112221 City Council Meeting Packet
NEW HOPE CITY COUNCIL
MEETING AGENDA
November 22, 2021
7:00 p.m.
City Hall – Council Chambers
4401 Xylon Avenue North
Mayor Kathi Hemken
Council Member John Elder
Council Member Andy Hoffe
Council Member Michael Isenberg
Council Member Jonathan London
The City Council wants and encourages citizen participation at Council Meetings. Your input and
opinions count and are valuable. You are encouraged to bring forth your comments and issues at
the appropriate point on the agenda.
A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time
any person may address the Council on any subject pertaining to City business not listed on this
agenda or scheduled as a future agenda item. The Council requests that you limit your presentation
to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their
hand and be recognized by the Mayor. Approach the podium and speak into the microphone by
first stating your name and address. Also, please record your name on the roster at the table near
the door so that your name will be spelled correctly in the minutes.
Individuals should not expect the Mayor or Council to respond to their comments tonight; Council
may refer the matter to staff for handling or for consideration at a future meeting. You are welcome
to contact the city clerk at 763‐531‐5117 after the council meeting.
COUNCIL MEETING BROADCASTS AND STREAMING
Government Access channel 16 programming includes live/taped meeting replays
Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.
www.newhopemn.gov
New Hope Values and Vision
City Mission
Strong local government that is proactive in responding to the community needs and issues by delivering quality
public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner.
Values
Excellence and Quality in the Delivery of Services
We believe that service to the public is our reason for being and strive to deliver quality services in a
highly professional and cost-e ective manner.
Fiscal Responsibility
We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if
residents are to have confi dence in government.
Ethics, Integrity and Professionalism
We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and
that all meaningful relationships are built on these values.
Respect for the Individual
We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering
of opinions.
Open, Honest, and Respectful Communication
We believe that open, honest, and respectful communication is essential for an informed and involved citizenry
and to foster a positive environment for those interacting with our city.
Cooperation and Teamwork
We believe that the public is best served when all work cooperatively.
Visionary Leadership and Planning
We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in
planning for the future.
Vision
e city is a great place to grow as a family, individual, or business.
All within our city are safe and secure.
Essential services will be those that promote a safe and healthy environment for all residents.
Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner
and with measurable results.
e city views residents as its greatest asset and seeks their input and participation.
e city will meet the communication needs of citizens, elected o cials, and city sta .
Strategic Goals
e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks,
lighting, and city facilities).
e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health.
e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve
or enhance its tax base.
e city will provide core services with a professional sta who are equipped with the necessary tools and
equipment and given necessary direction.
e city will facilitate and improve communications to promote e ective intergovernmental cooperation
between sta , citizens, and Council.
Adopted by the New Hope City Council, August 2006
Reaffirmed by the New Hope City Council, February 2021
CITY COUNCIL MEETING
City Hall, 4401 Xylon Avenue North
Monday, November 22, 2021
7:00 p.m.
Regular Session
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – November 22, 2021
2. ROLL CALL
3. APPROVAL OF MINUTES:
Council Meeting Minutes – November 8, 2021
Work Session Minutes – November 15, 2021
4. OPEN FORUM
5. PRESENTATIONS
6. CONSENT BUSINESS
6.2 Approval of financial claims through November 22, 2021
6.4 Resolution approving change order to Abdo Financial Solutions contract for consultation
on FEMA and ARPA funding
6.5 Resolution designating polling places in the city of New Hope
6.6 Motion approving appointment of Malloy, Montague, Karnowski and Radosevich
(MMKR) to Perform 2021 City Audit
7. PUBLIC HEARING
8. DEVELOPMENT AND PLANNING
8.1 Resolution awarding contract to Northwest Asphalt for construction of public
improvement project no. 1037 (culvert improvement at Meadow Lake and golf course)
9. PETITIONS AND REQUESTS
10. ORDINANCES AND RESOLUTIONS
10.1 Ordinance No. 21‐05, an ordinance amending Sections 4‐2(b) and 4‐3(b) of the New Hope
City Code related to accessory structures; Ordinance No. 21‐06, an ordinance amending
Section 4‐2(b) of the New Hope City Code related to tutorial uses; and Ordinance No. 21‐
08, an ordinance amending Section 4‐17(d) of the New Hope City Code related to
allowable uses in the City Center district; and summary ordinance for publication
purposes
10.2 Ordinance No. 21‐07, an ordinance amending Section 3‐33(c) of the New Hope City Code
related to responsibility for securing the BUCO
11. UNFINISHED AND ORGANIZATIONAL BUSINESS
12. OTHER BUSINESS
12.1 Exchange of communication between members of the city council
13. ADJOURNMENT
Memorandum
To: New Hope City Council
From: Kirk McDonald, City Manager
Date: November 18, 2021
Subject: Agenda Items for Monday, November 22, 2021
Open Forum
Staff is not aware of anyone planning to address the Council for the Open Forum.
Item 6.1
There are no new business license requests.
Item 6.2
This item involves routine financial claims.
Item 6.3
There are no new liability claims to report.
Item 6.4
This item approves a change order to the contract with Abdo for $25,000 to cover the additional consultation
work related to the city’s FEMA and ARPA funding. The change order can be funded by ARPA funds and
the change order would remain effective through December 31, 2024. This was reviewed at the November 15
work session and Council was supportive. I recommend approval.
Item 6.5
A law was passed during the 2017 legislative session requiring municipalities to adopt a resolution
designating election polling places on an annual basis. The resolution designates the same polling places that
were utilized for the 2020 election cycle. City Clerk Leone and I recommend approval.
Item 6.6
Council is asked to approve the appointment of MMKR to perform the 2021 city audit, CAFR
preparation, and a federal single audit for a total of $44,595. The engagement letter presented to
Council is consistent with the pricing that was listed in the three‐year proposal approved by Council in
2019. Funds are budgeted for the annual audit. AEM and I recommend approval.
Item 8.1
Staff recommends undertaking improvements to the culvert area between the golf course pond and Meadow
Lake in conjunction with the Meadow Lake drawdown. The proposed work includes adjusting the flared
end of the culvert with a storm structure, stabilizing the shoreline (rock from city hall parking lot will be
repurposed for this use), and installing access gates for easier maintenance access in the future. Bids were
received on November 17, and the low bid was submitted by Northwest Asphalt for $70,054. The project will
be funded by the storm water capital improvement plan. Director Weber and I recommend approval.
Item 10.1
The Planning Commission recommends approval of three ordinance amendments related to accessory
structures, tutorial uses, and allowable uses in the City Center district. Ordinance No. 21‐05 amends the
definition of a carport and modifies language regarding garages. Ordinance No. 21‐06 amends the definition
of on‐site service businesses to include specialty schools or tutoring centers. Ordinance No. 21‐08 clarifies the
allowed use of on‐site service businesses within the City Center district. The Codes and Standards committee
of the Planning Commission reviewed the text amendments in August of 2021, and the Planning
Commission considered the amendments at its November 2 meeting and recommended approval by a 7‐0
vote. Director Sargent and I recommend approval of the ordinance amendments and the summary
ordinance for publication purposes.
Item 10.2
This ordinance amendment makes the property owner solely responsible for filing a Business Use Certificate
of Occupancy (BUCO) with the city. Previously the responsibility was both the property owner and lessee.
This change will help with compliance especially at multi‐tenant office buildings. Director Sargent and I
recommend approval.
Item 12.1
Mayor Hemken will review upcoming meetings and events.
EDA #4
This item approves an amendment to the loan origination agreement with the Center for Energy and
Environment (CEE). The current agreement expires on December 31, 2021, and the resolution would
renew a revised three‐year contract. Some of the fees have increased and exact costs will depend on the
number of loans issued. Also, the annual administration fee is increasing from $500 to $2,500. Funds are
available in the EDA budget for extending the CEE contract to offer housing loan/grants to New Hope
residents. Director Sargent and I recommend approval.
EDA #5
This item approves a purchase agreement for the acquisition of 4215 Nevada Avenue North for
$206,000 plus partial closing costs as part of the scattered site housing program. Staff believes the
property is a good candidate for a demolition and rebuilt project. Earlier this year the city attempted to
acquire 3611 Louisiana Avenue North but was unsuccessful. The 2021 budget for scattered site projects
is $250,000, and there would be a shortfall of $38,355 for the 4215 Nevada Avenue North project.
However, funds from the 2022 budget could offset the cost. Director Sargent and I recommend
approval.
EDA #6
Staff recommends purchase of 5306 Rhode Island Avenue North for $213,000 plus partial closing costs
as part of the scattered site housing program. A recent appraisal estimated the value at $227,000. Staff
believes the property is a good candidate for a demolition and rebuilt project. After selling the lot the
estimated net loss is $164,733. The project would be funded by the 2022 budget that contains $500,000
for scattered site housing projects. Director Sargent and I recommend approval.
If you have any questions regarding items in the agenda packet, please call the city clerk or me
before the meeting so that staff can research any issues and be prepared to respond at the meeting.
New Hope City Council November 8, 2021
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes November 8, 2021
Regular Meeting City Hall, 7:00 p.m.
CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:00 p.m.
PLEDGE OF
ALLEGIANCE
The City Council and all present stood for the Pledge of Allegiance.
ROLL CALL Council present:
Staff present:
Kathi Hemken, Mayor
John Elder, Council Member
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Kirk McDonald, City Manager
Valerie Leone, City Clerk
Stacy Woods, Assistant City Attorney
APPROVAL OF
MINUTES
Motion was made by Council Member Hoffe, seconded by Council Member
Isenberg, to approve the work session meeting minutes of October 18, 2021.
Voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following
voted against the same: None; Abstained: None; Absent: None. Motion carried.
Motion was made by Council Member Isenberg, seconded by Council Member
Elder, to approve the regular meeting minutes of October 25, 2021. Voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against
the same: None; Abstained: None; Absent: None. Motion carried.
OPEN FORUM
There was no one present desirous of addressing the council.
ROTATING VOTES
Please note that votes taken on each agenda item are called by the secretary on a
rotating basis; however, the written minutes always list the mayor’s name first
followed by the council members’ in alphabetical order.
CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated
that all items will be enacted by one motion unless requested that an item be
removed for discussion. Mr. Kirk McDonald, city manager, reviewed the consent
items.
FINANCIAL CLAIMS
Item 6.2
Approval of financial claims through November 8, 2021.
RESOLUTION 2021‐102
Item 6.4
Resolution approving 2022 maintenance agreement with Embedded Systems, Inc.
for tornado/civil defense siren maintenance in the amount of $1,660.32.
New Hope City Council November 8, 2021
Page 2
MOTION
Consent Items
Motion was made by Council Member Elder, seconded by Council Member
Isenberg, to approve the Consent items. All present voted in favor. Motion
carried.
PUBLIC HEARING
USE OF BOND
PROCEEDS
SERIES 2017A
Item 7.1
Mayor Hemken introduced for discussion Item 7.1, Supplemental resolution
authorizing use of proceeds of $18,435,000 general obligation capital improvement
plan bonds, Series 2017A.
Mr. Kirk McDonald, city manager, stated in 2017 the City Council approved a
capital improvement plan for the construction of a new police station/city hall
facility. Preliminary approval was given for the issuance of general obligation
capital improvement plan bonds at the September 25, 2017, Council Meeting. A
five‐year plan was prepared by Ehlers & Associates, Inc. with expenditures in 2017
and 2018. In December of 2017 the city issued $18,435,000 in general obligation
capital improvement bonds. He explained on the day of the bond sale, the city
accepted a premium on the bonds which provided additional funds for the project.
Also, at the time the project commenced, the city had saved $600,000 in the city
hall capital fund.
Mr. McDonald stated as of September 30, 2021, the remaining amount of the 2017
bond proceeds is approximately $1,250,000. He indicated the funds will be drawn
down to reimburse city hall CIP for $600,000; to fund remaining security measures
$67,000; to fund technical improvements in meeting rooms $77,000, and for final
payments to contractors $106,000, which brings the remaining bond proceeds to
$400,000. He stated action by the City Council is necessary to redistribute the
$400,000. He explained that the city’s bond counsel was consulted and reallocating
the remaining funds is allowed by law. Staff and AEM is recommending the excess
proceeds be applied to the public works facility improvements.
He stated on May 24, 2021, phase 1 of the public works facility improvement
project was awarded in the amount of $2,314,000. The project will be funded
internally and phase 2 will occur in a couple of years. He stated since the original
CIP plan did not list the public works facility improvements, it is necessary to
conduct a new public hearing and adopt a resolution approving the updated plan
and authorize use of the excess funds.
Mr. McDonald noted the remaining funds could also be utilized to “pay down”
the debt service on the original city hall bonds. He explained if the funds were used
for this purpose, the debt service levy would need to be increased in subsequent
years to bring it back up to the original level before “pay down”. Mr. McDonald
stated both options were discussed with the City Council at the August 16, 2021
work session and the Council was in agreement with the recommendation from
AEM and staff to utilize the funds for the public works facility. At the October 11
Council Meeting, a resolution was adopted scheduling the public hearing for
November 8, 2021.
Mr. McDonald stated after conducting the public hearing, Council is asked to
adopt the resolution which approves the updated Capital Improvement Plan to
include the public works facility improvements for 2021 and authorizes the use of
New Hope City Council November 8, 2021
Page 3
excess funds for the additional projects. Mr. McDonald stated Council will be
asked to adopt a subsequent resolution (agenda Item 8.1) to formally transfer the
$400,000 remaining bond proceeds from the city hall construction fund to the
public works facility fund.
Mayor Hemken opened the floor for comments for the public hearing. There was
no one present desirous of addressing the Council on the issue.
CLOSE HEARING
Item 7.1
Motion was made by Council Member Elder, seconded by Council Member Hoffe,
to close the public hearing. All present voted in favor. Motion carried.
Council Member London commented that he does not believe paying down the
debt service on the original city hall bonds would result in higher taxes or a higher
debt service levy. He expressed his opinion that the $400,000 could be saved
elsewhere in the budget, and stated he is not in favor of reappropriating the funds.
RESOLUTION 2021‐103
Item 7.1
Council Member Elder introduced the following resolution and moved its
adoption: “SUPPLEMENTAL RESOLUTION AUTHORIZING USE OF
PROCEEDS OF $18,435,000 GENERAL OBLIGATION CAPITAL
IMPROVEMENT PLAN BONDS, SERIES 2017A.” The motion for the adoption
of the foregoing resolution was seconded by Council Member Isenberg, and upon
vote being taken thereon, the following voted in favor thereof: Hemken, Elder,
Hoffe, Isenberg; and the following voted against the same: London; Abstained:
None; Absent: None; whereupon the resolution was declared duly passed and
adopted, signed by the mayor which was attested to by the city clerk.
BOND PROCEEDS
TRANSFER
Item 8.1
Mayor Hemken introduced for discussion Item 8.1, Resolution approving the
transfer of unspent bond proceeds from the City Hall Construction Fund to the
Public Works Facility Fund (Project No. 1039).
RESOLUTION 2021‐104
Item 8.1
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING THE TRANSFER OF UNSPENT
BOND PROCEEDS FROM THE CITY HALL CONSTRUCTION FUND TO THE
PUBLIC WORKS FACILITY FUND (PROJECT NO. 1039).” The motion for the
adoption of the foregoing resolution was seconded by Council Member Isenberg,
and upon vote being taken thereon, the following voted in favor thereof: Hemken,
Elder, Hoffe, Isenberg; and the following voted against the same: London;
Abstained: None; Absent: None; whereupon the resolution was declared duly
passed and adopted, signed by the mayor which was attested to by the city clerk.
EXCHANGE OF
COMMUNICATION
Item 12.1
Mayor Hemken introduced for discussion Item 12.1, Exchange of communication
between members of the City Council.
Mayor Hemken reported on upcoming events.
ADJOURNMENT
Motion was made by Council Member Isenberg, seconded by Council Member
Elder, to adjourn the meeting, as there was no further business to come before
the Council. All present voted in favor. Motion carried. The New Hope City
Council adjourned at 7:12 p.m.
Respectfully submitted,
New Hope City Council November 8, 2021
Page 4
Valerie Leone, City Clerk
City Council Work Session November 15, 2021
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes
Work Session Meeting
November 15, 2021
Northwood Conference Room
CALL TO ORDER The New Hope City Council met in work session pursuant to due call and notice thereof;
Mayor Hemken called the meeting to order at 6:30 p.m.
ROLL CALL Council present:
Kathi Hemken, Mayor
John Elder, Council Member
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Staff present:
Kirk McDonald, City Manager
Dan Boyum, City Engineer
Vicki Holthaus, Abdo
Rich Johnson, Director of HR/Admin Services
Valerie Leone, City Clerk
Shawn Markham, Contract Manager/Forester
Walker MacBeath, HR Coordinator
Susan Rader, Director of Parks & Recreation
Jeff Sargent, Director of Community Development
Blake Torbeck, Abdo
Bernie Weber, Director of Public Works
Also present: Sarah Larson, WMFRD Chief
Adam Wodtke, WMFRD Assistant Chief
DIALOGUE WITH
PERSONNEL BOARD
Item 11.1
Mayor Hemken introduced for discussion item 11.1, Dialogue with Personnel Board.
Mr. Rich Johnson, Director of HR/Admin Services and staff liaison of the Personnel
Board, was recognized. He noted the Personnel Board’s last dialogue with the Council
was held in January of 2020. He stated Eric Galstad currently chairs the commission
and the other two members are Anthony Brown and Wendy Brostrom.
Director Johnson stated over the past 22 months the Personnel Board has assisted the
city with 22 recruitments, has reviewed and updated various job descriptions, and was
instrumental with two position upgrades.
At Mayor Hemken’s request, members of the Personnel Board provided a brief
summary of their human resources backgrounds.
Chair Galstad explained the recruitment/hiring process of city employees.
Council asked the Personnel Board if they are aware of anything in their profession
that the city should consider changing in terms of hiring, employee retention, and
City Council Work Session November 15, 2021
Page 2
employee recognition. The Board was also asked to address wages and the effects of
the pandemic.
Mr. Brown commented that the city has a good employee recognition program. He
emphasized the apparent high satisfaction of employees as shown by employee
retention which is a result of good working relationships, team environment, and city
council support. He noted the city was able to adapt during COVID‐19 by offering
telecommuting opportunities.
Ms. Brostrom commented on the city’s good reputation especially in the police
department. She explained wages are rapidly increasing in the market and some
businesses perform salary surveys quarterly rather than annually. She stated she
believes the city should strive to be within 3‐5% of the average salary ranges of
comparable cities to remain competitive.
Mr. Galstad indicated the supervisor/employee relationship is important. He
concurred that competitive salaries prevent employees from seeking jobs elsewhere.
Mr. Kirk McDonald, city manager, pointed out over the last 16 months the Personnel
Board has certified 35 employees for various positions. He explained the civil service
recruitment process is very thorough and entails several interviews. He indicated the
Personnel Board provides an invaluable service, and the city has a successful
recruitment track record.
Council thanked the Personnel Board for their service and the update.
EMERALD ASH
BORER UPDATE
Item 11.2
Mayor Hemken introduced for discussion item 11.2, Emerald Ash Borer update by
forester.
Mr. Shawn Markham, contract manager/forester, was recognized. He noted due to the
pandemic he did not provide an update last year.
Mr. Markham reviewed activity of the Emerald Ash Borer program. He stated the
Emerald Ash Borer was first identified in New Hope in 2019 and now all areas of the
city have been confirmed to contain the disease. He stated in 2020 there were 126 trees
removed (112 ash trees and 14 other tree species). A total of 99 trees were planted in
2020 (51 in the parks and 48 on residential boulevards).
Mr. Markham indicated in 2021 there were 162 trees removed (148 ash trees and 14
non‐ash trees). He stated a total of 42 trees were planted. He stated fall planting was
suspended mainly due to the drought and low supply of trees. He noted the trees not
planted this fall will be planted in the spring of 2022.
Mr. Markham reported on recent grant opportunities through Hennepin County and
the Department of Natural Resources. He stated the city was awarded a total of $50,000
($15,000 for tree replacement and $35,000 for tree removal). He also thanked the
Council for approving an additional $50,000 in the 2022 budget for the Emerald Ash
Borer Removal/Replacement Program.
City Council Work Session November 15, 2021
Page 3
Discussion ensued regarding the recently planted trees on the boulevard along
Winnetka Avenue north of 42nd Avenue. Mr. Markham stated the trees are a smaller
variety and required planting by hand due to the number of utilities in the boulevard.
He stated Hennepin County planted the trees and will maintain them.
Council reported a large limb near 42nd and Ensign avenues that needs trimming.
Council thanked Mr. Markham for the update.
WMFRD DAYTIME
SERVICE MODEL
AND STAFFING
Item 11.3
Mayor Hemken introduced for discussion item 11.3, Discussion regarding WMFRD
Daytime Service Model and Staffing.
Mr. Kirk McDonald, city manager, reported a joint New Hope/Crystal city council/fire
board work session was conducted on October 27 to discuss the fire departments
application for a Staffing for Adequate Fire and Emergency Response (SAFER) grant
for three additional full‐time firefighter employees. He stated at the conclusion of the
joint session it was decided that each council would discuss the matter further at their
work sessions in November and provide direction to the city managers.
He stated the SAFER grant would fund the wages for the first three years, but there
would be other costs. He stated the district has agreed to contribute some reserves to
offset the initial cost of the new employees and split the additional cost 50/50 between
the fire district and the cities for the first three years. He stated in the fourth year (2026)
the cities would absorb the full cost of the three additional full‐time employees. Mr.
McDonald reported many cities are applying for the grant.
Mr. McDonald noted that two council members were not in attendance at the October
27 special meeting and may have questions.
Ms. Sarah Larson, WMFRD chief, explained that the district is a paid on call fire
department with seven full‐time staff. She stated it has become challenging to get paid‐
on call firefighters to respond to daytime fires, and the full‐time staff fill the duty crew.
She stated additional staff would help make the paid‐on call model more sustainable.
Chief Larson explained the grant was created to help fire departments increase or
maintain the number of trained firefighters to meet the 1720 standards established by
NFDA in 2001. She stated in New Hope the 1720 standard requires a minimum of 15
firefighters to respond to a structure fire within nine minutes. She stated even with
mutual aid the district does not meet this minimum of 90% of calls between 6:00 a.m.
and 6:00 p.m. Chief Larson acknowledged that the district would not likely meet the
standard but would get closer to doing so by having three additional daytime
firefighters. She noted the district oftentimes meets the firefighter numbers but not the
response time.
She indicated the annual cost per household would be approximately $23.
Chief Larson noted the district is unique in that many tasks are performed in‐house
such as human resources, information technology, accounts payable, and equipment
repairs. She stated an additional three staff members would assist with logistics and
training.
City Council Work Session November 15, 2021
Page 4
Council Members London and Hoffe requested clarification on whether the district is
operating in an unsafe manner and the reason for a large increase from seven staff to
ten staff.
Chief Larson explained the situation with decreasing firefighter response during
daytime and how the daytime staff has been assuming more fire calls.
Mr. Adam Wodtke, assistant chief of operations, stated including kitchen fires, the
district responds to 70 to 80 fires per year. He stated approximately 30 of the fires are
structure fires that require fire hose operation.
Chief Larson stated the purpose of the grant is to try to meet the 1720 standards and
the grant would likely not be awarded if the request was for only one or two people.
Council Member Isenberg spoke of the importance of public safety and noted it
appears the district has reached its tipping point with struggles to find paid‐on call
daytime response and requiring many extra hours to be worked by district staff. He
indicated the SAFER grant essentially funds nine years of salaries (by funding wages
of three new staff for three years).
Mayor Hemken pointed out the first step is to apply for the grant but the district/city
is not obligated to accept the grant. The majority of Council supported the grant
application.
Chief Larson thanked the Council for their support of the grant submission.
ADMINISTRATIVE
CITATIONS
Item 11.4
Mayor Hemken introduced for discussion item 11.4, Discuss increase in fee schedule
for Administrative Citations.
Mr. Jeff Sargent, director of community development, explained the three levels of
administrative citations and corresponding fines. He stated staff compared New
Hope’s code enforcement fine structure to other cities and is recommending changes.
He stated the recommended changes include increasing level 2 and level 3 fines,
changing some violations from a level 1 to a level 2 category, and adding other
miscellaneous code violations.
He pointed out that corrective action notices do not include a fine. He stated he
occasionally waives fines based on unique circumstances and the program contains an
appeal process.
Council Member London stated higher citations may prevent recurring offenses.
Council expressed support for the recommended changes.
Mr. Sargent indicated the fines will be presented for consideration at the December 13
Council Meeting as part of the 2022 Fee Schedule.
2021 PERFORMANCE
MEASURES
Item 11.5
Mayor Hemken introduced for discussion item 11.2, Review 2020 performance
measures survey results.
City Council Work Session November 15, 2021
Page 5
Mr. Kirk McDonald, city manager, relayed that the data was compiled by Brandon Bell,
community development assistant. He stated there were 663 responses, and the ratings
were similar to past years. He noted the ratings for the condition of county roads and
city roads both increased significantly (likely due to improvements at railroad
crossings). He stated 82% of respondents rated the new Civic Center Park, including
the new Aquatic Park, as either excellent or good.
Mr. McDonald stated the survey data will be incorporated in the 2022 budget
presentation and will be posted on the city’s website. He also noted a professional
survey is proposed for 2022.
PUBLIC WORKS SOIL
STORAGE BUILDING
(IMPROVEMENT
PROJECT NO. 1039)
Item 11.6
Mayor Hemken introduced for discussion item 11.6, Discuss next steps related to the
soil storage building at the Public Works Facility (Improvement Project No. 1039).
Mr. Bernie Weber, director of public works, stated the city engineer will provide the
latest recommendation for construction of the soil storage building at public works.
Mr. Dan Boyum, city engineer, explained that due to poor soils at the site, two options
for the soil storage building were discussed including the construction of oversized
slab footings or helical anchors, but both options were costly. He stated a different
approach is to construct a wood‐framed building versus a masonry block structure and
include an asphalt floor similar to the salt storage building. He stated the interior walls
would be precast versus poured in place concrete and the exterior would contain
engineered wood lap siding. He illustrated the proposed structure and stated the cost
of this type of building should be less expensive than the original plan for a masonry
building.
Mr. Weber stated staff will update Council on pricing after information is obtained
from the contractor.
2022‐2031 PAVEMENT
MANAGEMENT
PLAN
Item 11.7
Mayor Hemken introduced for discussion item 11.7, Update and discussion regarding
the 2022‐2031 Pavement Management Plan/Strategy.
Mr. Dan Boyum, city engineer, reviewed the pavement management philosophy and
pavement rating system. He stated a more aggressive approach has shown significant
progress in road conditions. He reported approximately 34.7 miles of streets have been
improved of the entire 65 miles of local and MSA streets. He stated currently the city
has 3.76 miles or 5.8% rated as “poor condition” or worse. He stated the average
pavement ratings for local streets improved from 80.06 (2020) to 81.43 (2021). He
identified water main break history and stated a full street reconstruction is performed
on streets that have significant water main breaks and/or sewer issues. He noted over
the past 16 years the water break trend has been declining as a result of focusing on
areas with extreme history of breaks. Mr. Boyum stated the plan contains projects and
associated costs for years 2022 through 2031. He stated improvements are planned for
all streets within the 10‐year pavement management plan. Mr. Boyum stated all the
estimated costs have been reviewed with the city’s finance consultant and staff strives
to keep the costs within the parameters of the estimated revenue stream.
Mr. Boyum explained that the city is seeing a longer life with seal coats and fog
seals. Public works and engineering staff are evaluating an adjustment to the schedule
City Council Work Session November 15, 2021
Page 6
for local/lower traffic MSA streets. He stated maintenance improvements with seal coat
and fog seals would be completed at 5 and 8 years (no more than twice between
structural improvements). Mill and overlay and reclamation would be shifted from 18
to 20 years. These adjustments would result in full reconstruction being shifted from
every 72 to 80 years. Adjustments are also being considered to eliminate seal coats/fog
seals on higher traffic Municipal State Aid (MSA) streets due to stripping of seal coats.
Council Member London commented on the benefits of a 10‐year pavement
management plan. He noted it also provides a tool for residents.
Mr. McDonald stated the plan will be posted on the city’s website.
Council thanked staff for the presentation.
LONG‐TERM
FINANCIAL PLAN
Item 11.8
Mayor Hemken introduced for discussion item 11.8, Review updated draft long‐term
financial plan with Abdo.
Ms. Vicki Holthaus, Abdo, commented on the positive collaboration between the
pavement management plan and the long‐term financial plan.
Ms. Holthaus reported the 2021‐2031 long‐term plan contains several assumptions and
is to be used as a planning tool. She reviewed assumptions with future action:
Fire Capital Fund 9010 may implement a $100,000 levy in 2023 to build reserves
for future capital outlay needs. A comprehensive CIP for this fund will be
proposed in March 2022.
City Hall Capital Fund 9202 may implement a $100,000 levy in 2023 to build
reserves for future building and major capital expenditure needs. A projected
$400,000 in unspent bond proceeds from the 2017A GO Bonds may be transferred
to the Public Works Facility Project.
Swimming Pool Capital Fund 9204 may implement a $100,000 levy in 2023 to build
reserves for future capital outlay needs.
Park Infrastructure Capital Fund 9233 will increase the levy for capital by 5%
annually. In addition it is assumed that $500,000 will be levied each year to support
Ice Arena capital and debt service obligations through 2031.
Ice Arena Fund 9303 will continue to receive an annual transfer of levy dollars
from the Park Infrastructure Capital Fund.
Golf Course Enterprise Fund 9302 capital outlay needs will be monitored and
adjusted based on operating performance of the facility and available cash
reserves.
Street Infrastructure Capital Fund 9203 will increase the levy for capital by 5%
annually.
Sewer Fund 9300 has planned average annual capital expenses of $654,526 over
the life of the long‐term plan.
Water Fund 9301 will receive a $1,500,000 payment from the Joint Water
Commission in 2023 to offset project costs related to the repainting of the south
water tower.
Storm Water Fund 9304 will receive a repayment from the Shingle Creek
Watershed related to the Meadow Lake Draw Down project which is contemplated
in 2021.
City Council Work Session November 15, 2021
Page 7
Street Light Fund 9305 plans to incur costs related to the Boone Signal Replacement
for $400,000.
Central Garage 9402 assumes transfers in of unspent bond proceeds from the
2017A GO Bonds, CARES funds and ARPA funds totaling $4,253,980 from 2021‐
2023.
Park and Pool Improvement Fund 9234 is assumed to transfer remaining funds out
of the fund on 12/31/21.
General Fund 9001 reflects the transfer out of $1,641,664 of Coronavirus Relief
Fund intergovernmental revenue in 2021 to the Central Garage Fund 9402.
No new debt issuance has been modeled in the long‐term plan.
Ms. Holthaus also reviewed the property tax projections, the city’s debt position (from
$51 million in 2020 to $10 million in 2031), and cash flow for street infrastructure
projects. She also illustrated cash flows for Central Garage Fund 9402 including fund
transfers.
Ms. Holthaus reviewed utility fund cash positions. She also reviewed enterprise fund
cash position.
Ms. Susan Rader, director of parks and recreation explained that a 2022 CIP item for
the ice arena is replacement of dasherboards and glass at the north rink. She stated the
item was budgeted at $210,000 which will be insufficient. She emphasized the
importance of getting materials ordered as soon as possible and stated her intention of
placing the item on the December 13 Council Meeting agenda.
Lastly, Ms. Holthaus illustrated the city’s tax capacity rates and debt per capita.
Council thanked Ms. Holthaus for the report.
CHANGE ORDER
ABDO FINANCIAL
SOLUTIONS
Item 11.9
Mayor Hemken introduced for discussion item 11.9, Discuss change order proposal
with Abdo Financial Solutions for consultation of FEMA and ARPA funding.
Mr. Kirk McDonald, city manager, explained that the city received CARES funding last
year and a change order was approved with Abdo in September of 2020.
He stated over the next two years the city will be receiving $2,195,235 in American
Rescue Plan Act (ARPA) funds and possibly additional FEMA funds. He explained the
city has a three‐year contract in place with Abdo Financial Solutions for years 2021‐23
for financial consultation of routine city operations. Abdo has presented a change order
of $25,000 to cover the additional consultation work through December 31, 2024 that is
required for consultation of the city’s FEMA and ARPA funding. The change order can
be paid for with ARPA funds.
Council expressed support for the change order. Mr. McDonald indicated it would be
placed on the November 22 agenda for consideration.
2022 BUDGETS
Item 11.10
Mayor Hemken introduced for discussion item 11.10, Continue discussion on 2022
budgets.
City Council Work Session November 15, 2021
Page 8
Mr. Kirk McDonald, city manager, requested feedback from Council regarding the
proposed powerpoint document on the 2022 budget for the December 6 budget
meeting. He stated the presentation contains information regarding utility rates,
performance measures and tax levy information. He stated information from the
county assessor was recently received and has been distributed tonight.
Council expressed support for the presentation.
2022 COUNCIL AND
COMMISSION
APPOINTMENTS
Item 11.11
Mayor Hemken introduced for discussion item 11.11, Discuss council and commission
appointments for 2022.
Ms. Valerie Leone, City Clerk, stated there are several persons on city commissions
with terms expiring December 31 who may be interested in being considered for re‐
appointment. She indicated a resolution will be prepared for adoption at the December
13 council meeting, and vacancies will be advertised.
Mr. McDonald noted based on rotation, it is Council Member Hoffe’s turn to serve as
mayor pro tem in 2022.
Mayor Hemken commented on the large number of vacant seats on the planning
commission and encouraged Council to direct any interested persons to the city clerk
for an application.
ADJOURNMENT The meeting was adjourned at 8:34 p.m. as there was no further business to come
before the Council at its work session.
Respectfully submitted,
Valerie Leone, City Clerk
G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx
Request for Action
November 22, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Approval of claims through November 22, 2021
Requested Action
Claims for services and commodities purchased through this period are listed on the Check Disbursement
Report
Attachments
Check Disbursement Report
Agenda Section
Consent
Item Number
6.2
I:\RFA\City Manager\2021\Chg Order Abdo\CM 112221\6.4 Q ‐ Change Order Abdo Financial Solutions FEMA and ARPA Funding.docx
Request for Action
November 22, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Resolution approving change order to Abdo Financial Solutions contract for consultation on FEMA and
ARPA funding
Requested Action
Staff recommends that the City Council approve the attached resolution approving change order to Abdo
Financial Solutions contract for consultation on FEMA and ARPA funding for consultation, reporting and
grant administration. The City Council discussed the change order at the November 15 work session and was
supportive of the change order to the contract due to additional consultation required for expense
reimbursement.
Policy/Past Practice
The City Council provides direction to city staff regarding how funds acquired by the city should be
expended within the parameters of the regulations and guidelines provided. The city has not experienced a
pandemic in the past and the continuity of city operations during this event has presented challenges and
some additional unanticipated expenditures. The city has been eligible for various federal and state funds in
the past and the Council has approved change orders for projects that require additional work.
Background
At the council meeting of August 23, 2021, the city accepted the American Rescue Plan Act funds. Over the
next two years the city will be receiving $2,195,235. The city may also receive additional funding through
FEMA.
The city has a three‐year contract in place with Abdo Financial Solutions for years 2021‐23 for financial
consultation of routine city operations. Abdo has presented a change order of $25,000 to cover the additional
consultation work through December 31, 2024 that is required for consultation of the city’s FEMA and ARPA
funding. The change order can be paid for with ARPA funds. The change order covers the following tasks:
FEMA
Collection and manipulation of additional expense data eligible for reimbursement;
Coordination with FEMA to amend first request for reimbursement including: additional project budget
submission, grant reimbursement request with supporting documentation, communication with FEMA as
needed to finalize application;
Submit second application for funding of additional expenses incurred during the COVID‐19 pandemic;
Interim and final reporting to FEMA;
Preparing for and assisting the City with the single audit;
Policy revisions as needed to comply with Federal standards.
Agenda Section
Consent
Item Number
6.4
Request for Action, Page 2
ARPA
Researching and determining eligibility of possible projects;
Performing various calculations to determine eligibility of possible projects, including possible revenue
loss calculation;
Researching and using best practices for accounting of funds and expenses;
Researching and using best practices for interim and final reporting to State and Federal government;
Preparing for and assisting the City with the single audit;
Policy revisions as needed to comply with Federal standards.
In September of 2020 a change order of $25,000 was approved to the 2018‐2020 contract for consultation on
CARES funds.
Summary
The change order to the service agreement would be effective through December 31, 2024. Generally, it is
mutually understood that when special projects or tasks are undertaken that require a significant amount of
additional time and effort that an amendment or change order to the agreement may be considered for
additional compensation.
Attachments
Resolution
Change Order Proposal dated November 1, 2021
City of New Hope
Resolution No. 2021‐
Resolution approving change order to Abdo Financial Solutions
contract for consultation on FEMA and ARPA funding
WHEREAS, the City Council approved a three‐year contract with AEM Financial Solutions, LLC for
professional financial management services for years 2021‐2023 at the August 24, 2020
council meeting; and
WHEREAS, the major component of the contract was for finance director services, including cash and
investment monitoring, monthly/quarterly reporting, annual reporting, audit preparation
and annual budget preparation; and
WHEREAS, it is mutually understood that when special projects or tasks are undertaken that require
a significant amount of additional time and effort that an amendment or change order to
the agreement for additional compensation may be considered; and
WHEREAS, in March 2020, the COVID‐19 pandemic started to significantly impact the United States
and the Federal Government approved the Federal Coronavirus Aid, Relief and
Economic Security (CARES) Act and established the Coronavirus Relief Fund (CRF) and
the City Council approved a change order with AEM in 2020 to assist with the
administration of those funds; and
WHEREAS, in January 2021, the Federal Government approved additional funding via ARPA
(American Rescue Plan Act) to assist with lost revenues and infrastructure improvements
and New Hope will receive $2,195,235 in funding over the next two years; and
WHEREAS, the city has also been contacted by FEMA (Federal Emergency Management Agency) and
encouraged to submit additional COVID related expenses for reimbursement; and
WHEREAS, AEM has submitted a change order to the agreement to include consultation for the city’s
FEMA and ARPA Act funding in the amount of $25,000; and
WHEREAS, the fee will cover grant consultation and reporting for ARPA through December 31, 2024,
and it will cover grant consultation and reporting for FEMA through June 30, 2022; and
WHEREAS, the cost of the change order and other administrative expenses are eligible for
reimbursement with ARPA funding; and
WHEREAS, the City Council reviewed and discussed the change order at the November 15, 2021
work session and was supportive.
NOW, THEREFORE, BE IT RESOLVED, by the City of New Hope City Council:
1. That the change order to the AEM contract in the amount of $25,000 for consultation for the
ARPA/FEMA funding is approved.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 22 day of
November, 2021.
Mayor
Attest:
City Clerk
Proposed By:
5201 Eden Avenue, Ste 250
Edina, MN 55436
P 952.835.9090
F 952.835.3261Lighting the path forward
Victoria Holthaus, CPA
Partner | Abdo
victoria.holthaus@abdofs.com
Direct Line 952.715.3069
Change Order Proposal for
4401 Xylon Avenue
New Hope,Minnesota 55428
City of New Hope
November 1, 2021
Lighting the path forward
AbdoSolutions.com
Kirk McDonald, City Manager
City of New Hope
4401 Xylon Avenue
New Hope,Minnesota 55428
November 1, 2021
Proposed by Abdo Financial Solutions
Change Request:
Per request of the City of New Hope (the City) we are expanding / modifying the agreement to include consultation for the
City’s FEMA and ARPA funding.
The additional investment is needed in order to provide consultation which may include:revenue loss calculation for
ARPA application, review project accounting ledgers for COVID-19 related expenditures, application for State and Federal
funding, including the ARPA funding and FEMA, required reporting to the State and Federal government until the FEMA and
APRA funds are spent, and additional support for the single audit.
Reason for requiring the change order: COVID-19 pandemic has opened up additional Federal
and State funding opportunities
Nature of work to be performed:Consultation and reporting
Contract extended to: Terms and conditions from agreement dated
July 24, 2020 apply
Estimated cost of change/ additional work: Fixed fee of $25,000 will cover grant consultation and
reporting for ARPA through December 31, 2024. In
addition, it will cover grant consultation and reporting for
FEMA through June 30, 2022.
Change order will be invoiced within 10 days of execution of this contract.
3
APPROVED
City of New Hope
4401 Xylon Avenue
New Hope, Minnesota 55428
Name
Title
Name
Title
Date
Abdo Financial Solutions, LLC
5201 Eden Ave. Suite 250
Edina, Minnesota 55436
Name
Title Partner
Date November 1, 2021
REJECTED
I do not want Abdo Financial Solutions to perform the additional services required. I will be
responsible for ensuring that our personnel will provide the requested assistance.
City of New Hope
4401 Xylon Avenue
New Hope, Minnesota 55428
Name
Title
Date
I:\RFA\City Manager\2021\polling place designation\6.5 Q&R ‐ polling place designation.docx
Request for Action
November 22, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Valerie Leone, City Clerk/Treasurer
Agenda Title
Resolution designating polling places in the city of New Hope
Requested Action
Staff recommends adoption of the resolution designating polling places.
Policy/Past Practice
The city must follow state statutes relative to election law.
Background
M.S.§204B.16 requires each municipality to adopt a resolution annually by December 31 to designate polling
places for each election precinct. If a polling place needs to be changed, all affected households within that
precinct must be notified.
In 2020 the polling place for precinct 6 was changed to City Hall due to COVID‐19. Staff recommends utilizing
City Hall again in 2022. It is anticipated that the city may resume using the former polling place, North Ridge
Health and Rehab at 5500 Boone, in future elections.
PRECINCT NUMBER
POLLING PLACE POLLING PLACE ADDRESS
2290 NEW HOPE P‐1 Spanish Immersion at Sunny
Hollow
8808 27th Avenue North
2295 NEW HOPE P‐2 Sonnesyn Elementary School 3421 Boone Avenue North
2300 NEW HOPE P‐3 St. Joseph Catholic Church 8701 36th Avenue North
2310 NEW HOPE P‐4 New Hope Learning Center 8301 47th Avenue North
2315 NEW HOPE P‐5 Holy Nativity Church 3900 Winnetka Avenue North
2320 NEW HOPE P‐6 New Hope City Hall 4401 Xylon Avenue North
2330 NEW HOPE P‐7 Meadow Lake Elementary School 8525 62nd Avenue North
2335 NEW HOPE P‐8 House of Hope Lutheran Church 4800 Boone Avenue North
A copy of the adopted resolution will be provided to Hennepin County Elections Division.
Attachments
Resolution
MS §204B.16
Agenda Section
Consent
Item Number
6.5
City of New Hope
Resolution No. 2021‐
Resolution designating polling places
in the city of New Hope
WHEREAS, MS.§204B.16 requires each municipality to adopt a resolution annually by
December 31 of each year to designate polling places for each election precinct.
NOW THEREFORE BE IT RESOLVED that the city hereby designates the following polling
places for New Hope elections:
PRECINCT NUMBER
POLLING PLACE POLLING PLACE ADDRESS
2290 NEW HOPE P‐1 Spanish Immersion at Sunny
Hollow
8808 27th Avenue North
2295 NEW HOPE P‐2 Sonnesyn Elementary School 3421 Boone Avenue North
2300 NEW HOPE P‐3 St. Joseph Catholic Church 8701 36th Avenue North
2310 NEW HOPE P‐4 New Hope Learning Center 8301 47th Avenue North
2315 NEW HOPE P‐5 Holy Nativity Church 3900 Winnetka Avenue North
2320 NEW HOPE P‐6 New Hope City Hall 4401 Xylon Avenue North
2330 NEW HOPE P‐7 Meadow Lake Elementary School 8525 62nd Avenue North
2335 NEW HOPE P‐8 House of Hope Lutheran Church 4800 Boone Avenue North
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 22nd
day of November, 2021.
____________________________
Mayor
Attest: ______________________________
City Clerk
204B.16 POLLING PLACES; DESIGNATION.
Subdivision 1.Authority; location.(a) By December 31 of each year, the governing body of each
municipality and of each county with precincts in unorganized territory must designate by ordinance or
resolution a polling place for each election precinct. The polling places designated in the ordinance or
resolution are the polling places for the following calendar year, unless a change is made:
(1) pursuant to section 204B.175;
(2) because a polling place has become unavailable;
(3) because a township designates one location for all state and federal elections and one location for
all township only elections; and
(4) pursuant to section 204B.14, subdivision 3.
(b) Polling places must be designated and ballots must be distributed so that no one is required to go to
more than one polling place to vote in a school district and municipal election held on the same day. The
polling place for a precinct in a city or in a school district located in whole or in part in the metropolitan
area defined by section 200.02, subdivision 24, shall be located within the boundaries of the precinct or
within one mile of one of those boundaries unless a single polling place is designated for a city pursuant to
section 204B.14, subdivision 2, or a school district pursuant to section 205A.11. The polling place for a
precinct in unorganized territory may be located outside the precinct at a place which is convenient to the
voters of the precinct. If no suitable place is available within a town or within a school district located outside
the metropolitan area defined by section 200.02, subdivision 24, then the polling place for a town or school
district may be located outside the town or school district within five miles of one of the boundaries of the
town or school district.
Subd. 1a.Notice to voters.If the location of a polling place has been changed, the governing body
establishing the polling place shall send to every affected household with at least one registered voter in the
precinct a nonforwardable mailed notice stating the location of the new polling place at least 25 days before
the next election. The secretary of state shall prepare a sample of this notice. A notice that is returned as
undeliverable must be forwarded immediately to the county auditor. This subdivision does not apply to a
polling place location that is changed on election day under section 204B.175.
Subd. 2.[Repealed, 1994 c 607 s 7]
Subd. 3.Designation effective until changed.The designation of a polling place pursuant to this section
shall remain effective until a different polling place is designated for that precinct. No designation of a new
or different polling place shall become effective less than 90 days prior to an election, including school
district elections or referenda, and no polling place changes may occur during the period between the state
primary and the state general election, except that a new polling place may be designated to replace a polling
place that has become unavailable for use.
Subd. 4.Prohibited locations.No polling place shall be designated in any place where intoxicating
liquors or nonintoxicating malt beverages are served or in any adjoining room. No polling place shall be
designated in any place in which substantial compliance with the requirements of this chapter cannot be
attained.
Subd. 5.Access by elderly and persons with disabilities.Each polling place shall be accessible to and
usable by elderly individuals and individuals with disabilities. A polling place is deemed to be accessible
and usable if it complies with the standards in paragraphs (a) to (f).
Official Publication of the State of Minnesota
Revisor of Statutes
204B.16MINNESOTA STATUTES 20211
(a) At least one set of doors must have a minimum width of 32 inches if the doors must be used to enter
or leave the polling place.
(b) Any curb adjacent to the main entrance to a polling place must have curb cuts or temporary ramps.
Where the main entrance is not the accessible entrance, any curb adjacent to the accessible entrance must
also have curb cuts or temporary ramps.
(c) Where the main entrance is not the accessible entrance, a sign shall be posted at the main entrance
giving directions to the accessible entrance.
(d) At least one set of stairs must have a temporary handrail and ramp if stairs must be used to enter or
leave the polling place.
(e) No barrier in the polling place may impede the path of persons with disabilities to the voting booth.
(f) At least one parking space for persons with disabilities, which may be temporarily so designated by
the municipality for the day of the election, must be available near the accessible entrance.
The doorway, handrails, ramps, and disabled parking provided pursuant to this subdivision must conform
to the standards specified in the State Building Code for accessibility by persons with disabilities.
A governing body shall designate as polling places only those places which meet the standards prescribed
in this subdivision unless no available place within a precinct is accessible or can be made accessible.
Subd. 6.Public facilities.Every statutory city, home rule charter city, county, town, school district, and
other public agency, including the University of Minnesota and other public colleges and universities, shall
make their facilities, including parking, available for the holding of city, county, school district, state, and
federal elections, subject to the approval of the local election official. A charge for the use of the facilities
may be imposed in an amount that does not exceed the lowest amount charged to any public or private group.
Subd. 7.Appropriate facilities.The facilities provided in accordance with subdivision 6 shall be
sufficient in size to accommodate all election activities and the requirements of subdivision 5. The space
must be separated from other activities within the building. The local election official may approve space
in two connecting rooms for registration and balloting activities. Except in the event of an emergency making
the approved space unusable, the public facility may not move the election from the space approved by the
local election official without prior approval. In addition to the requirements of subdivision 5, the public
facility must make remaining parking spaces not in use for regularly scheduled activities available for voters.
History: 1981 c 29 art 4 s 16; 1983 c 124 s 4; 1984 c 471 s 5; 1985 c 307 s 1; 1987 c 266 art 1 s 25;
1991 c 227 s 12,13; 1991 c 349 s 36,37; 1992 c 474 s 1; 1993 c 223 s 10; 1997 c 147 s 29,30; 2000 c 467
s 16; 2004 c 293 art 2 s 18; 2005 c 56 s 1; 2005 c 156 art 6 s 35,36; 2008 c 244 art 1 s 11; 2017 c 92 art 1
s 14; art 2 s 8; 1Sp2021 c 12 art 4 s 8
Official Publication of the State of Minnesota
Revisor of Statutes
2MINNESOTA STATUTES 2021204B.16
I:\RFA\City Manager\2021\Audit\11.22.21\6.6 Q ‐ MMKR 112221.docx
Request for Action
November 22, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Motion approving appointment of Malloy, Montague, Karnowski and Radosevich (MMKR) to Perform 2021
City Audit
Requested Action
Staff recommends that the City Council approve a motion to appoint MMKR to perform the independent
audit of the city’s financial records for 2021.
Policy/Past Practice
The City Council annually approves a motion appointing a professional firm to complete an audit of the citys
financial transactions and records. The city has utilized the services of MMKR in past years to complete the
annual audit. The City Council has approved four, three‐year audit proposals from MMKR in the past for
fiscal years 2011/2012/2013, 2014/2015/2016, 2017/2018/2019 and 2020/2021/2022. For each of the years
included in the three‐year proposals, a specific engagement letter is presented to the council for approval for
that year.
Background
At the October 28, 2019 council meeting the City Council approved a three‐year audit proposal from MMKR
for the fiscal years ending December 31, 2020, 2021 and 2022. The cost for the auditing services in the
proposal are outlined as follows:
Year Ending
December 31,
Basic Audit
Alternative Bid
CAFR Preparation
Total
2020 $34,230 $4,500 $38,730
2021 $34,745 $4,600 $39,345
2022 $35,265 $4,700 $39,965____
Total $104,240 $13,800 $118,040
This engagement letter is consistent with the pricing in the three‐year proposal, however a single audit will
also be necessary because the city has received Federal grant funds via the American Rescue Plan Act
(ARPA). The additional cost for the single audit is $5,250.
Staff also recommends accepting the alternate bid for the preparation of the Comprehensive Annual Financial
Report in the amount of $4,600. The preparation of this report was removed from the AEM contract to
enhance the audit timeline and to save of report preparation costs. AEM continues to facilitate preparation of
the statistical section of the CAFR and oversee the application to the Government Finance Officers
Association Excellence in Financial Reporting award.
Agenda Section
Consent
Item Number
6.6
Request for Action, Page 2
The total cost of the 2021 audit proposal is $44,595, as outlined below:
$34,745 Basic Audit
4,600 Comprehensive Annual Financial Report
__5,250 Single Audit
$44,595
Funding
There are funds budgeted in the 2022 budget for the preparation of the 2021 audit.
Attachments
Letter of Engagement from MMKR
AEM correspondence RE: Letter of Engagement
September 27, 2019 MMKR three‐year audit proposal
I:\RFA\PUBWORKS\2021\Council\1037 Culvert Improvement Meadow Lake Golf
Request for Action
November 22, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: Public Works
By: Bernie Weber, Director
Agenda Title
Resolution awarding contract to Northwest Asphalt for construction of public improvement project no. 1037
(culvert improvement at Meadow Lake and golf course)
Requested Action
Staff recommends that the Council pass a resolution awarding contract to Northwest Asphalt for construction
of culvert improvements at Meadow Lake/Golf Course (Improvement Project No. 1037)
Policy/Past Practice
The city needs to do periodic maintenance on their storm sewer piping as well as areas around the flared end
section near ponds and other water bodies. The Meadow Lake drawdown provides an opportunity to do
improvements to the culvert area between the golf course pond and Meadow Lake. If work is delayed and
done when the water is not lowered, the improvement costs would increase.
Background
The existing culvert between the golf course pond and Meadow Lake was placed in 1995. Since that time,
there have been changes in the shoreline area at the inlet and outlet of the culvert. Due to the soils in the
area, some material appears to be migrating into the pond and leaving a hump over the top of the culvert.
In reviewing with staff, the hump did not appear for some time after the original pipe was placed. Staff
initially thought the pipe was moving and not flowing as it was originally designed. After further
investigation, the piping still flows north and has not changed its elevation at the golf course pond. Thus,
stabilizing the shoreline with rock is recommended. The rock used for stabilization will be the material that
was initially placed in the islands at the City Hall and Pool parking lots.
In reviewing the work with the adjacent property owner on Meadow Lake, the property owner discussed
how the outlet of the culvert is now lining up with the bank to the north. Adjusting the flared end to a
northwesterly direction was discussed to address this issue. A storm structure will be needed to accomplish
that adjustment, and this work is included in the quote package. Also, access gates will be added to the chain
link fence to allow for easier maintenance access in the future. The location for the access gates were
discussed with the property owner to work better with his existing landscaping.
Proceeding with this work in conjunction with the Meadow Lake drawdown allows for easier construction of
the improvements.
Quotes were received on November 17, 2021. Three bids were submitted and reviewed. Below is a summary
of the bid results.
Agenda Section
Development &
Planning
Item Number
8.1
Contractor Base Quote
Northwest Asphalt $70,054.00
S.R. Weidema, Inc. $84,276.95
Valley Rich Co., Inc. $85,752.00
The lowest base bid was Northwest Asphalt at $70,054. This cost compares favorably to the engineer’s
estimate of $75,318.00.
The proposed project schedule is:
Award Contract November 22, 2021
Start Construction Winter 2021/2022
Substantial Completion March 15, 2022
Final Completion April 15, 2022
Funding
Each year, $100,000 is available in the CIP for storm water projects. Costs associated with the Meadow
Lake/Golf Course Culvert Improvement will be funded by TMDL funds available in the CIP. This funding is
dedicated to fund projects that help address total maximum daily load issues. The golf course pond drains
into Upper Twin Lake, which is listed by the MPCA with a nutrients TMDL. This project will correct the
eroding pond slopes and address the excess nutrients entering from the shoreline of the golf course pond.
Attachments
Resolution
Engineer’s Memo – Quote Tabulation
Culvert Improvements Figure 3
City of New Hope
Resolution No. 21‐
Resolution awarding contract to
Northwest Asphalt for construction of public improvement project no. 1037
(culvert improvement at Meadow Lake and golf course)
WHEREAS, city staff has identified the need for culvert improvements specified in the capital
improvement plan; and
WHEREAS, a quote package for the Culvert Improvement at Meadow Lake/Golf Course Improvement
Project No. 1037 have been prepared by the consultant engineers, Stantec; and
WHEREAS, the city has received acceptable bids and the City Council does hereby determine to
proceed with the Culvert Improvement at Meadow Lake/Golf Course; and
WHEREAS, the total quote of $70,054.00 from Northwest Asphalt is the lowest responsible quote
submitted; and
WHEREAS, funding is available from the storm water capital improvement plan.
NOW, THEREFORE, BE IT RESOLVED,
1. That the contract of Improvement Project No. 1037, for improvements at Meadow
Lake/Golf Course, is awarded to Northwest Asphalt.
2. That the city manager is authorized and directed to sign the same.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 22nd day of
November, 2021.
Mayor
Attest:
City Clerk
Stantec Consulting Services Inc.
733 Marquette Avenue, Suite 1000 Minneapolis MN 55402
November 17, 2021
Honorable Mayor and City Council
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428
Re:Culvert Improvement Meadow Lake/Golf
City Project No. 1037
Stantec Project No. 193805235
Quote Results
Dear Honorable Mayor and City Council:
Quotes were opened for the Culvert Improvement Meadow Lake/Golf project on November 17,
2021. Transmitted herewith is a copy of the Quote Tabulation for your information and file. Copies
will also be distributed to each contractor who submitted a quote once the Project has been
awarded.
There was a total of 3 Quotes. The following summarizes the results of the Quotes received:
Contractor Total
Base Quote
Low Northwest Asphalt $70,054.00
#2 S.R. Weidema, Inc.$84,276.95
#3 Valley Rich Co., Inc.$85,752.00
The low Quoter on the Project was Northwest Asphalt with a Total Base Quote Amount of
$70,054.00. This compares to the Engineer’s Opinion of Probable Costs of $75,138.00.
If the City Council wishes to award the Project to the low Quoter, then Northwest Asphalt should
be awarded the Project based on the Total Base Quote Amount of $70,054.00.
Should you have any questions, please feel free to contact me.
Sincerely,
STANTEC CONSULTING SERVICES INC.
Dan Boyum, P.E.
Enclosure (Quote Tabulation)
Project Name:
City Project No.:Stantec Proj. No.:
Quote Deadline:Owner:
Dan Boyum, P.E.
License No. 23451
QUOTE TABULATION
Item
Num Item Units Qty Unit Price Total Unit Price Total Unit Price Total
BASE QUOTE - GOLF COURSE CULVERT IMPROVEMENTS
1 MOBILIZATION LS 1 $13,950.00 $13,950.00 $4,200.00 $4,200.00 $5,000.00 $5,000.00
2 SALVAGE AND REINSTALL FLARED END SECTION EA 1 $700.00 $700.00 $5,000.00 $5,000.00 $2,000.00 $2,000.00
3 SALVAGE AND REINSTALL SHRUBS EA 5 $300.00 $1,500.00 $250.00 $1,250.00 $150.00 $750.00
4 SALVAGE AND REINSTALL WOOD DUCK HOUSE ON POLE EA 1 $200.00 $200.00 $250.00 $250.00 $500.00 $500.00
5 REMOVE CHAINLINK FENCE LF 170 $10.00 $1,700.00 $10.00 $1,700.00 $10.00 $1,700.00
6 PLANT AND MUCK EXCAVATION AND REMOVAL (LV)CY 145 $55.00 $7,975.00 $40.00 $5,800.00 $60.00 $8,700.00
7 SPREAD CITY PROVIDED CLAY COMMON BORROW (CV)CY 44 $25.00 $1,100.00 $35.00 $1,540.00 $30.00 $1,320.00
8 GEOTEXTILE FABRIC, TYPE IV SY 213 $3.00 $639.00 $7.00 $1,491.00 $10.00 $2,130.00
9 SPREAD CITY PROVIDED RANDOM RIPRAP TON 144 $35.00 $5,040.00 $55.00 $7,920.00 $30.00 $4,320.00
10 INSTALL CHAIN LINK FENCE (MATCH EX. HEIGHT)LF 146 $30.00 $4,380.00 $115.00 $16,790.00 $60.00 $8,760.00
11 CHAIN LINK FENCE DOUBLE SWING GATE (6' X 2 SECTIONS/GATE =
12' TOTAL GATE WIDTH OPENNING)EA 2 $1,500.00 $3,000.00 $2,500.00 $5,000.00 $7,000.00 $14,000.00
12 18" RC PIPE, CLASS 5 LF 8 $75.00 $600.00 $115.00 $920.00 $250.00 $2,000.00
13 48" DIA. STORM MANHOLE EA 1 $3,000.00 $3,000.00 $7,500.00 $7,500.00 $5,000.00 $5,000.00
14 CONNECT TO EX. STORM PIPE EA 3 $1,000.00 $3,000.00 $1,750.00 $5,250.00 $1,000.00 $3,000.00
15 TOPSOIL BORROW, MNDOT 3877.2B (LV)CY 57 $80.00 $4,560.00 $78.00 $4,446.00 $50.00 $2,850.00
16 TEMPORARY HYDROMULCH SY 489 $5.00 $2,445.00 $3.50 $1,711.50 $12.00 $5,868.00
17
SEEDING, INCLUDING SEED MIXTURE 25-121 AND EROSION CONTROL
BLANKET, CAT. 3 SY 83 $10.00 $830.00 $4.15 $344.45 $12.00 $996.00
18 SOD, TYPE LAWN SY 489 $15.00 $7,335.00 $16.00 $7,824.00 $22.00 $10,758.00
19 LANDSCAPE FUND (SEE NOTE BELOW)LS 1 $3,500.00 $3,500.00 $3,500.00 $3,500.00 $3,500.00 $3,500.00
20 BIO-LOG, TYPE WOOD FIBER LF 40 $8.00 $320.00 $8.00 $320.00 $20.00 $800.00
21 SILT FENCE, MACHINE SLICED LF 40 $12.00 $480.00 $8.00 $320.00 $20.00 $800.00
22 ORANGE SAFETY FENCING LS 1 $3,800.00 $3,800.00 $1,200.00 $1,200.00 $1,000.00 $1,000.00
TOTAL $70,054.00 $84,276.95 $85,752.00
Valley Rich Co., Inc.
147 Jonathan Blvd. N.
Chaska, MN, 55318
Phone:763-428-9110 952-448-3002
Email:JGylland@nwasphalt.net aburke@srweidema.com john@valleyrich.com
Signed By:Jeremy Gylland Andy Burke John Miklya
I hereby certify that this is an exact
reproduction of Quotes received.
City of New Hope, Minnesota
Culvert Improvement Meadow Lake/Golf
1037
Wednesday, November 17, 2021 3:00 P.M.
193805235
Contractor Name and Address: Northwest Asphalt
1451 Stagecoach Rd.
Shakopee, MN 55379
Northwest Asphalt
(952) 445-1003
S.R.Weidema, Inc.
17600 113th Ave. N.
Maple Grove, MN 55369
S.R. Weidema, Inc.
Quoter No. 1 Quoter No. 2
Valley Rich Co., Inc.
Quoter No. 3
193805235_culvert_quote_tab.xlsm QT-1
48" MH WITH SOLID LID
RIM: 896.01
INV: 892.43 18" S & NW
INSTALL RIPRAP AS PER
DETAIL.
SHORELINE ROCK TO BE
INSTALLED PER DETAIL.
ROCK MATERIAL WILL BE
PROVIDED BY CITY AND
STOCKPILED ON-SITE
N
0 20 40
DATE PROJ. NO.PlotDate:11/12/2021-12:59pmDrawingname:R:\client\municipal\new_hope_ci_mn\Projects\2020\MeadowLakeDraw-down\CulvertReplacementQuote\StormCulvertReplacement.dwgXrefs:733 Marquette Avenue, Suite 1000
Minneapolis, MN 55402
www.stantec.com
CULVERT IMPROVEMENTS
CITY OF NEW HOPE
CULVERT IMPROVEMENTS MEADOW LAKE/GOLF - CITY PROJECT NO. 1037
11/12/2021
FIGURE:3
193805235
SPREAD AND COMPACT CITY
SUPPLIED CLAY TO RAISE AREA TO
COVER HEAVED PIPE, TEE BOX AREA
TO BE HIGHER THAN ADDED
SHORELINE ROCK
APPROXIMATE
LOCATION OF CITY
SUPPLIED ROCK FOR
SHORELINE
IMPROVEMENTS AND
FES RIPRAP
MATERIAL
PLACE ~150 LF GALVANIZED STEEL
CYCLONE FENCING IN-KIND TO EXISTING
IN HEIGHT AND CONSTRUCTION.
REINSTALL SALVAGED FES WITH RIP RAP
AND ADDITIONAL SHORELINE ROCK
STABILIZATION ALONG BOTH SIDES
NOTES:
1. ALL DISTURBED AREAS NORTH OF FENCE SHALL BE RESTORED USING 6" PREMIUM TOPSOIL AND
SEED WITH BLANKET. RESTORE DISTURBED AREAS ON GOLF COURSE WITH 6" DEPTH PREMIUM
TOPSOIL AND SOD.
2. WATERING SHALL BE THE RESPONSIBILITY OF THE PROPERTY OWNER AND GOLF COURSE.
3. STREET SWEEPING IS CONSIDERED INCIDENTAL TO THE PROJECT. ANY TRACKING ON PUBLIC
ROADS SHALL BE SWEPT BEFORE END OF EACH DAY AS APPLICABLE.
4. THE CITY WILL BE PROVIDING:
4.1.GRANITE ROCK TO BE USED ALONG BOTH SHORELINES AS PART OF THE SHORELINE
RE-ESTABLISHMENT AS PER STANDARD DETAIL.
4.2.CLAY FILL TO BE USED TO SMOOTH OUT TEE BOX AREA WHERE EXISTING 18" RCP HAS
HEAVED. EXPECTED FILL DEPTH 1 FT.
5. EXISTING 18" RCP PIPE TO BE JETTED CLEAN PRIOR TO COMPLETION OF WORK.
6. COORDINATE WITH CITY FOR ACCESS THROUGH EXISTING GATE.
7. ALL NEW FENCING SHALL BE IN-KIND TO EXISTING IN HEIGHT, MATERIAL AND POST SPACING.
8. ALL NEW FENCE GATE OPENINGS SHALL BE DOUBLE SWING AND FURNISHED WITH SALVAGED
AND REINSTALLED PRIVACY SCREENING ON THE NORTHERN FENCELINE.
DOUBLE SWING ACCESS GATE WEST
OF PIPE ON BOTH SIDES OF TRAIL.
MATCHING EXISTING ACCESS GATE
LOCATED TO THE WEST BETWEEN
PARK AND GOLF COURSE
REMOVE AND SALVAGE EX. 18" FES.
PLACE 8 LF - 18" RCP
AND MATCH EX. SLOPE
I:\RFA\COMM DEV\2021\City Council\11‐22‐21 Ordinance Amendments\10.1 Q ‐ PC 21‐09, 21‐10, 21‐11 Text Amendments 11‐22‐21.docx
Request for Action
November 22, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: Community Development
By: Jeff Alger, Community Development Specialist;
Jeff Sargent, Director of Community Development
Agenda Title
Ordinance No. 21‐05, an ordinance amending Sections 4‐2(b) and 4‐3(b) of the New Hope City Code related
to accessory structures;
Ordinance No. 21‐06, an ordinance amending Section 4‐2(b) of the New Hope City Code related to tutorial
uses;
Ordinance No. 21‐08, an ordinance amending section 4‐17(d) of the New Hope City Code related to allowable
uses in the City Center district; and
Summary Ordinance for publication purposes
Requested Action
Staff requests that the City Council approve three ordinance amendments related to accessory structures,
tutorial uses, and allowable uses in the City Center district.
Policy/Past Practice
It is a past practice of the city to amend ordinances to accommodate the changing needs of the community.
Background
Several potential text amendments to the City Code were reviewed with the Codes and Standards Committee
in August of 2021. Three amendments related to accessory structures, tutorial uses, and allowable uses in the
City Center district were recommended for approval.
Accessory Structures
The draft ordinance amends the definition of a carport to clarify that it is considered an accessory structure.
Carports, even when connected to a garage, would be treated as independent accessory structures. Setback
requirements and limits for garages would apply. The draft ordinance also restricts the types of materials
that could be used in the construction of a carport. This includes prohibiting materials such as sheet metal,
scrap metal, corrugated metal; plywood or scrap wood; canvas, nylon, or other non‐rigid material; or cast‐
off, secondhand, or other materials not originally intended to be used for constructing an accessory
structure.
The draft ordinance also modifies language in the City Code to state that garages with more than one stall
cannot be eliminated or reduced to one stall unless additional garage space is added elsewhere on the
property. At least two garage stalls are required for the construction of new homes.
Tutorial Uses
The draft ordinance amends the definition of on‐site service businesses to include specialty schools or
tutoring centers offering one‐on‐one instruction of students. Such uses are permitted in commercial zoning
districts, including the Community Business and City Center districts. They are permitted in the Residential
Business district but cannot exceed 4,000 gross square feet of floor area without a conditional use permit.
Agenda Section
Ordinances &
Resolutions
Item Number
10.1
Request for Action, Page 2
Allowable Uses in City Center District
The draft ordinance specifies the types of service businesses that are allowed in the City Center zoning
district. “Service Business – Off‐site” refers to businesses that provide useful labor, maintenance, repair and
activities incidental to business production or distribution where the service is provided at the customer’s
location. This includes services such as delivery services, catering, plumbing services and other uses of
similar character. “Service Business – On‐site” refers to an establishment that provides useful labor,
maintenance, repair and activities incidental to business production or distribution where the customer
patronizes the location of operation. Examples of these types of operations include banks, copy centers,
barber/beauty salons, laundromats, dry cleaners, funeral homes, animal clinics, appliance repair, tailor
shops and other uses of similar character. The purpose of the City Center zoning district is to encourage a
mixture of residential, commercial, office, and civic uses in the city center area to enhance its function as the
heart of the community. Off‐site service businesses do not fit the design goals of the district. The draft
ordinance allows for on‐site service businesses and prohibits off‐site service businesses in the City Center
district.
Recommendation
The Planning Commission considered the three ordinance amendments and recommended approval by a 7‐0
vote. Staff recommends that the City Council adopt the proposed ordinances and summary ordinance for
publication.
Attachments
Ordinance 21‐05
Ordinance 21‐06
Ordinance 21‐08
Summary ordinance
Planning Commission minutes (November 2, 2021)
Please refer to the report included with the November 2, 2021, Planning Commission packet for additional
information.
ORDINANCE NO. 21-05
AN ORDINANCE AMENDING SECTIONS 4-2(b) AND 4-3(b) OF THE NEW HOPE
CITY CODE RELATED TO ACCESSORY STRUCTURES
THE CITY COUNCIL OF THE CITY OF NEW HOPE ORDAINS:
Section 1. Section 4-2(b), Definitions is hereby amended to add the underlined text as follows:
Carport means an accessory building that is a canopy constructed of metal or other
material supported by posts either ornamental or solid and completely or partially open on
more than one side.
Section 2. Section 4-3(b), General building requirements is hereby amended to repeal the
stricken text and add the underlined text as follows:
(6) Accessory buildings, uses and equipment. An attached garage or attached accessory
building shall be considered an integral part of the principal building. Attached garages
and attached accessory buildings shall meet all required building setbacks of the
applicable zoning district. Detached garages and accessory buildings must comply with
the location, setback, size and area restrictions of this section. and may not be
constructed with sheet metal, scrap metal, corrugated metal; plywood or scrap wood;
canvas, nylon, or other non-rigid material; or cast-off, secondhand, or other materials not
originally intended to be used for constructing an accessory structure.
a. Permitted locations and setbacks. Accessory garages and buildings, both attached
and detached, are permitted in side yards and rear yards. Detached structures are also
subject to the following setback conditions:
1. Side yard interior .....5 feet
2. Side yard abutting a street .....20 feet
3. Side yard abutting a collector or arterial street .....30 feet
4. All rear yards—Accessory buildings .....5 feet
5. All rear yards—Garages and carports .....10 feet
e. Garages for single-family and two-family lots. Every single-family and two-family
dwelling unit hereafter erected shall be so located on the lot so that garage space for
at least two vehicles, either attached or detached, can be located on said lot. The
elimination of private garage space or conversion of a garage space into living space
shall require the construction and/or availability of private garage space for at least
two passenger automobiles on the premises. Off-street parking for any residential
use shall be in accordance with subsection 4-3(e) of this Code.
2
Section 3. Effective Date. This ordinance shall be effective upon passage and publication.
APPROVED by the New Hope City Council this 22nd day of November, 2021.
Kathi Hemken, Mayor
ATTEST:
Valerie Leone, City Clerk
P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-82105 Accessory structures - 4-2(b) and 4-3(b)\PC 21-09 Ordinance 21-05 Accessory
Structures.docx
ORDINANCE NO. 21-06
AN ORDINANCE AMENDING SECTION 4-2(b) OF THE NEW HOPE CITY CODE
RELATED TO TUTORIAL USES
THE CITY COUNCIL OF THE CITY OF NEW HOPE ORDAINS:
Section 1. Section 4-2(b), Definitions is hereby amended to repeal the stricken text and add the
underlined text as follows:
Commercial use means the principal use of land or buildings for the sale, lease, rental or
trade of products, goods, and services, including, but not limited to, the following:
(13) Service business–On-site means an establishment that provides useful labor,
maintenance, repair and activities incidental to business production or distribution
where the customer patronizes the location of the operation, such as banks (not
including drive-through facilities), copy centers, barber/beauty salons, laundromats, dry
cleaners, funeral homes and mortuaries, animal clinics, appliance repair, tailor shops,
travel bureaus., and specialty schools or tutoring centers offering only one-on-one
instruction of students.
Section 2. Effective Date. This ordinance shall be effective upon passage and publication.
APPROVED by the New Hope City Council this 22nd day of November, 2021.
Kathi Hemken, Mayor
ATTEST:
Valerie Leone, City Clerk
P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-82106 Commercial Use - tutorial - 4-2(b)\Ordinance No. 21-06.docx
ORDINANCE NO. 21-08
AN ORDINANCE AMENDING SECTION 4-17(d) OF THE NEW HOPE CITY CODE
RELATED TO ALLOWABLE USES IN THE CITY CENTER DISTRICT
THE CITY COUNCIL OF THE CITY OF NEW HOPE ORDAINS:
Section 1. Section 4-17(d), Uses is hereby amended to repeal the stricken text and add the
underlined text as follows:
The following table 4-17(d)-1 indicates permitted, conditional, temporary, and administrative uses in the district:
TABLE 4-17(d)-1
Use Permitted Cond-
itional
Temporary Admin
Permit
Residential Uses
Multi-family housing (10-50 units per acre,
net)
C
Live-work building C
Mixed-use, residential and commercial P
PUD, residential C
Residential care facility (7-16 persons) C
Licensed day care facility C
Senior/disabled housing C
Civic and Public Uses
Community centers P
Government buildings P
Essential services P
Farmers' markets, festivals T A
Park and ride facility, structured P
Public parks and playgrounds P
Recreation facilities, public P
Commercial Uses
Appliance and furniture sales <10,000 SF P
Brewery
with taproom
C
Brewpub P
Clinic P
Conference center P
Daycare and adult daycare C
Financial services and other fine finance P
Grocery, supermarkets P
Health clubs, under 5,000 SF P
Health clubs, over 5,000 SF C
Hospitality business P
Hotel P
Internet publishing, broadcasting P
Microdistillery
with cocktail room
C
Office business P
Personal service businesses P
Printing, publishing, engraving, SF P
2
PUD, Commercial C
Recreational business, under 10,000 SF P
Recreational business, over 10,000 SF C
Restaurant, bakery, coffee shop P
Retail business P
Service business Service business – On-site P
Sports training centers, under 5,000 SF P
Sports training centers, over 5,000 SF C
Structured parking facility P
Studios - dance, health, art P
Theatre P
Trade schools, under 5,000 SF P
Trade schools, over 5,000 SF C
Veterinary clinic C
Accessory Uses
Auto parking P
Drive-thru service lane A
Entertainment, live, as accessory to restaurant C
Home occupations, permitted P A
Newsstand P
Off-street loading P
Open/outdoor sales, seasonal products T A
Outdoor dining, patio A
Outdoor dining, rooftop A
Radio and television receiving antennas P
Section 3. Effective Date. This ordinance shall be effective upon passage and publication.
APPROVED by the New Hope City Council this ____ day of _____________, 2021.
Kathi Hemken, Mayor
ATTEST:
Valerie Leone, City Clerk
P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-82108 City Center Allowable Uses\Ordinance 21-08 City Center Allowable Uses.docx
SUMMARY OF ORDINANCE NOS. 21-05, 21-06, 21-08
ORDINANCES AMENDING SECTIONS 4-2, 4-3 & 4-17 OF THE NEW HOPE CITY
CODE RELATED TO ACCESSORY STRUCTURES, TUTORIAL USES, AND
ALLOWABLE USES IN THE CITY CENTER DISTRICT
Ordinance No. 21-05 defines carports as accessory structures and restricts the types of materials
that can be used in their construction and specifies that garages with more than one stall cannot be
eliminated or reduced to one stall unless additional garage space is added elsewhere on the
property.
Ordinance No. 21-06 amends the definition of on-site service businesses to include specialty
schools and tutoring centers offering one-on-one instruction of students.
Ordinance No. 21-08 allows on-site service businesses and prohibits off-site service businesses in
the City Center zoning district.
All of the above Ordinances were adopted by the New Hope City Council on November 22, 2021,
and shall become effective upon publication.
Valerie Leone
City Clerk
(Published in the New Hope – Golden Valley Sun Post on December 2, 2021)
CITY OF NEW HOPE
4401 XYLON AVENUE NORTH
NEW HOPE, MINNESOTA 55428
PLANNING COMMISSION MINUTES November 2, 2021
City Hall, 7:00 p.m.
CALL TO ORDER The New Hope Planning Commission met in regular session pursuant to
due call and notice thereof; Chair Hanson called the meeting to order at
7:00 p.m.
ROLL CALL Present: Jim Brinkman, Chris Hanson, Heather Koshiol, Roger
Landy, Matt Mannix, Michael Redden, Tom Schmidt
Absent: None
Also Present: Jeff Sargent, Director of Community Development; Jeff
Alger, Community Development Specialist; Al Brixius, City
Planner; Stacy Woods, Assistant City Attorney; Jessi Weber,
Recording Secretary
NEW BUSINESS None
PUBLIC HEARING
Planning Case 21-09, 21-
10, 21-11
Items 4.1, 4.2, 4.3
Chair Hanson introduced the three planning cases. Item 4.1, Planning
Case 21-09, text amendment to sections 4-2(b) and 4-3(b) of the New Hope
City Code related to accessory structures. Item 4.2, Planning Case 21-10,
text amendment to section 4-2(b) of the New Hope City Code related to
tutorial uses. Item 4.3, Planning Case 21-11, text amendment to section 4-
17(d) of the New Hope City Code related to allowable uses in the City
Center district.
Mr. Jeff Alger, Community Development Specialist, gave background
information on the three Planning Cases. PC 21-09; the proposed text
amendment defines a carport as an accessory structure. Carports, even
when connected to a garage, would be treated as independent accessory
structures. Setback requirements and limits for garages would apply.
The zoning code restricts lots in the R-1 and R-2 zoning districts to no
more than two accessory buildings, including an attached garage.
Accessory structures are also limited to a combined total area of 1,400
feet. The ordinance also restricts the types of material that could be used
in the construction of a carport. The second portion of the draft
ordinance modifies language in the City Code to state that once
constructed, a two-stall garage cannot be eliminated or reduced to one-
stall, unless garage space is added elsewhere on the property.
PC 21-10; The draft ordinance amends the definition of on-site service
businesses to include specialty schools or tutoring centers offering only
one-on-one instruction of students. Such uses are permitted in
commercial zoning districts, including the Community Business and
City Center districts. They are permitted in the Residential Business
district, but cannot exceed 4,000 gross square feet of floor area without
a conditional use permit.
2
Planning Commission Meeting November 2, 2021
PC 21-11; The draft ordinance amends the code to remove “Service
Business” as an allowable commercial use, and specifically adds
“Service Business – On-Site” as allowable commercial use instead. This
is defined as an establishment that provides useful labor, maintenance,
repair, and activities where the customer patronizes the location of
operation. “Service Business – Off-Site” is not an allowed use and is
defined as an establishment that provides useful labor, maintenance,
repair, and activities where the service is provided at the customer’s
location.
Commissioner Redden asked if other areas of the current city code
addressed instruction for two-on-two or one-on-many, since the code
amendment only addresses one-on-one. Mr. Brixius said the code
amendment was drafted the way shown in order to limit bringing other
assembly-type uses into the commercial zoning district.
Motion by Commissioner Landy, seconded by Commissioner Redden,
to open the Public Hearing. All present voted in favor. Motion carried.
No one was present to address the commission.
Motion by Commissioner Landy, seconded by Commissioner Mannix,
to close the Public Hearing. All present voted in favor. Motion carried.
Chair Hanson asked if any of the commissioners had any questions. No
commissioners had questions.
Motion
Item 4.1, 4.2, 4.3
Motion by Commissioner Landy, seconded by Commissioner Schmidt,
to approve Planning Case 21-09, text amendment to sections 4-2(b) and 4-
3(b) of the New Hope City Code related to accessory structures. Planning
Case 21-10, text amendment to section 4-2(b) of the New Hope City Code
related to tutorial uses. Planning Case 21-11, text amendment to section
4-17(d) of the New Hope City Code related to allowable uses in the City
Center district.
Voting in favor: Brinkman, Hanson, Koshiol, Landy, Mannix, Redden,
Schmidt
Voting against: None
Absent: None
Motion approved: 7-0
Chair Hanson stated the case will be brought to the November 22, 2021
City Council meeting.
COMMITTEE REPORTS
Design and Review
Committee
Item 5.1
The next potential meeting is on November 18, 2021. If an application is
submitted, staff will notify commissioners of the meetings.
Codes and Standards There currently is no meeting scheduled.
3
Planning Commission Meeting November 2, 2021
Committee
Item 5.2
NEW BUSINESS Chair Hanson announced his resignation from the Planning
Commission at the end of his term, which is December 31, 2021.
Mr. Sargent thanked Chair Hanson for his six years of service on the
Planning Commission. He also announced that Commissioner Schmidt
has submitted his resignation at the end of December, as he will be
moving out of the city. Mr. Sargent thanked Commissioner Schmidt for
his 17 years of service. At the end of the year, there will be four vacancies
if any commissioners have recommendations to fill the open spots.
It was discussed and agreed upon that the chair assignments would take
place at the next meeting.
OLD BUSINESS
Approval of Minutes
Item 7.1
Motion by Commissioner Landy, seconded by Commissioner Redden, to
approve the Planning Commission minutes of June 1, 2021. Motion
carried.
ANNOUNCEMENTS Mr. Sargent explained since the Governor’s Peace Time Emergency plan
has expired, there is a change to the open meeting laws. If a member of
the commission would be attending the meeting virtually that included a
public hearing, that commissioner would need to be in a public space to
allow anyone from the public to provide feedback if they so desired. Ms.
Woods will be drafting a memo for all the commissioners explaining the
new guidelines.
ADJOURNMENT The Planning Commission meeting was unanimously adjourned at 7:21
p.m.
Respectfully submitted,
Jessi Weber, Community Development
Administrative Specialist
I:\RFA\COMM DEV\2021\City Council\11‐22‐21 Ordinance Amendments\Ord 21‐07 BUCO\10.2 Q ‐ Business Use Certificate of Occupancy 11‐22‐21.docx
Request for Action
November 22, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: Community Development
By: Brandon Bell, Community Development Assistant;
Jeff Sargent, Director of Community Development
Agenda Title
Ordinance No. 21‐07, an ordinance amending Section 3‐33(c) of the New Hope City Code related to
responsibility for securing the BUCO
Requested Action
Staff requests that the City Council approve and ordinance making the responsibility of acquiring a Business
Use Certificate of Occupancy (BUCO) the sole responsibility of the property owner.
Policy/Past Practice
It is a past practice of the city to amend ordinances to accommodate the changing needs of the community.
Background
The purpose of the BUCO is to ensure compliance with chapters 3 and 4 of the City Code. The current City
Code states that the property owner and the lessee shall be responsible for securing a BUCO. City staff will
occasionally conduct surveys to see if there are new businesses in the city that need to submit a BUCO. A lot
of the businesses found that do not submit BUCOs, are located in the multi‐tenant office buildings.
City staff proposes changing the current ordinance so that sole responsibility of obtaining a BUCO for a new
business in the city is that of the property owner. Doing this would accomplish two things. One, it would put
the onus of obtaining the BUCO on a single entity instead of two, which would make enforcement of the City
Code easier for staff. This would also hopefully get the larger multi‐tenant office buildings in the habit of
ensuring BUCOs are filed for their new tenants. Second, there are a lot of times when a new business’ first
experience with the city ends up being a notice letter that they need to fill out a BUCO. This is not an optimal
means for the city to have its first communication with a new business that just moved in to the city.
Recommendation
Staff recommends that the City Council adopt the proposed ordinance.
Attachments
Ordinance 21‐07
Agenda Section
Ordinances &
Resolutions
Item Number
10.2
ORDINANCE NO. 21-07
AN ORDINANCE AMENDING SECTION 3-33(c) OF THE NEW HOPE CITY CODE
RELATED TO RESPONSIBILITY FOR SECURING THE BUCO
THE CITY COUNCIL OF THE CITY OF NEW HOPE ORDAINS:
Section 1. Section 3-33(c), Responsibility is hereby amended to repeal the stricken text and add
the underlined text as follows:
(c) Responsibility. Both tThe property owner and the lessee shall be responsible for
securing the business use certificate of occupancy required by this section
Section 2. Effective Date. This ordinance shall be effective upon passage and publication.
APPROVED by the New Hope City Council this ___ day of _____________, 2021.
Kathi Hemken, Mayor
ATTEST:
Valerie Leone, City Clerk
P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-82107 BUCO\Ordinance 21-07 Business Use Certificate of Occupancy.docx
S:\November 22, 2021 Council Meeting\12.1 Q ‐ Upcoming Events.docx
Request for Action
November 22, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Exchange of communication between members of the city council
Upcoming meetings and events:
Nov. 25 Thanksgiving Holiday, City Offices Closed
Nov. 26 Thanksgiving Holiday, City Offices Closed
Dec. 1 8:30 a.m. – Business Networking Group Meeting, hosted by Kathy Peterson of Opus
Music Academy
1:30 p.m. – Joint Water Commission Meeting
Dec. 6 4 p.m. – Blue Line Coalition Meeting
7 p.m. – Human Rights Commission Meeting
7 p.m. – Budget Public Hearing
Dec. 7 No Planning Commission Meeting
Dec. 8 6:30 p.m. – West Metro Fire‐Rescue District Board Meeting at Station #3, 4251 Xylon
Avenue North
Dec. 9 12:30 p.m. – Shingle Creek Watershed Management Commission Meeting at Brooklyn
Park
Dec. 13 7 p.m. – City Council Meeting
Agenda Section
Other Business
Item Number
12.1