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091321 City Council Meeting Packet    NEW HOPE CITY COUNCIL  MEETING AGENDA  September 13, 2021  7:00 p.m.  City Hall – Council Chambers  4401 Xylon Avenue North    Mayor Kathi Hemken  Council Member John Elder  Council Member Andy Hoffe  Council Member Michael Isenberg  Council Member Jonathan London      The City Council wants and encourages citizen participation at Council Meetings. Your input and  opinions count and are valuable. You are encouraged to bring forth your comments and issues at  the appropriate point on the agenda.     A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time  any person may address the Council on any subject pertaining to City business not listed on this  agenda or scheduled as a future agenda item. The Council requests that you limit your presentation  to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their  hand and be recognized by the Mayor. Approach the podium and speak into the microphone by  first stating your name and address. Also, please record your name on the roster at the table near  the door so that your name will be spelled correctly in the minutes.    Individuals should not expect the Mayor or Council to respond to their comments tonight; Council  may refer the matter to staff for handling or for consideration at a future meeting. You are welcome  to contact the city clerk at 763‐531‐5117 after the council meeting.    COUNCIL MEETING BROADCASTS AND STREAMING  Government Access channel 16 programming includes live/taped meeting replays  Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.    www.newhopemn.gov New Hope Values and Vision City Mission Strong local government that is proactive in responding to the community needs and issues by delivering quality public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner. Values Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-e ective manner. Fiscal Responsibility We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if residents are to have confi dence in government. Ethics, Integrity and Professionalism We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and that all meaningful relationships are built on these values. Respect for the Individual We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering of opinions. Open, Honest, and Respectful Communication We believe that open, honest, and respectful communication is essential for an informed and involved citizenry and to foster a positive environment for those interacting with our city. Cooperation and Teamwork We believe that the public is best served when all work cooperatively. Visionary Leadership and Planning We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in planning for the future. Vision e city is a great place to grow as a family, individual, or business. All within our city are safe and secure. Essential services will be those that promote a safe and healthy environment for all residents. Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner and with measurable results. e city views residents as its greatest asset and seeks their input and participation. e city will meet the communication needs of citizens, elected o cials, and city sta . Strategic Goals e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks, lighting, and city facilities). e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health. e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve or enhance its tax base. e city will provide core services with a professional sta who are equipped with the necessary tools and equipment and given necessary direction. e city will facilitate and improve communications to promote e ective intergovernmental cooperation between sta , citizens, and Council. Adopted by the New Hope City Council, August 2006 Reaffirmed by the New Hope City Council, February 2021       CITY COUNCIL MEETING  City Hall, 4401 Xylon Avenue North  Monday, September 13, 2021  7:00 p.m.  Regular Session    1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – September 13, 2021    2. ROLL CALL    3. APPROVAL OF MINUTES:   Work Session Minutes – August 16, 2021   Council Meeting Minutes – August 23, 2021    4. OPEN FORUM     5. PRESENTATIONS     5.1 Presentation of an Award of Excellence from Minnesota Recreation and Park Association   5.2 Motion accepting contributions for the 2021 Safety Camp  6. CONSENT BUSINESS        6.2 Approval of financial claims through September 13, 2021  6.4 Resolution providing for hearing on assessments for 2021 delinquent utility service charges,  administrative citations, and alarm and mowing charges  6.5 Motion waiving permit fees for temporary signs for West Metro Fire‐Rescue District Waffle  Breakfast on October 9, 2021  7. PUBLIC HEARING    8. DEVELOPMENT AND PLANNING     8.1 Resolution approving change order no. 1 with T.A. Schifsky & Sons, Inc. for draintile  improvements at Civic Center Park as part of the Corner Park playground site work  improvements (Improvement Project No. 1055)  9. PETITIONS AND REQUESTS    10. ORDINANCES AND RESOLUTIONS     10.1 Resolution authorizing the preliminary HRA levy for 2022   10.2 Resolution approving 2022 proposed general fund budget and preliminary property tax  levy, and setting public hearing date for the 2022 budget and preliminary property tax  levy   10.3 Ordinance No. 21‐04, An ordinance amending section 7‐16, number of domestic animals  allowed, of the New Hope City Code and adopt the summary ordinance    10.4 Resolution authorizing the purchase and installation of a central garage mechanics bay  50,000 lb. vehicle lift for $219,856.27 from Met‐Con Construction, Inc. (Improvement  Project No. 1071)    11. UNFINISHED AND ORGANIZATIONAL BUSINESS    12. OTHER BUSINESS     12.1 Exchange of communication between members of the city council    13. ADJOURNMENT   Memorandum              To:  New Hope City Council  From: Kirk McDonald, City Manager  Date: September 9, 2021  Subject: Agenda Items for Monday, September 13, 2021      Open Forum  Staff is not aware of anyone planning to address the Council for the Open Forum.    Item 5.1  The Minnesota Recreation and Parks Association is presenting New Hope with an Award of  Excellence. The award is being given to the city for the Virtual Bike Rodeo in the Programming and  Events category. The Award of Excellence program recognizes agencies or organizations in Minnesota  for outstanding achievements in parks, recreation, and leisure services. Alyssa Fram will present the  awards to the city. Director Rader and I recommend acceptance.    Item 5.2  Staff would like Council to acknowledge and accept contributions made by various organizations for  the 2021 Safety Camp. The success of the program is largely due to generous contributions and  volunteers. Director Rader and I recommend approval.    Item 6.1  There are no new business license requests.    Item 6.2  This item involves routine financial claims.    Item 6.3  There are no new liability claims to report.    Item 6.4  This resolution establishes a public hearing on October 11 to assess unpaid bills through June 1, 2021, for city  utility charges, administrative citations, and alarm and mowing charges. As of September 3, the total amount  owed is approximately $330,988 which is similar to last year’s amount. All affected property owners have  been notified of the payment process and of the public hearing. Any unpaid bills after November 15, 2021,  will be certified to the 2022 property tax rolls. I recommend approval.    Item 6.5  This item waives permit fees for temporary signs for the West Metro Fire‐Rescue District waffle breakfast to  be held the morning of October 9, 2021, at station 3 in New Hope in conjunction with City Day and the fire  department’s Open House. Signs will be placed on private property from October 2 through October 9.  Proceeds from the fundraising event support the community and District families with special family events  during the year. Director Sargent and I recommend approval.    Item 8.1  Staff has been aware of flooding issues at the Civic Center playground and over the summer staff  worked with the city engineer to propose a solution. The draintile tubing system that was installed at  Civic Center Park nine years ago has failed. A contract was awarded to T.A. Schifsky & Sons this spring  for playground site work at Corner Park. Part of the contract included any necessary draintile work at  Corner Park. This contractor provided a quote to the city for installation of a new more durable  draintile system for Civic Center Park for $9,760. This work will include 280 feet of 4” solid wall pvc  draintile pipe, mobilization, excavation, geotextile fabric, piping, pea rock, and cleanouts. If the  draintile does not completely resolve the drainage issues, the city engineer recommends future  improvements include a 12” pipe, catchbasin, and downstream separator (estimated cost of $37,121). At  this time, staff recommends approval of change order 1 for $9,760 with T.A. Schifsky & Sons for  draintile work at Civic Center Park. The Corner Park playground project is under budget, and the  change order will be paid by the Park Infrastructure Fund. Director Rader and I recommend approval.      Item 10.1  Adoption of the resolution affirms the Council’s support for the HRA levy in the amount of $417,000  (EDA Item 4). At the August work session Council was supportive of a new HRA levy of $150,000.  Since that time staff learned the EDA levy must be included in the city tax rate resulting in an  adjustment in the EDA and HRA levy amounts while achieving the same total amount of $570,000 for  redevelopment purposes (EDA levy at $153,000 and HRA levy at $417,000). AEM and I recommend  approval.     Item 10.2  This resolution establishes the 2022 preliminary general fund budget, adopts the maximum property  tax levy, and sets the budget public hearing for December 6. The proposed tax levy must be certified to  the county auditor no later than September 30. The proposed 2022 general fund budget is $16,179,193  which is an increase of $242,216 (1.5%) over last year. The Council is asked to approve a tax levy of  $17,814,011. The total tax levy, including the HRA tax levy of $417,000 is $18,231,011 which is a 4.67%  increase over last year. At the August work session Council was supportive of a new HRA levy of  $150,000. Since that time it was necessary to adjust the EDA and HRA levy amounts while achieving  the same total amount of $570,000 for redevelopment purposes (EDA levy at $153,000 and HRA levy at  $417,000). The EDA levy must be included in the city tax rate; therefore, it was reduced to lessen the  impact to property owners. For homes valued between $150,000 and $400,000 the tax increase is estimated  to be $57 to $180 or 7%.     Representatives from AEM will be in attendance to assist the city manager in making a presentation  regarding the proposed budget and tax levy. Council and staff will continue to review the budget this  fall, and the proposed tax levy can be amended for the final adopted budget in December, but the final  total cannot be any higher than the proposed levy established at this meeting. The preliminary budget  and maximum tax levy were reviewed at the August 16 work session, and Council supported this as a  starting point for budget discussions. I recommend approval of the resolution.    Item 10.3  This ordinance amendment was drafted based on direction from Council from the August 16 work session.  The ordinance amendment increases the maximum number of chickens allowed from three to four, changes  the language regarding “fowl” in the city code so that only chickens are allowed (no roosters), eliminates the  Permit to Exceed Limitations, and adds language similar to the city of Crystal’s regarding shelter/coop  structure, sale of eggs, and prevention of nuisance conditions concerning care of chickens. The animal control  officer, city clerk and I recommend approval.    Item 10.4  This item approves the purchase of a vehicle lift to replace an existing lift that is over 20 years old that is in  poor condition. The lift will be purchased through the state contract for $108,356.27. Bids were received on  August 19 for the lift installation, and the low bid was submitted by Met‐Con Construction, Inc. for $111,500.  The total of the lift and its installation, including the construction of a new lifting pit with drains, is  $219,856.27. The capital improvements fund currently has $200,000 allocated for the lift replacement. The  remaining balance of $19,856.27 will be funded by the central garage reserve fund. Director Weber and I  recommend approval.    Item 12.1  Mayor Hemken will review upcoming meetings and events.    EDA Item 4  The EDA is asked to approve the HRA levy of $417,000 levy for 2022 to help support redevelopment  efforts. I recommend approval.      If you have any questions regarding items in the agenda packet, please call the city clerk or me  before the meeting so that staff can research any issues and be prepared to respond at the meeting.    City Council Work Session August 16, 2021  Page 1   City of New Hope  4401 Xylon Avenue North  New Hope, Minnesota 55428    City Council Minutes  Work Session Meeting  August 16, 2021 Northwood Conference Room     CALL TO ORDER The New Hope City Council met in work session pursuant to due call and notice thereof; Mayor Hemken called the meeting to order at 6:30 p.m.    ROLL CALL Council present:    Kathi Hemken, Mayor  John Elder, Council Member  Andy Hoffe, Council Member  Michael Isenberg, Council Member  Jonathan London, Council Member     Staff present:    Kirk McDonald, City Manager  Brandon Bell, Community Development Assistant  Vicki Holthaus, AEM (via Zoom)  Beth Kramer, Communications Coordinator  Blake Torbeck, AEM  Stacy Woods, Assistant City Attorney     Also present: Sarah Larson, West Metro Fire‐Rescue District Chief    WMFRD 2022  BUDGET  Item 11.1  Mayor Hemken introduced for discussion item 11.1, Discuss West Metro Fire‐Rescue  2022 Budget.    Mr. Kirk McDonald, city manager, and Ms. Sarah Larson, West Metro Fire‐Rescue  District Chief, reported on the 2022 budget. Mr. McDonald stated West Metro Fire‐ Rescue District’s proposed budget is $2,782,100, an increase of $108,050 over the prior  year. New Hope’s percentage share of the budget is 50.9767%. Mr. McDonald  explained that the budget is on the agenda for the August 23 New Hope City Council  Meeting, and that per the joint powers agreement, both cities must approve West  Metro’s budget by August 31. Mr. McDonald noted that the Crystal City Council  discussed the budget at its work session and will consider the budget at their August  17 meeting.     Discussion ensued regarding the higher calls for service in New Hope and lift  assistance. Chief Larson noted that New Hope has more commercial properties than  Crystal and it also has a number of nursing homes. She attributed these two items to  the higher number of calls for service. Chief Larson explained the department’s process  for lift assists and noted the department responds to the requests when requested by  the police department or when the fire department is supporting police department  response as EMS standby.    Council thanked Chief Larson for the budget presentation.     City Council Work Session August 16, 2021  Page 2   CITY CODE 7‐6  NUMBER OF  DOMESTIC  ANIMALS ALLOWED  Item 11.2    Mayor Hemken introduced for discussion item 11.2, Discuss City Code 7‐6, number of  domestic animals allowed.    Mr. Brandon Bell, community development assistant, and Ms. Stacy Woods, assistant  city attorney, noted that this item stems from denial of a permit to exceed number of  animals at the June 14, 2021 city council meeting. Mr. Bell reviewed New Hope’s  current city code related to number of allowed animals and noted that he has discussed  potential updates with the city clerk and animal control officer, who is currently a  shared resource with the City of Crystal. Mr. Bell explained that Crystal’s code differs  from New Hope regarding the permit to exceed limitations on cats and dogs as well.  Crystal City Code states that a person may keep up to three cats or dogs, and up to  four of a combination of the two animals, without having to obtain a multiple animal  license. A multiple animal license allows the holder of the permit to have up to five of  a combination of cats and dogs, and no more than that number. New Hope City Code  allows for households to have up to three cats and three dogs without a permit to  exceed limitation. There is no cap on the amount of cats and dogs a person can be  granted through a permit to exceed limitations.    Mr. Bell asked Council to consider the following options:  1. Retain Section 7‐6(8) and establish a maximum number for the “Permit to Exceed  Limitations”   2. Delete Section 7‐6(8) “Permit to Exceed Limitations” and grandfather in the  existing four permits.  3. Change Section 7‐6(4) definition of Fowl to be limited to Chickens.   a. Increase maximum allowed number of chickens from three to four.  b. Prohibit roosters/adult male chickens.  c. Add additional language similar to Crystal’s code (shelter/coop structure, sale  of eggs, prevention of nuisance conditions for care of chickens).    Mr. Bell stated staff recommends options 2 and 3. He explained if Council directs staff  to amend the city code, staff will work with the city attorney to draft an ordinance  amendment for consideration at a future Council Meeting.    Following discussion, Council directed staff to prepare an ordinance amendment to  increase the number of chickens from three to four, change the language regarding  “fowl” in the city code so that only chickens are allowed (no roosters), eliminate the  section of code regarding Permit to Exceed Limitations, add language similar to the  city of Crystal’s regarding shelter/coop structure, sale of eggs, and prevention of  nuisance conditions concerning care of chickens.    Ms. Stacy Woods indicated she would prepare an ordinance amendment for  consideration at the September 13 Council Meeting.    BOND PROCEEDS  (IMPROVEMENT  PROJECT NO. 994)  Item 11.3    Mayor Hemken introduced for discussion item 11.3, Discuss bond proceeds from city  hall/police facility project 994.    Mr. Kirk McDonald, city manager stated in December of 2017 the city issued  $18,435,000 in General Obligation Capital Improvement Bonds for the construction of  the new city hall/police station. The city will soon be paying final invoices and staff  expects a balance of approximately $400,000 to $500,000. He stated AEM has obtained  City Council Work Session August 16, 2021  Page 3   the opinion of bond counsel regarding options for utilizing the remaining proceeds,  and the funds can be transferred to another capital fund for improvements to a city  facility or used to pay down debt service. He stated if used to pay down the debt  service, the debt service levy would need to be increased the subsequent year. He  stated staff recommends utilizing the bond proceeds for improvements at the public  works facility taking place in 2021, and such action requires conducting a public  hearing.     Following discussion, Council concurred with staff’s recommendation and directed  staff to take the necessary steps to conduct a public hearing.     AMERICAN RESCUE  PLAN ACT FUNDS  Item 11.4    Mayor Hemken introduced for discussion item 11.4, Discuss acceptance of American  Rescue Plan funds.    Mr. Kirk McDonald, city manager, explained that Council will be asked to adopt a  resolution at the August 23 Council Meeting to accept the Coronavirus Local Fiscal  Recovery Fund established under the American Rescue Plan Act (ARPA). He stated  the city received the first installment of the ARPA at the end of July for $1,106,158.24;  and the city will receive the second distribution in 2022 for a similar amount for a total  of $2,195,235. The city must establish options for the use of the funding in accordance  with Federal guidelines and formally accept the funding. Mr. McDonald stated it is  recommended that the funding be utilized to offset 2021 and 2022 infrastructure project  costs.    Council expressed support for the use of the funds and directed staff to present the  resolution for consideration at the August 23 Council Meeting.    2022 PRELIMINARY  GENERAL FUND  BUDGET AND TAX  LEVY  Item 11.5    Mayor Hemken introduced for discussion item 11.5, Discussion regarding 2022  preliminary general fund budget and tax levy.    Mr. Kirk McDonald, city manager, stated the Council will be asked to set its maximum  2022 tax levy at the September 13 Council Meeting. The general fund budget will be  reviewed and refined this fall and the final budget and tax levy will be adopted in  December.    Mr. McDonald stated the proposed preliminary tax levy for the general fund is  $11,393,354, which is a 4.72% increase from last year. He stated the total tax levy  proposed for 2022, including the general fund, street and park infrastructure funds,  economic development and housing and redevelopment authorities, and prior debt  levies is $18,231,011 which represents a 4.67% increase over the 2021 levy.     Mr. McDonald stated the 2022 preliminary general fund budget is $16,179,193 which  is an increase of $242,216 (1.5%) over last year. He reviewed major changes in the  budget including increases for personnel costs, IT costs, fire district, election  coordination costs. He also noted a minor increase in LGA and a decrease in building  permit revenue. He stated all directors will be present at the September work session  to review the proposed budgets in detail.    Mr. McDonald stated the estimated overall impact of the city tax levy on residential  properties is 5% which is $41 to $131 for homes valued between $150,000 to $400,000. .  City Council Work Session August 16, 2021  Page 4     Ms. Vicki Holthaus, AEM, explained the tax rate is preliminary and the actual tax  impact on residential homes could vary from the preliminary budget document.    Council agreed upon the recommended maximum tax levy and conducting the budget  hearing on December 6.    ADJOURNMENT The meeting was adjourned at 7:14 p.m. as there was no further business to come  before the Council at its work session.    Respectfully submitted,     Valerie Leone, City Clerk    New Hope City Council  August 23, 2021  Page 1   City of New Hope  4401 Xylon Avenue North  New Hope, Minnesota 55428    City Council Minutes August 23, 2021  Regular Meeting City Hall, 7:00 p.m.      CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice  thereof; Mayor Hemken called the meeting to order at 7:00 p.m.    PLEDGE OF  ALLEGIANCE    The City Council and all present stood for the Pledge of Allegiance.  ROLL CALL Council present:            Staff present:       Kathi Hemken, Mayor  John Elder, Council Member  Andy Hoffe, Council Member  Michael Isenberg, Council Member  Jonathan London, Council Member    Kirk McDonald, City Manager  Jeff Alger, Community Development Specialist  Beth Kramer, Communications Coordinator  Sarah Larson, WMFRD Fire Chief  Valerie Leone, City Clerk  Stacy Woods, Assistant City Attorney    APPROVAL OF  MINUTES  Motion was made by Council Member Hoffe, seconded by Council Member Elder,  to approve the regular meeting minutes of August 9, 2021. Voted in favor thereof:  Hemken, Elder, Hoffe, Isenberg, London; and the following voted against the  same: None; Abstained: None; Absent: None. Motion carried.    OPEN FORUM    Mr. Ron Stoffel, 8004 55th Lane North, indicated he is awaiting communication  from city staff regarding the berm near the Parkview development. City Manager  McDonald advised that he will follow up with staff and Mr. Stoffel.    PRESENTATIONS  Item 5.1  Mayor Hemken introduced for discussion Item 5.1, Presentation of the 2021 RAVE!  Awards.     Mr. Jeff Alger, community development specialist, described the RAVE! Award  program, which originated in 2006 to promote well‐maintained and improved  residential properties. He stated the award recognizes residential property owners  who have accomplished outstanding property maintenance and improvements.  Mr. Alger stated categories were created as guidelines and were intended to be  flexible to accommodate the types of nominations received. He stated the award  categories include:    General property maintenance and improvements   Remodel, renovation, or addition    Landscaping    Gardens  New Hope City Council  August 23, 2021  Page 2    Environmentally sensitive improvements (e.g., use of rain gardens, green  techniques, and storm water management strategies)    Mr. Alger reported there were 12 properties nominated for awards. He stated a  panel of three judges toured the properties and selected award recipients. He  illustrated the properties recommended for awards:     Outstanding Curb Appeal: 8000 37th Avenue North – Joel and Karen Latterell   Environmentally Sensitive Design: 8300 40th Avenue North ‐ Brian and Sarah  Sobas; and 8308 40th Avenue North – Ginger Sisco   Outstanding Gardens: 4072 Gettysburg Avenue North – Barb Kuchenbecker   Outstanding Interior Remodel: 8508 50th Avenue North – Adam and Heather  Swierczek   Outstanding Landscaping Feature: 5785 Yukon Avenue North ‐ Raul and  Carolina Rojas   Outstanding Property Maintenance: 5837 Meadow Lake Road North – Richard  and Jean Ann Buller    Mr. Alger stated in addition to the engraved stone for display in the yard, the  award recipients will have their names and addresses displayed at city hall, and  recognition articles and photographs will be included in city publications.     On behalf of the City Council, Mayor Hemken presented the residents with their  awards. Council congratulated the residents and conveyed their gratitude to  Donna Meyer, Bill Wills, and Rick Riley for volunteering their time to serve as the  judging panel.    ROTATING VOTES    Please note that votes taken on each agenda item are called by the secretary on a  rotating basis; however, the written minutes always list the mayor’s name first  followed by the council members’ in alphabetical order.    CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated  that all items will be enacted by one motion unless requested that an item be  removed for discussion. Mr. Kirk McDonald, city manager, reviewed the consent  items.    FINANCIAL CLAIMS  Item 6.2    Approval of financial claims through August 23, 2021.  RESOLUTION 2021‐81  Item 6.4    Resolution approving final payment request to Corporate Mechanical for the  desiccant dehumidifier replacement at the New Hope Ice Arena (Improvement  Project No. 1057).    MOTION  Item 6.5    Motion approving temporary on‐sale liquor license on October 8‐10, 2021, for  Church of St. Joseph, 8701 36th Avenue North.  MOTION  Consent Items  Motion was made by Council Member Elder, seconded by Council Member  Isenberg, to approve the Consent items. All present voted in favor. Motion  carried.    New Hope City Council  August 23, 2021  Page 3   WMFRD 2022  BUDGET  Item 10.1  Mayor Hemken introduced for discussion Item 10.1, Resolution approving West  Metro Fire‐Rescue District 2022 Budget.    Mr. Kirk McDonald, city manager, stated West Metro’s 2022 budget is $2,782,100 and  New Hope’s share is $1,418,222 (an increase of $65,859 over last year for salaries,  PERA, health insurance, workers comp insurance, communications and  equipment and vehicle repairs). He stated the budget was reviewed with Council  at its August 16 work session. He stated the Fire Board approved the budget at  their July 14 board meeting, and the Crystal City Council approved it at their  August 17 Council Meeting. He stated Fire Chief Larson is available for any  questions.    RESOLUTION 2021‐82  Item 10.1  Council Member Isenberg introduced the following resolution and moved its  adoption: “RESOLUTION APPROVING WEST METRO FIRE‐RESCUE  DISTRICT 2022 BUDGET.” The motion for the adoption of the foregoing  resolution was seconded by Council Member Elder, and upon vote being taken  thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg,  London; and the following voted against the same: None; Abstained: None;  Absent: None; whereupon the resolution was declared duly passed and adopted,  signed by the mayor which was attested to by the city clerk.    CORONAVIRUS  LOCAL FISCAL  RECOVERY FUND  Item 10.2  Mayor Hemken introduced for discussion Item 10.2, Resolution to accept the  Coronavirus Local Fiscal Recovery Fund established under the American Rescue  Plan Act.    Mr. Kirk McDonald, city manager, stated the Council discussed the funding at its  August 16 work session. He explained the resolution accepts the Coronavirus  Local Fiscal Recovery Fund established under the American Rescue Plan Act  (ARPA). He stated the city received the first installment of the ARPA at the end of  July for $1,106,158.24; and the city will receive the second distribution in 2022 for  a similar amount for a total of $2,195,235. The city must establish options for the  use of the funding in accordance with Federal guidelines and formally accept the  funding. Staff is recommending that the funding be utilized to offset 2021 and 2022  infrastructure project costs.    RESOLUTION 2021‐83  Item 10.2  Council Member Elder introduced the following resolution and moved its  adoption: “RESOLUTION TO ACCEPT THE CORONAVIRUS LOCAL FISCAL  RECOVERY FUND ESTABLISHED UNDER THE AMERICAN RESCUE PLAN  ACT.” The motion for the adoption of the foregoing resolution was seconded by  Council Member Hoffe, and upon vote being taken thereon, the following voted  in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted  against the same: None; Abstained: None; Absent: None; whereupon the  resolution was declared duly passed and adopted, signed by the mayor which was  attested to by the city clerk.    EXCHANGE OF   COMMUNICATION  Item 12.1  Mayor Hemken introduced for discussion Item 12.1, Exchange of communication  between members of the City Council.    Mayor Hemken reported on upcoming events.    New Hope City Council  August 23, 2021  Page 4   ADJOURNMENT    Motion was made by Council Member Isenberg, seconded by Council Member  Elder, to adjourn the meeting, as there was no further business to come before  the Council. All present voted in favor. Motion carried. The New Hope City  Council adjourned at 7:23 p.m.  Respectfully submitted,    Valerie Leone, City Clerk    I:\RFA\P&R\MISC\2021\MRPA Award of Excellence\5.1 Q ‐ MRPA Award for Virtual Bike Rodeo.docx    Request for Action  September 13, 2021    Approved by: Kirk McDonald, City Manager  Originating Department: Parks & Recreation  By: Susan Rader, Director and   Aaron Thelen, Recreation Supervisor    Agenda Title  Presentation of an Award of Excellence from Minnesota Recreation and Park Association  Requested Action  Staff requests that the City Council accept this Award of Excellence from the Minnesota Recreation and Park  Association (MRPA). The award is being given to the city for the Virtual Bike Rodeo in the Programming and  Events category. Alyssa Fram will present the award on behalf of the MRPA Awards Committee.     Background  Awards of Excellence have been given by the MRPA since 1987. New Hope Parks and Recreation has  received multiple awards over the years: a Park and Facility award for the ice arena remodeling project in  1997, a Sponsorship and partnership award for Opportunity Fest in 2001, an Administrative or Management  Strategies award for the Ice Arena Business Plan in 2005, a Programming and Events award for the Young  Mudder in 2018, a Programming and Events award for the New Year’s Eve Movie at the Arena in 2019, and a  Sponsorships and Partnerships award for the Urban Orchard in 2019. The Award of Excellence program  recognizes agencies or organizations in Minnesota for outstanding achievements in parks, recreation, and  leisure services. A current MRPA member must submit the nomination form. The intent of the program is to  either recognize newly implemented projects, programs or initiatives that have occurred during the previous  year (2020 in this case) or for a project that has resulted in substantial change or improvement to a program,  facility, or event. A major goal of the program is to increase public awareness and appreciation for the  excellent parks, trails, recreation and leisure services available throughout Minnesota.    The Bike Rodeo has been an Annual cooperative event held in May each year between the cities of Crystal,  Golden Valley, and New Hope for many years and the host site rotates between each of these cities. The city  of Robbinsdale was recently added. The focus of the event is to provide bike safety to the members of the  community by also collaborating with the city’s Police and Fire Departments. The event typically includes a  bike safety course for kids to practice their bike safety signals, a helmet fitting, a bike tune‐up, and a raffle  drawing for new bicycles.    In March 2020, the COVID‐19 pandemic became more prominent in the United States and in April the Bike  Rodeo planning committee met to discuss options for the event, with our options being to still hold the event  in‐person, cancel the event, or modify the event to make it virtual. Due to safety concerns of in‐person events,  it was decided that the Bike Rodeo would be held virtually. This posed a challenge but also an exciting  opportunity as none of the cities had held a virtual event before. Each of the cities pitched in to help any way  they could. An event website was created, hosted by Robbinsdale, which held all of the Bike Rodeo  information. Bike safety worksheets were added, along with bike safety videos and interactive materials, as  well as a survey for the prize giveaway. CCX Media also worked with the cities to create a promotional video  and held a live stream of the event to announce the prize winners.    Agenda Section Presentations Item Number  5.1    Request for Action, Page 2      The bicycle prizes were purchased with funds that were donated by each of the four Police Departments. In  total, $1,500 was received to purchase bikes. The Bike Rodeo website was live a week leading up to the virtual  event. Community members could interact with the bike safety videos and complete the survey for the bike  prizes up until the live stream event, which was on Thursday, May 7 at 7:00 p.m. The event was very  successful and the Bike Rodeo website had 810 views, along with 172 individuals who entered the online bike  raffle to win one of 7 bikes. Additionally, over 190 people tuned into the live stream. In a typical year, there  tends to be 400‐600 participants at the Bike Rodeo and we look forward to holding another in person Bike  Rodeo next year.    Attachments   MRPA Award Nomination Form for the Virtual Bike Rodeo      MRPA Awards of Excellence for Programming and Events 2020 Unique, creative recreation programming, special events, or community celebrations that are culturally relevant and reflect community character. Name of Agency/Organization applying for Award * Crystal, Golden Valley, New Hope, and Robbinsdale Parks & Recreation Departments Project Title * Virtual Bike Rodeo Name of Contact at Agency/Organization * Aaron Thelen Title Recreation Supervisor Address 4401 Xylon Ave N New Hope, MN 55428 Phone Number* 763-531-5153 Email* athelen@newhopemn.gov Describe the program goals and objectives including any technology that was used. * 350 words In a typical year, the Bike Rodeo is an annual event thats focus is to provide bike safety to members of the community. We want kids and families to ride their bikes as much as possible, all while being safe. Attendees can have their helmet properly fitted, navigate their bikes through safety skills courses, have their bikes tuned-up safely, and have the opportunity to win prizes. Due to the COVID-19 pandemic the planning for the Bike Rodeo was changed to a virtual format. The 2020 Virtual Bike Rodeo event took place on Thursday, May 7. Our goal was still to provide bike safety knowledge to families, but instead of an in-person event we collected bike safety videos, worksheets, fun activities and videos, and uploaded them to a website for participants to view. Additionally, we created an online survey that participants could fill out, which entered their name into a drawing for one of 7 new bicycles. We partnered with CCX Media to live stream a short video where staff would announce the raffle winners, provide additional bike safety, and thank our community event partners. The Bike Rodeo website on Robbinsdale’s page was made available for use one week before the raffle drawing and then was available for viewing after the event for another month. Outline the planning process and timeline for the project. * 250 words This is a cooperative event between the cities of Crystal, Golden Valley, New Hope and Robbinsdale, where the host site for the event changes each year. The planning for the 2020 event started in February with the City of Robbinsdale being the host location. In March, the COVID-19 pandemic became prominent in the United States, and our Bike Rodeo plans were halted as we were all trying to get a grasp on how the pandemic affects everyday life. In early April we met virtually to discuss options for the event, with our options being to still hold the event in-person, cancel the event, or modify the event to make it virtual. We decided that we would do this event virtually, which provided us with a challenge, as none of us had done a virtual event before. Everyone pitched in to help in any way they could. We created a website, hosted by Robbinsdale, which held all of the Bike Rodeo information. We found bike safety worksheets, bike safety videos, created a survey for our prize giveaway and worked with other partners to create interactive material that would be shared on the event website. We worked closely with the local news station, CCX Media, to create a promotional video to advertise the event, and also planned a live stream of the event to announce the prize winners. Outline the funding plan including the project budget, donations, grants or public -private funding sources. * 250 words In general, this event has a low operating cost as it relies on volunteers (both individuals and businesses) and funding from each cities' Police Departments Crime Prevention Fund. Given the event was going to be virtual for the first time, each Police Department’s Crime Prevention Fund contributed $375.00 for a total of $1,500.00. The funds are used to purchas e bicycle safety equipment and various bikes to be given away as prizes. This was the only cost for the event, with all other components being done at no cost. CCX Media volunteered their time and equipment for all the promotional materials and streaming the live event. There were videos created at no cost by the Fire Departments, and other videos and activities that weren't created in-house were found on-line and given credit on the Bike Rodeo website. Explain the level of collaboration including internal and external partners. * 200 words The Bike Rodeo event was a collaboration of many different organizations. The Parks and Recreation departments from Crystal, Golden Valley, New Hope and Robbinsdale , along with the Police Departments from these cities all worked together to create, plan and gather information for the event. Each of the Police Departments Crime Prevention Funds provided funding to purchase the bicycles and bike safety prizes. The Fire Departments of Golden Valley, Robbinsdale and West Metro Fire all created videos that were shared on the website, including: what type of gear firefighters wear and how to put it on; and an interactive firetruck tour. The local news station, CCX Media, was a big partner on this event. We worked with them to create a promotional video to advertise the event and also to create a live stream of the event to announce the raffle winners for the bicycles, and thank all of our community event partners. This event could not have taken place without every organization jumping in and helping plan and organize it. Describe the community support/impact, which could include measurable response to support of project including attendance, correspondence with groups/organizations, expanded community participation, publicity including social media, news articles and other television or any other examples of public support. * 350 words Our Bike Rodeo website hosted by the City of Robbinsdale had 810 page views. In addition, there were 172 individuals who entered the online bike raffle to win one of the 7 bikes given away. There were also 194 people who tuned into the live stream which included the bike giveaway and bike safety tips. In a typical year we have 400-600 participants at the Bike Rodeo. In order to make this virtual event successful we had to coordinate closely with the police and fire departments of Crystal, Golden Valley, New Hope and Robbinsdale to develop the online safety videos and vehicle tours, which are a popular offering at our in-person event. We also leaned heavily on CCX Media to promote our virtual event. CCX Media also used their equipment and expertise to create the live stream which was the book end of our virtual event. Outline the evaluation or review process utilized throughout the project’s implementation and completion highlighting relevant outcomes which could include user surveys, attendance, revenue outcomes, etc. Explain how project goals and objectives were met. * 250 words We didn't know what to expect as a turnout for our virtual event, especially when this event usually draws up to 400 people. At the end of the day, we decided it was worth it if we could get even just a few families to participate. To get the word out each city used social media posts to inform and update on event changes. In addition, CCX Media helped create some promotional materials and posted it on their channels as well. This helped create awareness and interest. While it was easy to see if people were "seeing" these posts, it was hard to determine if it then led to event participation. The participation survey was the ultimate way for us to determine the success of the event. By the day of the event, we had 172 responses. This would be participants who completed the Bike Rodeo experience from home and entered into the bike drawing. We were extremely happy with the amount of participation from families. The live event drew in 194 views between going live and after the event, and the Bike Rodeo webpage itself had over 810 views. Overall, we were thrilled with the number of participants. If we have to do the event virtually again, we now feel we have a solid plan in place to put on a virtual event that people want to participate in. Describe why the project is unique or otherwise deserving of an MRPA Award of Excellence. * 300 words This special event is unique, because we were able to successfully execute a long-standing community event virtually, using websites, videos, live streams and online resources. We have collaborated on the Bike Rodeo event for well over 20 years, to promote bike safety to the community. The COVID-19 pandemic caused a large increase in families being out in our parks and on bike trails, so it was important for us to find a creative way to deliver the event as a service to the community. One popular aspect of our event is the bike giveaway. As a unique way to giveaway 7 bikes, we created an online survey, where in order to enter the giveaway, participants had to answer safety questions accurately. We had a total of 172 individuals enter the bike raffle. Another unique aspect of our event was the live bike raffle we held with the help of CCX Media. On the day of the event people could join a live broadcast to he ar bike safety tips and ultimately see if they were lucky enough to win a bike. More than 200 people tuned into the livestream. Images and supporting documents are encouraged. You may submit up to two files. *NOTE - each file can be no larger than 500 MB. The system will reject the entire application if the file is too large.* Please submit file one here. MRPA Awards of Excellence for Programming and Events 2020 Attached Document 1 Project Title: Virtual Bike Rodeo Photo 1 – CCX Media promotional video for the Virtual Bike Rodeo. Photo 2 – CCX Media promotional video for the Virtual Bike Rodeo. MRPA Awards of Excellence for Programming and Events 2020 Attached Document 2 Project Title: Virtual Bike Rodeo Photo 3 – CCX Media live stream of Virtual Bike Rodeo event with description. Virtual Bike Rodeo video and description can be found on CCX Media here: https://ccxmedia.org/cities/2020-bike-rodeo-rides-on-line/ “The annual Bike Rodeo is back again this year, but it will be happening virtually! Start your rodeo experience by watching bike safety videos starting Monday, May 4. Then test your safety knowledge with a quiz and enter your name in a bike raffle. You can watch the bike raffle live on Thursday, May 7 at 7:00 PM, plus get a quick review of bike safety tip s and learn about some great biking trails. All the videos plus a link to the live raffle will be available at www.robbinsdalemn.com/bikerodeo. The Bike Rodeo is sponsored by the cities of Crystal, Golden Valley, New Hope and Robbinsdale and partners include North Memorial Health, Tonka Cycle & Ski, and DJ Kath.” Photo 4 – Raffle prize winner after receiving his new bike. I:\RFA\P&R\MISC\2021\Safety Camp\5.2 Q ‐ Donations for 2021 Safety Camp.docx      Request for Action  September 13, 2021    Approved by: Kirk McDonald, City Manager  Originating Department: Parks & Recreation                                   and Police   By: Susan Rader, Director of Parks & Recreation,  Aaron Thelen, Recreation Supervisor  Tim Hoyt, Director of Police    Agenda Title  Motion accepting contributions for the 2021 Safety Camp  Requested Action  Staff recommends that the City Council accept these generous donations for the city‐sponsored 2021 Safety  Camp.  Background  The city departments of Parks and Recreation and Police, as well as West Metro Fire‐Rescue District together  plan and sponsor the annual Safety Camp program, which has been in existence since 1992. Unfortunately  due to various circumstances around COVID‐19, the decision was made to cancel the 2020 Safety Camp so  any 2020 donated funds were transferred to the 2021 camp. This highly successful program is supported by  many community donations. This year’s program had 49 campers registered, which is slightly lower  participation than normal.    The list of generous cash donations received for the 2021 Safety Camp includes:    The list of cash donations includes:    New Hope Lions (transferred from 2020) $200.00  West Metro Fire Rescue District (transferred from 2020) $1,900.00  Stantec Engineers (transferred from 2020) $500.00  Jensen, Sondrall, Persellin & Woods, P.A. (transferred from 2020) $200.00  New Hope Women of Today (transferred from 2020) $200.00  Twin West Chamber of Commerce (transferred from 2020) $512.00  Twin West Chamber of Commerce $770.68  West Metro VFW $300.00  TOTAL $4,582.68      The list of services/goods donated includes:   Broadway Awards Provided free give away item  New Hope Lions Donated and served graduation dinner  Frankie’s Pizza, New Hope Provided food for graduation dinner  First Group  Provided free Bus Safety session and giveaway item  Agenda Section Presentations Item Number  5.2    Request for Action, Page 2    North Memorial EMS Education Provided free Ambulance Safety session and giveaway item  TRIA Orthopedic Center Provided free Sports Safety Session and giveaway item  Department of Natural Resources Provided free ATV Safety session and giveaway item  Three Rivers Park District Provided free Fishing Safety session and giveaway item  Minnesota Operation Lifesaver‐Railroad Provided free Railroad Safety session and giveaway item  New Hope Police K‐9 Unit Provided free K‐9 Safety session  New Hope Police Department Provided free Personal Safety and SWAT sessions  West Metro Fire Rescue District Provided free Fire Safety session and giveaway item  Training by Deanne Markgraf Provided free Home Safety session and give away item  Xcel Energy Provided free Electrical Safety session and giveaway item  Hennepin County Medical Center Provided free Booster Safety session and giveaway item  Hy‐Vee of New Hope Provided ice cream for graduation dinner    Safety Camp Leaders:  New Hope Police Josh Arthur, Britni Austin, Pat Beaumaster, Lee Larson  Parks & Recreation  Adrianna Nichols   West Metro Firefighters  Eric Enselein, Dan Halvorson, Andy Nichols     Safety Camp volunteers:  New Hope Police Volunteers: Jenna  Korth, Nichole Korth, Kyah Hoyt, Karen  Loveland  Provided assistance at camp and graduation  West Metro Fire Volunteers: Charlie  Black, Lucas Kubista, Jen Murphey,  Cooper Rasmus  Provided assistance at camp and graduation    Other city staff that assisted during Safety Camp included: Laurie Dube, Tim Hoyt, Beth Kramer, Jared Kueper,  Tony Portesan, Miguel Robles, Jill Smisek, Penny Spitzer, Pete Stanley, Public Works staff and West Metro  Firefighters.    Thank you letters have been sent to donors and volunteers.          G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx   Request for Action  September 13, 2021    Approved by: Kirk McDonald, City Manager  Originating Department: City Manager  By: Kirk McDonald, City Manager    Agenda Title  Approval of claims through September 13, 2021  Requested Action  Claims for services and commodities purchased through this period are listed on the Check Disbursement  Report  Attachments   Check Disbursement Report  Agenda Section Consent Item Number  6.2  I:\RFA\City Manager\2021\Delinquent Util ‐ set hrg\6.4 Q ‐ set assessment hrg delinquent 9.13.21.docx   Request for Action  September 13, 2021    Approved by: Kirk McDonald, City Manager  Originating Department: Community Development  By: Valerie Leone, City Clerk/Treasurer  Agenda Title  Resolution providing for hearing on assessments for 2021 delinquent utility service charges, administrative  citations, and alarm and mowing charges  Requested Action  Staff recommends adoption of the resolution establishing a public hearing on October 11, 2021, to assess unpaid  bills for utility bills, administrative citations, and alarm charges.  Background  As of September 3, 2021, the outstanding balance of unpaid utility bills was $301,328 (287 accounts). For  comparison purposes, last year’s amount at this same time was $281,554. The amount of unpaid administrative  citations is $27,650 (40 properties). The amount of unpaid alarm and mowing fees is $2,010 (15 accounts).    A copy of the notification letter that was mailed in August is attached. A $50 assessment fee is added to each  account that proceeds through the collection process.  Many residents will make payments prior to October 19 to  avoid the $50 fee.  The City does not lose any money by certifying delinquent accounts. Property owners are  required to pay penalties and accrued interest on delinquent accounts.    Staff realizes financial assistance is extremely limited for persons having difficulty paying utility bills. Hennepin  County has an “Economic Assistance” program to help individuals with their utility bills. They can be reached at  (612) 348‐3000.    Attachments   Resolution   Notification Letter – Delinquent Utilities    Agenda Section Consent Item Number  6.4  City of New Hope    Resolution No. 2021‐    Resolution providing for hearing on assessments  for 2021 delinquent utility service charges, administrative citations,   and alarm and mowing charges      BE IT RESOLVED by the Council of the City of New Hope, Minnesota,    WHEREAS, Minnesota Statutes, Section 444.075 Subd. 3 and 429.101 Subd. 1 requires a proposed  assessment roll shall be prepared by the City Clerk and made available for public  inspection and that this Council shall consider said assessment roll at a public hearing  after giving proper notice to the affected property owners.    NOW, THEREFORE, BE IT RESOLVED by the Council of the City of New Hope as follows:     1. The assessment rolls heretofore duly prepared for the above‐described public  services of the City of New Hope, and now on file in the office of the City Clerk,  are hereby approved as the proposed assessments for said services and this  Council shall meet at the time and place indicated in the attached notice for the  purpose of passing upon said assessments and hearing all objections.     2. That the City Clerk is directed to publish in the New Hope‐Golden Valley Post,  the attached setting public hearing on October 11, 2021, to consider the  proposed assessments.     3. That the City Clerk is directed to mail notice of said public hearing to all owners  of each parcel described in the assessment rolls.    Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 13th day  of September, 2021.         ______________________________________         Mayor      Attest: __________________________________     City Clerk  CITY OF NEW HOPE NOTICE OF PUBLIC HEARING ON ASSESSMENTS FOR 2021 DELINQUENT CITY SERVICES CHARGES 1. Notice is hereby given that the Council of the City of New Hope will meet at the City Hall, 4401 Xylon Avenue North, in said City on Monday, October 11, 2021, at 7:00 p.m. or as soon thereafter as the matter may be heard, to pass upon the proposed assessment for the delinquent billings for city services. The proposed assessment rolls are now on file in the office of the city clerk and are open to public inspection by all persons interested. Written or oral objections, if any, to the proposed assessments for the charges and services described in the caption, and hereinafter, will be considered at this meeting. Delinquent accounts for city services must be paid by November 15, 2021, or they will be certified for collection (bearing 7% interest from date of certification) on property taxes payable in 2022. 2. The assessments are for the following city services: Delinquent Utility Charges $301,328 Delinquent Administrative Citations $27,650 Delinquent Alarm Charges and Mowing Services $2,010 3. No appeal may be taken to the amount of any assessment unless a written objection signed by the affected property owner is filed with the city clerk prior to the assessment hearing, or presented to the presiding official at the hearing. 4. An owner may appeal an assessment to district court pursuant to Section 429.081 Minnesota Statutes, by serving notice of appeal upon the mayor or clerk of the municipality within thirty (30) days after the adoption of the assessment and filing such notice with the district court within ten (10) days after service upon the mayor or clerk. 5. The City has no ordinance permitting the deferment of the levy of special assessments for city services on a hardship basis for citizens age 65 or over as authorized in M.S. 435.193. September 16, 2021 Valerie Leone City Clerk (for publication in the Sun Post September 23, 2021) Date MDY PENDING ASSESSMENT NOTICE (This is the only notice you will receive) Dear Property Owner: The above-referenced “Service Address” has a past-due utility account. The delinquency may include charges for water, sewer, storm drainage, street lighting, weed removal, snow removal, diseased tree removal and recycling services that were assessed as of June 1, 2021. Payments will be accepted as follows:  To avoid an administrative charge of $50, the above “Amount Past Due” must be paid by 4:30 p.m. on Monday, October 18, 2021.  Payments made from Tuesday, October 19, 2021, through 4:30 p.m. on Monday, November 15, 2021, MUST include the $50 administrative charge.  In addition, payments made from Monday, November 8, 2021, through Monday, November 15, 2021, will ONLY be accepted in the form of cash, money order, or credit card (MasterCard and Visa only). Checks will no longer be accepted during these dates.  Payments can also be made by phone 24/7 by calling (844) 869-3219 or online through the city website. (Visa, MasterCard, PayPal, and Electronic Check) Delinquent balances not paid by 4:30 p.m. on Monday, November 15, 2021, will be assessed against the above property. This means that the delinquent balance will be reported to Hennepin County, which will then be added to the 2022 property tax statement for the “Service Address.” Assessed amounts will accrue interest at an annual rate of seven percent (7%) from December 1, 2021, through December 31, 2022. Certification letters will NOT be sent to properties with tenants. It is the owner’s responsibility to notify their tenants of any past due amounts that have been accrued throughout the year. The City Council will meet in the Council Chambers at New Hope City Hall, 4401 Xylon Avenue N., on Monday, October 11, 2021, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider assessments to be levied against properties benefiting from the services provided. Property owners may appear at this public hearing to object to proposed assessments against their property. If you wish, you may appeal the assessment of unpaid utilities to Hennepin County District Court under Minnesota Statutes, Section 429.081. To do so, you must:  File a signed, written objection to the amount of the assessment with the City Clerk prior to the October 11, 2021, assessment hearing, or present the written objection to the presiding officer at the assessment hearing; and  Serve notice of the appeal to the Mayor or the City Clerk within 30 days after the adoption of the assessment and file such notice with the District Court within 10 days after the notice was served to the Mayor or the City Clerk. If you have any questions regarding this matter, please call the City of New Hope Utility Billing Department at 763.592.6760. Thank you. CITY OF NEW HOPE 5500 International Pkwy ~ New Hope, Minnesota 55428-4858 ~ www.newhopemn.gov City Hall: 763.531.5100 ~ Police (non-emergency): 763.531.5170 ~ Public Works: 763.592.6777 City Hall Fax: 763.531.5136 ~ Police Fax: 763.531.5174 ~ Public Works Fax: 763.592.6776 Mailing Address Line 1 ACCOUNT NUMBER : Account Number Mailing Address Line 2 CUSTOMER NUMBER: Customer Number Mailing Address Line 3 SERVICE ADDRESS: Service Address Mailing Address Line 4 PROPERTY ID: Tax Roll Numeric Mailing Address Line 5 AMOUNT PAST DUE: Current WO Balance Mailing Address Line 6 ADD’L CHG AFTER 10/18/21: $ 50.00   I:\RFA\COMM DEV\AnnualRenewal‐RFA\Signs waive fees\6.5 Q ‐ Waffle Breakfast #2.docx   Request for Action  September 13, 2021    Approved by: Kirk McDonald, City Manager  Originating Department: Community Development  By: Brandon Bell, Community Development Assistant;   Jeff Sargent, Director of Community Development  Agenda Title  Motion waiving permit fees for temporary signs for West Metro Fire‐Rescue District Waffle Breakfast on  October 9, 2021  Requested Action  Staff requests that the City Council approve waiving the permit fees for temporary signs for the West Metro  Fire‐Rescue District Waffle Breakfast to be held on October 9, 2021, from 8:00 a.m. to 12:00 p.m. at the West  Metro Fire Station, 4401 Xylon Ave N, in New Hope in conjunction with City Day and the West Metro Fire  Department Open House.  Policy/Past Practice  In the past, the City Council has routinely waived the fees for the event and for non‐profit organizations that  benefit the community.  Background  Madison Morrow, President of the West Metro Fire‐Rescue District Auxiliary, has requested that the city waive  $40 in fees for a temporary sign permit for the waffle breakfast. The fundraising event will be held on October  9, 2021, at the West Metro Fire Station, 4401 Xylon Ave N in New Hope. Proceeds from the event go back into  the community and support families of the West Metro Fire‐Rescue District throughout the year. As a paid on‐ call firefighter, family time can often be interrupted by emergency calls and the funds raised support special  family events during the year. The organization also contributes to NEAR and PRISM and sponsors a family  at St. Raphael’s church. The West Metro Fire‐Rescue District routinely advertises throughout the city for  approximately seven days prior to the event. Several small signs (similar to realtor and garage sale signs) will  be placed on private property from October 2, 2021, to October 9, 2021.  Recommendation  Staff recommends approval of a motion waiving the fees for the temporary sign permit.  Attachments   Sign Permit Application   Letter from West Metro Fire‐Rescue District    Agenda Section Consent Item Number  6.5  I:\RFA\P&R\PARKS\2021\#1055 and #1059 combined\Change Order 1\8.1 Q & R ‐ Corner Park Change Order No. 1.docx    Request for Action  September 13, 2021    Approved by: Kirk McDonald, City Manager  Originating Department: Parks & Recreation  By: Susan Rader, Director    Agenda Title  Resolution approving change order no. 1 with T. A. Schifsky & Sons, Inc. for draintile improvements at Civic  Center Park as part of the Corner Park playground site work improvements (Improvement Project No. 1055)  Requested Action  Staff requests that the City Council approve change order no. 1 for $9,760 to the contract for the site work  improvements at Corner Park (improvement project no. 1055). The items in change order no. 1 include the  installation of draintile, cleanouts and other related items within the playground container at Civic Center  Park.    Dan Boyum will be in attendance to respond to any questions regarding the change order.  Policy/Past Practice  The City Council considers change orders when unforeseen circumstances arise or changes are recommended  for a city project.  Background  The City Council awarded a construction contract to T. A. Schifsky & Sons, Inc. at the April 26, 2021 council  meeting in the amount of $81,871 for playground site work at Corner Park and for the basketball court  replacement at Liberty Park. Part of the contract included draintile work at Corner Park if necessary. Stantec  Engineers are providing oversight for this project.      Staff and Council have been aware of the flooding issues at the Civic Center playground for the past several  years, especially since the temporary road was constructed for access to city hall during the Xylon Avenue  reconstruction project, and have made some minor adjustments. In 2019, engineers worked with the Civic  Center Park contractor to install a 4” pvc pipe that connected the existing draintile within the playground  container to the pool parking lot.     Since the flooding continues to occur, a discussion was held with representatives of T. A. Schifsky at the  Corner Park pre‐construction meeting in May 2021 asking if they would be willing to meet on site at Civic  Center Park and discuss adding draintile improvements to their scope of work. They were interested, but as  they are also the general contractor on the 2021 Street Infrastructure Project and have been extremely busy,  follow‐up to the initial discussion resumed a couple of weeks ago.     Over the summer, staff have continued working with the city engineer to further investigate the flooding  problem and propose a solution. The Civic Center Park playground was last updated in 2012, and the site  work contractor was Hoffman & McNamara. In addition to the equipment, a new container, engineered  wood fiber, and flexible draintile tubing was also added. The existing flexible draintile tubing system that  was installed 9 years ago is filled with sand and not functioning properly.   Agenda Section Development &  Planning Item Number  8.1    Request for Action, Page 2    The city engineer has discussed/reviewed with T. A. Schifsky and has received a quote to install a new  draintile system with a more sturdy, solid wall pvc piping that would connect to the pool parking lot  drainage system. Solid wall pvc piping is the current standard for new playground containers, and a  standard detail is attached. It is proposed to install approximately 280 feet of this pipe, which compares to  160 feet of the flexible draintile tubing that was installed in 2012.     The city engineer has also identified Phase 2 drainage improvements in the engineering memo. Those  improvements involve placing a 12” pipe, catchbasin, and downstream separator. The downstream separator  would be located in a storm manhole and would keep engineered wood fiber from moving downstream into  the pool parking lot drainage system. An attached picture shows the location of the Phase 2 drainage  improvements. The estimated project cost for the Phase 2 drainage improvements is $37,121.50 as shown in  the table attached. If needed, this improvement could be bid with another storm sewer related project in the  future.      The Corner Park playground project is under budget and staff is proposing a change order to that project for  the drain tile system at Civic Center Park. The change order includes the additions, as follows:    New Draintile    $9,760.00    Add    This change order increases the contract amount from $81,871 to $91,631. Staff recommends approval of the  resolution approving the change order.   Attachments   Resolution   Stantec Engineer’s Memo re: Civic Center Park Playground Container Drainage   Photos of Playground Flooding   Draintile Standard Detail Plate   Phase 2 Drainage Improvements Diagram and Engineer’s Estimate   Stantec Engineer’s Letter re: Change Order No. 1   Change Order No. 1      City of New Hope    Resolution No. 2021 ‐    Resolution approving change order no. 1 with T. A. Schifsky & Sons, Inc. for draintile improvements  at Civic Center Park as part of the Corner Park playground site work improvements  (Improvement Project No. 1055)    WHEREAS,  the city has received the request for change order no. 1 from Stantec Consulting Services for T.  A. Schifsky & Sons, Inc. relating to the contract for the Corner Park playground site work  improvements (Improvement Project No. 1055); and    WHEREAS,  the items in change order no. 1 include the installation of 280’ 4” pvc solid wall draintile; and    WHEREAS, the original contract with T. A. Schifsky & Sons, Inc. was in the amount of $81,871; and    WHEREAS, change order no. 1 increases the contract amount to $91,631; and    WHEREAS, Stantec Consulting Services and staff recommend approval of the change order.     NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of New Hope that change order no. 1 to   T. A. Schifsky & Sons, Inc. contract is approved and that all other respects of the contract shall  remain in full force and effect according to its terms.    Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 13th day of  September, 2021.             ______________________________           Mayor    Attest: ________________________  City Clerk  Memo bd v:\1938\active\193804335\communications\correspondence\civic_park_playground_container_drainage_2021_08_27.docx To:Susan Rader, Kirk McDonald From:Dan Boyum City of New Hope City Engineer File:193805165 Date:August 26, 2021 Reference: Civic Center Park Playground Container Drainage The Civic Center Park playground container has been experiencing flooding during certain storm events. There were times in the past when the container flooded, but not to the extent that has been seen over the last two years. The playground container is in a low area of the park and has existing draintile. The draintile removes water that gets into the container. On larger storm events, the water builds up and then flows overland to the north to the downstream storm sewer system. What is going on with the existing draintile? The existing container was closed in 2019 during park construction. Flooding occurred during that time, but the thought was it was due to construction in the area that affected the overland route. When the contractor was making the connection to the existing draintile near the pool parking lot, sand was found in the existing pipe. Because this draintile is connecting to the downstream rock treatment system under the pool parking lot, sand getting into that system will affect its performance. After more investigation, existing draintile inside and outside of the container had sand in it. What was done in the field? New draintile (4” solid wall pvc with sock) was extended from the pool parking lot to the existing container. A direct connection to the existing draintile (4” flexible hdpe with sock) was not made due to the sand in that pipe. Water from existing draintile can flow through the sand to the new draintile, though at a much slower rate. Also, two draintile intakes were placed inside the container to help drawdown water in the container and into the new pvc pipe. The filter sock around the pvc pipe was initially used to keep any floating engineered wood fiber (EWF) from getting into the intakes. In 2020 and due to plugging of the sock by EWF, screens were placed in the intakes. Those screens plugged from floating EWF, so a temporary netting was placed around the intakes to keep the EWF from getting to the intakes. The temporary fence seemed to work in 2020; however, after the snow melt in Spring 2021, the EWF got past the temporary fence and plugged the screens. Staff discussions in 2021 and Recommendations Engineering and Park and Recreation Staff reviewed options and phased approaches related to the container drainage. Phase 1 Improvements involve placing new, solid wall pvc draintile piping within the existing container. A direct connection will be made between the new pvc draintile and the 2019 pipe. The draintile will be wrapped with pea rock and fabric to prevent sand from getting into the new draintile. Having draintile that is working properly in the container will drain surface water faster from the container. If additional improvements are needed at a later date, then Phase 2 Improvements would include placing a 12” pipe, catchbasin, and downstream separator. Draintile work was included in the 2021 Park Improvements at the Corner Park Playground. Staff met recently with the Corner Park contractor to discuss the additional draintile work at the Civic Center Park Playground. The contractor has reviewed pricing for the work. The cost is $9,760. Because of the favorable bid pricing received on the 2021 Park Improvements, there is room in the budget for additional draintile work. August 26, 2021 Susan Rader, Kirk McDonald Page 2 of 2 Reference: Civic Center Park Playground Container Drainage bd v:\1938\active\193804335\communications\correspondence\civic_park_playground_container_drainage_2021_08_27.docx The drawing below shows the proposed improvements as discussed above. Please contact me to discuss. Stantec Consulting Services Inc. Dan Boyum New Hope City Engineer Phone: 612 712 2021 Dan.Boyum@stantec.com             PLATE NO. LAST REVISION:PVC PERFORATED PIPE TRENCH DETAIL - SPECIAL STO-16 FEB 2019 CITY OF NEW HOPE, MN 2' MINIMUM TRENCH DETAIL 2"-4"VARIESCOURSE FILTER AGGREGATE MNDOT (3149.2H) 4" PERFORATED SCH. 40 PVC DRAIN TILE. SEE SPECIFICATIONS. GEOTEXTILE FABRIC MNDOT (3733-TYPE I) ON ALL SIDES OF TRENCH SUBGRADE 1%1 %6"ROOTINGTOPSOILMNDOT3877.2EFINISHED GRADE ܱ©²­¬®»¿³Í»°¿®¿¬±® ·² ͬ±®³ Ó¿²¸±´» Ý¿¬½¸¾¿­·²²»¿® ݱ²¬¿·²»®ò ݱ²²»½¬¬± Û¨·­¬·²¹ Ý¿¬½¸¾¿­·²ò Phase 2 Drainage Improvements - Civic Center Park Estimated Project Costs September 7, 2021 No.Item Units Qty Unit Price Total Price 1 MOBILIZATION LS 1 $2,500.00 $2,500.00 2 SAWCUT CONCRETE LF 20 $5.00 $100.00 3 SAWCUT OVERFLOW IN PLAYGROUND CURB LS 1 $500.00 $500.00 4 REMOVE CONCRETE SIDEWALK SF 270 $3.50 $945.00 5 REPLACE CONCRETE SIDEWALK SF 270 $10.00 $2,700.00 6 CONNECT TO EXISTING STORM SEWER STRUCTURE EA 1 $600.00 $600.00 7 12" STORM SEWER PIPE LF 54 $140.00 $7,560.00 8 4' DIA STORM SEWER MH WITH SUMP EA 1 $6,000.00 $6,000.00 9 YARD STORM CATCHBASIN EA 1 $3,000.00 $3,000.00 10 SKUNK TREATMENT DEVICE EA 1 $3,500.00 $3,500.00 11 RESTORATION LS 1 $750.00 $750.00 12 BIOROLL LF 100 $4.00 $400.00 Subtotal $28,555.00 Contingencies (10%)$2,855.50 Indirect (20%)$5,711.00 Total Cost $37,121.50 Stantec Consulting Services Inc. 733 Marquette Avenue, Suite 1000 Minneapolis, MN 55402 September 7, 2021 File: 193805165 and 193805166 Attention: Susan Rader Director of Parks and Recreation City of New Hope 4401 Xylon Avenue North New Hope, MN 55428 Reference: Change Order No. 1 – 2021 Park Improvements: Corner Park Playground & Little Acre Park Basketball Court City Project No: 1055 and 1059 Dear Susan, The above referenced change order is for placing new 4” solid wall pvc draintile pipe at the Civic Center Playground Container where existing draintile is not functioning properly. The attached change order for $9,760.00 will provide for 280 feet of draintile and include mobilization, excavation, geotextile fabric, piping, pea rock, and cleanouts. This Change Order provides for all costs for material and labor for this work and no additional compensation will be provided to the Contractor. We recommend approval of the work described above. If you have any questions or require further information, please call me at (612) 712-2021. Sincerely, STANTEC CONSULTING SERVICES INC. Dan D. Boyum, P.E. Attachments: Change Order No. 1 CC: Kirk McDonald, Valorie Leone, Andrew Kramer, Aaron Thelen – New Hope; Stacy Woods – City Attorney; Ann Dienhart, Lucas Miller – Stantec. Date September 13, 2021 Bond No: Description of Work Contract Unit Total No.Item Unit Quantity Price Amount CHANGE ORDER NO. 1 1 Install Draintile LS 1 $9,760.00 $9,760.00 TOTAL CHANGE ORDER NO. 1:$9,760.00 Owner: City of New Hope,4401 Xylon Avenue North , New Hope, MN, 55428 Contractor: T.A. Schifsky & Sons, Inc, 370 Highway 36 East, North St. Paul, MN 55109 CHANGE ORDER NO. 1 2021 Park Improvements: Corner Park Playground & Little Acre Park Basketball Court CITY PROJECT NO. 1055 AND 1059 STANTEC PROJECT NO. 193805165 AND 193805166 Item 1: This Change Order item provides that the Contractor will install 280' of 4" perforated pvc draintile pipe at the Civic Center Park Playground Container. The work includes mobilization, excavation, geotextile fabric, piping, pea rock, and cleanouts. This Change Order provides for all costs for material and labor for this work and no additional compensation will be provided to the Contractor. Change Order No. 1 provides for: Bond Company: Change Order No. 1.xlsm Original Contract Amount $81,871.00 Previous Change Orders $0.00 This Change Order $9,760.00 Revised Contract Amount (including this change order)$91,631.00 CHANGE IN CONTRACT TIMES Original Contract Times: Substantial Completion (days or date):September 17, 2021 Ready for final Payment (days or date):October 15, 2021 Increase of this Change Order: Substantial Completion (days or date):0 Ready for final Payment (days or date):0 Contract Time with all approved Change Orders: Substantial Completion (days or date): Ready for final Payment (days or date): Recommended for Approval by: STANTEC Date: Approved by Contractor:Approved by Owner: T.A. SCHIFSKY & SONS, INC.CITY OF NEW HOPE Date Date cc: Owner Contractor Stantec Consulting Services Inc. Change Order No. 1.xlsm Bid To:City of New Hope Attention: Job:Phone: Location:Civic Center Park Address: Date:8.26.21 Email: Unit Quantity Unit Price Amount $9,760.00 Thank you for the opportunity to quote. If you have any questions please do not hesitate to call. T.A. Schifsky & Sons, Inc. (Affirmative Action, Equal Opportunity Employer) By:Date 8.26.21 Josh Martin - Project Manager Accepted By:Date (Bid must be signed and returned) T. A. Schifsky & Sons, Inc.2370 Highway 36 EastNorth St. Paul, MN 55109 Phone (651) 777-1313 www.taschifsky.com Fill Trenches with Sewer Rock EXTRA WORK REQUEST Lucas Miller Lucas.J.Miller@stantec.com We propose the following for the above referenced project: Description of Work Install Draintile; 280 LF Mobilization Excavate Trenches in Playgroud Area; approx 24 wide x 24" depth Install 4" Perforated PVC Draintile Pipe Install Fabric in Trench; bottom and sides Install (1) Layer of Non-Woven Fabric Over Draintile Trench Total: Notes: Bid is based on units listed above and provided plan. Contractor's Guarantee We guarantee all material used in this contract to be as specified above and the entire job to be done in a neat, workmanlike manner. Bid is based on quantities stated. Any variations from plan or alterations requiring extra labor or material will be performed only upon written order and billed in addition to the sum covered by this contract. Prices are for 2019 unless otherwise specified. Install (2) Clean-Outs Due to the rising cost of asphalt oil fuel, we can only honor our quotes for 30days. After 30 days bids/quotes are subject to our review and possible cost increase. Payment due upon completion. M:\2021\2021 Contracted Projects\21-120 City of New Hope Pl I:\RFA\City Manager\2021\Budget 2022\CM 091321\10.1 Q ‐ council support HRA levy 9.13.21.docx   Request for Action  September 13, 2021    Approved by: Kirk McDonald, City Manager  Originating Department: City Manager  By: Kirk McDonald, City Manager    Agenda Title  Resolution authorizing the preliminary HRA levy for 2022  Requested Action  Staff requests the City Council adopt the attached resolution relating to the preliminary HRA levy for 2022.  Background  The resolution before the City Council supports the $417,000 HRA levy. It is necessary to adopt the  preliminary HRA levy separate from the city’s base levy. The EDA must also approve the levy.    AEM and staff recommend the HRA levy be set at $417,000 for year 2022. Minnesota Statutes permits an HRA  levy of up to .01850% of the estimated market value in the city, and this levy meets those requirements. The  total estimated market value is estimated by Hennepin County at $2,257,016,100; ($2,257,016,100 x .0185% =  $417,547).   Attachments   Resolution   Hennepin County Levy Limitation    Agenda Section Ordinances &  Resolutions Item Number  10.1  City of New Hope    Resolution No. 2021‐    Resolution authorizing the preliminary HRA levy for 2022      WHEREAS, pursuant to Minnesota Statutes, Section 469.001 to 469.047 (the “HRA Act”), the  City Council of the City of New Hope created the City of New Hope Housing Redevelopment  Authority (the “Authority”); and    WHEREAS, Section 469.033, subdivision 6 of the Act authorizes the Authority to levy a tax  upon all taxable property within the City to be expended for the purposed authorized by the  HRA Act; and    WHEREAS, such levy may be in an amount not to exceed .0185 percent of estimated market  value of the City; and    WHEREAS, the Authority has filed its budget for the special benefit levy in accordance with the  budget procedures of the City in the amount of $417,000; and     WHEREAS, based upon such budgets the Authority will levy all or such portion of the  authorized levy as it deems necessary and proper;    NOW THEREFORE BE IT RESOLVED by the City of New Hope City Council:    1. That approval is hereby given for the Authority to levy, for taxes payable in 2022, such  tax upon the taxable property of the City as the Authority may determine, subject to the  limitations contained in the HRA Act.      Adopted by the New Hope City Council on September 13, 2021.         ____________________________________    Mayor      Attest:         City Clerk  I:\RFA\City Manager\2021\Budget 2022\CM 091321\10.2 Q ‐ Property Tax Levy 9.13.21.docx     Request for Action  September 13, 2021    Approved by: Kirk McDonald, City Manager  Originating Department: City Manager  By: Kirk McDonald, City Manager    Agenda Title  Resolution approving 2022 proposed general fund budget and preliminary property tax levy, and setting  public hearing date for the 2022 budget and preliminary property tax levy  Requested Action  Staff requests the City Council adopt the attached resolution for the preliminary 2022 budget and authorize  the city clerk to certify the proposed tax levy information to the county auditor no later than September 30,  2022, as required by law. Representatives from AEM, the city’s financial consultant, will be in attendance to  assist the city manager with the presentation and answer questions. A separate EDA meeting is necessary to  adopt the preliminary HRA levy separate from the city’s base levy. Per changes during the 2017 legislative  session, the special taxing district levy can be now be adopted after the city’s levy and this item has been  placed on the EDA agenda following the adjournment of the council meeting.  Policy/Past Practice  It has been the past practice of the City Council to adopt a preliminary budget and maximum tax levy at the  first council meeting in September, with the understanding that the budget will be reviewed in detail over the  next several months before the final budget and tax levy are adopted in December. It has also been the past  practice of the Council to schedule a separate public hearing meeting to take comments on the budget, prior  to the council meeting when the budget is formally adopted.  Background  As discussed at the August 16 council work session, the City Council is being requested to adopt the  preliminary maximum property tax levy and a proposed preliminary tax supported budget at the September  13 council meeting so the documents can be submitted to Hennepin County and the Minnesota Department  of Revenue by the September 30 deadline. The Council is also requested to schedule the budget public  hearing for December 6, 2021.  2022 Tax Levy  The tax levy for the general fund is $11,393,354, which is $513,889 or a 4.72% increase over the 2021 general  fund levy of $10,879,465. The total tax levy for 2022, including the general fund, street and park infrastructure  funds, economic development and housing and redevelopment authorities, and prior debt levies for City  Center, Northwood South and Northwood North infrastructure bonds, the 2017 Police Station/City Hall  facility bonds, and the 2018/2019 Pool and Park improvement bonds is $18,231,011. This represents a 4.67%  or $813,410 increase over the 2021 levy of $17,417,601, which was a 3.4% or $572,885 increase. The total tax  levy includes a 5% increase in the street and park infrastructure levies to support the long‐term funding plans  for street and park improvements. There is no additional increase in the park infrastructure levy for ice arena  Agenda Section Ordinances &  Resolutions Item Number  10.2    Request for Action, Page 2  to assist with ice arena capital needs, as the final increase was implemented in 2021. Three of the bond debt  tax levies are decreasing (2015 City Center, 2015 Northwood South, and 2018 Pool and Park) for a total  decrease of $8,833. Three of the bond debt tax levies are increasing (2016 Northwood North, 2017 Police  Station/City Hall, and 2019 Pool and Park) for a total increase of $7,036. Overall, the combined debt levies are  decreasing by $1,797.    The preliminary budget presented at the August work session included a $420,000 EDA levy and a new  $150,000 HRA levy, for a total of $570,000 for redevelopment activities (scattered site housing, etc.). Per the  city attorney, with the addition of the new HRA levy, the EDA levy is required to be included in the city  tax rate and the HRA levy should not be included in the city tax rate. It is beneficial to lower the EDA tax  levy and increase the HRA levy to lessen the impact to property owners. Therefore, the updated tax levy  chart includes a $212,000 reduction in the EDA levy (from $365,000 to $153,000) and an increase in the HRA  levy to $417,000 to achieve the same goal of $570,000 for redevelopment purposes ($153,000 + $417,000 =  $570,000).    The median home value for taxes payable in 2022 is $275,000, which is a 7% increase from the median value  home in 2021. Per updated information recently received from Hennepin County the estimated impact on  residential homes based on the proposed 4.67% increase in the city tax levy is 7%. For homes valued between  $150,000 and $400,000 the tax increase estimate is $57 to $180. The city tax rate is projected to slightly increase  from 62.596% in 2021 to 62.719% in 2022.    The tax levy resolution included with this request for $17,814,011 excludes the $417,000 HRA tax levy  ($18,231,011 less $417,000), as the HRA tax levy must be acted upon by the EDA.    2022 Budget  The 2022 preliminary general fund budget is $16,179,193, which is an increase of $242,216 (1.5%) over the  2021 budget of $15,936,977. The major changes in the budget include:      An increase of $281,056 for wage and benefit increases ($131,694 for reallocation of personnel expenses  from EDA to provide funding for scattered site housing/redevelopment projects; $149,362 for all other  general fund personnel costs). A 3% cost of living adjustment is budgeted for employees along with an  increase in the city’s share of health insurance coverage and a comparable cities adjustment. A 3%  increase in City Council salaries is also included in the budget.   IT charges to the general fund increased $105,200. Similar to 2021, the charges are based on the new  allocation method for indirect charges (number of phones, computers and employees per department),  with direct departmental LOGIS IT costs being allocated to the benefitting department. The software for  body cameras (WatchGuard/$30,000) is allocated to the police department budget, and in 2022 a small  percentage of the HR director/coordinator personnel cost is allocated to the IT budget.   There is an increase of $65,859 in the budget for West Metro Fire‐Rescue District due to a 4.9% increase in  New Hope’s share of the joint powers agreement. Similar to 2021, it is recommended that New Hope’s  share of the aerial lease payment ($51,800) be funded by the general fund instead of a transfer from the  Fire Capital Projects. The lease payments for two new engines will be included in the 2023 budget.    The budget includes a $50,000 increase for the Emerald Ash Borer Removal/Replacement Program on  public property (city right‐of‐ways, parks, etc.) due to the increasing occurrence of the disease in the  northwest metro area.  Request for Action, Page 3   2022 is a gubernatorial election year, and there is a $39,000 increase in the budget for election judge costs.    There is a $315,454 decrease in central garage charges primarily in the police department (for leasing  vehicles) and the street department (reduced equipment purchases).    The city is scheduled to receive $866,642 in LGA (local government aid) in 2022, which is a $4,916 increase  over 2021. The revenue will be utilized in the general fund to offset central garage equipment and  building replacement charges; it is not used for general operations.   There is a decrease of $130,000 in building permit and related revenue, as the Windsor Ridge single‐ family home development will be completed at the end of 2021.    The 2022 budget goals are listed in the preliminary budget binder and are the same goals discussed at the  June and August work sessions.    Over the next several months, all budgets will be reviewed with the City Council in detail. All department  heads will be in attendance at the September 20 council work session to review their general fund budgets.  Enterprise and utility fund budgets will be reviewed and discussed at the October 18 work session.  Representatives from AEM will be in attendance at the work sessions as well.     Budget discussions will continue in October and November, including discussion regarding cost of living  wage adjustments and insurance contributions. A special public hearing meeting for public input is  recommended to be held on December 6, and the date is specified in the attached resolution. A final budget  will be presented to the Council for adoption at the December 13 council meeting.     Staff recommends approval of the resolution approving the 2022 preliminary budget and tax levy and  scheduling the public hearing for December 6, 2021.  Attachments   Resolution   Memo from AEM   Presentation    City of New Hope    Resolution No. 2021‐    Resolution approving 2022 proposed general fund budget and preliminary property tax levy,   and setting public hearing date for the 2022 budget and preliminary property tax levy    WHEREAS, the City of New Hope is required by State law to approve a resolution setting forth an  annual tax levy to the Hennepin County Auditor; and    WHEREAS, Minnesota Statues require approval of a preliminary property tax levy and preliminary  budget on or before September 30th of each year; and    WHEREAS, the City Council has received the proposed budget document;    NOW THEREFORE BE IT RESOLVED by the City Council of the City of New Hope, that the  Preliminary 2022 General Fund budget shall be as follows:    BE IT FURTHER RESOLVED that the Truth in Taxation Public Hearing will be held on December 6,  2021; and  BE IT FURTHER RESOLVED that the City Council of the City of New Hope, Hennepin County,  Minnesota, that the following sums of money be levied for collection in 2022 upon the taxable property  in said City of New Hope for the following purposes:     BE IT FURTHER RESOLVED that the 2015B GO Imp Bonds (Northwoods South) levy is hereby  adjusted from the scheduled amount of $191,226 to $205,240 to provide adequate cash flow to service  the debt;    BE IT FURTHER RESOLVED that the 2018A GO Tax Abatement Bonds (Pool and Park) are hereby  adjusted from the schedule amount of $352,739 to $862,739 to include the tax abatement levy portion of  the levy;     BE IT FURTHER RESOLVED that the 2019A GO Tax Abatement Bonds (Pool and Park Ph. 2) are  hereby adjusted from the schedule amount of $123,448 to $472,448 to include the tax abatement portion  of the levy;    BE IT FURTHER RESOLVED that the 2021A GO Bonds (Ice Arena) are hereby adjusted from the  schedule amount of $29,328 to $0 as the debt service will be covered by sales revenue from ice arena  operations;    BE IT FURTHER RESOLVED that the City Clerk is hereby authorized and directed to transmit this  information to the County Auditor of Hennepin County, Minnesota and the Minnesota Department of  Revenue, if applicable, in the format requested as required by law.    Adopted by the New Hope City Council on September 13, 2021.      _______________________________________    Mayor  Attest:     _____________________________                   City Clerk  2022 PRELIMINARY BUDGETNew Hope City Council Presentation • Sept. 13, 2021 Presentation OutlineReview budget processReview past tax levies and bondsReview Local Government Aid (LGA)Present preliminary general tax levyReview specific tax levy detailProperty tax levy limits2 Budget ProcessSeptember 13, 2021 Council MeetingApprove 2022 preliminary tax supported budgetsApprove 2022 preliminary tax levy (maximum amount)Schedule public hearing date for 2022 budget (December 6 at 7:00 pm)City Clerk submits maximum tax levy to county auditor for certification along with public hearing dateSeptember 20, 2021 Work SessionGeneral fund budgets reviewed with city manager, AEM and department heads3 Budget ProcessOctober 18, 2021 Work SessionUtility and enterprise fund budgets reviewed with city manager, AEM and department headsHRG budget/program/rates discussedUtility rate recommendations reviewedNovember 15, 2021 Work SessionCounty assessor information reviewedCity services survey results presentedBudget public hearing presentation reviewed4 Budget ProcessDecember 6, 2021 Budget Public HearingPresentation and comments from residentsDecember 13, 2021 Council MeetingFinal budget approvedUtility/recycling rate changes approvedCertify final levy to Hennepin County Auditor and Department of Revenue5 Past Levies and Bonds, LGA Used For Equipment Replacement Funding2019 Budget18.50% levy increase over 2018 (13.24% was for addition of bonds for new police station/city hall facility). The levy increase would have been 5.26% without the facility bonds.$697,864 in LGA received ($4,750 increase from 2018)Full LGA used for general fund equipment replacement costs (100%)LGA not used for general operations6 2020 Tax Levy, Bonds and Use of LGA2020 Budget10.08% levy increase over 2019 (8.72% was for addition of bonds for new pool and park improvements). The levy increase would have been 1.36% without the pool/park bonds.$815,623 received in LGA ($117,759 increase from 2019)Full LGA used for general fund equipment replacement costs (100%)LGA not used for general operations7 2021 Tax Levy, Bonds and Use of LGA2021 Budget3.4% levy increase over 2020No new bonds for 2021. Four of the previous debt bond tax levies decreased.$861,726 received in LGA ($46,103 increase over 2020)Full LGA amount used for General Fund central garage equipment/building replacement costs (100%) LGA not used for general operations8 Proposed 2022 Tax Levy, Bonds and Use of LGA2022 Budget4.67% levy increase over 2021No new bonds for 2022. Total bond debt tax levies are decreasing $1,797.Scheduled to receive $866,642 in LGA ($4,916 increase over 2021)Full LGA amount to be used for General Fund central garage equipment/building replacement costs (100%) LGA not used for general operations9 Central Garage Fund Equipment/ Vehicle ReplacementFunds are budgeted for both:Operations (gas, oil, tires, maintenance)Replacement (savings for future replacement)Includes variety of city vehicles/equipment (snowplows, police vehicles, trucks, etc.)Equipment replaced only when necessary – often delayedNew for 2021-22: Leasing agreement for new police vehicles to achieve savings on replacement costs10 General Fund Budget112020 2021Adopted Adopted 2020 to 2021 2020-2021Budget Budget Increase % Increase$15,410,550 $15,936,977 $526,427 3.5%2021 2022Adopted Preliminary 2021 to 2022 2021-2022Budget Budget Increase % Increase$15,936,977 $16,179,193 $242,216 1.5% 2022 Preliminary General FundMajor Budget Changes$281,056 increase to fund 3% increase in wages/benefits; increase in Council salaries; EDA reallocation.$105,200 increase in IT charges; includes $30,000 for WatchGuard/PDbody camera software and 10% of HR personnel costs. $65,859 increase in West Metro Fire-Rescue District joint powers agreement (includes aerial lease payment).$50,000 increase for Emerald Ash Borer removal/replacement program on public property. $39,000 increase in elections budget for election judge costs; 2022 is a gubernatorial election year.$315,454 decrease in central garage charges in the police department (leasing vehicles) and street department (reduced equipment purchases). 12 Street & Park InfrastructureKey points:New Hope does not assess taxable properties for street improvements.Street and Park infrastructure improvements are paid through the general property tax levy.A 5% increase for street infrastructure is proposed in the 2022 budget (increase of $77,035).A 5% increase for park infrastructure is proposed in the 2022 budget (increase of $19,283).Overall tax rate may appear high when compared to other cities due to New Hope including infrastructure improvements in general property tax levy rather than assessing to benefitting property owner (street levy is approximately 13% of local taxlevy).13 2022 Budget InitiativesKey points:Continue to provide existing services/programs with current resources.Public safety is a high priority; continue community engagement programs with the Joint Community Policing Partnership with Crystal and Robbinsdale, expand officer wellness program and complete CIP purchases. Support/coordinate with West Metro Fire-Rescue District in partnership with Crystal; including emergency preparedness training, support of long-term capital plan and station 3 improvements.Redevelopment of city center and other areas is a high priority, potential improvements at St. Therese Nursing Home campus and new medical equipment facility at 27thand Nevada.14 2022 Budget InitiativesKey points (continued):Property maintenance and inspections to continue as top priority; continue aggressive scattered site housing program to remove or renovate deteriorated homes and increase property values with new construction or rehabilitation.Continue infrastructure/environmental improvements; complete street and water infrastructure improvements in Liberty Park neighborhood, including Bass Lake Road watermain loop; coordinate with Hennepin County on Bass Lake Road mill and overlay project; continue coordination on Boone and 42ndAvenue signal replacement and future 42ndAvenue bridge replacement, continue annual seal coat/crack repair/fog seal improvements and sewer lining, coordinate on Meadow Lake drawdown and golf course culvert improvements. Continue coordination with Joint Water Commission and maintain partnerships with Northwood Lake and Meadow Lake Watershed Associations.15 2022 Budget InitiativesKey points (continued):Operate new aquatic facility for second season, replace playground equipment at Hidden Valley Park, replace additional picnic tables at Northwood Park picnic shelter, replace park name signage and make park lighting improvements. Facility improvements to include:Ice Arena – Replacement of glass and boards at north rink and HVAC upgrades.Golf Course – Clubhouse interior improvements and addition of cart parking area.Continue dance, gymnastics, and Movies and Music in Park Program and coordinate with OBMT on musical performances.Continue Emerald Ash Borer removal/replacement program on public property and buckthorn removal in parks.16 2022 Budget InitiativesKey points (continued):Continue contractual arrangement with Solution Builders for IT services.Continue financial services contract with AEM, update ten-year financial plan, pavement management plan and long-term capital improvements plan.Conduct professional city-wide survey with Morris Leatherman to solicit resident feedback on city services/programs/issues, encourage public participation on city projects and promote inclusiveness.Continue MN Green Step Cities ProgramCost of living increase (3%) and shared increase forinsurance contributions included for employees;Council salary adjustments.17 2022 Budget InitiativesKey points (continued):2022 is gubernatorial election year; funds are budgeted for election judge costs and additional staffing; orient any new residents elected to serve on City Council to city departments, programs and operations.18 2021 Legislative Session ImpactsNo levy limitsLGA budget increased to $866,642No change in PERA employer retirement contributions for 202219 2022 LGA Compared With Last 10 Years20 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,0002012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 General Fund Revenues 2020 & 2021 Adopted Budgets & 2022 Preliminary Budget21Taxes andfranchise feesIntergovernmental Charges and fees Other Transfers in2020 Budget$11,024,175 $1,405,262 $2,356,825 $285,000 $339,2882021 Budget$11,415,965 $1,490,177 $2,310,160 $270,000 $450,6752022 Preliminary$11,928,354 $1,524,542 $2,164,255 $260,000 $302,042 $- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 General Fund Expenditures2020 & 2021 Adopted Budgets & 2022 Preliminary Budget22General government Public safetyPublic works Parks and recreation2020 Budget$2,038,450 $8,869,299 $1,620,168 $2,882,6332021 Budget$2,061,129 $9,302,404 $1,655,393 $2,918,0512022 Preliminary$2,329,586 $9,276,503 $1,598,929 $2,974,175 $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 $10,000,000 2022 Preliminary Tax LevyGeneral fund tax levy is $11,393,354, which is $513,889 or 4.72% increase over 2021 general fund levy of $10,879,465 (3.5%).Total tax levy, including:General FundStreet and Park Infrastructure FundsEDA LevyHRA Levy (new)Prior Debt Leviesis $18,231,011, which is $813,410 or 4.67% increase over 2021 total levy of $17,417,601 (3.4%).23 Property Tax Levy24 Tax Capacity Information2022 Tax levy impact will vary by property typeCommercial/Industrial properties have higher tax rates than Residential/Apartment propertiesTax impact is based on estimated market valueParcel specific tax estimates prepared by county25 Summary of Tax Capacities26 Local Tax Rate 27(1) Source: Hennepin County Tax Capacity Values by City/Town for Taxes Payable 2022 Proposed.(2) Source: Hennepin County Table VIII Computation of Area Wide Distribution Levy for Taxes payable in 2022.(3) Amounts for county, school and other districts are not known at this time. Prior year actual tax rates have been used for this illustration.•The city tax rate is projected to increase from•62.596% in 2021 to•62.719% in 2022•The total tax rate is projected to increase from•136.277% in 2021 to•136.591% in 2022 Estimated Tax ImpactMedian home value in 2022 is $275,000, which is a 7% increase from 2021Current estimated impact on residential homes based on 4.67% increase in city tax levy is 7%For homes valued between $150,000 and $400,000 the tax increase estimate is $57 to $180.28 City Tax Rate For Past 10 Years29 2022 Current Budget SummaryFund balance maintains close to 50% of expenditures if this budget is maintainedOverall levy increase is 4.67%. Prior year increase was 3.4%LGA to be used for equipment replacement savings –not general operations30 2022 Preliminary Budget DataCouncil and staff will continue to review budgets and programsTax supported and rate supported budgets will be reviewed and finalizedFinal document will be submitted to Council in December 2021 for adoptionBudget document also available at city hall 763-531-5117cityhall@newhopemn.gov31 Property Tax Relief ProgramsState provides direct property tax relief to taxpayersHomestead credit refundRenter’s refundSpecial property tax refund (referred to as the targeting program)Senior Citizen Property Tax Deferral Program.Contact MN Dept of Revenue 651-296-4444 or www.revenue.state.mn.us32 I:\RFA\City Manager\2021\Animal Ordinance\Ord Amendment 9‐13‐21\10.3 Q ‐ Animal Ordinance Amendment 21‐04.docx   Request for Action  September 13, 2021    Approved by: Kirk McDonald, City Manager  Originating Department: Community Development  By: Brandon Bell, Community Development Assistant   Kirk McDonald, City Manager    Agenda Title  Ordinance No. 21‐04, an ordinance amending section 7‐16, number of domestic animals allowed, of the New  Hope City Code and adopt the summary ordinance  Requested Action  Staff requests that the City Council approve ordinance No. 21‐04, an ordinance amending section 7‐16 of the  New Hope City Code and adopt the summary ordinance related to the number of domestic animals a resident  is allowed to keep.  Policy/Past Practice  It is the past practice of the city to provide regulations to govern general and various activities and situations  which actually or may occur or exist in the city, and which will or may affect the general welfare and safety  of residents of the city, with the intention of promoting and protecting the health, safety and welfare of the  citizens of the city.     Background  At the June 14, 2021 City Council meeting, Council denied a request from a resident to exceed the standard  city limit for a resident to keep three chickens. The petitioner was requesting to keep 12 chickens. At that time,  Council expressed interest in potentially amending New Hope’s City Code regarding limits on chickens, to  match those of the city of Crystal since both cities share their Animal Control Officer.     At the August 16, 2021 work session, staff proposed changes that City Council was agreeable toward. Those  changes were:    1. Delete Section 7‐6(8) “Permit to Exceed Limitations.”  2. Change Section 7‐6(4) definition of “Fowl” to be limited to chickens only.  3. Change Section 7‐6(4) to increase the maximum allowance of chickens to be kept from three to four.  4. Add additional language to the City Code similar to Crystal’s City Code regarding items like  shelter/coop structure, sale of eggs and prevention of nuisance conditions for care of chickens.    The City Attorney has drafted an ordinance amendment that reflects these changes. All current holders of  Permits to Exceed Limitations would be grandfathered in. The existing permit holders would still need to  request annual renewal from the City Council. The permit holders would be subject to any regular welfare  inspections by the Animal Control Officer, and they could still potentially have their permits revoked by the  City Council if nuisance type problems arose.       Agenda Section Ordinances &  Resolutions Item Number  10.3    Request for Action, Page 2    Recommendation  Staff recommends that the City Council review and approve the proposed ordinance amendment No. 7‐16  relating to the number of domestic animals allow by New Hope City Code.  Attachments   Ordinance 21‐04   Summary Ordinance 21‐04   Animal Ordinance RFA from August 16, 2021 City Council Work Session   Minutes from August 16, 2021 City Council work session      SUMMARY OF ORDINANCE NO. 21-04 AN ORDINANCE AMENDING §7-6 OF THE NEW HOPE CITY CODE – NUMBER OF DOMESTIC ANIMALS ALLOWED Ordinance No. 21-04 amends Section 7-6 of the New Hope City Code to: (1) Increase the number of chickens allowed to be kept in the City to 4 and eliminate the term “Fowl” to refer to only chickens with the prohibition against roosters to remain; (2) Define shelter requirements for the chickens; (3) Listing prevention of nuisance conditions; (4) Delete the permit to exceed limitations provision in its entirety. The full version of Ordinance No. 21-04 is posted at www.newhopemn.gov and is available for inspection at the City Clerk’s office, 4401 Xylon Avenue North, New Hope, Minnesota. The above Ordinance was adopted by the New Hope City Council on September 13, 2021, and shall become effective upon publication. Valerie Leone City Clerk (published in the New Hope – Golden Valley Sun Post on ____________, 2021) P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-82104 City Code 7-6 Number domestic animals\Ordinance 21-04 - Sec.7-6 Number domestic animals allowed - summary ordinance.docx I:\RFA\City Manager\2021\Animal Ordinance\Ord Amendment 9‐13‐21\10.3a3 Q ‐ Animal Ordinance ‐ WS.docx   Request for Action  August 16, 2021    Approved by: Kirk McDonald, City Manager  Originating Department: Community Development  By: Brandon Bell, Community Development Assistant   Kirk McDonald, City Manager    Agenda Title  Discuss City Code 7‐6, number of domestic animals allowed  Requested Action  Staff recommends the City Council review the current code and provide direction to staff if changes are  warranted  Policy/Past Practice  It is the past practice of the city to provide regulations to govern general and various activities and situations  which actually or may occur or exist in the city, and which will or may affect the general welfare and safety  of residents of the city, with the intention of promoting and protecting the health, safety and welfare of the  citizens of the city.     Background  At the June 14, 2021 City Council meeting, Council denied a request from a resident to exceed the standard  city limit for a resident to keep three chickens. The petitioner was requesting to keep 12 chickens. At that time,  Council expressed interest in potentially amending New Hope’s City Code regarding limits on chickens, to  match those of the city of Crystal since both cities share their Animal Control Officer. Current New Hope City  Code allows for residents to have no more than three fowl (no roosters), unless granted a permit to exceed  limitations. Crystal City Code allows for a resident to keep up to 4 chickens, with no possibility for a permit  to extend that amount.     It should also be noted that New Hope City Code also differs from Crystal in that the only type of “fowl”  allowed in Crystal are chickens. New Hope City Code defines “fowl” as chickens, ducks, geese, pheasants,  turkeys, or other domestic, agricultural or wild fowl.    There are currently four permits to exceed limitations in the city. Two are to allow for six chickens to be kept,  one is allowed for four cats to be kept and the other is for five dogs to be kept. In 2017, a permit to exceed  limitations that was issued in 2009 to allow for 20 chickens was revoked due to health issues caused because  the owner was unable to maintain the property, and there were neighborhood complaints of waste products  and excess compost.     Permit to Exceed Limitations for other animals  Crystal differs from New Hope regarding the permit to exceed limitations on cats and dogs as well. Crystal  City Code states that a person may keep up to three cats or dogs, and up to four of a combination of the two  animals, without having to obtain a multiple animal license. A multiple animal license allows the holder of  the permit to have up to five of a combination of cats and dogs, and no more than that number. New Hope  Agenda Section Work Session Item Number  11.2    Request for Action, Page 2    City Code allows for households to have up to three cats and three dogs without a permit to exceed limitation.  There is no cap on the amount of cats and dogs a person can be granted through a permit to exceed limitations.    Recommendation  Council may wish to consider the following options:  1. Retain Section 7‐6(8) and establish a maximum number for the “Permit to Exceed Limitations”   2. Delete Section 7‐6(8) “Permit to Exceed Limitations”  3. Change Section 7‐6(4) definition of Fowl to be limited to Chickens.   a. Increase maximum allowed number of chickens from three to four.  b. Prohibit roosters/adult male chickens.  c. Add additional language similar to Crystal’s code (shelter/coop structure, sale of eggs, prevention of  nuisance conditions for care of chickens).    Staff recommends options 2 and 3. The four existing permits would be grandfathered in.    If Council directs staff to amend the city code, staff will work with the city attorney to draft an ordinance  amendment for consideration at a future Council Meeting.    Attachments   Minutes from June 14, 2021 City Council Meeting   RFA to Exceed Limitations from June 14, 2021 City Council Meeting   Minutes from June 21, 2021 City Council work session   New Hope City Code Sec 7‐6   Crystal City Code    List of issued permits to exceed limitations      City Council Work Session August 16, 2021  Page 1   City of New Hope  4401 Xylon Avenue North  New Hope, Minnesota 55428    City Council Minutes  Work Session Meeting  August 16, 2021 Northwood Conference Room     CALL TO ORDER The New Hope City Council met in work session pursuant to due call and notice thereof; Mayor Hemken called the meeting to order at 6:30 p.m.    ROLL CALL Council present:    Kathi Hemken, Mayor  John Elder, Council Member  Andy Hoffe, Council Member  Michael Isenberg, Council Member  Jonathan London, Council Member     Staff present:    Kirk McDonald, City Manager  Brandon Bell, Community Development Assistant  Vicki Holthaus, AEM (via Zoom)  Beth Kramer, Communications Coordinator  Blake Torbeck, AEM  Stacy Woods, Assistant City Attorney     Also present: Sarah Larson, West Metro Fire‐Rescue District Chief    CITY CODE 7‐6  NUMBER OF  DOMESTIC  ANIMALS ALLOWED  Item 11.2    Mayor Hemken introduced for discussion item 11.2, Discuss City Code 7‐6, number of  domestic animals allowed.    Mr. Brandon Bell, community development assistant, and Ms. Stacy Woods, assistant  city attorney, noted that this item stems from denial of a permit to exceed number of  animals at the June 14, 2021 city council meeting. Mr. Bell reviewed New Hope’s  current city code related to number of allowed animals and noted that he has discussed  potential updates with the city clerk and animal control officer, who is currently a  shared resource with the City of Crystal. Mr. Bell explained that Crystal’s code differs  from New Hope regarding the permit to exceed limitations on cats and dogs as well.  Crystal City Code states that a person may keep up to three cats or dogs, and up to  four of a combination of the two animals, without having to obtain a multiple animal  license. A multiple animal license allows the holder of the permit to have up to five of  a combination of cats and dogs, and no more than that number. New Hope City Code  allows for households to have up to three cats and three dogs without a permit to  exceed limitation. There is no cap on the amount of cats and dogs a person can be  granted through a permit to exceed limitations.    Mr. Bell asked Council to consider the following options:  1. Retain Section 7‐6(8) and establish a maximum number for the “Permit to Exceed  Limitations”   2. Delete Section 7‐6(8) “Permit to Exceed Limitations” and grandfather in the  existing four permits.  3. Change Section 7‐6(4) definition of Fowl to be limited to Chickens.   City Council Work Session August 16, 2021  Page 2   a. Increase maximum allowed number of chickens from three to four.  b. Prohibit roosters/adult male chickens.  c. Add additional language similar to Crystal’s code (shelter/coop structure, sale  of eggs, prevention of nuisance conditions for care of chickens).    Mr. Bell stated staff recommends options 2 and 3. He explained if Council directs staff  to amend the city code, staff will work with the city attorney to draft an ordinance  amendment for consideration at a future Council Meeting.    Following discussion, Council directed staff to prepare an ordinance amendment to  increase the number of chickens from three to four, change the language regarding  “fowl” in the city code so that only chickens are allowed (no roosters), eliminate the  section of code regarding Permit to Exceed Limitations, add language similar to the  city of Crystal’s regarding shelter/coop structure, sale of eggs, and prevention of  nuisance conditions concerning care of chickens.    Ms. Stacy Woods indicated she would prepare an ordinance amendment for  consideration at the September 13 Council Meeting.      I:\RFA\PUBWORKS\2021\Council\2021 Vehicle Lift Replacement\10.4 Q & R ‐ Central Garage Vehicle  Lift replacement.docx   Request for Action  September 13, 2021    Approved by: Kirk McDonald, City Manager  Originating Department: Public Works  By: Bernie Weber, Director    Agenda Title  Resolution authorizing the purchase and installation of a central garage mechanics bay 50,000 lb. vehicle lift for  $219,856.27 from Met‐Con Construction, Inc. (Improvement Project No. 1071)  Requested Action  Staff is recommending the purchase and installation of a central garage mechanics bay 50,000 lb. vehicle lift  replacement as listed in the 2021 Capital Improvement Program (CIP).    Policy/Past Practice  The city develops a ten‐year capital improvement program (CIP) for capital equipment, facility  improvements, and infrastructure projects. Every two years the CIP is reviewed, updated, and extended two  years for another ten‐year period.   Background  The purchase of a central garage mechanics bay 50,000 lb. vehicle lift replacement is listed in the 2021 CIP.  The vehicle lift is used to lift city vehicles for inspections and repair.  This includes dump trucks, loaders and  tractors. The current 50,000 lb. vehicle lift was installed in 2000. There is rust occurring in the pit of the lift,  and bolt life expectancy is in question. Past certifications of the vehicle lift have recommended replacement in  the near future. The condition and age of the current lift warrant a replacement.     The current lift does not have drains to properly clean it out, and this situation has contributed to some of the  rusting. The bolts which hold the lift in place are also failing.  The new pit and vehicle lift will have floor drains  which will address this problem.     The city will purchase the new Rotary Lift V‐Rex 64/28 through the state contract in the amount of $108,356.27. The  city opened bids on August 19, 2021 for the vehicle lift installation, and the low price of six bidders came from  Met‐Con Construction, Inc. in the full amount of $111,500.00.  The total of the purchase and installation, including  the construction of a new lifting pit with drains, is $219,856.27.  Funding  The total for the purchase and installation of the 50,000 lb. vehicle lift replacement is $219,856.27. The capital  improvements fund currently has $200,000 allocated for the replacement of the lift. The difference of  $19,856.27 will come from the central garage reserve fund.    .  Attachments   Resolution   Stantec letter outlining Bid results  Agenda Section Ordinances &  Resolutions Item Number  10.4      City of New Hope    Resolution No. 21‐    Resolution authorizing the purchase and installation of   a central garage mechanics bay 50,000 lb. vehicle lift  for $219,856.27 from Met‐Con Construction, Inc.  (Improvement Project No. 1071)      WHEREAS, the city of New Hope prepares a ten‐year capital improvement program (CIP) as a guiding  document for equipment acquisition and improvement projects to assist with preparation of each  annual operating budget; and,    WHEREAS, the CIP is not formally adopted as a budget document, nor does it authorize the acquisition of  individual equipment and/or projects listed therein; and,    WHEREAS, the Public Works Department recommends the acquisition of a Central Garage Mechanics Bay  Vehicle Lift Replacement from the state contract and installation by Met‐Con Construction, Inc.;  and,    WHEREAS, the funds for this equipment have been provided within the Central Garage CIP account and  Central Garage reserve fund.      NOW, THEREFORE, BE IT RESOLVED by the City Council, of the city of New Hope, Minnesota, that the  appropriation of $219,856.27 to Met‐Con Construction, Inc. for equipment purchase and  installation is authorized, and the Central Garage equipment replacement fund budget is hereby  amended.    Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota this 13th day of  September, 2021.             __________                                   __________________         Mayor    Attest:  ________                                 _________________   City Clerk      C:\Users\vthompson\Desktop\Next Week\12.1 Q ‐ Upcoming Events.docx   Request for Action  September 13, 2021    Approved by: Kirk McDonald, City Manager  Originating Department: City Manager  By: Kirk McDonald, City Manager    Agenda Title  Exchange of communication between members of the city council  Upcoming meetings and events:  Sept. 14 7:30 a.m. – District 281 Government Advisory Council Meeting    No Citizen Advisory Commission Meeting    Sept. 15 11:30 a.m. to 12:30 p.m. – Music in the Park “Fridley City Band”, New Hope  Performance Center    5:30 p.m. – North Metro Mayors Association Meeting at Brooklyn Park    Sept. 16 7:30 a.m. – Northwest Cable Television Cable Board Meeting    8:30 a.m. – Bassett Creek Watershed Management Commission Meeting at Golden  Valley    Sept. 18 9 a.m. to 1 p.m. – New Hope Community Farmers Market    10 a.m. to 12 p.m. – Vehicle Fair at the Crystal Community Center    Sept. 20 6/6:30 p.m. – City Council Work Session     Sept. 21 7 p.m. ‐ Personnel Board Meeting, Community Service Officer’s    Sept. 24 9 a.m. – Corridor Management Committee Meeting      Sept. 25 9 a.m. to 1 p.m. – New Hope Community Farmers Market – Last one for the season  Approximately 7 p.m. – Outdoor Movie in the Park “Toy Story 4” at New Hope  Performance Center    Sept. 27 7 p.m. – City Council Meeting  Agenda Section Other Business Item Number  12.1