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041122 City Council Meeting Packet    NEW HOPE CITY COUNCIL  MEETING AGENDA  April 11, 2022  5:30 p.m.  City Hall – Council Chambers  4401 Xylon Avenue North    Mayor Kathi Hemken  Council Member John Elder  Council Member Andy Hoffe  Council Member Michael Isenberg  Council Member Jonathan London    The City Council wants and encourages citizen participation at Council Meetings. Your input and  opinions count and are valuable. You are encouraged to bring forth your comments and issues at  the appropriate point on the agenda.     A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time  any person may address the Council on any subject pertaining to City business not listed on this  agenda or scheduled as a future agenda item. The Council requests that you limit your presentation  to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their  hand and be recognized by the Mayor. Approach the podium and speak into the microphone by  first stating your name and address. Also, please record your name on the roster at the table near  the door so that your name will be spelled correctly in the minutes.    Individuals should not expect the Mayor or Council to respond to their comments tonight; Council  may refer the matter to staff for handling or for consideration at a future meeting. You are welcome  to contact the city clerk at 763‐531‐5117 after the council meeting.    COUNCIL MEETING BROADCASTS AND STREAMING  Government Access channel 16 programming includes live/taped meeting replays  Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.    www.newhopemn.gov New Hope Values and Vision City Mission Strong local government that is proactive in responding to the community needs and issues by delivering quality public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner. Values Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-e ective manner. Fiscal Responsibility We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if residents are to have confi dence in government. Ethics, Integrity and Professionalism We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and that all meaningful relationships are built on these values. Respect for the Individual We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering of opinions. Open, Honest, and Respectful Communication We believe that open, honest, and respectful communication is essential for an informed and involved citizenry and to foster a positive environment for those interacting with our city. Cooperation and Teamwork We believe that the public is best served when all work cooperatively. Visionary Leadership and Planning We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in planning for the future. Vision e city is a great place to grow as a family, individual, or business. All within our city are safe and secure. Essential services will be those that promote a safe and healthy environment for all residents. Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner and with measurable results. e city views residents as its greatest asset and seeks their input and participation. e city will meet the communication needs of citizens, elected o cials, and city sta . Strategic Goals e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks, lighting, and city facilities). e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health. e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve or enhance its tax base. e city will provide core services with a professional sta who are equipped with the necessary tools and equipment and given necessary direction. e city will facilitate and improve communications to promote e ective intergovernmental cooperation between sta , citizens, and Council. Adopted by the New Hope City Council, August 2006 Reaffirmed by the New Hope City Council, February 2022 CITY COUNCIL MEETING City Hall, 4401 Xylon Avenue North Monday, April 11, 2022 7:00 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – April 11, 2022 2. ROLL CALL 3. APPROVAL OF MINUTES: • Work Session Minutes – March 21, 2022 • Executive Session Minutes – March 21, 2022 • Regular Meeting Minutes – March 28, 2022 4. OPEN FORUM 5. PRESENTATIONS 5.1 Update from Hennepin County Commissioner Jeff Lunde 5.2 Update from Representative Ilhan Omar representing Minnesota’s 5th Congressional District 6. CONSENT BUSINESS 6.1 Approval of business licenses 6.2 Approval of financial claims through April 11, 2022 6.4 Resolution proclaiming April 17-23, 2022, as National Volunteer Week in the city of New Hope 6.5 Resolution proclaiming April 17-23, 2022, to be the “Great Shingle Creek Watershed Cleanup Week” 6.6 Resolution proclaiming April 24-30, 2022, as National Crime Victims’ Rights Week in the city of New Hope 6.7 Resolution proclaiming the month of May, 2022, as Arbor Month in the city of New Hope 6.8 Resolution proclaiming the month of May, 2022, as Building Safety Month in the city of New Hope 6.9 Resolution proclaiming May 15-21, 2022, as National Public Works Week in the city of New Hope 6.10 Resolution approving renewing the agreement with Solution Builders to provide information technology support services for the city effective May 1, 2022 to April 30, 2023 6.11 Resolution approving agreement with The Morris Leatherman Company to conduct a community-wide survey 6.12 Resolution declaring adoption and implementation of State performance measures 7. PUBLIC HEARING 8. DEVELOPMENT AND PLANNING 8.1 Resolution approving plans and specifications for the 2022 seal coat and fog seal project and ordering advertisement for bids (Improvement Project No. 1084) 9. PETITIONS AND REQUESTS 10. ORDINANCES AND RESOLUTIONS 10.1 Ordinance No. 2022-01, An ordinance amending section 2-60(h) of the New Hope City Code related to the administrative fines enforcement program (and summary ordinance for publication purposes) 10.2 Ordinance No. 2022-03, An ordinance amending sections 1-2, 7-4 and 7-7 of the New Hope City Code related to animal kennels (and summary ordinance for publication purposes) 10.3 Resolution authorizing the purchase of equipment and appropriation of funds in the amount of $61,724 for the purchase of an enclosed utility cargo trailer, ancillary equipment and set up costs 11. UNFINISHED AND ORGANIZATIONAL BUSINESS 11.1 Motion approving renewal of insurance premiums for general liability, property damage, employee bond and worker’s compensation for the period April 20, 2022 through April 20, 2023 through the League of Minnesota Cities Insurance Trust (LMCIT) 11.2 Motion to accept statutory limitations of $500,000 for individual claimant recovery for insurance provided by League of Minnesota Cities Insurance Trust (LMCIT) 12. OTHER BUSINESS 12.1 Exchange of communication between members of the city council 13. ADJOURNMENT Memorandum To: New Hope City Council From: Kirk McDonald, City Manager Date: April 7, 2022 Subject: Agenda Items for Monday, April 11, 2022 Interview – An interview for an applicant interested in serving on the Bassett Creek Watershed Commission as the city’s alternate representative has been scheduled for 6:20 p.m. in the Northwood Room. The application was emailed to Council as an attachment to the Outlook meeting invitation. Open Forum We are not aware of anyone who intends to address Council for the open forum. Item 5.1 County Commissioner Jeff Lunde will provide an update to Council. Item 5.2 Representative Ilhan Omar will provide an update to Council. Items 6.1, 6.2, and 6.3 Item 6.1 – there are three new business license requests for this agenda (a lawn fertilizer company, commercial refuse hauler and a massage license renewal). Item 6.2 - involves routine financial claims. Item 6.3 – there are no new liability claims to report. Item 6.4 This resolution proclaims the week of April 17-23 as Volunteer Week in the city. More than 2,220 volunteer hours have been donated to the city through various activities. This does not include the hours served on city commissions or the adopt-a-park program. Staff wishes to acknowledge the importance of volunteers and their valuable contributions. Communications Coordinator Beth Kramer and I recommend approval. Item 6.5 This resolution proclaims the week of April 17-23 as the Great Shingle Creek Watershed Cleanup Week in the city. The community is invited to participate in cleanup activities on Wednesday, May 4, at 5 pm at Meadow Lake Park. Besides general cleanup, volunteers will help with landscaping and plantings. The event will be advertised on the city’s website, and City Forester Shawn Markham will coordinate the activities. Director Weber and I recommend approval. ⚫ Page 2 Item 6.6 This resolution proclaims the week of April 24-30 as National Crime Victims’ Rights Week in the city. The Council is asked to reaffirm its commitment to respect and enforce victims’ rights and address their needs. Director Hoyt and I support adoption of the resolution. Item 6.7 This item proclaims the month of May as Arbor Month in the city. One of the requirements to retain the “Tree City USA” designation is to adopt this resolution and to participate in tree plantings and other environmental enhancements. The city will continue to proactively address the Emerald Ash Borer threat by removing diseased trees and replacing with a variety of species on public property. Director Weber, Director Rader, and I recommend approval. Item 6.8 This resolution proclaims the month of May 2022 as Building Safety Month in the city to recognize the importance of building safety and fire prevention. Director Sargent and I recommend approval. Item 6.9 This resolution proclaims the week of May 15-21 as National Public Works Week in the city of New Hope. Observance is intended to raise awareness of the importance of public works employees and their contributions to maintain the city’s infrastructure to provide a safe and healthy community. Director Weber and I recommend approval. Item 6.10 This item approves a contract renewal with Solution Builders for information technology support services. The contract renewal for May 1, 2022 to April 30, 2023 is $153,360, which is an increase of 3% over the previous contract. The city has utilized the services of Solution Builders since 2015 with good results. Funding is included in the 2022 budget. In addition to the IT support performed remotely, the city receives two days per week of on-site support. Director Johnson and I recommend approval. Item 6.11 This resolution approves the agreement with the Morris Leatherman Company to conduct a professional community-wide survey for $25,000. Council provided input regarding the survey questions at the March 21 work session. The last professional survey was conducted in 2015 and was delayed in 2020-21 due to the COVID-19 pandemic. The survey results will be presented to Council this fall. Funds are included in the 2022 budget. I recommend approval. Item 6.12 This resolution declares the city’s participation in the state’s performance measures program. The survey to be conducted by the Morris Leatherman Company (Item 6.11) meets the criteria and the city will be reimbursed approximately $3,133 for participation ($0.14 per capita). The city has been participating in the program since 2011 to evaluate residents’ satisfaction with city services. I recommend approval. ⚫ Page 3 Item 8.1 This resolution approves plans and specifications for the annual seal coat and fog seal project and orders advertisement for bids. The project area for 2022 includes Boone Avenue between 42nd and 49th avenues; Wisconsin Avenue south of Bass Lake Road; and the Sunnyside and Begin Park neighborhoods. Two alternate bids have been included for work north and south of Holiday Park to be considered if pricing is favorable. Bids will be presented to Council at the June 23 meeting with work commencing this summer. The 2022 CIP contains $458,622 for seal coat and fog seal work. Director Weber and I recommend approval. Item 10.1 Ordinance 22-01 is an ordinance amendment to update section 2-60 of the code concerning fees for the administrative fines enforcement program. The city adopted a Fee Schedule in 2017 which outlines fees for various programs. The ordinance amendment eliminates the reference to a 40% late fee and references the Fee Schedule. The ordinance amendment also clarifies that a subsequent violation of similar nature within a 12-month period is considered a repeat violation. Director Sargent and I recommend approval. Item 10.2 The ordinance amendment amends language in sections 1-2, 7-4 and 7-7 regarding animal-related issues. The changes were reviewed by appropriate city staff. City Clerk Leone and I recommend approval. Item 10.3 Staff recommends adoption of a resolution approving the purchase of an enclosed utility cargo trailer and ancillary equipment for $61,724. The trailer will replace a 2012 trailer that is used regularly by the utilities department for water main breaks, sewer repairs and other maintenance activities. The purchase would be made through the state’s cooperative purchasing program. The replacement fund contains $26,436.37 for the equipment purchase. The total cost including set-up is $61,724 leaving a $35,287.63 shortfall to be funded by the Central Garage Replacement Fund. It is recommended that the 2012 trailer be auctioned which will also offset the funding shortfall. Director Weber and I recommend approval. Item 11.1 This item approves the city’s property liability and workers compensation annual insurance premium renewal. The premium for property/liability coverage is $192,262. This is a decrease of $18,533 from last year based on a decrease in liability exposure. The premium for workers compensation, based on a $0 deductible, would be $388,611 (an increase of $106,878). The increase in w/c premium is due to several factors with the most significant factor being the cost of post-traumatic stress disorder (PTSD) claims filed state-wide. To reduce the overall premium increase staff recommends moving from the current $0 deductible to a $5,000 deductible for work-related medical expenses. The change in deductible reduces the premium to $366,295, a $22,316 reduction. The total cost of the insurance (property, workers compensation (with a $5,000 deductible), liquor liability, open meeting law defense, faithful ⚫ Page 4 performance, and volunteer accident plan) is $558,557 which is lower than the 2022 budgeted amount of $590,137. I recommend approval. Item 11.2 This item accepts statutory limitations of $500,000 for individual claimant recovery. Cities with coverage through the LMCIT must specify whether or not the city wishes to waive the monetary limits on tort liability. Staff recommends the city “not waive” the statutory tort limits. I recommend approval. Item 12.1 Mayor Hemken will review the list of upcoming events/meetings. If you have any questions regarding items in the agenda packet, please contact me prior to the meeting so that staff can research any issues and be prepared to respond at the meeting. City Council Work Session March 21, 2022 Page 1 City of New Hope 4401 Xylon Avenue North New Hope, Minnesota 55428 City Council Minutes Work Session Meeting March 21, 2022 Northwood Conference Room CALL TO ORDER The New Hope City Council met in work session pursuant to due call and notice thereof; Mayor Hemken called the meeting to order at 6:30 p.m. ROLL CALL Council present: Council absent: Kathi Hemken, Mayor John Elder, Council Member (arrived at 6:44 pm) Andy Hoffe, Council Member Michael Isenberg, Council Member Jonathan London, Council Member Staff present: Kirk McDonald, City Manager Dan Boyum, City Engineer Vicki Holthaus, Abdo Tim Hoyt, Director of Police Rich Johnson, Director of HR/Admin. Services Valerie Leone, City Clerk Susan Rader, Director of Parks & Recreation Mark Severson, Recreation Facilities Manager Bernie Weber, Director of Public Works LOCAL BOARD OF APPEAL AND EQUALIZATION MEETING DISCUSSION Item 11.1 Mayor Hemken introduced for discussion item 11.1, Discussion with representatives from county assessor’s office regarding Local Board of Appeal and Equalization meeting. Mr. Kirk McDonald, city manager, introduced Jim Atchison, Hennepin County Assessor. Mr. Atchison introduced Rob Winge, residential appraiser manager, and Sarah Roers, primary residential appraiser for New Hope. He stated the local board of appeal and equalization meeting is scheduled for Thursday, April 14, 2022, and valuation notices have been mailed. He noted to date the assessor’s office has received 80 phone calls from New Hope property owners. Mr. Atchison reviewed the primary function of the assessor’s office, assessment process, property classification, training of appraisers, appeals process, and the responsibility of the local board of appeal and equalization. He reported that each year the estimated market values are analyzed along with sales data from the market. A recalculation of land and building values was made to all property types. He stated the city has a total market value of $2,737,167,300 which includes $15,501,100 in new construction improvements. The net percent increase for all property types is 14.62%. City Council Work Session March 21, 2022 Page 2 Mr. Atchison stated the median market value of a single-family home in New Hope is $325,000 compared to $379,000 county-wide. The net increase of all residential properties in New Hope is 17.1%. Mr. Atchison explained a sales ratio study is performed annually to determine how the assessors’ values compare to actual sales prices. A sales ratio is the assessor’s estimated market value (EVM) of a property divided by its actual sales price. The overall EMVs should be within 90 to 105 percent of actual sales prices. He stated the county reviews 20% of properties each year and uses building permits and aerial and street-view photography to assist in the process. It was noted that state law requires at least one voting member of the local board of appeal and equalization to have attended the training course within the past four years. Mayor Hemken reported three council members have the necessary training. The appraisers encouraged Council to refer residents’ inquiries to them regarding property values. Council thanked Mr. Atchison for the update. PARKS AND REC AND PUBLIC WORKS CIP Item 11.2 Mayor Hemken introduced for discussion item 11.2, Discussion regarding the city’s capital improvement program (CIP) for 2022-2031. Mr. Kirk McDonald, city manager, stated Ms. Vicki Holthaus, Abdo, prepared a summary memo providing an overview of each fund over the ten-year period. He recommended staff review two years of CIP items in detail with Council and provide highlights of the remaining eight years of CIP schedule. He pointed out long-term capital improvement programs have been developed for both the city hall building (through year 2094) and fire station #3 located on Xylon Avenue. Ms. Vicki Holthaus, Abdo, explained that the memo and report that were distributed include projections of the CIP for street, park, central garage, sewer, water, storm water, streetlight, ice arena, and golf operational expenses using an inflationary factor and capital expenses based on the equipment replacement schedule. She stated a full- scale analysis of the CIP and funds was presented last November during review of the long-term financial plan. She indicated all funds have adequate balances. Ms. Susan Rader, director of parks and recreation, reviewed CIP expenditures for 2022 and 2023 for the golf course, ice arena, parks including Civic Center Park, and aquatic facility. Mr. Bernie Weber, director of public works, reviewed planned CIP expenditures for 2022 and 2023 including central garage, public works facility improvements, street infrastructure, storm water, and water funds. Directors Rader and Weber also highlighted major projects planned for years 2024 through 2031. Ms. Rader requested Council’s input regarding a general skating rink or hockey rink at Civic Center Park. She stated there is $220,000 identified for a 2022 hockey rink, but staff is recommending a general skating rink with lights instead. She stated there has been a decline in outdoor skating and a hockey rink requires significantly more maintenance than a general skating area. She noted the cost for a hockey rink with City Council Work Session March 21, 2022 Page 3 lights is $384,000; the cost for a general skating rink with lights is $197,000; and the cost of a general skating area without lights is $72,000. Director Weber noted an existing storm water pipe could impact the ability to make ice in the proposed rink location. Council Member Elder commented there are three other parks in the city that have both a general skating area and a hockey rink. Director Rader asked if Council supported a general skating rink at Civic Center Park. She emphasized the need to balance the wants and needs of residents and make the best use of tax dollars. Council did not support installation of a skating or hockey rink at Civic Center Park but requested that it be kept in the Civic Center Park Master Plan. Mr. Mark Severson, recreation facilities manager, discussed the need for secured parking area to store golf carts at the golf course. He noted when the maintenance building was constructed the city only had three golf carts compared to 18 golf carts at this time. Ms. Rader reviewed potential revenue from grant opportunities. Mr. McDonald asked staff to address budgeting for c ontingencies in projects. Mr. Boyum, city engineer, stated contingencies are specified in feasibility reports. Ms. Rader indicated contingencies will be included in future large-scale park projects. During discussion of sidewalk replacement, Council Member Elder suggested prioritizing areas near nursing homes. Director Weber explained that it is more cost effective to target a specific geographic area at a time. Mr. McDonald encouraged Council and staff to seek state bonding in 2024 for phase 2 of the public works facility. Director Weber explained the need to remove many trees due to the Emerald Ash Borer disease especially on Boone Avenue between 42nd and 49th avenues. Staff will be coordinating with the 2022 infrastructure contractor to possibly remove additional trees. Council directed staff to ensure communication is provided to residents. Mr. Weber stated a project bulletin will be mailed to residents within the impacted area. Council thanked staff for the update. 2022 SURVEY WITH MORRIS LEATHERMAN Item 11.3 Mayor Hemken introduced for discussion item 11.3, Review Preliminary 2022 Morris Leatherman Survey. Mr. Kirk McDonald, city manager, reported that at the February work session Council provided input regarding changes to the proposed survey. He stated questions have been added regarding the pandemic, organized trash collection, welcoming community, and diverse/inclusive/ fair community. Discussion ensued regarding the wording of the survey question on diversity and inclusiveness. Council recommended revising the question to “Do you think the city is doing enough to create a diverse, inclusive and fair community” along with a follow up question on whether it should be a priority. City Council Work Session March 21, 2022 Page 4 DISCUSS ACTING CITY MANAGER APPOINTMENT Item 11.4 Mayor Hemken introduced for discussion item 11.4, Discuss next steps regarding acting city manager appointment. Mr. Kirk McDonald, city manager, stated staff recommends a resolution be considered at the March 28 Council Meeting to formally appoint Tim Hoyt as acting city manager for a six-month period and directing the city manager to coordinate with Hoyt on job training. He also recommended preparation of a memorandum of understanding for consideration at the April work session. Mr. McDonald reminded Council of the city manager’s goals set in January that would serve well for evaluating job performance. Mayor Hemken and Director Hoyt emphasized the importance of continuous and open dialogue while Hoyt serves as acting city manager to allow Council to plan accordingly. Mayor Hemken noted there is no need to pursue an external recruitment process at this time. LABOR NEGOTIATIONS Item 11.5 Mayor Hemken introduced for discussion item 11.5, Resolution calling for a closed meeting of the New Hope City Council authorized by Minn. Stat §13D.03 to discuss and consider labor negotiations strategy. RESOLUTION 2022-31 Item 11.5 Council Member Elder introduced the following resolution and moved its adoption: “RESOLUTION CALLING FOR A CLOSED MEETING OF THE NEW HOPE CITY COUNCIL AUTHORIZED BY MINN. STAT §13D.03 TO DISCUSS AND CONSIDER LABOR NEGOTIATIONS STRATEGY.” The motion for the adoption of the foregoing resolution was seconded by Council Member Isenberg, and upon vote being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg; and the following voted against the same: None; Abstained: None; Absent: London; whereupon the resolution was declared duly passed and adopted, signed by the mayor which was attested to by the city clerk. ADJOURNMENT The meeting was adjourned at 8:19 p.m. as there was no further business to come before the Council at its work session. Respectfully submitted, Valerie Leone, City Clerk City Council Executive Session March 21, 2022 Page 1 City of New Hope 4401 Xylon Avenue North New Hope, Minnesota 55428 City Council Minutes Executive Session March 21, 2022 Northwood Room CALL TO ORDER The New Hope City Council met in executive session pursuant to due call and notice thereof; Mayor Hemken called the meeting to order at 8:22 p.m. ROLL CALL Council present: Absent: Kathi Hemken, Mayor John Elder, Council Member Andy Hoffe, Council Member Michael Isenberg, Council Member Jonathan London, Council Member Staff present: Kirk McDonald, City Manager Tim Hoyt, Director of Police Rich Johnson, Director of HR/Administrative Services Valerie Leone, City Clerk Susan Rader, Director of Parks and Recreation Bernie Weber, Director of Public Works LABOR NEGOTIATIONS Mayor Hemken introduced Item 11.1, Discussion regarding labor negotiations. Director Rich Johnson shared with the Council and gathered their input regarding upcoming labor negotiations with IUOE Local #49, the police officers (LELS #77) and police supervisors (LELS #273) union contracts. Director Johnson called attention to the discussion held on December 21, 2020, and the direction that was given to staff to amend the educational assistance program prior to January 1, 2023. He emphasized the benefits of the existing program (attractive benefit for job candidates, tool for employee retention and employee advancement). He explained the process including application and job relevance as well as budgetary/director approval before an employee can utilize the program. The four council members present unanimously agreed with the merits of the program and directed staff to leave the educational assistance program in place in its current format. ADJOURNMENT The meeting was adjourned at 8:57 p.m. as there was no further business to come before the Council at its executive session. Respectfully submitted, Valerie Leone, City Clerk New Hope City Council March 28, 2022 Page 1 City of New Hope 4401 Xylon Avenue North New Hope, Minnesota 55428 City Council Minutes March 28, 2022 Regular Meeting City Hall, 7:00 p.m. CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice thereof; Mayor Hemken called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE The City Council and all present stood for the Pledge of Allegiance. ROLL CALL Council present: Staff present: Kathi Hemken, Mayor John Elder, Council Member Andy Hoffe, Council Member Michael Isenberg, Council Member Jonathan London, Council Member Kirk McDonald, City Manager Dan Boyum, City Engineer Tim Hoyt, Director of Police Rich Johnson, Director of HR/Admin. Services Beth Kramer, Communications Coordinator Valerie Leone, City Clerk Susan Rader, Director of Parks & Recreation Stacy Woods, City Attorney APPROVAL OF MINUTES Motion was made by Council Member Hoffe, seconded by Council Member Elder, to approve the regular meeting minutes of March 14, 2022. Voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against the same: None; Abstained: None; Absent: None. Motion carried. OPEN FORUM Ms. Kendra Curry, Human Rights Commissioner, invited Council and city staff to attend the April 4 HRC Meeting to discuss the city’s diversity, equity and inclusion strategy as it relates to recruitment; the budget allocated for recruitment; and drawing from a diverse candidate pool for the city manager replacement as well as other positions. Mayor Hemken thanked Ms. Curry for her input and thanked her for serving on the Human Rights Commission. PRESENTATIONS: OATH OF OFFICE Item 5.1 Mayor Hemken introduced for discussion Item 5.1, Oath of office for Police Officer Joshua Arthur, Sergeant Joshua Eernisse and Captain David Johnson. Chief Tim Hoyt introduced and provided information regarding the background of all three individuals. City Clerk Leone administered the oath of office. Council extended their congratulations to Officer Arthur, Sergeant Eernisse and Captain New Hope City Council March 28, 2022 Page 2 Johnson and thanked the department and family members for attending the ceremony in a show of support. ROTATING VOTES Please note that votes taken on each agenda item are called by the secretary on a rotating basis; however, the written minutes always list the mayor’s name first followed by the council members’ in alphabetical order. CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated that all items will be enacted by one motion unless requested that an item be removed for discussion. Mr. Kirk McDonald, city manager, reviewed the consent items. BUSINESS LICENSES Item 6.1 Approval of business licenses FINANCIAL CLAIMS Item 6.2 Approval of financial claims through March 28, 2022. RESOLUTION 2022-32 Item 6.4 Resolution approving a contract with Sir Lines-A-Lot LLC for New Hope’s 2022 street paint striping/marking services. RESOLUTION 2022-33 Item 6.5 Resolution approving a contract with Reliakor Services, Inc. for 2022 street sweeping services. RESOLUTION 2022-34 Item 6.6 Resolution approving a contract with Reliakor Services, Inc. for disposal of debris collected during the spring 2022 street sweeping operation. RESOLUTION 2022-35 Item 6.7 Resolution in support of three Hennepin Youth Sports Program grant applications. MOTION Consent Items Motion was made by Council Member Isenberg, seconded by Council Member Elder, to approve the Consent items. All present voted in favor. Motion carried. HIDDEN VALLEY PARK (IMPROVEMENT PROJECT NO. 1078) Item 8.1 Mayor Hemken introduced for discussion Item 8.1, Resolution approving plans and specifications and authorizing advertisement of bids for playground improvement site work at Hidden Valley Park (Improvement Project No. 1078). Mr. Dan Boyum, city engineer, indicated Council authorized preparation of plans and specifications at the January 10 Council Meeting. He illustrated Hidden Valley Park which is located at 32nd and Boone avenues. He stated there are two play containers. The equipment at the large container was last replaced in 1998 and the tot playground equipment was replaced in 2017 due to an arson incident. The neighborhood has been involved in the planning process for the new play equipment and the plans will be shared with Council in late April. The site work includes replacement of the two playground containers with concrete curbing, the path leading from the trail to the container, two bench pads and the retaining wall. He explained Alternate 1 includes the use of large blocks for the large container instead of concrete curbing. Mr. Boyum also stated Alternate 2 is for replacement of the concrete walk around the warming house. New Hope City Council March 28, 2022 Page 3 Mr. Boyum stated the estimated cost is $318,262. The p layground improvements are included in the 2022 CIP and the 2022 Park Infrastructure budget. Funding of $250,000 was budgeted for the playground project and an additional $75,000 was budgeted for concrete or trail work, for a total budget of $325,000. Council Member London commented on the high cost of a retaining wall and noted his preference that more funding go towards actual playground equipment. Mr. Boyum stated staff’s recommendation will depend on the bids. He noted the existing retaining wall is a maintenance issue. Director Susan Rader commented that replacing the wall at a later date could potentially damage the new playground equipment. Council Member London pointed out a similar retaining wall near cooper High School that has drainage issues and asked that the engineer ensure the design for Hidden Valley Park includes adequate drainage. Mr. Boyum stated he and the public works director will review the area mentioned by Council Member London as it was part of the 49th Avenue street improvement. Council Member Elder inquired if there is drain tile in the playground area. Mr. Boyum responded affirmatively and stated there has not been any history of drainage issues. RESOLUTION 2022-36 Item 8.1 Council Member Elder introduced the following resolution and moved its adoption: “RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT OF BIDS FOR PLAYGROUND IMPROVEMENT SITE WORK AT HIDDEN VALLEY PARK (IMPROVEMENT PROJECT NO. 1078).” The motion for the adoption of the foregoing resolution was seconded by Council Member Hoffe, and upon vote being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against the same: None; Abstained: None; Absent: None; whereupon the resolution was declared duly passed and adopted , signed by the mayor which was attested to by the city clerk. ACTING CITY MANAGER APPOINTMENT Item 10.1 Mayor Hemken introduced for discussion Item 10.1, Resolution appointing Tim Hoyt as Acting City Manager effective June 2, 2022. Mr. Kirk McDonald, city manager, explained the resolution appoints Tim Hoyt as Acting City Manager based on Council’s action at the work session of March 7, 2022. The resolution appoints T im Hoyt as Acting City Manager for a six-month trial period (June 2 through December 1, 2022) and directs McDonald to coordinate with Hoyt on job training until McDonald’s retirement on June 1. He noted a Memorandum of Understanding regarding terms of empl oyment will be presented to Council for approval at a future council meeting. New Hope City Council March 28, 2022 Page 4 Council Member London stated for the record that he is of the opinion that the city should interview an outside pool of qualified candidates for the permanent position. RESOLUTION 2022-37 Item 10.1 Council Member London introduced the following resolution and moved its adoption: “RESOLUTION APPOINTING TIM HOYT AS ACTING CITY MANAGER EFFECTIVE JUNE 2, 2022.” The motion for the adoption of the foregoing resolution was seconded by Council Member Elder, and upon vote being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against the same: None; Abstained: None; Absent: None; whereupon the resolution was declared duly passed and adopted, signed by the mayor which was attested to by the city clerk. EXCHANGE OF COMMUNICATION Item 12.1 Mayor Hemken introduced for discussion Item 12.1, Exchange of communication between members of the City Council. Mayor Hemken reported on upcoming events. ADJOURNMENT Motion was made by Council Member Elder, seconded by Council Member Isenberg, to adjourn the meeting, as there was no further business to come before the Council. All present voted in favor. Motion carried. The New Hope City Council adjourned at 7:39 p.m. Respectfully submitted, Valerie Leone, City Clerk I:\RFA\City Manager\2022\Comm Lunde\5.1 Q ‐ Presentation Hennepin County Commissioner Jeff Lunde.docx    Request for Action  April 11, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: City Manager  By: Kirk McDonald, City Manager    Agenda Title  Update from Hennepin County Commissioner Jeff Lunde  Requested Action  Staff is requesting that the City Council receive an update from the Hennepin County Commissioner for  District 1, Jeff Lunde.   Policy/Past Practice  In the past the City Council has received updates from elected and appointed officials from other  governmental agencies.  Background  Jeff Lunde, former Mayor of Brooklyn Park, was elected to serve as the new Hennepin County Commissioner  for District 1, effective January 1, 2021. Prior to that time Mike Opat served as the District 1 representative  from 1993‐2020. District 1 includes the cities of New Hope, Crystal, Robbinsdale, Brooklyn Center, Brooklyn  Park and Osseo. Commissioner Lunde’s last update to the Council was March of 2021.    Lunde serves as chair of the Law, Safety and Justice Committee, co‐chair of the Intergovernmental Relations  Committee, and is a member of the Blue Line Extension Corridor Management Committee, the Criminal  Justice Committee, as well as other county committees. Lunde’s main areas of focus in 2021 included:     Public safety funding initiatives   Public safety expanded services   Anti‐hate initiatives   Vaccine clinics   Blue Line driveway talks and anti‐displacement work group   Anaerobic digestor    Lunde advocated for the expansion of the embedded social worker program to the cities of New Hope,  Crystal and Robbinsdale and funds approximately 42% of the program costs. Per the attached grant list, the  city received approximately $75,000 in grant funding from Hennepin County in 2021, primarily for parks and  recreation projects and programs. Included in that total is a $15,000 tree planting grant. The city recently  submitted applications for 2022 grants, including a $50,000 request for playground equipment at Hidden  Valley Park. Staff is appreciative of the support received from Hennepin County.   Attachments   2021 Summary of District 1 Activity   2021 Grant List     Agenda Section Presentations Item Number  5.1  I:\RFA\City Manager\2022\Congresswoman Omar\5.2 Q ‐ Presentation Rep Omar.docx    Request for Action  April 11, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: City Manager  By: Kirk McDonald, City Manager    Agenda Title  Update from Representative Ilhan Omar representing Minnesota’s 5th Congressional District  Requested Action  Staff is requesting that the City Council receive an update from Representative Omar.   Policy/Past Practice  In the past the City Council has received updates from elected and appointed officials from other  governmental agencies.  Background  Prior to running for office, Ilhan Omar worked as a community educator at the University of Minnesota. In  2016 she was elected to the House of Representatives for District 60B. Ms. Ilhan Omar was elected in 2018 and  is currently serving her third term representing Minnesota’s 5th Congressional District in the U.S. House of  Representatives.     Rep. Omar’s committee and subcommittee assignments include:    Committee on Education and Labor   Higher Education and Workforce Investment   Workforce Protections    Committee on Foreign Affairs   Africa, Global Health, and Global Human Rights   International Development, International Organizations, and Global Corporate Social Impact  Attachments   Website Profile     Agenda Section Presentations Item Number  5.2            I:\RFA\City Manager\2022\6.1 Business Licenses\6.1 Q - Business Licenses 041122.docx Request for Action April 11, 2022 Approved by: Kirk McDonald Originating Department: City Manager By: Valerie Leone, City Clerk-Treasurer Agenda Title Approval of business license(s) Requested Action In accordance with Chapter 8 of the New Hope Code, all applications for business licenses must be presented to the City Council for consideration. Staff recommends approval of all listed requests. Background All required paperwork and fees have been received for the following businesses: Hands of Grace Therapeutic Massage Enterprise & Therapist 2738 Winnetka Ave N #150B Hantho Outdoor Services Lawn Fertilizer Company, Lawn Fertilizer Trucks Suburban Waste MN LLC Refuse Hauler – Commercial Agenda Section Consent Item Number 6.1 G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx   Request for Action  April 11, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: City Manager  By: Kirk McDonald, City Manager    Agenda Title  Approval of claims through April 11, 2022  Requested Action  Claims for services and commodities purchased through this period are listed on the Check Disbursement  Report  Attachments   Check Disbursement Report  Agenda Section Consent Item Number  6.2  I:\RFA\HR & Admin Svcs\Communications\Q & R ‐ Volunteer Week 2022.docx   Request for Action  April 11, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: HR & Admin Services  By: Beth Kramer, Communications Coordinator    Agenda Title  Resolution proclaiming April 17‐23, 2022, as Volunteer Week in the city of New Hope  Requested Action  Staff recommends that the City Council approve a resolution proclaiming April 17‐23, 2022, as New Hope  Volunteer Week in conjunction with National Volunteer Week.  Policy/Past Practice  The city recognizes the importance of the city’s many volunteers and the contribution they make to the  community.   Background  National Volunteer Week began in 1974 to recognize and celebrate the efforts of volunteers and the impact of  volunteer service on communities. Since its inception, the week’s emphasis has evolved into a nationwide  effort to encourage individuals to volunteer within their communities.      In 2021, more than 230 volunteers donated more than 2,220 volunteer hours to the city of New Hope. These  numbers do not include the hundreds of hours volunteered to the city by the Citizen Advisory Commission,  Human Rights Commission, Planning Commission, and Personnel Board or the various organizations and  families who have adopted 17 parks through the adopt‐a‐park program.     During National Volunteer Week, we recognize the power of volunteers to make a difference and the  extraordinary individuals who are making a meaningful contribution to the New Hope community through  the dedication of their time and talents.   Attachment   Resolution      Agenda Section Consent Item Number  6.4      City of New Hope    Resolution No. 22‐    Resolution proclaiming April 17‐23, 2022, as   National Volunteer Week in the city of New Hope    WHEREAS, the week of April 17‐23, 2022, has been designated National Volunteer Week to recognize and  celebrate the efforts of volunteers and the impact of volunteer service on communities  nationwide; and,    WHEREAS, the city of New Hope is dedicated to the efforts provided by the City’s volunteers; and,    WHEREAS, the entire community can effect positive change with volunteer action no matter how big or  small; and,    WHEREAS, city of New Hope volunteers provided more than 2,200 hours of service during the 2021  calendar year; and;     WHEREAS, New Hope’s more than 230 volunteers are a point of community pride;     NOW, THEREFORE, BE IT RESOLVED:  That the City Council of the city of New Hope hereby proclaims the week of April 17‐23,  2022, as National Volunteer Week in the city of New Hope and extends its appreciation to  the extraordinary individuals who are making a meaningful contribution to the New Hope  community through the dedication of their time and talents.      Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 11th day of April,  2022.        Mayor      Attest:       City Clerk  I:\RFA\PUBWORKS\2022\Q&R‐ShinglecreekCleanup 2022   Request for Action  April 11, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: Public Works  By: Bernie Weber‐Public Works Director   Shawn Markham‐City Forester    Agenda Title  Resolution proclaiming April 17‐23, 2022, to be the “Great Shingle Creek Watershed Cleanup Week”  Requested Action  Staff recommends Council adopt a resolution proclaiming April 17‐23, 2022, to be the “Great Shingle Creek  Watershed Cleanup Week” in New Hope.    Background  The community is invited to participate in cleanup activities tentatively planned for Wednesday, May 4th,  2022, at 5:00 pm at Meadow Lake Park in New Hope. Mr. Shawn Markham, city forester, will oversee the  local activities. New Hope has recognized and has actively participated in the “Great Shingle Creek  Watershed Clean‐up” since 2008. Volunteers from the community, elected officials, and city staff will  combine their efforts to clean up Meadow Lake Park and make efforts to control invasive species in the park.  Efforts from past years included debris removal from Bass Creek in the northwest portion of New Hope,  planting of trees and shrubs, shoreline cleanup, and litter removal.     Besides general cleanup, volunteers will help with landscaping and plantings. Volunteers are encouraged to  wear gloves and boots and meet at Meadow Lake Park at 5:00 p.m. In addition to the cleanup, in honor of  Arbor Day, the group will plant a tree in the park.         Attachments   Resolution     Agenda Section Consent Item Number  6.5    City of New Hope    Resolution No. 2022‐    Resolution Proclaiming April 17‐23, 2022, to be the  “Great Shingle Creek Watershed Cleanup Week”        WHEREAS, the city of New Hope is dedicated to preserving and protecting the water resources in our  watersheds; and    WHEREAS, litter and trash can be washed into our lakes, rivers, wetlands and streams, polluting the water  and blocking our storm sewers and storm drains; and    WHEREAS, citizens can take an active role in protecting our water resources by picking up litter and trash  and keeping our streets, parks, neighborhoods and community clean; and    WHEREAS, the Shingle Creek and West Mississippi Watershed Management Commissions’ annual Cleanup  event “The Great Shingle Creek Watershed Cleanup” will take place April 17‐23, 2022.    NOW, THEREFORE, BE IT RESOLVED that the City Council of the city of New Hope does hereby  proclaims April 17‐23, 2022, to be the “Great Shingle Creek Watershed Cleanup Week”.  BE IT FURTHER RESOLVED that the City Council hereby reaffirms its commitment to protecting and  preserving our water resources and encourages residents, businesses, and institutions to use  The Great Shingle Creek Watershed Cleanup Week 2022 to help prevent water pollution and  preserve our watersheds by participating in a Cleanup Event or by using this time to pick up  trash and clean up our homes, businesses, streets, neighborhoods, and community.    Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, 11th day of April 2022.                                                  _____________________________                                            Mayor             Attest: __________________________               City Clerk  I:\RFA\POLICE\2022\Council Meetings\Crime Victims Week\6.6 Q & R ‐ Crime Victims Week 2022.docx   Request for Action  April 11, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: Police  By: Tim Hoyt, Chief of Police    Agenda Title  Resolution proclaiming April 24‐30, 2022 as National Crime Victims’ Rights Week in the city of New Hope.  Requested Action  Staff recommends that the City Council approve a resolution proclaiming April 24‐30, 2022 as National Crime  Victims’ Rights Week in the city of New Hope.  Policy/Past Practice  The city recognizes the importance of maintaining a safe and secure community, and understands the  courageous role that crime victims have in participating in the criminal justice process.  Background  As we continue to make strides in reducing the crime rate, we must remember that there are still far too many  victims of crime. Those who have suffered a violation of their person, property, or trust deserve to be treated  with dignity and respect by our criminal justice and juvenile justice systems and by society at‐large.  We recognize that our response to crime victims plays an important role in their efforts to rebuild their lives  following the offense. Let all of us — criminal justice and victim service professionals, businesses, healthcare  providers, educators, policymakers, houses of worship, and a host of other social and civic groups work  together to ensure that survivors of crime receive the holistic services and support they need, while bringing  honor to victims, responding compassionately and respectfully.   This year marks the 41st anniversary of National Crime Victims’ Rights Week and the theme is theme  is Rights, access, equity, for all victims. The theme underscores the importance of helping crime  survivors find their justice by—   enforcing victimsʹ rights,   expanding access to services, and   ensuring equity and inclusion for all.  In the year 2022 and beyond, let us bring honor to victims and create a world where respect and dignity will  be basic rights for everyone victimized by crime, and where those responsible for implementing the rights of  victims are accountable for their actions. This not only helps the individual heal, but it also improves  community safety and wellbeing.  Attachment   Resolution     Agenda Section Consent Item Number  6.6  City of New Hope  Resolution No. 2022‐  Resolution proclaiming April 24‐30 2022 as  National Crime Victims’ Rights Week in the city of New Hope  WHEREAS one violent crime is committed in America every 26.2 seconds and one property crime  every 4.4 seconds, 25.9 million Americans are victims of crime each year, and of those,  6.3 million are victims of violent crime; and    WHEREAS since the passage of the Victims of Crime Act of 1984, significant progress in  improving the treatment of crime victims has been made through the efforts of  thousands of victims and survivors, who have turned their own experiences into a  force for positive change, ensuring that others can receive justice, meaningful  assistance, and compassionate treatment before the law; and    WHEREAS honoring the rights of victims—including the rights to be heard and to be treated with  fairness, dignity, and respect—and working to meet their needs rebuilds their trust in  the criminal justice and social service systems; and    WHEREAS being a victim of crime and navigating the criminal justice system can be a frightening  and confusing experience, however when crime victims feel supported they play an  indispensable role in bringing offenders to justice; and    WHEREAS individuals’ trust in the compassion, understanding, and support of their  communities is achieved through sustained, deep‐rooted, and coordinated outreach;  and    WHEREAS as we carry crime victimsʹ rights in 2022 and beyond, our community’s continued  engagement with the challenges faced by victims of crime will ensure that the  progress made to date is not lost, and that new ground is broken to gain greater  justice and healing for all victims; and    WHEREAS identifying, reaching, and serving all victims of crime—especially those from groups  that often have less access to healing services and avenues to justice—is essential; and     WHEREAS National Crime Victims’ Rights Week provides an opportunity to recommit to  ensuring that accessible, appropriate, and trauma‐informed services are offered to all  victims of crime; and    WHEREAS the city of New Hope is joining forces with victim service programs, criminal justice  officials, and concerned citizens throughout Minnesota and America to observe  National Crime Victimsʹ Rights Week;    NOW, THEREFORE BE IT RESOLVED that the City Council of the city of New Hope   designates the week of April 24‐30, 2022 as National Crime Victimsʹ Rights Week in  the city of New Hope; and      NOW, THEREFORE BE IT FURTHER RESOLVED that the City Council of the city of New  Hope reaffirms a commitment to creating a victim service and criminal justice  response that assists all victims of crime; and expressing our sincere gratitude and  appreciation for those community members, victim service providers, and criminal  justice professionals who are committed to improving our response to all victims of  crime so that they may find relevant assistance, support, justice, and peace during  National Crime Victimsʹ Rights Week in the city of New Hope, and throughout the  year.    Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 11th day  of April, 2022.     Mayor  Attest:    City Clerk     I:\RFA\PUBWORKS\2022\Council\2022 Arbor Month   Request for Action  April 11, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: Parks & Recreation  By: Susan Rader, Director of Parks & Recreation    Agenda Title  Resolution proclaiming the month of May 2022, as Arbor Month in the city of New Hope  Requested Action  Staff recommends Council adopt a resolution proclaiming May 2021 as Arbor Month in New Hope.    Policy/Past Practice  A formal Arbor Month proclamation is one of the requirements for designation as a Tree City USA by the  National Arbor Day Foundation. New Hope has been designated a Tree City USA for each of the last 24  years. The city will continue to proactively address the Emerald Ash Borer threat by removing diseased trees  and replacing with a variety of species on public property.    Attachment   Resolution    Agenda Section Consent Item Number  6.7        City of New Hope    Resolution No. 2022‐    Resolution proclaiming the month of May 2022, as  Arbor Month in the city of New Hope        WHEREAS, trees are a valuable resource in the state of Minnesota as well as in the city of New Hope ‐  purifying air and water, helping conserve soil, serving as recreational settings, providing habitat  for wildlife, and enriching lives of residents in many important ways; and,    WHEREAS, pollutants, tree diseases, drought and urban development have damaged and continue to threaten  trees, creating the need for concerted action to ensure the future of urban forests in this community  and the state; and,    WHEREAS, each year the people of Minnesota pay special attention to the wonderful gift that trees represent  and dedicate themselves to the continued health of the stateʹs trees; and,    WHEREAS, the city will plant a tree at Meadow Lake Park on May 4th, 2022 in observance of Arbor Day, and is  continuing an Emerald Ash tree removal/replacement program.    NOW, THEREFORE, BE IT RESOLVED that the New Hope City Council does hereby proclaim the month of May  2022 to be Arbor Month in the city of New Hope.       Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, 11th day of April 2022.                                                _____________________________                                          Mayor             Attest: __________________________         City Clerk               I:\RFA\COMM DEV\2022\City Council\04‐11‐22 Building Safety Month\6.8 Q ‐ Building Safety Month 2022.docx    Request for Action  April 11, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: Community Development  By: Jeff Alger, Community Development Specialist;   Jeff Sargent, Director of Community Development   Agenda Title  Resolution proclaiming the month of May 2022 as Building Safety Month in the city of New Hope  Requested Action  Staff recommends adoption of a resolution proclaiming the month of May 2022 as “Building Safety Month.”  Policy/Past Practice  It is a past practice for the City Council to adopt this annual resolution proclaiming the month of May as  Building Safety Month.  Background  Through continuing attention to building safety, New Hope residents can enjoy the comfort and peace of mind  that structures are safe and sound. Building safety and fire prevention officials work year‐round to guide the  safe construction of buildings. Building Safety Month is sponsored by the International Code Council, and this  is an excellent time to educate the public and increase awareness about the role building safety and fire  prevention officials, local and state building departments, and federal agencies play in protecting lives and  property. As New Hope residents observe Building Safety Month, everyone is encouraged to improve building  safety at home and in the community and to recognize the important role that local building safety and fire  prevention officials play in public safety.    Recommendation  Staff recommends approval of a resolution proclaiming the month of May 2022 as “Building Safety Month.”  Attachment   Resolution    Agenda Section Consent Item Number  6.8  City of New Hope  Resolution No. 2022‐    Resolution proclaiming the month of May 2022 as  Building Safety Month in the city of New Hope     WHEREAS,  our city’s continuing efforts to address critical issues of safety, energy efficiency  and resilience in the built environment that affect our citizens, both in everyday life and in times  of natural disaster, give us confidence that our structures are safe and sound; and     WHEREAS,  our confidence is achieved through the devotion of vigilant guardians – building  safety and fire prevention officials, architects, engineers, builders, laborers and others in the  construction industry – who work year‐round to ensure the safe construction of buildings; and  WHEREAS,  these guardians, dedicated members of the International Code Council, use a  consensus process that brings together local state, and federal officials with expertise in the built  environment to create and implement the highest quality codes to protect Americans in the  buildings where we live, learn, work, worship and play; and   WHEREAS, the International Codes, the most widely adopted building safety, energy and fire  prevention codes in the nation, are used by most U.S. cities, counties and states; these modern  building codes also include safeguards to protect the public from natural disasters such as  hurricanes, snowstorms, tornadoes, wildland fires and earthquakes; and  WHEREAS,  Building Safety Month is sponsored by the International Code Council, to remind  the public about the critical role of our communities’ largely unknown guardians of public  safety, our local code officials, who assure us of safe, efficient and livable buildings; and  WHEREAS, Building Safety Month 2022 encourages appropriate steps everyone can take to  ensure that the places where we live, learn, work, worship and play are safe and sustainable, and  recognizes that countless lives have been saved due to the implementation of safety codes by local  and state agencies; and  WHEREAS, each year, in observance of Building Safety Month, Americans are asked to  consider projects to improve building safety and sustainability at home and in the community,  and to acknowledge the essential services provided to all of us by local and state building  departments and federal agencies in protecting lives and property.  NOW, THEREFORE, IT IS HEREBY PROCLAIMED, that May 2022 is Building Safety Month in  the city of New Hope. Accordingly, our citizens are encouraged to join communities across  America to participate in Building Safety Month activities.  Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 11th day  of April, 2022.  ________________________________________         Kathi Hemken, Mayor    Attest: _____________________________________           Valerie Leone, City Clerk I:\RFA\PUBWORKS\2022\Council\2022 Public Works Week   Request for Action  April 11, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: Public Works  By: Bernie Weber, Director    Agenda Title  Resolution proclaiming May 15‐21, 2022, as National Public Works Week in the city of New Hope  Requested Action  Staff recommends that the City Council approve a resolution proclaiming May 15‐21, 2022, as National Public  Works Week.  Policy/Past Practice  The city recognizes the importance of public works in maintaining the city’s infrastructure.   Background  National Public Works Week is observed the third week of May each year to raise awareness of public works  issues, and to acknowledge the dedication provided by public works employees. Public works personnel  maintain the city’s infrastructure to provide a safe and healthy environment for the community. Adoption of  the resolution acknowledges the valuable contributions made by public works personnel.   Attachments   Resolution      Agenda Section Consent Item Number  6.9      City of New Hope    Resolution No. 22‐    Resolution proclaiming May 15‐21, 2022, as   National Public Works Week in the city of New Hope    WHEREAS, the week of May 15‐21, 2022, has been designated National Public Works Week to recognize the  men and women in the United States who provide and maintain the infrastructure and services  collectively known as public works; and,    WHEREAS, public works infrastructure, facilities and services play a pivotal role in the health, safety and  quality of life in communities throughout the United States; and,    WHEREAS, public works professionals design, build, operate, maintain and protect the transportation  systems, water supply infrastructure, sewer systems, public buildings and other structures and  facilities; and,    WHEREAS, the New Hope Public Works Department provides a vital public service; and;     NOW, THEREFORE, BE IT RESOLVED:  That the City Council of the city of New Hope hereby proclaims the week of May 15‐21,  2022, as National Public Works Week in the city of New Hope and extends its appreciation  to public works personnel for their dedication and commitment to the community.      Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 11th day of April,  2022.        Mayor      Attest:       City Clerk  I:\RFA\HR & Admin Svcs\IT\Solution Builders\6.10 Q & R  ‐ 2022 ‐ 2023 Agreement with Solution Builders to Provide IT Services for the City.docx   Request for Action  April 11, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: HR & Admin Services  By: Rich Johnson, Director of HR & Admin. Services    Agenda Title  Resolution approving renewing the agreement with Solution Builders to provide information technology  support services for the city effective May 1, 2022 to April 30, 2023  Requested Action  Staff recommends the council approve the 2022– 2023 proposed agreement with Solution Builders.   Policy/Past Practice  In the past, the city has utilized the services of outside vendors to provide services to the city e.g. financial  services, currently provided by Abdo Financial Solutions.  Background  In May 2015, the city transitioned from having an in‐house IT Coordinator, to utilizing Solution Builders, Inc.  as its information technology service provider. This arrangement has proven to be very cost effective and  successful overall, as both city staff and Solution Builders have worked hand‐in‐hand to meet the city’s  needs. The proposed contract is attached.  Funding  The cost for the one‐year renewal is $153,360 which is an increase of $4,464 or 3% from the previous year.  There is a clause in the current agreement (as well as the proposed agreement) which limits the annual  increase to 3% year over year.  Funding for this increase is included in the 2022 IT budget.   Attachments   Resolution   Master Services Agreement between Solution Builders, Inc. and the City of New Hope   Addendum to the Master Service Agreement between Solution Builders, Inc. and the City of New Hope     Agenda Section Consent Item Number  6.10      City of New Hope    Resolution No. 2022 –     Resolution approving renewing the agreement with Solution Builders to provide information technology  support services for the city effective May 1, 2022 to April 30, 2023    WHEREAS, Solution Builders, Inc. currently provides Information Technology Services to the city; and      WHEREAS, the current agreement ends April 30, 2022; and     WHEREAS, an agreement was reached between the city and Solution Builders, Inc. to renew this agreement  effective May 1, 2022 to April 30, 2023; and    WHEREAS, a copy of the amendment to the agreement is on file; and     NOW, THEREFORE, BE IT RESOLVED, by the City Council in and for the City of New Hope as follows:  The Mayor, City Manager and New Hope City staff are authorized and directed to sign all  appropriate documents, and to take whatever additional actions are necessary or desirable, to  complete the agreement between the City of New Hope and Solution Builders, Inc.      Adopted by the New Hope City Council, Hennepin County, Minnesota, this 11th day of April, 2022.             _____________________________________         Mayor      Attest:____________________________________   City Clerk  Service Addendum to the Master Services Agreement This ADDENDUM (“Addendum”)is made to the Master Service Agreement (“Agreement”) between AND 1. Term of Addendum: This Addendum will begin on the 1st day of the month of May 2022, and continue for 12 consecutive months ending on April 30th, 2023, unless terminated earlier as provided herein. 2. Services Provided (see attached document for plan description) •Network Support •Dedicated Support •PD Remote Support Technology 3. Monthly Fees: 4. Support Scope: 5. Specific Exceptions: Agreement and Acceptance: I acknowledge that I have read this Addendum and all attached documents, understand them, and agree to be bound by their terms and conditions. For Client: Authorizing Signature: ________________________________________________ Date: ____________ Print Name:_______________________________________ Title: _____________________________ SBINC: Solution Builders, Inc. Authorizing Signature: ________________________________________________ Date: ____________ Print Name: _______________________________________ Title: _____________________________ CLIENT City of New Hope 4401 Xylon Ave N New Hope, MN 55428 SBINC Solution Builders, Inc. 3500 American Blvd W, Suite 50 Bloomington, MN 55431 (Main) 952.854.8188 (Fax) 952.854.0864 Server Count Workstation Count Staff Count (Annual High) 7 160 136 SBInc Plan MonthlyAmount Annual Amount Network Support Dedicated Onsite Support 2 days/week PD Remote Support Technology $12,780.00 $153,360.00 Service Addendum to the Master Services Agreement This ADDENDUM (“Addendum”)is made to the Master Service Agreement (“Agreement”) between AND 1. Term of Addendum: This Addendum will begin on the 1st day of the month of May 2022,and continue for 12 consecutive months ending on April 30th, 2023, unless terminated earlier as provided herein. It will automatically renew at the then Electronic Waste Recycling term and rates on each anniversary date. Billing will occur monthly. 2. Services Provided: Electronic Waste Recycling. 3. Monthly Fees: Included with support agreement. Covers all basic electronic waste recycling for client. Basic recycling includes laptops, desktops and small peripherals. Service includes: Twin Cities metro on-site pickup of electronic waste, serial number tracking of unit recycled, simple electronic destruction of disk drive or storage. 4. Optional Documented Destruction Service: Client may optionally ask for documented destruction of equipment. Solution Builders will additionally wipe the drive using a Department of Defense overwrite and provide client a certificate of destruction. Documented Destruction Service is included with the support agreement. Agreement and Acceptance: I acknowledge that I have read this Addendum and all attached documents, understand them, and agree to be bound by their terms and conditions. For Client: Authorizing Signature: ________________________________________________ Date: ____________ Print Name:_______________________________________ Title: _____________________________ SBINC: Solution Builders, Inc. Authorizing Signature: ________________________________________________ Date: ____________ Print Name: _______________________________________ Title: _____________________________ CLIENT City of New Hope 4401 Xylon Ave N New Hope, MN 55428 SBINC Solution Builders, Inc. 3500 American Blvd W, Suite 50 Bloomington, MN 55431 (Main) 952.854.8188 (Fax) 952.854.0864 Network Support Support Services Provided 9 20% Discount for project labor 9 Setup and configuration of workstations, printers (network or local), cell phones and workstation attached peripherals is included with this Network Support Agreement. Support Services Not Included 9 Projects 9 Installation Labor for Projects (hardware and software) not failing into the included line above. 9 Any costs for Hardware, Software, Licensing Compliance Audits, or Infrastructure purchases or replacements 9 Major Operating System/Software/Firmware Upgrades 9 Non-Coordinated Client or Third Party System Modifications 9 Non-Business Related Data and Applications 9 Custom Programming Services 9 Microsoft Licensing Verification Audits 9 Third Party Support Fees Client Initials ___________ STRATEGY INFRASTRUSCTURE INFRASTRUSCTURE & SUPPORT SUPPORT Technology Consulting Proactive Technology Management Network Administration Reactive Support Services Dedicated Client Manager Centralized Services Dedicated Network Administrator Client Support Team 9 Technology Summary 9 Design Desk Resource 9 Budget Planning 9 Business Impact of Technology Decisions 9 Project Management 9 Patch Management 9 Anti-Virus Software 9 Spam Filtering Software 9 Desktop Optimization 9 Documentation 9 Backup Management 9 Network Health Reviews based on Best Practices 9 Centralized Service Report Review 9 Unlimited Support Desk Support 9 Unlimited Onsite Support 9 Unlimited Remote and or/Onsite After-Hours Emergency Support 9 Problem Isolation & Resolution 9 Tier1 LOB Application Support 9 “How To” Questions 9 Client Portal 9 Remote Support Framework Dedicated Onsite Support Features Provided 9 Sixteen hours of weekly scheduled technician onsite time to address support issues in-person with client’s staff. 9 Can be scheduled either two full days or modified to total two full days weekly, depending on client’s needs and technician availability. Client Initials ___________ Master Services Agreement Master Service Agreement (“Agreement”) between Solution Builders, Inc. 3500 American Blvd W, Suite 50 Bloomington, MN 55431 AND City of New Hope, 4401 Xylon Ave N, New Hope, MN 55428 (“Client”) THIS AGREEMENT (“Agreement”) is made and entered into by Solution Builders, Inc. (“SBINC”) and Client (“Client”). Any Service Addendums (Addendum) and/or other Exhibits attached hereto are incorporated by reference and detail the term of the agreement, the service(s) provided, the fees and any other information about the service(s) to be provided by SBINC. Client agrees that the conditions and terms of this Agreement shall remain in effect on an ongoing basis for all future work and Addendums. 1. Solution Builders Hours and Rates:An Agreement provides for support services to be provided during normal business hours. Normal business hours are defined as being between the hours of 7:00 AM and 7:00 PM (Central Time), Monday through Friday excluding national holidays. The Normal Business Hours Rates below will be applied towards special projects completed outside the scope of the support plan chosen. Upon request from Client, SBINC will provide support services outside of normal business hours. The After-Hours Rates below will be applied towards after normal business hours, weekend and holiday support service requests. 2. Total Monthly Fees and Payment Terms: During the term of an Addendum, Client will pay fees to SBINC based on the Monthly Fees identified in the Addendum and all applicable taxes and any additional monthly amount that may be added during the term of the Addendum. Total Monthly Fees for each month are due at the beginning of each month. All fees will be subject to a finance charge of 1.5% monthly if not paid within 15 days. Failure of SBINC to assess the finance charge does not waive its right to retroactively assess the finance charge.. 3. Support Scope Changes: Support option Addendums do envision some fluctuation in the support requirements of Client without an adjustment of the support fee. The following events will trigger an automatic review of the support budget amount: a. Increase in staff count of 10% or more during the term of the Addendum b. Decrease in staff count of 20% or more that is not related to seasonal staff level fluctuations c. Addition of remote office locations with permanent staff d. Support requirements resulting in an increase of 30% or greater in the annualized budget amount e.At the time of renewal if there are no support scope changes an annual increase shall not exceed 3% of the previous term’s support fees. 4. End of Term/Automatic Renewal: At the end of the term of the Addendum, the Addendum will automatically renew for consecutive terms of the same duration as the term, unless terminated in writing at least sixty (60) days prior to the expiration of the then-current term. If Client allows the Addendum to expire, prompt payment must be made by the Client of any unpaid monthly fees due throughthe termination or expiration of the Addendum. 5. Early Termination: An Addendum may be terminated early by either party by submitting written notice of the intent to terminate the Addendum to the other party, at least sixty (60) days in advance of the termination date. The written request to terminate the Addendum must be followed by prompt payment by the Client of any unpaid monthly fees due through the termination date of the Addendum. 6. Default:In the event Client fails to pay charges accrued when due, SBINC reserves the right to withdraw further services. Upon default, Client agrees to pay all expenses of collection, including reasonable attorneys’ fees, whether or not legal action is commenced to collect the indebtedness. 7. Product Purchases/No Warranty : SBINC may, when requested by Client, resell products to Client in SBINC’s role as a reseller of computer and technology related equipment and software. SBINC MAKES NO WARRANTIES, WHETHER WRITTEN, ORAL OR IMPLIED, INCLUDING WITHOUT LIMITATION, WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE OR WARRANTY OF MERCHANTABILITY. IN NO EVENT SHALL SBINC BE LIABLE FOR SPECIAL OR CONSEQUENTIAL DAMAGES, INCLUDING, BUT NOT LIMITED TO, LOSS OF PROFITS, REVENUE, OR DATA, OR LOSS OF USE BY CLIENT OR ANY THIRD PARTY, REGARDLESS OF WHETHER A CLAIM OR ACTION IS ASSERTED IN CONTRACT OR TORT, WHETHER OR NOT THE POSSIBILITY OF SUCH DAMAGES HAS BEEN DISCLOSED TO SBINC IN ADVANCE OR COULD HAVE BEEN REASONABLY FORSEEN BY SBINC. Client Initials__________ Service Normal Business Hours Rates After-Hours Rates Workstation/Printer/Mobile Support $145 $217.50 Server Support $175 $262.50 Router/Switch/Firewall Support $225 $337.50 Project Management $175 $262.50 Senior Project Management $255 $382.50 Minimum on-site support charge 1.5 hours 3 hours Minimum remote support charge .5 hours 2 hours Master Services Agreement 8. Limits of Liability: Client acknowledges that network and computer systems support is inherently complex and relies on the inter- operability of various software and hardware components from various manufacturers. Client understands that SBINC is not the manufacturer of said components and therefore SBINC is not a guarantor or insurer of the equipment or services rendered. Although SBINC is responsible to provide its best efforts, SBINC is not responsible for the in-operation of hardware or software systems. SBINC shall not be liable in any way for any delays in, or any failure of, services performed hereunder due to any wrongful or neglig ent act or omission of Client, or its employees and agents; and/or Client's failure to provide to or secure for SBINC as appropriate, reasonable access to Client's facilities, equipment and/or information as required by SBINC to meet its performance obligations under this Agreement. In furtherance and not in limitation of the foregoing, SBINC will not be liable in respect of any decisions made by Client as a result of the performance of services hereunder. SBINC IS PERFORMING THE SERVICES AND PROVIDING THE TECHNICAL INFORMATION ON AN "AS IS" BASIS AND SPECIFICALLY DOES NOT PROVIDE WARRANTIES WITH RESPECT TO THE USE BY CLIENT OF ANY DELIVERABLES. THE OBLIGATIONS AND LIABILITIES OF SBINC AND ITS AFFILIATES AS SET FORTH HEREIN ARE EXCLUSIVE AND EXPRESSLY IN LIEU OF ALL OTHER OBLIGATIONS, LIABILITIES AND REMEDIES, EXPRESS OR IMPLIED, INCLUDING ANY OBLIGATION, LIABILITY, RIGHT, CLAIM, OR REMEDY (COLLECTIVELY, "CLAIMS") IN TORT, CONTRACT, STATUTE, OR OTHERWISE, WHETHER OR NOT ARISING FROM NEGLIGENCE OF SBINC OR ITS AFFILIATES, ACTUAL OR IMPUTED. NO WARRANTIES (EITHER EXPRESS OR IMPLIED), REPRESENTATIONS, PROMISES OR STATEMENTS HAVE BEEN MADE BY SBINC OR ITS AFFILIATES UNLESS CONTAINED IN THIS AGREEMENT. NO WARRANTY, EXPRESS OR IMPLIED, IS MADE HEREIN THAT THE DELIVERABLES OR ANY PART ARE MERCHANTABLE, OR FIT OR SUITABLE FOR THE PARTICULAR PURPOSES FOR WHICH THE DELIVERABLES OR ANY PART THEREOF MAY BE ACQUIRED BY CLIENT. IN NO EVENT SHALL SBINC OR ITS AFFILIATES BE LIABLE TO CLIENT FOR ANY DIRECT, INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES INCLUDING WITHOUT LIMITATION, DAMAGES ARISING FROM CLAIMS RELATED TO LOSS OF DATA, LOSS OF PROFITS OR REVENUE, LOSS OF USE OF EQUIPMENT, OR OTHER DOWN TIME COSTS, WHETHER CLAIMED BY REASON OF BREACH OF WARRANTY OR OTHERWISE, AND WITHOUT REGARD TO THE FORM OF ACTION IN WHICH SUCH CLAIM IS MADE. NOTWITHSTANDING ANYTHING CONTAINED HEREUNDER TO THE CONTRARY, THE TOTAL MAXIMUM LIABILITY OF SBINC HEREUNDER SHALL IN NO EVENT EVER EXCEED THE AMOUNTS THAT CLIENT HAS PAID SBINC OVER THE PAST 12 MONTHS FOR THE SPECIFIC WORK FOR WHICH CLIENT'S CLAIM AROSE. CLIENT AGREES TO INDEMNIFY, DEFEND, AND HOLD HARMLESS SBINC FROM AND AGAINST ANY AND ALL LIABILITIES, DAMAGES, CLAIMS, LOSSES, COSTS, AND EXPENSES (INCLUDING REASONABLE ATTORNEY'S FEES) INCURRED BY SBINC ARISING IN CONNECTION WITH THE PERFORMANCE OF SERVICES EXCEPT SOLELY TO THE EXTENT RESULTING FROM THE WILLFUL OR KNOWING MISCONDUCT OF SBINC. In the event of any dispute by either party to the Agreement, both parties agree to a 60-day period to allow for resolution of any disputes. In the event that a dispute still exists, both parties agree to submit to binding arbitration to resolve the dispute. 9. Limits of Support Provided:An Agreement does not require SBINC to provide unlimited support for resolution of any network or computer related support need. SBINC is responsible to make a best effort in resolution of support issues. This Agreement shall not be construed to include support for or training on specific office productivity applications, line of business or vertical applications unless specifically requested by Client. 10. Remote Support Access Authorization:In addition to onsite support, and for the purposes of providing proactive monitoring, SBINC Support Staff and designates may access Client’s network remotely to resolve issues, perform maintenance, and monitor network systems. Client hereby authorizes SBINC and designates to access Client’s network remotely via an Internet connection or any other connection established for this purpose. 11. Data Backup and Recovery:Client acknowledges that Client is solely responsible for securing the integrity and preservation of Client’s data. Client is advised to backup all data stored on Client systems. Furthermore Client agrees that SBINC is not responsible for any loss of Client data which may be occasioned as a result of system hardware or software failure, or inadvertent human error. In the unfortunate event that data loss occurs, Client agrees that Client is responsible for all costs incurred for data recovery services if employed by Client. 12. Confidentiality:SBINC will not, and will cause its employees and contractors to not, at any time or in any manner, either directly or indirectly, use for the personal benefit of SBINC or divulge, disclose, or communicate in any manner any information that is proprietary to Client or Clients of Client. SBINC will protect such information and treat it as strictly confidential. This provision shall continue to be effective after the expiration of the Agreement. Client Initials ___________ Master Services Agreement 13. Permanent Hire:Client may at any time elect to make an offer of permanent employment to support personnel provided by SBINC, any SBINC employee or staff, or any contract personnel provided by SBINC. If an offer of permanent employment is accepted during an Addendum term or during twelve months following an Addendum term, a fee equal to one half of the first year total compensation amount of the support person being hired will be due to SBINC from Client on or before the 30th day after the start date of any such individual. 14. Governing Law:The Agreement shall be construed under and governed by the laws of the State of Minnesota. 15. Entire Agreement: This Agreement constitutes the entire Agreement and all Addendums, schedules and documents incorporated herein by reference contain the entire Agreement of the parties and there are no other promises or conditions in any other agre ement, whether oral or written. 16. Severability:If any provision of the Agreement shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court finds that any provision of the Agreement is invalid or unenforceable, but that by limiting such provision it would become valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited. 17. Force Majeure:SBINC shall not be held liable for failure to perform its obligations under the Agreement when prevented from doing so by strike, lockout, breakdown, accident, order or regulation by any governmental authority, or because of war or other emergenc y, or for any other cause beyond their reasonable control. Agreement and Acceptance: I acknowledge that I have read this Master Services Agreement and all attached documents, understand them, and agree to be bound by their terms and conditions. For Client: Authorizing Signature: ________________________________________________ Date: ____________ Print Name:_______________________________________ Title: _____________________________ SBINC: Solution Builders, Inc. Authorizing Signature: ________________________________________________ Date: ____________ Print Name: Title: ___________________________ I:\RFA\City Manager\2022\Performance Measures Program\CM 4‐11‐22 Morris Leatherman\6.11 Q ‐ Morris Leatherman Survey RFA April 2022.docx   Request for Action  April 11, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: City Manager  By: Brandon Bell, CD Coord/Management Analyst   and Kirk McDonald, City Manager  Agenda Title  Resolution approving agreement with the Morris Leatherman Company to conduct a community‐wide  survey  Requested Action  Staff requests that City Council authorize a contract with the Morris Leatherman Company to conduct a  professional community‐wide survey.  Policy/Past Practice  In the past years the city has conducted a professional community wide survey every ten years since 1995,  with the most recent survey being conducted in 2015. In 2015 the City Council concluded that it would be  advantageous for the city to start conducting the professional community wide survey once every five years  instead of ten. The professional survey scheduled to be conducted in 2020 was delayed in 2020 and 2021 due  to the COVID‐19 pandemic. The cities of Golden Valley and Crystal have completed surveys in the last several  years utilizing the services of this firm.   Background  The City Council reviewed the preliminary Morris Leatherman Company survey at the March 21, 2022,  work session. The City Council was in general approval and requested that one question be added about  whether the city is doing enough to create a diverse, inclusive and fair community. This question was added  to the final survey. Peter Leatherman has sent an invoice that indicates the price for the survey will be  $25,000 as he had stated at an earlier work session.  Recommendation  Staff recommends that the City Council approve the agreement with the Morris Leatherman Company     Attachments   Resolution    2022 Morris Leatherman Contract   2022 Morris Leatherman Survey      Agenda Section Consent Item Number  6.11  City of New Hope    Resolution No. 2022‐    Resolution approving agreement with The Morris Leatherman Company  to conduct a community‐wide survey        WHEREAS, the City of New Hope desires to retain survey services through The Morris  Leatherman Company; and    WHEREAS, The Morris Leatherman conducted surveys for New Hope in 1989, 1995, 2005,  2015, and has performed similar services for communities throughout the metro  area; and     WHEREAS, the total cost to conduct the survey is based on the total number of questions  obtained in the survey.     NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope,    Minnesota, hereby authorizes The Morris Leatherman Company to conduct a   community‐wide survey involving 400 households for a base cost of $25,000.      Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 11th  day of April, 2022.              ____________________________          Mayor      Attest:________________________     City Clerk  1 AGREEMENT Whereas, The Morris Leatherman Company, (hereinafter referred to as MLC) offers its services to organizations in the public and private sectors for the purpose of conducting market research by telephone survey to ascertain such information as may be requested by its clients, and Whereas, the City of New Hope (hereinafter referred to as CLIENT) wishes to employ MLC (as an independent contractor) for the above stated purpose, MLC and CLIENT agree to the following terms, conditions, and fees governing such employment. (A.) MLC shall conduct telephone surveys: the sample size of which shall be 400 completed interviews with City of New Hope residents. (B.) MLC will submit the questionnaire for the survey to CLIENT for its approval prior to the commencement of interviews. The specific details of the survey as to timing, questionnaire content, and population sample to be surveyed (except as otherwise specified in paragraph A) shall be mutually agreed upon by the parties as circumstances may require. In the event the parties fail to agree, CLIENT shall have the final authority to determine the subject matter content of the survey, while MLC shall have final authority to determine the specific wording of questions on the questionnaire and the specific individuals within the given population to be sampled. MLC shall not be obligated to ask questions of persons interviewed in addition to those questions included on the approved questionnaire or to provide data or interpretations with respect to topics or issues not covered by the questionnaire. MLC will proceed with a survey only after it receives notice of CLIENT’s approval of the questionnaire. (C.) The survey shall be commenced as soon as is practicable following: (1) Approval of the questionnaire by CLIENT, and (2) the total survey cost is paid. PREAMBLE SERVICES 2 (D.) Upon payment of all fees due to date, MLC shall furnish to CLIENT a written report of the survey results including interpretations which may be reasonably drawn there from. At that time, CLIENT, in consultation with MLC, will schedule meetings for the presentation and discussion of these results. Further time commitments of MLC personnel deemed needed by CLIENT shall be billed upon a mutually agreed-to hourly basis prior to their execution. (A.) CLIENT shall remit to MLC fees in the amounts, at the times, and in the manner specified hereunder: The fee shall be $25,000.00 for a 138 question survey. (B.) All fees due under this agreement shall be payable by ordinary check, except that MLC reserves the right to require payment by certified check, after having given CLIENT three days notice of such requirement. The written report required under Section II (D.) shall become the sole property of CLIENT after payment to MLC of the TOTAL AMOUNT required in Section III. The survey questionnaires and replies and all related data, materials, and information shall remain the property of MLC. MLC agrees not to divulge or use for any purpose, including but not limited to advertising and public relations, the information obtained in the survey without the written consent of CLIENT; provided, however, if the data or results of the survey are directly or indirectly made public by CLIENT or anyone else, MLC may make public the following information: the population from which the sample was taken, the method of obtaining the interviews, including the size and design of the sample, and the basis of the data if the sample is less than the total sample, the dates and times when the interviews were conducted, the exact wording of questions asked and the client’s name. CLIENT agrees that if it or anyone else acting on its behalf wishes to release in whole or in part to the public by press release, speech, or otherwise, the data or results of the survey or contents of the written report, that CLIENT or such other person will first notify MLC in writing, and that there will be also stated in the release, speech, or otherwise, that the survey was done by THE MORRIS LEATHERMAN COMPANY, OF MINNEAPOLIS, MINNESOTA. CLIENT further understands and agrees that the names and addresses of FEES PROPRIETARY RIGHTS AND DISCLOSURE 3 interviewers used by MLC and the names and/or addresses of persons sampled are confidential and will not be made available to CLIENT. MLC agrees to utilize its best efforts to insure the accuracy of any survey by it pursuant to this Agreement. However, it is specifically understood and agreed that nothing in this Agreement, or any survey or written report furnished under Section II (D.), shall be considered as either a prediction or guarantee of the results of any election or the outcome of any event, and any representations or warranties, express or implied, to that effect are hereby excluded. In addition, TMLC shall not be responsible or liable for any failure by it to conduct any survey or render any written report if such failure results from labor disturbances, fires, floods, wars, riots, civil disturbances, and other events beyond the control of MLC. Modifications of this Agreement shall not be enforceable unless in writing and signed by the party to be charged. Neither parties’ waiver of any rights due him/her under this Agreement shall have the effect of waiving other or subsequent rights due hereunder. (A.) This Agreement merges and supersedes all other agreements, verbal and written, between the parties and represents all agreements between them and binds their administrators, heirs, successors, and assignees. (B.) Any provision of this Agreement which may be held unenforceable shall be severable and the balance of the Agreement enforced. (C.) CLIENT agrees that it shall comply with all laws respecting disclosure of this Agreement. (D.) MLC agrees that it shall comply with all laws in connection with its performance under EXCLUSION OF WARRANTIES MODIFICATIONS MISCELLANEOUS 4 this Agreement. (E.) This agreement may be subject to amendment based upon the mutual consent of both parties. (F.) MLC shall indemnify and hold harmless the CLIENT and its agents and employees from and against all claims, damages, losses and expenses including but not limited to attorney’s fees arising directly or indirectly out of this project. In witness whereof, the parties affix their signature on this __th day of March, 2022. By: The Morris Leatherman Company C ______________________________ PRESIDENT The City of New Hope Position: _____________________________ THE MORRIS LEATHERMAN COMPANY CITY OF NEW HOPE 3128 Dean Court RESIDENTIAL SURVEY Minneapolis, Minnesota 55416 REVISED MARCH 2022 Hello, I'm __________ of the Morris Leatherman Company, a nationwide polling firm located in Minneapolis. We've been retained by the City of New Hope to speak with a random sample of residents about issues facing the city. The survey is being taken because your city representatives and staff are interested in your opinions and suggestions. I want to assure you that all individual responses will be held strictly confidential; only summaries of the entire sample will be reported. (DO NOT PAUSE) 1. Approximately how many years LESS THAN TWO YEARS......1 have you lived in New Hope? TWO TO FIVE YEARS........2 5.1 TO TEN YEARS.........3 10.1 TO TWENTY YRS.......4 20.1 TO THIRTY YRS.......5 OVER THIRTY YEARS........6 REFUSED..................7 2. What do you like MOST, if any- DON’T KNOW/REFUSED......00 thing, about living in New Hope? CONVENIENT LOCATION.....01 (DO NOT READ LIST) HOUSING/NEIGHBORHOOD....02 PARKS/TRAILS............03 ________________________________ SMALL TOWN FEEL.........04 QUIET AND PEACEFUL......05 ________________________________ FRIENDLY PEOPLE.........06 CLOSE TO JOB............07 SCHOOLS.................08 3. How would you rate the City’s job EXCELLENT................1 of handling the COVID-19 pandemic GOOD.....................2 excellent, good, only fair or ONLY FAIR................3 poor? POOR.....................4 DON’T KNOW/REFUSED.......5 4. How would you rate the City’s com- EXCELLENT................1 munication about the COVID-19 pan- GOOD.....................2 demic – excellent, good, only fair ONLY FAIR................3 or poor? POOR.....................4 DON’T KNOW/REFUSED.......5 5. How would you rate how you and EXCELLENT................1 members of your household are do- GOOD.....................2 ing financially, mentally and phy- ONLY FAIR................3 sically – excellent, good, only POOR.....................4 fair or poor? DON’T KNOW/REFUSED.......5 Aside from the COVID-19 pandemic.... 6. What do you think is the most DON’T KNOW/REFUSED......00 serious issue facing New Hope NOTHING.................01 today? (DO NOT READ LIST) REDEVELOPMENT...........02 RISING CRIME............03 ________________________________ HIGH TAXES..............04 STREET MAINTENANCE......05 ________________________________ GROWTH..................06 DIVERSITY...............07 POOR SPENDING...........08 7. How would you rate the quality of EXCELLENT................1 life in New Hope -- excellent, GOOD.....................2 good, only fair, or poor? ONLY FAIR................3 POOR.....................4 DON'T KNOW/REFUSED.......5 8. How would you rate the City of EXCELLENT................1 New Hope as a place to raise GOOD.....................2 children -- excellent, good, only ONLY FAIR................3 fair or poor? POOR.....................4 DON'T KNOW/REFUSED.......5 9. And, how would you rate New Hope EXCELLENT................1 as a place to retire -- excellent, GOOD.....................2 good, only fair, or poor? ONLY FAIR................3 POOR.....................4 DON'T KNOW/REFUSED.......5 10. How would you rate the general EXCELLENT................1 sense of community among New Hope GOOD.....................2 residents -- excellent, good, only ONLY FAIR................3 fair or poor? POOR.....................4 DON'T KNOW/REFUSED.......5 11. All in all, do you think things in RIGHT DIRECTION..........1 New Hope are generally headed in WRONG TRACK..............2 the right direction, or do you DON'T KNOW/REFUSED.......3 feel things are off on the wrong track? IF “WRONG TRACK,” ASK: 12. Could you tell me why you feel that way? ________________________________________________________ ________________________________________________________ 13. How welcoming, if at all, do you VERY WELCOMING...........1 think New Hope is – is it very SOMEWHAT WELCOMING.......2 welcoming, somewhat welcoming, NOT TOO WELCOMING........3 not too welcoming or not at all NOT AT ALL WELCOMING.....4 welcoming? DON’T KNOW/REFUSED.......5 IF “NOT TOO WELCOMING” OR “NOT AT ALL WELCOMING,” ASK: 14. Who do you think does not feel welcomed in New Hope? ________________________________________________________ For each of the following, please rate the City of New Hope as excellent, good, only fair or poor. EXC GOO FAI POO DKR 15. Creating a welcoming community to residents of all backgrounds. 1 2 3 4 5 16. Treating all residents with respect. 1 2 3 4 5 17. Treating all residents fairly. 1 2 3 4 5 18. Providing services to residents of all backgrounds. 1 2 3 4 5 IF “ONLY FAIR” OR “POOR,” ASK: 19. Is there a particular city service which needs to improve? ________________________________________________________ ________________________________________________________ 20. Do you think the City is doing STRONGLY YES.............1 enough to create a diverse, in- YES......................2 clusive and fair community? (WAIT NO.......................3 FOR RESPONSE) Do you feel STRONGLY NO..............4 strongly that way? DON’T KNOW/REFUSED.......5 21. Should this be high priority, HIGH PRIORITY............1 moderate priority, low priority or MODERATE PRIORITY........2 not a priority at all for the City LOW PRIORITY.............3 of New Hope? NOT A PRIORITY AT ALL....4 DON’T KNOW/REFUSED.......5 Moving on.... I would like to read you a list of a few city services. For each one, please tell me whether you would rate the quality of the service as excellent, good, only fair, or poor? EXC GOO FAI POO DKR 22. Police protection? 1 2 3 4 5 23. Fire protection? 1 2 3 4 5 24. Building inspection? 1 2 3 4 5 25. Sanitary sewer service? 1 2 3 4 5 26. Accommodation and control of storm water run-off? 1 2 3 4 5 27. Animal control? 1 2 3 4 5 28. Park maintenance? 1 2 3 4 5 29. Condition of trails? 1 2 3 4 5 30. Recreational programs? 1 2 3 4 5 31. Street lighting? 1 2 3 4 5 32. Recycling service? 1 2 3 4 5 33. Taste and quality of drinking water? 1 2 3 4 5 Roadways in the City of New Hope consist of both city and county streets and state highways. The county maintains 42nd Avenue, Bass Lake Road and Winnetka Avenue, while the state maintain Highway 169. Now, for the next two city services, please consider only city-maintained street and roads. How would you rate.... EXC GOO FAI POO DKR 34. Pavement repair and patching on city streets? 1 2 3 4 5 35. Snowplowing of city streets? 1 2 3 4 5 36. When you consider the property EXCELLENT................1 taxes you pay and the quality of GOOD.....................2 city services you receive, would ONLY FAIR................3 you rate the general value of city POOR.....................4 services as excellent, good, only DON'T KNOW/REFUSED.......5 fair, or poor? 37. Would you favor or oppose an in- FAVOR....................1 crease in city property taxes, OPPOSE...................2 if it were needed to maintain DON'T KNOW/REFUSED.......3 city services at their current level? IF “OPPOSE,” ASK: 38. What services would you be DON’T KNOW/REFUSED......00 willing to see cut? NONE/CUT WASTE..........01 (DO NOT READ LIST) ADMINISTRATION..........02 PARKS/RECREATION........03 ____________________________ PUBLIC WORKS............04 In 2015, the city of New Hope changed to a street improvement plan, focusing on less expensive “mill and overlay” improvements, to improve the driving and the appearance of the street, rather than full reconstruction and utility replacement. This new approach makes it possible for the city to make improvements to ten or more miles of city streets each construction year, rather than one or two miles if the streets were fully reconstructed and the utilities were replaced. 39. Do you support or oppose this STRONGLY SUPPORT.........1 plan? (WAIT FOR RESPONSE) Do SUPPORT..................2 you feel strongly that way? OPPOSE...................3 STRONGLY OPPOSE..........4 DON’T KNOW/REFUSED.......5 IF “STRONGLY SUPPORT” OR “SUPPORT,” ASK: 40. Would you support a property YES......................1 tax increase to increase the NO.......................2 number of miles that can be DON’T KNOW/REFUSED.......3 completed during a construc- tion year? Most communities have one of two systems for garbage collection. In an open collection system, which the City of New Hope currently has, residents choose their hauler from several different companies serving the community. Other cities use an organized collection system, where the City contracts with a hauler or haulers for collection throughout the city. 41. Would you favor or oppose the City STRONGLY FAVOR...........1 of New Hope changing from the FAVOR....................2 current system in which residents OPPOSE...................3 may choose from several different STRONGLY OPPOSE..........4 haulers to a system where the City DON'T KNOW/REFUSED.......5 chooses a specific hauler or haulers for the whole community? (WAIT FOR RESPONSE) Do you feel strongly that way? IF A RESPONSE IS GIVEN, ASK: 42. Could you tell me one or two DON’T KNOW/REFUSED......00 reasons for your decision? WANT CHOICE.............01 (DO NOT READ LIST) LIKE CURRENT HAULER.....02 CHOICE/COST LESS........03 ____________________________ ORGANIZED/COST LESS.....04 ORGANIZED/LESS TRUCKS...05 ____________________________ ORGANIZED/STREETS.......06 IF “OPPOSE” OR “STRONGLY OPPOSE,” ASK: 43. Would you still oppose if YES......................1 changing to an organized sys- NO.......................2 tem would reduce truck traf- DON’T KNOW/REFUSED.......3 fic in neighborhoods and save the city money on street re- pair and maintenance? Moving on.... 44. Do you think you have adequate YES......................1 opportunities to provide input and NO.......................2 feedback about issues to the City DON'T KNOW/REFUSED.......3 of New Hope? IF "NO," ASK: 45. What additional opportunities would you like to see the City of New Hope offer residents to provide input and feedback on issues? ________________________________________________________ ________________________________________________________ 46. How much do you feel you know GREAT DEAL...............1 about the work of the Mayor and FAIR AMOUNT..............2 City Council -- a great deal, a VERY LITTLE..............3 fair amount, or very little? DON'T KNOW/REFUSED.......4 47. From what you know, do you ap- STRONGLY APPROVE.........1 prove or disapprove of the job SOMEWHAT APPROVE.........2 the Mayor and City Council are SOMEWHAT DISAPPROVE......3 doing? (WAIT FOR RESPONSE) And do STRONGLY DISAPPROVE......4 you feel strongly that way? DON'T KNOW/REFUSED.......5 48. How much first-hand contact have QUITE A LOT..............1 you had with New Hope City SOME.....................2 staff -- quite a lot, some, very VERY LITTLE..............3 little, or none at all? NONE AT ALL..............4 DON'T KNOW/REFUSED.......5 49. From your experience, how would EXCELLENT................1 you rate the job performance of GOOD.....................2 New Hope City staff – excel- ONLY FAIR................3 lent, good, only fair or poor? POOR.....................4 DON'T KNOW/REFUSED.......5 50. During the past year, have you IN-PERSON................1 visited or contacted New Hope TELEPHONE................2 City Hall in person, or on the NO.......................3 telephone? DON’T KNOW/REFUSED.......4 IF "IN-PERSON” OR “TELEPHONE," ASK: 51. On your last contact with the POLICE DEPARTMENT.......01 City, which Department did FIRE DEPARTMENT.........02 you contact -- the Police De- PUBLIC WORKS............03 partment, Fire Department, PARK AND RECREATION.....04 Public Works, Parks and BUILDING INSPECTIONS....05 Recreation, Building Inspec- PLANNING................06 tions, Planning, Finance De- ADMINISTRATION..........07 partment, General Information,FINANCE DEPARTMENT......08 Licenses and Permits or GENERAL INFORMATION.....09 Utility Billing? LICENSE PERMITS.........10 UTILITY BILLING.........11 DON'T KNOW/REFUSED......12 Thinking about your last contact with the City, for each of the following characteristics, please rate the service as excellent, good, only fair, or poor.... EXC GOO FAI POO DKR 52. Waiting time for a staff member to assist you? 1 2 3 4 5 53. Courtesy of the City Staff? 1 2 3 4 5 54. Ease of obtaining the service you needed? 1 2 3 4 5 Thinking about your neighborhood for a moment.... 55. How would you rate the overall EXCELLENT................1 general appearance of your nei- GOOD.....................2 ghborhood -- excellent, good, only ONLY FAIR................3 fair, or poor? POOR.....................4 DON'T KNOW/REFUSED.......5 IF "ONLY FAIR" OR "POOR," ASK: 56. Why do you feel that way? ________________________________________________________ ________________________________________________________ 57. Do you feel the City is too tough, TOO TOUGH................1 about right, or not tough enough ABOUT RIGHT..............2 in enforcing the City Code on such NOT TOUGH ENOUGH.........3 nuisances as animal control, gar- DON’T KNOW/REFUSED.......4 bage disposal, junk cars, messy yards, and noise? IF "TOO TOUGH” OR "NOT TOUGH ENOUGH," ASK: 58. Could you tell me one or two reasons why you feel that way? ________________________________________________________ ________________________________________________________ I would like to read you a list of characteristics of a community. For each one, please tell me if you think New Hope currently has too many or too much, too few or too little, or about the right amount. (ROTATE LIST) MANY FEW/ ABOUT D.K./ MUCH LITT RIGHT REF. 59. Apartments? 1 2 3 4 60. Starter homes? 1 2 3 4 61. Move-up housing? 1 2 3 4 62. Condominiums and townhouses? 1 2 3 4 63. Affordable housing, defined by the Metropolitan Council as a single family home costing less than $___,___? 1 2 3 4 64. Assisted living for seniors? 1 2 3 4 65. Nursing homes? 1 2 3 4 66. One-level housing for seniors maintained by an association? 1 2 3 4 67. Parks and open spaces? 1 2 3 4 68. Trails and bikeways? 1 2 3 4 69. Service and retail establishments? 1 2 3 4 70. Entertainment opportunities? 1 2 3 4 71. Fine dining restaurants? 1 2 3 4 72. Family sit-down restaurants? 1 2 3 4 73. Are there any types of development you would like to see in the city? (IF "YES," ASK:) What are they? (PROBE) _____________________________________________________________ _____________________________________________________________ 74. Are there any types of development you would strongly op- pose? (PROBE) _____________________________________________________________ _____________________________________________________________ As the City of New Hope continues development and redevelop- ment.... 75. Do you support or oppose the City STRONGLY SUPPORT.........1 providing financial incentives to SUPPORT..................2 attract specific types of develop- OPPOSE...................3 ment? (WAIT FOR RESPONSE) Do you STRONGLY OPPOSE..........4 feel strongly that way? DON'T KNOW/REFUSED.......5 I would like to ask about a specific redevelopment site.... Discussions are underway about potential redevelopment of the shopping center on the southwest corner of Winnetka and 45th avenues, just east of the new Hy-Vee. For each of the following types of development, please tell me if you would strongly support it, support, oppose or strongly oppose it. (ROTATE) STS SUP OPP STO DKR 76. High-density residential, such as townhouses or apartments? 1 2 3 4 5 77. Retail stores? 1 2 3 4 5 78. Medical office space? 1 2 3 4 5 79. Senior housing? 1 2 3 4 5 Continuing.... The City of New Hope has again started to purchase deteriorating and blighted properties, demolish them and resell the lots for new home construction. 80. Do you favor or oppose the City STRONGLY FAVOR...........1 purchasing deteriorating and FAVOR....................2 blighted properties for redevelop- OPPOSE...................3 ment? (WAIT FOR RESPONSE) Do you STRONGLY OPPOSE..........4 feel strongly that way? DON'T KNOW/REFUSED.......5 81. Have you done any remodeling or YES......................1 home improvements in the past five NO.......................2 years? DON'T KNOW/REFUSED.......3 IF "YES," ASK: 82. What remodeling or home im- DON’T KNOW/REFUSED......00 provements have you under- KITCHEN.................01 taken? BATHROOM................02 FINISHED BASEMENT.......03 WINDOWS/DOORS...........04 ROOF....................05 DECK/LANDSCAPING........06 INSULATION..............07 SIDING..................08 Moving on... 83. During the past two years, has INCREASED................1 crime increased, decreased, or DECREASED................2 remained about the same in your REMAINED ABOUT SAME......3 area of the city? DON’T KNOW/REFUSED.......4 84. Do you generally feel safe YES......................1 walking in your neighborhood alone NO.......................2 at night? DON'T KNOW/REFUSED.......3 IF "NO," ASK: 85. In which areas do you not feel safe? ___________________________________________________________ 86. What makes you feel unsafe? ___________________________________________________________ 87. During the past twelve months, YES......................1 were you or a member of your NO.......................2 household been the victim of a DON’T KNOW/REFUSED.......3 crime in New Hope? 88. Are you a member of a Neighborhood YES......................1 Watch? NO.......................2 DON’T KNOW/REFUSED.......3 I would like to read you a short list of public safety concerns. 89. Please tell me which one you consider to be the greatest concern in New Hope? If you feel that none of these problems are serious in New Hope, just say so. (ROTATE AND READ LIST) VIOLENT CRIME...............................01 TRAFFIC SPEEDING............................02 DRUGS.......................................03 YOUTH CRIMES AND VANDALISM..................04 BUSINESS CRIMES, SUCH AS SHOPLIFTING AND CHECK FRAUD........................05 RESIDENTIAL CRIMES, SUCH AS BURGLARY AND THEFT..............................06 IDENTITY THEFT..............................07 ALL EQUALLY.................................08 NONE OF THE ABOVE...........................09 DON’T KNOW/REFUSED..........................10 90. Is speeding in your neighborhood YES......................1 a serious traffic problem? NO.......................2 DON’T KNOW/REFUSED.......3 91. Are stop sign and traffic signal YES......................1 violations a serious problem in NO.......................2 your neighborhood? DON’T KNOW/REFUSED.......3 Continuing.... 92. Do you leave the City of New Hope YES......................1 on a regular or daily basis to go NO.......................2 to work? NOT EMPLOYED/RETIRED.....3 DON'T KNOW/REFUSED.......4 IF "YES," ASK: 93. In what city is your job DON’T KNOW/REFUSED......00 located? MINNEAPOLIS.............01 (DO NOT READ LIST) SAINT PAUL..............02 MINNETONKA..............03 ____________________________ PLYMOUTH................04 MAPLE GROVE.............05 BLOOMINGTON.............06 CRYSTAL.................07 GOLDEN VALLEY...........08 HOPKINS.................09 94. How many minutes does it take FIVE MINUTES OR LESS.....1 you to get to work? SIX TO TEN MINUTES.......2 11 TO 15 MINUTES.........3 16 TO 20 MINUTES.........4 21 TO 25 MINUTES.........5 26 TO 30 MINUTES.........6 OVER 30 MINUTES..........7 DON'T KNOW/REFUSED.......8 95. How would you rate the ease EXCELLENT................1 of getting to and from work GOOD.....................2 -- excellent, good, only fair ONLY FAIR................3 or poor? POOR.....................4 DON'T KNOW/REFUSED.......5 96. Do you or anyone in your YES......................1 household ride public transit NO.......................2 on a regular basis? DON’T KNOW/REFUSED.......3 IF “NO,” ASK: 97. Why don’t you use public DON’T KNOW/REFUSED......00 transit? NEED CAR................01 (DO NOT READ LIST) PREFER TO DRIVE.........02 UNSAFE..................03 ______________________ INCONVENIENT............04 DOESN’T GO WHERE NEED...05 98. How would you rate the ease of EXCELLENT................1 getting from place to place within GOOD.....................2 the City of New Hope – excellent, ONLY FAIR................3 good, only fair or poor? POOR.....................4 DON'T KNOW/REFUSED.......5 Turning to parks and recreation.... 99. How would you rate park and rec- EXCELLENT................1 reation facilities in New Hope GOOD.....................2 – excellent, good, only fair or ONLY FAIR................3 or poor? POOR.....................4 DON’T KNOW/REFUSED.......5 The New Hope Park and Recreation system is composed of larger community parks and smaller neighborhood parks, community ballfields, the Ice Arena, New Hope Community Gyms, the Golf Course and trails. For each of the following facilities, first, tell me if you or members of your household have used it during the past year. Then, for those you have used, please rate them as excellent, good, only fair or poor. If you have no opinion, just say so.... NOT EXC GOO FAI POO DKR 100. City parks? 1 2 3 4 5 6 101. Community ballfields? 1 2 3 4 5 6 102. New Hope Ice Arena? 1 2 3 4 5 6 103. New Hope Community Gyms? 1 2 3 4 5 6 104. New Hope Village Golf Course? 1 2 3 4 5 6 105. Trails? 1 2 3 4 5 6 106. New Hope Performance Center? 1 2 3 4 5 6 107. The New Hope Aquatic Park? 1 2 3 4 5 6 108. Have you or members of your house- YES......................1 hold participated in any city NO.......................2 sponsored recreational programs DON'T KNOW/REFUSED.......3 during the past year? IF "YES," ASK: 109. Which ones? DON’T KNOW/REFUSED......00 (DO NOT READ LIST) BASEBALL/SOFTBALL.......01 ADULT SPORTS............02 ____________________________ YOUTH SPORTS............03 YOUTH PROGRAMS..........04 ____________________________ ADULT TRIPS.............05 ADULT PROGRAMS..........06 110. Were you satisfied or dis- SATISFIED................1 satisfied with your exper- DISSATISFIED.............2 ience? DON'T KNOW/REFUSED.......3 111. Does the current mix of recrea- YES......................1 tional programming in the city NO.......................2 adequately meet the needs of your DON’T KNOW/REFUSED.......3 household? IF “NO,” ASK: 112. What additional recreational programs would you like to see offered? ________________________________________________________ ________________________________________________________ Moving on.... 113. What is your primary source of in- DON’T KNOW/REFUSED......00 formation about city government NOTHING.................01 and its activities? CITY NEWSLETTER.........02 (DO NOT READ LIST) LOCAL NEWSPAPER.........03 CABLE TELEVISION........04 ________________________________ CITY WEBSITE............05 WORD OF MOUTH...........06 ________________________________ STAR TRIBUNE............07 114. How would you prefer to receive DON’T KNOW/REFUSED......00 information from the city? NOTHING.................01 (DO NOT READ LIST) CITY NEWSLETTER.........02 LOCAL NEWSPAPER.........03 ________________________________ CABLE TELEVISION........04 CITY WEBSITE............05 ________________________________ WORD OF MOUTH...........06 STAR TRIBUNE............07 E-MAIL..................08 The City publishes a bi-monthly newsletter, “In Touch,” which is mailed to all residents. 115. Do you receive and regularly read NO.......................1 the City newsletter? (IF “YES,” YES/EXCELLENT............2 ASK:) How would you evaluate the YES/GOOD.................3 newsletter overall – excellent, YES/ONLY FAIR............4 good, only fair or poor? YES/POOR.................5 DON’T KNOW/REFUSED.......6 116. How would you prefer to receive ELECTRONICALLY...........1 the city’s newsletter – only elec- PRINT....................2 tronically, only in print or both? BOTH.....................3 DON’T KNOW/REFUSED.......4 117. Does your household currently sub- CABLE....................1 scribe to cable television, satel- SATELLITE................2 lite television or neither? NEITHER..................3 DON’T KNOW/REFUSED.......4 IF "CABLE," ASK: As you may know, the City currently cablecasts City Council and Planning Commission meetings. 118. How often do you watch City FREQUENTLY...............1 Council or Planning Commis- OCCASIONALLY.............2 sion meetings -- frequently, RARELY...................3 occasionally, rarely, or NEVER....................4 never? DON'T KNOW/REFUSED.......5 119. Have you accessed the City's web- YES......................1 site? NO.......................2 DON'T KNOW/REFUSED.......3 IF "YES," ASK: 120. Were you able to find what YES......................1 you were looking for? NO.......................2 DON'T KNOW/REFUSED.......3 121. What information were you looking for? ________________________________________________________ ________________________________________________________ The city webstreams its City Council and other public meetings on its website. Meetings are archived and can also be viewed anytime after their original airing. 122. Have you ever viewed meetings YES......................1 from the city's website? NO.......................2 DON'T KNOW/REFUSED.......3 123. How interested would you be VERY INTERESTED..........1 in subscribing to receive SOMEWHAT INTERESTED......2 e-mails containing city in- NOT TOO INTERESTED.......3 formation and news – very in- NOT AT ALL INTERESTED....4 terested, somewhat interested,DON’T KNOW/REFUSED.......5 not too interested or not at all interested? I would like to ask you about social media sources. For each one, tell me if you currently use that source of information; then, for each you currently use, tell me if you would be likely or unlikely to use it to obtain information about the City of New Hope. NOT USE USE DK/ USE LIK NLK REF 124. Facebook? 1 2 3 4 125. Twitter? 1 2 3 4 126. Next Door? 1 2 3 4 127. How would you rate the City's EXCELLENT................1 overall performance in communicat- GOOD.....................2 ing key local issues to residents ONLY FAIR................3 in its publications, website, POOR.....................4 mailings, and on cable television DON'T KNOW/REFUSED.......5 -- excellent, good, only fair, or poor? Now, just a few more questions for demographic purposes.... Could you please tell me how many people in each of the following age groups live in your household. Let's start oldest to young- est.... 128. First, persons 65 or over? 0........................0 1........................1 2 OR MORE................2 129. Adults under 65? 0........................0 1........................1 2........................2 3 OR MORE................3 130. School-aged children or pre- 0........................0 schoolers? 1........................1 2........................2 3 OR MORE................3 131. Do you own or rent your present OWN......................1 residence? RENT.....................2 DON'T KNOW/REFUSED.......3 132. What is your age, please? 18-24....................1 25-34....................2 35-44....................3 45-54....................4 55-64....................5 65 AND OVER..............6 133. Which of the following categories WHITE....................1 represents your ethnicity -- AFRICAN-AMERICAN.........2 White, African-American, Hispanic- HISPANIC-LATINO..........3 Latino, Asian-Pacific Islander, ASIAN-PACIFIC ISLANDE....4 Native American, or something NATIVE AMERICAN..........5 else? (IF "SOMETHING ELSE," ASK:) SOMETHING ELSE...........6 What would that be? MIXED/BI-RACIAL..........7 DON'T KNOW...............8 REFUSED..................9 134. What is the primary language REFUSED.................00 spoken in your home? ENGLISH.................01 SPANISH.................02 ________________________________ 135. Does anyone in this household have YES......................1 a physical limitation that makes NO.......................2 it difficult to access City ser- DON’T KNOW/REFUSED.......3 vices? 136. Finally, thinking about your STATEMENT A..............1 household finances, how would you STATEMENT B..............2 describe your financial situation, STATEMENT C..............3 would you say that -- STATEMENT D..............4 A) Your monthly expenses are ex- DON'T KNOW/REFUSED.......5 ceeding your income; B) You are meeting your monthly expenses but are putting aside little or no savings; C) You are managing comfortably while putting some money aside; D) Managing very well? Thank you for your time. Good-bye. 137. Gender MALE.....................1 FEMALE...................2 138. ZONE PRECINCT 1...............1 PRECINCT 2...............2 PRECINCT 3...............3 PRECINCT 4...............4 PRECINCT 5...............5 PRECINCT 6...............6 PRECINCT 7...............7 PRECINCT 8...............8 I:\RFA\City Manager\2022\Performance Measures Program\CM 4‐11‐22 Adopt perf measures\6.12 Q & R ‐ Performance Measures Program 04‐11‐22.docx   Request for Action  April 11, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: Community Development  By: Valerie Leone, City Clerk‐Treas.   Kirk McDonald, City Manager  Agenda Title  Resolution declaring adoption and implementation of State performance measures  Requested Action  Staff recommends that the City Council adopt a resolution implementing the state performance measures to  aid in evaluating residents’ satisfaction with local services. Many metro area and out of state cities  participate in the program, and notification of participation must be submitted to the state by July 1, 2022.  Policy/Past Practice  In 2011, the Minnesota Legislature’s Council on Local Results and Innovation released a standard set of ten  performance measures for cities to aid residents, taxpayers, and state and local officials in determining the  effectiveness of cities in providing services and to measure the residents’ opinions of those services. The city  has participated in the program since 2011 to evaluate residents’ satisfaction with city services. Cities that  participate in the program are eligible for a reimbursement of $0.14 per capita, resulting in approximately  $3,133 per year for New Hope.  Background  At the February 22, 2022, work session, the City Council expressed support for participating in the 2022  performance measures survey program and reaffirmed its values/mission statement. The City Council also  agreed to enter into a contract with The Morris Leatherman Company for $25,000 for a professional survey  in 2022 containing 400 samples from New Hope residents. The survey will be conducted this summer and  results will be summarized and presented to Council at a future work session and again at a council  meeting.  Funding  The city would receive approximately $3,133 from the state for the per capita reimbursement.  Recommendation  Staff recommends adoption of a resolution declaring participation and implementation of State performance  measures for 2022.  Attachments   Resolution  Agenda Section Consent Item Number  6.12    City of New Hope    Resolution No. 2022 ‐    Resolution declaring adoption and implementation of State performance measures    WHEREAS, the State Legislature created the Council on Local Results and Innovation which set a standard  set of ten performance measures for cities that will aid residents, taxpayers and state and local  elected officials in determining the efficiency of local services; and    WHEREAS, the city of New Hope has participated in the new standards measure program voluntarily since  2011 and wishes to do so again in 2022, and the city may be eligible for a reimbursement and  exemption from levy limits; and    WHEREAS, the city has adopted the following performance measures:  1. Rating of the overall quality of life in New Hope   2. Percent change in the taxable property market value   3. Bond rating  4. Citizens’ rating of the quality of city recreational programs and facilities  5. Part I and II crime rates  6. Citizens’ rating of safety in the community  7. Average police response time  8. Insurance industry rating of fire services  9. Citizens’ rating of the fire protection services  10. Fire calls per 1,000 population  11. Average city pavement rating index  12. Citizens’ rating of overall condition of city streets  13. Citizens’ rating of the quality of snowplowing on city streets   14. Citizens’ rating of the dependability and overall quality of city water supply  15. Citizens’ rating of the quality of stormwater management in the city  16. Citizens’ rating of the dependability and overall quality of city sanitary sewer service   17. Number of sewer blockages on city system per 1,000 connections  18. Citizens’ rating of the quality of code enforcement  19. Citizens’ rating of communication/distribution of information    WHEREAS, the city of New Hope is contracting with The Morris Leatherman Company to conduct a  professional city survey in 2022, and the results of the survey will be submitted in addition to  the statistical information outlined above.     NOW, THEREFORE, BE IT RESOLVED that the New Hope City Council will report the results of the   performance measures to its citizenry by the end of the year through publication, direct mailing,  posting on the city’s website, or through a public hearing at which the budget and levy will be  discussed and public input allowed.    BE IT FURTHER RESOLVED, the city of New Hope will submit to the Office of the State Auditor the actual    results of the performance measures adopted by the city.    Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, the 11th day of April,  2022.      Mayor  Attest: City Clerk       I:\RFA\PUBWORKS\2022\Council\1084 2022 Seal Coat and Fog Seal\Approve P and S and Authorize Bid   Request for Action  April 11, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: Public Works  By: Bernie Weber, Director    Agenda Title  Resolution approving plans and specifications for the 2022 seal coat and fog seal project and ordering  advertisement for bids (Improvement Project No. 1084)  Requested Action  Staff recommends approval of a resolution approving the 2022 seal coat and fog seal plans and specifications  and ordering advertisement for bids. Once bids are received, they will be presented to Council for  consideration.  Policy/Past Practice  To maximize the life of the pavement on city streets, New Hope annually schedules crack repair, seal coating  and fog sealing of selected city streets. This is an activity that is critical to the city’s current pavement  management strategy. If delayed, maintenance costs increase and may also result in premature expenditures  for pavement overlays or reconstruction.  Background  The city’s street infrastructure management plan identifies and prioritizes street maintenance activities to  maximize the return on each dollar invested in maintenance. The city’s current pavement management plan  has all reconstructed roads being crack filled approximately every three years.  We are transitioning from seal  coating and fog sealing every six years to eight years. This process is also used on city streets to help extend  pavement life until funds are available for an overlay or reconstruction project. This process keeps moisture  out of the roadbed and preserves the roadway for a longer period.     This year, staff recommends Boone Avenue to be crack repaired with mastic, seal coated, and fog sealed  between 42nd Avenue and 49th Avenue, and crack repaired with mastic between 49th Avenue and Bass Lake  Road. In addition, streets in the Sunnyside and Begin Park neighborhoods are recommended to have varying  degrees of crack repairs, seal coat, and fog seal. Two alternate areas have also been included in case pricing  comes in less than estimated. Alternate 1 and Alternate 2 would include crack repair, seal coat, and fog seal in  the Holiday Park North and Holiday Park South neighborhoods respectively. Other recommended streets  can be seen on the attached Location Plan.     The proposed project schedule is:     Approve Plans and Specifications April 11, 2022   Authorize Bids April 11, 2022   Receive Bids May 5, 2022   Award Contract June 23, 2022   Start Construction Summer 2022  Complete Construction Fall 2022   Agenda Section Development &  Planning Item Number  8.1  Request for Action, Page 2    Funding  The 2022 CIP listed $458,622.77 for roadway seal coat and crack filling. The engineer’s estimate for the seal  coat project base bid, Alternate 1, and Alternate 2, is listed as follows:    Total Cost Summary – Base Bid Estimated Cost  Base Bid ‐ Crack Repair, Seal Coat, Fog Seal $289,800  + Contingency (15%) $43,470  Subtotal ‐ Construction  $333,270  Indirect Costs $66,650  Total Estimated Project Costs – Base Bid $399,920    Total Cost Summary – Alternate 1 Estimated Cost  Alternate 1 Crack Repair, Seal Coat, Fog Seal $50,400  + Contingency (15%) $7,560  Subtotal ‐ Construction $57,960  Indirect Costs $11,592  Total Estimated Project Costs – Alternate 1 $69,552    Total Cost Summary – Alternate 2 Estimated Cost  Alternate 2 Crack Repair, Seal Coat, Fog Seal $80.200  + Contingency (15%) $12,030  Subtotal ‐ Construction $92,230  Indirect Costs $18,446  Total Estimated Project Costs – Alternate 2 $110,676  Attachments   Resolution   City Engineer’s Memorandum   Location Plan         City of New Hope    Resolution No. 22‐    Resolution approving plans and specifications  for the 2022 seal coat and fog seal project and  ordering advertisement for bids  (Improvement Project No. 1084)    WHEREAS, funding is available in the 2022 street infrastructure fund for a crack repair, seal coat, and fog  seal project; and,    WHEREAS, this activity is an integral component of the city’s pavement management strategy; and,    WHEREAS, this activity is recommended for the area identified in the street infrastructure plan developed  by staff and engineering.    NOW, THEREFORE, BE IT RESOLVED:    1. Such plans and specifications are hereby approved.    2. The city clerk shall prepare and cause to be inserted in the official paper, an advertisement  for bids for the crack repair and seal coat projects in accordance with said specifications.  The advertisement shall state that the bids will be opened at 10:00 a.m. CDT for 2022 crack  repair and seal coat project on May 5, 2022, at the New Hope City Hall, 4401 Xylon Avenue  North, New Hope, Minnesota. Any bidder whose responsibility is questioned during  consideration of the bid shall be given an opportunity to address the City Council on the  issue of responsibility.     Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 11th day of April,  2022.          Mayor    Attest:       City Clerk    Stantec Consulting Services Inc. 733 Marquette Avenue, Suite 1000 Minneapolis, MN 55402 April 1, 2022 File: 193805566 Attention: Bernie Weber, Director of Public Works City of New Hope 5500 International Parkway New Hope, MN 55428 Reference: 2022 Crack Repair and Seal Coat –Approve Plans and Specifications - City Project No. 1084 Dear Bernie, The City of New Hope completes annual crack repair, seal coat, and fog seal application projects to extend the useful life of streets throughout the City. The project streets this year were selected for crack repair and seal coat based upon the current Pavement Management Strategy as well as current street conditions. This project involves approximately 9 miles of streets within the city. A project location plan is shown in the attached plan set. The base project cost estimate is shown in the table below. We included a 15% contingency due to unknowns with oil pricing. We have also included some alternate areas to seal coat in case pricing comes in less than estimated. The CIP Budget for crack and seal coating in 2022 is $458,622.77. Total Cost Summary – Base Bid Estimated Cost Base Bid - Crack Repair, Seal Coat, Fog Seal $289,800 + Contingency (15%)$43,470 Subtotal - Construction $333,270 Indirect Costs $66,650 Total Estimated Project Costs – Base Bid $399,920 Total Cost Summary – Alternate 1 Estimated Cost Alternate 1 Crack Repair, Seal Coat, Fog Seal $50,400 + Contingency (15%)$7,560 Subtotal -Construction $57,960 Indirect Costs $11,592 Total Estimated Project Costs – Alternate 1 $69,552 April 1, 2022 Mr. Bernie Weber Page 2 of 2 Reference:2022 Crack Repair and Seal Coat – Approve Plans and Specifications Total Cost Summary – Alternate 2 Estimated Cost Alternate 2 Crack Repair, Seal Coat, Fog Seal $80.200 + Contingency (15%)$12,030 Subtotal - Construction $92,230 Indirect Costs $18,446 Total Estimated Project Costs – Alternate 2 $110,676 If Council chooses to move forward with this project, approval of plans and specifications and authorization to advertise for contractor bids could be given at the April 11th Council Meeting. Bids could then be opened on May 5th and brought back to Council for review at the May 23rd Council Meeting. The work under this contract would be completed in the summer of 2022. Should you have any questions, please feel free to contact me. Sincerely, STANTEC CONSULTING SERVICES INC. Dan Boyum, P.E. Attachments: 2022 Crack Repair and Seal Coat Plan Set Cc: Andrew Kramer, Dave Lemke, Kirk McDonald, Nick Macklem – New Hope; Ann Ackerson, Craig Larson – Stantec. TOWER WATER PARKJAYCEE S C HOOL & P ARK HOL L OW S UNNY TERRALINDAPK.NEW HOPE CHURCH MISSIONARYOFTHECHRISTIANLAKE PARK VALLEY HIDDEN PARISH S C HOOL ELEMENTARY SONNESYN N OR T HWOOD PARK ADATH CHESED SHEL EMES CEMETERY N OR T HWOOD CEMETERYCHURCHLUTHERANHOLYTRINITYE RANB RE TH- M E NON- ITE GETHSEM ANE S TAT ION -TERY CEME NEW HOPE FIRE P OOL CENTER PARK HA LLCITY CIVIC S C HOOL NATIVITY HOLY B ET H EL M EM ORIA L PARK BUS PARK LIONS OFFICE ADM.YMCA PARKSIMS FRED HOPE CHURCHLUTHE RAN PARK HOLIDAY TOWERWATERS C HOOL HIGHVIEW E LEMENT ARY NEW HOPE S C HOOL HOU S E OF FIE LDATHLETIC NEW HOPE CHRIST OF CHURCH HIGH SCHOOLCOOPER PARK LIT TLE ACRE PARKCORNER PARK S UNNY SIDE A RENAICE NUR SI NG ST. THERESE CENTER CARE R IDGE NORTH PARK BEGIN GARAGE WORKSPUBLIC R IDGE APART-MENTS NORTH JR HIGH SCHOOL HOS TE RMAN GROVE PARK E LM HOME ST. RAPHAEL CHURCH CATHOLIC M E A DOW LIBERTY PARK PARK COURSEGOLFVILLAGE GREEN LAKE PARK MARY DOROTHY T ract 1 T ract 2 COMMUNITY OF ST. JOSEPH CHAPELALLIANCEHOPEALLIANCECENTERHEALTH CAREAMBASSADOR 62ND AVENUE NORTH 49TH AVENUE NORTH 36TH AVENUE NORTH 32ND AVENUE NORTH MEDICINE LAKE ROAD (CO RD 70) 42ND AVENUE (CO RD 9) BASS LAKE ROAD (CORD10) NORTH CP RAIL CPRAIL TRUNKHIGHWAY169TRUNKHIGHWAY169BOONEAVENUENORTHBOONEWINNETKAAVENUENORTH(CORD156)NORTHAVENUEWINNETKAAVENUENORTHWE S T B R O A D WA Y ( C O R D 8 )LOUISIANAAVENUENORTHLOUISIANAAVENUENORTHXYLONAVENA VE N 32ND AVEAVENAVENAVENN AVEFLAG CTENSIGNCIR.NA V E FLAGAVENCT C IR AVE N48THNEVADAAVENA VE N OREGONAVEN RHODEISLANDAVE N 601/2 AVEN CIRAVEDECATURAVENAVE NAVEN AVENCIR DECATUR AVE N AVE N AVENAQUILAAVEAVE N AVE N CIR N CIR CIR AVEN CIR PLACEN AVENLAMPHERE CIR AVELINDADR AVENWESTRD EAST CIR CIR CIR.N A VE NAVE AVE.NLANE P LA C E N (CORDNO70)AQUILA(MEDICINE 27THAVEN N AVE32ND LOUISIANAAVEN31STAVEN A VE N AVEN30TH VIEWCRESTLA TERRA CTROSALYNVALLE VISTA QUEBECAVENNEVADAAVENAVEN35THAVEN VALLEYNEVADA 33RDAVEN WINPARKDR WINPARKDRNNAVEVIRGINIAAVEWISCONSIN 31STAVEN NORTHERNDR Y U K O N AVEN30TH AVEN29TH (Co.Rd.156)VIRGINIAAVEN28TH XYLONAVEYUKONZEALAND27TH PL NSTATEHIGHWAY16932ND AVE N BOONEAVENENSIGN 32NDCAVELLAVENAVENE NS IGN NAVE31ST N AVE FLAGAVENGETTYSBURGHILLSBORON AVE31ST INDEPENDENCE 3 0TH AV E N 29THAVE A V E ENSIGN FLAGAVEN2 9TH AV E N HILLSBOROAVENNAVECTENSG C T FLAGCT FLAGCIR 33RD 34TH ENSIGNAVEN GETTYSBURGHILLSBORO INDEPENDENCEAVENNAVE35TH INDEPENDENCEAVENAVE.HILLSBORO34TH GETTYSBURGAVEN341/2 AVEN FLAGAVE.NENSIGNAVENXYLONUTAHAVENWINNETKAAVEN33RDUTAHAVENVIR.V I R GI NI A 35-1/2 AVEN AQUILAAVENY UK ONPLN33RD CIRBOONE AQUILAAVEN ZEALANDAVENAQUILAAVENA V EN Y UK ON N3 4TH AVE XYLONAVE.N.PL33RD PL N AVEN 33RD 34THPLN AVEN34TH 3 6TH AV E N WISCONSINAVEN35THAVEN AVE 40THAVEN XYLONZEALAND AVENWIS CONSIN VIRGINIA UTAHAVENAVEN 3 81/2N39TH BOONE 38THAVEN 3 7 T H A V E N NORTHWOOD PKWY CIRCLEN 361/2 PKWY N OR T H WOOD INDEPENDENCEAVENHOPEWOODLA ENSIG N AVEN NOR T HWOODPK WY BOONEAVENDECATURENSIGNAVENFLAGNORTHWOODGETTYSBURGHILLSBOROAVENB OONE BOONEAVEN4 1STAVE 401/2 AVENCAVELLDECATURENSIGNAVENFLAGAVENAVENJORDAN JORDANAVEN401/241ST AVE N J OR DA N AVE NAVEJORDAN ROCKFORDROADFLAGAVEN44THINDEPENDENCEAVENIND GETTYSBURGAVENIN D E P E N D E N CE 44TH 45TH AVEN XYLONAVEN42NDAVEN AVEQUEBEC LOUISIANAAVENMARYLANDAVEN38THAVEN 3 9TH AVE N 40TH AVE N MARYLAND4 3RD AV E N 43RDAVEN MARYLANDAVENAVEN44TH 43RDAVEN AVE N QUEBECAVENNEVADAAVENLOUISIANAAVENOREGONAVEN41ST AVE.N. 49TH AVEN AVENAVEN471/2CIR471/2PLAVEN 48THAVEN 47THAVEN 451/2 AVENSUMTER46THAVEN RHODEISLAND47THAVEN 47 1/2 AVE N 48TH 48TH AVEN AVENQ U E B E C AVEN46THOREGONAVENNEVADA MARYLANDAVENC.P.RAILSYSTEMLOUISIANAAVEN5 2ND AV E N 53RD AVEN MARYLANDAVEN53RDAVEN QUEBECAVENANGELINEDR AQUILAAVENVIR.AVENXYLONAQUILA 48THAVEN ZEALANDAVEN47THAVEN 4 9THAVEN DEL DR 461/2 AVENDRIVEERICKSONPL BOONEAVENDECATURAVENENSIGNFLAGAVEN 48THAVE DECAT UR AVE N 471/2AVEN 47THAVEN BOONEAVENAVEN 46TH E NSIG N AVE N FLA G AVE N 46THAVE 47TH AVE N AVE N G ET T Y SB U R G AVE N H ILL S B OR OAVEN46TH AVEN 45TH HILLSBOROAVENBOONEAVEN51ST AVEN 50TH 51ST 52N DAVEN SCIENCE CE NTERDR WINNETKAAVENVIR VIRGINIAAVENWISCONSINXYLONAVEN50THAVEN 51ST AVEN AVEYUKONZEALANDAVENFAIRVIEW ZEALAND 50THAVEN (Co.Rd.156)54TH AVE N WISCONSIN56THAVEN Co.Rd.10 BASSLAKERD 58T H A V E N YUKONAVENXYLONAVEN55THAVEN UTAHAVENWISAVENXYLONAVENZEALANDAVENPKWY INTERNATIONALCENTER PKWYINTERNATIONAL RESEARCH CTRSTATEHIGHWAY169 HARLANDRBURGA LL AN AVEHILLSBOROINDEPENDENCEAVENAV E N GETTYSBURG G E T T Y S B U R G A V E 61STCIRBASSCREEK 59TH AVEN HILLSBORO GETTYSBURGAVEENSIGNAVENDECATURAVENCAVELLAVEN60THAVEN 61ST AVEN 611/2 LAKEUTAHWISVIRAVEN591/2 6 1ST AV E N VIRGINIAAVENLAKE RDN YUKONAVEN611/2 AVEN 6 2ND AV E N ZEALANDAVEN601/2 AVE N M E A DO W MEADOW RDWAQUILAAVENMEADOWLAKE PL W E S T BR OA D W AY 57THAVEN CLOVERDALEAVEN 58THAVEN 56THAVEN 54THAVENLOUISIANAAVEN OREGONAVENA VE N58TH MARYLANDAVENPENNSYLVANIAAVENRHODEISLANDSUMTERAVEN55TH AVE N RAPHAELSTAVEN SUMTER6 0T H AV E N MARYLANDAVEN59THAVEN AVENQUE B E C I S L A N DRHODEN61STAVE S U MT E R A V E N 61ST SUM TERPL60THAVEN S H IR LE Y NEVADAAVENOREGONPENNSYLVANIAAVENAVENRHODEISLANDAVENQUEBECJERSEY5 8 T H KENTUCKYLOMBARDY 60THAVEN KENTUCKYAVEN5 9TH AV E N DUDLEY AVENZEALANDAVEN 32NDAVE.NAVENAVENAVENAVENDRIVEC.P.RAIL SYSTEM AVENXYLONYUKON45THRESEARCHRD LAKE RD) HILLS-BORO GETTYSCIR.L A K E R D E AVEN.DR. AVE.N AVEN 45TH AVENAVEN AVENAVENME A D OWAVE N AVENCIR AVENAVENAVEN AVENAVEN27THAVEN SUMTER39 1/2 D EC A T UR C T.C.P.RAILSYSTEMENSIGNAVENVIRGINIAAVENUTAHAVENUENVIRGINIAAVENUENAQUILAAVENCAVELLAVENUENMARYLANDAVENLOUISIANAAVENWISCONSINAVENGETTYSBURG AVENUEJ ORDANAVENUEAVEHILLSBORO6 2ND AV E N ELMGROVEAVENUEMEDICINE LAKE ROAD COUNTY ROAD70CORD156 C.P.RAILSYSTEM601/2 AVE N BOONEAVENBOONEPLN AVENLOUISIANAWAYALICEBOONEAVENKATHI HEMKEN VICINITY MAP BERNIE WEBER STACY WOODS PUBLIC WORKS DIRECTOR CITY ATTORNEY 2022 CITY PROJECT NUMBER 1084 ANDY HOFFE KIRK McDONALD JOHN ELDER MICHAEL ISENBERG CITY MANAGER COUNCILMEMBER CITY OF NEW HOPE MAYOR JONATHAN LONDON 2022 CRACK REPAIR & SEAL COAT COUNCILMEMBER COUNCILMEMBER COUNCILMEMBER SHEET INDEX G0.01 TITLE SHEET C0.01-C0.02 LOCATION PLAN C6.01-C6.02 PAVEMENT MARKING PLAN - BOONE AVE N 5 - SHEETS TOTAL 0 Scale in feet 1200 2400 PROJECT LOCATION CITY HALL BID SITE PUBLIC WORKS N G0.01 TITLESHEET*THESE PLANS ARE TO BE PRINTED IN COLOR SHEET NUMBER DATENO SURVEY APPROVED DESIGNED DRAWN PROJ. NO.WASPREPAREDBYMEORUNDERMYDIRECTSUPERVISIONIHEREBYCERTIFYTHATTHISPLAN,SPECIFICATION,ORREPORTANDTHATIAMADULYLICENSEDUNDERTHELAWSOFTHESTATEOFPRINTNAME:SIGNATURE:DATE:LIC.NO.REVISION CHECKED PlotDate:04/05/2022-3:41pmDrawingname:U:\193805566\CAD\Dwg\193805566-G001.dwgXrefs:,193804235_BORDERTHECONTRACTORSHALLVERIFYANDBERESPONSIBLEFORALLDIMENSIONS.DONOTSCALETHEDRAWING-ANYERRORSOROMISSIONSSHALLBEREPORTEDTOSTANTECWITHOUTDELAY.THECOPYRIGHTSTOALLDESIGNSANDDRAWINGSARETHEPROPERTYOFSTANTEC.REPRODUCTIONORUSEFORANYPURPOSEOTHERTHANTHATAUTHORIZEDBYSTANTECISFORBIDDEN.NEWHOPE,MINNESOTA2022CRACKREPAIR&SEALCOAT193805566CITYPROJECTNO.1084KY ACA KMS DDBPROFESSIONALENGINEERMINNESOTA.DAND.BOYUM4/11/202223451STANTEC PROJECT NO. 193805566 ALTERNATE #1 ALTERNATE #2 GENERAL NOTES : 1. INLET PROTECTION DEVICES WILL BE INSTALLED BY CITY. 2. PROVIDE A MINIMUM OF 48 HRS NOTIFICATION PRIOR TO CRACK REPAIR OPERATIONS. 3. CRACK REPAIR OPERATIONS CANNOT START BEFORE JULY 5, 2022. 4. CRACK REPAIR OPERATIONS MUST BE COMPLETED BEFORE JULY 29, 2022. 5. ALL CRACK REPAIR MUST USE THE ROUTE AND SEAL METHOD ON 1ST CRACKS OR INTERMEDIATE CRACKS AND CLEAN AND SEAL METHOD ON HIGH SEVERITY CRACKS OR LONGITUDINAL COLD JOINT CRACKS. 6. SEAL COAT AND FOG SEAL OPERATIONS CANNOT START UNTIL JULY 29, 2022. 7. SUBSTANTIAL COMPLETION DATE:AUGUST 26, 2022. 8. PROVIDE A MINIMUM OF 3 DAYS NOTICE PRIOR TO SEAL COATING AND 7 DAYS NOTICE PRIOR TO FOG SEALING OPERATIONS. 9. STREET SWEEPING: 9.1.INITIAL SWEEP: 1-3 DAYS AFTER SEAL COAT. 9.2.SECOND SWEEP: MINIMUM 10 DAYS AFTER INITIAL SWEEP AND PRIOR TO FOG SEAL. 10. BOONE AVENUE NORTH SHALL BE CLOSED TO TRAFFIC FOR CRACK SEAL AND MASTIC OPERATIONS. A DETOUR AND SIGNING PLAN MUST BE SUBMITTED FOR APPROVAL. MNDOT AND HENNEPIN COUNTY PERMITS MUST ALSO BE OBTAINED BY THE CONTRACTOR. 11. DESIGNATED DETOUR ROUTE(S) MUST INCLUDE MAJOR ROADWAYS: RECOMMENDED ROUTES ARE TH 169, 49TH AVE N, WINNETKA AVE N (CSAH 156), AND 42ND AVE N (CSAH 9). NURSING ST. THERESE CENTER CARE RIDGE NORTH PARK BEGIN PARK GARAGE WORKS PUBLIC RIDGE APART- MENTS NORTH VICTORY JR HIGH SCHOOL HOSTERMAN GROVE PARK ELM HOME ST. RAPHAEL CHURCH CATHOLIC MEADOW LIBERTY PARK PARK COURSEGOLFVILLAGE GREEN LAKE PARK MARY DOROTHY Tract 1 Tract 2 CITYOFNEWHOPECITYOFCRYSTALCITY OF NEW HOPEAVENAVENAVENAVEN A V E N AVE N 6 01/2 A VE N PL CIRWESTRD CIR A V E NAVE AVE.NLANE P LA C E N 53RD AVE N QUEBECAVENSCIENCE CENTER DR 54TH AVE N WISCONSINBOONE 56TH AVE N Co.Rd.10 BASSLAKERD(CSAH10) 5 8 T H A V E N YUKONAVENXYLONAVEN55TH AVE N UTAHAVENWISAVENXYLONAVENZEALANDAVENPKWY INTERNATIONALRD EAST P K W Y INTERNATIONAL RESEA RCH CTR BURGAVEHILLSBOROINDEPENDENCEAVENA V E NGETTYSBURGGETTYSBURGAVE59THAVEN ENSIGNAVENDECATURAVENCAVELLAVEN60TH AVE N BOONEAVEN61 1/2 LAKEUTAHWISVIRAVEN59 1/2 61ST AVE N VIRGINIAAVENLAKE RDN YUKONAVENZEALANDAVENM E A D O W MEADOW RDWAQUILAAVENMEADOWLAKE PL WE S T B R O A D WA Y 56TH AVE N AVE N58TH RHODEISLANDSUMTERAVEN55TH AVE N RAPHAELSTAVEN SUMTERAVENMARYLANDAVENLOUISIANA59TH AVE N C .S.A . H . 8AVENQUEBECISLANDRHODEN61STAVESUMTERAVEN61STSUMTERPL60TH AVE N NEVADAAVENOREGONPENNSYLVANIAAVENRHODEISLANDAVEN5 8 T H 60TH AVE N KENTUCKYAVEN59TH AVE N AVENXYLONYUKONRESEARCHCENTERHILLS-BORO GETTYSCIR.L A K E R D E DR. 60TH AVE N LOMBARDYVIRGINIAAVEN ELMGROVEAVENUEWINNETKAAVEN62ND AVE N WINNETKAAVENWESTBROADWAY(CSAH8)WINNETKAAVENB A S S L A K E R D (C S A H 1 0 ) LEGEND CRACK REPAIR, SEAL COAT & FOG SEAL CRACK REPAIR ONLY MASTIC ONLY C0.01 LOCATIONPLAN0 300 600 N C0.02SEE SHEET SHEET NUMBER DATENO SURVEY APPROVED DESIGNED DRAWN PROJ. NO.WASPREPAREDBYMEORUNDERMYDIRECTSUPERVISIONIHEREBYCERTIFYTHATTHISPLAN,SPECIFICATION,ORREPORTANDTHATIAMADULYLICENSEDUNDERTHELAWSOFTHESTATEOFPRINTNAME:SIGNATURE:DATE:LIC.NO.REVISION CHECKED PlotDate:04/05/2022-3:34pmDrawingname:U:\193805566\CAD\Dwg\193805566_C001.dwgXrefs:,193804235_BORDER,193804235_BASE,193804235_XSPLTHECONTRACTORSHALLVERIFYANDBERESPONSIBLEFORALLDIMENSIONS.DONOTSCALETHEDRAWING-ANYERRORSOROMISSIONSSHALLBEREPORTEDTOSTANTECWITHOUTDELAY.THECOPYRIGHTSTOALLDESIGNSANDDRAWINGSARETHEPROPERTYOFSTANTEC.REPRODUCTIONORUSEFORANYPURPOSEOTHERTHANTHATAUTHORIZEDBYSTANTECISFORBIDDEN.NEWHOPE,MINNESOTA2022CRACKREPAIR&SEALCOAT193805566CITYPROJECTNO.1084KY ACA KMS DDBPROFESSIONALENGINEERMINNESOTA.DAND.BOYUM4/11/202223451 GENERAL NOTES : 1. INLET PROTECTION DEVICES WILL BE INSTALLED BY CITY. 2. PROVIDE A MINIMUM OF 48 HRS NOTIFICATION PRIOR TO CRACK REPAIR OPERATIONS. 3. CRACK REPAIR OPERATIONS CANNOT START BEFORE JULY 5, 2022. 4. CRACK REPAIR OPERATIONS MUST BE COMPLETED BEFORE JULY 29, 2022. 5. ALL CRACK REPAIR MUST USE THE ROUTE AND SEAL METHOD ON 1ST CRACKS OR INTERMEDIATE CRACKS AND CLEAN AND SEAL METHOD ON HIGH SEVERITY CRACKS OR LONGITUDINAL COLD JOINT CRACKS. 6. SEAL COAT AND FOG SEAL OPERATIONS CANNOT START UNTIL JULY 29, 2022. 7. SUBSTANTIAL COMPLETION DATE:AUGUST 26, 2022. 8.PROVIDE A MINIMUM OF 3 DAYS NOTICE PRIOR TO SEAL COATING AND 7 DAYS NOTICE PRIOR TO FOG SEALING OPERATIONS. 9. STREET SWEEPING: 9.1.INITIAL SWEEP: 1-3 DAYS AFTER SEAL COAT. 9.2.SECOND SWEEP: MINIMUM 10 DAYS AFTER INITIAL SWEEP AND PRIOR TO FOG SEAL. 10. BOONE AVENUE NORTH SHALL BE CLOSED TO TRAFFIC FOR CRACK SEAL AND MASTIC OPERATIONS. A DETOUR AND SIGNING PLAN MUST BE SUBMITTED FOR APPROVAL. MNDOT AND HENNEPIN COUNTY PERMITS MUST ALSO BE OBTAINED BY THE CONTRACTOR. 11. DESIGNATED DETOUR ROUTE(S) MUST INCLUDE MAJOR ROADWAYS: RECOMMENDED ROUTES ARE TH 169, 49TH AVE N, WINNETKA AVE N (CSAH 156), AND 42ND AVE N (CSAH 9).CITYOFCRYSTALCITYOFNEWHOPEHILLSBOROAVENAVEN CIR AVE N48TH AVEDECATURAVENCIR D EC A T U R CIR AVE N AVENAQUILAAVE N AVE N CIR N J OR D A N A V E NAVE J O R D A N ROCKFORD ROADFLAGAVEN44THINDEPENDENCEAVENINDINDEPENDENCE 44TH 45TH AVE N XYLONAVEN42ND AVE N 43RD AVE NAVEN44TH 43RD AVE N AVE N QUEBECAVEN49TH AVE N AVENAVEN471/2CIR471/2PLAVE N 48TH AVE N 47TH AVE N 451/2 AVE NSUMTER46THAVEN RHODEISLAND47TH AVE N 47 1/2 AVE N 48TH 48TH AVE N QUEBECAVENAVE N46THOREGON AVENNEVADAMARYLANDAVENC.P.RAILSYSTEMAQUILAAVENVIR.AVENXYLONAQUILAAVEN48THAVEN ZEALANDAVEN47TH AVE N 49TH AVE N DEL DR 46 1/2 AVE NDRERICKSONPL BOONEAVENDECATURAVENENSIGNFLAGAVEN 48TH AVE D E C A T U R A V E N 471/2 AVE N 47TH AVE N AVEN4 6 TH E N S I G N A V E N F L A G A V E N 46TH AVE 47TH AVE N A V E NGETTYSBURG A V E NHILLSBOROAVEN 46TH AVE N 45TH BOONEAVEN50TH WINNETKAAVENVIR VIRGINIAAVENWISCONSINXYLONAVEN50TH AVE N 51ST AVE N Y U K O N AVEYUKONZEALANDAVENFAIRVIEW ZEALAND 50TH AVE N AVENAVEN4 5THAVE.N AVEN 4 5TH WINNETKAAVEN(CSAH156)5 1ST AV E N 51ST 5 2ND AV E N AVE N UTAHAVENUENVIRGINIAAVENUENAQUILAAVENCAVELLAVENUENALICEWAYAVEIND42ND AVE NSTATEHIGHWAY169 49TH AVE N BOONEAVENLEGEND CRACK REPAIR, SEAL COAT & FOG SEAL CRACK REPAIR ONLY FOG SEAL ONLY CRACK REPAIR & MASTIC ONLY MASTIC ONLY MASTIC, SEAL COAT & FOG SEAL ALTERNATE #1: CRACK REPAIR, SEAL COAT & FOG SEAL ALTERNATE #2: CRACK REPAIR, SEAL COAT & FOG SEAL C0.02 LOCATIONPLAN0 300 600 N SHEET NUMBER DATENO SURVEY APPROVED DESIGNED DRAWN PROJ. NO.WASPREPAREDBYMEORUNDERMYDIRECTSUPERVISIONIHEREBYCERTIFYTHATTHISPLAN,SPECIFICATION,ORREPORTANDTHATIAMADULYLICENSEDUNDERTHELAWSOFTHESTATEOFPRINTNAME:SIGNATURE:DATE:LIC.NO.REVISION CHECKED PlotDate:04/05/2022-3:36pmDrawingname:U:\193805566\CAD\Dwg\193805566_C001.dwgXrefs:,193804235_BORDER,193804235_BASE,193804235_XSPLTHECONTRACTORSHALLVERIFYANDBERESPONSIBLEFORALLDIMENSIONS.DONOTSCALETHEDRAWING-ANYERRORSOROMISSIONSSHALLBEREPORTEDTOSTANTECWITHOUTDELAY.THECOPYRIGHTSTOALLDESIGNSANDDRAWINGSARETHEPROPERTYOFSTANTEC.REPRODUCTIONORUSEFORANYPURPOSEOTHERTHANTHATAUTHORIZEDBYSTANTECISFORBIDDEN.NEWHOPE,MINNESOTA2022CRACKREPAIR&SEALCOAT193805566CITYPROJECTNO.1084KY ACA KMS DDBPROFESSIONALENGINEERMINNESOTA.DAND.BOYUM4/11/202223451C0.01SEE SHEET 7'11'11'7'8'20'11'0+00 1+00 2+00 3+00 4+00 5+00 6+00 7+00 8+00 9+00 10+00 11+00 12+00 13+00 330' 94'58'7'11'11'7'8'13+00 14+00 15+00 16+00 17+00 18+00 19+00 20+00 21+00 22+00 23+00 24+00 25+00 26+00 C6.01 PAVEMENTMARKINGPLAN0 50 100N SEEBELOWSEEABOVEC6.02SEESHEETBOONE AVE N SHEET NUMBER DATENO SURVEY APPROVED DESIGNED DRAWN PROJ. NO.WASPREPAREDBYMEORUNDERMYDIRECTSUPERVISIONIHEREBYCERTIFYTHATTHISPLAN,SPECIFICATION,ORREPORTANDTHATIAMADULYLICENSEDUNDERTHELAWSOFTHESTATEOFPRINTNAME:SIGNATURE:DATE:LIC.NO.REVISION CHECKED PlotDate:04/05/2022-3:31pmDrawingname:U:\193805566\CAD\Dwg\193805566_C601.dwgXrefs:,193804235_BORDER,193804235_XSPL,193804235_BASETHECONTRACTORSHALLVERIFYANDBERESPONSIBLEFORALLDIMENSIONS.DONOTSCALETHEDRAWING-ANYERRORSOROMISSIONSSHALLBEREPORTEDTOSTANTECWITHOUTDELAY.THECOPYRIGHTSTOALLDESIGNSANDDRAWINGSARETHEPROPERTYOFSTANTEC.REPRODUCTIONORUSEFORANYPURPOSEOTHERTHANTHATAUTHORIZEDBYSTANTECISFORBIDDEN.NEWHOPE,MINNESOTA2022CRACKREPAIR&SEALCOAT193805566CITYPROJECTNO.1084KY ACA KMS DDBPROFESSIONALENGINEERMINNESOTA.DAND.BOYUM4/11/20222345124SW 4SW 4DY 4DW 4SW 4SW 4DY4BY 4DY 4DY 4DY 4DY 4SW4SW4SW4SW CROSSWALK MARKING (TYP.)42NDAVEN(CSAH9)45THAVEN46THAVEN47THAVEN47THAVENNOTES: 1. CROSSWALK MARKINGS ARE 3' X 6' WHITE BLOCKS WITH 3' SPACING BETWEEN. 2. FLEXIBLE NEW RAISED REFLECTOR PAVEMENT MARKING DEVICES: A. REQUIRED ON ALL EXISTING TURN LANE PAVEMENT MARKINGS IN SEAL COAT /FOG SEAL AREAS. B. COLOR MUST CORRESPOND TO EXISTING MARKINGS. C. INSTALL PRIOR TO SEAL COAT / FOG SEAL. D. INCIDENTAL TO TRAFFIC CONTROL BID ITEM. 3. SEE SHEET C0.04 FOR ADDITIONAL 24" STOP BAR LOCATIONS. 4. ALL DIMENSIONS ARE TO FACE OF CURB 6'x3' CROSSWALK BLOCK WHITE-PAINT CIRCLE - EPOXY W - WHITE Y - YELLOW B - BLACK 1ST DIGIT WIDTH 2ND DIGIT PATTERN 3RD DIGIT COLOR EXAMPLE:= 4" SOLID LINE WHITE - EPOXYSQUARE - POLY PREFORM STRIPING KEY PAVEMENT MESSAGE (TYP) TRIANGLE - PAINT PENTAGON - REMOVEABLE PREFORMED PLASTIC MARKING PAINT 4", 8", ETC.S - SOLID B - BROKEN D - DOTTED/DOUBLE SYMBOLS & MATERIALS LEGEND 4SW PAVEMENT MESSAGE (TYP) PAINT HELMETED BICYCLIST SYMBOL (TYP) WHITE PAINT 72" X 40" GREEN BIKE LANE PAVEMENT MARKING. SEE DETAIL ON SHEET C6.02 (TYP) GREEN BIKE LANE PAVEMENT MARKING. SEE DETAIL ON SHEET C6.02 (TYP) HELMETED BICYCLIST SYMBOL (TYP) WHITE PAINT 72" X 40" BEGIN TAPER 5+00 END TAPER 6+15 4SW SHEET NUMBER DATENO SURVEY APPROVED DESIGNED DRAWN PROJ. NO.WASPREPAREDBYMEORUNDERMYDIRECTSUPERVISIONIHEREBYCERTIFYTHATTHISPLAN,SPECIFICATION,ORREPORTANDTHATIAMADULYLICENSEDUNDERTHELAWSOFTHESTATEOFPRINTNAME:SIGNATURE:DATE:LIC.NO.REVISION CHECKED PlotDate:04/05/2022-3:31pmDrawingname:U:\193805566\CAD\Dwg\193805566_C601.dwgXrefs:,193804235_BORDER,193804235_XSPL,193804235_BASETHECONTRACTORSHALLVERIFYANDBERESPONSIBLEFORALLDIMENSIONS.DONOTSCALETHEDRAWING-ANYERRORSOROMISSIONSSHALLBEREPORTEDTOSTANTECWITHOUTDELAY.THECOPYRIGHTSTOALLDESIGNSANDDRAWINGSARETHEPROPERTYOFSTANTEC.REPRODUCTIONORUSEFORANYPURPOSEOTHERTHANTHATAUTHORIZEDBYSTANTECISFORBIDDEN.NEWHOPE,MINNESOTA2022CRACKREPAIR&SEALCOAT193805566CITYPROJECTNO.1084KY ACA KMS DDBPROFESSIONALENGINEERMINNESOTA.DAND.BOYUM4/11/202223451 7'11'11'7'8'20'11'13'26+00 27+00 28+00 29+00 30+00 31+00 32+00 33+00 34+00 35+00 36+00 37+00 38+00 38+23 62'116' 50' 90' 50' 14'4'6' C6.02 PAVEMENTMARKINGPLAN0 50 100 NC6.01SEESHEETBOONE AVE N SHEET NUMBER DATENO SURVEY APPROVED DESIGNED DRAWN PROJ. NO.WASPREPAREDBYMEORUNDERMYDIRECTSUPERVISIONIHEREBYCERTIFYTHATTHISPLAN,SPECIFICATION,ORREPORTANDTHATIAMADULYLICENSEDUNDERTHELAWSOFTHESTATEOFPRINTNAME:SIGNATURE:DATE:LIC.NO.REVISION CHECKED PlotDate:04/05/2022-3:33pmDrawingname:U:\193805566\CAD\Dwg\193805566_C601.dwgXrefs:,193804235_BORDER,193804235_XSPL,193804235_BASETHECONTRACTORSHALLVERIFYANDBERESPONSIBLEFORALLDIMENSIONS.DONOTSCALETHEDRAWING-ANYERRORSOROMISSIONSSHALLBEREPORTEDTOSTANTECWITHOUTDELAY.THECOPYRIGHTSTOALLDESIGNSANDDRAWINGSARETHEPROPERTYOFSTANTEC.REPRODUCTIONORUSEFORANYPURPOSEOTHERTHANTHATAUTHORIZEDBYSTANTECISFORBIDDEN.NEWHOPE,MINNESOTA2022CRACKREPAIR&SEALCOAT193805566CITYPROJECTNO.1084KY ACA KMS DDBPROFESSIONALENGINEERMINNESOTA.DAND.BOYUM4/11/20222345124SW4SW4BY4SW 4DY 4SW 4DY 49THAVENBOONECIRNDECATURAVEN48THAVENGREEN BICYCLE LANE PAVEMENT MARKING DETAIL GREEN PAINT HELMETED BICYCLIST SYMBOL WHITE PAINT 72" X 40" NOTE: CENTER MARKING ON CENTERLINE OF SIDE STREET 6'x3' CROSSWALK BLOCK WHITE-PAINT CIRCLE - EPOXY W - WHITE Y - YELLOW B - BLACK 1ST DIGIT WIDTH 2ND DIGIT PATTERN 3RD DIGIT COLOR EXAMPLE:= 4" SOLID LINE WHITE - EPOXYSQUARE - POLY PREFORM STRIPING KEY PAVEMENT MESSAGE (TYP) TRIANGLE - PAINT PENTAGON - REMOVEABLE PREFORMED PLASTIC MARKING PAINT 4", 8", ETC.S - SOLID B - BROKEN D - DOTTED/DOUBLE SYMBOLS & MATERIALS LEGEND 4SW PAVEMENT MESSAGE (TYP) PAINT NOTES: 1. CROSSWALK MARKINGS ARE 3' X 6' WHITE BLOCKS WITH 3' SPACING BETWEEN. 2. FLEXIBLE NEW RAISED REFLECTOR PAVEMENT MARKING DEVICES: A. REQUIRED ON ALL EXISTING TURN LANE PAVEMENT MARKINGS IN SEAL COAT /FOG SEAL AREAS. B. COLOR MUST CORRESPOND TO EXISTING MARKINGS. C. INSTALL PRIOR TO SEAL COAT / FOG SEAL. D. INCIDENTAL TO TRAFFIC CONTROL BID ITEM. 3. SEE SHEET C0.04 FOR ADDITIONAL 24" STOP BAR LOCATIONS. 4. ALL DIMENSIONS ARE TO FACE OF CURB HELMETED BICYCLIST SYMBOL (TYP) WHITE PAINT 72" X 40" GREEN BIKE LANE PAVEMENT MARKING. SEE DETAIL BELOW (TYP) 4DW END TAPER STA 37+24 BEGIN TAPER STA 36+02 4BY SALVAGE EXISTING SIGN AND POST AND DELIVER TO NEW HOPE PUBLIC WORKS (INCIDENTAL) 4DW4SW I:\RFA\City Manager\2022\Ordinances\10.1 Q ‐ Ord 22‐01.docx   Request for Action  April 11, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: Community Development  By: Valerie Leone, City Clerk‐Treas.   Kirk McDonald, City Manager    Agenda Title  Ordinance No. 22‐01, An ordinance amending section 2‐60(h) of the New Hope City Code related to the  administrative fines enforcement program (and summary ordinance for publication purposes)  Requested Action  Staff requests that the City Council approve ordinance No. 22‐01 to clarify the administrative fines  enforcement program.   Policy/Past Practice  It is the past practice of the city to provide regulations to govern general and various activities and situations  which actually or may occur or exist in the city, and which will or may affect the general welfare and safety  of residents of the city, with the intention of promoting and protecting the health, safety and welfare of the  citizens of the city.     Background  A Fee Schedule was instituted beginning in 2017. This is a housekeeping item to update Section 2‐60 of the  code to make reference to the Fee Schedule instead of specifying the applicable fees in city code. Staff is not  recommending a change to the fines or late fees.  Attachments   Ordinance 22‐01   Summary Ordinance 22‐01   Page 14 of Fee Schedule       Agenda Section Ordinances &  Resolutions Item Number  10.1  ORDINANCE NO. 22-01 AN ORDINANCE AMENDING SECTION 2-60(h) OF THE NEW HOPE CITY CODE RELATED TO THE ADMINISTRATIVE FINES ENFORCEMENT PROGRAM THE CITY COUNCIL OF THE CITY OF NEW HOPE ORDAINS: Section 1. Section 2-60(h), Recovery of civil penalties and/or abatement actions is hereby amended to repeal the stricken text and add the underlined text as follows: (4) Late fees/charges. a. If after 30 days the fine has not been paid or a hearing requested, a late fee of 40 percent will be applied, the total bill will be assessed to the property taxes and all city licenses will be revoked. Fees are established by the city’s fee schedule. For continued violations, the city will correct or abate the violation and assess the charges for doing so onto the property taxes and/or criminal charges may be filed. b. If the same property and property owner are charged with a subsequent violation(s) within a 12-month period for the same, or substantially similar offense, the offense will be considered a repeat violation and fined accordingly, per the city’s fee schedule. initial fine will be increased by 100 percent. Section 2. Effective Date. This ordinance shall be effective upon passage and publication. APPROVED by the New Hope City Council this 11th day of April, 2022. Kathi Hemken, Mayor ATTEST: Valerie Leone, City Clerk P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-82201 Administrative fines\Ordinance 22-01 - Section 2-60(h).docx SUMMARY OF ORDINANCE NO. 22-01 AN ORDINANCE AMENDING §2-60(h) OF THE NEW HOPE CITY CODE – ADMINISTRATIVE FINES ENFORCEMENT PROGRAM Ordinance No. 22-01 amends Section 2-60(h) to make reference to the city’s Fee Schedule. The full version of Ordinance No. 22-01 is posted at www.newhopemn.gov and is available for inspection at the City Clerk’s office, 4401 Xylon Avenue North, New Hope, Minnesota. The above Ordinance was adopted by the New Hope City Council on April 11, 2022, and shall become effective upon publication. Valerie Leone City Clerk (published in the Sun Post on April 21, 2022) I:\RFA\City Manager\2022\Ordinances\10.2 Q ‐ Ord 22‐03.docx   Request for Action  April 11, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: Community Development  By: Valerie Leone, City Clerk‐Treas.   Kirk McDonald, City Manager    Agenda Title  Ordinance No. 22‐03, An ordinance amending sections 1‐2, 7‐4 and 7‐7 of the New Hope City Code related to  animal kennels (and summary ordinance for publication purposes)  Requested Action  Staff requests that the City Council approve ordinance No. 22‐02 to amend zoning district information.   Policy/Past Practice  It is the past practice of the city to provide regulations to govern general and various activities and situations  which actually or may occur or exist in the city, and which will or may affect the general welfare and safety  of residents of the city, with the intention of promoting and protecting the health, safety and welfare of the  citizens of the city.     Background  In January of 2022 the owner of Café Meow inquired regarding opening a coffee shop and cat lounge in the  Winnetka Commons Shopping Center. A building permit was issued in February for interior remodeling at  3558 Winnetka Avenue North. The cat lounge/adoption site will be in a separate space next door to the cafe.  The cafe is licensed through Hennepin County for food operations. Staff consulted with the city attorney, city  planner and animal control officer as to whether the cat lounge should be classified as a kennel or a pet store.  It was determined the cat lounge is similar to a pet store which is classified as a retail use and is allowed at  this location (CB zoning district). No business licenses are required by the city for either the café or cat lounge.     During the review process city staff noticed a few minor code issues. This code amendment is a housekeeping  item to clarify language regarding kennels (the definition of section 1‐2 will match definition in section 4‐2);  and deletes the zoning district references in chapter 7 for animal‐related uses (allowed uses are listed in the  zoning district sections of chapter 4). The changes are acceptable to community development staff, the animal  control officer, city attorney and city clerk.   Attachments   Ordinance 22‐03   Summary Ordinance 22‐03   Excerpts of existing city code      Agenda Section Ordinances &  Resolutions Item Number  10.2  ORDINANCE NO. 22-03 AN ORDINANCE AMENDING SECTIONS 1-2, 7-4 & 7-7 OF THE NEW HOPE CITY CODE RELATED TO ANIMAL KENNELS THE CITY COUNCIL OF THE CITY OF NEW HOPE ORDAINS: Section 1. Section 1-2, Definitions is hereby amended to repeal the stricken text and add the underlined text as follows: Kennel means any place where four or more dogs over six months of age are kept or offered for sale. Animal kennel or animal day care means any place where four or more animals, including but not limited to dogs, cats or any combination thereof, over six months of age are boarded for any length of time, bred and/or offered for sale, except a veterinary clinic. Section 2. Section 7-4, Animal kennels, animal day car e is hereby amended to repeal the stricken text and add the underlined text as follows: (a) License required. No person shall maintain or operate any animal kennel or animal day care facility for dogs, cats or combination of both without a license. In no event shall a license be issued unless the property wherein the kennel or facility is to be situated is zoned "I" industrial district under chapter 4 of this Code. No such operation shall take place in a zoning district for which it is not allowed as a permitted or conditional use. Section 3. Section 7-7, Exempt animals is hereby amended to repeal the stricken text and add the underlined text as follows: The provisions of this Code shall not apply to the following circumstances: (2) Licensed veterinarians clinics. treating animals in an animal hospital or clinic lawfully located in a CB or R-O zoning district by conditional use. (3) Pet stores. lawfully located in the CB zoning districts. (4) Research laboratories lawfully located in the industrial zoning district keeping and maintaining animals for research purposes on condition that all appropriate federal, state and local licenses and permits to conduct said research have been obtained, all federal, state and local regulations governing the keeping and maintenance of said animals are complied with and that the animals are maintained in a totally enclosed facility constructed to comply with the noise regulations of this Code. Section 4. Effective Date. This ordinance shall be effective upon passage and publication. APPROVED by the New Hope City Council this 11th day of April, 2022. Kathi Hemken, Mayor ATTEST: Valerie Leone, City Clerk SUMMARY OF ORDINANCE NO. 22-03 AN ORDINANCE AMENDING §1-2, 7-4 and 7-7 OF THE NEW HOPE CITY CODE RELATED TO ANIMAL KENNELS Ordinance No. 22-03 amends Sections 1-2, 7-4 and 7-7 related to animal kennels. The changes provide consistent language throughout the various code sections. The full version of Ordinance No. 22-03 is posted at www.newhopemn.gov and is available for inspection at the City Clerk’s office, 4401 Xylon Avenue North, New Hope, Minnesota. The above Ordinance was adopted by the New Hope City Council on April 11, 2022, and shall become effective upon publication. Valerie Leone City Clerk (published in the Sun Post on April 21, 2022) I:\RFA\PUBWORKS\2022\Council\2022 Utility Trailer\2022 Interstate Utility Trailer RFA and Resolution.docx   Request for Action  April 11, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: Public Works  By: Bernie Weber, Director    Agenda Title  Resolution authorizing the purchase of equipment and appropriation of funds in the amount of $61,724 for the  purchase of an enclosed utility cargo trailer, ancillary equipment and set up costs  Requested Action  City staff recommends New Hope Public Works purchase an Interstate enclosed utility cargo trailer and  ancillary equipment as listed in the 2022 Capital Improvement Program (CIP) from Ace Trailer Sales.  Policy/Past Practice  The city develops a ten‐year capital improvement program (CIP) for capital equipment, facility  improvements, and infrastructure projects. Every two years the CIP is reviewed, updated, and extended two  years for another ten‐year period. The purchase of a utility trailer is listed in the 2022 CIP.  Background  The current utility cargo trailer was purchased in 2012 and the condition and age warrant its replacement.  The frame is rusting, fiberglass side panels and roof are corroding and is overall not in good condition. The  utility trailer is used regularly by the utilities department during the repairs of city utilities. The trailer houses  equipment for on‐site repairs of water main breaks, sewer repairs and other maintenance activities. It is a  vital piece of equipment used to efficiently maintain and repair the city’s utility infrastructure.    If the city proceeds with the purchase, staff recommends using the purchasing opportunity provided through  the Minnesota Department of Administration’s Materials Management Division, called the cooperative  purchasing venture (CPV). The state of Minnesota Department of Administration has awarded contract No.  206473 to Ace Trailer Sales. The contract release number is T‐603.  Funding  The replacement fund currently has $26,436.37 dedicated for this equipment purchase. The state contract total  for the purchase of the Interstate enclosed utility cargo trailer and ancillary equipment $56,724. Including the  $5,000 maximum, in‐house, set up costs; the total cost for the trailer is $61,724. The $35,287.63 shortfall would  come out of the Central Garage Replacement Fund. Staff recommends auctioning off the 2012 trailer which  will help offset the funding discrepancy.     Attachments   Resolution   Copy of the proposal submitted by Ace Trailer Sales   Memo from the Central Garage Supervisor    Agenda Section Ordinances &  Resolutions Item Number  10.3      City of New Hope    Resolution No. 22‐    Resolution authorizing the purchase of equipment and appropriation  of funds in the amount of $61,724 for the purchase of an enclosed utility  cargo trailer, ancillary equipment and set up costs    WHEREAS, the city of New Hope prepares a ten‐year capital improvement program (CIP) as a guiding  document for equipment acquisition and improvement projects to assist with preparation of each  annual operating budget; and,    WHEREAS, the CIP is not formally adopted as a budget document, nor does it authorize the acquisition of  individual equipment and/or projects listed therein; and,    WHEREAS, the Public Works Department recommends the acquisition of a purchase of an Interstate enclosed  utility cargo trailer and ancillary equipment from Ace Trailer Sales; and,    WHEREAS, the funds for this equipment have been provided within the Central Garage fund CIP   Account for the Public Works Department.    NOW, THEREFORE, BE IT RESOLVED by the City Council, of the city of New Hope, Minnesota, that the  appropriation of $56,724 for payment to Ace Trailer Sales, and an additional $5,000 for in‐house  set up costs from the Central Garage replacement fund, is authorized and the Central Garage fund  budget is hereby amended.    Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota this 11th day of April,  2022.             __________                                   __________________         Mayor    Attest:  ________                                 _________________   City Clerk    Date 2/22/2022 Estimate # 32638 Name / Address City of New Hope Matt Rowedder Rep PDT Project Total Subtotal Sales Tax (0.0%) State Contract Quote Contract Number 206473 12090 Margo Ave So. Hastings, MN 55033 651.438.8780 Item DescriptionQty Rate Price I816TA4 XLT Interstate 8.5x16 XLT 12,000 GVW Torsion axles Electric Brakes 12V Dome Light with 1 switch Double Rear Doors- Aluminum Frame 16" On Center Wall / Ceiling Blue .030 exterior -- color match screws 1 14,339.00 14,339.00T Option 12V Dome light3 27.00 81.00T Option 7-6 Tall inside16 32.00 512.00T Option 12" on center floor crossmembers4 40.00 160.00T Option Aluminum Wheels 16"2 584.00 1,168.00T Option Side Door-- RV Door -- Tempered glass- not clear-- extra height1 1,122.00 1,122.00T Option Pull out Step at door1 150.00 150.00T Option Aluminum Tread plate floor over lay16 68.00 1,088.00T Option 24" ATP stone guard1 307.00 307.00T Option Insulated Walls-- rear doors16 30.00 480.00T Option Insulated ceiling16 23.00 368.00T Option Insulate Floor16 36.00 576.00T Option White PVC Wall Liner-- doors also20 60.00 1,200.00T Option White Ceiling Liner16 51.00 816.00T Option ATP Ceiling Cove - removable 0.00 0.00T Option 24" Extended tongue1 457.00 457.00T Option Motor Home Package tongue1 438.00 438.00T Option Adjustable coupler1 304.00 304.00T Option Electric Tongue Jack1 614.00 614.00T Option 50 Amp Service1 508.00 508.00T Option Shore Power Cord1 50.00 50.00T Option 120V LED 2 Rows- Interior8 180.00 1,440.00T Option Switch for interior lights 120v1 37.00 37.00T Page 1 Date 2/22/2022 Estimate # 32638 Name / Address City of New Hope Matt Rowedder Rep PDT Project Total Subtotal Sales Tax (0.0%) State Contract Quote Contract Number 206473 12090 Margo Ave So. Hastings, MN 55033 651.438.8780 Item DescriptionQty Rate Price Option Scene Lighting Recessed 120V Lights --- 2 Curb side - 2 road side - 1 front--Adjustable 5 600.00 3,000.00T Option Scene Lighting Rear 120V light 2 out the rear - adjustable2 600.00 1,200.00T Option Wall switched for exterior lights4 37.00 148.00T Option Interior Outlet---3 on each side -- 2 on front --54" off floor8 64.00 512.00T Option Exterior GFI outlets rear 1 c/s 1 r/s2 107.00 214.00T Option Off Contract Blue Safety Lights 5" surface mount installed 2 On Road side 2 On Curb Side 4 On rear 8 150.00 1,200.00T Option Off Contract Amber Safety Lights 5" surface mount installed 2 On Road side 2 On Curb Side 4 On rear 8 150.00 1,200.00T Option Off Contract 3" Aluminum Tube 12' long installed on underside of body 4 500.00 2,000.00T LAN Install Directional Light board -- Light supplied by City of New Hope 2 110.00 220.00 HTAX Transit Improvement Excise Tax 20.00 20.00 Page 2 $35,929.00 $35,929.00 $0.00 Estimate Date 2/24/2022 Estimate # 32639 Name / Address City of New Hope Matt Rowedder Project Customer Signature Total 12090 Margo Ave So Hastings, MN 55033 651.438.8780 Item Description Qty Cost Total Option *** All Off Contract Items *** 0.00 0.00T Option 7KW Generator- Gasoline - Tongue mount 20 Gal fuel tank Generator Box 16,245.00 16,245.00T Option Dayton 1500 Watt wall mount heater 2 400.00 800.00T Option Custom aluminum step - rear -center -- flip up 1 750.00 750.00T Option Rear Aluminum Tube- for mounting light board and safety lighting 1 200.00 200.00T Option 3" Aluminum pipe-- under frame- 4 700.00 2,800.00T Exempt- Resale Number 0.00% 0.00 _____________________________________ $20,795.00 Memorandum   To: Bernie Weber‐Director of Public Works  From: Bill Robberstad‐Central Garage Supervisor  Date: March 30, 2022  Subject: Purchase of a 2022 Interstate enclosed utility cargo trailer and ancillary equipment  City staff recommends New Hope Public Works purchase an Interstate enclosed utility cargo trailer  and ancillary equipment as listed in the 2022 Capital Improvement Program (CIP) in the amount of  $56,724 from Ace Trailer Sales. Staff is also recommending an additional, not to exceed, $5,000  dedicated for in‐house set up costs.    The current utility cargo trailer was purchased in 2012 and the condition and age warrant its  replacement. The frame is rusting, fiberglass side panels and roof are corroding and is overall not in  good condition. The utility trailer is used regularly by the utilities department during the repairs of  city utilities. The trailer houses equipment for on‐site repairs of water main breaks, sewer repairs  and other maintenance activities. It is a vital piece of equipment used to efficiently maintain and  repair the city’s utility infrastructure.    If the city proceeds with the purchase, staff recommends using the purchasing opportunity  provided through the Minnesota Department of Administration’s Materials Management Division,  called the cooperative purchasing venture (CPV). The state of Minnesota Department of  Administration has awarded contract No. 206473 to Ace Trailer Sales. The contract release number  is T‐603.    The replacement fund currently has $26,436.37 dedicated for this equipment purchase. The state  contract total for the purchase of the Interstate enclosed utility cargo trailer and ancillary equipment  $56,724. Including the $5,000 maximum, in‐house, set up costs; the total cost for the trailer is $61,724.  The $35,287.63 shortfall would come out of the Central Garage Replacement Fund. Staff  recommends auctioning off the 2012 trailer which will help offset the funding discrepancy.     I:\RFA\City Manager\2022\Liab And Wc Insurance Renewal\11.1 Q ‐ Insur Renewal 04.11.22.Docx    Request for Action  April 11, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: City Manager  By: Valerie Leone, City Clerk/Treasurer and  Rich Johnson, Director of HR/Admin Services    Agenda Title  Motion approving renewal of insurance premiums for general liability, property damage, employee bond  and worker’s compensation for the period April 20, 2022 through April 20, 2023 through the League of  Minnesota Cities Insurance Trust (LMCIT)  Requested Action  Staff is requesting that Council pass a motion allowing the city to secure insurance coverage from the League  of Minnesota Cities Insurance Trust (LMCIT) as summarized in the attached “Summary Recap”.  Background  This is the annual renewal of property and liability insurance and workers compensation coverage for the  city. As in past years, the city’s insurance agent has assisted the city in checking markets and coverage, and  recommends we continue coverage with the League of Minnesota Cities Insurance Trust as the rates provide  less expensive premiums than private insurers.    Property/Liability Coverage:  The premium for the 2022‐23 year is $192,262 (including the package policy and liquor liability). This is a  decrease of $18,533 from last year’s premium of $210,795. The liability exposure decreased 5.4%. Total  property increased from $63 million to $68 million in value. The per occurrence deductible is $25,000 and the  annual aggregate deductible is $125,000 (this was increased from $75,000 to $125,000 beginning in the 2011‐12  coverage year to lower premium costs). Another change made in 2011 was coverage for city‐wide street lights  (considered property in the open and not covered unless specifically added to the policy).     Years 2018, 2019, and 2020 are used to calculate the 2022‐23 experience modification rate. The experience  modification rate for 2022‐23’s Property/Liability coverage is .803 (last year’s rating was .928).    Workers Compensation Coverage:  If the city were to maintain the current $0 deductible for workers compensation insurance, the premium for  2022‐2023 was quoted at $388,611, an increase of $106,878 or 38% from last year’s premium of $281,733.     This increase is due to several factors, however far and away the most significant factor is the number of and  cost of post‐traumatic stress disorder (PTSD) claims that have been filed across the state in the past several  years. Included as an attachment to this RFA is an informational sheet provided by the League of Minnesota  Cities Insurance Trust highlighting these costs. Other contributing factors to this premium increase is a  significant increase in workers compensation premiums, specifically the two largest job class premiums  increased 29.9% and 31.4%, respectively. Year over year payroll is projected to be flat.    Agenda Section Unfinished & Org  Business Item Number  11.1      In an effort to reduce the overall premium increase, staff is recommending the city move from the current $0  deductible to a $5,000 deductible for work‐related medical expenses in the coming year. By moving to $5,000  deductible, the city will receive a credit of $22,316 in premium, resulting in an overall premium of $366,295.     In 2016, the city moved from a $1,000 deductible to a $5,000 deductible to reduce its annual premium and  maintained a $5,000 deductible between 2016 and 2021, this resulted in a cost savings of approximately $6,000  per year. Last year due to social unrest and the ongoing pandemic, staff recommended, and council agreed to  move from the $5,000 deductible to a $0 deductible with the intention of revisiting this issue for the 2022 –  2023 workers compensation renewal and at this time staff is recommending the city move back to the $5,000  deductible.     Due to significant claims expenses which were realized between April, 2019 – April, 2020, The city’s  experience modification rate will move from .82 to .96. Although this is still below the industry average, staff  is hopeful the city’s modification rate will be lower for next year’s renewal. The 2022‐2023 experience  modification is calculated using a 3‐year period (2018‐2021).    Again for the coming year, the city qualifies for a 10% percent discount of the sworn law enforcement  personnel’s premium due to at least 90% of the sworn officers being non‐smokers.  Funding  The overall cost for the insurance package (property, workers comp, liquor liability, open meeting law  defense, faithful performance, and volunteer accident plan) is $558,557 (see attachment). This is lower than  the 2022 budgeted amount of $590,137.    The city periodically receives dividend checks, depending on the overall experience, and dividend checks  favorably impact the budget. In 2021 the city received a dividend check for $40,100 based on the city’s share  of $15 million property/casualty dividend. Cities should not rely on dividends for financial planning  purposes.  Attachment   League of MN Cities Insurance Trust Workers Compensation Claims and Costs Related to PTSD   Summary Recap    Public safety post-traumatic stress disorder (PTSD) claims have had significant cost implications for the League of Minnesota Cities Insurance Trust, resulting in higher-than-average premium rate increases over the last several years. PTSD is not a sign of weakness and can be successfully treated. Improper treatment or incorrect diagnosis can prolong suffering and end a promising career. Public safety departments are facing a tighter job market, making it all the more important to successfully treat and retain high-performing individuals through a supportive work and social environment. Web resources Online training (PATROL) Safety and Loss Control Workshops Regional meetings and discussions during member visits PTSD and Mental Health Toolkit for police chiefs and administrators that covers topics such as prevention strategies, therapeutic responses, and mental health programs A Duty Disability Group formed among law enforcement community stakeholders that work with the League’s Intergovernmental Relations team to identify a workable state legislative PTSD disability funding solution without ties to the state’s workers’ compensation system the Trust has incurred roughly in PTSD claim costs. If LMCIT didn’t need to fund for projected PTSD costs, it would be able to decrease rates about For 2022, workers’ compensation rates for many members will increase, but an overall decrease in 2022 property/casualty rates combined with the $15 million dividend that will be returned to members will help offset rising workers’ compensation premiums. Since PTSD claims first became compensable in 2013, they have risen to a point where they’re currently making up about 30% of the Trust’s annual claim costs, with most of that arising from police claims. PTSD $36,000,000 Since 2013, The Trust addresses PTSD and other health issues through: Through education resources and advocacy the Trust will continue to partner with members and all relevant stakeholders to stabilize workers’ compensation claims and costs related to PTSD. You can help in several ways. Begin by visiting https://www.lmc.org/ptsd-mental-health-toolkit/ ©2021 League of Minnesota Cities 145 University Ave. W, Saint Paul, MN 55103-2044 Phone: (651) 281-1200 Toll-Free: (800) 925-1122 25% for 2022. $45 $40 $35 $30 $25 $20 $15 $10 $5 $0 2016 Police PTSD Costs All Other WC Claim CostsMillions201720182019 2020 PTSD has become an increasingly larger portion of worker’s compensation annual inccured costs (as of 6/30/2021) Worker’s Compensation Claims and Costs Related to PTSD LEAGUE OF MINNESOTA CITIES INSURANCE TRUST I:\RFA\City Manager\2022\Liab insur waiver\11.2 Q ‐ Insurance Waiver 04.11.22.docx   Request for Action  April 11, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: City Manager  By: Valerie Leone, City Clerk    Agenda Title  Motion to accept statutory limitations of $500,000 for individual claimant recovery for insurance provided by  League of Minnesota Cities Insurance Trust (LMCIT)  Requested Action  Staff requests Council pass a motion to accept statutory limitations for individual claimant recovery of $500,000.  Policy/Past Practice  It is recommended the city follow past practice and not waive the statutory limitation which leaves the  individual recovery amount at the lower amount.  Background  Cities with coverage through the League of Minnesota Cities Insurance Trust must indicate whether or not  the city wishes to waive the monetary limits on tort liability established by M.S. 466.04. If the city does not  waive the statutory tort limits, an individual claimant would be able to recover no more than $500,000 on any  claim to which the statutory tort limits apply. The per occurrence limit would be limited to $1,500,000.    If the city waives the statutory tort limits, a single claimant could potentially recover up to $2,000,000 on a  single occurrence.  The estimated cost of premium increase for excess liability ($1,000,000 limit) is $32,000.    Insurance premiums presented at this Council Meeting are based on not waiving the statutory limitation. If  the city waives the monetary limits on tort liability, it would increase the exposure, and the city’s premium  would increase substantially.  Attachments   LMCIT Liability Coverage Waiver Form   Minnesota Statutes 466.04    Agenda Section Unfinished & Org  Business Item Number  11.2  S:\April 11, 2022 Council Meeting\12.1 Q ‐ Upcoming Events.docx   Request for Action  April 11, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: City Manager  By: Kirk McDonald, City Manager    Agenda Title  Exchange of communication between members of the city council  Upcoming meetings and events:  April 12  7:30 a.m. – District 281 Government Advisory Council (Virtual)    7 p.m. – Citizen Advisory Commission Meeting    April 13 6:30 p.m. – West Metro Fire‐Rescue District Board of Directors Meeting at Station #3,     4251 Xylon Avenue North     April 14 12:30 p.m. – Shingle Creek Watershed Management Commission Meeting (Virtual)    7 p.m. – New Hope Board of Appeal and Equalization Meeting    April 18 6/6:30 p.m. – City Council Work Session    April 20 11:30 a.m. – North Metro Mayors Operating Committee at Circle Pines    April 21 8:30 a.m. – Bassett Creek Watershed Management Commission Meeting    1:30 p.m. – Corridor Management Committee Meeting    April 25 7 p.m. – City Council Meeting      Agenda Section Other Business Item Number  12.1