02 28 22 City Council Minutes
New Hope City Council February 28, 2022
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes February 28, 2022
Regular Meeting City Hall, 7:00 p.m.
CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:00 p.m.
PLEDGE OF
ALLEGIANCE
The City Council and all present stood for the Pledge of Allegiance.
ROLL CALL Council present:
Absent:
Staff present:
Kathi Hemken, Mayor
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
John Elder, Council Member
Kirk McDonald, City Manager
Jeff Alger, Community Development Specialist
Dan Boyum, City Engineer
Tim Hoyt, Director of Police
Beth Kramer, Communications Coordinator
Valerie Leone, City Clerk
Jeff Sargent, Director of Community Development
Bernie Weber, Director of Public Works
Stacy Woods, City Attorney
APPROVAL OF
MINUTES
Motion was made by Council Member Isenberg, seconded by Council Member
Hoffe, to approve the regular meeting minutes of February 14, 2022. Voted in
favor thereof: Hemken, Hoffe, Isenberg, London; and the following voted against
the same: None; Abstained: None; Absent: Elder. Motion carried.
OPEN FORUM
There was no one present desirous of addressing the council.
PRESENTATION:
OATH OF OFFICE
Item 5.1
Mayor Hemken introduced for discussion Item 5.1, Oath of Office for Police
Officers Rajaneé Michael and Corey Cracknell.
Chief Tim Hoyt introduced and provided information regarding the background
of Officer Rajaneé Michael and Officer Corey Cracknell. City Clerk Leone
administered the oath of office. Council extended their congratulations and
thanked the department and family and friends for attending the ceremony in a
show of support.
New Hope City Council February 28, 2022
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ROTATING VOTES
Please note that votes taken on each agenda item are called by the secretary on a
rotating basis; however, the written minutes always list the mayor’s name first
followed by the council members’ in alphabetical order.
CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated
that all items will be enacted by one motion unless requested that an item be
removed for discussion. Mr. Kirk McDonald, city manager, reviewed the consent
items.
BUSINESS LICENSES
Item 6.1
Approval of business licenses.
FINANCIAL CLAIMS
Item 6.2
Approval of financial claims through February 28, 2022.
RESOLUTION 2022‐21
Item 6.4
Resolution approving LG230 application to conduct off‐site lawful gambling by
Armstrong Cooper Youth Hockey Association at the New Hope Ice Arena.
RESOLUTION 2022‐22
Item 6.5
Resolution approving agreement between the city of New Hope and Home Free
for the 2022 Domestic Assault Intervention Project.
Ms. Elsa Swenson, program manager of Missions, Inc. was recognized. She stated
the agency served 149 New Hope residents in 2021. She explained that Home Free
provides 24‐hour emergency housing and advocacy services for victims of
domestic assault. The agency works cooperatively with the police department and
provides a variety of counseling, intervention and support services. She stated
Home Free serves 15 cities in the northwest area. Ms. Swenson stated the shelter is
typically at capacity but as a result of New Hope’s partnership, the agency will
always make room for any New Hope resident in need. She explained during the
COVID‐19 pandemic the agency reduced the number of families it could serve
from 30 to 15, which resulted in a funding surplus at the close of year 2020. She
stated the surplus allowed the agency to provide direct financial assistance to
clients.
Council expressed support for the domestic assault intervention program.
RESOLUTION 2022‐23
Item 6.6
Resolution adopting Fair Housing Policy.
RESOLUTION 2022‐24
Item 6.7
Resolution authorizing final payment to Hydro‐Klean in the amount of $2,871 for
the 2021 Sanitary Sewer Lining project (Improvement Project No. 1073).
MOTION
Item 6.8
Motion accepting a donation of $3,274.53 from police reserves.
MOTION
Consent Items
Motion was made by Council Member London, seconded by Council Member
Hoffe, to approve the Consent items. All present voted in favor. Motion carried.
New Hope City Council February 28, 2022
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CENTRAL GARAGE
MECHANICS BAY
CHANGE ORDER NO.
1 (IMPROVEMENT
PROJECT NO. 1071)
Item 8.1
Mayor Hemken introduced for discussion Item 8.1, Resolution approving Change
Order No. 1 for $9,656.20 with Met‐Con Construction, Inc. for the purchase and
installation of a central garage mechanics bay 50,000 lb. vehicle lift (Improvement
Project No. 1071).
Mr. Dan Boyum, city engineer, stated Council is asked to approve change order
no. 1 for $9,656.20 with Met‐Con Construction related to the installation of a
mechanics bay vehicle lift. The lift cost through the state’s cooperative purchasing
program was $108,356. In September of 2021, the city contracted with Met‐Con
Construction for installation of the lift for $111,500. Change order no. 1 includes
additional work that was required to scan the floor to locate the main electrical
conduits, labor for concrete removal and routing of flammable waste trap venting,
and plumbing costs. Scanning and additional labor were necessary because some
items were not shown on record plans from the addition completed in 2000. The
change order results in a revised contract amount of $121,156.20 and a total project
cost of $229,512.47 (including cost of vehicle lift). The capital improvement fund
has $200,000 allocated for the lift replacement. The difference of $29,512.47 will be
funded by the central garage reserve fund.
Council Member London inquired if a contingency has been included in the
budget.
Mr. Boyum stated contingency funds are typically included in construction
projects but not for equipment purchases. He noted staff will consider
incorporating a contingency fund for certain equipment purchase situations.
Mr. Kirk McDonald, city manager, stated the topic can be discussed at the March
work session as Council will be reviewing the CIP for public works and parks and
recreation.
RESOLUTION 2022‐25
Item 8.1
Council Member London introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING CHANGE ORDER NO. 1 FOR
$9,656.20 WITH MET‐CON CONSTRUCTION, INC. FOR THE PURCHASE
AND INSTALLATION OF A CENTRAL GARAGE MECHANICS BAY 50,000
LB. VEHICLE LIFT (IMPROVEMENT PROJECT NO. 1071).” The motion for the
adoption of the foregoing resolution was seconded by Council Member Hoffe, and
upon vote being taken thereon, the following voted in favor thereof: Hemken,
Hoffe, Isenberg, London; and the following voted against the same: None;
Abstained: None; Absent: Elder; whereupon the resolution was declared duly
passed and adopted, signed by the mayor which was attested to by the city clerk.
PUBLIC WORKS
PHASE 1
IMPROVEMENTS
CHANGE ORDER NO.
4 (IMPROVEMENT
PROJECT NO. 1039)
Item 8.2
Mayor Hemken introduced for discussion Item 8.2, Resolution approving Change
Order No. 4 for $11,888.30 with Rochon Corporation for Phase 1 Improvements at
the Public Works Facility (Improvement Project No. 1039).
Mr. Dan Boyum, city engineer, explained that Council awarded a construction
contract on May 24, 2021, to Rochon Corporation for the improvements at the
public works facility in the amount of $2,316,000, and three change orders have
been approved to date. Change order no. 4 for $11,888.30 includes four items:
New Hope City Council February 28, 2022
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spreading and compacting class 5 aggregate base in the parking lot, relocation of
RTU‐2 unit (electrical and gas line relocation and adding steel reinforcement),
replacement of three‐phase with single phase exhaust fan due to wiring (three‐
phase fan will be used in future), and temporary asphalt ramps and striping in
parking lot in fall of 2021 as final lift of bituminous was delayed until 2022. Change
order no. 4 brings the revised contract amount to $2,433,735.82. There are adequate
funds in the public works facility fund to cover the change order. He reviewed the
project funds and project schedule.
Council Member London commented on the extra costs as a result of incorrect
documentation of prior work. He requested assurance that the current project is
being properly documented.
Mr. Boyum agreed with the need for good record plans and that Stantec will ensure
that proper as‐builts are submitted at the close of the project.
RESOLUTION 2022‐26
Item 8.2
Council Member Hoffe introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING CHANGE ORDER NO. 4 FOR
$11,888.30 WITH ROCHON CORPORATION FOR PHASE 1 IMPROVEMENTS
AT THE PUBLIC WORKS FACILITY (IMPROVEMENT PROJECT NO. 1039).”
The motion for the adoption of the foregoing resolution was seconded by Council
Member Isenberg, and upon vote being taken thereon, the following voted in favor
thereof: Hemken, Hoffe, Isenberg, London; and the following voted against the
same: None; Abstained: None; Absent: Elder; whereupon the resolution was
declared duly passed and adopted, signed by the mayor which was attested to by
the city clerk.
2022 CATEPILLAR
926M WHEEL
LOADER PURCHASE
Item 10.1
Mayor Hemken introduced for discussion Item 10.1, Resolution authorizing the
purchase of equipment and appropriation of funds in the amount of $199,059.28
for purchase of a 2022 Caterpillar 926M Wheel Loader and ancillary equipment
from Ziegler Inc.
Mr. Bernie Weber, director of public works, stated this item approves the purchase
of a 2022 Caterpillar 926M wheel loader and ancillary equipment for $270,559.28
through the Minnesota Cooperative Purchasing Program. Ziegler Inc. has been
awarded as the vendor for Caterpillar equipment on the state contract. The
Caterpillar 926M wheel loader would replace the city’s 12‐year old loader (unit
#203). He stated a trade‐in of $71,500 will reduce the purchase price to $199,059.28,
and the CIP replacement fund currently has $217,975.25 designated for this
equipment.
Mr. Kirk McDonald, city manager, stated the purchase is $18,915.97 under the CIP.
Mayor Hemken inquired of the delivery schedule.
Mr. Weber stated the equipment will be delivered this fall.
RESOLUTION 2022‐27
Item 10.1
Council Member Isenberg introduced the following resolution and moved its
adoption: “RESOLUTION AUTHORIZING THE PURCHASE OF EQUIPMENT
New Hope City Council February 28, 2022
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AND APPROPRIATION OF FUNDS IN THE AMOUNT OF $199,059.28 FOR
PURCHASE OF A 2022 CATERPILLAR 926M WHEEL LOADER AND
ANCILLARY EQUIPMENT FROM ZIEGLER INC.” The motion for the adoption
of the foregoing resolution was seconded by Council Member Hoffe, and upon
vote being taken thereon, the following voted in favor thereof: Hemken, Hoffe,
Isenberg, London; and the following voted against the same: None; Abstained:
None; Absent: Elder; whereupon the resolution was declared duly passed and
adopted, signed by the mayor which was attested to by the city clerk.
EXCHANGE OF
COMMUNICATION
Item 12.1
Mayor Hemken introduced for discussion Item 12.1, Exchange of communication
between members of the City Council.
Mayor Hemken reported on upcoming events.
ADJOURNMENT
Motion was made by Council Member Isenberg, seconded by Council Member
Hoffe, to adjourn the meeting, as there was no further business to come before
the Council. All present voted in favor. Motion carried. The New Hope City
Council adjourned at 7:45 p.m.
Respectfully submitted,
Valerie Leone, City Clerk