011022 City Council Meeting Packet
NEW HOPE CITY COUNCIL
MEETING AGENDA
January 10, 2022
7:00 p.m.
City Hall – Council Chambers
4401 Xylon Avenue North
Mayor Kathi Hemken
Council Member John Elder
Council Member Andy Hoffe
Council Member Michael Isenberg
Council Member Jonathan London
The City Council wants and encourages citizen participation at Council Meetings. Your input and
opinions count and are valuable. You are encouraged to bring forth your comments and issues at
the appropriate point on the agenda.
A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time
any person may address the Council on any subject pertaining to City business not listed on this
agenda or scheduled as a future agenda item. The Council requests that you limit your presentation
to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their
hand and be recognized by the Mayor. Approach the podium and speak into the microphone by
first stating your name and address. Also, please record your name on the roster at the table near
the door so that your name will be spelled correctly in the minutes.
Individuals should not expect the Mayor or Council to respond to their comments tonight; Council
may refer the matter to staff for handling or for consideration at a future meeting. You are welcome
to contact the city clerk at 763‐531‐5117 after the council meeting.
COUNCIL MEETING BROADCASTS AND STREAMING
Government Access channel 16 programming includes live/taped meeting replays
Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.
www.newhopemn.gov
New Hope Values and Vision
City Mission
Strong local government that is proactive in responding to the community needs and issues by delivering quality
public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner.
Values
Excellence and Quality in the Delivery of Services
We believe that service to the public is our reason for being and strive to deliver quality services in a
highly professional and cost-e ective manner.
Fiscal Responsibility
We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if
residents are to have confi dence in government.
Ethics, Integrity and Professionalism
We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and
that all meaningful relationships are built on these values.
Respect for the Individual
We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering
of opinions.
Open, Honest, and Respectful Communication
We believe that open, honest, and respectful communication is essential for an informed and involved citizenry
and to foster a positive environment for those interacting with our city.
Cooperation and Teamwork
We believe that the public is best served when all work cooperatively.
Visionary Leadership and Planning
We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in
planning for the future.
Vision
e city is a great place to grow as a family, individual, or business.
All within our city are safe and secure.
Essential services will be those that promote a safe and healthy environment for all residents.
Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner
and with measurable results.
e city views residents as its greatest asset and seeks their input and participation.
e city will meet the communication needs of citizens, elected o cials, and city sta .
Strategic Goals
e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks,
lighting, and city facilities).
e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health.
e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve
or enhance its tax base.
e city will provide core services with a professional sta who are equipped with the necessary tools and
equipment and given necessary direction.
e city will facilitate and improve communications to promote e ective intergovernmental cooperation
between sta , citizens, and Council.
Adopted by the New Hope City Council, August 2006
Reaffirmed by the New Hope City Council, February 2021
CITY COUNCIL MEETING
City Hall, 4401 Xylon Avenue North
Monday, January 10, 2022
7:00 p.m.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – January 10, 2022
2. ROLL CALL
3. APPROVAL OF MINUTES:
Regular Meeting Minutes – December 13, 2021
Work Session Meeting Minutes – December 20, 2021
4. OPEN FORUM
5. PRESENTATIONS
6. CONSENT BUSINESS
6.1 Approval of business licenses
6.2 Approval of financial claims through January 10, 2022
6.4 Resolution appointing city attorney
6.5 Resolution appointing Dan Boyum of Stantec Consulting Services Inc. as city engineer
for sewer, water, street, and storm sewer projects and general work
6.6 Resolution appointing New Hope – Golden Valley Sun Post as official newspaper for
city of New Hope
6.7 Resolution designating Wells Fargo as depository for payroll account and general or
special funds of the city of New Hope
6.8 Resolution designating depositories for funds of the city of New Hope relative to
investments
6.9 Resolution delegating authority to the city manager to pay claims prior to city council
approval and make electronic transfers for the payment of claims for 2022
6.10 Resolution appointing city manager as director to the HRG Board for a term expiring
December 31, 2022
6.11 Appointment of assistant weed inspector for 2022
6.12 Resolution ordering published notice and scheduling public hearing to approve the
projected use of funds for the 2022 Urban Hennepin County Community Development
Block Grant Program
6.13 Approval of April 14, 2022, as date for the Local Board of Appeal and Equalization
Meeting
7. PUBLIC HEARING
8. DEVELOPMENT AND PLANNING
8.1 Motion to authorize preparation of plans and specifications for playground
improvements at Hidden Valley Park (Improvement Project No. 1078)
9. PETITIONS AND REQUESTS
10. ORDINANCES AND RESOLUTIONS
10.1 Resolution appointing a council member as mayor pro tem for 2022
11. UNFINISHED AND ORGANIZATIONAL BUSINESS
11.1 Motion approving city manager goals for 2022
11.2 Resolution approving 12th amendment to city manager employment agreement
12. OTHER BUSINESS
12.1 Exchange of communication between members of the city council
13. ADJOURNMENT
Memorandum
To: New Hope City Council
From: Kirk McDonald, City Manager
Date: January 6, 2022
Subject: Agenda Items for Monday, January 10, 2022
Commission interviews are scheduled starting at 6:10 p.m. Applications were emailed to Council.
Many of the items on this agenda are routine first‐of‐the‐year appointments.
Open Forum
There may be a resident addressing Council to voice a complaint regarding We Pay More Pawn. The
resident called on December 21 and did not provide details of her complaint except that she believes action
should be taken by the police department. Chief Hoyt will be in attendance.
Items 6.1, 6.2, and 6.3
Item 6.1 – approves business licenses. All paperwork and fees have been submitted.
Item 6.2 ‐ involves routine financial claims.
Item 6.3 – there are no new liability claims to report.
Item 6.4
The city utilizes the consulting firm of Jensen Sondrall Persellin & Woods for legal services. This item
re‐appoints Steven Sondrall and Stacy Woods as city attorneys. A minimal rate increase is proposed for
2022. It should be noted that the city attorney does not charge for attending council meetings and has
been attending work sessions since 2012 when requested by the city manager at no additional charge. I
recommend re‐appointment.
Item 6.5
This item approves the re‐appointment of Dan Boyum of Stantec Consulting Services as city engineer for
2022. The proposed rate schedule for 2022 reflects an average increase of 3 percent for Stantec team member
rates. Stantec does not charge the city for the city engineer’s attendance at council meetings and charges a flat
fee of $100 for attendance work sessions (instead of an hourly fee). I support the re‐appointment.
Items 6.6, 6.7, 6.8, 6.9, 6.10 and 6.11
The first three items deal with annual appointments of the city’s local newspaper and financial
institutions. The Sun Post’s publication rate is not increasing for 2022. Staff and Abdo are
recommending the same financial institutions for 2022. Item 6.9 delegates authority to the city manager
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to pay financial claims prior to city council approval and make electronic funds transfers. Item 6.10 re‐
appoints the city manager to the HRG Board for 2022. Item 6.11 appoints the city forester as the city’s
assistant weed inspector (by law, the official weed inspector is the Mayor). I recommend approval of the
appointments.
Item 6.12
This resolution sets a public hearing for February 14 for allocation of the 2022 CDBG funds. The city’s
2022 allocation has not yet been set but staff anticipates the amount will be approximately $107,000,
similar to last year. The purpose of the public hearing is to consider how the CDBG funds should be
allocated. Director Sargent and I recommend scheduling the public hearing on February 14.
Item 6.13
The city is asked to set its 2022 date for the local board of appeal and equalization meeting. The hearing must
be held between April 1 and May 31. Staff recommends Thursday, April 14, as the initial date and April 25
(6:30 pm prior to a regularly scheduled council meeting) as the reconvened meeting date (if one is necessary).
The law requires that at least one voting member has completed the training within the past four years.
Council Member Elder and Council Member London meet the criteria. Council Member Isenberg will likely
complete the training by February 1 as well.
Item 8.1
Hidden Valley Park is located at 32nd and Boone avenues, and the equipment was last replaced in 1998.
Playground improvements are included in the 2022 CIP. Staff is requesting the Council authorize the
city engineer to prepare plans and specifications for a playground project. The neighborhood will be
involved similar to other past park projects. Following the neighborhood committee meetings, the
preferred design will be brought forward for Council approval. Funding of $250,000 is available in the
Park Infrastructure Fund. Director Rader and I recommend approval.
Items 10.1
This resolution names the mayor pro tem for the year. This position is usually rotated among council
members and it is Council Member Hoffe’s turn in 2022. The Council discussed this matter at the
November work session. The mayor has discussed the position with Council Member Hoffe, and he is
agreeable to serve. The Council should consider nominations and pass a motion appointing a council
member to the role of mayor pro tem for 2022.
Item 11.1
Establishing a list of goals on an annual basis is required by the city manager’s employment agreement.
At the December 20 work session the Council was provided the city manager’s 2022 goals. If Council
supports the goals, a motion should be passed to approve them. Of course, modifications can still be
made if so desired by Council.
Page 3
Item 11.2
The city manager’s performance review was conducted at the December 20, 2021, work session. The
city attorney has prepared a resolution and 12th amendment to the city manager’s employment
agreement to reflect the action requested by Council including a market rate salary adjustment.
Item 12.1
Mayor Hemken will review the list of upcoming events/meetings.
If you have any questions regarding items in the agenda packet, I would appreciate a call before the
meeting so that I can research any issues and be prepared to respond at the meeting.
New Hope City Council December 13, 2021
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes December 13, 2021
Regular Meeting City Hall, 7:00 p.m.
CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:00 p.m.
PLEDGE OF
ALLEGIANCE
The City Council and all present stood for the Pledge of Allegiance.
ROLL CALL Council present:
Staff present:
Kathi Hemken, Mayor
John Elder, Council Member
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Kirk McDonald, City Manager
Dan Boyum, City Engineer
Tim Hoyt, Director of Police
Rich Johnson, Director of HR/Admin. Services
Beth Kramer, Communications Coordinator
Valerie Leone, City Clerk
Susan Rader, Director of Parks & Recreation
Jeff Sargent, Director of Community Development
Mark, Severson, Recreation Facilities Manager
Bernie Weber, Director of Public Works
Marty Williams, Police Sergeant
Stacy Woods, Assistant City Attorney
APPROVAL OF
MINUTES
Motion was made by Council Member Hoffe, seconded by Council Member Elder,
to approve the regular meeting minutes of November 22, 2021. Voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against
the same: None; Abstained: None; Absent: None. Motion carried.
Motion was made by Council Member Isenberg, seconded by Council Member
Hoffe, to approve the special session meeting minutes of December 6, 2021.
Voted in favor thereof: Hemken, Hoffe, Isenberg, London; and the following voted
against the same: None; Abstained: Elder; Absent: None. Motion carried.
OPEN FORUM
Mr. Chuck Schmidt, 3641 Louisiana Avenue North, inquired regarding the rollout
of 5G internet service in the city. Council Member Elder indicated 5G network
coverage is offered by wireless carrier providers, not the city. Mr. Schmidt
commented that there have been no long‐term safety studies regarding potential
harm to humans.
New Hope City Council December 13, 2021
Page 2
Mr. Schmidt also commented regarding frequent watermain breaks in his
neighborhood and inquired of planned infrastructure improvements. Director
Weber reported the city has a 10‐year pavement management plan that is updated
annually. He informed Mr. Schmidt that a full street reconstruction is not
scheduled in his neighborhood in the near future.
PRESENTATIONS:
CHIEF’S
COMMENDATIONS
Item 5.1
Mayor Hemken introduced for discussion Item 5.1, Recognition of three New
Hope Police Department employees who are receiving Chief’s Commendations
from the Crystal Police Department.
Ms. Stephanie Revering, Crystal police chief, presented chief’s commendations to
Officer Dan Fitzmaurice, Officer Rajanee’ Michael, and Sergeant Michael TenEyck
for their assistance with a police call on September 20, 2021.
2022 IN FOCUS
AWARDS
Item 5.2
Mayor Hemken introduced for discussion Item 5.2, Presentation of the 2021 New
Hope In Focus Contest Awards.
Ms. Beth Kramer, communications coordinator, shared with Council the purpose
of the photo contest, in its 12th year, which is to inspire civic pride and motivate
those who live and work in New Hope to explore and take photos of their city. Ms.
Kramer apprised the Council of the guidelines for participating in the contest, and
that there were 20 photographers.
She stated three judges from the community with extensive knowledge of
photography and visual communication came together to evaluate each
photograph. The judging criteria included subject matter, composition, clarity,
lighting, difficulty of photo, and overall impact. She also reported that community
members were invited to vote for their favorite photograph in the “People’s Choice
Award” category.
Ms. Kramer recognized the contest winners: Dack Nehring, Julian Monks, Jerry
Vincent, Aaliyah James and Branden Wiater.
Council thanked photo contestants and the judge panel for their participation.
ROTATING VOTES
Please note that votes taken on each agenda item are called by the secretary on a
rotating basis; however, the written minutes always list the mayor’s name first
followed by the council members’ in alphabetical order.
CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated
that all items will be enacted by one motion unless requested that an item be
removed for discussion. Mr. Kirk McDonald, city manager, reviewed the consent
items.
BUSINESS LICENSES
Item 6.1
Approval of business licenses.
Council Member London commented regarding license renewal for the residential
refuse haulers. He stated he hopes in 2022 the haulers can better adhere to the city’s
ordinance concerning collection routes.
New Hope City Council December 13, 2021
Page 3
FINANCIAL CLAIMS
Item 6.2
Approval of financial claims through December 13, 2021.
RESOLUTION 2021‐108
Item 6.4
Resolution approving re‐appointments to Citizen Advisory Commission, Human
Rights Commission and Planning Commission.
RESOLUTION 2021‐109
Item 6.5
Resolution approving final payment of $10,000 to Terra General Contractors, LLC
for the construction of the police station/city hall project (Improvement Project No.
994).
RESOLUTION 2021‐110
Item 6.6
Resolution to accept additional 2021 Coronavirus Local Fiscal Recovery Funds
established under the American Rescue Plan Act.
MOTION
Item 6.7
Motion accepting a donation from the Armstrong Cooper Youth Hockey
Association for the 2021 Skate and Movie.
MOTION
Item 6.8
Motion accepting a donation from the New Hope Lions for the 2021 Trick or Trot
and Transylvania.
MOTION
Consent Items
Motion was made by Council Member Elder, seconded by Council Member Hoffe,
to approve the Consent items. All present voted in favor. Motion carried.
TOBACCO/LIQUOR
VIOLATIONS
Item 7.1
Mayor Hemken introduced for discussion Item 7.1, Appearances by licensees
regarding consequences for failing tobacco or liquor compliance checks.
Mr. Kirk McDonald, city manager, stated tobacco and liquor compliance checks
were conducted on November 18, 2021, by the Police Department. A total of 20
tobacco businesses and 13 liquor businesses were checked and there were five
failures.
He explained in accordance with city code, the businesses that failed have been
invited to the Council Meeting regarding the alleged violation. The licensee must
admit or deny the allegation. He noted the penalty, as outlined in the code, for a
first time tobacco violation within a 36–month period is a $300 fine and either a
suspension of tobacco sales for 3 days or training of all employees by the police
department. The fine for failing a tobacco compliance check for a second violation
within 36 months is $750 plus a 15‐day suspension (but may elect identification
training in lieu of 10 of the 15‐day license suspension). The fine for a liquor
compliance check failure within 24 months is $250 fine and either a suspension of
tobacco sales for 3 days or training of all employees by the police department. Mr.
McDonald informed Council that Sergeant Williams and Chief Hoyt are in
attendance to address any questions regarding the failures. He recommended that
after calling upon each business to address the Council. He indicated after
tonight’s hearing the city clerk will mail the businesses a notice containing
instructions on payment of the fine and identification training or license
suspension period.
Mr. McDonald stated after conducting the hearing, two motions should be passed;
one to close the hearing and the second to impose the fines.
New Hope City Council December 13, 2021
Page 4
Mayor Hemken called upon representatives of the following businesses:
Business Address Violation
Speedway 9400 36th Ave N Tobacco – first
Winnetka Fuel 3535 Winnetka Ave N Tobacco ‐ first
New Hope Smoke Shop 2767 Winnetka Ave N Tobacco – second
Big B’s BP Gas 7800 27th Ave N Tobacco ‐ second
Pocket Square Cocktail Lounge 7530 42nd Ave N Liquor ‐ first
Representatives of Speedway and Winnetka Fuel admitted to the alleged violations
and requested the identification training in lieu of the three‐day suspension.
There was no one present from New Hope Smoke Shop or Pocket Square Cocktail
Lounge. Ms. Valerie Leone, city clerk, indicated it is a second violation for New Hope
Smoke Shop and failure to appear is admittance of the alleged violation. Ms. Leone
stated the business will be fined $750 and have the option of the 15‐day suspension
or a 5‐day suspension plus identification training. It was noted the alleged violation
was a first violation for the microdistillery which carries a $250 fine plus a 3‐day
suspension (or training in lieu of suspension).
Mr. Brad Carlson of Big B’s BP Gas was recognized. He reported that an
identification scanning system was installed after their last failure. He explained that
the vendor installed a software upgrade for credit card theft in June of 2021 and it
wiped out the system. He stated a program was downloaded to make the system
operational, and unfortunately they just discovered it was 2017 software with the
incorrect legal age for tobacco sales (age 18 instead of 21). He stated the employee
should not be charged as she was following proper protocol. He asked for the city to
waive the fine based on the circumstances.
Council Member London recommended seeking reimbursement of the fine from the
service provider as it was the vendor’s error.
Ms. Stacy Woods, city attorney, advised that technology can fail and the City Council
has discretion relative to imposing the fine. She stated the Council handles only the
civil penalty, and the criminal prosecution against the sales clerk is handed through
the police department.
Mr. Tim Hoyt, chief of police, explained that he personally visited the store in plain
clothes to purchase tobacco products to learn first‐hand how the business handles
tobacco sales. He indicated the clerk on duty scanned his drivers license.
Discussion ensued regarding a fine for Big B’s BP Gas. Council agreed to impose the
$750 fine (as a second violation), require identification training for all employees,
and waive the entire license suspension period.
Council Member Isenberg commented that in addition to relying on scanning
devices, employees should perform a visual verification of the drivers license prior
to making a sale. Council Member Elder pointed out that the design of a minor’s
drivers license is different.
New Hope City Council December 13, 2021
Page 5
Mayor Hemken asked the businesses to be more diligent to prevent sales to
minors.
CLOSE HEARING
Item 7.1
Motion was made by Council Member Elder, seconded by Council Member
Isenberg, to close the public hearing. All present voted in favor. Motion carried.
MOTION
Item 7.1
Motion was made by Elder, seconded by Council Member London, to impose
fines as outlined in city code 8‐7 and 10‐23 for Speedway, Winnetka Fuel, New
Hope Smoke Shop, and Pocket Square Cocktail Lounge. All present voted in
favor. Motion carried.
Motion was made by Isenberg, seconded by Council Member Elder, to impose a
$750 fine as outlined as a second offense in city code 8‐7 but waive license
suspension. All present voted in favor. Motion carried.
2022 LIQUOR
LICENSE RENEWALS
Item 7.2
Mayor Hemken introduced for discussion Item 7.2, Consideration of liquor license
renewals for year 2022.
Mr. Kirk McDonald, city manager, stated staff recommends the Council consider
liquor license renewals for establishments with on‐sale, off‐sale, and malt liquor
licenses.
Mr. McDonald indicated the license holders have furnished the necessary renewal
applications for the 2022 license period to the city clerk. He stated the director of
police supports renewal of the licenses, provided a summary of incidents over the
past year, and is available to answer any questions. He noted the license holders
are not required to attend the public hearing.
He reviewed the various licenses and liquor establishments requesting renewal:
On‐Sale Restaurant (fee $6,200)
Applebee’s, 4203 Winnetka Avenue North
Hy‐Vee Market Grille, 8200 42nd Avenue North
Los Sanchez Taqueria LLC, 7112 Bass Lake Road
New Hope Golf Course, 8130 Bass Lake Road
Palm Entertainment (Pub 42), 7600 42nd Avenue North
Winnetka Pizza (Frankie’s), 3566 Winnetka Avenue North
Cinema Grill & Outtakes, 2749 Winnetka Avenue North
On‐Sale Bowling Center (fee $6,200)
New Hope Bowl, 7107 42nd Avenue North
Microdistillery (fee $800)
Pocket Square Cocktail Lounge, 7530 42nd Avenue North
Off‐Sale (fee $380)
Hy‐Vee Wine & Spirits, 8202 42nd Avenue North
New Hope Liquor, 8001 Bass Lake Road
Viking Liquor Wine & Tobacco, 7141 42nd Avenue North
Winnetka Liquors, 3544 Winnetka Avenue North
New Hope City Council December 13, 2021
Page 6
Off‐Sale Malt Liquor (fee $100)
Hy‐Vee Food Store, 8200 42nd Avenue North
Speedway, 6144 West Broadway
Mr. McDonald recommended the Council accept any comments, close the hearing,
and take action on the license renewals.
Mayor Hemken opened the public hearing. There was no one present to address
Council for the public hearing.
CLOSE HEARING
Item 7.2
Motion was made by Council Member Elder, seconded by Council Member
Isenberg, to close the public hearing. All present voted in favor. Motion carried.
MOTION 7.2 Motion was made by Elder, seconded by Council Member Isenberg, Motion
approving liquor license renewals for year 2022. All present voted in favor.
Motion carried.
PUBLIC WORKS
FACILITY CHANGE
ORDER NO. 3
(IMPROVEMENT
PROJECT NO. 1039)
Item 8.1
Mayor Hemken introduced for discussion Item 8.1, Resolution approving Change
Order No. 3 for $85,343.46 with Rochon Corporation for Phase 1 Improvements at
the Public Works Facility (Improvement Project No. 1039).
Mr. Dan Boyum, city engineer, updated Council on the work underway at the
public works facility. He stated due to the poor soils it is recommended that the
soils storage building be constructed of a lighter weight wood‐framed building
instead of masonry. The cost is $80,536.05 which is substantially less than the
estimated soil corrections. Other items recommended for inclusion with change
order number 3 include a deduct of $17,500 for a network switch (a used switch
was secured for $2,500 resulting in the $17,500 savings); an add of $11,023 for
additional ventilation and filtration work in the IT room; an add of $6,037 for a
concrete area instead of grass near the gate; an add of $3,412 for replacing the
concrete apron at the north entrance; an add of $525 for extra concrete at the sand
interceptors; an add of $1,309 for replacement of the overhead door loop detector.
The total change order is $85,343.46 bringing the contract price to $2,424,092.87.
Mr. Boyum stated after the footing design is completed the soils storage building
will be constructed within eight weeks.
Council Member Isenberg lauded IT staff for locating a used switch which resulted
in a significant cost savings.
RESOLUTION 2021‐111
Item 8.1
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING CHANGE ORDER NO. 3 FOR
$85,343.46 WITH ROCHON CORPORATION FOR PHASE 1 IMPROVEMENTS
AT THE PUBLIC WORKS FACILITY (IMPROVEMENT PROJECT NO. 1039).”
The motion for the adoption of the foregoing resolution was seconded by Council
Member Hoffe, and upon vote being taken thereon, the following voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against
the same: None; Abstained: None; Absent: None; whereupon the resolution was
New Hope City Council December 13, 2021
Page 7
declared duly passed and adopted, signed by the mayor which was attested to by
the city clerk.
ICE ARENA
(IMPROVEMENT
PROJECT NO. 1079)
Item 8.2
Mayor Hemken introduced for discussion Item 8.2, Resolution authorizing the
appropriation of funds in the amount of $237,115 to replace the dasher boards and
glass in the north rink at the New Hope Ice Arena (Improvement Project No. 1079).
Ms. Susan Rader, director of parks and recreation, stated the existing dasher
boards and glass in the north rink were installed in 1998 and had a life expectancy
of 20 years. She stated the replacement will include all existing boards and glass,
including the player, penalty and timekeeper boxes. The new board system will be
similar to the existing board system, constructed with steel framing and using
tempered glass. The new glass will be 6 foot tall around the entire rink, currently
the height along the spectator (east) side of the rink. The increased height along
the west side will reduce any puck damage to the dryland fencing, keep more
pucks from leaving the playing surface, and give the rink a clean and uniform look.
The project also includes the inclusion of Lexan advertising panels.
Ms. Rader stated the quote from Becker Arena Products through the state’s
cooperative purchasing program is $237,115 and includes advertising panels and
a $7,000 trade‐in credit for the old boards and glass. The project is expected to occur
in the spring. The funding source will be the Ice Arena Fund, however staff and
Abdo recommend utilizing an interfund loan from the Temporary Financing Fund
which would be repaid over a 20‐year period. She stated the loan will be presented
at a future council meeting.
Council Member Isenberg commended staff for postponing the project a year,
reusing the netting, and obtaining a trade‐in credit which all attribute to financial
savings.
Council Member London commented on the bonds issued in 2011 for energy
improvements, and stated he is uncertain that the project produced the anticipated
energy cost savings. He commented on the expenses to maintain the ice arena.
Director Rader acknowledged the ice arena is a large facility with high operational
costs, but it does attract many people to the community. She noted the dasher
board and glass replacement is necessary for safety purposes.
RESOLUTION 2021‐112
Item 8.2
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION AUTHORIZING THE APPROPRIATION OF
FUNDS IN THE AMOUNT OF $237,115 TO REPLACE THE DASHER BOARDS
AND GLASS IN THE NORTH RINK AT THE NEW HOPE ICE ARENA
(IMPROVEMENT PROJECT NO. 1079).” The motion for the adoption of the
foregoing resolution was seconded by Council Member Isenberg, and upon vote
being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe,
Isenberg, London; and the following voted against the same: None; Abstained:
None; Absent: None; whereupon the resolution was declared duly passed and
adopted, signed by the mayor which was attested to by the city clerk.
New Hope City Council December 13, 2021
Page 8
2022 HRA LEVY
Item 10.1
Mayor Hemken introduced for discussion Item 10.1, Resolution approving the
2022 Final HRA Levy.
Mr. Kirk McDonald, city manager, stated the HRA levy of $417,000 will support
the scattered site housing program and other redevelopment efforts. The EDA will
also be required to approve the levy.
RESOLUTION 2021‐113
Item 10.1
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING THE 2022 FINAL HRA LEVY.” The
motion for the adoption of the foregoing resolution was seconded by Council
Member Hoffe, and upon vote being taken thereon, the following voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against
the same: None; Abstained: None; Absent: None; whereupon the resolution was
declared duly passed and adopted, signed by the mayor which was attested to by
the city clerk.
2022 TAX LEVY
Item 10.2
Mayor Hemken introduced for discussion Item 10.2, Resolution adopting general,
special revenue, debt service, enterprise, and internal service fund budgets for the
city of New Hope for the year 2022 and establishing a tax levy for the year payable
2022.
Mr. Kirk McDonald, city manager, explained the city held a public hearing on the
proposed 2022 budget on December 6, 2021, and there was one person in
attendance. He stated the general fund budget is $16,179,193 and the tax levy for
the general fund is $11,393,354. He noted the general fund tax levy is increasing
4.72% or $518,889.
Mr. McDonald stated the total tax levy for 2022, including the general fund, street
and park infrastructure funds, economic development and housing and
redevelopment authorities, and prior debt levies for City Center, Northwood
South and Northwood North infrastructure bonds, the 2017 police station/city hall
facility bonds, and the 2018/2019 pool and park improvement bonds is $18,231,011,
which represents a 4.67% increase.
He stated if Council approves the 2022 budget and tax levy, staff will certify the
tax levy to Hennepin County. He stated the budget will be posted on the city’s
website.
Council Member London commented on the savings realized in the 2021 police
budget changes due to staffing changes and leasing vehicles, and the city has
received over $2 million in federal funds related to the pandemic that is not
offsetting the budget. He noted the taxpayers are still bearing a 4% levy increase,
and he cautioned the Council against approving all budget requests/increases.
Mayor Hemken pointed out the budget was reviewed over several months.
RESOLUTION 2021‐114
Item 10.2
Council Member Isenberg introduced the following resolution and moved its
adoption: “RESOLUTION ADOPTING GENERAL, SPECIAL REVENUE, DEBT
SERVICE, ENTERPRISE, AND INTERNAL SERVICE FUND BUDGETS FOR
THE CITY OF NEW HOPE FOR THE YEAR 2022 AND ESTABLISHING A TAX
New Hope City Council December 13, 2021
Page 9
LEVY FOR THE YEAR PAYABLE 2022.” The motion for the adoption of the
foregoing resolution was seconded by Council Member Elder, and upon vote
being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe,
Isenberg, London; and the following voted against the same: None; Abstained:
None; Absent: None; whereupon the resolution was declared duly passed and
adopted, signed by the mayor which was attested to by the city clerk.
PAY PLAN
AMENDMENT
Item 10.3
Mayor Hemken introduced for discussion Item 10.3, Resolution approving an
amendment to the Pay Plan due to changes in work responsibilities resulting in
the creation of the HR Specialist/IT Coordinator position and reinstating the
Community Development Coordinator/Management Analyst position.
Mr. Kirk McDonald, city manager, stated the two positions were discussed at the
October work session, and the Personnel Board is supportive of the action due to
changes in the job responsibilities.
RESOLUTION 2021‐115
Item 10.3
Council Member Isenberg introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING AN AMENDMENT TO THE PAY
PLAN DUE TO CHANGES IN WORK RESPONSIBILITIES RESULTING IN
THE CREATION OF THE HR SPECIALIST/IT COORDINATOR POSITION
AND REINSTATING THE COMMUNITY DEVELOPMENT
COORDINATOR/MANAGEMENT ANALYST POSITION.” The motion for the
adoption of the foregoing resolution was seconded by Council Member Hoffe, and
upon vote being taken thereon, the following voted in favor thereof: Hemken,
Elder, Hoffe, Isenberg, London; and the following voted against the same: None;
Abstained: None; Absent: None; whereupon the resolution was declared duly
passed and adopted, signed by the mayor which was attested to by the city clerk.
2022 COLA
Item 10.4
Mayor Hemken introduced for discussion Item 10.4, Resolution authorizing the
city manager to implement 2022 Cost of Living (COLA) wage adjustments for non‐
union employees, pursuant to Council approval.
Mr. Kirk McDonald, city manager, stated the resolution approves a 3% wage
increase for non‐union employees effective January 3, 2022. He stated this item
was discussed during the budget review process at work sessions, and the increase
is the average increase being considered by the city’s 12 comparable cities. He
stated the increase applies to all non‐union employees, union employees (due to
the “me‐too” clause), and the city manager. He stated the city manager position
can be excluded if so directed by Council. He explained that his annual
performance review is scheduled for the December 20 work session.
The consensus of the Council was to include the city manager position in the 3%
wage increase.
RESOLUTION 2021‐116
Item 10.4
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION AUTHORIZING THE CITY MANAGER TO
IMPLEMENT 2022 COST OF LIVING (COLA) WAGE ADJUSTMENTS FOR
NON‐UNION EMPLOYEES, PURSUANT TO COUNCIL APPROVAL.” The
motion for the adoption of the foregoing resolution was seconded by Council
Member Hoffe, and upon vote being taken thereon, the following voted in favor
New Hope City Council December 13, 2021
Page 10
thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against
the same: None; Abstained: None; Absent: None; whereupon the resolution was
declared duly passed and adopted, signed by the mayor which was attested to by
the city clerk.
2022 FEE SCHEDULE
Item 10.5
Mayor Hemken introduced for discussion Item 10.5, Resolution adopting an
updated Fee Schedule.
Mr. Kirk McDonald, city manager, stated the fee schedule is an all‐inclusive
document for city charges that can be amended by resolution.
He stated the 2022 Fee Schedule includes increases to several park and recreation
program user fees, utility rates, and an increase to the administrative citation fees.
He pointed out the budget is based on the established fees, and the new fees will
be implemented in January.
RESOLUTION 2021‐117
Item 10.5
Council Member London introduced the following resolution and moved its
adoption: “RESOLUTION ADOPTING AN UPDATED FEE SCHEDULE.” The
motion for the adoption of the foregoing resolution was seconded by Council
Member Hoffe, and upon vote being taken thereon, the following voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against
the same: None; Abstained: None; Absent: None; whereupon the resolution was
declared duly passed and adopted, signed by the mayor which was attested to by
the city clerk.
PURCHASE OF
EQUIPMENT
Item 10.6
Mayor Hemken introduced for discussion Item 10.6, Resolution authorizing the
purchase of equipment and appropriation of funds in the amount of $34,063.72 for
purchase of a T16 Battery‐Powered Rider Scrubber from the Tennant Company.
Mr. Tim Hoyt, director of police, explained the need for the scrubber to be used in
the police garage and other garage floors in the new facility. He stated a CSO can
operate the equipment and regular washing of the floors will prolong the life of
the concrete compared to sweeping only.
RESOLUTION 2021‐118
Item 10.6
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION AUTHORIZING THE PURCHASE OF EQUIPMENT
AND APPROPRIATION OF FUNDS IN THE AMOUNT OF $34,063.72 FOR
PURCHASE OF A T16 BATTERY‐POWERED RIDER SCRUBBER FROM THE
TENNANT COMPANY.” The motion for the adoption of the foregoing resolution
was seconded by Council Member Hoffe, and upon vote being taken thereon, the
following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the
following voted against the same: None; Abstained: None; Absent: None;
whereupon the resolution was declared duly passed and adopted, signed by the
mayor which was attested to by the city clerk.
EXCHANGE OF
COMMUNICATION
Item 12.1
Mayor Hemken introduced for discussion Item 12.1, Exchange of communication
between members of the City Council.
Mayor Hemken reported on upcoming events.
New Hope City Council December 13, 2021
Page 11
Council Member Isenberg requested an update regarding the turtle relocation
from Meadow Lake.
Mr. Dan Boyum, city engineer, explained that some of the turtles were captured
and relocated. He stated many turtles likely burrowed into the mud.
ADJOURNMENT
Motion was made by Council Member Isenberg, seconded by Council Member
Elder, to adjourn the meeting, as there was no further business to come before
the Council. All present voted in favor. Motion carried. The New Hope City
Council adjourned at 8:46 p.m.
Respectfully submitted,
Valerie Leone, City Clerk
City Council Work Session December 20, 2021
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes
Work Session Meeting
December 20, 2021
Northwood Conference Room
CALL TO ORDER The New Hope City Council met in work session pursuant to due call and notice thereof;
Mayor Hemken called the meeting to order at 6:30 p.m.
ROLL CALL Council present:
Kathi Hemken, Mayor
John Elder, Council Member
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Staff present:
Kirk McDonald, City Manager
Tim Hoyt, Director of Police
Valerie Leone, City Clerk
Jeff Sargent, Director of Community Development
Stacy Woods, Assistant City Attorney
DIALOGUE WITH
PLANNING
COMMISSION
Item 11.1
Mayor Hemken introduced for discussion item 11.1, Planning Commission Dialogue
with the City Council.
Mr. Jeff Sargent, director of community development and staff liaison to the planning
commission, explained the commission provides periodic updates to the City Council.
He noted due to the pandemic, the last update was provided at the council meeting of
October 21, 2019. He stated the planning commission currently has five members: Jim
Brinkman, Heather Koshiol, Roger Landy, Matt Mannix and Michael Redden. Persons
in attendance were recognized (Roger Landy, Matt Mannix and Heather Koshiol).
Mr. Matt Mannix explained over the past two years the commission has reviewed and
recommended 15 text amendments. He reported on redevelopment activities (one
variance and several conditional use permits).
Discussion ensued regarding commission membership and whether it should be
reduced. Mr. Sargent stated he hopes appointments can be made to bring the Planning
Commission to its full nine‐member composition. He explained that the members of
the Planning Commission also serve on subcommittees. The Codes & Standards
Committee reviews text amendments, and the Design & Review Committee reviews
land use requests before matters are formally presented to the Planning Commission
and City Council.
Mr. McDonald noted residents may serve on city commissions and New Hope also
allows members of the business community to serve on city commissions.
Council encouraged commissioners to make staff or Council aware of any issues they
believe the planning commission should review.
City Council Work Session December 20, 2021
Page 2
Council Member London inquired of benchmarking or comparisons with other cities.
Mr. Sargent indicated prior to considering ordinance amendments, staff and the city
planner research other cities’ regulations and provide the information to the planning
commission.
Commissioner Landy commented on the planning commission’s review process to
ensure that proposed developments meet city code. He emphasized the importance of
safety such as traffic circulation in parking lots and ingress/egress.
Mr. Kirk McDonald, city manager, noted St. Therese Nursing Home will be
undertaking a three‐year phased expansion/renovation of its existing campus.
Mayor Hemken thanked the Planning Commission for diligently reviewing planning
applications and text amendments.
TREEHOUSE
PROPERTY
4201 BOONE AVENUE
NORTH
Item 11.2
Mayor Hemken introduced for discussion item 11.2, Discussion on TreeHouse
property at 4201 Boone Avenue North.
Mr. Jeff Sargent, director of community development, explained that TreeHouse
recently merged its New Hope and Plymouth locations and is preparing to sell the
property at 4201 Boone Avenue North. He stated the property is large enough to
subdivide into two lots. He stated TreeHouse is a nonprofit and two new homes would
generate approximately $4,800 in new taxes to the city per year. He stated the value of
the property is estimated at $250,000, and staff could negotiate a sale price with
TreeHouse representatives contingent upon approval by the EDA.
Council expressed support in pursuing the property acquisition.
Council Member London supported the acquisition but noted the location may have
challenges due to the busy roadway.
Mr. Sargent stated natural screening could be a requirement of the RFP process.
RECREATIONAL
VEHICLES
Item 11.3
Mayor Hemken introduced for discussion item 11.3, Discussion on possible regulation
of recreational vehicles.
Mr. Jeff Sargent, director of community development, stated the Codes & Standards
Committee of the planning commission discussed the potential limitations on the
number and size/height of recreational vehicles stored at residential properties. He
stated the committee did not recommend a code amendment. He stated additional
restrictions may be difficult to enforce. He asked Council whether they would like
staff to explore options to further regulate recreational vehicles.
Mayor Hemken commented regarding the complaints regarding a large boat stored in
a residential neighborhood.
City Council Work Session December 20, 2021
Page 3
Ms. Stacy Woods, city attorney, indicated the boat is near the house and does not create
a sight line issue. She noted parking multiple cars in a driveway is allowed by code
and does oftentimes create a sight line issue.
Mr. Sargent commented that the boat meets all storage criteria (setback, hard surface,
and front yard). He stated imposing a height standard would also restrict the parking
of taller RVs at residential properties.
Council Member London noted he believes New Hope’s ordinances should be stricter
relative to storage of vehicles and equipment. He cited various storage situations in his
neighborhood that are unsightly. He stated there are many nearby storage rental
facilities that can accommodate recreational vehicles.
Council directed staff to research other city’s ordinances including cities with lakes
such as the city of Minnetonka.
Council Member Isenberg pointed out the Council should be careful not to make
substantial ordinance changes to address just one storage issue.
POLICE
DEPARTMENT
STAFFING LEVEL
Item 11.4
Mayor Hemken introduced for discussion item 11.4, Discussion regarding staffing
level of sworn police officers in the police department.
Mr. Kirk McDonald, city manager, stated a recruitment process is underway for a
police officer to fill the vacancy created by a recent retirement.
Mr. Tim Hoyt, director of police, stated there are many personnel changes occurring
in 2022, and it would be advantageous to hire two additional officers besides filling
the vacant position. He spoke of the competitiveness within the field and the need to
be proactive.
Mr. McDonald stated the wages of the new officers would be covered by the savings
from the veteran officers’ wages. He stated the budget is based on 34 sworn officers.
Council expressed support for hiring additional officers to maintain staffing levels.
Council Member Elder questioned whether the city has adequate field training officers
to train three new officers. Chief Hoyt indicated that three is the maximum number the
city can handle for training purposes.
Council Member London expressed support as long as the city does not permanently
maintain more than 34 officers.
CITY MANAGER’S
2021 PERFORMANCE
EVALUTION
Item 11.5
Mayor Hemken introduced for discussion item 11.5, City Manager’s 2021 Performance
Evaluation.
Mayor Hemken explained the performance review will include a review of the city
manager’s 2021 goals and accomplishments. She noted after conducting the
performance, the city manager will be excused from the meeting while the Council
considers a potential salary increase.
City Council Work Session December 20, 2021
Page 4
Council reviewed the city manager’s 2021 goals and accomplishments and discussed
redevelopment, infrastructure improvements, repairs to the railroad crossings on
Winnetka and Boone avenues, operation of the new aquatics facility, public safety
including implementation of body worn cameras, finance and IT contractual
arrangements, operations during coronavirus pandemic, staff transitions,
communications with staff and Council, and grant revenue received by the city.
Council Member London commended staff for the redevelopment and noted some of
it was due to favorable interest rates. He expressed appreciation that proper repairs
were made during the 2020 infrastructure project on Northwood Parkway.
Council commended the city manager for achieving the goals and maintaining good
communication.
Mr. McDonald stated he has drafted his proposed goals for 2022 and welcomes
Council’s input. He stated the District 281 bus garage site is included as a proposed
redevelopment activity. Council was supportive of the goals as presented.
Mr. McDonald excused himself from the meeting to allow the Council opportunity to
privately discuss his employment agreement.
The Council reviewed the city manager’s salary and compared it to New Hope’s 12
comparable cities.
Council supported the previously approved 3% COLA and approved a 2% merit wage
increase based on 2021 performance for a base salary of $189,018 effective for calendar
year 2022.
Staff was directed to have the city attorney prepare an employment agreement
addendum for consideration at the January 10, 2022, Council Meeting.
ADJOURNMENT The meeting was adjourned at 7:49 p.m. as there was no further business to come
before the Council at its work session.
Respectfully submitted,
Valerie Leone, City Clerk
I:\RFA\City Manager\2022\6.1 Business Licenses\Massage 011022\6.1 Q‐Business Licenses 011022.docx
Request for Action
January 10, 2022
Approved by: Kirk McDonald
Originating Department: City Manager
By: Valerie Leone, City Clerk‐Treasurer
Agenda Title
Approval of business license(s)
Requested Action
In accordance with Chapter 8 of the New Hope Code, all applications for business licenses must be presented
to the City Council for consideration. Staff recommends approval of all listed requests.
Background
All required paperwork and fees have been received for the following business:
Dway Eastern Therapeutic
Bodywork Corp.
7600 Bass Lake Road
Suite 101
Therapeutic Massage Enterprise & Therapist
Attachments:
Memo from Det. Loser re: Massage Therapist Application, Denise Antionette Frazier
Agenda Section
Consent
Item Number
6.1
G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx
Request for Action
January 10, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Approval of claims through January 10, 2022
Requested Action
Claims for services and commodities purchased through this period are listed on the Check Disbursement
Report
Attachments
Check Disbursement Report
Agenda Section
Consent
Item Number
6.2
I:\RFA\City Manager\2022\city attorney appt\6.4 Q‐apt attorney.docx
Request for Action
January 10, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Valerie Leone, City Clerk
Agenda Title
Resolution appointing city attorney
Requested Action
Staff recommends the re‐appointment of Steven A. Sondrall and Stacy A. Woods as City Attorneys for the year
2022. The resolution also appoints Melanie P. Persellin as Assistant City Attorney and Prosecuting Attorney.
Policy/Past Practice
The city annually appoints a legal consultant to advise the Council, staff and police on legal and criminal
prosecution matters.
Background
The city has utilized the legal services of Jensen Sondrall Persellin & Woods, P.A. for many years. Steve Sondrall
has served as New Hope’s City Attorney since 1989 and Stacy Woods has served New Hope since 2014. Legal
support services will be provided by the law firm of Jensen Sondrall Persellin & Woods, P.A. Historically, the
city attorney’s office has increased fees on a two or three‐year cycle and maintained those fees over that period.
The last time fees were increased were in 2014 or 2016. A minimal increase is proposed for 2022.
Proposed
2022 Rates
2021
Hourly Rates
Year of last
increase
Civil attorney time $130 $120 2014
Police attorney time (prosecution) $130 $120 2016
Paralegal time $80 $75 2014
Revenue bond issues (fees are
paid by applicant, not the city)
$200 $200 2014
The city attorney does not charge the city for attending regularly scheduled council meetings and work sessions.
Funding
The budget includes funding for legal services.
Attachments
Resolution
Letter with fee schedule
Agenda Section
Consent
Item Number
6.4
1
RESOLUTION NO. 22 - ____
RESOLUTION APPOINTING CITY ATTORNEY
BE IT RESOLVED by the City Council of the City of New Hope as follows:
WHEREAS, it is in the best interest of the City of New Hope to appoint a legal consultant
to advise the City Council, City staff and police on City civil legal and criminal prosecution
matters, and
WHEREAS, the City Manager has recommended to this Council that attorney Steven A.
Sondrall and Stacy A. Woods be appointed as the New Hope City Attorneys and Melanie P.
Persellin be appointed as Assistant City Attorney and Prosecuting Attorney respectively pursuant
to Minn. Stat. §412.651(3) during the year 2022, and they shall be collectively known as the City
Attorney.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope
as follows:
1. That Steven A. Sondrall, Attorney at Law, (license no. 103391) is hereby appointed
to serve as City Attorney and Prosecuting Attorney for the City of New Hope,
Minnesota, during the year 2022.
2. That Stacy A. Woods, Attorney at Law, (license no. 261658) is hereby appointed
to serve as City Attorney for the City of New Hope, Minnesota, during the year
2022.
3. That Melanie P. Persellin, Attorney at Law, (license no. 031786x) is hereby
appointed to serve as Prosecuting Attorney and Assistant City Attorney for the City
of New Hope, Minnesota during the year 2022.
4. That the City Attorney may use the personnel and all other services of Jensen
Sondrall Persellin & Woods, Professional Association, or other qualified attorneys
and legal professionals to assist them in providing legal services to the City of New
Hope during the 2022 year, subject to the approval of the City Manager and this
City Council.
Dated the 10th day of January, 2022.
____________________________________
Kathi Hemken, Mayor
Attest: __________________________
Valerie Leone, City Clerk
2
P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-10000 City Mgr\CNH - Resolution Appointing City Attorney( 2022).docx
I:\RFA\City Manager\2022\city eng appt\6.5 Q‐apt engineer.docx
Request for Action
January 10, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Valerie Leone, City Clerk
Agenda Title
Resolution appointing Dan Boyum of Stantec Consulting Services Inc. as city engineer for sewer, water,
street, and storm sewer projects and general work
Requested Action
Staff recommends the Council pass a resolution appointing Dan Boyum of Stantec Consulting Services
Incorporated as city engineer for 2022.
Policy/Past Practice
The city annually appoints an engineering consultant to assist Council and staff with planning and managing
improvements to parks, sewers, streets, water and storm sewer facilities within the city.
Background
The city utilized the services of Bonestroo, Rosene, Anderlik & Associations (BRAA) since 1957. In 2007, they
merged with DSU Planning and Urban Design and became “Bonestroo.” On September 2, 2011, Bonestroo
was acquired by Stantec Consulting Services Incorporated. The proposed resolution re‐appoints Dan Boyum
as city engineer.
Stantec Consulting Services Inc.’s proposed rate schedule for 2022 reflects a 3% increase for Stantec team
member rates. Since 2018 Stantec has not charged for attendance at council meetings and charged a fixed fee
of $100 (not hourly) for attendance at work sessions. Engineering rates were unchanged between years 2009‐
2012, in years 2013‐2017 the rates increased by 3%, 3.5% in 2018, and 3% in 2019 and 2021 (in 2020 there was
no increase to the engineer’s rate and an average increase of 3% for other Stantec team member rates). Stantec
Consulting Services Inc. is aware of the city’s limited resources and strives to find ways to increase value and
reduce overall costs while providing quality services. As in the past, the city engineer and his support staff
continue to be very instrumental in the city’s success in managing the city’s state aid funds, and in obtaining
grant funding and competitive quotes for various projects.
Funding
The 2022 general budget includes a total of $40,000 for engineering services within the Community
Development and Public Works department budgets. Engineering services utilized for specific construction and
improvement projects are charged to the respective project; such as street infrastructure project improvements
and park projects. Engineering services utilized for planning/development applications are generally billed to the
applicant.
Attachments
Resolution
Letter from city engineer
Rate schedule
Agenda Section
Consent
Item Number
6.5
City of New Hope
Resolution No. 2022 ‐
Resolution appointing Dan Boyum
of Stantec Consulting Services Incorporated
as city engineer for sewer, water, street,
and storm sewer projects and general work
WHEREAS, the city of New Hope contracts for engineering services; and,
WHEREAS, the city of New Hope constructs and maintains city parks, sewer, street, water and
storm sewer facilities in the city; and,
WHEREAS, it is in the best interest of the city to appoint a consulting engineering firm to assist
the City Council and staff in planning and managing improvements, and approve
the assignment of the engineering services contract to Stantec Consulting Services
Incorporated.
NOW, THEREFORE, BE IT RESOLVED that the firm of Stantec Consulting Services Inc. is hereby
designated to serve as the city engineer for parks, sanitary sewer, municipal water,
streets, storm sewers and other general work for the city of New Hope, Minnesota,
during the year 2022; and,
NOW, THEREFORE, BE IT FURTHER RESOLVED that payment for services shall be as set forth
in the contract dated January 1, 1998, and the rate (fee schedule) as negotiated with
the city manager.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 10th day
of January, 2021.
_________________________
Mayor
Attest: _______________________
City Clerk
Stantec Consulting Services Inc.
733 Marquette Avenue Suite 100
Minneapolis, Minnesota 55402-2309
Tel: (612) 712-2000
December 23, 2021
File: 193805235
Attention: Kirk McDonald
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428-4843
Reference: 2022 Rate Schedule
Dear Kirk,
We’ve thoroughly enjoyed helping the City of New Hope plan and implement your projects over
the past year. We are looking forward to continuing our service with the exciting projects and
challenges next year! Enclosed is our 2022 hourly rate schedule for municipal services.
Stantec is committed to employing great people while keeping our technical capabilities
innovative and efficient to serve you best. Understanding the tough restraints placed on municipal
governments, we are proposing the following:
·Hold your Stantec team’s rates to an average increase of 3%
·Council Meetings: no charge
·Council Work Session Meetings: $100/meeting
Please be assured that we will continue to strive internally to minimize cost increases. We look for
cost saving measures in our day to day operations with staff to help reduce your engineering costs
and provide the greatest value for your engineering investment.
We are grateful for our relationship with New Hope. Your Stantec team is dedicated to providing
the City with high quality service while working within budget constraints. We look forward to
continuing to partner with you in 2022!
If you have any questions or require further information, please call me at (612) 712-2021.
Regards,
Stantec Consulting Services Inc.
Dan D. Boyum, PE
Senior Associate
Attachments: Rate Schedule - 2022
c. Valerie Leone – New Hope; Tyler Johnson, Aimee Gies – Stantec
Classification 2022
Senior Principal 169.00$ -212.00$
Principal 162.00$ -200.00$
Specialist*148.00$ -302.00$
Project Manager 159.00$ -205.00$
Senior Engineer| Scientist | Architects |Landscape Architect | Planner 148.00$ -193.00$
Architect | Landscape Architect 134.00$ -162.00$
Land Surveyor 119.00$ -195.00$
Engineer | Planner | Scientist | Geologist | Hygienist 114.00$ -162.00$
Designer | GIS | Landscape Designer |Graphics | Senior Technician 114.00$ -164.00$
Engineering Technician 90.00$ -132.00$
Project Technician 62.00$ -92.00$
Field Supervisor 122.00$ -193.00$
Inspector 92.00$ -126.00$
1-Person Survey Crew 162.00$
2-Person Survey Crew 232.00$
* Specialist: Experts in highly technical disciplines including Principal Planners, Market Analysts
and Certified Industrial Hygienist.
These rates are adjusted annually in accordance with the normal review procedures of Stantec.
2022
RATE SCHEDULE
(Municipal)
I:\RFA\City Manager\2022\newspaper appt\6.6 Q&R‐apt newspaper 01.10.22.docx
Request for Action
January 10, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Valerie Leone, City Clerk
Agenda Title
Resolution appointing New Hope – Golden Valley Sun Post as the official newspaper for city of New Hope
Requested Action
Staff recommends the re‐appointment of the Sun Post as the official newspaper for 2022.
Policy/Past Practice
The City must designate an “official” newspaper on an annual basis.
Background
The only newspapers meeting the circulation criteria are the Sun Post and the Star Tribune. The City has
utilized the services of the Sun Post for many years, and publication rates are reasonable. As an added
service, the Sun Post also posts legal notices on its website (www.mnsun.com).
The rate structure for 2022 is the same as year 2021.
Rate Structure
$11.90 per inch for first insertion (rate drops
to $7.00 per inch for subsequent insertions).
Based on 9 lines per inch
Funding
The budget includes funding for publication costs. Annual publication costs are typically between $8,000‐$9,000
for all departments.
Attachments
Resolution
Letter from Sun Post
Agenda Section
Consent
Item Number
6.6
City of New Hope
Resolution No. 2022‐
Resolution appointing New Hope ‐ Golden Valley Sun Post
as the official newspaper for city of New Hope
WHEREAS, the City of New Hope is required by State law to designate a newspaper for
official and legal publication, and
WHEREAS, State Statute 331.02 established requirements that must be met by newspapers to
be designated for official and legal publication, and
WHEREAS, the New Hope ‐ Golden Valley Sun Post meets those requirements.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of New Hope,
Minnesota, as follows:
The New Hope ‐ Golden Valley Sun Post is hereby designated as the official
newspaper for the City of New Hope for the year 2022.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 10th
day of January, 2022.
____________________________
Mayor
Attest:________________________
City Clerk
i:\rfa\city manager\2022\6.7 q&r‐apt depositories payroll.docx
Request for Action
January 10, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Valerie Leone, City Clerk
Agenda Title
Resolution designating Wells Fargo as depository for payroll account and general or special funds of the City
of New Hope
Requested Action
Staff recommends the continuation of Wells Fargo as the city’s official depository for the payroll and general
accounts of the city.
Policy/Past Practice
The City must designate its official depository on an annual basis.
Background
The City previously utilized the services of Marquette Bank N.A. until July of 2002 when they ceased operations.
Since that time, the City has used Wells Fargo for the official depository for the payroll account and general
account.
The Mayor, Mayor Pro tem, City Manager and City Clerk are listed as the official signatories.
Attachment
Resolution
Agenda Section
Consent
Item Number
6.7
City of New Hope
Resolution No. 2022‐
Resolution designating Wells Fargo as depository for
payroll account and general or special funds of the city of New Hope
BE IT RESOLVED, that Wells Fargo (New Hope Office) is hereby designated as the depository for
the city Payroll and General Fund Accounts for the year 2022.
BE IT FURTHER RESOLVED, that any of the below listed officers of this municipal corporation
are authorized in the name and on behalf of the City of New Hope, to open or cause to
be opened or to continue or cause to be continued an account or accounts with said bank
and to execute and deliver to said bank, signature card or cards supplied by said bank
containing said bank’s usual customer agreement applicable to such account or accounts
and the signatures of the officers or other persons hereinafter named and that any officer
of this municipal corporation or any other persons hereinafter named in hereby
authorized, for and on behalf of this corporation or otherwise, to endorse or cause to be
endorsed, to negotiate or cause to be negotiated, or to deposit or cause to be deposited in
such account or accounts any money, checks, drafts, orders, notes or other instruments
payable to or held by this corporation.
BE IT RESOLVED, that checks, drafts, or other withdrawal orders on funds deposited in such
account or accounts may be signed by any three of the following: Kathi Hemken,
Mayor, or Andy Hoffe, Mayor Pro tem; plus Kirk McDonald, City Manager; Valerie
Leone, City Clerk/Treasurer; and said bank is hereby fully authorized to pay and charge
to such account or accounts, any checks, drafts, or other withdrawal orders signed,
whether or not payable to the individual order of any of the foregoing officers or
persons or deposited or otherwise applied to his individual account or signatures of the
aforementioned officers or persons shall be as follows:
___________________________________ Mayor, or
Kathi Hemken
___________________________________ Mayor Pro tem, plus
Andy Hoffe
___________________________________ City Manager, or
Kirk McDonald
___________________________________ City Clerk/Treasurer
Valerie Leone
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 10th
day of January, 2022.
____________________________
Mayor
Attest:________________________
City Clerk
I:\RFA\City Manager\2022\6.8 Q&R apt depositories investments 01.10.22.docx
Request for Action
January 10, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Valerie Leone, City Clerk
Agenda Title
Resolution designating depositories for funds of the City of New Hope relative to investments
Requested Action
Staff recommends naming the following financial institutions as official depositories for purposes of investing
City funds as authorized by state statutes:
Wells Fargo Investment Services
UBS Financial Services Inc.
PMA Financial Network/Securities, Inc. 4M
Policy/Past Practice
In accordance with state statutes, the city must designate its official depositories on an annual basis.
Background
The city’s investment policy is part of the Financial Management Plan (last revised June 17, 2019). Both the short‐
term and long‐term portions of the portfolio are being managed by the city’s financial consultant, Abdo, and
these depositories were confirmed with Abdo.
Attachment
Resolution
Agenda Section
Consent
Item Number
6.8
City of New Hope
Resolution No. 2022‐
Resolution designating depositories for funds
of the City of New Hope relative to investments
BE IT RESOLVED, the following named financial institutions are hereby designated as official
depositories for purposes of investing City funds as authorized by State Statutes:
Wells Fargo Investment Services
UBS Financial Services Inc.
PMA Financial Network/Securities, Inc. 4M
BE IT FURTHER RESOLVED, that
1. Prior to City deposits being made in any of the above named depositories, collateral in
at least 110% of the amount of deposit shall be pledged to the City of New Hope.
Mortgage notes must be pledged at 140% of deposit.
2. The hereinafter designated officers are authorized to invest the city funds from time to
time with above named financial institutions and that said associations are hereby
authorized to act without further inquiry in accordance with writings bearing the
signatures of three such officers and of further authorization for other individuals to so
sign, together with a specimen of the signature of each such individual.
3. The designated officers and specimen signatures are as follows:
________________________________Mayor, or
Kathi Hemken
________________________________Mayor Pro tem, plus
Andy Hoffe
________________________________City Manager, or
Kirk McDonald
________________________________City Clerk/Treasurer
Valerie Leone
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 10th
day of January, 2022.
____________________________
Mayor
Attest:________________________
City Clerk
I:\RFA\City Manager\2022\6.9 Q&R ‐ EFT payments 01.10.22.docx
Request for Action
January 10, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Resolution delegating authority to the city manager to pay claims prior to city council approval and
make electronic funds transfers for the payment of claims for 2022
Requested Action
Staff recommends that the Council adopt the resolution regarding the payment of financial claims.
Background
At each council meeting, as item 6.2, the City Council approves financial claims covering checks and electronic
payments made since the previous council meeting. AEM has advised the city of MS 412.271 and 471.38 that
require the Council to adopt a resolution authorizing the payment of claims prior to Council approval and delegate
authority to make electronic funds transfers.
It is necessary to adopt a resolution on an annual basis regarding financial claims.
Attachment
Resolution
Agenda Section
Consent
Item Number
6.9
City of New Hope
Resolution No. 2022 ‐
Resolution delegating authority to the city manager to
pay claims prior to city council approval and make
electronic funds transfers
for the payment of claims for 2022
WHEREAS, Minnesota Statute 412.271 Subd. 8. requires the City Council delegate
authority to pay claims prior to City Council approval; and
WHEREAS, Minnesota Statute 471.38 Subd. 3a. requires the City Council annually delegate
authority to make electronic funds transfers; and
WHEREAS, the City uses electronic funds transfers whenever possible as they are much
more efficient and eliminates the risk of lost or mishandled check payments; and
WHEREAS, all electronic funds transfers are subject to:
1. Annual City Council designation of authority to the City Manager and his
designee;
2. The cityʹs internal control procedures;
3. A list of all electronic transactions to be submitted for approval to City Council
at its next regular meeting.
NOW, THEREFORE, BE IT RESOLVED that authority to make electronic funds transfers and pay
claims prior to City Council approval shall be delegated to City Manager and
his designee.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 10th day of
January, 2022.
______________________________
Mayor
Attest: ________________________
City Clerk
I:/RFA/City Manager/2022Apt HRG Board 01.10.22
Request for Action
January 10, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Resolution appointing city manager as director to the HRG Board for a term expiring December 31, 2022
Requested Action
Staff recommends that the Council reapppoint City Manager Kirk McDonald as Director to the HRG Board.
Background
As a requirement of the HRG Joint Powers Agreement, each City Council of the Hennepin Recycling Group must
appoint their City Manager as HRG Director on an annual basis.
Kirk McDonald has been serving on the board since July of 2007.
Attachment
Resolution
Agenda Section
Consent
Item Number
6.10
City of New Hope
Resolution No. 2022 ‐
Resolution appointing city manager
as director to the HRG Board
for term expiring December 31, 2022
WHEREAS, as a requirement of the HRG Joint Powers Agreement, each City Council of the Hennepin
Recycling Group must appoint a HRG Director on an annual basis; and
WHEREAS, as City Manager, it is appropriate to appoint Kirk McDonald to serve as New Hopeʹs HRG
Director.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of New Hope hereby appoints
Mr. Kirk McDonald, City Manager, as Director to the HRG Board for a term expiring
December 31, 2022.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 10th day of
January, 2022.
______________________________
Mayor
Attest: ________________________
City Clerk
I:/RFA/CityManager/2022/Q‐Apt Weed Inspector 01.10.22
Request for Action
January 10, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Appointment of assistant weed inspector for 2022
Requested Action
Staff recommends the appointment of Shawn Markham, Contract Manager/City Forester, as the City’s Assistant
Weed Inspector.
Background
State Statute 18.80, subd. 3 requires cities to appoint an Assistant Weed Inspector on an annual basis. By law, the
official Weed Inspector is the Mayor.
Agenda Section
Consent
Item Number
6.11
I:\RFA\COMM DEV\2022\City Council\1‐10‐22 CDBG Allocation Call for PH\6.12 Q ‐CDBG Call Public Hearing.docx
Request for Action
January 10, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: Community Development
By: Jeff Sargent, Director
Agenda Title
Resolution ordering published notice and scheduling public hearing to approve the projected use of funds for
the 2022 Urban Hennepin County Community Development Block Grant Program
Requested Action
Staff is requesting Council approval of the attached resolution authorizing publishing notice and setting a
public hearing date for allocation of the 2022 Urban Hennepin County Community Development Block Grant
Program (CDBG) funds. The public hearing will be held on February 14, 2022.
Policy/Past Practice
It is city policy and past practice to follow the Federal regulations related to the CDBG program and its funds.
Background
The Federal CDBG Program requires that municipalities hold a public hearing for consideration of the
projected use of funding within the imposed timeframe. Once a public hearing is conducted, the city’s
allocation selections are forwarded to Hennepin County for final approval. All community allocations are
based on the Department of Housing and Urban Development (HUD) formula using the community’s share of
three factors: 1) urban county total population; 2) number of persons with incomes at or below poverty level;
and 3) overcrowded housing units. Poverty data is a double‐weighted factor in the formula. All formula figures
are determined using 2010 census data.
Hennepin County has not yet notified cities of their CDBG funding amounts for 2022. Staff anticipates that the
amount will be similar to the 2021 allocation of $107,000. The funds distributed to New Hope will be available
on July 1, 2022, and the city is able to allocate these funds to programs that meet the requirements set forth by
the Department of Housing and Urban Development (HUD).
Hennepin County typically establishes a late‐February deadline for all cities to declare programming for their
respective funds. The City Council should schedule a public hearing on the allocation of New Hope’s CDBG
funds for the February 14, 2022, City Council meeting to meet this deadline. The public hearing set for February
14, 2022 will consider how the CDBG funds should be allocated. For 2021, the City Council allocated the funds
to the Single‐Family Housing Rehabilitation Program.
Recommendation
Staff recommends approval of the resolution ordering publishing the public hearing notice and scheduling the
public hearing date for February 14, 2022.
Attachment
Resolution
Agenda Section
Consent
Item Number
6.12
City of New Hope
Resolution No. 2022‐
RESOLUTION ORDERING PUBLISHED NOTICE AND PUBLIC HEARING TO APPROVE
THE PROJECTED USE OF FUNDS IN THE 2022 URBAN HENNEPIN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
WHEREAS, the city of New Hope, through execution of a Joint Cooperation Agreement with
Hennepin County, is cooperating in the Urban Hennepin County Community
Development Block Grant Program; and
WHEREAS, the city of New Hope has been notified that it has until March 8, 2022, to declare
its desired allocations for its 2022 CDBG funding; and
WHEREAS, the Department of Housing and Urban Development requires a public hearing to
be held on the allocation of CDBG funding; and
WHEREAS, a notice of public hearing is required to be published ten days in advance of the
public hearing scheduled for February 14, 2022.
NOW, THEREFORE, BE IT RESOLVED by the City Council of New Hope as follows:
1. That the above recitals are incorporated herein by reference.
2. That the Council hereby approves publishing NOTICE AND PUBLIC
HEARING TO APPROVE THE PROJECTED USE OF FUNDS IN THE 2022
URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK
GRANT PROGRAM to be published in the official newspaper of the city.
Adopted by the City Council on this 10th day of January, 2022.
___________________________
Kathi Hemken, Mayor
Attest:_____________________________
Valerie Leone, City Clerk
I:\RFA\CITY MANAGER\2022\BD OF APPEAL ‐ SET MTG\6.13 Q ‐ BD OF APPEAL DATE.DOCX
Request for Action
January 10, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Approval of April 14, 2022, as date for the Local Board of Appeal and Equalization Meeting
Requested Action
Staff recommends the City hold the Local Board of Appeal and Equalization on Thursday, April 14, at 7:00 p.m.
Policy/Past Practice
The City Council serves as the Board of Appeal and Equalization in New Hope. The hearing provides an
opportunity for property owners to question their property valuations. Appeals may be made in person or in
writing. The Board must meet between April 1 and May 31.
Background
The County requests that the City schedule its Local Board of Appeal and Equalization Meeting dates as soon as
possible. After the initial meeting, the Board must reconvene within twenty calendar days. Staff recommends April
14, at 7:00 p.m. as the initial date and April 28, at 6:30 p.m. (prior to the Council Meeting) as the reconvened meeting
date.
The county assessors are willing to meet with the Council at a work session prior to the actual meeting if so desired
by the Council. In this past this has served as an opportunity to familiarize the Council with property valuations,
sales information, and the Council’s role as Board of Equalization.
Residents will be notified of the Board of Appeal and Equalization meeting in their tax statements and city
publications (newsletter article). The law requires attendance at the local board meeting by at least one voting
member who has, within the last four years, attended the training course, and New Hope meets the
requirements (Elder and London’s certifications are effective until 7/1/24). On‐line training is available until
February 1 at https://www.revenue.state.mn.us/board‐appeal‐and‐equalization‐training.
Attachment
Memorandum from Hennepin County Assessor
Agenda Section
Consent
Item Number
6.13
To: City Clerk/City Administrator
From: Kim Jensen, Senior Appraiser
Date: January 3, 2022
Re: 2022 Local Board of Appeal and Equalization Meeting
Wednesday, April 13 7:00 pm
Date Time
Minnesota Statute 274.01, Subdivision 1, requires that the County Assessor set the date and time for
your local board of appeal and equalization meeting. We are proposing the date and time referenced
above.
Please confirm the above date and time or if you wish to change the date, send me an alternative by
January 21. We will try to accommodate the new date, but our staffing needs may not allow it. Also,
please print the name of the local board of appeal and equalization board members and circle the
anticipated meeting format. If you have any questions, please contact me at
kimberly.jensen@hennepin.us.
Please return this form to AO.Programs@hennepin.us .
CONFIRMATION
City: New Hope Board Member: Kathi Hemken
Date: Thurs, April 14 Board Member: John Elder
Time: 7 pm Board Member: Andy Hoffe
Location: City Hall Board Member: Mike Isenberg
Board Member: Jonathan London
Board Member:
Meeting Format: In Person (Yes) Board Member:
Hybrid
Remote City Clerk/Administrator Signature
I:\RFA\P&R\PARKS\2022\#1078 Hidden Valley Playground\Authorize Plans and Specs\8.1 Q ‐ Authorize plans and specs for Hidden Valley Park Playground.docx
Request for Action
January 10, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: Parks & Recreation
By: Susan Rader, Director
Agenda Title
Motion to authorize preparation of plans and specifications for playground improvements at Hidden Valley
Park (Improvement Project No. 1078)
Requested Action
Staff is recommending that the City Council authorize the city engineer to prepare plans and specifications
for improvements to the playground at Hidden Valley Park, located at 8800 32nd Avenue North
(Improvement Project No. 1078). It is anticipated that work would begin late spring with the majority of the
project being completed this summer.
Background
The playground equipment at Hidden Valley Park is currently the oldest playground in the New Hope parks
system. It was last replaced in 1998. The tot area was replaced in 2017 due to an arson incident.
Last fall a mailing was sent to area residents to alert them to the possible project and to gather some initial
information on what they would like to see included in the new playground. As part of the survey, neighbors
were able to indicate if they would be interested in attending meetings to help pick out the equipment. This
process has worked well in the past and staff appreciates the input from the neighbors.
This year, 677 surveys were mailed. Staff received 64 replies with 24 indicating that they would be, or
possibly be, interested in attending the equipment selection meetings. Due to the number of survey
responses, staff is attaching a summary of the responses instead of all of the surveys. The surveys are
available if Council members would like to review.
Following an order of events similar to past projects, staff and the city engineer would work with a
representative from Flagship Recreation/Landscape Structures to develop two basic plans that would work
well in the designated area of the park, incorporate wishes of the neighbors and stay within the budget. These
plans would then be presented to the area residents for their consideration at a meeting with staff, the city
engineer and interested CAC commissioners. Following the presentation of plans, the residents would be
given the opportunity to provide input regarding the plan that they would most like to see implemented
along with any minor modifications. Those changes would be incorporated into the design and a second
meeting with the committee would take place. Staff would then bring the plan forward for Council approval.
As has been discussed previously with Council, in 2011 staff started using a playground vendor who had a
program to refurbish equipment. Landscape Structures, currently represented by Flagship Recreation, was
the only playground equipment company to offer a program and they are also listed on the State of
Minnesota Cooperative Purchasing Venture. In the long‐term, using Landscapes Structures should enable
staff to update a playground by re‐using and updating some pieces of equipment or structure posts rather
than replacing the entire playground structure. This only works with playgrounds that have existing
Agenda Section
Development &
Planning
Item Number
8.1
Request for Action, Page 2
Landscape Structures playgrounds. The 2020 project at Begin Park was the first playground replacement
project that could incorporate the refurbish component. Hidden Valley Park does not currently have
Landscape Structures equipment, so it will not have a refurbish component.
In addition to the playground container and equipment replacement, the sand base will be replaced with
engineered wood fiber, which meets ADA requirements. New benches and Hidden Valley Park sign will also
be installed. Staff and the city engineer will also be discussing options for the existing retaining wall.
Funding
This project is included in the 2022 CIP and the 2022 Park Infrastructure budget as shared with the Council
during 2022 budget discussions. Funding of $250,000 is available in the Park Infrastructure Fund which is
levy funded each year.
Attachments
2022 CIP list
Map of Hidden Valley Park
Pictures of existing equipment
Survey summary
City of New Hope, Minnesota
Capital Improvement Plan - Parks Infrastructure Fund 9233
Schedule of Planned Capital Outlay 2021 to 2031
2021 2022 2023 2024 2025
Year to Estimated Estimated Estimated Estimated Estimated
Department Replace Item Cost Amounts Amounts Amounts Amounts Amounts
Parks & Recreation 2021 Parks concrete, trail work 75,000$ 75,000$ -$ -$ -$ -$
Parks & Recreation 2021 Parks Corner Park play equipment project 185,000 185,000 - - - -
Parks & Recreation 2021 Parks frisbee golf equipment 12,000 12,000 - - - -
Parks & Recreation 2021 Parks court, equipment painting, benches 100,000 100,000 - - - -
Parks & Recreation 2021 Parks lighting improvements 68,000 68,000 - - - -
Parks & Recreation 2021 Parks maintenance (garages)22,000 22,000 - - - -
Parks & Recreation 2022 Parks addition of bocce ball courts 25,000 - 25,000 - - -
Parks & Recreation 2022 Cgyms pitching machines 5,000 - 5,000 - - -
Parks & Recreation 2022 Parks concrete, trail work 75,000 - 75,000 - - -
Parks & Recreation 2022 Parks Hidden Valley Park play equipment project 250,000 - 250,000 - - -
Parks & Recreation 2022 Parks lighting improvements 100,000 - 100,000 - - -
Parks & Recreation 2022 Parks Civic Center hockey rink 220,000 - 220,000 - - -
Parks & Recreation 2022 Parks maintenance (courts, equipment painting, benches and picnic tables 80,000 - 80,000 - - -
Parks & Recreation 2023 Parks Lighted Baseball Field 690,000 - - 690,000 - -
Parks & Recreation 2023 Parks concrete, trail work 75,000 - - 75,000 - -
Parks & Recreation 2023 Parks Hidden Valley Hockey rink 100,000 - - 100,000 - -
Parks & Recreation 2023 Parks hockey rink fencing 10,000 - - 10,000 - -
Parks & Recreation 2023 Parks Liberty Park play equipment project 200,000 - - 200,000 - -
Parks & Recreation 2023 Parks lighting improvements 75,000 - - 75,000 - -
Parks & Recreation 2023 Parks maintenance 155,000 - - 155,000 - -
Parks & Recreation 2024 Parks concrete, trail work 50,000 - - - 50,000 -
Parks & Recreation 2024 Parks Elm Grove Park play equipment project 170,000 - - - 170,000 -
Parks & Recreation 2024 Parks lighting improvements 75,000 - - - 75,000 -
Parks & Recreation 2024 Parks maintenance 35,000 - - - 35,000 -
Parks & Recreation 2024 Parks outdoor fitness equipment 40,000 - - - 40,000 -
Parks & Recreation 2025 Parks concrete, trail work 50,000 - - - - 50,000
Parks & Recreation 2025 Parks lighting improvements 75,000 - - - - 75,000
Parks & Recreation 2025 Parks maintenance 85,000 - - - - 85,000
Parks & Recreation 2025 Parks picnic shelter at Northwood 125,000 - - - - 125,000
Hidden Valley Park
32nd and Boone Avenues
Existing playground
equipment
Retaining wall
Existing tot
playground
equipment will
remain
Hidden Valley Playground Equipment Improvement Survey Summary
New Hope staff mailed out 677 surveys to residents, located in relative proximity to Hidden
Valley Park. Because Hidden Valley Park is one of New Hope’s signature parks, and used by
many residents, we wanted to expand our mailing area beyond what we typically do with
smaller, neighborhood parks. This year, we received a total of 64 responses. This is a “better
than expected” response to the surveys. The residents that responded to the survey have lived
in New Hope an average of 20 years. The range of years lived in New Hope was from 1 year to
54 years.
The questions included whether residents wanted to participate in a panel to help select the
playground equipment tentatively scheduled to be replaced in the park in 2022. Residents were
also asked who utilizes the park, how they utilize the park, what they like best about the park
and concerns they had about the park.
21 of the residents who responded are interested in participating in a panel to help
chose the playground equipment and look at other possible improvements to the park.
3 residents thought they might be interested in participating in future playground
meetings.
Generally, residents enjoy(ed) and utilize(d) the park because of its close proximity, natural
areas including trees, the pond and the bridge. The park is used heavily for walking/biking on
the trail, using the playground equipment, playing tennis/pickleball and winter activities such as
skating and sledding on the hill.
Hidden Valley Park gets used by a variety of different age groups: The respondents claimed
usage from every age category.
The age groups reported by the survey were as follows:
6‐23 Months old (18)
2‐5 Years old (35)
5‐12 Years old (43)
12‐17 Years old (13)
18+ Years old (76)
The 18+ group is likely under reported as respondents that listed younger users of the park, on
the survey, often failed to list themselves as park users.
Residents had concerns about:
The future of the trees.
Unnecessary use of taxpayer dollars.
Proximity of the portable bathroom in relation to the playground.
Unleashed dogs running in the park/in tennis courts.
Profanity and behavior making park users uncomfortable.
Bees hovering/nesting in the playground sand.
Below is a summation of the responses to the survey questions. Numbers after each response
indicate the number of resident’s response that were the same.
We are very excited this year as many residents gave staff excellent responses that will help
guide our initial meeting with the residents. Also, we are thrilled at the number of residents
that are eager to participate in upcoming meeting that will help shape the future of the park.
Hidden Valley Playground Equipment Improvement Survey Responses
How residents use Hidden Valley Park:
Walking (52)
Playground (35)
Tennis/Pickleball (20)
Sledding (17)
Biking on Path (14)
Skating (13)
Baseball Field (6)
Soccer field (4)
Look for wildlife (3)
Picnics (3)
Open space (3)
Dog Stuff (2)
Flying Kites (2)
Running
Basketball
Geocaching
Pokemon Go
Other Parks/Programs use by residents other than Hidden Valley Park:
New Hope:
Northwood (22)
Jaycee (5)
Civic Water Park (3)
Sonnesyn School (2)
Winnetka Hills
New Hope Ice Arena
Crystal:
Lions Valley Place Park (3)
Yunkers Park (2)
King’s Valley Park
Bassett Creek Park
Becker Park
Golden Valley:
Brookview Park (3)
Schaper Park (2)
Golden Valley‐Senior Trips
Medley Park
SEA School
St. Louis Park:
Westwood Nature Center
Plymouth:
French (8)
East and West Medicine Lake (2)
Plymouth Creek
Zachary Park
Maple Grove:
Elm Creek (2)
Central Park (2)
City of Anoka and Blaine Playgrounds
Activities listed:
Dog Parks
Pickleball lessons
RSI?
Residents would like to see the following park and playground
equipment improvements…
More Swings for different ages (22)
Climbing Rocks/structures/wall (18)
Zipline (16)
Slides (15)
Network of Towers and bridges (7)
Monkey Bars (7)
Sand in some areas wood in others (6)
Obstacle course/Ninja (4)
Year‐Round Restroom (4)
Closer Bathroom (5)
Balance beam (4)
Climbing ropes (3)
More Natural playground (3)
Saucer/Web Swing (3)
More Lighting (3)
Environmentally friendly/conscious materials (2)
Merry go round (2)
Sensory Friendly Equipment/Disability Accessible (2)
Tunnel (2)
More Benches in shade (2)
Seesaw/teeter totter (2)
Bike Parking at playground (2)
Rope Climbing
Tube Slide
Ga‐Ga Ball Pit
Playhouse area
Shade
Modern equipment
Equipment accessible to smaller kids
Slackline
Islands of equipment (hot lava game).
New Diggers
Addition of benches for the skating rink.
Connected equipment‐combine the different age equipment
Hold and spin
Sit and spin
ADA Swings
ADA Equipment
Big Animal equipment to climb on.
Equipment that provides exercise.
Equipment for older kids.
More benches along trail.
Addition of a skate park.
Addition of a volleyball court.
Sheltered picnic table
Addition of a dog park.
More garbage cans for dog poop are needed.
Senior area‐Fitness Area creation.
Fireman’s pole
Tall tower w/slide
Addition of (artificial?) turf play surfaces.
Big enough playground equipment for parents to follow kids around/assist.
Whirlygig Spinner‐Four‐seater
What residents liked most about the park
Walking Path‐Open Spaces (15)
Location/proximity (13)
Trees (10)
The Pond (8)
Shade in the park and at the playground (8)
Natural space (6)
Sliding Hill (6)
Playground (4)
Tennis Courts (4)
Bridge (4)
Well Maintained (3)
Wildlife (3)
Watching people using the park (3)
Cleanliness (2)
Nice amenities (2)
Slides in the playground (2)
Quality Trails (2)
Sand in the playground (2)
Availability to use the park year‐round.
Trail Signage
Soccer and Baseball fields
Benches around pond
ADA Swing/ Blue chair swing (2)
Likes the plowed walk paths during the winter
Ice Rink
Sand diggers
Other residential comments related to the park
Current playground is in good shape‐Leave it be wasteful spending
Bees and garbage/debris hidden in the sand.
Unleashed Dogs in the Park (2)
Don’t destroy the sliding hill
Keep the trees
Trees MUST STAY
Try and keep the trees
Baseball and Soccer fields need upkeep.
Fall and spring clean‐up needed/Sticks and debris in sand.
Need more picnic benches in the park.
Profanity/uncomfortable behavior at the Basketball Court
Improve the warming house and outdoor benches
Bring the equipment together‐Challenge of distance between the two structures with children of
different age groups.
Dog owners occasionally use the tennis courts as an off‐leash area.
Would like to keep the retaining wall.
Playground retaining wall could be/seems unsafe.
Does not like the wood chips in other parks.
Use cool products‐don’t get hot in the sun
Bring in soft play surface instead of all sand.
Would like to see recycled plastic surface for the playground
Change the playground surface to rubber tile (2)
I:\RFA\City Manager\2022\10.1 ‐ Q&R‐apt acting mayor 01.10.22.docx
Request for Action
January 10, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Valerie Leone, City Clerk
Agenda Title
Resolution appointing a council member as mayor pro tem for 2022
Requested Action
Staff recommends adopting the resolution to appoint a council member as mayor pro tem.
Policy/Past Practice
The mayor pro tem performs the duties of mayor during the disability or absence of the mayor from the city or, in
case of vacancy in the office of mayor, until a successor has been appointed and qualifies.
Background
This position is rotated among Council Members.
Year Council Member
2011 Elder
2012 Lammle
2013 Hoffe
2014 Stauner
2015 Elder
2016 Lammle
2017 London
2018 Hoffe
2019 Elder
2020 Frazier
2021 London
2022 Hoffe (recommended)
It is recommended that Council Member Hoffe be appointed to the position for 2022, and Council discussed this
matter at the November 15 work session. The Council should make a nomination for mayor pro tem for 2022. If
the final decision changes, the resolution will be amended accordingly.
Attachment
Resolution
Agenda Section
Ordinances &
Resolutions
Item Number
10.1
City of New Hope
Resolution No. 2022‐
Resolution appointing Council Member Andy Hoffe
as Mayor Pro Tem for 2022
WHEREAS, According to M.S. 412.121 the city council must annually choose an mayor pro
tem from its council members; and
WHEREAS, the Mayor Pro Tem shall perform the duties of mayor during the disability or
absence of the mayor from the city or, in case of vacancy of office of mayor,
until a successor has been appointed and qualifies.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope that:
Council Member Andy Hoffe is appointed Mayor Pro Tem for 2022.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 10th
day of January, 2022.
Mayor
Attest:
City Clerk
I:\RFA\City Manager\2022\City Manager Goals\11.1 Q ‐ City Manager 2022 Goals.docx
Request for Action
January 10, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Motion approving city manager goals for 2022
Requested Action
The city manager is requesting the City Council approve a motion approving the city manager goals for 2022.
The suggested goals were reviewed at the December 20 council work session; the Council was in general
agreement with the goals. Some of the 2022 goals include targeted completion dates so they can be compared
to SMART (specific, measurable, achievable, realistic, and timely) objectives.
Policy/Past Practice
The policy and past practice for the past thirteen years has been the city manager presents a draft listing of
recommended goals at the conclusion of the December performance evaluation, the Council provides input
and feedback on the goals, and the goals are then approved in January.
Background
The city manager’s employment agreement states “…in January of each year, the City Council and McDonald
will define and prioritize the policies, goals and performance objectives they jointly determine necessary for
operation of the city. The policies, goals and objectives will be reduced to writing by McDonald, approved by
the City Council and shall generally be attainable within the time limitations and budgetary constraints.”
At the December 20, 2021, work session, a draft list of suggested city manager goals for 2022 was presented
for consideration. The City Council was generally agreeable with the goals presented. The goals place
priorities on redevelopment and code enforcement, conducting the 2022 election, infrastructure and
environmental improvement projects, parks and recreation programs/facilities, public safety and community
engagement, financial matters, technology improvements, communication and public participation.
If Council is in agreement with the list of goals, it is recommended that a motion be passed approving the
goals. If Council wants to make changes to the 2022 city manager goals, I am open to your feedback.
Attachments
Suggested City Manager goals for 2022
Excerpt of 12/20/21 work session minutes
Agenda Section
Unfinished & Org
Business
Item Number
11.1
I:\RFA\City Manager\2022\City Mgr employ agrmt\11.2 Q‐ApproveCM Emp Agr amendment 01 10. 2022.docx
Request for Action
January 10, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: HR & Admin Services
By: Rich Johnson, Director of HR & Admin. Services
Agenda Title
Resolution approving 12th Amendment to City Manager Employment Agreement
Requested Action
The city attorney has prepared the attached resolution and amendment to the city manager’s employment
agreement to implement the changes that were discussed by the City Council at the December 20, 2021, City
Council Work Session and/or changes previously approved by the council for New Hope employees.
Policy/Past Practice
The employment agreement states that changes to the agreement shall be made by signed addendum. Any
changes are usually presented at the first council meeting in January, following the city manager’s
performance evaluation conducted at the December work session.
Background
The City Council held the city manager’s performance review at the December 20, 2021, Work Session. In
follow up to the discussion and direction provided by the City Council at the conclusion of the performance
evaluation, the city attorney has prepared the attached resolution approving the 12th Amendment to the city
manager’s employment agreement. The amendment addresses the following issue:
2022 Wage Increase – authorizes a 3.0% COLA and a 2% merit based adjustment effective with the pay
period commencing on January 3, 2022, based on the 2021 performance evaluation. The annual salary of
the city manager would be adjusted from $180,017 (2021) to $189,018 (2022).
Stacy Woods, Assistant City Attorney will be in attendance at the council meeting and will be available to
respond to questions regarding the amendment.
Attachments
Resolution
12th Amendment to Employment Agreement
Agenda Section
Unfinished & Org
Business
Item Number
11.2
RESOLUTION NO. 2022 -___
RESOLUTION APPROVING 12TH AMENDMENT
TO CITY MANAGER EMPLOYMENT AGREEMENT
BE IT RESOLVED by the City Council of the City of New Hope as follows:
WHEREAS, the City of New Hope, a Minnesota municipal corporation ("City"), and Kirk
McDonald ("McDonald") entered into an Employment Agreement (“Agreement”) dated
December 10, 2007, whereby McDonald agreed to serve as the New Hope City Manager, and
WHEREAS, the City and McDonald wish to amend the Agreement per the proposed 12th
Amendment to Employment Agreement between Kirk McDonald and City of New Hope attached
to this resolution as Exhibit A.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope
as follows:
1. The 12TH Amendment to the December 10, 2007 Employment Agreement Between Kirk
McDonald and the City of New Hope attached hereto as Exhibit A is hereby approved.
2. The Mayor and City Clerk are hereby authorized and directed to sign said 12TH
Amendment to Employment Agreement between Kirk McDonald and the City of New
Hope.
Dated the 10th day of January 2022.
____________________________________
Kathi Hemken, Mayor
Attest: __________________________
Valerie Leone, City Clerk
1
12TH AMENDMENT TO EMPLOYMENT AGREEMENT
BETWEEN KIRK MCDONALD AND THE CITY OF NEW HOPE
WHEREAS, the City of New Hope, a Minnesota municipal corporation (ʺCityʺ), and Kirk
McDonald (ʺMcDonaldʺ) entered into an Employment Agreement Between Kirk McDonald and
the City of New Hope (“Agreement”) dated December 10, 2007, whereby McDonald agreed to
serve as the New Hope City Manager, and
WHEREAS, the Agreement has been previously amended in 2009, 2012, 2013, 2014, 2015, 2016,
2017, 2018, 2019, 2020 and 2021 and those amendments remain in full force unless expressly
modified by this 12TH Amendment to the Agreement, and
WHEREAS, paragraph 5 of the Agreement governing McDonald’s salary and benefits states
any future salary increases or benefit adjustments must be done as an amendment to the
Agreement, and
WHEREAS, subsequent to McDonald’s 2021 performance evaluation the City Council now
agrees McDonald is entitled to a salary increase for 2022. The purpose of this 12TH Amendment
to the Agreement is to implement said salary increase per paragraph 5 of the Agreement, and
WHEREAS, by execution of this 12TH Amendment to the Agreement, the City Council hereby
confirms its decision to increase McDonald’s salary to $189,018 annually, effective with the pay
period commencing on January 3, 2022, as authorized by resolution adopted on January 10,
2022. This increase includes a 3.0% Cost of Living Adjustment (COLA) given to all city
employees for 2022 in addition to a merit increase to salary of 2% based on McDonald’s 2021
performance evaluation.
NOW THEREFORE the parties hereto agree as follows:
1. Paragraph 5 of the December 10, 2007 Employment Agreement Between Kirk McDonald
and the City of New Hope is amended by increasing McDonald’s annual salary to
$189,018 effective with the pay period commencing on January 3, 2022.
2. All other provisions of the December 10, 2007 Employment Agreement Between Kirk
McDonald and the City of New Hope and all subsequent amendments thereto shall
remain in full force and affect unless expressly modified by the herein amendment.
Dated: January 10, 2022.
BY: _____________________________
Kathi Hemken, Mayor
BY: _____________________________
Valerie Leone, City Clerk
__________________________________
Kirk McDonald, City Manager
S:\January 10, 2022 Council Meeting\12.1 Q ‐ Upcoming Events.docx
Request for Action
January 10, 2022
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Exchange of communication between members of the city council
Upcoming meetings and events:
Jan. 11 7:30 a.m. – District 281 Government Advisory Council Meeting (Virtual)
7 p.m. – Citizen Advisory Commission Meeting
Jan. 13 12:30 p.m. – Shingle Creek Watershed Management Commission Meeting (Virtual)
Jan. 17 Martin Luther King Jr. Day, City Offices Closed
Jan. 18 6/6:30 p.m. – City Council Work Session
Jan. 19 5:30 p.m. – North Metro Mayors Board of Directors Meeting at Coon Rapids
Jan. 20 8:30 a.m. – Bassett Creek Watershed Management Commission Meeting (Virtual)
Jan. 24 7 p.m. – City Council Meeting
Agenda Section
Other Business
Item Number
12.1