042522 City Council Meeting Packet
NEW HOPE CITY COUNCIL
MEETING AGENDA
April 25, 2022
7:00 p.m.
City Hall – Council Chambers
4401 Xylon Avenue North
Mayor Kathi Hemken
Council Member John Elder
Council Member Andy Hoffe
Council Member Michael Isenberg
Council Member Jonathan London
The City Council wants and encourages citizen participation at Council Meetings. Your input and
opinions count and are valuable. You are encouraged to bring forth your comments and issues at
the appropriate point on the agenda.
A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time
any person may address the Council on any subject pertaining to City business not listed on this
agenda or scheduled as a future agenda item. The Council requests that you limit your presentation
to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their
hand and be recognized by the Mayor. Approach the podium and speak into the microphone by
first stating your name and address. Also, please record your name on the roster at the table near
the door so that your name will be spelled correctly in the minutes.
Individuals should not expect the Mayor or Council to respond to their comments tonight; Council
may refer the matter to staff for handling or for consideration at a future meeting. You are welcome
to contact the city clerk at 763‐531‐5117 after the council meeting.
COUNCIL MEETING BROADCASTS AND STREAMING
Government Access channel 16 programming includes live/taped meeting replays
Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.
www.newhopemn.gov
New Hope Values and Vision
City Mission
Strong local government that is proactive in responding to the community needs and issues by delivering quality
public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner.
Values
Excellence and Quality in the Delivery of Services
We believe that service to the public is our reason for being and strive to deliver quality services in a
highly professional and cost-e ective manner.
Fiscal Responsibility
We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if
residents are to have confi dence in government.
Ethics, Integrity and Professionalism
We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and
that all meaningful relationships are built on these values.
Respect for the Individual
We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering
of opinions.
Open, Honest, and Respectful Communication
We believe that open, honest, and respectful communication is essential for an informed and involved citizenry
and to foster a positive environment for those interacting with our city.
Cooperation and Teamwork
We believe that the public is best served when all work cooperatively.
Visionary Leadership and Planning
We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in
planning for the future.
Vision
e city is a great place to grow as a family, individual, or business.
All within our city are safe and secure.
Essential services will be those that promote a safe and healthy environment for all residents.
Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner
and with measurable results.
e city views residents as its greatest asset and seeks their input and participation.
e city will meet the communication needs of citizens, elected o cials, and city sta .
Strategic Goals
e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks,
lighting, and city facilities).
e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health.
e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve
or enhance its tax base.
e city will provide core services with a professional sta who are equipped with the necessary tools and
equipment and given necessary direction.
e city will facilitate and improve communications to promote e ective intergovernmental cooperation
between sta , citizens, and Council.
Adopted by the New Hope City Council, August 2006
Reaffirmed by the New Hope City Council, February 2022
CITY COUNCIL MEETING
City Hall, 4401 Xylon Avenue North
Monday, April 25, 2022
7:00 p.m.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – April 25, 2022
2. ROLL CALL
3. APPROVAL OF MINUTES:
• Regular Meeting Minutes – April 11, 2022
4. OPEN FORUM
5. PRESENTATIONS
5.1 Awards presentation for the 2021-2022 New Hope Snowman/Snow Sculpture Contest
Winners
5.2 Resolution approving special event at Cooper High School, Relay for Life, on Saturday,
May 7, 2022, under the supervision of District 281 personnel and parents
6. CONSENT BUSINESS
6.1 Approval of business licenses
6.2 Approval of financial claims through April 25, 2022
6.4 Resolution proclaiming May 11-17, 2022, as National Police Week in the city of New
Hope
6.5 Resolution approving agreement with Off Broadway Musical Theatre for the 2022
season
6.6 Resolution approving agreement with the New Hope/Crystal/Plymouth Swim Club for
use of the New Hope Aquatic Park for summer practices and meets
7. PUBLIC HEARING
8. DEVELOPMENT AND PLANNING
8.1 Resolution approving Change Order No. 11 in the amount of $3,111 with Donlar
Construction Company for the pool construction project (Improvement Project
No. 995)
9. PETITIONS AND REQUESTS
10. ORDINANCES AND RESOLUTIONS
10.1 Ordinance No. 2022-02, An ordinance amending sections 4-2 and 11-7 of the New Hope
City Code related to All-Terrain and Utility Task Vehicles (and summary ordinance for
publication purposes)
10.2 Resolution approving Memorandum of Understanding between Tim Hoyt and the City of
New Hope for Director of Police and Acting City Manager
11. UNFINISHED AND ORGANIZATIONAL BUSINESS
12. OTHER BUSINESS
12.1 Exchange of communication between members of the city council
13. ADJOURNMENT
Memorandum
To: New Hope City Council
From: Kirk McDonald, City Manager
Date: April 21, 2022
Subject: Agenda Items for Monday, April 25, 2022
Open Forum
We are not aware of anyone who intends to address Council for the open forum.
Item 5.1
Staff would like Council to recognize the winners of the 2022 New Hope Snowman/Snow Sculpture
Contest. The community contest was initiated by the Citizen Advisory Commission in 2018. There were
11 entries this year. Contest winners are given the choice of a cash prize or certificate towards a parks
and recreation program. Citizen Advisory Chair Kulzer will be in attendance to assist with the awards.
Director Rader and I support the community contest.
Item 5.2
Cooper High School students and staff have requested permission to hold a special event, Relay for
Life, at the athletic stadium on May 7-8, 2022. Per the CUP, this type of event requires Council
approval. The event is a 12-hour overnight event and the only impact to the neighborhood would be a
minimal amount of stadium lighting for safety purposes (the public address system will not be used
after 11 pm). A group of students would like to make a presentation to the City Council regarding the
event. Director Sargent and I recommend approval.
Items 6.1, 6.2, and 6.3
Item 6.1 – there is one business license request by a lawn fertilizer company.
Item 6.2 - involves routine financial claims.
Item 6.3 – there are no new liability claims to report.
Item 6.4
This resolution recognizes the efforts of police personnel for their services provided to the community.
The week of May 11-17, 2022, will be proclaimed as National Police Week in the city. A media release
will be prepared and submitted to local media. Police Chief Hoyt and I recommend approval.
Item 6.5
This resolution approves an agreement with Off Broadway Musical Theatre for the 2022 musical for
$5,000. This year’s performance will be “Joseph and the Amazing Technicolor Dreamcoat” held at the
city’s Performance Center. The musical will be held the weekends of July 21-23, July 28-30, and August
4-6. Funding for the musical is included in the Recreation budget. Director Rader and I recommend
approval.
⚫ Page 2
Item 6.6
This resolution approves an agreement with the New Hope/Crystal/Plymouth Swim Club for use of the
New Hope Aquatic Park for early morning and evening swim practices and two swim meets. The
swim club has rented the New Hope pool for many years. As part of the pool grant agreement with
MN Swimming, the City Council has committed to allowing a championship meet for four years. A
weekend morning swim meet will be held June 18-19 for which the city will charge $210 per hour. This
meet does not interfere with open swim. The championship meet will be held the weekend of July 15-
17 which requires closing the pool to the general public for three days. The total rental is $22,155 plus
any set-up fees and that amount includes a 15% increase in the hourly charge for the championship
meet that was discussed by the Council last fall to help offset the revenue loss due to closing the pool.
Director Rader and I recommend approval.
Item 8.1
This resolution approves change order no. 11 with Donlar Construcion Company for $3,111 for the pool
project. The change order involves installing wiring to connect the pool heaters to the chemical
controllers to automatically turn the heaters off and on during filter cleaning cycles. The change order
increases the contract with Donlar to $11,472,765.89. After this work is completed staff will be
recommending a final closeout of the project. There is a project shortfall due to the
removal/replacement of poor soils at the beginning of the project; however, the shortfall will be much
lower than originally estimated. Abdo recommends a one-time transfer from the Temporary Financing
Fund after the project is closed. Director Rader and I recommend approval of the change order.
Item 10.1
This ordinance amendment addresses the use of all-terrain vehicles in the city. The ordinance
amendment states that ATVs are not allowed to be driven on public roads unless the vehicles are
licensed to do so. The ordinance also includes language regarding the use on public property, hours of
operation, speed, noise, carelessness and safety equipment. Director Hoyt and I recommend approval.
Item 10.2
This resolution approves the Memorandum of Understanding with Tim Hoyt as Director of Police and
Acting City Manager. Council reviewed the draft MOU at the April 18 work session and was
supportive subject to one minor change regarding item 16. The MOU has been updated to clarify that
the Crystal City Manager will assist in the event that any disciplinary action is necessary with Hoyt’s
spouse, a current employee at the public works department. Representation on various commissions
was also discussed at the work session, and resolutions to formalize the appointments will be
presented at the May 23 Council Meeting. I recommend adoption of the MOU.
Item 12.1
Mayor Hemken will review the list of upcoming events/meetings.
If you have any questions regarding items in the agenda packet, please contact me prior to the
meeting so that staff can research any issues and be prepared to respond at the meeting.
New Hope City Council April 11, 2022
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes April 11, 2022
Regular Meeting City Hall, 7:00 p.m.
CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:00 p.m.
PLEDGE OF
ALLEGIANCE
The City Council and all present stood for the Pledge of Allegiance.
ROLL CALL Council present:
Staff present:
Kathi Hemken, Mayor
John Elder, Council Member
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Kirk McDonald, City Manager
Dan Boyum, City Engineer
Tim Hoyt, Director of Police
Rich Johnson, Director of HR/Admin. Services
Valerie Leone, City Clerk
Bernie Weber, Director of Public Works
Stacy Woods, City Attorney
APPROVAL OF
MINUTES
Motion was made by Council Member Hoffe, seconded by Council Member Elder,
to approve the work session meeting minutes of March 21, 2022. Voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg; and the following voted against the same:
None; Abstained: London; Absent: None. Motion carried.
Motion was made by Council Member Elder, seconded by Council Member Hoffe,
to approve the executive session meeting minutes of March 21, 2022. Voted in
favor thereof: Hemken, Elder, Hoffe, Isenberg; and the following voted against the
same: None; Abstained: London; Absent: None. Motion carried.
Motion was made by Council Member London, seconded by Council Member
Hoffe, to approve the regular meeting minutes of March 28, 2022. Voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against
the same: None; Abstained: None; Absent: None. Motion carried.
OPEN FORUM
There was no one present desirous of addressing the council.
AGENDA ORDER Council agreed to allow the presentation from Representative Omar prior to
Commissioner Lunde’s presentation.
New Hope City Council April 11, 2022
Page 2
PRESENTATIONS:
COMMISSIONER JEFF
LUNDE UPDATE
Item 5.1
Mayor Hemken introduced for discussion Item 5.1, Update from Hennepin
County Commissioner Jeff Lunde.
Commissioner Lunde commented on the recent apartment fire at 5600 Boone
Avenue North and noted the Red Cross acts as the county’s agent to assist persons
with finding temporary shelter.
Mr. Lunde shared the public safety funding initiatives including gun violence
prevention, auto-theft prevention efforts, victim resources, and public defenders
to address COVID-19 pandemic related case backlogs. He also reported on public
safety expanded services including the embedded social work program, North
Metro Range Public Safety Training Facility, and 911 mental health co -responder
program.
Commissioner Lunde thanked Chief Hoyt for his work with public safety and for
testifying at the capitol regarding violence prevention.
Council thanked Commissioner Lunde for the update.
REPRESENTATIVE
ILHAN OMAR
UPDATE
Item 5.2
Mayor Hemken introduced for discussion Item 5.2, Update from Representative
Ilhan Omar representing Minnesota’s 5th Congressional District.
Representative Omar thanked the Council for the opportunity to provide an
update. She highlighted components of the proposed $5.8 trillion 2023 federal
budget including education, health care, housing, and energy projects. She
reported in the 2022 budget the 5th Congressional District was provided $70 million
for ten community projects and the District is planning 15 community projects for
2023. She encouraged anyone with questions to contact her office.
Council thanked Representative Omar for the update.
ROTATING VOTES
Please note that votes taken on each agenda item are called by the secretary on a
rotating basis; however, the written minutes always list the mayor’s name first
followed by the council members’ in alphabetical order.
CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated
that all items will be enacted by one motion unless requested that an item be
removed for discussion. Mr. Kirk McDonald, city manager, reviewed the consent
items.
BUSINESS LICENSES
Item 6.1
Approval of business licenses.
FINANCIAL CLAIMS
Item 6.2
Approval of financial claims through April 11, 2022 .
RESOLUTION 2022-38
Item 6.4
Resolution proclaiming April 17-23, 2022, as National Volunteer Week in the city
of New Hope.
New Hope City Council April 11, 2022
Page 3
RESOLUTION 2022-39
Item 6.5
Resolution proclaiming April 17-23, 2022, to be the “Great Shingle Creek
Watershed Cleanup Week”.
RESOLUTION 2022-40
Item 6.6
Resolution proclaiming April 24-30, 2022, as National Crime Victims’ Rights Week
in the city of New Hope.
RESOLUTION 2022-41
Item 6.7
Resolution proclaiming the month of May, 2022, as Arbor Month in the city of New
Hope.
RESOLUTION 2022-42
Item 6.8
Resolution proclaiming the month of May, 2022, as Building Safety Month in the
city of New Hope.
RESOLUTION 2022-43
Item 6.9
Resolution proclaiming May 15-21, 2022, as National Public Works Week in the
city of New Hope.
RESOLUTION 2022-44
Item 6.10
Resolution approving renewing the agreement with Solution Builders to provide
information technology support services for the city effective May 1, 2022 to April
30, 2023.
RESOLUTION 2022-45
Item 6.11
Resolution approving agreement with The Morris Leatherman Company to
conduct a community-wide survey.
RESOLUTION 2022-46
Item 6.12
Resolution declaring adoption and implementation of State performance
measures.
MOTION
Consent Items
Motion was made by Council Member Elder, seconded by Council Member
Isenberg, to approve the Consent items. All present voted in favor. Motion
carried.
IMPROVEMENT
PROJECT NO. 1084
Item 8.1
Mayor Hemken introduced for discussion Item 8.1, Resolution approving plans
and specifications for the 2022 seal coat and fog seal project and ordering
advertisement for bids (Improvement Project No. 1084).
Mr. Dan Boyum, city engineer, reviewed the project area in the northern part of
the city recommended for seal coat work. He stated two alternate bids have been
included for work north and south of Holiday Park to be considered if pricing is
favorable. He stated the 2022 CIP budget is $458,622, and the estimated cost is
$399,920. He noted a 15% contingency was included in the estimated cost due to
changes in gas prices. Mr. Boyum stated if Council approves the plans and
specifications, the bid opening would occur May 5 or 12, and the bids would be
presented to Council at the May 23 meeting.
Council Member London inquired of the typical number of bidders.
Mr. Boyum stated there are usually only two bidders on seal coat projects.
RESOLUTION 2022-47
Item 8.1
Council Member Isenberg introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR
THE 2022 SEAL COAT AND FOG SEAL PROJECT AND ORDERING
ADVERTISEMENT FOR BIDS (IMPROVEMENT PROJECT NO. 1084).” The
New Hope City Council April 11, 2022
Page 4
motion for the adoption of the foregoing resolution was seconded by Council
Member Hoffe, and upon vote being taken thereon, the following voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against
the same: None; Abstained: None; Absent: None; whereupon the resolution was
declared duly passed and adopted, signed by the mayor which was attested to by
the city clerk.
ADMINISTRATIVE
FINES
ENFORCEMENT
PROGRAM
ORDINANCE
AMENDMENT
Item 10.1
Mayor Hemken introduced for discussion Item 10.1, Ordinance No. 2022 -01, An
ordinance amending section 2-60(h) of the New Hope City Code related to the
administrative fines enforcement program (and summary ordinance for
publication purposes).
Mr. Kirk McDonald, city manager, stated the ordinance amendment is a
housekeeping item to update section 2-60 of the code concerning fees for the
administrative fines enforcement program. He explained the city adopted a Fee
Schedule in 2017 which outlines fees for various programs. The schedule is
updated annually and the city code references the fee schedule so that ordinance
amendments are not required with every fee increase. The ordinance amendment
eliminates the reference to a 40% late fee and references the Fee Schedule.
ORDINANCE 22-01
Item 10.1
Council Member London introduced the following ordinance and moved its
adoption: “ORDINANCE NO. 2022-01, AN ORDINANCE AMENDING
SECTION 2-60(H) OF THE NEW HOPE CITY CODE RELATED TO THE
ADMINISTRATIVE FINES ENFORCEMENT PROGRAM (AND SUMMARY
ORDINANCE FOR PUBLICATION PURPOSES).” The motion for the adoption
of the foregoing ordinance was seconded by Council Member Hoffe, and upon
vote being taken thereon, the following voted in favor thereof: Hemken, Elder,
Hoffe, Isenberg, London; and the following voted against the same: None;
Abstained: None; Absent: None; whereupon the ordinance was declared duly
passed and adopted, signed by the mayor which was attested to by the city clerk.
ANIMAL KENNELS
ORDINANCE
AMENDMENT
Item 10.2
Mayor Hemken introduced for discussion Item 10.2, Ordinance No. 2022 -03, An
ordinance amending sections 1-2, 7-4 and 7-7 of the New Hope City Code related
to animal kennels (and summary ordinance for publication purposes).
Mr. Kirk McDonald, city manager, stated the ordinance amendment is a
housekeeping item to amend language in sections 1-2, 7-4 and 7-7 regarding
animal-related issues. He stated during review of the Café Meow application there
was discussion on whether the cat lounge/adoption site adjacent to the café should
be classified as a kennel or a pet store, and it was determined the cat lounge is
similar to a pet store which is classified as a retail use. The ordinance amendment
clarifies language regarding kennels and eliminates zoning code references in
chapter 7. He stated each zoning district code section lists the permitted uses so
the zoning code does not need to be listed elsewhere.
ORDINANCE 22-03
Item 10.2
Council Member Isenberg introduced the following ordinance and moved its
adoption: “ORDINANCE NO. 2022-03, AN ORDINANCE AMENDING
SECTIONS 1-2, 7-4 AND 7-7 OF THE NEW HOPE CITY CODE RELATED TO
ANIMAL KENNELS (AND SUMMARY ORDINANCE FOR PUBLICATION
PURPOSES).” The motion for the adoption of the foregoing ordinance was
New Hope City Council April 11, 2022
Page 5
seconded by Council Member Elder, and upon vote being taken thereon, the
following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the
following voted against the same: None; Abstained: None; Absent: None;
whereupon the ordinance was declared duly passed and adopted, signed by the
mayor which was attested to by the city clerk.
UTILITY CARGO
TRAILER PURCHASE
Item 10.3
Mayor Hemken introduced for discussion Item 10.3, Resolution authorizing the
purchase of equipment and appropriation of funds in the amount of $61,724 for
the purchase of an enclosed utility cargo trailer, ancillary equipment and set up
costs.
Mr. Bernie Weber, director of public works, explained the new trailer will replace
a 2012 trailer that is used regularly by the utilities department for water main
breaks, sewer repairs and other maintenance activities. The purchase would be
made through the state’s cooperative purchasing program. The replacement fund
contains $26,436.37 for the equipment purchase. The total cost including set-up is
$61,724 leaving a $35,287.63 shortfall to be funded by the Central Garage
Replacement Fund. Mr. Weber noted the shortfall is due to inflation and a higher
quality trailer being purchased. He stated the 2012 trailer will be auctioned which
will offset the funding shortfall.
RESOLUTION 2022-48
Item 10.3
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION AUTHORIZING THE PURCHASE OF EQUIPMENT
AND APPROPRIATION OF FUNDS IN THE AMOUNT OF $61,724 FOR THE
PURCHASE OF AN ENCLOSED UTILITY CARGO TRAILER, ANCILLARY
EQUIPMENT AND SET UP COSTS.” The motion for the adoption of the
foregoing resolution was seconded by Council Member Hoffe, and upon vote
being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe,
Isenberg, London; and the following voted against the same: None; Abstained:
None; Absent: None; whereupon the resolution was declared duly passed and
adopted, signed by the mayor which was attested to by the city clerk.
LMCIT INSURANCE
PREMIUMS
Item 11.1
Mayor Hemken introduced for discussion Item 11.1, Motion approving renewal of
insurance premiums for general liability, property damage, employee bond and
worker’s compensation for the period April 20, 2022 through April 20, 2023
through the League of Minnesota Cities Insurance Trust (LMCIT).
Mr. Kirk McDonald, city manager, explained the city clerk coordinates renewal of
the general liability insurance, and the director of human resources and
administrative services handles the workers’ compensation insurance renewal.
Mr. McDonald stated the premium for the property/liability coverage decreased
from $210,795 to $192,262 or $18,533 from last year primarily due to a decrease in
liability exposure.
Mr. McDonald stated the workers’ compensation premium based on a $0
deductible was quoted at $388,611 which is an increase of $106,878 from last year.
He stated staff is recommending the city change to a $5,000 deductible for work-
related medical expenses to achieve a premium credit of $22,316, resulting in a
premium of $366,295. He stated the most significant factor for the increase is due
New Hope City Council April 11, 2022
Page 6
to the cost of post-traumatic stress disorder claims filed across the state in the past
several years.
Mr. McDonald stated the total insurance expense is $558,557 which is below the
2022 budgeted amount of $590,137.
MOTION
Item 11.1
Motion was made by Isenberg, seconded by Council Member Hoffe, approving
renewal of insurance premiums for general liability, property damage,
employee bond and worker’s compensation for the period April 20, 2022
through April 20, 2023 through the League of Minnesota Cities Insurance Trust
(LMCIT).Voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the
following voted against the same: None; Abstained: None; Absent: None. Motion
carried.
LMCIT STATUTORY
LIMITATIONS
Item 11.2
Mayor Hemken introduced for discussion Item 11.2, Motion to accept statutory
limitations of $500,000 for individual claimant recovery for insurance provided by
League of Minnesota Cities Insurance Trust (LMCIT).
Council Member Isenberg asked why the city would ever consider waiving the
statutory limits.
City Clerk Leone responded that the League of Minnesota Cities Insurance Trust
requires the city to make a decision annually regarding the statutory tort limits i n
accordance with Minnesota Statutes.
MOTION
Item 11.2
Motion was made by London, seconded by Council Member Isenberg, to accept
statutory limitations of $500,000 for individual claimant recovery for insurance
provided by League of Minnesota Cities Insurance Trust (LMCIT). Voted in
favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted
against the same: None; Abstained: None; Absent: None. Motion carried.
EXCHANGE OF
COMMUNICATION
Item 12.1
Mayor Hemken introduced for discussion Item 12.1, Exchange of communication
between members of the City Council.
• Motion was made by Council Member Elder, seconded by Council Member
Isenberg, to appoint Jennifer Leondardson to the Bassett Creek Watershed
Commission as the city’s alternate representative. All present voted in favor.
Motion carried.
• Mayor Hemken reported on upcoming events.
ADJOURNMENT
Motion was made by Council Member Isenberg, seconded by Council Member
Hoffe, to adjourn the meeting, as there was no further business to come before
the Council. All present voted in favor. Motion carried. The New Hope City
Council adjourned at 7:53 p.m.
Respectfully submitted,
Valerie Leone, City Clerk
I:\RFA\P&R\CAC\2022\5.1 Q ‐ Snowman‐Snow Sculpture Contest.docx
Request for Action
April 25, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: Parks & Recreation
By: Susan Rader, Director
Agenda Title
Awards presentation for the 2021‐2022 New Hope Snowman/Snow Sculpture Contest winners
Requested Action
Staff requests the City Council recognize the New Hope Snowman/Snow Sculpture Contest winners. This
contest was sponsored by the Citizen Advisory Commission (CAC).
CAC Chair Kulzer will be in attendance to assist with the awards.
Background
The idea for a snowman‐building contest was originally discussed at the October 2017 CAC meeting as part
of a brainstorming session to generate ideas to bring attention to New Hope. The commissioners quickly
agreed that it would be a fun contest to host and that it would encourage people to get outside to enjoy the
winter. In order to give the option of creating a snowman or snow sculpture, the contest was titled the New
Hope Snowman/Snow Sculpture Contest.
Similar to last year’s contest, the entries could be submitted through the end of March and the contest was
open to New Hope individuals, families, neighborhoods or groups.
The contest was advertised in In Motion, In the Pipeline, the city web site, the city electronic sign boards, and
through social media. Participants were asked to submit a photo with their name, address and a title for the
creation via email.
Following the March 31 deadline, eleven entries were forwarded to the commissioners for voting. Last year, a
total of fourteen entries were received.
The contest winners are given the choice of a cash prize or certificate toward a parks and recreation program.
Agenda Section
Presentations
Item Number
5.1
I:\RFA\COMM DEV\2022\City Council\04‐25‐22 Relay For Life\Q ‐ Relay for Life 04‐25‐22.docx
Request for Action
April 25, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: Community Development
By: Brandon Bell, CD Assistant Analyst and Jeff
Sargent, CD Director
Agenda Title
Resolution approving special event at Cooper High School, Relay for Life, on Saturday, May 7, 2022, under
the supervision of District 281 personnel and parents
Requested Action
Staff requests that the City Council approve a resolution authorizing a Relay for Life special event at Cooper
High School on Saturday, May 7 starting at 6 p.m. through Sunday May 8 at 6:00 a.m., 2022, under the
supervision of District 281 personnel and parents.
Policy/Past Practice
The city has previously approved this educational fundraising event at Cooper High School.
Background
American Cancer Society Community Development Manager Abby Schnorr has requested that the city
approve a “Relay for Life” fundraising event at Cooper High School on Saturday, May 7 through Sunday,
May 8, 2022. The overnight event is a fundraiser for cancer research, education, and advocacy that involves
participants walking around the school track in honor or in memory of those affected by cancer. The event
would take place on Saturday, May 7 beginning at 6:00 p.m. and go until 6:00 a.m. on Sunday May 8. The
event would broaden the students’ education through participation in the fundraising and program at the
school.
The event has been well supervised in the past and would involve no use of amplified sound after 11:00 p.m.
As a result of injuries that were sustained at the event in 2010 due to poor lighting, organizers are requesting
use of a minimal number of stadium lights for safety. Lighting levels will be decreased after 11:00 p.m. In
addition to advisors that would be present for the event, parents would also be in attendance to help
supervise.
The event qualifies as a “Special Event” under the amended Conditional Use Permit for use of athletic
stadium and requires City Council authorization prior to being sanctioned.
Attachments
Resolution
Event flyer
Presentation
Neighborhood Signatures
Agenda Section
Presentations
Item Number
5.2
RESOLUTION NO. 22-___
RESOLUTION APPROVING SPECIAL EVENT AT COOPER HIGH SCHOOL,
RELAY FOR LIFE, ON SATURDAY, MAY 7, 2022,
UNDER THE SUPERVISION OF DISTRICT 281 PERSONNEL AND PARENTS
WHEREAS, a request for a special event at Cooper High School has been received
from the students and advisors to conduct an overnight Relay for Life event; and
WHEREAS, the event is a special educational opportunity for area students that has
been traditionally supported by the New Hope City Council; and
WHEREAS, the event will be well supervised by advisors from the school and parents
of the student participants in the event.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby authorizes
an overnight special event at Cooper High School on May 7, 2022, Relay for Life, the event is
a broadening of the students’ traditional education and the event shall be supervised by
advisors and parents of the participating students.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota
this 25th day of April, 2022.
______________________
Kathi Hemken, Mayor
Attest: __________________________
Valerie Leone, City Clerk
13th Annual Relay For Life of Robbinsdale Area High Schools
May 7‐8, 2022
6PM to 6AM at Cooper High School
The Relay For Life of Robbinsdale Area High Schools is an incredible event which
brings together people from all walks of life for one common purpose; to do their
part in the fight against cancer. Cancer doesn’t sleep and neither do the hundreds of
participants who turn out each year to show their support of the American Cancer
Society as they walk the track in honor or in memory of those touched by cancer.
In 10 years the Relay For Life of Robbinsdale Area High Schools has:
Raised more than $500,000
Honored hundreds of cancer survivors
Engaged 180 teams and over 2,000 participants
Helped the American Cancer Society provide programs and services to over 4,000 cancer
patients and their families in Hennepin County alone (over 400 in just North Hennepin)
Help us make our 13th Annual Relay For Life the most successful event yet!
We need your help to ensure that this event is able to continue overnight at Cooper
High School, not only for those battling cancer, but also for the hundreds of students
who have worked so hard to make this event a huge success. With your support,
along with that of our neighbors, this event can grow each year as more and more
students and their families join in the fight against cancer.
relayforlife.org/rdalehsmn kala.boswell@cancer.org
Relay For Life of Robbinsdale Area High SchoolsSaturday, May 7 – Sunday, May 8, 20226:00 p.m. to 6:00 a.m.Cooper High School
WHAT IS RELAY FOR LIFE?•The American Cancer Society Relay For Life movement is one of the world’s largest peer‐to‐peer fundraising events to save lives from cancer. The Relay community is full of like‐minded survivors, caregivers, local citizens, volunteers, and participants who believe the future can be free from cancer and own the power to make that change.•For more than 35 years, communities across the world have come together to honor and remember loved ones and fight back for lifesaving change. Funds raised through Relay For Life directly support research, education, advocacy, and services for cancer patients and their families.•Last year, the Relay For Life of Robbinsdale Area High Schools brought in more than $20,000 with nearly 150 students from Armstrong and Cooper High Schools participating in a shortened event!
Students from both Armstrong High School and Cooper High School are coming together to support the American Cancer Society’s mission to save lives from cancer. We will be fully in person this year with COVID safety measures in place, as needed.Teachers and staff, as well as parent chaperones, will also attend the event. Local survivors and caregivers are encouraged to attend our opening celebration and kick off lap!Who Can Participate?
How To Get InvolvedThere are many ways to get involved! It’s easy to find the way that works best for you.•Join a team! Go to relayforlife.org/rdalehsmnto register your team and start working toward your fundraising goal.•Make a donation! Every dollar counts in the fight against cancer. We have a goal of $40,000 before the end of the school year.•Attend the event! Simply being present and supporting means a lot, especially to our survivors and caregivers that we are honoring.•If you are a survivor, please let us know so we can honor YOU! You are the reason why we continue to Relay and fight back against cancer every year.
QUESTIONS?Libby, Event Chair Cooper High SchoolElla, Event Chair Armstrong High SchoolKala Boswell, ACS Staff Partner
I:\RFA\City Manager\2022\6.1 Business Licenses\6.1 Q - Business Licenses 042522.docx
Request for Action
April 25, 2022
Approved by: Kirk McDonald
Originating Department: City Manager
By: Valerie Leone, City Clerk-Treasurer
Agenda Title
Approval of business license(s)
Requested Action
In accordance with Chapter 8 of the New Hope Code, all applications for business licenses must be presented
to the City Council for consideration. Staff recommends approval of all listed requests.
Background
All required paperwork and fees have been received for the following businesses:
Rainbow Lawncare Lawn Fertilizer Company, Lawn Fertilizer Trucks
Agenda Section
Consent
Item Number
6.1
G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx
Request for Action
April 25, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Approval of claims through April 25, 2022
Requested Action
Claims for services and commodities purchased through this period are listed on the Check Disbursement
Report
Attachments
Check Disbursement Report
Agenda Section
Consent
Item Number
6.2
I:\RFA\POLICE\Police week\RFA ‐ Police Week\RFA Police Week 2022.docx
Request for Action
April 25, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: Police
By: Tim W. Hoyt, Director of Police
Agenda Title
Resolution proclaiming May 11‐17, 2022, as National Police Week in the city of New Hope.
Requested Action
Staff recommends that the City Council approve a resolution proclaiming May 11‐17, 2022, as National Police
Week in the city of New Hope.
Policy/Past Practice
The city recognizes the importance of law enforcement in maintaining a safe and secure community, and
understands that law enforcement officers sometimes make the ultimate sacrifice in the performance of their
duties.
Background
Police officers routinely face risks on behalf of the community. All too often, a police officer makes the
ultimate sacrifice, the forfeiture of their life, in the performance of their duty to protect the community which
they serve. The challenges facing law enforcement professionals grow every day. Domestic and
international terrorism, unheard of only a few years ago, as well as planning for pandemics have increased
the demands on the law enforcement community.
Over 800,000 sworn law enforcement officers serve in the United States. Being a professional law
enforcement officer is an inherently risky occupation. On average over the past ten years, one officer was
killed every other day. More than 60,000 officers are assaulted each year resulting in 16,000 injuries.
On May 17, 1792, Deputy Sheriff Isaac Smith, New York City Sheriff’s Office became the first known law
enforcement officer to die in the line of duty in our nation’s history. Currently, there are 22,217 federal, state,
and local law enforcement officers names engraved on the walls of the National Law Enforcement Memorial.
As of April 18, 2022, 85 officers have died in the line of duty. At the current rate names are added, the
Memorial Walls are expected to be filled by 2050.
The National Law Enforcement Memorial and Museum will hold ceremonies including the 34th Annual
Candlelight Vigil on May 13 to honor the fallen officers whose names have recently been added to the
Memorial.
Attachments
Resolution
Agenda Section
Consent
Item Number
6.4
City of New Hope
Resolution No. 2022 ‐
Resolution proclaiming May 11‐17, 2022
National Police Week in the city of New Hope
WHEREAS Congress and the president of the United States of America have designated the
calendar week of each year during which May 15 occurs as National Police Week and
May 15 of each year to be Peace Officers’ Memorial Day; and
WHEREAS the law enforcement officers of New Hope are our guardians of life, property, rights
and freedoms; defenders of an individual’s right to be free; warriors in the war
against crime; and dedicated to the preservation of life, liberty, and the pursuit of
happiness; and
WHEREAS it is important that all citizens know and understand the duties, responsibilities,
hazards, and sacrifices of their law enforcement agency, and that members of our
law enforcement agency recognize their duty to serve the people by safeguarding life
and property, by protecting them against violence and disorder, and by protecting
the innocent against deception and the weak against oppression; and
WHEREAS the men and women of the New Hope police department unceasingly provide a vital
public service.
NOW, THEREFORE BE IT RESOLVED that the City Council of the city of New Hope calls upon the
citizens of our community to especially honor and show their sincere appreciation
for the police officers of this city by deed, remarks, and attitude. We call upon all our
citizens to make every effort to express their thanks to the men and women who are
willing to sacrifice their lives, if necessary, to guard our loved ones, property, and
government against all who would violate the law; and
NOW, THEREFORE BE IT FURTHER RESOLVED that the City Council of the city of New Hope
proclaims May 11‐17, 2022, as National Police Week in the city of New Hope.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 25th day
of April, 2022.
Mayor
Attest:
City Clerk
I:\RFA\P&R\THEATRE\2022\Q & R ‐ OBMT 2022.docx
Request for Action
April 25, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: Parks & Recreation
By: Susan Rader, Director
Agenda Title
Resolution approving an agreement with Off Broadway Musical Theatre for the 2022 season
Requested Action
Staff recommends the City Council approve the agreement with Off Broadway Musical Theatre (OBMT) for the
summer of 2022 in the amount of $5,000.
The agreement calls for OBMT to produce up to nine performances (weather permitting) of the musical, “Joseph
and the Amazing Technicolor Dreamcoat”, at the city’s Performance Center. The dates for this year’s productions
include the weekends of July 21‐23, July 28‐30, and August 4‐6. All performances will start at 8 p.m. OBMT will
be advertising a suggested donation of $5 per person to help offset some of their costs for the productions. In
addition to the suggested $5 donation, OBMT will also be collecting donations for the local food shelf.
Policy/Past Practice
These productions help achieve a city goal of drawing a wide variety of residents and non residents to the city
center area for a community event.
Background
The city of New Hope has been committed to the arts for many years. The city has had a drama program
since the 1960s, with a drama specialists hired each summer. The city’s first summer musical, “Alice in
Wonderland” was produced in 1971.
Five years later, the “New Hope Musical Theater” company was organized by volunteers, which later
became known as the Off Broadway Music Theatre. The city starting contracting with OBMT in 1982 to
produce the summer musical.
Auditions for the 2022 musical will be held on April 29 from 5 p.m. – 9 p.m., April 30 from 10 a.m. ‐ 4 p.m. and
May 1 from 12 p.m.‐4 p.m.
Funding
$5,000 has been included in the 2022 Recreation budget specifically for this program expense.
Attachments
Resolution
Agreement
Agenda Section
Consent
Item Number
6.5
City of New Hope
Resolution No. 2022‐
Resolution approving an agreement with Off Broadway Musical Theatre for the 2022 season
WHEREAS, the city of New Hope requests to hire a musical production company to produce “Joseph and the
Amazing Technicolor Dreamcoat” for three weekends in July and August; and,
WHEREAS, the Off‐Broadway Musical Theatre has successfully produced the city’s summer musicals since
1976; and,
WHEREAS, there is $5,000 budgeted for this expense.
NOW, THEREFORE, BE IT RESOLVED, that the city of New Hope will contract with Off Broadway Musical
Theatre for a musical production to be presented in July and August at the city’s Performance
Center.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 25th day of April, 2022.
________________________
Mayor
Attest: _________________________
City Clerk
I:\RFA\P&R\POOL\2022\NHCP Agreement\Q & R ‐ NHCP 2022 Agreement.docx
Request for Action
April 25, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: Parks & Recreation
By: Susan Rader, Director
Agenda Title
Resolution approving agreement with the New Hope/Crystal/Plymouth Swim Club for use of the New Hope
Aquatic Park for summer practices and meets
Requested Action
Staff recommends that the City Council approve an agreement with New Hope/Crystal/Plymouth (NHCP)
Swim Club for use of the New Hope Aquatic Park. This agreement will give the local swim club permission
to use the city’s outdoor pool for evening swim practices, May 31‐June 2 and June 6‐8 and for early morning
swim practices, Monday through Friday, June 13 – July 27 (probably no July 4) from 6:00‐8:30 a.m. It also
gives permission to host a weekend morning swim meet on June 18 and 19 and a championship meet the
weekend of July 15‐17.
The practice usage will occur prior to the city’s swim lesson program, with the club using all eight lanes of
the pool. The city will charge $110 per hour for this usage, which totals 97.5 hours.
The weekend morning swim meet will take place on Saturday, June 18 and Sunday, June 19, from 6‐10:30
a.m. The Club will set up on Friday, June 17, after the pool closes to the general public. The city will charge
$210 per hour for the meet, which totals 9 hours, and $50 per hour for set‐up. This use would not interfere
with any city sponsored activities, other rentals or any use by the general public. The pool will be available
for open swim each day.
The championship swim meet will take place July 15‐17. The Club will set up on Friday morning during
swim lessons and the meet will run from 12‐8 p.m. and then from 6 a.m.‐8 p.m. on both Saturday and
Sunday. The city will charge $265 per hour for the meet, which totals 36 hours, and $50 per hour for set‐up.
Swimming lessons will be held Friday morning, but the pool will be closed for open swim for all three days.
The amount due for this usage totals $22,155, plus any set‐up fees. All fees will be paid at the conclusion of
the swim agreement and all insurance requirements will be met prior to use. Staff recommends approval.
Background
The NHCP Swim Club has rented the New Hope Pool for many years. The per hour rental fee is the same fee
charged to all renters of the facility. The revenue realized pays for expenses incurred and the extra dollars
brought in are important for this facility.
At the October 28, 2021 Council Work Session, the rates for the Championship Meet were discussed and
Council supported a 15% increase to help offset the revenue loss due to the pool being closed for general
swimming during the meet. Similar to other Parks and Recreation fees, the rates for the practices and the
morning only swim meet were increased slightly.
Agenda Section
Consent
Item Number
6.6
Request for Action, Page 2
2021 Rate 2022 Rate
Practices $107/hr $110/hr Does not impact use, so less is charged
June 18‐19 AM Meet $200/hr $210/hr Does not impact use, but facility is more heavily
used
July 15‐17
Championship Meet
$230/hour $265/hour Closed for public swim during 3‐day meet
As part of the pool grant agreement with MN Swimming, the City Council committed to allowing a
championship meet for four years (2021‐2024).
Total rental hours for all swim teams is estimated around 280 hours for the season.
Attachments
Resolution
Agreement
Calendar view of all of the swim team rentals for 2022
City of New Hope
Resolution No. 2022‐
Resolution approving agreement with the New Hope/Crystal/Plymouth Swim Club
for use of the New Hope Aquatic Park for summer practices and meets
WHEREAS, the city of New Hope encourages use of the New Hope Aquatic Park during the summer season;
and
WHEREAS, the New Hope/Crystal/Plymouth Swim Club wishes to use the New Hope Aquatic Park for
practices, May 31‐June 2 and June 6‐8 from 5‐7:30 p.m. at a rate of $110 per hour; and
WHEREAS, the New Hope/Crystal/Plymouth Swim Club wishes to use the New Hope Aquatic Park for
practices Monday through Friday, June 13‐July 27 (no July 4) from 6‐8:30 a.m. at a rate of $110 per
hour; and
WHEREAS, the New Hope/Crystal/Plymouth Swim Club wishes to use the New Hope Aquatic Park for
morning swim meets on June 18 and June 19 from 6‐10:30 a.m. at a rate of $210 per hour; and
WHEREAS, the New Hope/Crystal/Plymouth Swim Club wishes to use the New Hope Aquatic Park for a
championship swim meet July 15‐17 at a rate of $265 per hour; and
WHEREAS, all fees will be paid at the conclusion of the season.
NOW, THEREFORE, BE IT RESOLVED that the city of New Hope approves the agreement with the New Hope/
Crystal/Plymouth Swim Club for use of the New Hope Aquatic Park this summer.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, 25th day of April, 2022.
_____________________________
Mayor
Attest: __________________________
City Clerk
I:\RFA\P&R\Pool and Civic Center Pk Projects\2022\Change Orders\Pool ‐ CO 11\Q&R ‐ Pool Change Order No. 11.docx
Request for Action
April 25, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: Parks & Recreation
By: Susan Rader, Director
Agenda Title
Resolution approving Change Order No. 11 in the amount of $3,111 with Donlar Construction Company for
the pool construction project (Improvement Project No. 995)
Requested Action
Staff requests that the City Council approve change order no. 11 to the contract for the pool construction
project (improvement project no. 995) in the amount of $3,111. City Engineer Dan Boyum will be in
attendance to respond to any questions regarding the change order.
Policy/Past Practice
The City Council considers change orders when unforeseen circumstances arise, or changes are
recommended for a city project.
Background
The City Council awarded a construction contract to Donlar Construction Company at the March 25, 2019
council meeting in the amount of $11,350,275.
Since the start of the project, the following change orders have been approved:
Change Order Date Item Amount
Change Order #1 –
5/28/19
Risk Insurance, Proposal Request 1 $11,618
Change Order #2 –
7/22/19
MN Department of Health Pool code review items (additional exit
ladder, transition tile stripe near ramp, floor anchor and cement work
near drop slide)
$ 6,297
Change Order #3 –
8/26/19
Perimeter fence gates; cemetery fence and gate; bathhouse door
closures
$11,866
Change Order #4 –
10/14/19
Department of Labor & Industry Review changes (adding downspout
storm drainage piping and fittings around the bathhouse and testing,
resizing some hot water pipe sizes, replacing some fittings, and
resizing some vent pipes)
$24,431
Change Order #5 –
10/28/19
Water connections for the concession building; a recirculation line in
the bathhouse building
$8,535
Change Order #6 –
1/13/20
Concrete footings for added umbrellas; damper access panel; network
control cabinet; tree stump removal; delete handholes and data
raceway
$4,827.35
Change Order #7 –
3/23/20
Thicker grade beam at shade structure; rainfall and delay costs;
CenterPoint utility delay
$54,106.49
Agenda Section
Development &
Planning
Item Number
8.1
Request for Action, Page 2
Change Order #8 –
5/26/20
Power to condensers; addition of stanchions and ropes near the water
slides; elimination of two rows of ice and snow guards; change from
wet to dry fire system in the mechanical building
$1,685
Change Order #9 –
7/27/20
Addition of Fire Code items; installation of hot and cold hose bibb;
deduct of contractor responsible testing services and engineering
services due to concrete deck repairs
‐$26,730
Change Order #10 –
8/24/20
Extended General Conditions costs and time extension $22,247.05
Total Change Orders To Date $118,882.89
Pool/Chemical Control Wiring for Heater sequencing:
During the first season of operation, staff experienced an error with the heaters each time the water flow
stopped, which occurred during filter bump cycles. The purpose of the filter bumps is to clear debris,
increasing the efficiency of the system. The timeline for filter bumps varies depending on the pool use but is
typically done manually 2‐3 times per day and once overnight, which is done automatically. The process
takes approximately 12‐13 minutes for each filter bump. When done manually, staff then turns the heaters
back on. When the filter bumping takes place automatically at night, this creates colder water temperatures in
the morning until staff can turn the heaters back on.
The recommended wiring would connect the heaters to the chemical controllers and automatically turn off
the heaters during the bump cycle, when the controllers indicate no flow, and then have them turn on again
when flow is established. This would allow staff to schedule automatic bumps throughout the day allowing
staff to focus more on other operational tasks without worrying about the heaters not functioning. Beyond
that, it would make sure the pools are warm enough in the morning for use by the swim lesson participants
and other pool users.
Pool change order no. 11 includes the addition, as follows:
Heater Wiring $3,111 Add
Total Pool Change Order No. 11 $3,111 Add
The change order increases the contract amount from $11,469,654.89 to $11,472,765.89. Staff recommends
approval of the resolution approving the change order.
Following the completion of this work, staff and the city engineer will be recommending a final closeout and
payment of the pool project.
Summary of Costs:
Between all five of the project contracts (pool, park and city hall landscaping, performance center, skate park,
and city hall demolition), in the fall of 2020, staff estimated that there would be a shortfall of approximately
$290,000 due primarily to the additional $270,000 that was spent on the removal of poor soils and importing
of sand for the pool area. Staff is still anticipating a shortfall, but is should be much less than the 2020
estimate.
Request for Action, Page 3
In November 2019, Vicki Holthaus provided a memo outlining various funding options for project overages.
At the time, her recommendation was to record a one‐time transfer from the Temporary Financing Fund to
cover any overage on the projects. But she advised that the project overage should be recalculated at the end
of the project and the transfer recorded at that time. The recommendation remains unchanged.
Attachments
Resolution
Letter from Dan Boyum, City Engineer
Change Order No. 11
City of New Hope
Resolution No. 2022 ‐
Resolution approving Change Order No. 11 in the amount of $3,111 with Donlar Construction Company
for the pool construction project (Improvement Project No. 995)
WHEREAS, the city has received the request for change order no. 11 from Stantec Consulting Services for
Donlar Construction Company relating to the contract for the pool construction project
(Improvement Project No. 995) in the amount of $3,111; and
WHEREAS, the items in change order no. 11 includes chemical control wiring for heater sequencing; and
WHEREAS, the original contract with Donlar Construction Company was in the amount of $11,350,275 and
the Stantec budget included a $321,824.98 contingency; and
WHEREAS, at the May 28, 2019 city council meeting change order no. 1 was approved in the amount of
$11,618, which increased the contract amount to $11,361,893 and decreased the contingency to
$310,206.98; and
WHEREAS, at the July 22, 2019 city council meeting change order no. 2 was approved in the amount of
$6,297, which increased the contract amount to $11,368,190 and decreased the contingency to
$302,916.50; and
WHEREAS, at the August 26, 2019 city council meeting change order no. 3 was approved in the amount of
$11,866, which increased the contract amount to $11,380,056 and decreased the contingency to
$291,050.50; and
WHEREAS, at the October 14, 2019 city council meeting change order no. 4 was approved in the amount of
$24,431, which increased the contract amount to $11,404,487 and decreased the contingency to
$266,619.50; and
WHEREAS, at the October 28, 2019 city council meeting change order no. 5 was approved in the amount of
$8,535, which increased the contract amount to $11,413,022 and decreased the contingency to
$258,084.50; and
WHEREAS, at the January 13, 2020 city council meeting change order no. 6 was approved in the amount of
$4,827.35, which increased the contract amount to $11,417,849.35 and decreased the contingency
to $167,900; and
WHEREAS, at the March 23, 2020 city council meeting change order no. 7 was approved in the amount of
$54,106.49, which increased the contract amount to $11,471,955.84 and decreased the contingency
to $112,893.51; and
WHEREAS, at the May 26, 2020 city council meeting change order no. 8 was approved in the amount of
$1,685, which increased the contract amount to $11,473,640.84 and decreased the contingency to
$111,978.18; and
WHEREAS, at the July 27, 2020 city council meeting change order no. 9 was approved as a decrease in the
amount of $26,730, which decreased the contract amount to $11,446,910.84; and
WHEREAS, at the August 24, 2020 city council meeting change order no. 10 was approved in the amount of
$22,744.05, which increased the contract amount to $11,469,654.89; and
WHEREAS, change order no. 11 increases the contract amount by $3,111 to $11,472,765.89; and
WHEREAS, Stantec Consulting Services and staff recommend approval of the change order.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of New Hope that change order no. 11
to the Donlar Construction Company contract is approved in the amount of $3,111 and that all
other respects of the contract shall remain in full force and effect according to its terms.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 25th day of April,
2022.
______________________________
Mayor
Attest: ________________________
City Clerk
Stantec Consulting Services Inc.
733 Marquette Avenue, Suite 1000
Minneapolis MN 55402-2314
April 19, 2022
File: 193804337
Susan Rader
Director of Parks and Recreation
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428
Dear Susan Rader,
Reference: Change Order No. 11 – New Hope Outdoor Pool – City Project No. 995
We have prepared Change Order No. 11 for Donlar Construction Company to address the item discussed
below:
1.Control Wiring for Heater Sequencing - The city has experienced times when the heaters for the
pools shut off during filter cleaning operations. Various trouble shooting has been done by the
contractor and their subcontractors. After more discussions with the heater manufacturer's
representative, the manufacture is recommending control wiring be added to improve operations
and to minimize the pool heaters shutting off. This additional wiring was not part of the original
scope of work, and the contractor is requesting reimbursement for this wiring. Add to the project is
$3,111.00.
Once this work is completed, we would recommend processing a final payment request on the project. If
you have any questions or require further information, please call me at (612) 712-2021.
Sincerely,
STANTEC CONSULTING SERVICES INC.
Dan Boyum
City Engineer
Phone: (612) 712-2021
Mobile: 6517755098
dan.boyum@stantec.com
Attachment: New Hope Outdoor Pool – Change Order No. 11
Cc: Kirk McDonald, Valerie Leone, Jeff Sargent, Bernie Weber – New Hope; Stacy Woods – City Attorney; Jeff Ehleringer, Mike Fitzpatrick, Ann Ackerson
– Stantec
I:\RFA\City Manager\2022\Ordinances\ord 22‐02\10.1 Q ‐ Ord 22‐02.docx
Request for Action
April 25, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: Community Development
By: Valerie Leone, City Clerk‐Treas.
and Tim Hoyt, Director of Police
Agenda Title
Ordinance No. 22‐02, An ordinance amending sections 4‐2 and 11‐7 of the New Hope City Code related to
All‐Terrain and Utility Task Vehicles (and summary ordinance for publication purposes)
Requested Action
Staff requests that the City Council approve ordinance No. 22‐02 to address the use of all‐terrain and utility
task vehicles in the city.
Policy/Past Practice
Ordinances provide regulations to govern general and various activities and situations which actually or may
occur or exist in the city, and which will or may affect the general welfare and safety of residents of the city,
with the intention of promoting and protecting the health, safety and welfare of the citizens of the city.
Background
City staff receives inquiries regarding the use of all‐terrain vehicles; specifically whether they are allowed on
public roads. The ordinance amendment will clarify that ATVs are prohibited from use on public roads unless
the vehicles are licensed by the state to travel on roads and streets. It also clarifies that ATVs are prohibited
from public property (including parks unless authorized by the Director of Parks and Recreation). Hours of
operation, speed, noise, carelessness and safety equipment are also addressed.
The city attorney drafted the ordinance, and the director of police and director of parks and recreation support
its adoption.
Attachments
Ordinance 22‐02
Summary Ordinance 22‐02
Agenda Section
Ordinances &
Resolutions
Item Number
10.1
ORDINANCE NO. 22-02
AN ORDINANCE AMENDING SECTIONS 4-2 AND 11-7 OF THE NEW HOPE CITY
CODE RELATED TO ALL-TERRAIN AND UTILITY TASK VEHICLES
THE CITY COUNCIL OF THE CITY OF NEW HOPE ORDAINS:
Section 1. Section 4-2 (b) Definitions, is hereby amended to add the underlined text as follows:
All-terrain vehicle (ATV) means a motorized vehicle with not less than three, but not
more than six low pressure or non-pneumatic tires; a total dry weight of 2,000 pounds or less;
and a total width from outside of tire rim to outside of tire rim that is 65 inches or less. An ATV
is sometimes referred to as a four-wheeler or quad. This definition includes both Class 1 and
Class 2 all-terrain vehicles.
All-terrain vehicle, Class 1: An all-terrain vehicle that has a total width from outside of
tire rim to outside of tire rim that is 50 inches or less.
All-terrain vehicle, Class 2: An all-terrain vehicle that has a total width from outside of
tire rim to outside of tire rim that is greater than 50 inches but not more than 65 inches.
Utility task vehicle (UTV) A UTV is a side-by-side, four-wheel drive, off-road vehicle
that has four wheels, is propelled by an internal combustion engine with a piston displacement
capacity of 1,200 cubic centimeters or less, and has a total dry weight of 1,800 but less than
2,600 pounds, and typically has some sort of roof structure.
Section 2. Section 11-7 Regulation of go-karts, snowmobiles and minibikes, is hereby
amended to repeal the stricken text and add the underlined text as follows:
Sec. 11-7. Regulation of go-karts, snowmobiles, and minibikes, all-terrain vehicles and
utility task vehicles..
(a) Intent. It is the intent of this section to supplement the laws of the State of Minnesota,
chapters 168 through 171, Minnesota Statutes, with respect to the operation of certain motor
vehicles commonly called go-karts, minibikes, and snowmobiles, all-terrain vehicles and
utility task vehicles. This section is not intended to allow what the state statutes prohibit nor
to prohibit what the state statutes expressly allow.
(b) Operation on city streets or highways.
(1) On roadway. No persons shall operate a snowmobile, minibike, or go-kart, all-terrain
vehicles or utility task vehicle upon a roadway, boulevard or inside bank or slope of any
city street or highway, except as provided in this section, or unless licensed by the state to
travel on roads and streets.
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(c) Unlawful operations. It shall be unlawful for any person to drive or operate any
snowmobile, go-kart, or minibike, all-terrain vehicle or utility task vehicle in the following
unsafe or harassing ways:
(1) 25 mile per hour speed limit. In excess of 25 miles per hour on public land;
(2) Reasonable speed limit. At a rate of speed greater than reasonable or proper under all the
surrounding circumstances;
(3) Careless, reckless, negligent manner. In a careless, reckless or negligent manner so as to
endanger the person or property of another or to cause injury or damage thereto;
(4) Under the influence. While under the influence of intoxicating liquor or narcotics or
habit-forming drugs;
(5) Headlight and taillight. Without a lighted head and taillight when required for safety;
(6) Tree nursery. In any planting or tree nursery in a manner which damages or destroys
growing stock; or
(7) Noisy manner. In a noisy manner contrary to the equipment-muffler provisions below.
(d) Other unlawful acts.
(1) Operation. It shall be unlawful for any person to operate a snowmobile, go-kart, or
minibike, all-terrain vehicle or utility task vehicle:
a. Private property. On private property of another without permission of the owner of
said property; or
b. Public property. On publicly owned land, including school, park property,
playgrounds and recreational areas, except where permitted by subsection (d)(3) of
this section;
c. Interference with peace and quiet. In a manner so as to create a loud, unnecessary or
unusual noise which disturbs, annoys or interferes with the peace and quiet of other
persons.
d. Hours of operation. Within the city between the hours of one-half hour after sunset to
one-half hour before sunrise.
(3) Exception. Notwithstanding the provisions of (d)(1), a and b of this subsection, the
director of parks and recreation shall have authority to supervise and regulate events or
programs in connection with events conducted by the New Hope Park and Recreation
Department in which snowmobiles, go-karts, or minibikes, all-terrain vehicles or utility
task vehicles are used. The city council shall, from time to time by resolution, designate
city park areas deemed available for such use.
(f) Equipment.
(1) Mufflers. All go-karts, minibikes, and snowmobiles, all-terrain vehicles and utility task
vehicles shall be equipped with standard mufflers which are properly attached and which
reduce the noise of operation of the vehicle to a noise level which shall not be a
disturbance to residences of the area of operation and no person shall use a muffler cut-
out, bypass, or similar device on said vehicles.
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(2) Brakes. All go-karts, minibikes, and snowmobiles, all-terrain vehicles and utility task
vehicles shall be equipped with brakes adequate to control the movement of and to stop
and hold such vehicles in a manner equivalent to an automobile, in addition to any
standards prescribed in subsection 11-7(b)(3) of this section. All brakes shall be
maintained in a good working condition.
Section 3. Effective Date. This ordinance shall be effective upon passage and publication.
APPROVED by the New Hope City Council this 25th day of April, 2022.
Kathi Hemken, Mayor
ATTEST:
Valerie Leone, City Clerk
P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-82202 ATV's\Ordinance 22-02 - ATV's.docx
1
SUMMARY OF ORDINANCE NO. 22-02
AN ORDINANCE AMENDING SECTIONS 4-2 AND 11-7 OF THE NEW HOPE CITY
CODE RELATED TO ALL-TERRAIN AND UTILITY TASK VEHICLES
Ordinance No. 22-02 amends Sections 4-2 and 11-7 of the New Hope City Code to add all-terrain
vehicles and utility task vehicles to the list of vehicles which includes go-karts, snowmobiles and
minibikes to be regulated as follows: (1) prohibit their operation on city streets or highways; (2)
prohibit unlawful operations of the vehicles in unsafe or harassing ways; (3) prohibit other listed
unlawful acts involving the vehicular usage; and (4) require properly maintained mufflers and
brakes on the vehicles, among other revisions.
The full version of Ordinance No. 22-02 is posted at www.newhopemn.gov and is available for
inspection at the City Clerk’s office, 4401 Xylon Avenue North, New Hope, Minnesota.
The above Ordinance was adopted by the New Hope City Council on April 25, 2022, and shall
become effective upon publication.
Valerie Leone
City Clerk
(published in the New Hope – Golden Valley Sun Post on May 5, 2022)
I:\RFA\City Manager\2022\City Manager MOU\cm 042522 MOU\10.2 RFA MOU.docx
Request for Action
April 25, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Rich Johnson, Director of HR/Admin Services
Agenda Title
Resolution Approving Memorandum of Understanding between Tim Hoyt and the City of New Hope for
Director of Police and Acting City Manager
Requested Action
Staff recommends the City Council adopt the MOU for the acting city manager appointment.
Background
At the March 28 Council Meeting, Resolution No. 2022‐37 was adopted appointing Tim Hoyt as Acting City
Manager for a six‐month trial period (June 2 – December 1, 2022). The resolution stated a Memorandum of
Understanding would be prepared to define the terms of employment. A MOU has been drafted and was
reviewed by Council at the April 18 work session, and a minor amendment was made at Council’s request.
The New Hope HR/Administrative Services Director confirmed with the Crystal City Manager that she
would handle any disciplinary issue relating to Hoyt’s spouse, who is also an employee of the city, should
the need arise. Item 16 of the MOU has been updated. The MOU specifies the training and trial period dates,
performance goals, pension plan, salary, benefits, professional development, commission appointments and
general conditions of employment. Salary adjustments will coincide with the April 1 training date and the
June 2 start date. It is understood that ongoing dialogue will occur between Council and the Acting City
Manager during the trial period with an informal performance review to occur at the August 15 work session.
Also at the April 18 work session Council confirmed that as Acting City Manager Hoyt will serve on the
following four commissions: West Metro Fire‐Rescue District Board of Directors, North Metro Mayors
Association, Hennepin Recycling Group (HRG) and the New Hope, Crystal, Golden Valley Joint Water
Commission. Council discussed representation on the Northwest Suburban Cable Communications
Commission and the CCX Media Board of Directors. Council was supportive of appointing the city’s
communications coordinator to the cable organizations. Resolutions will be presented at the May 23 Council
Meeting to formalize these actions.
Hoyt will continue serving as Alternate Director on the PUPS Board and as Alternate Director on the LOGIS
Board (Tom Mahan and Rich Johnson are Directors, respectively).
Attachments
Resolution
Memorandum of Understanding
Exhibit A – city manager 2022 goals
ICMA Code of Ethics
Agenda Section
Ordinances &
Resolutions
Item Number
10.2
City of New Hope
Resolution 2022‐
Resolution Approving Memorandum of Understanding between
Tim Hoyt and the City of New Hope for
Director of Police and Acting City Manager
WHEREAS, at its meeting of March 7, 2022, the City Council appointed Tim Hoyt as Acting City
Manager upon Kirk McDonald’s retirement effective June 1, 2022; and the action was
ratified at the Council Meeting of March 28, 2022; and
WHEREAS, a Memorandum of Understanding has been prepared to define the terms of employment
for the Acting City Manager position including length of term, training, salary, pension
plan, benefits, authority, goals, performance evaluation, and right to return to former
position; and
WHEREAS, the City Council reviewed the MOU at its April 18, 2022, work session and agreed with
the terms including salary adjustments.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of New Hope as follows:
1. The City Council hereby approves the Memorandum of Understanding between
Tim Hoyt and the City of New Hope for Director of Police and Acting City Manager
effective June 2, 2022, with a salary adjustment retroactive to April 1, 2022.
2. The Mayor is directed to execute said MOU on behalf of the city.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 25th day of
April , 2022.
Mayor
Attest:
City Clerk
1
MEMORANDUM OF UNDERSTANDING BETWEEN
TIM HOYT AND THE CITY OF NEW HOPE
This Memorandum of Understanding (“Memorandum”) made effective this 2nd day of
June, 2022, by and between the City of New Hope, a Minnesota municipal corporation ("City"),
and Tim Hoyt ("Hoyt") is a summary of the general business terms and conditions regarding the
City Council’s appointment of Hoyt as Director of Police and Acting City Manager during the trial
term set forth below. The City and Hoyt agree to these general terms regarding his employment as
Director of Police and Acting City Manager.
The parties agree as follows:
1. POSITION. The City agrees to employ Hoyt as its “Director of Police and Acting City
Manager” effective June 2, 2022. Hoyt agrees to serve as Director of Police and Acting City
Manager in accordance with Minnesota statutes, City Code and the Code of Ethics of the
International and Minnesota City/County Management Associations (“ICMA” and
“MCMA”), and to perform such proper duties and functions as the City Council shall from
time to time assign.
2. TERM. The term of this Memorandum shall be for the trial term commencing on June 2,
2022 through December 1, 2022 (“Term”). Nothing in this Memorandum or any other
material or information distributed by the City creates a contract of employment between
Hoyt and the City. Hoyt remains a member of the “Classified Service” as that term is
defined by the “Personnel Rules and Regulations” and Minn. Stat. Chap. 44.
3. TRAINING/SALARY. Hoyt will work with City Manager Kirk McDonald on job training
and transitioning the City Manager position until Kirk McDonald’s retirement on June 1,
2022. City shall pay Hoyt an annual salary of $148,000 starting April 1, 2022 through June
1, 2022 for additional time spent learning the responsibilities of the position. Effective June
2, 2022, this annual salary shall be increased to $156,706.
4. PENSION PLAN. Hoyt shall continue to participate in the Police/Fire plan of the
Minnesota Public Employees Retirement Association (“PERA”) during his service as
Director of Police and Acting City Manager.
5. GENERAL INSURANCE. City shall provide Hoyt the same medical, dental, and
disability insurance benefits as provided to all other non-union employees. City shall
provide Hoyt the same life insurance benefit as provided to department directors.
6. SENIORITY. For purposes of employment benefits such as personal leave and service
recognition, Hoyt will maintain his current benefits during his service as Director of Police
and Acting City Manager.
7. PERSONAL LEAVE AND HOLIDAYS. Hoyt shall accrue personal leave in accordance
with the City's Personnel Rules and Regulations with the exception of the maximum year-
end personal leave balance of 400 hours. Due to these unique circumstances, Hoyt may
carryover in excess of 400 hours into 2023 with the understanding Hoyt would be held to
the same maximum year-end personal leave balance at the end of 2023. City shall provide
Hoyt the same holidays as enjoyed by other non-union employees.
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8. ACTING EXECUTIVE DIRECTOR OF EDA. Hoyt is also appointed as the Acting
Executive Director of the Economic Development Authority in and for the City of New
Hope (“EDA”) with all attendant powers and duties.
9. AUTHORITY. As Director of Police and Acting City Manager, Hoyt shall have full
authority to act as City Manager with all of the attendant powers and duties prescribed to the
City Manager by the City Code, Minnesota Statutes, and City Council resolutions.
Specifically, as Acting City Manager, Hoyt shall have full authority to conduct financial
transactions on behalf of the City and take any and all reasonable actions necessary to
successfully carry out his duties as the Director of Police and Acting City Manager and
Executive Director of the EDA.
10. DIRECTOR OF POLICE AND ACTING CITY MANAGER GOALS. Hoyt will
review and act to further the City Manager Goals set forth on the attached Exhibit A.
11. PERFORMANCE EVALUATION BY CITY COUNCIL. City and Hoyt agree that an
informal performance review of the Director of Police and Acting City Manager will be
conducted by the City Council at the August 15, 2022 Council Work Session. Hoyt agrees
to be open to have an ongoing dialogue with the City Council during the Term of his serving
as Director of Police and Acting City Manager.
12. DUES AND SUBSCRIPTIONS. City shall pay the professional dues and subscriptions for
Hoyt which are deemed reasonable and necessary for Hoyt's continued participation in
national, regional, state and local associations necessary and desirable for Hoyt's continued
professional participation, growth and advancement.
13. PROFESSIONAL DEVELOPMENT. As determined by the City Council, the City shall
pay necessary and reasonable registration, travel and subsistence expenses of Hoyt for
professional and official travel, meetings and occasions adequate to continue the
professional development of Hoyt and to adequately pursue necessary official and other
committees thereof which Hoyt serves as a member. Hoyt shall use good judgment in his
outside activities so he will not neglect his primary duties to the City.
14. COMMISSIONER POSITIONS. Hoyt agrees as Director of Police and Acting City
Manager he will personally serve on the West Metro Fire-Rescue District Board of
Directors, North Metro Mayors Association, Hennepin Recycling Group (HRG) and the
New Hope, Crystal, Golden Valley Joint Water Commission. Hoyt may serve on or
participate in all other committees, commissions, boards, or groups normally filled by the
City Manager. However, given the time constraints placed upon Hoyt by his appointment as
Director of Police and Acting City Manager he may appoint or assign other qualified
individuals to these appointments or positions as he sees fit, exclusive of the four
assignments mentioned herein.
15. CIVIC CLUB MEMBERSHIP. City recognizes the desirability of representation in and
before local civic and other organizations. Hoyt is authorized to become a member of such
civic clubs or organizations as deemed appropriate by Hoyt and City and at City's expense.
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16. RECUSAL RELATING TO CARISSA HOYT DISCIPLINARY MATTERS. Hoyt’s
wife, Carissa Hoyt is employed by the City in the Public Works department. In the event
Carissa Hoyt is the subject of disciplinary action during the Term, Tim Hoyt agrees to
recuse himself from any review and decision-making regarding Carissa Hoyt’s employment.
The city manager for the City of Crystal would be called on in such an event to handle any
review and decision relating thereto.
17. GENERAL EXPENSES. City shall reimburse Hoyt reasonable miscellaneous job related
expenses which it is anticipated Hoyt will incur from time to time when the City is provided
with appropriate documentation by Hoyt.
18. HOURS OF WORK. It is understood that the position of City Manager requires occasional
attendance at evening and weekend meetings. Hoyt understands that additional
compensation and compensatory time shall not be allowed for such additional expenditures
of time. Hoyt further understands he may absent himself from the office to a reasonable
extent in consideration of extraordinary time expenditures at other than normal working
hours.
19. RIGHT TO RETURN TO FORMER POSITION AS POLICE DIRECTOR IF NOT
APPOINTED AS CITY MANAGER. During this period, the City Council will also
consider Hoyt for permanent appointment as City Manager. If Hoyt is not appointed or
declines an appointment as City Manager, Hoyt may elect to return to his position as
Director of Police at the end of the Term. If Hoyt resumes his position as Director of Police,
his annual salary will be readjusted at the time of his reassignment to the level he would
have experienced as Police Director in accordance with the City’s pay plan.
20. GENERAL CONDITIONS OF EMPLOYMENT. Except as otherwise provided in this
Memorandum, all “Personnel Rules and Regulations” of the City shall apply to Hoyt as they
would to other employees of City. Hoyt acknowledges and agrees that as Director of Police
he remains a member of the “Classified Service” as that term is defined by the “Personnel
Rules and Regulations” and Minn. Stat. Chap. 44.
IN WITNESS WHEREOF, City has caused this Memorandum to be signed and executed on its
behalf by its Mayor and City Clerk and Tim Hoyt has signed this Memorandum, to be effective
the day and year first written above.
EMPLOYER:
CITY OF NEW HOPE
BY: _____________________________
Kathi Hemken
Its Mayor
BY: _____________________________
Valerie Leone
Its City Clerk
DIRECTOR OF POLICE AND ACTING
CITY MANAGER:
__________________________________
Tim Hoyt
P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-11451 Appointment of Tim Hoyt as City Manager\Memorandum of Understanding.docx
4
Exhibit A
City Manager Goals for 2022
See attached.
City Manager Goals for 2022
1. Redevelopment will remain a high priority with continued focus on City Center and
other commercial/industrial/housing redevelopment opportunities throughout the city.
Finalize coordination on Windsor Ridge development and coordinate with St. Therese
Nursing Home to facilitate 3‐year phased expansion and/or renovation of existing
campus. Other potential expansions/new developments could include redevelopment of
Winnetka Shopping Center (Unique Thrift Store property), District 281 bus garage site,
multi‐family housing properties on 62nd Avenue, Conductive Containers, Inc. and AC
Carlson. Continue with variety of scattered site housing new construction and
rehabilitation projects, including potential acquisition of TreeHouse property, with a
goal of six new properties acquired, underway, or completed in 2022. Review Fair
Housing Policy with Council by 3/31/22. Update Economic Development Report by
9/30/22 and continue coordination with Business Network Group. Continue
participation in GreenStep Cities program and record any newly completed best practice
actions. Property maintenance and inspections will continue to be a top priority with a
continued emphasis on proactive enforcement in conjunction with the Police
Department’s Community Engagement initiative.
2. Conduct two elections (Primary on 8/9/22 and General on 11/8/22), recruit and train
election judges, coordinate with Hennepin County on ballots and equipment
compliance, and provide training and orientation if there are any newly elected council
members.
3. Continue with infrastructure/environmental improvements; finalize 2020 and 2021
infrastructure projects by 6/30/22 (restoration and storm sewer lining) and 2022 street
infrastructure improvements in Liberty Park neighborhood by 11/30/22. Annual seal coat
and crack/fog seal program will continue along with sewer pipe lining with substantial
completion by 11/30/22 for both projects. Phase one of the public works facility
improvements should be completed by 6/30/22 and planning will continue for phase two
improvements. Prepare feasibility study for 2023 street infrastructure improvements by
10/30/22 and update pavement management plan and present to Council by 11/30/22.
Continue coordination with other cities on Joint Water Commission, maintain
partnership with Meadow Lake and Northwood Lake Watershed associations and
continue to coordinate with Shingle Creek Watershed Management Commission on
Meadow Lake improvement project. Make scheduled equipment/vehicle replacement
purchases.
4. In Parks and Recreation, operate new aquatics facility for second season and finalize
Donlar contract by 4/30/22. Staff will continue to work with Sunram on restoration issues
with a goal of finalizing that contract by 11/30/22. Replace playground equipment at
Hidden Valley Park, in conjunction with neighborhood input by 8/31/22. Replace picnic
tables at Northwood Park picnic shelter and continue park lighting upgrades and
completing the replacement of wooden park name signage. Finalize roof replacement
project at ice arena by 1/30/22 and dasher board/glass replacement project at north rink
by 5/31/22. Improvements to be completed at golf course by 11/30/22 include clubhouse
interior updates, the addition of a cart parking area, painting of the maintenance shop
and replacement of the tee protector fence on hole #1. Expand offerings of movies and
music in the parks at the performance center and continue to work with OBMT to offer
musical performances. Continue to offer a variety of programs including dance,
gymnastics, and playground programs.
5. Maintain public safety as a high priority. Continue community engagement activities
with all sectors of the community and implement new shared Joint Community Policing
Partnership (JCPP) with Crystal, Robbinsdale and Hennepin County by 9/30/22.
Continue hiring new officers to reach full staffing levels in anticipation of
departures/retirements. Expand wellness “neck up, check up” program to community
service officers and police clerks. Present annual police report by 6/30/22. Continue to
explore police department vehicle leasing and maintenance options for long‐term
savings. Complete CIP purchases including 36 duty pistols, three SWAT vests and
communication headsets, two radar units, two bunkers and software that will enable
investigations to download cellular data more efficiently. Secure second K9 dog and
train dog handler as certified narcotics detector/tracking dog by 4/30/22.
6. Continue support and coordination with West Metro Fire‐Rescue District, including
emergency preparedness and EOC, in partnership with city of Crystal. Continue to
support long‐term capital plan based on major apparatus report (New Hope’s share of
JPA budget to increase approximately $66,000 including annual lease payment for aerial;
lease cost for new engines to start with 2023 budget). Monitor SAFER grant request
status. Continue to budget annually for Station #3 improvements that are the city’s
responsibility ($30,000 per year) and develop long‐term capital replacement plan for
major building components. Maintain open lines of communication between chief, staff,
and City Council.
7. Continue contractual arrangement with AEM for financial oversight, continue to
implement technological efficiencies on departmental basis to retrieve budget data and
coordinate with LOGIS on potential implementation of new financial software.
Coordinate with public works and parks and recreation on updating CIP plans and
present by 3/31/22. Coordinate with auditors on 2021 single audit for ARPA funding.
Coordinate on FEMA reimbursement, continue discussion on CARES and ARPA
funding and prepare options to internally fund phase two public works building and
site improvements. Update ten‐year plan and present to Council by 11/30/22, monitor
utility and enterprise fund operations along with central garage equipment replacement
fund. Prepare 2023 budget with minimal tax levy increase.
8. Continue contractual arrangement with Solution Builders for IT services, continue
replacing computers as appropriate in order to keep up‐to‐date with technological
capabilities and meet IT needs of staff. In addition to the day‐to‐day operations of the
city, some highlights of the IT budget include funding for: the city’s share of replacing
the LOGIS fiber optic network in 2024, a new police records management system in
2023, annual renewal of the body worn camera software, and new city website in 2023.
9. Conduct professional city‐wide survey with Morris Leatherman to solicit feedback on
city services/projects/issues (preliminary discussion at 2/22/22 work session). In an effort
to communicate with all residents in the city, including multi‐family rental properties
and residents who pay utility bills electronically, the monthly “In the Pipeline” will be
discontinued and the “In Touch” newsletter publication will increase from four to six
issues per year effective 1/1/22. Continue to utilize social media, reader board signs,
media releases, TIP 411 and Code Red to disperse information about city
programs/projects/events. Continue to encourage/improve public participation in city
affairs and promote inclusiveness, conduct City Day event, commissioner bus tour, and
update performance measurement report and SMART goals by 10/28/22.
10. Coordinate staffing transitions, continue to evaluate organizational structure needs and
make recommendations. Continue assistance to directors and maintain contact with all
divisions on a regular basis and continue cross‐training in all departments.
11. Continue Emerald Ash Borer removal/replacement program on public property with
increased funding in 2022 budget and coordinate with Sentence to Serve on invasive
species (buckthorn) removal in parks.
12. Coordinate with HRG on recycling programs, including curbside clean‐up (3/28/22‐
4/7/22), special materials drop off and yard waste site. Monitor refuse haulers’
implementation of curbside residential organics program, promote HRG reimbursement
for participation, and remind haulers, as needed, regarding city ordinances pertaining to
collection days.
13. Maintain good communications and keep City Council informed on issues/projects and
maintain good working relationship with variety of outside agencies: Met Council,
Hennepin County, North Metro Mayors, Minneapolis Regional Chamber of Commerce,
District 281, local legislators, and neighboring cities; provide positive work environment
and be a positive representative of the city.
14. Actively pursue grants and other outside funding sources for city projects and activities.
ICMA CODE OF ETHICS
The mission of ICMA is to create excellence in local governance by developing and fostering
professional local government management worldwide. To further this mission, certain principles, as
enforced by the Rules of Procedure, shall govern the conduct of every member of ICMA, who shall:
1. We believe professional management is essential to efficient and democratic local
government by elected officials.
2. Affirm the dignity and worth of local government services and maintain a deep sense of
social responsibility as a trusted public servant.
3. Demonstrate by word and action the highest standards of ethical conduct and integrity in all
public, professional, and personal relationships in order that the member may merit the trust
and respect of the elected and appointed officials, employees, and the public.
4. Serve the best interests of the people.
5. Submit policy proposals to elected officials; provide them with facts, and technical and
professional advice about policy options; and collaborate with them in setting goals for the
community and organization.
6. Recognize that elected representatives are accountable to their community for the decisions
they make; members are responsible for implementing those decisions.
7. Refrain from all political activities which undermine public confidence in professional
administrators. Refrain from participation in the election of the members of the employing
legislative body.
8. Make it a duty continually to improve the member’s professional ability and to develop the
competence of associates in the use of management techniques.
9. Keep the community informed on local government affairs; encourage communication
between the citizens and all local government officers; emphasize friendly and courteous
service to the public; and seek to improve the quality and image of public service.
10. Resist any encroachment on professional responsibilities, believing the member should be
free to carry out official policies without interference, and handle each problem without
discrimination on the basis of principle and justice.
11. Handle all matters of personnel on the basis of merit so that fairness and impartiality govern a
member’s decisions pertaining to appointments, pay adjustments, promotions, and discipline.
12. Public office is a public trust. A member shall not leverage his or her position for personal
gain or benefit.
Adopted by the ICMA Executive Board in 1924, and most recently revised by the membership in June 2020.
S:\April 25, 2022 Council Meeting\12.1 Q ‐ Upcoming Events.docx
Request for Action
April 25, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Exchange of communication between members of the city council
Upcoming meetings and events:
April 30 8 a.m. to 3 p.m. – HRG Special Materials Drop‐Off Day, Operations and Maintenance
Facility, 8300 Noble Ave N, Brooklyn Park
May 2 4 p.m. – Blue Line Coalition Meeting
7 p.m. – Human Rights Commission Meeting
May 3 No Planning Commission Meeting
May 4 1:30 p.m. – Joint Water Commission Meeting
2 p.m. – Business Networking Group Meeting, hosted by Stacey Leach of Empower
You Physical Therapy and Wellness, New Hope City Hall
5 p.m. to 6:30 p.m. – Shingle Creek Clean‐up Event at Meadow Lake Park
May 9 7 p.m. – City Council Meeting
Agenda Section
Other Business
Item Number
12.1