07 26 21 City Council MinutesNew Hope City Council July 26, 2021
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City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes July 26, 2021
Regular Meeting City Hall, 7:00 p.m.
CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:00 p.m.
PLEDGE OF
ALLEGIANCE
The City Council and all present stood for the Pledge of Allegiance.
ROLL CALL Council present:
Absent:
Staff present:
Kathi Hemken, Mayor
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
John Elder, Council Member
Kirk McDonald, City Manager
Dan Boyum, City Engineer
Chris Cazin, Police Sergeant
Tim Hoyt, Director of Police
Rich Johnson, Director of HR/Admin. Services
Beth Kramer, Communications Coordinator
Valerie Leone, City Clerk
Mike TenEyck, Police Sergeant
Scott Slawson, Police Captain
Bernie Weber, Director of Public Works
Stacy Woods, Assistant City Attorney
APPROVAL OF
MINUTES
Motion was made by Council Member Hoffe, seconded by Council Member
Isenberg, to approve the work session meeting minutes of June 21, 2021. Voted
in favor thereof: Hemken, Hoffe, Isenberg, London; and the following voted
against the same: None; Abstained: None; Absent: Elder. Motion carried.
Motion was made by Council Member Isenberg, seconded by Council Member
Hoffe, to approve the regular meeting minutes of June 28, 2021. Voted in favor
thereof: Hemken, Hoffe, Isenberg, London; and the following voted against the
same: None; Abstained: None; Absent: Elder. Motion carried.
OPEN FORUM
There was no one present desirous of addressing the council.
PRESENTATIONS:
NEW HOPE POLICE
DEPARTMENT OATH
OF OFFICE
Item 5.1
Mayor Hemken introduced for discussion Item 5.1, Oath of Office for Recently
Appointed Police Department Command Staff.
Mr. Kirk McDonald, city manager, stated Tim Hoyt was appointed as Police Chief
on November 9, 2020. He reviewed his education and work experience prior to
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joining New Hope’s police department in 2006. He stated the city clerk will
administer the oath of office for the police chief and police sergeants. Mr.
McDonald noted the ceremony was delayed due to the COVID‐19 pandemic.
Chief Tim Hoyt stated Mike TenEyck joined the New Hope Police Department in
2008 and was promoted to Sergeant on October 12, 2020. He reviewed the various
roles and responsibilities held by Sgt. TenEyck during his law enforcement career.
Chief Tim Hoyt stated Chris Cazin joined the New Hope Police Department in
2014 and was promoted to Sergeant on November 9, 2020. He reviewed the various
roles and responsibilities held by Sgt. Cazin during his law enforcement career.
City Clerk Leone administered the oath of office to Chief Timothy Hoyt, Sergeant
Michael TenEyck and Sergeant Christopher Cazin. Family, friends and co‐workers
of the three police personnel attended the meeting.
NEW HOPE POLICE
DEPARTMENT 2020
ANNUAL REPORT
Item 5.2
Mayor Hemken introduced for discussion Item 5.2, Presentation of Police
Department’s Annual Report.
Chief Tim Hoyt reviewed highlights of the police department’s 2020 annual report.
Chief Hoyt reviewed the mission and vision statements and department divisions
including investigations, patrol, support services, K‐9, reserves and explorers,
animal control and SWAT. He emphasized that safety of New Hope citizens is the
department’s highest priority. He credited Brandi Hearn for production of the
report.
Chief Hoyt responded to questions from Council including actions to curtail
vehicle thefts, distribution of duties held by the former crime analyst, department
size, impact of COVID‐19, and ability of investigation division to monitor and
solve crimes.
Council thanked Chief Hoyt for the report.
ROTATING VOTES
Please note that votes taken on each agenda item are called by the secretary on a
rotating basis; however, the written minutes always list the mayor’s name first
followed by the council members’ in alphabetical order.
CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated
that all items will be enacted by one motion unless requested that an item be
removed for discussion. Mr. Kirk McDonald, city manager, reviewed the consent
items.
FINANCIAL CLAIMS
Item 6.2
Approval of financial claims through July 26, 2021.
MOTION
Item 6.4
Motion waiving permit fees for temporary signs for New Hope Lions Pancake
Breakfast on September 19, 2021.
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RESOLUTION 2021‐75
Item 6.5
Resolution approving final payment request to Flagship Recreation for Corner
Park playground project in the amount of $36,772.93 (Improvement Project No.
1055).
MOTION
Consent Items
Motion was made by Council Member Isenberg, seconded by Council Member
Hoffe, to approve the Consent items. All present voted in favor. Motion carried.
CHANGE ORDER
NO. 1
(IMPROVEMENT
PROJECT NO. 1039)
Item 8.1
Mayor Hemken introduced for discussion Item 8.1, Resolution approving Change
Order No. 1 for $15,635.68 with Rochon Corporation for the phase 1 improvements
at the Public Works Facility (Improvement Project No. 1039).
Mr. Dan Boyum, city engineer, stated the city awarded the project for phase 1
improvements at the Public Works Facility to Rochon Corporation on May 24,
2021. He explained the change order includes $12,690.68 for relocating the air dryer
system to the compressor room (and temporary compressor/water heater
relocation), connecting the floor sink/drain inside to prevent ice conditions during
winter months; $5,145 for concrete aprons at vehicle entrances which were not
planned for replacement; and a credit of $2,200 related to a concrete slab that no
longer needs removal as part of the trench grate. He stated the total change order
is $15,635.68 that increases the original contract of $2,316,000 to $2,331,635.68.
There are adequate funds in the public works facility capital fund to pay for the
change order. He stated the project will be completed this fall.
Mr. Kirk McDonald, city manager, advised Council that the public works facility
will be included in the tour of projects scheduled for September 9, 2021.
RESOLUTION 2021‐76
Item 8.1
Council Member Isenberg introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING CHANGE ORDER NO. 1 FOR
$15,635.68 WITH ROCHON CORPORATION FOR THE PHASE 1
IMPROVEMENTS AT THE PUBLIC WORKS FACILITY (IMPROVEMENT
PROJECT NO. 1039).” The motion for the adoption of the foregoing resolution
was seconded by Council Member Hoffe, and upon vote being taken thereon, the
following voted in favor thereof: Hemken, Hoffe, Isenberg, London; and the
following voted against the same: None; Abstained: None; Absent: Elder;
whereupon the resolution was declared duly passed and adopted, signed by the
mayor which was attested to by the city clerk.
FINAL PAYMENT
(IMPROVEMENT
PROJECT NO. 1027)
Item 8.2
Mayor Hemken introduced for discussion Item 8.2, Resolution approving final
payment of $21,068.91 to G.F. Jedlicki, Inc. for the 2020 Winnetka Watermain
Replacement Project (Improvement Project No. 1027).
Mr. Dan Boyum, city engineer, stated on February 10, 2020, the city awarded a
contract to G.F. Jedlicki, Inc. for $339,906. A change order of $13,818.61 was
awarded in May of 2020 due to additional costs associated with COVID‐19
(plumber assistance for home and business connections) resulting in a revised
construction amount of $353,724.61. The final construction amount was
$421,378.12 or $67,653.51 over the revised contract amount. The overrun was
primarily in sidewalk and pavement removal and replacement quantity items as a
result of larger boring and retrieval pits, utilities not being located as shown on
record plans, condition of existing pavement and sidewalk, trench safety, and spot
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checks on gas main crossings. The overages in quantities were discussed with
Council in May of 2020. He explained the watermain replacement process
involving a trenchless method that is less expensive than the open cut method. He
stated the existing watermain was pipe burst that involves demolishing the pipe
in place by boring through the pipe. He stated the 2020 CIP budget for water utility
improvements was $400,000, and the water fund has adequate funds to pay for the
$67,653 in overages. Also, the city was reimbursed $7,470 from Crystal, $6,860 from
Golden Valley, and $6,701 from CenterPoint Energy for construction‐related costs
on the project.
Mr. Boyum illustrated the area on Winnetka Avenue north of 27th Avenue where
the county planned to install new pedestrian ramps and a wider median in
conjunction with the CenterPoint Energy gas main work and mill and overlay
project. He stated the center median was not removed so the improvements were
not completed in 2020. He stated the county performed a pedestrian study of the
Terra Linda crosswalk from June 13‐17, 2018, that showed a peak hour crossing of
seven pedestrians. The county requires 20 pedestrians in an hour to warrant a
crosswalk enhancement (striping). He noted the county is willing to perform
another pedestrian study. Mr. Boyum noted city staff is exploring whether the city
can stripe the crosswalk on a county roadway.
Council Member London inquired whether staff is aware of the reasoning behind
the original crosswalk placement such as a bus stop. It was noted a safer location
for pedestrian crossing is the nearby intersection of 27th and Winnetka. Mr. Boyum
stated there may have been a bus stop mid‐block in the past and some residents
from the Terra Linda neighborhood requested improvements at the crosswalk.
Council Member London asked why the plan records were incorrect.
Mr. Bernie Weber, director of public works, commented that when a utility conflict
is found during a construction project the contractor make adjustments on site. He
noted sometimes the final plans do not reflect the field change.
Discussion ensued regarding the cost savings of the trenchless method that
eliminates the need for street and sidewalk restoration work.
RESOLUTION 2021‐77
Item 8.2
Council Member London introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING FINAL PAYMENT OF $21,068.91 TO
G.F. JEDLICKI, INC. FOR THE 2020 WINNETKA WATERMAIN
REPLACEMENT PROJECT (IMPROVEMENT PROJECT NO. 1027).” The
motion for the adoption of the foregoing resolution was seconded by Council
Member Hoffe, and upon vote being taken thereon, the following voted in favor
thereof: Hemken, Hoffe, Isenberg, London; and the following voted against the
same: None; Abstained: None; Absent: Elder; whereupon the resolution was
declared duly passed and adopted, signed by the mayor which was attested to by
the city clerk.
RESTRICTIONS IN
WATER USAGE
Item 10.1
Mayor Hemken introduced for discussion Item 10.1, Resolution establishing
restrictions in water usage.
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Mr. Kirk McDonald, city manager, stated Council is asked to adopt a resolution
establishing restrictions in water usage. The city of Minneapolis imposed water
usage restrictions on July 21, 2021. The JWC (comprised of the cities of New Hope,
Golden Valley, and Crystal) purchases water from the city of Minneapolis which
draws its water supply from the Mississippi River. The contract with the city of
Minneapolis requires that New Hope enforce the same watering restrictions. The
city will publish notice of the water sprinkling restrictions and also post
information on the city’s website. He indicated staff will continue to coordinate
with Minneapolis and the other JWC cities on the sprinkling restrictions and advise
the Council of any modifications in the future.
Council Member London inquired of the enforcement measures.
Mr. McDonald stated per city code 5‐8 the city issues a warning for a first offense
and a citation for a second violation.
RESOLUTION 2021‐78
Item 10.1
Council Member Isenberg introduced the following resolution and moved its
adoption: “RESOLUTION ESTABLISHING RESTRICTIONS IN WATER
USAGE.” The motion for the adoption of the foregoing resolution was seconded
by Council Member Hoffe, and upon vote being taken thereon, the following voted
in favor thereof: Hemken, Hoffe, Isenberg, London; and the following voted
against the same: None; Abstained: None; Absent: Elder; whereupon the
resolution was declared duly passed and adopted, signed by the mayor which was
attested to by the city clerk.
EXCHANGE OF
COMMUNICATION
Item 12.1
Mayor Hemken introduced for discussion Item 12.1, Exchange of communication
between members of the City Council.
Mayor Hemken reported on upcoming events.
ADJOURNMENT
Motion was made by Council Member Isenberg, seconded by Council Member
Hoffe, to adjourn the meeting, as there was no further business to come before
the Council. All present voted in favor. Motion carried. The New Hope City
Council adjourned at 7:58 p.m.
Respectfully submitted,
Valerie Leone, City Clerk