ($12,127), and the replanting will take place later this year ($4,000).
Staff estimates that there are 54 Ash trees that still need to be removed in 2022 ($64,800), with 42 of those
being in natural areas such as Dorothy Mary Park and the east side of Northwood Park. Currently, tree
replacements are estimated at a 1:1 replacement for the majority of the non‐natural area trees ($6,000). No
new trees are currently scheduled for the natural areas, however as more trees are removed staff will look at
adding some seedlings at a later time.
Based upon estimates, an additional $100,000 is necessary for tree removal and replacement of Ash trees this
year.
Funding
Staff and Abdo are recommending $400,000 be transferred from the Streets Infrastructure Fund to the Streets
Operating budget. Project costs are adjusted on an annual basis, and it is anticipated that the deficit caused by
the transfer will be absorbed with future project adjustments.
Staff and Abdo are also recommending a $100,000 transfer from the Parks Infrastructure Fund to cover the
expenses for the identified 2022 removals and replacements in the parks, golf course and ice arena. Staff will
also plan to budget additional removal and replacement dollars in the Park Infrastructure budget over the
next several years. Each winter, staff will continue to remove some trees in‐house and each spring the
remaining Ash trees will be evaluated to determine the removals needed for the year. Similar to the Streets
Infrastructure Fund, future Parks Infrastructure projects may be adjusted to allow for the additional tree
removal and replacement expenses.
Request for Action, Page 3
Staff discussed these recommendations with the Council at the May 16 work session and the Council was in
agreement with the recommendations. The attached resolution approves the transfers.
Attachments
Resolution
May 4, 2022, Abdo Memorandum re: Street Infrastructure Fund Transfer
May 11, 2022, Abdo Memorandum re: Parks Infrastructure Fund Transfer
City of New Hope
Resolution 2022‐
Resolution approving transfers from Street
and Park Infrastructure Funds to General Fund
for Emerald Ash Borer Program
WHEREAS, in 2010 the city implemented an Emerald Ash Borer removal/replacement program to
remove and replace diseased trees in the city; and
WHEREAS, funding for the program is included in the General Fund budget and grants have also
been applied for and received to address the problem; and
WHEREAS, the 2022 General Fund budget has $200,000 dedicated to the program in the street
operating budget, funding is available in the park budget and a $50,000 grant has been
received; and
WHEREAS, the disease is spreading quickly throughout the city on public boulevards and city parks
and the current budgeted funding is not adequate if the city wants to continue
proactively removing trees to prevent the spread; and
WHEREAS, staff recommended that $400,000 be transferred from the Street Infrastructure Fund to the
General Fund (streets budget) for the removal of trees on public boulevards; and
WHEREAS, staff recommended that $100,000 be transferred from the Park Infrastructure Fund to the
General Fund (parks budget) for the removal of trees in parks and recreational spaces;
and
WHEREAS, the City Council discussed this recommendation at the May 16 work session and was in
agreement with the recommendation.
NOW, THEREFORE, BE IT RESOLVED, that the New Hope City Council hereby approves the
following:
A $400,000 transfer from the Street Infrastructure Fund to the General Fund (streets budget);
and
A $100,000 transfer from the Park Infrastructure Fund to the General Fund (parks budget).
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 23rd day of
May, 2022.
Mayor
Attest:
City Clerk
S:\May 23, 2022 Council Meeting\12.1 Q ‐ Upcoming Events.docx
Request for Action
May 23, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Exchange of communication between members of the city council
Upcoming meetings and events:
May 24 4:45 p.m. – Dorothy Mary Park Clean‐Up by City Employees
May 25 7 p.m. to 8:30 p.m. – Music in the Park, “Teddy Bear Band and Rich & The Resistors” at
New Hope Performance Center
May 30 Memorial Day Holiday, City Offices Closed
Beyond the Yellow Ribbon Memorial Day Events:
10 a.m. – Gethsemane Cemetery, 8151 42nd Avenue North, New Hope
1 p.m. – Washburn‐McReavy Glen Haven Chapel, 5125 W Broadway, Crystal
June 1 1:30 p.m. – Joint Water Commission Meeting
2 p.m. – Business Networking Group Meeting, hosted by Laura Mirafuentes of The Food
Group; 8501 54th Avenue North
June 4 10 a.m. to 12 p.m. – Vehicle Fair at Crystal Community Center, 2800 Douglas Drive
Aquatic Park Opening Day
June 6 4 p.m. – Blue Line Coalition Meeting
7 p.m. – Human Rights Commission Meeting
June 7 7:30 a.m. – District 281 Government Advisory Council Meeting
7 p.m. – Planning Commission Meeting
Agenda Section
Other Business
Item Number
12.1
Request for Action, Page 2
June 8 7 p.m. to 8:30 p.m. – Music in the Park, “Dirty Shorts Brass Band” at New Hope
Performance Center
June 9 12:30 p.m. – Shingle Creek Watershed Management Commission Meeting
1:30 – Corridor Management Committee Meeting
June 10 11 a.m. to 2 p.m. – Food Truck Friday at New Hope City Hall
June 11 9 a.m. to 12 p.m. – Young Mudder at Valley Place Park, 6822 32nd Ave N, Crystal
June 13 7 p.m. – City Council Meeting