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102521 City Council Meeting Packet NEW HOPE CITY COUNCIL MEETING AGENDA October 25, 2021 7:00 p.m. City Hall – Council Chambers 4401 Xylon Avenue North Mayor Kathi Hemken Council Member John Elder Council Member Andy Hoffe Council Member Michael Isenberg Council Member Jonathan London The City Council wants and encourages citizen participation at Council Meetings. Your input and opinions count and are valuable. You are encouraged to bring forth your comments and issues at the appropriate point on the agenda. A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time any person may address the Council on any subject pertaining to City business not listed on this agenda or scheduled as a future agenda item. The Council requests that you limit your presentation to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their hand and be recognized by the Mayor. Approach the podium and speak into the microphone by first stating your name and address. Also, please record your name on the roster at the table near the door so that your name will be spelled correctly in the minutes. Individuals should not expect the Mayor or Council to respond to their comments tonight; Council may refer the matter to staff for handling or for consideration at a future meeting. You are welcome to contact the city clerk at 763‐531‐5117 after the council meeting. COUNCIL MEETING BROADCASTS AND STREAMING Government Access channel 16 programming includes live/taped meeting replays Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org. www.newhopemn.gov New Hope Values and Vision City Mission Strong local government that is proactive in responding to the community needs and issues by delivering quality public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner. Values Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-e ective manner. Fiscal Responsibility We believe that ﬁ scal responsibility and the prudent stewardship of public funds and city assets is essential if residents are to have conﬁ dence in government. Ethics, Integrity and Professionalism We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and conﬁ dence and that all meaningful relationships are built on these values. Respect for the Individual We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering of opinions. Open, Honest, and Respectful Communication We believe that open, honest, and respectful communication is essential for an informed and involved citizenry and to foster a positive environment for those interacting with our city. Cooperation and Teamwork We believe that the public is best served when all work cooperatively. Visionary Leadership and Planning We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in planning for the future. Vision e city is a great place to grow as a family, individual, or business. All within our city are safe and secure. Essential services will be those that promote a safe and healthy environment for all residents. Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner and with measurable results. e city views residents as its greatest asset and seeks their input and participation. e city will meet the communication needs of citizens, elected o cials, and city sta . Strategic Goals e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks, lighting, and city facilities). e city will use frugal spending and resourceful ﬁ nancial management to maintain its ﬁ scal health. e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve or enhance its tax base. e city will provide core services with a professional sta who are equipped with the necessary tools and equipment and given necessary direction. e city will facilitate and improve communications to promote e ective intergovernmental cooperation between sta , citizens, and Council. Adopted by the New Hope City Council, August 2006 Reaffirmed by the New Hope City Council, February 2021 CITY COUNCIL MEETING City Hall, 4401 Xylon Avenue North Monday, October 25, 2021 7:00 p.m. Regular Session 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – October 25, 2021 2. ROLL CALL 3. APPROVAL OF MINUTES:  Council Meeting Minutes – October 11, 2021 4. OPEN FORUM 5. PRESENTATIONS 5.1 Oath of office for Police Officer Marylee Larson 6. CONSENT BUSINESS 6.2 Approval of financial claims through October 25, 2021 6.4 Motion supporting the participation in national settlements regarding opioid claims 6.5 Resolution approving the Sandburg Middle School Facility Use Agreement 6.6 Motion to accept a $7,500 donation in support of the New Hope Police Department’s K9 program 6.7 Motion accepting donations from the Minneapolis Regional Chamber for the New Hope Crime Prevention Fund and the 2022 Safety Camp 7. PUBLIC HEARING 7.1 Resolution ordering the construction of and preparation of plans and specifications for the 2022 Infrastructure Project (Improvement Project No. 1074) 8. DEVELOPMENT AND PLANNING 8.1 Resolution awarding contract to West Central Environmental Consultants (WCEC) for construction of Public Improvement Project No. 1037/1053 (Meadow Lake Drawdown) and approving cooperative and subgrant agreement with Shingle Creek Watershed Management Commission (SCWMC). 8.2 Resolution approving agreement between the city of New Hope and Hennepin County for the 2022 Joint Community Police Partnership (JCPP) to be shared by the cities of Crystal, New Hope and Robbinsdale, at a cost of $27,000 per city (total cost $81,000) 9. PETITIONS AND REQUESTS 10. ORDINANCES AND RESOLUTIONS 10.1 Resolution establishing city’s monthly contribution for health benefits program effective January 1, 2022 11. UNFINISHED AND ORGANIZATIONAL BUSINESS 12. OTHER BUSINESS 12.1 Exchange of communication between members of the city council 13. ADJOURNMENT Memorandum To: New Hope City Council From: Kirk McDonald, City Manager Date: October 22, 2021 Subject: Agenda Items for Monday, October 25, 2021 Open Forum Staff is not aware of anyone planning to address the Council for the Open Forum. Item 5.1 Officer Lee Larson’s probationary period ended October 19, 2021. The police chief will introduce her to the Council and the city clerk will administer the oath of office. Item 6.1 There are no new business license requests. Item 6.2 This item involves routine financial claims. Item 6.3 There are no new liability claims to report. Item 6.4 Staff is requesting the Council to pass a motion supporting the participation in the national settlements regarding opioid claims. The state of Minnesota has elected to participate in two national settlements and all subdivisions of the state are encouraged to participate to help maximize the amount of abatement funds being paid in the settlements. The opioid epidemic continues to devastate communities across the country and settlement funds will be used in efforts to alter opioid addiction. I recommend approval. Item 6.5 This item approves a new facility use agreement prepared by ISD 281 for use of Sandburg Middle School’s Gum D from July 1, 2021 through June 30, 2022 for an annual cost of $18,865.86 plus building supervisor charges. The city has been using the facility since 2010. The lease rate is a 1.4% increase over last year and it includes utilities and cleaning. The estimated cost of the building supervisor fees is $7,200 for a total cost of $26,065.86. Registration revenue from the gymnastics program covers the lease. It should be noted that the school district did not charge the city for part of 2020 due to COVID‐19. Funds are contained in the Recreation budget for the expense. Director Rader and I recommend approval. Item 6.6 Council is asked to accept a K9 grant of $7,500 from the AKC (American Kennel Club) Reunite non‐ profit organization. The funds will be used to aid in the purchase of a replacement K9 in the spring of 2022. Director Hoyt and I recommend acceptance. Item 6.7 This item accepts the donations from the Minneapolis Regional Chamber from the annual Crystal/New Hope Business Council golf outing held at the New Hope Golf Course. The donations include $287.52 for the New Hope Crime Prevention Fund and $575.05 for Safety Camp in 2022. The city is appreciative of the generous contributions. Director Rader, Director Hoyt, and I recommend acceptance. Item 7.1 On September 27, Council accepted the feasibility report on the 2022 Infrastructure Improvement Project and called for a public hearing on October 25 to consider ordering the project which includes directing the city engineer to prepare the plans and specifications. The streets planned for a reclaim and overlay in the 2022 Pavement Management Plan have street PRI ratings as poor. The 2022 project includes streets in the Liberty Park area. Liberty Park is the only tax exempt property in the project area. The estimated cost for the project is $2,050,069.14 which would be funded primarily with street infrastructure and utility funds. A site visit was held on October 20 for property owners who reside along Independence Avenue North to answer questions regarding the project. All impacted residents have been invited to the public hearing. After conducting the public hearing, Director Weber, City Engineer Boyum and I recommend Council authorize preparation of plans and specifications. Item 8.1 Council previously approved the Meadow Lake Management Plan that included a drawdown of the lake in the fall of 2021. Four bids were received for the project, and the low bid (including the additional pumping after the initial drawdown) was submitted by West Central Environmental Consultants (WCEC) for $59,430 ($44,430 base bid plus $15,000 for two extra weeks of drawdown). Per the cooperative and subgrant agreement, the city will be reimbursed by the Shingle Creek Watershed Management Commission through grant funds. The DNR recently approved the permit for the drawdown. The DNR will also provide guidance regarding relocation of the turtle population. Director Weber and I recommend approval of the resolution awarding the contract and approval of the cooperative and subgrant agreement. Item 8.2 This item approves a contract between Hennepin County and the city of New Hope for the Joint Community Police Partnership (JCPP) to be shared by the cities of Crystal, New Hope and Robbinsdale for the year 2022. The JCPP is a Hennepin County program that works collaboratively to enhance relationships between police and specifically with immigrants, people of color, indigenous people, and faith communities. Each participating city tailors their program to meet their specific community’s needs. The council discussed this program during the March 8 City Council Meeting attended by Commissioner Lunde, who at the time gave a brief overview of the program. The program was also discussed during the review of the 2022 Police Department budget at the September 20 council work session. The cost per each of the three cities is $27,000. The 2022 budget contains funds for the program. Director Hoyt and I recommend approval. Item 10.1 At the October 18 work session, Director Johnson presented information on premiums through Health Partners for employee health insurance costs and explained that the city contributions have fallen below the city’s 12 comparable cities. It is recommended that the city’s contribution amount increase by $95, $155, and $176 for single, employee plus one, and family health insurance coverage, respectively, effective January 1, 2022. It is necessary to set the contribution amounts prior to the open enrollment period which begins the end of October. The proposed increase to the city contribution was discussed at the October 18 work session and the Council was supportive. This expenditure is included in the 2022 budget. Director Johnson and I recommend approval. Item 12.1 Mayor Hemken will review upcoming meetings and events. If you have any questions regarding items in the agenda packet, please call the city clerk or me before the meeting so that staff can research any issues and be prepared to respond at the meeting. New Hope City Council October 11, 2021 Page 1 City of New Hope 4401 Xylon Avenue North New Hope, Minnesota 55428 City Council Minutes October 11, 2021 Regular Meeting City Hall, 7:00 p.m. CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice thereof; Mayor Hemken called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE The City Council and all present stood for the Pledge of Allegiance. ROLL CALL Council present: Staff present: Kathi Hemken, Mayor John Elder, Council Member Andy Hoffe, Council Member Michael Isenberg, Council Member Jonathan London, Council Member Kirk McDonald, City Manager Dan Boyum, City Engineer Valerie Leone, City Clerk Susan Rader, Director of Parks & Recreation Bernie Weber, Director of Public Works Stacy Woods, Assistant City Attorney APPROVAL OF MINUTES Motion was made by Council Member Isenberg, seconded by Council Member London, to approve the regular meeting minutes of September 27, 2021. Voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against the same: None; Abstained: None; Absent: None. Motion carried. OPEN FORUM Mr. Tom Schmidt, member of the planning commission since 2005, submitted his letter of resignation as he is moving out of New Hope. He noted it has been an honor and privilege to serve the city. The City Council thanked Mr. Schmidt for his 17 years of service. ROTATING VOTES Please note that votes taken on each agenda item are called by the secretary on a rotating basis; however, the written minutes always list the mayor’s name first followed by the council members’ in alphabetical order. CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated that all items will be enacted by one motion unless requested that an item be removed for discussion. Mr. Kirk McDonald, city manager, reviewed the consent items. FINANCIAL CLAIMS Item 6.2 Approval of financial claims through October 11, 2021. New Hope City Council October 11, 2021 Page 2 RESOLUTION 2021‐92 Item 6.4 Resolution approving final payment of $91,257 to W.L. Hall Company for the replacement of the skylight at the New Hope Ice Arena (Improvement Project No. 1058). MOTION Consent Items Motion was made by Council Member Elder, seconded by Council Member Hoffe, to approve the Consent items. All present voted in favor. Motion carried. PUBLIC HEARING DELINQUENT CITY CHARGES Item 7.1 Mayor Hemken introduced for discussion Item 7.1, Public hearing and resolution adopting and confirming assessments for delinquent utility service charges and administrative citations. Mr. Kirk McDonald, city manager, explained the public hearing is to adopt the assessment rolls for delinquent city service charges incurred between June 1, 2020, and May 31, 2021. He stated all impacted property owners were notified of the hearing, and staff received only one written objection from the property owner of 4800 Decatur Avenue North regarding administrative citations which will be entered into the record. He reported the total delinquent utility charges is $73,751.19; the total delinquent city services (alarm calls) is $1,634.97; and the total for delinquent administrative citations is $27,370. Mayor Hemken called for a vote to close the public hearing as there was no one present desiring to speak at the public hearing. CLOSE HEARING Item 7.1 Motion was made by Council Member Elder, seconded by Council Member London, to close the public hearing. All present voted in favor. Motion carried. RESOLUTION 2021‐93 Item 7.1 Council Member London introduced the following resolution and moved its adoption: “PUBLIC HEARING AND RESOLUTION ADOPTING AND CONFIRMING ASSESSMENTS FOR DELINQUENT UTILITY SERVICE CHARGES AND ADMINISTRATIVE CITATIONS.” The motion for the adoption of the foregoing resolution was seconded by Council Member Isenberg, and upon vote being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against the same: None; Abstained: None; Absent: None; whereupon the resolution was declared duly passed and adopted, signed by the mayor which was attested to by the city clerk. CHANGE ORDER NO. 2 (IMPROVEMENT PROJECT NO. 1039) Item 8.1 Mayor Hemken introduced for discussion Item 8.1, Resolution approving change order no. 2 for $7,113.73 with Rochon Corporation for the Phase 1 Improvements at the Public Works Facility and geotechnical services for $7,325 to Independent Testing Technologies (ITT) (Improvement Project No. 1039). Mr. Dan Boyum, City Engineer, provided an update on the progress of the public works facility expansion project by Rochon Corporation. He explained that staff is requesting approval of change order no. 2 for $7,113.73 with Rochon Corporation and approval of geotechnical services for $7,325 to Independent Testing Technologies. He stated the change order includes owner‐removed trees, elimination of two windows and removal of exhaust fan, spray foam masonry cells, additional B618 concrete curb and gutter, insulate existing concrete blocks above window and door openings, and additional fire sprinkler heads. Three of New Hope City Council October 11, 2021 Page 3 the seven items included in change order no. 2 are credits (tree removal, window and exhaust fan removal, and exterior draintile). Mr. Boyum explained that poor soils were discovered during footing excavation for the soils storage building. He stated it is recommended that soil borings be obtained to determine the footing design and the need for helical anchors. Borings are also recommended for the future Phase 2 garage expansion. He stated bids were obtained from two firms for the soil borings, and the low quote was submitted by Independent Testing Technologies for $7,320. Mr. Boyum stated there are adequate funds to pay for the change order and geotechnical services with project contingency funds. He also pointed out the probable schedule delay as a result of the poor soils. Council Member London expressed frustration that items such as the fire sprinkler heads and the insulation were not identified and included in the original bid. Mr. Boyum explained that the type of insulation was not known until the concrete blocks were cut as the insulation type was not identified on the building plans on file. He stated the fire marshal recommends installing the additional sprinkler heads at this time although it could be delayed if so desired by Council. Mr. Boyum stated it is not uncommon to encounter these issues during renovation projects. He pointed out remodeling projects greatly differ from new construction. He noted Stantec will strive to prepare more detailed plans in the future. RESOLUTION 2021‐94 Item 8.1 Council Member Elder introduced the following resolution and moved its adoption: “RESOLUTION APPROVING CHANGE ORDER NO. 2 FOR $7,113.73 WITH ROCHON CORPORATION FOR THE PHASE 1 IMPROVEMENTS AT THE PUBLIC WORKS FACILITY AND GEOTECHNICAL SERVICES FOR $7,325 TO INDEPENDENT TESTING TECHNOLOGIES (ITT) (IMPROVEMENT PROJECT NO. 1039).” The motion for the adoption of the foregoing resolution was seconded by Council Member Hoffe, and upon vote being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against the same: None; Abstained: None; Absent: None; whereupon the resolution was declared duly passed and adopted, signed by the mayor which was attested to by the city clerk. BOND PROCEEDS Item 8.2 Mayor Hemken introduced for discussion Item 8.2, Resolution calling for a public hearing regarding use of proceeds of $18,435,000 General Obligation Capital Improvement Plan Bonds, series 2017A. Mr. Kirk McDonald, city manager, explained that staff recommends scheduling a public hearing on November 8 regarding the use of proceeds of the $18,435,000 general obligation capital improvement plan bonds. He stated the remainder of the 2017 bond proceeds from the city hall/police facility can be redistributed for financing another public use authorized by law. The estimated balance of the bond proceeds is between $400,000 to $500,000, after final expenditures for security measures, audio‐visual improvements, and final payments to contractors and consultants. He pointed out at the work session of August 16, 2021, Council New Hope City Council October 11, 2021 Page 4 discussed options for use of the remaining funds and supported utilizing the funds for the public works facility project. Per bond counsel, the city can apply excess proceeds to the 2021 public works facility improvements, and Council must adopt an updated capital improvement plan to include the public works facility project. He stated the resolution schedules the public hearing for November 8, 2021. Council Member London inquired of the balance amount. Mr. McDonald stated the proceeds is estimated around $500,000. He state a few items are still underway (technological changes in the council chambers and Northwood Room to allow cablecasting of public meetings while held in a remote environment, completion of city hall security measures, and final payments). He stated the actual amount of the bond proceeds will be known on or before the public hearing in November. RESOLUTION 2021‐95 Council Member Elder introduced the following resolution and moved its adoption: “RESOLUTION CALLING FOR A PUBLIC HEARING REGARDING USE OF PROCEEDS OF $18,435,000 GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS, SERIES 2017A.” The motion for the adoption of the foregoing resolution was seconded by Council Member Isenberg, and upon vote being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against the same: None; Abstained: None; Absent: None; whereupon the resolution was declared duly passed and adopted, signed by the mayor which was attested to by the city clerk. PURCHASE OF EQUIPMENT Item 10.1 Mayor Hemken introduced for discussion Item 10.1, Resolution authorizing the purchase of equipment and appropriation of funds in the amount of $32,413.81 for the purchase of a 2021 Toro Sand Pro 5040 from MTI Distributing. Ms. Susan Rader, director of parks and recreation, explained staff is recommending the purchase of a 2021 Toro Sand Pro 5040 to replace a 13‐year old Toro Workman in the parks department. The vehicle is exclusively used for ballfield maintenance and levels playing surfaces. The 2021 CIP has $28,414.71 in the vehicle replacement fund for this equipment. It is recommended that the city obtain the equipment through the State of Minnesota Cooperative Purchasing Venture with the contract held by MTI Distributing. The total price of the vehicle is $32,413.81. MTI Distributing has offered $2,500 trade‐in value for the 2008 Toro Workman. She stated staff recommends selling the old Toro to the Golf Course for $2,500, and funding the remaining balance of $1,499.10 by the vehicle replacement fund. Council Member Elder inquired of the use of the equipment at the golf course. Ms. Rader stated the Workman could assist with various golf course projects. Council Member London asked if it would replace an existing piece of equipment at the golf course. Ms. Rader stated it will be an additional vehicle at this time. Mayor Hemken commended staff for repurposing equipment when it’s in the city’s best interest. New Hope City Council October 11, 2021 Page 5 RESOLUTION 2021‐96 Item 10.1 Council Member London introduced the following resolution and moved its adoption: “RESOLUTION AUTHORIZING THE PURCHASE OF EQUIPMENT AND APPROPRIATION OF FUNDS IN THE AMOUNT OF $32,413.81 FOR THE PURCHASE OF A 2021 TORO SAND PRO 5040 FROM MTI DISTRIBUTING.” The motion for the adoption of the foregoing resolution was seconded by Council Member Hoffe, and upon vote being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against the same: None; Abstained: None; Absent: None; whereupon the resolution was declared duly passed and adopted, signed by the mayor which was attested to by the city clerk. EXCHANGE OF COMMUNICATION Item 12.1 Mayor Hemken introduced for discussion Item 12.1, Exchange of communication between members of the City Council. Mayor Hemken reported on upcoming events. Council Member Elder acknowledged the successful City Day event on October 9, 2021. Mayor Hemken recognized National Police Week October 13‐17, 2021, and thanked New Hope police officers for their exceptional service. ADJOURNMENT Motion was made by Council Member Isenberg, seconded by Council Member Elder, to adjourn the meeting, as there was no further business to come before the Council. All present voted in favor. Motion carried. The New Hope City Council adjourned at 7:30 p.m. Respectfully submitted, Valerie Leone, City Clerk I:\RFA\City Manager\2021\5.1 Q ‐ Oath of Office Larson 102521.docx Request for Action October 25, 2021 Approved by: Kirk McDonald, City Manager Originating Department: City Manager By: Kirk McDonald, City Manager Agenda Title Oath of office for Police Officer Marylee Larson Requested Action Staff is requesting that the Council allow the city clerk to formally administer the oath of office to Officer Larson. Policy/Past Practice Police officers are sworn in at a council meeting after completion of their probationary period. Officers are recognized as they enter a new phase of their career. Background Chief Hoyt will share Officer Larson’s background with the Council and community. Family and friends are invited to the swearing in ceremony. Officer Larson officially completed her one‐year probation on October 19, 2021. Agenda Section Presentations Item Number 5.1 G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx Request for Action October 25, 2021 Approved by: Kirk McDonald, City Manager Originating Department: City Manager By: Kirk McDonald, City Manager Agenda Title Approval of claims through October 25, 2021 Requested Action Claims for services and commodities purchased through this period are listed on the Check Disbursement Report Attachments  Check Disbursement Report Agenda Section Consent Item Number 6.2 I:\RFA\City Manager\2021\Opioid settlement\6.4 Q ‐ opioid settlement participation 10.25.21.docx Request for Action October 25, 2021 Approved by: Kirk McDonald, City Manager Originating Department: Community Development By: Valerie Leone, City Clerk/Treasurer; Kirk McDonald, City Manager Agenda Title Motion supporting the participation in national settlements regarding opioid claims Requested Action Staff requests that the City Council pass a motion supporting the participation in the national settlements regarding opioid claims. The state of Minnesota will receive a greater amount of abatement funds if there is a high number of participants. The participation deadline is January 2, 2022. Policy/Past Practice The city has pursued settlements that benefit the overall community in the past. Background Minnesota has elected to participate in two national settlements regarding opioid claims. All subdivisions of the state of Minnesota have been contacted and encouraged to participate to help maximize the amount of abatement funds being paid in the settlements. The opioid epidemic continues to devastate communities around the country and it is critical that settlement funds be utilized to provide meaningful change to curb opioid addiction, overdose and death. Additional information is available at www.nationalopioidsettlement.com or on the Minnesota Attorney General’s website at www.ag.state.mn.us/opiods. At this time the city is only required to “opt in” to the settlements by registering on the national settlement website. At a later time the city may be required to adopt a resolution and execute a Participation Agreement. The city manager discussed the issue with the city attorney and it is recommended that the city participate in the settlement. Recommendation Staff recommends that the City Council pass a motion supporting the city’s participation in national settlements regarding opioid claims. Attachments  Letter from Minnesota Attorney General Keith Ellison’s office  StarTribune newspaper article of October 3, 2021 Agenda Section Consent Item Number 6.4 I:\RFA\P&R\MISC\2021\Gymnastics Lease\6.5 Q & R ‐ Gymnastics Lease Agreement.docx Request for Action October 25, 2021 Approved by: Kirk McDonald, City Manager Originating Department: Parks & Recreation By: Susan Rader, Director Agenda Title Resolution approving the Sandburg Middle School Facility Use Agreement Requested Action Staff recommends approval of a new facility use agreement prepared by Independent School District 281 for use of Sandburg Middle School’s Gym D from July 1, 2021 – June 30, 2022 at a yearly rate of $18,865.86, plus building supervisor charges. Sandburg Middle School is located at 2400 Sandburg Lane in Golden Valley. The previous agreement, which was for one year, expired on June 30, 2021. Background For many years, the Parks and Recreation‐sponsored Gymnastics program was held at Hosterman School in the stage gym. In 2010, the school was sold to School District 287 and torn down to build a new school in its place. At that time, staff began the search for a new space for the gymnastics program which included approximately 3‐4,000 square feet of space and a ceiling height of at least 18 feet. Storage was a need if equipment needed to be put up and taken down each day, although a dedicated space was preferred. Space in commercial and industrial areas was looked at as well as District 281 space. In September 2010, the city entered into a twenty‐one month agreement with District 281 for the dedicated use of Sandburg Learning Center, Gym A. In June 2012, the City Council approved a one‐year agreement with the rights to extend the agreement for five additional one‐year terms. At that time, District 281 staff indicated that they would be willing to renew on a yearly basis, but they wanted to be able to include a cost of living increase each year and/or to raise the building supervisor fees if they were increased for other users. The fifth one‐year addendum was approved by the City Council in May 2017. In 2018, the District began providing a new agreement each year. The proposed lease agreement for July 1, 2021‐June 30, 2022 is $18,865.86 per year is an approximate 1.4% increase and is the standard increase for all groups using Sandburg Middle School, including District 281 programs. The lease continues to cover the utilities and cleaning. The building supervisor fees are charged separately by Community Education. Since July 1, 2018, the fees have been $6 per hour during the school year and $15 per hour on Saturdays and during the summer. Currently, there is no indication that the building supervisor fees will change. Based on scheduled use, staff estimates the building supervisor fees between July 1, 2021 and June 30, 2022 to be approximately $7,200. Agenda Section Consent Item Number 6.5 Request for Action, Page 2 Agreements and Addendums with District 281: Dates Covered Agreement Amount Building Supervisor Fees Total Original Agreement 9/2010‐6/2012 $14,517.00 Included $14,517.00 Agreement 7/2012‐6/2013 $15,393.18 $3,604.82 $18,998.00 Addendum 1 7/2013‐6/2014 $15,858.84 $6,271.94 $22,130.78 Addendum 2 7/2014‐6/2015 $16,324.44 $5,821.76 $22,146.20 Addendum 3 7/2015‐6/2016 $16,817.52 $5,696.01 $22,513.53 Addendum 4 7/2016‐6/2017 $17,310.48 $5,868.89 $23,179.37 Addendum 5 7/2017‐6/2018 $17,010.60* $6,637.05 $23,647.65 Agreement 7/2018‐6/2019 $17,533.20 $7,644.50 $25,177.70 Agreement 7/2019‐6/2020 $12,789.61** $4,698.25** $17,487.86** Agreement 7/2020‐6/2021 $17,0541.18** $6,861.71** $23,915.89** Agreement 7/2021‐6/2022 $18,865.86 $7,200 est. $26,065.86 est. * In September 2017, the facility re‐opened as a middle school. Due to the anticipated needs of the school, the Gymnastics program was moved from Gym A to Gym D, which was 126 square feet smaller in size. Gym D is approximately 2,600 square feet. **In 2020, the lease amount was not charged for the second half of March, April, May, June or December due to COVID‐19 and building supervisor costs were not incurred during this time. The original agreement amounts were $18,055.83 (7/2019‐6/2020) and $18,604.56 (7/2020‐6/2021). Funding The proposed lease agreement for July 1, 2021‐June 30, 2022 is $18,865.86, which is an increase of $261.30 from the previous agreement. Registration revenue from the gymnastics program will cover this additional cost expected for 2022. Funds have been budgeted in the 2021 and 2022 Recreation budget to cover the lease and building supervisor fee expenses for the gymnastics program. As in previous years, revenue from program fees will cover all expenses including lease and building supervisor fees, seasonal staff, supplies, equipment, meet fees, etc. Enrollment in 2020 totaled 515 class and competition registrations. Fees were increased by $2 for 2021 and an additional increase will take place in 2022. Attachments  Resolution  Sandburg Middle School Facility Use Agreement CITY OF NEW HOPE Resolution No. 2021‐ Resolution approving the Sandburg Middle School Facility Use Agreement WHEREAS, the city of New Hope desires to provide social and recreational activities to area residents; and WHEREAS, the city of New Hope has offered a youth gymnastics program for many years; and WHEREAS, the city wishes to continue to offer gymnastics programs in a facility that has dedicated space available. NOW, THEREFORE, BE IT RESOLVED, that the city of New Hope will approve a facility use agreement with Independent School District 281 for the City’s use of Gym D at the Sandburg Middle School. Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 25th day of October 2021. ____________________________ Mayor Attest: __________________________ City Clerk I:\RFA\POLICE\2021\Council Meetings\K9 Grant\6.6 Q ‐ Donation K9 Grant.docx Request for Action October 25, 2021 Approved by: Kirk McDonald, City Manager Originating Department: Police By: Tim Hoyt, Director of Police Agenda Title Motion to accept a $7,500 donation in support of the New Hope Police Department’s K9 program. Requested Action Staff requests that the City Council approve a motion to accept this generous donation of $7,500 from the AKC Reunite program to aid in the purchase of a replacement K9. The funds will aid in the purchase of a replacement K9. Policy/Past Practice It is past practice for the City Council to formally accept donations. Background Through Officer Robles’ contacts in the United States Police Canine Association (USPCA), Chief Hoyt applied for a K9 grant in August of 2021. Chief Hoyt spoke with grant organizers and was informed that the New Hope Police Department would be the recipient of a $7,500 grant to help with the cost of purchasing a future K9. The police department plans on purchasing the new K9 in the spring of 2022 and will assign the K9 to Officer Collier. A thank you letter has been sent. Agenda Section Consent Item Number 6.6 I:\RFA\P&R\MISC\2021\Mpls Regional Chamber\6.7 Q ‐ Donations from Minneapolis Regional Chamber.docx Request for Action October 25, 2021 Approved by: Kirk McDonald, City Manager Originating Department: Parks & Recreation and Police By: Susan Rader, Director of Parks & Recreation Tim Hoyt, Director of Police Agenda Title Motion accepting donations from the Minneapolis Regional Chamber for the New Hope Crime Prevention Fund and the 2022 Safety Camp Requested Action Staff recommends that the City Council accept these donations from the Minneapolis Regional Chamber in the amount of $287.52 for the New Hope Crime Prevention Fund and $575.05 for the 2022 Safety Camp. These proceeds were raised through sponsorship and registration fees from the annual Crystal/New Hope Business Council golf outing held this fall at the New Hope Village Golf Course. In 2020, the TwinWest Chamber of Commerce merged with the Minneapolis Regional Chamber. Background The New Hope Crime Prevention Fund relies on donations for many programs that provide community outreach and support. The city departments of Parks and Recreation and Police, as well as West Metro Fire‐Rescue District, together plan and sponsor the annual Safety Camp. This highly successful program is supported by many community donations. Staff extends our thanks to the Minneapolis Regional Chamber for these generous donations. Thank you letters will be sent. Agenda Section Consent Item Number 6.7 I:\RFA\PUBWORKS\2021\Council\1074 2022 Infrastructure Improvement Project\7.1 Q&R Public Hearing & preparation of plans Request for Action October 25, 2021 Approved by: Kirk McDonald, City Manager Originating Department: Public Works By: Bernie Weber, Public Works Director Agenda Title Resolution ordering the construction of and preparation of plans and specifications for the 2022 Infrastructure Project (Improvement Project No. 1074) Requested Action Staff is requesting that the Council conduct a public hearing and receive a presentation by the city engineer regarding a proposed 2022 infrastructure improvement project. Staff recommends that the Council pass a resolution ordering 2022 Infrastructure Improvement Project and authorizing Stantec, the city’s consulting engineer, to prepare the plans and specifications. Policy/Past Practice The City Council routinely considers public infrastructure improvement projects to extend the useful life of the infrastructure and/or improve the level of service. The city’s pavement management plan identifies these areas in the Street Infrastructure Projects portion of the plan. Background The general location of the potential 2022 project includes streets in the neighborhood west of Liberty Park, as shown on the attached project map. Streets included in the project were recommended based upon pavement conditions identified in the 2020 pavement management plan as well as underlying utility condition. The feasibility report was presented and approved on September 27 and identified specific street and utility improvement strategies. The feasibility report also identified all tax‐exempt properties that will be affected by this work and provides an estimated assessment rate for these properties. These assessments will be one funding source for the project. A notice has been sent to neighbors along the project area to make them aware of the presentation of the feasibility report on September 27, 2021. Residents from Independence Avenue North were present to ask questions. Staff has also scheduled a site visit on October 20, 2021 at 4:00 pm with residents along Independence Avenue North to answer any questions on how the watermain replacement will affect their property, trees, driveways, curb and gutter replacement, storm sewer improvements, etc. These types of meetings have worked well in the past to address resident’s questions. Residents may provide additional comments to the Council and staff at the October 25, 2021 public hearing. Funding The total project cost estimate for work proposed in the feasibility report is $2,050,069.14. The majority of the project will be funded by the city’s street infrastructure and enterprise funds, as well as assessments to tax‐ exempt properties. The tables below reflect the project costs and funding. Agenda Section Public Hearing Item Number 7.1 Request for Action, Page 2 Project Cost Summary Item Subtotal Contingencies (10%) Total Construction Indirect (20%) Project Costs Mill & Overlay $466,741.85 $46,674.19 $513,416.04 $102,683.21 $616,099.24 Reclaim & Overlay $131,085.00 $13,108.50 $144,193.50 $28,838.70 $173,032.20 Subtotal ‐ Street $597,826.85 $59,782.69 $657,609.54 $131,521.91 $789,131.44 Water Main $807,735.83 $80,773.58 $888,509.42 $177,701.88 $1,066,211.30 Sanitary Sewer $63,840.00 $6,384.00 $70,224.00 $14,044.80 $84,268.80 Storm Water $83,680.00 $8,368.00 $92,048.00 $18,409.60 $110,457.60 Subtotal ‐ Utilities $955,255.83 $95,525.58 $1,050,781.42 $210,156.28 $1,260,937.70 Total ‐ Street & Utilities $1,553,082.68 $155,308.27 $1,708,390.95 $341,678.19 $2,050,069.14 Funding Summary Funding Source Feasibility Report Estimate Capital Improvements Plan (CIP) Budget Amount Difference Mill and Overlay $616,099.24 $502,971.60 ($286,159.84) Reclaim and Overlay $173,032.20 Subtotal ‐ Street Fund $789,131.44 Water fund $1,066,211.30 $1,376,550.00 $310,338.70 Sanitary Sewer fund $84,268.80 $100,000.00 $15,731.20 Storm Water fund $110,457.60 $100,000.00 ($10,457.60) Total Project Costs $2,050,069.14 $2,079,521.60 $29,452.46 Attachments  Resolution  Engineer’s Memo  Project Map  Feasibility Report  Water Break History Map Stantec Consulting Services Inc. 733 Marquette Avenue, Suite 1000 Minneapolis, MN 55402 October 19, 2021 File: 193805342 Attention: Bernie Weber, Director of Public Works City of New Hope 5500 International Parkway New Hope, MN 55428 Reference: 2022 Infrastructure Improvements - Presentation of Feasibility Report City Project No. 1074 Dear Bernie, A feasibility report and cost estimate were prepared and presented for this project at the September 27, 2021 Council Meeting in compliance with Chapter 429 requirements. At that meeting, the Council accepted the feasibility report and called for the public hearing to be held on October 25, 2021. The project generally consists of street and utility improvements north of Bass Lake Road in the Liberty west neighborhood (see location map in the feasibility report). The estimated total project cost for the street, water main, sanitary sewer, and storm sewer improvements, including contingencies and indirect costs, is approximately $2.05 million as shown below. Project Cost Summary Item Construction Contingencies (10%)Indirect (20%)Project Costs Mill and Overlay $466,741.85 $46,674.19 $102,683.21 $616,099.24 Reclaim and Overlay $131,085.00 $13,108.50 $28,838.70 $173,032.20 Subtotal - Street $597,826.85 $59,782.69 $131,521.91 $789,131.44 Water Main $807,735.83 $80,773.58 $177,701.88 $1,066,211.30 Sanitary Sewer $63,840.00 $6,384.00 $14,044.80 $84,268.80 Storm Water $83,680.00 $8,368.00 $18,409.60 $110,457.60 Total $1,553,082.68 $155,308.27 $341,678.19 $2,050,069.14 At the Public Hearing, it is recommended a summary of the project scope be presented along with the proposed assessment roll. Using cost estimates prepared for the report, assessment amounts were calculated for assessable properties within the project area (see tax exempt properties figure drawing). The assessable properties and corresponding estimated assessments are shown in the table below: Owner Address Assessment Amount 1 City of New Hope (Liberty Park)9015 60th Avenue North $6,463.88 Total $6,463.88 October 19, 2021 Mr. Bernie Weber Page 2 of 2 Reference:2022 Infrastructure Improvements – Presentation of Feasibility Report If Council accepts the information presented and chooses to move forward with this project after the Public Hearing, we then recommend that the Council approves a resolution ordering the construction of and preparation of plans and specifications for the 2022 Infrastructure Improvements at the October 25, 2021 meeting. Bids would be received on or around February 2022, construction work done in 2022, and substantial completion of the project in Fall 2022 with final completion in Spring/Summer 2023. If you have any questions or require further information, please call me at (612) 712-2021. Sincerely, Stantec Consulting Services Inc. Dan D. Boyum, P.E. City Engineer dan.boyum@stantec.com Attachments: 2022 Infrastructure Improvement Project Feasibility Report Cc: Kirk McDonald, Valerie Leone, Andrew Kramer, Dave Lemke, Matt Rowedder – New Hope; Stacy Woods - Jensen Sondrall Persellin & Woods, P.A.; Lucas Miller, Ann Dienhart – Stantec. New HopePlymouth Crystal Robbinsdale 0 150 300Feet ($$¯ 1:3,600 (At original document size of 8.5x11) Revised: 2021-09-20 By: dmericksonV:\1938\Clients\New_Hope\Projects\2022_Infrastructure_Project\Location_Map.mxd Disclaimer: Stantec assumes no responsibility for data supplied inelectronic format. The recipient accepts full responsibility for verifying the accuracy and completeness of the data. The recipient releases Stantec, its officers, employees, consultants and agents, from any and all claims arising in any way from the content or provisionof the data. Proposed Improvements Reclaim and Watermain Replacement 2" Mill and OverlayTrenchless Watermain Replacement City Park New Hope, Minnesota Location Map and Proposed ImprovementsFigure 1 2022 Infrastructure Improvements Project Feasibility Report For 2022 Infrastructure Improvements Prepared for: City of New Hope, Minnesota City Project No. 1074 September 2021 Stantec Project No. 193805342 Stantec Consulting Services Inc. 733 Marquette Avenue Suite 1000, Minneapolis, MN 55402-2309 September 27, 2021 Honorable Mayor and Council City of New Hope 4401 Xylon Avenue North New Hope, MN 55428-4898 Re:2022 Infrastructure Improvements Client Project No. 1074 Stantec Project No. 193805342 Dear Mayor and Council Members: We are pleased to present our Feasibility Report for the 2022 Infrastructure Improvements project. The general location of the work includes streets located east of TH 169 and north of Bass Lake Road (CSAH 10) in the Liberty Park West neighborhood. Streets included in the project were recommended based upon the current condition of the pavement and underlying utilities. The improvements identified include utility replacement on Independence Avenue North and along Bass Lake Road, as well as the continued focus on a more aggressive pavement management strategy to improve the driving surface of more streets utilizing overlays and reclamation. This pavement management philosophy will provide for quicker street improvements and will allow the utility funds to build for future full reconstruction. The new overlays and reclaim streets will improve the quality of life, increase the aesthetic value, and increase the safety of the roadways. The finding of this report will be presented and discussed at the September 27, 2021, Council meeting. Respectfully submitted, STANTEC CONSULTING SERVICES, INC. Dan D. Boyum, P.E. I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Dan D. Boyum, P.E. Date: September 27, 2021 Reg. No. 23451 City of New Hope Stantec Project No: 193805078 2022 Infrastructure Improvements Page 3 CITY OF NEW HOPE – 2022 INFRASTRUCTURE IMPROVEMENT PROJECT TABLE OF CONTENTS TABLE OF CONTENTS................................................................................................................................................. 3 INTRODUCTION ......................................................................................................................................................... 5 HISTORY ................................................................................................................................................................... 5 SCOPE OF STUDY ................................................................................................................................................... 5 FIGURE 1 – 2021 LOCATION AND PROPOSED IMPROVEMENTS ................................................................ 6 EXISTING CONDITIONS ............................................................................................................................................. 7 TABLE 1 – PAVEMENT RATING INDEX (PRI) SUMMARY ................................................................................. 7 TABLE 2 – GEOTECHNICAL FINDINGS ............................................................................................................. 8 FIGURE 2 – PAVEMENT RATINGS INDEX .......................................................................................................... 9 FIGURE 3 – BORING AND GPR TESTING........................................................................................................ 10 FIGURE 3B – BORING AND GPR TESTING ..................................................................................................... 11 FIGURE 4 – WATER MAIN BREAK HISTORY .................................................................................................... 12 STREET IMPROVEMENTS .......................................................................................................................................... 13 Full-depth reclamation ...................................................................................................................................... 13 TABLE 3 – FULL-DEPTH RECLAMATION STREETS ............................................................................................ 13 MILL AND OVERLAY ............................................................................................................................................ 14 TABLE 4 – MILL AND OVERLAY STREETS ........................................................................................................ 14 FIGURE 5 – TYPICAL SECTIONS ....................................................................................................................... 15 COMPLETE STREETS.............................................................................................................................................. 16 WATER MAIN IMPROVEMENTS .............................................................................................................................. 17 FIGURE 6 – PROPOSED WATER MAIN IMPROVEMENTS.............................................................................. 18 SANITARY SEWER IMPROVEMENTS ....................................................................................................................... 19 FIGURE 7 – PROPOSED SANITARY SEWER IMPROVEMENTS ....................................................................... 20 STORM SEWER IMPROVEMENTS ............................................................................................................................ 21 MILL AND OVERLAY and full depth reclamation areas .............................................................................. 21 STORMWATER MANAGEMENT .......................................................................................................................... 21 FIGURE 8 – PROPOSED STORM SEWER IMPROVEMENTS ........................................................................... 23 COST ESTIMATES ...................................................................................................................................................... 24 TABLE 5 –PROJECT COST ESTIMATE ............................................................................................................... 24 FINANCING .............................................................................................................................................................. 25 REVENUES ............................................................................................................................................................. 25 ASSESSMENTS ....................................................................................................................................................... 25 TABLE 6 – PROPOSED ASSESSMENT RATES ................................................................................................... 25 City of New Hope Stantec Project No: 193805342 2022 Infrastructure Improvements Page 4 TABLE 7 – ASSESSABLE REVENUE .................................................................................................................... 25 TABLE 8 – FUNDING SOURCE ......................................................................................................................... 26 ALTERNATES DISCUSSION ................................................................................................................................... 26 FIGURE 9 – TAX EXEMPT PROPERTIES – ASSESSMENTS ................................................................................ 27 PROJECT SCHEDULE ............................................................................................................................................... 28 CONCLUSIONS AND RECOMMENDATIONS ....................................................................................................... 29 Appendices Appendix A – Preliminary Cost Estimate Summary Appendix B – Preliminary Assessments Appendix C – Pavement and Geotechnical Evaluation, Braun Intertec City of New Hope Stantec Project No: 193805342 2022 Infrastructure Improvements Page 5 CITY OF NEW HOPE – 2022 INFRASTRUCTURE IMPROVEMENT PROJECT INTRODUCTION The purpose of this report is to investigate the feasibility of performing improvements to reconstruct/rehabilitate existing local streets and local utilities within the proposed project area shown on Figure 1. HISTORY In order to improve the overall quality of its local infrastructure system, the City of New Hope continues with a more aggressive pavement management philosophy to improve the existing driving surface and extend the pavement life of its streets. As the road conditions and Pavement Rating Index’s (PRI’s) continued to decline, it was apparent the City was not keeping up with street rehabilitations. The Pavement Management Plan continued to fall behind, and a more aggressive approach to pavement management was agreed upon by the City Council in May of 2014. Interim overlays will be utilized to add structural integrity to the existing street sections. Full reconstruction of the streets is to be completed with streets showing significant roadway subgrade and drainage issues, as well as those having a significant amount of utility issues. Utility rehabilitation on the overlay streets will be limited in efforts to build up water and other utility funds. The pavement management strategy will improve the driving surface and will provide the ability to improve more streets. The new overlays will improve the quality of life, increase the aesthetic value, and increase the safety of the roadways. SCOPE OF STUDY The purpose of this report is to provide the feasibility of the utility improvements and a total of approximately 1.26 miles of mill and overlay and reclaim and overlay street improvements. The type of improvement required will be determined by the existing condition of the pavement, roadway subgrade, as well as the condition of the underlying utilities. For each type of improvement, costs and funding will be evaluated. The report breaks down the project into logical sections to allow for reduction in scope, if desired, at the time of deciding if the project should move forward into the design stage. New HopePlymouth Crystal Robbinsdale 0 150 300Feet ($$¯ 1:3,600 (At original document size of 8.5x11) Revised: 2021-09-20 By: dmericksonV:\1938\Clients\New_Hope\Projects\2022_Infrastructure_Project\Location_Map.mxd Disclaimer: Stantec assumes no responsibility for data supplied inelectronic format. The recipient accepts full responsibility for verifying the accuracy and completeness of the data. The recipient releases Stantec, its officers, employees, consultants and agents, from any and all claims arising in any way from the content or provisionof the data. Proposed Improvements Reclaim and Watermain Replacement2" Mill and OverlayTrenchless Watermain ReplacementCity Parks New Hope, Minnesota Location Map and Proposed ImprovementsFigure 1 2022 Infrastructure Improvements Project City of New Hope Stantec Project No: 193805342 2022 Infrastructure Improvements Page 7 CITY OF NEW HOPE – 2022 INFRASTRUCTURE IMPROVEMENTS PROJECT EXISTING CONDITIONS The streets identified in this report were generally constructed in the 1960s. City records have been reviewed and field inspections were performed on the structures and pipes to identify warranted storm sewer and sanitary sewer improvement work in the project area. Overall, the condition of the existing storm and sanitary systems in the mill and overlay segments is fair. Several deteriorating storm structures and specific sanitary pipe issues have been identified. The streets in the project area were rated in Fall of 2019 and Spring 2020 based on the City’s Pavement Ratings Index (PRI). The index ranges from 0-100 and assigns a value to each street segment based on the visual condition of the pavement. In general, a low PRI indicates a roadway that is failing structurally, while a higher value indicates a segment in good condition. The table below is a summary of the PRI ratings for the project area. TABLE 1 –PAVEMENT RATING INDEX (PRI)SUMMARY PRI Range Rating Description Length in Feet Length in Miles 0-20 Failing 0 0 21-40 Very Poor 0 0 41-60 Poor 2,000 0.38 61-80 Good 4,675 0.88 81-100 Excellent 0 0 Totals 6,675 1.26 AVERAGE PRI = 67 Figure 2 shows the pavement ratings for each street within this project area. In addition to the PRI ratings, soil borings and ground penetrating radar have been completed to assist us in further understanding the existing street section characteristics. Figure 3 identifies the locations and limits of this field exploration. Final data and the accompanying reports have been received and generally support the identified street improvements proposed in this report. Many of the past infrastructure projects identified Petromat material within some of the existing pavement sections. Petromat is a fabric material that was placed between the layers of bituminous pavement as an interim improvement to provide strength in the street and reduce cracking. No Petromat was discovered within the project streets. The Pavement and Geotechnical Evaluation Report, completed by Braun Intertec dated September 15, 2021 is included in Appendix C of this report. City of New Hope Stantec Project No: 193805342 2022 Infrastructure Improvements Page 8 TABLE 2 –GEOTECHNICAL FINDINGS Street From To Petromat Depth (in) Bituminous Depth (in) Recommended Street Improvement 59TH AVE N HILLSBORO AVE N GETTYSBURG AVE N -4.50 2" M&O 59TH AVE N INDEPENDENCE AVE HILLSBORO AVE N -2" M&O 60TH AVE N GETTYSBURG AVE N ENSIGN AVE N -6.00 " M&O 60TH AVE N HILLSBORO AVE N GETTYSBURG AVE N 2" M&O GETTYSBURG AVE N 59TH AVE N 60TH AVE N -4.00 2" M&O GETTYSBURG AVE N GETTYSBURG CIR N 59TH AVE N -4.00 2" M&O GETTYSBURG CIR N GETTYSBURG AVE N CUL DE SAC N -4.25 2" M&O HILLSBORO CIR N HILLSBORO AVE N CUL DE SAC E -4.25 2" M&O HILLSBORO AVE N 60TH AVE N GETTYSBURG AVE N -4.25 2" M&O HILLSBORO AVE N HILLSBORO CIR N 60TH AVE N -9.5 2" M&O HILLSBORO AVE N 59TH AVE N HILLSBORO CIR N 2" M&O INDEPENDENCE AVE 59TH AVE N WEST END -5.00 RECLAIM INDEPENDENCE AVE SOUTH END 59TH AVE N RECLAIM All the water main within this project area is cast iron. As is typical with other existing cast iron water main in the city, a history of breaks has been confirmed on several of the project streets and are shown on Figure 4. The water main breaks are especially prevalent on Independence Avenue. The water main will be replaced in this area; however, only the trench of the water main will be reconstructed. The remaining streets will be reclaimed and overlaid. New HopePlymouth Crystal RobbinsdalePlymouthNew HopeHIGHWAY 16959th Ave N Hillsboro Cir Independence Ave NGettysburg CirEnsign Ave N60th Ave N Gettysburg Ave NA l l a n C i r Hillsboro Ave N 61st Cir N 61st Ave N 60 1/2 Ave N Decatur ve NInternational Pkwy Ensign Ave NB A S S L A K E R D (C S A H 1 0 ) Liberty ParkGettysburg Ave N0 150 300Feet ($$¯ 1:3,600 (At original document size of 8.5x11) Revised: 2021-09-20 By: dmericksonV:\1938\Clients\New_Hope\Projects\2022_Infrastructure_Project\PRI_Ratings_map.mxd Disclaimer: Stantec assumes no responsibility for data supplied inelectronic format. The recipient accepts full responsibility for verifying the accuracy and completeness of the data. The recipient releases Stantec, its officers, employees, consultants and agents, from any and all claims arising in any way from the content or provisionof the data. Pavement Rating Index 0 - 20 Failing21 - 40 Very Poor41 - 60 Poor61 - 80 Good81 - 100 Excellent New Hope, Minnesota Pavement Rating Index (PRI)Figure 2 2022 Infrastructure Improvements Project ST-1 ST-2 C-1 C-2 C-3 C-4 C-5 C-6 C-7 C-8 C-9TH 169BASS LA K E R D G E T T Y S BURGAVE NINDEPENDENCE AVE N59TH A V E NHILLSBORO AVE N60TH AVE NGETTYSBURG AVE NENSIGN AVE NF:\2021\B2107447\CAD\B2107447.dwg,Geotech,9/15/2021 10:15:37 AMbraunintertec.com 952.995.2000 Minneapolis, MN 55438 11001 Hampshire Avenue S Project No: B2107447 Drawn By: Date Drawn: Checked By: Last Modified: 9/15/21 Drawing No: Project Information Drawing Information B2107447 JAG 8/23/21 AJG City of New Hope 2022 Infrastructure Improvement Project Various Streets New Hope, Minnesota Soil Boring and Pavement Core Location Sketch N DENOTES APPROXIMATE LOCATION OF PAVEMENT CORE AND HAND AUGER BORING 0 SCALE:1" = 250' 250'125' DENOTES APPROXIMATE LOCATION OF STANDARD PENETRATION TEST BORING GPR TESTING AREA FIGURE 3 New HopePlymouth Crystal Robbinsdale 0 150 300Feet ($$¯ 1:3,600 (At original document size of 8.5x11) Revised: 2021-09-21 By: dmericksonV:\1938\Clients\New_Hope\Projects\2022_Infrastructure_Project\Existing_Water_Main_and_Break_History_map.mxd Disclaimer: Stantec assumes no responsibility for data supplied inelectronic format. The recipient accepts full responsibility for verifying the accuracy and completeness of the data. The recipient releases Stantec, its officers, employees, consultants and agents, from any and all claims arising in any way from the content or provisionof the data. Legend !(Watermain BreakReclaim and Watermain Replacement2" Mill and OverlayTrenchless Watermain Replacement New Hope, Minnesota Watermain Break HistoryFigure 4 2022 Infrastructure Improvements Project City of New Hope Stantec Project No: 193805342 2022 Infrastructure Improvements Page 13 CITY OF NEW HOPE – 2022 INFRASTRUCTURE IMPROVEMENT PROJECT STREET IMPROVEMENTS Approximately 1.26 miles of streets are proposed to be improved as identified in Figure 1. Two different potential street improvement methods have been identified for this project. The typical proposed street sections corresponding to the proposed improvements are shown on Figure 5. The rehabilitation methods were generally chosen based on the following criteria: ·Full Depth Reclamation o Poor street and underlying base conditions that cannot be significantly improved by mill & overlay o Very poor PRI rating – failing base and wear course pavement o Limited or lesser amount of water main breaks than full reconstruct streets o Additional storm sewer required ·Mill and Overlay o Poor street conditions of which can have an effective benefit with a mill and overlay o Average PRI rating o Limited or lesser amount of water breaks than full reconstruct streets o Minimal utility improvements required Miscellaneous Boulevards disturbed by construction in all areas will be graded, shaped, and restored. If driveways are disturbed during construction, they will be patched to match the existing driveway material. All traffic signs within the project limits will be replaced, as signs and posts will continue to be updated to meet current code and sign retro-reflectivity standards. Streetlight replacement or upgrades are not planned with this project, and costs are not included in this report. FULL-DEPTH RECLAMATION Full-depth reclamation (or Reclaim and Overlay) consists of grinding up the entire pavement section and mixing it with the underlying aggregate base, creating a homogeneous roadway base. This material is then shaped, compacted, and excess material is hauled away. A new, 3-inch lift of bituminous wear pavement is then placed over the entire roadway. Curb replacement will be completed on areas with severe damage or poor drainage prior to paving, and spot patching will be completed on any areas with soft subgrade soils. There will be some improvements to the existing storm sewer system as well. Table 3 below summarizes the areas identified to be reclaimed. TABLE 3 –FULL-DEPTH RECLAMATION STREETS Street From To Length (FT) INDEPENDENCE AVE N SOUTH END 59TH AVE N 154.19 INDEPENDENCE AVE N 59TH AVE N WEST END 892.95 Total:1,047.14 feet (0.20 mi) City of New Hope Stantec Project No: 193805342 2022 Infrastructure Improvements Page 14 MILL AND OVERLAY The full width mill and overlay consists of milling the upper 2 inches of the existing bituminous surface across the entire width of the street, followed by an equivalent depth overlay over the entire bituminous surface. The full width mill and overlay increases structural strength of the road. Curb replacement will be completed on areas of severely damaged or poorly draining curb prior to paving. Spot patching will be completed on any severely cracked or failing pavement prior to the new bituminous overlay. The following streets are recommended to be rehabilitated with a full width mill and overlay. TABLE 4 –MILL AND OVERLAY STREETS Street From To Length (FT) 59TH AVE N HILLSBORO AVE N GETTYSBURG AVE N 498.40 59TH AVE N INDEPENDENCE AVE N HILLSBORO AVE N 291.92 60TH AVE N GETTYSBURG AVE N ENSIGN AVE N 473.33 60TH AVE N HILLSBORO AVE N GETTYSBURG AVE N 311.35 GETTYSBURG CIR N GETTYSBURG AVE N CUL DE SAC N 380.86 GETTYSBURG AVE N 59TH AVE N 60TH AVE N 952.87 GETTYSBURG AVE N GETTYSBURG CIR N 59TH AVE N 358.15 HILLSBORO CIR N HILLSBORO AVE N CUL DE SAC E 182.45 HILLSBORO AVE N 60TH AVE N GETTYSBURG AVE N 1428.86 HILLSBORO AVE N HILLSBORO CIR N 60TH AVE N 417.15 HILLSBORO AVE N 59TH AVE N HILLSBORO CIR N 332.10 Total:5,627.44 feet (1.06 mi) On past projects, the city has also utilized an edge mill and overlay improvement method. This technique consists of milling off the upper portion of bituminous on only the outer 6’ of each side of the roadway and is generally utilized in areas of poor drainage when the existing roadway crown is too low. Given that there do not appear to be poorly drained areas as a result of a low centerline crown, as well as some poor overall pavement conditions across the entire width of the roadway, a full width mill and overlay is recommended on all the identified segments for this project. LC EXISTING PROPOSED VARIES VARIES FULL DEPTH RECLAIM OF EXISTING PAVEMENT AND BASE SPOT REPAIR EX. CURB AND GUTTER ONLY AS DIRECTED BY ENGINEER 3" - WEARING COURSE (SPWEA240B) FULL DEPTH RECLAIM NOT TO SCALE SHAPE EXISTING RECLAIM MATERIAL/HAUL EXCESS 3% LC EXISTING PROPOSED VARIES VARIES TACK COAT2" MILL SPOT REPAIR EX. CURB AND GUTTER ONLY AS DIRECTED BY ENGINEER 2" - WEARING COURSE (SPWEA240B) MILL & OVERLAY NOT TO SCALE VARIES 59TH AVE 60TH AVE GETTYSBURG AVE GETTYSBURG CIR HILLSBORO AVE HILLSBORO CIR INDEPENDENCE AVE DATE:PROJ. NO.:PlotDate:09/20/2021-12:08pmDrawingname:V:\1938\active\193805342\Reports\Feasibility\Figures\193805342-Fig5.dwgXrefs:733 S Marquette Ave Unit 1000 Minneapolis, MN 55402 www.stantec.com TYPICAL SECTIONS NEW HOPE, MINNESOTA 2022 INFRASTRUCTURE IMPROVEMENTS SEPTEMBER 2021 FIGURE:5 193805342 City of New Hope Stantec Project No: 193805342 2022 Infrastructure Improvements Page 16 COMPLETE STREETS In May 2011, the City of New Hope approved a Complete Streets policy. The policy outlined the city’s commitment to consider the safety and functionality of streets for people of all ages and abilities, and for various modes of transportation. Examples of modes of transportation include walking, biking, wheelchairs, public transit, and automotive. In accordance with the policy, a Complete Streets network has been reviewed with this project. While streets will be further reviewed during the design phase for all street improvement areas, it is not anticipated that any trails, sidewalks, bike lanes, or other complete streets elements will be incorporated into this project area. All the streets are local streets which currently do not have any of these elements and are not designated to have them within the City’s comprehensive plan. City of New Hope Stantec Project No: 193805342 2022 Infrastructure Improvements Page 17 CITY OF NEW HOPE – 2022 INFRASTRUCTURE IMPROVEMENT PROJECT WATER MAIN IMPROVEMENTS The water main on the street segments identified in this report is made of cast iron pipe (CIP). Historically, the CIP water main throughout the city has been a significant maintenance issue. Numerous breaks have occurred over the years, causing considerable inconvenience to residents and maintenance cost to the city. Figure 4 shows the history of water main breaks throughout the project area. Full Depth Reclamation (or Reclaim and Overlay) These proposed water main improvements can be seen in Figure 6 and are located on Independence Avenue North between south of 59th Avenue North and then north to the west end of the road. In this area, the number of consecutive breaks is driving the replacement of the watermain in this area. Being the street improvement type will remain reclaim & overlay, services and curb stops will not be replaced. Each service saddle and corporation stop will be replaced at the new PVC main and reconnect to the service next to the main. Replacement of the watermain in this area will include new hydrants and gate valves. Any breaks that may occur in the future will require repair and patching of the roadway. The primary goal of the reclaim and overlay improvements is to improve underlying base and driving surface and not spend funds on utility replacement until the scheduled reconstruction of these streets. Bass Lake Road (CSAH 10) and Freeway Ramp Area These proposed water main improvements can be seen in Figure 6 and are located along Bass Lake Road (CSAH 10) and adjacent to the Freeway Ramp onto Highway 169. The City has experienced past issues with valves along this line. Due to the age of the line (originally constructed in 1964), location next to existing utility lines, and difficulty in trying to repair within the county and state right of way areas, staff is recommending replacement of the line by trenchless methods. A combination of directional drilling and pipe bursting is being proposed at this time. These trenchless methods will be further evaluated during design. Pipe bursting was recently done with the watermain replacement work on Winnetka Avenue North in 2020. Replacement of the watermain in this area will include new hydrants and gate valves. The services in this area are commercial lines, and those will be reconnected with the proposed improvements. New HopePlymouth Crystal RobbinsdalePlymouthNew HopeHIGHWAY 169BASS LAKE RD 59th Ave N Hillsboro Cir Independence Ave NGettysburg CirEnsign Ave N60th Ave N Gettysburg Ave NAllan Cir Hillsboro Ave N 61st Cir N 61st Ave N 60 1/2 Ave N Decatur ve NInternational Pkwy Ensign Ave NLiberty Park (CSAH 10) 10 " 8" PVCGettysburg Ave N0 150 300Feet ($$¯ 1:3,600 (At original document size of 8.5x11) Revised: 2021-09-20 By: dmericksonV:\1938\Clients\New_Hope\Projects\2022_Infrastructure_Project\Proposed_Watermain_Improvments.mxd Disclaimer: Stantec assumes no responsibility for data supplied inelectronic format. The recipient accepts full responsibility for verifying the accuracy and completeness of the data. The recipient releases Stantec, its officers, employees, consultants and agents, from any and all claims arising in any way from the content or provisionof the data. Proposed Improvements Watermain - Remove and ReplaceTrenchless Watermain ReplacementExisting WatermainStudy Area Figure 6Proposed Watermain Improvements2022 Infrastructure Improvements ProjectNew Hope, Minnesota City of New Hope Stantec Project No: 193805342 2022 Infrastructure Improvements Page 19 CITY OF NEW HOPE – 2022 INFRASTRUCTURE IMPROVEMENT PROJECT SANITARY SEWER IMPROVEMENTS The sanitary sewer mains have been lined in 2020 and 2021 and overall are in satisfactory condition. No other spot repairs will be required in the mill and overlay or reclaim and overlay areas based on current televising reports, which will be verified during final design. All manhole covers within the project area that have open pick holes are proposed to be replaced with covers with concealed pick holes. This will remove any unnecessary inflow into the sanitary sewer system through those openings. All existing manholes covers with potential inflow are identified on Figure 7. All costs associated to removing inflow and infiltration can be credited to Metropolitan Council I/I (Inflow/Infiltration) Excess Surcharge amounts. New HopePlymouth Crystal Robbinsdale !(!(!(!( !( !(!( !( !( !(!( !( !( !( !( !( !( !( !( !( !( !( !(!( !( !( !(!( !( !( !( !(!(PlymouthNew HopeHIGHWAY 169B A S S L A K E R D 59th Ave N Hillsboro Cir Independence Ave NGettysburg CirEnsign Ave N60th Ave N Gettysburg Ave NA l l a n C i r Hillsboro Ave N 61st Cir N 61st Ave N 60 1/2 Ave N Decatur ve NInternational Pkwy Ensign Ave N(C S A H 1 0 )Gettysburg Ave NLiberty Park 0 140 280Feet ($$¯ 1:3,600 (At original document size of 8.5x11) Revised: 2021-09-20 By: dmericksonV:\1938\Clients\New_Hope\Projects\2022_Infrastructure_Project\Proposed_Sanitary_Sewer_Improvments.mxd Disclaimer: Stantec assumes no responsibility for data supplied inelectronic format. The recipient accepts full responsibility for verifying the accuracy and completeness of the data. The recipient releases Stantec, its officers, employees, consultants and agents, from any and all claims arising in any way from the content or provisionof the data. Proposed Improvements !(Manhole - Remove and Replace Lid, Frame and RingsExisting ManholeExisting Sanitary SewerCity ParksStudy Area New Hope, Minnesota Proposed Sanitary Sewer ImprovementsFigure 7 2022 Infrastructure Improvements Project City of New Hope Stantec Project No: 193805342 2022 Infrastructure Improvements Page 21 CITY OF NEW HOPE – 2022 INFRASTRUCTURE IMPROVEMENT PROJECT STORM SEWER IMPROVEMENTS MILL AND OVERLAY AND FULL DEPTH RECLAMATION AREAS The storm sewer improvements planned for the streets located east of TH 169 and north of Bass Lake Road (CSAH 10) in the Liberty Park West neighborhood will be minimal as the number of structures identified to be in poor condition would exceed designated 2022 budgets. Some cost has been allocated to remove and replace a few storm sewer casting, frame and rings for structures that may be in critical structural condition. Further review of storm sewer structure conditions will be done during design. In addition, existing storm structures at the south and west ends of Independence Avenue North will be removed and replaced due to past review of their condition. The impact of these improvements to the surrounding areas is minimal, and it is recommended to complete these improvements with this project. During the design phase of this project, additional localized drainage issues may be reviewed to be completed within this project or added to a future backyard drainage project. Figure 8 identifies storm sewer structures within the project area with the proposed storm improvements. STORMWATER MANAGEMENT This project lies within the Shingle Creek Watershed Management Commission (SCWMC). As a linear redevelopment project that will not increase impervious surface amounts, storm water quality and quantity requirements do not apply. Although, as there is no current storm water treatment or volume control with the existing street conditions, it is planned to incorporate storm water best management practices such as the iron enhanced sand filter trenches as described below. Iron Enhanced Sand Filter Trench Iron enhanced sand filter trenches provide for underground filtration of rainwater prior to entering the ground or storm water system. Structures within the curb would direct runoff from the roadway into areas of filtration media that is mixed with iron. The iron removes dissolved constituents, including phosphate, from the storm water. Drain tile will eventually collect filtered or excess runoff and direct it to the storm sewer system. An iron enhanced sand filter trench is proposed to be installed along 60th Avenue North in the boulevard area behind the curb next to Liberty Park. This potential location is shown on Figure 8. This location will be finalized during design based on several factors including construction impacts to the park, existing utilities, and drainage areas. Rain Gardens Rain gardens provide for a natural filtration and storage area for rainwater prior to entering the ground or the storm sewer system. This natural process helps to filter out pollutants that are washed from streets and lawns with rainwater. Rain gardens also reduce peak flows during storm events. Potential locations for rain gardens will be identified during the design process. The criteria used in determining the potential rain garden locations include the following: City of New Hope Stantec Project No: 193805342 2022 Infrastructure Improvements Page 22 ·Catch basin, existing water body, or drain tile near proposed location to allow discharge from the rain garden drain tile. ·Existing slopes allowing for a rain garden without the need to install a retaining wall. ·Existing space acceptable for a rain garden (some locations may be limited by existing sidewalks, mature trees, or right of way constraints). Property owners that indicate a desire to have a rain garden will be contacted, and the area analyzed to determine if a rain garden option will work at a given location during the design phase. Storm Sump Structures Storm Sump structures are storm structures that allow for separation of sediments by having a reservoir that holds the storm water before out letting to the remainder of the storm system. Sump structures are planned to be installed in the new structures discussed above along Independence Avenue North. There are several requirements set forth in the City of New Hope’s Local Water Management Plan (LWMP) that this project must adhere to. These include the following: ·Use a 10-year rainfall event as the minimum criteria for all storm water conveyance facility designs. ·Establish and maintain overflow routes from storm water basins and low areas to provide relief during storm conditions which exceed design conditions, where possible. New HopePlymouth Crystal Robbinsdale ") ") ") ") ") ") ") ") ") ") #*#* #*") #*#* #* #* #* #* #* #* ") #* #* #* #* #* ") ") #* #*#*") #* #* ") #* #* ") ")!(!( ") ") ") ") ") ") ")") !( !( !( ") ") ") ")") ")") ") ") ") ") #*#* #* #* #* ") ") !( !(#* #* !( ") ") ") ") #* ")")") ") ") ")") ") ") ") ")") ") ")") ") ") ") ")") !( ")!( !( ") ") ") ") ") ") ") #* !(!( !( !( !( !( !(!(!( !(!( ") ")")")") ") ")") ") ") ") ") ") ") ") ") ") ") ") ") ")")")") ") #* !( ") ") ") ")") ") ") ") ") ") ") !( !( ") ")") ") ") ") ")PlymouthNew HopeHIGHWAY 169B A S S L A K E R D 59th Ave N Hillsboro Cir Independence Ave NGettysburg CirEnsign Ave N60th Ave N Gettysburg Ave NA l l a n C i r Hillsboro Ave N 61st Cir N 61st Ave N 60 1/2 Ave N Decatur ve NInternational Pkwy Ensign Ave NLiberty Park (C S A H 1 0 )Gettysburg Ave N0 150 300Feet ($$¯ 1:3,600 (At original document size of 8.5x11) Revised: 2021-09-20 By: dmericksonV:\1938\Clients\New_Hope\Projects\2022_Infrastructure_Project\Proposed_Storm_Sewer_Improvments.mxd Disclaimer: Stantec assumes no responsibility for data supplied inelectronic format. The recipient accepts full responsibility for verifying the accuracy and completeness of the data. The recipient releases Stantec, its officers, employees, consultants and agents, from any and all claims arising in any way from the content or provisionof the data. Proposed Storm Sewer Improvements ")Catch Basin – Proposed ")Catch Basin - Existing #*Flared End Section - Existing !(Manhole - ExistingStorm Pipe - ExistingPotential Filtration AreaCity ParksStudy Area New Hope, Minnesota Proposed Storm Sewer ImprovementsFigure 8 2022 Infrastructure Improvements Project City of New Hope Stantec Project No: 193805342 2022 Infrastructure Improvements Page 24 CITY OF NEW HOPE – 2022 INFRASTRUCTURE IMPROVEMENT PROJECT COST ESTIMATES The total project cost estimate for work proposed to be completed as part of the 2022 Infrastructure Improvements project is $2,050,069.14. Detailed cost estimates have been prepared and can be seen in Appendix A. Estimated indirect costs include engineering, legal, fiscal, and contract administration. Summaries of the estimated costs are shown below: TABLE 5 –PROJECT COST ESTIMATE Item Subtotal Contingencies (10%) Total Construction Indirect (20%) Project Costs Mill & Overlay $466,741.85 $46,674.19 $513,416.04 $102,683.21 $616,099.24 Reclaim & Overlay $131,085.00 $13,108.50 $144,193.50 $28,838.70 $173,032.20 Subtotal - Street $597,826.85 $59,782.69 $657,609.54 $131,521.91 $789,131.44 Water Main $807,735.83 $80,773.58 $888,509.42 $177,701.88 $1,066,211.30 Sanitary Sewer $63,840.00 $6,384.00 $70,224.00 $14,044.80 $84,268.80 Storm Water $83,680.00 $8,368.00 $92,048.00 $18,409.60 $110,457.60 Subtotal - Utilities $955,255.83 $95,525.58 $1,050,781.42 $210,156.28 $1,260,937.70 Total - Street & Utilities $1,553,082.68 $155,308.27 $1,708,390.95 $341,678.19 $2,050,069.14 City of New Hope Stantec Project No: 193805342 2022 Infrastructure Improvements Page 25 CITY OF NEW HOPE – 2022 INFRASTRUCTURE IMPROVEMENT PROJECT FINANCING REVENUES The following are possible sources of funding for the 2022 Infrastructure Improvements project: ·Street Improvement Fund ·Sanitary Sewer Fund ·Sanitary Sewer I/I Fund ·Water Main Fund ·Storm Water Fund ·Assessments ASSESSMENTS Benefiting, tax-exempt properties are proposed to be assessed for street improvements as part of the construction of this project. Figure 9 shows the locations of these properties. Assessments will not be levied against taxable residential and commercial/ industrial properties in accordance with the New Hope’s Assessment Policy, nor will any utility improvements be assessed to any benefitting property. The following tabulates the assessment rates for this project: TABLE 6 –PROPOSED ASSESSMENT RATES Improvement Strategy Commercial Rate per Front Foot Residential Rate per Front Foot Mill and Overlay $117.52 $78.35 The assessable properties with their respective property types and assessments are as follows: TABLE 7 –ASSESSABLE REVENUE #Owner Address Improvement Strategy Front Footage Property Type Assessment Amount 1 City of New Hope (Liberty Park)9015 60th Ave N Mill and Overlay 82.5 Residential $6,463.88 Total Assessments $6,463.88 City of New Hope Stantec Project No: 193805342 2022 Infrastructure Improvements Page 26 TABLE 8 –FUNDING SOURCE Funding Source/ Improvement Street Fund Water Fund Sewer Fund * Storm Sewer Fund Assessments Total Street $782,667.56 $6,463.88 $789,131.44 Water Main $1,066,211.30 $1,066,211.30 Sanitary Sewer $84,268.80 $84,268.80 Storm Sewer $110,457.60 $110,457.60 Totals $782,667.56 $1,066,211.30 $84,268.80 $110,457.60 $6,463.88 $ 2,050,069.14 * Funding for I/I related improvements is estimated at $60,140.00, which can be funded from separate Capital Improvement Projects within the Sewer Fund. ALTERNATES DISCUSSION This report breaks down the project into logical sections to allow for reduction in scope, if desired, at the time of deciding if the project should move forward into the design stage. As the estimated costs are higher and lower than the original Capital Improvement Plan 2022 Budget, we will work with Staff to identify logical adjustments. For example, because there are street restoration costs tied to the watermain improvements and since watermain costs are coming in under budget at this time, some of those street restoration costs could be associated with watermain improvements. TABLE 9 – FEASIBILITY ESTIMATE COST COMPARED TO CIP BUDGET Funding Source Feasibility Report Estimate Capital Improvements Plan (CIP) Budget Amount Difference Proposed non-city assessment amount $0.00 $502,971.60 ($286,159.84)Proposed city assessment amount $6,463.88 Street Infrastructure fund $782,667.56 Subtotal - Street Infrastructure fund $789,131.44 Water fund $1,066,211.30 $1,376,550.00 $310,338.70 Sanitary Sewer fund $84,268.80 $100,000.00 $15,731.20 Storm Water fund $110,457.60 $100,000.00 ($10,457.60) Totals $2,050,069.14 $2,079,521.60 $29,452.46 New HopePlymouth Crystal RobbinsdalePlymouthNew HopeHIGHWAY 169BASS LAKE RD 59th Ave N Hillsboro Cir Independence Ave NGettysburg CirEnsign Ave N60th Ave N Gettysburg Ave NAllan Cir Hillsboro Ave N 61st Cir N 61st Ave N 60 1/2 Ave N Decatur ve NInternational Pkwy Ensign Ave N0611821240004 Liberty Park (CSAH 10)Gettysburg Ave N0 150 300Feet ($$¯ 1:3,600 (At original document size of 8.5x11) Revised: 2021-09-20 By: dmericksonV:\1938\Clients\New_Hope\Projects\2022_Infrastructure_Project\Tax_Exempt_Properties.mxd Disclaimer: Stantec assumes no responsibility for data supplied inelectronic format. The recipient accepts full responsibility for verifying the accuracy and completeness of the data. The recipient releases Stantec, its officers, employees, consultants and agents, from any and all claims arising in any way from the content or provisionof the data. Legend Reclaim and Watermain Replacement 2" Mill and OverlayTrenchless Watermain Replacement City ParkTax Exempt Property New Hope, Minnesota Figure 9Tax Exempt Properties * * Tax Exempt Properties as of May 2021 2022 Infrastructure Improvements Project City of New Hope Stantec Project No: 193805342 2022 Infrastructure Improvements Page 28 CITY OF NEW HOPE – 2022 INFRASTRUCTURE IMPROVEMENTS PROJECT PROJECT SCHEDULE Authorize Feasibility Report June 28, 2021 Receive Report and Authorize Public Hearing September 27, 2021 Hold Public Hearing October 25, 2021 Authorize Plans and Specifications October 25, 2021 Possible Project Walkthrough with Residents November 2021 Approve Plans and Specifications/Authorize Bids January 10, 2022 Receive Bids/Award Contract February 14 or 28, 2022 Start Construction Spring 2022 Substantial Completion Fall 2022 Final Completion/Hold Final Assessment Hearing Spring/Summer 2023 City of New Hope Stantec Project No: 193805342 2022 Infrastructure Improvements Page 29 CITY OF NEW HOPE – 2022 INFRASTRUCTURE IMPROVEMENTS PROJECT CONCLUSIONS AND RECOMMENDATIONS It is the finding of this study that the proposed improvements are necessary, feasible, and cost effective. The following steps are recommended: ·Adopt this report as the guide for development of the proposed improvements ·Hold a Public Improvement Hearing ·Order the preparation of plans and specifications ·Review plans and specifications – authorize bidding ·Provide alternate bid improvement options ·Receive bids ·Install the public utilities and streets, with construction anticipated to be completed in 2022, and final completion in Spring/Summer of 2023 ·Hold an Assessment Hearing after final completion in Spring/Summer 2023 Appendix A – Preliminary Cost Estimate Summary Table A-1 Project Cost Summary: Improvement Type MILL & OVERLAY STREETS RECLAIM & OVERLAY STREET BLR TRENCHLESS W/M Total Construction Cost 10% Contingencies 20% Indirect Total Project Cost Streets $466,741.85 $131,085.00 $597,826.85 $59,782.69 $131,521.91 $789,131.44 Water Main $4,490.00 $355,898.33 $447,347.50 $807,735.83 $80,773.58 $177,701.88 $1,066,211.30 Sanitary Sewer $54,300.00 $9,540.00 $63,840.00 $6,384.00 $14,044.80 $84,268.80 Storm Sewer $52,900.00 $30,780.00 $83,680.00 $8,368.00 $18,409.60 $110,457.60 Total Construction Cost $578,431.85 $527,303.33 $447,347.50 $1,553,082.68 Contingencies (10%)$57,843.19 $52,730.33 $44,734.75 $155,308.27 Indirect (20%)$127,255.01 $116,006.73 $98,416.45 $341,678.19 Total Project Cost - Base Bid $763,530.04 $696,040.40 $590,498.70 $2,050,069.14 $155,308.27 $341,678.19 $2,050,069.14 September 2021 2022 Infrastructure Improvements Preliminary Cost Estimate Summary Appendix A-1 Construction Cost $466,741.85 Contingencies (10%)$46,674.19 Indirect (20%)$102,683.20 Total Cost $616,099.24 Cost Per C/L Foot, Base Improvement 5,627 $109.48 No.Item Units Qty Unit Price Total Price 1 MOBILIZATION LS 1 $17,600.00 $17,600.00 2 TRAFFIC CONTROL LS 1 $8,800.00 $8,800.00 3 MILL BITUMINOUS PAVEMENT - 2" DEPTH SY 18,689 $1.20 $22,426.65 4 REMOVE AND REPLACE CONCRETE CURB & GUTTER LF 1,700 $40.00 $68,000.00 5 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SF 2,400 $2.00 $4,800.00 6 REMOVE CONCRETE DRIVEWAY PAVEMENT SF 2,400 $3.00 $7,200.00 7 AGGREGATE BASE, CLASS 5 - (SPECIAL)TN 1,400 $30.00 $42,000.00 8 BITUMINOUS PATCHING (SPECIAL) - TYPE SP 12.5 NON-WEARING COURSE MIXTURE(B) TN 300 $130.00 $39,000.00 9 BITUMINOUS MATERIAL FOR TACK COAT GAL 940 $3.50 $3,290.00 10 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B)TN 2,472 $70.00 $173,012.70 11 TYPE SP 9.5 BITUMINOUS MIXTURE FOR DRIVEWAYS (2,B) TN 50 $150.00 $7,500.00 12 6" CONCRETE DRIVEWAY SF 2,400 $8.00 $19,200.00 13 MASTIC PRIOR TO WEAR PAVING LF 13,000 $1.10 $14,300.00 14 EROSION CONTROL COMPOST BLANKET - BLOWN WITH SEED SY 2,350 $5.75 $13,512.50 15 TOPSOIL BORROW, MNDOT 3877.2B (LV)CY 450 $50.00 $22,500.00 16 STREET SWEEPER WITH PICKUP BROOM HR 20 $180.00 $3,600.00 Subtotal $466,741.85 + Contingencies (10%)$46,674.19 Subtotal Construction $513,416.04 + Indirect (20%)$102,683.20 Total Project Cost $616,099.24 Appendix A-2 Preliminary Cost Estimate 2022 Infrastructure Street Improvements Mill & Overlay Streets September 2021 Mill & Overlay: 5% Bituminous Patching, 15% Curb Replacement Street Base Improvement (Mill & Overlay) Construction Cost $131,085.00 Contingencies (10%)$13,108.50 Indirect (20%)$28,838.70 Total Cost $173,032.20 Cost Per C/L Foot, Base Improvement 1,047 $165.24 No.Item Units Qty Unit Price Total Price 1 MOBILIZATION LS 1 $4,900.00 $4,900.00 2 TRAFFIC CONTROL LS 1 $2,500.00 $2,500.00 3 RECLAIM AND SHAPE BITUMINOUS SY 3,400 $4.50 $15,300.00 4 REMOVE AND REPLACE CONCRETE CURB & GUTTER LF 500 $40.00 $20,000.00 5 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SF 1,600 $2.00 $3,200.00 6 REMOVE CONCRETE DRIVEWAY PAVEMENT SF 500 $3.00 $1,500.00 7 AGGREGATE BASE, CLASS 5 - (SPECIAL)TN 350 $30.00 $10,500.00 8 MASTIC PRIOR TO WEAR PAVING LF 2,400 $1.10 $2,640.00 9 BITUMINOUS MATERIAL FOR TACK COAT GAL 170 $3.50 $595.00 10 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B)TN 680 $70.00 $47,600.00 11 TYPE SP 9.5 BITUMINOUS MIXTURE FOR DRIVEWAYS (2,B) TN 40 $150.00 $6,000.00 12 6" CONCRETE DRIVEWAY SF 500 $8.00 $4,000.00 13 INLET PROTECTION EA 2 $300.00 $600.00 14 EROSION CONTROL COMPOST BLANKET - BLOWN WITH SEED SY 600 $5.75 $3,450.00 15 TOPSOIL BORROW, MNDOT 3877.2B (LV)CY 130 $50.00 $6,500.00 16 STREET SWEEPER (WITH PICKUP BROOM)HR 10 $180.00 $1,800.00 Subtotal $131,085.00 + Contingencies (10%)$13,108.50 Subtotal Construction $144,193.50 + Indirect (20%)$28,838.70 Total Project Cost $173,032.20 Appendix A-3 Preliminary Cost Estimate 2022 Infrastrcuture Street Improvements Full Depth Reclaim Street September 2021 Reclaim with 3" Overlay: 15% Curb Replacement Street Base Improvement (Reclaim) Water Sanitary Storm Total Construction Cost $4,490.00 $54,300.00 $52,900.00 $111,690.00 Contingencies (10%)$449.00 $5,430.00 $5,290.00 $11,169.00 Indirect (20%)$987.80 $11,946.00 $11,638.00 $24,571.80 Total Utilities $5,926.80 $71,676.00 $69,828.00 $147,430.80 A.WATER MAIN No.Item Units Qty Unit Price Total Price 1 MOBILIZATION LS 1 $200.00 $200.00 2 TRAFFIC CONTROL LS 1 $90.00 $90.00 3 REMOVE AND REPLACE WATER GV BOX SECTION EA 6 $700.00 $4,200.00 Subtotal $4,490.00 + Contingencies (10%)$449.00 Subtotal Construction $4,939.00 + Indirect (20%)$987.80 Total Project Cost $5,926.80 B.SANITARY SEWER No.Item Units Qty Unit Price Total Price 1 MOBILIZATION LS 1 $2,100.00 $2,100.00 2 TRAFFIC CONTROL LS 1 $1,100.00 $1,100.00 3 INTEGRAL CONCRETE RING LF 35 $340.00 $11,900.00 4 REMOVE AND REPLACE SANITARY SEWER FRAME AND RINGS EA 28 $1,400.00 $39,200.00 Subtotal $54,300.00 + Contingencies (10%)$5,430.00 Subtotal Construction $59,730.00 + Indirect (20%)$11,946.00 Total Project Cost $71,676.00 C.STORM SEWER No.Item Units Qty Unit Price Total Price 1 MOBILIZATION LS 1 $2,000.00 $2,000.00 2 TRAFFIC CONTROL LS 1 $1,000.00 $1,000.00 3 REMOVE AND REPLACE STORM SEWER FRAME AND RINGS WITH CONCRETE RINGS AND FRAME EA 3 $1,300.00 $3,900.00 4 CONNECT TO STRUCTURE EA 1 $1,000.00 $1,000.00 5 FILTRATION TRENCH LS 1 $45,000.00 $45,000.00 Subtotal $52,900.00 + Contingencies (10%)$5,290.00 Subtotal Construction $58,190.00 + Indirect (20%) $11,638.00 Total Project Cost $69,828.00 Appendix A-4 Preliminary Cost Estimate 2022 Infrastructure Utility Improvements Utility Costs on Mill & Overlay Streets September 2021 Water Sanitary Storm Total Construction Cost $355,898.33 $9,540.00 $30,780.00 $396,218.33 Contingencies (10%)$35,589.83 $954.00 $3,078.00 $39,621.83 Indirect (20%)$78,297.64 $2,098.80 $6,771.60 $87,168.04 Total Utilities $469,785.80 $12,592.80 $40,629.60 $523,008.20 A.WATER MAIN No.Item Units Qty Unit Price Total Price 1 MOBILIZATION LS 1 $13,500.00 $13,500.00 2 TRAFFIC CONTROL LS 1 $6,720.00 $6,720.00 3 REMOVE BITUMINOUS DRIVEWAY SF 1100 $2.00 $2,200.00 4 REMOVE CONCRETE DRIVEWAY PAVEMENT SF 470 $3.00 $1,410.00 5 REMOVE AND REPLACE CONCRETE CURB & GUTTER LF 1050 $40.00 $42,000.00 6 REMOVE TREE EA 6 $1,200.00 $7,200.00 7 REMOVE CIP WATER MAIN LF 1,050 $12.00 $12,600.00 8 REMOVE WATER SERVICE EA 20 $200.00 $4,000.00 9 REMOVE HYDRANT EA 2 $900.00 $1,800.00 10 REMOVE VALVE AND BOX EA 7 $400.00 $2,800.00 11 TEMPORARY WATER SERVICE EA 1 $25,000.00 $25,000.00 12 COMMON EXCAVATION (CV)CY 400 $30.00 $12,000.00 13 AGGREGATE BASE, CLASS 5 TN 760 $30.00 $22,800.00 14 TYPE SP 9.5 BITUMINOUS MIXTURE FOR DRIVEWAYS (2,B)TN 24 $150.00 $3,600.00 15 6" CONCRETE DRIVEWAY PAVEMENT SF 470 $8.00 $3,760.00 16 TOPSOIL BORROW (LV)CY 120 $50.00 $6,000.00 17 EROSION CONTROL COMPOST BLANKET -SY 1,167 $5.75 $6,708.33 18 CONNECT TO EXISTING WM EA 3 $2,000.00 $6,000.00 19 6" PVC WATER MAIN LF 60 $100.00 $6,000.00 20 8" PVC WATER MAIN LF 1,050 $50.00 $52,500.00 21 6" GATE VALVE AND BOX EA 3 $2,500.00 $7,500.00 22 8" GATE VALVE AND BOX EA 4 $3,000.00 $12,000.00 23 INSTALL HYDRANT EA 4 $6,500.00 $26,000.00 24 DUCTILE IRON FITTINGS LB 600 $9.00 $5,400.00 25 REPAIR CROSSING PIPE EA 8 $2,000.00 $16,000.00 26 INSULATION - 4" THICK SY 5 $70.00 $350.00 27 IMPROVED PIPE FOUNDATION LF 1,050 $5.00 $5,250.00 28 1" CORPORATION STOP AND SADDLE EA 20 $600.00 $12,000.00 29 1" TYPE "K" COPPER PIPE LF 160 $80.00 $12,800.00 30 CONNECT WATER SERVICE EA 20 $1,000.00 $20,000.00 Subtotal $355,898.33 + Contingencies (10%)$35,589.83 Subtotal Construction $391,488.16 + Indirect (20%)$78,297.64 Total Project Cost $469,785.80 Appendix A-5 Preliminary Cost Estimate 2022 Infrastructure Utility Improvements Utility Costs on Reclaim and Overlay Streets September 2021 B. SANITARY SEWER No.Item Units Qty Unit Price Total Price 1 MOBILIZATION LS 1 $300.00 $300.00 2 TRAFFIC CONTROL LS 1 $200.00 $200.00 3 INTEGRAL CONCRETE RING LF 6 $340.00 $2,040.00 4 REMOVE AND REPLACE SANITARY SEWER FRAME AND RINGS EA 5 $1,400.00 $7,000.00 Subtotal $9,540.00 + Contingencies (10%)$954.00 Subtotal Construction $10,494.00 + Indirect (20%)$2,098.80 Total Project Cost $12,592.80 C.STORM SEWER No.Item Units Qty Unit Price Total Price 1 MOBILIZATION LS 1 $1,200.00 $1,200.00 2 TRAFFIC CONTROL LS 1 $600.00 $600.00 3 REMOVE MH OR CATCH BASIN EA 2 $500.00 $1,000.00 4 REMOVE EXISTING STORM PIPE LF 12 $15.00 $180.00 5 REMOVE TREE EA 3 $1,200.00 $3,600.00 6 REMOVE AND REPLACE GUARDRAIL LF 60 $120.00 $7,200.00 7 12" RCP STORM SEWER, CL 5 LF 12 $100.00 $1,200.00 8 4' DIAMETER STORM SEWER MH OR CBMH WITH SUMP EA 2 $5,000.00 $10,000.00 9 CONNECT TO EXISTING STORM SEWER PIPE EA 2 $1,000.00 $2,000.00 10 6" PVC PERFORATED DRAIN TILE, WITH SOCK LF 40 $35.00 $1,400.00 11 CONNECT TO STRUCTURE (DRAINTILE)EA 4 $600.00 $2,400.00 Subtotal $30,780.00 + Contingencies (10%)$3,078.00 Subtotal Construction $33,858.00 + Indirect (20%)$6,771.60 Total Project Cost $40,629.60 Construction Cost $447,347.50 Contingencies (10%)$44,734.75 Indirect (20%)$98,416.45 Total $590,498.70 A.WATER MAIN No.Item Units Qty Unit Price Total Price 1 MOBILIZATION LS 1 $16,900.00 $16,900.00 2 TRAFFIC CONTROL LS 1 $8,450.00 $8,450.00 3 INLET PROTECTION EA 4 $345.00 $1,380.00 4 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LF 150 $5.75 $862.50 5 REMOVE BITUMINOUS PAVEMENT (FULL DEPTH)SY 150 $13.80 $2,070.00 6 REMOVE CONCRETE CURB & GUTTER LF 130 $23.00 $2,990.00 7 REMOVE GATE VALVE EA 5 $1,150.00 $5,750.00 8 REMOVE HYDRANT AND GATE VALVE EA 1 $460.00 $460.00 9 REMOVE WATERMAIN PIPE LF 275 $23.00 $6,325.00 10 ABANDON EX. WATERMAIN LF 1300 $17.25 $22,425.00 11 TEMPORARY WATER SERVICE LS 1 $26,450.00 $26,450.00 12 4" INSULATION SY 25 $80.50 $2,012.50 13 6" PVC WATERMAIN PIPE LF 100 $115.00 $11,500.00 14 8" PVC WATERMAIN PIPE LF 120 $172.50 $20,700.00 15 10" HDPE, DR 18 - DIRECTIONAL DRILL LF 1300 $120.75 $156,975.00 16 10" HDPE, DR 11 - PIPE BURSTING LF 100 $138.00 $13,800.00 17 CONNECT TO EXISTING WATERMAIN EA 5 $3,795.00 $18,975.00 18 HYDRANT INSTALLATION w/. 6" GATE VALVE AND EA 1 $12,765.00 $12,765.00 19 8" GATE VALVE AND BOX EA 7 $3,450.00 $24,150.00 20 DUCTILE IRON FITTINGS LB 1660 $9.00 $14,940.00 21 REPAIR CROSSING PIPE EA 5 $2,185.00 $10,925.00 22 AGGREGATE BASE, CLASS 5 TN 100 $23.00 $2,300.00 23 BITUMINOUS MATERIAL FOR TACK COAT GAL 8 $10.00 $80.00 24 TYPE SP12.5 BITUMINOUS WEARING COURSE MIXTURE (4,C) TN 20 $287.50 $5,750.00 25 TYPE SP12.5 BITUMINOUS NON-WEARING COURSE MIXTURE (4,C) TN 40 $258.75 $10,350.00 26 B618 CONCRETE CURB & GUTTER LF 130 $57.50 $7,475.00 27 TOPSOIL BORROW (LV)CY 40 $57.50 $2,300.00 28 SEED WITH HYDROMULCH SY 200 $28.75 $5,750.00 29 BIO-LOG,TYPE WOOD FIBER LF 200 $6.00 $1,200.00 30 EXPLORATORY DIGGING HR 15 $575.00 $8,625.00 31 PROTECT EXISTING BURIED HIGH PRESSURE GAS LS 1 $11,500.00 $11,500.00 32 STORM SEWER INSPECTION EA 5 $862.50 $4,312.50 33 SANITARY SEWER INSPECTION EA 4 $690.00 $2,760.00 34 STREET SWEEPING (WITH PICKUP BROOM)HR 20 $207.00 $4,140.00 Subtotal $447,347.50 + Contingencies (10%)$44,734.75 Subtotal Construction $492,082.25 + Indirect (20%)$98,416.45 Total Project Cost $590,498.70 Water Improvements Appendix A-6 Preliminary Cost Estimate 2022 Infrastructure Utility Improvements Bass Lake Road Trenchless Watermain Replacement September 2021 Appendix B – Preliminary Assessments Commercial FF Streets Subtotal 170 Total 170 Residential Rate = 2/3*Commercial Rate Duplex/Zero Lot Line Residential Rate = 65%*Residential Rate Estimated Cost = (Residential FF)*2/3*(Commercial Rate)+(Commercial FF)*(Commercial Rate) 2/3 x Residential FF +Commercial FF Mill & Overlay and Reclaim & Overlay Rates 2/3 x 9,818 +170 Commercial Rate =$117.52 per FF Single Family Residential Rate =$78.35 per FF Duplex/Zero Lot Line Residential Rate =$50.93 per FF Commercial Rate = Estimated Cost $789,131 Commercial Rate = 9,818 9,818 $789,131.44 $789,131.44 Appendix B-1 Preliminary Assessments 2022 Infrastructure Improvements September 2021 Total Est Cost Residential FF Property Type Street Improvement Front Footage Assessment Rate Assessment Amount 1. 9015 60th Avenue North Residential Mill & Overlay 82.5 $78.35 $6,463.88 PID Total Assessment $6,463.88 Total Assessment Value $6,463.88 06-118-21-24-0004 Appendix B-2 Preliminary Assessments 2022 Infrastructure Improvements September 2021 Entity City of New Hope (Liberty Park) Street Name From To Residental Properties Residental Properties Front Footage (82.5 LF /lot) Multi Family Units Multi Family Front Footage (10.5 LF/Unit) Commercial Properties Commercial Property Front Footage Total Residential Front Footage Total Commercial Front Footage Total Front Footage Mill & Overlay and Reclaim & Overlay 59TH AVE N INDEPENDENCE AVE GETTYSBURG AVE 15 1,238 1,238 0 1,238 60TH AVE N HILLSBORO AVE ENSIGN AVE 11 908 908 0 908 GETTYSBURG AVE 60TH AVE 59TH AVE 14 1,155 1,155 0 1,155 GETTYSBURG AVE 59TH AVE GETTYSBURG CIR 3 248 1 170 248 170 418 GETTYSBURG CIR GETTYSBURG AVE CDS 8 660 660 0 660 HILLSBORO AVE GETTYSBURG AVE 59TH AVE 42 3,465 3,465 0 3,465 HILLSBORO CIR HILLSBORO AVE CDS 6 495 495 0 495 INDEPENDENCE AVE HAMMERHEAD TURNAROUNDDEAD END 20 1,650 1,650 0 1,650 Mill & Overlay and Reclaim and Overlay Total 119 9,818 0 0 1 170 9,818 170 9,988 Project Totals 119 9,818 0 0 1 170 9,818 170 9,988 Appendix B-3 Preliminary Assessments 2022 Infrastructure Improvements September 2021 Appendix C – Pavement and Geotechnical Evaluation Report, Braun Intertec Pavement and Geotechnical Evaluation Report City of New Hope 2022 Infrastructure Improvement Projects New Hope, Minnesota Prepared for City of New Hope Professional Certification: I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly licensed Professional Engineer under the laws of the State of Minnesota. Amy J. Grothaus, PE Account Manager, Senior Engineer License Number: 51327 September 15, 2021 Project B2107447 Braun Intertec Corporation AA/EOE Braun Intertec Corporation 1826 Buerkle Road Saint Paul, MN 55110 Phone: 651.487.3245 Fax: 651.487.1812 Web: braunintertec.com September 15, 2021 Project B2107447 Mr. Bernie Weber Director of Public Works City of New Hope 5500 International Parkway New Hope, MN 55428 Re: Pavement and Geotechnical Evaluation Report City of New Hope 2022 Infrastructure Improvement Projects New Hope, Minnesota Dear Mr. Weber: We are pleased to present this Pavement and Geotechnical Evaluation Report for the City of New Hope’s 2022 Infrastructure Improvement Projects. Thank you for making Braun Intertec your pavement consultant for this project. If you have questions about this report, or if there are other services that we can provide in support of our work to date, please contact Amy Grothaus at 651.261.7122 (agrothaus@braunintertec.com). Sincerely, BRAUN INTERTEC CORPORATION Amy J. Grothaus, PE Account Manager, Senior Engineer Daniel E. Wegman, PE Principal Engineer c: Ms. Ann Dienhart, Stantec Mr. Dan Boyum, Stantec Table of Contents Description Page A. Introduction ...................................................................................................................................... 1 A.1. Project Description .............................................................................................................. 1 A.2. Purpose ................................................................................................................................ 1 A.3. Background Information and Reference Documents .......................................................... 1 A.4. Scope of Services ................................................................................................................. 2 B. Results .............................................................................................................................................. 2 B.1. GPR Testing ......................................................................................................................... 2 B.2. Pavement Core and Hand Auger Boring Results ................................................................. 3 B.3. Boring Results ...................................................................................................................... 4 B.4. Groundwater ....................................................................................................................... 5 B.5. Laboratory Test Results ....................................................................................................... 5 C. Recommendations ........................................................................................................................... 6 C.1. Mill-and-Overlay .................................................................................................................. 6 C.2. Utilities ................................................................................................................................ 6 C.2.a. Excavation Oversizing ............................................................................................. 6 C.2.b. Subgrade Stabilization ............................................................................................ 6 C.2.c. Excavated Slopes .................................................................................................... 7 C.2.d. Corrosion Potential ................................................................................................ 7 D. Procedures........................................................................................................................................ 7 D.1. Ground Penetrating Radar .................................................................................................. 7 D.1.a. GPR Data Collection ............................................................................................... 7 D.1.b. GPR Analysis ........................................................................................................... 8 D.2. Pavement Coring and Hand Auger Borings ......................................................................... 8 D.3. Penetration Test Borings ..................................................................................................... 8 D.4. Manual Exploration ............................................................................................................. 9 D.4.a. Hand Auger Borings ................................................................................................ 9 D.5. Exploration Logs .................................................................................................................. 9 D.5.a. Log of Boring Sheets ............................................................................................... 9 D.5.b. Geologic Origins ..................................................................................................... 9 D.6. Material Classification and Testing ..................................................................................... 9 D.6.a. Visual and Manual Classification ............................................................................ 9 D.6.b. Laboratory Testing ............................................................................................... 10 D.7. Groundwater Measurements ............................................................................................ 10 E. Qualifications .................................................................................................................................. 10 E.1. Continuity of Professional Responsibility .......................................................................... 10 E.1.a. Plan Review .......................................................................................................... 10 E.1.b. Construction Observations and Testing ............................................................... 10 E.2. Use of Report..................................................................................................................... 11 E.3. Standard of Care ................................................................................................................ 11 Appendix A Planned Repair Map provided by Stantec, Inc. Appendix B Map of GPR Testing, Pavement Coring and Hand Auger Borings Table of Contents (continued) Appendix C GPR Graphical Results Appendix D Core Photo Log Appendix E Log of Boring Sheets (HAB-1 and ST-2) Descriptive Terminology A. Introduction A.1. Project Description This Pavement and Geotechnical Evaluation Report addresses the City of New Hope’s 2022 Infrastructure Improvement Projects. The streets included total approximately 1.3 miles in length and have a bituminous surface. The project includes 2-inch mill-and-overlays, as well as some watermain replacement work. It was requested that we perform Ground Penetrating Radar (GPR), pavement cores and hand auger borings and two soil borings. Table 1 provides additional project details. Table 1. Site Aspects and Grading Description Aspect Description Pavement type(s) Bituminous Assumed pavement loads 100,000 ESALs* Grade changes Given the presence of curb and gutter, we assume existing grades will be met *Equivalent 18,000-lb single axle loads based on 20-year design. A.2. Purpose The purpose of our pavement and geotechnical evaluation will be to determine in-place pavement layer thicknesses and characterize subsurface geologic conditions at selected explorations for use in assessing the planned repairs. A.3. Background Information and Reference Documents We reviewed the following information: ▪ Sketch indicating the streets to be tested and recommended exploration locations, as provided by Stantec. City of New Hope Project B2107447 September 15, 2021 Page 2 ▪ Aerial Maps available from Google Earth®. ▪ USDA Websoil survey of Hennepin County. We have described our understanding of the proposed construction and site to the extent others reported it to us. Depending on the extent of available information, we may have made assumptions based on our experience with similar projects. If we have not correctly recorded or interpreted the project details, the project team should notify us. New or changed information could require additional evaluation, analyses and/or recommendations. A.4. Scope of Services We performed our scope of services for the project in accordance with our Proposal QTB143585 to Mr. Bernie Weber, dated August 2, 2021, and authorized on August 9, 2021. The following list describes the tasks completed in accordance with our authorized scope of services. ▪ Estimating pavement thickness data on each street in a single direction of travel with an air- coupled Ground Penetrating Radar (GPR). ▪ Conducting nine bituminous pavement cores and hand auger borings on the streets, noting their conditions and measuring their thicknesses. ▪ Performing two soil borings in the area near Bass Lake Road and Highway 169. ▪ Preparing this report containing our findings and recommendations for pavement rehabilitation. B. Results B.1. GPR Testing GPR was used to approximate pavement layer thicknesses along the streets. The data was collected at a nominal 1-foot interval. Where “ground truth” data (pavement coring and hand auger borings) were performed, the interpreted layers from the GPR scan were compared directly to the measured thicknesses to validate the accuracy of the GPR analysis. City of New Hope Project B2107447 September 15, 2021 Page 3 Based on our analysis using the RADAN software program, the average pavement layer thicknesses are provided in the matrix include in Appendix F. Appendix C provides the GPR data in graphical form. We highly recommend referring to Appendix C to see how thicknesses vary along each street. B.2. Pavement Core and Hand Auger Boring Results On streets planned for mill-and-overlay, we performed a total of nine pavement core and hand auger borings. All explorations were performed within drive lanes at locations initially recommended by Stantec. Following analysis of the GPR data, Braun Intertec revised a few of the locations based on the preliminary GPR results. A final map of exploration locations is provided in Appendix B and photographs of the pavement cores are provided in Appendix D. Information from the cores and hand auger borings was used to obtain/validate GPR pavement layer thicknesses for the bituminous and aggregate base layers, if present, as well as to assess bituminous material conditions. Results are provided in the matrix provided in Appendix F. It should be noted that we did not perform gradation analysis on the apparent aggregate base material encountered as part of the pavement section, in accordance with our scope of work. Therefore, we cannot conclusively determine if the encountered material satisfies a particular specification. Bituminous core thicknesses ranged from about 4 to 6 inches, with the exception of Core C-3, which was performed on Hillsboro Avenue between Hillsboro Circle and 60th Avenue NW. That core, Core C-3, encountered 9 1/2 inches of bituminous. Multiple layers were visible within the GPR scan for Hillsboro Avenue and there was a visible layer between about 8 to 9 1/2 inches throughout the scan. To confirm whether this thicker bituminous section exists along the entire section or was some type of localized repair, additional explorations would need to be performed. Regardless, it appears there is sufficient material to perform the planned repair. As noted in the matrix, none of the pavement cores encountered Petromat™ paving fabric, which has been placed on some of the City’s streets to help slow the progression of reflective cracking. Also noted is whether or not stripping was observed within the pavement core. Stripping is the deterioration of the asphalt/aggregate bond in a bituminous pavement due to the presence of moisture. Stripping often begins at the bottom of the bituminous layer, where it may be in contact with saturated aggregate or soil, and proceeds upward. City of New Hope Project B2107447 September 15, 2021 Page 4 On Hillsboro Avenue, separation and stripping was observed in Cores C-2 and C-3 near the pavement surface. Milling to a depth of 2-inches will eliminate this stripping material, however, further testing would need to be performed to determine the cause. Low-severity stripping is common in bituminous pavements over time. However, those that have stripped to moderate to severe degrees would typically not be considered for rehabilitation methods that may leave any damaged portion of the pavement in place, such as mill-and-overlay. B.3. Boring Results Based on our discussion, we understand the City is planning to install new watermain along Bass Lake Road and Highway 169 entrance ramp, near the locations of Borings HAB-1 and ST-2. To install the watermain, it is planned that directional drilling will be performed. The intent of the borings was to determine inplace soils and note depth of groundwater, if encountered, in preparation of the planned drilling. Table 2 provides a summary of the soil boring results, in the general order we encountered the strata. Please refer to the Log of Boring sheets in Appendix E for additional details. The Descriptive Terminology sheet in Appendix E includes definitions of abbreviations used in Table 2. It should be noted that the location of ST-2 was not conducive to a truck-mounted drill rig. As such, a hand auger boring was performed at that location. Given the materials encountered, which were reasonably stiff clays, we were able to extend that boring manually to a depth of about 7 feet below ground surface elevations. As noted on the boring logs and in the table below, below the silty sand fill, both borings encountered glacial deposits consisting of sandy lean clay with gravel. In additional to gravel, glacially deposited soils can often cobbles and/or boulders. Although not encountered by our borings, cobbles and boulders can be detrimental to directional drilling operations. It is possible that these materials may be encountered during directional drilling. City of New Hope Project B2107447 September 15, 2021 Page 5 Table 2. Subsurface Profile Summary Strata Soil Type - ASTM Classification Range of Penetration Resistances Commentary and Details Topsoil fill SM ▪ Thicknesses at boring locations varied from about 3/4 foot to 1 foot. ▪ Soils were dark brown in color. ▪ Moisture conditions were moist. Fill SM ▪ Thicknesses at boring locations varied from about 1 to 4 feet. ▪ Soils were dark brown in color. ▪ Moisture conditions were moist. Glacial deposits CL 7 to 16 Blows per Foot (BPF) ▪ Encountered below the topsoil and fill soils and extended to the termination depth. ▪ Soils were light brown and brown in color with rust staining. ▪ Moisture conditions were moist. For simplicity in this report, we define existing fill to mean existing, uncontrolled or undocumented fill. B.4. Groundwater We did not observe groundwater while advancing our borings. Therefore, it appears that groundwater is below the depths explored. Project planning should anticipate seasonal and annual fluctuations of groundwater. B.5. Laboratory Test Results Table 3 presents the results of our laboratory tests. Table 3. Laboratory Classification Test Results Location Sample Depth (ft) Classification Moisture Content (w, %) Percent Passing a #200 Sieve ST-2 2 1/2 SM 12 26 ST-2 5 SM 14 39 City of New Hope Project B2107447 September 15, 2021 Page 6 The moisture content of the silty sands varied from approximately 12 to 14 percent, indicating that the materials tested were near their probable optimum moisture content. Our mechanical analyses indicated that the soils contained 26 to 39 percent silt and clay by weight. C. Recommendations C.1. Mill-and-Overlay As depicted on the map provided in Appendix A, we understand that the planned repair for the streets includes a 2-inch mill-and-overlay. Some watermain replacement work will also be performed. With a mill-and-overlay repair approach, we assume reflective cracking may occur quickly. To slow the progression of reflective cracking, the City could consider a sealing milled surfaces prior to the placement of the overlay. Furthermore, where possible, deeper mill depths will provide additional benefit to the mill-and-overlay approach by helping to prolong reflective cracking. We recommend a mix consisting of SPWEA240C. C.2. Utilities C.2.a. Excavation Oversizing When removing unsuitable materials below utilities or pavements, we recommend extending the excavation outward and downward at a slope of 1H:1V (horizontal:vertical) or flatter. C.2.b. Subgrade Stabilization We anticipate the soils at typical invert elevations will generally be suitable for utility support. However, if construction encounters unfavorable conditions such as soft clay, organic soils or perched water at invert grades, the unsuitable soils may require some additional subcutting and replacement with sand or crushed rock to prepare a proper subgrade for pipe support. If these unsuitable or unstable soils remain in place, there is a risk of excessive settlement of the utility pipe or structures due to consolidation of the underlying soft clay soils. If crushed rock is used as pipe bedding, we recommend wrapping the aggregate in geotextile fabric to prevent the migration of fine-grained materials into the voids of the aggregate. City of New Hope Project B2107447 September 15, 2021 Page 7 We recommend a geotechnical engineer observe all utility trench excavations and subcuts. C.2.c. Excavated Slopes The on-site soils mostly appear to consist of soils meeting OSHA Type B requirements. In accordance with OSHA requirements, we recommend excavation side slopes be constructed to lie back at a slope of 1V:1H or flatter. However, in organic soils, or where saturated soils are present (including saturated sand seams), excavation side slopes may need to lie back at slopes of 1V:5H or flatter to prevent sloughing. All excavations must comply with the requirements of OSHA 29 CFR, Part 1926, Subpart P, “Excavations and Trenches.” This document states that excavation safety is the responsibility of the contractor. Reference to these OSHA requirements should be included in the project specifications. C.2.d. Corrosion Potential Based on our experience, the soils encountered within the borings are moderately corrosive to metallic conduits. We recommend specifying non-corrosive materials or providing corrosion protection, unless project planning chooses to perform additional tests to demonstrate the soils are not corrosive. D. Procedures D.1. Ground Penetrating Radar D.1.a. GPR Data Collection GPR data was collected on August 25, 2021. GPR collection occurred at posted speed limits and data was recorded continuously along the streets to a depth of up to 2 feet. Analysis of this data provides a continuous estimate of layer thickness for identifiable layers. Scans of the pavement were collected according to GSSI, Inc. (manufacturer) SIR-20 processor settings at a specified interval of approximately one scan per lineal foot in the outer wheel path in a single travel direction. A calibration file, required for data post-processing, was collected at the onset of testing. Distance along the roadway is measured using a Distance Measuring Instrument (DMI). City of New Hope Project B2107447 September 15, 2021 Page 8 D.1.b. GPR Analysis Data collected by the GPR unit was returned to our office and analyzed to estimate the pavement thickness. Pavement layer interpretation was accomplished using RADAN 7.0, a software package included with the GSSI RoadScan system. The software includes tools to aid in delineating pavement layer transitions and automatically calculates their depths from the pavement surface using the calibration file(s) collected prior to or following testing. Where “ground-truth” data (pavement cores and hand auger borings) were performed, the interpreted layers from the GPR scan were compared directly to the measured thicknesses from the pavement cores and hand auger borings to validate the accuracy of the GPR analysis. D.2. Pavement Coring and Hand Auger Borings Pavement coring and hand auger borings were performed on August 28, 2020. Explorations were conducted within drive lanes using a 4-inch core barrel. The bituminous pavement was repaired with a cold-mix bituminous patch immediately after coring. The cores were measured to obtain approximate bituminous thickness and their material conditions were noted based on visual observation. Images of the cores can be found in the Core Photo Log attached to this report in Appendix D. D.3. Penetration Test Borings We drilled the penetration test borings with a truck-mounted core and auger drill equipped with hollow- stem auger. We performed the borings in general accordance with ASTM D6151 taking penetration test samples at 2 1/2-foot intervals in general accordance to ASTM D1586. The boring logs show the actual sample intervals and corresponding depths. We also collected bulk samples of auger cuttings at selected locations for laboratory testing. City of New Hope Project B2107447 September 15, 2021 Page 9 D.4. Manual Exploration D.4.a. Hand Auger Borings As previously noted, a hand auger boring was performed. We were able to extend the hand auger boring to a depth of about 7 feet below subgrade elevations. We then withdrew the auger from the borehole to obtain cuttings. D.5. Exploration Logs D.5.a. Log of Boring Sheets The Appendix includes Log of Boring sheets for our penetration test borings. The logs identify and describe the penetrated geologic materials, and present the results of penetration resistance and other in-situ tests performed. The logs also present the results of laboratory tests performed on penetration test samples and groundwater measurements. We inferred strata boundaries from changes in the penetration test samples and the auger cuttings. Because we did not perform continuous sampling, the strata boundary depths are only approximate. The boundary depths likely vary away from the boring locations, and the boundaries themselves may occur as gradual rather than abrupt transitions. D.5.b. Geologic Origins We assigned geologic origins to the materials shown on the logs and referenced within this report, based on: (1) a review of the background information and reference documents cited above, (2) visual classification of the various geologic material samples retrieved during the course of our subsurface exploration, (3) penetration resistance and other in-situ testing performed for the project, (4) laboratory test results, and (5) available common knowledge of the geologic processes and environments that have impacted the site and surrounding area in the past. D.6. Material Classification and Testing D.6.a. Visual and Manual Classification We visually and manually classified the geologic materials encountered based on ASTM D2488. When we performed laboratory classification tests, we used the results to classify the geologic materials in accordance with ASTM D2487. The Appendix includes a chart explaining the classification system we used. City of New Hope Project B2107447 September 15, 2021 Page 10 D.6.b. Laboratory Testing The exploration logs in the Appendix note most of the results of the laboratory tests performed on geologic material samples. The remaining laboratory test results follow the exploration logs. We performed the tests in general accordance with ASTM or AASHTO procedures. D.7. Groundwater Measurements The drillers checked for groundwater while advancing the penetration test borings, and again after auger withdrawal. We then filled the boreholes, as noted on the boring logs. E. Qualifications E.1. Continuity of Professional Responsibility E.1.a. Plan Review We based this report on a limited amount of information, and we made a number of assumptions to help us develop our recommendations. We should be retained to review the geotechnical aspects of the designs and specifications. This review will allow us to evaluate whether we anticipated the design correctly, if any design changes affect the validity of our recommendations, and if the design and specifications correctly interpret and implement our recommendations. E.1.b. Construction Observations and Testing We recommend retaining us to perform the required observations and testing during construction as part of the ongoing geotechnical evaluation. This will allow us to correlate the subsurface conditions exposed during construction with those encountered by the borings and provide professional continuity from the design phase to the construction phase. If we do not perform observations and testing during construction, it becomes the responsibility of others to validate the assumption made during the preparation of this report and to accept the construction-related geotechnical engineer-of-record responsibilities. City of New Hope Project B2107447 September 15, 2021 Page 11 E.2. Use of Report This report is for the exclusive use of the addressed parties. Without written approval, we assume no responsibility to other parties regarding this report. Our evaluation, analyses and recommendations may not be appropriate for other parties or projects. E.3. Standard of Care In performing its services, Braun Intertec used that degree of care and skill ordinarily exercised under similar circumstances by reputable members of its profession currently practicing in the same locality. No warranty, express or implied, is made. Appendix A LEGEND 2" MILL & OVERLAY AND WATERMAIN REPLACEMENT (0.28MI) 2" MILL & OVERLAY (1.00 MI) PAVEMENT CORE AND HAND AUGER (9) 12' DEPTH SOIL BORING (2) *ALL STREETS TO RECEIVE GPR CIR C I R CIR.N BASS LAKE RD (CSAH 10)STATEHIGHWAY169HARLANDRBURGA L L A N AVEHILLSBOROAVENG E TT Y S B U R GGETTYSBURGAVE61ST 59TH AVE N HILLSBORO ENSIGNAVEN60TH AVE N 61ST AVE N 601/2 AVE N GETTYSCIR.AVE N ENSIGNAVENINDEPENDENCEAVENHILLSBORO DATE PROJ. NO.PlotDate:07/28/2021-9:29amDrawingname:\\Us0291-ppfss01\workgroup\1938\active\193805342\Reports\Geotechnical\RFP\193805342-GeotechFigure.dwgXrefs:,34HORIZON_PLANIMETRICS,34Parcel733 Marquette Avenue, Suite 1000 Minneapolis, MN 55402 www.stantec.com REQUEST FOR QUOTE: GEOTECHNICAL STUDY AREA CITY OF NEW HOPE, MINNESOTA 2022 INFRASTRUCTURE IMPROVEMENTS PROJECT 7/27/2021 193805342 Appendix B ST-1 ST-2 C-1 C-2 C-3 C-4 C-5 C-6 C-7 C-8 C-9TH 169BASS LA K E R D G E T T Y S BURG AVE NINDEPENDENCE AVE N59TH A V E NHILLSBORO AVE N60TH AVE NGETTYSBURG AVE NENSIGN AVE NF:\2021\B2107447\CAD\B2107447.dwg,Geotech,9/15/2021 10:15:37 AMbraunintertec.com 952.995.2000 Minneapolis, MN 55438 11001 Hampshire Avenue S Project No: B2107447 Drawn By: Date Drawn: Checked By: Last Modified:9/15/21 Drawing No: Project Information Drawing Information B2107447 JAG 8/23/21 AJG City of New Hope 2022 Infrastructure Improvement Project Various Streets New Hope, Minnesota Soil Boring and Pavement Core Location Sketch N DENOTES APPROXIMATE LOCATION OF PAVEMENT CORE AND HAND AUGER BORING 0 SCALE:1" = 250' 250'125' DENOTES APPROXIMATE LOCATION OF STANDARD PENETRATION TEST BORING GPR TESTING AREA Appendix C City of New Hope 2022 Improvement Projects 59th Ave N Independence Avenue Hillsboro Avenue GPR Results: 59th Ave N - Independence Avenue to Hillsboro Avenue From To B2107447 Location Project No. Roadway 0 5 10 15 20 0 50 100 150 200 250 300 350 400 450 500Depth (in.)Station (ft) 59th Ave N (EB) Bit Depth (in.)Agg Depth (in.)Bit Depth Agg Base Depth -2030De pth (in.)Station (ft)#REF!Bit Depth (in.)Agg Depth (in.)#REF!#REF! City of New Hope 2022 Improvement Projects 59th Ave N Hillsboro Avenue Gettysburg Avenue GPR Results: 59th Ave N - Hillsboro Avenue to Gettysburg Avenue From To B2107447 Location Project No. Roadway C-50 5 10 15 20 0 50 100 150 200 250 300 350 400 450 500Depth (in.)Station (ft) 59th Ave N (EB) Bit Depth (in.)Agg Depth (in.)Bit Depth Agg Base Depth -2030De pth (in.)Station (ft)#REF!Bit Depth (in.)Agg Depth (in.)#REF!#REF! City of New Hope 2022 Improvement Projects 60th Avenue Hillsboro Avenue Gettysburg Avenue GPR Results: 60th Avenue - Hillsboro Avenue to Gettysburg Avenue From To B2107447 Location Project No. Roadway 0 5 10 15 20 0 50 100 150 200 250 300 350 400 450 500Depth (in.)Station (ft) 60th Avenue (EB) Bit Depth (in.)Agg Depth (in.)Bit Depth Agg Base Depth -2030De pth (in.)Station (ft)#REF!Bit Depth (in.)Agg Depth (in.)#REF!#REF! City of New Hope 2022 Improvement Projects 60th Avenue Gettysburg Avenue Ensign Avenue GPR Results: 60th Avenue - Gettysburg Avenue to Ensign Avenue From To B2107447 Location Project No. Roadway C-60 5 10 15 20 0 50 100 150 200 250 300 350 400 450 500Depth (in.)Station (ft) 60th Avenue (EB) Bit Depth (in.)Agg Depth (in.)Bit Depth Agg Base Depth -2030De pth (in.)Station (ft)#REF!Bit Depth (in.)Agg Depth (in.)#REF!#REF! City of New Hope 2022 Improvement Projects Gettysburg Avenue Gettysburg Circle 59th Avenue N GPR Results: Gettysburg Avenue - Gettysburg Circle to 59th Avenue N From To B2107447 Location Project No. Roadway C-80 5 10 15 20 0 50 100 150 200 250 300 350 400 450 500Depth (in.)Station (ft) Gettysburg Avenue (NB) Bit Depth (in.)Agg Depth (in.)Bit Depth Agg Base Depth -2030De pth (in.)Station (ft)#REF!Bit Depth (in.)Agg Depth (in.)#REF!#REF! City of New Hope 2022 Improvement Projects Gettysburg Avenue 59th Avenue N 60th Avenue N GPR Results: Gettysburg Avenue - 59th Avenue N to 60th Avenue N From To B2107447 Location Project No. Roadway C-70 5 10 15 20 0 100 200 300 400 500 600 700 800 900 1,000Depth (in.)Station (ft) Gettysburg Avenue (NB) Bit Depth (in.)Agg Depth (in.)Bit Depth Agg Base Depth -2030De pth (in.)Station (ft)#REF!Bit Depth (in.)Agg Depth (in.)#REF!#REF! City of New Hope 2022 Improvement Projects Gettysburg Circle Gettysburg Avenue Cul de sac GPR Results: Gettysburg Circle - Gettysburg Avenue to Cul de sac From To B2107447 Location Project No. Roadway C-90 5 10 15 20 0 50 100 150 200 250 300 350 400 450 500Depth (in.)Station (ft) Gettysburg Circle (NB) Bit Depth (in.)Agg Depth (in.)Bit Depth Agg Base Depth -2030De pth (in.)Station (ft)#REF!Bit Depth (in.)Agg Depth (in.)#REF!#REF! City of New Hope 2022 Improvement Projects Hillsboro Avenue 59th Avenue Hillsboro Circle GPR Results: Hillsboro Avenue - 59th Avenue to Hillsboro Circle From To B2107447 Location Project No. Roadway 0 5 10 15 20 0 50 100 150 200 250 300 350 400 450 500Depth (in.)Station (ft) Hillsboro Avenue (NB) Bit Depth (in.)Agg Depth (in.)Bit Depth Agg Base Depth -2030De pth (in.)Station (ft)#REF!Bit Depth (in.)Agg Depth (in.)#REF!#REF! City of New Hope 2022 Improvement Projects Hillsboro Avenue Hillsboro Circle 60th Avenue GPR Results: Hillsboro Avenue - Hillsboro Circle to 60th Avenue From To B2107447 Location Project No. Roadway C-3 0 5 10 15 20 0 50 100 150 200 250 300 350 400 450 500Depth (in.)Station (ft) Hillsboro Avenue (NB) Bit Depth (in.)Agg Depth (in.)Bit Depth Agg Base Depth -2030De pth (in.)Station (ft)#REF!Bit Depth (in.)Agg Depth (in.)#REF!#REF! City of New Hope 2022 Improvement Projects Hillsboro Avenue 60th Avenue N Gettysburg Avenue GPR Results: Hillsboro Avenue - 60th Avenue N to Gettysburg Avenue From To B2107447 Location Project No. Roadway C-20 5 10 15 20 0 200 400 600 800 1,000 1,200 1,400Depth (in.)Station (ft) Hillsboro Avenue (NB) Bit Depth (in.)Agg Depth (in.)Bit Depth Agg Base Depth -2030De pth (in.)Station (ft)#REF!Bit Depth (in.)Agg Depth (in.)#REF!#REF! City of New Hope 2022 Improvement Projects Hillsboro Circle Hillsboro Avenue Cul de sac GPR Results: Hillsboro Circle - Hillsboro Avenue to Cul de sac From To B2107447 Location Project No. Roadway C-40 5 10 15 20 0 50 100 150 200 250 300 350 400 450 500Depth (in.)Station (ft) Hillsboro Circle (EB) Bit Depth (in.)Agg Depth (in.)Bit Depth Agg Base Depth -2030De pth (in.)Station (ft)#REF!Bit Depth (in.)Agg Depth (in.)#REF!#REF! City of New Hope 2022 Improvement Projects Independence Avenue End 59th Ave N GPR Results: Independence Avenue - End to 59th Ave N From To B2107447 Location Project No. Roadway 0 5 10 15 20 0 50 100 150 200 250 300 350 400 450 500Depth (in.)Station (ft) Independence Avenue (NB) Bit Depth (in.)Agg Depth (in.)Bit Depth Agg Base Depth -2030De pth (in.)Station (ft)#REF!Bit Depth (in.)Agg Depth (in.)#REF!#REF! City of New Hope 2022 Improvement Projects Independence Avenue 59th Ave N End GPR Results: Independence Avenue - 59th Ave N to End From To B2107447 Location Project No. Roadway C-10 5 10 15 20 0 100 200 300 400 500 600 700 800 900 1,000Depth (in.)Station (ft) Independence Avenue (NB) Bit Depth (in.)Agg Depth (in.)Bit Depth Agg Base Depth -2030De pth (in.)Station (ft)#REF!Bit Depth (in.)Agg Depth (in.)#REF!#REF! Appendix D Core #: C-1 Project: B2107447 Pavement: 5 inches Agg Base: 5 inches Location: Independence Avenue N Date: September 3, 2021 Core #: C-2 Project: B2107447 Pavement: 4 ¼ inches Agg Base: 9 ¾ inches Location: Hillsboro Avenue Date: September 3, 2021 Core #: C-3 Project: B2107447 Pavement: 9 ½ inches Agg Base: 1 ½ inches Location: Hillsboro Avenue Date: September 3, 2021 Core #: C-4 Project: B2107447 Pavement: 4 ¼ inches Agg Base: 11 ¾ inches Location: Hillsboro Circle Date: September 3, 2021 Core #: C-5 Project: B2107447 Pavement: 4 ½ inches Agg Base: 11 ½ inches Location: 59th Avenue N Date: September 3, 2021 Core #: C-6 Project: B2107447 Pavement: 6 inches Agg Base: 1 inch Location: 60th Avenue N Date: September 3, 2021 Core #: C-7 Project: B2107447 Pavement: 4 inches Agg Base: 3 inches Location: Gettysburg Avenue N Date: September 3, 2021 Core #: C-8 Project: B2107447 Pavement: 4 inches Agg Base: 5 inches Location: Gettysburg Avenue N Date: September 3, 2021 Core #: C-9 Project: B2107447 Pavement: 4 ¼ inches Agg Base: 6 ¾ inches Location: Gettysburg Circle Date: September 3, 2021 Appendix E Elev./ Depth ft 899.0 1.0 898.0 2.0 895.0 5.0 891.0 9.0 WaterLevelDescription of Materials (Soil-ASTM D2488 or 2487; Rock-USACE EM 1110-1-2908) SILTY SAND (SM), fine-grained, trace roots, dark brown, moist (TOPSOIL) FILL: CLAYEY SAND (SC), fine to medium- grained, trace Gravel, dark brown POORLY GRADED SAND with SILT (SP-SM), fine to medium-grained, trace Gravel, light brown, moist to wet (GLACIAL TILL) SANDY LEAN CLAY (CL), with Gravel, brown becoming gray, wet (GLACIAL TILL) Becoming gray at 5 1/2 feet END OF BORING Boring immediately backfilled 5 10 15 20 25 30 SampleBlows (N-Value) Recovery qₚ tsf MC %Tests or Remarks Water observed at 6.0 feet while drilling. LOG OF BORING See Descriptive Terminology sheet for explanation of abbreviations Project Number B2107447 Geotechnical Evaluation City of New Hope 2022 Infrastructure Project Various City Streets New Hope, Minnesota BORING:HAB-1 LOCATION: See attached sketch NORTHING:197605 EASTING:495958 DRILLER:M. Withuski LOGGED BY:A. Grothaus START DATE:09/13/21 END DATE:09/13/21 SURFACE ELEVATION:900.0 ft RIG:METHOD:Hand Auger SURFACING:WEATHER:65°, Clear B2107447 Braun Intertec Corporation Print Date:09/15/2021 HAB-1 page 1 of 1 Elev./ Depth ft 902.9 1.5 898.9 5.5 889.9 14.5 WaterLevelDescription of Materials (Soil-ASTM D2488 or 2487; Rock-USACE EM 1110-1-2908) SILTY SAND (SM), fine to medium-grained, trace roots, dark brown, moist (TOPSOIL) FILL: SILTY SAND (SM), fine to medium- grained, trace Gravel, dark brown, moist SANDY LEAN CLAY (CL), trace Gravel, light brown to brown, moist, medium to stiff (GLACIAL TILL) Rust staining END OF BORING Boring immediately backfilled 5 10 15 20 25 30 SampleBlows (N-Value) Recovery 1-2-4 (6) 18" 3-3-4/6" (REF) 18" 3-3-5 (8) 18" 2-3-5 (8) 18" 4-7-9 (16) 18" 2-5-8/0" (REF) 16" qₚ tsf MC % 12 14 Tests or Remarks P200=26% P200=39% Water not observed while drilling. LOG OF BORING See Descriptive Terminology sheet for explanation of abbreviations Project Number B2107447 Geotechnical Evaluation City of New Hope 2022 Infrastructure Project Various City Streets New Hope, Minnesota BORING:ST-2 LOCATION: See attached sketch NORTHING:197355 EASTING:4968714 DRILLER:M. Tatro LOGGED BY:A. Grothaus START DATE:09/03/21 END DATE:09/03/21 SURFACE ELEVATION:904.4 ft RIG:7519 METHOD:3 1/4" HSA SURFACING:Grass WEATHER:Rain, cloudy B2107447 Braun Intertec Corporation Print Date:09/15/2021 ST-2 page 1 of 1 Descriptive Terminology of Soil Based on Standards ASTM D2487/2488 (Unified Soil Classification System) Group Symbol Group NameB Cu ≥ 4 and 1 ≤ Cc ≤ 3D GW Well‐graded gravelE Cu < 4 and/or (Cc < 1 or Cc > 3)D GP Poorly graded gravelE Fines classify as ML or MH GM Silty gravelE F G Fines Classify as CL or CH GC Clayey gravelE F G Cu ≥ 6 and 1 ≤ Cc ≤ 3D SW Well‐graded sandI Cu < 6 and/or (Cc < 1 or Cc > 3)D SP Poorly graded sandI Fines classify as ML or MH SM Silty sandF G I Fines classify as CL or CH SC Clayey sandF G I CL Lean clayK L M PI < 4 or plots below "A" lineJ ML SiltK L M Organic OL CH Fat clayK L M MH Elastic siltK L M Organic OH PT Peat Criteria for Assigning Group Symbols and Group Names Using Laboratory TestsA Soil Classification Coarse‐grained Soils (more than 50% retained on No. 200 sieve)Fine‐grained Soils (50% or more passes the No. 200 sieve) Sands (50% or more coarse fraction passes No. 4 sieve) Clean Gravels (Less than 5% finesC) Gravels with Fines (More than 12% finesC) Clean Sands (Less than 5% finesH) Sands with Fines (More than 12% finesH) Gravels (More than 50% of coarse fraction retained on No. 4 sieve) Highly Organic Soils Silts and Clays (Liquid limit less than 50) Silts and Clays (Liquid limit 50 or more) Primarily organic matter, dark in color, and organic odor Inorganic Inorganic PI > 7 and plots on or above "A" lineJ PI plots on or above "A" line PI plots below "A" line Liquid Limit − oven dried Liquid Limit − not dried <0.75 Organic clay K L M N Organic silt K L M O Liquid Limit − oven dried Liquid Limit − not dried <0.75 Organic clay K L M P Organic silt K L M Q ParticleSize Identification Boulders.............. over 12" Cobbles................ 3" to 12" Gravel Coarse............. 3/4" to 3" (19.00 mm to 75.00 mm) Fine................. No. 4 to 3/4" (4.75 mm to 19.00 mm) Sand Coarse.............. No. 10 to No. 4 (2.00 mm to 4.75 mm) Medium........... No. 40 to No. 10 (0.425 mm to 2.00 mm) Fine.................. No. 200 to No. 40 (0.075 mm to 0.425 mm) Silt........................ No. 200 (0.075 mm) to .005 mm Clay...................... < .005 mm Relative ProportionsL, M trace............................. 0 to 5% little.............................. 6 to 14% with.............................. ≥ 15% Inclusion Thicknesses lens............................... 0 to 1/8" seam............................. 1/8" to 1" layer.............................. over 1" Apparent Relative Density of Cohesionless Soils Very loose ..................... 0 to 4 BPF Loose ............................ 5 to 10 BPF Medium dense.............. 11 to 30 BPF Dense............................ 31 to 50 BPF Very dense.................... over 50 BPF A. Based on the material passing the 3‐inch (75‐mm) sieve. B. If field sample contained cobbles or boulders, or both, add "with cobbles or boulders, or both" to group name. C. Gravels with 5 to 12% fines require dual symbols: GW‐GM well‐graded gravel with silt GW‐GC well‐graded gravel with clay GP‐GM poorly graded gravel with silt GP‐GC poorly graded gravel with clay D. Cu = D60 / D10 Cc = 𝐷30 2 / ሺ𝐷10 𝑥 𝐷60) E. If soil contains ≥ 15% sand, add "with sand" to group name. F. If fines classify as CL‐ML, use dual symbol GC‐GM or SC‐SM. G. If fines are organic, add "with organic fines" to group name. H. Sands with 5 to 12% fines require dual symbols: SW‐SM well‐graded sand with silt SW‐SC well‐graded sand with clay SP‐SM poorly graded sand with silt SP‐SC poorly graded sand with clay I. If soil contains ≥ 15% gravel, add "with gravel" to group name. J. If Atterberg limits plot in hatched area, soil is CL‐ML, silty clay. K. If soil contains 15 to < 30% plus No. 200, add "with sand" or "with gravel", whichever is predominant. L. If soil contains ≥ 30% plus No. 200, predominantly sand, add “sandy” to group name. M. If soil contains ≥ 30% plus No. 200 predominantly gravel, add “gravelly” to group name. N. PI ≥ 4 and plots on or above “A” line. O. PI < 4 or plots below “A” line. P. PI plots on or above “A” line. Q. PI plots below “A” line. Laboratory Tests DD Dry density,pcf OC Organic content, %LL Liquid limit WD Wet density, pcf qp Pocket penetrometer strength, tsf PL Plastic limit P200 % Passing #200 sieve MC Moisture content, %PI Plasticity index qU Unconfined compression test, tsf Consistency of Blows Approximate Unconfined Cohesive Soils Per Foot Compressive Strength Very soft................... 0 to 1 BPF................... < 0.25 tsf Soft........................... 2 to 4 BPF................... 0.25 to 0.5 tsf Medium.................... 5to 8 BPF .................. 0.5 to 1 tsf Stiff........................... 9 to 15 BPF................. 1 to 2 tsf Very Stiff................... 16 to 30 BPF............... 2 to 4 tsf Hard.......................... over 30 BPF................ > 4 tsf Drilling Notes: Blows/N‐value: Blows indicatethe driving resistance recorded for each 6‐inch interval. The reported N‐value is the blows per foot recorded by summing the second and third interval in accordance with the Standard Penetration Test, ASTM D1586. PartialPenetration:If the sampler could not be driven through a full 6‐inch interval, the number of blows for that partial penetration is shown as #/x" (i.e. 50/2"). The N‐value is reported as "REF" indicating refusal. Recovery: Indicates the inches of sample recovered from the sampled interval. For a standard penetration test, full recovery is 18", and is 24" for a thinwall/shelby tube sample. WOH: Indicates the sampler penetrated soil under weight of hammer and rods alone; driving not required. WOR: Indicates the sampler penetrated soil under weight of rods alone; hammer weight and driving not required. Water Level: Indicates the water level measured by the drillers either while drilling ( ), at the end of drilling ( ), or at some time after drilling ( ). Moisture Content: Dry:Absence of moisture, dusty, dry to the touch. Moist: Damp but no visible water. Wet: Visible free water, usually soil is below water table. 12/2020 Appendix F Pavement Condition Matrix and Recommendations (sorted alphabetically by street name) City of New Hope Braun Intertec Project B2107447 Direction Avg Bituminous Thickness (in.) Avg Aggregate Base Thickness (in.)Core # Bituminous Thickness (in.) Aggregate Base Thickness (in) Petromat Depth (if present)Notes 59th Avenue N Independence Avenue N Hillsboro Avenue N Bituminous EB 4.1 3.3 59th Avenue N Hillsboro Avenue N Gettysburg Avenue N Bituminous EB 4.3 5.4 C-5 4.50 11.50 --Good condition 60th Avenue N Hillsboro Avenue N Gettysburg Avenue N Bituminous EB 4.2 3.1 60th Avenue N Gettysburg Avenue N Ensign Avenue N Bituminous EB 5.0 3.5 C-6 6.00 1.00 -- Gettysburg Avenue N Gettysburg Circle 59th Avenue N Bituminous NB 4.4 7.8 C-8 4.00 5.00 --Medium severity stripping throughout pavement core Gettysburg Avenue N 59th Avenue N 60th Avenue N Bituminous NB 4.4 3.6 C-7 4.00 3.00 --Good condition Gettysburg Circle Gettysburg Avenue N CDS Bituminous NB 4.5 5.3 C-9 4.25 6.75 --Low-severity stripping near bottom of pavement core Hillsboro Avenue N 59th Avenue N Hillsboro Circle Bituminous NB 4.2 3.5 Hillsboro Avenue N Hillsboro Circle 60th Avenue N Bituminous NB 8.5 6.8 C-3 9.50 1.50 --Top of core seperated; low- to medium-severity stripping throughout pavement core Hillsboro Avenue N 60th Avenue N Gettysburg Avenue N Bituminous NB 3.9 4.9 C-2 4.25 9.75 --Top of core seperated; medium severity stripping throughout pavement core Hillsboro Circle Hillsboro Avenue N CDS Bituminous EB 4.7 12.5 C-4 4.25 11.75 --Low severity stripping throughout pavement core Independence Avenue N Dead End 59th Avenue N Bituminous NB 4.2 8.3 Independence Avenue N 59th Avenue N West End Bituminous NB 5.3 8.5 C-1 5.00 5.00 --Good condition Street From To Surface Type Coring Data GPR Testing New HopePlymouth Crystal Robbinsdale 0 150 300Feet ($$¯ 1:3,600 (At original document size of 8.5x11) Revised: 2021-09-27 By: dmericksonV:\1938\Clients\New_Hope\Projects\2022_Infrastructure_Project\Existing_Water_Main_and_Break_History_map.mxd Disclaimer: Stantec assumes no responsibility for data supplied inelectronic format. The recipient accepts full responsibility for verifying the accuracy and completeness of the data. The recipient releases Stantec, its officers, employees, consultants and agents, from any and all claims arising in any way from the content or provisionof the data. Legend !(Watermain BreakReclaim and Watermain Replacement2" Mill and OverlayTrenchless Watermain Replacement New Hope, Minnesota Watermain Break HistoryFigure 4 2022 Infrastructure Improvements Project I:\RFA\PUBWORKS\2021\Council\1037‐1053 2021 Meadow Lake Drawdown Request for Action October 25, 2021 Approved by: Kirk McDonald, City Manager Originating Department: Public Works By: Bernie Weber, Director Agenda Title Resolution awarding contract to West Central Environmental Consultants (WCEC) for construction of Public Improvement Project No. 1037/1053 (Meadow Lake Drawdown) and approving cooperative and subgrant agreement with Shingle Creek Watershed Management Commission (SCWMC). Requested Action Staff recommends that the Council pass a resolution awarding contract to WCEC for construction of the Public Improvement Project No. 1037/1053 (Meadow Lake Drawdown) including the additional weekly cost for additional pumping after initial drawdown. Staff also recommends the Council approve the cooperative and subgrant agreement with SCWMC for this project. Policy/Past Practice The city has previously partnered with local watershed organizations for lake and other related projects. Background In the spring of 2019 SCWMC engineers met with the Meadow Lake Watershed Association (MLWA) to discuss the status and health of Meadow Lake, and to see if there was any interest from MWLA in an in‐lake management project. Over the summer and fall, the Meadow Lake Management Plan was developed by the watershed engineer. This plan targets reducing the internal phosphorus loading in Meadow Lake and includes a drawdown in the fall of 2021 and future alum treatment. The project generally consists of a drawdown of Meadow Lake followed by monitoring, chemical treatment of invasive plant and fish species, and eventual alum treatment. In addition, the project also includes drawdown of the golf course pond. When the lake and pond are drawn down, the city plans to get quotes on maintenance work related to replacement of the outlet pipe connecting the pond and lake. The SCWMC engineer and city staff have been working closely with area residents for over a two‐year period on this project. During that period, the Meadow Lake Management Plan was developed. Also, the city and Meadow Lake Watershed Association (MLWA) developed the Meadow Lake Community Action Plan. This plan targets reducing the external phosphorus loading in Meadow Lake. While the city and MLWA have both worked diligently installing storm water treatment in this watershed, more improvements are still needed to meet state water quality standards. The Meadow Lake Community Action Plan identifies ways that both the city and residents can help make improvements to water quality in Meadow Lake. The drawdown required 75% of lakeshore property owners to sign off on the drawdown procedure, and this sign off was obtained in 2020. The DNR recently approved the permit for the drawdown. The DNR will also provide guidance related to turtle relocation that has been discussed with the MLWA. Training date for this activity will be in late October/early November. Agenda Section Development & Planning Item Number 8.1 Bids were received on October 5, 2021 by the SCWMC for the Meadow Lake Drawdown Project (Public Improvement Project No. 1037/1053). Four bids were submitted and reviewed. Below is a summary of the bid results. Contractor Base Bid Additional Weekly Cost Iron Eagle $38,222.00 $12,017.00 West Central Environmental Consultants (WCEC) $44,430.00 $7,500.00 Rain For Rent $56,762.16 $24,308.00 Northern Dewatering $68,110.00 $17,027.50 The lowest base bid was Iron Eagle at $38,222.00. However, due to the potential for additional pumping after the initial drawdown, the SCWMC engineers assumed two extra weeks of drawdown will be necessary to keep water levels down to ensure successful drawdown status through the project duration. Because of this, WCEC would result in lower overall cost for the duration of the project as shown below: Contractor Base Bid Weekly Pumping Costs for Two Weeks Total WCEC $44,430.00 $15,000.00 $59,430.00 Iron Eagle $38,222.00 $24,034.00 $62,256.00 Northern Dewatering $68,110.00 $34,055.00 $102,165.00 Rain For Rent $56,762.16 $48,616.00 $105,378.16 The city and SCWMC approved a memorandum of understanding to address costs associated with the drawdown. Based on grants obtained this past year, a cooperative and subgrant agreement has been prepared to reflect the latest cost allocations. Funding The Meadow Lake Management Plan is fully funded by the Shingle Creek Watershed Management Commission. The commission successfully received a board of water and soil resources grant and a clean water fund grant, which resulted in a fully funded project. The city paid for initial work on this project in 2020 and 2021 while the commission waited to receive grant funds. The city will fully be reimbursed by the end of 2021 by the commission from these grant funds. The Meadow Lake Community Action Plan has been prepared by the MLWA and the storm water specialist. Each year, there is $100,000 available in the CIP for storm water projects, and any projects eventually planned in the Meadow Lake area would be funded through this fund. However, the majority of the plan is based in education and outreach which would be performed by the storm water specialist during normal working hours. This fund will also be used for the culvert replacement project discussed previously. Action on that project will be brought to a future council meeting after quotes are received. Attachments  Resolution  Wenck/Stantec Memo on Bids  SCWMC and city of New Hope cooperative and subgrant agreement City of New Hope Resolution No. 21‐ Resolution awarding contract to West Central Environmental Consultants (WCEC) for construction of Public Improvement Project No. 1037/1053 (Meadow Lake Drawdown) and approving cooperative and subgrant agreement with Shingle Creek Watershed Management Commission (SCWMC) WHEREAS, city and watershed staff has identified the need for infrastructure improvements specified in the Meadow Lake Management Plan; and WHEREAS, plans and specifications for the Meadow Lake Drawdown Project No. 1037/1053 have been prepared by watershed consultant engineers, Wenck/Stantec, and approved by SCWMC; and WHEREAS, the SCWMC has received acceptable bids and the Council does hereby determine to proceed with the Meadow Lake Drawdown; and WHEREAS, the adjusted total base bid of $59,430.00 from WCEC that includes the base bid plus weekly pumping costs for two weeks is the lowest responsible bid submitted; and WHEREAS, funding is available from the SCWMC and the city is being reimbursed in accordance with a cooperative agreement between the two agencies; and WHEREAS, A cooperative and subgrant agreement between the SCWMC and the city has been prepared to address grant funding received for the project; and NOW, THEREFORE, BE IT RESOLVED, 1. That the contract of Public Improvement Project No. 1037/1053, the Meadow Lake Drawdown, is awarded to WCEC. 2. That the mayor and city manager are authorized and directed to sign the same. 3. That the City Council of the city of New Hope hereby adopts the cooperative and subgrant agreement. Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 25th day of October, 2021. Mayor Attest: City Clerk Memo To: Bernie Weber, City of New Hope From: Ed Matthiesen, PE, Stantec Erik Megow, PE, Stantec Date: October 12, 2021 Reference: City Project 1037/1053, Meadow Lake Drawdown Bids were received by October 5, 2021 virtually for the Meadow Lake Drawdown Project (City Project 1037/1053). Four bids were submitted and reviewed. Below is a summary of the bid results. There are no math errors in the bids. Contractor Base Bid Additional Weekly Cost Northern Dewatering $68,110.00 $17,027.50 Iron Eagle $38,222.00 $12,017.00 Rain For Rent $56,762.16 $24,308.00 West Central Environmental Consultants (WCEC) $44,430.00 $7,500.00 The lowest base bid was Iron Eagle at $38,222.00. However, due to the potential for additional pumping after the initial drawdown, we assumed two extra weeks of drawdown will be necessary to keep water levels down to ensure successful drawdown status through the project duration. Because of this, WCEC would result in lower overall cost for the duration of the project. WCEC can perform the work and confirmed that they were comfortable with their bid. If the City elects to proceed with this project, we recommend the project be awarded to West Central Environmental Consultants. If you have any questions, please contact me at 763-252-6851. Stantec Consulting Services Inc. Ed Matthiesen, PE Principal, Senior Civil Engineer Phone: 763 252-6851 Edward.matthiesen@stantec.com Cc: Ann Ackerson, Stantec Dan Boyum, Stantec 1 COOPERATIVE AND SUBGRANT AGREEMENT FOR MEADOW LAKE MANAGEMENT PLAN This Cooperative and Subgrant Agreement (“Agreement”) is made as of this ___ day of ______________ 2021 by and between the Shingle Creek Watershed Management Commission, a joint powers watershed management organization, (“Commission”) and the City of New Hope, a Minnesota municipal corporation, (“City”). The Commission and the City may hereinafter be referred to individually as a “party” and collectively as the “parties.” RECITALS A. On April 11, 2013, the Commission and the West Mississippi Watershed Management Commission jointly adopted the Shingle Creek and West Mississippi Third Generation Watershed Management Plan (“Plan”), a watershed management plan within the meaning of Minn. Stat. § 103B.231. B. The Plan includes a capital improvement program (“CIP”) that lists a number of water quality project capital improvements. C. The water quality projects identified in the CIP include the Meadow Lake Management Plan, which includes a whole lake drawdown and alum treatments to address lake internal loading (“Project”), which is more fully described in the attached Attachment One. D. The Plan specifies that projects in the CIP will be partially or fully funded by a County tax levy under Minn. Stat. § 103B.251. E. The Commission entered into a grant agreement related to the Project with the Minnesota Board of Water and Soil Resources (“BWSR”) effective as of May 25, 2021, a copy of which is attached hereto as Attachment Two (“BWSR Grant Agreement 1”). F. The BWSR Grant Agreement 1 provides that BWSR will grant the Commission a sum not to exceed One Hundred Fifty‐three Thousand Five Hundred Ten and No/100 Dollars ($153,510.00), which funds are to be used for the Project to perform the duties and tasks specified in the BWSR Grant Agreement 1. G. The Commission entered into a grant agreement related to the Project with the Minnesota Board of Water and Soil Resources (“BWSR”) effective as of April 16, 2021, a copy of which is attached hereto as Attachment Three (“BWSR Grant Agreement 2”). H. The BWSR Grant Agreement 2 provides that MPCA will grant the Commission a sum not to exceed Forty Thousand and No/100 Dollars ($40,000.00), which funds are to be used for the Project to perform the duties and tasks specified in the BWSR Grant Agreement 2. 2 I. On September 10, 2020 the Commission adopted a resolution ordering the Project, directing that it be constructed by the City and that the Commission’s share of the Project costs be funded from any grant proceeds and a levy previously certified to Hennepin County (“County”) in accordance with Minn. Stat. § 103B.251. J. The Commission and City have agreed for the City to assume, as subgrantee, certain duties and responsibilities of the Commission, as grantee, under the BWSR Grant Agreements in consideration of receiving a portion of the funds provided for in those grant agreements and subject to the terms, conditions, and limitations set forth therein. K. The City is willing to construct the Project and to perform the duties as a subgrantee in accordance with the terms and conditions of this Agreement. AGREEMENT In consideration of the mutual covenants and agreements hereinafter set forth, and intending to be legally bound, the parties hereby agree as follows: 1. Project. The Project will consist of the work required to construct the improvements in the City as more fully described in Attachment One. The Project will be constructed on land owned by the City or within easement areas held by the City. 2. Contract Administration. The City will obtain bids and award the contract for the Project in accordance with the requirements of law. The City will award the contract and supervise and administer the construction of the Project to ensure that it is completed in accordance with the scope of the Project identified in Attachment One. The City will require the contractor to name the Commission as additional insured on all liability policies required by the City of the contractor and the Commission shall be given the same notification of cancellation or non‐ renewal as is given to the City. The City will require that the contractor defend, indemnify, protect and hold harmless the Commission and the City, their agents, officers, and employees, from all claims or actions arising from performance of the work of the Project conducted by the contractor. The City will supervise the work of the contractor. However, the Commission may observe and review the work of the Project until it is completed. 3. Contract Payments. The City will pay the contractor and all other expenses related to the construction of the Project and keep and maintain complete records of such costs incurred. 4. Commission Reimbursement. Reimbursement to the City will be made as soon as funds are available provided a request for payment has been received from the City providing such detailed information as may be requested by the Commission to substantiate costs and expenses. 3 5. Limits on Reimbursement. The total reimbursement paid by the Commission to the City for the Project will not exceed the cost of the drawdown, alum treatment and professional services contracts, estimated to be One Hundred Eighty Thousand Dollars ($180,000). Reimbursement will not exceed the costs and expenses incurred by the City for the Project, less any amounts the City receives for the Project as grants from other sources. All costs of the Project incurred by the City in excess of such reimbursement, including all costs incurred in excess of estimated project costs due to unforeseen conditions or any other cause, shall be borne by the City or secured by the City from other sources unless otherwise agreed by both parties. 6. Grant Agreement. The Commission agrees to forward to the City the funds the Commission receives from the BWSR Grant Agreements for the Project based upon approved reimbursement requests received from the City and conditioned on City’s continuing compliance with its obligations under this Agreement. 7. City Obligations as Subgrantee. The City will perform and satisfy certain obligations of the Commission under the Grant Agreements. Specifically, but without limiting the foregoing, the City will perform all of the following with respect to the Project and in satisfaction of the obligations of the Grant Agreements: (a) The City will perform, or participate in, all elements of the Project as described or otherwise identified in the Grant Agreements, as they may be amended, and will properly document expenses, including time and materials, in the manner expressed in the Grant Agreements and will provide information to the Commission to aid in accurate grant reporting as required in the Grant Agreements. Any amendments made to the Grant Agreements, including its exhibits, are incorporated in and made part of this Agreement by reference. (b) The City will comply with all requirements and conditions of the Grant Agreements applicable to the Project that, by their nature, must be performed by City rather than Commission and that are conditions of award of funds under the Grant Agreements. (c) The times of performance and expiration of City’s obligations under this Agreement shall be as provided in the Grant Agreements. (d) The City will provide invoices for reimbursement in accordance with the requirements of the Grant Agreements. (e) The City will take all other actions as are needed to ensure compliance with the Grant Agreements and provide such information and assistance to the Commission as may be needed to ensure the Commission can comply with the requirements of the Grant Agreements that, by their nature, must be performed by the Commission rather than the City. 4 8. Indemnification. The City will defend, indemnify, protect and hold harmless the Commission and its agents, officers, and employees, from any claims arising out of conducting the Project, including environmental claims. Nothing herein shall be deemed a waiver of the limitations of liability in Minnesota Statutes, chapter 466. 9. Audit. All City books, records, documents, and accounting procedures related to the Project are subject to examination by the Commission and either the State Auditor or the Legislative Auditor for at least six years after completion of the Project. 10. Data Practices. The City shall retain and make available data related to the letting of contracts and construction of the Project in accordance with the Minnesota Government Data Practices Act. 11. Legal Compliance. The City is responsible for complying with all applicable federal, state, and local laws, rules, regulations, and ordinances and for securing all required permits related to the Project. 12. Term. This Agreement shall be in effect as of the date first written above and shall continue until the Project is fully constructed and all obligations under the Grant Agreements have been completed. The indemnification, data practices, audit, and ongoing maintenance obligations set out herein shall survive the termination of this Agreement. 13. Entire Agreement. The above recitals and the attachments attached hereto are incorporated in and made part of this Agreement. This Agreement contains the entire understanding between the parties regarding this matter and no amendments or other modifications of its terms are valid unless reduced to writing and signed by both parties. 5 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized officers on behalf of the parties as of the day and date first above written. SHINGLE CREEK WATERSHED MANAGEMENT COMMISSION By:__________________________________ Its Chair And by:______________________________ Its Secretary CITY OF NEW HOPE By: _________________________________ Its Mayor And by: ______________________________ Its City Manager ATTACHMENT ONE Meadow Lake Management Plan Project Overall Project Narrative: The Meadow Lake Management Plan is a multi‐year, multi‐phase project intended to create the conditions for improvement water quality and biotic integrity in Meadow Lake. Phase One‐Lake Drawdown This phase has two primary activities: establishment of baseline conditions and engineering and drawdown of the lake. Engineering includes designing, permitting, and construction observation of the fall drawdown, with pumps estimated to be in place 1‐2 months until freeze over. This drawdown will include a drawdown of a City pond on the Golf Course to the southeast of Meadow Lake to allow the City to complete repair or replacement work on the culvert connecting the two water bodies. This work includes preparatory monitoring including initial aquatic vegetation, sediment, and biological monitoring as well as the contractual cost of the dewatering. Phase Two‐Alum Treatment The alum treatment task is the application of aluminum sulfate (alum) by a qualified contractor to the Meadow Lake sediments in two doses at least one year apart in an effort to significantly reduce the release of phosphorus from the sediment in the deeper areas of the lake. This phase includes the cost of taking and analyzing the initial sediment cores from the lake prior to the alum treatment to calculate the maximum initial dosage for alum and to establish the treatment area. This work includes the initial sediment core analysis and construction oversight as well as the cost of the alum contract. Commission Direct Costs The Commission will directly pay for the cost of water quality, and post‐drawdown and alum treatment aquatic vegetation, fish and other monitoring. The Commission will directly pay for additional cores and analysis will be taken following the initial alum dose and results used to make any necessary adjustments to application rates and areas for the second dose. A final set of cores taken following the second application will be evaluated to verify that the desired reductions have been achieved. The Commission will directly pay for the cost of any required fish or aquatic vegetation chemical treatment necessary following the drawdown to ensure that the project meets its biotic integrity goals. The Commission will provide ongoing grant management and reporting. ATTACHMENT TWO BWSR Grant Agreement 1 Clean Water Fund Competitive Grants Program (attached hereto) ATTACHMENT THREE BWSR Grant Agreement 2 Watershed‐Based Implementation Funding (attached hereto) I:\RFA\POLICE\2021\Council Meetings\Joint Community Police Partnership (JCPP)\8.2 Q & R ‐ JCPP ‐2022.docx Request for Action October 25, 2021 Approved by: Kirk McDonald, City Manager Originating Department: Police By: Tim Hoyt, Director of Police Agenda Title Resolution approving agreement between the city of New Hope and Hennepin County for the 2022 Joint Community Police Partnership (JCPP) to be shared by the cities of Crystal, New Hope and Robbinsdale, at a cost of $27,000 per city (total cost of $81,000) Requested Action Staff is recommending the Council pass a resolution approving a contract between Hennepin County and the city of New Hope for the Joint Community Police Partnership (JCPP) to be shared by the cities of Crystal, New Hope and Robbinsdale for the year 2022. Policy/Past Practice The Joint Community Police Partnership (JCPP) is a collaborative effort between Hennepin County and the cities of New Hope, Crystal and Robbinsdale. The mission is to enhance communication and understanding between law enforcement and multicultural residents of these cities. By building trust and communication between the police and community members, we will ultimately improve the safety and livability of our communities. Together, we are working to build safer communities. Background The Joint Community Police Partnership (JCPP) is a Hennepin County program that works collaboratively to enhance relationships between police and specifically with immigrants, people of color, indigenous people, and faith communities. Each city, which participates, tailors their programs to meet their specific community’s needs. The council discussed this program during the March 8 city council meeting attended by Commissioner Lunde, who at the time gave a brief overview of the program. The program was also discussed during the review of the 2022 Police Department budget at the September 20 council work session. Funding The 2022 cost is $27,000. Funds were allocated in the 2022 police budget. Attachment  Resolution Agenda Section Development & Planning Item Number 8.2 City of New Hope Resolution No. 21‐ Resolution approving agreement between the city of New Hope and Hennepin County for the 2022 Joint Community Police Partnership for $27,000 WHEREAS, the city of New Hope is committed to serving its residents through Human Services programs; and WHEREAS, the city of New Hope is committed to collaboration with other agencies and the opportunity to enter into the Joint Community Police Partnership with other agencies furthers this commitment; and WHEREAS, partnership with the joint agencies and members of those communities will enhance communication and understanding to those serving and those being served, and reducing the number of future emergency police contacts: and WHEREAS, the project is evaluated each year and funds have been appropriated in the 2022 budget for this project. NOW, THEREFORE BE IT RESOLVED that the City Council of the city of New Hope approve the agreement with Hennepin County 2022 and authorize the payment of $27,000 for the Joint Community Police Partnership, and authorize the Mayor and City Manager to sign the agreement. Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 25th day of October, 2021. ___________________________ Mayor Attest: ________________________ City Clerk I:\RFA\HR & Admin Svcs\Human Resources\2021\Council Meetings\10252021 Council Meeting\10.1 Q&R City Contribution 2022.docx Request for Action October 25, 2021 Approved by: Kirk McDonald, City Manager Originating Department: HR & Admin Services By: Rich Johnson, Director Agenda Title Resolution establishing city’s monthly contribution for health benefits programs effective January 1, 2022 Requested Action Staff recommends the Council adopt a resolution regarding the city contribution for health benefits programs for 2022 increasing the monthly amounts are as follows: • $95.00 per month increase towards the purchase of single health insurance coverage • $155.00 per month per employee towards the purchase of employee +1 health insurance coverage • $176.00 per month towards the purchase of family health insurance coverage Policy/Past Practice Past practice has been to adjust the city’s contribution based upon the cost of the premiums. Historically, the city has split the increase in premium with the employee. In 2019 and 2020, the city provided additional increases in the city contribution due to the city being below the average contribution provided by the city’s twelve comparable cities. Increases have ranged from $0 (2005, 2012 & 2013) up to $175 (2010) per month. Background HealthPartners has been the city’s health insurance provider since 2009, and 18 of the past 22 years. In 2019 and 2020, the City Council agreed to provide employees with the “typical” increase of ½ of the mid- range plan’s premium plus an additional amount which was equal to one-half of the amount the city’s contribution towards health insurance had fallen below that of its 12 comparable cities. One-half of the shortfall was implemented each year to reduce the impact on each of the annual budgets. One-half of this “catch-up” was provided in 2020 even though staff was able to negotiate a 14.7% decrease in health insurance premiums for 2020. The city has again fallen below its comparable cities contribution, so for 2022 the city contribution will be increased by one-half of the amount behind our comparable cities and the projected 4.5% increase to premiums included in the preliminary budget, even though staff has negotiated a 0% increase to health insurance premiums for 2022. In making this adjustment in 2022, New Hope will be move closer to the level of its comparable cities’ contributions which should result in a smaller increase being needed for 2023. The 2021 and 2022 current and proposed city contribution amounts are as follows: 2021 Contribution 2022 Increase in Contribution 2022 Total Contribution Single $921.00 per month $95.00 per month $1,016.00 per month Emp. +1 $1,226.00 per month $155.00 per month $1,381.00 per month Family $1,366.00 per month $176.00 per month $1,542.00 per month Agenda Section Ordinances & Resolutions Item Number 10.1 In negotiating with HealthPartners, the city was able to secure a three-year agreement (2022 – 2024) with no increase in healthcare premiums in 2022 along with 9% caps for 2023 and 2024. It is important to note that if the required increase is less than 9% in 2023 or 2024, the increase would be less than the 9% cap. The proposed increase to the city contribution was presented to the city council at the October 18, 2021 work session where council indicated its support. Please see the attached 2021 to 2022 plans and premiums spreadsheet for more details. Funding The cost to implement these changes is included in the proposed 2022 budget. Attachments • Resolution • City of New Hope Health Insurance Premium Rates 2021 • City of New Hope Health Insurance Premium Rates 2022 (tentative) City of New Hope Resolution No. 21 - Resolution establishing city’s monthly contribution for health benefits programs effective January 1, 2022 WHEREAS, the city currently contributes $921.00 per month for each regular full-time employee taking single health insurance, $1,226.00 per month for each regular full-time employee taking employee plus one health insurance, and $1,366.00 per month for each regular full-time employee taking family health insurance benefits; and WHEREAS, the City will continue to pay for the basic employee life, short-term disability (for employees on the city’s personal leave plan), and long-term disability insurance benefits in addition to the monthly insurance contribution. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of New Hope, Minnesota, hereby approves increasing the city’s monthly contribution to $1,016 for each employee electing single health coverage, $1,381 for each employee electing employee plus one health coverage, and $1,542 for each employee electing family health coverage towards health insurance benefit programs effective January 1, 2022. Employees hired prior to November 1, 2009 who waive health coverage, meet certain requirements, and provide proof of coverage will receive $729 per month in 2022. Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota this 11th day of October, 2021. Mayor Attest:_____________________________ City Clerk C:\Users\rjohnson\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\M3EVK52B\2021 Insurance Rates Revised Formatting 8/11/2021 10:22 AM 24 pay periods Annual Single Coverage Employee + 1 Coverage Family Coverage Single Coverage Employee + 1 Coverage Family Coverage City Contribution $921.00 $1,226.00 $1,366.00 $460.50 $613.00 $683.00 High Deductible A (Non-embedded & Creditable) - CG 349 $1,500/$3,000 $651.20 $1,465.16 $1,699.27 $325.60 $732.58 $849.64 High Deductible B (Embedded & Creditable) - CG 347 $2,800/$5,600 $580.02 $1,304.99 $1,513.50 $290.01 $652.50 $756.75 High Deductible C (Embedded & Creditable) - CG 348 $4,000/$8,000 $526.92 $1,185.53 $1,374.96 $263.46 $592.77 $687.48 HealthPartners Dental Insurance Distinctions 6 $38.35 $76.69 $115.04 $19.18 $38.35 $57.52 $750.00 $62.50 $31.25 $1,400.00 $116.67 $58.33 $2,000.00 $166.67 $83.33 Single* - Total Contribution Maximum is $3,600 $2,850.00 $237.50 $118.75 Family or 1+1*$7,200.00 $600.00 $600.00 $300.00 $300.00 *Age 55+ add $1,000 to annual HSA maximum = $4,500 single; $8,000 1+1 or family Flex & Deferred Comp Maximums Same for all coverages Same for all coverages Flex Medical $2,750.00 $229.17 $114.58 Flex Limited (Dental and Vision Only) $2,750.00 $229.17 $114.58 Dependent Care $5,000.00 $416.67 $208.33 Deferred Comp $19,500.00 $1,625.00 $812.50 Deferred Comp Age 50+ $26,000.00 $2,166.67 $1,083.33 HSA Additional Contribution Maximums HSA City Contribution with Single Coverage HSA cont. from city cont. for FTVS & FTPL11 single coverage is half of single medical deductible ($1,500=$750; $2,800=$1,400; $4,000=$2,000) City of New Hope Health Insurance Premium Rates PREMIUM per MONTH PREMIUM per PAY PERIOD HealthPartners Medical Insurance (Group 10734) Waive (FT Emp on PL hired prior to 11/2009) = Month $658.00; PPP $329.00 Effective January 1, 2021 G:\City Manager\Human Resources\INS\2022 Renewals\Open Enrollment for 2022\2022 Insurance Rates with WATERMARK 10/14/2021 6:42 AM 24 pay periods Annual Single Coverage Employee + 1 Coverage Family Coverage Single Coverage Employee + 1 Coverage Family Coverage City Contribution $1,016.00 $1,381.00 $1,542.00 $508.00 $690.50 $771.00 High Deductible A (Non-embedded & Creditable) - CG 349 $1,500/$3,000 $651.20 $1,465.16 $1,699.27 $325.60 $732.58 $849.64 High Deductible B (Embedded & Creditable) - CG 347 $2,800/$5,600 $580.02 $1,304.99 $1,513.50 $290.01 $652.50 $756.75 High Deductible C (Embedded & Creditable) - CG 348 $4,000/$8,000 $526.92 $1,185.53 $1,374.96 $263.46 $592.77 $687.48 HealthPartners Dental Insurance Distinctions 6 $39.69 $79.37 $119.07 $19.85 $39.69 $59.54 $750.00 $62.50 $31.25 $1,400.00 $116.67 $58.33 $2,000.00 $166.67 $83.33 Single* - Total Contribution Maximum is $3,650 $2,900.00 $241.67 $120.83 Family or 1+1*$7,300.00 $608.33 $608.33 $304.17 $304.17 *Age 55+ add $1,000 to annual HSA maximum = $4,650 single; $8,300 1+1 or family Flex & Deferred Comp Maximums Same for all coverages Same for all coverages Flex Medical $2,850.00 $237.50 $118.75 Flex Limited (Dental and Vision Only) $2,850.00 $237.50 $118.75 Dependent Care $5,000.00 $416.67 $208.33 Deferred Comp $20,500.00 $1,708.33 $854.17 Deferred Comp Age 50+ $27,000.00 $2,250.00 $1,125.00 HSA Additional Contribution Maximums HSA City Contribution with Single Coverage HSA cont. from city cont. for FTVS & FTPL11 single coverage is half of single medical deductible ($1,500=$750; $2,800=$1,400; $4,000=$2,000) City of New Hope Health Insurance Premium Rates PREMIUM per MONTH PREMIUM per PAY PERIOD HealthPartners Medical Insurance (Group 10734) Waive (FT Emp on PL hired prior to 11/2009) = Month $753.00; PPP $376.50 Effective January 1, 2022 S:\October 25, 2021 Council Meeting\12.1 Q ‐ Upcoming Events.docx Request for Action October 25, 2021 Approved by: Kirk McDonald, City Manager Originating Department: City Manager By: Kirk McDonald, City Manager Agenda Title Exchange of communication between members of the city council Upcoming meetings and events: Oct. 27 6:30 p.m. – Joint Council/Fire Board Work Session Meeting at Station #3, 4251 Xylon Avenue North Nov. 1 4 p.m. – Blue Line Coalition Meeting (Virtual) 7 p.m. – Human Rights Commission Meeting Nov. 2 7 p.m. – Planning Commission Meeting Nov. 3 1:30 p.m. – Joint Water Commission Meeting (In‐person or Virtual) 2 p.m. – Business Networking Group Meeting, hosted by Kate Nojd of The Residence at North Ridge Nov. 4 12:45 p.m. – Shingle Creek Watershed Management Commission Meeting (Virtual) Nov. 8 7 p.m. – City Council Meeting Agenda Section Other Business Item Number 12.1