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062821 City Council Meeting Packet    NEW HOPE CITY COUNCIL  MEETING AGENDA  June 28, 2021  7:00 p.m.  City Hall – Council Chambers  4401 Xylon Avenue North    Mayor Kathi Hemken  Council Member John Elder  Council Member Andy Hoffe  Council Member Michael Isenberg  Council Member Jonathan London    The City Council wants and encourages citizen participation at Council Meetings. Your input and  opinions count and are valuable. You are encouraged to bring forth your comments and issues at  the appropriate point on the agenda.     A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time  any person may address the Council on any subject pertaining to City business not listed on this  agenda or scheduled as a future agenda item. The Council requests that you limit your presentation  to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their  hand and be recognized by the Mayor. Approach the podium and speak into the microphone by  first stating your name and address. Also, please record your name on the roster at the table near  the door so that your name will be spelled correctly in the minutes.    Individuals should not expect the Mayor or Council to respond to their comments tonight; Council  may refer the matter to staff for handling or for consideration at a future meeting. You are welcome  to contact the city clerk at 763‐531‐5117 after the council meeting.    COUNCIL MEETING BROADCASTS AND STREAMING  Government Access channel 16 programming includes live/taped meeting replays  Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.    www.newhopemn.gov New Hope Values and Vision City Mission Strong local government that is proactive in responding to the community needs and issues by delivering quality public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner. Values Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-e ective manner. Fiscal Responsibility We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if residents are to have confi dence in government. Ethics, Integrity and Professionalism We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and that all meaningful relationships are built on these values. Respect for the Individual We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering of opinions. Open, Honest, and Respectful Communication We believe that open, honest, and respectful communication is essential for an informed and involved citizenry and to foster a positive environment for those interacting with our city. Cooperation and Teamwork We believe that the public is best served when all work cooperatively. Visionary Leadership and Planning We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in planning for the future. Vision e city is a great place to grow as a family, individual, or business. All within our city are safe and secure. Essential services will be those that promote a safe and healthy environment for all residents. Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner and with measurable results. e city views residents as its greatest asset and seeks their input and participation. e city will meet the communication needs of citizens, elected o cials, and city sta . Strategic Goals e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks, lighting, and city facilities). e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health. e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve or enhance its tax base. e city will provide core services with a professional sta who are equipped with the necessary tools and equipment and given necessary direction. e city will facilitate and improve communications to promote e ective intergovernmental cooperation between sta , citizens, and Council. Adopted by the New Hope City Council, August 2006 Reaffirmed by the New Hope City Council, February 2021       CITY COUNCIL MEETING  City Hall, 4401 Xylon Avenue North  Monday, June 28, 2021  7:00 p.m.      1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – June 28, 2021    2. ROLL CALL    3. APPROVAL OF MINUTES:   Regular Meeting Minutes – June 14, 2021    4. OPEN FORUM     5. PRESENTATIONS    6. CONSENT BUSINESS        6.1 Approval of business license(s)   6.2 Approval of financial claims through June 28, 2021   6.4 Resolution establishing Public Works Facility Fund and Approving Transfers into Fund   6.5 Motion ratifying city manager’s approval for expenditures related to security measures  at city hall campus   6.6 Motion waiving permit fees for temporary signs for West Metro Fire‐Rescue District  Waffle Breakfast on July 24, 2021   6.7 Motion authorizing Pub42 to dispense liquor off premises for the HeyDay softball  tournament on July 15‐18, 2021   6.8 Resolution authorizing the appropriation of funds in the amount of $12,201.94 for the  replacement of the HVAC equipment at the New Hope Village Golf Course clubhouse   6.9 Motion to accept a $1,185 donation for the golf course   6.10 Motion accepting a donation of $3,000 from Off Broadway Musical Theatre   6.11 Motion accepting donations for the 2021 Movies in the Park and Music in the Park  programs   6.12 Motion accepting contributions for the 2020‐2021 Donut Make You Wonder and Author  Series programs   6.13 Motion accepting a 2021 Community Safety Grant award from CenterPoint Energy for  West Metro Fire‐Rescue District’s home safety survey program and safety equipment  for the New Hope Aquatic Park   6.14 Motion to accept a $250 donation in memory of Janet Theisen   6.15 Motion to accept a $50 donation for recreation scholarships toward the youth disc golf  programs   6.16 Motion accepting a $300 donation for the Bike Rodeo event from the West Metro VFW   6.17 Resolution to enter into a Grant Agreement with Hennepin County for the Meadow  Lake Pilot Rain Garden Project    7. PUBLIC HEARING    8. DEVELOPMENT AND PLANNING     8.1 Resolution approving Conditional Use Permit for P&C Family Daycare at 7700 42nd  Avenue North (New Hope Planning Case 21‐06)   8.2 Resolution awarding a contract to Allied Blacktop Company for $137,563.87 for the 2021  Crack Repair and Seal Coat project (Improvement Project No. 1066)   8.3 Resolution authorizing the preparation of a feasibility report for construction of the 2022  Infrastructure Improvements project (Improvement Project No. 1074)    9. PETITIONS AND REQUESTS    10. ORDINANCES AND RESOLUTIONS     10.1 Resolution approving agreement with Enterprise Fleet Management for lease of police  vehicles    11. UNFINISHED AND ORGANIZATIONAL BUSINESS    12. OTHER BUSINESS     12.1 Exchange of communication between members of the city council    13. ADJOURNMENT   Memorandum              To:  New Hope City Council  From: Kirk McDonald, City Manager  Date: June 24, 2021  Subject: Agenda Items for Monday, June 28, 2021      Open Forum  Staff is not aware of anyone planning to address the Council for the Open Forum.    Items 6.1, 6.2, and 6.3  Item 6.1 – there is one business license request for a lawn fertilizer license.    Item 6.2 ‐ involves routine financial claims.  Item 6.3 – there are no new liability claims to report.    Item 6.4  This resolution authorizes creation of a separate capital fund for the public works facility. The fund will  allow staff to track project expenses for the Public Works Facility project. The action also authorizes transfers  of $1,650,000 from Central Garage reserves and $900,000 from Temporary Financing for a total of $2,550,000  into the new fund. At the May 24 Council Meeting the Council approved a contract with Rochon  Corporation for construction of Phase 1 improvements at the public works facility. The contract award was  $2,316,000 and indirect costs are estimated at $192,280, for a total estimated project cost of $2,508,280. As of  May 31, 2021, the Central Garage Reserves fund had a balance of approximately $8,480,320 and the  Temporary Financing fund had a balance of approximately $4,441,157, so there is adequate funds in both  accounts to process the transfers. AEM and I recommend approval.    Item 6.5  Council is asked to ratify the expenditures that were discussed and agreed upon at the closed meeting on  May 17, 2021, related to security measures at the city hall campus. State statute requires that financial  decisions made during a closed meeting are disclosed at a subsequent open meeting. The city engineer will  assist with soliciting the various quotes. The estimated cost of the improvements is $157,385. The police chief  and I recommend approval.     Item 6.6  This item waives permit fees for temporary signs for the West Metro Fire‐Rescue District waffle breakfast to  be held the morning of July 24, 2021, at station 1 in Crystal. Signs will be placed on private property from  July 18 through July 24. Proceeds from the fundraising event support the community and District families  with special family events during the year. Director Sargent and I recommend approval.    Item 6.7  This item authorizes Pub42 to conduct liquor sales at the HeyDay event during the softball tournament  at Victory Park and Northwood Park on July 15‐18, 2021. Pub42 holds an on‐sale liquor license and is  eligible to dispense liquor at a community festival without any additional licenses per state statute. Last  year beer was sold at Victory Park and there were no incidents. Pub42 provided the necessary  certificate of insurance and the police department will be asked to conduct a compliance check to  ensure there are no underage sales. The city clerk and I recommend approval.    Item 6.8  The HVAC system at the golf course clubhouse is original from 2001 and is in need of replacement. The low  bid was submitted by Kidd Plumbing for $12,201.94. The amount budgeted in the CIP is $20,000. Director  Rader and I recommend approval.    Item 6.9  A plant sale was hosted by Mayor Hemken on May 8, 2021, at the golf course. The total amount raised was  $1,185. The proceeds will be used to purchase sod and seed for the expansion of the putting green, some  replacement trees for the course, and new planter boxes around the clubhouse and patio. Staff appreciates  the time and energy expended by Mayor Hemken and friends. Director Rader and I recommend acceptance  of the donation.    Item 6.10  Off Broadway Musical Theatre donated $3,000 to the city. During the design of the new performance center,  OBMT representatives expressed interest in having additional dressing room space added to the north end  of the facility. As part of the addition, they committed to providing some financial support over the next  couple of years. This year’s performance will be “The 25th Annual Putnam County Spelling Bee” on the  weekends of July 22‐24, July 29‐31, and August 5‐7. In addition to the suggested $4 donation per person,  OBMT will be collecting donations to the local food shelf. Director Rader and I recommend acceptance of the  donation.    Item 6.11  The city received a total of $2,100 from Affinity Plus Federal Credit Union, West Metro Fire Auxiliary, and  the New Hope Lions for this year’s Movies in the Park and Music in the Park programs. The sponsorships  offset movie license fees and band performer fees. Sponsors will be recognized in promotional materials for  the movies and concerts. Director Rader and I recommend acceptance of the donations.    Item 6.12  The Donut Make You Wonder and Author Series programs are joint programs with other cities. Cash  donations totaling $300 were received from Minnesota Medicare Consultants, Copperfield Hill, Crossings at  Brookwood, and Home Instead. The donations are used to cover speaker fees, supplies, and refreshments.  Director Rader and I recommend acceptance of the donations.    Item 6.13  Staff is asking Council to accept a 2021 Community Safety Grant from CenterPoint Energy in the amount of  $2,500. The grant funds will be used by West Metro Fire‐Rescue District for the home safety survey program  and the New Hope Aquatic Park for safety equipment. Matching funds are required. Director Rader, Chief  Larson, and I recommend acceptance of the grant funds.    Item 6.14  This item accepts a donation of $250 in memory of Janet Theisen. Ms. Theisen resided in New Hope for  many years and enjoyed Hidden Valley Park with her family. She passed away in 2020. A memorial plate  will be placed on a bench located along the south end of the pond at Hidden Valley Park. Director Rader and  I recommend acceptance of the donation.    Item 6.15  Council is asked to accept a $50 donation from Lori King to be used for the scholarship program in honor of  Andrew Tapper who is an avid disc golf player. Ms. King is a New Hope resident and their family started a  holiday tradition of donating to causes that are meaningful to them. Director Rader and I recommend  acceptance of the donation.    Item 6.16  This item relates to acceptance of a $300 donation from the West Metro VFW for the 2022 Bike Rodeo event.  The West Metro VFW has been involved with the bike rodeo event for many years. They will be recognized  in promotional materials. Director Rader and I recommend approval.    Item 6.17  The city adopted the Meadow Lake Community Action Plan on March 22, 2021. Rain garden installations are  included in the plan to provide quality treatment to storm water runoff prior to entering Meadow Lake. The  homeowner at 8457 Meadow Lake Road North has secured a Good Steward Grant from Hennepin County  for $18,355 to fund installation of a rain garden. The city will be responsible for management of the grant  funding as a pass‐thru grant whereby the homeowner will submit invoices to the city, and staff will request  reimbursement from the county from grant funds. A memorandum of understanding will be executed  between the city and homeowner outlining responsibilities. Projects on private property and innovative  solutions are needed to meet the water quality goals of the Action Plan. Director Weber, Megan Hedstrom,  and I recommend approval.    Item 8.1  This item approves a conditional use permit for a daycare operation at 7700 42nd Avenue North. The  property is zoned CC, City Center, and commercial day care uses are allowed by CUP within the district.  The Planning Commission reviewed the request at its meeting of June 1, 2021, and recommended approval  with an 8‐0 vote, subject to conditions outlined in the resolution. Director Sargent and I recommend  approval.    Item 8.2  Bids for the 2021 crack repair and seal coat project were opened on June 23, and the low bid was submitted  by Allied Blacktop Company for $137,563.87 (base bid $116,842 plus Alt. 1 for $7,582.75 and Alt. 2 for  $13,139.12). The project total, including indirect costs, is $165,076.64, and the 2021 CIP includes $297,735 for  the project. During routine street inspection this spring, staff reevaluated the project scope for 2021 and  reduced the size of the 2021 crack fill, seal coat and fog seal project. All project costs will be funded by the  street infrastructure fund. The city has worked with Allied Blacktop Company in the past with good results.  The streets included in this year’s project area are identified in the pavement management plan. Crack repair,  seal coat, and fog sealing extend the life of roadways. Director Weber and I recommend approval.     Item 8.3  This item authorizes preparation of a feasibility report for construction of the 2022 infrastructure  project. The city’s capital improvement plan and pavement management plan identifies street and   utility improvements near Liberty Park. The feasibility report will identify proposed improvements and  costs. The estimated cost for the project is $2,079,521.60 which would be funded primarily with street  infrastructure funds. The feasibility report would be presented to Council this fall. Director Weber and I  recommend approval.  Item 10.1  At the June 21 work session staff reviewed the proposal of entering into a lease with Enterprise Fleet  Management. Initially the lease will include 14 police vehicles and more vehicles could be leased in the  future based on the city’s fleet needs. A lease program would provide budget stability and increase vehicle  replacement frequency which results in safer vehicles and lower maintenance costs. The lease program is  open ended with no early termination, mileage or abnormal wear and tear penalties. It is projected that by  partnering with Enterprise Fleet Management the city could save $328,513 over 15 years with Enterprise’s  buying power and fleet management efficiencies. Director Hoyt, Director Weber, and I recommend  approval.    Item 12.1  Mayor Hemken will review upcoming meetings and events.    EDA Item 4  This is a public hearing to approve the sale of the scattered site lot located at 5213 Pennsylvania   Avenue North to Donnay Homes, Inc. The EDA acquired the property for $170,000 in February, 2021, and  the lot has been prepared for construction of a new home. Five proposals were received and staff is  recommending the proposal submitted by Donnay Homes, Inc. The proposal includes a lot purchase price of  $72,000 and construction of a two‐story design home with a projected sales price of $485,000 or $535,000 with  a finished basement. Donnay Homes completed a project at 3856 Maryland Avenue North and staff was  pleased with their work. The estimated expenses for the project are $205,172, and the lot would be sold for  $72,000 resulting in a net loss of $133,172. The closing would occur within 60 days and the home must be  completed within a year of the closing date. Funding for the project would be through the EDA budget.  Director Sargent and I recommend approving the purchase and redevelopment agreement with Donnay  Homes, Inc. for the sale of 5213 Pennsylvania Avenue North.     EDA Item 5  This is a public hearing to approve the sale of the scattered site lot located at 4637 Aquila Avenue North to  Great Buy Homes, Inc. The EDA acquired the fire‐damaged property for $73,000 in March, 2021, and the lot  has been prepared for construction of a new home. Three proposals were received and staff is  recommending the proposal submitted by Great Buy Homes, Inc. The proposal includes a lot purchase price  of $81,000 and construction of a split‐level design home with a projected sales price of $445,000. The EDA has  sold seven lots to Great Buy Homes over the past five years, and all of them sold for higher than the  projected sales price. The estimated expenses for the project are $127,292, and the lot would be sold for  $81,000 resulting in a net loss of $46,292. The closing would occur within 60 days and the home must be  completed within a year of the closing date. Funding for the project would be through the EDA budget.  Director Sargent and I recommend approving the purchase and redevelopment agreement with Great Buy  Homes, Inc. for the sale of 4637 Aquila Avenue North.       If you have any questions regarding items in the agenda packet, please call the city clerk or me  before the meeting so that staff can research any issues and be prepared to respond at the meeting.  New Hope City Council  June 14, 2021  Page 1   City of New Hope  4401 Xylon Avenue North  New Hope, Minnesota 55428    City Council Minutes June 14, 2021  Regular Meeting City Hall, 7:00 p.m.      CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice  thereof; Mayor Hemken called the meeting to order at 7:00 p.m.    PLEDGE OF  ALLEGIANCE    The City Council and all present stood for the Pledge of Allegiance.  ROLL CALL Council present:            Staff present:       Kathi Hemken, Mayor  John Elder, Council Member  Andy Hoffe, Council Member  Michael Isenberg, Council Member  Jonathan London, Council Member    Tim Hoyt, Director of Police  Valerie Leone, City Clerk  Tom Mahan, Animal Control Officer  Jeff Sargent, Director of Community Development  Stacy Woods, Assistant City Attorney    APPROVAL OF  MINUTES  Motion was made by Council Member London, seconded by Council Member  Elder, to approve the work session meeting minutes of May 17, 2021. Voted in  favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted  against the same: None; Abstained: None; Absent: None. Motion carried.    Motion was made by Council Member London, seconded by Council Member  Elder, to approve the executive session meeting minutes of May 17, 2021. Voted  in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted  against the same: None; Abstained: None; Absent: None. Motion carried.    Motion was made by Council Member Hoffe, seconded by Council Member  Isenberg, to approve the regular meeting minutes of May 24, 2021. Voted in favor  thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against  the same: None; Abstained: None; Absent: None. Motion carried.    OPEN FORUM    There was no one present desirous of addressing the council.  ROTATING VOTES    Please note that votes taken on each agenda item are called by the secretary on a  rotating basis; however, the written minutes always list the mayor’s name first  followed by the council members’ in alphabetical order.    CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated  that all items will be enacted by one motion unless requested that an item be  New Hope City Council  June 14, 2021  Page 2   removed for discussion. Mr. Jeff Sargent, community development director,  reviewed the consent items.    FINANCIAL CLAIMS  Item 6.2    Approval of financial claims through June 14, 2021.  MOTION  Consent Items  Motion was made by Council Member Elder, seconded by Council Member Hoffe,  to approve the Consent items. All present voted in favor. Motion carried.    PUBLIC HEARING  PERMIT TO EXCEED  LIMITATION OF  KEEPING ANIMALS   8353 50th AVE N.  Item 7.1    Mayor Hemken introduced for discussion Item 7.1, Public Hearing to consider a  request for “permit to exceed limitations on the keeping of animals” at 8353 50th  Avenue North.    Mr. Jeff Sargent, director of community development, explained that Keri and  Clayton Miller are seeking permission to keep up to 12 chickens on the property  located at 8353 50th Avenue North. He stated the chicken coop is 12’ x 16’ and is  located approximately five feet from the rear property line. He stated city code  allows property owners to keep a maximum of three chickens without needing  special approval by the City Council.    Mr. Sargent stated the applicant has submitted an application for a “permit to  exceed limitations” which requires a public hearing. He stated property owners  within 500 feet of the subject property were notified of the public hearing. Staff has  received feedback from property owners, both for and against the proposal.  Neighborhood concerns include the number of chickens, potential health risks,  size of the chicken coop, and public nuisance issues such as odor and waste  products.    Director Sargent illustrated the chicken coop and vegetative screening from  neighbors. He noted the enclosure inside the coop was sized for 12 chickens (the  chickens emit body heat for survival in winter). He reported on past permits issued  in the city and one permit that was revoked due to improper maintenance. He  explained the permit expires annually and can be revoked if problems arise.    Council Member London spoke of setting a precedence. He questioned the  nuisance aspects if an entire neighborhood desired to have several chickens.    Mr. Sargent noted that ordinances allow regulation, and the city’s code could be  amended for stricter rules.    Ms. Stacy Woods, city attorney, noted the permit to exceed limitations is not a  permanent action, and it provides flexibility as well as the ability to revoke a  permit.     Council Member Hoffe asked how long the chicken coop has been on the property.  He noted the two existing permits on file allow six chickens per property compared  to the Millers’ request to own 12 chickens.     Mayor Hemken questioned why the applicant has 12 chickens without approval.  She noted some residents in the neighborhood do not support the request.  New Hope City Council  June 14, 2021  Page 3     Ms. Keri Miller, applicant, explained that her family moved into the property in  November of 2020. She stated in January of 2021 she spoke with the animal control  officer regarding chickens and was instructed to submit the application after the  coop was constructed and the chickens were obtained. Mr. Clayton Miller  indicated they were told an inspection of the chicken coop was necessary. Ms.  Miller stated the coop was constructed this summer, and the chickens are about a  month old.     Mr. Tom Mahan, animal control officer, explained that he did advise the Millers to  construct the coop and obtain the chickens prior to submitting the application to  have more than three chickens. He noted in the future he will ensure residents are  told to complete the application process first.     Mr. Mahan responded to questions from Council. He stated the other four permits  (to exceed limitations) were issued within the past five years. He indicated he tries  to inspect the properties on an annual basis. He stated the city of Crystal recently  amended its ordinance to allow a maximum of four chickens, with no option to  have greater than four.    Mayor Hemken opened the public hearing for comments.    Mr. Scott Stover, 8316 50th Avenue North, was recognized. He expressed support  for the permit and noted the benefits of allowing children to learn about farming.    Council Member Elder spoke regarding the presumption that the permit will  automatically be approved. He noted the request is for four times the number of  chickens normally allowed by ordinance. He commented on the burden placed on  neighboring property owners.    Council Member Isenberg supported approving the permit based on the  misinformation from city staff and because the applicant has incurred expenses  with the coop and chickens. He noted the permit can be revoked if there is lack of  maintenance by the property owner.    Council Member London stated he believes the city should avoid a high  concentration of chickens and allow no more than three chickens per property.    CLOSE HEARING  Item 7.1  Motion was made by Council Member Elder, seconded by Council Member  London, to close the public hearing. All present voted in favor. Motion carried.    MOTION  Item 7.1  Motion was made by London, seconded by Council Member Elder, to deny the  “permit to exceed limitations on the keeping of animals” at 8353 50th Avenue  North. The following voted in favor thereof: Hemken, Elder, Hoffe, London; and  the following voted against the same: Isenberg; Abstained: None; Absent: None.  Motion carried.     Mayor Hemken advised the Mr. and Mrs. Miller that only three chickens will be  allowed at the property.    New Hope City Council  June 14, 2021  Page 4   Council Member London commented at the next work session the Council will  be discussing nuisances within the city and the need to enforce city ordinances.  Director Sargent indicated the animal ordinance can be reviewed as well.     EXCHANGE OF   COMMUNICATION  Item 12.1  Mayor Hemken introduced for discussion Item 12.1, Exchange of communication  between members of the City Council.    Mr. Jeff Sargent, director of community development, indicated the city is  sponsoring “food truck Fridays” at city hall parking lot from 11 am until 2 pm on  Fridays through September 3.    Mayor Hemken reported on upcoming events.    ADJOURNMENT    Motion was made by Council Member Isenberg, seconded by Council Member  Elder, to adjourn the meeting, as there was no further business to come before  the Council. All present voted in favor. Motion carried. The New Hope City  Council adjourned at 7:43 p.m.  Respectfully submitted,    Valerie Leone, City Clerk      I:\RFA\City Manager\2021\6.1 Business Licenses\6.1 Q ‐ Business Licenses 062821.docx   Request for Action  June 28, 2021    Approved by: Kirk McDonald  Originating Department: City Manager  By: Valerie Leone, City Clerk‐Treasurer    Agenda Title  Approval of business license(s)  Requested Action  In accordance with Chapter 8 of the New Hope Code, all applications for business licenses must be presented  to the City Council for consideration. Staff recommends approval of all listed requests.    Background  All required paperwork and fees have been received for the following businesses:    Davey Tree Expert Company Lawn Fertilizer Company, Lawn Fertilizer Trucks              Agenda Section Consent Item Number  6.1  G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx   Request for Action  June 28, 2021    Approved by: Kirk McDonald, City Manager  Originating Department: City Manager  By: Kirk McDonald, City Manager    Agenda Title  Approval of claims through June 28, 2021  Requested Action  Claims for services and commodities purchased through this period are listed on the Check Disbursement  Report  Attachments   Check Disbursement Report  Agenda Section Consent Item Number  6.2  I:\RFA\City Manager\2021\PW Facility Fund and Transfer\6.4 Q ‐ Public Works Fund and Transfer 062821.docx    Request for Action  June 28, 2021    Approved by: Kirk McDonald, City Manager  Originating Department: City Manager  By: Kirk McDonald, City Manager    Agenda Title  Resolution establishing the Public Works Facility Fund and Approving Transfers into Fund  Requested Action  Staff and AEM recommend that the City Council approve a resolution establishing the Public Works Facility  fund and approving transfers into the fund. The City Council approved Phase 1 Public Works facility  improvements at the May 24, 2021, council meeting and this action will establish a separate capital fund to  track project expenses.  Policy/Past Practice  The City Council has adopted financial policies that authorize the establishment of capital project funds and  similar funds have been established in the past, including the City Hall capital fund, Civic Center Park/Pool  capital fund, etc.   Background  At the May 24 City Council meeting the Council approved a contract with Rochon Corporation for the  construction of Phase 1 improvements at the public works facility. The amount of the contract is $2,316,000  and indirect costs are estimated at $192,280, for a total estimated project cost of $2,508,280. It was agreed that  the project would be funded with Central Garage building replacement charges in the amount of $1,650,000  and that the remaining balance ($858,280) would be funded from the Temporary Financing fund. AEM and  staff are recommending that a separate Public Works Facility fund be established and that funds be  transferred into the account so that project expenses can be appropriately tracked.     The attached resolution establishes the fund and authorizes the following transfers into the fund:                     $1,650,000            Central Garage Reserves                  $   900,000            Temporary Financing                   $2,550,000    The total estimated project cost is $2,508,280, so the transfers provide a small surplus ($41,720) for potential  project change orders.    As of May 31, 2021, the Central Garage Reserves fund had a balance of approximately $8,480,320 and the  Temporary Financing fund had a balance of approximately $4,441,157, so there are adequate funds in the  accounts to process the transfers.    Staff recommends approval of the resolution.    Agenda Section Consent Item Number  6.4    Request for Action, Page 2    Attachments   Resolution   May 24, 2021 Contract Award RFA    City of New Hope    Resolution No. 2021‐    Resolution establishing the Public Works   Facility fund and approving transfers into fund        WHEREAS, the City Council has approved a contract and engineering costs in the amount of  $2,508,280 for Phase 1 Public Works facility improvements; and    WHEREAS, the project is proposed to be funded with Central Garage building replacement reserves  and with a grant/loan from the Temporary Financing fund; and    WHEREAS, the city desires to establish a Public Works Facility fund (9240), to be governed by  applicable statutory provisions, to fund the improvements; and    WHEREAS, the City Council desires to transfer $1,650,000 from the Central Garage fund (9402) into  the Public Works Facility fund; and    WHEREAS, the City Council desires to transfer $900,000 from the Temporary Financing fund (9242)  into the Public Works Facility fund; and    WHEREAS, the City of New Hope is able to transfer funds from the Central Garage fund and the  Temporary Financing fund into the Public Works Facility fund based on its current  financial policies and the initial fund would have a balance of $2,550,000 with these  transfers to pay for project expenses.    NOW, THEREFORE, BE IT RESOLVED,   1. That the establishment of a Public Works Facility fund for the purpose of funding the Public  Works Facility expansion is approved.  2. That the transfer of $1,650,000 from the Central Garage fund (9402) to the Public Works Facility  fund (9240) is approved.  3. That the transfer of $900,000 from the Temporary Financing fund (9242) to the Public Works  Facility (9240) fund is approved.    Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 28th day of  June, 2021.       Mayor    Attest:      City Clerk    I:\RFA\City Manager\2021\approve expenditure 6.28.21.docx   Request for Action  June 28, 2021    Approved by: Kirk McDonald, City Manager  Originating Department: City Manager  By: Kirk McDonald, City Manager    Agenda Title  Motion ratifying city manager’s approval for expenditures related to security measures at city hall campus  Requested Action  In follow up to the closed meeting held May 17, 2021, in accordance with MS §13D.05, subd 3(d), Council is  asked to ratify the financial decisions made at the closed meeting.   Background  At the meeting of May 17, 2021, Council authorized additional security measures to the city hall campus. The  city engineer will assist the city with soliciting the various quotes. Some of the work has already been  completed and the remainder will be completed this summer.  The estimated cost of the improvements is  $157,385.    Council is asked to ratify the approval of the expenditures for security improvements.   Funding  It is recommended by AEM to cover the majority of the security improvements by the city hall project  proceeds and approximately $6,000 of the costs by the police department budget.        Agenda Section Consent Item Number  6.5  I:\RFA\COMM DEV\AnnualRenewal‐RFA\Signs waive fees\6.6 Q ‐ Waffle Breakfast.docx   Request for Action  June 28, 2021    Approved by: Kirk McDonald, City Manager  Originating Department: Community Development  By: Brandon Bell, Community Development Assistant;   Jeff Sargent, Director of Community Development  Agenda Title  Motion waiving permit fees for temporary signs for West Metro Fire‐Rescue District Waffle Breakfast on July  24, 2021  Requested Action  Staff requests that the City Council approve waiving the permit fees for temporary signs for the annual West  Metro Fire‐Rescue District Waffle Breakfast to be held on July 24, 2021, from 8:00 a.m. to 12:00 p.m. at the  West Metro Fire Station #1, 5354 Douglas Drive, in Crystal.  Policy/Past Practice  In the past, the City Council has routinely waived the fees for the event and for non‐profit organizations that  benefit the community.  Background  Amy Moser, President of the West Metro Fire‐Rescue District Auxiliary, has requested that the city waive $40  in fees for a temporary sign permit for the annual waffle breakfast. The fundraising event will be held on July  24, 2021, at the West Metro Fire Station #1, 5354 Douglas Drive, in Crystal. Proceeds from the event go back  into the community and support families of the West Metro Fire‐Rescue District throughout the year. As a paid  on‐call firefighter, family time can often be interrupted by emergency calls and the funds raised support special  family events during the year. The organization also contributes to NEAR and PRISM and sponsors a family  at St. Raphael’s church. The West Metro Fire‐Rescue District routinely advertises throughout the city for  approximately seven days prior to the event. Several small signs (similar to realtor and garage sale signs) will  be placed on private property from July 18, 2021, to July 24, 2021.  Recommendation  Staff recommends approval of a motion waiving the fees for the temporary sign permit.  Attachments   Sign Permit Application   Letter from West Metro Fire‐Rescue District    Agenda Section Consent Item Number  6.6  I:RFA/city manager/2021/q‐liquor sales Hey Day 6.28.21   Request for Action  June 28, 2021    Approved by: Kirk McDonald, City Manager  Originating Department: City Manager  By: Valerie Leone, City Clerk/Treasurer  Agenda Title  Motion authorizing Pub42 to dispense liquor off premises for the HeyDay softball tournament held July 15‐18,  2021   Requested Action  Staff requests the City Council’s authorization in accordance with Minnesota Statute 340A.404.  Background  The annual city festival (formerly known as Duk Duk Daze) has been modified as HeyDay. The 2020 HeyDay  event consisted of softball tournaments only at Victory Park, Northwood Park, Lions Park, Lighted Field, and  Begin Park. Pub42 served liquor in 2020 at Victory Park.     The softball tournaments are planned again for 2021 at Victory Park, Northwood Park, Lions Park, Lighted  Field, and Begin Park. The Lions Club and Pub42 are requesting permission to serve liquor this year at  Victory Park and Northwood Park during the softball tournaments.     Pub42 holds an on‐sale liquor license and is eligible to dispense liquor at a community festival without any  additional licenses (refer to state statute below).     340A.404 subd. 4(b): The governing body of a municipality may authorize a holder of a retail on‐sale  intoxicating liquor license issued by the municipality to dispense intoxicating liquor off premises at a  community festival held within the municipality. The authorization shall specify the area in which the  intoxicating liquor must be dispensed and consumed, and shall not be issued unless the licensee demonstrates  that it has liability insurance as prescribed by section 340A.409 to cover the event.    The city clerk spoke with Bryce Cocherell of Pub42 and was advised the alcoholic products would include  regular beer, craft beer, and wine coolers at the softball tournaments held at Victory Park and Northwood  Park. Pub42 provided the necessary certificate of insurance, and the police department will be asked to  conduct a compliance check to ensure there are no underage sales.   The activity is subject to approval by the New Hope City Council.     Agenda Section Consent Item Number  6.7  I:\RFA\P&R\Golf Course\2021\HVAC\6.8 Q&R ‐ Golf Course HVAC.docx  0 Request for Action  June 28, 2021    Approved by: Kirk McDonald, City Manager  Originating Department: Parks & Recreation  By: Susan Rader, Director    Agenda Title  Resolution authorizing the appropriation of funds in the amount of $12,201.94 for the replacement of the  HVAC equipment at the New Hope Village Golf Course clubhouse  Requested Action  Staff requests that the City Council approve a resolution authorizing the replacement of HVAC equipment in  the clubhouse at the New Hope Village Golf Course for $12,201.94, which includes tax.   Policy/Past Practice  The city develops a ten‐year capital improvement program (CIP) for capital equipment, facility  improvements, and infrastructure projects. Each year the CIP is reviewed, updated, and extended for another  ten‐year period. The replacement of the HVAC equipment is listed in the 2021 CIP budget.  Background  The HVAC system is original from when the clubhouse was built in 2001 and consists of a furnace, air conditioner,  and an economizer. The life expectancy for HVAC equipment was 15 to 20 years. Currently, the economizer is not  working properly, and the controls need to be replaced. The air conditioning was repaired last year, but staff was  advised that the unit should be replaced. With the age of the furnace, it was also recommended to be replaced at  the same time as the air conditioner. Staff is recommending the installation of a 96% efficient furnace. The cost  difference between a 92% efficient and the 96% efficient furnace will be covered by a potential CenterPoint Energy  rebate of approximately $400.   Staff had budgeted to replace the water heater at the same time, but has determined the water heater is still in good  operating condition and should be replaced in the future.  Staff received two quotes on the replacement of the furnace, air conditioner, and economizer:  Company Quote  Kidd Plumbing, Inc. $12,201.94  Golden Valley Heating & Air $16,007.25    Staff recommends approval of the quote from Kidd Plumbing, Inc. for $12,201.94. The estimated life  expectancy of the new HVAC equipment is approximately 20 years. The work would take place in July.  Funding  The cost to replace the HVAC system in the clubhouse at the golf course is $12,201.94. This purchase is  included in the 2021 CIP and the 2021 Golf Course Operating budget as shared with the Council during 2021  CIP planning and 2021 budget meetings. The amount budgeted for this work was $20,000.    Staff will apply for applicable rebates.  Agenda Section Consent Item Number  6.8    Request for Action, Page 2    Attachments   Resolution   Recreation Facilities Manager’s memo   Quotes   Copy of 2021 CIP listing  I:\RFA\P&R\Golf Course\2021\HVAC\6.8 Q&R ‐ Golf Course HVAC.docx  City of New Hope    Resolution No. 2021 ‐    Resolution authorizing the appropriation of funds in the amount of $12,201.94 for the replacement of the  HVAC equipment at the New Hope Village Golf Course clubhouse    WHEREAS,  the city of New Hope operates the New Hope Village Golf Course as a business; and,    WHEREAS,  having a properly working HVAC system is important; and,    WHEREAS,  the city of New Hope prepares a ten‐year capital improvement program (CIP) as a guiding  document for equipment acquisition and improvement projects to assist with preparation of each  annual operating budget; and,    WHEREAS,  staff recommends the replacement of the furnace, air conditioner, and economizer by Kidd  Plumbing, Inc. for $12,201.94; and,  WHEREAS,  funds are available for this purchase within the Golf Course Operating Fund.      NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of New Hope, Minnesota, that the  appropriation of $12,201.94 from the Golf Course Operating Budget for payment to Kidd  Plumbing, Inc. is hereby authorized.    Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 28th day of June,  2021.             ______________________________           Mayor    Attest: ________________________  City Clerk  Memorandum   To: Susan Rader‐Director of Parks and Recreation  From: Mark Severson‐Recreation Facilities Manager  Date: June 20, 2021  Subject: Clubhouse HVAC  Staff is recommending to replace the HVAC system in the clubhouse at the golf course as part of the  2021 Capital Improvement Program (CIP).   The city develops a ten‐year capital improvement program (CIP) for capital equipment, facility  improvements, and infrastructure projects. Every year the CIP is reviewed, updated, and extended  another year for another ten‐year period.  The HVAC system is original from when the clubhouse was constructed in 2001.  The HVAC system  consists of a furnace, air conditioner, and an economizer. The life expectancy for HVAC equipment  is usually 15 to 20 years.  Currently, the economizer is not working properly, and the controls need  to be replaced.  The air conditioning was repaired last year, but we were advised that the unit should  be replaced.  With the age of the furnace, it is also recommended that we should replace it at the same  time the air conditioning is replace.  Staff recommends the installation of a 96% efficient furnace.  The  cost difference between a 92%efficient and the 96% efficient furnace will be covered by a CenterPoint  Energy rebate.  The replacement of the water heater was also part of this replacement project, but the  unit seems to be in good operating condition at this time and will be scheduled for replacement  sometime in the future.    Staff received two quotes on the replacement of the furnace, air conditioner, and economizer. Staff  recommends the bid from Kidd Plumbing, Inc. of $12,201.94.     This has been budgeted in for in the 2021 golf course CIP.  The amount budgeted is $20,000.          2020 2021 2022 2023 2024 2025Year toEstimated Estimated Estimated Estimated Estimated EstimatedReplace Item CostAmountsAmountsAmountsAmountsAmountsAmountsParks & Recreation 2020 GC cash register 5,000$ 5,000$ -$ -$ -$ -$ -$ Parks & Recreation 2020 GC concession equipment 12,000 12,000 - - - - - Parks & Recreation 2020 GC golf carts (2 of 5) 8,000 8,000 - - - - - Parks & Recreation 2020 GC security cameras 25,000 25,000 - - - - - Parks & Recreation 2020 GC concession area ventilation (back room)4,000 4,000 - - - - - Parks & Recreation 2020 GC door security15,000 15,000 - - - - - Parks & Recreation 2021 GC paint maintenance shop 10,000 - 10,000 - - - - Parks & Recreation 2021 GC clubhouse HVAC 20,000 - 20,000 - - - - Parks & Recreation 2021 GC clubhouse update 20,000 - 20,000 - - - - Parks & Recreation 2021 GC misc equipment 6,000 - 6,000 - - - - Parks & Recreation 2021 GC golf carts (3 of 5) 8,000 - 8,000 - - - - Parks & Recreation 2021 GC tee protector fence6,000 - 6,000 - - - - Parks & Recreation 2022 GC clubhouse carpet12,000 - - 12,000 - - - Parks & Recreation 2022 GC paint clubhouse exterior10,000 - - 10,000 - - - Parks & Recreation 2022 GC golf carts (4 of 5)8,000 - - 8,000 - - - Parks & Recreation 2022 GC misc equipment5,000 - - 5,000 - - - Parks & Recreation 2023 GC fencing25,000 - - - 25,000 - - Parks & Recreation 2023 GC golf carts (5 of 5)8,000 - - - 8,000 - - Parks & Recreation 2023 GC fire system30,000 - - - 30,000 - - Parks & Recreation 2023 GC misc equipment5,000 - - - 5,000 - - Parks & Recreation 2024 GC golf cart lease (1 of 5)10,000 - - - - 10,000 - Parks & Recreation 2024 GC fencing25,000 - - - - 25,000 - Parks & Recreation 2024 GC misc equipment6,000 - - - - 6,000 - Parks & Recreation 2025 GC golf cart lease (2 of 5)10,000 - - - - - 10,000 Parks & Recreation 2025 GC fencing25,000 - - - - - 25,000 Parks & Recreation 2025 GC gas grills7,500 - - - - - 7,500 Parks & Recreation 2025 GC irrigation pump and motor20,000 - - - - - 20,000 Parks & Recreation 2025 GC misc equipment6,000 - - - - - 6,000 Parks & Recreation 2026 GC golf cart lease (3 of 5)10,000 - - - - - - Parks & Recreation 2026 GC fencing25,000 - - - - - - Parks & Recreation 2026 GC misc equipment6,000 - - - - - - Parks & Recreation 2026 GC reader board60,000 - - - - - - Parks & Recreation 2027 GC golf cart lease (4 of 5)10,000 - - - - - - Parks & Recreation 2027 GC fencing25,000 - - - - - - Parks & Recreation 2027 GC VFD Irrigation10,000 - - - - - - Parks & Recreation 2027 GC misc equipment7,000 - - - - - - Parks & Recreation 2028 GC golf cart lease (5 of 5)10,000 - - - - - - Parks & Recreation 2028 GC misc equipment7,000 - - - - - - Parks & Recreation 2029GC golf cart lease (1 of 5)12,000 - - - - - - Parks & Recreation 2029GC misc equipment7,000 - - - - - - Parks & Recreation 2030GC golf cart lease (2 of 5)12,000 - - - - - - Parks & Recreation 2030GC misc equipment7,000 - - - - - - 69,000$ 70,000$ 35,000$ 68,000$ 41,000$ 68,500$ DepartmentCity of New Hope, MinnesotaCapital Improvement Plan - Golf Course Fund 9302Schedule of Planned Capital Outlay 2020 to 2030 I:\RFA\P&R\Golf Course\2021\6.9 Q ‐ Donation ‐ Plant Sale.docx    Request for Action  June 28, 2021    Approved by: Kirk McDonald, City Manager  Originating Department: Parks & Recreation  By: Susan Rader, Director    Agenda Title  Motion to accept a $1,185 donation for the golf course   Requested Action  Staff requests that the City Council approve a motion to accept this generous donation of $1,185 in proceeds  from a plant sale that was hosted by Mayor Kathi Hemken on Saturday, May 8, 2021. The donation will be  used to purchase sod and seed for the expansion of the putting green, some replacement trees for the course,  and to purchase some new planter boxes around the clubhouse and patio.    Policy/Past Practice  It is past practice for the City Council to formally accept donations.  Background  In the fall of 2019, avid golfers Mayor Hemken and Lorraine Kloss came up with the idea to offer a plant sale  using extra perennials from the golf course and adding plant donations from friends. Several plant cuttings  were started that fall and kept at their homes. In the spring, they spent a significant amount of time dividing  golf course perennials and preparing for the sale, which was held on May 16, 2020. Although the sale took  place during Covid‐19, it was extremely successful and many shoppers left with new plants for their gardens.  The profit of $1,675 was used to purchase additional trees for the golf course.    In 2021, Mayor Hemken handled the sale on her own, with the help of a few friends. It was held on Saturday,  May 8 and plants were offered at reasonable rate of 2 plants for $5. Similar to last year, following the sale on  Saturday, any remaining plants continued to be sold by golf course staff. Unfortunately, due to some freezing  temperatures the night before the sale, several plants were unable to be sold, however the sale was still very  successful with $1,185 being collected.    This year’s donation will be used to purchase sod and seed for the expansion of the putting green, some  replacement trees for the course, and to purchase some new planter boxes around the clubhouse and patio.      Staff truly appreciates all of the time and energy that was put into the event by Mayor Hemken and other  volunteers. A thank you letter will be sent.      Agenda Section Consent Item Number  6.9  I:\RFA\P&R\Pool and Civic Center Pk Projects\2021\6.10 Q ‐ OBMT Donation.docx    Request for Action  June 28, 2021    Approved by: Kirk McDonald, City Manager  Originating Department: Parks & Recreation  By: Susan Rader, Director    Agenda Title  Motion accepting a donation of $3,000 from Off Broadway Musical Theatre  Requested Action  Staff is recommending the Council accept a donation from Off Broadway Musical Theatre (OBMT) in the  amount of $3,000. The funds will be used toward the dressing rooms that were added along the north side of  the New Hope Performance Center.    Background  Since 1976, the City has partnered with OBMT to offer musical performances each summer. OBMT is  comprised of a group of dedicated volunteers who have a passion for theater and enjoy providing  entertainment to the community.     During the design of the new performance center, OBMT representatives expressed interest in having  additional dressing room space added to the north end of the facility. As part of this addition, they  committed to providing some financial support over the next couple of years.     For the first season at the new performance center, OBMT will be presenting “The 25th Annual Putnam County  Spelling Bee” the weekends of July 22‐24, July 29‐31, and August 5‐7. All performances will start at 8 p.m. In  addition to the suggested $4 donation per person, OBMT will also be collecting donations for the local food shelf.  A thank you letter has been sent.    Agenda Section Consent Item Number  6.10  I:\RFA\P&R\MISC\2021\Movies and Music in the Park\6.11 Q‐ Donations for 2021 Movies and Music in the Park.docx    Request for Action  June 28, 2021    Approved by: Kirk McDonald, City Manager  Originating Department: Parks & Recreation  By: Susan Rader, Director    Agenda Title  Motion accepting donations for the 2021 Movies in the Park and Music in the Park programs  Requested Action  Staff recommends that the City Council accept these generous donations, totaling $2,100, for the Movies in the  Park and Music in the Park programs that are being offered during the summer of 2021.  Background  For the eighth year, the Parks and Recreation Department is offering movies in the park during the summer.  Additionally, the Parks and Recreation Department is offering four music in the park concerts, which will be  the first time in over 10 years that concerts in the park have been scheduled. The movies will be on Thursday  evenings on June 17, July 15, and August 19, and the music in the park will be held on Wednesday evenings  on May 26, June 9, July 7, and August 11. All of the movies and concerts will be held at the newly finished  New Hope Performance Center.      The movies and concerts are free of charge, but to help offset some of the costs, staff sent letters to several  community organizations in regards to possible sponsorships to cover the movie license fees and the band  performer fees. All three movie showings have been sponsored, and two of the four concerts have been fully  or partially sponsored. Sponsors will be recognized in promotional materials, at the movie showings, at the  concerts, and after the event in any evaluation materials. Thank you letters have been sent.    The list of donations for the 2021 Movies in the Park includes:  Organization Movie Title and Date Funds Received  Affinity Plus Federal Credit Union “Big Hero 6”, 6/17/21 $300  West Metro Fire Auxiliary “Monsters, Inc.”, 7/15/21 $300  New Hope Lions “Black Panther”, 8/19/21 $300    The list of donations for the 2021 Music in the Park includes:  Organization Movie Title and Date Funds Received  New Hope Lions “Brass Menagerie”, 7/7/21 $300  Affinity Plus Federal Credit Union “Blue Groove Blue Grass”, 8/11/21 $900      Attachment   2021 Movies in the Park Flyer   2021 Music in the Park Flyer    Agenda Section Consent Item Number  6.11  Families, come join us for an evening of music in the park at the New Hope Performance Center. Bring a blanket or lawn chair to sit on the built-in seating or in the grass while social distancing between groups. Free event! Dates and Times: Wednesdays, starting at 7:00 p.m. Location: New Hope Performance Center, 4401 Xylon Ave N If weather is questionable call the weather cancellation line at 763-531-5158. May 26 - The Percolators The Legendary PERCOLATORS play refreshing “60’s on up” rock, country, blues, R&B, pretty ballads, an occasional waltz or polka, and requests. They are a trio band with nice 3-part harmonies. The band brings positive energy, is very engaging, and FUN! Sponsorship available. August 11 - Blue Groove Bluegrass Blue Groove is a multiple award-winning bluegrass band from Minneapolis/St. Paul. The band covers a number of past and current contemporary bluegrass artists and incorporates a few originals too. Blue Groove also puts a bluegrass spin on contem- porary artists such as U2, Passenger and the Doobie Brothers! Sponsored by Affinity Plus Federal Credit Union. July 7 - Brass Menagerie Brass Menagerie is a ten-piece band from Minneapolis/St. Paul. They feature a sizzling horn section with great vocals and genera- tions of memorable music - everything from the hot swing beats of the 40's & 50's, to the early years of rock & roll, plus a large assortment of tunes from the 70's, 80's & 90's through today. Sponsored by New Hope Lions. June 9 - The Castaways THE CASTAWAYS are a nationally-known Minnesota based rock'n'roll band. They put on a great show for all ages with lots of audience interaction, and are one of the region's top festival/ fair attractions. The band features a versatile song list and plays the best hits from such artists as Bruce Springsteen, Elvis and Buddy Holly, to the Beatles, Beach Boys, Motown artists, Johnny Cash, Neil Diamond and more! Sponsorship available.   I:I:\RFA\P&R\MISC\2021\Donut Talk\6.12 Q ‐ Donations for 2020‐2021 Donut Talk.docx    Request for Action  June 28, 2021    Approved by: Kirk McDonald, City Manager  Originating Department: Parks & Recreation  By: Susan Rader, Director    Agenda Title  Motion accepting contributions for the 2020‐2021 Donut Make You Wonder and Author Series Programs  Requested Action  Staff recommends approval of a motion accepting donations in the amount of $300 from the listed  organizations for the 2020‐2021 Donut Make You Wonder and Author Series Programs.  Background  The Parks and Recreation Departments of the cities of New Hope, Brooklyn Center, Crystal, Robbinsdale and  the Robbinsdale Area Schools together plan and sponsor monthly Donut Make You Wonder events. This  highly successful program attracts many older adults and is supported in part by community donations.  These cities also coordinate an Author Series program, along with the Recreation Department of Golden  Valley. This program brings in local authors to share the story of their publications.      Donations are used to cover speaker fees as well as program expenses such as refreshments and supplies.  New Hope is the fiscal agent for this jointly sponsored program and so Council is asked to accept these  donations. Approximately 128 participants attended the 2020‐2021 programs. Due to the effects of COVID‐19,  the September, October and November 2020 Donut Talks were cancelled. Instead, we held an outdoor Music  in the Park in September with a sponsor and a Virtual Author Series in October, however we were unable to  secure a sponsor for October. Additionally, in 2021 we held Virtual Donut Talks in January, February, March  and April. Since COVID‐19 restrictions were lifted in May, the May Donut Talk was held in‐person.    The list of cash donations for the 2020‐2021 Donut Make You Wonder and Author Series Programs:    Organization Sponsored Program  (date, program name, attendance) Donation  Minnesota Medicare Consultants 9/16/21 – Music in the Park, Fridley Polka Band (67  people)  $50  Copperfield Hill 1/20/21 – Challenger/Columbia (5 people) $50  Crossings at Brookwood 2/17/21 – Wolves in Wildlands (6 people) $50  (transferred  from 2020)  Crossings at Brookwood 3/17/21 – Minnesota Women’s Suffrage (4 people) $50  Crossings at Brookwood 4/21/21 – Cuba (11 people)  $50  (transferred  from 2020)  Home Instead 5/19/21 – 1936 Berlin Olympics (23 people) $50    Letters of appreciation have been sent for all donations.       Agenda Section Consent Item Number  6.12    Request for Action, Page 2      Attachment   2021 Spring Donut Make You Wonder    2020 October Author Series   2021 April Author Series                January 20, 2021 - Remembering the Challenger and Columbia Space Shuttle Disasters Rob Ellos has a special passion for this subject, as he personally knew Rob McNair, who died on the Challenger. It is important that we remember these 14 fine astronauts who died for their country. See a large model of the Space Shuttle, Booster Rockets, and Fuel Tank as Rob explains what caused the disasters, and learn what went on behind the scenes at NASA. Register by January 18. 320502-JA Wednesday, January 20 February 17, 2021 - Wolves in Wildlands Gray wolves are an incredibly widespread species and can be found in many of the Earth’s ecosystems, from the desert to the arctic. Our guide from the International Wolf Center will introduce us to the different subspecies of the gray wolf and delve into the ways they have adapted to their environment. Register by February 15. 320502-FE Wednesday, February 17 March 17, 2021 - Minnesota Women’s Suffrage As the twentieth century dawned, the decades-long drive for the right to vote was a major factor, but far from the only one, in the broader Women’s Rights Movement. From the independence they demanded, the clothes they wore and the causes for which they fought, to the personal freedom they brandished, these women ex- pected no less than civil and personal rights equal to those of men. Historian and author Frederick Johnson’s article on Minnesota women’s voting rights was featured in the October 2020 Minnesota History double issue on women’s suffrage. Register by March 15. 320502-MA Wednesday, March 17 The Donut Make You Wonder series is a cooperative effort of the cities of New Hope, Brooklyn Center, Crystal, Robbinsdale, & Robbinsdale Area Schools Community Education. We would like to extend a special thanks to our sponsors: MN Medicare Consultants, The Crossings at Brookwood, Home Instead, and Copperfield Hill, who are each involved in sponsorship of the presentations and/or event refreshments. Donut Make You Wonder… Join us on the third Wednesday of the month for informative programs and wonderful presenters. Co-sponsored by the cities of New Hope, Crystal, Robbinsdale and Brooklyn Center, and Robbinsdale Area Schools. A link to the Zoom Virtual Classroom will be emailed to participants. Time: 10-11:30 a.m. Fee: $2 per program Register with: New Hope Parks and Recreation 4401 Xylon Ave N, New Hope, MN 55428 763-531-5151, or online at webtrac.nhrecexpress.com I:\RFA\P&R\MISC\2021\CenterPoint Energy Safety Grant\6.13 Q ‐ Accept CenterPoint grant.docx    Request for Action  June 28, 2021    Approved by: Kirk McDonald, City Manager  Originating Department: Parks & Recreation  By: Susan Rader, Director    Agenda Title  Motion accepting a 2021 Community Safety Grant award from CenterPoint Energy for West Metro Fire‐Rescue  District’s home safety survey program and safety equipment for the New Hope Aquatic Park  Requested Action  Staff requests that the City Council approve a motion accepting a grant from CenterPoint Energy in the  amount of $2,500. The grant funds will be used by West Metro Fire‐Rescue District for the home safety survey  program and the New Hope Aquatic Park for safety equipment.   Background  The Community Safety Grant is an annual program administered by CenterPoint Energy that awards matching  grants up to $2,500 for eligible safety and emergency response equipment. Since 2003, they have awarded  more than $2.3 million in grants. In past years, both the police and parks and recreation departments have  been successful in being awarded grants. The last award was received by West Metro Fire‐Rescue District in  2017.    This year a joint application was submitted that included West Metro Fire‐Rescue District and the parks and  recreation department. The $2,500 grant award will be split with West Metro Fire‐Rescue receiving $1,500  and the New Hope Aquatic Park receiving $1,000.      Funding  The matching fund portions will be paid by the fire district and the aquatic park.  Attachment   Award letter    Agenda Section Consent Item Number  6.13  I:\RFA\P&R\MISC\2021\6.14 Q ‐ Donation ‐ Theisen Memorial Bench.docx    Request for Action  June 28, 2021    Approved by: Kirk McDonald, City Manager  Originating Department: Parks & Recreation  By: Susan Rader, Director of Parks & Recreation    Agenda Title  Motion to accept a $250 donation in memory of Janet Theisen  Requested Action  Staff requests that the City Council approve a motion to accept this generous donation of $250 from the  family of Janet Theisen for a memorial of an existing bench at Hidden Valley Park.    Policy/Past Practice  It is past practice for the City Council to formally accept donations.    Background  Ms. Theisen lived in New Hope for many years and enjoyed Hidden Valley Park with her family. She passed  away last year.      The Theisen family has requested that a memorial plate be placed on a bench located along the south end of  the pond at Hidden Valley Park.     A thank you letter has been sent.    Agenda Section Consent Item Number  6.14  I:\RFA\P&R\MISC\2021\6.15 Q ‐ Donation ‐ King.docx    Request for Action  June 28, 2021    Approved by: Kirk McDonald, City Manager  Originating Department: Parks & Recreation  By: Susan Rader, Director    Agenda Title  Motion to accept a $50 donation for recreation scholarships toward the youth disc golf programs   Requested Action  Staff requests that the City Council approve a motion to accept this generous donation of $50 from Lori King  to be used for scholarships in honor of Andrew Tapper.    Policy/Past Practice  It is past practice for the City Council to formally accept donations.  Background  Ms. King is a resident of New Hope. Their family has started a new Christmas/Holiday tradition of making  donations to causes near and dear to their hearts and interests. She is making this donation in honor of  Andrew Tapper, who is an avid disc golf player.      A thank you letter has been sent.      Agenda Section Consent Item Number  6.15  I:\RFA\P&R\MISC\2021\Bike Rodeo\6.16 Q ‐ Donations for 2022 Bike Rodeo.docx    Request for Action  June 28, 2021    Approved by: Kirk McDonald, City Manager  Originating Department: Parks & Recreation  By: Susan Rader, Director    Agenda Title  Motion accepting a $300 donation for the 2022 Bike Rodeo event from the West Metro VFW  Requested Action  Staff recommends that the City Council accept this generous donation of $300 from the West Metro VFW for  the Bike Rodeo event in 2022.  Background  The Bike Rodeo has been an annual event hosted by the cities of New Hope, Crystal Golden Valley and  Robbinsdale for many years. Due to COVID‐19 restrictions the 2020 event was held virtually and we were  planning to hold the 2021 event virtually again, but as COVID‐19 restrictions were being lifted we decided  that Crystal would host the event this year in‐person. Although, due to the short nature of planning the in‐ person Bike Rodeo we were unable to secure all of our normal sponsors and partners for the event in May  2021.      The West Metro VFW has been a part of the Bike Rodeo event for many years as they donate their time and  cook a free hot dog dinner for participants who attend. Unfortunately, with the short notice of holding the  2021 event in person and not being able to serve food at the event, the West Metro VFW graciously said they  would like to donate $300 towards the 2022 event. These funds will be used to purchase giveaways for  participants that attend the 2022 event. The West Metro VFW will be recognized in promotional materials, at  the event, and after the event in any evaluation materials.     A thank you letter has been sent.          Agenda Section Consent Item Number  6.16  I:\RFA\PUBWORKS\2021\Council\2021 Meadow Lake Community Action Plan\6‐28 Meadow Lake Rain Garden Grant Agreement   Request for Action  June 28, 2021    Approved by: Kirk McDonald, City Manager  Originating Department: Public Works  By: Megan Hedstrom, Storm Water Specialist    Agenda Title  Resolution to enter into a Grant Agreement with Hennepin County for the Meadow Lake Pilot Rain Garden  Project  Requested Action  Staff is recommending Council approve a grant agreement with Hennepin County for the installation of a  rain garden.  Policy/Past Practice  The city has previously partnered with local watershed organizations for lake projects. The city adopted the  Meadow Lake Community Action Plan (MLCAP) in March, 2021. Rain garden installations are included in  the MLCAP to provide water quality treatment to storm water runoff prior to entering Meadow Lake.   Background  The MLCAP targets reducing the external phosphorus loading in Meadow Lake. While the city and MLWA  have both worked diligently installing storm water treatment in this watershed, more improvements are still  needed to meet state water quality standards. The Meadow Lake Community Action Plan identifies ways  that both the city and residents can help make improvements to water quality in Meadow Lake.     One of the ways identified in the plan is to partner with local residents to install water quality treatment on  private property. The Meadow Lake watershed area is fully developed, and the city has implemented many  water treatment projects in the past. The goal of these projects is to reduce the phosphorus entering Meadow  Lake by 86%. Current implemented projects have successfully reduced 44% of the phosphorus. With a fully  developed watershed, it will be extremely challenging to achieve the remaining necessary reductions.  Projects on private property and innovative solutions will need to be implemented to meet our water quality  goals.     The homeowner at 8457 Meadow Lake Road North has secured a Good Steward Grant from Hennepin  County in the amount of $18,355 to fully fund the installation of a rain garden. In the past, these grants have  typically only been awarded to businesses or non‐profits, not directly to residents. The MLCAP was  instrumental in assisting the homeowner to secure these grant funds for a water quality project.     While working through logistics with the county, it was discovered that due to insurance and financial  requirements by the county, it would be difficult to direct funds directly to a homeowner. By signing this  grant agreement, the city will become responsible for the management of the grant funding. This will become  a pass‐through grant, the homeowner will submit all contractor invoices to the city who will then request  reimbursement from the county from grant funds.     Agenda Section Consent Item Number  6.17  A memorandum of understanding will be prepared between the city and the homeowner detailing project  responsibility. The city will be responsible for facilitating payment of contractors from the grant funds, while  the homeowner remains responsible for the design, installation, and maintenance of the project. A storm  water maintenance agreement will also be prepared and executed to ensure the rain garden remains  functional.  Funding  By approving this agreement, the city will take on the responsibility of grant fund administration. This will  not cost the city anything and will take up minimal staff time.  Attachments   Resolution   Grant Agreement      City of New Hope    Resolution No. 21‐    Resolution to enter into a Grant Agreement with Hennepin County for the   Meadow Lake Pilot Rain Garden Project    WHEREAS, the Meadow Lake Pilot Rain Garden Project will achieve goals listed in the  Meadow Lake Community Action Plan; and,    WHEREAS,  Hennepin County has agreed to fund the grant project as described in the grant  agreement; and,    WHEREAS, the city will facilitate the grant funding of the construction of the Meadow Lake  Pilot Rain Garden Project; and    WHEREAS, the city and homeowner will enter into a Memorandum of Understanding  detailing project responsibilities; and,    WHEREAS, the Council has reviewed the grant agreement and found the agreement to be  acceptable.    NOW, THEREFORE, BE IT RESOLVED:    1. That the grant agreement between the city and Hennepin County is  approved.   2. That the mayor and city manager are authorized and directed to sign  the same.    Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 28th  day of June, 2021.        Mayor      Attest:       City Clerk    Form 101 (Revised 11/2019) Contract No: PR00003086 GRANT AGREEMENT This Agreement is between the COUNTY OF HENNEPIN, STATE OF MINNESOTA, A-2300 Government Center, Minneapolis, Minnesota 55487, on behalf of the Hennepin County Environment and Energy Department, 701 Fourth Avenue South, Suite 700, Minneapolis, Minnesota 55415 (“COUNTY”), and the City of New Hope, 4401 Xylon Avenue North, New Hope, MN 55428 (“GRANTEE”). The parties agree as follows: 1. TERM AND AMOUNT OF GRANT GRANTEE shall complete all grant requirements (“Grant Requirements”), commencing March 23, 2021 and expiring December 31, 2022, unless cancelled or terminated earlier in accordance with the provisions herein. Items for which reimbursement is claimed by GRANTEE on the Cost-Share Voucher & Practice Certification Form (Attachment A) are to be supported by invoices/receipts for payments and will be verified by COUNTY as practical and reasonable. COUNTY has the authority to adjust the costs submitted for reimbursement where deemed appropriate. Attachment A, with necessary supporting documentation as referenced in Attachment B, can only be submitted to COUNTY on no more than a monthly basis for reimbursement. Reimbursable expenses are limited to activities relating to preparation of project specifications and designs and related site construction and restoration work of the installed practices, operation and maintenance plans, and related consulting and inspection as referenced in the Meadow Lake Rain Garden Natural Resources Good Steward Grant Application received November 19, 2020, and as referenced in Attachment B. The total amount of this grant is eighteen thousand three hundred fifty five dollars ($18,355) (“Grant Funds”). 2. GRANT REQUIREMENTS GRANTEE shall complete activities specified in the Hennepin County Natural Resources Opportunity Grant Application submitted by GRANTEE and as is further described in Attachment B to this Agreement or as approved by COUNTY. GRANTEE shall also provide expenses incurred in completing these activities using Attachment A to this Agreement. Administrative costs incurred by GRANTEE are not eligible for reimbursement. Form 101 (Revised 11/2019) 2 In no case shall COUNTY provide payment to GRANTEE for the reapplication of a practice that was removed by the grantee during its effective life, as defined in Attachment B, without consent of COUNTY. Grant Requirements are more fully described in Attachment B. 3. GRANT DISBURSEMENT COUNTY shall pay Grant Funds directly to GRANTEE after completion of the Grant Requirements, and upon the presentation of a claim as provided by law governing COUNTY's payment of claims and/or invoices. GRANTEE shall submit invoices using Attachment A (or a copy thereof) no more than monthly. Payment shall be made within thirty-five (35) days from receipt of the invoice. Reimbursable expenses are limited to those defined in Attachment B and include fees related to design, construction/implementation, inspection, and development of operations and maintenance plans for activities as listed in Attachment B. Any reimbursable expense which exceeds eighteen thousand three hundred fifty five dollars ($18,355) shall receive prior written approval from the Contract Administrator. GRANTEE shall not provide services under this Agreement without receiving a purchase order or purchase order number supplied by COUNTY. All invoices shall display a Hennepin County purchase order number and be sent to the central invoice receiving address supplied by COUNTY. 4. INDEPENDENT CONTRACTOR GRANTEE shall select the means, method, and manner of performing Grant Requirements. Nothing is intended nor should be construed as creating or establishing the relationship of a partnership or a joint venture between the parties or as constituting GRANTEE as the agent, representative, or employee of COUNTY for any purpose. GRANTEE is and shall remain an independent contractor under this Agreement. GRANTEE shall secure at its own expense all personnel required in completing Grant Requirements, under this Agreement. GRANTEE’s personnel and/or subcontractors engaged to perform any work required by this Agreement will have no contractual relationship with COUNTY and will not be considered employees of COUNTY. COUNTY shall not be responsible for any claims related to or on behalf of any of GRANTEE’s personnel, including without limitation, claims that arise out of employment or alleged employment under the Minnesota Unemployment Insurance Law (Minnesota Statutes Chapter 268) or the Minnesota Workers’ Compensation Act (Minnesota Statutes Chapter 176) or claims of discrimination arising out of state, local or federal law, against GRANTEE, its officers, agents, contractors, or employees. Such personnel or other persons shall neither accrue nor be entitled to any compensation, rights, or benefits of any kind from COUNTY, including, without limitation, tenure rights, medical and hospital care, sick and vacation leave, workers’ compensation, unemployment compensation, disability, severance pay, and retirement benefits. Form 101 (Revised 11/2019) 3 5. NON-DISCRIMINATION In accordance with COUNTY’s policies against discrimination, GRANTEE shall not exclude any person from full employment rights nor prohibit participation in or the benefits of any program, service, or activity on the grounds of any protected status or class including but not limited to race, color, creed, religion, age, sex, disability, marital status, sexual orientation, public assistance status, or national origin. No person who is protected by applicable federal or state laws against discrimination shall be subjected to discrimination. 6. INDEMNIFICATION GRANTEE shall defend, indemnify, and hold harmless COUNTY, its present and former officials, officers, agents, volunteers and employees from any liability, claims, causes of action, judgments, damages, losses, costs, or expenses, including attorney’s fees, resulting directly or indirectly from any act or omission of GRANTEE, a subcontractor, anyone directly or indirectly employed by them, and/or anyone for whose acts and/or omissions they may be liable in the performance of this Agreement, and against all loss by reason of the failure of GRANTEE to perform any obligation under this Agreement. For clarification and not limitation, this obligation to defend, indemnify and hold harmless includes but is not limited to any liability, claims or actions resulting directly or indirectly from alleged infringement of any copyright or any property right of another, the employment or alleged employment of GRANTEE personnel, the unlawful disclosure and/or use of protected data, or other noncompliance with the requirements of these provisions. 7. INSURANCE INTENTIONALLY OMITTED 8. DUTY TO NOTIFY GRANTEE shall promptly notify COUNTY of any demand, claim, action, cause of action, or litigation brought against GRANTEE, its employees, officers, agents or subcontractors, which arises out of this Agreement. GRANTEE shall also notify COUNTY whenever GRANTEE has a reasonable basis for believing that GRANTEE and/or its employees, officers, agents or subcontractors, and/or COUNTY, might become the subject of a demand, claim, action, cause of action, administrative action, criminal arrest, criminal charge, or litigation arising out of this Agreement. 9. DATA PRIVACY AND SECURITY A. GRANTEE, its officers, agents, owners, partners, employees, volunteers and subcontractors shall, to the extent applicable, abide by the provisions of the Minnesota Government Data Practices Act, Minnesota Statutes, chapter 13 Form 101 (Revised 11/2019) 4 (MGDPA) and all other applicable state and federal laws, rules, regulations and orders relating to data or the privacy, confidentiality or security of data, which may include the Health Insurance Portability and Accountability Act of 1996 and its implementing regulations (HIPAA). For clarification and not limitation, COUNTY hereby notifies GRANTEE that the requirements of Minnesota Statutes section 13.05, subd. 11, apply to this Agreement. GRANTEE shall promptly notify COUNTY if GRANTEE becomes aware of any potential claims, or facts giving rise to such claims, under the MGDPA or other data, data security, privacy or confidentiality laws, and shall also comply with the other requirements of this Section. Classification of data, including trade secret data, will be determined pursuant to applicable law and, accordingly, merely labeling data as “trade secret” by GRANTEE does not necessarily make the data protected as such under any applicable law. B. In addition to the foregoing MGDPA and other applicable law obligations, GRANTEE shall comply with the following duties and obligations regarding County Data and County Systems (as each term is defined herein). As used herein, “County Data” means any data or information, and any copies thereof, created by GRANTEE or acquired by GRANTEE from or through COUNTY pursuant to this Agreement, including but not limited to handwriting, typewriting, printing, photocopying, photographing, facsimile transmitting, and every other means of recording any form of communication or representation, including electronic media, email, letters, works, pictures, drawings, sounds, videos, or symbols, or combinations thereof. If GRANTEE has access to or possession/control of County Data, GRANTEE shall safeguard and protect the County Data in accordance with generally accepted industry standards, all laws, and all then applicable COUNTY policies, procedures, rules and directions. To the extent of any inconsistency between accepted industry standards and such COUNTY policies, procedures, rules and directions, GRANTEE shall notify COUNTY of the inconsistency and follow COUNTY direction. GRANTEE shall immediately notify COUNTY of any known or suspected security breach or unauthorized access to County Data, then comply with all responsive directions provided by COUNTY. The foregoing shall not be construed as eliminating, limiting or otherwise modifying GRANTEE’s indemnification obligations herein. C. Upon expiration, cancellation or termination of this Agreement: (1) At the discretion of COUNTY and as specified in writing by the Contract Administrator, GRANTEE shall deliver to the Contract Administrator all County Data so specified by COUNTY. Form 101 (Revised 11/2019) 5 (2) COUNTY shall have full ownership and control of all such County Data. If COUNTY permits GRANTEE to retain copies of the County Data, GRANTEE shall not, without the prior written consent of COUNTY or unless required by law, use any of the County Data for any purpose or in any manner whatsoever; shall not assign, license, loan, sell, copyright, patent and/or transfer any or all of such County Data; and shall not do anything which in the opinion of COUNTY would affect COUNTY’s ownership and/or control of such County Data. (3) Except to the extent required by law or as agreed to by COUNTY, GRANTEE shall not retain any County Data that are confidential, protected, privileged, not public, nonpublic, or private, as those classifications are determined pursuant to applicable law. In addition, GRANTEE shall, upon COUNTY’s request, certify destruction of any County Data so specified by COUNTY. 10. RECORDS – AVAILABILITY/ACCESS Subject to the requirements of Minnesota Statutes section 16C.05, subd. 5, COUNTY, the State Auditor, or any of their authorized representatives, at any time during normal business hours, and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of GRANTEE and involve transactions relating to this Agreement. GRANTEE shall maintain these materials and allow access during the period of this Agreement and for six (6) years after its expiration, cancellation or termination. 11. SUCCESSORS, SUBCONTRACTING AND ASSIGNMENTS A. GRANTEE binds itself, its partners, successors, assigns and legal representatives to COUNTY for all covenants, agreements and obligations herein. B. GRANTEE shall not assign, transfer or pledge this Agreement whether in whole or in part, nor assign any monies due or to become due to it without the prior written consent of COUNTY. A consent to assign shall be subject to such conditions and provisions as COUNTY may deem necessary, accomplished by execution of a form prepared by COUNTY and signed by GRANTEE, the assignee and COUNTY. Permission to assign, however, shall under no circumstances relieve GRANTEE of its liabilities and obligations under the Agreement. C. GRANTEE shall not subcontract this Agreement whether in whole or in part, without the prior written consent of COUNTY. Permission to subcontract, however, shall under no circumstances relieve GRANTEE of its liabilities and obligations under the Agreement. Further, GRANTEE shall be fully responsible for the acts, omissions, and failure of its subcontractors in the performance of any Form 101 (Revised 11/2019) 6 specified contractual services, and of person(s) directly or indirectly employed by subcontractors. Contracts between GRANTEE and each subcontractor shall require that the subcontractor’s services be performed in accordance with this Agreement. GRANTEE shall make contracts between GRANTEE and subcontractors available upon request. For clarification and not limitation of the provisions herein, none of the following constitutes assent by COUNTY to a contract between GRANTEE and a subcontractor, or a waiver or release by COUNTY of GRANTEE’s full compliance with the requirements of this Section: (1) COUNTY’s request or lack of request for contracts between GRANTEE and subcontractors; (2) COUNTY’s review, extent of review or lack of review of any such contracts; or (3) COUNTY’s statements or actions or omissions regarding such contracts. D. As required by Minnesota Statutes section 471.425, subd. 4a, GRANTEE shall pay any subcontractor within ten (10) days of GRANTEE’s receipt of payment from COUNTY for undisputed services provided by the subcontractor, and GRANTEE shall comply with all other provisions of that statute. 12. MERGER, MODIFICATION AND SEVERABILITY A. The entire Agreement between the parties is contained herein and supersedes all oral agreements and negotiations between the parties relating to the subject matter. All items that are referenced or that are attached are incorporated and made a part of this Agreement. If there is any conflict between the terms of this Agreement and referenced or attached items, the terms of this Agreement shall prevail. GRANTEE and/or COUNTY are each bound by its own electronic signature(s) on this Agreement, and each agrees and accepts the electronic signature of the other party. B. Any alterations, variations or modifications of the provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement signed by the parties. Except as expressly provided, the substantive legal terms contained in this Agreement including but not limited to Indemnification, Insurance, Merger, Modification and Severability, Default and Cancellation/Termination or Minnesota Law Governs may not be altered, varied, modified or waived by any change order, implementation plan, scope of work, development specification or other development process or document. C. If any provision of this Agreement is held invalid, illegal or unenforceable, the remaining provisions will not be affected. Form 101 (Revised 11/2019) 7 13. DEFAULT AND CANCELLATION/TERMINATION A. If GRANTEE fails to perform any of the provisions of this Agreement, fails to administer the work so as to endanger the performance of the Agreement or otherwise breaches or fails to comply with any of the terms of this Agreement, it shall be in default. Unless GRANTEE’s default is excused in writing by COUNTY, COUNTY may upon written notice immediately cancel or terminate this Agreement in its entirety. Additionally, failure to comply with the terms of this Agreement shall be just cause for COUNTY to delay payment until GRANTEE’s compliance. In the event of a decision to withhold payment, COUNTY shall furnish prior written notice to GRANTEE. B. Notwithstanding any provision of this Agreement to the contrary, GRANTEE shall remain liable to COUNTY for damages sustained by COUNTY by virtue of any breach of this Agreement by GRANTEE. Upon notice to GRANTEE of the claimed breach and the amount of the claimed damage, COUNTY may withhold any payments to GRANTEE for the purpose of set-off until such time as the exact amount of damages due COUNTY from GRANTEE is determined. Following notice from COUNTY of the claimed breach and damage, GRANTEE and COUNTY shall attempt to resolve the dispute in good faith. C. The above remedies shall be in addition to any other right or remedy available to COUNTY under this Agreement, law, statute, rule, and/or equity. D. COUNTY’s failure to insist upon strict performance of any provision or to exercise any right under this Agreement shall not be deemed a relinquishment or waiver of the same, unless consented to in writing. Such consent shall not constitute a general waiver or relinquishment throughout the entire term of the Agreement. E. This Agreement may be canceled/terminated with or without cause by COUNTY upon thirty (30) days’ written notice. F. If this Agreement expires or is cancelled or terminated, with or without cause, by either party, at any time, GRANTEE shall not be entitled to any payment, fees or other monies except for payments duly invoiced for then-delivered and accepted deliverables/milestones pursuant to this Agreement. In the event GRANTEE has performed work toward a deliverable that COUNTY has not accepted at the time of expiration, cancellation or termination, GRANTEE shall not be entitled to any payment for said work including but not limited to incurred costs of performance, termination expenses, profit on the work performed, other costs founded on termination for convenience theories or any other payments, fees, costs or expenses not expressly set forth in this Agreement. G. GRANTEE has an affirmative obligation, upon written notice by COUNTY that this Agreement may be suspended or cancelled/terminated, to follow reasonable Form 101 (Revised 11/2019) 8 directions by COUNTY, or absent directions by COUNTY, to exercise a fiduciary obligation to COUNTY, before incurring or making further costs, expenses, obligations or encumbrances arising out of or related to this Agreement. 14. SURVIVAL OF PROVISIONS Provisions that by their nature are intended to survive the term, cancellation or termination of this Agreement do survive such term, cancellation or termination. Such provisions include but are not limited to: SERVICES TO BE PROVIDED GRANT REQUIREMENTS; INDEPENDENT CONTRACTOR; INDEMNIFICATION; INSURANCE; DUTY TO NOTIFY; DATA PRIVACY AND SECURITY; RECORDS- AVAILABILITY/ACCESS; DEFAULT AND CANCELLATION/TERMINATION; MEDIA OUTREACH; and MINNESOTA LAW GOVERNS. 15. GRANT ADMINISTRATION Ellen Sones (ellen.sones@hennepin.us; 612-596-1173) (“Grant Administrator”), or successor, shall manage this Agreement on behalf of COUNTY and serve as liaison between COUNTY and GRANTEE. Megan Hedstrom (Mhedstrom@newhopemn.gov; 612-790-7698), or successor, shall manage the agreement on behalf of GRANTEE. GRANTEE may replace such person but shall immediately give written notice to COUNTY of the name, phone number, and email/fax number (if available) of such substitute person and of any other subsequent substitute person. 16. COMPLIANCE AND NON-DEBARMENT CERTIFICATION A. GRANTEE shall comply with all applicable federal, state and local statutes, funding sources, regulations, rules and ordinances currently in force or later enacted. B. GRANTEE certifies that it is not prohibited from doing business with either the federal government or the state of Minnesota as a result of debarment or suspension proceedings. C. If the source or partial source of funds for payment under this Agreement is from federal or state monies or from a federal, state or other grant source, GRANTEE is bound by and shall comply with applicable law, rules, regulations, applicable documentation or other COUNTY directives relating to the source and utilization of such funds. 17. RECYCLING COUNTY encourages GRANTEE to establish a recycling program for at least three materials, such as newsprint, office paper, glass, plastic, and metal. Form 101 (Revised 11/2019) 9 18. NOTICES Unless the parties otherwise agree in writing, any notice or demand which must be given or made by a party under this Agreement or any statute or ordinance shall be in writing, and shall be sent registered or certified mail. Notices to COUNTY shall be sent to the County Administrator with a copy to the originating COUNTY department at the address given in the opening paragraph of this Agreement. Notice to GRANTEE shall be sent to the address stated in the opening paragraph of this Agreement or to the address stated in GRANTEE’s Form W-9 provided to COUNTY. 20. CONFLICT OF INTEREST GRANTEE affirms that to the best of GRANTEE’s knowledge, GRANTEE’s involvement in this Agreement does not result in a conflict of interest with any party or entity which may be affected by the terms of this Agreement. Should any conflict or potential conflict of interest become known to GRANTEE, GRANTEE shall immediately notify COUNTY of the conflict or potential conflict, specifying the part of this Agreement giving rise to the conflict or potential conflict, and advise COUNTY whether GRANTEE will or will not resign from the other engagement or representation. Unless waived by COUNTY, a conflict or potential conflict may, in COUNTY’s discretion, be cause for cancellation or termination of this Agreement. 21. MEDIA OUTREACH GRANTEE shall notify COUNTY, prior to publication, release or occurrence of any Outreach (as defined below). The parties shall coordinate to produce collaborative and mutually acceptable Outreach. For clarification and not limitation, all Outreach shall be approved by COUNTY, by and through the Public Relations Officer or his/her designee(s), prior to publication or release. As used herein, the term “Outreach” shall mean all media, social media, news releases, external facing communications, advertising, marketing, promotions, client lists, civic/community events or opportunities and/or other forms of outreach created by, or on behalf of, GRANTEE (i) that reference or otherwise use the term “Hennepin County,” or any derivative thereof; or (ii) that directly or indirectly relate to, reference or concern the County of Hennepin, this Agreement, the Grant Requirements performed hereunder or COUNTY personnel, including but not limited to COUNTY employees and elected officials. 22. MINNESOTA LAWS GOVERN The laws of the state of Minnesota shall govern all questions and interpretations concerning the validity and construction of this Agreement and the legal relations between the parties and their performance. The appropriate venue and jurisdiction for any litigation will be those courts located within the County of Hennepin, state of Minnesota. Litigation, however, in the federal courts involving the parties will be in the appropriate federal court within the state of Minnesota. Form 101 (Revised 11/2019) 10 23. HENNEPIN COUNTY PERSONAL PROPERTY TAX AND PROPERTY TAX GRANTEE affirms that it and its officers have paid all Hennepin County personal property taxes and property taxes due on all of its Hennepin County properties for taxes owed on or before the date of the execution of this contract. If the County finds that property taxes have not been paid by GRANTEE, GRANTEE’s owner and GRANTEE’s board of directors (if any), County may refuse to disburse funds or require the return of all or part of the funds already disbursed. Form 101 (Revised 11/2019) 11 COUNTY ADMINISTRATOR APPROVAL Reviewed for COUNTY by the County Attorney's Office: {{Sig_es_:signer3:signature}} {{userstamp3_es_:signer3:stamp}} Reviewed for COUNTY by: {{Sig_es_:signer4:signature}} {{userstamp4_es_:signer4:stamp}} Document Assembled by: {{Sig_es_:signer1:signature}} {{userstamp1_es_:signer1:stamp}} {{Exh_es_:signer1:attachment:label("Attachments")}} COUNTY OF HENNEPIN STATE OF MINNESOTA By: {{Sig_es_:signer5:signature}} {{userstamp5_es_:signer5:stamp}} Form 101 (Revised 11/2019) 12 GRANTEE GRANTEE warrants that the person who executed this Agreement is authorized to do so on behalf of GRANTEE as required by applicable articles, bylaws, resolutions or ordinances.* By: {{Sig_es_:signer2:signature}} {{userstamp2_es_:signer2:stamp}} {{ ttl_es_:signer 2:title}} *GRANTEE represents and warrants that it has submitted to COUNTY all applicable documentation (articles, bylaws, resolutions or ordinances) that confirms the signatory's delegation of authority. Documentation is not required for a sole proprietorship. Form 101 (Revised 11/2019) ATTACHMENT A Hennepin County – Department of Environment and Energy (HCDEE) COST - SHARE VOUCHER & PRACTICE CERTIFICATION FORM A. PAYEE INFORMATION Check if name or address change B. PROJECT INFORMATION Name: I.D. Number: Address: HCDEE Program: Good Steward Natural Resource Grant City, State, & Zip Code: Practice Type (one only) Practice Area(s) Acres Completed: C. COST Basis of Request Type of Request Completion Date: INFORMATION Installation Establishment Reinstallation Partial Final R/I ITEM QUANTITY UNIT UNIT PRICE COST R - Receipted Item/Invoiced Item I - In - Kind Contribution (attach additional sheets as necessary) Total I certify that this is an accurate and true summation of the actual costs and quantities of material, labor, and equipment used on the above project. In cases where the receipts included items not used on the project, I have corrected them accordingly. (Payee Signature) (Date) D. PAYMENT INFORMATION EASEMENT PROGRAMS {(c) cannot exceed (a) - (b)} TOTAL COST OF PRACTICE (from above) (a) Maximum Payment Allowed Program Cost-share Payment: - [from box (c)] (b)Total of Previous Payments: OTHER FUNDING SOURCES (please identify source) (c)Cost -Share Payment Requested - - COST-SHARE PROGRAM {(b) + (c) cannot exceed 75% of (a)} - (a) Total Cost Approved: - (b) Other public funds % LAND OWNER/LAND OCCUPIER COST: (c) HCDEE Share % (Attach additional sheets as necessary) E. HCDEE CERTIFICATION I certify that an inspection has been performed and that the items identified in part C have been completed and are in accordance with the required practice standards and specifications. I certify that I have reviewed this voucher and all supporting information and that to the best of my knowledge and belief, the quantities and billed costs or Form 101 (Revised 11/2019) 14 disbursements are accurate and are in accordance with terms of the program identified. (HCDEE Technical Representative) (Date) (Authorized HCDEE Representative) (Date) Grant Fo rm 101 (Revised 11/2019) 15 Attachment B Meadow Lake Rain Garden Project Summary This project involves the development of a public-private partnership (herein referred to as ‘PARTNERSHIP’) with the landowner of 8457 Meadow Lake Road North, New Hope, wherein PARTNERSHIP roles are documented in Attachment C, Memorandum of Understanding by and between Jodi Taitt and the City of New Hope. The PARTNERSHIP will install a curb-cut rain garden on the landowner’s property. The anticipated 600 square-foot rain garden is estimated to keep 1.5 pounds of phosphorus per year out of Meadow Lake, which is impaired for excess nutrients. The PARTNERSHIP plans to use this as a demonstration project for other residents to adopt similar practices. The GRANTEE will also provide outreach for the project, including an educational tour of the rain garden, a briefing paper that identifies barriers for homeowners designing and installing a curb-cut rain garden, and promotion of educational materials through social media. GRANTEE is responsible for ensuring this outreach is sufficiently completed. The project designer will draft an Operations and Maintenance agreement for the rain garden and its pretreatment chamber. Maintenance must be completed consistent with this Operations and Maintenance plan, following responsibilities outlined in Attachment C, over the duration of the project’s lifetime. For the purposes of this contract, that project lifetime is ten (10) years. Approved Budget Activities Reimbursable expenses are limited to activities outlined in the grant application (as identified in the Hennepin County Natural Resources Good Steward Grant Application, titled ‘Meadow Lake Rain Garden’, dated November 19, 2020 and supplemental information submitted to Hennepin County staff via email following the original application. Reimbursable expenses include the preparation of project specifications and designs and related site construction and restoration work of the installed practices, operation and maintenance plans and related consulting fees. The GRANTEE’s match (dollar and/or in-kind) must equal or surpass 25 percent of total project costs up to the $18,355 reimbursement amount. Hennepin County Natural Resource Good Steward Grant reimbursements, with said work, shall not exceed $18,355 for reimbursable project expenses. Grant Form 101 (Revised 11/2019) 16 The effective life of this practice, for purposes of this grant, is ten (10) years. Reporting Requirements/Deliverables The following reporting items are required during or following completion of the project, as listed, to receive reimbursement of Grant Funds: • Project Design and Specifications prior to installation of the project. • All invoices for completed consultant and/or contractor work. • Approval of in-kind contributions prior to work. • Certification that the project was completed according to the approved plans and specifications following work. • Operation and Maintenance plans covering the life of the practice. • Final Project Report (see standard template). I:\RFA\COMM DEV\2021\City Council\06‐28‐21 7700 42nd Ave Daycare CUP\8.1 Q ‐ PC 21‐06 P&C Daycare CUP 06‐28‐21.docx   Request for Action  June 28, 2021    Approved by: Kirk McDonald, City Manager  Originating Department: Community Development  By: Brandon Bell, Community Development Assistant;   Jeff Sargent, Director of Community Development  Agenda Title  Resolution approving Conditional Use Permit for P&C Family Daycare at 7700 42nd Avenue North (New  Hope Planning Case 21‐06)  Requested Action  Staff requests that the City Council approve a resolution approving a Conditional Use Permit for a commercial  daycare at 7700 42nd Avenue North.  Policy/Past Practice  The City Council has approved Conditional Use Permit requests in the past when proposals comply with  the requirements of the zoning code.  Background  Glen and Shirley Toby, owners of P&C Family Daycare, submitted an application for a Conditional Use Permit  (CUP) to allow for a commercial daycare to be located at 7700 42nd Avenue North. This property is zoned CC,  City Center, and commercial day care uses are allowed by conditional use permit within the district. The  daycare will operate within the larger portion of the two‐occupant building by redeveloping an existing 3,850  square‐foot interior tenant space. The daycare is also proposing to build an approximately 4,300 square‐feet  outdoor recreational area in the rear of the building. The daycare plans to have enrollment of 53 children aged  between infants and preschoolers. The daycare will be staffed by up to ten employees, including  administrative staff.    Loading and Unloading of Personal Vehicles  The major concern for this project was the loading and unloading of personal vehicles. A child drop‐off system  was problematic because of the potential to cause traffic backups on 42nd Ave N. The applicant agreed that  instead of a drop‐off, parents will be required to park their vehicles in the lot and escort their children in  during the morning and out to the vehicles in the evening. In addition, the applicant agreed that staff will  park their personal vehicles on the eastern most section of the parking lot in order to leave spaces open for  their clients dropping off and picking up children, and to keep those spots open for Marco’s Pizza customers.  Recommendation  The Planning Commission considered the request for a CUP allowing for a commercial daycare to be located  at 7700 42nd Ave N and recommended approval with a 8‐0 vote, subject to the following conditions:  1. Prior to issuance of the occupancy permit, the applicant shall provide evidence of a state license for a  daycare facility.  2. Approval of the CUP is contingent upon a complete review and approval of the building and fire  prevention plans by the Fire Marshal and Building Official.   Agenda Section Development &  Planning Item Number  8.1    Request for Action, Page 2    3. In order to avoid traffic confusion, the daycare shall require parents to park in the available striped  stalls and walk their children into the building in the morning and out to their cars in the evening.  This will ensure children are under supervision both entering and exiting from the daycare  operations.  4. All commercial deliveries to the daycare will need to be scheduled during off‐peak business hours.  Site traffic and deliveries must also be respectful of the other building tenant, to allow them to  receive goods to their section of the building without interference from the daycare operations.  5. Any private improvements within the city’s stormwater easement are at the risk of the applicant. The  city will not be responsible for restoration of private site improvements if the easement is used to  access the underlying utility.   6. Applicant shall provide a play area plan showing planned grading, hardcover surfaces, play  equipment, disability accessibility, landscaping, etc. The play area plan shall show location of any  proposed play equipment. Play equipment shall be located outside of the storm sewer easement.  Prior to any improvements, the play area plan shall be reviewed and approved by city staff. No more  than 75 percent of the recreational surface may be comprised of hard cover.   7. The applicant shall provide fence and gate details. Gates should be large enough to accommodate  any maintenance equipment. The gate latching device must provide play area security and allow for  emergency access and egress.   8. Daycare employee parking shall be directed to the parking stalls east of the building to leave the  south parking stalls available for parents dropping off children, and parking for the other business’  customers.  9. A second disability parking stall must be striped on site.  10. All exterior building or site lighting shall meet the current city lighting standards, including 90  degree light cut‐offs installed on the two on‐site freestanding lights.  11. The applicant shall demonstrate that the trash enclosure has adequate space to house trash handling  and recycling equipment of both businesses at the site.   12. A gate must be installed on the existing trash enclosure in order to comply with City Code.    Attachments   Resolution   Planning Commission minutes (June 1, 2021)    For more information please refer to the staff and consultant reports included in the June 1, 2021, Planning  Commission packet, which was previously distributed.    1 RESOLUTION NO. 2021- RESOLUTION APPROVING CONDITIONAL USE PERMIT FOR GLEN TOBY AND SHIRLEY TOBY D/B/A P&C FAMILY DAYCARE AT 7700 42nd AVE. N. (New Hope Planning Case 21-06) BE IT RESOLVED by the City Council of the City of New Hope as follows: WHEREAS, Glen Toby and Shirley Toby doing business as P&C Family Daycare (“Applicants”) are seeking to locate a daycare at the real property located at 7700 – 42nd Avenue North in the city of New Hope and legally described on the attached Exhibit “A”, Hennepin County, Minnesota with a Property Tax Identification Number of 17-118-21-22-0034 (“Property”); WHEREAS, Applicants are leasing the larger of the two units of the Property from the owner of the Property, Hoogland & Zoerhoff PTR, a Michigan limited partnership (“Owner”); WHEREAS, Applicants have submitted an application seeking a conditional use permit for the use of the Property as a daycare; WHEREAS, the Property is located in the CC, City Center District; WHEREAS, Applicant petitioned the City as part of New Hope Planning Case 21-06 for a conditional use permit to allow for the operation of a daycare on the Property; WHEREAS, based on the City Staff Planning Case Report dated May 25, 2021, this Resolution incorporates the findings set forth therein; WHEREAS, pursuant to New Hope City Code §4-33, the proposed action is consistent with the City’s Comprehensive Plan for this area of the City, is compatible with adjacent present and future anticipated land uses, conforms with all applicable performance standards contained in the Code, results in no depreciation in value, and meets the criteria specified in the CC District; WHEREAS, said conditional use permit is in all respects consistent with the City’s Zoning Code and the regulations and laws of the State of Minnesota and meets the criteria required in New Hope City Code §4-33 as set forth above; WHEREAS, the Planning Commission held a public hearing and considered the matter at its meeting on June 1, 2021; 2 WHEREAS, the Planning Commission, after a complete review of the issues involved, recommended the City Council approve the request with conditions; WHEREAS, the City Council has considered the request at its meeting of June 28, 2021; and WHEREAS, both the New Hope Planning Commission and City Council had before it the May 24, 2021 Memorandum from its City Planner Northwest Associated Consultants, Inc. (“Memorandum”). On the basis of the analysis set forth in the Memorandum and the recommendation of the Planning Commission, the City Council makes the following Resolution. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope that the conditional use permit request as identified in New Hope Planning Case 21-06 shall be approved subject to the following conditions: 1. Prior to issuance of the occupancy permit, Applicants shall provide evidence of a state license for a daycare facility. 2. Approval of the conditional use permit is contingent upon a complete review and approval of the building and fire prevention plans by the Fire Marshal and Building Official. 3. In order to avoid traffic confusion, the daycare shall require parents to park in the available striped stalls and walk their children into the building in the morning and out to their cars in the evening. This will ensure children are under supervision both entering and exiting from the daycare operations. 4. All commercial deliveries to the daycare will need to be scheduled during off-peak business hours. Site traffic and deliveries must also be respectful of the other building tenant, to allow them to receive goods to their section of the building without interference from the daycare operations. 5. Any private improvements within the city’s stormwater easement are at the risk of Applicants. The city will not be responsible for restoration of private site improvements if the easement is used to access the underlying utility. 6. Applicants shall provide a play area plan showing planned grading, hardcover surfaces, play equipment, disability accessibility, landscaping, etc. The play area plan shall show location of any proposed play equipment. Play equipment shall be located outside of the storm sewer easement. Prior to any improvements, the play area plan shall be reviewed and approved by city staff. No more than 75 percent of the recreational surface may be comprised of hard cover. 3 7. Applicants shall provide fence and gate details. Gates should be large enough to accommodate any maintenance equipment. The gate latching device must provide play area security and allow for emergency access and egress. 8. Daycare employee parking shall be directed to the parking stalls east of the building to leave the south parking stalls available for parents dropping off children, and parking for the other business’ customers. 9. A second disability parking stall must be striped on site. 10. All exterior building or site lighting shall meet the current city lighting standards, including 90 degree light cut-offs installed on the two on-site freestanding lights. 11. Applicants shall demonstrate that the trash enclosure has adequate space to house trash handling and recycling equipment of both businesses at the site. 12. A gate must be installed on the existing trash enclosure in order to comply with City Code. 13. The conditional use permit, shall be recorded against the Property in the Office of the Registrar of Titles in and for Hennepin County. Dated the 28th day of June, 2021. ____________________________________ Kathi Hemken, Mayor Attest: ____________________________ Valerie Leone, City Clerk 4 Exhibit A Legal Description That part of Tract A, lying South of a line drawn at right angles to the west line of said Tract A from a point thereon 200 feet North from Southwest corner of Tract A except the West 125 feet thereof; and Tract B, Registered Land Survey No. 1282, Hennepin County, Minnesota. The East line of land now described as Tract B, said Registered Land Survey is marked by Judicial Landmarks set pursuant to Torrens Case No. 14622. Subject to an easement for road purposes over land now described as Tract B as set forth in the Contract for Deed recorded in Book 102 of Contracts, page 357, Doc. No. 3624691; Subject to an easement for road purposes over the North 7 feet of that part of above land lying South of a line drawn parallel to and 40 feet North of the center line of C. S. A. R. #9 (also known as Rockford Road) as set forth in instrument recorded in CR Book 2573 of Deeds, page 49, Doc. No. 3637660; (Now as to part of Tracts A and B) Torrens Property – Certificate of Title No. 1365026 P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-22106 CUP Daycare 7700 42nd Ave N\Resolution approving CUP.docx CITY OF NEW HOPE  4401 XYLON AVENUE NORTH  NEW HOPE, MINNESOTA 55428    PLANNING COMMISSION MINUTES June 1, 2021   City Hall, 7:00 p.m.    CALL TO ORDER The New Hope Planning Commission met in regular session pursuant to  due call and notice thereof; Chair Clark called the meeting to order at 7:00  p.m. Due to the COVID‐19 pandemic, this meeting was conducted  virtually using the Webex video media platform.     ROLL CALL Present: Scott Clark, Jim Brinkman, Chris Hanson, Matt Korkowski,  Heather Koshiol, Roger Landy, Matt Mannix, Tom Schmidt  Absent: Michael Redden  Also Present: Jeff Sargent, Director of Community Development;  Brandon Bell, Community Development Assistant; Al  Brixius, City Planner; Stacy Woods, Assistant City  Attorney; Jessi Weber, Recording Secretary     NEW BUSINESS     PUBLIC HEARING  Planning Case 21‐06  Items 4.1                    Chair Clark introduced Item 4.1, Planning Case 21‐06, conditional use  permit (CUP) to allow for a commercial daycare; 7700 – 42nd Avenue N,  Glen and Shirley Toby, petitioner.    Mr. Brandon Bell, Community Development Assistant, gave  background information on Planning Case 21‐06. The applicant wishes  to open a daycare at the multi‐tenant building located at 7700 – 42nd  Avenue N, which is zoned CC, City Center. Commercial daycare uses  are allowed by CUP. The daycare will operate in an existing 3,850  square‐foot tenant space, and is proposing to build an outdoor  recreational area approximately 4,300 square‐feet in the rear of the  building.     The daycare plans to have an enrollment of 53 children with the  following age breakdown: infants 8; toddlers 35; preschoolers 10.     Next, Bell explained the zoning analysis. For child drop‐off and pick‐up,  there are 17 parking stalls available for parents to use and walk their  children to and from the building. The traffic circulation plan is for  vehicles to enter from 42nd Avenue N and exit back out through Rhode  Island Avenue N.  A signage plan was not submitted with the application. Any new  signage will require a sign permit after staff review. The applicant has  submitted a fire prevention plan and this plan is subject to review and  approval of the Fire Marshal. A copy of the Fire Marshal’s  preliminary  assessment of the proposed use was included with the meeting agenda  2  Planning Commission Meeting  June 1, 2021  packet  Bell reviewed the off‐street loading and recreation area. The applicant  has indicated that they will not initially have any food service or food  preparation on site. Meals will be brought in by the parents. In the  future, the applicant stated they may engage in the use of a catering  service. Under this arrangement, the applicant does not anticipate large  truck deliveries to the site that would require a specific loading zone.  Any deliveries would need to occur during off‐peak business hours.   The daycare would be required to provide a fenced‐in outdoor  recreation area. The applicants plan to build an approximately 4,000  square‐foot outdoor, fenced‐in, recreation area to the north of the  building. There is a storm water drainage easement on the northern part  of the property. The applicant has indicated that they do not plan to put  a fence on any section of that easement. The final recreation area plan  will need to be reviewed by the City Engineer, as storm water  requirements may be applicable.  The New Hope Zoning Code does not have a parking standard  specifically for daycares. The Institute of Traffic Engineers Parking  Generation manual indicates that a daycare of the size being proposed  should supply between and 11 and 18 parking spaces. The site currently  has 30 parking stalls between both tenants. With operational hours of  both businesses, staff believes that the current available striped parking  is adequate for both tenants.  The daycare will require employees to park on the eastern section of the  parking lot in order to leave the south stalls available for parents  dropping off children and parking for Marco’s Pizza customers. This  will help reduce traffic congestion during pick‐up and drop‐off times.  The current parking lot meets city design standards with regard to  surfacing, curbing, striping and dimensions with the exception that the  site must add a second disability stall. By code, a parking lot with 30  stalls requires a minimum of two disability‐parking stalls.   Bell discussed additional site details. Neither of the two freestanding  lights on site are 90‐degree cutoff fixtures, which are required by City  Code. Both lights will need to be modified to include 90‐degree cutoffs  or new fixtures must be installed. The trash enclosure of the east side of  the building will need the gate replaced to comply with City Code. The  applicant must also demonstrate that there will be sufficient space in the  current enclosure for both building tenant’s trash refuse and recycling  containers.  Bell concluded that property owners within 500 feet of the parcel were  notified of the public hearing by mail, a legal notice was published in  the Sun Post newspaper, and a “Notice of Land Use Petition” sign was  installed at the property. The city received one inquiry from an  individual interested in the type and size of the proposed daycare.  3  Planning Commission Meeting  June 1, 2021  Commissioner Brinkman asked for clarification on the fencing for the  recreation area. Mr. Bell brought up the recreation area diagram and  verified there will be a six‐foot chain link fence. The fence could be  placed in the storm water easement at the applicant’s risk.     Chair Clark asked the applicants to introduce themselves. Mark  Mueller, representing Ayers & Ayers, provided clarification on the  rooms labeled in the building plan. Glen and Shirley Toby, owners of  the proposed daycare. They current are operating a daycare are looking  to move into this proposed location.    Motion by Chair Clark, seconded by Commissioner Mannix, to open the  Public Hearing. All present voted in favor. Motion carried.    No one was present to address the commission.    Motion by Chair Clark, seconded by Commissioner Landy, to close the  Public Hearing. All present voted in favor. Motion carried.    When Chair Clark asked if any of the commissioners had any questions,  Commissioner Landy asked the applicants if they were comfortable  with the conditions listed in the report. Glen and Shirley Toby stated  they were. Commissioner Landy expressed concern with traffic making  a left turn into the site from 42nd Avenue N. Mr. Toby stated they felt  the turning lane on 42nd Avenue N. would be sufficient to  accommodate the parents making a left turn. They were open to other  suggestions to make the traffic entering the site safer. Mr. Al Brixius  asked Mr. Bell to pull up the aerial view to look at the entrance. It did  show a turn lane and Commissioner Landy said that eased his concern.     Commissioner Brinkman asked what time drop off and pick up would  be. Mrs. Toby said arrival would be between 6:30‐8:30 am and the  daycare closes at 6:00 pm, so all kids would be picked up by then.  Commissioner Brinkman also expressed concern with traffic on 42nd  Avenue N.     Chair Clark asked who would be responsible for the maintenance of the  land in the storm water easement. Mr. Brixius stated the property owner  is responsible for maintaining the easement. Mr. Jeff Sargent confirmed  the City would look to the owner for maintenance of the easement. Chair  Clark asked Mr. Brixius if he had any comments to add regarding traffic.  Mr. Brixius said there will be traffic on 42nd Avenue N. and not much  can be done. There will also be competition with traffic in and out of  Dunkin Donuts.     Commissioner Mannix asked to look at the recreation area map and if it  went the full length of the building. Mr. Bell confirmed it did.  Commissioner Mannix asked if Marco’s Pizza had a door that exited  their suite into the recreation area. Commissioner Brinkman confirmed  they did not have a door on the rear of the building. Commissioner  Mannix said that having the door on the side of the building alleviated  4  Planning Commission Meeting  June 1, 2021  his concern.     Motion   Item 4.1          Motion by Commissioner Schmidt, seconded by Commissioner Landy,  to approve Planning Case 21‐06, conditional use permit (CUP) to allow  for a commercial daycare; 7700 42nd Avenue N, Glen and Shirley Toby,  petitioner, with the following conditions:    1. Prior to issuance of the occupancy permit, the applicant shall  provide evidence of a state license for a daycare facility.  2. Approval of the CUP is contingent upon a complete review  and approval of the building and fire prevention plans by the  Fire Marshal and Building Official.   3. In order to avoid traffic confusion, the daycare shall require  parents to park in the available striped stalls and walk their  children into the building in the morning and out to their cars  in the evening. This will ensure children are under  supervision both entering and exiting from the daycare  operations.  4. All commercial deliveries to the daycare will need to be  scheduled during off‐peak business hours. Site traffic and  deliveries must also be respectful of the other building tenant,  to allow them to receive goods to their section of the building  without interference from the daycare operations.  5. Any private improvements within the city’s stormwater  easement are at the risk of the applicant. The city will not be  responsible for restoration of private site improvements if the  easement is used to access the underlying utility.   6. Applicant shall provide a play area plan showing planned  grading, hardcover surfaces, play equipment, disability  accessibility, landscaping, etc. The play area plan shall show  location of any proposed play equipment. Play equipment  shall be located outside of the storm sewer easement. Prior to  any improvements, the play area plan shall be reviewed and  approved by city staff. No more than 75 percent of the  recreational surface may be comprised of hard cover.   7. The applicant shall provide fence and gate details. Gates  should be large enough to accommodate any maintenance  equipment. The gate latching device must provide play area  security and allow for emergency access and egress.   8. Daycare employee parking shall be directed to the parking  stalls east of the building to leave the south parking stalls  available for parents dropping off children, and parking for  the other business’ customers.  5  Planning Commission Meeting  June 1, 2021  9. A second disability parking stall must be striped on site.  10. All exterior building or site lighting shall meet the current city  lighting standards, including 90 degree light cut‐offs installed  on the two on‐site freestanding lights.  11. The applicant shall demonstrate that the trash enclosure has  adequate space to house trash handling and recycling  equipment of both businesses at the site.   12. A gate must be installed on the existing trash enclosure in  order to comply with City Code.    Voting in favor: Clark, Brinkman, Hanson, Korkowski, Koshiol,  Landy, Mannix, Schmidt  Voting against: None  Absent: Redden  Motion approved 8‐0    Chair Clark stated the case will be brought to the June 29, 2021 City  Council meeting.     COMMITTEE REPORTS  Design and Review  Committee  Item 5.1  The next potential meeting is on June 17, 2021. If an application is  submitted, staff will notify commissioners of the meetings.      Codes and Standards  Committee  Item 5.2  There currently is no meeting scheduled. There are a few topics in  queue, so a meeting will be set up in the next couple of months. Staff will  notify with the meeting date and time.     NEW BUSINESS Chair Clark announced his resignation from the Planning Commission  as he will be moving out of the city. As a result, new officers would need  to be elected. After discussion, the following appointments were made:  Commissioner Hanson, Chair; Commissioner Mannix, Vice Chair; and  Commissioner Korkowski, Third Officer.      OLD BUSINESS  Approval of Minutes   Item 7.1  Motion by Commissioner Landy, seconded by Commissioner Koshiol, to  approve the Planning Commission minutes of May 4, 2021. Motion  carried.     ANNOUNCEMENTS  Chair Scott asked commissioners when meetings should be held in  person again. All commissioners gave feedback and meetings will be held  in person starting in July.     ADJOURNMENT The Planning Commission meeting was unanimously adjourned at 7:44  p.m.         Respectfully submitted,     6  Planning Commission Meeting  June 1, 2021    Jessi Weber, Community Development  Administrative Specialist    I:\RFA\PUBWORKS\2021\Council\1066 2021 Seal Coat and Fog Seal\6‐22 Award Contract   Request for Action  June 28, 2021    Approved by: Kirk McDonald, City Manager  Originating Department: Public Works  By: Bernie Weber, Director    Agenda Title  Resolution awarding a contract to Allied Blacktop Company for the 2021 Crack Repair and Seal Coat project  (Improvement Project No. 1066)  Requested Action  Staff recommends approval of a resolution awarding a contract to Allied Blacktop Company for construction  of Public Improvement Project No. 1066 (2021 Crack Repair and Seal Coat project), including Alternates No. 1  and 2.   Policy/Past Practice  To maximize the life of the pavement on city streets, New Hope annually schedules crack repair, seal coating  and fog sealing of selected city streets. This is an activity critical to the city’s current pavement management  strategy. If delayed, maintenance costs increase and may also result in premature expenditures for pavement  overlays or reconstruction.  Background  The city’s street infrastructure management plan identifies and prioritizes street maintenance activities to  maximize the return on each dollar invested in maintenance. The city’s current pavement management plan  has all reconstructed roads being crack filled approximately every three years and seal coated and fog sealed  every six years. This process keeps moisture out of the roadbed and keeps the roadway in a smooth, drivable  condition for a longer period. In addition to maintenance on fully reconstructed roads, this process is used on  city streets to help extend pavement life until funds are available for a full pavement removal or  reconstruction project.     The base bid on this project includes the crack repair, seal coat and fog seal of the neighborhood surrounding  civic center park, the Meadow Lake south neighborhood, and the Hidden Valley Park parking lot. Crack  repair work will also be performed on Winnetka Avenue north of Bass Lake Road and a portion of  Gettysburg Avenue north of Bass Lake Road. Additionally, the base bid includes installing mastic crack  repair along the failing joints on Boone Avenue between 49th and 42nd. These areas can be seen on the  attached project map.    There are two alternates on this project. Alternate No. 1 is the crack repair, seal coat and fog seal of Zealand  Avenue south of 49th Avenue. Alternate No. 2 is the crack repair, seal coat and fog seal of the Olson  Industrial area, located between 50th and 52nd and east of the Hwy 169 frontage road. Both of these areas can  be seen on the attached project map.     Quotes were opened for the 2021 Crack Repair and Seal Coat project on June 23, 2021. There were two quotes  with the low base bid quote of $116,842 coming from Allied Blacktop Company. Allied Blacktop Company is  also the low quote for Alternate No. 1 and 2, at $7,582.75 and $13,139.12 respectively. These costs compare  Agenda Section Development &  Planning Item Number  8.2  favorably to the engineer’s estimate as shown in the table below. Staff recommends awarding a contract for  the base bid, Alternate No. 1 and 2 to Allied Blacktop for a total adjusted base quote $137,563.87.    The proposed project schedule is:   Award Contract June 28, 2021   Start Construction – Crack Repair July 2021   Start Construction – Seal Coat & Fog Seal August 2021  Complete Construction September 2021      Funding  The engineer’s estimate for probable construction cost for the base bid and Alternate No. 1 and 2 is $176,691.  Allied Blacktop Company’s total adjusted base quote of $137,563.87 compares favorably to the engineer’s  estimate as shown in the table below. All project costs will be funded by the city’s street infrastructure fund.     Engineer’s Estimate Bid Results  Base Bid Improvements $153,500 $116,842.00  Alternate No. 1 – Zealand Avenue $7,486 $7,582.75  Alternate No. 2 – Olson Industrial Area $15,705 $13,139.12  Subtotal $176,691 $137,563.87  20% Indirect $35,338.20 $27,512.77  Total $212,029.20 $165,076.64    The 2021 CIP listed $297,735.65 for crack filling, seal coat and fog sealing of roadway and the Hidden Valley  Park parking lot. During routine street inspection this spring staff reevaluated the project scope for 2021 and  reduced the size of the 2021 crack fill, seal coat and fog seal project.    Attachments   Resolution   Engineer’s Memo   Bid Tabulation   Project Map         City of New Hope  Resolution No. 21  Resolution awarding a contract to Allied Blacktop Company for the   2021 Crack Repair and Seal Coat project (Improvement Project No. 1066)    WHEREAS, the Council reviewed the 2020 Pavement Management Plan that identified and discussed  implementation of the 2021 Crack Repair and Seal Coat project (Improvement Project No.  1066); and  WHEREAS, funding is available in the 2021 street infrastructure fund for a crack repair and seal coat  project; and,  WHEREAS, this activity is an integral component of the city’s pavement management strategy; and,  WHEREAS, this activity is recommended for the area identified in the street infrastructure plan developed  by staff and engineering; and  WHEREAS, the city has received acceptable quotes, and the Council does hereby determine to proceed  with the 2021 Crack Repair and Seal Coat improvement project; and  WHEREAS, the total base quote and Alternate No. 1 and 2 from Allied Blacktop Company in the amount  of $137,563.87 is the lowest responsible quote submitted.   NOW, THEREFORE, BE IT RESOLVED:  1. That the contract of public improvement No. 1066, the 2021 Crack Repair and Seal Coat  project, and Alternate No. 1 and 2, is awarded to Allied Blacktop Company in the amount  of $137,563.87    2. That the mayor and city manager are authorized and directed to sign the same.    Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 28th day of June,  2021.        Mayor      Attest:       City Clerk    Stantec Consulting Services Inc. 733 Marquette Avenue, Suite 1000 Minneapolis MN 55402 June 23, 2021 Honorable Mayor and City Council City of New Hope 4401 Xylon Avenue North New Hope, MN 55428 Re:2021 Crack Repair and Seal Coat City Project No. 1066 Stantec Project No. 193805325 Quote Results Dear Honorable Mayor and City Council: Quotes were opened for the 2021 Crack Repair and Seal Coat project on June 23, 2021. Transmitted herewith is a copy of the Quote Tabulation for your information and file. Copies will also be distributed to each contractor who submitted a quote once the Project has been awarded. There was a total of 2 Quotes. The following summarizes the results of the Quotes received: Contractor Total Base Quote Alt. No. 1 – Zealand Ave Alt. No. 2 – Olson Industrial Area Low Allied Blacktop Company $116,842.00 $7,582.75 $13,139.12 #2 Pearson Brothers, Inc.$205,893.10 $18,883.00 $35,394.00 The low Quoter on the Project was Allied Blacktop Company with a Total Base Quote Amount of $116,842.00. This compares to the Engineer’s Opinion of Probable Costs of $153,500.00. If the City Council wishes to award the Project to the low Quoter, then Allied Blacktop Company should be awarded the Project based on the Total Base Quote Amount of $116,842.00. If the Council wishes to award the project based on an Adjusted Total Base Quote that incorporates Alternate No. 1 and 2, then Allied Blacktop Company should be awarded the Project based on the Adjusted Total Base Quote of $137,563.87. Should you have any questions, please feel free to contact me. Sincerely, STANTEC CONSULTING SERVICES INC. Dan Boyum, P.E. Enclosure (Quote Tabulation and Location Drawings) Project Name: City Project No.:Stantec Proj. No.: Quote Deadline:Owner: Dan Boyum, P.E. License No. 23451 QUOTE TABULATION Item Num Item Units Qty Unit Price Total Unit Price Total BASE QUOTE: PART 1 - GENERAL 1 MOBILIZATION LS 1 $7,500.00 $7,500.00 $5,000.00 $5,000.00 2 TRAFFIC CONTROL LS 1 $10,000.00 $10,000.00 $7,000.00 $7,000.00 TOTAL PART 1 - GENERAL $17,500.00 $12,000.00 BASE QUOTE: PART 2 - STREETS 3 CRACK SEAL (ROUTE AND SEAL)LBS 7250 $1.89 $13,702.50 $3.00 $21,750.00 4 BITUMINOUS MATERIAL FOR SEAL COAT, CRS-2 GAL 13650 $0.10 $1,365.00 $3.00 $40,950.00 5 SEAL COAT AGGREGATE, FA-2 (MOD), TRAP ROCK SY 48140 $0.85 $40,919.00 $1.00 $48,140.00 6 BITUMINOUS MATERIAL FOR FOG SEAL SY 48140 $0.39 $18,774.60 $0.50 $24,070.00 7 MASTIC MATERIAL LBS 8670 $1.49 $12,918.30 $5.00 $43,350.00 8 24" SOLID LINE, EPOXY LF 100 $7.25 $725.00 $9.94 $994.00 9 CROSSWALK MARKINGS, EPOXY SF 360 $5.75 $2,070.00 $7.81 $2,811.60 10 REMOVE EXISTING ROADWAY PAVEMENT MARKINGS SF 560 $3.40 $1,904.00 $4.83 $2,704.80 TOTAL PART 2 $92,378.40 $184,770.40 BASE QUOTE PART 3 - HIDDEN VALLEY PARKING LOT 11 CRACK SEAL (ROUTE AND SEAL)LBS 140 $1.89 $264.60 $10.00 $1,400.00 12 BITUMINOUS MATERIAL FOR SEAL COAT, CRS-2 GAL 370 $0.10 $37.00 $6.00 $2,220.00 13 SEAL COAT AGGREGATE, FA-2 (MOD), TRAP ROCK SY 1300 $3.65 $4,745.00 $2.00 $2,600.00 14 BITUMINOUS MATERIAL FOR FOG SEAL SY 1300 $0.39 $507.00 $1.00 $1,300.00 15 4" SOLID LINE EPOXY LF 470 $3.00 $1,410.00 $3.41 $1,602.70 TOTAL PART 3 $6,963.60 $9,122.70 ALTERNATE NO. 1 - ZEALAND AVE N (49TH AVE N TO CDS) 16 MOBILIZATION LS 1 $500.00 $500.00 $1,000.00 $1,000.00 17 TRAFFIC CONTROL LS 1 $650.00 $650.00 $2,000.00 $2,000.00 18 CRACK SEAL (ROUTE AND SEAL)LBS 300 $1.89 $567.00 $10.00 $3,000.00 19 BITUMINOUS MATERIAL FOR SEAL COAT, CRS-2 GAL 820 $0.10 $82.00 $6.00 $4,920.00 20 SEAL COAT AGGREGATE, FA-2 (MOD), TRAP ROCK SY 2900 $0.85 $2,465.00 $1.00 $2,900.00 21 BITUMINOUS MATERIAL FOR FOG SEAL SY 2900 $0.39 $1,131.00 $1.00 $2,900.00 22 24" SOLID LINE, EPOXY LF 15 $7.25 $108.75 $7.00 $105.00 23 CROSSWALK MARKINGS, EPOXY SF 84 $5.75 $483.00 $5.50 $462.00 24 REMOVE EXISTING ROADWAY PAVEMENT MARKINGS SF 114 $14.00 $1,596.00 $14.00 $1,596.00 TOTAL ALTERNATE NO. 1 $7,582.75 $18,883.00 ALTERNATE NO. 2 - OLSON INDUSTRIAL AREA 25 MOBILIZATION LS 1 $1,335.00 $1,335.00 $1,000.00 $1,000.00 26 TRAFFIC CONTROL LS 1 $1,400.00 $1,400.00 $2,000.00 $2,000.00 27 CRACK SEAL (ROUTE AND SEAL)LBS 638 $1.89 $1,205.82 $10.00 $6,380.00 28 BITUMINOUS MATERIAL FOR SEAL COAT, CRS-2 GAL 1960 $0.10 $196.00 $6.00 $11,760.00 29 SEAL COAT AGGREGATE, FA-2 (MOD), TRAP ROCK SY 6920 $0.85 $5,882.00 $1.00 $6,920.00 30 BITUMINOUS MATERIAL FOR FOG SEAL SY 6920 $0.39 $2,698.80 $1.00 $6,920.00 31 24" SOLID LINE, EPOXY LF 30 $7.25 $217.50 $7.00 $210.00 32 REMOVE EXISTING ROADWAY PAVEMENT MARKINGS SF 60 $3.40 $204.00 $3.40 $204.00 TOTAL ALTERNATE NO. 2 $13,139.12 $35,394.00 TOTAL PART 1 - GENERAL $17,500.00 $12,000.00 TOTAL PART 2 - STREETS $92,378.40 $184,770.40 TOTAL PART 3 - HIDDEN VALLEY PARK PARKING LOT $6,963.60 $9,122.70 TOTAL BASE QUOTE: PARTS 1-3 TOTAL $116,842.00 $205,893.10 TOTAL - BASE QUOTE + ALTERNATE NO. 1 + ALTERNATE NO. 2 $137,563.87 $260,170.10 Phone:763-391-6622 Email:m.dolecki@alliedblacktopmn.com missy@pearsonbrosinc.com Signed By:Peter M. Capistrant Jack Pearson Title:President President I hereby certify that this is an exact reproduction of Quotes received. City of New Hope, Minnesota 2021 Crack Repair and Seal Coat Project 1066 Wednesday June 23, 2021 11 A.M., CST 193805325 Allied Blacktop Company Pearson Brothers, Inc. Quoter No. 1 Quoter No. 2 Pearson Brothers, Inc. 11079 Lamont Avenue NE Hanover, MN 55341 Contractor Name and Address: Allied Blacktop Company 10503 89th Avenue N Maple Grove, MN 55369 763-425-0575 193805325-Quote Tab.xlsm QT-1 TOWER WATER PARKJAYCEE S C HOOL & P ARK HOL L OW S UNNY TERRALINDAPK.NEW HOPE CHURCH MISSIONARYOFTHECHRISTIANLAKE PARK VALLEY HIDDEN PARISH S C HOOL ELEMENTARY SONNESYN N OR T HWOOD PARK ADATH CHESED SHEL EMES CEMETERY N OR T HWOOD CEMETERYCHURCHLUTHERANHOLYTRINITYE RANB RE TH- M E NON-ITE GETHSEM ANE S TAT ION -TERY CEME NEW HOPE FIRE P OOL CENTER PARK HA LL CITY CIVIC S C HOOL NATIVITY HOLY B ET H EL M EM ORIA L PARK BUS PARK LIONS OFFICE ADM.YMCA PARK SIMSFRED HOPE CHURCH LUTHE RAN PARK HOLIDAY TOWERWATERS C HOOL HIGHVIEW E LEMENT ARYNEW HOPE S C HOOL HOU S E OF FIE LD ATHLETIC NEW HOPE CHRIST OF CHURCH HIGH SCHOOLCOOPER PARK LIT TLE ACRE PARKCORNER PARK S UNNY SIDE A RENA ICE NUR SI NG ST. THERESE CENTER CARE R IDGE NORTH PARK BEGIN GARAGE WORKS PUBLIC R IDGE APART- MENTS NORTH JR HIGH SCHOOL HOS TE RMAN GROVE PARK E LM HOME ST. RAPHAEL CHURCH CATHOLIC M E A DOW LIBERTY PARK PARK COURSEGOLFVILLAGE GREEN LAKE PARK MARY DOROTHY T ract 1 T ract 2 COMMUNITY OF ST. JOSEPH CHAPELALLIANCEHOPEALLIANCECENTERHEALTH CAREAMBASSADOR 62ND AVENUE NORTH 49TH AVENUE NORTH 36TH AVENUE NORTH 32ND AVENUE NORTH MEDICINE LAKE ROAD (CO RD 70) 42ND AVENUE (CO RD 9) BASS LAKE ROAD (CORD10) NORTH CP RAIL CPRAIL TRUNKHIGHWAY169TRUNKHIGHWAY169BOONEAVENUENORTHBOONEWINNETKAAVENUENORTH(CORD156)NORTHAVENUEWINNETKAAVENUENORTHWE S T B R O A D WA Y ( C O R D 8 )LOUISIANAAVENUENORTHLOUISIANAAVENUENORTHXYLONAVENA VE N 32ND AVEAVENAVENAVENN AVEFLAG CTENSIGNCIR.NA V E FLAGAVENCT C IR AVE N48THNEVADAAVENA VE N OREGONAVEN RHODEISLANDAVE N 601/2 AVEN CIRAVEDECATURAVENAVE NAVEN AVENCIR DECATUR AVE N AVE N AVENAQUILAAVEAVE N AVE N CIR N CIR CIR AVEN CIR PLACEN AVENLAMPHERE CIR AVELINDADR AVENWESTRD EAST CIR CIR CIR.N A VE NAVE AVE.NLANE P LA C E N (CORDNO70)AQUILA(MEDICINE 27THAVEN N AVE32ND LOUISIANAAVEN31STAVEN AVE N AVEN30TH VIEWCRESTLA TERRA CTROSALYNVALLE VISTA QUEBECAVENNEVADAAVENAVEN35THAVEN VALLEYNEVADA 33RDAVEN WINPARKDR WINPARKDRNNAVEVIRGINIAAVEWISCONSIN 31STAVEN NORTHERNDR Y U K O N AVEN30TH AVEN29TH (Co.Rd.156)VIRGINIAAVEN28TH XYLONAVEYUKONZEALAND27TH PL NSTATEHIGHWAY16932ND AVE N BOONEAVENENSIGN 32NDCAVELLAVENAVENE NS IGN NAVE31ST N AVE FLAGAVENGETTYSBURGHILLSBORON AVE31ST INDEPENDENCE 3 0TH AV E N 29THAVE AV E ENSIGN FLAGAVEN2 9TH AV E N HILLSBOROAVENNAVECTENSG C T FLAGCT FLAGCIR 33RD 34TH ENSIGNAVEN GETTYSBURGHILLSBORO INDEPENDENCEAVENNAVE35TH INDEPENDENCEAVENAVE.HILLSBORO34TH GETTYSBURGAVEN341/2 AVEN FLAGAVE.NENSIGNAVENXYLONUTAHAVENWINNETKAAVEN33RDUTAHAVENVIR.V I R GI NI A 35-1/2 AVEN AQUILAAVENY UK ONPLN33RD CIRBOONE AQUILAAVEN ZEALANDAVENAQUILAAVENA V EN Y UK ON N3 4TH AVE XYLONAVE.N.PL33RD PL N AVEN 33RD 34THPLN AVEN34TH 3 6TH AV E N WISCONSINAVEN35THAVEN AVE 40THAVEN XYLONZEALAND AVENWIS CONSIN VIRGINIA UTAHAVENAVEN 3 81/2N39TH BOONE 38THAVEN 3 7 T H A V E N NORTHWOOD PKWY CIRCLEN 361/2 PKWY N ORTH WOOD INDEPENDENCEAVENHOPEWOODLA ENSIGN AVEN NOR T HWOODPK WY BOONEAVENDECATURENSIGNAVENFLAGNORTHWOODGETTYSBURGHILLSBOROAVENB OONE BOONEAVEN4 1STAVE 401/2 AVENCAVELLDECATURENSIGNAVENFLAGAVENAVENJORDAN JORDANAVEN401/241ST AVE N J OR DA N AVE NAVEJORDAN ROCKFORDROADFLAGAVEN44THINDEPENDENCEAVENIND GETTYSBURGAVENIN D E P E N D E N CE 44TH 45TH AVEN XYLONAVEN42NDAVEN AVEQUEBEC LOUISIANAAVENMARYLANDAVEN38THAVEN 3 9TH AVE N 40TH AVE N MARYLAND4 3RD AV E N 43RDAVEN MARYLANDAVENAVEN44TH 43RDAVEN AVE N QUEBECAVENNEVADAAVENLOUISIANAAVENOREGONAVEN41ST AVE.N. 49TH AVEN AVENAVEN471/2CIR471/2PLAVEN 48THAVEN 47THAVEN 451/2 AVENSUMTER46THAVEN RHODEISLAND47THAVEN 47 1/2 AVE N 48TH 48TH AVEN AVENQ U E B E C AVEN46THOREGONAVENNEVADA MARYLANDAVENC.P.RAILSYSTEMLOUISIANAAVEN5 2ND AV E N 53RD AVEN MARYLANDAVEN53RDAVEN QUEBECAVENANGELINEDR AQUILAAVENVIR.AVENXYLONAQUILA 48THAVEN ZEALANDAVEN47THAVEN 4 9THAVEN DEL DR 461/2 AVENDRIVEERICKSONPL BOONEAVENDECATURAVENENSIGNFLAGAVEN 48THAVE DECAT UR AVE N 471/2AVEN 47THAVEN BOONEAVENAVEN 46TH E NSIG N AVE N FLA G AVE N 46THAVE 47TH AVE N AVE N G ET T Y SB U R G AVE N H ILL S B OR OAVEN46TH AVEN 45TH HILLSBOROAVENBOONEAVEN51ST AVEN 50TH 51ST 52N DAVEN SCIENCE CE NTERDR WINNETKAAVENVIR VIRGINIAAVENWISCONSINXYLONAVEN50THAVEN 51ST AVEN AVEYUKONZEALANDAVENFAIRVIEW ZEALAND 50THAVEN (Co.Rd.156)54TH AVE N WISCONSIN56THAVEN Co.Rd.10 BASSLAKERD 58T H A V E N YUKONAVENXYLONAVEN55THAVEN UTAHAVENWISAVENXYLONAVENZEALANDAVENPKWY INTERNATIONALCENTER PKWYINTERNATIONAL RESEARCH CTRSTATEHIGHWAY169 HARLANDRBURGA LL AN AVEHILLSBOROINDEPENDENCEAVENAV E N GETTYSBURG G E T T Y S B U R G A V E 61STCIRBASSCREEK 59TH AVEN HILLSBORO GETTYSBURGAVEENSIGNAVENDECATURAVENCAVELLAVEN60THAVEN BOONEAVEN61ST AVEN 611/2 LAKEUTAHWISVIRAVEN591/2 6 1ST AV E N VIRGINIAAVENLAKE RDN YUKONAVEN611/2 AVEN 6 2ND AV E N ZEALANDAVEN601/2 AVE N M E A DO W MEADOW RDWAQUILAAVENMEADOWLAKE PL W E S T BR OA D W AY 57THAVEN CLOVERDALEAVEN 58THAVEN 56THAVEN 54THAVENLOUISIANAAVEN OREGONAVENA VE N58TH MARYLANDAVENPENNSYLVANIAAVENRHODEISLANDSUMTERAVEN55TH AVE N RAPHAELSTAVEN SUMTERAVEN6 0T H AV E N MARYLANDAVENLOUISIANA59THAVEN AVENQUE B E C I S L A N DRHODEN61STAVE S U MT E R A V E N 61ST SUM TERPL60THAVEN S H IR LE Y NEVADAAVENOREGONPENNSYLVANIAAVENAVENRHODEISLANDAVENQUEBECJERSEY5 8 T H KENTUCKYLOMBARDY 60THAVEN KENTUCKYAVEN5 9TH AV E N DUDLEY AVENZEALANDAVEN 32NDAVE.NAVENAVENAVENAVENDRIVEC.P.RAIL SYSTEM AVENXYLONYUKON45THRESEARCHRD LAKE RD) HILLS-BORO GETTYSCIR.L A K E R D E AVEN.DR. AVE.N AVEN 45TH AVENAVEN AVENAVENME A D OWAVE N AVENCIR AVENAVENAVEN AVENAVEN27THAVEN SUMTER39 1/2 D EC A T U R C T.C.P.RAILSYSTEMENSIGNAVENVIRGINIAAVENUTAHAVENUENVIRGINIAAVENUENAQUILAAVENCAVELLAVENUENMARYLANDAVENLOUISIANAAVENWISCONSINAVENGETTYSBURG AVENUEJ ORDANAVENUEAVEHILLSBORO6 2ND AV E N WAYALICEELMGROVEAVENUEMEDICINE LAKE ROAD COUNTY ROAD70CORD156 C.P.RAILSYSTEM601/2 AVE N BOONEAVENBOONEPLN KATHI HEMKEN VICINITY MAP BERNIE WEBER STACY WOODS PUBLIC WORKS DIRECTOR CITY ATTORNEY 2021 CITY PROJECT NUMBER 1066 JOHN ELDER KIRK McDONALD ANDY HOFFE MICHAEL ISENBERG CITY MANAGER COUNCILMEMBER CITY OF NEW HOPE MAYOR JONATHAN LONDON 2021 CRACK REPAIR & SEAL COAT COUNCILMEMBER COUNCILMEMBER COUNCILMEMBER SHEET INDEX G0.01 TITLE SHEET C0.01-C0.03 LOCATION PLAN 4 - SHEETS TOTAL 0 Scale in feet 1200 2400 PROJECT LOCATION CITY HALL PUBLIC WORKS N G0.01 TITLESHEET*THESE PLANS ARE TO BE PRINTED IN COLOR LEGEND CRACK REPAIR ONLY MASTIC CRACK REPAIR ONLY CRACK REPAIR, SEAL COAT & FOG SEAL ALTERNATE #1: ZEALAND AVE N - CRACK REPAIR, SEAL COAT & FOG SEAL ALTERNATE #2: OLSON INDUSTRIAL AREA - CRACK REPAIR, SEAL COAT & FOG SEAL STANTEC PROJECT NUMBER 193805325 SHEET NUMBER DATENO SURVEY APPROVED DESIGNED DRAWN PROJ. NO.WASPREPAREDBYMEORUNDERMYDIRECTSUPERVISIONIHEREBYCERTIFYTHATTHISPLAN,SPECIFICATION,ORREPORTANDTHATIAMADULYLICENSEDUNDERTHELAWSOFTHESTATEOFPRINTNAME:SIGNATURE:DATE:LIC.NO.REVISION CHECKED PlotDate:06/16/2021-6:49pmDrawingname:V:\1938\active\193805325\CAD\Dwg\193805325-G001.dwgXrefs:,193805325_BORDERTHECONTRACTORSHALLVERIFYANDBERESPONSIBLEFORALLDIMENSIONS.DONOTSCALETHEDRAWING-ANYERRORSOROMISSIONSSHALLBEREPORTEDTOSTANTECWITHOUTDELAY.THECOPYRIGHTSTOALLDESIGNSANDDRAWINGSARETHEPROPERTYOFSTANTEC.REPRODUCTIONORUSEFORANYPURPOSEOTHERTHANTHATAUTHORIZEDBYSTANTECISFORBIDDEN.NEWHOPE,MINNESOTA2021CRACKREPAIR&SEALCOAT193805325CITYPROJECTNO.1066ACD ACD DDBPROFESSIONALENGINEERMINNESOTA.DAND.BOYUM6/17/202123451ALTERNATE #2: OLSON INDUSTRIAL AREA ALTERNATE #1: ZEALAND AVE N GETTYSBURGAVENGE T T Y S B URGA V E NINDEPENDENCEAVENINDEPEN DENCE AVE NHI L L S BOROA V E N46TH AVE N 45THAVEN 47TH AVE N 44TH CIR N 45TH AVE N 42ND AVE N (CSAH 9)FLAGAVENDECATURAVENCAVELLAVEN45TH AVE N AVENAVE N AVE N 49TH AVE N VIR VIRGINIAAVENWISCONSINAVEYUKONFAIRVIEW ZEALAND 50TH AVE N WINNETKAAVEN(CSAH156)XYLONAVEN50TH AVE N 51ST AVE N CIR D E C A T U R AQUILA48TH AVE NDRDECATURAVENENSIGNFLAGAVEN 48TH AVE 471/2 AVE N 47TH AVE N ZEALANDAVENERICKSONBO ONEAVE ND E C A T U R A V E N AVEN 46TH E N S I G N A V E N BOONEAVENF L A G A V E N 46TH AVE BOONEAVEN49TH AVE N CITY HALL TH169TH169ATHLETIC FIELDS ZEALANDAVENAQUILAAVENBOONEAVEN46TH AVE N 46 1/2 AVE N DELL DR XYLONAVEN47TH AVE N 47TH AVE N WINNETKAAVEN(CSAH156)AQUILAAVEN50TH AVE N 51ST AVE N 52ND AVE N HILLSBOROAVENT H 1 6 9 S E R VIC E D R N C0.01 LOCATIONPLANGENERAL NOTES : 1. PROVIDE A MINIMUM OF 48 HRS NOTIFICATION PRIOR TO CRACK REPAIR OPERATIONS. 2. ALL CRACK REPAIR MUST USE THE ROUTE AND SEAL METHOD. 3. SUBSTANTIAL COMPLETION DATE:AUGUST 27, 2021. 4. FINAL COMPLETION, INCLUDING STRIPING TO BE COMPLETED BY:SEPTEMBER 24, 2021 4.1.STRIPING TO BE INSTALLED MIN. 14 DAYS AFTER FOG SEAL. 5. PROVIDE A MINIMUM OF 3 DAYS NOTICE PRIOR TO SEAL COATING AND 7 DAYS NOTICE PRIOR TO FOG SEALING OPERATIONS. 6. STREET SWEEPING: 6.1.INITIAL SWEEP: 1-3 DAYS AFTER SEAL COAT. 6.2.SECOND SWEEP: MINIMUM 10 DAYS AFTER INITIAL SWEEP AND PRIOR TO FOG SEAL. 0 300 600 LEGEND CRACK REPAIR ONLY MASTIC CRACK REPAIR ONLY CRACK REPAIR, SEAL COAT & FOG SEAL ALTERNATE #1: ZEALAND AVE N - CRACK REPAIR, SEAL COAT & FOG SEAL ALTERNATE #2: OLSON INDUSTRY AREA - CRACK REPAIR, SEAL COAT & FOG SEAL 24" SOLID STOP BAR WHITE EPOXY (2) 24" SOLID STOP BAR WHITE EPOXY 24" SOLID STOP BAR WHITE EPOXY (2) SHEET NUMBER DATENO SURVEY APPROVED DESIGNED DRAWN PROJ. NO.WASPREPAREDBYMEORUNDERMYDIRECTSUPERVISIONIHEREBYCERTIFYTHATTHISPLAN,SPECIFICATION,ORREPORTANDTHATIAMADULYLICENSEDUNDERTHELAWSOFTHESTATEOFPRINTNAME:SIGNATURE:DATE:LIC.NO.REVISION CHECKED PlotDate:06/16/2021-6:13pmDrawingname:V:\1938\active\193805325\CAD\Dwg\193805325-C001.dwgXrefs:,193805325_BASE,193805325_BORDERTHECONTRACTORSHALLVERIFYANDBERESPONSIBLEFORALLDIMENSIONS.DONOTSCALETHEDRAWING-ANYERRORSOROMISSIONSSHALLBEREPORTEDTOSTANTECWITHOUTDELAY.THECOPYRIGHTSTOALLDESIGNSANDDRAWINGSARETHEPROPERTYOFSTANTEC.REPRODUCTIONORUSEFORANYPURPOSEOTHERTHANTHATAUTHORIZEDBYSTANTECISFORBIDDEN.NEWHOPE,MINNESOTA2021CRACKREPAIR&SEALCOAT193805325CITYPROJECTNO.1066ACD ACD DDBPROFESSIONALENGINEERMINNESOTA.DAND.BOYUM6/17/202123451ALT. 1: ZEALAND AVE 24" SOLID STOP BAR AND PEDESTRIAN CROSSING WHITE EPOXY 24" SOLID STOP BAR AND PEDESTRIAN CROSSING WHITE EPOXY (2) SUMTERAVENWINNETKAAVEN(CSAH156)WISCONSINAVENBOONEPL BASSLAKERD(CSAH10)58T H A V E N BOONEAVENYUKONAVENXYLONAVENZEALANDAVEN59TH AVE N 61ST AVE N 62ND AVE N B A S S L A K E R O A D ENSIGNAVENGETTYSBERG AVE N W MEADOWLAKERD AQUILAAVENXYLONE M E A D O W L K R DBOONEAVEN601/2 AVE N HILLSBOROAVENN C0.02 LOCATIONPLAN0 200 400 LEGEND CRACK REPAIR ONLY CRACK REPAIR, SEAL COAT & FOG SEAL GENERAL NOTES : 1. PROVIDE A MINIMUM OF 48 HRS NOTIFICATION PRIOR TO CRACK REPAIR OPERATIONS. 2. ALL CRACK REPAIR MUST USE THE ROUTE AND SEAL METHOD. 3. SUBSTANTIAL COMPLETION DATE:AUGUST 27, 2021. 4. FINAL COMPLETION, INCLUDING STRIPING TO BE COMPLETED BY:SEPTEMBER 24, 2021 4.1.STRIPING TO BE INSTALLED MIN. 14 DAYS AFTER FOG SEAL. 5. PROVIDE A MINIMUM OF 3 DAYS NOTICE PRIOR TO SEAL COATING AND 7 DAYS NOTICE PRIOR TO FOG SEALING OPERATIONS. 6. STREET SWEEPING: 6.1.INITIAL SWEEP: 1-3 DAYS AFTER SEAL COAT. 6.2.SECOND SWEEP: MINIMUM 10 DAYS AFTER INITIAL SWEEP AND PRIOR TO FOG SEAL. SHEET NUMBER DATENO SURVEY APPROVED DESIGNED DRAWN PROJ. NO.WASPREPAREDBYMEORUNDERMYDIRECTSUPERVISIONIHEREBYCERTIFYTHATTHISPLAN,SPECIFICATION,ORREPORTANDTHATIAMADULYLICENSEDUNDERTHELAWSOFTHESTATEOFPRINTNAME:SIGNATURE:DATE:LIC.NO.REVISION CHECKED PlotDate:06/16/2021-6:18pmDrawingname:V:\1938\active\193805325\CAD\Dwg\193805325-C001.dwgXrefs:,193805325_BASE,193805325_BORDERTHECONTRACTORSHALLVERIFYANDBERESPONSIBLEFORALLDIMENSIONS.DONOTSCALETHEDRAWING-ANYERRORSOROMISSIONSSHALLBEREPORTEDTOSTANTECWITHOUTDELAY.THECOPYRIGHTSTOALLDESIGNSANDDRAWINGSARETHEPROPERTYOFSTANTEC.REPRODUCTIONORUSEFORANYPURPOSEOTHERTHANTHATAUTHORIZEDBYSTANTECISFORBIDDEN.NEWHOPE,MINNESOTA2021CRACKREPAIR&SEALCOAT193805325CITYPROJECTNO.1066ACD ACD DDBPROFESSIONALENGINEERMINNESOTA.DAND.BOYUM6/17/20212345124" SOLID STOP BAR AND PEDESTRIAN CROSSING WHITE EPOXY 24" SOLID STOP BAR AND PEDESTRIAN CROSSING WHITE EPOXY FLAGCIR 32TH AVE N BOONEAVEN33RD AVE N ENSIGNAVENFLAGAVEN 1 7 '1 0 ' N C0.03 LOCATIONPLAN0 20 40 CRACK REPAIR, SEAL COAT, AND FOG SEAL HIDDEN VALLEY PARK PARKING LOT 0 200 400 32ND AVENUE NORTH 4" SOLID LINE WHITE EPOXY, MATCH EXISTING STALL LAYOUT LEGEND CRACK REPAIR, SEAL COAT & FOG SEAL GENERAL NOTES : 1. PROVIDE A MINIMUM OF 48 HRS NOTIFICATION PRIOR TO CRACK REPAIR OPERATIONS. 2. ALL CRACK REPAIR MUST USE THE ROUTE AND SEAL METHOD. 3. PRIOR TO SEAL COAT AND FOG SEAL, INSTALL TEMP. FLEXIBLE REFLECTOR PAVEMENT MARKER DEVICES FOR PARKING STALLS. 6.1.STRIPING TO BE INSTALLED MIN. 14 DAYS AFTER FOG SEAL. 7. SUBSTANTIAL COMPLETION DATE:AUGUST 27, 2021. 8. FINAL COMPLETION, INCLUDING STRIPING TO BE COMPLETED BY:SEPTEMBER 24, 2021 9. PROVIDE A MINIMUM OF 3 DAYS NOTICE PRIOR TO SEAL COATING AND 7 DAYS NOTICE PRIOR TO FOG SEALING OPERATIONS. 10. STREET SWEEPING: 10.1. INITIAL SWEEP: 1-3 DAYS AFTER SEAL COAT. 10.2. SECOND SWEEP: MINIMUM 10 DAYS AFTER INITIAL SWEEP AND PRIOR TO FOG SEAL. SHEET NUMBER DATENO SURVEY APPROVED DESIGNED DRAWN PROJ. NO.WASPREPAREDBYMEORUNDERMYDIRECTSUPERVISIONIHEREBYCERTIFYTHATTHISPLAN,SPECIFICATION,ORREPORTANDTHATIAMADULYLICENSEDUNDERTHELAWSOFTHESTATEOFPRINTNAME:SIGNATURE:DATE:LIC.NO.REVISION CHECKED PlotDate:06/16/2021-6:46pmDrawingname:V:\1938\active\193805325\CAD\Dwg\193805325-C001.dwgXrefs:,193805325_BASE,193805325_BORDERTHECONTRACTORSHALLVERIFYANDBERESPONSIBLEFORALLDIMENSIONS.DONOTSCALETHEDRAWING-ANYERRORSOROMISSIONSSHALLBEREPORTEDTOSTANTECWITHOUTDELAY.THECOPYRIGHTSTOALLDESIGNSANDDRAWINGSARETHEPROPERTYOFSTANTEC.REPRODUCTIONORUSEFORANYPURPOSEOTHERTHANTHATAUTHORIZEDBYSTANTECISFORBIDDEN.NEWHOPE,MINNESOTA2021CRACKREPAIR&SEALCOAT193805325CITYPROJECTNO.1066ACD ACD DDBPROFESSIONALENGINEERMINNESOTA.DAND.BOYUM6/17/202123451N HIDDEN VALLEY PARK PARKING LOT STRIPING PLAN I:\RFA\PUBWORKS\2021\Council\1074 2022 Infrastructure Improvement Project\6‐22 Authorize Preparation of Feasibility  Request for Action  June 28, 2021    Approved by: Kirk McDonald, City Manager  Originating Department: Public Works  By: Bernie Weber, Public Works Director    Agenda Title  Resolution authorizing the preparation of a feasibility report for construction of the 2022 Infrastructure  Improvements Project (Improvement Project No. 1074)    Requested Action  Staff recommends that Council approve a resolution authorizing the city engineer, Stantec, to proceed in the  preparation of a feasibility report for construction of a 2022 Infrastructure Improvement Project (Improvement  Project No. 1074) in the areas shown on the 2020 Pavement Management Plan.     Policy/Past Practice  The City Council routinely considers public infrastructure improvement projects to extend the useful life of the  infrastructure and/or improve the level of service. The city’s pavement management plan identifies these areas  in the street infrastructure projects portion of the plan.    Background  The streets planned for a reclaim and overlay in the 2022 Pavement Management plan have street PRI ratings  as poor. These conditions can be seen on the attached 2020 PRI map. The feasibility report will identify the cost  of either fully reconstructing, mill and overlaying, or reclaim and overlaying all of the identified potential  project streets.  This feasibility report will also identify all tax‐exempt properties that will be affected by this work and provide  an estimated assessment rate for these properties. These assessments will be one funding source for the project.   From preliminary review of the area, there may not be any assessment related properties. The feasibility report  will confirm.    Funding  The major source of funding for the project will be the city’s infrastructure funds.  The preliminary cost  estimate for the total project is estimated at $2,079,521.60.    Attachments   Resolution   Engineer’s Memo   2022 Street Infrastructure Projects   2020 PRI map  Agenda Section Development &  Planning Item Number  8.3  City of New Hope    Resolution No. 21 –     Resolution authorizing the preparation of a feasibility report for  construction of the 2022 Infrastructure Improvements Project  (Improvement Project No. 1074)    WHEREAS,  Council approves the preparation of a feasibility report for the construction of the 2022  Infrastructure Improvements Project (Improvement Project No. 1074); and,    WHEREAS,  Stantec will provide the feasibility study on behalf of the city; and,     WHEREAS,  the City intends to fund in part by assessments to tax exempt properties and city street  infrastructure fund sources.    NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope, Minnesota, that     the City Council hereby approves the preparation of the feasibility study for 2022     infrastructure improvements.  Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 28th day of  June, 2021.  _____________________________          Mayor  Attest: _____________________________   City Clerk  Stantec Consulting Services Inc. 733 Marquette Avenue, Suite 1000 Minneapolis, MN 55402 June 22, 2021 File: 193805342 Attention: Bernie Weber, Director of Public Works City of New Hope 5500 International Parkway New Hope, MN 55428 Reference: 2022 Infrastructure Improvements Authorize Preparation of Feasibility Report (City Project No. 1074) Dear Bernie, As identified on the City’s Capital Improvement Plan (CIP) and Pavement Management Plan (PMP), street and utility improvements are scheduled near the Liberty Park area of the city. The street improvements are shown on the attached map. To be consistent with past processes when doing infrastructure projects, we recommend the Council authorizes preparation of a feasibility report. The feasibility report will outline the proposed improvements and determine the project need and cost effectiveness. The report will break down the project into logical sections of improvements. This allows the city to adjust the scope of the project depending on budgetary constraints. The preliminary project cost estimate for the mill and overlay and utility work is $2,079,521.60. This project cost reflects a 15% increase to past cost estimates. That increase was used to address current pricing increases and material shortages seen in 2021. The report could be presented to the Council in September or October. If the Council decides to move forward with the project, plans could be prepared over the fall/ winter. The project could be scheduled for bid in January, with construction to begin in the spring of 2022. If you have any questions or require further information, please call me at (612) 712-2021. Sincerely, STANTEC Dan D. Boyum, P.E. Attachments: 2020 Street Infrastructure Projects, 2020 Pavement Rating Index, and 2022 Infrastructure Cost Estimate. Cc: Andrew Kramer, Dave Lemke, Shawn Markham, Kirk McDonald, Megan Hedstrom, Matt Rowedder – New Hope; Kellie Schlegel, Lucas Miller, Ann Dienhart – Stantec. New HopePlymouth Crystal Robbinsdale BrooklynCenterHIGHWAY 169BOONE AVE NWINNETKA AVE N36TH AVE N 62ND AVE N 49TH AVE N BAS S L A K E FLAG AVE N32ND AVE N NEVADA AVE NQUEBEC AVE N46TH AVE N 42ND AVE N (CSAH 9) 59TH AVE N 40TH AVE N 47TH AVE N 32ND PL N MEDICINE LAKE RD(CSAH 70) 54TH AVE N 50TH AVE N 28TH AVE N 45TH AVE N 29TH AVE N 30TH AVE NGETTYSBURG AVE N55TH AVE N JORDAN AVE NW E S T B R O A D W A Y 40 1/2 AVE N AQUILA AVE NENSIGN AVE NOREGON AVE N53RD AVE N 39TH AVE N 60TH AVE N 60 1/2 AVE N XYLON AVE NHIGHWAY 169 FRONTAGEDEL DR 30TH ACE N31ST AVE NWINPARK DR HILLSBORO AVE N61 1/2 AVE N ZEALAND AVE NNORTHWOOD PKWYLOUISIANA AVE N56TH AVE N 58TH AVE N SUMTER AVE N35TH AVE N 33RD AVE N NORTHERN DR MARYLAND AVE NJERSEY AVE NINTERNATIONAL PKWYSCIENCE CENTER DR YUKON AVE N33RD PL N UTAH AVE NCAVELL AVE N34TH AVE N 61ST AVE N 47 1/2 AVE N HOPEWOOD LN NINDEPENDENCE AVE NELM GROVE AVEDECATUR AVE NANGE L I N A D R VIRGINIA AVE N DUDLEY AVE N 59TH PL N LOUISANA AVE NOREGON AVEN38TH AVE N 48TH AVE N PENNSYLVANIA AVE NERICKSON DRRHODE ISLAND AVE NSAINT RAPHAEL DR 52ND AVE NSUMTER AVENUE NWISCONSIN AVE N 27TH PL N 57TH AVE N 38 1/2 AVE N 41ST AVE N VALLEY PL 36 1/2 CIR N LAMPHERE DR51ST AVE N 46 1/2 AVE N 45 1/2 AVE N 37TH AVE N LOMBARDY AVE COUNTY ROAD 9 KENTUCKY AVE NBOONE P L N 26TH VA L L E V I S T A S T ELM GROVE CT 34TH PL N34 1/2 AVE N FAIRVIEW AVE N 59 1/2 AVE N RESEARCH CENTER RD E 44TH AVE N35 1/2 AVE N 32ND CIR NMEADOW L A K E P L TERRA LINDA DR 48TH CIR N 43RD AVE N 41 1/2 AVE N ALLEN CIR SHIRLEY PL47 1/2 PL NWISCONSIN CIR N47 1/2 CIR NINDEPENDENCE CIR N YUKON CIR32ND CT NMARYLAND AVE NMARYLAND AVE NMARYLAND AVE NXYLON AVE NINDEPENDENCE AVE N32ND AVE N MARYLAND AVE N58TH AVE NXYLON AVE NSUMTER AVE NMARYLAND AVE NXYLON AVE NQUEBEC AVE N52ND AVE N UTAH AVE N31ST AVE N 58TH AVE N SUMTER AVE N33RD PL N NEVADA AVE NNEVADA AVE NMARYLAND AVE NF L A G A V E N NEVADA AVE NRHODE ISLAND AVE N34TH AVE N 31ST AVE NYUKON AVE NPENNSYLVANIA AVE N45TH AVE NXYLON AVE N45TH AVE N VIRGINIA AVE NPENNSYLVANIA AVE N59TH PL NGETTYSBURG AVE N35TH AVE NFLAG AVE N30TH AVE N NEVADA AVE N59TH AVE N FLAG AVE NLOUISIANA AVE N61ST AVE N 47TH AVE N 47TH AVE N XYLON AVE NSUMTER AVE NUTAH AVE N33RD AVE NYUKON AVE N46TH AVE N YUKON AVE N48TH AVE NBOONE AVE NWINNETKA AVE NNORTH W O O D P A R K W A Y 31ST AVE N 0 15,000 30,000Feet ($$¯ 1:18,000 (At original document size of 11x17)Revised: 2020-11-08 By: dmericksonV:\1938\Clients\New_Hope\Projects\2020_Pavement_Maps\2022 Street Infrastructure Projects.mxd Disclaimer: Stantec assumes no responsibility for data supplied inelectronic format. The recipient accepts full responsibility for verifying the accuracy and completeness of the data. The recipient releases Stantec, its officers, employees, consultants and agents, from any and all claims arising in any way from the content or provisionof the data. 2" Mill & Overlay 2022 StreetInfrastructure ProjectsNew Hope, Minnesota2020 Pavement Management Plan Liberty Park New HopePlymouth Crystal Robbinsdale BrooklynCenterHIGHWAY 169BOONE AVE NWINNETKA AVE N36TH AVE N 62ND AVE N 49TH AVE N BASS LAKE FLAG AVE N32ND AVE N NEVADA AVE NQUEBEC AVE N46TH AVE N 42ND AVE N (CSAH 9) 59TH AVE N 40TH AVE N 47TH AVE N 32ND PL N MEDICINE LAKE RD(CSAH 70) 54TH AVE N 50TH AVE N 28TH AVE N 45TH AVE N 29TH AVE N 30TH AVE NGETTYSBURG AVE N55TH AVE N JORDAN AVE NW E S T B R O A D W A Y 40 1/2 AVE N AQUILA AVE NENSIGN AVE NOREGON AVE N53RD AVE N 39TH AVE N 60TH AVE N 60 1/2 AV E N XYLON AVE NHIGHWAY 169 FRONTAGEDEL DR 30TH ACE N31ST AVE NWINPARK DR HILLSBORO AVE N61 1/2 AVE N ZEALAND AVE NNORTHWOOD PKWYLOUISIANA AVE N56TH AVE N 58TH AVE N SUMTER AVE N35TH AVE N 33RD AVE N NORTHERN DR MARYLAND AVE NJERSEY AVE NINTERNATIONAL PKWYSCIENCE CENTER DR YUKON AVE N33RD PL N UTAH AVE NCAVELL AVE N34 T H AV E N 61ST AVE N 47 1/2 AVE N HOPEWOOD LN NINDEPENDENCE AVE NELM GROVE AVEDECATUR AVE NDUDLEY AVE N ANGELINA DR VIRGINIA AVE N59TH PL N LOUISANA AVE NOREGON AVEN38TH AVE N 4 8 T H A V E N PENNSYLVANIA AVE NERICKSON DRRHODE ISLAND AVE NSAINT R APHAEL DR 52ND AVE NSUMTER AVENUE NW I S C O N S I N A V E N 27TH PL N 57TH AVE N 38 1/2 AVE N 41ST AVE N VALLEY PL 36 1/2 CIR N LAMPHERE DR51ST AVE N 46 1/2 AVE N 45 1/2 AVE N 3 7 T H A V E N LOM BARDY AVE COUNTY ROAD 9 KENTUCKY AVE NBOONE PL N 26TH VALLE VISTA ST ELM GROVE CT 34 T H P L N34 1/2 AVE N FAIRVIEW AVE N 59 1/2 AVE N RESEARCH CENTER RD E 44TH AVE N3 5 1 /2 A V E N 32ND CIR NMEADOW LAKE PL TERRA LIND A DR 48TH CIR N 43RD AVE N 41 1/2 AVE N A L L E N C IR SHIRLEY PL47 1/2 PL NWISCONSIN CIR N47 1/2 CIR NINDEPENDENCE CIR N YUKO N CIR32ND CT NMARYLAND AVE NMARYLAND AVE NMARYLAND AVE NXYLON AVE NINDEPENDENCE AVE N32ND AVE N MARYLAND AVE N58TH AVE NXYLON AVE NSUMTER AVE NMARYLAND AVE NXYLON AVE NQUEBEC AVE N52ND AVE N UTAH AVE N31ST AVE N 58TH AVE N SUMTER AVE N3 3 R D P L N NEVADA AVE NNEVADA AVE NMARYLAND AVE NF L A G A V E N NEVADA AVE NRHODE ISLAND AVE N34TH AVE N 31ST AVE NYUKON AVE NPENNSYLVANIA AVE N45TH AVE NXYLON AVE N45TH AVE N VIRGINIA AVE NPENNSYLVANIA AVE N59TH PL NGETTYSBURG AVE N36TH AVE NFLAG AVE N30TH AVE N NEVADA AVE N59TH AVE N FLAG AVE NLOUISIANA AVE N61 S T AV E N 47TH AVE N 47TH AVE N XYLON AVE NSUMTER AVE NUTAH AVE N33RD AVE NYUKON AVE N46TH AVE N YUKON AVE N48TH AVE N 0 15,000 30,000Feet ($$¯ 1:18,000 (At original document size of 11x17)Revised: 2020-11-10 By: dmericksonV:\1938\Clients\New_Hope\Projects\2020_Pavement_Maps\PRI_Ratings_2020_Map.mxd Disclaimer: Stantec assumes no responsibility for data supplied inelectronic format. The recipient accepts full responsibility for verifying the accuracy and completeness of the data. The recipient releases Stantec, its officers, employees, consultants and agents, from any and all claims arising in any way from the content or provisionof the data. New Hope, Minnesota2020 Pavement Management Plan 2020 Pavement Rating Inde x (PRI) * As of 11/10/2019 PRI 01 - 2021 - 4041 - 6061 - 8081 - 100 0.00 miles 0.00 miles 4.88 miles 19.98 miles 42.29 miles 2022 Infrastructure Improvements Review of Costs and Adjustments for Current Bidding Climate City Project No. 1074 Stantec File No. 193805342 Given: Estimated % increase in pricing for possible material shortages and 2021 bidding =15% Item Original Project Costs Adjusted Project Costs (1)Comments 2" Mill and Overlay $415,883.41 $478,265.92 From the 2020 Pavement Management Plan (PMP) 2" Mill and Overlay - Added Gettysburg from Gettysburg Circle to 59th Avenue $21,483.20 $24,705.68 Added in 2021 based on street condition review. =/- 9260 sf Watermain Improvements - Independence Avenue $597,000.00 $686,550.00 From the 2020 PMP Sanitary Sewer Cost $100,000.00 $100,000.00 From the 2020 PMP, no % increase. Storm Sewer Cost $100,000.00 $100,000.00 From the 2020 PMP; however increased by $50,000 for watershed requirements Watermain Improvements - Bass Lake Road - WM Break and the West to Independence $357,000.00 $410,550.00 From 2020 CIP Watermain Improvements - WM Break and then East to Gettysburg and across Bass Lake Rd $243,000.00 $279,450.00 Added in 2021 based on watermain condition Total Project Costs $1,834,366.61 $2,079,521.60 Note: (1) Adjust costs for possible material shortages seen in 2021   I:\RFA\POLICE\2021\Council Meetings\RFA Vehicle Leasing EFM\10.1 Q ‐ Vehicle Leasing EFM.docx   Request for Action  June 28, 2021    Approved by: Kirk McDonald, City Manager  Originating Department: Police  By: Tim Hoyt, Director of Police    Agenda Title  Resolution approving agreement with Enterprise Fleet Management for lease of police vehicles.   Requested Action  Staff is recommending that Council approve a resolution authorizing the contract between Enterprise Fleet  Management and the City of New Hope for the acquisition of police vehicles. The council reviewed the  proposal at the June 21st work session and most council members were in support of the contract. The city  attorney has reviewed the agreement.  Policy/Past Practice  The council frequently supports the implementation of new programs within departments, especially if the  implementation improves efficiency and saves money within the department’s budget.  Background  The police department’s fleet is made up of roughly 25 vehicles including light duty sedans, small SUV’s and  full size trucks.  Throughout the years the city has worked within their budget for their fleet.  At times, this  has caused delays in proactive replacements for existing vehicles, which has resulted in aged vehicles.  With  these older vehicles, there are higher fuel costs and maintenance costs, a loss in resale equity and they tend to  be more unreliable. With unreliability, comes safety concerns for the officers driving them.    Partnering with Enterprise Fleet Management, would allow the city to acquire police vehicles, and avoid the  aforementioned issues. The city would enter into an “open‐end leasing contract.”  An open‐end lease means  there are no early termination, mileage, or abnormal wear and tear penalties. Leases are written to a residual  balance to preserve cash flow. The city receives flexibility of ownership, as well as net equity from the sale, at  the time of disposal.    By entering into this program, the city would be able to optimize fleet management, by improving average  replacement time, thereby keeping the fleet up to date with current technology. Further, the lease program  provides for budget stability with more consistent cash outlay. Establishing a proactive replacement plan  would maximize potential equity at time of resale, reduces operational expenses and increases safety.    The agreement approves an initial lease of 14 police vehicles (Ford Explorer SUV’s) to account for 8 vehicles  ordered for 2021 and 6 additional vehicles scheduled for 2022 (due to supply chain issues). By partnering  with Enterprise Fleet Management and accessing their buying power and fleet management efficiencies the  New Hope Police Department could save over $328,513 over 15 years, by leveraging an open‐end lease, per  the following analysis by AEM:        Agenda Section Ordinances &  Resolutions Item Number  10.1      Request for Action, Page 2            Funding  Funding for the police department vehicle leases and maintenance will continue to be provided by the  Central Garage fund through charges to the police department operating budget.  Attachments   Resolution   Master Equity Lease Agreement    Amendment to Master Equity Lease Agreement   Consignment Auction Agreement   Maintenance Management and Fleet Rental Agreement   Maintenance Agreement   Leasing Fleet Option Presentation    RESOLUTION NO. 21-___ RESOLUTION APPROVING AGREEMENT WITH ENTERPRISE FLEET MANAGEMENT FOR LEASE OF POLICE VEHICLES BE IT RESOLVED by the City Council of the City of New Hope as follows: WHEREAS, it is in the City’s best interests to enter into an agreement with Enterprise FM Trust, a Delaware statutory trust doing business as “Enterprise Fleet Management” for the lease of police vehicles to supplement the current City Police Department’s police vehicle fleet; WHEREAS, the benefits of leasing police vehicles, as opposed to purchasing them are numerous and include: (1) engaging the experienced fleet management services provided by Enterprise Fleet Management; (2) reducing average vehicle replacement time; (3) maintaining a fleet with the most current technological advances; (4) providing budget stability with more consistent cash outlay; (5) maximizing potential equity of vehicles at time of resale; (6) reducing operational expenses; and (7) increasing safety for police officers. WHEREAS, the City desires to initially lease 14 police vehicles from Enterprise Fleet Management with more vehicles in following years based upon the City’s fleet needs; WHEREAS, a copy of the proposed lease agreements with Enterprise Fleet Management which include: (1) Master Equity Lease Agreement; (2) Amendment to Master Equity Lease Agreement; (3) Consignment Auction Agreement; (4) Maintenance Management and Fleet Rental Agreement; and (5) Maintenance Agreement, are attached hereto as Exhibit A (collectively, the “Agreements”); and WHEREAS, City staff and City Attorney have reviewed the proposed Agreements and are agreeable with the terms, believing them to be in the best interest of the City to supply the City with leased vehicles to supplement the existing police vehicle fleet; and WHEREAS, the City Council hereby approves the Agreements, it being in the best interest of the City to lease police vehicles from Enterprise Fleet Management. NOW, THEREFORE, BE IT RESOLVED by the City Council in and for the City of New Hope as follows: 1. That the above recitals are incorporated herein by reference. 2. That the Agreements with Enterprise Fleet Management attached hereto as Exhibit A, are approved. 3. The Mayor, City Manager and New Hope Police Chief are authorized and directed to sign the Agreements and all other appropriate documents, and to take whatever additional actions are necessary or desirable, to complete the Agreements with Enterprise Fleet Management. Dated the 28th day of June, 2021. ____________________________________ Kathi Hemken, Mayor Attest: __________________________ Valerie Leone, City Clerk P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-10000 City Mgr\Resolution approving Agreement with Enterprise Fleet Management for Lease of Police Vehicles.docx LEASING FLEET OPTIONCity of New Hope Council Presentation • June 21, 2021 Considerations for Leasing FleetDiscussion with area chiefs promptedEliminate large capital outlayProvide budget stabilityLeverage Enterprise purchasing powerFleet is kept current with up-to-date technologyReduced maintenance costs and downtimeIncreased trade-in value2 Considerations for Leasing Fleet3 Current Plan v. Enterprise Leasing OptionCurrent replacement schedule:Police squads every 3 yearsPolice unmarked every 6 yearsEnterprise replacement schedule:Cycling vehicles every 3-5 years4 Enterprise Leasing2021 Lease payment:Police squad $1,055/monthPolice non-patrol $475 - $819/monthCity responsible for:License and registrationTiresInsurance ($25,000 deductible, max $125,000)Lease payments from date vehicle placed in serviceMaintenance of vehicles in good condition and running order5 Current Plan v. Enterprise Leasing OptionCapital Outlay for Current Budget Periods (21/22)6*Analysis provided by Enterprise, June 2021 Current Plan v. Enterprise Leasing OptionWould start with vehicles already (8) ordered for 2021Includes additional 6 vehicles for 2021(due to supply chain issues, originally scheduled for 2022)7*Analysis provided by Enterprise, June 2021 Other Cities LeasingInver Grove HeightsChamplinHopkinsRosemountStillwaterCrystal (also under consideration)8 Requested Council ActionConsider the lease versus purchase option for 2021and 2022 vehiclesQuestions or additional information needed?9 © 2016 Enterprise Fleet Management, Inc.CONFIDENTIAL AND PROPRIETARYGovernmentWong NystromYear 2021 Counties/Sheriff•Isanti•Chisago•Kandiyohi•Nicollet•Dodge•Steele•Lake•Cook•Mille Lacs•Winona•Houston•Polk•Douglas•Orange County, CA•Kern, CA•Harris, TX•Pasco, FL•Nassau, NYCities • Stillwater• Champlin• Anoka• Inver Grove Heights• Blue Earth• Kasson• Hopkins• Rosemount• City of Chicago• City of Fort Worth• City of Detroit• City of Palm Springs Garden• City of WestminsterNon-Profits• Central MN Mental Health• TSE Inc.• Ally/ CIP• Lakeland Mental Health• Achieve Services• Productive Alternatives Inc.• St. Francis Health• Southwest Health• Horizon Health• Northwestern Mental Health• Knute NelsonSome GOVERNMENT CLIENTSCitiesCountiesSheriffOfficeOtherNon‐profitsOver 40 Cities & Counties in  Minnesota, over 1300 nationwideRFP winner of Sourcewell (formerly NJPA) for Fleet Services Local City and County Vehicles partnered with Enterprise More MN City and County Vehicles with Enterprise ENTERPRISE HOLDINGS OVERVIEW2 MILLIONWORLD WIDEVEHICLES EnterpriseHoldings1,293,027HertzDollar/Thrifty489,800AvisBudget375,000U.S. Rental Fleet*10,000WORLD WIDELOCATIONS 6,400 U.S.Ranked by As one of America’s Largest Private Companies$26.1BILLION IN REVENUE100,000EMPLOYEES*Includes affiliate Enterprise Fleet Management† employed by Enterprise Holdings and its network of independent regional subsidiaries˚Source: Auto Rental News*† ENTERPRISE PROGRAMSACQUISITIONTELEMATICSVEHICLE RESALEAFTERMARKET VEHICLE CUSTOMIZATION FINANCING/CREDIT LINESFUELPROGRAMSMAINTENANCEPROGRAMSLICENSE, TITLEAND REGISTRATIONDRIVERSAFETYACCIDENT/RISK MANAGEMENTFLEET SOFTWARE/CLIENT WEBSITETCO/HOLDING PERIOD/CPM Savings and Safety at the right timeEFFECTIVE VEHICLE LIFECYCLE$ CostTimeDepreciation$FuelMaintenanceOptimal Time to ReplaceKey Observations•Depreciation/year declines over time•Running costs of Fuel and Maintenance increase gradually over time•Mandated MPG efficiencies reward staying on technology wave7 Years10 Years15 Years4 Years © 2016 Enterprise Fleet Management, Inc.CONFIDENTIAL AND PROPRIETARYGOVERNMENT BUYING POWERGOVERNMENT BUYING POWERMANHEIM AUCTION RESULTSVEHICLE Odometer Sale Price Capital Outlay2019 Ford F-250 XL ExCab 4x44,146 $31,500 -$1,7312018 Ford F-250 XL ExCab 4x410,282 $29,800 - $31Price      $29,769State ContractFORD’S WEBSITE2015 Ford F-250 XL ExCab 4x457,636 $20,200 $9,5692010 Ford F-250 XL ExCab 4x498,436 $6,000$23,769Ex‐cab 4x4MSRP:  $44,2762020 Ford HD$38,375Retail Sale Price Its an open Lease that can be customized to fit your needsNo mileage restrictionsNo abnormal wear & tear chargesFlexibility of termYou get the EQUITYNo prepayment penalty or early termination penaltyYou own 100% utilization as if it was yours‐customize the vehicle to your needsStructured like a finance to ownIncrease Cash Flow so you have choices to cycle more vehicles or just save the cash A LEASE MAY NOT BE WHAT YOU THINKClosed End Net Lease vs Open End Equity LeaseA LEASE MAY NOT BE WHAT YOU THINKClosed End Net Lease vs Open End Equity LeaseA Closed End Lease is what you see on T.V.   •Mileage restrictions•Wear & Tear Charges•Set terms•You do not get the equity, you return the vehicle back to dealer•Could have significant early term penalties•Adding customization can be penalized as extra wear and tear•Structured like a long‐term rental•Closed end leases are an option but not the lease we recommend for Police Departments ENTERPRISE PROGRAM BENEFITS• Track vehicle expenses• Buy and sell vehicles for you• Dedicated Account Manager• Budget and forecast advice• Website and dashboard• Dealer Stock & Factory order• Local account team for day-to-day servicesAdministrative• EFM to research best vehicle total cost of ownership• Vehicle incentive management• Access to EFM remarketing services for maximum resale• ASE certified techs to manage maintenance expense• Tools for cents per mile analysisFinancial$• EFM to coordinate logistics for moving vehicles in and out of service• Aftermarket & decal services• Safety recall management• Access to fuel programs• Telematics offerings • Mobile application for drivers to access for all vehicle operational needsOperational   S:\June 28, 2021 Council Meeting\12.1 Q ‐ Upcoming Events.docx   Request for Action  June 28, 2021    Approved by: Kirk McDonald, City Manager  Originating Department: City Manager  By: Kirk McDonald, City Manager    Agenda Title  Exchange of communication between members of the city council  Upcoming meetings and events:  July 3  9 a.m. to 1 p.m. – New Hope Community Farmers Market     July 5  Independence Day (Observed), City Offices Closed     July 7  1:30 p.m. – Joint Water Commission Meeting    2 p.m. – Business Networking Group Meeting, hosted by John Endris of Open to  Business    7 p.m. to 8:30 p.m. – Music in the Park, “Brass Menagerie”, New Hope Performance  Center     July 8  12:30 p.m. – Shingle Creek Watershed Management Commission Meeting    July 10  9 a.m. to 1 p.m. – New Hope Community Farmers Market    July 12  No City Council Meeting    July 13  7 p.m. – Citizen Advisory Commission Meeting     July 14  6:30 p.m. – West Metro Fire‐Rescue District Board Meeting at Station #3,     4251 Xylon Avenue North    July 15  8:30 a.m. – Bassett Creek Watershed Management Commission Meeting    1:30 p.m. – Corridor Management Committee Meeting          Agenda Section Other Business Item Number  12.1    Request for Action, Page 2        9:15 p.m. – Movie in the Park at New Hope Performance Center, “Monsters, Inc.”  sponsored by West Metro Fire‐Rescue Auxiliary     July 17  No Farmers Market; Regional Swim Meet    July 19  No Council Work Session    July 22‐24 8 p.m. – OBMT presents “The 25th Annual Putnam County Spelling Bee” at New Hope  Performance Center    July 24  9 a.m. to 1 p.m. – New Hope Community Farmers Market    July 26  7 p.m. – City Council Meeting