021422 City Council Meeting Packet
NEW HOPE CITY COUNCIL
MEETING AGENDA
February 14, 2022
7:00 p.m.
City Hall – Council Chambers
4401 Xylon Avenue North
Mayor Kathi Hemken
Council Member John Elder
Council Member Andy Hoffe
Council Member Michael Isenberg
Council Member Jonathan London
The City Council wants and encourages citizen participation at Council Meetings. Your input and
opinions count and are valuable. You are encouraged to bring forth your comments and issues at
the appropriate point on the agenda.
A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time
any person may address the Council on any subject pertaining to City business not listed on this
agenda or scheduled as a future agenda item. The Council requests that you limit your presentation
to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their
hand and be recognized by the Mayor. Approach the podium and speak into the microphone by
first stating your name and address. Also, please record your name on the roster at the table near
the door so that your name will be spelled correctly in the minutes.
Individuals should not expect the Mayor or Council to respond to their comments tonight; Council
may refer the matter to staff for handling or for consideration at a future meeting. You are welcome
to contact the city clerk at 763‐531‐5117 after the council meeting.
COUNCIL MEETING BROADCASTS AND STREAMING
Government Access channel 16 programming includes live/taped meeting replays
Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.
www.newhopemn.gov
New Hope Values and Vision
City Mission
Strong local government that is proactive in responding to the community needs and issues by delivering quality
public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner.
Values
Excellence and Quality in the Delivery of Services
We believe that service to the public is our reason for being and strive to deliver quality services in a
highly professional and cost-e ective manner.
Fiscal Responsibility
We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if
residents are to have confi dence in government.
Ethics, Integrity and Professionalism
We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and
that all meaningful relationships are built on these values.
Respect for the Individual
We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering
of opinions.
Open, Honest, and Respectful Communication
We believe that open, honest, and respectful communication is essential for an informed and involved citizenry
and to foster a positive environment for those interacting with our city.
Cooperation and Teamwork
We believe that the public is best served when all work cooperatively.
Visionary Leadership and Planning
We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in
planning for the future.
Vision
e city is a great place to grow as a family, individual, or business.
All within our city are safe and secure.
Essential services will be those that promote a safe and healthy environment for all residents.
Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner
and with measurable results.
e city views residents as its greatest asset and seeks their input and participation.
e city will meet the communication needs of citizens, elected o cials, and city sta .
Strategic Goals
e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks,
lighting, and city facilities).
e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health.
e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve
or enhance its tax base.
e city will provide core services with a professional sta who are equipped with the necessary tools and
equipment and given necessary direction.
e city will facilitate and improve communications to promote e ective intergovernmental cooperation
between sta , citizens, and Council.
Adopted by the New Hope City Council, August 2006
Reaffirmed by the New Hope City Council, February 2021
CITY COUNCIL MEETING
City Hall, 4401 Xylon Avenue North
Monday, February 14, 2022
7:00 p.m.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – February 14, 2022
2. ROLL CALL
3. APPROVAL OF MINUTES:
Work Session Minutes – January 18, 2022
Regular Meeting Minutes – January 24, 2022
4. OPEN FORUM
5. PRESENTATIONS
5.1 Introduction of Superintendent David Engstrom
6. CONSENT BUSINESS
6.2 Approval of financial claims through February 14, 2022
7. PUBLIC HEARING
7.1 Resolution approving application for 2022 Urban Hennepin County Community
Development Block Grant (CDBG) Program funds and authorizing execution of sub‐
recipient agreement with Urban Hennepin County and any third party agreements
8. DEVELOPMENT AND PLANNING
8.1 Resolution approving change order no. 1 with Becker Arena Products for replacement of
the dasher boards and glass in the north rink at the New Hope Ice Arena (Improvement
Project No. 1079)
9. PETITIONS AND REQUESTS
10. ORDINANCES AND RESOLUTIONS
11. UNFINISHED AND ORGANIZATIONAL BUSINESS
12. OTHER BUSINESS
12.1 Exchange of communication between members of the city council
13. ADJOURNMENT
Memorandum
To: New Hope City Council
From: Kirk McDonald, City Manager
Date: February 10, 2022
Subject: Agenda Items for Monday, February 14, 2022
Open Forum
Staff is not aware of anyone who intends to speak at Open Forum.
Item 5.1
Superintendent Engstrom from the Robbinsdale School District would like to exchange introductions with
the City Council and provide an update on District 281.
Items 6.1, 6.2, and 6.3
Item 6.1 – no new business license requests.
Item 6.2 ‐ involves routine financial claims.
Item 6.3 – there are no new liability claims to report.
Item 7.1
This is a public hearing to consider the projected use of Urban Hennepin County Community Development
Block Grant (CDBG) program funds. The 2022 allocation is $118,091 which is approximately $11,000 higher
than last year’s allocation. Funding of $17,714 (15% of $118,091) will be allocated for Public Service Activities.
Public Service agencies will apply for the funding directly through Hennepin County. At the work session of
January 18, 2022, Council discussed how to allocate the city’s CDBG funds, and Council expressed support
for allocating all the funds to Hennepin County’s home rehab program. Currently there are six Hennepin
County home rehab loan applications in process and five projects in progress with a committed balance of
$315,000. There is currently an uncommitted balance of $31,000 with 13 individuals on the waitlist. Loans are
typically around $30,000 each. Director Sargent and I recommend that the City Council conduct the public
hearing and adopt the resolution allocating the CDBG funds to the Single‐Family Housing Rehabilitation
Program, as there is a large need for this assistance in the city.
Item 8.1
This item approves a change order of $6,575 to Becker Arena Products for three additional gates as part of
the replacement of the dasher boards and glass in the north rink project. Last week Director Rader provided
an email to Council on this matter, and I approved the additional materials to prevent delays with the
installation. Because the dasher boards will be in place for 20+ years, staff felt the additional gates are
important design changes to include at this time. Two gates will be installed within the penalty/time/player
boxes and will allow safe access to each of the boxes for volunteers, coaches, and medical personal, without
having to go on the ice. The third gate will provide access near the ambulance/Zamboni/vehicle access along
Page 2
the northwest corner. This gate will help youth teams to have better access to their equipment, provide ice
access if there is situation (i.e. COVID restrictions) that restricts locker room use, and will also provide access
if there is any future locker room expansion on the north end of the arena. The change order increases the
contract amount from $237,115 to $243,690. On January 24, 2022, a transfer from the Temporary Financing
Fund to the Ice Arena Fund was approved to pay for the project. Change order no. 1 for $6,575 will be paid
by the Ice Arena Operating Fund. Director Rader and I recommend approval.
Item 12.1
Mayor Hemken will review the list of upcoming events/meetings.
If you have any questions regarding items in the agenda packet, I would appreciate a call before the
meeting so that I can research any issues and be prepared to respond at the meeting.
City Council Work Session January 18, 2022
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes
Work Session Meeting
January 18, 2022
Northwood Conference Room
CALL TO ORDER The New Hope City Council met in work session pursuant to due call and notice thereof;
Mayor Hemken called the meeting to order at 6:30 p.m.
ROLL CALL Council present:
Kathi Hemken, Mayor
John Elder, Council Member
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Council absent: Jonathan London, Council Member
Staff present:
Kirk McDonald, City Manager
Jeff Alger, Community Development Specialist
Dan Boyum, City Engineer
Vicki Holthaus, Abdo
Valerie Leone, City Clerk
Susan Rader, Director of Parks & Recreation
Jeff Sargent, Director of Community Development
Bernie Weber, Director of Public Works
CANADIAN PACIFIC
RAIL REGIONAL
TRAIL
Item 11.1
Mayor Hemken introduced for discussion item 11.1, Discuss Canadian Pacific Rail
Regional Trail with Three Rivers Park District Staff.
Ms. Susan Rader, director of parks and recreation, introduced representatives with
Three Rivers Park District. She reported that the Park District has a general master plan
for the entire corridor but is starting the master planning for the local segment of trail.
She indicated staff from the cities of New Hope, Crystal, and Golden Valley attended
a meeting in December to discuss the trail planning process.
Ms. Kelly Grissman, director of planning, and Mr. Danny McCullough, regional trail
system manager, shared the purpose of the Master Plan for the Canadian Pacific Rail
Regional Trail that will be a multi‐year project. Ms. Grissman explained the Canadian
Pacific Rail Regional Trail is a 21‐mile regional trail corridor that will extend from
Becker Park in Crystal south to the Minnesota River, connecting six communities (New
Hope, Crystal, Golden Valley, St. Louis Park, Edina and Bloomington) The proposed
trail alignment will also connect to three regional trail search corridors and six regional
trails, including the Bassett Creek Regional Trail which runs east‐west through New
Hope mostly along 36th Avenue and through Northwood Park. She stated the current
focus is on possible routes between Luce Line and Crystal Lake Regional Trails.
Ms. Grissman requested the city’s input on concerns and goals to consider during the
planning process. Council discussed possible engagement ideas including city‐
sponsored events.
City Council Work Session January 18, 2022
Page 2
Ms. Grissman and Mr. McCullough stated the city will be informed of the ongoing
progress and a proposal will be presented to the City Council prior to the community
engagement process. The city will be asked to adopt a resolution of support for
adoption of the master plan in the winter of 2022‐23.
Council expressed support for the master planning process.
MEMORIALS/
DONATIONS,
NAMING OF
FACILITIES AND
DEDICATIONS
Item 11.2
Mayor Hemken introduced for discussion item 11.2, Discussion on
memorials/donations, naming of facilities, and dedications.
Ms. Susan Rader, director of parks and recreation, explained that staff is seeking
direction from the City Council on renaming the athletic fields at Northwood Park in
memory of Art Field and dedicating the bridge at Northwood Park in recognition of
Harvey Feldman.
Ms. Rader reviewed the naming of parks and facilities policy as well as practices on
acceptance of donations and memorials.
Ms. Rader stated on November 13, 2021, longtime New Hope supporter and volunteer,
Art Field passed away. In addition to his many volunteer hours with the New Hope
Lions, Duk Duk Daze, Farmer’s Market and other city events and activities, he also
worked as a seasonal employee for the parks and recreation department, including
parks, ice arena and golf course. His years of service and dedication to New Hope was
greatly appreciated and staff had been discussing various opportunities to honor his
dedication. Police CSO Scott Anderson made a request to the City Council and staff to
rename the athletic fields at Northwood Park in memory of Art and staff feels this
would be a perfect tribute. If Council is supportive, staff will purchase a sign similar
to the park name signs and have it installed near the softball fields. The purchase
would be made through the Parks Infrastructure Fund. She illustrated the proposed
sign.
Ms. Rader explained that the Field Family recognized Art’s love for the city of New
Hope and asked for memorial donations to be made to the parks and recreation
department in lieu of flowers. Staff will be working with the family this winter to
determine a specific use for the donations received. Once a decision has been made,
staff will share the details with the Council.
In December, Mary and Jere Gwin‐Lenth contacted Mayor Hemken and requested that
one of the bridges at Northwood Park be dedicated to Harvey Feldman. Mr. Feldman
was New Hope’s first parks and recreation director from 1963‐1969 and was
instrumental in creating the park system. He’s always had a special connection with
Northwood Park and is a neighbor of the park. The Gwin‐Lenth’s have offered to pay
for the signage. Staff supports recognizing Mr. Feldman’s contributions and if the
Council agrees, staff recommends purchasing a sign through the Parks budget and
installing it near the bridge.
Council acknowledged the contributions made by both individuals and expressed
support for renaming the Northwood Park athletic fields in memory of Art Field and
City Council Work Session January 18, 2022
Page 3
dedicating the bridge at Northwood Park in recognition of Harvey Feldman. Ms. Rader
stated she would coordinate the purchase and be in contact with both families.
MINNESOTA
GREENSTEP CITIES
PROGRAM
Item 11.3
Mayor Hemken introduced for discussion item 11.3, Update on city’s participation in
the Minnesota GreenStep Cities Program.
Mr. Jeff Alger, community development specialist, stated the city has been involved
with the Minnesota GreenStep Cities Program since 2015. He stated New Hope has
attained step 3 of the program and has completed 92 best practice actions. The city was
presented with the Sustainable City Award in 2017 by the League of Minnesota Cities.
He stated New Hope ranks fourth amongst 144 participating cities. Mr. Alger reviewed
the 2021 actions (participation in Hennepin County’s pre‐demolition inspection
program, LED lighting at the fire station, adoption of five storm drains near city hall
through the statewide “Adopt a Drain” program, and water bottle filling stations
throughout city hall/police and the public works facility).
He indicated steps 4 and 5 challenge cities to measure and report the aggregate and
quantitative results of multiple actions taken in an attempt to present the “state of
sustainability” achieved by a city. The purpose is to make cities accustomed to
gathering data annually and comparing the data over time. It gives cities the
opportunity to find out where they stand and compare to others. In order to receive
“Step 4” recognition, cities must record eight required core metrics selected by the
program and five metrics of choice selected by the city. Each metric contains multiple
metric elements, all of which must be completed. In order to receive “Step 5”
recognition, over the course of one year, cities must improve upon any three of the
eligible metric elements.
Staff does not believe all of the required core metric data is tracked and/or easily
attainable. It is estimated that it would take between 70‐100 hours of staff time to gather
and submit the required data.
Mr. Alger reported that in recent years the Council has directed staff to continue to
utilize the program as a resource to help achieve its sustainability through
implementation of the 29 best practices.
Mr. Jeff Sargent, director of community development, noted sustainability is the key
element of the program.
Mr. Kirk McDonald, city manager, indicated the city will continue to track initiatives
and participate as time permits. He noted the city may realize additional best practices
as a result of the aquatics center and by installing electric vehicle charging stations
proposed for phase 2 of the public works facility improvements.
Council did not support pursuing steps 4 and 5 due to the significant amount of
required staff time, but encouraged staff to continue utilizing the program. Council
thanked Mr. Alger for the update.
2022 COMMUNITY
DEVELOPMENT
BLOCK GRANT
Mayor Hemken introduced for discussion item 11.4, Discuss use of 2022 Community
Development Block Grant funds.
City Council Work Session January 18, 2022
Page 4
Item 11.4
Mr. Jeff Alger, community development specialist, stated staff is seeking direction
from Council regarding the usage of 2022 CDBG funds. He stated it is estimated the
city will receive $118,000 in CDBG funds in 2022 of which 15% must be distributed for
Public Service Activities by Hennepin County. He stated the remaining $100,000 could
be used for Hennepin County’s home rehab loan program and/or the city’s scattered
site housing program. It was noted that there are 13 individuals on the waitlist for the
rehab loan program and the funds could provide three to five loans.
Following discussion, Council expressed support for directing the 2022 CDBG funds
to the rehab loan program to assist current residents.
Director Sargent stated the hearing for the CDBG funds will be held on February 14,
2022.
PUBLIC WORKS
PROJECT UPDATES
Item 11.5
Mayor Hemken introduced for discussion item 11.5, Discuss Public Works Project
Updates.
Mr. Dan Boyum, city engineer, provided an update to Council regarding several public
works projects.
Mr. Boyum explained New Hope Public Works and engineering staff have been
meeting with representatives from MnDOT, Hennepin County, and the City of
Plymouth to discuss improvements along 42nd Avenue as a result of the replacement
of the TH 169 / 42nd Avenue (CSAH 9) bridge and interchange. The existing bridge is
nearing the end of its useful life. Staff provided the City Council with an update on
this project at past work sessions as well as other improvements (trails, signals,
watermain, lighting, and burying of power). The project was originally planned to be
constructed in 2024, but MnDOT moved up the construction year to 2023. Because
right‐of‐way is needed for ADA ramps, MnDOT has requested municipal consent from
the City of New Hope. MnDOT is requesting the city to pass a resolution for waiver
of municipal consent to help meet the 2023 construction schedule. The city will have
costs associated with the signal improvements at Gettysburg Avenue. It is proposed to
fund the signal‐related costs from the city’s municipal state aid account.
Council expressed support for the municipal consent resolution. Mr. McDonald
indicated the item will be placed on the January 24 Council Meeting agenda.
Mr. Boyum explained as part of proposed trails, signals, watermain, and lighting
improvements along 42nd Avenue from Boone Avenue to TH 169, staff has met and
worked with Xcel Energy on identifying the costs to bury power in order to place a
new trail along the south side of 42nd Avenue from Boone to Gettysburg Avenue. The
trail will connect to the trail that will be built as part of the new TH 169 bridge and
interchange. The cost to bury power is $727,515, and staff recommends utilizing Street
Infrastructure Funds. He indicated an agreement with Xcel Energy will be presented
to Council at a future Council Meeting.
Mr. Boyum stated the Minnesota Pollution Control Agency initiated a new planning
grant related to stormwater, wastewater, and community resilience as part of funding
approved during the 2021 State Legislative Session. He indicated the city is continuing
its efforts for inflow and infiltration (I&I) reduction. He recommended applying for a
City Council Work Session January 18, 2022
Page 5
$41,768 grant under the wastewater resilience planning category. The grant requires a
10% match from the city which would be funded by the sewer fund.
Mr. Bernie Weber, director of public works, stated if the city is awarded a grant, the
funds could be used for additional I&I monitoring to determine areas that need
sanitary sewer lining.
Council expressed support for submission of the grant application.
Mr. Weber provided a brief update regarding the project underway at the public works
facility.
UPDATED
FINANCIAL
MANAGEMENT
PLAN
Item 11.6
Mayor Hemken introduced for discussion item 11.6, Review updated financial
management plan with Abdo.
Ms. Vicki Holthaus, Abdo, explained verbiage within the Investment Policy are
recommended by the city’s investment advisor, PMA, to align with state statutes. She
stated the Purchasing Policy is also being updated to set the minimum threshold
required for quotations to $5,000 and adjust the amount the city manager has the
authority to approve to $20,000 to align with state statutes. She stated the city should
consider utilizing the state cooperative purchasing programs for any purchases over
$25,000.
Council approved the revisions to the Financial Management Plan.
FEDERAL FUNDING
Item 11.7
Mayor Hemken introduced for discussion item 11.7, Discussion regarding federal
funding received.
Ms. Vicki Holthaus, Abdo, and Mr. McDonald, city manager, explained the city
received $1,641,664 from the Federal Government’s Coronavirus Aid, Relief, and
Economic Security Act (CARES). After completion of the 2020 audit, the general fund
had a fund balance of $1,786,383. Council approved a transfer of $1,641,664 to the
temporary financing fund for future capital projects. It was agreed to utilize the
funding for improvements to the public works facility, as noted in the Long‐term
Financial Plan, so that bonding was not necessary. To date only $900,000 of the $1.6
million was transferred, and Abdo and staff recommends the balance of $741,664 be
transferred to the central garage public works fund.
Council expressed support for the transfer. Mr. McDonald stated a resolution will be
placed on the January 24 Council Meeting agenda for formal action.
Next Ms. Holthaus reviewed the funds relating to the American Rescue Plan Act
(ARPA). She stated the original estimate provided to the city projected the city to
receive a total of $2,195,235 or $1,097,615 per year for 2021 and 2022. It was noted the
2021 amount was a total of $1,142,381 as the city received a subsequent allocation of
$36,223 from unclaimed funds in addition to the $1,106,158 payment. She stated the
city was originally required to submit a methodology/report to justify the use of the
funds, and the city’s justification is based on the loss of revenue for programs during
the pandemic. She indicated the federal government recently announced the report is
only required for entities receiving greater than $10 million in ARPA funds.
City Council Work Session January 18, 2022
Page 6
Ms. Holthaus stated the long‐term plan recommends the funds be utilized for future
improvements at the public works facility so that Phase 2 project can be financed
internally without bonding. She stated a transfer of the 2021 funding could be made
after acceptance of the 2021 audit in May, 2022.
Ms. Holthaus commented that the federal funds cannot be used for general operations.
Mayor Hemken thanked Ms. Holthaus for the report and for her efforts in preparing
the spreadsheet confirming the city’s revenue loss of $2.5 million.
ADJOURNMENT The meeting was adjourned at 8:02 p.m. as there was no further business to come
before the Council at its work session.
Respectfully submitted,
Valerie Leone, City Clerk
New Hope City Council January 24, 2022
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes January 24, 2022
Regular Meeting City Hall, 7:00 p.m.
CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:00 p.m.
PLEDGE OF
ALLEGIANCE
The City Council and all present stood for the Pledge of Allegiance.
ROLL CALL Council present:
Staff present:
Kathi Hemken, Mayor
John Elder, Council Member
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Kirk McDonald, City Manager
Dan Boyum, City Engineer
Tim Hoyt, Director of Police
Valerie Leone, City Clerk
Susan Rader, Director of Parks & Recreation
Bernie Weber, Director of Public Works
Stacy Woods, City Attorney
APPROVAL OF
MINUTES
Motion was made by Council Member Isenberg, seconded by Council Member
London, to approve the regular meeting minutes of January 10, 2022. Voted in
favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted
against the same: None; Abstained: None; Absent: None. Motion carried.
OPEN FORUM
There was no one present desirous of addressing the council.
PRESENTATIONS:
BLUE SANTA
DONATIONS
Item 5.1
Mayor Hemken introduced for discussion Item 5.1, Motion accepting donations
received for Blue Santa.
Chief Tim Hoyt asked Council to acknowledge the generous donations for the Blue
Santa program, the Isenberg Toy Fest, the Teddy Bear Toss, and the Tri‐City Santa
Parade. He stated the New Hope Police Department hosted Blue Santa (formerly
Shop with a Cop) on December 15, 2021, which included 21 children from nine
families. He stated the event was possible by $3,500 in cash and gift card donations
from the New Hope Crime Prevention Fund and the Isenberg Toy Fest.
Chief Hoyt also recognized Liz Booth for her contributions of time and energy in
the planning of the Tri‐City Santa Parade on December 18. He also recognized the
Armstrong/Cooper Hockey Team for the Teddy Bear Toss at the game on
December 22. He stated after the first goal fans threw donated teddy bears onto
New Hope City Council January 24, 2022
Page 2
the ice. The teddy bears were donated between the police departments of New
Hope, Crystal and Golden Valley for children in need.
Council joined Chief Hoyt in thanking everyone for their generosity.
MOTION
Item 5.1
Motion was made by London, seconded by Council Member Elder, accepting
donations received for Blue Santa. Voted in favor thereof: Hemken, Elder, Hoffe,
Isenberg, London; and the following voted against the same: None; Abstained:
None; Absent: None. Motion carried.
ROTATING VOTES
Please note that votes taken on each agenda item are called by the secretary on a
rotating basis; however, the written minutes always list the mayor’s name first
followed by the council members’ in alphabetical order.
CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated
that all items will be enacted by one motion unless requested that an item be
removed for discussion. Mr. Kirk McDonald, city manager, reviewed the consent
items.
FINANCIAL CLAIMS
Item 6.2
Approval of financial claims through January 24, 2022.
RESOLUTION 2022‐11
Item 6.4
Resolution re‐appointing Bill Wills as New Hope’s representative and Bob Grant
as New Hope’s alternate representative to the Shingle Creek Watershed
Management Commission.
RESOLUTION 2022‐12
Item 6.5
Resolution appointing Jere Gwin‐Lenth as New Hope’s representative and re‐
appointing Pat Crough as alternate representative on the Bassett Creek Watershed
Management Commission.
RESOLUTION 2022‐13
Item 6.6
Resolution accepting and verifying 2022 Pay Equity Implementation Report.
RESOLUTION 2022‐14
Item 6.7
Resolution approving final payment request to Jackson & Associates for the south
roof improvements at the New Hope Ice Arena (Improvement Project No. 1058).
RESOLUTION 2022‐15
Item 6.8
Resolution to waive municipal consent for the Trunk Highway (TH) 169
Interchange Reconstruction Improvements.
MOTION
Consent Items
Motion was made by Council Member Elder, seconded by Council Member
Isenberg, to approve the Consent items. All present voted in favor. Motion
carried.
2022
INFRASTRUCTURE
IMPROVEMENTS
(PROJECT NO. 1074)
Item 8.1
Mayor Hemken introduced for discussion Item 8.1, Resolution approving plans
and specifications and authorizing to advertise for bids for the proposed 2022
Infrastructure Improvements Project (Improvement Project No. 1074).
Mr. Dan Boyum, city engineer, explained the area of the proposed infrastructure
project is near Liberty Park. He stated the 2022 infrastructure improvements
include 1.26 miles of streets (.20 miles of reclaim and overlay and 1.06 miles of mill
New Hope City Council January 24, 2022
Page 3
and overlay). A large share of utility work is associated with water main
improvements along Bass Lake Road and Independence Avenue where there have
been several water main breaks. He stated the Shingle Creek Watershed
Management Commission will enter into a cost‐sharing arrangement with the city
up to a maximum of $50,000 for a storm water filtration system along 60th Avenue
near Liberty Park.
Mr. Boyum reviewed the pavement rating index for the proposed project and
explained the proposed improvements as well as required tree removal.
Mr. Boyum stated the estimated total project cost is $2,166,778. He noted the
change in design for additional catchbasin work is approximately $115,000 higher
than originally estimated. He reviewed the project schedule with bids to be
presented at the March 14 Council Meeting.
RESOLUTION 2022‐16
Item 8.1
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND AUTHORIZING TO ADVERTISE FOR BIDS FOR THE PROPOSED 2022
INFRASTRUCTURE IMPROVEMENTS PROJECT (IMPROVEMENT
PROJECT NO. 1074).” The motion for the adoption of the foregoing resolution
was seconded by Council Member Isenberg, and upon vote being taken thereon,
the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and
the following voted against the same: None; Abstained: None; Absent: None;
whereupon the resolution was declared duly passed and adopted, signed by the
mayor which was attested to by the city clerk.
FUND TRANSFER
TEMPORARY
FINANCING FUND
TO PUBLIC WORKS
FACILITY FUND
Item 10.1
Mayor Hemken introduced for discussion Item 10.1, Resolution approving
transfer from Temporary Financing Fund to Public Works Facility Fund.
Mr. Kirk McDonald, city manager, explained the Council discussed this item at the
January 18 work session with representatives from Abdo and city staff. He stated
the action approves a transfer of $741,664 from the Temporary Financing Fund to
the Public Works Facility Fund. During review of the city’s long‐term financial
plan in November, Council expressed support of utilizing $1,641,664 of the CARES
Act funds to assist with construction improvements at the public works facility. To
date only $900,000 has been transferred, and staff recommends transferring the
remaining $741,664 into the central garage public works facility fund. The total
transfer amount reflected in the long‐term plan is $2,041,664 which includes
$400,000 of unspent bond proceeds and the $1,641,664 CARES Act funds.
Mayor Hemken asked whether the transfer is an acceptable use of the CARES Act
funds. Mr. McDonald responded affirmatively.
RESOLUTION 2022‐17
Item 10.1
Council Member Hoffe introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING TRANSFER FROM TEMPORARY
FINANCING FUND TO PUBLIC WORKS FACILITY FUND.” The motion for
the adoption of the foregoing resolution was seconded by Council Member Elder,
and upon vote being taken thereon, the following voted in favor thereof: Hemken,
Elder, Hoffe, Isenberg, London; and the following voted against the same: None;
New Hope City Council January 24, 2022
Page 4
Abstained: None; Absent: None; whereupon the resolution was declared duly
passed and adopted, signed by the mayor which was attested to by the city clerk.
INTERFUND LOAN
(IMPROVEMENT
PROJECT NO. 1058 &
1079)
Item 10.2
Mayor Hemken introduced for discussion Item 10.2, Resolution approving
interfund loan in the amount of $650,000 from the temporary financing fund to the
Ice Arena Fund for 2021 South Rink Roof and Skylight Improvements
(Improvement Project No. 1058) and the 2022 North Rink Dasher Board and Glass
Replacement (Improvement Project No. 1079).
Mr. Kirk McDonald, city manager, explained this item approves an interfund loan
of $650,000 from the temporary financing fund to the Ice Arena Fund to finance
several large scale improvement projects for the arena that have been identified in
the CIP. Staff has discussed the proposed plan during recent budget and CIP
meetings. The interfund loan was included in the 2021 long‐term financial plan
that was reviewed with Council at the November 2021 work session. The loan will
be repaid over a 15‐year period and will finance improvements to the south roof
and skylight replacement and the north rink dasher board and glass replacement
project. This loan does not include the glass/dasher boards/floor re‐cement at the
south rink which will be completed in 2023, as a separate transfer resolution will
be presented when that project is completed.
RESOLUTION 2022‐18
Item 10.2
Council Member Isenberg introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING INTERFUND LOAN IN THE
AMOUNT OF $650,000 FROM THE TEMPORARY FINANCING FUND TO
THE ICE ARENA FUND FOR 2021 SOUTH RINK ROOF AND SKYLIGHT
IMPROVEMENTS (IMPROVEMENT PROJECT NO. 1058) AND THE 2022
NORTH RINK DASHER BOARD AND GLASS REPLACEMENT
(IMPROVEMENT PROJECT NO. 1079).” The motion for the adoption of the
foregoing resolution was seconded by Council Member Elder, and upon vote
being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe,
Isenberg, London; and the following voted against the same: None; Abstained:
None; Absent: None; whereupon the resolution was declared duly passed and
adopted, signed by the mayor which was attested to by the city clerk.
EXCHANGE OF
COMMUNICATION
Item 12.1
Mayor Hemken introduced for discussion Item 12.1, Exchange of communication
between members of the City Council.
Mayor Hemken reported on upcoming events.
ADJOURNMENT
Motion was made by Council Member Isenberg, seconded by Council Member
Elder, to adjourn the meeting, as there was no further business to come before
the Council. All present voted in favor. Motion carried. The New Hope City
Council adjourned at 7:32 p.m.
Respectfully submitted,
Valerie Leone, City Clerk
I:\RFA\City Manager\2022\5.1 Q‐update by superintendent 02.14.22.docx
Request for Action
February 14, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Introduction of Superintendent David Engstrom
Requested Action
Superintendent Engstrom has requested the opportunity to address the City Council.
Policy/Past Practice
Presentations are periodically provided by elected and appointed officials to update the community on
issues.
Background
In July of 2021, Mr. Engstrom began as Superintendent of the Robbinsdale School District. He was born in
Mountain Lake, Minnesota, and Engstrom spent the last 20 years working in Colorado with the Colorado
Springs School District, most recently as the deputy superintendent of achievement, learning and leadership.
He received his master’s degree at the University of Minnesota and previously worked at Champlin Park
High School.
The Superintendent and other District staff host Government Advisory Council meetings on a monthly basis
for local elected/appointed officials from District 281 cities to exchange information, and the Mayor and city
manager attend the meetings. Chief Hoyt also attends the meetings, as available, and there is a good working
relationship between the Police Department and the District.
Agenda Section
Presentations
Item Number
5.1
G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx
Request for Action
February 14, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Approval of claims through February 14, 2022
Requested Action
Claims for services and commodities purchased through this period are listed on the Check Disbursement
Report
Attachments
Check Disbursement Report
Agenda Section
Consent
Item Number
6.2
I:\RFA\COMM DEV\2022\City Council\02‐14‐22 CDBG Allocation Public Hearing\Q ‐ 2022 CDBG Public Hearing.docx
Request for Action
February 14, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: Community Development
By: Jeff Alger, Community Development Specialist;
Jeff Sargent, Director of Community Development
Agenda Title
Public Hearing – Resolution approving proposed application for 2022 Urban Hennepin County Community
Development Block Grant (CDBG) program funds and authorizing execution of subrecipient agreement with
Urban Hennepin County and any third party agreements
Requested Action
This is a public hearing, and after receiving public comments, staff is requesting that the City Council approve
the attached resolution approving the proposed use of 2022 Urban Hennepin County Community
Development Block Grant Program Funds and authorizing execution of the sub‐recipient agreement with
Hennepin County and any third party agreements.
Policy/Past Practice
The Federal CDBG Program requires that municipalities hold a public hearing for consideration of the
projected use of funding within the imposed timeframe. The city must formally request that funding be applied
to specific programs at a public hearing. Once a public hearing is conducted, the request is forwarded to
Hennepin County for final approval. All community allocations are based on the Department of Housing and
Urban Development (HUD) formula using the community’s share of three factors: 1) urban county total
population; 2) number of persons with incomes at or below poverty level; and 3) overcrowded housing units.
Poverty data is a double‐weighted factor in the formula. All formula figures were determined using 2021 data
as Census Bureau American Community Survey (ACS) data will not be available until March.
Background
In early 2022, Hennepin County notified the city of its 2022 CDBG requirements. On July 1, 2022, the city will
receive approximately $118,091 in CDBG funds. The 2022 allocation is more than the final allocation in 2021,
which was $107,000. The city is able to allocate these funds to programs that meet the requirements set forth
by HUD. Hennepin County has established a March 8, 2022, deadline for all cities to declare programming for
their respective funds.
Hennepin County will continue to distribute the funding for Public Service Activities. HUD rules limit grantee
use of CDBG funding for public services to 15 percent. This year that 15 percent equals approximately $17,714.
Public Service agencies will apply for the funding directly through Hennepin County, alleviating the need for
individual cities to distribute the grant funds. Funding for Public Service activities will be awarded through a
single combined, competitive RFP covering all the cities in the county CDBG program. Fifteen percent of the
overall county CDBG allocation will be set‐aside for this purpose. It is estimated that the Public Service agencies
will receive the same amount of funding as they typically have in the past.
The City Council discussed how to allocate 2022 CDBG funds at the January 18, 2022, work session. The City
Council indicated support for allocating the funds to Hennepin County’s home rehab program. Currently there
are six Hennepin County home rehab loan applications in process and five projects in progress with a
committed balance of $315,000. There is currently an uncommitted balance of $31,000 with 13 individuals on
Agenda Section
Public Hearing
Item Number
7.1
Request for Action, Page 2
the waitlist. Requested loan amounts for these individuals are unknown, however, the loans can be up to
$30,000 each.
Recommendation
Staff recommends allocating the entire 2022 CDBG allocation towards the Single‐Family Housing
Rehabilitation Program, as there is a large need for this assistance in the city.
After the public hearing, staff recommends that the City Council close the public hearing, make any
modifications to the recommended funding amounts and approve the attached resolution.
Attachments
Resolution
CITY OF NEW HOPE
RESOLUTION NO. 22 ‐
RESOLUTION APPROVING PROPOSED APPLICATION FOR 2022 URBAN HENNEPIN
COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FUNDS AND
AUTHORIZING EXECUTION OF SUBRECIPIENT AGREEMENT WITH
URBAN HENNEPIN COUNTY AND ANY THIRD PARTY AGREEMENTS
WHEREAS, the city of New Hope, through execution of a Joint Cooperation Agreement with
Hennepin County, is cooperating in the Urban Hennepin County Community Development Block
Grant Program; and
WHEREAS, the city of New Hope has developed a proposal for the use of 2022 Urban Hennepin
County Community Development Block Grant funds;
WHEREAS, the city held a public hearing on February 14, 2022, to obtain the views of citizens on
housing and community development needs and priorities and the City’s proposed use of $100,377 from
the 2022 Urban Hennepin County Community Development Block Grant.
BE IT RESOLVED, that the City Council of New Hope approves the following project(s) for
funding from the 2022 Urban Hennepin County Community Development Block Grant Program and
authorizes submittal of the proposal to Urban Hennepin County/Consolidated Pool.
Activity CDBG
Allocation
NRA – Single Family Housing Rehabilitation
$100,377
Neighborhood Revitalization Activities ‐ Total $100,377
BE IT FURTHER RESOLVED, that the City Council hereby authorizes and directs the Mayor
and City Manager to execute the Subrecipient Agreement and any required Third Party Agreement on
behalf of the City to implement the 2022 Community Development Block Grant Program.
BE IT FURTHER RESOLVED, that should the actual amount of FY2022 CDBG available to the
city be different from the preliminary amount provided to the city, the City Council hereby authorizes
the City Manager to adjust the following activity budget(s) proportionally to reflect the actual amount
of funding available.
Activity CDBG
Allocation
NRA – Single Family Housing Rehabilitation $100,377
Neighborhood Revitalization Activities ‐ Total $100,377
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 14th day of
February, 2022
By:
________________________________________________
Kathi Hemken, Mayor
ATTEST: ________________________________
Valerie Leone, City Clerk
I:\RFA\P&R\ARENA\2022\North Rink Boards and Glass #1079\Change Order 1\Q & R ‐ Dasher Boards and Glass Change Order No. 1.docx
Request for Action
February 14, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: Parks & Recreation
By: Susan Rader, Director
Agenda Title
Resolution approving change order no. 1 with Becker Arena Products for replacement of the dasher boards
and glass in the north rink at the New Hope Ice Arena (Improvement Project No. 1079)
Requested Action
Staff requests that the City Council approve change order no. 1 to the contract for the ice arena dasher boards
and glass improvement project (improvement project no. 1079). The items in change order no. 1 include the
installation of three additional gates.
Due to the concern of being able to have the additional materials ready for the installation, the city manager
approved the change order on February 3 and the council was notified.
Policy/Past Practice
The City Council considers change orders when unforeseen circumstances arise, or changes are
recommended for a city project.
Background
The City Council awarded a contract to Becker Arena Products on December 13, 2021 in the amount of
$237,115 for replacement of the dasher boards and glass in the north rink at the New Hope Ice Arena.
Following the contract award, Recreation Facilities Manager Mark Severson had a final meeting with the
representative of Becker Arena Products and identified three additional gates that should be added to the
existing design. Knowing that the new boards will be in place for 20+ years, staff felt these were important to
include at the time of the spring replacement.
Two gates will be installed within the penalty/time/player boxes. When the dryland training area was added
in 2014, the access to the scorer’s table area and the north player’s box was eliminated which required access
to be from the ice. The addition of the two gates will allow safe access to each of the boxes for volunteers,
coaches, and medical personnel, without having to go out on the ice.
A third gate will provide access near the ambulance/Zamboni/vehicle access along the northwest corner. This
gate will help youth teams to have better access to their equipment, provide ice access if there is a situation
(i.e.: COVID restrictions) that restricts locker room use, and will also provide access if there is any future
locker room expansion on the north end of the arena.
The dasher boards and glass replacement change order includes the additions, as follows:
Two Box Divider Gates
One Ring Access Gate
$4,155.00
$2,420.00
Add
Add
Total Change Order No. 1 $6,575.00
Agenda Section
Development &
Planning
Item Number
8.1
Request for Action, Page 2
The change order increases the contract amount from $237,115 to $243,690. Staff recommends approval of the
resolution approving the change order.
Funding
On January 24, 2022, a transfer from the Temporary Financing Fund to the Ice Arena Fund was approved to
pay for the project. Change order no. 1, of $6,575, would be paid for from the Ice Arena Operating Fund and
would not be added to a future transfer from Temporary Financing.
Attachments
Resolution
Severson Memo re: Change Order No. 1
Diagram of Gate Locations
Change Order No. 1
City of New Hope
Resolution No. 2022 ‐
Resolution approving change order no. 1 with Becker Arena Products for replacement of the
dasher boards and glass in the north rink at the New Hope Ice Arena (Improvement Project No. 1079)
WHEREAS, staff is requesting change order no. 1 for Becker Arena Products relating to the contract for the
ice arena north rink dasher boards and glass replacement (Improvement Project No. 1079); and
WHEREAS, the items in change order no. 1 include the installation of two box divider gates and one ring
access gate; and
WHEREAS, the original contract with Becker Arena Products was in the amount of $237,115; and
WHEREAS, change order no. 1 of $6,575 increases the contract amount to $243,690; and
WHEREAS, staff recommend approval of the change order.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of New Hope that change order no. 1 to
Becker Arena Products contract is approved and that all other respects of the contract shall
remain in full force and effect according to its terms.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 14th day of
February, 2022.
______________________________
Mayor
Attest: ________________________
City Clerk
Memorandum
To: Susan Rader‐Director of Parks and Recreation
From: Mark Severson‐Recreation Facilities Manager
Date: February 3, 2022
Subject: North Arena Boards and Glass
Staff is recommending a change order to the contract awarded to Becker Arena Products at
the December 13, 2021 council meeting to replace the board and glass system in the north
arena as part of the 2022 Capital Improvement Program (CIP).
After reviewing the final drawings staff is recommending an additional gate being installed
in each of the players boxes. The red arrows on the drawing attached point to the location
of these doors, which are already shown on the drawings, but not approved. With the
installation of the dryland training area in 2014, the access to the scorer’s table area and
players box #2 from the back was eliminated. This means that currently all the volunteers
using the scorer’s table (timekeepers, announcers, penalty box attendants), all the coaches
using box #2, and medical personnel need to walk on the ice to access these areas. The
installation of these two doors would provide safe access to the scorer’s table area and
players box #2 and eliminate the need for anyone to walk on the ice to get to these areas.
Staff is also recommending the installation of an access gate to the ice on the west side
boards towards the north end. This gate location is indicated by the blue arrow on the
attached drawing and will be the same size as the gate circle in blue. The youth organization
stages a lot of their equipment used for their mite and squirt programs (extra nets, ice
dividers, etc.) in the storage area, and it would give them easier access to them. Also, when
we were restricting use of locker rooms, we used the indicated storage area as a changing
area. This gate will make access to the ice much easier if we ever get into that situation
again. Finally, we would be able to have access to the ice if we ever add locker rooms to that
end of the arena.
Staff recommends the change order to install three additional gates to the board and glass
project in the north rink.
S:\February 14, 2022 Council Meeting\12.1 Q ‐ Upcoming Events.docx
Request for Action
February 14, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Exchange of communication between members of the city council
Upcoming meetings and events:
Feb. 15 7:30 a.m. – District 281 Government Advisory Council Meeting (Virtual)
Feb. 16 11:30 a.m. – North Metro Mayors Operating Committee Meeting at Ramsey
Feb. 17 7: 30 a.m. – Northwest Cable Television Cable Board/Commission Meeting (Virtual)
8:30 a.m. – Bassett Creek Watershed Management Commission Meeting
Feb 21 Presidents’ Day – City Offices Closed
Feb. 22 6/6:30 p.m. – City Council Work Session
Feb. 28 7 p.m. – City Council Meeting
Agenda Section
Other Business
Item Number
12.1