072621 City Council Meeting Packet
NEW HOPE CITY COUNCIL
MEETING AGENDA
July 26, 2021
7:00 p.m.
City Hall – Council Chambers
4401 Xylon Avenue North
Mayor Kathi Hemken
Council Member John Elder
Council Member Andy Hoffe
Council Member Michael Isenberg
Council Member Jonathan London
The City Council wants and encourages citizen participation at Council Meetings. Your input and
opinions count and are valuable. You are encouraged to bring forth your comments and issues at
the appropriate point on the agenda.
A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time
any person may address the Council on any subject pertaining to City business not listed on this
agenda or scheduled as a future agenda item. The Council requests that you limit your presentation
to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their
hand and be recognized by the Mayor. Approach the podium and speak into the microphone by
first stating your name and address. Also, please record your name on the roster at the table near
the door so that your name will be spelled correctly in the minutes.
Individuals should not expect the Mayor or Council to respond to their comments tonight; Council
may refer the matter to staff for handling or for consideration at a future meeting. You are welcome
to contact the city clerk at 763‐531‐5117 after the council meeting.
COUNCIL MEETING BROADCASTS AND STREAMING
Government Access channel 16 programming includes live/taped meeting replays
Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.
www.newhopemn.gov
New Hope Values and Vision
City Mission
Strong local government that is proactive in responding to the community needs and issues by delivering quality
public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner.
Values
Excellence and Quality in the Delivery of Services
We believe that service to the public is our reason for being and strive to deliver quality services in a
highly professional and cost-e ective manner.
Fiscal Responsibility
We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if
residents are to have confi dence in government.
Ethics, Integrity and Professionalism
We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and
that all meaningful relationships are built on these values.
Respect for the Individual
We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering
of opinions.
Open, Honest, and Respectful Communication
We believe that open, honest, and respectful communication is essential for an informed and involved citizenry
and to foster a positive environment for those interacting with our city.
Cooperation and Teamwork
We believe that the public is best served when all work cooperatively.
Visionary Leadership and Planning
We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in
planning for the future.
Vision
e city is a great place to grow as a family, individual, or business.
All within our city are safe and secure.
Essential services will be those that promote a safe and healthy environment for all residents.
Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner
and with measurable results.
e city views residents as its greatest asset and seeks their input and participation.
e city will meet the communication needs of citizens, elected o cials, and city sta .
Strategic Goals
e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks,
lighting, and city facilities).
e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health.
e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve
or enhance its tax base.
e city will provide core services with a professional sta who are equipped with the necessary tools and
equipment and given necessary direction.
e city will facilitate and improve communications to promote e ective intergovernmental cooperation
between sta , citizens, and Council.
Adopted by the New Hope City Council, August 2006
Reaffirmed by the New Hope City Council, February 2021
CITY COUNCIL MEETING
City Hall, 4401 Xylon Avenue North
Monday, July 26, 2021
7:00 p.m.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – July 26, 2021
2. ROLL CALL
3. APPROVAL OF MINUTES:
Work Session Minutes – June 21, 2021
Regular Meeting Minutes – June 28, 2021
4. OPEN FORUM
5. PRESENTATIONS
5.1 Oath of Office for Recently Appointed Police Department Command Staff
5.2 Presentation of Police Department’s Annual Report
6. CONSENT BUSINESS
6.2 Approval of financial claims through July 26, 2021
6.4 Motion waiving permit fees for temporary signs for New Hope Lions Pancake Breakfast
on September 19, 2021
6.5 Resolution approving final payment request to Flagship Recreation for Corner Park
playground project in the amount of $36,772.93 (Improvement Project No. 1055)
7. PUBLIC HEARING
8. DEVELOPMENT AND PLANNING
8.1 Resolution approving Change Order No. 1 for $15,635.68 with Rochon Corporation for
the phase 1 improvements at the Public Works Facility (Improvement Project No. 1039)
8.2 Resolution approving final payment of $21,068.91 to G.F. Jedlicki, Inc. for the 2020
Winnetka Watermain Replacement Project (Improvement Project No. 1027)
9. PETITIONS AND REQUESTS
10. ORDINANCES AND RESOLUTIONS
10.1 Resolution establishing restrictions in water usage
11. UNFINISHED AND ORGANIZATIONAL BUSINESS
12. OTHER BUSINESS
12.1 Exchange of communication between members of the city council
13. ADJOURNMENT
Memorandum
To: New Hope City Council
From: Kirk McDonald, City Manager
Date: July 22, 2021
Subject: Agenda Items for Monday, July 26, 2021
Open Forum
Staff is not aware of anyone planning to address the Council for the Open Forum.
Item 5.1
Council is asked to recognize recently appointed command staff in the police department. Last fall Tim
Hoyt was appointed as Chief of Police and Mike TenEyck and Chris Cazin were promoted as sergeants.
After each individual’s background is reviewed, the oath of office will be administered by the city
clerk.
Item 5.2
Chief Hoyt will provide a short presentation regarding the 2020 Police Department Annual Report. The
document will be posted on the city’s website.
Items 6.1, 6.2, and 6.3
Item 6.1 – there are no new business license requests.
Item 6.2 ‐ involves routine financial claims.
Item 6.3 – there are no new liability claims to report.
Item 6.4
The New Hope Lions has requested the city to waive the $80 sign permit fee for temporary signs for its
annual pancake breakfast to be held September 19, 2021, at the Crystal Community Center from 8 am to
12:30 pm. The fee for a temporary 7‐day permit is $40, and the Lions usually advertise for two weeks so the
total fee being waived is $80. The city historically waives fees for community events. Director Sargent and I
recommend approval.
Item 6.5
This item approves the final payment of $36,772.93 to Flagship Recreation for play equipment at Corner
Park. The final amount is $1,500 higher than the original quote due to additional aggregate (pea gravel)
needed for the base. The project is being funded by the Park Infrastructure Fund and a $25,000 grant through
Hennepin County. Director Rader and I recommend approval.
Item 8.1
Council is asked to approve a change order for phase 1 improvements at the public works facility. The
change order includes $12,690.68 for relocating the air dryer system to the compressor room (and temporary
compressor/water heater relocation), $5,145 for concrete aprons at vehicle entrances which were not planned
for replacement, and a credit of $2,200 related to a concrete slab that no longer needs removal as part of the
trench grate. The total change order is $15,635.68 that increases the original contract of $2,316,000 to
$2,331,635.68. There are adequate funds in the public works facility capital fund to pay for the change order.
Due to time constraints on the project, and the timing of the July Council Meeting, the city manager
authorized the work, and Council is asked to approve/ratify the change order. Director Weber and I
recommend approval.
Item 8.2
This item accepts the 2020 Winnetka watermain replacement project that was constructed by G.F. Jedlicki,
Inc. The contract was awarded on February 10, 2020, for $339,906. A change order of $13,818.61 was awarded
in May of 2020 due to additional costs associated with COVID‐19 (plumber assistance for home and business
connections) resulting in a revised construction amount of $353,724.61. The final construction amount was
$421,378.12 or $67,653.51 over the revised contract amount. The overrun was primarily in sidewalk and
pavement removal and replacement quantity items as a result of larger boring and retrieval pits, utilities not
being located as shown on record plans, condition of existing pavement and sidewalk, trench safety, and
spot checks on gas main crossings. These overages in quantities were also discussed with Council in May of
2020. The existing watermain was pipe burst that involves demolishing the pipe in place by boring through
the pipe. The city engineer pointed out that the final restoration costs were around $128,500, but if the city
had required the open cut method and reconstructed the road, the restoration costs would have been
approximately $321,700. The 2020 CIP budget for water utility improvements was $400,000, and the water
fund has adequate funds to pay for the $70,000 in overages. Also, the city was reimbursed $7,470 from
Crystal, $6,860 from Golden Valley, and $6,701 from CenterPoint Energy for construction‐related costs on the
project. Director Weber and I recommend approval.
Item 10.1
Council is asked to adopt a resolution establishing restrictions in water usage. The city of Minneapolis
imposed water usage restrictions on July 21. The JWC (comprised of the cities of New Hope, Golden Valley,
and Crystal) purchases water from the city of Minneapolis which draws its water supply from the
Mississippi River. The contract with the city of Minneapolis requires that New Hope enforce the same
watering restrictions. The city will publish notice of the water sprinkling restrictions and also post
information on the city’s website. The ban will be lifted when similar action is taken by Minneapolis. Director
Weber and I recommend approval.
Item 12.1
Mayor Hemken will review upcoming meetings and events.
If you have any questions regarding items in the agenda packet, please call the city clerk or me
before the meeting so that staff can research any issues and be prepared to respond at the meeting.
City Council Work Session June 21, 2021
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes
Work Session Meeting
June 21, 2021
Northwood Conference Room
CALL TO ORDER The New Hope City Council met in work session pursuant to due call and notice thereof;
Mayor Hemken called the meeting to order at 6:30 p.m.
ROLL CALL Council present:
Kathi Hemken, Mayor
John Elder, Council Member (arrived at 7:50 p.m.)
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Staff present:
Kirk McDonald, City Manager
Jeff Alger, Community Development Specialist
Vicki Holthaus, AEM
Tim Hoyt, Director of Police
Valerie Leone, City Clerk
Jeff Sargent, Director of Community Development
Bernie Weber, Director of Public Works
Stacy Woods, Assistant City Attorney
Also present: Bonnie Schwieger, AEM
2020 TIF
PROJECTIONS
Item 11.1
Mayor Hemken introduced for discussion item 11.1, Update on Tax Increment Finance
(TIF) 2020 cash flow projections.
Mr. Jeff Sargent, community development director, informed Council that AEM has
completed the annual analysis regarding the city’s active TIF districts. He stated the
analysis shows how TIF could be used to assist with future redevelopment efforts.
Ms. Bonnie Schwieger of AEM reviewed the active TIF districts (03‐1, 04‐1, 04‐2, 11‐1,
1615, 1616, 1617, 1618 and 1619) as well as the inactive districts (85‐1, 85‐2 and 86‐1).
Ms. Schwieger reported on cash positions. She stated TIF Districts are allowed to
charge up to ten percent for allowable administrative costs, and the current charge has
been approximately eight percent. She recommended close tracking of EDA staff time
and other internal resources used on TIF projects. She stated non captured
administrative costs total about $500,000. She explained that interfund loans are
recorded in most TIF Districts to cover cash deficits or costs associated with the
purchase and sale of redevelopment property. Ms. Schwieger commented that pre‐90
districts have begun generating excess increment and a portion of the interest earned
through interfund loans will be remitted annually to the county for redistribution. She
also stated the pre‐90 districts contain $4,090,983 to be spent (pooled) anywhere in the
city’s project area for TIF eligible costs.
City Council Work Session June 21, 2021
Page 2
She reviewed proposed uses for the pooled resources:
Scattered site housing program, specifically demolition and land purchases.
TIF eligible costs (including land acquisition costs, demolition and
environmental remediation costs and on a limited basis eliminating deficit
balances in other TIF districts.
Other initiatives determined by the EDA’s strategic plan.
Ms. Schwieger stated cash is based on combining EDA funds and cash from TIF
districts. She noted the TIF district funds are more restrictive. Mr. Kirk McDonald, city
manager, commented on the loss of the CDBG funding traditionally utilized for the
scattered site housing program.
Ms. Schwieger and Ms. Holthaus responded to questions from Council regarding TIF
funding.
Council Member London suggested the TIF districts be named with an address that
would easily identify the location of the district instead of numbers.
Council Member London asked whether the effectiveness of districts is measurable.
He also requested the cash flow projection for Ironwood (District 11‐1) be shown
through 2044.
Director Sargent explained the process used before any TIF district is established. He
stated it must be proven that the funds are needed for the development. He stated
Ehlers reviews the proforma and makes recommendations on funding. He stated the
Council has discretion on approving funding.
Ms. Holthaus explained at the beginning stages of the projects there are certain
assumptions such as tax capacity and tax values that all relate to performance
measures. She stated AEM can review the original estimates and determine how the
districts are performing.
Council thanked Ms. Schwieger and Ms. Holthaus for the report.
SCATTERED SITE
HOUSING
PROGRAM
Item 11.2
Mayor Hemken introduced for discussion item 11.2, Update on city’s Scattered Site
Housing Program and funding options.
Mr. Kirk McDonald, city manager, reported on the importance of the city’s scattered
site housing program and the need to increase funding. He recommended reallocating
salaries that are currently budgeted to the EDA to the general fund to decrease
approximately $100,000 in costs. He also recommended establishing an HRA levy that
would result in $150,000 in annual taxes. He stated the levy would increase from 3.98%
to 4.84%. Mr. McDonald stated these two options would generate an additional
$250,000 resulting in an annual allotment for the program of $500,000.
Mr. Jeff Sargent, director of community development, and Mr. Jeff Alger, community
development specialist, presented information on the scattered site housing program
since it was reinstituted in 2014. Mr. Alger noted when a new home is built there is a
large market value increase and the tax revenue is deposited into the general fund, not
the scattered site housing program.
City Council Work Session June 21, 2021
Page 3
Council Member London spoke in support of the program. He expressed uncertainty
regarding the HRA levy. He also reminded staff that he would like to see a private
developer undertake property redevelopment without city resources if possible.
Mr. McDonald stated staff will continue to review funding options and Council can
consider the matter again during budget discussions.
AGENDA ORDER Mayor Hemken asked that Council review Item 11.4 prior to Item 11.3.
POLICE VEHICLES
LEASING PROGRAM
Item 11.4
Mayor Hemken introduced for discussion item 11.4, Begin discussion regarding
implementing a leasing program through Enterprise Fleet Management for the
acquisition of police vehicles.
Ms. Vicki Holthaus, AEM, reviewed the financial considerations regarding a lease
program including elimination of large capital outlay, budget stability, purchasing
power through Enterprise, reduced maintenance costs and down‐time, and increased
trade‐in value. She stated the lease is considered an open lease that can be customized.
Ms. Holthaus stated the current central garage replacement schedule for police
vehicles is every 3 years for squad cars and every 6 years for unmarked vehicles. She
stated the lease program would cycle vehicles every 3‐5 years. Ms. Holthaus reviewed
the lease costs and the projected two‐year net cash savings (capital only). She indicated
the lease would start with eight vehicles for 2021 and six for 2022. The lease payment
is $1,055/month for each marked vehicle and $475‐$819/month for each unmarked
vehicle plus a $6/month maintenance fee per vehicle. The consignment fee is $500.
Ms. Holthaus reported other cities that are utilizing the leasing program include Inver
Grove Heights, Champlin, Hopkins, Rosemount and Stillwater.
Mr. Tim Hoyt, director of police, introduced Wong Nystrom of Enterprise Fleet
Management, Inc. Mr. Wong spoke of the financial benefits of leasing and stated he
works with over 55 communities. He noted the cities of Robbinsdale and Crystal
recently joined. Mr. Wong stated Enterprise is the largest buyer of vehicles in North
America.
Police Chief Hoyt reported it is necessary to order vehicles immediately to obtain
delivery in 2022. Chief Hoyt stated newer vehicles will provide safer environments for
officers.
Mr. Bernie Weber, director of public works, noted the city would obtain a higher resale
value through Enterprise compared to the K‐bid auction process.
Mr. Wong stated maintenance costs increase as vehicles age. He noted fuel economy is
also better for newer vehicles. He stated Enterprise is able to recapture equity by
reselling vehicles at the right interval.
Council Member Elder arrived at 7:50 p.m.
It was noted the city is still responsible for insuring the vehicles.
City Council Work Session June 21, 2021
Page 4
Mr. Weber explained if a squad is totaled, Enterprise can quickly obtain a replacement
vehicle for the city. He noted the other cities that have entered into a leasing
arrangement have been pleased with the results.
Mr. Kirk McDonald, city manager, noted the lease is for 14 vehicles (not the entire fleet
at this time). Ms. Holthaus stated by starting small it provides an opportunity to
determine how well the lease arrangement works for the city.
Mr. Wong explained that mileage patterns provides maintenance and fuel data as part
of the analysis.
Council Members Elder and Hoffe expressed support for leasing vehicles.
Mayor Hemken thanked Mr. Wong for responding to Council’s questions.
Staff was directed to place the item on the June 28, 2021, Council Meeting agenda.
2022 BUDGET
Item 11.3
Mayor Hemken introduced for discussion item 11.3, Preliminary discussion on 2022
Budget.
Mr. Kirk McDonald, city manager, reported on the goals/priorities for 2022 budget
cycle. He briefly reviewed the budget schedule indicating a special meeting could be
held September 7 if necessary; he reported on local government aid, central garage
funding, PERA contribution rates, administrative charges, IT charges, election cost
increase, council salaries, employee compensation and insurance, park and street
infrastructure levies, the EDA levy, and debt service levies. Mr. McDonald also
recommended conducting a professional city survey by Morris Leatherman in 2022.
Mr. McDonald stated the budget notebooks will be distributed at the August work
session at which time the maximum levy will be reviewed. He stated a hearing will be
held on December 6 to consider adoption of the budget.
Mayor Hemken inquired if leasing police vehicles will impact the budget. Ms.
Holthaus stated some central garage figures could change.
Council Member London inquired regarding the funds the city received from the
federal government relating to the pandemic.
Mr. McDonald stated funds from the American Rescue Plan can be used for revenue
losses (pool, ice arena, permits). He stated staff will make a recommendation on the
use of the funding.
Ms. Holthaus commented that some CARE funds were recently transferred to the
temporary financing fund per Council’s direction.
NUISANCES
Item 11.5
Mayor Hemken introduced for discussion item 11.5, Discuss nuisances and other
related issues.
City Council Work Session June 21, 2021
Page 5
Mr. Jeff Sargent, director of community development, explained at the April work
session, Council Member London asked that the city’s policies regarding responses to
nuisances be discussed at a future meeting.
Mr. Sargent explained reviewed the staff report regarding nuisances at residential
districts. He stated items or structures on properties are usually dealt with through
community development. He stated issues such as noise complaints are handled
through the police department. He noted the police department can act as a mediator
on neighbor issues.
Ms. Stacy Woods, assistant city attorney, explained the difference between public
nuisances and private nuisances. She stated a public nuisance affects the community
whereas a situation involving two properties affecting one owner is a private nuisance
and the city should not become involved with the dispute. She stated in most cases,
police officer intervention is successful.
Chief Hoyt spoke of the importance of allowing the police department try to mediate.
Discussion ensued regarding noise from car engines, weed complaints, and group
home occupants.
Council Member London indicated the city should be able to improve the tracking of
complaints to understand problem areas and address ongoing issues.
Director Sargent pointed out oftentimes the problem is an educational issue and can
be resolved once the resident understands city ordinances.
Director Sargent asked Council if it would like staff to prepare an ordinance
amendment to eliminate the “permit to exceed limitations” process based on action
taken at the June 14 Council Meeting. Mayor Hemken recommended review of
Crystal’s animal ordinance to determine if New Hope’s code should be similar.
ADJOURNMENT The meeting was adjourned at 9:03 p.m. as there was no further business to come
before the Council at its work session.
Respectfully submitted,
Valerie Leone, City Clerk
New Hope City Council June 28, 2021
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes June 28, 2021
Regular Meeting City Hall, 7:00 p.m.
CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:00 p.m.
PLEDGE OF
ALLEGIANCE
The City Council and all present stood for the Pledge of Allegiance.
ROLL CALL Council present:
Staff present:
Kathi Hemken, Mayor
John Elder, Council Member (arrived at 7:04 p.m.)
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Kirk McDonald, City Manager
Jeff Alger, Community Development Specialist
Brandon Bell, Community Development Assistant
Dan Boyum, City Engineer
Dave Johnson, Police Sergeant
Valerie Leone, City Clerk
Susan Rader, Director of Parks & Recreation
Jeff Sargent, Director of Community Development
Bernie Weber, Director of Public Works
Stacy Woods, Assistant City Attorney
APPROVAL OF
MINUTES
Motion was made by Council Member Isenberg, seconded by Council Member
London, to approve the regular meeting minutes of June 14, 2021. Voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against
the same: None; Abstained: None; Absent: None. Motion carried.
OPEN FORUM
Mr. David Moos, 8508 Northwood Parkway, expressed concern regarding loud
music played by renters of the Northwood Park picnic pavilion. He stated he does
not believe calling 911 is a good use of police resources. He referred to the city’s
noise ordinance and recommended the city take stronger enforcement action
against violators.
Mr. Mark Burch, 8516 Northwood Parkway, concurred with Mr. Moos’ statements.
He noted the police have responded to complaints, and the volume is lowered only
for a short time.
Mr. Burch also questioned the status of the 2020 road construction project at
Northwood Parkway. He stated there has been a lack of communication this year.
New Hope City Council June 28, 2021
Page 2
Several residents expressed concerns regarding disorderly conduct at two group
homes in the city. The following persons spoke regarding disorderly conduct at
the group home located at 3840 Boone Avenue North:
Kathy Anderson, 3620 Boone Avenue North
Beth Larson, 8600 39th Avenue North
Shane Koehler, 8525 39th Avenue North
The following persons shared concerns regarding disorderly conduct at the group
home located at 3957 Wisconsin Avenue North:
Barb Winge, 3949 Wisconsin Avenue North
Jeff Harper, 3941 Wisconsin Avenue North
Diane and Stephen Connolly, 3981 Wisconsin Avenue North
Carol Kline, 3948 Wisconsin Avenue North
The City Council advised residents that staff will follow up on the matters and
report to residents either by e‐mail or written communication. Community
Development Director Jeff Sargent indicated he will consult the city attorney on
measures the city can take regarding the group homes’ rental registrations,
citations, and possible revocation.
ROTATING VOTES
Please note that votes taken on each agenda item are called by the secretary on a
rotating basis; however, the written minutes always list the mayor’s name first
followed by the council members’ in alphabetical order.
CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated
that all items will be enacted by one motion unless requested that an item be
removed for discussion. Mr. Kirk McDonald, city manager, reviewed the consent
items.
BUSINESS
LICENSE(S)
Item 6.1
Approval of business license(s).
FINANCIAL CLAIMS
Item 6.2
Approval of financial claims through June 28, 2021.
RESOLUTION 2021‐68
Item 6.4
Resolution establishing Public Works Facility Fund and Approving Transfers into
Fund.
MOTION
Item 6.5
Motion ratifying city manager’s approval for expenditures related to security
measures at city hall campus.
MOTION
Item 6.6
Motion waiving permit fees for temporary signs for West Metro Fire‐Rescue
District Waffle Breakfast on July 24, 2021.
MOTION
Item 6.7
Motion authorizing Pub42 to dispense liquor off premises for the HeyDay softball
tournament on July 15‐18, 2021.
New Hope City Council June 28, 2021
Page 3
RESOLUTION 2021‐69
Item 6.8
Resolution authorizing the appropriation of funds in the amount of $12,201.94 for
the replacement of the HVAC equipment at the New Hope Village Golf Course
clubhouse.
MOTION
Item 6.9
Motion to accept a $1,185 donation for the golf course.
MOTION
Item 6.10
Motion accepting a donation of $3,000 from Off Broadway Musical Theatre.
MOTION
Item 6.11
Motion accepting donations for the 2021 Movies in the Park and Music in the Park
programs.
MOTION
Item 6.12
Motion accepting contributions for the 2020‐2021 Donut Make You Wonder and
Author Series programs.
MOTION
Item 6.13
Motion accepting a 2021 Community Safety Grant award from CenterPoint Energy
for West Metro Fire‐Rescue District’s home safety survey program and safety
equipment for the New Hope Aquatic Park.
MOTION
Item 6.14
Motion to accept a $250 donation in memory of Janet Theisen.
MOTION
Item 6.15
Motion to accept a $50 donation for recreation scholarships toward the youth disc
golf programs.
MOTION
Item 6.16
Motion accepting a $300 donation for the Bike Rodeo event from the West Metro
VFW.
RESOLUTION 2021‐70
Item 6.17
Resolution to enter into a Grant Agreement with Hennepin County for the
Meadow Lake Pilot Rain Garden Project.
MOTION
Consent Items
Motion was made by Council Member Elder, seconded by Council Member Hoffe,
to approve the Consent items. All present voted in favor. Motion carried.
CUP 7700 42ND AVE N
(PLANNING CASE
NO. 21‐06)
Item 8.1
Mayor Hemken introduced for discussion Item 8.1, Resolution approving
Conditional Use Permit for P&C Family Daycare at 7700 42nd Avenue North (New
Hope Planning Case 21‐06).
Mr. Brandon Bell, community development assistant, stated the applicant, Glen
and Shirley Toby are requesting a conditional use permit for a daycare operation
at 7700 42nd Avenue North. He explained the property is zoned CC, City Center,
and commercial day care uses are allowed by CUP within the district. Mr. Bell
stated the daycare would operate in the 3,850 square‐foot tenant space adjacent to
Marco’s Pizza (with a 4,300 square‐foot fenced recreation area at the rear of the
building). The daycare would serve approximately 53 children ranging from
infants to preschoolers. There would be about 10 staff members. Mr. Bell illustrated
the site plan and traffic circulation and parking areas. He stated the public hearing
was held at the June 1 Planning Commission meeting, and the planning
New Hope City Council June 28, 2021
Page 4
commission recommended approval with an 8‐0 vote, subject to conditions
outlined in the resolution. He reviewed the 12 conditions of approval.
Council Member London asked whether the owner of Marco’s Pizza had any
concerns regarding traffic. Mr. Bell stated the business did not contact the city but
the additional traffic may generate customers for Marco’s Pizza. Mayor Hemken
directed staff to contact Marco’s Pizza to confirm the owner is aware of the daycare
business and the parking situation.
Shirley and Glen Toby were recognized. Ms. Toby stated they have operated a
home daycare and desire to expand the business into a daycare center.
Mayor Hemken opened the floor to comments from the audience. There was no
one desirous of addressing the Council for the public hearing.
Mayor Hemken welcomed the new business.
RESOLUTION 2021‐71
Item 8.1
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING CONDITIONAL USE PERMIT FOR
P&C FAMILY DAYCARE AT 7700 42ND AVENUE NORTH (NEW HOPE
PLANNING CASE 21‐06).” The motion for the adoption of the foregoing
resolution was seconded by Council Member Isenberg, and upon vote being taken
thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg,
London; and the following voted against the same: None; Abstained: None;
Absent: None; whereupon the resolution was declared duly passed and adopted,
signed by the mayor which was attested to by the city clerk.
CONTRACT AWARD
2021 CRACK REPAIR
AND SEAL COAT
PROJECT
(IMPROVEMENT
PROJECT NO. 1066)
Item 8.2
Mayor Hemken introduced for discussion Item 8.2, Resolution awarding a contract
to Allied Blacktop Company for $137,563.87 for the 2021 Crack Repair and Seal
Coat project (Improvement Project No. 1066).
Mr. Dan Boyum, city engineer, illustrated the project area including the
neighborhood surrounding Civic Center Park, Meadow Lake south neighborhood,
and the Hidden Valley Park parking lot. He explained that crack repair work
would also be performed on Winnetka Avenue north of Bass Lake Road and a
portion of Gettysburg Avenue north of Bass Lake Road. Additionally, the base bid
includes installing mastic crack repair along the failing joints on Boone Avenue
between 49th and 42nd. He reported there are two alternates on the project:
Alternate No. 1 is the crack repair, seal coat and fog seal of Zealand Avenue south
of 49th Avenue; and Alternate No. 2 is the crack repair, seal coat and fog seal of
the Olson Industrial area, located between 50th and 52nd and east of the Hwy 169
frontage road.
Mr. Boyum stated two bids for the 2021 crack repair and seal coat project were
received on June 23, and Allied Blacktop Company submitted the low bid for
$137,563.87 (base bid $116,842 plus Alt. 1 for $7,582.75 and Alt. 2 for $13,139.12).
The project total, including indirect costs, is $165,076.64. He stated the 2021 CIP
includes $297,735 for the project, and during routine street inspection this spring,
staff reevaluated the project scope. He stated the project costs will be funded by
the street infrastructure fund. The city has worked with Allied Blacktop Company
New Hope City Council June 28, 2021
Page 5
in the past with good results. He stated the work would be completed between
July and September 2021.
RESOLUTION 2021‐72
Item 8.2
Council Member London introduced the following resolution and moved its
adoption: “RESOLUTION AWARDING A CONTRACT TO ALLIED
BLACKTOP COMPANY FOR $137,563.87 FOR THE 2021 CRACK REPAIR AND
SEAL COAT PROJECT (IMPROVEMENT PROJECT NO. 1066).” The motion for
the adoption of the foregoing resolution was seconded by Council Member
Isenberg, and upon vote being taken thereon, the following voted in favor thereof:
Hemken, Hoffe, Isenberg, London; and the following voted against the same:
None; Abstained: Elder (due to absence during discussion); Absent: None;
whereupon the resolution was declared duly passed and adopted, signed by the
mayor which was attested to by the city clerk.
2022
INFRASTRUCTURE
IMPROVEMENTS
PROJECT
(IMPROVEMENT
PROJECT NO. 1074
Item 8.3
Mayor Hemken introduced for discussion Item 8.3, Resolution authorizing the
preparation of a feasibility report for construction of the 2022 Infrastructure
Improvements project (Improvement Project No. 1074).
Mr. Dan Boyum, city engineer, illustrated the proposed project area and existing
street conditions. He stated the city conducts infrastructure improvements to
extend the useful life of the infrastructure. The streets planned for the 2022 project
have street PRI ratings as poor and are located near Liberty Park. He stated the
feasibility report would identify proposed improvements and costs. The estimated
cost for the project is $2,079,521.60 that would be funded primarily with street
infrastructure funds. The feasibility report would be presented to Council this fall
and construction would take place in 2022 He noted January and February is
typically the ideal time to seek bids for infrastructure improvements.
RESOLUTION 2021‐73
Item 8.3
Council Member London introduced the following resolution and moved its
adoption: “RESOLUTION AUTHORIZING THE PREPARATION OF A
FEASIBILITY REPORT FOR CONSTRUCTION OF THE 2022
INFRASTRUCTURE IMPROVEMENTS PROJECT (IMPROVEMENT
PROJECT NO. 1074).” The motion for the adoption of the foregoing resolution
was seconded by Council Member Isenberg, and upon vote being taken thereon,
the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and
the following voted against the same: None; Abstained: None; Absent: None;
whereupon the resolution was declared duly passed and adopted, signed by the
mayor which was attested to by the city clerk.
POLICE VHICLES
ENTERPRISE FLEET
MANAGEMENT
LEASE
Item 10.1
Mayor Hemken introduced for discussion Item 10.1, Resolution approving
agreement with Enterprise Fleet Management for lease of police vehicles.
Mr. Kirk McDonald, city manager, reported at the June 21 work session staff
reviewed the proposal of entering into a lease with Enterprise Fleet Management.
The agreement approves an initial lease of 14 police vehicles (eight vehicles
ordered in 2021 and six scheduled for 2022 due to supply chain issues). He noted
more vehicles could be leased in the future based on the city’s fleet needs. A lease
program would provide budget stability and increase vehicle replacement
frequency which results in safer vehicles and lower maintenance costs. The lease
New Hope City Council June 28, 2021
Page 6
program is open ended with no early termination, mileage or abnormal wear and
tear penalties. The analysis prepared by AEM shows a projected savings of
$328,513 over 15 years by partnering with Enterprise Fleet Management and
utilizing Enterprise’s buying power and fleet management efficiencies.
Council Member Elder supported the endeavor and commented on the positive
results achieved by other governmental agencies. He complimented Chief Hoyt
and Director Weber for the research and for proceeding cautiously with a small
number of leased vehicles initially.
Council Member London expressed hesitation regarding the analysis as the city’s
new police facility was constructed with a garage with the assumption that the
garage would extend the service life of vehicles. He stated there has not been
sufficient time to determine if vehicles could be retained longer or not.
RESOLUTION 2021‐74
Item 10.1
Council Member Isenberg introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING AGREEMENT WITH ENTERPRISE
FLEET MANAGEMENT FOR LEASE OF POLICE VEHICLES.” The motion for
the adoption of the foregoing resolution was seconded by Council Member Hoffe,
and upon vote being taken thereon, the following voted in favor thereof: Hemken,
Elder, Hoffe, Isenberg, London; and the following voted against the same: None;
Abstained: None; Absent: None; whereupon the resolution was declared duly
passed and adopted, signed by the mayor which was attested to by the city clerk.
EXCHANGE OF
COMMUNICATION
Item 12.1
Mayor Hemken introduced for discussion Item 12.1, Exchange of communication
between members of the City Council.
Mayor Hemken reported on upcoming events.
ADJOURNMENT
Motion was made by Council Member Isenberg, seconded by Council Member
Elder, to adjourn the meeting, as there was no further business to come before
the Council. All present voted in favor. Motion carried. The New Hope City
Council adjourned at 8:49 p.m.
Respectfully submitted,
Valerie Leone, City Clerk
I:\RFA\City Manager\2021\5.1 Q ‐ NHPD Oath of Office 072621.docx
Request for Action
July 26, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Oath of Office for Recently Appointed Police Department Command Staff
Requested Action
Due to the COVID‐19 pandemic and virtual council meetings over the past year, the oath of office was not
formally administered to recently promoted New Hope Police Department command staff. Staff is requesting
that the Council allow the city clerk to formally administer the oath of office to Chief Tim Hoyt and Sergeants
Mike TenEyck and Chris Cazin at this time and their family members may be in attendance.
Policy/Past Practice
In the past, newly hired police officers that have completed their probationary period have been formally
administered the oath of office at a council meeting by the city clerk and police department promotions have
also been recognized by the Council.
Background
Police Chief
Tim Hoyt was appointed as Police Chief on November 9, 2020. Tim holds a Masters of Arts degree in
Criminal Justice Leadership, a Bachelor of Arts degree in Criminal Justice Studies, and an Associate of
Science degree in Law Enforcement. Hoyt brings 25 years of law enforcement experience to the position. He
began working as an officer with the New Hope Police Department (NHPD) in 2006 and was promoted to
sergeant in 2011. In addition to his duties as sergeant, Hoyt oversaw the field training program, K9 program
and also worked on the West Metro Drug Task Force. Hoyt has previously served with the Eau Claire,
Augusta and Chippewa Falls, Wisconsin police departments holding the ranks of reserve deputy, patrol
officer, SWAT and detective. Since his appointment as chief he has implemented the community engagement
and officer wellness programs and is in the process of implementing body worn cameras.
Sergeants
Mike TenEyck was promoted to Sergeant on October 12, 2020. Mike holds an Associate of Arts degree as well
as a Bachelor’s degree in Criminal Justice from St. Cloud State University. He served as an intern with the
Carver County Sherriff’s Office and was employed in private security prior to joining the city. Mike joined
the New Hope Police Department in 2008 and has excelled in numerous roles, including field training officer,
defensive tactics trainer, use of force trainer, school resource officer, investigator, member of the Northwest
Metro Drug Task Force, SWAT team member, and now, police sergeant. Mike has been with the city for
approximately 12 ½ years as a police officer. During that time, Mike has excelled in numerous roles,
including field training officer, defensive tactics trainer, use of force trainer, school resource officer,
investigator, member of the Northwest Metro Drug Task Force, and SWAT team member.
Chris Cazin was promoted to Sergeant on November 9, 2020. Chris holds an Associates of Arts degree in Law
Enforcement and a Bachelor’s degree in Criminal Justice. He began his law enforcement career as a part‐time
Agenda Section
Presentations
Item Number
5.1
Request for Action, Page 2
police officer for the cities of Hoyt Lakes, Biwabik, Eveleth and Breitung Township in northern Minnesota
and went full‐time with the Eveleth Police Department in 2001 where he was later promoted to sergeant. In
2007, he moved to the St. Louis County Sherriff’s department and in 2014 joined the New Hope Police
Department. Chris has served in a variety of roles along the way including DARE, school resource officer,
firearms instructor, field training officer, team leader on SWAT, and in the past year has served as acting
sergeant while the role was vacant.
I:\RFA\POLICE\2021\Council Meetings\2020 Annual Report\5.2 Q ‐ Annual Report Presentation 2020.docx
Request for Action
July 26, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: Police
By: Tim Hoyt, Director of Police
Agenda Title
Presentation of Police Department’s Annual Report
Requested Action
Chief Hoyt will conduct a short presentation of the 2020 Police Department Annual Report.
Policy/Past Practice
Department heads frequently make presentations and provide department updates to the Council.
Background
The police department makes an ongoing effort to engage the public in departmental procedures. By
reaching out and providing more transparency of how law enforcement functions in their community, the
bonds of trust are strengthened between all parties. It also serves as a way to keep Council informed with a
summary of the year’s events and statistics.
Attachment
Annual Report
Agenda Section
Presentations
Item Number
5.2
2020 Annual Report
Brandi Hearn
City Of New Hope
2020 Annual Report
New Hope Police Department
1 | Page
Letter from the Chief
When looking back at 2020, nobody could have predicted
the events which unfolded in the United States, and
particularly in the state of Minnesota. From the worst
pandemic in over a century, to the murder of George
Floyd, this left our communities reeling in ways that
nobody could have seen. Despite all the chaos and
uncertainty, our officers and staff showed courage, grace
and sacrifice. They transitioned to Covid‐19 schedules,
minimal staffing, long hours, civil unrest, all while
maintaining their highest dedication and professionalism
to the citizens of New Hope.
Many staffing changes also occurred in 2020. I was
promoted to Chief of Police in November, with the
retirement of Chief Tim Fournier. Sergeant Doug
Brunner, Officer Nichole Korth, Officer Todd Black and
Officer Ben Harty all retired at different points of 2020.
They will be missed, and I thank them for their
outstanding service and wish them all the best in their
next endeavors. I am thankful for the support of all city
staff, the New Hope City Council, and the entire New
Hope Police Department during this transition since my
appointment as the Chief of Police.
I have a great deal of hope for the future of the New Hope
Police Department, as we strive for positive change and a
culture geared toward unity and trust within our
community.
Sincerely,
Chief Tim Hoyt
Tim Hoyt, Chief of Police
2 | Page
Vision and Mission Statements
Mission Statement
It is the mission of the New Hope Police Department to
protect the lives and property of our residents and
visitors, to reduce fear and enhance safety, and to work
side by side with our diverse community. We are bound
to do so with honor and integrity while holding each
other to the highest of standards in order to earn public
trust.
Vision Statement
To professionally serve – as well as represent – our
diverse community as we strive for togetherness through
accountability and transparency, all while ensuring New
Hope continues to be a safe place to live, work and visit.
New Hope Police Department Organizational Chart
3 | Page
Chief of
Police
Patrol Captain
Patrol
SWAT Team
Internal Affairs
Animal Control
Mobile Field
Force
Administrative
Captain
Investigations
Community
Relations /
Crime
Prevention
Officer
Clerical/Office
Supervisor
Clerical Staff
Embedded
Social Worker
Administrative
Specialist
Department Divisions
4 | Page
Captain Scott Crocker
Patrol Captain
Internal AffairsMobile Field
ForcePatrol
Patrol
Sergeants
Patrol Officers
K9 OfficersReservesCommunity
Service OfficersTraffic OfficerExplorers
SWATAnimal Control
Patrol
Captain Scott Crocker completed his 35th year of law enforcement
in 2020, and is responsible for all duties related to the patrol
division of the department. There are a total of twenty‐one officers
in the patrol division; comprised of six sergeants, eleven patrol
officers, two K9 teams, one traffic officer and one rotating
position. The patrol division is responsible for many duties and
assignments including but not limited to: field training program,
firearms program, defense and arrest tactics program, SWAT,
mobile field force operations, predatory offender registration,
citizens’ police academy, police reserves and police explorers.
Three full‐time community service officers and one animal control
officer are also under the patrol division.
Captain Crocker oversees the Explorer’s program, but due to Covid‐19, the program was paused in
2020. We are hoping to restart the program in the fall of 2021. The New Hope Police Explorer Post
915, is a career interest program for young men and women between the ages of 14 and 21.
Exploring provides training and skill development related to a career in law enforcement and allows
a close‐up view of what police officers do on a daily basis. The Explorer group meets September
through April each year.
The Explorer program is an excellent opportunity to improve personal communication skills, build
confidence, become more comfortable speaking in public and other skills required for a future
career in any field.
Department Divisions
5 | Page
Administrative
Captain
Investigations
Investigators Drug Task Force School Resource
Officers
Community
Relations/Crime
Prevention Officer
Clerical/Office
Supervisor
Clerical Staff
Embedded Social
Worker
Administrative Division
Captain Scott Slawson
Captain Scott Slawson heads the administrative division of the
department, which incorporates investigations, office support staff
and community services. With over 449 cases being investigated by
two full‐time investigators and one part‐time investigator, anyone
can see why this division stays very active. Cases also come to this
division by way of Hennepin County Child Protection, Hennepin
County Adult Protection and MARRC reports. This is in addition to
the traditional 911 calls and information that investigators obtain
from citizens and confidential informants. In addition to
investigations, Captain Slawson supervises an investigator who is
assigned to the West Metro Drug Task Force, two school resource
officers at Cooper High School, and one officer who was appointed
to crime prevention/community relations.
2020 was a challenging year for the administrative division. With the on‐set of the global
pandemic came school closures, sports cancellations and a new Community Relations/Crime
Prevention Officer. Many goals for 2020, including additional community engagement
events, were paused or re‐scheduled, until 2021.
Support Services
6 | Page
YEAR APPS ISSUED DENIED
2015 199 188 11
2016 178 161 17
2017 158 153 5
2018 131 126 5
2019 128 119 9
2020 394 375 19
Jeana Allen‐Hatcher
Office/Clerical Supervisor
Lorilee Stafford
Full Time Clerk
Rhonda Peske
Full Time Clerk
Riley McIlrath
Full Time Clerk
Miranda Reed
Full Time Clerk
Clerical Staff
The Support Service Division is divided into two areas: Clerical
and Police Administrative Support. Jeana Allen‐Hatcher and her
full‐time staff (Lorilee Stafford, Rhonda Peske, Riley McIlrath
and Miranda Reed), along with one part‐time clerk (Jean
Anderson), provide a variety of technical, clerical and
information technology services. Other duties of this division
include customer service, records management, retention,
processing and dissemination of police reports, processing of
employee and volunteer background checks, submitting cases
to the city and county attorneys, data practices, state
compliance requirements and entering/auditing information
into the National Crime Information Center system.
Lorilee Stafford and Rhonda Peske process and track all of the
permit to purchase firearm applications. All permit request
results are signed off by the Chief of Police.
Below are the permit statistics from 2015 through 2020.
The majority of the denials were due to prior felony convictions and
domestic violence convictions.
The police department continues to utilize LETG (Law
Enforcement Technology Group) for records management.
Clerical personnel receive regular updates and training on the
system.
All full‐time clerical personnel are members of the Professional
Law Enforcement Administrative Assistants (PLEAA), which
offers support and ongoing training in their ever changing field.
Department Divisions
7 | Page
Investigations
The New Hope Investigations team consists of three detectives, one narcotics investigator that is
assigned to the Northwest Metro Drug Task Force, as well as two full‐time school resource officers. A
captain oversees and leads the investigations division.
Detectives handle cases generated by the patrol division that require additional follow‐up, which
includes obtaining search warrants to gather evidence, interviewing subjects, and submitting cases
to prosecution for criminal charges.
Investigators work closely with both the New Hope City Attorney’s Office, as well as the Hennepin
County Attorney’s Office, to pursue the best possible case outcomes.
The investigations team partners with the Hennepin County Crime Lab and the BCA (Bureau of
Criminal Apprehension) to process forensic evidence.
The team partners with Hennepin County Child Protection and Adult Protection when there are
concerns for children and vulnerable adults in the community.
Investigators also conduct pre‐employment background checks for prospective employees, massage
practice licenses, liquor licenses as well as intelligence sharing with other local, state and federal law
enforcement agencies.
In 2020, the investigations team worked on 449 cases.
Department Divisions
8 | Page
New Hope K‐9 Units
K‐9 Kody
K‐9 Kody’s Handler
Officer Robles
K‐9 Dex’s Handler
Officer Dyer
K‐9 Dex
Productivity
The New Hope Police Department K‐9 Unit was involved in a wide
variety of calls for service in 2020. The two K‐9 teams include Officer
Robles and his K‐9 partner Kody and Officer Dyer and his K‐9 partner
Dex. They were recognized for several awards by the United States
Police Canine Association (USPCA).
The two teams were utilized in 1,684 of the total calls for service in the
department. Proactively, they generated 188 of their own calls for
service. There were 23 arrests directly attributed to their teams and 20
narcotic related searches. They completed 19 tracks of New Hope and
in surrounding areas, resulting in six finds.
New Hope K‐9’s, assisted in a dozen building searches, and were called
upon to assist police in New Hope, and surrounding agencies, with
evidence recovery multiple times. Throughout the year, our K‐9 teams
also aided in felony stops, area searches, and perimeter containment.
Public Demonstrations
Due to Covid‐19, and its restrictions, there were no canine
demonstrations during 2020.
Training/Certification
Officer Robles, and his K‐9 partner Kody, successfully completed
Regional PD1 Certification in 2020.
Officer Dyer, and his K‐9 partner Dex, successfully completed Regional
PD1 Certification in 2020.
New Hope Police K‐9 Unit was awarded host agency for the
United States Police Canine Association Region 12 Detector Dog
Certification in 2020, but was forced to postpone the
certification event until 2021, due to Covid‐19.
Department Divisions 9 | Page New Hope K9 Unit Stats
Department Divisions
10 | Page
New Hope SWAT Team West Metro SWAT
Team
The New Hope Police
Department partners with the
cities of Golden Valley,
Robbinsdale and Crystal to
provide critical incident and
high‐risk warrant service to a
metropolitan population of
more than 75,000 citizens.
There are currently 24 police
officers assigned to the West
Metro SWAT Team. Assigned
officers are full‐time members
of their respective police
departments and participate
with the team as an additional
duty. In 2020, the City of New
Hope had nine officers
participating in the West Metro
SWAT Team.
Team members are on‐call 24
hours a day, seven days a week.
Officers are selected for the
team based on exceptional
work performance and
competency.
The SWAT team responds to
high risk situations such as:
High‐Risk Warrant
Service
Barricaded Suspect
Hostage Situation
Suicidal Subjects
In 2020, the team had over 150
hours of specialized training in
various areas including
emergency response, special
weapons and tactics.
The SWAT team uses Camp
Ripley as the site for their
week long training and mini
training sessions. Camp Ripley
Training Center is a 53,000
acre facility located near Little
Falls, MN. It features
numerous ranges and state‐
of‐the‐art facilities to support
military and civilian agency
training requirements.
SWAT members utilize the
outdoor rifle and handgun
ranges, performed force‐on‐
force scenarios using paint
marking rounds, and trained
in one of the camp’s scenario
based locations. The training
center offers unique
opportunities for officers to
train more freely using flash‐
bangs and blank ammunition;
activities that are not allowed
in civilian facilities because
they would cause too much
disruption and space is
limited.
Department Divisions
11 | Page
Mobile Field Force (M.F.F.)
Eventually, the
entire New Hope
Police Department
will go through
the Mobile Field
Force training and
be ready for
deployment.
The New Hope Police Department is part of the
West Command Mobile Field Force (WCMFF).
Law enforcement officers from the following
agencies are also participating in WCMFF:
Airport, Bloomington, Brooklyn Center,
Brooklyn Park, Champlin, Corcoran, Crystal,
Deephaven, Eden Prairie, Edina, Golden Valley,
Hopkins, Hennepin County Sheriff’s, Maple
Grove, Medina, Minnetrista, Minnetonka, New
Hope, Orono, Osseo, Plymouth, Richfield,
Robbinsdale, Rogers, St. Louis Park, South Lake
Minnetonka, Wayzata, West Hennepin Public
Safety and University of Minnesota.
The WCMFF was formed to provide rapid deployment of MFF personnel to preserve life,
public safety and property.
The current participating personnel with the New Hope Police Department’s contingent are
as follows: Sergeant Marty Williams, Officer Britni Austin, Officer Dan Fitzmaurice, Officer
Tony Gust, Officer Brad Kallio, and Officer Mike Keithahn.
New Hope Officers that are assigned to the WCMFF are attached to the 2nd platoon, which
includes the cities of New Hope, Robbinsdale, Crystal, Hopkins, St. Louis Park and Golden
Valley.
The New Hope contingent is assigned to the 2nd platoon’s protection team, which provides
lethal and non‐lethal cover.
Training was provided by the Hennepin County Sheriff’s Office and the Minneapolis Police
Department. Sixteen New Hope officers, not assigned to the SWAT team, were sent to the
training, this number included the six officers assigned to the WCMFF.
Department Divisions
12 | Page
Tom Mahan
Animal Control Officer
Patrol often helps Animal
Control Officer Mahan with
animal issues.
Animal Control
Animal Control Officer Tom Mahan works for both the New Hope and Crystal
Police Departments. He has been serving these cities for the past 23 years.
In 2020, he encountered or responded to 230 (251 in 2019) animal‐related
incidents. The number of citizen complaints was 193 or 84% (223 or 89% in
2019) and the number of officer‐initiated complaints was 37 or 6% (28 or
11% in 2019). Of the 193 citizen complaints, 54 (28%) concerned dogs at
large (57 or 26% in 2019), resulting in one (2%) citation, 12 (22%) written
warnings and 4 (7%) impounds.
Overall, citizen complaints included 95 (49%) concerning dogs (123 or 55% in
2019), resulting in three (3%) citations, 17 (18%) written warnings and eight
(8%) impounds. There were six dog bites (nine in 2019), three passed
through PUPS quarantine without signs of illness with one labeled potentially
dangerous, two were euthanized and tested negative for rabies and one was
unfinished since the victim was not found. There were three reports of dogs
being aggressive toward other dogs, one was euthanized, one was labeled
potentially dangerous and one the owner fled the scene. There were 23
(12%) citizen complaints concerning cats (38 or 17% in 2019), 20 or 87% were
cats at large. These calls resulted in one (4%) citation, three (13%) written
warnings and four (17%) impounds. There were no reported cat bites. A trap
was loaned to one residence to catch a stray cat. There were 75 (39%) citizen
complaints concerning other animals (62 or 28% in 2019) with no
enforcement needed.
The 37 officer‐initiated incidents included 31 (84%) involving dogs (27 or 96%
in 2019) (25 involved dog licenses), resulting in five (16%) citations and 24
(65%) written warnings. There were four (11%) officer‐initiated incidents
involving cats (none in 2019), resulting in one (25%) citation and three (75%)
written warnings. There were two (5%) officer‐initiated incidents involving
other animals (one or 4% in 2019) with no enforcement needed.
Animal Control Officer Mahan was also involved in 31 non‐animal related
calls for service. These included: document deliveries, traffic control at
accidents and fire calls; motorist assists; medical assists; utility checks; found
bicycles; assists at warrant and crime scenes; and vehicle and residential
lockouts. Inspections of homes with permits‐to‐exceed were not done in
2020 due to the Covid‐19 pandemic.
Animal Control Officer Mahan continues to represent both the cities of New
Hope and Crystal at the PUPS board meetings. In addition, he also serves as
Chair on the Executive Committee of the Minnesota Animal Disaster
Coalition. Tom also assists with the training of new community service
officers and patrol officers in both cities by reviewing animal related
ordinances and procedures.
Department Divisions
13 | Page
Reserves
During 2020, the number of reserve personnel increased by one. During
the year, Reserve Officer Seth Patrin left the unit to accept a position
with Immigration and Customs Enforcement. Two new officers were
added to the unit, John Monson in July, and Spencer Specht in
December. There was an advisory (non‐patrol) member added to the
unit. Former Reserve Captain Todd Schmeltzer will have a new role that
is focused specifically on police department training and will be exempt
from the traditional training and participation requirements that must
be met by reserve patrol officers.
In 2020, reserve officer activity hours (1218) decreased by 24% when
compared to 2019 (1595 hours), and is 52% lower than the average of
the last eight years (2540 hours). The precipitous decrease in hours is
largely due to a three month cessation of activities due to the Covid‐19
pandemic state shutdown. Also, all festivals and civic activities were
cancelled from March through the end of the year. When the hours are
normalized by the number of reserve officers on the unit, then our 2020
per‐officer hours (159) is 26% below that of 2019 (215) and 27% below
the eight‐year average (218). As such, the unit only assisted with one
community event in March and some YMCA food drives late in the
summer.
The unit spent 18 hours on one emergency call‐out event, compared
with 15.5 hours on four call‐out events in 2018. The number of call‐outs
fluctuates considerably each year.
The police reserve unit maintained Friday and Saturday patrol activity
(7PM – 2AM) during 2020, with the exception of the three month
period from March to June. Despite the three month hiatus, reserve’s
patrol hours (686) were only around 4% less than 2019 (718 hours), but
41% lower than the eight‐year average (1162).
The New Hope Police Reserves have an ongoing agreement to perform
traffic duties at New Hope Church. These traffic duties were also
curtailed for most of the year, resulting in a 56% reduction in church
traffic hours over last year.
Training consumes a significant amount of time for each reserve officer.
The reserve unit received 182 hours of training, including cadet training,
First Responder (medical assistance for the “first on the scene”, Tasers,
and driving safety.
The New Hope Police Department and the City of New Hope can be
proud of the New Hope Police Reserves for their outstanding
commitment and dedication to the residents and the City of New Hope.
The New Hope Police
Reserve Unit is a
volunteer organization
of the New Hope Police
Department. The
Reserve “mission
statement” reads:
To provide services for
the New Hope Police
Department that are
compatible with the
charter and bylaws of
the Reserve Unit. In
addition, provide
services to the City of
New Hope, School
District 281 and other
community
organizations… when
the requests do not
conflict with the
commitments to the
Police Department.
Recognition of
Service Awards:
‐Reserve Lieutenant
Scott Beal – 8 service
bars – for a total of 24
years of service.
‐Reserve Sergeant Alex
Saric – 1 service bar – 3
years of service.
‐Reserve Sergeant Joe
Rasmussen – 5 years of
service.
2020 New Hope
Reserve Officer of the
Year:
‐Reserve Sergeant Alex
Saric. He volunteered
182 hours during 2020
and consistently
exceeded performance
expectations.
Department Divisions
14 | Page
Community Relations & Crime Prevention
Brad Kallio
Community Relations and
Crime Prevention Officer
The New Hope Police Department’s community engagement efforts
were strongly affected by the global pandemic in 2020. Many of the
programs and partnerships throughout the year were altered, held
virtually or canceled altogether. On top of that, Officer Nichole Korth,
who had held the position of New Hope Police Department’s Crime
Prevention Officer for 27 years, retired in July of 2020, leaving the
position unfilled until Officer Brad Kallio took over in December of
2020, just in time for Shop with a Cop.
As life starts to get back to normal, the New Hope
Police Department will continue to safely offer a
variety of programs to encourage New Hope
residents to become involved with crime
prevention and community service, including:
National Night Out and New Hope’s Night
to Unite (NNO/NTU)
Neighborhood Watch Program
Citizen’s Police Academy
New Hope Crime Prevention Fund Board
Crime Free Multi‐Housing (CFMH)
Annual Bicycle Rodeo and Bicycle Theft
Prevention
Coffee with a Cop
Shop with a Cop
Meals on Wheels
Safety Camp
Car Seat Checks and Clinics
Shop with a Cop 2020 Shop with a Cop 2020
Officer Cracknell delivering Meals on
Wheels
The New Hope Police Department now
offers Tip411 to allow citizens to make
anonymous tips via a text message to
847411 with the keyword NHPD. Users with
Android or iPhone devices can download
the Tip411 app and send picture messages
and anonymous crime tips.
Tipsters can also sign up to receive
communication from the police
department, including crime alerts, safety
advisories and reminders, general
information and view an interactive crime
map.
Training
15 | Page
Total Slips 1st Violation 2nd Violation 3rd Violation
2015 50 43 6 1
2016 22 19 3 0
2017 26 25 1 0
2018 8 7 1 0
2019 23 21 2 0
2020 32 24 6 2
Community Relations & Crime Prevention
Crime Free Multi‐Housing
The Crime Free Multi‐Housing Program (designed for rental properties) continues to be a valuable tool for
cities and property owners alike. To become a certified CFMH property, the rental property must meet these
specific criteria:
One‐day training for managers
The use of the Crime Free, Drug Free lease addendum
Criminal background checks on prospective tenants
Annual property inspection
Participation in Neighborhood Watch Program
Physical security measures (locks, lighting, signage)
An active management to enforce the requirements
Failure to meet these requirements annually will result in decertification of the property.
Disorderly Behavior Ordinance
Nuisance and disorderly property enforcement continues to be a focus of the police department and the city
of New Hope. The city’s disorderly behavior ordinance deals directly with those properties that continuously
cause nuisance issues to neighboring tenants or properties. The ordinance specifically addresses the following:
Drug activity/drug paraphernalia
Disorderly conduct
Obstruction of the police or legal process
Acts or threats of acts of violence
Public nuisance
Prohibited noise
Alcohol violations
This partnership between rental property owners, managers, inspectors and police is working to increase
the quality of life, and safety, throughout the community of New Hope.
Clerk Rhonda Peske
handles all of the
disorderly behavior
slips for the city.
The city notifies property owners after one disorderly conduct incident has occurred at the rental property. If a 2nd instance
occurs at the property, the owner must provide the city with a written action plan to abate the behavior. If there is a 3rd
instance, within a 12 month period, city ordinance allows for suspension, revocation or non‐renewal of the rental license.
Training
16 | Page
2020 Department Training
Due to the global Covid‐19 pandemic, a vast majority of in‐person based
trainings were paused.
Due to this, New Hope Police Department, has begun utilizing PATROL online as a way to continue
training throughout the global pandemic and it allows officers to complete training while on‐shift
and at their own pace.
Courses that have been taken by staff this year include:
Leaders and Followers
Emotional Wellness for Law Enforcement
Blood borne Pathogens
Terry Stop and Traffic Stop Refresher Course
Use of Force Legal Issues 2020
Personal and Protective Equipment (PPE) 2020
Human Behavior and Motivation 2020
72‐hour Holds 2020
Serving Those with Autism Spectrum Disorder 2020
Respiratory Protection for Law Enforcement 2020
Implicit Bias Training – Part I and Part II
Mental Health – Part I, Part II and Part III
Persuasion and De‐escalation 2020
Preventing In‐Custody Suicide
Misdemeanor Arrests and Stops – Selected Topics
Curtilage – Knock and Talks
Line of Duty Injuries and Prevention 2020
Ethics and Professional Conduct 2020
Distracted Driving
Data Practices for Front Line Officers
Use of Force Part I: Laws and Principles 2020
Power and Influence 2020
Liability Prevention and Risk Management 2020
Vehicle Impounds and Inventories
Goal Setting and Performance Counseling
Training
17 | Page
2020 Department Training
In 2020, all sworn police personnel completed POST mandated use of force training and firearms
training.
Use of force training consisted of the following:
MN POST Board Learning objectives
MN State Statutes pertaining to use of force and deadly force
New Hope Police Department Policies pertaining to use of force and deadly force
Proficiency in unarmed control measures. Skills were taught, and practiced, by all sworn
officers in a controlled environment.
Firearms Training consisted of the following:
MN POST Board approved course of fire for handguns and department issued rifles
Additional drills and training with assigned firearms
Less lethal Shotgun qualification
In September of 2020, officers attended in service training at the Forest Lake Outdoor Range. The
trainings consisted of multiple shooting stations, focusing on advanced techniques and drills for
handgun and rifle use. Officers worked through these drills with a smaller and focused instructor to
student ratio. Additionally, officers trained in the use and deployment of the New Hope Police
MRAP. Officers had the opportunity to drive the MRAP in a controlled environment as well as work
on coordinating deployment for a rescue scenario.
In the fall of 2020, New Hope Police
leadership identified the need to
preemptively provide training
updates for all sworn personnel
relating to changes to MN Statutes
and upcoming changes to New
Hope Police Department Policies.
These changes applied to Use of
Force and Deadly Force, and were
mandated by State Statute and the
MN POST Board. The information
was provided to all officers in a
classroom format by internal use of
instructors.
In December 2020, the New Hope
Police Department adopted a new
Use of Force Policy, similar in
content to the MN POST Board
model Use of Force Policy.
2021 Training Goals:
Use of force decisions
Deadly force decisions
De‐escalation techniques
After action memory recall and critical analysis
Annual training at Forest Lake outdoor range
Selected Crime Stats
18 | Page
Allocation Totals New Hope 9%
Impaired Driving $180,000.00 $16,200.00
Seatbelt $37,500.00 $3,375.00
Speed $22,000.00 $1,980.00
Move Over $1,800.00 $162.00
Distracted Driving $15,000.00 $1,350.00
TZD Conf. $1,750.00 $270.00
Pedestrian $22,000.00 $0.00
Administrative/Other $8,000.00 $0.00
TOTALS $288,050.00 $23,337.00
(Revenue rcv’d)
Special Enforcement
Hennepin County Traffic Enforcement Group:
Due to the Covid‐19 global pandemic, this program was paused. This choice was made for a number
of reasons including: minimizing the impact on the community, both in regards to financial situations
and the health and welfare of the public as well as law enforcement officials.
TZD (Towards Zero Deaths) New Hope only Stats:
New Hope Officers Participating: 10
Hours Worked: 254 (shifts are 6‐8 hours)
Total Mileage: 3,367
Total Traffic stops: 411
Total arrests: 13
Vehicles towed: 14
DWI: 12
Not a drop/under 21: 1
Speed Citations: 115
Speed Warnings: 118
Unlicensed (DAS/DAR/DAC) Citations: 41
Move Over Citations: 5
Move Over Warnings: 3
Use of Cell Phone Citations: 12
Use of Cell Phone Warnings: 4
Seatbelt Citations: 4
Seatbelt Warnings: 2
Child Restraint Citations: 2
Equipment Citations: 3
Equipment Warnings: 55
TZD (Towards Zero Deaths) ‐ Traffic and
DWI Enforcement
The New Hope Police Department
participated in the Towards Zero Deaths
(TZD) grant in 2020, funded by the State of
Minnesota. TZD is the state’s cornerstone
traffic safety program utilizing an
enforcement and educational approach to
lowering the number of traffic crashes,
injuries and deaths in Minnesota.
The city also utilizes a speed trailer, which
not only deters speed, but acts as a data
collection device, monitoring traffic
volume and vehicle speeds. The data
derived allows the department to more
effectively place patrol officer for
enforcement and education. Citizens can
also request that the speed trailer be
placed in “problem areas”.
Selected Crime Stats 19 | Page Part I Crimes Offense Type 2020 2019 2010 % Change 10–Year % Change Arson 0 1 3 (100%) (100%) Assault 13 58 16 (78%) (19%) Burglary 45 66 94 (32%) (52%) Criminal Sexual Conduct 9 14 6 (36%) 50% Homicide 0 0 0 0% 0% Theft 441 436 560 1% (21%) Manslaughter 0 0 0 0% 0% Motor Vehicle Theft 79 23 26 243% 204% Robbery 13 13 17 0% (24%) Total 600 611 722 (2%) (17%) Part II Crimes Offense Type 2020 2019 2010 % Change 10‐Year % Change All Other Offenses 84 174 110 (52%) (23%) Disorderly Conduct 20 49 54 (59%) (63%) Driving Under the Influence 43 59 180 (27%) (76%) Drugs 34 157 68 (78%) (50%) Forgery and Counterfeiting 14 7 19 100% (26%) Fraud 77 64 67 20% 15% Liquor Laws 1 2 27 (50%) (96%) Offenses Against Family and Children 0 8 9 (100%) (100%) Stolen Property 17 6 6 183% 183% Vandalism 110 139 165 (21%) (33%) Weapons (Carrying, Possessing, Etc.) 9 14 6 (36%) 50% Total 409 680 711 (40%) (42%)
Selected Crime Stats 20 | Page Part I Crime Stats Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Q1 Q2 Q3 Q4 2020 Arson 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Assault 0 2 1 1 3 1 1 0 0 0 1 3 3 5 1 4 13 Burglary – Breaking or Entering (Commercial or Residential) 3 1 2 2 5 5 6 6 5 4 3 3 6 12 17 10 45 Criminal Homicide 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Criminal Sexual Conduct 0 0 0 0 1 2 2 2 2 0 0 0 0 3 6 0 9 Theft 48 34 33 25 33 34 36 50 42 53 30 23 115 92 128 106 441 Motor Vehicle Theft 6 4 8 4 7 6 6 5 5 9 11 8 18 17 16 28 79 Robbery 0 1 0 1 1 1 1 3 1 1 2 1 1 3 5 4 13 Human Trafficking – Commercial Sex Acts 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Human Trafficking –Involuntary Servitude 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Grand Total 57 42 44 33 50 49 52 66 55 67 47 38 143 132 173 152 600
Selected Crime Stats 21 | Page Part II Crime Stats Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Q1 Q2 Q3 Q4 2020 All Other Offenses 15 11 7 6 8 4 6 7 5 6 4 5 33 18 18 15 84 Curfew and Loitering (Persons under age 18 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Disorderly Conduct 8 2 2 0 2 0 2 3 0 0 0 1 12 2 5 1 20 DUI/DWI 1 4 3 0 1 4 6 6 12 3 1 2 8 5 24 6 43 Drug Violations 6 4 1 4 2 4 4 4 2 1 0 2 11 10 10 3 34 Embezzlement 0 0 0 0 1 0 0 0 0 0 0 0 0 1 0 0 1 Forgery and Counterfeiting 1 1 0 0 1 3 2 0 0 1 2 3 2 4 2 6 14 Fraud 0 1 0 7 5 18 7 6 5 12 9 7 1 30 18 28 77 Liquor Laws 0 1 0 0 0 0 0 0 0 0 0 0 1 0 0 0 1 Offenses Against Family and Children 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other Assaults 2 2 5 5 5 14 10 10 6 10 8 9 9 24 26 27 86 Prostitution and Commercialized Vice 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Runaways (Persons under age 18) 3 3 4 0 0 0 0 0 0 0 0 0 10 0 0 0 10 Sex Offenses Except forcible rape/prostitution 2 0 0 0 1 2 2 0 0 0 0 0 2 3 2 0 7 Stolen Property Buying, receiving, possessing 1 0 1 0 1 3 3 1 0 3 3 1 2 4 4 7 17 Vandalism 1 6 6 4 8 14 9 10 10 18 15 9 13 26 29 42 110 Weapons Carrying/possessing 1 0 1 0 0 1 0 1 0 0 1 4 2 1 1 5 9 Grand Total 41 35 30 26 35 67 51 48 40 54 43 43 106 128 139 140 513
Selected Crime Stats
22 | Page
9000 codes Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec 2020
911 Hang‐up 48 43 39 38 46 42 40 35 42 48 56 43 520
Abandoned Vehicle 2 6 1 1 3 6 6 5 4 4 1 3 42
Accidents 46 28 21 17 23 28 26 23 38 32 21 37 334
Administrative 2 0 2 0 0 0 2 0 1 4 1 0 12
Alarms (Res., bus., etc.) 56 63 42 45 566 74 72 59 67 58 45 43 680
Animal Complaint 34 22 34 43 58 37 29 52 52 26 31 21 440
Assist 108 104 89 61 78 118 126 106 107 102 88 92 1179
Civil Matter 28 43 46 49 31 36 51 33 42 30 32 25 446
Death 6 5 2 6 3 5 6 2 4 3 4 8 54
Disturbance ‐ Noise 27 41 38 44 70 48 40 56 62 50 28 38 542
Disturbance ‐ Neighbor 20 4 2 7 10 4 10 9 8 5 3 2 84
Disturbance ‐ Unwanted 35 31 27 37 37 39 33 30 25 25 21 38 378
Domestic ‐ Verbal 31 26 27 28 24 20 33 27 24 29 43 37 349
Fire 9 11 11 11 17 17 19 19 15 10 12 8 159
Found Property 2 9 10 8 10 14 14 9 11 9 6 5 107
Harassment Order File 1 3 1 1 2 6 2 0 3 5 4 1 24
Juvenile Problem 7 7 13 6 9 15 10 10 9 13 7 3 109
K9 Assist Other 14 11 3 8 11 6 13 5 9 3 10 10 103
Lost Property 4 7 7 1 4 10 8 5 5 4 2 3 60
Medical 240 240 245 203 231 220 217 218 160 215 222 212 2,623
Order for Protection File 3 6 5 2 3 2 3 1 3 3 3 4 38
Ordinance Violation 1 2 1 1 0 3 0 0 3 0 2 3 16
Parking – Viol./Compl. 189 312 199 28 31 130 155 125 121 150 106 159 1,705
Spot Checks 34 56 316 258 303 166 128 142 85 91 67 104 1,750
Suspicious Activity/Person 32 42 51 38 68 46 40 52 54 52 58 32 565
Suspicious Vehicle 17 17 13 6 15 27 17 26 18 21 18 17 212
Traffic/Driving Complaint 302 415 257 68 85 114 331 217 299 176 176 106 2,546
Trespass Notice Issued 16 9 9 912 6 14 14 13 10 6 7 15 131
Vehicle Impound 1 3 0 0 0 0 0 3 3 2 1 4 17
Warrant 7 5 7 2 1 1 2 5 3 3 7 0 43
Grand Total: 15,268
Selected Crime Stats
23 | Page
In 2020, The New Hope Police Department handled 21,707 calls for service.
2020 Selected Traffic
Stats Breakdown
Citations
Issued
Warnings
Issued
Total
Speed 491 677 1,168
No MN driver’s license 204 5 209
DAS, DAR, CANC‐IPS 254 5 259
Stop Sign Violations 20 8 28
Inattentive Driving 18 29 47
Equipment Violations 1 42 43
Insurance Violations 100 18 118
Totals: 1,088 784 1,872
2019/2020 Comparison 2019 2020 % change
Total Warnings Issued 2,944 1,903 (35%)
Total Citations Issued 4,005 2,794 (30%)
Total 6,949 4,697 (32%)
The traffic unit is responsible for increased traffic contacts, investigating traffic related complaints,
enforcing commercial vehicle laws and drug interdiction.
However, due to the Covid‐19 global pandemic, the traffic unit was suspended in 2020.
The goal of the traffic unit is to provide education to the public, while reducing the number of
crashes within the city’s limits. This high visibility enforcement has proven to be one of the most
effective tools in reducing property damage, injuries and death from traffic‐related crashes.
New Hope Traffic Unit
Looking at the data of citations issued in 2020, in comparison with citations issued in 2019,
there has been an overall 32% reduction. This is directly related to the global Covid‐19
pandemic. A combination of factors contributed to this. Two of those being that New Hope
did not have a dedicated traffic unit in 2020 due to staffing shortages, and that officers were
intentionally having fewer contacts with the public, due to the pandemic as well as health and
financial concerns.
G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx
Request for Action
July 26, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Approval of claims through July 26, 2021
Requested Action
Claims for services and commodities purchased through this period are listed on the Check Disbursement
Report
Attachments
Check Disbursement Report
Agenda Section
Consent
Item Number
6.2
I:\RFA\COMM DEV\AnnualRenewal‐RFA\Signs waive fees\6.4 Q ‐ pancake breakfast.docx
Request for Action
July 26, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: Community Development
By: Brandon Bell, CD Assistant
& Kirk McDonald, City Manager
Agenda Title
Motion waiving permit fees for temporary signs for New Hope Lions Pancake Breakfast on September 19,
2021
Requested Action
Staff requests that the City Council approve waiving the permit fee for temporary signs for the annual New
Hope Lions Pancake Breakfast to be held on September 19, 2021, at the Crystal Community Center, from 8:00
a.m. to 12:30 p.m.
Policy/Past Practice
In the past, the City Council has waived the fees for the event and for non‐profit organizations that benefit
the community, including the pancake breakfast and corn feed, which is held in August. This action is only
for the pancake breakfast; as the corn feed request will be placed on a future City Council agenda.
Background
New Hope Lions representative Mark Rue has requested that the city waive $80 in fees for a temporary sign
permit for the annual pancake breakfast. The fundraising event will be held on September 19, 2021, at the
Crystal Community Center, from 8:00 a.m. to 12:30 p.m. The funds raised will benefit community and
international projects. The New Hope Lions routinely advertise throughout the city for approximately ten
days prior to the event. Several small signs (similar to realtor and garage sale signs) will be placed on private
property from September 10, 2021, to September 18, 2021.
Recommendation
Staff recommends approval of a motion waiving the fees for the temporary sign permit.
Attachment
Sign permit application
Agenda Section
Consent
Item Number
6.4
I:\RFA\P&R\PARKS\2021\#1055 Corner Park Playground\Equipment Closeout\6.5 Q&R ‐ Corner Park equipment final payment.docx
Request for Action
July 26, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: Parks & Recreation
By: Susan Rader, Director
Agenda Title
Resolution approving final payment request to Flagship Recreation for Corner Park playground project in the
amount of $36,772.93 (Improvement Project No. 1055)
Requested Action
Staff recommends that the City Council approve a resolution to accept the new play equipment for Corner
Park (improvement project no. 1055) and authorize final payment to Flagship Recreation for $36,772.93. This
amount is $1,500 higher than the original quote due to additional aggregate (pea gravel) needed for the base.
All necessary paperwork has been received from the contractor including an IC 134, as well as the safety
audit called for in the agreement. Staff recommends release of the final check.
Once the final site work items have been completed by T. A. Schifsky & Sons, Inc., and the grass has been
established, the final project closeout will occur.
Background
Corner Park is located at 4653 47th Avenue N. The playground equipment was last replaced in 1997.
Following a survey to the neighborhood last fall, a planning committee made up of representatives from the
neighborhood, Flagship Recreation, Council, and staff from Stantec and the city met a number of times to
study the best type of equipment to recommend and developed plans that would meet the park needs based
on the resident surveys, park size and budget. The final plan was approved by the City Council in April 2021
and the equipment was recently installed.
Funding
Funds are available for this project in the Park Infrastructure Fund, which is levy funded each year.
Although the official notification has not been received, according to Hennepin County Board minutes, staff’s
playground grant request for $25,000 at Corner Park was approved in June.
Attachments
Resolution
Invoice from Flagship Recreation for installation, pea gravel, mats, wood fiber and fabric ($36,772.93)
Agenda Section
Consent
Item Number
6.5
I:\RFA\P&R\PARKS\2021\#1055 Corner Park Playground\Equipment Closeout\6.5 Q&R ‐ Corner Park equipment final
payment.docx
City of New Hope
Resolution No. 2021‐
Resolution approving final payment request to Flagship Recreation for Corner Park playground project in the
amount of $36,772.93 (Improvement Project No. 1055)
WHEREAS, this project is included in the 2021 CIP and the 2021 Park Infrastructure budget; and,
WHEREAS, the city entered into a contract with Landscape Structures and Flagship Recreation for the
purchase and installation of playground equipment for Corner Park; and,
WHEREAS, staff is recommending that the Council adopt a resolution to accept the completion of the
playground installation portion of improvement project #1055 and approve final payment to
Flagship Recreation in the amount of $36,772.93; and,
WHEREAS, staff has reported that all work has been satisfactorily completed and recommends that final
payment be made; and,
WHEREAS, the funding source for the Corner Park playground project is the Park Infrastructure Fund.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the city of New Hope, Hennepin County,
Minnesota:
1. That the City Council accepts the playground installation portion of improvement project at
Corner Park, improvement project #1055 from Flagship Recreation.
2. That the city manager is hereby directed to authorize the final payment of $36,772.93 to
Flagship Recreation.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 26th day of July, 2021.
Mayor
Attest:
City Clerk
I:\RFA\PUBWORKS\2021\Council\1039 Public Works Expansion\QR Phase 1 Change Order 1\8.1 Q&R 1039 PW Phase 1 Change Order 1.docx
Request for Action
July 26, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: Public Works
By: Bernie Weber, Public Works Director
Agenda Title
Resolution approving Change Order No. 1 for $15,635.68 with Rochon Corporation for the Phase 1
Improvements at the Public Works Facility (Improvement Project No. 1039)
Requested Action
Staff recommends approval of change order no. 1 to the contract for the Phase 1 Improvements at the
Public Works Facility (Improvement Project No. 1039) in the amount of $15,635.68. In July, staff and
the city engineer discussed upcoming change orders with the city manager. Due to time constraints
on the project and the council meeting timing, the city manager reviewed pricing and provided
approvals where needed. Dan Boyum is available to respond to any questions regarding the change
order.
Policy/Past Practice
The City Council considers change orders when unforeseen circumstances arise or changes are recommended
for a city project.
Background
The City Council awarded a construction contract to Rochon Corporation at the May 24, 2021 council meeting
in the amount of $2,316,000. Stantec architects and engineers are providing oversight.
Change Order No. 1 includes the following items:
Floor sink/drain, venting, and temporary compressor/water heater relocation:
The existing compressor was relocated a few years ago for noise issues and away from a compressed air
dryer system. Following the relocation, the existing compressor still operated on the compressed air dryer
system, but it was not as efficient. Staff recommends relocating the air dryer system to the compressor room
at this time for better efficiency. Drying will create moisture for the compressor, and a drain could be placed
through the wall and onto the outside pavement. However, staff would prefer a drain connection inside the
building and to existing piping to prevent outside ice conditions during the winter months. The floor
sink/drain will require venting, saw cutting of the floor, and other piping. Also, the compressor and water
heater will be temporarily relocated during demolition work. This work was not part of the original bid
package. Cost = $12,690.68 (add to contract).
Replace concrete aprons:
The existing concrete aprons at vehicle entrances are experiencing cracking and deterioration. These aprons
were not planned to be replaced originally, but Staff feels replacing them at this time and along with the new
parking lot paving will be best for long term use. Cost = $5,145 (add to contract).
Agenda Section
Development &
Planning
Item Number
8.1
Concrete slab credit:
The waste piping for one of the trench grates ties into the grate at a different angle than originally thought. As
a result, the concrete slab will not need to be removed and replaced at that grate. Cost = ‐$2,200 (deduct from
contract).
Change Order No. 1 includes the addition, as follows:
Floor sink/drain, venting, and temporary compressor/water heater relocation $ 12,690.68 Add
Replace concrete aprons $ 5,145.00 Add
Concrete slab credit $ ‐2,200.00 Deduct
Total Change Order No. 1 $ 15,635.68 Add
The change order increases the contract amount from $2,316,000 to $2,331,635.68. Staff recommends approval
of the resolution approving the change order.
Funding
At the June 24 council meeting a separate capital fund for the public works facility was established in the
amount of $2,550,000. The contract award was $2,316,000 and indirect costs are estimated at $192,280, for a
total estimated project cost of $2,508,280. There are adequate funds to pay for the change order.
Attachments
Resolution
Letter from Dan Boyum, City Engineer
Change Order No. 1
City of New Hope
Resolution No. 2021 ‐
Resolution approving Change Order No. 1 in the amount of $15,635.68 with Rochon Corporation for the Phase
1 Improvements at the Public Works Facility (Improvement Project No. 1039)
WHEREAS, the city has received the request for change order no. 1 from Stantec Consulting Services for
Rochon Corporation for the Phase 1 Improvements at the Public Works Facility (Improvement
Project No. 1039); and
WHEREAS, the items in change order no. 1 include a floor sink/drain, venting, and temporary compressor /
water heater relocation; replace concrete aprons; and concrete slab credit; and
WHEREAS, the original contract with Rochon Corporation was in the amount of $2,316,000; and
WHEREAS, change order no. 1 increases the contract amount to $2,331,635.68; and
WHEREAS, Stantec Consulting Services and staff recommend approval of the change order; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of New Hope that change order no. 1 to
Rochon Corporation contract is approved and that all other respects of the contract shall remain
in full force and effect according to its terms.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 26th day of July,
2021.
______________________________
Mayor
Attest: ________________________
City Clerk
Stantec Consulting Services Inc.
733 Marquette Avenue, Suite 1000
Minneapolis, MN 55402
July 19, 2021
File:193804913
Attention: Bernie Weber, Director of Public Works
City of New Hope
5500 International Parkway
New Hope, MN 55428
Reference: Change Order No. 1 – New Hope Public Works Facility – Phase 1 Improvements
City Project No: 1039
Dear Bernie,
The above referenced change order relates to the following items:
(1)Addition of a floor sink/drain, venting, and temporary compressor/water heater
relocation. The existing compressor was relocated a few years ago for noise issues and
away from a compressed air dryer system. Following the relocation, the existing
compressor still operated on the compressed air dryer system, but it was not as
efficient. Staff recommends relocating the air dryer system to the compressor room at
this time for better efficiency. Drying will create moisture for the compressor, and a
drain could be placed through the wall and onto the outside pavement. However,
Staff would prefer a drain connection inside the building and to existing piping to
prevent outside ice conditions during the winter months. The floor sink/drain will require
venting, saw cutting of the floor, and other piping. Also, the compressor and water
heater will be temporarily relocated during demolition work. This work was not part of
the original bid package. Cost = $12,690.68 (Add to Contract).
(2)The existing concrete aprons at vehicle entrances are experiencing cracking and
deterioration. These aprons were not planned to be replaced originally, but Staff feels
replacing them at this time and along with the new parking lot paving will be best for
long term use. Cost = $5,145.00 (Add to Contract).
(3)Concrete slab credit. The waste piping for one of the trench grates ties into the grate
at a different angle than originally thought. As a result, the concrete slab will not need
to be removed and replaced at that grate. Cost = -$2,200.00 (Deduct to Contract).
The total of these items is an addition of $15,635.68 to the original contract. The Revised Contract
amount will be $2,331,635.68 ($2,316,000 (Original Contract) + $15,635.68 (Change Order No. 1).
July 19, 2021
Bernie Weber
Page 2 of 2
Reference: Change Order No. 1 – New Hope Public Works Facility – Phase 1 Improvements
We recommend approval of the work described above and included in Change Order No. 1. If
you have any questions or require further information, please call me at (612) 712-2021.
Sincerely,
STANTEC CONSULTING SERVICES INC.
Dan D. Boyum, P.E.
Attachments: Change Order No. 1
CC: Kirk McDonald, Valorie Leone, Bernie Weber – New Hope; Stacy Woods – City Attorney; Bruce
Paulson, Lucas Miller – Stantec.
I:\RFA\PUBWORKS\2020\Council\1027 Winnetka WM Award Contract\1027 Q&R Final Payment\8.2 Q&R ‐ 1027 Final Payment Winnetka Watermain.docx
Request for Action
July 26, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: Public Works
By: Bernie Weber, Director
Agenda Title
Resolution approving final payment of $21,068.91 to G.F. Jedlicki, Inc. for the 2020 Winnetka Watermain
Replacement Project (Improvement Project No. 1027)
Requested Action
Staff recommends approval of a resolution to accept the 2020 Winnetka Watermain Replacement Project
(Improvement Project No. 1027) and authorize final payment to G.F. Jedlicki, Inc. in the amount of $21,068.91.
All of the necessary paperwork has been provided by the contractor.
Policy/Past Practice
The City Council routinely considers public infrastructure improvement projects to extend the useful life of
the infrastructure and/or improve the level of service.
Background
The replacement of the watermain on Winnetka Avenue between 27th and 29th avenues was identified on
the city’s 2020 CIP. The City Council awarded a construction contract to G.F. Jedlicki, Inc. at the February 10,
2020 council meeting in the amount of $339,906. The existing watermain was pipe bursted, a process that
involved demolishing the pipe in place by boring through the pipe. A new water main was bored in the same
place as the demolished watermain. A change order for $13,818.61 was awarded on May 26, 2020 for
additional costs associated with Covid‐19 and county permitting, resulting in a revised construction amount
was $353,724.61.
The Final construction amount is $421,378.12, or $67,653.51 over the revised contract amount. The overrun
was primarily in sidewalk and pavement removal and replacement quantity items as a result of larger boring
and retrieval pits, utilities not being located where shown on record plans or marked in the field, the
condition of the existing pavement and sidewalk, trench safety, and spot checks on gas main crossings. Staff
reviewed anticipated overages with the Council in May 2020, and the water fund has adequate funding to
cover the overages. It should be noted that the final restoration costs were around $128,500 on the project.
However, if the city had placed the new water main by open cut methods and reconstructed the road, the
restoration costs would have been around $321,700.
Funding
The 2020 CIP had budgeted $400,000 in water utility improvements for this project. When the overages were
discussed in May 2020, AEM provided a memo indicating the water fund having adequate cash flow and
funding to cover the anticipated $70,000 in overages. The city was reimbursed $7,470 from Crystal, $6,860
from Golden Valley, and $6,701.02 from CenterPoint Energy for construction related costs on this project.
Agenda Section
Development &
Planning
Item Number
8.2
Attachments
Resolution
City Engineer Letter
Final Pay Request and documents
AEM Memo
City of New Hope
Resolution No. 21‐
Resolution approving final payment of $21,068.91 to G.F. Jedlicki, Inc. for the 2020
Winnetka Watermain Replacement Project (Improvement Project No. 1027)
WHEREAS, city staff identified the need for the replacement of the water main on Winnetka Avenue
between 27th and 29th avenues; and
WHEREAS, the water main improvements in this area are identified to follow pavement management
strategy adopted by Council; and
WHEREAS, the city has entered into a contract with G.F. Jedlicki Inc. for the Winnetka Watermain
Replacement project; and
WHEREAS, staff is recommending that the Council adopt a resolution to accept Improvement Project
No. 1027 and approve final payment to G.F. Jedlicki Inc. in the amount of $21,068.91; and
WHEREAS, the city engineer has reported that all work and documentation has been satisfactorily
completed and recommends, along with staff, final payment be made to G.F. Jedlicki Inc.
NOW, THEREFORE, BE IT RESOLVED,
1. That the City Council accepts the 2020 Winnetka Watermain Replacement project from G.F. Jedlicki Inc.
2. That the city manager is hereby directed to authorize the final payment in the amount of $21,068.91
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 26th day of July,
2021.
_______
Mayor
Attest: ________________________
City Clerk
Stantec Consulting Services Inc.
733 Marquette Avenue Suite 1000, Minneapolis MN 55402-2309
July 19, 2021
File:193804886
Attention:Bernie Weber, Director of Public Works
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428
Dear Bernie,
Reference: Final Payment Request No. 3 & Final – 2020 Winnetka Watermain Improvements
City Project No. 1027
Enclosed find Payment Request No. 3 & Final for the above referenced project. The contractor,
G.F. Jedlicki, Inc. completed the work in accordance with the contract plans and specifications
and has submitted all closeout documents. Therefore, it is recommended that final payment of
$21,068.91 be made, and the City of New Hope accepts the project.
The Final Construction Amount is $421,378.12, or $67,653.51 over the Revised Contract Amount of
$353,724.61. The overrun was primarily in sidewalk and pavement removal and replacement
quantity items as a result of larger boring and retrieval pits, utilities not being located where shown
on record plans or marked in the field, the condition of the existing pavement and sidewalk,
trench safety, and spot checks on gas main crossings. Staff reviewed anticipated overages with
the Council in May 2020.
It should be noted that the final restoration costs were around $128,500 on the project. However, if
we had placed the new water main by open cut methods and reconstructed the road, the
restoration costs would have been around $321,700. We recommend the City continue to
evaluate pipe bursting and other non-trench construction methods for replacing watermain when
appropriate due to these types of cost savings.
If you have any questions or require further information, please call me at (612) 712-2021.
Regards,
Stantec Consulting Services Inc.
Dan D. Boyum, P.E.
City Engineer
Phone: 612 712 2021
dan.boyum@stantec.com
Attachments: Pay Request No. 3 & Final and IC-134 Forms
c.Kirk McDonald, Valerie Leone, Dave Lemke, Matt Rowedder, Shawn Markham, Andrew Kramer, Megan
Hedstrom – New Hope; Stacy Woods – City Attorney; Ann Dienhart, Lucas Miller – Stantec.
City of New Hope
4401 Xylon Ave N
New Hope, MN 55428
Page 2 of 5
Client Project Number: 1027
Payment Number: 3/FINAL
Payment Summary
No. Up To Date Work Certified
Per Request
Amount Retained
Per Request
Amount Paid
Per Request
1 2020-04-29 281738.25 14,086.91 267,651.34
2 2020-06-03 139639.87 6,982.00 132,657.87
3 2021-03-26 0 -21,068.91 21,068.91
Funding
Category Name
Funding
Category
Number
Work Certified
to Date
Less Amount
Retained
Less Previous
Payments
Amount Paid
this Request
Total Amount
Paid to Date
Water Main
Fund
1 421,378.12 0.00 400,309.21 21,068.91 421,378.12
Accounting
Number
Funding Source Amount Paid this
Request
Revised Contract
Amount
Funds
Encumbered to
Date
Paid Contractor to
Date
City Funds Water Main Fund 21,068.91 339,906.00 $339,906.00 421,378.12
Contract Item Status
Line
Item
Description
Units
Unit Price Contract
Quantity
Quantity
This
Request
Amount
This
Request
Quantity
To Date
Amount
To Date
1 2021.501/00010 MOBILIZATION LS 10,000.00 1 0 0.00 1 10,000.00
2 2563.601/00010 TRAFFIC CONTROL LS 8,000.00 1 0 0.00 1 8,000.00
3 2563.618/001 TEMPORARY SIGNS SF 32.00 75 0 0.00 25 800.00
4 2573.530/00010 INLET PROTECTION EA 250.00 14 0 0.00 14 3,500.00
5 2104.513/00015 SAWING BITUMINOUS
PAVEMENT (FULL DEPTH) LF 4.00 810 0 0.00 1087 4,348.00
6 2104.604/00123 REMOVE BITUMINOUS
PAVEMENT (FULL DEPTH) SY 7.00 350 0 0.00 677 4,739.00
7 2104.501/00024 REMOVE CONCRETE CURB
& GUTTER LF 8.00 125 0 0.00 236 1,888.00
8 2104.502/00840 REMOVE GATE VALVE EA 500.00 7 0 0.00 7 3,500.00
9 2104.518/00130 REMOVE CONCRETE
SIDEWALK SF 1.00 550 0 0.00 1605 1,605.00
10 2104.501/00013 REMOVE WATER MAIN
PIPE LF 10.00 200 0 0.00 116 1,160.00
11 2104.503/00850 REMOVE WATER SERVICE
PIPE LF 10.00 27 0 0.00 27 270.00
12 2504.601/00040 TEMPORARY WATER
SERVICE LS 11,000.00 1 0 0.00 1 11,000.00
13 2503.604/00004 4" INSULATION SY 40.00 25 0 0.00 4.5 180.00
City of New Hope
4401 Xylon Ave N
New Hope, MN 55428
Page 3 of 5
Client Project Number: 1027
Payment Number: 3/FINAL
Contract Item Status
Line
Item
Description
Units
Unit Price Contract
Quantity
Quantity
This
Request
Amount
This
Request
Quantity
To Date
Amount
To Date
14 2504.603/00709 1" TYPE K COPPER WATER
SERVICE LF 41.00 27 0 0.00 25 1,025.00
15 2504.603/00716 1.5" TYPE K COPPER
WATER SERVICE LF 49.00 5 0 0.00 2 98.00
16 2504.603/02005 6" PVC WATERMAIN PIPE LF 95.00 124 0 0.00 156 14,820.00
17 2504.603/02009 8" PVC WATERMAIN PIPE LF 105.00 41 0 0.00 90 9,450.00
18 2504.602/00010 CONNECT TO EXISTING
WATER MAIN EA 3,000.00 8 0 0.00 8 24,000.00
19 2504.602/00014 CONNECT TO EXISTING
WATER SERVICE EA 450.00 10 0 0.00 10 4,500.00
20 2504.602/00023 HYDRANT INSTALLATION EA 7,500.00 1 0 0.00 1 7,500.00
21 2504.602/00806 6" GATE VALVE AND BOX EA 2,900.00 1 0 0.00 2 5,800.00
22 2504.602/00808 8" GATE VALVE AND BOX EA 3,860.00 4 0 0.00 4 15,440.00
23 2504.602/00410 1" CORPORATION STOP EA 500.00 9 0 0.00 9 4,500.00
24 2504.602/00415 1.5" CORPORATION STOP EA 600.00 1 0 0.00 1 600.00
25 2504.602/02001 WATER SERVICE SADDLE EA 150.00 10 0 0.00 10 1,500.00
26 2504.608/00020 DUCTILE IRON FITTINGS LB 14.00 882 0 0.00 1500 21,000.00
27 2503.602/00410 REPAIR SANITARY SEWER EA 500.00 5 0 0.00 3 1,500.00
28 2211.501/00010 AGGREGATE BASE, CLASS
5 TN 28.00 315 0 0.00 463.17 12,968.76
29 2357.502/00010 BITUMINOUS MATERIAL
FOR TACK COAT
GA
L 11.00 16 0 0.00 60 660.00
30 2360.509/24300
TYPE SP 12.5 BITUMINOUS
WEARING COURSE
MIXTURE (4,C)
TN 225.00 81 0 0.00 125 28,125.00
31 2360.509/24305
TYPE SP 12.5 BITUMINOUS
NON-WEARING COURSE
MIXTURE (4,C)
TN 225.00 110 0 0.00 180.38 40,585.50
32 2531.501/02315 B618 CONCRETE CURB
AND GUTTER LF 40.00 125 0 0.00 236 9,440.00
33 2521.501/00040 4" CONCRETE WALK SF 13.00 550 0 0.00 1605 20,865.00
34 2574.507/00100 TOPSOIL BORROW CY 38.00 5 0 0.00 0 0.00
35 2575.502/25157 SEED WITH HYDROMULCH SY 26.00 50 0 0.00 125 3,250.00
City of New Hope
4401 Xylon Ave N
New Hope, MN 55428
Page 4 of 5
Client Project Number: 1027
Payment Number: 3/FINAL
Contract Item Status
Line
Item
Description
Units
Unit Price Contract
Quantity
Quantity
This
Request
Amount
This
Request
Quantity
To Date
Amount
To Date
36 2573.503/00061 BIO-LOG TYPE, WOOD
FIBER LF 6.00 200 0 0.00 100 600.00
37 2453.610/00010 EXPLORATORY DIGGING HR 140.00 15 0 0.00 9 1,260.00
38 2540.601/00001
PROTECT AND SUPPORT
EXISTING BURIED POWER
CONDUIT BANK
LS 3,500.00 1 0 0.00 1 3,500.00
39 2503.602/20090 STORM SEWER
INSPECTION EA 330.00 4 0 0.00 1 330.00
40 2503.601/20100 SANITARY SEWER
INSPECTION LS 330.00 6 0 0.00 10 3,300.00
41 2123.610/00045 STREET SWEEPER (WITH
PICKUP BROOM) HR 64.00 20 0 0.00 10 640.00
43 2504.603/00002
10" HDPE, DR 11
WATERMAIN - PIPE
BURSTING
LF 91.50 1320 0 0.00 1303.95902 119,312.25
Base Bid + Alt. No. 2 Totals: $0.00 $407,559.51
Project Category Totals
Project Category Amount This Request Amount To Date
193804886 Base Bid 0.00 288,247.26
193804886 Alternate No. 2 0.00 119,312.25
Contract Change Item Status
CC CC#
Line
Item
Description
Units
Unit
Price
Contract
Quantity
Quantity
This
Request
Amount
This
Request
Quantity
To Date
Amount
To Date
C
O 1 44 2021.501/000
10 MOBILIZATION LS 350.0
0 1 0 0.00 1 350.00
C
O 1 45 2105.509/000
01
FURNISH AND INSTALL
TEMPORARY BITUMINOUS
PATCH
TN 265.0
0 15 0 0.00 15 3,975.00
C
O 1 46 2433.503/000
13
Concrete Center Island
Removal LF 16.00 75 0 0.00 75 1,200.00
C
O 1 47 2563.601/000
01
SIGNAL AND ELECTRICAL
WORK LS 6,701.
02 1 0 0.00 1 6,701.02
C
O 1 48 2999.501/000
01
COVID-19 PLUMBER
ASSISTANCE LS 1,592.
59 1 0 0.00 1 1,592.59
Contract Change Totals: $0.00 $13,818.61
Contract Total $421,378.12
City of New Hope
4401 Xylon Ave N
New Hope, MN 55428
Page 5 of 5
Client Project Number: 1027
Payment Number: 3/FINAL
Contract Change Totals
Number Description Amount This
Request
Amount To Date
1 Item 1-3: Hennepin County requested the city's contractor remove 75 feet
of concrete center island as part of their permit approval. The center
island would be removed as part of future CenterPoint gas main
replacement work. A temporary bituminous patch was needed since
portions of this removed center island would be used by vehicle traffic until
CenterPoint's gas main replacement work started. These Change Order
items address the added labor and material costs associated with the
contractor removing the concrete center island and furnishing and installing
the temporary bituminous patch.
Item 4: Signal and Electrical Work - An existing handhole existed in the
concrete center island. As part of the Hennepin County request for the
city's contractor to remove 75 feet of concrete center island for permit
approval, the existing handhole and wiring for the signal needed to be
removed and addressed. This Change Order item addresses added labor
and material costs associated with the contractor removing the electric
handhole and addressing signal wiring per Hennepin County directions.
Item 5: COVID-19 Plumber Assistance - COVID-19 protections were in
place for Public Works staff when this project started. Public Works staff
will typically deal with temporary water connections in homes and
businesses. Due to restrictions, the city's contractor hired a plumber to do
those connections in homes and businesses. This Change Order item
addresses added labor and material costs associated with the contractor
hiring a plumber to perform work related to temporary water connections.
0.00 13,818.61
MEMO
TO: KIRK MCDONALD
FROM: VICKI HOLTHAUS
SUBJECT: FUNDING FOR ADDITIONAL QUANTITIES ON WINNETKA WATERMAIN
DATE: MAY 8, 2020
BACKGROUND
Recent estimates for the 2020 Winnetka Avenue Watermain Improvement project S.1027 have indicated that higher material
quantities will result in project costs that are $70,000 over budget. The City has requested AEM’s review of the water fund cash flow
projections to ensure adequate funding is available to cover the additional cost.
ANALYSIS
The December 2019 long-term plan projects the water fund cash flow now and ten years into the future based on the City’s capital
improvement plan and assumptions for future revenue growth (see Appendix A for an excerpt from the long-term plan).
The plan illustrates that estimated cash for the years ending 2019 and 2020 will be $2.094M and $1.489M, respectively. These
projections include repayment of the interfund loan from the temporary financing fund in 2020.
Further, the 2019 CAFR illustrates that the year-end cash balance in the water fund was $2,253,701, which is slightly higher than the
year-end cash projected in the long-term plan.
Based on our review, the water fund has adequate cash flow to cover the additional $70,000 expense on the Winnetka Watermain
Improvement project. The revised project cost will be included in future iterations of the City’s long-term financial projections.
I:\RFA\City Manager\2021\water sprinkling ban\10.1 Q&R ‐water ban 07.26.21.docx
Request for Action
July 26, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Resolution establishing restrictions in water usage
Requested Action
Staff recommends the adoption of the resolution due to drought conditions. JWC cities implemented the ban on
July 21, and Council is asked to adopt the resolution retroactively.
Policy/Past Practice
City Code Section 5‐8 requires the city adopt a resolution to impose a sprinkling ban.
Background
The Joint Water Commission (JWC) including the cities of New Hope, Golden Valley, and Crystal purchase
water from the city of Minneapolis, which draws its water supply from the Mississippi River. Sprinkling
restrictions will help reduce demand on the Mississippi River during the ongoing drought. Other metro cities
have imposed watering restrictions. The city will publish notice of the water sprinkling restrictions and also
post information on the city’s website. The website will be updated as restrictions change.
Sprinkling lawns is not allowed from noon to 6 p.m. on any day. Addresses with odd numbers (west and
south sides of streets) may water lawns on odd calendar days and addresses ending in even digits (east and
north sides of streets) may water lawns on even calendar days. Bushes and flowers may be watered with a
hand‐held hose as needed. Vegetable gardens and new sod (first two weeks of placement) may be watered on
any day but not during the prohibited afternoon hours of noon to 6 p.m. Trees may be watered with a hose,
bucket or tree watering bag as needed.
Water Conservation Tips have been posted on the city’s website including:
Water during the coolest part of the day to avoid evaporation.
Water grass only when it needs it. Most lawns only need an inch of water a week.
Install low flow shower heads and faucet aerators.
Take shorter showers using low flow showerheads instead of baths.
Turn the faucet off while you shave or brush your teeth.
Load dishes into the dishwasher without rinsing them.
Run the dishwasher only when it’s fully loaded.
Fill the sink to wash dishes by hand instead of letting the water run.
Use a large pan to clean vegetables rather than letting the water run.
Only wash full loads of laundry.
Attachments
Resolution
City Code Section 5‐8
Agenda Section
Ordinances &
Resolutions
Item Number
10.1
City of New Hope
Resolution No. 2021‐
Resolution establishing restrictions in water usage
WHEREAS, current weather patterns have created a drought in the Midwest; and
WHEREAS, the Joint Water Commission (JWC) including the cities of New Hope, Golden
Valley, and Crystal purchase water from the city of Minneapolis, which draws its
water supply from the Mississippi River; and
WHEREAS, the city of Minneapolis has imposed a restriction on the use of water and has
directed its residents and property owners to conserve water whenever possible
and to water lawns every other day; and
WHEREAS, the contract with the city of Minneapolis requires that New Hope enforce the
same watering restrictions.
NOW, THEREFORE, BE IT RESOLVED, that the New Hope City Council directs its residents
and property owners to observe the following:
1. A watering ban was imposed effective July 21, 2021, on the use of city
purchased water for lawn watering from noon to 6 pm. Odd‐even day
sprinkling is permitted. Addresses with odd numbers (west and south sides
of streets) may water lawns on odd calendar days outside of the noon to 6
pm time window and addresses ending in even digits (east and north sides of
streets) may water lawns on even calendar days outside of the noon to 6 pm
time window.
2. Bushes and flowers may be watered with a hand‐held hose as needed.
Vegetable gardens and new sod (first two weeks of placement) may be
watered on any day but not during the prohibited afternoon hours of noon to
6 p.m. Trees may be watered with a hose, bucket or tree watering bag as
needed.
3. Private wells are exempt from the watering ban.
4. Property owners are requested to conserve water whenever possible.
BE IT FURTHER RESOLVED that the city manager is directed to lift restrictions when similar
action is taken by the city of Minneapolis relative to water usage.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 26th
day of July, 2021.
____________________________
Mayor
Attest:________________________
City Clerk
Created: 2021‐05‐14 22:17:17 [EST]
(Supp. No. 54)
Page 1 of 1
Sec. 5‐8. Water sprinkling ban.
(a) Purpose. The city council has determined that in certain drought conditions it may become necessary for the
protection of the health, welfare and safety of the citizens of New Hope to conserve the water supply of the
city by imposing a water sprinkling ban on all residential, commercial and industrial lawn and garden
vegetation. Also, New Hope's contract with the City of Minneapolis for the purchase of water requires the
imposition of a water sprinkling ban at the direction of the City of Minneapolis. The purpose of this section is
to set forth the nature and extent of the regulations controlling any sprinkling ban imposed by the council.
(b) Resolution imposing ban. All water sprinkling bans shall be imposed by adoption of a resolution at any
regular or special meeting of the New Hope City Council. The resolution shall set forth the duration of the
ban, whether the ban shall be partial or absolute, if a partial ban, whether it shall apply to lawns and
boulevards only or also to gardens, new sod and/or new tree saplings, the days or schedule when sprinkling
will be permitted under a partial ban, and any other regulations that the city council deems reasonable and
appropriate. Said ban shall become effective immediately upon the adoption of said resolution.
(c) Notice of ban. The resolution imposing the sprinkling ban shall be published once in the official newspaper of
the city, and conspicuously posted in four places throughout the city. Any deficiencies in this notice
requirement shall not invalidate the ban.
(d) Enforcement. A violation of this section shall be a petty misdemeanor. However, a first offense shall not
result in the issuance of a ticket. The owner, any occupant of legal age or party responsible for the water
billing shall be first issued a warning ticket upon the first violation of the water sprinkling ban. A warning
letter mailed by regular mail, attached to an e‐mail or delivered personally to the occupant of the property
or the individual responsible for the water billing at the violating property shall satisfy the warning notice
requirement of this section. Each act of violation and each day a violation occurs or continues constitutes a
separate offense.
(Ord. No. 88‐13; Ord. No. 15‐13, § 1, 12‐14‐2015)
S:\July 26, 2021 Council Meeting\12.1 Q ‐ Upcoming Events.docx
Request for Action
July 26, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Exchange of communication between members of the city council
Upcoming meetings and events:
July 29‐31 8 p.m. – OBMT presents “The 25th Annual Putnam County Spelling Bee” at New Hope
Performance Center
July 31 9 a.m. to 1 p.m. – New Hope Community Farmers Market
Aug. 2 4 p.m. – Blue Line Coalition Meeting
7 p.m. – Human Rights Commission Meeting
Aug. 3 National Night Out, New Hope’s Night to Unite
Aug. 4 8:30 a.m. – Business Networking Group Meeting, hosted by Loop Haro of Fair Weather
Design
1:30 p.m. – Joint Water Commission Meeting
No Planning Commission Meeting
Aug. 5‐7 8 p.m. – OBMT presents “The 25th Annual Putnam County Spelling Bee” at New Hope
Performance Center
Aug. 7 9 a.m. to 1 p.m. – New Hope Community Farmers Market
Aug. 9 7 p.m. – City Council Meeting
Agenda Section
Other Business
Item Number
12.1