09 27 21 City Council MinutesNew Hope City Council September 27, 2021
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City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes September 27, 2021
Regular Meeting City Hall, 7:00 p.m.
CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:00 p.m.
PLEDGE OF
ALLEGIANCE
The City Council and all present stood for the Pledge of Allegiance.
ROLL CALL Council present:
Staff present:
Kathi Hemken, Mayor
John Elder, Council Member
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Kirk McDonald, City Manager
Dan Boyum, City Engineer
Valerie Leone, City Clerk
Bernie Weber, Director of Public Works
Stacy Woods, Assistant City Attorney
APPROVAL OF
MINUTES
Motion was made by Council Member Hoffe, seconded by Council Member
Isenberg, to approve the regular meeting minutes of September 13, 2021. Voted
in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted
against the same: None; Abstained: None; Absent: None. Motion carried.
Motion was made by Council Member Hoffe, seconded by Council Member
Isenberg, to approve the work session meeting minutes of September 20, 2021.
Voted in favor thereof: Hemken, Hoffe, Isenberg, London; and the following voted
against the same: None; Abstained: Elder; Absent: None. Motion carried.
OPEN FORUM
There was no one present desirous of addressing the council.
ROTATING VOTES
Please note that votes taken on each agenda item are called by the secretary on a
rotating basis; however, the written minutes always list the mayor’s name first
followed by the council members’ in alphabetical order.
CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated
that all items will be enacted by one motion unless requested that an item be
removed for discussion. Mr. Kirk McDonald, city manager, reviewed the consent
items.
FINANCIAL CLAIMS
Item 6.2
Approval of financial claims through September 27, 2021.
New Hope City Council September 27, 2021
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RESOLUTION 2021‐89
Item 6.4
Resolution proclaiming October 10‐16, 2021, as Police Week in the city of New
Hope.
MOTION
Item 6.5
Motion waiving permit fees for temporary signs for New Hope Women of Today
Cooper Craft Fair fundraising event on October 31, 2021.
MOTION
Item 6.6
Motion waiving permit fees for temporary signs for Armstrong Cooper Youth
Hockey Association registration.
MOTION
Consent Items
Motion was made by Council Member Isenberg, seconded by Council Member
Hoffe, to approve the Consent items. All present voted in favor. Motion carried.
2022
INFRASTRUCTURE
IMPROVEMENTS
(PROJECT NO. 1074)
Item 8.1
Mayor Hemken introduced for discussion Item 8.1, Resolution accepting feasibility
report for the 2022 Infrastructure Improvements Project and calling for a public
hearing (Improvement Project no. 1074).
Mr. Dan Boyum, city engineer, illustrated the proposed project area in the
northwest portion of the city near Liberty Park. He stated the streets included in
the project were recommended based upon pavement conditions identified in the
2019 pavement management plan as well as underlying utility conditions. Mr.
Boyum stated the improvements include utility replacement on Independence
Avenue North as well as the mill and overlay or reclaim and overlay of pavement.
He stated utility improvements on the mill and overlay streets will include the
replacement of the sanitary sewer manhole lids to reduce inflow and infiltration.
The feasibility report also recommends the replacement of the water main located
along Bass Lake Road (CSAH 10) and adjacent to the TH 169 NB entrance ramp
and reconnects at the dead end of Independence. He reported this section of water
main has a history of failing pipe to the extent that this loop has been discontinued
to be used due to this section’s poor condition and difficult location to access for
repairs. Trenchless water main construction via directional drill and/or pipe
bursting methods will be used for replacement of the water main along Bass Lake
Road. Water main along Independence will also be replaced due to the number of
watermain breaks.
Mr. Boyum stated there are two areas of storm sewer repair and replacement
identified in the report (at the dead end of Independence and the hammerhead at
the north end of Independence Avenue North). He explained both of these areas
have shown a history of flooding and lack of drainage due to the poor condition
of the existing storm structures. The other proposed storm sewer improvement is
a filtration trench located along 60th Avenue North by Liberty Park.
Mr. Boyum stated the estimated total project cost is $2,050,069 and the funding
sources include the street infrastructure fund, utility funds, and special assessment
(for Liberty Park as it is a tax‐exempt property). He reviewed the project schedule.
He stated adoption of the resolution calls for a public hearing to be held October
25, 2021.
Mayor Hemken inquired regarding driveway access for residents.
New Hope City Council September 27, 2021
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Mr. Boyum stated the contractor will communicate with residents if property
access will be restricted which allows residents to park vehicles nearby.
Council Member London inquired of curb replacement and stubs for sump pump
connections.
Mr. Boyum stated there will be curb spot repairs which will equate to
approximately 15% of curb replacement throughout the project area. He stated the
project does not include drain tile and stub connections, unless critical areas are
detected, so there is no opportunity for sump pump connections.
Council Member Elder inquired of petro mats and the type of yard repairs.
Mr. Boyum confirmed that the streets do not contain petro mats which allows a
two‐inch deep pavement replacement. He stated blow mulch will be utilized for
turf repair.
Mr. Kirk McDonald, city manager, inquired of boulevard tree replacement.
Mr. Boyum stated trees may require removal in the area with water main
replacement. He noted that staff will conduct a walk through to identify such trees.
Mayor Hemken opened the floor to comments from the audience.
Mr. Rick Morrisette, 5923 Independence Avenue North, was recognized. He
reported a water issue in the rear of the property along the fence. He asked the city
to inspect the water main.
Ms. Colleen Jackson and Mr. Dick Jackson of 5901 Independence Avenue North
were recognized. They inquired of boulevard tree replacement and driveway
replacement. Mr. Jackson also reported that water backs up at the end of
Independence Avenue.
Mr. Boyum stated staff will identify trees that need removal prior to the October
25 hearing. Director Weber noted typically any trees within 15 feet of the street will
require removal. Mr. Weber stated the water main replacement is proposed for the
east side of the street and that area will have a greater impact.
Mr. Boyum reported that any driveway aprons that are removed for the project
will be replaced with similar material (asphalt or concrete). He also noted that
drainage issues will be addressed by the replacement of catch basin structures at
both the north and south end of Independence Avenue.
Mr. Boyum asked Council to adopt the resolution and call for the public hearing
on October 25.
RESOLUTION 2021‐90
Item 8.1
Council Member London introduced the following resolution and moved its
adoption: “RESOLUTION ACCEPTING FEASIBILITY REPORT FOR THE 2022
INFRASTRUCTURE IMPROVEMENTS PROJECT AND CALLING FOR A
PUBLIC HEARING (IMPROVEMENT PROJECT NO. 1074).” The motion for the
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adoption of the foregoing resolution was seconded by Council Member Hoffe, and
upon vote being taken thereon, the following voted in favor thereof: Hemken,
Elder, Hoffe, Isenberg, London; and the following voted against the same: None;
Abstained: None; Absent: None; whereupon the resolution was declared duly
passed and adopted, signed by the mayor which was attested to by the city clerk.
SIDEWALK PLOW
AND ANCILLARY
EQUIPMENT
PURCHASE
Item 10.1
Mayor Hemken introduced for discussion Item 10.1, Resolution authorizing the
purchase of equipment and appropriation of funds in the amount of $148,468 for
purchase of a 2021 Holder C70 municipal utility tractor and ancillary equipment
from Cushman Motor Company, Inc.
Mr. Bernie Weber, director of public works, stated staff is recommending the
purchase of a 2021 sidewalk plow (Holder C70 municipal utility tractor) and
attachments from Cushman Motor Company, Inc. for $148,468. The plow will
replace the city’s 10‐year old Belos Transgiant utility tractor which is in poor
condition and will be sent to auction. He reported there is $176,242 in the
equipment replacement reserve fund for the purchase of the new equipment. It is
recommended that the city obtain the equipment through the State of Minnesota
Cooperative Purchasing Venture with the contract held by Cushman Motor
Company, Inc.
Council Member London inquired of the auction proceeds. Mr. Weber stated the
funds will be placed in the equipment replacement reserve fund.
RESOLUTION 2021‐91
Item 10.1
Council Member Isenberg introduced the following resolution and moved its
adoption: “RESOLUTION AUTHORIZING THE PURCHASE OF EQUIPMENT
AND APPROPRIATION OF FUNDS IN THE AMOUNT OF $148,468 FOR
PURCHASE OF A 2021 HOLDER C70 MUNICIPAL UTILITY TRACTOR AND
ANCILLARY EQUIPMENT FROM CUSHMAN MOTOR COMPANY, INC.”
The motion for the adoption of the foregoing resolution was seconded by Council
Member Hoffe, and upon vote being taken thereon, the following voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against
the same: None; Abstained: None; Absent: None; whereupon the resolution was
declared duly passed and adopted, signed by the mayor which was attested to by
the city clerk.
EXCHANGE OF
COMMUNICATION
Item 12.1
Mayor Hemken introduced for discussion Item 12.1, Exchange of communication
between members of the City Council.
Mayor Hemken reported on upcoming events.
ADJOURNMENT
Motion was made by Council Member Elder, seconded by Council Member
Isenberg, to adjourn the meeting, as there was no further business to come before
the Council. All present voted in favor. Motion carried. The New Hope City
Council adjourned at 7:38 p.m.
Respectfully submitted,
Valerie Leone, City Clerk
New Hope City Council September 27, 2021
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