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042522 City Council Meeting Packet    NEW HOPE CITY COUNCIL  MEETING AGENDA  April 25, 2022  7:00 p.m.  City Hall – Council Chambers  4401 Xylon Avenue North    Mayor Kathi Hemken  Council Member John Elder  Council Member Andy Hoffe  Council Member Michael Isenberg  Council Member Jonathan London    The City Council wants and encourages citizen participation at Council Meetings. Your input and  opinions count and are valuable. You are encouraged to bring forth your comments and issues at  the appropriate point on the agenda.     A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time  any person may address the Council on any subject pertaining to City business not listed on this  agenda or scheduled as a future agenda item. The Council requests that you limit your presentation  to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their  hand and be recognized by the Mayor. Approach the podium and speak into the microphone by  first stating your name and address. Also, please record your name on the roster at the table near  the door so that your name will be spelled correctly in the minutes.    Individuals should not expect the Mayor or Council to respond to their comments tonight; Council  may refer the matter to staff for handling or for consideration at a future meeting. You are welcome  to contact the city clerk at 763‐531‐5117 after the council meeting.    COUNCIL MEETING BROADCASTS AND STREAMING  Government Access channel 16 programming includes live/taped meeting replays  Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.    www.newhopemn.gov New Hope Values and Vision City Mission Strong local government that is proactive in responding to the community needs and issues by delivering quality public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner. Values Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-e ective manner. Fiscal Responsibility We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if residents are to have confi dence in government. Ethics, Integrity and Professionalism We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and that all meaningful relationships are built on these values. Respect for the Individual We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering of opinions. Open, Honest, and Respectful Communication We believe that open, honest, and respectful communication is essential for an informed and involved citizenry and to foster a positive environment for those interacting with our city. Cooperation and Teamwork We believe that the public is best served when all work cooperatively. Visionary Leadership and Planning We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in planning for the future. Vision e city is a great place to grow as a family, individual, or business. All within our city are safe and secure. Essential services will be those that promote a safe and healthy environment for all residents. Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner and with measurable results. e city views residents as its greatest asset and seeks their input and participation. e city will meet the communication needs of citizens, elected o cials, and city sta . Strategic Goals e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks, lighting, and city facilities). e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health. e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve or enhance its tax base. e city will provide core services with a professional sta who are equipped with the necessary tools and equipment and given necessary direction. e city will facilitate and improve communications to promote e ective intergovernmental cooperation between sta , citizens, and Council. Adopted by the New Hope City Council, August 2006 Reaffirmed by the New Hope City Council, February 2022 CITY COUNCIL MEETING City Hall, 4401 Xylon Avenue North Monday, April 25, 2022 7:00 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – April 25, 2022 2. ROLL CALL 3. APPROVAL OF MINUTES: • Regular Meeting Minutes – April 11, 2022 4. OPEN FORUM 5. PRESENTATIONS 5.1 Awards presentation for the 2021-2022 New Hope Snowman/Snow Sculpture Contest Winners 5.2 Resolution approving special event at Cooper High School, Relay for Life, on Saturday, May 7, 2022, under the supervision of District 281 personnel and parents 6. CONSENT BUSINESS 6.1 Approval of business licenses 6.2 Approval of financial claims through April 25, 2022 6.4 Resolution proclaiming May 11-17, 2022, as National Police Week in the city of New Hope 6.5 Resolution approving agreement with Off Broadway Musical Theatre for the 2022 season 6.6 Resolution approving agreement with the New Hope/Crystal/Plymouth Swim Club for use of the New Hope Aquatic Park for summer practices and meets 7. PUBLIC HEARING 8. DEVELOPMENT AND PLANNING 8.1 Resolution approving Change Order No. 11 in the amount of $3,111 with Donlar Construction Company for the pool construction project (Improvement Project No. 995) 9. PETITIONS AND REQUESTS 10. ORDINANCES AND RESOLUTIONS 10.1 Ordinance No. 2022-02, An ordinance amending sections 4-2 and 11-7 of the New Hope City Code related to All-Terrain and Utility Task Vehicles (and summary ordinance for publication purposes) 10.2 Resolution approving Memorandum of Understanding between Tim Hoyt and the City of New Hope for Director of Police and Acting City Manager 11. UNFINISHED AND ORGANIZATIONAL BUSINESS 12. OTHER BUSINESS 12.1 Exchange of communication between members of the city council 13. ADJOURNMENT Memorandum To: New Hope City Council From: Kirk McDonald, City Manager Date: April 21, 2022 Subject: Agenda Items for Monday, April 25, 2022 Open Forum We are not aware of anyone who intends to address Council for the open forum. Item 5.1 Staff would like Council to recognize the winners of the 2022 New Hope Snowman/Snow Sculpture Contest. The community contest was initiated by the Citizen Advisory Commission in 2018. There were 11 entries this year. Contest winners are given the choice of a cash prize or certificate towards a parks and recreation program. Citizen Advisory Chair Kulzer will be in attendance to assist with the awards. Director Rader and I support the community contest. Item 5.2 Cooper High School students and staff have requested permission to hold a special event, Relay for Life, at the athletic stadium on May 7-8, 2022. Per the CUP, this type of event requires Council approval. The event is a 12-hour overnight event and the only impact to the neighborhood would be a minimal amount of stadium lighting for safety purposes (the public address system will not be used after 11 pm). A group of students would like to make a presentation to the City Council regarding the event. Director Sargent and I recommend approval. Items 6.1, 6.2, and 6.3 Item 6.1 – there is one business license request by a lawn fertilizer company. Item 6.2 - involves routine financial claims. Item 6.3 – there are no new liability claims to report. Item 6.4 This resolution recognizes the efforts of police personnel for their services provided to the community. The week of May 11-17, 2022, will be proclaimed as National Police Week in the city. A media release will be prepared and submitted to local media. Police Chief Hoyt and I recommend approval. Item 6.5 This resolution approves an agreement with Off Broadway Musical Theatre for the 2022 musical for $5,000. This year’s performance will be “Joseph and the Amazing Technicolor Dreamcoat” held at the city’s Performance Center. The musical will be held the weekends of July 21-23, July 28-30, and August 4-6. Funding for the musical is included in the Recreation budget. Director Rader and I recommend approval. ⚫ Page 2 Item 6.6 This resolution approves an agreement with the New Hope/Crystal/Plymouth Swim Club for use of the New Hope Aquatic Park for early morning and evening swim practices and two swim meets. The swim club has rented the New Hope pool for many years. As part of the pool grant agreement with MN Swimming, the City Council has committed to allowing a championship meet for four years. A weekend morning swim meet will be held June 18-19 for which the city will charge $210 per hour. This meet does not interfere with open swim. The championship meet will be held the weekend of July 15- 17 which requires closing the pool to the general public for three days. The total rental is $22,155 plus any set-up fees and that amount includes a 15% increase in the hourly charge for the championship meet that was discussed by the Council last fall to help offset the revenue loss due to closing the pool. Director Rader and I recommend approval. Item 8.1 This resolution approves change order no. 11 with Donlar Construcion Company for $3,111 for the pool project. The change order involves installing wiring to connect the pool heaters to the chemical controllers to automatically turn the heaters off and on during filter cleaning cycles. The change order increases the contract with Donlar to $11,472,765.89. After this work is completed staff will be recommending a final closeout of the project. There is a project shortfall due to the removal/replacement of poor soils at the beginning of the project; however, the shortfall will be much lower than originally estimated. Abdo recommends a one-time transfer from the Temporary Financing Fund after the project is closed. Director Rader and I recommend approval of the change order. Item 10.1 This ordinance amendment addresses the use of all-terrain vehicles in the city. The ordinance amendment states that ATVs are not allowed to be driven on public roads unless the vehicles are licensed to do so. The ordinance also includes language regarding the use on public property, hours of operation, speed, noise, carelessness and safety equipment. Director Hoyt and I recommend approval. Item 10.2 This resolution approves the Memorandum of Understanding with Tim Hoyt as Director of Police and Acting City Manager. Council reviewed the draft MOU at the April 18 work session and was supportive subject to one minor change regarding item 16. The MOU has been updated to clarify that the Crystal City Manager will assist in the event that any disciplinary action is necessary with Hoyt’s spouse, a current employee at the public works department. Representation on various commissions was also discussed at the work session, and resolutions to formalize the appointments will be presented at the May 23 Council Meeting. I recommend adoption of the MOU. Item 12.1 Mayor Hemken will review the list of upcoming events/meetings. If you have any questions regarding items in the agenda packet, please contact me prior to the meeting so that staff can research any issues and be prepared to respond at the meeting. New Hope City Council April 11, 2022 Page 1 City of New Hope 4401 Xylon Avenue North New Hope, Minnesota 55428 City Council Minutes April 11, 2022 Regular Meeting City Hall, 7:00 p.m. CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice thereof; Mayor Hemken called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE The City Council and all present stood for the Pledge of Allegiance. ROLL CALL Council present: Staff present: Kathi Hemken, Mayor John Elder, Council Member Andy Hoffe, Council Member Michael Isenberg, Council Member Jonathan London, Council Member Kirk McDonald, City Manager Dan Boyum, City Engineer Tim Hoyt, Director of Police Rich Johnson, Director of HR/Admin. Services Valerie Leone, City Clerk Bernie Weber, Director of Public Works Stacy Woods, City Attorney APPROVAL OF MINUTES Motion was made by Council Member Hoffe, seconded by Council Member Elder, to approve the work session meeting minutes of March 21, 2022. Voted in favor thereof: Hemken, Elder, Hoffe, Isenberg; and the following voted against the same: None; Abstained: London; Absent: None. Motion carried. Motion was made by Council Member Elder, seconded by Council Member Hoffe, to approve the executive session meeting minutes of March 21, 2022. Voted in favor thereof: Hemken, Elder, Hoffe, Isenberg; and the following voted against the same: None; Abstained: London; Absent: None. Motion carried. Motion was made by Council Member London, seconded by Council Member Hoffe, to approve the regular meeting minutes of March 28, 2022. Voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against the same: None; Abstained: None; Absent: None. Motion carried. OPEN FORUM There was no one present desirous of addressing the council. AGENDA ORDER Council agreed to allow the presentation from Representative Omar prior to Commissioner Lunde’s presentation. New Hope City Council April 11, 2022 Page 2 PRESENTATIONS: COMMISSIONER JEFF LUNDE UPDATE Item 5.1 Mayor Hemken introduced for discussion Item 5.1, Update from Hennepin County Commissioner Jeff Lunde. Commissioner Lunde commented on the recent apartment fire at 5600 Boone Avenue North and noted the Red Cross acts as the county’s agent to assist persons with finding temporary shelter. Mr. Lunde shared the public safety funding initiatives including gun violence prevention, auto-theft prevention efforts, victim resources, and public defenders to address COVID-19 pandemic related case backlogs. He also reported on public safety expanded services including the embedded social work program, North Metro Range Public Safety Training Facility, and 911 mental health co -responder program. Commissioner Lunde thanked Chief Hoyt for his work with public safety and for testifying at the capitol regarding violence prevention. Council thanked Commissioner Lunde for the update. REPRESENTATIVE ILHAN OMAR UPDATE Item 5.2 Mayor Hemken introduced for discussion Item 5.2, Update from Representative Ilhan Omar representing Minnesota’s 5th Congressional District. Representative Omar thanked the Council for the opportunity to provide an update. She highlighted components of the proposed $5.8 trillion 2023 federal budget including education, health care, housing, and energy projects. She reported in the 2022 budget the 5th Congressional District was provided $70 million for ten community projects and the District is planning 15 community projects for 2023. She encouraged anyone with questions to contact her office. Council thanked Representative Omar for the update. ROTATING VOTES Please note that votes taken on each agenda item are called by the secretary on a rotating basis; however, the written minutes always list the mayor’s name first followed by the council members’ in alphabetical order. CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated that all items will be enacted by one motion unless requested that an item be removed for discussion. Mr. Kirk McDonald, city manager, reviewed the consent items. BUSINESS LICENSES Item 6.1 Approval of business licenses. FINANCIAL CLAIMS Item 6.2 Approval of financial claims through April 11, 2022 . RESOLUTION 2022-38 Item 6.4 Resolution proclaiming April 17-23, 2022, as National Volunteer Week in the city of New Hope. New Hope City Council April 11, 2022 Page 3 RESOLUTION 2022-39 Item 6.5 Resolution proclaiming April 17-23, 2022, to be the “Great Shingle Creek Watershed Cleanup Week”. RESOLUTION 2022-40 Item 6.6 Resolution proclaiming April 24-30, 2022, as National Crime Victims’ Rights Week in the city of New Hope. RESOLUTION 2022-41 Item 6.7 Resolution proclaiming the month of May, 2022, as Arbor Month in the city of New Hope. RESOLUTION 2022-42 Item 6.8 Resolution proclaiming the month of May, 2022, as Building Safety Month in the city of New Hope. RESOLUTION 2022-43 Item 6.9 Resolution proclaiming May 15-21, 2022, as National Public Works Week in the city of New Hope. RESOLUTION 2022-44 Item 6.10 Resolution approving renewing the agreement with Solution Builders to provide information technology support services for the city effective May 1, 2022 to April 30, 2023. RESOLUTION 2022-45 Item 6.11 Resolution approving agreement with The Morris Leatherman Company to conduct a community-wide survey. RESOLUTION 2022-46 Item 6.12 Resolution declaring adoption and implementation of State performance measures. MOTION Consent Items Motion was made by Council Member Elder, seconded by Council Member Isenberg, to approve the Consent items. All present voted in favor. Motion carried. IMPROVEMENT PROJECT NO. 1084 Item 8.1 Mayor Hemken introduced for discussion Item 8.1, Resolution approving plans and specifications for the 2022 seal coat and fog seal project and ordering advertisement for bids (Improvement Project No. 1084). Mr. Dan Boyum, city engineer, reviewed the project area in the northern part of the city recommended for seal coat work. He stated two alternate bids have been included for work north and south of Holiday Park to be considered if pricing is favorable. He stated the 2022 CIP budget is $458,622, and the estimated cost is $399,920. He noted a 15% contingency was included in the estimated cost due to changes in gas prices. Mr. Boyum stated if Council approves the plans and specifications, the bid opening would occur May 5 or 12, and the bids would be presented to Council at the May 23 meeting. Council Member London inquired of the typical number of bidders. Mr. Boyum stated there are usually only two bidders on seal coat projects. RESOLUTION 2022-47 Item 8.1 Council Member Isenberg introduced the following resolution and moved its adoption: “RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR THE 2022 SEAL COAT AND FOG SEAL PROJECT AND ORDERING ADVERTISEMENT FOR BIDS (IMPROVEMENT PROJECT NO. 1084).” The New Hope City Council April 11, 2022 Page 4 motion for the adoption of the foregoing resolution was seconded by Council Member Hoffe, and upon vote being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against the same: None; Abstained: None; Absent: None; whereupon the resolution was declared duly passed and adopted, signed by the mayor which was attested to by the city clerk. ADMINISTRATIVE FINES ENFORCEMENT PROGRAM ORDINANCE AMENDMENT Item 10.1 Mayor Hemken introduced for discussion Item 10.1, Ordinance No. 2022 -01, An ordinance amending section 2-60(h) of the New Hope City Code related to the administrative fines enforcement program (and summary ordinance for publication purposes). Mr. Kirk McDonald, city manager, stated the ordinance amendment is a housekeeping item to update section 2-60 of the code concerning fees for the administrative fines enforcement program. He explained the city adopted a Fee Schedule in 2017 which outlines fees for various programs. The schedule is updated annually and the city code references the fee schedule so that ordinance amendments are not required with every fee increase. The ordinance amendment eliminates the reference to a 40% late fee and references the Fee Schedule. ORDINANCE 22-01 Item 10.1 Council Member London introduced the following ordinance and moved its adoption: “ORDINANCE NO. 2022-01, AN ORDINANCE AMENDING SECTION 2-60(H) OF THE NEW HOPE CITY CODE RELATED TO THE ADMINISTRATIVE FINES ENFORCEMENT PROGRAM (AND SUMMARY ORDINANCE FOR PUBLICATION PURPOSES).” The motion for the adoption of the foregoing ordinance was seconded by Council Member Hoffe, and upon vote being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against the same: None; Abstained: None; Absent: None; whereupon the ordinance was declared duly passed and adopted, signed by the mayor which was attested to by the city clerk. ANIMAL KENNELS ORDINANCE AMENDMENT Item 10.2 Mayor Hemken introduced for discussion Item 10.2, Ordinance No. 2022 -03, An ordinance amending sections 1-2, 7-4 and 7-7 of the New Hope City Code related to animal kennels (and summary ordinance for publication purposes). Mr. Kirk McDonald, city manager, stated the ordinance amendment is a housekeeping item to amend language in sections 1-2, 7-4 and 7-7 regarding animal-related issues. He stated during review of the Café Meow application there was discussion on whether the cat lounge/adoption site adjacent to the café should be classified as a kennel or a pet store, and it was determined the cat lounge is similar to a pet store which is classified as a retail use. The ordinance amendment clarifies language regarding kennels and eliminates zoning code references in chapter 7. He stated each zoning district code section lists the permitted uses so the zoning code does not need to be listed elsewhere. ORDINANCE 22-03 Item 10.2 Council Member Isenberg introduced the following ordinance and moved its adoption: “ORDINANCE NO. 2022-03, AN ORDINANCE AMENDING SECTIONS 1-2, 7-4 AND 7-7 OF THE NEW HOPE CITY CODE RELATED TO ANIMAL KENNELS (AND SUMMARY ORDINANCE FOR PUBLICATION PURPOSES).” The motion for the adoption of the foregoing ordinance was New Hope City Council April 11, 2022 Page 5 seconded by Council Member Elder, and upon vote being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against the same: None; Abstained: None; Absent: None; whereupon the ordinance was declared duly passed and adopted, signed by the mayor which was attested to by the city clerk. UTILITY CARGO TRAILER PURCHASE Item 10.3 Mayor Hemken introduced for discussion Item 10.3, Resolution authorizing the purchase of equipment and appropriation of funds in the amount of $61,724 for the purchase of an enclosed utility cargo trailer, ancillary equipment and set up costs. Mr. Bernie Weber, director of public works, explained the new trailer will replace a 2012 trailer that is used regularly by the utilities department for water main breaks, sewer repairs and other maintenance activities. The purchase would be made through the state’s cooperative purchasing program. The replacement fund contains $26,436.37 for the equipment purchase. The total cost including set-up is $61,724 leaving a $35,287.63 shortfall to be funded by the Central Garage Replacement Fund. Mr. Weber noted the shortfall is due to inflation and a higher quality trailer being purchased. He stated the 2012 trailer will be auctioned which will offset the funding shortfall. RESOLUTION 2022-48 Item 10.3 Council Member Elder introduced the following resolution and moved its adoption: “RESOLUTION AUTHORIZING THE PURCHASE OF EQUIPMENT AND APPROPRIATION OF FUNDS IN THE AMOUNT OF $61,724 FOR THE PURCHASE OF AN ENCLOSED UTILITY CARGO TRAILER, ANCILLARY EQUIPMENT AND SET UP COSTS.” The motion for the adoption of the foregoing resolution was seconded by Council Member Hoffe, and upon vote being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against the same: None; Abstained: None; Absent: None; whereupon the resolution was declared duly passed and adopted, signed by the mayor which was attested to by the city clerk. LMCIT INSURANCE PREMIUMS Item 11.1 Mayor Hemken introduced for discussion Item 11.1, Motion approving renewal of insurance premiums for general liability, property damage, employee bond and worker’s compensation for the period April 20, 2022 through April 20, 2023 through the League of Minnesota Cities Insurance Trust (LMCIT). Mr. Kirk McDonald, city manager, explained the city clerk coordinates renewal of the general liability insurance, and the director of human resources and administrative services handles the workers’ compensation insurance renewal. Mr. McDonald stated the premium for the property/liability coverage decreased from $210,795 to $192,262 or $18,533 from last year primarily due to a decrease in liability exposure. Mr. McDonald stated the workers’ compensation premium based on a $0 deductible was quoted at $388,611 which is an increase of $106,878 from last year. He stated staff is recommending the city change to a $5,000 deductible for work- related medical expenses to achieve a premium credit of $22,316, resulting in a premium of $366,295. He stated the most significant factor for the increase is due New Hope City Council April 11, 2022 Page 6 to the cost of post-traumatic stress disorder claims filed across the state in the past several years. Mr. McDonald stated the total insurance expense is $558,557 which is below the 2022 budgeted amount of $590,137. MOTION Item 11.1 Motion was made by Isenberg, seconded by Council Member Hoffe, approving renewal of insurance premiums for general liability, property damage, employee bond and worker’s compensation for the period April 20, 2022 through April 20, 2023 through the League of Minnesota Cities Insurance Trust (LMCIT).Voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against the same: None; Abstained: None; Absent: None. Motion carried. LMCIT STATUTORY LIMITATIONS Item 11.2 Mayor Hemken introduced for discussion Item 11.2, Motion to accept statutory limitations of $500,000 for individual claimant recovery for insurance provided by League of Minnesota Cities Insurance Trust (LMCIT). Council Member Isenberg asked why the city would ever consider waiving the statutory limits. City Clerk Leone responded that the League of Minnesota Cities Insurance Trust requires the city to make a decision annually regarding the statutory tort limits i n accordance with Minnesota Statutes. MOTION Item 11.2 Motion was made by London, seconded by Council Member Isenberg, to accept statutory limitations of $500,000 for individual claimant recovery for insurance provided by League of Minnesota Cities Insurance Trust (LMCIT). Voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against the same: None; Abstained: None; Absent: None. Motion carried. EXCHANGE OF COMMUNICATION Item 12.1 Mayor Hemken introduced for discussion Item 12.1, Exchange of communication between members of the City Council. • Motion was made by Council Member Elder, seconded by Council Member Isenberg, to appoint Jennifer Leondardson to the Bassett Creek Watershed Commission as the city’s alternate representative. All present voted in favor. Motion carried. • Mayor Hemken reported on upcoming events. ADJOURNMENT Motion was made by Council Member Isenberg, seconded by Council Member Hoffe, to adjourn the meeting, as there was no further business to come before the Council. All present voted in favor. Motion carried. The New Hope City Council adjourned at 7:53 p.m. Respectfully submitted, Valerie Leone, City Clerk I:\RFA\P&R\CAC\2022\5.1 Q ‐ Snowman‐Snow Sculpture Contest.docx    Request for Action  April 25, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: Parks & Recreation  By: Susan Rader, Director    Agenda Title  Awards presentation for the 2021‐2022 New Hope Snowman/Snow Sculpture Contest winners  Requested Action  Staff requests the City Council recognize the New Hope Snowman/Snow Sculpture Contest winners. This  contest was sponsored by the Citizen Advisory Commission (CAC).    CAC Chair Kulzer will be in attendance to assist with the awards.  Background  The idea for a snowman‐building contest was originally discussed at the October 2017 CAC meeting as part  of a brainstorming session to generate ideas to bring attention to New Hope. The commissioners quickly  agreed that it would be a fun contest to host and that it would encourage people to get outside to enjoy the  winter. In order to give the option of creating a snowman or snow sculpture, the contest was titled the New  Hope Snowman/Snow Sculpture Contest.   Similar to last year’s contest, the entries could be submitted through the end of March and the contest was  open to New Hope individuals, families, neighborhoods or groups.   The contest was advertised in In Motion, In the Pipeline, the city web site, the city electronic sign boards, and  through social media. Participants were asked to submit a photo with their name, address and a title for the  creation via email.   Following the March 31 deadline, eleven entries were forwarded to the commissioners for voting. Last year, a  total of fourteen entries were received.    The contest winners are given the choice of a cash prize or certificate toward a parks and recreation program.   Agenda Section Presentations Item Number  5.1  I:\RFA\COMM DEV\2022\City Council\04‐25‐22 Relay For Life\Q ‐ Relay for Life 04‐25‐22.docx   Request for Action  April 25, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: Community Development  By: Brandon Bell, CD Assistant Analyst and Jeff  Sargent, CD Director  Agenda Title  Resolution approving special event at Cooper High School, Relay for Life, on Saturday, May 7, 2022, under  the supervision of District 281 personnel and parents  Requested Action  Staff requests that the City Council approve a resolution authorizing a Relay for Life special event at Cooper  High School on Saturday, May 7 starting at 6 p.m. through Sunday May 8 at 6:00 a.m., 2022, under the  supervision of District 281 personnel and parents.  Policy/Past Practice  The city has previously approved this educational fundraising event at Cooper High School.  Background  American Cancer Society Community Development Manager Abby Schnorr has requested that the city  approve a “Relay for Life” fundraising event at Cooper High School on Saturday, May 7 through Sunday,  May 8, 2022. The overnight event is a fundraiser for cancer research, education, and advocacy that involves  participants walking around the school track in honor or in memory of those affected by cancer. The event  would take place on Saturday, May 7 beginning at 6:00 p.m. and go until 6:00 a.m. on Sunday May 8. The  event would broaden the students’ education through participation in the fundraising and program at the  school.    The event has been well supervised in the past and would involve no use of amplified sound after 11:00 p.m.  As a result of injuries that were sustained at the event in 2010 due to poor lighting, organizers are requesting  use of a minimal number of stadium lights for safety. Lighting levels will be decreased after 11:00 p.m. In  addition to advisors that would be present for the event, parents would also be in attendance to help  supervise.    The event qualifies as a “Special Event” under the amended Conditional Use Permit for use of athletic  stadium and requires City Council authorization prior to being sanctioned.   Attachments   Resolution   Event flyer   Presentation   Neighborhood Signatures      Agenda Section Presentations Item Number  5.2  RESOLUTION NO. 22-___ RESOLUTION APPROVING SPECIAL EVENT AT COOPER HIGH SCHOOL, RELAY FOR LIFE, ON SATURDAY, MAY 7, 2022, UNDER THE SUPERVISION OF DISTRICT 281 PERSONNEL AND PARENTS WHEREAS, a request for a special event at Cooper High School has been received from the students and advisors to conduct an overnight Relay for Life event; and WHEREAS, the event is a special educational opportunity for area students that has been traditionally supported by the New Hope City Council; and WHEREAS, the event will be well supervised by advisors from the school and parents of the student participants in the event. NOW, THEREFORE, BE IT RESOLVED that the City Council hereby authorizes an overnight special event at Cooper High School on May 7, 2022, Relay for Life, the event is a broadening of the students’ traditional education and the event shall be supervised by advisors and parents of the participating students. Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota this 25th day of April, 2022. ______________________ Kathi Hemken, Mayor Attest: __________________________ Valerie Leone, City Clerk 13th Annual Relay For Life of Robbinsdale Area High Schools  May 7‐8, 2022  6PM to 6AM at Cooper High School    The Relay For Life of Robbinsdale Area High Schools is an incredible event which  brings together people from all walks of life for one common purpose; to do their  part in the fight against cancer. Cancer doesn’t sleep and neither do the hundreds of  participants who turn out each year to show their support of the American Cancer  Society as they walk the track in honor or in memory of those touched by cancer.    In 10 years the Relay For Life of Robbinsdale Area High Schools has:     Raised more than $500,000      Honored hundreds of cancer survivors     Engaged 180 teams and over 2,000 participants     Helped the American Cancer Society provide programs and services to over 4,000 cancer  patients and their families in Hennepin County alone (over 400 in just North Hennepin)          Help us make our 13th Annual Relay For Life the most successful event yet!    We need your help to ensure that this event is able to continue overnight at Cooper  High School, not only for those battling cancer, but also for the hundreds of students  who have worked so hard to make this event a huge success. With your support,  along with that of our neighbors, this event can grow each year as more and more  students and their families join in the fight against cancer.    relayforlife.org/rdalehsmn   kala.boswell@cancer.org      Relay For Life of Robbinsdale Area High SchoolsSaturday, May 7 – Sunday, May 8, 20226:00 p.m. to 6:00 a.m.Cooper High School WHAT IS RELAY FOR LIFE?•The American Cancer Society Relay For Life movement is one of the world’s largest peer‐to‐peer fundraising events to save lives from cancer.  The Relay community is full of like‐minded survivors, caregivers, local citizens, volunteers, and participants who believe the future can be free from cancer and own the power to make that change.•For more than 35 years, communities across the world have come together to honor and remember loved ones and fight back for lifesaving change.  Funds raised through Relay For Life directly support research, education, advocacy, and services for cancer patients and their families.•Last year, the Relay For Life of Robbinsdale Area High Schools brought in more than $20,000 with nearly 150 students from Armstrong and Cooper High Schools participating in a shortened event! Students from both Armstrong High School and Cooper High School are coming together to support the American Cancer Society’s mission to save lives from cancer. We will be fully in person this year with COVID safety measures in place, as needed.Teachers and staff, as well as parent chaperones, will also attend the event. Local survivors and caregivers are encouraged to attend our opening celebration and kick off lap!Who Can Participate? How To Get InvolvedThere are many ways to get involved! It’s easy to find the way that works best for you.•Join a team! Go to relayforlife.org/rdalehsmnto register your team and start working toward your fundraising goal.•Make a donation! Every dollar counts in the fight against cancer. We have a goal of $40,000 before the end of the school year.•Attend the event! Simply being present and supporting means a lot, especially to our survivors and caregivers that we are honoring.•If you are a survivor, please let us know so we can honor YOU! You are the reason why we continue to Relay and fight back against cancer every year. QUESTIONS?Libby, Event Chair Cooper High SchoolElla, Event Chair Armstrong High SchoolKala Boswell, ACS Staff Partner I:\RFA\City Manager\2022\6.1 Business Licenses\6.1 Q - Business Licenses 042522.docx Request for Action April 25, 2022 Approved by: Kirk McDonald Originating Department: City Manager By: Valerie Leone, City Clerk-Treasurer Agenda Title Approval of business license(s) Requested Action In accordance with Chapter 8 of the New Hope Code, all applications for business licenses must be presented to the City Council for consideration. Staff recommends approval of all listed requests. Background All required paperwork and fees have been received for the following businesses: Rainbow Lawncare Lawn Fertilizer Company, Lawn Fertilizer Trucks Agenda Section Consent Item Number 6.1 G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx   Request for Action  April 25, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: City Manager  By: Kirk McDonald, City Manager    Agenda Title  Approval of claims through April 25, 2022  Requested Action  Claims for services and commodities purchased through this period are listed on the Check Disbursement  Report  Attachments   Check Disbursement Report  Agenda Section Consent Item Number  6.2  I:\RFA\POLICE\Police week\RFA ‐ Police Week\RFA Police Week 2022.docx   Request for Action  April 25, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: Police  By: Tim W. Hoyt, Director of Police    Agenda Title  Resolution proclaiming May 11‐17, 2022, as National Police Week in the city of New Hope.  Requested Action  Staff recommends that the City Council approve a resolution proclaiming May 11‐17, 2022, as National Police  Week in the city of New Hope.    Policy/Past Practice  The city recognizes the importance of law enforcement in maintaining a safe and secure community, and  understands that law enforcement officers sometimes make the ultimate sacrifice in the performance of their  duties.  Background  Police officers routinely face risks on behalf of the community.  All too often, a police officer makes the  ultimate sacrifice, the forfeiture of their life, in the performance of their duty to protect the community which  they serve.  The challenges facing law enforcement professionals grow every day.  Domestic and  international terrorism, unheard of only a few years ago, as well as planning for pandemics have increased  the demands on the law enforcement community.      Over 800,000 sworn law enforcement officers serve in the United States.  Being a professional law  enforcement officer is an inherently risky occupation.  On average over the past ten years, one officer was  killed every other day.  More than 60,000 officers are assaulted each year resulting in 16,000 injuries.     On May 17, 1792, Deputy Sheriff Isaac Smith, New York City Sheriff’s Office became the first known law  enforcement officer to die in the line of duty in our nation’s history. Currently, there are 22,217 federal, state,  and local law enforcement officers names engraved on the walls of the National Law Enforcement Memorial.   As of April 18, 2022, 85 officers have died in the line of duty.  At the current rate names are added, the  Memorial Walls are expected to be filled by 2050.     The National Law Enforcement Memorial and Museum will hold ceremonies including the 34th Annual  Candlelight Vigil on May 13 to honor the fallen officers whose names have recently been added to the  Memorial.   Attachments   Resolution    Agenda Section Consent Item Number  6.4  City of New Hope    Resolution No. 2022 ‐    Resolution proclaiming May 11‐17, 2022  National Police Week in the city of New Hope      WHEREAS Congress and the president of the United States of America have designated the  calendar week of each year during which May 15 occurs as National Police Week and  May 15 of each year to be Peace Officers’ Memorial Day; and    WHEREAS the law enforcement officers of New Hope are our guardians of life, property, rights  and freedoms; defenders of an individual’s right to be free; warriors in the war  against crime; and dedicated to the preservation of life, liberty, and the pursuit of  happiness; and    WHEREAS it is important that all citizens know and understand the duties, responsibilities,  hazards, and sacrifices of their law enforcement agency, and that members of our  law enforcement agency recognize their duty to serve the people by safeguarding life  and property, by protecting them against violence and disorder, and by protecting  the innocent against deception and the weak against oppression; and    WHEREAS the men and women of the New Hope police department unceasingly provide a vital  public service.    NOW, THEREFORE BE IT RESOLVED that the City Council of the city of New Hope calls upon the   citizens of our community to especially honor and show their sincere appreciation  for the police officers of this city by deed, remarks, and attitude. We call upon all our  citizens to make every effort to express their thanks to the men and women who are  willing to sacrifice their lives, if necessary, to guard our loved ones, property, and  government against all who would violate the law; and    NOW, THEREFORE BE IT FURTHER RESOLVED that the City Council of the city of New Hope    proclaims May 11‐17, 2022, as National Police Week in the city of New Hope.    Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 25th day  of April, 2022.       Mayor  Attest:    City Clerk     I:\RFA\P&R\THEATRE\2022\Q & R ‐ OBMT 2022.docx    Request for Action  April 25, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: Parks & Recreation  By: Susan Rader, Director    Agenda Title  Resolution approving an agreement with Off Broadway Musical Theatre for the 2022 season  Requested Action  Staff recommends the City Council approve the agreement with Off Broadway Musical Theatre (OBMT) for the  summer of 2022 in the amount of $5,000.     The agreement calls for OBMT to produce up to nine performances (weather permitting) of the musical, “Joseph  and the Amazing Technicolor Dreamcoat”, at the city’s Performance Center. The dates for this year’s productions  include the weekends of July 21‐23, July 28‐30, and August 4‐6. All performances will start at 8 p.m. OBMT will  be advertising a suggested donation of $5 per person to help offset some of their costs for the productions. In  addition to the suggested $5 donation, OBMT will also be collecting donations for the local food shelf.  Policy/Past Practice  These productions help achieve a city goal of drawing a wide variety of residents and non residents to the city  center area for a community event.  Background  The city of New Hope has been committed to the arts for many years. The city has had a drama program  since the 1960s, with a drama specialists hired each summer. The city’s first summer musical, “Alice in  Wonderland” was produced in 1971.     Five years later, the “New Hope Musical Theater” company was organized by volunteers, which later  became known as the Off Broadway Music Theatre. The city starting contracting with OBMT in 1982 to  produce the summer musical.    Auditions for the 2022 musical will be held on April 29 from 5 p.m. – 9 p.m., April 30 from 10 a.m. ‐ 4 p.m. and  May 1 from 12 p.m.‐4 p.m.  Funding  $5,000 has been included in the 2022 Recreation budget specifically for this program expense.    Attachments   Resolution   Agreement      Agenda Section Consent Item Number  6.5    City of New Hope    Resolution No. 2022‐     Resolution approving an agreement with Off Broadway Musical Theatre for the 2022 season        WHEREAS, the city of New Hope requests to hire a musical production company to produce “Joseph and the  Amazing Technicolor Dreamcoat” for three weekends in July and August; and,    WHEREAS, the Off‐Broadway Musical Theatre has successfully produced the city’s summer musicals since  1976; and,    WHEREAS, there is $5,000 budgeted for this expense.    NOW, THEREFORE, BE IT RESOLVED, that the city of New Hope will contract with Off Broadway Musical  Theatre for a musical production to be presented in July and August at the city’s Performance  Center.      Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 25th day of April, 2022.                                                ________________________                                                 Mayor                   Attest: _________________________   City Clerk  I:\RFA\P&R\POOL\2022\NHCP Agreement\Q & R ‐ NHCP 2022 Agreement.docx    Request for Action  April 25, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: Parks & Recreation  By: Susan Rader, Director     Agenda Title  Resolution approving agreement with the New Hope/Crystal/Plymouth Swim Club for use of the New Hope  Aquatic Park for summer practices and meets  Requested Action  Staff recommends that the City Council approve an agreement with New Hope/Crystal/Plymouth (NHCP)  Swim Club for use of the New Hope Aquatic Park. This agreement will give the local swim club permission  to use the city’s outdoor pool for evening swim practices, May 31‐June 2 and June 6‐8 and for early morning  swim practices, Monday through Friday, June 13 – July 27 (probably no July 4) from 6:00‐8:30 a.m. It also  gives permission to host a weekend morning swim meet on June 18 and 19 and a championship meet the  weekend of July 15‐17.    The practice usage will occur prior to the city’s swim lesson program, with the club using all eight lanes of  the pool. The city will charge $110 per hour for this usage, which totals 97.5 hours.     The weekend morning swim meet will take place on Saturday, June 18 and Sunday, June 19, from 6‐10:30  a.m. The Club will set up on Friday, June 17, after the pool closes to the general public. The city will charge  $210 per hour for the meet, which totals 9 hours, and $50 per hour for set‐up. This use would not interfere  with any city sponsored activities, other rentals or any use by the general public. The pool will be available  for open swim each day.    The championship swim meet will take place July 15‐17. The Club will set up on Friday morning during  swim lessons and the meet will run from 12‐8 p.m. and then from 6 a.m.‐8 p.m. on both Saturday and  Sunday. The city will charge $265 per hour for the meet, which totals 36 hours, and $50 per hour for set‐up.  Swimming lessons will be held Friday morning, but the pool will be closed for open swim for all three days.    The amount due for this usage totals $22,155, plus any set‐up fees. All fees will be paid at the conclusion of  the swim agreement and all insurance requirements will be met prior to use. Staff recommends approval.  Background  The NHCP Swim Club has rented the New Hope Pool for many years. The per hour rental fee is the same fee  charged to all renters of the facility. The revenue realized pays for expenses incurred and the extra dollars  brought in are important for this facility.    At the October 28, 2021 Council Work Session, the rates for the Championship Meet were discussed and  Council supported a 15% increase to help offset the revenue loss due to the pool being closed for general  swimming during the meet. Similar to other Parks and Recreation fees, the rates for the practices and the  morning only swim meet were increased slightly.      Agenda Section Consent Item Number  6.6    Request for Action, Page 2     2021 Rate 2022 Rate   Practices $107/hr $110/hr Does not impact use, so less is charged  June 18‐19 AM Meet $200/hr $210/hr Does not impact use, but facility is more heavily  used  July 15‐17  Championship Meet  $230/hour $265/hour Closed for public swim during 3‐day meet    As part of the pool grant agreement with MN Swimming, the City Council committed to allowing a  championship meet for four years (2021‐2024).     Total rental hours for all swim teams is estimated around 280 hours for the season.  Attachments   Resolution   Agreement   Calendar view of all of the swim team rentals for 2022        City of New Hope    Resolution No. 2022‐     Resolution approving agreement with the New Hope/Crystal/Plymouth Swim Club   for use of the New Hope Aquatic Park for summer practices and meets      WHEREAS, the city of New Hope encourages use of the New Hope Aquatic Park during the summer season;  and    WHEREAS, the New Hope/Crystal/Plymouth Swim Club wishes to use the New Hope Aquatic Park for  practices, May 31‐June 2 and June 6‐8 from 5‐7:30 p.m. at a rate of $110 per hour; and    WHEREAS, the New Hope/Crystal/Plymouth Swim Club wishes to use the New Hope Aquatic Park for  practices Monday through Friday, June 13‐July 27 (no July 4) from 6‐8:30 a.m. at a rate of $110 per  hour; and    WHEREAS, the New Hope/Crystal/Plymouth Swim Club wishes to use the New Hope Aquatic Park for  morning swim meets on June 18 and June 19 from 6‐10:30 a.m. at a rate of $210 per hour; and     WHEREAS, the New Hope/Crystal/Plymouth Swim Club wishes to use the New Hope Aquatic Park for a  championship swim meet July 15‐17 at a rate of $265 per hour; and     WHEREAS, all fees will be paid at the conclusion of the season.      NOW, THEREFORE, BE IT RESOLVED that the city of New Hope approves the agreement with the New Hope/    Crystal/Plymouth Swim Club for use of the New Hope Aquatic Park this summer.       Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, 25th day of April, 2022.                                            _____________________________                                          Mayor         Attest: __________________________              City Clerk  I:\RFA\P&R\Pool and Civic Center Pk Projects\2022\Change Orders\Pool ‐ CO 11\Q&R ‐ Pool Change Order No. 11.docx   Request for Action  April 25, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: Parks & Recreation  By: Susan Rader, Director    Agenda Title  Resolution approving Change Order No. 11 in the amount of $3,111 with Donlar Construction Company for  the pool construction project (Improvement Project No. 995)  Requested Action  Staff requests that the City Council approve change order no. 11 to the contract for the pool construction  project (improvement project no. 995) in the amount of $3,111. City Engineer Dan Boyum will be in  attendance to respond to any questions regarding the change order.  Policy/Past Practice  The City Council considers change orders when unforeseen circumstances arise, or changes are  recommended for a city project.  Background  The City Council awarded a construction contract to Donlar Construction Company at the March 25, 2019  council meeting in the amount of $11,350,275.    Since the start of the project, the following change orders have been approved:    Change Order Date Item Amount  Change Order #1 –  5/28/19  Risk Insurance, Proposal Request 1 $11,618  Change Order #2 –  7/22/19  MN Department of Health Pool code review items (additional exit  ladder, transition tile stripe near ramp, floor anchor and cement work  near drop slide)  $ 6,297  Change Order #3 –  8/26/19  Perimeter fence gates; cemetery fence and gate; bathhouse door  closures  $11,866  Change Order #4 –  10/14/19  Department of Labor & Industry Review changes (adding downspout  storm drainage piping and fittings around the bathhouse and testing,  resizing some hot water pipe sizes, replacing some fittings, and  resizing some vent pipes)  $24,431  Change Order #5 –  10/28/19  Water connections for the concession building; a recirculation line in  the bathhouse building  $8,535  Change Order #6 –   1/13/20  Concrete footings for added umbrellas; damper access panel; network  control cabinet; tree stump removal; delete handholes and data  raceway  $4,827.35  Change Order #7 –  3/23/20  Thicker grade beam at shade structure; rainfall and delay costs;  CenterPoint utility delay  $54,106.49  Agenda Section Development &  Planning Item Number  8.1    Request for Action, Page 2    Change Order #8 –  5/26/20  Power to condensers; addition of stanchions and ropes near the water  slides; elimination of two rows of ice and snow guards; change from  wet to dry fire system in the mechanical building  $1,685  Change Order #9 –   7/27/20  Addition of Fire Code items; installation of hot and cold hose bibb;  deduct of contractor responsible testing services and engineering  services due to concrete deck repairs  ‐$26,730  Change Order #10 –  8/24/20  Extended General Conditions costs and time extension $22,247.05   Total Change Orders To Date $118,882.89    Pool/Chemical Control Wiring for Heater sequencing:  During the first season of operation, staff experienced an error with the heaters each time the water flow  stopped, which occurred during filter bump cycles. The purpose of the filter bumps is to clear debris,  increasing the efficiency of the system. The timeline for filter bumps varies depending on the pool use but is  typically done manually 2‐3 times per day and once overnight, which is done automatically. The process  takes approximately 12‐13 minutes for each filter bump. When done manually, staff then turns the heaters  back on. When the filter bumping takes place automatically at night, this creates colder water temperatures in  the morning until staff can turn the heaters back on.    The recommended wiring would connect the heaters to the chemical controllers and automatically turn off  the heaters during the bump cycle, when the controllers indicate no flow, and then have them turn on again  when flow is established. This would allow staff to schedule automatic bumps throughout the day allowing  staff to focus more on other operational tasks without worrying about the heaters not functioning. Beyond  that, it would make sure the pools are warm enough in the morning for use by the swim lesson participants  and other pool users.    Pool change order no. 11 includes the addition, as follows:    Heater Wiring $3,111 Add  Total Pool Change Order No. 11 $3,111 Add    The change order increases the contract amount from $11,469,654.89 to $11,472,765.89. Staff recommends  approval of the resolution approving the change order.     Following the completion of this work, staff and the city engineer will be recommending a final closeout and  payment of the pool project.    Summary of Costs:  Between all five of the project contracts (pool, park and city hall landscaping, performance center, skate park,  and city hall demolition), in the fall of 2020, staff estimated that there would be a shortfall of approximately  $290,000 due primarily to the additional $270,000 that was spent on the removal of poor soils and importing  of sand for the pool area. Staff is still anticipating a shortfall, but is should be much less than the 2020  estimate.       Request for Action, Page 3    In November 2019, Vicki Holthaus provided a memo outlining various funding options for project overages.  At the time, her recommendation was to record a one‐time transfer from the Temporary Financing Fund to  cover any overage on the projects. But she advised that the project overage should be recalculated at the end  of the project and the transfer recorded at that time. The recommendation remains unchanged.    Attachments   Resolution   Letter from Dan Boyum, City Engineer   Change Order No. 11      City of New Hope    Resolution No. 2022 ‐    Resolution approving Change Order No. 11 in the amount of $3,111 with Donlar Construction Company  for the pool construction project (Improvement Project No. 995)    WHEREAS,  the city has received the request for change order no. 11 from Stantec Consulting Services for  Donlar Construction Company relating to the contract for the pool construction project  (Improvement Project No. 995) in the amount of $3,111; and    WHEREAS,  the items in change order no. 11 includes chemical control wiring for heater sequencing; and    WHEREAS, the original contract with Donlar Construction Company was in the amount of $11,350,275 and  the Stantec budget included a $321,824.98 contingency; and    WHEREAS,  at the May 28, 2019 city council meeting change order no. 1 was approved in the amount of  $11,618, which increased the contract amount to $11,361,893 and decreased the contingency to  $310,206.98; and    WHEREAS,  at the July 22, 2019 city council meeting change order no. 2 was approved in the amount of  $6,297, which increased the contract amount to $11,368,190 and decreased the contingency to  $302,916.50; and    WHEREAS,  at the August 26, 2019 city council meeting change order no. 3 was approved in the amount of  $11,866, which increased the contract amount to $11,380,056 and decreased the contingency to  $291,050.50; and    WHEREAS, at the October 14, 2019 city council meeting change order no. 4 was approved in the amount of  $24,431, which increased the contract amount to $11,404,487 and decreased the contingency to  $266,619.50; and    WHEREAS, at the October 28, 2019 city council meeting change order no. 5 was approved in the amount of  $8,535, which increased the contract amount to $11,413,022 and decreased the contingency to  $258,084.50; and    WHEREAS, at the January 13, 2020 city council meeting change order no. 6 was approved in the amount of  $4,827.35, which increased the contract amount to $11,417,849.35 and decreased the contingency  to $167,900; and    WHEREAS, at the March 23, 2020 city council meeting change order no. 7 was approved in the amount of  $54,106.49, which increased the contract amount to $11,471,955.84 and decreased the contingency  to $112,893.51; and          WHEREAS,  at the May 26, 2020 city council meeting change order no. 8 was approved in the amount of  $1,685, which increased the contract amount to $11,473,640.84 and decreased the contingency to  $111,978.18; and    WHEREAS,  at the July 27, 2020 city council meeting change order no. 9 was approved as a decrease in the  amount of $26,730, which decreased the contract amount to $11,446,910.84; and    WHEREAS,  at the August 24, 2020 city council meeting change order no. 10 was approved in the amount of  $22,744.05, which increased the contract amount to $11,469,654.89; and    WHEREAS, change order no. 11 increases the contract amount by $3,111 to $11,472,765.89; and    WHEREAS,   Stantec Consulting Services and staff recommend approval of the change order.     NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of New Hope that change order no. 11  to the Donlar Construction Company contract is approved in the amount of $3,111 and that all  other respects of the contract shall remain in full force and effect according to its terms.    Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 25th day of April,  2022.           ______________________________           Mayor    Attest: ________________________  City Clerk  Stantec Consulting Services Inc. 733 Marquette Avenue, Suite 1000 Minneapolis MN 55402-2314 April 19, 2022 File: 193804337 Susan Rader Director of Parks and Recreation City of New Hope 4401 Xylon Avenue North New Hope, MN 55428 Dear Susan Rader, Reference: Change Order No. 11 – New Hope Outdoor Pool – City Project No. 995 We have prepared Change Order No. 11 for Donlar Construction Company to address the item discussed below: 1.Control Wiring for Heater Sequencing - The city has experienced times when the heaters for the pools shut off during filter cleaning operations. Various trouble shooting has been done by the contractor and their subcontractors. After more discussions with the heater manufacturer's representative, the manufacture is recommending control wiring be added to improve operations and to minimize the pool heaters shutting off. This additional wiring was not part of the original scope of work, and the contractor is requesting reimbursement for this wiring. Add to the project is $3,111.00. Once this work is completed, we would recommend processing a final payment request on the project. If you have any questions or require further information, please call me at (612) 712-2021. Sincerely, STANTEC CONSULTING SERVICES INC. Dan Boyum City Engineer Phone: (612) 712-2021 Mobile: 6517755098 dan.boyum@stantec.com Attachment: New Hope Outdoor Pool – Change Order No. 11 Cc: Kirk McDonald, Valerie Leone, Jeff Sargent, Bernie Weber – New Hope; Stacy Woods – City Attorney; Jeff Ehleringer, Mike Fitzpatrick, Ann Ackerson – Stantec   I:\RFA\City Manager\2022\Ordinances\ord 22‐02\10.1 Q ‐ Ord 22‐02.docx   Request for Action  April 25, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: Community Development  By: Valerie Leone, City Clerk‐Treas.   and Tim Hoyt, Director of Police    Agenda Title  Ordinance No. 22‐02, An ordinance amending sections 4‐2 and 11‐7 of the New Hope City Code related to  All‐Terrain and Utility Task Vehicles (and summary ordinance for publication purposes)  Requested Action  Staff requests that the City Council approve ordinance No. 22‐02 to address the use of all‐terrain and utility  task vehicles in the city.    Policy/Past Practice  Ordinances provide regulations to govern general and various activities and situations which actually or may  occur or exist in the city, and which will or may affect the general welfare and safety of residents of the city,  with the intention of promoting and protecting the health, safety and welfare of the citizens of the city.     Background  City staff receives inquiries regarding the use of all‐terrain vehicles; specifically whether they are allowed on  public roads. The ordinance amendment will clarify that ATVs are prohibited from use on public roads unless  the vehicles are licensed by the state to travel on roads and streets. It also clarifies that ATVs are prohibited  from public property (including parks unless authorized by the Director of Parks and Recreation).  Hours of  operation, speed, noise, carelessness and safety equipment are also addressed.    The city attorney drafted the ordinance, and the director of police and director of parks and recreation support  its adoption.  Attachments   Ordinance 22‐02   Summary Ordinance 22‐02        Agenda Section Ordinances &  Resolutions Item Number  10.1  ORDINANCE NO. 22-02 AN ORDINANCE AMENDING SECTIONS 4-2 AND 11-7 OF THE NEW HOPE CITY CODE RELATED TO ALL-TERRAIN AND UTILITY TASK VEHICLES THE CITY COUNCIL OF THE CITY OF NEW HOPE ORDAINS: Section 1. Section 4-2 (b) Definitions, is hereby amended to add the underlined text as follows: All-terrain vehicle (ATV) means a motorized vehicle with not less than three, but not more than six low pressure or non-pneumatic tires; a total dry weight of 2,000 pounds or less; and a total width from outside of tire rim to outside of tire rim that is 65 inches or less. An ATV is sometimes referred to as a four-wheeler or quad. This definition includes both Class 1 and Class 2 all-terrain vehicles. All-terrain vehicle, Class 1: An all-terrain vehicle that has a total width from outside of tire rim to outside of tire rim that is 50 inches or less. All-terrain vehicle, Class 2: An all-terrain vehicle that has a total width from outside of tire rim to outside of tire rim that is greater than 50 inches but not more than 65 inches. Utility task vehicle (UTV) A UTV is a side-by-side, four-wheel drive, off-road vehicle that has four wheels, is propelled by an internal combustion engine with a piston displacement capacity of 1,200 cubic centimeters or less, and has a total dry weight of 1,800 but less than 2,600 pounds, and typically has some sort of roof structure. Section 2. Section 11-7 Regulation of go-karts, snowmobiles and minibikes, is hereby amended to repeal the stricken text and add the underlined text as follows: Sec. 11-7. Regulation of go-karts, snowmobiles, and minibikes, all-terrain vehicles and utility task vehicles.. (a) Intent. It is the intent of this section to supplement the laws of the State of Minnesota, chapters 168 through 171, Minnesota Statutes, with respect to the operation of certain motor vehicles commonly called go-karts, minibikes, and snowmobiles, all-terrain vehicles and utility task vehicles. This section is not intended to allow what the state statutes prohibit nor to prohibit what the state statutes expressly allow. (b) Operation on city streets or highways. (1) On roadway. No persons shall operate a snowmobile, minibike, or go-kart, all-terrain vehicles or utility task vehicle upon a roadway, boulevard or inside bank or slope of any city street or highway, except as provided in this section, or unless licensed by the state to travel on roads and streets. 2 (c) Unlawful operations. It shall be unlawful for any person to drive or operate any snowmobile, go-kart, or minibike, all-terrain vehicle or utility task vehicle in the following unsafe or harassing ways: (1) 25 mile per hour speed limit. In excess of 25 miles per hour on public land; (2) Reasonable speed limit. At a rate of speed greater than reasonable or proper under all the surrounding circumstances; (3) Careless, reckless, negligent manner. In a careless, reckless or negligent manner so as to endanger the person or property of another or to cause injury or damage thereto; (4) Under the influence. While under the influence of intoxicating liquor or narcotics or habit-forming drugs; (5) Headlight and taillight. Without a lighted head and taillight when required for safety; (6) Tree nursery. In any planting or tree nursery in a manner which damages or destroys growing stock; or (7) Noisy manner. In a noisy manner contrary to the equipment-muffler provisions below. (d) Other unlawful acts. (1) Operation. It shall be unlawful for any person to operate a snowmobile, go-kart, or minibike, all-terrain vehicle or utility task vehicle: a. Private property. On private property of another without permission of the owner of said property; or b. Public property. On publicly owned land, including school, park property, playgrounds and recreational areas, except where permitted by subsection (d)(3) of this section; c. Interference with peace and quiet. In a manner so as to create a loud, unnecessary or unusual noise which disturbs, annoys or interferes with the peace and quiet of other persons. d. Hours of operation. Within the city between the hours of one-half hour after sunset to one-half hour before sunrise. (3) Exception. Notwithstanding the provisions of (d)(1), a and b of this subsection, the director of parks and recreation shall have authority to supervise and regulate events or programs in connection with events conducted by the New Hope Park and Recreation Department in which snowmobiles, go-karts, or minibikes, all-terrain vehicles or utility task vehicles are used. The city council shall, from time to time by resolution, designate city park areas deemed available for such use. (f) Equipment. (1) Mufflers. All go-karts, minibikes, and snowmobiles, all-terrain vehicles and utility task vehicles shall be equipped with standard mufflers which are properly attached and which reduce the noise of operation of the vehicle to a noise level which shall not be a disturbance to residences of the area of operation and no person shall use a muffler cut- out, bypass, or similar device on said vehicles. 3 (2) Brakes. All go-karts, minibikes, and snowmobiles, all-terrain vehicles and utility task vehicles shall be equipped with brakes adequate to control the movement of and to stop and hold such vehicles in a manner equivalent to an automobile, in addition to any standards prescribed in subsection 11-7(b)(3) of this section. All brakes shall be maintained in a good working condition. Section 3. Effective Date. This ordinance shall be effective upon passage and publication. APPROVED by the New Hope City Council this 25th day of April, 2022. Kathi Hemken, Mayor ATTEST: Valerie Leone, City Clerk P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-82202 ATV's\Ordinance 22-02 - ATV's.docx 1 SUMMARY OF ORDINANCE NO. 22-02 AN ORDINANCE AMENDING SECTIONS 4-2 AND 11-7 OF THE NEW HOPE CITY CODE RELATED TO ALL-TERRAIN AND UTILITY TASK VEHICLES Ordinance No. 22-02 amends Sections 4-2 and 11-7 of the New Hope City Code to add all-terrain vehicles and utility task vehicles to the list of vehicles which includes go-karts, snowmobiles and minibikes to be regulated as follows: (1) prohibit their operation on city streets or highways; (2) prohibit unlawful operations of the vehicles in unsafe or harassing ways; (3) prohibit other listed unlawful acts involving the vehicular usage; and (4) require properly maintained mufflers and brakes on the vehicles, among other revisions. The full version of Ordinance No. 22-02 is posted at www.newhopemn.gov and is available for inspection at the City Clerk’s office, 4401 Xylon Avenue North, New Hope, Minnesota. The above Ordinance was adopted by the New Hope City Council on April 25, 2022, and shall become effective upon publication. Valerie Leone City Clerk (published in the New Hope – Golden Valley Sun Post on May 5, 2022) I:\RFA\City Manager\2022\City Manager MOU\cm 042522 MOU\10.2 RFA MOU.docx    Request for Action  April 25, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: City Manager  By: Kirk McDonald, City Manager  Rich Johnson, Director of HR/Admin Services    Agenda Title  Resolution Approving Memorandum of Understanding between Tim Hoyt and the City of New Hope for  Director of Police and Acting City Manager  Requested Action  Staff recommends the City Council adopt the MOU for the acting city manager appointment.   Background  At the March 28 Council Meeting, Resolution No. 2022‐37 was adopted appointing Tim Hoyt as Acting City  Manager for a six‐month trial period (June 2 – December 1, 2022). The resolution stated a Memorandum of  Understanding would be prepared to define the terms of employment. A MOU has been drafted and was  reviewed by Council at the April 18 work session, and a minor amendment was made at Council’s request.  The New Hope HR/Administrative Services Director confirmed with the Crystal City Manager that she  would handle any disciplinary issue relating to Hoyt’s spouse, who is also an employee of the city, should  the need arise. Item 16 of the MOU has been updated. The MOU specifies the training and trial period dates,  performance goals, pension plan, salary, benefits, professional development, commission appointments and  general conditions of employment. Salary adjustments will coincide with the April 1 training date and the  June 2 start date. It is understood that ongoing dialogue will occur between Council and the Acting City  Manager during the trial period with an informal performance review to occur at the August 15 work session.     Also at the April 18 work session Council confirmed that as Acting City Manager Hoyt will serve on the  following four commissions: West Metro Fire‐Rescue District Board of Directors, North Metro Mayors  Association, Hennepin Recycling Group (HRG) and the New Hope, Crystal, Golden Valley Joint Water  Commission. Council discussed representation on the Northwest Suburban Cable Communications  Commission and the CCX Media Board of Directors. Council was supportive of appointing the city’s  communications coordinator to the cable organizations. Resolutions will be presented at the May 23 Council  Meeting to formalize these actions.    Hoyt will continue serving as Alternate Director on the PUPS Board and as Alternate Director on the LOGIS  Board (Tom Mahan and Rich Johnson are Directors, respectively).    Attachments   Resolution   Memorandum of Understanding    Exhibit A – city manager 2022 goals   ICMA Code of Ethics    Agenda Section Ordinances &  Resolutions Item Number  10.2  City of New Hope    Resolution 2022‐    Resolution Approving Memorandum of Understanding between  Tim Hoyt and the City of New Hope for  Director of Police and Acting City Manager       WHEREAS, at its meeting of March 7, 2022, the City Council appointed Tim Hoyt as Acting City  Manager upon Kirk McDonald’s retirement effective June 1, 2022; and the action was  ratified at the Council Meeting of March 28, 2022; and    WHEREAS, a Memorandum of Understanding has been prepared to define the terms of employment  for the Acting City Manager position including length of term, training, salary, pension  plan, benefits, authority, goals, performance evaluation, and right to return to former  position; and     WHEREAS, the City Council reviewed the MOU at its April 18, 2022, work session and agreed with  the terms including salary adjustments.     NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of New Hope as follows:    1. The City Council hereby approves the Memorandum of Understanding between   Tim Hoyt and the City of New Hope for Director of Police and Acting City Manager  effective June 2, 2022, with a salary adjustment retroactive to April 1, 2022.    2. The Mayor is directed to execute said MOU on behalf of the city.       Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 25th day of  April , 2022.       Mayor    Attest:      City Clerk     1 MEMORANDUM OF UNDERSTANDING BETWEEN TIM HOYT AND THE CITY OF NEW HOPE This Memorandum of Understanding (“Memorandum”) made effective this 2nd day of June, 2022, by and between the City of New Hope, a Minnesota municipal corporation ("City"), and Tim Hoyt ("Hoyt") is a summary of the general business terms and conditions regarding the City Council’s appointment of Hoyt as Director of Police and Acting City Manager during the trial term set forth below. The City and Hoyt agree to these general terms regarding his employment as Director of Police and Acting City Manager. The parties agree as follows: 1. POSITION. The City agrees to employ Hoyt as its “Director of Police and Acting City Manager” effective June 2, 2022. Hoyt agrees to serve as Director of Police and Acting City Manager in accordance with Minnesota statutes, City Code and the Code of Ethics of the International and Minnesota City/County Management Associations (“ICMA” and “MCMA”), and to perform such proper duties and functions as the City Council shall from time to time assign. 2. TERM. The term of this Memorandum shall be for the trial term commencing on June 2, 2022 through December 1, 2022 (“Term”). Nothing in this Memorandum or any other material or information distributed by the City creates a contract of employment between Hoyt and the City. Hoyt remains a member of the “Classified Service” as that term is defined by the “Personnel Rules and Regulations” and Minn. Stat. Chap. 44. 3. TRAINING/SALARY. Hoyt will work with City Manager Kirk McDonald on job training and transitioning the City Manager position until Kirk McDonald’s retirement on June 1, 2022. City shall pay Hoyt an annual salary of $148,000 starting April 1, 2022 through June 1, 2022 for additional time spent learning the responsibilities of the position. Effective June 2, 2022, this annual salary shall be increased to $156,706. 4. PENSION PLAN. Hoyt shall continue to participate in the Police/Fire plan of the Minnesota Public Employees Retirement Association (“PERA”) during his service as Director of Police and Acting City Manager. 5. GENERAL INSURANCE. City shall provide Hoyt the same medical, dental, and disability insurance benefits as provided to all other non-union employees. City shall provide Hoyt the same life insurance benefit as provided to department directors. 6. SENIORITY. For purposes of employment benefits such as personal leave and service recognition, Hoyt will maintain his current benefits during his service as Director of Police and Acting City Manager. 7. PERSONAL LEAVE AND HOLIDAYS. Hoyt shall accrue personal leave in accordance with the City's Personnel Rules and Regulations with the exception of the maximum year- end personal leave balance of 400 hours. Due to these unique circumstances, Hoyt may carryover in excess of 400 hours into 2023 with the understanding Hoyt would be held to the same maximum year-end personal leave balance at the end of 2023. City shall provide Hoyt the same holidays as enjoyed by other non-union employees.  2 8. ACTING EXECUTIVE DIRECTOR OF EDA. Hoyt is also appointed as the Acting Executive Director of the Economic Development Authority in and for the City of New Hope (“EDA”) with all attendant powers and duties. 9. AUTHORITY. As Director of Police and Acting City Manager, Hoyt shall have full authority to act as City Manager with all of the attendant powers and duties prescribed to the City Manager by the City Code, Minnesota Statutes, and City Council resolutions. Specifically, as Acting City Manager, Hoyt shall have full authority to conduct financial transactions on behalf of the City and take any and all reasonable actions necessary to successfully carry out his duties as the Director of Police and Acting City Manager and Executive Director of the EDA. 10. DIRECTOR OF POLICE AND ACTING CITY MANAGER GOALS. Hoyt will review and act to further the City Manager Goals set forth on the attached Exhibit A. 11. PERFORMANCE EVALUATION BY CITY COUNCIL. City and Hoyt agree that an informal performance review of the Director of Police and Acting City Manager will be conducted by the City Council at the August 15, 2022 Council Work Session. Hoyt agrees to be open to have an ongoing dialogue with the City Council during the Term of his serving as Director of Police and Acting City Manager. 12. DUES AND SUBSCRIPTIONS. City shall pay the professional dues and subscriptions for Hoyt which are deemed reasonable and necessary for Hoyt's continued participation in national, regional, state and local associations necessary and desirable for Hoyt's continued professional participation, growth and advancement. 13. PROFESSIONAL DEVELOPMENT. As determined by the City Council, the City shall pay necessary and reasonable registration, travel and subsistence expenses of Hoyt for professional and official travel, meetings and occasions adequate to continue the professional development of Hoyt and to adequately pursue necessary official and other committees thereof which Hoyt serves as a member. Hoyt shall use good judgment in his outside activities so he will not neglect his primary duties to the City. 14. COMMISSIONER POSITIONS. Hoyt agrees as Director of Police and Acting City Manager he will personally serve on the West Metro Fire-Rescue District Board of Directors, North Metro Mayors Association, Hennepin Recycling Group (HRG) and the New Hope, Crystal, Golden Valley Joint Water Commission. Hoyt may serve on or participate in all other committees, commissions, boards, or groups normally filled by the City Manager. However, given the time constraints placed upon Hoyt by his appointment as Director of Police and Acting City Manager he may appoint or assign other qualified individuals to these appointments or positions as he sees fit, exclusive of the four assignments mentioned herein. 15. CIVIC CLUB MEMBERSHIP. City recognizes the desirability of representation in and before local civic and other organizations. Hoyt is authorized to become a member of such civic clubs or organizations as deemed appropriate by Hoyt and City and at City's expense.  3 16. RECUSAL RELATING TO CARISSA HOYT DISCIPLINARY MATTERS. Hoyt’s wife, Carissa Hoyt is employed by the City in the Public Works department. In the event Carissa Hoyt is the subject of disciplinary action during the Term, Tim Hoyt agrees to recuse himself from any review and decision-making regarding Carissa Hoyt’s employment. The city manager for the City of Crystal would be called on in such an event to handle any review and decision relating thereto. 17. GENERAL EXPENSES. City shall reimburse Hoyt reasonable miscellaneous job related expenses which it is anticipated Hoyt will incur from time to time when the City is provided with appropriate documentation by Hoyt. 18. HOURS OF WORK. It is understood that the position of City Manager requires occasional attendance at evening and weekend meetings. Hoyt understands that additional compensation and compensatory time shall not be allowed for such additional expenditures of time. Hoyt further understands he may absent himself from the office to a reasonable extent in consideration of extraordinary time expenditures at other than normal working hours. 19. RIGHT TO RETURN TO FORMER POSITION AS POLICE DIRECTOR IF NOT APPOINTED AS CITY MANAGER. During this period, the City Council will also consider Hoyt for permanent appointment as City Manager. If Hoyt is not appointed or declines an appointment as City Manager, Hoyt may elect to return to his position as Director of Police at the end of the Term. If Hoyt resumes his position as Director of Police, his annual salary will be readjusted at the time of his reassignment to the level he would have experienced as Police Director in accordance with the City’s pay plan. 20. GENERAL CONDITIONS OF EMPLOYMENT. Except as otherwise provided in this Memorandum, all “Personnel Rules and Regulations” of the City shall apply to Hoyt as they would to other employees of City. Hoyt acknowledges and agrees that as Director of Police he remains a member of the “Classified Service” as that term is defined by the “Personnel Rules and Regulations” and Minn. Stat. Chap. 44. IN WITNESS WHEREOF, City has caused this Memorandum to be signed and executed on its behalf by its Mayor and City Clerk and Tim Hoyt has signed this Memorandum, to be effective the day and year first written above. EMPLOYER: CITY OF NEW HOPE BY: _____________________________ Kathi Hemken Its Mayor BY: _____________________________ Valerie Leone Its City Clerk DIRECTOR OF POLICE AND ACTING CITY MANAGER: __________________________________ Tim Hoyt P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-11451 Appointment of Tim Hoyt as City Manager\Memorandum of Understanding.docx  4 Exhibit A City Manager Goals for 2022 See attached. City Manager Goals for 2022      1. Redevelopment will remain a high priority with continued focus on City Center and  other commercial/industrial/housing redevelopment opportunities throughout the city.  Finalize coordination on Windsor Ridge development and coordinate with St. Therese  Nursing Home to facilitate 3‐year phased expansion and/or renovation of existing  campus. Other potential expansions/new developments could include redevelopment of  Winnetka Shopping Center (Unique Thrift Store property), District 281 bus garage site,  multi‐family housing properties on 62nd Avenue, Conductive Containers, Inc. and AC  Carlson. Continue with variety of scattered site housing new construction and  rehabilitation projects, including potential acquisition of TreeHouse property, with a  goal of six new properties acquired, underway, or completed in 2022. Review Fair  Housing Policy with Council by 3/31/22. Update Economic Development Report by  9/30/22 and continue coordination with Business Network Group. Continue  participation in GreenStep Cities program and record any newly completed best practice  actions. Property maintenance and inspections will continue to be a top priority with a  continued emphasis on proactive enforcement in conjunction with the Police  Department’s Community Engagement initiative.      2. Conduct two elections (Primary on 8/9/22 and General on 11/8/22), recruit and train  election judges, coordinate with Hennepin County on ballots and equipment  compliance, and provide training and orientation if there are any newly elected council  members.    3. Continue with infrastructure/environmental improvements; finalize 2020 and 2021  infrastructure projects by 6/30/22 (restoration and storm sewer lining) and 2022 street  infrastructure improvements in Liberty Park neighborhood by 11/30/22. Annual seal coat  and crack/fog seal program will continue along with sewer pipe lining with substantial  completion by 11/30/22 for both projects. Phase one of the public works facility  improvements should be completed by 6/30/22 and planning will continue for phase two  improvements. Prepare feasibility study for 2023 street infrastructure improvements by  10/30/22 and update pavement management plan and present to Council by 11/30/22.  Continue coordination with other cities on Joint Water Commission, maintain  partnership with Meadow Lake and Northwood Lake Watershed associations and  continue to coordinate with Shingle Creek Watershed Management Commission on  Meadow Lake improvement project. Make scheduled equipment/vehicle replacement  purchases.     4. In Parks and Recreation, operate new aquatics facility for second season and finalize  Donlar contract by 4/30/22. Staff will continue to work with Sunram on restoration issues  with a goal of finalizing that contract by 11/30/22. Replace playground equipment at  Hidden Valley Park, in conjunction with neighborhood input by 8/31/22. Replace picnic  tables at Northwood Park picnic shelter and continue park lighting upgrades and  completing the replacement of wooden park name signage. Finalize roof replacement  project at ice arena by 1/30/22 and dasher board/glass replacement project at north rink  by 5/31/22. Improvements to be completed at golf course by 11/30/22 include clubhouse  interior updates, the addition of a cart parking area, painting of the maintenance shop  and replacement of the tee protector fence on hole #1. Expand offerings of movies and  music in the parks at the performance center and continue to work with OBMT to offer  musical performances. Continue to offer a variety of programs including dance,  gymnastics, and playground programs.     5. Maintain public safety as a high priority. Continue community engagement activities  with all sectors of the community and implement new shared Joint Community Policing  Partnership (JCPP) with Crystal, Robbinsdale and Hennepin County by 9/30/22.  Continue hiring new officers to reach full staffing levels in anticipation of  departures/retirements. Expand wellness “neck up, check up” program to community  service officers and police clerks. Present annual police report by 6/30/22. Continue to  explore police department vehicle leasing and maintenance options for long‐term  savings. Complete CIP purchases including 36 duty pistols, three SWAT vests and  communication headsets, two radar units, two bunkers and software that will enable  investigations to download cellular data more efficiently. Secure second K9 dog and  train dog handler as certified narcotics detector/tracking dog by 4/30/22.    6. Continue support and coordination with West Metro Fire‐Rescue District, including  emergency preparedness and EOC, in partnership with city of Crystal. Continue to  support long‐term capital plan based on major apparatus report (New Hope’s share of  JPA budget to increase approximately $66,000 including annual lease payment for aerial;  lease cost for new engines to start with 2023 budget). Monitor SAFER grant request  status. Continue to budget annually for Station #3 improvements that are the city’s  responsibility ($30,000 per year) and develop long‐term capital replacement plan for  major building components. Maintain open lines of communication between chief, staff,  and City Council.     7. Continue contractual arrangement with AEM for financial oversight, continue to  implement technological efficiencies on departmental basis to retrieve budget data and  coordinate with LOGIS on potential implementation of new financial software.  Coordinate with public works and parks and recreation on updating CIP plans and  present by 3/31/22. Coordinate with auditors on 2021 single audit for ARPA funding.  Coordinate on FEMA reimbursement, continue discussion on CARES and ARPA  funding and prepare options to internally fund phase two public works building and  site improvements. Update ten‐year plan and present to Council by 11/30/22, monitor  utility and enterprise fund operations along with central garage equipment replacement  fund. Prepare 2023 budget with minimal tax levy increase.     8. Continue contractual arrangement with Solution Builders for IT services, continue  replacing computers as appropriate in order to keep up‐to‐date with technological  capabilities and meet IT needs of staff. In addition to the day‐to‐day operations of the  city, some highlights of the IT budget include funding for: the city’s share of replacing  the LOGIS fiber optic network in 2024, a new police records management system in  2023, annual renewal of the body worn camera software, and new city website in 2023.       9. Conduct professional city‐wide survey with Morris Leatherman to solicit feedback on  city services/projects/issues (preliminary discussion at 2/22/22 work session). In an effort  to communicate with all residents in the city, including multi‐family rental properties  and residents who pay utility bills electronically, the monthly “In the Pipeline” will be  discontinued and the “In Touch” newsletter publication will increase from four to six  issues per year effective 1/1/22. Continue to utilize social media, reader board signs,  media releases, TIP 411 and Code Red to disperse information about city  programs/projects/events. Continue to encourage/improve public participation in city  affairs and promote inclusiveness, conduct City Day event, commissioner bus tour, and  update performance measurement report and SMART goals by 10/28/22.     10. Coordinate staffing transitions, continue to evaluate organizational structure needs and  make recommendations. Continue assistance to directors and maintain contact with all  divisions on a regular basis and continue cross‐training in all departments.    11. Continue Emerald Ash Borer removal/replacement program on public property with  increased funding in 2022 budget and coordinate with Sentence to Serve on invasive  species (buckthorn) removal in parks.    12. Coordinate with HRG on recycling programs, including curbside clean‐up (3/28/22‐ 4/7/22), special materials drop off and yard waste site. Monitor refuse haulers’  implementation of curbside residential organics program, promote HRG reimbursement  for participation, and remind haulers, as needed, regarding city ordinances pertaining to  collection days.     13. Maintain good communications and keep City Council informed on issues/projects and  maintain good working relationship with variety of outside agencies: Met Council,  Hennepin County, North Metro Mayors, Minneapolis Regional Chamber of Commerce,  District 281, local legislators, and neighboring cities; provide positive work environment  and be a positive representative of the city.    14. Actively pursue grants and other outside funding sources for city projects and activities.  ICMA CODE OF ETHICS The mission of ICMA is to create excellence in local governance by developing and fostering professional local government management worldwide. To further this mission, certain principles, as enforced by the Rules of Procedure, shall govern the conduct of every member of ICMA, who shall: 1. We believe professional management is essential to efficient and democratic local government by elected officials. 2. Affirm the dignity and worth of local government services and maintain a deep sense of social responsibility as a trusted public servant. 3. Demonstrate by word and action the highest standards of ethical conduct and integrity in all public, professional, and personal relationships in order that the member may merit the trust and respect of the elected and appointed officials, employees, and the public. 4. Serve the best interests of the people. 5. Submit policy proposals to elected officials; provide them with facts, and technical and professional advice about policy options; and collaborate with them in setting goals for the community and organization. 6. Recognize that elected representatives are accountable to their community for the decisions they make; members are responsible for implementing those decisions. 7. Refrain from all political activities which undermine public confidence in professional administrators. Refrain from participation in the election of the members of the employing legislative body. 8. Make it a duty continually to improve the member’s professional ability and to develop the competence of associates in the use of management techniques. 9. Keep the community informed on local government affairs; encourage communication between the citizens and all local government officers; emphasize friendly and courteous service to the public; and seek to improve the quality and image of public service. 10. Resist any encroachment on professional responsibilities, believing the member should be free to carry out official policies without interference, and handle each problem without discrimination on the basis of principle and justice. 11. Handle all matters of personnel on the basis of merit so that fairness and impartiality govern a member’s decisions pertaining to appointments, pay adjustments, promotions, and discipline. 12. Public office is a public trust. A member shall not leverage his or her position for personal gain or benefit. Adopted by the ICMA Executive Board in 1924, and most recently revised by the membership in June 2020.   S:\April 25, 2022 Council Meeting\12.1 Q ‐ Upcoming Events.docx   Request for Action  April 25, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: City Manager  By: Kirk McDonald, City Manager    Agenda Title  Exchange of communication between members of the city council  Upcoming meetings and events:  April 30 8 a.m. to 3 p.m. – HRG Special Materials Drop‐Off Day, Operations and Maintenance  Facility, 8300 Noble Ave N, Brooklyn Park    May 2  4 p.m. – Blue Line Coalition Meeting    7 p.m. – Human Rights Commission Meeting    May 3  No Planning Commission Meeting    May 4  1:30 p.m. – Joint Water Commission Meeting  2 p.m. – Business Networking Group Meeting, hosted by Stacey Leach of Empower   You Physical Therapy and Wellness, New Hope City Hall  5 p.m. to 6:30 p.m. – Shingle Creek Clean‐up Event at Meadow Lake Park    May 9  7 p.m. – City Council Meeting      Agenda Section Other Business Item Number  12.1