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022822 City Council Meeting Packet    NEW HOPE CITY COUNCIL  MEETING AGENDA  February 28, 2022  7:00 p.m.  City Hall – Council Chambers  4401 Xylon Avenue North    Mayor Kathi Hemken  Council Member John Elder  Council Member Andy Hoffe  Council Member Michael Isenberg  Council Member Jonathan London    The City Council wants and encourages citizen participation at Council Meetings. Your input and  opinions count and are valuable. You are encouraged to bring forth your comments and issues at  the appropriate point on the agenda.     A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time  any person may address the Council on any subject pertaining to City business not listed on this  agenda or scheduled as a future agenda item. The Council requests that you limit your presentation  to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their  hand and be recognized by the Mayor. Approach the podium and speak into the microphone by  first stating your name and address. Also, please record your name on the roster at the table near  the door so that your name will be spelled correctly in the minutes.    Individuals should not expect the Mayor or Council to respond to their comments tonight; Council  may refer the matter to staff for handling or for consideration at a future meeting. You are welcome  to contact the city clerk at 763‐531‐5117 after the council meeting.    COUNCIL MEETING BROADCASTS AND STREAMING  Government Access channel 16 programming includes live/taped meeting replays  Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.    www.newhopemn.gov New Hope Values and Vision City Mission Strong local government that is proactive in responding to the community needs and issues by delivering quality public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner. Values Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-e ective manner. Fiscal Responsibility We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if residents are to have confi dence in government. Ethics, Integrity and Professionalism We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and that all meaningful relationships are built on these values. Respect for the Individual We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering of opinions. Open, Honest, and Respectful Communication We believe that open, honest, and respectful communication is essential for an informed and involved citizenry and to foster a positive environment for those interacting with our city. Cooperation and Teamwork We believe that the public is best served when all work cooperatively. Visionary Leadership and Planning We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in planning for the future. Vision e city is a great place to grow as a family, individual, or business. All within our city are safe and secure. Essential services will be those that promote a safe and healthy environment for all residents. Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner and with measurable results. e city views residents as its greatest asset and seeks their input and participation. e city will meet the communication needs of citizens, elected o cials, and city sta . Strategic Goals e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks, lighting, and city facilities). e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health. e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve or enhance its tax base. e city will provide core services with a professional sta who are equipped with the necessary tools and equipment and given necessary direction. e city will facilitate and improve communications to promote e ective intergovernmental cooperation between sta , citizens, and Council. Adopted by the New Hope City Council, August 2006 Reaffirmed by the New Hope City Council, February 2021       CITY COUNCIL MEETING  City Hall, 4401 Xylon Avenue North  Monday, February 28, 2022  7:00 p.m.        1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – February 28, 2022    2. ROLL CALL    3. APPROVAL OF MINUTES:   Regular Meeting Minutes – February 14, 2022    4. OPEN FORUM     5. PRESENTATIONS     5.1 Oath of Office for Police Officers Rajaneé Michael, Corey Cracknell and Joshua Arthur  6. CONSENT BUSINESS        6.1 Approval of business licenses   6.2 Approval of financial claims through February 28, 2022  6.4 Resolution approving LG230 application to conduct off‐site lawful gambling by  Armstrong Cooper Youth Hockey Association at the New Hope Ice Arena   6.5 Resolution approving agreement between the city of New Hope and Home Free for the  2022 Domestic Assault Intervention Project   6.6 Resolution adopting Fair Housing Policy   6.7 Resolution authorizing final payment to Hydro‐Klean in the amount of $2,871 for the  2021 Sanitary Sewer Lining project (Improvement Project No. 1073)    6.8 Motion accepting a donation of $3,274.53 from police reserves   7. PUBLIC HEARING    8. DEVELOPMENT AND PLANNING     8.1 Resolution approving Change Order No. 1 for $9,656.20 with Met‐Con Construction, Inc.  for the purchase and installation of a central garage mechanics bay 50,000 lb. vehicle lift  (Improvement Project No. 1071)   8.2 Resolution approving Change Order No. 4 for $11,888.30 with Rochon Corporation for  Phase 1 Improvements at the Public Works Facility (Improvement Project No. 1039)     9. PETITIONS AND REQUESTS    10. ORDINANCES AND RESOLUTIONS     10.1 Resolution authorizing the purchase of equipment and appropriation of funds in the  amount of $199,059.28 for purchase of a 2022 Caterpillar 926M Wheel Loader and  ancillary equipment from Ziegler Inc.    11. UNFINISHED AND ORGANIZATIONAL BUSINESS    12. OTHER BUSINESS     12.1 Exchange of communication between members of the city council    13. ADJOURNMENT   Memorandum          To:  New Hope City Council  From: Kirk McDonald, City Manager  Date: February 24, 2022  Subject: Agenda Items for Monday, February 28, 2022   Open Forum  We are not aware of anyone who intends to address Council for the open forum.     Item 5.1  The city clerk will conduct the oath of office for Police Officers Rajanee’ Michael, Corey Cracknell, and Josh  Arthur. All three officers recently completed their probationary period. Family and friends have been invited  to witness the swearing in ceremony.    Items 6.1, 6.2, and 6.3  Item 6.1 – there is one lawn fertilizer company who has requested a business license.  Item 6.2 ‐ involves routine financial claims.   Item 6.3 – there are no new liability claims to report.    Item 6.4  Armstrong Cooper Youth Hockey is requesting approval to conduct their annual raffle at the ice arena  on March 11‐13, 2022. This is a fundraiser for the Mite program. The gambling control board requires  city approval before they will consider the application. City Clerk Leone and I recommend approval.    Item 6.5  This is an agreement with Home Free for the 2022 Domestic Assault Intervention Project for $36,900  which is the same funding level as last year. Home Free provides 24‐hour emergency housing and  advocacy services for victims of domestic violence. The 2022 budget contains funds for this program. A  representative of Home Free will be in attendance to provide a short update on the program. Director  Hoyt and I recommend approval.    Item 6.6  Staff shared a draft of a Fair Housing Policy with Council at the February 22 work session, and Council  supported adoption of the policy. Other cities in the area have adopted similar policies. One of the  common goals of the policy is to ensure that fair and equal housing opportunities are available to all  persons in all housing initiatives and development activities funded by the city. Information regarding  fair housing will be posted on the city’s website and include links to various resources. Director  Sargent and I recommend approval.       Page 2  Item 6.7  This item authorizes the final payment of $2,871 to Hydro‐Klean for the 2021 sanitary sewer lining  project. The original contract was $80,413.38 and there was a deduct of $924 (reimbursement of  plumbing expense paid to a property owner) resulting in a revised contract amount of $79,489.38. The  final construction amount is $4,513.3 under the revised contract amount primarily due to not needing  to use the sewer pipe joint grouting bid item. The city engineer, Director Weber and I support issuance  of the final payment.    Item 6.8  This item accepts a donation of $3,274.53 from the police reserves. At the recommendation of the  finance department, the police reserves closed their checking account which had a balance of $3,274.53.  The funds were deposited into the city’s General Fund. All revenue and expenses for the police  reserves will be handled through the police department budget. Abdo staff and I recommend  acceptance of the donation.    Item 8.1  Council is asked to approve change order no. 1 for $9,656.20 with Met‐Con Construction related to the  installation of a mechanics bay vehicle lift. The lift cost through the state’s cooperative purchasing  program was $108,356. In September of 2021, the city contracted with Met‐Con Construction for  installation of the lift for $111,500. Change order no. 1 includes additional work that was required to  scan the floor to locate the main electrical conduits, labor for concrete removal and routing of  flammable waste trap venting, and plumbing costs. Scanning and additional labor were necessary  because some items were not shown on record plans from the addition completed in 2000. The change  order results in a revised contract amount of $121,156.20 and a total project cost of $229,512.47  (including cost of vehicle lift). The capital improvement fund has $200,000 allocated for the lift  replacement. The difference of $29,512.47 will be funded by the central garage reserve fund. Director  Weber and I recommend approval.    Item 8.2  Council awarded a construction contract on May 24, 2021, to Rochon Corporation for the  improvements at the public works facility in the amount of $2,316,000, and three change orders have  been approved to date. Change order no. 4 for $11,888.30 includes four items: spreading and  compacting class 5 aggregate base in the parking lot, relocation of RTU‐2 unit (electrical and gas line  relocation and adding steel reinforcement), replacement of three‐phase with single phase exhaust fan  due to wiring (three‐phase fan will be used in future), and temporary asphalt ramps and striping in  parking lot in fall of 2021 as final lift of bituminous was delayed until 2022. Change order no. 4 brings  the revised contract amount to $2,433,735.82. There are adequate funds in the public works facility fund  to cover the change order. Director Weber and I recommend approval.    Item 10.1  This item approves the purchase of a 2022 Caterpillar 926M wheel loader and ancillary equipment for  $270,559.28 through the Minnesota Cooperative Purchasing Program. Ziegler Inc. has been awarded as  the vendor for Caterpillar equipment on the state contract. The Caterpillar 926M wheel loader would   Page 3  replace the city’s 12‐year old loader (unit #203). A trade‐in of $71,500 will reduce the purchase price to  $199,059.28. The CIP replacement fund currently has $217,975.25 designated for this equipment, so the  purchase is $18,915.97 under the CIP. Director Weber and I recommend approval.     Item 12.1  Mayor Hemken will review the list of upcoming events/meetings.    EDA Item 4  This item approves a purchase agreement for the acquisition of 4201 Boone Avenue North for $245,000. The  appraised value of the property is $250,000. The property is owned by TreeHouse, a nonprofit organization,  that recently merged its New Hope and Plymouth locations. The lot is large enough to split into two lots to  accommodate the construction of two homes. There would be costs associated with demolition, tree removal,  grading, and utilities. Access to both lots would be from Boone Avenue. The city would work with the  county to ensure there is adequate room for infrastructure (pedestrian ramps, sidewalks, signal system  components) at the southeast corner of the lot. Council discussed this item at the December work session and  expressed support. The property would change from tax‐exempt to a tax paying property. EDA funds  would be used for the purchase. Director Sargent and I recommend approval.      EDA Item 5  This item authorizes staff to bid up to $160,445.65 on the property at 5802 Boone Avenue North at an  upcoming Hennepin County Sheriff’s Mortgage Foreclosure Sale. The bid price of $160,445.65 is $1 higher  than the outstanding amount owed on the mortgage. The house is in a state of disrepair, and in March of  2021 it was boarded up and posted as uninhabitable by the city. The 2021 assessed value was $213,000  according to county property tax records. If the EDA acquires the property the home would be demolished  to allow a new home to be constructed at the site. It is a corner lot and the curb cut would be changed from  Boone Avenue to Boone Place. It is estimated that the expenses associated with the project would be 129,008  ($209,008 less revenue of $80,000 from the sale of the lot). If a home valued at $480,000 was constructed at the  site, the portion of city taxes would be $2,880 which is $1,602 higher than the current taxes. EDA funding  would be utilized for the purchase. Director Sargent and I recommend approval.    EDA Item 6  In January of 2022 the EDA acquired the single‐family home located at 5306 Rhode Island Avenue  North as part of the city’s scattered site housing program. Bids were solicited to prepare the lot for  redevelopment. The low bid was submitted by Nitti Rolloff Services, Inc. for $29,700. The work  includes hazardous material abatement, tree removal, demolition of the building and site  improvements, well sealing, site grading, sewer lining, and water service valve replacement. The city  has used the services of Nitti Rolloff in the past with good experiences. The EDA budget would fund  the contract. Director Sargent and I recommend approval.        If you have any questions regarding items in the agenda packet, I would appreciate a call before the  meeting so that I can research any issues and be prepared to respond at the meeting.  New Hope City Council  February 14, 2022  Page 1   City of New Hope  4401 Xylon Avenue North  New Hope, Minnesota 55428    City Council Minutes February 14, 2022  Regular Meeting City Hall, 7:00 p.m.      CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice  thereof; Mayor Hemken called the meeting to order at 7:00 p.m.    PLEDGE OF  ALLEGIANCE    The City Council and all present stood for the Pledge of Allegiance.  ROLL CALL Council present:            Staff present:       Kathi Hemken, Mayor  John Elder, Council Member  Andy Hoffe, Council Member  Michael Isenberg, Council Member  Jonathan London, Council Member    Kirk McDonald, City Manager  Tim Hoyt, Director of Police  Valerie Leone, City Clerk  Susan Rader, Director of Parks & Recreation  Jeff Sargent, Director of Community Development  Stacy Woods, City Attorney    APPROVAL OF  MINUTES  Motion was made by Council Member Hoffe, seconded by Council Member Elder,  to approve the work session meeting minutes of January 18, 2022. Voted in favor  thereof: Hemken, Elder, Hoffe, Isenberg; and the following voted against the same:  None; Abstained: London; Absent: None. Motion carried.    Motion was made by Council Member Elder, seconded by Council Member Hoffe,  to approve the regular meeting minutes of January 24, 2022. Voted in favor  thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against  the same: None; Abstained: None; Absent: None. Motion carried.    OPEN FORUM    Mr. Ron Stoffel, 8004 55th Lane North, inquired regarding the city ordinance  related to clearing of sidewalks in front of businesses, residences, and city  property. He also requested an update on the status of the remodeling work at the  Shell Gas Station at 7900 Bass Lake Road.    Mayor Hemken indicated clearing sidewalks after a snowfall is the responsibility  of the adjacent property owner. She stated after the streets are plowed, city staff  will plow sidewalks on main thorough fares during regular work hours (not at  operator’s overtime rates).     Director Sargent provided an update on the gas station property. He noted there  has been supply chain issues and construction activity will likely resume in the  spring.  New Hope City Council  February 14, 2022  Page 2     PRESENTATIONS:  SUPERINTENDENT  INTRODUCTION   Item 5.1  Mayor Hemken introduced for discussion Item 5.1, Introduction of Superintendent  David Engstrom.    Superintendent Engstrom shared his background. He reported on the impact  relating to Covid‐19 and staffing shortages in the school district. He stated the  district will be creating a new strategic plan relating to student learning and noted  community input will be sought. He thanked the Council for its partnership and  indicated Mayor Hemken and City Manager McDonald attend the District 281  Government Advisory Meetings.    Council Member London recommended the district report on key performance  (academic, financial, and operational) metrics.     Superintendent Engstrom stated a dashboard with performance data will be  developed with academic data at the forefront.    Mayor Hemken thanked Superintendent Engstrom for the update.    ROTATING VOTES    Please note that votes taken on each agenda item are called by the secretary on a  rotating basis; however, the written minutes always list the mayor’s name first  followed by the council members’ in alphabetical order.    CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated  that all items will be enacted by one motion unless requested that an item be  removed for discussion. Mr. Kirk McDonald, city manager, reviewed the consent  items.    FINANCIAL CLAIMS  Item 6.2    Approval of financial claims through February 14, 2022.  MOTION  Consent Items  Motion was made by Council Member Elder, seconded by Council Member  Isenberg, to approve the Consent items. All present voted in favor. Motion  carried.    2022 CDBG  PROGRAM  Item 7.1    Mayor Hemken introduced for discussion Item 7.1, Resolution approving  application for 2022 Urban Hennepin County Community Development Block  Grant (CDBG) Program funds and authorizing execution of sub‐recipient  agreement with Urban Hennepin County and any third party agreements.    Mr. Jeff Sargent, director of community development, explained the purpose of the  public hearing is to consider the projected use of CDBG program funds. He stated  the city is projected to receive $118,091 in 2022 of which 15% (or $17,714) will be  pooled into a fund at Hennepin County for Public Service Activities. Public service  agencies will apply for the funding directly through Hennepin County. He stated  the remaining 85% ($100,377) may be used for qualified neighborhood  revitalization activities.     Mr. Sargent stated at the work session of January 18, 2022, Council expressed  support for allocating all the funds to the single‐family housing rehabilitation  New Hope City Council  February 14, 2022  Page 3   program. He explained that Hennepin County administers the loan program. He  stated currently there are six loan applications in process, and there are five  projects in progress with a committed balance of $315,000. There is an  uncommitted balance of $31,000 with 13 individuals on the wait list. He stated  loans are typically up to $30,000 each and the 2022 allocation of $100,377 would  serve about 3‐5 loans.     Mayor Hemken opened the public hearing for comments.     Mr. Ron Stoffel, 8004 55th Lane North, was recognized. He inquired if there are  other funds for the rehab loan program.    Mr. Sargent stated the only source of revenue for the rehab loan program is the  city’s allocation of CDBG funds. He noted Hennepin County offers many other  types of loan programs for residents.    Council supported allocating the 2022 CDBG funds to the Single Family Housing  Rehabilitation program.    CLOSE HEARING  Item 7.1  Motion was made by Council Member Elder, seconded by Council Member  Isenberg, to close the public hearing. All present voted in favor. Motion carried.    RESOLUTION 2022‐19  Item 7.1  Council Member Isenberg introduced the following resolution and moved its  adoption: “RESOLUTION APPROVING APPLICATION FOR 2022 URBAN  HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT  (CDBG) PROGRAM FUNDS AND AUTHORIZING EXECUTION OF SUB‐ RECIPIENT AGREEMENT WITH URBAN HENNEPIN COUNTY AND ANY  THIRD PARTY AGREEMENTS.” The motion for the adoption of the foregoing  resolution was seconded by Council Member London, and upon vote being taken  thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg,  London; and the following voted against the same: None; Abstained: None;  Absent: None; whereupon the resolution was declared duly passed and adopted,  signed by the mayor which was attested to by the city clerk.    ICE ARENA CHANGE  ORDER NO. 1  (IMPROVEMENT  PROJECT NO. 1079)  Item 8.1  Mayor Hemken introduced for discussion Item 8.1, Resolution approving change  order no. 1 with Becker Arena Products for replacement of the dasher boards and  glass in the north rink at the New Hope Ice Arena (Improvement Project No. 1079).    Ms. Susan Rader, director of parks and recreation, explained the project for  replacement of the dasher boards and glass at the north rink at the arena was  approved on December 13, 2021. She stated this item approves a change order of  $6,575 to Becker Arena Products for three additional gates. Because the dasher  boards will be in place for 20+ years, staff felt the additional gates are important  design changes to include at this time. Two gates will be installed within the  penalty/time/player boxes and will allow safe access to each of the boxes for  volunteers, coaches, and medical personal, without having to go on the ice. The  third gate will provide access near the ambulance/Zamboni/vehicle access along  the northwest corner. This gate will help youth teams to have better access to their  equipment, provide ice access if there is situation (i.e. COVID restrictions) that  New Hope City Council  February 14, 2022  Page 4   restricts locker room use, and will also provide access if there is any future locker  room expansion on the north end of the arena.     Ms. Rader stated the change order increases the contract amount from $237,115 to  $243,690. On January 24, 2022, a transfer from the Temporary Financing Fund to  the Ice Arena Fund was approved to pay for the project. Change order no. 1 for  $6,575 will be paid by the Ice Arena Operating Fund.   RESOLUTION 2022‐20  Item 8.1  Council Member Elder introduced the following resolution and moved its  adoption: “RESOLUTION APPROVING CHANGE ORDER NO. 1 WITH  BECKER ARENA PRODUCTS FOR REPLACEMENT OF THE DASHER  BOARDS AND GLASS IN THE NORTH RINK AT THE NEW HOPE ICE  ARENA (IMPROVEMENT PROJECT NO. 1079).” The motion for the adoption of  the foregoing resolution was seconded by Council Member Hoffe, and upon vote  being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe,  Isenberg, London; and the following voted against the same: None; Abstained:  None; Absent: None; whereupon the resolution was declared duly passed and  adopted, signed by the mayor which was attested to by the city clerk.    EXCHANGE OF   COMMUNICATION  Item 12.1  Mayor Hemken introduced for discussion Item 12.1, Exchange of communication  between members of the City Council.  Mayor Hemken reported on upcoming events.    Council Members Elder and Hoffe congratulated Mayor Hemken, City Manager  McDonald and staff on the State of the City presentation held February 2, 2022.    ADJOURNMENT    Motion was made by Council Member Isenberg, seconded by Council Member  Elder, to adjourn the meeting, as there was no further business to come before  the Council. All present voted in favor. Motion carried. The New Hope City  Council adjourned at 7:34 p.m.  Respectfully submitted,    Valerie Leone, City Clerk    I:\RFA\City Manager\2022\5.1 Q ‐ Oath of Office police 022822.docx    Request for Action  February 28, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: City Manager  By: Kirk McDonald, City Manager    Agenda Title  Oath of office for Police Officers Rajaneé Michael, Corey Cracknell and Joshua Arthur  Requested Action  Staff is requesting that the Council allow the city clerk to formally administer the oath of office to three new  police officers.   Policy/Past Practice  Police officers are sworn in at a council meeting after completion of their probationary period. Officers are  recognized as they enter a new phase of their career.   Background  Chief Hoyt will share the background of the officers with the Council and community. Family and friends are  invited to the swearing in ceremony.     Officer Michael completed her one‐year probation on February 1, 2022, and Officers Cracknell and Arthur  completed their probation on February 16, 2022.        Agenda Section Presentations Item Number  5.1  I:\RFA\City Manager\2022\6.1 Business Licenses\6.1 Q ‐ Business Licenses 022822.docx   Request for Action  February 28, 2022    Approved by: Kirk McDonald  Originating Department: City Manager  By: Valerie Leone, City Clerk‐Treasurer    Agenda Title  Approval of business license(s)  Requested Action  In accordance with Chapter 8 of the New Hope Code, all applications for business licenses must be presented  to the City Council for consideration. Staff recommends approval of all listed requests.    Background  All required paperwork and fees have been received for the following businesses:    Davey Tree Expert Company Lawn Fertilizer Company, Lawn Fertilizer Trucks            Agenda Section Consent Item Number  6.1  G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx   Request for Action  February 28, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: City Manager  By: Kirk McDonald, City Manager    Agenda Title  Approval of claims through February 28, 2022  Requested Action  Claims for services and commodities purchased through this period are listed on the Check Disbursement  Report  Attachments   Check Disbursement Report  Agenda Section Consent Item Number  6.2  I:\RFA\City Manager\2022\ACYHA\6.4 Q&R ‐ Gambling‐ACYHA 022822.docx   Request for Action  February 28, 2022    Approved by: Kirk McDonald  Originating Department: City Manager  By: Valerie Leone, City Clerk    Agenda Title  Resolution approving LG230 application to conduct off‐site lawful gambling by Armstrong Cooper Youth  Hockey Association at the New Hope Ice Arena  Requested Action  Staff recommends that the Council approve the application permitting ACYHA to conduct lawful gambling at  the Ice Arena from March 11 ‐ March 13, 2022.   Background  ACYHA has requested permission to hold its annual raffle at the ice arena the weekend of March 12, 2022, during  the Mite Jamboree. The organization assembles baskets of donated items for the raffle. This is the largest  fundraiser for the Mite program. The Gambling Control Board requires the local unit of government to authorize  the event. Twelve off site events are allowed per calendar year not to exceed a total of 36 days.  Attachments   Resolution   Lawful Gambling Application     Agenda Section Consent Item Number  6.4  City of New Hope    Resolution No. 2022‐    Resolution approving LG230 application  to conduct off‐site lawful gambling by Armstrong Cooper Youth Hockey Association  at the New Hope Ice Arena      WHEREAS, Minnesota Statutes Chapter 349 provides that organizations licensed by the  Charitable Gambling Control Board must obtain authority from the Board to conduct  lawful gambling at a specific location. The statute also stipulates that the application  will not be approved unless the organization submits a resolution of approval by the  local unit of government;     WHEREAS, Armstrong Cooper Youth Hockey Association has submitted an LG230  Application to Conduct Off‐site Gambling at the New Hope Ice Arena, 4949  Louisiana Avenue North; and    NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of New Hope,    Minnesota, hereby approves the lawful gambling license application to conduct a  raffle on March 11‐13, 2022, at the New Hope Ice Arena.            Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 28th day of February,  2022.           Mayor      Attest:     City Clerk         I:\RFA\POLICE\2022\Council Meetings\HomeFree\Q&R ‐ HomeFree2022 Agreement.docx   Request for Action  February 28, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: Police  By: Tim Hoyt, Director of Police    Agenda Title  Resolution approving agreement between the city of New Hope and Home Free for the 2022 Domestic  Assault Intervention Project  Requested Action  Staff is recommending the Council pass a resolution approving a contract between Home Free and the city of  New Hope for the Home Free Domestic Assault Intervention Project for the year 2022.  Policy/Past Practice  The Home Free Domestic Assault Intervention Project provides a variety of counseling, intervention, support  and shelter services for victims of domestic assault. The police department has used their services since 1991.  Background  Home Free provides 24‐hour emergency housing and advocacy services for victims of domestic assault. They  work hand‐in‐hand with the police department and city attorney’s office assisting victims through the  criminal process, ensuring they are fully aware of all their rights and assisting them in getting help to address  their difficulties. Staff meets with the police department and city attorney regularly to review case status and  work relationships. Staff conducts roll call training for the police department on an annual basis. The police  department and city attorney fully support the Home Free Intervention Project and have found it to be a very  beneficial program. Staff from Home Free will discuss and answer questions that council has regarding  services provided.   Funding  The city has provided a funding level of $36,900 for 2022. This is the same rate as the 2021 rate. Funds are  budgeted in the 2022 General Fund.  Attachment   Resolution   Agreement     Agenda Section Consent Item Number  6.5      City of New Hope    Resolution No. 22‐    Resolution approving agreement  between the city of New Hope and Home Free   for the 2022 Domestic Assault Intervention Project      WHEREAS,  the city of New Hope is committed to serving its residents through Human Services   programs; and    WHEREAS,  citizens formed a Domestic Assault Forum Committee and, on several occasions, this  committee, as well as the Women of Today, addressed the Council and requested its  support of a domestic assault intervention program in the city of New Hope. After  extensive consideration, the Council agreed to support a program in the city of New  Hope since 1991 by providing funding for the New Hope Domestic Assault Intervention  Project; and    WHEREAS,  the project is evaluated each year and funds have been appropriated in the 2022   budget for this project.    NOW, THEREFORE BE IT RESOLVED that the City Council of the city of New Hope approves the   agreement with Home Free for 2022 for the New Hope Domestic Assault Intervention  Project, and authorize the Mayor and City Manager to sign the agreement.    Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 28th day of  February, 2022.           ___________________________  Mayor      Attest: ________________________  City Clerk  www.missionsinc.org | 3409 East Medicine Lake Boulevard, Plymouth, MN 55441 | 763.559.1883 Domestic Violence Services Chemical Dependency Services Supportive Housing HOME FREE HOME FREE DOMESTIC ASSAULT INTERVENTION PROJECT INVOICE Date 1/12/2022 Chief Tim Hoyt City of New Hope 4401 Xylon Avenue North New Hope, Minnesota 55428 Total amount contracted by the City of New Hope for services provided by the Home Free Domestic Assault Intervention Project for 2022: $36,900.00 Amount received to date $0.00 Amount now due as per 2022 Agreement. $36,900.00 Pay to the order of: Home Free Community Programs Mail to: Missions Inc. Programs Attn: Diane Peterson, Finance Director 3409 East Medicine Lake Blvd. Plymouth, MN 55441 I:\RFA\COMM DEV\2022\City Council\02‐28‐22 Fair Housing Policy\6.6 Q ‐ Fair Housing Policy 02‐28‐22.docx   Request for Action  February 28, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: Community Development  By: Jeff Alger, Community Development Specialist;   Jeff Sargent, Director of Community Development  Agenda Title  Resolution adopting Fair Housing Policy  Requested Action  Staff requests that the City Council approve a resolution adopting a Fair Housing Policy. The City Council  discussed this matter at the February 22, 2022, work session.  Policy/Past Practice  It is a past practice of the city to pursue initiatives that promote fair and equitable housing options for  residents.  Background  In recent years several other cities in the area have developed Fair Housing Policies, including Brooklyn Park,  Golden Valley, Plymouth, and St. Louis Park. One of the common goals of the policy throughout other cities  is to ensure that fair and equal housing opportunities are available to all persons in all housing initiatives and  development activities funded by the city regardless of race, color, religion, sex, sexual orientation, marital  status, status with regard to public assistance, creed, familial status, national origin, or disability. This is  achieved through external practices that provide access to fair housing information and referral services and  through internal practices and procedures that promote fair housing inclusion. Staff has noted that some grant  opportunities require or give preference to cities that have adopted Fair Housing Policies.    Staff prepared a draft Fair Housing Policy that was reviewed by the City Council at the February 22, 2022,  work session. The majority of the City Council was supportive of the policy and instructed staff to prepare a  resolution approving its adoption. The Fair Housing Policy designates the Director of Community  Development as the responsible entity for the intake and referral of all fair housing complaints. It also states  that the city will publish information about fair housing on its website. This includes links to resources such  as the Department of Housing and Urban Development and Minnesota Department of Human Rights, as well  as links to state and federal fair housing complaint forms. Such information will be posted under the Live –  Housing page on the city’s website.  Recommendation  Staff recommends that the City Council approve a resolution adopting a Fair Housing Policy.  Attachments   Resolution   Fair Housing Policy    Agenda Section Consent Item Number  6.6  RESOLUTION NO. 22-___ RESOLUTION ADOPTING FAIR HOUSING POLICY BE IT RESOLVED by the City Council of the City of New Hope as follows: WHEREAS, the City of New Hope has a policy and commitment to ensure that fair and equal housing opportunities are available to all persons in all housing opportunities and development activities funded by the City regardless of race, color, religion, immigration status, gender, gender identity, sexual orientation, marital status, status with regard to public assistance, creed, familial status, national origin, cultural background, age, or disability; and WHEREAS, the City desires to adopt the Fair Housing Policy attached hereto as Exhibit A that furthers the City’s dedication to advancing inclusion and equity for all residents and Title VIII of the Civil Rights Act; WHEREAS, by adopting a Fair Housing Policy the City furthers the goal of creating a safe, healthy, and accessible community where all residents will thrive; WHEREAS, as a recipient of federal community development funds under Title I of the Housing and Community Development Act of 1974, by adopting the Fair Housing Policy, the City certifies that it will affirmatively further fair housing. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope that the City Council hereby approves a resolution approving the Fair Housing Policy attached as Exhibit A. The City Council hereby designates the Director of Community Development as being responsible for the intake and referral of all fair housing complaints. Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota this 28th day of February, 2022. ______________________ Kathi Hemken, Mayor Attest: __________________________ Valerie Leone, City Clerk P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-10011(community development general)\Resolution Fair Housing Policy.docx City of New Hope Fair Housing Policy I. Purpose & Vision Title VIII of the Civil Rights Act establishes federal policy for providing fair housing throughout the United States. The intent of Title VIII is to assure equal housing opportunities for all citizens. As a recipient of federal community development funds under Title I of the Housing and Community Development Act of 1974, the City of New Hope is obligated to certify that it will affirmatively further fair housing. The City of New Hope is dedicated to advancing inclusion and equity for all residents by developing this Fair Housing Policy to further create a safe, healthy, and accessible community for all residents. It is committed to upholding the federal Fair Housing Act and the Minnesota Human Rights Act, both of which prevent discriminatory practices in housing. II. Policy Statement It is the policy and commitment of the City of New Hope to ensure that fair and equal housing opportunities are available to all persons in all housing initiatives and development activities funded by the city regardless of race, color, religion, sex, sexual orientation, marital status, status with regard to public assistance, creed, familial status, national origin, or disability. This is achieved through external practices that provide access to fair housing information and referral services and through internal practices and procedures that promote fair housing inclusion. III. External Practices a. Intake & Referral The City of New Hope has designated the Director of Community Development as the responsible entity for the intake and referral of all fair housing complaints. At a minimum, the individual will be trained in state and federal fair housing laws, the complaint process for filing discrimination complaints, and the state and federal agencies that handle complaints. The date, time, and nature of the fair housing complaint and the referrals and information given will be fully documented. The HRA will advise the City Council on City programs and policies affecting fair housing and address concerns where appropriate. The HRA may use the information collected to inform their decisions with respect to programs, policies, issues, and concerns relating to fair housing. The HRA will not represent or provide legal advice to any members of the public. b. Meaningful Access The City of New Hope will have information about fair housing clearly displayed on its website. This includes links to various fair housing resources, including the Department of Housing and Urban Development, Minnesota Department of Human Rights, and others as well as links to state and federal fair housing complaint forms. c. In-Person Information The City of New Hope will provide in-person fair housing information, including a list of fair housing enforcement agencies and fair housing complaint forms for enforcement agencies. d. Languages The HRA will provide information in languages other than English to individuals with limited English proficiency. IV. Internal Practices a. Training The City of New Hope will train its staff and officials on fair housing considerations. b. Housing Analysis The City of New Hope will review its housing stock periodically to examine the affordability of both rental and owner-occupied housing for the purpose of informing future action. c. Code Analysis The City of New Hope will review its municipal code on a periodic basis, with specific focus on ordinances related to zoning, building and occupancy standards, to identify any potential for disparate impact or treatment. d. Project Planning & Analysis City planning functions and development review will consider housing issues, including whether potential projects may perpetuate segregation or lead to displacement of protected classes. e. Community Engagement The City of New Hope will seek input from underrepresented populations in the community. Conversations regarding fair housing, development, zoning, and land use changes may be facilitated by the city. f. Affirmatively Furthering Fair Housing As a recipient of federal funds, the City of New Hope agrees to participate in the Regional Analysis of Impediments, as organized by the regional Fair Housing Implementation Council (FHIC), an ad hoc coalition of Community Development Block Grant (CDBG) entitlement jurisdictions and others working together to affirmatively further fair housing. The City of New Hope will review the recommendations from the analysis and, where appropriate, recommend integration into planning documents, including the Consolidated Plan, the Comprehensive Plan, and other related documents. I:\RFA\PUBWORKS\2022\Council\1073 2021 Sanitary Sewer Lining\2‐28 Final payment approve project   Request for Action  February 28, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: Public Works  By: Bernie Weber, Director  Agenda Title  Resolution authorizing final payment to Hydro‐Klean in the amount of $2,871 for the 2021 Sanitary Sewer  Lining project (Improvement project No. 1073)  Requested Action  Staff recommends approval of a resolution to accept the 2021 Sanitary Sewer Lining project (Improvement  Project No. 1073) and authorize final payment to Hydro‐Klean in the amount of $2,871. All the necessary  paperwork has been provided by the contractor.  Policy/Past Practice  The city has a long history of completing initiatives to reduce inflow and infiltration in our sanitary sewer  system. Some of these efforts include replacement of older, center hole sanitary sewer manhole covers with  solid covers in low areas of the city prone to street flooding; roof vent and foundation drain inspection of  apartments and commercial buildings; and the yearly lining and televising of the sewer system.   Metropolitan Council Environmental Services has determined that lining sanitary sewer pipe reduces the  impact of excessive inflow and infiltration (I/I) and extends the life of the sanitary sewer infrastructure.  Background  Staff recommended that the city continue lining sections of sewer pipe in areas that have been identified with  infiltration issues. Aside from the benefit of reducing I/I, the lining of sections of sanitary sewer pipe in the  city also extends the useful life of the sanitary sewer infrastructure. The 2021 sanitary sewer pipe lining  project included the lining of 684 feet of 9” clay sewer pipe and 1,426 feet of 12” concrete sewer pipe in the  Liberty Park neighborhood.     The original contract amount was $80,413.38 and there was a deduct of $924, resulting in a revised contract  amount of $79,489.38. One property owner hired a local plumber to jet their service line when Hydro‐Klean  had not reopened their service. Hydro‐Klean later reopened the service. Due to timing, the city reimbursed  the property owner for that cost associated with the local plumber and reduced the final payment to Hydro‐ Klean by that same amount. The Final Construction Amount is $74,976.08, or $4,513.30 under the revised  contract amount of $79,489.38. The underrun was primarily due to not needing to use the sewer pipe joint  grouting bid item.   Funding  The 2021 CIP has a total budget of $350,000 for sewer lining. $220,000 of this budget is dedicated towards the  initial 2020/2021 sewer lining project. There is $130,000 remaining in this budget that will fund this project.  Attachments   Resolution    Engineer’s Memorandum   Final Pay Request  Agenda Section Consent Item Number  6.7      City of New Hope    Resolution No. 22‐    Resolution authorizing final payment to Hydro‐Klean, in the amount of $2,871  for the 2021 Sanitary Sewer Lining project (Improvement Project No. 1073)    WHEREAS, the capital improvement program identifies activities to reduce inflow and infiltration from  entering the sanitary sewer system; and,    WHEREAS, lining sanitary sewer pipes has been established as an effective way to reduce I/I and extend the  life of the sanitary sewer infrastructure; and,    WHEREAS, the city has entered into a contract with Hydro‐Klean for the 2021 Sanitary Sewer Lining  project; and  WHEREAS, staff is recommending that the Council adopt a resolution to accept Improvement Project  No. 1073 and approve final payment to Hydro‐Klean. in the amount of $2,871; and  WHEREAS, the city engineer has reported that all work and documentation has been satisfactorily  completed and recommends, along with staff, final payment be made to Hydro‐Klean.    NOW, THEREFORE, BE IT RESOLVED:    1. That the City Council approves the final payment of $2,871 to Hydro‐Klean.    2. That the city manager is authorized to issue final payment to Hydro‐Klean in the amount of  $2,871.    Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 28th day of  February, 2022.          Mayor  Attest:       City Clerk    Stantec Consulting Services Inc. 733 Marquette Avenue Suite 1000, Minneapolis MN 55402-2309 February 21, 2022 File:193804991 Attention:Bernie Weber, Director of Public Works City of New Hope 4401 Xylon Avenue North New Hope, MN 55428 Dear Bernie, Reference: Final Payment Request No. 2 & Final – 2021 Sanitary Sewer Lining Quote Project City Project No. 1073 Enclosed find Payment Request No. 2 & Final for the above referenced project. The contractor, Hydro-Klean, completed the work in accordance with the contract plans and specifications and has submitted all closeout documents. Therefore, it is recommended that final payment of $2,871.00 be made, and the City of New Hope accepts the project. The Final Construction Amount is $74,976.08, or $4,513.30 under the Revised Contract Amount of $79,489.38. The underrun was primarily due to not needing to use the sewer pipe joint grouting bid item. It should be noted that one property owner hired a local plumber to jet their service line when Hydro-Klean had not reopened their service. Hydro-Klean later reopened the service. Due to timing, the City reimbursed the property owner for that cost associated with the local plumber and reduced the final payment to Hydro-Klean by that same amount. If you have any questions or require further information, please call me at (612) 712-2021. Regards, Stantec Consulting Services Inc. Dan D. Boyum, P.E. City Engineer Phone: 612 712 2021 dan.boyum@stantec.com Attachments: Pay Request No. 2 & Final and IC-134 Forms c.Kirk McDonald, Valerie Leone, Dave Lemke, Matt Rowedder, Shawn Markham, Nick Macklem – New Hope; Stacy Woods – City Attorney; Ann Ackerson – Stantec. City of New Hope 4401 Xylon Ave N New Hope, MN 55428 Page 2 of 3 Client Project Number: 1073 Payment Number: 2 Payment Summary No. Up To Date Work Certified Per Request Amount Retained Per Request Amount Paid Per Request 1 2021-08-27 75900.08 3,795.00 72,105.08 2 2021-12-06 -924 -3,795.00 2,871.00 Funding Category Name Funding Category Number Work Certified to Date Less Amount Retained Less Previous Payments Amount Paid this Request Total Amount Paid to Date 1 1 74,976.08 0.00 72,105.08 2,871.00 74,976.08 Accounting Number Funding Source Amount Paid this Request Revised Contract Amount Funds Encumbered to Date Paid Contractor to Date 1 City Funds 2,871.00 0.00 74,976.08 Contract Item Status Line Item Description Units Unit Price Contract Quantity Quantity This Request Amount This Request Quantity To Date Amount To Date 1 2021.501/ 00010 MOBILIZATION LS 5,421.00 1 0 0.00 1 5,421.00 2 2563.601/ 00010 TRAFFIC CONTROL LS 750.00 1 0 0.00 1 750.00 3 2100.601/ 00102 BYPASS PUMPING LS 1,200.00 1 0 0.00 1 1,200.00 4 2503.603/ 20211 HYDROPHILIC END SEAL, 9" EA 173.81 8 0 0.00 8 1,390.48 5 2503.603/ 01309 SEWER REHABILITATION WITH CIPP, 9" LF 25.30 684 0 0.00 723 18,291.90 6 2503.603/ 20212 HYDROPHILIC END SEAL, 12" EA 193.13 10 0 0.00 10 1,931.30 7 2503.602/ 00411 SEWER REHABILITATION WITH CIPP, 12" LF 32.90 1426 0 0.00 1426 46,915.40 8 2503.605 SEWER PIPE JOINT GROUTING GAL 220.00 25 0 0.00 0 0.00 Base Bid Totals: $0.00 $75,900.08 Project Category Totals Project Category Amount This Request Amount To Date 193804991-1 Base Bid: 0.00 75,900.08 City of New Hope 4401 Xylon Ave N New Hope, MN 55428 Page 3 of 3 Client Project Number: 1073 Payment Number: 2 Contract Change Item Status CC CC# Line Item Description Units Unit Price Contract Quantity Quantity This Request Amount This Request Quantity To Date Amount To Date C O 1 9 CO1 Emergency Sewer Jetting Reimbursement LS -924.00 1 1 -924.00 1 -924.00 Contract Change Totals: $-924.00 $-924.00 Contract Total $74,976.08 Contract Change Totals Number Description Amount This Request Amount To Date 1 reimbursement to resident Roger Harman at 5905 Independence Ave N., New Hope, MN 55428 for Paul Bunyan Plumbing to come out and jet the sewer service due to a sewer service backup and discovering it had been lined through by HydroKlean and not reopened. -924.00 -924.00 1/21/22, 9:20 AM https://www.mndor.state.mn.us/tp/eservices/_/Retrieve/0/Dc/uTCuWWvpoyZ1rrbGVognbw__?FILE__=Print2&PARAMS__=59474… https://www.mndor.state.mn.us/tp/eservices/_/Retrieve/0/Dc/uTCuWWvpoyZ1rrbGVognbw__?FILE__=Print2&PARAMS__=5947431722867992093 1/1 Contractor Affidavit Submitted Thank you, your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number:0-790-972-064 Submitted Date and Time:21-Jan-2022 9:20:30 AM Legal Name:HYDRO-KLEAN, LLC Federal Employer ID:45-2473053 User Who Submitted:Hydrokleen Type of Request Submitted:Contractor Affidavit Affidavit Summary Affidavit Number:194809856 Minnesota ID:2177531 Project Owner:CITY OF NEW HOPE Project Number:193804991 Project Begin Date:23-Aug-2021 Project End Date:06-Dec-2021 Project Location:NEW HOPE Project Amount:$79,260.08 Subcontractor Summary Name ID Affidavit Number RITTER & RITTER 2825000 923308032 Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll-free) 800-657-3594, or (email) withholding.tax@state.mn.us. Business hours are 8:00 a.m. - 4:30 p.m. Monday - Friday. Please print this page for your records using the print or save functionality built into your browser. I:/RFA/CityManager/2022/Q‐donation pol reserves 02.28.22   Request for Action  February 28, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: City Manager  By: Valerie Leone, City Clerk/Treas.    Agenda Title  Motion accepting donation of $3,274.53 from police reserves  Requested Action  Staff recommends the acceptance of a donation from the police reserves.   Background  The police reserves had a separate checking account with Wells Fargo. For accounting purposes, funding of all  police reserves activities will be handled through the police department’s budget. The police reserves’ bank  account had $3,274.53 and subsequent to closing the account, the funds were deposited into the city’s bank  account. Abdo staff support this action.        Agenda Section Consent Item Number  6.8  I:\RFA\PUBWORKS\2022\Council\1071 Mechanics Bay Vehicle Lift\1071 Mechanics Bay Vehicle Lift Change Order 1     Request for Action  February 28, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: Public Works  By: Bernie Weber, Public Works Director    Agenda Title  Resolution approving Change Order No. 1 for $9,656.20 with Met‐Con Construction, Inc. for the purchase  and installation of a central garage mechanics bay 50,000 lb. vehicle lift (Improvement Project No. 1071)    Requested Action  Staff recommends approval of Change Order No. 1 to the contract for purchase and installation of central  garage mechanics bay 50,000 lb. vehicle lift (Improvement Project No. 1071) in the amount of $9,656.20. Staff  and the city engineer discussed upcoming change orders with the city manager. Dan Boyum is available to  respond to any questions regarding the change order.    Policy/Past Practice  The City Council considers change orders when unforeseen circumstances arise, or changes are  recommended for a city project.  Background  The City Council awarded an installation contract to Met‐Con Construction, Inc. at the September 13, 2021  council meeting in the amount of $111,500.  Stantec architects and engineers are providing oversight.    Change Order No. 1 includes the following items:    Electrical Conduit Scanning:    Scanning of the concrete floor to locate main electrical conduits routed under the vehicle lift that were not  shown on record plan documents provided by the city. The record plans by TSP One, Inc. from the addition  done in 2000 did not show these locations, so the city was not able to provide the contractor with the location  information. The contractor hired a locating company to scan the floor to show the electrical power and  conduit locations. Cost = $735 (add to the contract).    Concrete Removal – Additional Labor:  Additional labor for concrete removal due to unknown vertical elevations of the existing main electrical  conduits, bundle of existing PVC electrical conduits, phone line, and fiber optic line. Because the scanning  elevations showed the conduits very close to or within the existing concrete that needed to be removed, the  contractor needed to use smaller hand‐held equipment to remove the existing concrete pits, floor slab,  and foundation wall. Also included is additional work for routing of flammable waste trap venting per  request of city staff. Cost = $7,142.50 (add to the contract).    Plumbing Installation – Additional Labor:   Additional labor to install plumbing lines and flammable waste trap due to the unknown items listed under  Concrete Removal – Additional Labor above. Cost = $1,778.70 (add to the contract).     Agenda Section Development &  Planning Item Number     8.1   Change Order No. 1 includes the addition, as follows:    Electrical Conduit Scanning $ 735.00  Add  Concrete Removal – Additional Labor $ 7,142.50 Add  Plumbing Installation – Additional Labor  $ 1,778.70  Add    Total Change Order No. 1 $ 9,656.20  Add    Change Order No. 1 increases the contract amount for installation from $111,500 to $121,156.20 for a total  amount of $229,512.47 when also including the vehicle lift purchase price of $108,356.27.  Staff recommends  approval of the resolution approving the change order.    Funding  The updated total for the purchase and installation of the 50,000 lb. vehicle lift replacement is $229,512.47  ($111,500 original install, $108,356.27 lift purchase price, and $9,656.20 Change Order No. 1). The capital  improvements fund currently has $200,000 allocated for the replacement of the lift. The difference of  $29,512.47 will come from the central garage reserve fund.    Attachments   Resolution   Letter from Dan Boyum, City Engineer   Change Order No. 1    Photographs                                                      City of New Hope    Resolution No. 2022 ‐    Resolution approving Change Order No. 1 in the amount of $9,656.20  with Met‐Con Construction, Inc. for the purchase and installation of a central   garage mechanics bay 50,000 lb. vehicle lift (Improvement Project No. 1071).      WHEREAS,  the city has received the request for Change Order No. 1 from Stantec Consulting Services for  Met‐Con Construction, Inc. for the purchase and installation of a central garage mechanics bay  50,000 lb. vehicle lift (Improvement Project No. 1071) for $9,656.20; and    WHEREAS,  the items in Change Order No. 1 include electrical conduit scanning, concrete removal –  additional labor, and plumbing installation – additional labor; and      WHEREAS, the original contract with Met‐Con Construction, Inc. was in the amount of $111,500; and    WHEREAS, Change Order No. 1 increases the contract amount to $121,156.20; and    WHEREAS Stantec Consulting Services and staff recommend approval of the change order; and     NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of New Hope that Change Order No. 1   To Met‐Con Construction, Inc. contract is approved with an add amount of $9,656.20 and that  all other respects of the contract shall remain in full force and effect according to its terms.    Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 28th day of  February, 2022.             ______________________________           Mayor  Attest: ________________________  City Clerk  Stantec Consulting Services Inc. 733 Marquette Avenue, Suite 1000 Minneapolis, MN 55402 February 21, 2022 File:193804913 Attention: Bernie Weber, Director of Public Works City of New Hope 5500 International Parkway New Hope, MN 55428 Reference: Change Order No. 1 – New Hope Public Works Facility – Mechanics Bay Vehicle Lift Replacement City Project No: 1071 Dear Bernie, The above referenced change order relates to the following items: (1)Scanning of floor to locate main electrical conduits routed under the vehicle lift that were not shown on documents provided by the city. Prior to removal of the existing lift and concrete, the Contractor discussed the location of existing electrical power and conduits with the city. The record plans by TSP One, Inc. from the addition done in 2000 did not show these locations, so the city was not able to provide the contractor with the location information. The contractor hired a locating company to scan the floor to show the electrical power and conduit locations. Cost = $735.00 (Add to Contract). (2)Additional labor for concrete removal due to unknown vertical elevations of the existing main electrical conduits, bundle of existing PVC electrical conduits, phone line, and fiber optic line. Because the scanning elevations showed the conduits very close to or within the existing concrete that needed to be removed, the contractor needed to use smaller hand-held equipment to remove the existing concrete pits, floor slab, and foundation wall. Also included is additional work for routing of flammable waste trap venting per request of city staff. Cost = $7,142.50 (Add to Contract). (3)Additional labor to install plumbing lines and flammable waste trap due to the unknown items listed under Item 2 above. Cost = $1,778.70 (Add to Contract). The total of these items is an addition of $9,656.20 to the original contract. The Revised Contract amount will be $121,156.20 ($111,500 (Original Contract) + $9,656.20 (Change Order No. 1). February 21, 2022 Bernie Weber Page 2 of 2 Reference: Change Order No. 1 – New Hope Public Works Facility – Mechanics Bay Vehicle Lift Replacement We recommend approval of the work described above and included in Change Order No. 1. If you have any questions or require further information, please call me at (612) 712-2021. Sincerely, STANTEC CONSULTING SERVICES INC. Dan D. Boyum, P.E. Attachments: Change Order No. 1 and Pictures CC: Kirk McDonald, Valorie Leone, Bernie Weber – New Hope; Stacy Woods – City Attorney; Bruce Paulson – Stantec. Scanning of the floor Removals Plumbing at Vehicle Lift I:\RFA\PUBWORKS\2022\Council\1039 Public Works Expansion\8.1 1039 PW Phase 1 Change Order 4     Request for Action  February 28, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: Public Works  By: Bernie Weber, Public Works Director    Agenda Title  Resolution approving Change Order No. 4 for $11,888.30 with Rochon Corporation for Phase 1  Improvements at the Public Works Facility (Improvement Project No. 1039)   Requested Action  Staff recommends approval of Change Order No. 4 to the contract for Phase 1 Improvements at the  Public Works Facility (Improvement Project No. 1039) in the amount of $11,888.30. Staff and the city  engineer discussed upcoming change orders with the city manager.  Dan Boyum is available to  respond to any questions regarding the change order.  Policy/Past Practice  The City Council considers change orders when unforeseen circumstances arise, or changes are  recommended for a city project.  Background  The City Council awarded a construction contract to Rochon Corporation at the May 24, 2021 council meeting  in the amount of $2,316,000.  Stantec architects and engineers are providing oversight.    Since the start of the project, the following change orders have been approved:    Change Order  Item Amount  Change Order  No. 1 – 7/26/21  Floor sink/drain, venting, and temporary compressor/water heater  relocation, replace concrete aprons, and concrete slab credit.  $15,635.68  Change Order  No. 2 – 10/11/21  Owner removed trees credit, elimination of two windows and removal of  exhaust fan credit, spray foam masonry cells, additional B618 concrete curb  and gutter, insulate existing concrete blocks above window/door openings,  delete exterior draintile credit, and additional fire sprinkler heads.  $7,113.73  Change Order  No. 3 – 12/13/21  Network switch allowance, IT room filter ventilation, concrete walk by  gates/island area, concrete apron by north entrance, additional concrete at  sand interceptors, overhead door loop detector, and alterations to soil  storage building.  $85,343.46    Change Order No. 4 includes the following items:    Spread and Compact City Supplied Class 5 Aggregate Base   The existing parking lot pavement had multiple thicknesses due to patching and overlays done over the  years. When the contractor removed the existing pavement, additional class 5 was needed to get elevation of  the gravel to the design pavement thickness. The city reviewed pricing with the contractor to supply and  Agenda Section Development &  Planning Item Number     8.2   place the class 5 aggregate. Based on those discussions, the city chose to supply the additional class 5 and pay  the contractor to spread and compact it. Cost for labor = $882 (add to contract).    Relocate RTU‐2 Unit   Based on conflicts with existing electrical, gas, and heating/cooling ductwork, the proposed location of the  RTU‐2 needed to be adjusted. A new location was chosen to minimize the extent of adjustments and  additional costs. However, some adjustments and steel joist reinforcement were still needed with the new  location. The relocation of existing electrical and gas lines and adding steel reinforcement was not part  of the original project scope. Cost = $3,462.05 (add to the contract).    Replace Three‐Phase with Single Phase Exhaust Fan  The nameplate on the existing exhaust fan listed it as three‐phase. A three‐phase exhaust fan was specified  and ordered. When the contractor came to replace the fan as part of the improvements, the wiring to the fan  was found to be single phase, and a new single phase exhaust fan was ordered and installed. The city will  save the existing three‐phase exhaust fan and use it with the central garage expansion in the future. Cost =  $2,798.25 (add to the contract).    Temporary Asphalt Ramps and Striping  The final lift of bituminous was proposed to be placed in fall of 2021. However due to some of the delays  associated with the project as well as the timing for placement of the soils storage building, the final lift of  bituminous was delayed until 2022. As a result, temporary bituminous (or asphalt) ramps were placed  around manhole covers, concrete ramps, and other entrances to protect them from plowing of the parking lot.  Those temporary ramps will be removed by the contractor in 2022 prior to paving the final lift of bituminous.  Also, temporary striping of parking stalls was done for public as well as staff parking areas. Cost = $4,746.00  (add to the contract).    Change Order No. 4 includes the addition, as follows:    Spread and Compact City Supplied Class 5 Aggregate Base  $ 882.00  Add  Relocate RTU‐2 Unit $ 3,462.05 Add  Replace Three‐Phase with Single Phase Exhaust Fan $ 2,798.25  Add    Temporary Asphalt Ramps and Striping $4,746.00 Add  Total Change Order No. 4 $ 11,888.30  Add    Change Order No. 4 increases the contract amount from $2,421,847.52 to $2,433,735.82.  Staff recommends  approval of the resolution approving the change order.    Funding  At the June 24, 2021 council meeting a separate capital fund for the public works facility was established in  the amount of $2,550,000. The contract award was $2,316,000 and indirect costs are estimated at $192,280, for  a total estimated project cost of $2,508,280.  At the November 8, 2021 council meeting, the council approved  the transfer of city hall bond proceeds in the amount of $400,000 to the public works capital fund.  At the  January 24, 2022 council meeting, the council approved transfer of CARE’S ACT funds from Temporary  Financing to the public works capital fund.   There are adequate funds to pay for the change orders as  indicated below:        Item Amount  Public Works facility capital fund $ 2,550,000.00   Minus estimated project costs $ 2,508,280.00  Project contingencies  $ 41,720.00   Minus Change Order No. 1 (7/26/21) $15,635.68  Subtotal $26,084.32  Minus Change Order No. 2 (10/11/21) $7,113.73  Subtotal $18,970.59  Minus ITT geotechnical services (10/11/21) $7,325.00  Subtotal $11,645.59  Transfer from City Hall Bond Proceeds (11/8/21) $400,000.00  Subtotal $411,645.59  Minus Change Order No. 3 (12/13/21)  Subtotal  Transfer from Temporary Financing CARES funds (1/24/22)  Subtotal  Minus Change Order No. 4 (2/28/22)  $ 85,343.46  $326,302.13  $741,664.00  $1,067,966.13  $11,888.30  Remaining Project Contingencies $1,056,077.83    Attachments   Resolution   Letter from Dan Boyum, City Engineer   Change Order No. 4                                               City of New Hope    Resolution No. 2022 ‐    Resolution approving Change Order No. 4 in the amount of $11,888.30 with Rochon Corporation for the Phase  1 Improvements at the Public Works Facility (Improvement Project No. 1039)     WHEREAS,  the city has received the request for Change Order No. 4 from Stantec Consulting Services for  Rochon Corporation for the Phase 1 Improvements at the Public Works Facility (Improvement  Project No. 1039) for $11,888.30; and    WHEREAS,  the items in Change Order No. 4 include spread and compact city supplied class 5 aggregate  base, relocate RTU‐2 unit, replace three‐phase with single phase exhaust fan, temporary asphalt  ramps and striping ; and      WHEREAS, the original contract with Rochon Corporation was in the amount of $2,316,000 and the budget  included a $41,720 contingency; and    WHEREAS, at the July 26, 2021 city council meeting Change Order No. 1 was approved in the amount of  $15,635.68, which increased the contract amount to $2,331,635.68 and decreased the contingency  to $26,084.32; and    WHEREAS, at the October 11, 2021 city council meeting Change Order No. 2 was approved in the amount of  $7,113.73, which increased the contract amount to $2,338,749.41 and decreased the contingency  to $18,970.59; and    WHEREAS, Geotechnical services for ITT are being paid separately from the Rochon Corporation contract  and do not change the contract amount, but construction contingency is reduced to $11,645.59;  and    WHEREAS, at the November 8, 2021 city council meeting, the council approved the transfer of city hall bond  proceeds in the amount of $400,000 to the public works capital fund, which increased the  construction contingency to $411,645.69; and    WHEREAS, at the December 13, 2021 city council meeting Change Order No. 3 was approved in the amount  of $85,343.46, which increased the contract amount to $2,424,092.87 and the construction  contingency is reduced to $326,302.13; and    WHEREAS, at the January 24, 2022 city council meeting, the council approved the transfer of CARES Act  funds from the Temporary Financing Fund in the amount of $741,664 to the Public Works  Facility Fund, which increased the construction contingency to $1,067,966.13; and    WHEREAS, Change Order No. 4 increases the contract amount to $2,433,735.82 and the construction  contingency is reduced to $1,056,077.83; and    WHEREAS Stantec Consulting Services and staff recommend approval of the change order; and     NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of New Hope that Change Order No. 4   To Rochon Corporation contract is approved with an add amount of $11,888.30 and that all  other respects of the contract shall remain in full force and effect according to its terms.    Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 28th day of  February, 2022.           ______________________________           Mayor  Attest: ________________________  City Clerk  Stantec Consulting Services Inc. 733 Marquette Avenue, Suite 1000 Minneapolis, MN 55402 February 22, 2022 File:193804913 Attention: Bernie Weber, Director of Public Works City of New Hope 5500 International Parkway New Hope, MN 55428 Reference: Change Order No. 4 – New Hope Public Works Facility – Phase 1 Improvements City Project No: 1039 Dear Bernie, The above referenced change order relates to the following items: (1)Spread and Compact City Supplied Class 5 Aggregate Base: The existing parking lot pavement had multiple thicknesses due to patching and overlays done over the years. When the contractor removed the existing pavement, additional class 5 was needed to get elevation of the gravel to the design pavement thickness. The city reviewed pricing with the contractor to supply and place the class 5 aggregate. Based on those discussions, the city chose to supply the additional class 5 and pay the contractor to spread and compact it. Cost for labor = $882.00 (add to contract). (2)Relocate RTU-2 Unit: Based on conflicts with existing electrical, gas, and heating/cooling ductwork, the proposed location of the RTU-2 needed to be adjusted. A new location was chosen to minimize the extent of adjustments and additional costs. However, some adjustments and steel joist reinforcement were still needed with the new location. The relocation of existing electrical and gas lines and adding steel reinforcement was not part of the original project scope. Cost = $3,462.05 (add to the contract). (3)Replace three-phase with single phase exhaust fan: The nameplate on the existing exhaust fan listed it as three-phase. A three-phase exhaust fan was specified and ordered. When the contractor came to replace the fan as part of the improvements, the wiring to the fan was found to be single phase, and a new single phase exhaust fan was ordered and installed. The city will save the existing three-phase exhaust fan and use it with the central garage expansion in the future. Cost = $2,798.25 (add to the contract). (4)Temporary Asphalt Ramps and Striping: The final lift of bituminous was proposed to be placed in fall of 2021. However due to some of the delays associated with the project as well as the timing for placement of the soils storage building, the final lift of bituminous was delayed until 2022. As a result, temporary bituminous (or asphalt) ramps were placed February 22, 2022 Bernie Weber Page 2 of 2 Reference: Change Order No. 4 – New Hope Public Works Facility – Phase 1 Improvements around manhole covers, concrete ramps, and other entrances to protect them from plowing of the parking lot. Those temporary ramps will be removed by the contractor in 2022 prior to paving the final lift of bituminous. Also, temporary striping of parking stalls was done for public as well as staff parking areas. Cost = $4,746.00 (add to the contract). The total of these add items is an addition of $11,888.30 to the Revised Contract. The Revised Contract amount will be $2,433,735.82 ($2,316,000 (Original Contract) + $15,635.68 (Change Order No. 1) + $7,113.73 (Change Order No. 2) + $85,343.46 (Change Order No. 3) = $11,888.30 (Change Order No. 4)). We recommend approval of the work described above and included in Change Order No. 4. If you have any questions or require further information, please call me at (612) 712-2021. Sincerely, STANTEC CONSULTING SERVICES INC. Dan D. Boyum, P.E. Attachments: Change Order No. 4 and Contractor Change Order Summaries CC: Kirk McDonald, Valorie Leone, Bernie Weber – New Hope; Stacy Woods – City Attorney; Bruce Paulson – Stantec. Rochon Corporation 28 2nd St NW, Suite 200 Osseo, Minnesota 55369 Phone: (763) 559-9393 Fax: (763) 559-8101 Project: 2116 - New Hope Public Works Facility 5500 International Parkway New Hope, Minnesota 55428 Prime Contract Potential Change Order #032: CE #026 - Ashalt Extras TO: City of New Hope 5500 International Parkway New Hope, Minnesota 55428 FROM: Rochon Corporation Minnesota 28 2nd St NW, Suite 200 Osseo, Minnesota 55368 PCO NUMBER/REVISION: 032 / 0  CONTRACT:1 - New Hope Public Works Facility Prime Contract   REQUEST RECEIVED FROM:   CREATED BY: Sara Von Wahlde (Rochon Corporation Minnesota) STATUS: Pending - In Review CREATED DATE: 2/14/2022 REFERENCE: PRIME CONTRACT CHANGE ORDER:  None   FIELD CHANGE: No   LOCATION: ACCOUNTING METHOD: Amount Based   SCHEDULE IMPACT: PAID IN FULL: No   EXECUTED:No SIGNED CHANGE ORDER RECEIVED DATE:   TOTAL AMOUNT: $4,746.00 POTENTIAL CHANGE ORDER TITLE: CE #026 - Ashalt Extras CHANGE REASON: Design Development POTENTIAL CHANGE ORDER DESCRIPTION: (The Contract Is Changed As Follows) •Ramp aprons, manholes, gate valves, and handicap access.  •Temporary parking stall striping ATTACHMENTS: 20211102080336486.pdf #Budget Code Description Amount 1 02-513.S Asphalt Paving.Commitment Ramp asphalt $4,020.00 2 02-513.S Asphalt Paving.Commitment Temp striping $500.00 Subtotal:$4,520.00 Overhead and Profit (5.00% Applies to all line item types.):$226.00 Grand Total:$4,746.00 Bruce Paulson (Stantec) City of New Hope  Rochon Corporation Minnesota 733 Marquette Avenue, Suite 1000  5500 International Parkway  28 2nd St NW, Suite 200 Minneapols,  55402  New Hope, Minnesota 55428  Osseo, Minnesota 55368             ProcoreArchitectSignHere ProcoreArchitectSignedDate  ProcoreOwnerSignHere ProcoreOwnerSignedDate  ProcoreGeneralContractorSignHere ProcoreGeneralContractorSignedDate SIGNATURE DATE  SIGNATURE DATE  SIGNATURE DATE Rochon Corporation Page 1 of 1 Printed On: 2/14/2022  11:56 AM PCO #032 I:\RFA\PUBWORKS\2022\Council\2022 Wheel Loader\10.1 Q&R ‐ 2022 Wheel Loader.docx   Request for Action  February 28, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: Public Works  By: Bernie Weber, Director    Agenda Title  Resolution authorizing the purchase of equipment and appropriation of funds in the amount of $199,059.28 for  purchase of a 2022 Caterpillar 926M Wheel Loader and ancillary equipment from Ziegler Inc.  Requested Action  Staff is recommending that the Council approve a resolution authorizing the purchase of a 2022 Caterpillar  926M Wheel Loader and ancillary equipment from Ziegler Inc.  Policy/Past Practice  The city develops a ten‐year Capital Improvement Program (CIP) for capital equipment, facility  improvements, and infrastructure projects. Every two years the CIP is reviewed, updated, and extended two  years for another ten‐year period. The current CIP has wheel loader and ancillary equipment listed in its  capital equipment section for purchase in 2022.   Background  The 2022 capital improvement program (CIP) includes the purchase of a wheel loader and ancillary  equipment. The Caterpillar 926m wheel loader would replace the city’s existing twelve‐year‐old Caterpillar  924H Wheel Loader (unit #203). The wheel loader is a vital piece of equipment in the Public Works fleet of  equipment. The loader is used primarily in the winter for snow removal, and is used for numerous other  functions of public works maintenance, by both the Street and Utilities departments throughout the year.   The recommended ancillary equipment to be purchased with the wheel loader includes a front bucket and  snowplow package.    Staff is recommending that the city use the Minnesota Cooperative Purchasing Program to purchase the 2022  926M Wheel Loader and ancillary from Ziegler Inc. Ziegler Inc. has been awarded the contract (Contract No.  204501: Release No. L‐331) as the vendor for Caterpillar Equipment in 2022.    The central garage supervisor and operators of the equipment recommend the older loader be retired from  city use as operational features are becoming quite worn from frequent use and the machine has reached its  estimated life cycle. It is important that this piece of equipment remains reliable as this machine is in  operation in critical situations. The central garage supervisor does not advise extending the life cycle on the  current piece of equipment.    If authorized, staff recommends trading in the old wheel loader at the time of purchase. Ziegler Inc. has  offered the city a trade in value of $71,500.00. Based upon research of comparable equipment, staff has  deemed this a fair valuation for the old equipment.         Agenda Section Ordinances &  Resolutions Item Number  10.1  Funding  The cost of the Caterpillar 926M Wheel Loader and ancillary equipment is $270,559.28. The $71,500 trade in  value of the old loader will reduce the purchase price of the 926M Wheel Loader to $199,059.28. In 2022, the  CIP equipment replacement fund has $217,975.25 designated for the purchase of a wheel loader and ancillary  equipment. Therefore, the purchase would be under the 2022 CIP by $18,915.97.    Attachments   Resolution   Central Garage Supervisor’s Memo   Quotation from Ziegler Inc.  City of New Hope  Resolution 22‐  Resolution authorizing the purchase of equipment  and appropriation of funds in the amount of $199,059.28 for purchase of a 2022  Caterpillar 926M Wheel Loader and ancillary equipment from Ziegler Inc.    WHEREAS, the city of New Hope prepares a ten‐year capital improvement program (CIP) as a  guiding document for equipment acquisition and improvement projects to assist  with preparation of each annual operating budget; and,    WHEREAS, the CIP is not formally adopted as a budget document, nor does it authorize the  acquisition of individual equipment and/or projects listed therein; and,    WHEREAS, the Public Works Department recommends the acquisition of a 2022 Caterpillar  926M Wheel Loader and ancillary from Ziegler Inc.; and,    WHEREAS, the funds for this equipment have been provided within the central garage  equipment replacement fund CIP account for the Public Works Department.    NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of New Hope, Minnesota,  that the appropriation of $199,059.28 for payment to Ziegler Inc., from the central  garage equipment replacement fund CIP account is authorized and the central  garage equipment replacement fund budget is hereby amended.      Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 28th  day of February, 2022.        Mayor    Attest:      City Clerk        Memorandum      To:  Bernie Weber‐Director of Public Works    From: Bill Robberstad‐Central Garage Supervisor  Date: 02/01/2022  Subject: Purchase of a 2022 Caterpillar 926M Wheel Loader and ancillary from Ziegler Inc.      Staff is recommending the city purchase 2022 Caterpillar 926M Wheel Loader and ancillary  equipment from Ziegler Inc. for $199,059.28.    The 2022 capital improvement program (CIP) includes the purchase of loader and ancillary  equipment to replace the city’s existing twelve‐year‐old Caterpillar 924H loader (unit #203). The  wheel loader is a vital piece of equipment in the Public Works fleet of equipment. The loader is used  primarily in the winter for snow removal, and is used for numerous other functions of public works  maintenance, by both the Street and Utilities departments, throughout the year.    Central Garage staff and operators of the equipment recommend the older loader be retired  from city use as operational features are becoming quite worn from frequent use and the  machine has reached its estimated life cycle. It is important that this piece of equipment remains  reliable as this machine is in operation in critical situations. I do not advise extending the life  cycle on the current piece of equipment.    The ancillary equipment, staff recommends purchasing with the wheel loader includes a front  bucket and snowplow package.  Staff is recommending that the city utilize a cooperative purchasing opportunity provided through  State of Minnesota Cooperative Purchasing Venture (CPV) to purchase the new loader ancillary  equipment. Ziegler has been awarded Contract No. 204501 under the CPV.    The cost of the 926M loader and equipment is $270,559.28. The $71,500 trade in value of the old  loader will bring the total cost of the 926M loader to $199,059.28. In 2022, the CIP equipment  replacement fund has $217,975.25 designated for the purchase of a wheel loader. The purchase  of this equipment is below the budgeted amount.    Ziegler Inc. Page 1 of 4 190943-01 January 19, 2022 CITY OF NEW HOPE 4401 XYLON AVE N NEW HOPE, Minnesota 55428-4843 Dear Bill Robberstad, We would like to thank you for your interest in our company and our products, and are pleased to quote the following for your consideration. Caterpillar Model: 926M Wheel Loader MN STATE CONTRACT NUMBER: 204501 RELEASE NUMBER: L-331 (5) VENDOR NUMBER: 0000208585-001 VALID UNTIL: 11/30/2022 We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 30 days, after which time we reserve the right to re-quote. If there are any questions, please do not hesitate to contact me. Sincerely, Dillon Kelly Territory Manager Ziegler Inc. Page 2 of 4 Caterpillar Model: 926M Wheel Loader Standard Equipment OTHER STANDARD EQUIPMENT lockable compartments POWERTRAIN Axle seal guards Hydraulically driven demand cooling fan Auto Idle shut down feature Hydrostatic transmission with electronic Cat C7.1ACERT engine control -Power Modes (Standard and Performance) -Operator Modes (Default, TC, Hystat and -Power by Range (High Power in Range 4) Ice) -Tier 4 Final/Stage IV compliant -Directional Shift Agressiveness (Fast, -Turbocharged and aftercooled Medium, Slow) -Filtered crankcase breather -Rimpull control, adjust wheel torque -Diesel particulate filter -Creeper control, adjust ground speed -Selective Catalyst Reduction Lubed for life driveshafts Coolant protection to -34C (-29F) Parking brake, electric Differential lock in front axle Single plane cooling package wide 6 fins Dry type air cleaner per inch density Enclosed wet disc full hydraulic brakes S-O-S port,engine,coolant,transmission Fuel priming pump, automatic oil Fuel water separator HYDRAULICS Automatic lift and bucket kickouts, Hydraulic Response setting (Fast, adjustable in-cab Medium, Slow) Bucket and Fork Modes, adjustable in-cab Hydraulic diagnostic connectors and Cylinder damping at kickout and S-O-S ports mechanical end stops Hydraulic sight gauge, visible Fine Mode control (Fast, Medium, Slow) Load sensing hydraulics and steering in Fork Mode Seat mounted hydraulic joystick controls ELECTRICAL Alternator, 115-amp, heavy duty rear stop and turn lights 12V power supply in cab (2) Heavy duty gear reduction starter Batteries, 1,000 CCA (2) 24 volt system, Product Link PRO w/3 year subscription disconnect switch Remote jump start post Back up alarm Resettable main and critical function Emergency shutdown switch breakers Halogen work lights front and rear, LED Roading lights front and rear OPERATOR ENVIRONMENT 75 mm (3 in) retractable seatbelt Interior cab lighting, door and dome Automatic temperature control Interior rearview mirrors (2) Cab, enclosed ROPS/FOPS pressurized Lunch box storage and sound suppressed Operator warning system indicators Cup holders Radio ready speakers External heated mirrors with lower Rear window defrost, electric parabolic Seat mounted electronic implement Ground level cab door release controls, adjustable Gauges Sliding glass on the side windows -Digital hour meter, odometer and Column mounted multi function control tachometer -lights, wipers, turn signal -Digital ground speedometer and Suspension seat, fabric direction indicator Tilt and telescope steering wheel -Engine coolant temperature gauge Tinted front glass -Fuel and Diesel Exhaust Fluid level Wet arm wiper/washer, 2-speed and indicator intermittent, front -Hydraulic oil temperature gauge Wet arm wiper washer, rear Hydraulic control lockout OTHER STANDARD EQUIPMENT Ziegler Inc. Page 3 of 4 Large-access enclosure doors with Recovery hitch with pin adjustable close/open force Remote mounted lubrication points Parallel lift loader linkage Vandalism protection- MACHINE SPECIFICATIONS REF # DESCRIPTION LIST PRICE 541-2670 926M WHEEL LOADER $210,641 0P-9002 LANE 2 ORDER $0 430-2943 PREP PACK, UNITED STATES $0 430-2996 STEERING, STANDARD $0 333-6526 DIFFERENTIAL,LIMITED SLIP REAR $3,554 430-3038 ENGINE AR $0 372-1868 STANDARD RADIO (12V) $861 366-8148 FENDERS, STANDARD $0 348-2579 CTWT, STANDARD, 763LBS, 2 PCS $0 430-2859 RIDE CONTROL $4,709 377-5635 CAMERA, REAR VIEW $1,239 333-1425 WARNING, BEACON, LED STROBE $310 8E-4566 CUTTING EDGE, BOLT ON, 4 PIECE $828 0P-2407 ANTIFREEZE, -50C (-58F) $318 0P-2491 KIT,SERIALIZED TECHNICAL MEDIA $0 0P-0210 PACK, DOMESTIC TRUCK $0 536-5320 ENVIRONMENT, STANDARD $0 536-5323 HYDRAULICS, 3V, CPLR READY, SL $2,762 445-4725 JUMPER LINES, AUX 3RD, FUSION $677 536-5309 CAB, DELUXE $3,518 563-5967 SEAT, DELUXE $1,239 565-0908 PRODUCT LINK, CELLULAR PL641 $0 536-5313 QUICK COUPLER, FUSION $4,888 559-0844 LIGHTS, AUX, LED, PREMIUM $1,192 525-5964 WEATHER, COLD START 120V $2,462 366-6892 TIRES,20.5R25 MX XSNOPLUS * L2 $18,218 360-3323 BUCKET-GP, 3.0 YD3, FUS, BOCE $10,004 491-7922 TOOLBOX AUX $588 374-5857 KIT, FENDERS, EXTENDED COVER $2,917 536-5349 AUTOLUBE $7,676 510-5071 ARM, MATERIAL HANDLING, FUS $6,479 532-8222 CARRIAGE, PAL C3/4, 62'', FUS $2,610 371-2354 FORK TINE, 2.25'' X 6'' X 54'' $2,070 4.7.15 4.7.15 Craig Snow Plow Pkg $63,770 4.8.83 4.8.83 84 Month/4,000 Hour Premier Warranty $6,900 Ziegler Inc. Page 4 of 4 MACHINE SELL PRICE $278,601.00 LESS: MN STATE CONTRACT DISCOUNT (31.6%) ($88,037.92) ADD: WORKTOOL SELL PRICE (MATERIAL ARM, CARRIAGE, AND FORK TINES) $11,159.00 LESS: MN STATE CONTRACT DISCOUNT (20%) ($2,231.80) ADD: CRAIG SNOW PACKAGE, FENDER INSTALL, WARRANTY, AND DELIVERY $71,069.00 LESS: TRADE VALUE (S/N: HXC01863) ($71,500.00) BALANCE $199,059.28 TERMS AND CONDITIONS The prices quoted are current and are subject to change to those in effect at the time of shipment. Caterpillar products are sold subject to the terms of the applicable Caterpillar warranty. Copies of the warranties applicable to this purchase are attached hereto, and the purchaser by signing this order acknowledges receipt of the Caterpillar warranties. The Purchaser agrees to pay any and all taxes, assessments, licenses, and government charges of ever y kind and nature whatsoever upon said equipment which may be imposed or assessed against or resulting to the Seller on account of the possession or use of said equipment by Pur chaser. All provisions hereof are contingent upon government restrictions, strikes, accidents, delays of carrier and other delays unavoidable and beyond Seller’s control. It is intended and understood that title and ownership of said equipment is and shall remain vested in the Seller, notwithsta nding delivery or possession, until the entire price is paid by cash in full. THIS PROPOSAL SUBJECT TO ALL PROVISIONS OF THE CONTRACT AND WARRANTY AS SPECIFIED HEREIN: ============================================================================= ACCEPTED: Respectfully submitted, DILLON KELLY Ziegler Inc. By____________________________________ By_____________________________________ Subject to approval by: PO#____________________________________________ Ziegler Inc. Approved: By_____________________________________________   S:\February 28, 2022 Council Meeting\12.1 Q ‐ Upcoming Events.docx   Request for Action  February 28, 2022    Approved by: Kirk McDonald, City Manager  Originating Department: City Manager  By: Kirk McDonald, City Manager    Agenda Title  Exchange of communication between members of the city council  Upcoming meetings and events:  March 1 No Planning Commission Meeting    March 2 1:30 p.m. – Joint Water Commission Meeting (Virtual)  3 p.m. – Business Networking Group Meeting, hosted by Loop Harro of Fareweather  Design at Pocket Square Cocktail Lounge     March 7 4 p.m. – Blue Line Coalition Meeting    7 p.m. – Human Rights Commission Meeting    March 8 7 p.m. – Citizen Advisory Commission Meeting    March 9 1:30 p.m. – Minneapolis/JWC Water Advisory Board Meeting    March 10 12:30 p.m. – Shingle Creek Watershed Management Commission Meeting (Virtual)    March 14 7 p.m. – City Council Meeting  Agenda Section Other Business Item Number  12.1