022822 City Council Meeting Packet
NEW HOPE CITY COUNCIL
MEETING AGENDA
February 28, 2022
7:00 p.m.
City Hall – Council Chambers
4401 Xylon Avenue North
Mayor Kathi Hemken
Council Member John Elder
Council Member Andy Hoffe
Council Member Michael Isenberg
Council Member Jonathan London
The City Council wants and encourages citizen participation at Council Meetings. Your input and
opinions count and are valuable. You are encouraged to bring forth your comments and issues at
the appropriate point on the agenda.
A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time
any person may address the Council on any subject pertaining to City business not listed on this
agenda or scheduled as a future agenda item. The Council requests that you limit your presentation
to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their
hand and be recognized by the Mayor. Approach the podium and speak into the microphone by
first stating your name and address. Also, please record your name on the roster at the table near
the door so that your name will be spelled correctly in the minutes.
Individuals should not expect the Mayor or Council to respond to their comments tonight; Council
may refer the matter to staff for handling or for consideration at a future meeting. You are welcome
to contact the city clerk at 763‐531‐5117 after the council meeting.
COUNCIL MEETING BROADCASTS AND STREAMING
Government Access channel 16 programming includes live/taped meeting replays
Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.
www.newhopemn.gov
New Hope Values and Vision
City Mission
Strong local government that is proactive in responding to the community needs and issues by delivering quality
public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner.
Values
Excellence and Quality in the Delivery of Services
We believe that service to the public is our reason for being and strive to deliver quality services in a
highly professional and cost-e ective manner.
Fiscal Responsibility
We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if
residents are to have confi dence in government.
Ethics, Integrity and Professionalism
We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and
that all meaningful relationships are built on these values.
Respect for the Individual
We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering
of opinions.
Open, Honest, and Respectful Communication
We believe that open, honest, and respectful communication is essential for an informed and involved citizenry
and to foster a positive environment for those interacting with our city.
Cooperation and Teamwork
We believe that the public is best served when all work cooperatively.
Visionary Leadership and Planning
We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in
planning for the future.
Vision
e city is a great place to grow as a family, individual, or business.
All within our city are safe and secure.
Essential services will be those that promote a safe and healthy environment for all residents.
Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner
and with measurable results.
e city views residents as its greatest asset and seeks their input and participation.
e city will meet the communication needs of citizens, elected o cials, and city sta .
Strategic Goals
e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks,
lighting, and city facilities).
e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health.
e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve
or enhance its tax base.
e city will provide core services with a professional sta who are equipped with the necessary tools and
equipment and given necessary direction.
e city will facilitate and improve communications to promote e ective intergovernmental cooperation
between sta , citizens, and Council.
Adopted by the New Hope City Council, August 2006
Reaffirmed by the New Hope City Council, February 2021
CITY COUNCIL MEETING
City Hall, 4401 Xylon Avenue North
Monday, February 28, 2022
7:00 p.m.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – February 28, 2022
2. ROLL CALL
3. APPROVAL OF MINUTES:
Regular Meeting Minutes – February 14, 2022
4. OPEN FORUM
5. PRESENTATIONS
5.1 Oath of Office for Police Officers Rajaneé Michael, Corey Cracknell and Joshua Arthur
6. CONSENT BUSINESS
6.1 Approval of business licenses
6.2 Approval of financial claims through February 28, 2022
6.4 Resolution approving LG230 application to conduct off‐site lawful gambling by
Armstrong Cooper Youth Hockey Association at the New Hope Ice Arena
6.5 Resolution approving agreement between the city of New Hope and Home Free for the
2022 Domestic Assault Intervention Project
6.6 Resolution adopting Fair Housing Policy
6.7 Resolution authorizing final payment to Hydro‐Klean in the amount of $2,871 for the
2021 Sanitary Sewer Lining project (Improvement Project No. 1073)
6.8 Motion accepting a donation of $3,274.53 from police reserves
7. PUBLIC HEARING
8. DEVELOPMENT AND PLANNING
8.1 Resolution approving Change Order No. 1 for $9,656.20 with Met‐Con Construction, Inc.
for the purchase and installation of a central garage mechanics bay 50,000 lb. vehicle lift
(Improvement Project No. 1071)
8.2 Resolution approving Change Order No. 4 for $11,888.30 with Rochon Corporation for
Phase 1 Improvements at the Public Works Facility (Improvement Project No. 1039)
9. PETITIONS AND REQUESTS
10. ORDINANCES AND RESOLUTIONS
10.1 Resolution authorizing the purchase of equipment and appropriation of funds in the
amount of $199,059.28 for purchase of a 2022 Caterpillar 926M Wheel Loader and
ancillary equipment from Ziegler Inc.
11. UNFINISHED AND ORGANIZATIONAL BUSINESS
12. OTHER BUSINESS
12.1 Exchange of communication between members of the city council
13. ADJOURNMENT
Memorandum
To: New Hope City Council
From: Kirk McDonald, City Manager
Date: February 24, 2022
Subject: Agenda Items for Monday, February 28, 2022
Open Forum
We are not aware of anyone who intends to address Council for the open forum.
Item 5.1
The city clerk will conduct the oath of office for Police Officers Rajanee’ Michael, Corey Cracknell, and Josh
Arthur. All three officers recently completed their probationary period. Family and friends have been invited
to witness the swearing in ceremony.
Items 6.1, 6.2, and 6.3
Item 6.1 – there is one lawn fertilizer company who has requested a business license.
Item 6.2 ‐ involves routine financial claims.
Item 6.3 – there are no new liability claims to report.
Item 6.4
Armstrong Cooper Youth Hockey is requesting approval to conduct their annual raffle at the ice arena
on March 11‐13, 2022. This is a fundraiser for the Mite program. The gambling control board requires
city approval before they will consider the application. City Clerk Leone and I recommend approval.
Item 6.5
This is an agreement with Home Free for the 2022 Domestic Assault Intervention Project for $36,900
which is the same funding level as last year. Home Free provides 24‐hour emergency housing and
advocacy services for victims of domestic violence. The 2022 budget contains funds for this program. A
representative of Home Free will be in attendance to provide a short update on the program. Director
Hoyt and I recommend approval.
Item 6.6
Staff shared a draft of a Fair Housing Policy with Council at the February 22 work session, and Council
supported adoption of the policy. Other cities in the area have adopted similar policies. One of the
common goals of the policy is to ensure that fair and equal housing opportunities are available to all
persons in all housing initiatives and development activities funded by the city. Information regarding
fair housing will be posted on the city’s website and include links to various resources. Director
Sargent and I recommend approval.
Page 2
Item 6.7
This item authorizes the final payment of $2,871 to Hydro‐Klean for the 2021 sanitary sewer lining
project. The original contract was $80,413.38 and there was a deduct of $924 (reimbursement of
plumbing expense paid to a property owner) resulting in a revised contract amount of $79,489.38. The
final construction amount is $4,513.3 under the revised contract amount primarily due to not needing
to use the sewer pipe joint grouting bid item. The city engineer, Director Weber and I support issuance
of the final payment.
Item 6.8
This item accepts a donation of $3,274.53 from the police reserves. At the recommendation of the
finance department, the police reserves closed their checking account which had a balance of $3,274.53.
The funds were deposited into the city’s General Fund. All revenue and expenses for the police
reserves will be handled through the police department budget. Abdo staff and I recommend
acceptance of the donation.
Item 8.1
Council is asked to approve change order no. 1 for $9,656.20 with Met‐Con Construction related to the
installation of a mechanics bay vehicle lift. The lift cost through the state’s cooperative purchasing
program was $108,356. In September of 2021, the city contracted with Met‐Con Construction for
installation of the lift for $111,500. Change order no. 1 includes additional work that was required to
scan the floor to locate the main electrical conduits, labor for concrete removal and routing of
flammable waste trap venting, and plumbing costs. Scanning and additional labor were necessary
because some items were not shown on record plans from the addition completed in 2000. The change
order results in a revised contract amount of $121,156.20 and a total project cost of $229,512.47
(including cost of vehicle lift). The capital improvement fund has $200,000 allocated for the lift
replacement. The difference of $29,512.47 will be funded by the central garage reserve fund. Director
Weber and I recommend approval.
Item 8.2
Council awarded a construction contract on May 24, 2021, to Rochon Corporation for the
improvements at the public works facility in the amount of $2,316,000, and three change orders have
been approved to date. Change order no. 4 for $11,888.30 includes four items: spreading and
compacting class 5 aggregate base in the parking lot, relocation of RTU‐2 unit (electrical and gas line
relocation and adding steel reinforcement), replacement of three‐phase with single phase exhaust fan
due to wiring (three‐phase fan will be used in future), and temporary asphalt ramps and striping in
parking lot in fall of 2021 as final lift of bituminous was delayed until 2022. Change order no. 4 brings
the revised contract amount to $2,433,735.82. There are adequate funds in the public works facility fund
to cover the change order. Director Weber and I recommend approval.
Item 10.1
This item approves the purchase of a 2022 Caterpillar 926M wheel loader and ancillary equipment for
$270,559.28 through the Minnesota Cooperative Purchasing Program. Ziegler Inc. has been awarded as
the vendor for Caterpillar equipment on the state contract. The Caterpillar 926M wheel loader would
Page 3
replace the city’s 12‐year old loader (unit #203). A trade‐in of $71,500 will reduce the purchase price to
$199,059.28. The CIP replacement fund currently has $217,975.25 designated for this equipment, so the
purchase is $18,915.97 under the CIP. Director Weber and I recommend approval.
Item 12.1
Mayor Hemken will review the list of upcoming events/meetings.
EDA Item 4
This item approves a purchase agreement for the acquisition of 4201 Boone Avenue North for $245,000. The
appraised value of the property is $250,000. The property is owned by TreeHouse, a nonprofit organization,
that recently merged its New Hope and Plymouth locations. The lot is large enough to split into two lots to
accommodate the construction of two homes. There would be costs associated with demolition, tree removal,
grading, and utilities. Access to both lots would be from Boone Avenue. The city would work with the
county to ensure there is adequate room for infrastructure (pedestrian ramps, sidewalks, signal system
components) at the southeast corner of the lot. Council discussed this item at the December work session and
expressed support. The property would change from tax‐exempt to a tax paying property. EDA funds
would be used for the purchase. Director Sargent and I recommend approval.
EDA Item 5
This item authorizes staff to bid up to $160,445.65 on the property at 5802 Boone Avenue North at an
upcoming Hennepin County Sheriff’s Mortgage Foreclosure Sale. The bid price of $160,445.65 is $1 higher
than the outstanding amount owed on the mortgage. The house is in a state of disrepair, and in March of
2021 it was boarded up and posted as uninhabitable by the city. The 2021 assessed value was $213,000
according to county property tax records. If the EDA acquires the property the home would be demolished
to allow a new home to be constructed at the site. It is a corner lot and the curb cut would be changed from
Boone Avenue to Boone Place. It is estimated that the expenses associated with the project would be 129,008
($209,008 less revenue of $80,000 from the sale of the lot). If a home valued at $480,000 was constructed at the
site, the portion of city taxes would be $2,880 which is $1,602 higher than the current taxes. EDA funding
would be utilized for the purchase. Director Sargent and I recommend approval.
EDA Item 6
In January of 2022 the EDA acquired the single‐family home located at 5306 Rhode Island Avenue
North as part of the city’s scattered site housing program. Bids were solicited to prepare the lot for
redevelopment. The low bid was submitted by Nitti Rolloff Services, Inc. for $29,700. The work
includes hazardous material abatement, tree removal, demolition of the building and site
improvements, well sealing, site grading, sewer lining, and water service valve replacement. The city
has used the services of Nitti Rolloff in the past with good experiences. The EDA budget would fund
the contract. Director Sargent and I recommend approval.
If you have any questions regarding items in the agenda packet, I would appreciate a call before the
meeting so that I can research any issues and be prepared to respond at the meeting.
New Hope City Council February 14, 2022
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes February 14, 2022
Regular Meeting City Hall, 7:00 p.m.
CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:00 p.m.
PLEDGE OF
ALLEGIANCE
The City Council and all present stood for the Pledge of Allegiance.
ROLL CALL Council present:
Staff present:
Kathi Hemken, Mayor
John Elder, Council Member
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Kirk McDonald, City Manager
Tim Hoyt, Director of Police
Valerie Leone, City Clerk
Susan Rader, Director of Parks & Recreation
Jeff Sargent, Director of Community Development
Stacy Woods, City Attorney
APPROVAL OF
MINUTES
Motion was made by Council Member Hoffe, seconded by Council Member Elder,
to approve the work session meeting minutes of January 18, 2022. Voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg; and the following voted against the same:
None; Abstained: London; Absent: None. Motion carried.
Motion was made by Council Member Elder, seconded by Council Member Hoffe,
to approve the regular meeting minutes of January 24, 2022. Voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against
the same: None; Abstained: None; Absent: None. Motion carried.
OPEN FORUM
Mr. Ron Stoffel, 8004 55th Lane North, inquired regarding the city ordinance
related to clearing of sidewalks in front of businesses, residences, and city
property. He also requested an update on the status of the remodeling work at the
Shell Gas Station at 7900 Bass Lake Road.
Mayor Hemken indicated clearing sidewalks after a snowfall is the responsibility
of the adjacent property owner. She stated after the streets are plowed, city staff
will plow sidewalks on main thorough fares during regular work hours (not at
operator’s overtime rates).
Director Sargent provided an update on the gas station property. He noted there
has been supply chain issues and construction activity will likely resume in the
spring.
New Hope City Council February 14, 2022
Page 2
PRESENTATIONS:
SUPERINTENDENT
INTRODUCTION
Item 5.1
Mayor Hemken introduced for discussion Item 5.1, Introduction of Superintendent
David Engstrom.
Superintendent Engstrom shared his background. He reported on the impact
relating to Covid‐19 and staffing shortages in the school district. He stated the
district will be creating a new strategic plan relating to student learning and noted
community input will be sought. He thanked the Council for its partnership and
indicated Mayor Hemken and City Manager McDonald attend the District 281
Government Advisory Meetings.
Council Member London recommended the district report on key performance
(academic, financial, and operational) metrics.
Superintendent Engstrom stated a dashboard with performance data will be
developed with academic data at the forefront.
Mayor Hemken thanked Superintendent Engstrom for the update.
ROTATING VOTES
Please note that votes taken on each agenda item are called by the secretary on a
rotating basis; however, the written minutes always list the mayor’s name first
followed by the council members’ in alphabetical order.
CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated
that all items will be enacted by one motion unless requested that an item be
removed for discussion. Mr. Kirk McDonald, city manager, reviewed the consent
items.
FINANCIAL CLAIMS
Item 6.2
Approval of financial claims through February 14, 2022.
MOTION
Consent Items
Motion was made by Council Member Elder, seconded by Council Member
Isenberg, to approve the Consent items. All present voted in favor. Motion
carried.
2022 CDBG
PROGRAM
Item 7.1
Mayor Hemken introduced for discussion Item 7.1, Resolution approving
application for 2022 Urban Hennepin County Community Development Block
Grant (CDBG) Program funds and authorizing execution of sub‐recipient
agreement with Urban Hennepin County and any third party agreements.
Mr. Jeff Sargent, director of community development, explained the purpose of the
public hearing is to consider the projected use of CDBG program funds. He stated
the city is projected to receive $118,091 in 2022 of which 15% (or $17,714) will be
pooled into a fund at Hennepin County for Public Service Activities. Public service
agencies will apply for the funding directly through Hennepin County. He stated
the remaining 85% ($100,377) may be used for qualified neighborhood
revitalization activities.
Mr. Sargent stated at the work session of January 18, 2022, Council expressed
support for allocating all the funds to the single‐family housing rehabilitation
New Hope City Council February 14, 2022
Page 3
program. He explained that Hennepin County administers the loan program. He
stated currently there are six loan applications in process, and there are five
projects in progress with a committed balance of $315,000. There is an
uncommitted balance of $31,000 with 13 individuals on the wait list. He stated
loans are typically up to $30,000 each and the 2022 allocation of $100,377 would
serve about 3‐5 loans.
Mayor Hemken opened the public hearing for comments.
Mr. Ron Stoffel, 8004 55th Lane North, was recognized. He inquired if there are
other funds for the rehab loan program.
Mr. Sargent stated the only source of revenue for the rehab loan program is the
city’s allocation of CDBG funds. He noted Hennepin County offers many other
types of loan programs for residents.
Council supported allocating the 2022 CDBG funds to the Single Family Housing
Rehabilitation program.
CLOSE HEARING
Item 7.1
Motion was made by Council Member Elder, seconded by Council Member
Isenberg, to close the public hearing. All present voted in favor. Motion carried.
RESOLUTION 2022‐19
Item 7.1
Council Member Isenberg introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING APPLICATION FOR 2022 URBAN
HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) PROGRAM FUNDS AND AUTHORIZING EXECUTION OF SUB‐
RECIPIENT AGREEMENT WITH URBAN HENNEPIN COUNTY AND ANY
THIRD PARTY AGREEMENTS.” The motion for the adoption of the foregoing
resolution was seconded by Council Member London, and upon vote being taken
thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg,
London; and the following voted against the same: None; Abstained: None;
Absent: None; whereupon the resolution was declared duly passed and adopted,
signed by the mayor which was attested to by the city clerk.
ICE ARENA CHANGE
ORDER NO. 1
(IMPROVEMENT
PROJECT NO. 1079)
Item 8.1
Mayor Hemken introduced for discussion Item 8.1, Resolution approving change
order no. 1 with Becker Arena Products for replacement of the dasher boards and
glass in the north rink at the New Hope Ice Arena (Improvement Project No. 1079).
Ms. Susan Rader, director of parks and recreation, explained the project for
replacement of the dasher boards and glass at the north rink at the arena was
approved on December 13, 2021. She stated this item approves a change order of
$6,575 to Becker Arena Products for three additional gates. Because the dasher
boards will be in place for 20+ years, staff felt the additional gates are important
design changes to include at this time. Two gates will be installed within the
penalty/time/player boxes and will allow safe access to each of the boxes for
volunteers, coaches, and medical personal, without having to go on the ice. The
third gate will provide access near the ambulance/Zamboni/vehicle access along
the northwest corner. This gate will help youth teams to have better access to their
equipment, provide ice access if there is situation (i.e. COVID restrictions) that
New Hope City Council February 14, 2022
Page 4
restricts locker room use, and will also provide access if there is any future locker
room expansion on the north end of the arena.
Ms. Rader stated the change order increases the contract amount from $237,115 to
$243,690. On January 24, 2022, a transfer from the Temporary Financing Fund to
the Ice Arena Fund was approved to pay for the project. Change order no. 1 for
$6,575 will be paid by the Ice Arena Operating Fund.
RESOLUTION 2022‐20
Item 8.1
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING CHANGE ORDER NO. 1 WITH
BECKER ARENA PRODUCTS FOR REPLACEMENT OF THE DASHER
BOARDS AND GLASS IN THE NORTH RINK AT THE NEW HOPE ICE
ARENA (IMPROVEMENT PROJECT NO. 1079).” The motion for the adoption of
the foregoing resolution was seconded by Council Member Hoffe, and upon vote
being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe,
Isenberg, London; and the following voted against the same: None; Abstained:
None; Absent: None; whereupon the resolution was declared duly passed and
adopted, signed by the mayor which was attested to by the city clerk.
EXCHANGE OF
COMMUNICATION
Item 12.1
Mayor Hemken introduced for discussion Item 12.1, Exchange of communication
between members of the City Council.
Mayor Hemken reported on upcoming events.
Council Members Elder and Hoffe congratulated Mayor Hemken, City Manager
McDonald and staff on the State of the City presentation held February 2, 2022.
ADJOURNMENT
Motion was made by Council Member Isenberg, seconded by Council Member
Elder, to adjourn the meeting, as there was no further business to come before
the Council. All present voted in favor. Motion carried. The New Hope City
Council adjourned at 7:34 p.m.
Respectfully submitted,
Valerie Leone, City Clerk
I:\RFA\City Manager\2022\5.1 Q ‐ Oath of Office police 022822.docx
Request for Action
February 28, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Oath of office for Police Officers Rajaneé Michael, Corey Cracknell and Joshua Arthur
Requested Action
Staff is requesting that the Council allow the city clerk to formally administer the oath of office to three new
police officers.
Policy/Past Practice
Police officers are sworn in at a council meeting after completion of their probationary period. Officers are
recognized as they enter a new phase of their career.
Background
Chief Hoyt will share the background of the officers with the Council and community. Family and friends are
invited to the swearing in ceremony.
Officer Michael completed her one‐year probation on February 1, 2022, and Officers Cracknell and Arthur
completed their probation on February 16, 2022.
Agenda Section
Presentations
Item Number
5.1
I:\RFA\City Manager\2022\6.1 Business Licenses\6.1 Q ‐ Business Licenses 022822.docx
Request for Action
February 28, 2022
Approved by: Kirk McDonald
Originating Department: City Manager
By: Valerie Leone, City Clerk‐Treasurer
Agenda Title
Approval of business license(s)
Requested Action
In accordance with Chapter 8 of the New Hope Code, all applications for business licenses must be presented
to the City Council for consideration. Staff recommends approval of all listed requests.
Background
All required paperwork and fees have been received for the following businesses:
Davey Tree Expert Company Lawn Fertilizer Company, Lawn Fertilizer Trucks
Agenda Section
Consent
Item Number
6.1
G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx
Request for Action
February 28, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Approval of claims through February 28, 2022
Requested Action
Claims for services and commodities purchased through this period are listed on the Check Disbursement
Report
Attachments
Check Disbursement Report
Agenda Section
Consent
Item Number
6.2
I:\RFA\City Manager\2022\ACYHA\6.4 Q&R ‐ Gambling‐ACYHA 022822.docx
Request for Action
February 28, 2022
Approved by: Kirk McDonald
Originating Department: City Manager
By: Valerie Leone, City Clerk
Agenda Title
Resolution approving LG230 application to conduct off‐site lawful gambling by Armstrong Cooper Youth
Hockey Association at the New Hope Ice Arena
Requested Action
Staff recommends that the Council approve the application permitting ACYHA to conduct lawful gambling at
the Ice Arena from March 11 ‐ March 13, 2022.
Background
ACYHA has requested permission to hold its annual raffle at the ice arena the weekend of March 12, 2022, during
the Mite Jamboree. The organization assembles baskets of donated items for the raffle. This is the largest
fundraiser for the Mite program. The Gambling Control Board requires the local unit of government to authorize
the event. Twelve off site events are allowed per calendar year not to exceed a total of 36 days.
Attachments
Resolution
Lawful Gambling Application
Agenda Section
Consent
Item Number
6.4
City of New Hope
Resolution No. 2022‐
Resolution approving LG230 application
to conduct off‐site lawful gambling by Armstrong Cooper Youth Hockey Association
at the New Hope Ice Arena
WHEREAS, Minnesota Statutes Chapter 349 provides that organizations licensed by the
Charitable Gambling Control Board must obtain authority from the Board to conduct
lawful gambling at a specific location. The statute also stipulates that the application
will not be approved unless the organization submits a resolution of approval by the
local unit of government;
WHEREAS, Armstrong Cooper Youth Hockey Association has submitted an LG230
Application to Conduct Off‐site Gambling at the New Hope Ice Arena, 4949
Louisiana Avenue North; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of New Hope,
Minnesota, hereby approves the lawful gambling license application to conduct a
raffle on March 11‐13, 2022, at the New Hope Ice Arena.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 28th day of February,
2022.
Mayor
Attest:
City Clerk
I:\RFA\POLICE\2022\Council Meetings\HomeFree\Q&R ‐ HomeFree2022 Agreement.docx
Request for Action
February 28, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: Police
By: Tim Hoyt, Director of Police
Agenda Title
Resolution approving agreement between the city of New Hope and Home Free for the 2022 Domestic
Assault Intervention Project
Requested Action
Staff is recommending the Council pass a resolution approving a contract between Home Free and the city of
New Hope for the Home Free Domestic Assault Intervention Project for the year 2022.
Policy/Past Practice
The Home Free Domestic Assault Intervention Project provides a variety of counseling, intervention, support
and shelter services for victims of domestic assault. The police department has used their services since 1991.
Background
Home Free provides 24‐hour emergency housing and advocacy services for victims of domestic assault. They
work hand‐in‐hand with the police department and city attorney’s office assisting victims through the
criminal process, ensuring they are fully aware of all their rights and assisting them in getting help to address
their difficulties. Staff meets with the police department and city attorney regularly to review case status and
work relationships. Staff conducts roll call training for the police department on an annual basis. The police
department and city attorney fully support the Home Free Intervention Project and have found it to be a very
beneficial program. Staff from Home Free will discuss and answer questions that council has regarding
services provided.
Funding
The city has provided a funding level of $36,900 for 2022. This is the same rate as the 2021 rate. Funds are
budgeted in the 2022 General Fund.
Attachment
Resolution
Agreement
Agenda Section
Consent
Item Number
6.5
City of New Hope
Resolution No. 22‐
Resolution approving agreement
between the city of New Hope and Home Free
for the 2022 Domestic Assault Intervention Project
WHEREAS, the city of New Hope is committed to serving its residents through Human Services
programs; and
WHEREAS, citizens formed a Domestic Assault Forum Committee and, on several occasions, this
committee, as well as the Women of Today, addressed the Council and requested its
support of a domestic assault intervention program in the city of New Hope. After
extensive consideration, the Council agreed to support a program in the city of New
Hope since 1991 by providing funding for the New Hope Domestic Assault Intervention
Project; and
WHEREAS, the project is evaluated each year and funds have been appropriated in the 2022
budget for this project.
NOW, THEREFORE BE IT RESOLVED that the City Council of the city of New Hope approves the
agreement with Home Free for 2022 for the New Hope Domestic Assault Intervention
Project, and authorize the Mayor and City Manager to sign the agreement.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 28th day of
February, 2022.
___________________________
Mayor
Attest: ________________________
City Clerk
www.missionsinc.org | 3409 East Medicine Lake Boulevard, Plymouth, MN 55441 | 763.559.1883
Domestic Violence Services
Chemical Dependency Services
Supportive Housing
HOME FREE
HOME FREE DOMESTIC ASSAULT INTERVENTION PROJECT
INVOICE
Date 1/12/2022
Chief Tim Hoyt
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
Total amount contracted by the City of New Hope
for services provided by the Home Free Domestic
Assault Intervention Project for 2022: $36,900.00
Amount received to date $0.00
Amount now due as per 2022 Agreement. $36,900.00
Pay to the order of: Home Free Community Programs
Mail to: Missions Inc. Programs
Attn: Diane Peterson, Finance Director
3409 East Medicine Lake Blvd.
Plymouth, MN 55441
I:\RFA\COMM DEV\2022\City Council\02‐28‐22 Fair Housing Policy\6.6 Q ‐ Fair Housing Policy 02‐28‐22.docx
Request for Action
February 28, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: Community Development
By: Jeff Alger, Community Development Specialist;
Jeff Sargent, Director of Community Development
Agenda Title
Resolution adopting Fair Housing Policy
Requested Action
Staff requests that the City Council approve a resolution adopting a Fair Housing Policy. The City Council
discussed this matter at the February 22, 2022, work session.
Policy/Past Practice
It is a past practice of the city to pursue initiatives that promote fair and equitable housing options for
residents.
Background
In recent years several other cities in the area have developed Fair Housing Policies, including Brooklyn Park,
Golden Valley, Plymouth, and St. Louis Park. One of the common goals of the policy throughout other cities
is to ensure that fair and equal housing opportunities are available to all persons in all housing initiatives and
development activities funded by the city regardless of race, color, religion, sex, sexual orientation, marital
status, status with regard to public assistance, creed, familial status, national origin, or disability. This is
achieved through external practices that provide access to fair housing information and referral services and
through internal practices and procedures that promote fair housing inclusion. Staff has noted that some grant
opportunities require or give preference to cities that have adopted Fair Housing Policies.
Staff prepared a draft Fair Housing Policy that was reviewed by the City Council at the February 22, 2022,
work session. The majority of the City Council was supportive of the policy and instructed staff to prepare a
resolution approving its adoption. The Fair Housing Policy designates the Director of Community
Development as the responsible entity for the intake and referral of all fair housing complaints. It also states
that the city will publish information about fair housing on its website. This includes links to resources such
as the Department of Housing and Urban Development and Minnesota Department of Human Rights, as well
as links to state and federal fair housing complaint forms. Such information will be posted under the Live –
Housing page on the city’s website.
Recommendation
Staff recommends that the City Council approve a resolution adopting a Fair Housing Policy.
Attachments
Resolution
Fair Housing Policy
Agenda Section
Consent
Item Number
6.6
RESOLUTION NO. 22-___
RESOLUTION ADOPTING FAIR HOUSING POLICY
BE IT RESOLVED by the City Council of the City of New Hope as follows:
WHEREAS, the City of New Hope has a policy and commitment to ensure that fair and
equal housing opportunities are available to all persons in all housing opportunities and
development activities funded by the City regardless of race, color, religion, immigration status,
gender, gender identity, sexual orientation, marital status, status with regard to public assistance,
creed, familial status, national origin, cultural background, age, or disability; and
WHEREAS, the City desires to adopt the Fair Housing Policy attached hereto as Exhibit
A that furthers the City’s dedication to advancing inclusion and equity for all residents and Title
VIII of the Civil Rights Act;
WHEREAS, by adopting a Fair Housing Policy the City furthers the goal of creating a
safe, healthy, and accessible community where all residents will thrive;
WHEREAS, as a recipient of federal community development funds under Title I of the
Housing and Community Development Act of 1974, by adopting the Fair Housing Policy, the
City certifies that it will affirmatively further fair housing.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New
Hope that the City Council hereby approves a resolution approving the Fair Housing Policy
attached as Exhibit A. The City Council hereby designates the Director of Community
Development as being responsible for the intake and referral of all fair housing complaints.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota this
28th day of February, 2022.
______________________
Kathi Hemken, Mayor
Attest: __________________________
Valerie Leone, City Clerk
P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-10011(community development general)\Resolution Fair
Housing Policy.docx
City of New Hope Fair Housing Policy
I. Purpose & Vision
Title VIII of the Civil Rights Act establishes federal policy for providing fair housing
throughout the United States. The intent of Title VIII is to assure equal housing
opportunities for all citizens. As a recipient of federal community development funds under
Title I of the Housing and Community Development Act of 1974, the City of New Hope is
obligated to certify that it will affirmatively further fair housing.
The City of New Hope is dedicated to advancing inclusion and equity for all residents by
developing this Fair Housing Policy to further create a safe, healthy, and accessible
community for all residents. It is committed to upholding the federal Fair Housing Act and
the Minnesota Human Rights Act, both of which prevent discriminatory practices in
housing.
II. Policy Statement
It is the policy and commitment of the City of New Hope to ensure that fair and equal
housing opportunities are available to all persons in all housing initiatives and development
activities funded by the city regardless of race, color, religion, sex, sexual orientation,
marital status, status with regard to public assistance, creed, familial status, national origin,
or disability. This is achieved through external practices that provide access to fair housing
information and referral services and through internal practices and procedures that
promote fair housing inclusion.
III. External Practices
a. Intake & Referral
The City of New Hope has designated the Director of Community Development as the
responsible entity for the intake and referral of all fair housing complaints. At a
minimum, the individual will be trained in state and federal fair housing laws, the
complaint process for filing discrimination complaints, and the state and federal
agencies that handle complaints.
The date, time, and nature of the fair housing complaint and the referrals and
information given will be fully documented. The HRA will advise the City Council on
City programs and policies affecting fair housing and address concerns where
appropriate. The HRA may use the information collected to inform their decisions with
respect to programs, policies, issues, and concerns relating to fair housing. The HRA will
not represent or provide legal advice to any members of the public.
b. Meaningful Access
The City of New Hope will have information about fair housing clearly displayed on its
website. This includes links to various fair housing resources, including the Department
of Housing and Urban Development, Minnesota Department of Human Rights, and
others as well as links to state and federal fair housing complaint forms.
c. In-Person Information
The City of New Hope will provide in-person fair housing information, including a list
of fair housing enforcement agencies and fair housing complaint forms for enforcement
agencies.
d. Languages
The HRA will provide information in languages other than English to individuals with
limited English proficiency.
IV. Internal Practices
a. Training
The City of New Hope will train its staff and officials on fair housing considerations.
b. Housing Analysis
The City of New Hope will review its housing stock periodically to examine the
affordability of both rental and owner-occupied housing for the purpose of informing
future action.
c. Code Analysis
The City of New Hope will review its municipal code on a periodic basis, with specific
focus on ordinances related to zoning, building and occupancy standards, to identify
any potential for disparate impact or treatment.
d. Project Planning & Analysis
City planning functions and development review will consider housing issues,
including whether potential projects may perpetuate segregation or lead to
displacement of protected classes.
e. Community Engagement
The City of New Hope will seek input from underrepresented populations in the
community. Conversations regarding fair housing, development, zoning, and land use
changes may be facilitated by the city.
f. Affirmatively Furthering Fair Housing
As a recipient of federal funds, the City of New Hope agrees to participate in the
Regional Analysis of Impediments, as organized by the regional Fair Housing
Implementation Council (FHIC), an ad hoc coalition of Community Development Block
Grant (CDBG) entitlement jurisdictions and others working together to affirmatively
further fair housing. The City of New Hope will review the recommendations from the
analysis and, where appropriate, recommend integration into planning documents,
including the Consolidated Plan, the Comprehensive Plan, and other related documents.
I:\RFA\PUBWORKS\2022\Council\1073 2021 Sanitary Sewer Lining\2‐28 Final payment approve project
Request for Action
February 28, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: Public Works
By: Bernie Weber, Director
Agenda Title
Resolution authorizing final payment to Hydro‐Klean in the amount of $2,871 for the 2021 Sanitary Sewer
Lining project (Improvement project No. 1073)
Requested Action
Staff recommends approval of a resolution to accept the 2021 Sanitary Sewer Lining project (Improvement
Project No. 1073) and authorize final payment to Hydro‐Klean in the amount of $2,871. All the necessary
paperwork has been provided by the contractor.
Policy/Past Practice
The city has a long history of completing initiatives to reduce inflow and infiltration in our sanitary sewer
system. Some of these efforts include replacement of older, center hole sanitary sewer manhole covers with
solid covers in low areas of the city prone to street flooding; roof vent and foundation drain inspection of
apartments and commercial buildings; and the yearly lining and televising of the sewer system.
Metropolitan Council Environmental Services has determined that lining sanitary sewer pipe reduces the
impact of excessive inflow and infiltration (I/I) and extends the life of the sanitary sewer infrastructure.
Background
Staff recommended that the city continue lining sections of sewer pipe in areas that have been identified with
infiltration issues. Aside from the benefit of reducing I/I, the lining of sections of sanitary sewer pipe in the
city also extends the useful life of the sanitary sewer infrastructure. The 2021 sanitary sewer pipe lining
project included the lining of 684 feet of 9” clay sewer pipe and 1,426 feet of 12” concrete sewer pipe in the
Liberty Park neighborhood.
The original contract amount was $80,413.38 and there was a deduct of $924, resulting in a revised contract
amount of $79,489.38. One property owner hired a local plumber to jet their service line when Hydro‐Klean
had not reopened their service. Hydro‐Klean later reopened the service. Due to timing, the city reimbursed
the property owner for that cost associated with the local plumber and reduced the final payment to Hydro‐
Klean by that same amount. The Final Construction Amount is $74,976.08, or $4,513.30 under the revised
contract amount of $79,489.38. The underrun was primarily due to not needing to use the sewer pipe joint
grouting bid item.
Funding
The 2021 CIP has a total budget of $350,000 for sewer lining. $220,000 of this budget is dedicated towards the
initial 2020/2021 sewer lining project. There is $130,000 remaining in this budget that will fund this project.
Attachments
Resolution
Engineer’s Memorandum
Final Pay Request
Agenda Section
Consent
Item Number
6.7
City of New Hope
Resolution No. 22‐
Resolution authorizing final payment to Hydro‐Klean, in the amount of $2,871
for the 2021 Sanitary Sewer Lining project (Improvement Project No. 1073)
WHEREAS, the capital improvement program identifies activities to reduce inflow and infiltration from
entering the sanitary sewer system; and,
WHEREAS, lining sanitary sewer pipes has been established as an effective way to reduce I/I and extend the
life of the sanitary sewer infrastructure; and,
WHEREAS, the city has entered into a contract with Hydro‐Klean for the 2021 Sanitary Sewer Lining
project; and
WHEREAS, staff is recommending that the Council adopt a resolution to accept Improvement Project
No. 1073 and approve final payment to Hydro‐Klean. in the amount of $2,871; and
WHEREAS, the city engineer has reported that all work and documentation has been satisfactorily
completed and recommends, along with staff, final payment be made to Hydro‐Klean.
NOW, THEREFORE, BE IT RESOLVED:
1. That the City Council approves the final payment of $2,871 to Hydro‐Klean.
2. That the city manager is authorized to issue final payment to Hydro‐Klean in the amount of
$2,871.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 28th day of
February, 2022.
Mayor
Attest:
City Clerk
Stantec Consulting Services Inc.
733 Marquette Avenue Suite 1000, Minneapolis MN 55402-2309
February 21, 2022
File:193804991
Attention:Bernie Weber, Director of Public Works
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428
Dear Bernie,
Reference: Final Payment Request No. 2 & Final – 2021 Sanitary Sewer Lining Quote Project
City Project No. 1073
Enclosed find Payment Request No. 2 & Final for the above referenced project. The contractor,
Hydro-Klean, completed the work in accordance with the contract plans and specifications and
has submitted all closeout documents. Therefore, it is recommended that final payment of
$2,871.00 be made, and the City of New Hope accepts the project.
The Final Construction Amount is $74,976.08, or $4,513.30 under the Revised Contract Amount of
$79,489.38. The underrun was primarily due to not needing to use the sewer pipe joint grouting bid
item.
It should be noted that one property owner hired a local plumber to jet their service line when
Hydro-Klean had not reopened their service. Hydro-Klean later reopened the service. Due to
timing, the City reimbursed the property owner for that cost associated with the local plumber and
reduced the final payment to Hydro-Klean by that same amount.
If you have any questions or require further information, please call me at (612) 712-2021.
Regards,
Stantec Consulting Services Inc.
Dan D. Boyum, P.E.
City Engineer
Phone: 612 712 2021
dan.boyum@stantec.com
Attachments: Pay Request No. 2 & Final and IC-134 Forms
c.Kirk McDonald, Valerie Leone, Dave Lemke, Matt Rowedder, Shawn Markham, Nick Macklem –
New Hope; Stacy Woods – City Attorney; Ann Ackerson – Stantec.
City of New Hope
4401 Xylon Ave N
New Hope, MN 55428
Page 2 of 3
Client Project Number: 1073
Payment Number: 2
Payment Summary
No. Up To Date Work Certified
Per Request
Amount Retained
Per Request
Amount Paid
Per Request
1 2021-08-27 75900.08 3,795.00 72,105.08
2 2021-12-06 -924 -3,795.00 2,871.00
Funding
Category Name
Funding
Category
Number
Work Certified
to Date
Less Amount
Retained
Less Previous
Payments
Amount Paid
this Request
Total Amount
Paid to Date
1 1 74,976.08 0.00 72,105.08 2,871.00 74,976.08
Accounting
Number
Funding Source Amount Paid this
Request
Revised Contract
Amount
Funds
Encumbered to
Date
Paid Contractor to
Date
1 City Funds 2,871.00 0.00 74,976.08
Contract Item Status
Line
Item
Description
Units
Unit Price Contract
Quantity
Quantity
This
Request
Amount
This
Request
Quantity
To Date
Amount
To Date
1 2021.501/
00010 MOBILIZATION LS 5,421.00 1 0 0.00 1 5,421.00
2 2563.601/
00010 TRAFFIC CONTROL LS 750.00 1 0 0.00 1 750.00
3 2100.601/
00102 BYPASS PUMPING LS 1,200.00 1 0 0.00 1 1,200.00
4 2503.603/
20211 HYDROPHILIC END SEAL, 9" EA 173.81 8 0 0.00 8 1,390.48
5 2503.603/
01309
SEWER REHABILITATION
WITH CIPP, 9" LF 25.30 684 0 0.00 723 18,291.90
6 2503.603/
20212 HYDROPHILIC END SEAL, 12" EA 193.13 10 0 0.00 10 1,931.30
7 2503.602/
00411
SEWER REHABILITATION
WITH CIPP, 12" LF 32.90 1426 0 0.00 1426 46,915.40
8 2503.605 SEWER PIPE JOINT
GROUTING GAL 220.00 25 0 0.00 0 0.00
Base Bid Totals: $0.00 $75,900.08
Project Category Totals
Project Category Amount This Request Amount To Date
193804991-1 Base Bid: 0.00 75,900.08
City of New Hope
4401 Xylon Ave N
New Hope, MN 55428
Page 3 of 3
Client Project Number: 1073
Payment Number: 2
Contract Change Item Status
CC CC#
Line
Item
Description
Units
Unit
Price
Contract
Quantity
Quantity
This
Request
Amount
This
Request
Quantity
To Date
Amount
To Date
C
O 1 9 CO1 Emergency Sewer
Jetting Reimbursement LS -924.00 1 1 -924.00 1 -924.00
Contract Change Totals: $-924.00 $-924.00
Contract Total $74,976.08
Contract Change Totals
Number Description Amount This
Request
Amount To Date
1 reimbursement to resident Roger Harman at 5905 Independence Ave N.,
New Hope, MN 55428 for Paul Bunyan Plumbing to come out and jet the
sewer service due to a sewer service backup and discovering it had been
lined through by HydroKlean and not reopened.
-924.00 -924.00
1/21/22, 9:20 AM https://www.mndor.state.mn.us/tp/eservices/_/Retrieve/0/Dc/uTCuWWvpoyZ1rrbGVognbw__?FILE__=Print2&PARAMS__=59474…
https://www.mndor.state.mn.us/tp/eservices/_/Retrieve/0/Dc/uTCuWWvpoyZ1rrbGVognbw__?FILE__=Print2&PARAMS__=5947431722867992093 1/1
Contractor Affidavit Submitted
Thank you, your Contractor Affidavit has been approved.
Confirmation Summary
Confirmation Number:0-790-972-064
Submitted Date and Time:21-Jan-2022 9:20:30 AM
Legal Name:HYDRO-KLEAN, LLC
Federal Employer ID:45-2473053
User Who Submitted:Hydrokleen
Type of Request Submitted:Contractor Affidavit
Affidavit Summary
Affidavit Number:194809856
Minnesota ID:2177531
Project Owner:CITY OF NEW HOPE
Project Number:193804991
Project Begin Date:23-Aug-2021
Project End Date:06-Dec-2021
Project Location:NEW HOPE
Project Amount:$79,260.08
Subcontractor Summary
Name ID Affidavit Number
RITTER & RITTER 2825000 923308032
Important Messages
A copy of this page must be provided to the contractor or government agency that hired you.
Contact Us
If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll-free) 800-657-3594, or (email)
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Please print this page for your records using the print or save functionality built into your browser.
I:/RFA/CityManager/2022/Q‐donation pol reserves 02.28.22
Request for Action
February 28, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Valerie Leone, City Clerk/Treas.
Agenda Title
Motion accepting donation of $3,274.53 from police reserves
Requested Action
Staff recommends the acceptance of a donation from the police reserves.
Background
The police reserves had a separate checking account with Wells Fargo. For accounting purposes, funding of all
police reserves activities will be handled through the police department’s budget. The police reserves’ bank
account had $3,274.53 and subsequent to closing the account, the funds were deposited into the city’s bank
account. Abdo staff support this action.
Agenda Section
Consent
Item Number
6.8
I:\RFA\PUBWORKS\2022\Council\1071 Mechanics Bay Vehicle Lift\1071 Mechanics Bay Vehicle Lift Change Order 1
Request for Action
February 28, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: Public Works
By: Bernie Weber, Public Works Director
Agenda Title
Resolution approving Change Order No. 1 for $9,656.20 with Met‐Con Construction, Inc. for the purchase
and installation of a central garage mechanics bay 50,000 lb. vehicle lift (Improvement Project No. 1071)
Requested Action
Staff recommends approval of Change Order No. 1 to the contract for purchase and installation of central
garage mechanics bay 50,000 lb. vehicle lift (Improvement Project No. 1071) in the amount of $9,656.20. Staff
and the city engineer discussed upcoming change orders with the city manager. Dan Boyum is available to
respond to any questions regarding the change order.
Policy/Past Practice
The City Council considers change orders when unforeseen circumstances arise, or changes are
recommended for a city project.
Background
The City Council awarded an installation contract to Met‐Con Construction, Inc. at the September 13, 2021
council meeting in the amount of $111,500. Stantec architects and engineers are providing oversight.
Change Order No. 1 includes the following items:
Electrical Conduit Scanning:
Scanning of the concrete floor to locate main electrical conduits routed under the vehicle lift that were not
shown on record plan documents provided by the city. The record plans by TSP One, Inc. from the addition
done in 2000 did not show these locations, so the city was not able to provide the contractor with the location
information. The contractor hired a locating company to scan the floor to show the electrical power and
conduit locations. Cost = $735 (add to the contract).
Concrete Removal – Additional Labor:
Additional labor for concrete removal due to unknown vertical elevations of the existing main electrical
conduits, bundle of existing PVC electrical conduits, phone line, and fiber optic line. Because the scanning
elevations showed the conduits very close to or within the existing concrete that needed to be removed, the
contractor needed to use smaller hand‐held equipment to remove the existing concrete pits, floor slab,
and foundation wall. Also included is additional work for routing of flammable waste trap venting per
request of city staff. Cost = $7,142.50 (add to the contract).
Plumbing Installation – Additional Labor:
Additional labor to install plumbing lines and flammable waste trap due to the unknown items listed under
Concrete Removal – Additional Labor above. Cost = $1,778.70 (add to the contract).
Agenda Section
Development &
Planning
Item Number
8.1
Change Order No. 1 includes the addition, as follows:
Electrical Conduit Scanning $ 735.00 Add
Concrete Removal – Additional Labor $ 7,142.50 Add
Plumbing Installation – Additional Labor $ 1,778.70 Add
Total Change Order No. 1 $ 9,656.20 Add
Change Order No. 1 increases the contract amount for installation from $111,500 to $121,156.20 for a total
amount of $229,512.47 when also including the vehicle lift purchase price of $108,356.27. Staff recommends
approval of the resolution approving the change order.
Funding
The updated total for the purchase and installation of the 50,000 lb. vehicle lift replacement is $229,512.47
($111,500 original install, $108,356.27 lift purchase price, and $9,656.20 Change Order No. 1). The capital
improvements fund currently has $200,000 allocated for the replacement of the lift. The difference of
$29,512.47 will come from the central garage reserve fund.
Attachments
Resolution
Letter from Dan Boyum, City Engineer
Change Order No. 1
Photographs
City of New Hope
Resolution No. 2022 ‐
Resolution approving Change Order No. 1 in the amount of $9,656.20
with Met‐Con Construction, Inc. for the purchase and installation of a central
garage mechanics bay 50,000 lb. vehicle lift (Improvement Project No. 1071).
WHEREAS, the city has received the request for Change Order No. 1 from Stantec Consulting Services for
Met‐Con Construction, Inc. for the purchase and installation of a central garage mechanics bay
50,000 lb. vehicle lift (Improvement Project No. 1071) for $9,656.20; and
WHEREAS, the items in Change Order No. 1 include electrical conduit scanning, concrete removal –
additional labor, and plumbing installation – additional labor; and
WHEREAS, the original contract with Met‐Con Construction, Inc. was in the amount of $111,500; and
WHEREAS, Change Order No. 1 increases the contract amount to $121,156.20; and
WHEREAS Stantec Consulting Services and staff recommend approval of the change order; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of New Hope that Change Order No. 1
To Met‐Con Construction, Inc. contract is approved with an add amount of $9,656.20 and that
all other respects of the contract shall remain in full force and effect according to its terms.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 28th day of
February, 2022.
______________________________
Mayor
Attest: ________________________
City Clerk
Stantec Consulting Services Inc.
733 Marquette Avenue, Suite 1000
Minneapolis, MN 55402
February 21, 2022
File:193804913
Attention: Bernie Weber, Director of Public Works
City of New Hope
5500 International Parkway
New Hope, MN 55428
Reference: Change Order No. 1 – New Hope Public Works Facility – Mechanics Bay Vehicle Lift
Replacement
City Project No: 1071
Dear Bernie,
The above referenced change order relates to the following items:
(1)Scanning of floor to locate main electrical conduits routed under the vehicle lift that
were not shown on documents provided by the city. Prior to removal of the existing lift
and concrete, the Contractor discussed the location of existing electrical power and
conduits with the city. The record plans by TSP One, Inc. from the addition done in
2000 did not show these locations, so the city was not able to provide the contractor
with the location information. The contractor hired a locating company to scan the
floor to show the electrical power and conduit locations. Cost = $735.00 (Add to
Contract).
(2)Additional labor for concrete removal due to unknown vertical elevations of the
existing main electrical conduits, bundle of existing PVC electrical conduits, phone line,
and fiber optic line. Because the scanning elevations showed the conduits very close
to or within the existing concrete that needed to be removed, the contractor needed
to use smaller hand-held equipment to remove the existing concrete pits, floor slab,
and foundation wall. Also included is additional work for routing of flammable waste
trap venting per request of city staff. Cost = $7,142.50 (Add to Contract).
(3)Additional labor to install plumbing lines and flammable waste trap due to the
unknown items listed under Item 2 above. Cost = $1,778.70 (Add to Contract).
The total of these items is an addition of $9,656.20 to the original contract. The Revised Contract
amount will be $121,156.20 ($111,500 (Original Contract) + $9,656.20 (Change Order No. 1).
February 21, 2022
Bernie Weber
Page 2 of 2
Reference: Change Order No. 1 – New Hope Public Works Facility – Mechanics Bay Vehicle Lift Replacement
We recommend approval of the work described above and included in Change Order No. 1. If
you have any questions or require further information, please call me at (612) 712-2021.
Sincerely,
STANTEC CONSULTING SERVICES INC.
Dan D. Boyum, P.E.
Attachments: Change Order No. 1 and Pictures
CC: Kirk McDonald, Valorie Leone, Bernie Weber – New Hope; Stacy Woods – City Attorney; Bruce
Paulson – Stantec.
Scanning of the floor
Removals
Plumbing at Vehicle Lift
I:\RFA\PUBWORKS\2022\Council\1039 Public Works Expansion\8.1 1039 PW Phase 1 Change Order 4
Request for Action
February 28, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: Public Works
By: Bernie Weber, Public Works Director
Agenda Title
Resolution approving Change Order No. 4 for $11,888.30 with Rochon Corporation for Phase 1
Improvements at the Public Works Facility (Improvement Project No. 1039)
Requested Action
Staff recommends approval of Change Order No. 4 to the contract for Phase 1 Improvements at the
Public Works Facility (Improvement Project No. 1039) in the amount of $11,888.30. Staff and the city
engineer discussed upcoming change orders with the city manager. Dan Boyum is available to
respond to any questions regarding the change order.
Policy/Past Practice
The City Council considers change orders when unforeseen circumstances arise, or changes are
recommended for a city project.
Background
The City Council awarded a construction contract to Rochon Corporation at the May 24, 2021 council meeting
in the amount of $2,316,000. Stantec architects and engineers are providing oversight.
Since the start of the project, the following change orders have been approved:
Change Order Item Amount
Change Order
No. 1 – 7/26/21
Floor sink/drain, venting, and temporary compressor/water heater
relocation, replace concrete aprons, and concrete slab credit.
$15,635.68
Change Order
No. 2 – 10/11/21
Owner removed trees credit, elimination of two windows and removal of
exhaust fan credit, spray foam masonry cells, additional B618 concrete curb
and gutter, insulate existing concrete blocks above window/door openings,
delete exterior draintile credit, and additional fire sprinkler heads.
$7,113.73
Change Order
No. 3 – 12/13/21
Network switch allowance, IT room filter ventilation, concrete walk by
gates/island area, concrete apron by north entrance, additional concrete at
sand interceptors, overhead door loop detector, and alterations to soil
storage building.
$85,343.46
Change Order No. 4 includes the following items:
Spread and Compact City Supplied Class 5 Aggregate Base
The existing parking lot pavement had multiple thicknesses due to patching and overlays done over the
years. When the contractor removed the existing pavement, additional class 5 was needed to get elevation of
the gravel to the design pavement thickness. The city reviewed pricing with the contractor to supply and
Agenda Section
Development &
Planning
Item Number
8.2
place the class 5 aggregate. Based on those discussions, the city chose to supply the additional class 5 and pay
the contractor to spread and compact it. Cost for labor = $882 (add to contract).
Relocate RTU‐2 Unit
Based on conflicts with existing electrical, gas, and heating/cooling ductwork, the proposed location of the
RTU‐2 needed to be adjusted. A new location was chosen to minimize the extent of adjustments and
additional costs. However, some adjustments and steel joist reinforcement were still needed with the new
location. The relocation of existing electrical and gas lines and adding steel reinforcement was not part
of the original project scope. Cost = $3,462.05 (add to the contract).
Replace Three‐Phase with Single Phase Exhaust Fan
The nameplate on the existing exhaust fan listed it as three‐phase. A three‐phase exhaust fan was specified
and ordered. When the contractor came to replace the fan as part of the improvements, the wiring to the fan
was found to be single phase, and a new single phase exhaust fan was ordered and installed. The city will
save the existing three‐phase exhaust fan and use it with the central garage expansion in the future. Cost =
$2,798.25 (add to the contract).
Temporary Asphalt Ramps and Striping
The final lift of bituminous was proposed to be placed in fall of 2021. However due to some of the delays
associated with the project as well as the timing for placement of the soils storage building, the final lift of
bituminous was delayed until 2022. As a result, temporary bituminous (or asphalt) ramps were placed
around manhole covers, concrete ramps, and other entrances to protect them from plowing of the parking lot.
Those temporary ramps will be removed by the contractor in 2022 prior to paving the final lift of bituminous.
Also, temporary striping of parking stalls was done for public as well as staff parking areas. Cost = $4,746.00
(add to the contract).
Change Order No. 4 includes the addition, as follows:
Spread and Compact City Supplied Class 5 Aggregate Base $ 882.00 Add
Relocate RTU‐2 Unit $ 3,462.05 Add
Replace Three‐Phase with Single Phase Exhaust Fan $ 2,798.25 Add
Temporary Asphalt Ramps and Striping $4,746.00 Add
Total Change Order No. 4 $ 11,888.30 Add
Change Order No. 4 increases the contract amount from $2,421,847.52 to $2,433,735.82. Staff recommends
approval of the resolution approving the change order.
Funding
At the June 24, 2021 council meeting a separate capital fund for the public works facility was established in
the amount of $2,550,000. The contract award was $2,316,000 and indirect costs are estimated at $192,280, for
a total estimated project cost of $2,508,280. At the November 8, 2021 council meeting, the council approved
the transfer of city hall bond proceeds in the amount of $400,000 to the public works capital fund. At the
January 24, 2022 council meeting, the council approved transfer of CARE’S ACT funds from Temporary
Financing to the public works capital fund. There are adequate funds to pay for the change orders as
indicated below:
Item Amount
Public Works facility capital fund $ 2,550,000.00
Minus estimated project costs $ 2,508,280.00
Project contingencies $ 41,720.00
Minus Change Order No. 1 (7/26/21) $15,635.68
Subtotal $26,084.32
Minus Change Order No. 2 (10/11/21) $7,113.73
Subtotal $18,970.59
Minus ITT geotechnical services (10/11/21) $7,325.00
Subtotal $11,645.59
Transfer from City Hall Bond Proceeds (11/8/21) $400,000.00
Subtotal $411,645.59
Minus Change Order No. 3 (12/13/21)
Subtotal
Transfer from Temporary Financing CARES funds (1/24/22)
Subtotal
Minus Change Order No. 4 (2/28/22)
$ 85,343.46
$326,302.13
$741,664.00
$1,067,966.13
$11,888.30
Remaining Project Contingencies $1,056,077.83
Attachments
Resolution
Letter from Dan Boyum, City Engineer
Change Order No. 4
City of New Hope
Resolution No. 2022 ‐
Resolution approving Change Order No. 4 in the amount of $11,888.30 with Rochon Corporation for the Phase
1 Improvements at the Public Works Facility (Improvement Project No. 1039)
WHEREAS, the city has received the request for Change Order No. 4 from Stantec Consulting Services for
Rochon Corporation for the Phase 1 Improvements at the Public Works Facility (Improvement
Project No. 1039) for $11,888.30; and
WHEREAS, the items in Change Order No. 4 include spread and compact city supplied class 5 aggregate
base, relocate RTU‐2 unit, replace three‐phase with single phase exhaust fan, temporary asphalt
ramps and striping ; and
WHEREAS, the original contract with Rochon Corporation was in the amount of $2,316,000 and the budget
included a $41,720 contingency; and
WHEREAS, at the July 26, 2021 city council meeting Change Order No. 1 was approved in the amount of
$15,635.68, which increased the contract amount to $2,331,635.68 and decreased the contingency
to $26,084.32; and
WHEREAS, at the October 11, 2021 city council meeting Change Order No. 2 was approved in the amount of
$7,113.73, which increased the contract amount to $2,338,749.41 and decreased the contingency
to $18,970.59; and
WHEREAS, Geotechnical services for ITT are being paid separately from the Rochon Corporation contract
and do not change the contract amount, but construction contingency is reduced to $11,645.59;
and
WHEREAS, at the November 8, 2021 city council meeting, the council approved the transfer of city hall bond
proceeds in the amount of $400,000 to the public works capital fund, which increased the
construction contingency to $411,645.69; and
WHEREAS, at the December 13, 2021 city council meeting Change Order No. 3 was approved in the amount
of $85,343.46, which increased the contract amount to $2,424,092.87 and the construction
contingency is reduced to $326,302.13; and
WHEREAS, at the January 24, 2022 city council meeting, the council approved the transfer of CARES Act
funds from the Temporary Financing Fund in the amount of $741,664 to the Public Works
Facility Fund, which increased the construction contingency to $1,067,966.13; and
WHEREAS, Change Order No. 4 increases the contract amount to $2,433,735.82 and the construction
contingency is reduced to $1,056,077.83; and
WHEREAS Stantec Consulting Services and staff recommend approval of the change order; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of New Hope that Change Order No. 4
To Rochon Corporation contract is approved with an add amount of $11,888.30 and that all
other respects of the contract shall remain in full force and effect according to its terms.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 28th day of
February, 2022.
______________________________
Mayor
Attest: ________________________
City Clerk
Stantec Consulting Services Inc.
733 Marquette Avenue, Suite 1000
Minneapolis, MN 55402
February 22, 2022
File:193804913
Attention: Bernie Weber, Director of Public Works
City of New Hope
5500 International Parkway
New Hope, MN 55428
Reference: Change Order No. 4 – New Hope Public Works Facility – Phase 1 Improvements
City Project No: 1039
Dear Bernie,
The above referenced change order relates to the following items:
(1)Spread and Compact City Supplied Class 5 Aggregate Base: The existing parking lot
pavement had multiple thicknesses due to patching and overlays done over the years.
When the contractor removed the existing pavement, additional class 5 was needed to
get elevation of the gravel to the design pavement thickness. The city reviewed pricing
with the contractor to supply and place the class 5 aggregate. Based on those
discussions, the city chose to supply the additional class 5 and pay the contractor to
spread and compact it. Cost for labor = $882.00 (add to contract).
(2)Relocate RTU-2 Unit: Based on conflicts with existing electrical, gas, and heating/cooling
ductwork, the proposed location of the RTU-2 needed to be adjusted. A new location was
chosen to minimize the extent of adjustments and additional costs. However, some
adjustments and steel joist reinforcement were still needed with the new location. The
relocation of existing electrical and gas lines and adding steel reinforcement was not part
of the original project scope. Cost = $3,462.05 (add to the contract).
(3)Replace three-phase with single phase exhaust fan: The nameplate on the existing
exhaust fan listed it as three-phase. A three-phase exhaust fan was specified and
ordered. When the contractor came to replace the fan as part of the improvements, the
wiring to the fan was found to be single phase, and a new single phase exhaust fan was
ordered and installed. The city will save the existing three-phase exhaust fan and use it
with the central garage expansion in the future. Cost = $2,798.25 (add to the contract).
(4)Temporary Asphalt Ramps and Striping: The final lift of bituminous was proposed to be
placed in fall of 2021. However due to some of the delays associated with the project as
well as the timing for placement of the soils storage building, the final lift of bituminous was
delayed until 2022. As a result, temporary bituminous (or asphalt) ramps were placed
February 22, 2022
Bernie Weber
Page 2 of 2
Reference: Change Order No. 4 – New Hope Public Works Facility – Phase 1 Improvements
around manhole covers, concrete ramps, and other entrances to protect them from
plowing of the parking lot. Those temporary ramps will be removed by the contractor in
2022 prior to paving the final lift of bituminous. Also, temporary striping of parking stalls was
done for public as well as staff parking areas. Cost = $4,746.00 (add to the contract).
The total of these add items is an addition of $11,888.30 to the Revised Contract. The Revised
Contract amount will be $2,433,735.82 ($2,316,000 (Original Contract) + $15,635.68 (Change Order
No. 1) + $7,113.73 (Change Order No. 2) + $85,343.46 (Change Order No. 3) = $11,888.30 (Change
Order No. 4)).
We recommend approval of the work described above and included in Change Order No. 4. If
you have any questions or require further information, please call me at (612) 712-2021.
Sincerely,
STANTEC CONSULTING SERVICES INC.
Dan D. Boyum, P.E.
Attachments: Change Order No. 4 and Contractor Change Order Summaries
CC: Kirk McDonald, Valorie Leone, Bernie Weber – New Hope; Stacy Woods – City Attorney; Bruce
Paulson – Stantec.
Rochon Corporation
28 2nd St NW, Suite 200
Osseo, Minnesota 55369
Phone: (763) 559-9393
Fax: (763) 559-8101
Project: 2116 - New Hope Public Works Facility
5500 International Parkway
New Hope, Minnesota 55428
Prime Contract Potential Change Order #032: CE #026 - Ashalt Extras
TO: City of New Hope
5500 International Parkway
New Hope, Minnesota 55428
FROM: Rochon Corporation Minnesota
28 2nd St NW, Suite 200
Osseo, Minnesota 55368
PCO NUMBER/REVISION: 032 / 0 CONTRACT:1 - New Hope Public Works Facility Prime
Contract
REQUEST RECEIVED FROM: CREATED BY: Sara Von Wahlde (Rochon Corporation
Minnesota)
STATUS: Pending - In Review CREATED DATE: 2/14/2022
REFERENCE: PRIME CONTRACT
CHANGE ORDER:
None
FIELD CHANGE: No
LOCATION: ACCOUNTING METHOD: Amount Based
SCHEDULE IMPACT: PAID IN FULL: No
EXECUTED:No SIGNED CHANGE ORDER
RECEIVED DATE:
TOTAL AMOUNT: $4,746.00
POTENTIAL CHANGE ORDER TITLE: CE #026 - Ashalt Extras
CHANGE REASON: Design Development
POTENTIAL CHANGE ORDER DESCRIPTION: (The Contract Is Changed As Follows)
•Ramp aprons, manholes, gate valves, and handicap access.
•Temporary parking stall striping
ATTACHMENTS:
20211102080336486.pdf
#Budget Code Description Amount
1 02-513.S Asphalt Paving.Commitment Ramp asphalt $4,020.00
2 02-513.S Asphalt Paving.Commitment Temp striping $500.00
Subtotal:$4,520.00
Overhead and Profit (5.00% Applies to all line item types.):$226.00
Grand Total:$4,746.00
Bruce Paulson (Stantec) City of New Hope Rochon Corporation Minnesota
733 Marquette Avenue, Suite 1000 5500 International Parkway 28 2nd St NW, Suite 200
Minneapols, 55402 New Hope, Minnesota 55428 Osseo, Minnesota 55368
ProcoreArchitectSignHere ProcoreArchitectSignedDate ProcoreOwnerSignHere ProcoreOwnerSignedDate ProcoreGeneralContractorSignHere ProcoreGeneralContractorSignedDate
SIGNATURE DATE SIGNATURE DATE SIGNATURE DATE
Rochon Corporation Page 1 of 1 Printed On: 2/14/2022 11:56 AM
PCO #032
I:\RFA\PUBWORKS\2022\Council\2022 Wheel Loader\10.1 Q&R ‐ 2022 Wheel Loader.docx
Request for Action
February 28, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: Public Works
By: Bernie Weber, Director
Agenda Title
Resolution authorizing the purchase of equipment and appropriation of funds in the amount of $199,059.28 for
purchase of a 2022 Caterpillar 926M Wheel Loader and ancillary equipment from Ziegler Inc.
Requested Action
Staff is recommending that the Council approve a resolution authorizing the purchase of a 2022 Caterpillar
926M Wheel Loader and ancillary equipment from Ziegler Inc.
Policy/Past Practice
The city develops a ten‐year Capital Improvement Program (CIP) for capital equipment, facility
improvements, and infrastructure projects. Every two years the CIP is reviewed, updated, and extended two
years for another ten‐year period. The current CIP has wheel loader and ancillary equipment listed in its
capital equipment section for purchase in 2022.
Background
The 2022 capital improvement program (CIP) includes the purchase of a wheel loader and ancillary
equipment. The Caterpillar 926m wheel loader would replace the city’s existing twelve‐year‐old Caterpillar
924H Wheel Loader (unit #203). The wheel loader is a vital piece of equipment in the Public Works fleet of
equipment. The loader is used primarily in the winter for snow removal, and is used for numerous other
functions of public works maintenance, by both the Street and Utilities departments throughout the year.
The recommended ancillary equipment to be purchased with the wheel loader includes a front bucket and
snowplow package.
Staff is recommending that the city use the Minnesota Cooperative Purchasing Program to purchase the 2022
926M Wheel Loader and ancillary from Ziegler Inc. Ziegler Inc. has been awarded the contract (Contract No.
204501: Release No. L‐331) as the vendor for Caterpillar Equipment in 2022.
The central garage supervisor and operators of the equipment recommend the older loader be retired from
city use as operational features are becoming quite worn from frequent use and the machine has reached its
estimated life cycle. It is important that this piece of equipment remains reliable as this machine is in
operation in critical situations. The central garage supervisor does not advise extending the life cycle on the
current piece of equipment.
If authorized, staff recommends trading in the old wheel loader at the time of purchase. Ziegler Inc. has
offered the city a trade in value of $71,500.00. Based upon research of comparable equipment, staff has
deemed this a fair valuation for the old equipment.
Agenda Section
Ordinances &
Resolutions
Item Number
10.1
Funding
The cost of the Caterpillar 926M Wheel Loader and ancillary equipment is $270,559.28. The $71,500 trade in
value of the old loader will reduce the purchase price of the 926M Wheel Loader to $199,059.28. In 2022, the
CIP equipment replacement fund has $217,975.25 designated for the purchase of a wheel loader and ancillary
equipment. Therefore, the purchase would be under the 2022 CIP by $18,915.97.
Attachments
Resolution
Central Garage Supervisor’s Memo
Quotation from Ziegler Inc.
City of New Hope
Resolution 22‐
Resolution authorizing the purchase of equipment
and appropriation of funds in the amount of $199,059.28 for purchase of a 2022
Caterpillar 926M Wheel Loader and ancillary equipment from Ziegler Inc.
WHEREAS, the city of New Hope prepares a ten‐year capital improvement program (CIP) as a
guiding document for equipment acquisition and improvement projects to assist
with preparation of each annual operating budget; and,
WHEREAS, the CIP is not formally adopted as a budget document, nor does it authorize the
acquisition of individual equipment and/or projects listed therein; and,
WHEREAS, the Public Works Department recommends the acquisition of a 2022 Caterpillar
926M Wheel Loader and ancillary from Ziegler Inc.; and,
WHEREAS, the funds for this equipment have been provided within the central garage
equipment replacement fund CIP account for the Public Works Department.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of New Hope, Minnesota,
that the appropriation of $199,059.28 for payment to Ziegler Inc., from the central
garage equipment replacement fund CIP account is authorized and the central
garage equipment replacement fund budget is hereby amended.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 28th
day of February, 2022.
Mayor
Attest:
City Clerk
Memorandum
To: Bernie Weber‐Director of Public Works
From: Bill Robberstad‐Central Garage Supervisor
Date: 02/01/2022
Subject: Purchase of a 2022 Caterpillar 926M Wheel Loader and ancillary from Ziegler Inc.
Staff is recommending the city purchase 2022 Caterpillar 926M Wheel Loader and ancillary
equipment from Ziegler Inc. for $199,059.28.
The 2022 capital improvement program (CIP) includes the purchase of loader and ancillary
equipment to replace the city’s existing twelve‐year‐old Caterpillar 924H loader (unit #203). The
wheel loader is a vital piece of equipment in the Public Works fleet of equipment. The loader is used
primarily in the winter for snow removal, and is used for numerous other functions of public works
maintenance, by both the Street and Utilities departments, throughout the year.
Central Garage staff and operators of the equipment recommend the older loader be retired
from city use as operational features are becoming quite worn from frequent use and the
machine has reached its estimated life cycle. It is important that this piece of equipment remains
reliable as this machine is in operation in critical situations. I do not advise extending the life
cycle on the current piece of equipment.
The ancillary equipment, staff recommends purchasing with the wheel loader includes a front
bucket and snowplow package.
Staff is recommending that the city utilize a cooperative purchasing opportunity provided through
State of Minnesota Cooperative Purchasing Venture (CPV) to purchase the new loader ancillary
equipment. Ziegler has been awarded Contract No. 204501 under the CPV.
The cost of the 926M loader and equipment is $270,559.28. The $71,500 trade in value of the old
loader will bring the total cost of the 926M loader to $199,059.28. In 2022, the CIP equipment
replacement fund has $217,975.25 designated for the purchase of a wheel loader. The purchase
of this equipment is below the budgeted amount.
Ziegler Inc.
Page 1 of 4
190943-01
January 19, 2022
CITY OF NEW HOPE
4401 XYLON AVE N
NEW HOPE, Minnesota 55428-4843
Dear Bill Robberstad,
We would like to thank you for your interest in our company and our products, and are pleased to quote the following for your
consideration.
Caterpillar Model: 926M Wheel Loader
MN STATE CONTRACT NUMBER: 204501
RELEASE NUMBER: L-331 (5)
VENDOR NUMBER: 0000208585-001
VALID UNTIL: 11/30/2022
We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 30 days, after which time we
reserve the right to re-quote. If there are any questions, please do not hesitate to contact me.
Sincerely,
Dillon Kelly
Territory Manager
Ziegler Inc.
Page 2 of 4
Caterpillar Model: 926M Wheel Loader
Standard Equipment
OTHER STANDARD EQUIPMENT
lockable compartments
POWERTRAIN
Axle seal guards Hydraulically driven demand cooling fan
Auto Idle shut down feature Hydrostatic transmission with electronic
Cat C7.1ACERT engine control
-Power Modes (Standard and Performance) -Operator Modes (Default, TC, Hystat and
-Power by Range (High Power in Range 4) Ice)
-Tier 4 Final/Stage IV compliant -Directional Shift Agressiveness (Fast,
-Turbocharged and aftercooled Medium, Slow)
-Filtered crankcase breather -Rimpull control, adjust wheel torque
-Diesel particulate filter -Creeper control, adjust ground speed
-Selective Catalyst Reduction Lubed for life driveshafts
Coolant protection to -34C (-29F) Parking brake, electric
Differential lock in front axle Single plane cooling package wide 6 fins
Dry type air cleaner per inch density
Enclosed wet disc full hydraulic brakes S-O-S port,engine,coolant,transmission
Fuel priming pump, automatic oil
Fuel water separator
HYDRAULICS
Automatic lift and bucket kickouts, Hydraulic Response setting (Fast,
adjustable in-cab Medium, Slow)
Bucket and Fork Modes, adjustable in-cab Hydraulic diagnostic connectors and
Cylinder damping at kickout and S-O-S ports
mechanical end stops Hydraulic sight gauge, visible
Fine Mode control (Fast, Medium, Slow) Load sensing hydraulics and steering
in Fork Mode Seat mounted hydraulic joystick controls
ELECTRICAL
Alternator, 115-amp, heavy duty rear stop and turn lights
12V power supply in cab (2) Heavy duty gear reduction starter
Batteries, 1,000 CCA (2) 24 volt system, Product Link PRO w/3 year subscription
disconnect switch Remote jump start post
Back up alarm Resettable main and critical function
Emergency shutdown switch breakers
Halogen work lights front and rear, LED Roading lights front and rear
OPERATOR ENVIRONMENT
75 mm (3 in) retractable seatbelt Interior cab lighting, door and dome
Automatic temperature control Interior rearview mirrors (2)
Cab, enclosed ROPS/FOPS pressurized Lunch box storage
and sound suppressed Operator warning system indicators
Cup holders Radio ready speakers
External heated mirrors with lower Rear window defrost, electric
parabolic Seat mounted electronic implement
Ground level cab door release controls, adjustable
Gauges Sliding glass on the side windows
-Digital hour meter, odometer and Column mounted multi function control
tachometer -lights, wipers, turn signal
-Digital ground speedometer and Suspension seat, fabric
direction indicator Tilt and telescope steering wheel
-Engine coolant temperature gauge Tinted front glass
-Fuel and Diesel Exhaust Fluid level Wet arm wiper/washer, 2-speed and
indicator intermittent, front
-Hydraulic oil temperature gauge Wet arm wiper washer, rear
Hydraulic control lockout
OTHER STANDARD EQUIPMENT
Ziegler Inc.
Page 3 of 4
Large-access enclosure doors with Recovery hitch with pin
adjustable close/open force Remote mounted lubrication points
Parallel lift loader linkage Vandalism protection-
MACHINE SPECIFICATIONS
REF # DESCRIPTION LIST PRICE
541-2670 926M WHEEL LOADER $210,641
0P-9002 LANE 2 ORDER $0
430-2943 PREP PACK, UNITED STATES $0
430-2996 STEERING, STANDARD $0
333-6526 DIFFERENTIAL,LIMITED SLIP REAR $3,554
430-3038 ENGINE AR $0
372-1868 STANDARD RADIO (12V) $861
366-8148 FENDERS, STANDARD $0
348-2579 CTWT, STANDARD, 763LBS, 2 PCS $0
430-2859 RIDE CONTROL $4,709
377-5635 CAMERA, REAR VIEW $1,239
333-1425 WARNING, BEACON, LED STROBE $310
8E-4566 CUTTING EDGE, BOLT ON, 4 PIECE $828
0P-2407 ANTIFREEZE, -50C (-58F) $318
0P-2491 KIT,SERIALIZED TECHNICAL MEDIA $0
0P-0210 PACK, DOMESTIC TRUCK $0
536-5320 ENVIRONMENT, STANDARD $0
536-5323 HYDRAULICS, 3V, CPLR READY, SL $2,762
445-4725 JUMPER LINES, AUX 3RD, FUSION $677
536-5309 CAB, DELUXE $3,518
563-5967 SEAT, DELUXE $1,239
565-0908 PRODUCT LINK, CELLULAR PL641 $0
536-5313 QUICK COUPLER, FUSION $4,888
559-0844 LIGHTS, AUX, LED, PREMIUM $1,192
525-5964 WEATHER, COLD START 120V $2,462
366-6892 TIRES,20.5R25 MX XSNOPLUS * L2 $18,218
360-3323 BUCKET-GP, 3.0 YD3, FUS, BOCE $10,004
491-7922 TOOLBOX AUX $588
374-5857 KIT, FENDERS, EXTENDED COVER $2,917
536-5349 AUTOLUBE $7,676
510-5071 ARM, MATERIAL HANDLING, FUS $6,479
532-8222 CARRIAGE, PAL C3/4, 62'', FUS $2,610
371-2354 FORK TINE, 2.25'' X 6'' X 54'' $2,070
4.7.15 4.7.15 Craig Snow Plow Pkg $63,770
4.8.83 4.8.83 84 Month/4,000 Hour Premier Warranty $6,900
Ziegler Inc.
Page 4 of 4
MACHINE SELL PRICE $278,601.00
LESS: MN STATE CONTRACT DISCOUNT (31.6%) ($88,037.92)
ADD: WORKTOOL SELL PRICE (MATERIAL ARM, CARRIAGE, AND FORK TINES) $11,159.00
LESS: MN STATE CONTRACT DISCOUNT (20%) ($2,231.80)
ADD: CRAIG SNOW PACKAGE, FENDER INSTALL, WARRANTY, AND DELIVERY $71,069.00
LESS: TRADE VALUE (S/N: HXC01863) ($71,500.00)
BALANCE $199,059.28
TERMS AND CONDITIONS
The prices quoted are current and are subject to change to those in effect at the time of shipment. Caterpillar products are sold subject to the terms of the applicable
Caterpillar warranty. Copies of the warranties applicable to this purchase are attached hereto, and the purchaser by signing this order acknowledges receipt of the
Caterpillar warranties. The Purchaser agrees to pay any and all taxes, assessments, licenses, and government charges of ever y kind and nature whatsoever upon said
equipment which may be imposed or assessed against or resulting to the Seller on account of the possession or use of said equipment by Pur chaser. All provisions
hereof are contingent upon government restrictions, strikes, accidents, delays of carrier and other delays unavoidable and beyond Seller’s control.
It is intended and understood that title and ownership of said equipment is and shall remain vested in the Seller, notwithsta nding delivery or possession,
until the entire price is paid by cash in full.
THIS PROPOSAL SUBJECT TO ALL PROVISIONS OF THE CONTRACT AND WARRANTY AS SPECIFIED HEREIN:
=============================================================================
ACCEPTED: Respectfully submitted, DILLON KELLY
Ziegler Inc.
By____________________________________ By_____________________________________
Subject to approval by:
PO#____________________________________________ Ziegler Inc.
Approved:
By_____________________________________________
S:\February 28, 2022 Council Meeting\12.1 Q ‐ Upcoming Events.docx
Request for Action
February 28, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Exchange of communication between members of the city council
Upcoming meetings and events:
March 1 No Planning Commission Meeting
March 2 1:30 p.m. – Joint Water Commission Meeting (Virtual)
3 p.m. – Business Networking Group Meeting, hosted by Loop Harro of Fareweather
Design at Pocket Square Cocktail Lounge
March 7 4 p.m. – Blue Line Coalition Meeting
7 p.m. – Human Rights Commission Meeting
March 8 7 p.m. – Citizen Advisory Commission Meeting
March 9 1:30 p.m. – Minneapolis/JWC Water Advisory Board Meeting
March 10 12:30 p.m. – Shingle Creek Watershed Management Commission Meeting (Virtual)
March 14 7 p.m. – City Council Meeting
Agenda Section
Other Business
Item Number
12.1