061421 City Council Meeting Packet
NEW HOPE CITY COUNCIL
MEETING AGENDA
June 14, 2021
7:00 p.m.
City Hall – Council Chambers
4401 Xylon Avenue North
Mayor Kathi Hemken
Council Member John Elder
Council Member Andy Hoffe
Council Member Michael Isenberg
Council Member Jonathan London
The City Council wants and encourages citizen participation at Council Meetings. Your input and
opinions count and are valuable. You are encouraged to bring forth your comments and issues at
the appropriate point on the agenda.
A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time
any person may address the Council on any subject pertaining to City business not listed on this
agenda or scheduled as a future agenda item. The Council requests that you limit your presentation
to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their
hand and be recognized by the Mayor. Approach the podium and speak into the microphone by
first stating your name and address. Also, please record your name on the roster at the table near
the door so that your name will be spelled correctly in the minutes.
Individuals should not expect the Mayor or Council to respond to their comments tonight; Council
may refer the matter to staff for handling or for consideration at a future meeting. You are welcome
to contact the city clerk at 763‐531‐5117 after the council meeting.
COUNCIL MEETING BROADCASTS AND STREAMING
Government Access channel 16 programming includes live/taped meeting replays
Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.
www.newhopemn.gov
New Hope Values and Vision
City Mission
Strong local government that is proactive in responding to the community needs and issues by delivering quality
public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner.
Values
Excellence and Quality in the Delivery of Services
We believe that service to the public is our reason for being and strive to deliver quality services in a
highly professional and cost-e ective manner.
Fiscal Responsibility
We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if
residents are to have confi dence in government.
Ethics, Integrity and Professionalism
We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and
that all meaningful relationships are built on these values.
Respect for the Individual
We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering
of opinions.
Open, Honest, and Respectful Communication
We believe that open, honest, and respectful communication is essential for an informed and involved citizenry
and to foster a positive environment for those interacting with our city.
Cooperation and Teamwork
We believe that the public is best served when all work cooperatively.
Visionary Leadership and Planning
We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in
planning for the future.
Vision
e city is a great place to grow as a family, individual, or business.
All within our city are safe and secure.
Essential services will be those that promote a safe and healthy environment for all residents.
Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner
and with measurable results.
e city views residents as its greatest asset and seeks their input and participation.
e city will meet the communication needs of citizens, elected o cials, and city sta .
Strategic Goals
e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks,
lighting, and city facilities).
e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health.
e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve
or enhance its tax base.
e city will provide core services with a professional sta who are equipped with the necessary tools and
equipment and given necessary direction.
e city will facilitate and improve communications to promote e ective intergovernmental cooperation
between sta , citizens, and Council.
Adopted by the New Hope City Council, August 2006
Reaffirmed by the New Hope City Council, February 2021
CITY COUNCIL MEETING
City Hall, 4401 Xylon Avenue North
Monday, June 14, 2021
7:00 p.m.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – June 14, 2021
2. ROLL CALL
3. APPROVAL OF MINUTES:
Work Session and Executive Session Minutes – May 17, 2021
Regular Meeting Minutes – May 24, 2021
4. OPEN FORUM
5. PRESENTATIONS
6. CONSENT BUSINESS
6.2 Approval of financial claims through June 14, 2021
7. PUBLIC HEARING
7.1 Public Hearing to consider a request for “permit to exceed limitations on the keeping of
animals” at 8353 50th Avenue North
8. DEVELOPMENT AND PLANNING
9. PETITIONS AND REQUESTS
10. ORDINANCES AND RESOLUTIONS
11. UNFINISHED AND ORGANIZATIONAL BUSINESS
12. OTHER BUSINESS
12.1 Exchange of communication between members of the city council
13. ADJOURNMENT
Memorandum
To: New Hope City Council
From:
Date:
Kirk McDonald, City Manager
June 10, 2021
Subject: Agenda Items for Monday, June 14, 2021
I will be on personal leave and have asked Director Sargent to attend the meeting in my absence.
Open Forum
Staff is not aware of anyone planning to address the Council for the Open Forum.
Items 6.1, 6.2, and 6.3
Item 6.1 – there are no new business license requests.
Item 6.2 ‐ involves routine financial claims.
Item 6.3 – there are no new liability claims to report.
Item 7.1
A public hearing has been scheduled to consider a request by the property owner of 8353 50th Avenue North
to keep 12 chickens (three are a smaller variety than standard size chickens). City ordinance allows no more
than three chickens without a permit to exceed limitations. Property owners within 500 feet were notified of
the hearing and staff has received comments both in support and against the permit. The animal control
officer visited the property and found no issues. Similar permits in the city have been issued for the
properties at 5947 Independence and 3413 Ensign Avenue North. It should be noted that permits expire
December 31 and require annual renewals. The animal control officer will communicate with the business
license clerk if issues arise that may warrant non‐renewal of the permit. The city clerk and I recommend
approval.
Item 12.1
Mayor Hemken will review upcoming meetings and events.
If you have any questions regarding items in the agenda packet, please call Jeff Sargent or the city
clerk before the meeting so that staff can research any issues and be prepared to respond at the
meeting.
City Council Work Session May 17, 2021
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes
Work Session Meeting
May 17, 2021
Civic Center Conference Room
CALL TO ORDER The New Hope City Council met in work session pursuant to due call and notice thereof;
Mayor Hemken called the meeting to order at 6:30 p.m.
ROLL CALL Council present: Kathi Hemken, Mayor
John Elder, Council Member
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Staff present: Kirk McDonald, City Manager
Vicki Holthaus, AEM
Valerie Leone, City Clerk
Stacy Woods, Assistant City Attorney
2020 AUDIT AND
COMPREHENSIVE
FINANCIAL REPORT
Item 11.1
Mayor Hemken introduced for discussion item 11.1, Review 2020 Audit and
Comprehensive Annual Report with AEM.
Mr. Kirk McDonald, city manager, explained that Vicki Holthaus of AEM is present to
review the audit with Council and that Bill Lauer of MMKR will attend the May 24
Council Meeting when Council is asked to accept the report. Mr. McDonald noted the
audit went well and there were no findings or deficiencies.
Ms. Vicki Holthaus, Abdo, Eick & Meyers, LLP (AEM), reviewed financial highlights
of 2020:
The assets of the city exceeded its liabilities by $85,039,129 at the close of the
year, of which $24,251,116 (unrestricted net position) may be used to meet the
city’s ongoing obligations to citizens and creditors.
Combined ending fund balances were $27,455,251, a decrease of $1,795,737
compared to prior year. Approximately 24.7 percent of this total amount is
available for spending at the city’s discretion.
Unassigned fund balance of the General Fund was $8,901,587 or 63 percent of
total General Fund 2020 expenditures and transfers out. The city’s policy is to
maintain a 42 percent reserve.
The city’s total bonded debt decreased by $2,612,989 (4.6 percent) during the
current fiscal year. The key factor of the decrease was the scheduled principal
and interest payments.
Ms. Holthaus explained the general fund expenses were under budget as a result of
the pool not opening due to the COVID‐19 pandemic, vacancies in the police
department, and cancellations of various culture and recreation programs.
City Council Work Session May 17, 2021
Page 2
Ms. Holthaus commented on the fund balances of governmental funds. She stated the
decrease was primarily in restricted fund balances which reflects the spend down of
bond proceeds in the park/pool improvement capital projects fund for work completed
on the Civic Center Park improvements and the new outdoor pool.
Ms. Holthaus reviewed the net positions of the enterprise funds (sewer utility fund,
water utility fund, golf course, ice arena, storm water, and street lighting). She stated
in total the net position of the enterprise funds increased by $2,291,461. Mr. McDonald
commented regarding the Water Utility Fund balance and that the city may want to
eliminate the emergency water supply system fee that was established in 2014 to pay
for an interfund loan for construction of the emergency water supply system.
Ms. Holthaus stated there were no deficiencies or findings, but the audit firm made the
following recommendations: 1) making available to council an itemized list of financial
transactions; 2) review of the federal procurement policy as it relates to micro‐purchase
threshold; and 3) review of federal grant procedures to comply with 2CFR §200.332.
Council thanked Ms. Holthaus for the presentation.
2020 GENERAL FUND
BALANCE AND
FUND TRANSFER
Item 11.2
Mayor Hemken introduced for discussion item 11.2, Discuss transfer of a portion of
the 2020 Audit General Fund Balance to Temporary Financing Fund.
Mr. Kirk McDonald, city manager, commented that the city received $1,641,664 of
CARES Act funding in 2020, and the funds were utilized for public safety personnel
costs. He stated the General Fund balance after the 2020 audit is $1,786,383, and the
majority is due to receiving Federal Coronavirus Relief Funds. AEM recommends
transferring excess funds of $1,641,664 from the General Fund to the Temporary
Financing Fund for future capital project needs.
Council supported the transfer and directed staff to prepare a resolution for
consideration at the council meeting of May 24, 2021.
PARK
INFRASTRUCTURE
FUND TO ICE ARENA
OPERATING FUND
TRANSFER
Item 11.3
Mayor Hemken introduced for discussion item 11.3, Discuss transfer from Park
Infrastructure Fund to Ice Arena Operating Fund.
Mr. Kirk McDonald, city manager, stated staff and AEM recommend a transfer of
$500,000 from the park infrastructure fund to the ice arena fund for ice debt service
and capital improvements. The long‐term financial plan that was reviewed with
Council in November 2020 included annual transfers to fund outstanding debt at the
facility. He noted beginning with the 2022 budget, a $100,000 increase in the park
infrastructure fund for ice arena debt services will not be necessary.
Council supported the transfer and directed staff to prepare a resolution for
consideration at the council meeting of May 24, 2021.
2021 CITY EVENTS
Item 11.4
Mayor Hemken introduced for discussion item 11.4, Discussion on potential 2021 city
events.
Mr. Kirk McDonald, city manager, inquired whether Council was interested in
scheduling a commissioner appreciation event on September 14 and holding City Day
City Council Work Session May 17, 2021
Page 3
on October 9 to coincide with West Metro Fire‐Rescue District’s open house. He noted
due to construction activities and the pandemic, City Day has not been held the last
three years.
Council supported scheduling both events.
CLOSED MEETING
Item 11.5
Mayor Hemken introduced for discussion item 11.5, Resolution calling for a closed
meeting of the New Hope City Council authorized by Minn. Stat §13D.05, Subd. 3(d)
to discuss security issues at city hall/police station and the Aquatic Center.
RESOLUTION 2021‐62
Item 11.5
Council Member Elder introduced the following resolution and moved its adoption:
“RESOLUTION CALLING FOR A CLOSED MEETING OF THE NEW HOPE CITY
COUNCIL AUTHORIZED BY MINN. STAT §13D.05, SUBD. 3(D) TO DISCUSS
SECURITY REPORTS AND ISSUES.” The motion for the adoption of the foregoing
resolution was seconded by Council Member London, and upon vote being taken
thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London;
and the following voted against the same: None; Abstained: None; Absent: None;
whereupon the resolution was declared duly passed and adopted, signed by the mayor
which was attested to by the city clerk.
ADJOURNMENT The meeting was adjourned at 7:07 p.m. as there was no further business to come
before the Council at its work session.
Respectfully submitted,
Valerie Leone, City Clerk
City Council Executive Session May 17, 2021
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes
Executive Session
May 17, 2021
Civic Center Room
CALL TO ORDER The New Hope City Council met in executive session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:10 p.m.
ROLL CALL Council present: Kathi Hemken, Mayor
John Elder, Council Member
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Staff present: Kirk McDonald, City Manager
Dan Boyum, City Engineer
Tim Hoyt, Director of Police
Valerie Leone, City Clerk
Bernie Weber, Director of Public Works
Stacy Woods, Assistant City Attorney
SECURITY ISSUES Mayor Hemken introduced Item 11.1, Discussion regarding security issues at city
hall/police station and Aquatic Center.
Staff and Council discussed security‐related issues in light of recent civil unrest that
has led to vandalism and other criminal activities in nearby cities.
Council supported staff recommendations for improvements to the Civic Center Park
campus.
ADJOURNMENT The meeting was adjourned at 8:18 p.m. as there was no further business to come
before the Council at its executive session.
Respectfully submitted,
Valerie Leone, City Clerk
New Hope City Council May 24, 2021
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes May 24, 2021
Regular Meeting City Hall, 7:00 p.m.
CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:00 p.m.
PLEDGE OF
ALLEGIANCE
The City Council and all present stood for the Pledge of Allegiance.
ROLL CALL Council present:
Staff present:
Kathi Hemken, Mayor
John Elder, Council Member (arrived at 7:15 p.m.)
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Kirk McDonald, City Manager
Jeff Alger, Community Development Specialist
Dan Boyum, City Engineer
Tim Hoyt, Director of Police
Beth Kramer, Communications Coordinator
Dave Lemke, Public Works Operations Manager
Valerie Leone, City Clerk
Jeff Sargent, Director of Community Development
Bernie Weber, Director of Public Works
Stacy Woods, Assistant City Attorney
APPROVAL OF
MINUTES
Motion was made by Council Member Isenberg, seconded by Council Member
Hoffe, to approve the regular meeting minutes of May 10, 2021. All present voted
in favor. Motion carried.
OPEN FORUM There was no one present desirous of addressing the council.
ROTATING VOTES Please note that votes taken on each agenda item are called by the secretary on a
rotating basis; however, the written minutes always list the mayor’s name first
followed by the council members’ in alphabetical order.
PRESENTATIONS:
FIRE CHIEF
COMMENDATION
Item 5.1
Mayor Hemken introduced for discussion Item 5.1, Recognition of New Hope
Public Works employee with Fire Chief’s Commendation.
Ms. Sarah Larson, Fire Chief of West Metro Fire‐Rescue District, presented Brad
Johnson with a chief’s commendation for his heroic act in the city on April 9, 2021,
during the course of his duties as a public works employee.
2020 ANNUAL
FINANCIAL REPORT
Mayor Hemken introduced for discussion Item 5.2, Motion to accept the 2020
annual financial report.
New Hope City Council May 24, 2021
Page 2
Item 5.2 Mr. Kirk McDonald, city manager, introduced Bill Lauer of Malloy, Montague,
Karnowski, Radosevich & Co. (MMKR). Mr. McDonald recommended that the
Council accept the 2020 audit to enable the city to submit the audit to the state
auditor in a timely manner.
Mr. Bill Lauer summarized the 2020 audit. He reviewed the auditor’s role and
stated the city received a “clean opinion,” which is the highest reporting available.
He stated the city’s records were found to be in good condition. He stated there
were no findings this year for internal control and compliance report. He indicated
a federal single audit was required for 2020 as the city received CARES Act funds.
Mr. Lauer stated the city’s fund balance as of December 31, 2020, was $27,455,251,
a decrease of $1,795,737 from the prior year. He stated at the end of the fiscal year,
the unassigned fund balance for the General Fund was $8,901,587 or 63 percent of
total General Fund 2020 expenditures and transfers out. He stated the city’s total
bonded debt decreased by $2,612,989 from the previous year.
Mr. Lauer reviewed the enterprise funds financial position (sewer utility, water
utility, golf utility, golf course, ice arena, storm water and street lighting). He stated
in total the net position of the city’s enterprise funds increased by $2,294,461.
Council Member London commented on the small expense for replacement value
within net investments of enterprise funds. Mr. Lauer explained that $20 million
of the $26 million is capital assets. He noted the city should review replacement
impact when setting various rates.
Council thanked Mr. Lauer for his presentation. City Manager McDonald noted
the favorable report is reflective of the efforts of city staff and AEM.
MOTION
Item 5.2
Motion was made by Council Member Isenberg, seconded by Council Member
Hoffe, to accept the 2020 annual financial report. All present voted in favor.
Motion carried.
CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated
that all items will be enacted by one motion unless requested that an item be
removed for discussion. Mr. Kirk McDonald, city manager, reviewed the consent
items.
FINANCIAL CLAIMS
Item 6.2
Approval of financial claims through May 24, 2021.
RESOLUTION 2021‐63
Item 6.4
Resolution approving transfer of CARES Act funding from 2020 Audit General
Fund balance to Temporary Financing Fund.
RESOLUTION 2021‐64
Item 6.5
Resolution approving $500,000 transfer from park infrastructure fund to ice arena
operating fund for debt service and capital improvements.
MOTION
Consent Items
Motion was made by Council Member Elder, seconded by Council Member Hoffe,
to approve the Consent items. All present voted in favor. Motion carried.
New Hope City Council May 24, 2021
Page 3
PLANNING CASE
21‐05
Item 8.1
Mayor Hemken introduced for discussion Item 8.1, Resolution approving variance
to setback requirement at 7711 49th Avenue North (Planning Case 21‐05).
Mr. Jeff Alger, community development specialist, explained the property owners
of 7711 49th Avenue North are requesting a variance to allow for the construction
of a 600 square‐foot addition behind the existing garage at the property. The
proposed addition would include a living/kitchen area, a bedroom, and a
bathroom. It would connect to the existing living space through the garage. The
home at 7711 49th Avenue North is a legal nonconforming structure as the
northeast corner of the garage is set back 3.9 feet from the east property line. The
R‐1, Single‐family Residential district requires a five foot side yard setback for
attached garages. The proposed addition would extend the building to the south,
following the north garage wall. This configuration would result in the new
addition having a side yard setback ranging from 6.5 feet to 7.5 feet. The R‐1,
Single‐family Residential district requires a 10‐foot side yard setback for living
space. A variance is required since the addition would not meet the required
setback.
Mr. Alger stated the Planning Commission considered the request for a 3.5 foot
side yard setback variance at its May 4 meeting and voted 9‐0 in favor. He
reviewed the variance criteria. Mr. Alger stated the Planning Commission dialogue
resulted in additional conditions within the resolution to ensure the entire
property remains a single‐family home with one address and that the expansion is
not for rental purposes.
Council Member London inquired regarding drainage.
Mr. Dan Boyum, city engineer, explained the grading plan will be reviewed with
the building official to ensure the drainage is directed towards the street, not the
adjacent property.
Mr. Brian Hubbard, property owner of 7711 49th Avenue North, was recognized.
He explained his mother‐in‐law will reside in the new living space. He indicated
he has spoken with his neighbor to the east regarding the proposed project, and
the neighbor has no concern. Mr. Hubbard assured Council that he has no
intention of renting a portion of the home.
Council thanked Mr. Hubbard for choosing to remain in New Hope and making
improvements to the property.
RESOLUTION 2021‐65
Item 8.1
Council Member London introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING VARIANCE TO SETBACK
REQUIREMENT AT 7711 49TH AVENUE NORTH (PLANNING CASE 21‐05).”
The motion for the adoption of the foregoing resolution was seconded by Council
Member Elder, and upon vote being taken thereon, the following voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against
the same: None; Abstained: None; Absent: None; whereupon the resolution was
declared duly passed and adopted, signed by the mayor which was attested to by
the city clerk.
New Hope City Council May 24, 2021
Page 4
2021 SANITARY
SEWER PIPE LINING
AWARD CONTRACT
(IMPROVEMENT
PROJECT NO. 1073)
Item 8.2
Mayor Hemken introduced for discussion Item 8.2, Resolution awarding a
contract to Hydro‐Klean, LLC in the amount of $80,413.38 for lining sanitary sewer
pipe in 2021 (Improvement Project No. 1073).
Mr. Dan Boyum, city engineer, stated the city undertakes an annual sanitary sewer
lining project to reduce inflow and infiltration into the sanitary sewer system. He stated
there is 377,178 feet of sanitary sewer pipe in New Hope and 68,423 (18%) has been
upgraded with Cured in Place Pipe (CIPP) lining.
Mr. Boyum stated the city previously awarded the 2020/2021 sewer lining project to
Visu‐Sewer to line sanitary sewer in 2020 and 2021. Bids came in significantly under
budget and a change order was added in 2020 for additional work. Approximately
$130,000 of the initial budget is still available in the 2021 budget. Bids were sought for
lining 2,110 feet of sewer pipe in the Liberty Park neighborhood. The low bid was
submitted by Hydro‐Klean, LLC for $80,413.38. He stated the project cost, including
contingency and engineering fees, is $101,320.86.
Council Member London asked if the lining project’s effectiveness can be measured.
Mr. Boyum reported the area was previously studied and metered for inflow and
infiltration. He stated after the lining is done, the meters can be installed again to obtain
measurements.
Mr. Kirk McDonald, city manager, pointed out the charge from Met Council to the city
has decreased due to the city’s ongoing I/I reduction efforts. Mr. Bernie Weber, director
of public works, stated the pipe lining also adds an additional 50 years to the life of the
infrastructure.
RESOLUTION 2021‐66
Item 8.2
Council Member London introduced the following resolution and moved its
adoption: “RESOLUTION AWARDING A CONTRACT TO HYDRO‐KLEAN,
LLC IN THE AMOUNT OF $80,413.38 FOR LINING SANITARY SEWER PIPE
IN 2021 (IMPROVEMENT PROJECT NO. 1073).” The motion for the adoption of
the foregoing resolution was seconded by Council Member Elder, and upon vote
being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe,
Isenberg, London; and the following voted against the same: None; Abstained:
None; Absent: None; whereupon the resolution was declared duly passed and
adopted, signed by the mayor which was attested to by the city clerk.
PUBLIC WORKS
PROJECT ‐ PHASE 1
(IMPROVEMENT
PROJECT NO. 1039)
Item 8.3
Mayor Hemken introduced for discussion Item 8.3, Resolution awarding contract
to Rochon Corporation for construction of Phase 1 Improvements at the Public
Works Facility (Improvement Project No. 1039).
Mr. Dan Boyum, city engineer, explained that on April 15, 2021, Council approved
plans and specifications for phase 1 improvements at the public works facility. Bids
were opened on May 6 and seven companies submitted bids. In addition to the
base bid, there were five alternate bids for wall panels, flooring, lunchroom
improvements, and garage doors for the dirt room. Mr. Boyum illustrated the
proposed building plans. He stated the low bid was submitted by Rochon
Corporation with a base bid of $2,255,000. Staff recommends awarding the contract
to Rochon Corporation for the base bid and Alternate 1 for $61,000 for translucent
wall panels in the garage area. The total contract would be $2,316,000. Staff
New Hope City Council May 24, 2021
Page 5
recommends deferring the other alternates to the phase 2 project. The intent is to
complete phase 1 at this time and phase 2 in 2024 or later with internal financing
and avoid the need to bond for the improvements. The engineer’s estimate was
$1,737,785. The higher bid is a result of design changes identified during the
feasibility study as well as an increase in building material costs seen nationwide.
The project cost, including indirect costs, is $2,508,280. It is recommended that
phase 1 be paid by the central garage building replacement fund ($1,650,000
balance) and a grant or a loan from the Temporary Financing Fund ($858,280). The
Temporary Financing Fund is utilized for gap financing on city projects to avoid
bonding, and the fund will have a balance of $4,441,664 at the end of May.
Mr. Boyum noted the operating costs for phase 1 improvements is $1,900/year for
air conditioning in the mechanics bay and $1,700/year to heat the soil storage
building. He stated an analysis was conducted for costs and equipment
replacement savings associated with storing vehicles and equipment indoors
instead of outside. He stated the savings by moving the fleet vehicles inside is
$33,013 annually for a total estimated savings of $990,393 over 30 years (using 2.5
years of extended life for indoor storage).
Mr. Boyum reviewed the proposed project schedule with construction beginning
in June and being substantially complete by November, 2021.
Council Member London commented that the expansion for indoor storage of
equipment is based on the reasoning that it will extend life cycles of
equipment/vehicles. He noted the same claim was made for the garages at the new
city hall but he does not believe the timeline has been extended for vehicle
replacements. He noted the city should be grateful to the federal government for
the Coronavirus Relief Funding that has been distributed to local governments and
will assist with expenses.
RESOLUTION 2021‐67
Item 8.3
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION AWARDING CONTRACT TO ROCHON
CORPORATION FOR CONSTRUCTION OF PHASE 1 IMPROVEMENTS AT
THE PUBLIC WORKS FACILITY (IMPROVEMENT PROJECT NO. 1039).” The
motion for the adoption of the foregoing resolution was seconded by Council
Member Hoffe, and upon vote being taken thereon, the following voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against
the same: None; Abstained: None; Absent: None; whereupon the resolution was
declared duly passed and adopted, signed by the mayor which was attested to by
the city clerk.
EXCHANGE OF
COMMUNICATION
Item 12.1
Mayor Hemken introduced for discussion Item 12.1, Exchange of communication
between members of the City Council.
Mayor Hemken reported on upcoming events.
ADJOURNMENT Motion was made by Council Member Isenberg, seconded by Council Member
Elder, to adjourn the meeting, as there was no further business to come before
the Council. All present voted in favor. Motion carried. The New Hope City
Council adjourned at 8:22 p.m.
New Hope City Council May 24, 2021
Page 6
Respectfully submitted,
Valerie Leone, City Clerk
G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx
Request for Action
June 14, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Approval of claims through June 14, 2021
Requested Action
Claims for services and commodities purchased through this period are listed on the Check Disbursement
Report
Attachments
Check Disbursement Report
Agenda Section
Consent
Item Number
6.2
I:\RFA\City Manager\2021\chickens 8353 50th\7.1 Q ‐ permit to exceed 06.14.21.docx
Request for Action
June 14, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Valerie Leone, City Clerk
Agenda Title
Public Hearing to consider a request for “permit to exceed limitations on the keeping of animals” at 8353 50th
Avenue North
Requested Action
The city has received a request by a resident to keep greater than three chickens at 8353 50th Avenue North
Policy/Past Practice
City code section 7‐6(8) requires Council to hold a hearing for such permits. Similar permits are held
elsewhere in the city and the permits are renewed annually.
Background
Keri and Clayton Miller, 8353 50th Avenue North, submitted an application to seek permission to keep up to
12 hens.
Sixty‐two property owners within 500 feet of the property have been notified of the hearing. As of this
writing, staff has received letters both in support and against the request (communication is attached and the
addresses are identified on attached map). The concerns were similar in nature and include the following
issues:
number of chickens (whether 12 is excessive)
potential health risks for persons with allergies
size of coop
public nuisance issues such as odor and insects from chicken feces
Staff advised residents the applicant is aware of the city ordinance and the requirement to properly maintain
the chicken coop. Residents were also advised that if the permit is granted, any future complaints would be
handled through the animal control officer, and the permit can be revoked if the chickens become a public
nuisance.
If Council approves the permit, the permit will expire on December 31 of each calendar year and is subject to
annual renewal. Council may revoke a permit prior to its expiration if it is determined that the terms of the
permit have been violated or if the animals have become either a public nuisance or a hazard to the public
health or safety.
The animal control officer has conducted an inspection of the property and found no issues.
Funding
The applicant has submitted the $75 non‐refundable application fee. Renewal permits are $35/year.
Agenda Section
Public Hearing
Item Number
7.1
Request for Action, Page 2
Attachments
Application
City code 7‐6
Public hearing notice
Communication from neighbors
Map illustrating comments in support and against
Memo from Animal Control Officer
I:\RFA\City Manager\2021\chickens 8353 50th\7.1c permit to exceed notice ckns.doc
City of New Hope
4401 Xylon Avenue North
New Hope MN 55428
City Contact:
Valerie Leone, City Clerk
763-531-5117
vleone@newhopemn.gov
NOTICE OF PUBLIC HEARING FOR
PERMIT TO EXCEED LIMITATIONS ON THE KEEPING OF ANIMALS
CITY OF NEW HOPE, MINNESOTA
Notice is hereby given that the New Hope City Council will meet at City Hall, 4401 Xylon Avenue North,
New Hope, Minnesota on Monday, June 14, at 7 p.m. to hold a public hearing on a request for a “permit to
exceed limitations on the keeping of animals” pursuant to city code 7-6(8). The applicant desires to keep
more than three chickens at 8353 50th Avenue North.
All properties located within 500 feet of the subject premises are being notified of the hearing. The City
Council will accept testimony at the hearing. If you are unable to attend the hearing but wish to comment
regarding the issue, you may submit written communication to the city clerk prior to the hearing. Permits
will not be granted if the City Council believes the situation will result in a nuisance or public health threat.
Accommodations such as a sign language interpreter or large printed materials are available upon request
at least five working days in advance. Please contact the city clerk to make arrangements (763-531-5117).
Dated: May 21, 2021
Valerie Leone
City Clerk
5/21/21
Letter of concern regarding chickens
Letter in support of chickens
Verbal support of chickens
Letter opposing chickens
8353 8345
4980
4972
8300
4941
Property with proposed chickens
8361
S:\June 14, 2021 Council Meeting\12.1 Q ‐ Upcoming Events.docx
Request for Action
June 14, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Exchange of communication between members of the city council
Upcoming meetings and events:
June 15 3:15 p.m. – District 281 Partnership Meeting
June 17 8:30 a.m. – Bassett Creek Watershed Management Commission Meeting
9:15 p.m. – Movie in the Park, “Big Hero 6”, New Hope Performance Center sponsored
by Affinity Plus Credit Union
June 18 ‐19 City‐Wide Garage Sale
June 19 9 a.m. to 1 p.m. – New Hope Community Farmers Market
June 21 6/6:30 p.m. – City Council Work Session
June 26 9 a.m. to 1 p.m. – New Hope Community Farmers Market
June 28 7 p.m. – City Council Meeting
Agenda Section
Other Business
Item Number
12.1