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042621 City Council Meeting Packet
NEW HOPE CITY COUNCIL MEETING AGENDA April 26, 2021 7:00 p.m. City Hall – Council Chambers 4401 Xylon Avenue North Mayor Kathi Hemken Council Member John Elder Council Member Andy Hoffe Council Member Michael Isenberg Council Member Jonathan London The City Council wants and encourages citizen participation at Council Meetings. Your input and opinions count and are valuable. You are encouraged to bring forth your comments and issues at the appropriate point on the agenda. A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time any person may address the Council on any subject pertaining to City business not listed on this agenda or scheduled as a future agenda item. The Council requests that you limit your presentation to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their hand and be recognized by the Mayor. Approach the podium and speak into the microphone by first stating your name and address. Also, please record your name on the roster at the table near the door so that your name will be spelled correctly in the minutes. Individuals should not expect the Mayor or Council to respond to their comments tonight; Council may refer the matter to staff for handling or for consideration at a future meeting. You are welcome to contact the city clerk at 763‐531‐5117 after the council meeting. COUNCIL MEETING BROADCASTS AND STREAMING Government Access channel 16 programming includes live/taped meeting replays Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org. www.newhopemn.gov New Hope Values and Vision City Mission Strong local government that is proactive in responding to the community needs and issues by delivering quality public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner. Values Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-e ective manner. Fiscal Responsibility We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if residents are to have confi dence in government. Ethics, Integrity and Professionalism We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and that all meaningful relationships are built on these values. Respect for the Individual We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering of opinions. Open, Honest, and Respectful Communication We believe that open, honest, and respectful communication is essential for an informed and involved citizenry and to foster a positive environment for those interacting with our city. Cooperation and Teamwork We believe that the public is best served when all work cooperatively. Visionary Leadership and Planning We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in planning for the future. Vision e city is a great place to grow as a family, individual, or business. All within our city are safe and secure. Essential services will be those that promote a safe and healthy environment for all residents. Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner and with measurable results. e city views residents as its greatest asset and seeks their input and participation. e city will meet the communication needs of citizens, elected o cials, and city sta . Strategic Goals e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks, lighting, and city facilities). e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health. e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve or enhance its tax base. e city will provide core services with a professional sta who are equipped with the necessary tools and equipment and given necessary direction. e city will facilitate and improve communications to promote e ective intergovernmental cooperation between sta , citizens, and Council. Adopted by the New Hope City Council, August 2006 Reaffirmed by the New Hope City Council, February 2019 CITY COUNCIL MEETING City Hall, 4401 Xylon Avenue North Monday, April 26, 2021 7:00 p.m. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – April 26, 2021 2. ROLL CALL 3. APPROVAL OF MINUTES: Regular Meeting Minutes – April 15, 2021 Work Session Meeting Minutes – April 19, 2021 4. OPEN FORUM 5. PRESENTATIONS 5.1 Awards presentation for the 2020‐2021 New Hope Snowman/Snow Sculpture Contest Winners 6. CONSENT BUSINESS 6.2 Approval of financial claims through April 26, 2021 6.4 Resolution declaring adoption and implementation of State performance measures 6.5 Resolution approving a joint powers agreement between the city of New Hope and the city of Crystal for utility reconstruction work on Louisiana Avenue North between 36th Avenue North and Markwood Avenue North which shares a common boundary between the cities (Improvement Project No. 1072) 6.6 Resolution approving a joint powers agreement with the city of New Hope and Canadian Pacific Railway for the replacement of the crossing surface at the Canadian Pacific railroad crossing at railroad mile post 8.62 on the Paynesville Subdivision (Boone Avenue Railroad Crossing Project No. 1067) 6.7 Resolution approving a contract with Reliakor Services, Inc. for disposal of debris collected during the spring 2021 street sweeping operation 6.8 Resolution approving agreement with the New Hope/Crystal/Plymouth Swim Club for use of the New Hope Aquatic Park for summer practices and meets 6.9 Resolution approving an agreement with Off Broadway Musical Theatre for the 2021 season 7. PUBLIC HEARING 8. DEVELOPMENT AND PLANNING 8.1 Resolution approving Conditional Use Permit for CSDC Facilities Corporation at 4741 Zealand Ave. N. (New Hope Planning Case 21‐04) 8.2 Resolution awarding low bid of $81,871 to T. A. Schifsky & Sons, Inc. for playground site work at Corner Park (Improvement Project No. 1055) and for basketball court replacement at Little Acre Park (Improvement Project No. 1059) 8.3 Resolution awarding contracts with Flagship Recreation and Landscape Structures for $96,862.22 for playground equipment and installation at Corner Park (Improvement Project No. 1055) 9. PETITIONS AND REQUESTS 10. ORDINANCES AND RESOLUTIONS 10.1 Ordinance No. 21‐03, an ordinance amending Sections 4‐16 CB, Community Business District and 4‐17 CC, City Center District of the New Hope City Code related to performance standards for outdoor dining 11. UNFINISHED AND ORGANIZATIONAL BUSINESS 12. OTHER BUSINESS 12.1 Exchange of communication between members of the city council 13. ADJOURNMENT Memorandum To: New Hope City Council From: Kirk McDonald, City Manager Date: April 21, 2021 Subject: Agenda Items for Monday, April 26, 2021 Open Forum We are not aware of anyone who intends to address Council for the open forum. Item 5.1 Staff would like Council to recognize the winners of the 2021 New Hope Snowman/Snow Sculpture Contest. The community contest was initiated by the Citizen Advisory Commission in 2018. There were 14 entries this year. Contest winners are given the choice of a cash prize or certificate towards a parks and recreation program. Citizen Advisory Commissioner Rick Riley will be in attendance to assist with the awards. Director Rader and I support the community contest. Items 6.1, 6.2, and 6.3 Item 6.1 – there are no new business license requests for this agenda. Item 6.2 ‐ involves routine financial claims. Item 6.3 – there are no new liability claims to report. Item 6.4 At the April 19 work session, Council expressed support for the continued participation of the performance measures program. This is a voluntary program, but the city is eligible for 14c per capita or approximately $3,051 in local government aid for participation. Staff must inform the state by July 1 of the city’s intentions to participate in the program. The measures will aid in evaluating residentsʹ satisfaction with local services. The survey contains three new questions and will be mailed with the July utility bills, distributed at city events such as the Farmers Market and National Night Out, and available on the city’s website. I recommend approval. Item 6.5 Staff requests approval of a joint powers agreement with the city of Crystal for utility reconstruction work on Louisiana Avenue North between 36th Avenue North and Markwood Avenue North. Crystal and New Hope have historically shared costs of construction projects in common border areas. The work consists of utility reconstruction work including sanitary sewer, watermain, storm sewer and storm water drainage culverts located on Louisiana Avenue North. Crystal would be the lead agency and manage the construction project. The estimated cost to New Hope is $120,028.58. The project would be funded by the city’s street infrastructure fund. Director Weber and I recommend approval. Page 2 Item 6.6 This resolution approves a joint powers agreement with the Canadian Pacific Railway for replacement of the crossing surface at Boone Avenue. The total cost will be $101,560.29 and the city’s share will be $55,560.29 plus an estimated cost of $25,000 for asphalt patching and traffic control. Funds from the street infrastructure fund will be used to pay for the project. The project will be undertaken after the Winnetka Avenue railroad crossing is completed. Director Weber and I recommend approval. Item 6.7 This item relates to the disposal of the debris collected during the spring street sweeping operation (the fall debris is composted). Bids were recently received and the low bid was submitted by Reliakor Services for $299.99 per 24‐cubic yard load. Based on past years, the amount of debris is 500 yards or $6,228.17. The total cost for the work (sweeping and disposal) is estimated at $27,465.67, and the amount budgeted in the stormwater operating budget is $34,000 so the total is about $6,500 under budget. Director Weber and I recommend approval. Item 6.8 This item approves an agreement with the New Hope/Crystal/Plymouth Swim Club for use of the New Hope Aquatic Park for early morning swim practices and three swim meets. The total rental is $20,512.50 plus any set‐up fees. The swim club has rented the New Hope pool for many years. The hourly rental fee is the same fee charged to all renters of the facility. As part of the pool grant agreement with MN Swimming, the City Council has committed to allowing a championship meet for four years. This year’s meet will be held July 16‐18 which requires closing the pool to the general public for three days. Director Rader and I recommend approval. Item 6.9 This resolution approves an agreement with Off Broadway Musical Theatre for the 2021 musical for $5,000. This year’s performance will be “The 25th Annual Putnam County Spelling Bee” held at the city’s new Performance Center. The musical will be held the weekends of July 22‐24, July 29‐31, and August 5‐7. Funding for the musical is included in the Recreation budget. Director Rader and I recommend approval. Item 8.1 CSDC Facilities Corporation has requested a conditional use permit to allow for a charter school to be located at 4741 Zealand Avenue North. Escuela Exitos (“School of Successes”) would rent the building from the CSDC Facilities Corporation and operate a K‐8, two‐way dual language Spanish/English immersion school. The property is currently owned by New Hope Church and is used for youth ministry and auxiliary church functions. The proposed plan includes renovation of the interior 31,500 square foot structure, expanding the parking lot on the north and east sides and constructing a bus access lane along the north side of the site from Boone Avenue North. The school would serve 165 students the first year and up to 390 students by 2024. The applicant has indicated there is a high demand for immersion school options. The Planning Commission discussed the request at its April 6 meeting and recommended approval with a 9‐0 vote subject to 12 conditions outlined in the resolution Page 3 (dealing with traffic patterns and signage in the parking lot, sidewalk, snow storage, fence, trash enclosure, trees, lighting, and drainage issues). Subsequent to the Planning Commission meeting, in follow up to concerns raised by one of the commissioners, the applicant has submitted a supplemental transportation narrative and revised morning drop‐off and afternoon pick‐up exhibits, and the information is attached to the Council report. Also subsequent to the meeting House of Hope Lutheran Church has submitted a letter in support of the Charter School. Director Sargent and I recommend approval. Item 8.2 This item approves a contract with T.A. Schlifsky & Sons, Inc. for playground site work at Corner Park and for basketball court replacement at Little Acre Park. T.A. Schifsky & Sons submitted the low quote of $81,871 for the work which includes replacement of the playground container, entrance ramp, pedestrian curb, replacement of the sidewalk, and a concrete pad for a bench. The basketball court portion of the project includes removal and replacement of the existing court and hoops at Little Acre Park. Bids were received from eight contractors and T.A. Schifsky & Sons, Inc. was the low bidder. This company is also the contractor for the 2021 street infrastructure project. The projects are included in the 2021 CIP and 2021 Park Infrastructure budget. Director Rader and I recommend approval. Item 8.3 This item awards a contract with Flagship Recreation and Landscape Structures for $96,862.22 for playground equipment at Corner Park located at 4653 47th Avenue North. The contract includes purchase and installation of playground equipment, pea rock, playground mats, geotextile fabric, and engineered wood fiber. The equipment purchase will be through Landscape Structures, and the installation will be handled by Landscape Structures. Both vendors are part of the state cooperative purchasing program. As a cost‐savings measure, public works staff will remove the old play equipment and procure and install two new benches and a park sign. In 2011 the city began using a playground vendor who offered a program to refurbish equipment. Similar to past projects input was sought from the neighborhood. There is $185,000 earmarked for the project. Also, staff recently applied for a $25,000 Hennepin youth sports grant. Director Rader and I recommend approval. Item 10.1 Staff is recommending a text amendment to the city code to allow freestanding restaurants in the CB and CC districts to exceed 30 percent of their outdoor dining size restriction provided they meet parking and setback conditions. The application was submitted by Pub42 as they would like to expand their outdoor dining area. The Planning Commission considered the ordinance amendment related to outdoor dining performance standards and recommended approval with a 9‐0 vote. Director Sargent and I recommend approval. Item 12.1 Mayor Hemken will review the list of upcoming events/meetings. EDA Item 4 Page 4 In February of 2021 the EDA acquired the single‐family home located at 5213 Pennsylvania Avenue North as part of the city’s scattered site housing program. Bids were solicited to prepare the lot for redevelopment. The low bid was submitted by Nitti Rolloff Services, Inc. for $26,750. The work includes hazardous material abatement, disposal of possessions, tree removal, demolition of the building and site improvements, well sealing, sewer lining, and water service valve replacement. The city has used the services of Nitti Rolloff in the past with good experiences. The EDA budget would fund the contract. Director Sargent and I recommend approval. EDA Item 5 In March of 2021 the EDA acquired the property located at 4637 Aquila Avenue North as part of the city’s scattered site housing program. The property was severely damaged in a tragic fire that occurred in the spring of 2020. Bids were solicited to prepare the lot for redevelopment. The low bid was submitted by Kevitt Excavating, LLC for $32,200. The work includes hazardous material abatement, demolition of the building and site improvements, site grading, sewer lining, and water service valve replacement. Because the house sustained fire damage, the debris must be taken to a landfill that is certified for potentially hazardous materials which is more expensive but ensures proper disposal. Director Sargent and I recommend approval. If you have any questions regarding items in the agenda packet, please contact me prior to the meeting so that staff can research any issues and be prepared to respond at the meeting. New Hope City Council April 15, 2021 Page 1 City of New Hope 4401 Xylon Avenue North New Hope, Minnesota 55428 City Council Minutes April 15, 2021 Regular Meeting City Hall, 5:30 p.m. CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice thereof; Mayor Hemken called the meeting to order at 5:30 p.m. This meeting was originally scheduled for April 12, 2021, and was re‐scheduled to April 15, 2021, due to a 7 p.m. curfew set on April 12, 2021, resulting from civil unrest in Brooklyn Center, Minnesota. PLEDGE OF ALLEGIANCE The City Council and all present stood for the Pledge of Allegiance. ROLL CALL Council present: Staff present: Kathi Hemken, Mayor John Elder, Council Member (arrived at 5:35 p.m.) Andy Hoffe, Council Member Michael Isenberg, Council Member Jonathan London, Council Member Kirk McDonald, City Manager Dan Boyum, City Engineer Brandi Hearn, Police Admin. Specialist Rich Johnson, Director of HR/Admin. Services Valerie Leone, City Clerk Susan Rader, Director of Parks & Recreation Bernie Weber, Director of Public Works Stacy Woods, Assistant City Attorney APPROVAL OF MINUTES Motion was made by Council Member Hoffe, seconded by Council Member Isenberg, to approve the work session meeting minutes of March 15, 2021. All present voted in favor. Motion carried. Motion was made by Council Member Isenberg, seconded by Council Member London, to approve the regular meeting minutes of March 22, 2021. All present voted in favor. Motion carried. OPEN FORUM There was no one present desirous of addressing the Council for the Open Forum. ROTATING VOTES Please note that votes taken on each agenda item are called by the secretary on a rotating basis; however, the written minutes always list the mayor’s name first followed by the council members’ in alphabetical order. CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated that all items will be enacted by one motion unless requested that an item be removed for discussion. Mr. Kirk McDonald, city manager, reviewed the consent items. Item 6.9 was removed for discussion. New Hope City Council April 15, 2021 Page 2 FINANCIAL CLAIMS Item 6.2 Approval of financial claims through April 12, 2021. MOTION Item 6.4 Motion accepting certificate of achievement for excellence in financial reporting. RESOLUTION 2021‐40 Item 6.5 Resolution proclaiming April 18‐24, 2021, to be the “Great Shingle Creek Watershed Cleanup Week”. RESOLUTION 2021‐41 Item 6.6 Resolution proclaiming April 18‐24, 2021, as National Crime Victims’ Rights Week in the city of New Hope. RESOLUTION 2021‐42 Item 6.7 Resolution proclaiming the month of May, 2021, as Arbor Month in the city of New Hope. RESOLUTION 2021‐43 Item 6.8 Resolution proclaiming the month of May 2021 as Building Safety Month in the city of New Hope. RESOLUTION 2021‐44 Item 6.10 Resolution approving renewing the agreement with Solution Builders to provide information technology support services for the city effective May 1, 2021 to April 30, 2022. RESOLUTION 2021‐45 Item 6.11 Resolution authorizing the purchase and appropriation of funds in the amount of $2,950 for the cleaning, crack repair and repainting of the basketball court at Corner Park by C & H Sport Surfaces, Inc. RESOLUTION 2021‐46 Item 6.12 Resolution authorizing the statewide public works mutual aid pact and equipment loan agreement. RESOLUTION 2021‐47 Item 6.13 Resolution in support of three Hennepin Youth Sports Program grant applications. MOTION Consent Items Motion was made by Council Member Elder, seconded by Council Member Hoffe, to approve the Consent agenda with the exception of item 6.9 which was removed for discussion. All present voted in favor. Motion carried. REMOVED FOR DISCUSSION: Public Works Week Item 6.9 Resolution proclaiming May 16‐22, 2021, as National Public Works Week in the city of New Hope. Council Member Elder commended the New Hope Public Works Department for their year‐round good work including snowplowing roads, mowing parks and repairing water main breaks. He noted he receives much positive feedback from the community and asked Director Weber to relay the Council’s appreciation to all public works staff. RESOLUTION 2021‐48 Item 8.1 Council Member Elder introduced the following resolution and moved its adoption: “RESOLUTION PROCLAIMING MAY 16‐22, 2021, AS NATIONAL PUBLIC WORKS WEEK IN THE CITY OF NEW HOPE.” The motion for the adoption of the foregoing resolution was seconded by Council Member Hoffe, and New Hope City Council April 15, 2021 Page 3 upon vote being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against the same: None; Abstained: None; Absent: None; whereupon the resolution was declared duly passed and adopted, signed by the mayor which was attested to by the city clerk. PUBLIC WORKS PHASE 1 (IMPROVEMENT PROJECT NO. 1039) Item 8.1 Mayor Hemken introduced for discussion Item 8.1, Resolution approving plans and specifications and authorizing bids for Phase 1 Improvements at the Public Works Facility (Improvement Project No. 1039). Mr. Dan Boyum, city engineer, explained that the central garage facility is at capacity and preparation of plans and specifications for Phase 1 improvements were authorized on January 25, 2021. He stated phase 1 includes a new security system (cameras and gates), a 3,000 square‐foot detached soils storage building and renovations to the existing soil storage area, partial lot pavement replacement and storm treatment chamber, mechanics bay improvements (air conditioning, parts storage room renovations, repaint wall, additional parking spaces), relocated fitness room; trench drain corrections; and new garage doors. The new estimated cost for Phase 1 is $2,059,681. The original estimate for Phase 1 was $1,690,001, and the increase of $369,680 is due to building material cost increases and changes made during the design changes. The design changes include construction of the soil storage building with block walls instead of metal siding as metal siding does not meet the city’s design standards, replacement of the trench drain in the garage floor instead of spot repairs (due to its deteriorated condition), including the mechanics bay parking spaces in the base bid instead of bidding as an alternate, and renovations to the mezzanine for plan storage and office space for temporary staff. Mr. Boyum explained in addition to the base bid, there will be five alternate bids for wall panels, flooring, lunchroom improvements, and garage doors for the dirt room. He illustrated the proposed improvements. Phase 1 will be funded by the central garage building replacement fund and reserves, without the need for bonding. Phase 2 is estimated at $5.7 million and would occur in 2024 or later. Mr. Boyum reviewed the proposed schedule for Phase 1. He stated bids would be presented to Council on May 24, 2021. Council Member Elder commented on the current high construction material costs and inquired of the cost to solicit bids. Mr. Boyum stated bid solicitation is approximately $2,000 as it involves distribution of plans and conducting a pre‐bid meeting. He noted there is a relatively low amount of lumber required for the project and therefor the bids may be favorable. Other questions of Council included the length of time it would take to repay an interfund loan, the projected cost of increased operational costs, the amount of indirect funds for engineering oversight, and the amount of equipment currently stored outside that needs to be stored indoors. Director Weber noted new equipment is larger than older equipment (such as tractors with snowblower attachments and trucks with tandem axels). He stated some equipment that is stored outside, such as dump trucks, is used for emergency situations such as water main breaks. New Hope City Council April 15, 2021 Page 4 Mr. Boyum explained the indirect costs for Stantec’s oversight. He stated he would provide responses to the city manager regarding the remaining questions of Council. RESOLUTION 2021‐49 Item 8.1 Council Member Elder introduced the following resolution and moved its adoption: “RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING BIDS FOR PHASE 1 IMPROVEMENTS AT THE PUBLIC WORKS FACILITY (IMPROVEMENT PROJECT NO. 1039).” The motion for the adoption of the foregoing resolution was seconded by Council Member Isenberg, and upon vote being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against the same: None; Abstained: None; Absent: None; whereupon the resolution was declared duly passed and adopted, signed by the mayor which was attested to by the city clerk. ICE ARENA SKYLIGHT REPLACEMENT (IMPROVEMENT PROJECT NO. 1058) Item 8.2 Mayor Hemken introduced for discussion Item 8.2, Resolution authorizing the purchase and appropriation of funds in the amount of $162,304 for the replacement of the skylight at the New Hope Ice Arena by W.L. Hall Company (Improvement Project No. 1058). Mr. Dan Boyum, city engineer, stated at the February 22 Council Meeting, Council awarded the roof replacement for the south roof at the ice arena to Jackson & Associates. The skylight replacement was bid as an alternate, and staff believed a lower pricing could be obtained if the skylight replacement was done as a stand‐ alone project. Since that time staff solicited quotes for the skylight replacement. During the process it was determined that the new skylight frame will need to be raised two to three inches to avoid the existing sprinkler heads. This change requires the roof contractor to perform additional EFIS work above the skylight. The cost for the work is $30,650 and will be presented as a change order. Mr. Boyum illustrated the current barrel style skylight and the profile of the recommended 45 degree design. He stated staff recommends awarding the bid with W.L. Hall Company for $162,304 for the skylight. The company is a leader in the skylight installation industry in the twin cities. Council Member London noted the barrel style skylight was part of the original architectural design of the ice arena. He questioned the aesthetics using the 45 degree skylight. Mr. Boyum and Director Rader acknowledged the skylight replacement will have a different appearance but emphasized it will provide a better design and decrease snow hazards. RESOLUTION 2021‐50 Item 8.2 Council Member Isenberg introduced the following resolution and moved its adoption: “RESOLUTION AUTHORIZING THE PURCHASE AND APPROPRIATION OF FUNDS IN THE AMOUNT OF $162,304 FOR THE REPLACEMENT OF THE SKYLIGHT AT THE NEW HOPE ICE ARENA BY W.L. HALL COMPANY (IMPROVEMENT PROJECT NO. 1058).” The motion for the adoption of the foregoing resolution was seconded by Council Member Hoffe, and upon vote being taken thereon, the following voted in favor thereof: Hemken, New Hope City Council April 15, 2021 Page 5 Elder, Hoffe, Isenberg, London; and the following voted against the same: None; Abstained: None; Absent: None; whereupon the resolution was declared duly passed and adopted, signed by the mayor which was attested to by the city clerk. ICE ARENA ROOF CHANGE ORDER NO. 1 (IMPROVEMENT PROJECT NO. 1058) Item 8.3 Mayor Hemken introduced for discussion Item 8.3, Resolution approving change order no. 1 with Jackson & Associates for roof improvements at the New Hope Ice Arena (Improvement Project No. 1058). Mr. Dan Boyum, city engineer, stated during the preconstruction meeting for the new roof, the slippery texture of the new roof was discussed. Because staff accesses the roof several times a month for equipment maintenance, it was determined that roof walkway pads should be added to routes that are used by staff. The cost of the walkway is $12,000 and it will have a 25‐year warranty similar to the roof. Mr. Boyum stated the cost of the EIFS modifications above the skylight that were discussed during Item 8.2 total $30,650. He stated Change Order No. 1 for the walkway pads and EIFS modifications totals $42,650 and increases the contract with Jackson & Associates from $194,000 to $236,650. He stated the budget estimate for the roof was recently reduced from $750,000 to $500,000, and the total for both the roof and skylight replacement projects is $435,954. Council Member Isenberg requested an opportunity to see the detail of the fire sprinklers. Mr. Boyum stated he would email the drawings to Council. RESOLUTION 2021‐51 Item 8.3 Council Member Elder introduced the following resolution and moved its adoption: “RESOLUTION APPROVING CHANGE ORDER NO. 1 WITH JACKSON & ASSOCIATES FOR ROOF IMPROVEMENTS AT THE NEW HOPE ICE ARENA (IMPROVEMENT PROJECT NO. 1058).” The motion for the adoption of the foregoing resolution was seconded by Council Member Hoffe, and upon vote being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against the same: None; Abstained: None; Absent: None; whereupon the resolution was declared duly passed and adopted, signed by the mayor which was attested to by the city clerk. LMCIT INSURANCE PREMIUMS Item 11.1 Mayor Hemken introduced for discussion Item 11.1, Motion approving renewal of insurance premiums for general liability, property damage, employee bond and worker’s compensation for the period April 20, 2021 through April 20, 2022 through the League of Minnesota Cities Insurance Trust (LMCIT). Mr. Kirk McDonald, city manager, explained the city clerk coordinates renewal of the general liability insurance, and the director of human resources and administrative services handles the workers’ compensation insurance renewal. Mr. McDonald stated the premium for the property/liability coverage increased from $189,767 to $210,795 or $21,028 from last year (primarily due to the pool, bathhouse/mechanical building, outdoor theatre, and picnic pavilion). Mr. McDonald stated the workers’ compensation premium increased from $232,755 to $281,733 or $41,978 from last year. He stated the increase is due to several factors including increased payroll, increased premiums, and a change in New Hope City Council April 15, 2021 Page 6 deductible. He stated staff is recommending the city change to a zero deductible for workers’ compensation insurance this year. Mr. McDonald stated the total insurance expense is $492,528 which is below the 2021 budgeted amount of $492,528. Mr. Rich Johnson, director of human resources and administrative services, explained the rationale for changing from a $5,000 deductible to a zero deductible for workers’ compensation insurance. He stated the city will continue to strive for a low number of claims. The deductible amount will be re‐examined prior to next year’s insurance premium renewal. MOTION Item 11.1 Motion was made by Council Member London, seconded by Council Member Isenberg, approving renewal of insurance premiums for general liability, property damage, employee bond and worker’s compensation for the period April 20, 2021 through April 20, 2022 through the League of Minnesota Cities Insurance Trust (LMCIT). All present voted in favor. Motion carried. LMCIT STATUTORY LIMITATIONS Item 11.2 Mayor Hemken introduced for discussion Item 11.2, Motion to accept statutory limitations of $500,00 for individual claimant recovery for insurance provided by League of Minnesota Cities Insurance Trust (LMCIT). Mr. Kirk McDonald, city manager, recommended the Council take action similar to prior years to accept the statutory limitation for individual claimant recovery. He stated that if the city waived the statutory tort limits, a single claimant could potentially recover up to $2,000,000 per occurrence compared to $500,000. MOTION Item 11.2 Motion was made by Council Member Isenberg, seconded by Council Member London, to accept statutory limitations of $500,000 for individual claimant recovery for insurance provided by League of Minnesota Cities Insurance Trust (LMCIT). All present voted in favor. Motion carried. EXCHANGE OF COMMUNICATION Item 12.1 Mayor Hemken introduced for discussion Item 12.1, Exchange of communication between members of the City Council. Mayor Hemken reported on upcoming events. ADJOURNMENT Motion was made by Council Member Isenberg, seconded by Council Member London, to adjourn the meeting, as there was no further business to come before the Council. All present voted in favor. Motion carried. The New Hope City Council adjourned at 6:30 p.m. Respectfully submitted, Valerie Leone, City Clerk City Council Work Session April 19, 2021 Page 1 City of New Hope 4401 Xylon Avenue North New Hope, Minnesota 55428 City Council Minutes Work Session Meeting April 19, 2021 Civic Center Conference Room CALL TO ORDER The New Hope City Council met in work session pursuant to due call and notice thereof; Mayor Hemken called the meeting to order at 6:30 p.m. ROLL CALL Council present: Kathi Hemken, Mayor Andy Hoffe, Council Member Michael Isenberg, Council Member Jonathan London, Council Member Council absent: John Elder, Council Member Staff present: Kirk McDonald, City Manager Brandon Bell, Community Development Assistant Dan Boyum, City Engineer Sarah Larson, WMFRD Chief Valerie Leone, City Clerk Jeff Sargent, Director of Community Development Bernie Weber, Director of Public Works Others present: Marcus Bush, Metropolitan Council Environmental Services (MCES) – participated virtually by WebEx WEST METRO FIRE‐ RESCUE UPDATE Item 11.1 Mayor Hemken introduced for discussion item 11.1, Update from West Metro‐Fire Rescue District. Ms. Sarah Larson, West Metro Fire‐Rescue District Chief, reported during first quarter of 2021 there were 384 calls for service. She stated the department ended the duty crew staffing that was implemented during the COVID‐19 pandemic and transitioned back to normal response on April 1, 2021. The district assisted the police in both cities during the civil unrest that stemmed from an officer involved shooting in Brooklyn Center by activating crews to cover medical calls. Chief Larson explained that 18 members of the district are assisting with the design for the new fire engines. She stated the district received a clean audit from MMKR. She reported on FEMA public assistance grants for a total funding of $448,584.88. Chief Larson stated the home safety surveys have resumed, and the goal is to complete 30 during year 2021. Chief Larson presented the preliminary 2022 fire budget of $2,782,100 which is a $108,050 or 4.04% increase over last year’s budget. She stated New Hope’s share of the budget is $1,418,222.38 or 50.9767% based on market values. She reviewed the timeline for budget approval. City Council Work Session April 19, 2021 Page 2 Mr. Kirk McDonald, city manager, commented that he and the Crystal city manager have thoroughly reviewed the fire budget. He asked if Council had any concerns regarding the proposed budget and if the council believes a joint council/board work session is necessary in August. He stated both councils must adopt the budget by August 31. He commented on the fire chief’s high level of communication including the quarterly meetings with Council. The Council expressed support for the proposed budget and declined holding the August work session. Council thanked Chief Larson for the budget presentation. INFLOW & INFILTRATION PRESENTATION Item 11.2 Mayor Hemken introduced for discussion item 11.2, Receive presentation on Inflow and Infiltration (I/I) Point of Sale Programs. Mr. Brandon Bell, community development assistant, explained that inflow and infiltration, also known as I/I, is the flow of stormwater into a city’s main sewer system. There is public I/I, where I/I occurs on public property or public facilities; and private I/I where I/I occurs on a private residential or commercial property. Inflow, which is where a private owner has their sump pump empty directly into their sewer line. Infiltration means a sewer line, either private or public, has cracks and/or roots growing through the pipe that allows stormwater to penetrate into the sewer line. The wastewater in the sewer has to be treated at the regional wastewater treatment center, while stormwater does not. This means that the stormwater that penetrates into the sewer system has to be treated as sewage water. The cost for treating this excess stormwater is passed on to cities in the metro area via the Metropolitan Council Environmental Services (MCES), and treating the excess stormwater as sewer water is also an immense burden on the water treatment system. Mr. Bell explained that some cities have I/I point of sale programs that require homeowners to have their sewer line connection from their house to the city main line inspected before they can close on the sale of their property. He reported on the cities that have a program in place and methods used by the cities to reduce I/I. He stated repairs typically cost between $3,000 to $5,000; and a full replacement could cost $10,000. Mr. Bell reported that per the city engineer’s correspondence, the city has re‐lined 68,423 feet (or 18%) of the city’s 377,178 feet of sanitary mainline sewer pipe with CIPP (cure in place pipe). He stated staff plans to obtain quotes for additional sanitary sewer lining work in the northwest corner of the city in 2021. The city has obtained a Green Infrastructure Grant for $50,000 to help study I/I reduction in that area once the lining work is completed. New Hope’s wastewater flow charges increased in 2021, resulting in a 7.14%, or $130,944, increase in annual charges to New Hope from 2020 to 2021. Reducing I/I flow into the sanitary sewer system would help reduce charges from MCES. The last surcharge (I/I flow exceedance) to New Hope was in May of 2019. The exceedance flow volumes has decreased over the last few events compared to the exceedance volumes in 2013 and 2014 due to the public I/I measures taken. Mr. Marcus Bush from the Metropolitan Council Environmental Services (MCES) was recognized. Mr. Bush reviewed the I/I program goals to protect public health by avoiding backup of sewage into basements, protect water quality by avoiding spills to City Council Work Session April 19, 2021 Page 3 lakes and rivers, and maintain economic efficiency by avoiding unnecessary expansion of sewers and treatment plants. He stated the long‐term I/I reduction approach is the I/I point of sale program to protect public health. He cited a case study in West St. Paul that resulted in over 100 sewage backups into homes. It was noted that more than 50% of the services in New Hope are over 50 years old. He stated the city has nearly twice the amount of private service pipes compared to public lines. Council discussed the burden to homeowners if expensive repairs are needed. It was noted that tree roots pull water into the sewer. Council Member London inquired of sump pump connections. Mr. Bernie Weber, director of public works, reported that from 2009‐2012 the city conducted a city‐wide inspection of sump pump connections. Mr. Kirk McDonald, city manager, noted the city performs ongoing sewer pipe relining. He stated the city should determine the most cost‐effective approach to reduce I/I. Mr. Bush stated a balanced approach with both public and private lines is best. He commented that the I/I point of sale program does not hinder home sales. Mr. McDonald advised Council that the discussion is informational only and no decision needs to be made immediately regarding the proposed I/I point of sale program and that an update would be provided after completion of the Green Grant study. Council emphasized the need to educate the public regarding ways to reduce utility fees through proper sump pump and rain gutter discharge, inspection of private sewer service laterals, and making repairs to address sources of I/I. Council thanked staff and Mr. Bush for the informative presentation. 2021 PERFORMANCE MEASURES SURVEY Item 11.3 Mayor Hemken introduced for discussion item 11.3, Discuss participation in 2021 performance measures survey program. Mr. Kirk McDonald, city manager, explained the Council discussed the survey at its February work session. He stated staff has drafted the 2021 survey for Council’s review. Mr. Brandon Bell, community development assistant, stated three questions have been added: 1) how would you rate the appearance and function of the civic center park, including the new aquatic park; 2) how do you obtain the majority of your city information (city website, city publications, social media, sun post/ccx media); and 3) how do you feel the city reacted to the covid‐19 pandemic in the following areas (overall, parks and rec, elections and permits and inspections). The Council was in agreement with the survey questions and was advised that the survey would be distributed with the utility bills, through the city’s website, and at city events such as the Farmers Market and National Night Out. City Council Work Session April 19, 2021 Page 4 Mr. McDonald stated the survey will be presented at the next council meeting for formal approval. OTHER BUSINESS Council Member London suggested Council consider reviewing the definition of a “nuisance” and asking the police chief to address the Council on the matter. He stated some issues such as noise complaints are referred to the police department and it does not seem to be a good use of resources. Council Member Isenberg commented that oftentimes problems can be eliminated if neighbors simply hold a conversation about issues. Mayor Hemken pointed out that community development inspectors can issue citations for property violations such as outdoor storage but not for vehicular moving violations. ADJOURNMENT The meeting was adjourned at 8:17 p.m. as there was no further business to come before the Council at its work session. Respectfully submitted, Valerie Leone, City Clerk I:\RFA\P&R\CAC\2021\5.1 Q ‐ Snowman‐Snow Sculpture Contest.docx Request for Action April 26, 2021 Approved by: Kirk McDonald, City Manager Originating Department: Parks & Recreation By: Susan Rader, Director Agenda Title Awards presentation for the 2020‐2021 New Hope Snowman/Snow Sculpture Contest winners Requested Action Staff requests the City Council recognize the New Hope Snowman/Snow Sculpture Contest winners. This contest was sponsored by the Citizen Advisory Commission (CAC). Background The idea for a snowman‐building contest was originally discussed at the October 2017 CAC meeting as part of a brainstorming session to generate ideas to bring attention to New Hope. The commissioners quickly agreed that it would be a fun contest to host and that it would encourage people to get outside to enjoy the winter. In order to give people the option of creating a snowman or snow sculpture, the contest was titled the New Hope Snowman/Snow Sculpture Contest. Similar to last year’s contest, the entries could be submitted through the end of March and the contest was open to New Hope individuals, families, neighborhoods or groups. The contest was advertised in In Motion, In the Pipeline, the city web site, the city electronic sign boards, and through social media. Participants were asked to submit a photo with their name, address and a title for the creation via email. Following the March 31 deadline, fourteen entries were forwarded to the commissioners for voting. Last year, a total of six entries were received. The contest winners are given the choice of a cash prize or certificate toward a parks and recreation program. Agenda Section Presentations Item Number 5.1 G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx Request for Action April 26, 2021 Approved by: Kirk McDonald, City Manager Originating Department: City Manager By: Kirk McDonald, City Manager Agenda Title Approval of claims through April 26, 2021 Requested Action Claims for services and commodities purchased through this period are listed on the Check Disbursement Report Attachments Check Disbursement Report Agenda Section Consent Item Number 6.2 I:\RFA\City Manager\2021\Performance Measures Survey Program\4‐26 Performance Measures Survey Q&R\6.4 Q & R ‐ Performance Measures Program 04‐26‐21.docx Request for Action April 26, 2021 Approved by: Kirk McDonald, City Manager Originating Department: Community Development By: Brandon Bell, CD Assistant & Kirk McDonald, City Manager Agenda Title Resolution declaring adoption and implementation of State performance measures Requested Action Staff recommends that the City Council adopt a resolution implementing the state performance measures to aid in evaluating residents’ satisfaction with local services. Many metro area and out of state cities are participating in the program, and notification of participation must be submitted to the state by July 1, 2021. Policy/Past Practice In 2011, the Minnesota Legislature’s Council on Local Results and Innovation released a standard set of ten performance measures for cities to aid residents, taxpayers, and state and local officials in determining the effectiveness of cities in providing services and to measure the residents’ opinions of those services. The city has participated in the program since 2011 to evaluate residents’ satisfaction with city services. Cities that participate in the program are eligible for a reimbursement of $0.14 per capita, resulting in approximately $3,133 per year for New Hope. Background At the February 16, 2021, work session, the City Council expressed support for participating in the 2021 performance measures survey program and reaffirmed its values/mission statement. The City Council also reviewed the proposed survey questions for 2021 and made recommendations for the survey. At the April work session, the City Council supported adding three new questions to the survey, which reads as follows: Question #4: How would you rate the appearance and function of the Civic Center Park, including the new Aquatic Park? Question #17: Of these sources, how do you obtain the majority of your city information? (City Website, City Publications, Social Media, Sun Post/CCX Media) Question #21: How do you feel the city reacted to the COVID‐19 pandemic in the following areas? (Overall, Parks and Rec, Elections and Permits and Inspections) Staff intends to distribute the survey with the July utility bills and will be open for submittal until September 17, 2021. The survey will be made available on the city’s website (newhopemn.gov/survey) and at city hall and will be distributed at city events such as the Farmers Market and National Night Out. Staff will report the performance measures results to the state, incorporate them into the Performance Measurement Report/SMART Goals document, and include the information in the annual budget presentation. Funding The city would receive approximately $3,133 from the state for the per capita reimbursement. Agenda Section Consent Item Number 6.4 Request for Action, Page 2 Recommendation Staff recommends adoption of a resolution declaring participation and implementation of State performance measures for 2021. Attachments Resolution 2021 New Hope City Services Survey City of New Hope Resolution No. 2021 ‐ Resolution declaring adoption and implementation of State performance measures WHEREAS, the State Legislature created the Council on Local Results and Innovation which set a standard set of ten performance measures for cities that will aid residents, taxpayers and state and local elected officials in determining the efficiency of local services; and WHEREAS, the city of New Hope has participated in the new standards measure program voluntarily since 2011 and wishes to do so again in 2021, and the city may be eligible for a reimbursement and exemption from levy limits; and WHEREAS, the city has adopted the following performance measures: 1. Rating of the overall quality of services in New Hope 2. Percent change in the taxable property market value 3. Citizens’ rating of the overall general appearance of the city 4. Bond rating 5. Citizens’ rating of the quality of city recreational programs and facilities 6. Citizens’ likelihood of using public transit if readily available 7. Citizens’ support of funding home repair and improvement programs 8. Part I and II crime rates 9. Citizens’ rating of safety in the community 10. Average police response time 11. Insurance industry rating of fire services 12. Citizens’ rating of the fire protection services 13. Fire calls per 1,000 population 14. Average city pavement rating index 15. Citizens’ rating of overall condition of county roads 16. Citizens’ rating of overall condition of city streets 17. Citizens’ rating of the quality of snowplowing on city streets 18. Citizens’ rating of the dependability and overall quality of city water supply 19. Citizens’ rating of the quality of stormwater management in the city 20. Citizens’ rating of the dependability and overall quality of city sanitary sewer service 21. Number of sewer blockages on city system per 1,000 connections 22. Citizens’ rating of the quality of code enforcement 23. Citizens’ rating of communication/distribution of information NOW, THEREFORE, BE IT RESOLVED that the New Hope City Council will report the results of the performance measures to its citizenry by the end of the year through publication, direct mailing, posting on the city’s website, or through a public hearing at which the budget and levy will be discussed and public input allowed. BE IT FURTHER RESOLVED, the city of New Hope will submit to the Office of the State Auditor the actual results of the performance measures adopted by the city. Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, the 26th day of April, 2021. Mayor Attest: City Clerk 2021 New Hope City Services Survey You have the option of completing this survey on paper or by visiting newhopemn.gov/survey. If you choose to fill out the paper version, mail it back to the city with your utility bill or drop it off at New Hope City Hall (either inside or in the utility drop box) by Oct. 1, 2021. Please submit only one copy of the survey per adult resident, per year. Thank you. 1. How many years have you lived in New Hope? O 0‐1 Year O 2‐5 Years O 6‐10 Years O 11‐20 Years O More than 20 Years 2. As things now stand, how long in the future do you expect to live in New Hope? O 0‐1 Year O 2‐5 Years O 6‐10 Years O 11‐20 Years O More than 20 Years 3. How would you rate the overall appearance of the city? O Excellent O Good O Neutral O Fair O Poor 4. How would you rate the appearance and function of the Civic Center Park, including the new Aquatic Park? O Excellent O Good O Neutral O Fair O Poor 5. Do you think the city is too tough, about right or not tough enough in enforcing the City Code on such nuisance issues as trash can screening, exterior storage and inoperable vehicles? O Too Tough O About Right O Not Tough Enough 6. How would you describe your overall feeling of safety in the city? O Very Safe O Somewhat Safe O Somewhat Unsafe O Very Unsafe 7. What is your perception of the quality of fire education, inspection and response services provided by West Metro Fire‐Rescue District? O Excellent O Good O Neutral O Fair O Poor 8. How would you rate the overall condition of county roads (Winnetka Avenue south of Bass Lake Road, Bass Lake Road, 42nd Avenue and Medicine Lake Road)? O Excellent O Good O Neutral O Fair O Poor 9. How would you rate the overall condition of city streets (not including county roads)? O Excellent O Good O Neutral O Fair O Poor 10. How would you rate the overall quality of snowplowing of city streets? O Excellent O Good O Neutral O Fair O Poor 11. How likely would you be to use public transit if it was readily available? O Very Likely O Somewhat Likely O Somewhat Unlikely O Very Unlikely 12. How would you rate the dependability and overall quality of the city sanitary sewer service? O Excellent O Good O Neutral O Fair O Poor 13. How would you rate the dependability and overall quality of the city water supply? O Excellent O Good O Neutral O Fair O Poor ‐Over‐ 14. How would you rate the overall quality of stormwater management in the city? O Excellent O Good O Neutral O Fair O Poor 15. How would you rate the overall quality of city recreational programs and facilities (parks, trails, recreation facilities, classes, etc.)? O Excellent O Good O Neutral O Fair O Poor 16. How would you rate the quality of communication/distribution of information? O Excellent O Good O Neutral O Fair O Poor 17. Of these sources, how do you obtain the majority of your city information? O City Website O City Publications O Social Media O Sun Post/CCX Media 18. If the city offered financial assistance for home repair and improvement projects, would this interest you? O Yes O No 19. How would you rate the overall quality of services provided by the city? O Excellent O Good O Neutral O Fair O Poor 20. How do you feel about your opportunities to provide input and feedback about issues of New Hope? O Excellent O Good O Neutral O Fair O Poor 21. How do you feel the city reacted to the COVID‐19 pandemic in the following areas? Overall O Excellent O Good O Neutral O Fair O Poor Parks & Rec O Excellent O Good O Neutral O Fair O Poor Elections O Excellent O Good O Neutral O Fair O Poor Permits and Inspections O Excellent O Good O Neutral O Fair O Poor Additional comments or concerns (please print): ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ If you would like someone from the city to contact you about your comments/concerns, please provide your name and phone number and a staff member will contact you. Name ____________________________________ Daytime Phone ___________________________ I:\RFA\PUBWORKS\2021\Council\1072 JPA Crystal Louisiana\4‐26 Approve JPA Request for Action April 26, 2021 Approved by: Kirk McDonald, City Manager Originating Department: Public Works By: Bernie Weber, Director Agenda Title Resolution approving a joint powers agreement between the city of New Hope and the city of Crystal for utility reconstruction work on Louisiana Avenue North between 36th Avenue North and Markwood Avenue North which shares a common boundary between the cities (Improvement Project No. 1072) Requested Action Staff requests the approval of a resolution approving a joint powers agreement between the city of New Hope and the city of Crystal for utility reconstruction work on Louisiana Avenue North between 36th Avenue North and Markwood Avenue North which shares a common boundary between the cities (Improvement Project No.1072) Policy/Past Practice The City Council routinely considers joint powers agreements due to the economics and efficiencies of doing so. The city of New Hope has participated with neighboring cities on street infrastructure projects, with regards to boundary streets, for many years. Background The attached agreement sets forth the obligations of the cities of Crystal and New Hope in undertaking the project. The agreement establishes that the city of Crystal is the lead agency and is responsible for managing the construction. The city of Crystal plans to complete the work this year (2021). The project generally consists of utility reconstruction work on existing public utilities including sanitary sewer, watermain, storm sewer and storm water drainage culverts, located on Louisiana Ave N. Funding This project will be funded primarily by the city of New Hope street infrastructure fund. Crystal prepared a cost estimate for the project. The cost estimate is $120,028.58 and includes construction and administrative costs for the portion of the project located within the corporate limits of New Hope. Attachments Resolution Joint Powers Agreement Project Location Map Agenda Section Consent Item Number 6.5 City of New Hope Resolution No. 2021‐ Resolution approving a joint powers agreement between the city of New Hope and the city of Crystal for utility reconstruction work on Louisiana Avenue North between 36th Avenue North and Markwood Avenue North (Improvement Project No. 1072) WHEREAS, the city of New Hope and the city of Crystal have been negotiating to bring utility improvements on Louisiana Avenue N; and, WHEREAS, said improvements include full reconstruction of existing public utilities; and, WHEREAS, a joint powers agreement has been prepared between the city of New Hope and the city of Crystal setting forth the scope of work, terms, and conditions for sharing project costs. NOW, THEREFORE, BE IT RESOLVED, 1. That the above recitals are incorporated herein by reference. 2. That the joint powers agreement between the city of New Hope and the city of Crystal for the Louisiana Avenue North reconstruction of existing public utilities project is approved. 3. The Mayor and City Manager (the “Officers”) are authorized and directed to sign the same on behalf of the city when the following condition is met: Substantial conformance of the joint powers agreement to the form of agreement presented to the Council as of this date, with such additions and/or modifications as the Officers may deem necessary or desirable as evidenced by their execution thereof. Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 26th day of April, 2021. Mayor Attest: City Clerk G:\Projects\2021\2021-01 2021 Utility Recon\New Hope\New Hope JPA_.doc.docx 2021 – LOUISIANA AVENUE NORTH UTILITY RECONSTRUCTION PROJECT CRYSTAL – NEW HOPE JOINT POWERS AGREEMENT THIS JOINT POWERS AGREEMENT (“Agreement”) is made and entered into this _____day of ___________, 2021, by and between the City of Crystal, a municipal corporation under the laws of the State of Minnesota (“Crystal”), and the City of New Hope, a municipal corporation under the laws of the State of Minnesota (“New Hope”), collectively referred to as the “Cities” and individually as a “City.” RECITALS A. The Cities have been planning on coordinating utility reconstruction work on Louisiana Avenue North between 36th Avenue North and Markwood Avenue North, which shares a common boundary between the Cities. B. Existing public utilities including, sanitary sewer, watermain, storm sewer and storm water drainage culverts, located in Louisiana Avenue North need replacement. C. The Cities desire to work jointly to complete the contracted 2021 Utility Reconstruction project on Louisiana Avenue North between 36 th Avenue North and Markwood Drive (collectively, the “Work” or “Project”). D. Minnesota Statutes, section 471.59 authorizes two or more governmental units to enter into agreements to jointly or cooperatively exercise any power common to the contracting parties or any similar power. E. The scope of the Work has been negotiated between the Cities and has been incorporated into the plan set entitled “2021 Utility Reconstruction” as prepared by Short Elliot Hendrickson Inc. for Crystal (the “Scope of Work”). F. Crystal has developed the plans and specifications for the Work (“Plans and Specifications”). G. Crystal prepared a cost estimate for the Project (“Post Bid Project Cost Estimate”), attached hereto and incorporated herein as Exhibit A. The Post Bid Project Cost Estimate includes the estimated construction cost of one hundred thousand, twenty- three dollars and eighty-two cents ($100,023.82) for the portion of the Project located within the corporate limits of New Hope. The administrative costs (as those terms are defined herein) are in addition to this estimated construction cost and bring the total Post Bid Project Cost Estimate to one hundred twenty thousand and twenty- eight dollars and fifty-eight cents ($120,028.58). H. New Hope has reviewed and approved the Scope of Work and agreed to pay the cost of the Work within the corporate limits of New Hope. 2 I. Crystal has agreed to pay the cost of the Work within the corporate limits of Crystal and to administer and supervise the Work in accordance with the Scope of Work and the Plans and Specifications. AGREEMENT In consideration of the mutual undertakings and understandings expressed herein, the Cities hereby agree as follows: 1. Design and Bidding. The Plans and Specifications, as they may be amended from time to time, are incorporated into and made part of this Agreement. Crystal is responsible for advertising for bids for the Project, receiving and opening bids pursuant to said advertisement and entering into one or more contracts with the successful bidder (“Contractor”) at the unit prices specified in the successful bid, all according to the applicable procedures under Minnesota law. The contract (the “Contract”) shall include the Plans and Specifications and reflect the Scope of Work. Crystal shall require the Contractor to name New Hope as an additional insured on its commercial general liability insurance policy. 2. Project Administration. Crystal shall administer all aspects of the Project and shall inspect all completed Work. The New Hope City Engineer shall cooperate with the Crystal City Engineer and the Crystal City Engineer’s staff upon request to aid in the administration of the Project, but shall have no responsibility for the supervision of any of the Work. 3. Additional Work. Crystal may, in its sole discretion, make changes to the Scope of Work so long as all changes are reasonably necessary to complete the Work and are conceptually consistent with the original Scope of Work. Crystal may carry out the changes authorized by this paragraph by entering into change orders or supplemental agreements with the Contractor for the performance of any and all additional or new work it deems necessary, advantageous, or desirable. If a proposed change exceeds the original Scope of Work jointly contemplated by the Cities, Crystal shall not make the change unless it is first approved by the New Hope City Engineer. 4. Construction Easements. New Hope shall grant Crystal a temporary license for construction, at no cost to Crystal, over those lands owned by New Hope that are a part of the right-of-way required for the completion of the Work. J. Apportionment of Cost. The total cost of the Work shall be apportioned between the parties as follows: a. Each City shall pay the quantity price of items attributable to the portion of the Work occurring within its own municipal boundaries (the “Quantity Price”). The Quantity Price shall be determined based on the unit process set forth in the Contract with the Contractor and the final quantities as measured by the Crystal City Engineer. The Cities understand and agree 3 that the Crystal City Engineer’s Post Bid Project Cost Estimate is only an estimate and the Quantity Price may be more or less that the figures shown in the Post Bid Project Cost Estimate. b. In addition to the Quantity Price, New Hope shall pay to Crystal an amount equal to 20% of its share of the Quantity Price to cover its share of the legal, engineering, and City staff time (the “Administrative Costs”) incurred by Crystal for the Project. 5. Payment. Upon acceptance of the successful bid, Crystal shall provide New Hope an estimated construction cost based upon the contract prices and estimated quantities in the Contractor’s bid, the Administrative Costs, and all other costs required to complete the Work (collectively, the “Post Bid Estimated Cost”). Within 60 days after receipt of the Post Bid Estimated Cost, New Hope shall deposit with the Crystal Director of Finance 90% of New Hope’s share of the Post Bid Estimated Cost. All remaining amounts due from New Hope, including any amounts resulting from change orders or other changes or additions to the Work shall be paid to Crystal within 60 days of final completion of the Work. Upon completion of the Work, Crystal shall submit to New Hope a copy of the Crystal City Engineer’s Quantity Price report, which shall show each City’s final share of the Quantity Price, and the amount of Administrative Costs owed by New Hope. Upon payment by Crystal of the final amount due to the Contractor, any amount payed by New Hope above its agreed upon share of the Quantity Price and Administrative Costs shall be returned to New Hope. 6. Record Drawings. Crystal shall provide record drawings to New Hope within 90 days of Crystal’s final payment to the Contractor. All records kept by either City with respect to this Agreement shall be subject to examination by the representatives of the other City and the public in accordance with the Minnesota Government Data Practices Act. 7. Traffic Control. If detouring of traffic is necessary during the Work, the detour routes shall be mutually agreed upon by the Cities. Crystal shall require the Contractor to furnish, install, and maintain any guide signs, regulatory signs, and pavement markings that may be needed. Crystal shall not be responsible for any damage caused by increased traffic on any municipal streets located in New Hope that arise out of or relate to the Work. 8. Cooperative Activity. To the fullest extent permitted by law, all activities by the Cities under this Agreement are intended to be and shall be construed as a “cooperative activity,” and it is the intent of the Cities that they shall be deemed a “single governmental unit” for the purposes of determining total liability, as set forth in Minnesota Statutes, section 471.59, subd. 1a. Nothing in this Agreement is intended to alter, or shall be interpreted as altering, the treatment of the Cities as a single governmental unit. For purposes of Minnesota Statutes, section 471.59, subdivision 1a, each City expressly declines responsibility for the acts or omissions of the other City. 4 9. Insurance & Indemnity. The Cities shall carry policies of liability insurance in at least the amounts specified as the extent of their individual liability under Minnesota Statutes, section 466.04, as amended. Nothing herein shall be deemed to waive any statutory limits of liability granted to the Cities. Each City agrees to defend, indemnify and hold harmless (including reasonable attorney’s fees) the other City, their elected officials, officers, agents and employees from any liability, claims, demands, damages, personal injury, costs, judgments or expenses arising from any act or omission of the indemnifying City relating to the Project. Neither City shall be required to pay to the other City any amount as indemnification under this Agreement, whether arising pursuant to this Agreement, expressly, by operation of law or otherwise, in excess of the limits of liability applicable to the indemnifying City under Minnesota Statutes, Chapter 466, or in the event that Minnesota Statutes, Chapter 466 does not apply, the maximum amount of insurance coverage available to the indemnifying City. In those instances in which a City is directly liable for damages as well as for indemnification to the other City, the combined liability of the indemnifying City shall not exceed the limits of liability under Minnesota Statutes, Chapter 466 or, in the event that Minnesota Statutes, Chapter 466 does not apply, the maximum amount of insurance coverage available to the indemnifying City. 10. Employees; Worker’s Compensation. Any and all employees of each City and all other persons engaged by that City in the performance of the Work or any other work or services required or contemplated by this Agreement shall not be considered employees of the other City. Any and all claims that might arise under the Worker’s Compensation Act or the Unemployment Compensation Act of the State of Minnesota on behalf of said employees while so engaged, and any and all claims made by any third parties as a consequence of any act or omission on the part of said employees while so engaged, shall in no way be the obligation or responsibility of the other City. 11. Audit. Pursuant to Minnesota Statutes, section 16C.05, subdivision 5, any books, records, documents, and accounting procedures and practices of each City relevant to the Agreement are subject to examination by the other City and either the Legislative Auditor or the State Auditor as appropriate. The Cities agree to maintain these records for a period of at least six years from completion of the Project. 12. Term. This Agreement shall commence as of the date indicated above and shall continue until the Project is completed and all required payments have been made. The indemnification and audit obligations shall survive the termination of this Agreement. 13. Entire Agreement. This document, including the recitals, the exhibits, and any documents incorporated by reference, shall constitute the entire agreement between the Cities regarding construction of the Project. This Agreement supersedes all prior negotiations, representations, or agreements between the Cities regarding the Project, whether written or oral. No modifications to this Agreement shall be in effect unless they are reduced to writing and are signed by both Cities. 5 14. No Third Party Rights. This Agreement is solely for the benefit of the Cities. This Agreement shall not create or establish any rights in or for the benefit of any third party. 15. Applicable Law. This Agreement shall be interpreted under the laws of Minnesota. 16. Compliance. Each City shall comply with all applicable federal, state, and local laws, rules, regulations, and ordinances, and shall obtain such permits and permissions as may be required, in carrying out their respective duties under this Agreement. 17. Discrimination. The provisions of Minnesota Statutes, section 181.59 and of any applicable local ordinance relating to civil rights and discrimination shall be considered a part of this Agreement as though fully set forth herein. IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be executed by their respective duly authorized officers as of the day and year first above written. CITY OF NEW HOPE By: ____________________________ Kathi Hemken Its: Mayor By: ____________________________ Kirk McDonald Its: Manager CITY OF CRYSTAL By: ____________________________ Jim Adams Its: Mayor By: ____________________________ Anne Norris Its: Manager 6 EXHIBIT A Post Bid Project Construction Cost Estimate (attached hereto) EST. QTY TOTAL COST EST. QTY TOTAL COST 97 2021.501 MOBILIZATION LS 15,000.00$ 0.6 $9,000.00 0.4 $6,000.00 98 2101.524 CLEARING TREE 800.00$ 4 $3,200.00 1 $800.00 99 2101.524 GRUBBING TREE 400.00$ 4 $1,600.00 1 $400.00 100 2104.502 SALVAGE SIGNS EACH 200.00$ 2 $400.00 1 $200.00 101 2104.502 SALVAGE CASTING EACH 100.00$ 4 $400.00 1 $100.00 102 2104.502 REMOVE DRAINAGE STRUCTURE EACH 1,000.00$ 2 $2,000.00 1 $1,000.00 103 2104.502 REMOVE MANHOLE EACH 1,000.00$ 2 $2,000.00 104 2104.502 REMOVE HYDRANT AND GATE VALVE ASSEMBLY EACH 800.00$ 1 $800.00 105 2104.502 REMOVE GATE VALVE & BOX EACH 400.00$ 2 $800.00 106 2104.502 REMOVE CURB STOP & BOX EACH 250.00$ 1 $250.00 107 2104.503 REMOVE CONCRETE CURB AND GUTTER LIN FT 5.00$ 234 $1,170.00 236 $1,180.00 108 2104.503 REMOVE PIPE STORM SEWER LIN FT 12.00$ 52 $624.00 25 $300.00 109 2104.503 REMOVE SEWER PIPE (SANITARY)LIN FT 6.00$ 197 $1,182.00 110 2104.503 REMOVE WATER MAIN LIN FT 10.00$ 196 $1,960.00 201 $2,010.00 111 2104.503 REMOVE WATER SERVICE PIPE LIN FT 5.00$ 21 $105.00 112 2104.503 REMOVE GAS MAIN LIN FT 6.00$ 10 $60.00 10 $60.00 113 2104.503 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LIN FT 8.00$ 123 $984.00 69 $552.00 114 2104.504 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD 8.00$ 35 $280.00 115 2104.504 REMOVE BITUMINOUS PAVEMENT SQ YD 6.00$ 466 $2,798.00 379 $2,272.00 116 2104.504 REMOVE CONCRETE PAVEMENT SQ YD 10.00$ 79 $790.00 117 2104.507 REMOVE GABION CU YD 50.00$ 23 $1,150.00 118 2104.518 REMOVE CONCRETE WALK SQ FT 2.00$ 209 $418.00 91 $182.00 119 2104.603 REMOVE CMP PIPE CULVERT LIN FT 20.00$ 44 $880.00 34 $680.00 120 2104.603 REMOVE GUARDRAIL - PLATE BEAM LIN FT 50.00$ 73 $3,650.00 121 2106.504 GEOTEXTILE FABRIC TYPE 5 SQ YD 2.00$ 579 $1,158.00 420 $840.00 122 2106.507 SELECT GRANULAR EMBANKMENT (CV)CU YD 40.00$ 38 $1,508.00 27 $1,092.00 123 2106.507 SUBGRADE EXCAVATION CU YD 20.00$ 38 $754.00 27 $546.00 124 2106.507 COMMON EXCAVATION (P)CU YD 45.00$ 93 $4,202.10 68 $3,042.90 125 2106.507 COMMON EMBANKMENT (CV) (P)CU YD 15.00$ 29 $435.00 21 $315.00 126 2106.609 REPLACEMENT BEDDING - UTILITY TRENCH TON 8.00$ 145 $1,160.00 105 $840.00 127 2106.609 REPLACEMENT BACKFILL - UTILITY TRENCH TON 8.00$ 73 $584.00 52 $416.00 128 2111.519 TEST ROLLING RD STA 100.00$ 8 $800.00 4 $400.00 129 2123.510 COMMON LABORERS HOUR 75.00$ 12 $900.00 8 $600.00 130 2123.510 3.0 CU YD SHOVEL HOUR 150.00$ 6 $900.00 4 $600.00 131 2123.604 TILL BOULEVARD SUBGRADE SQ YD 1.00$ 297 $297.00 266 $266.00 132 2123.610 STREET SWEEPER (WITH PICKUP BROOM)HOUR 140.00$ 15 $2,100.00 10 $1,400.00 133 2130.523 WATER (FOR DUST CONTROL)M GALS 25.00$ 42 $1,050.00 28 $700.00 134 2211.507 AGGREGATE BASE, CLASS 5 TON 20.00$ 369 $7,377.60 267 $5,342.40 135 2231.604 BITUMINOUS PATCH SPECIAL SQ YD 40.00$ 86 $3,440.00 136 2331.603 SAW AND SEAL TRANSVERSE CRACK CONTROL JOINTS LIN FT 3.00$ 160 $480.00 40 $120.00 137 2357.506 BITUMINOUS MATERIAL FOR TACK COAT GALS 8.00$ 24 $194.88 18 $141.12 138 2360.504 2.5 IN. WEARING COURSE MIXTURE FOR DRIVEWAYS SQ YD 60.00$ 33 $1,980.00 139 2360.509 TYPE SP 12.5 WEARING COURSE MIXTURE (2;C)TON 100.00$ 59 $5,916.00 43 $4,284.00 140 2360.509 TYPE SP 12.5 NON-WEARING COURSE MIXTURE (2;C)TON 100.00$ 59 $5,916.00 43 $4,284.00 141 2451.609 COARSE AGGREGATE BEDDING (3/4" MINUS)TON 30.00$ 58 $1,740.00 42 $1,260.00 142 2501.502 18-INCH PIPE APRON EACH 2,000.00$ 1 $2,000.00 143 2501.503 58-INCH SPAN RC PIPE - ARCH CULVERT CLASS II LIN FT 250.00$ 46 $11,500.00 32 $8,000.00 144 2501.602 58-INCH SPAN RC PIPE - ARCH APRON EACH 7,500.00$ 1 $7,500.00 145 2503.503 #REF!LF 60.00$ 58 $3,480.00 69 $4,140.00 146 2503.601 TEMPORARY CONVEYANCE OF WASTEWATER LS 2,500.00$ 1 $2,500.00 147 2503.602 CONNECT TO EXISTING SANITARY SEWER EACH 3,000.00$ 3 $9,000.00 148 2503.603 8" PVC PIPE SEWER (SANITARY SDR 35)LIN FT 65.00$ 190 $12,350.00 149 2503.604 2-INCH RIGID INSULATION SQ YD 30.00$ 20 $600.00 150 2504.601 TEMPORARY WATER SERVICE LS 5,000.00$ 1 $5,000.00 151 2504.602 INSTALL HYDRANT, GATE VALVE AND 6-INCH DIP CL 52 ASSEMBLY EACH 6,000.00$ 2 $12,000.00 152 2504.602 1" CORPORATION STOP EACH 600.00$ 1 $600.00 153 2504.602 8" GATE VALVE & BOX EACH 3,000.00$ 3 $9,000.00 1 $3,000.00 154 2504.602 1" CURB STOP AND BOX EACH 650.00$ 1 $650.00 155 2504.602 CONNECT TO EXISTING WATERMAIN EACH 3,000.00$ 2 $6,000.00 1 $3,000.00 156 2504.603 1" TYPE K COPPER PIPE LIN FT 35.00$ 24 $840.00 157 2504.603 8" WATERMAIN DUCTILE IRON CL 52 LIN FT 60.00$ 203 $12,180.00 32 $1,920.00 158 2504.608 DUCTILE IRON FITTINGS - EXPOXY COATED POUND 6.00$ 306 $1,836.00 50 $300.00 159 2506.502 CONSTRUCT DRAINAGE STRUCTURE, DESIGN B EACH 2,500.00$ 1 $2,500.00 160 2506.502 CONSTRUCT DRAINAGE STRUCTURE, DESIGN C EACH 4,000.00$ 1 $4,000.00 161 2506.502 CONSTRUCT DRAINAGE STRUCTURE, DESIGN X EACH 2,000.00$ 1 $2,000.00 162 2506.502 CASTING ASSEMBLY R-3067-V EACH 700.00$ 2 $1,400.00 1 $700.00 163 2506.502 CASTING ASSEMBLY R-1733 EACH 500.00$ 1 $500.00 164 2506.502 CASTING ASSEMBLY R-1733 (SELF SEAL LID)EACH 500.00$ 2 $1,000.00 165 2506.503 CONSTRUCT DRAINAGE STRUCTURE, DESIGN 96-4020 LF 1,000.00$ 8 $8,000.00 166 2506.602 CONSTRUCT SANITARY SEWER MANHOLE EACH 5,000.00$ 2 $10,000.00 167 2511.502 RANDOM RIPRAP CLASS III TON 85.00$ 69 $5,865.00 168 2512.507 GABION CU YD 150.00$ 46 $6,900.00 169 2521.504 6" CONCRETE WALK SQ FT 8.00$ 644 $5,152.00 170 2521.504 6" CONCRETE WALK (PEDESTRIAN CURB RAMPS)SQ FT 10.00$ 150 $1,500.00 150 $1,500.00 171 2531.503 CONCRETE CURB AND GUTTER, DESIGN B618 (HIGH EARLY)LIN FT 20.00$ 273 $5,460.00 218 $4,360.00 172 2531.618 TRUNCATED DOMES SQ FT 65.00$ 12 $780.00 12 $780.00 173 2554.502 END TREATMENT - TANGENT TERMINAL EACH 3,000.00$ 2 $6,000.00 174 2554.503 TRAFFIC BARRIER DESIGN B8307 LIN FT 65.00$ 73 $4,745.00 175 2563.601 TRAFFIC CONTROL LS 5,000.00$ 0.6 $3,000.00 0.4 $2,000.00 176 2564.518 SIGN PANELS TYPE C SQ FT 70.00$ 4 $280.00 4 $280.00 177 2564.602 INSTALL SALVAGED SIGNS, TYPE "C"EACH 300.00$ 2 $600.00 1 $300.00 178 2571.502 REPLACE TREE 2-INCH B AND B TREE 800.00$ 4 $3,200.00 1 $800.00 179 2573.502 INLET PROTECTION - TYPE B EACH 120.00$ 3 $360.00 180 2573.503 SEDIMENT CONTROL LOG TYPE COMPOST LIN FT 2.00$ 332 $664.00 84 $168.00 181 2573.503 FLOTATION SILT CURTAIN TYPE MOVING WATER LIN FT 34.00$ 29 $986.00 182 2573.601 TEMPORARY ROCK CONSTRUCTION ENTRANCE EACH 300.00$ 1 $300.00 183 2573.607 TEMPORARY AGGREGATE SURFACING CU YD 20.00$ 20 $400.00 184 2575.503 SILT FENCE; TYPE MS LF 2.00$ 310 $620.00 185 2575.504 SODDING, TYPE LAWN SQ YD 8.00$ 431 $3,448.00 266 $2,128.00 186 2575.523 POST WARRANTY SOD WATERING M GALS 30.00$ 18 $540.00 7 $210.00 187 2575.601 EROSION CONTROL LS 1,500.00$ 0.6 $900.00 0.4 $600.00 188 2600.601 DEWATERING LS 1.00$ 0.6 $0.60 0.4 $0.40 $233,918.18 $100,023.82 LOUISIANA AVE (BID ALTERNATE) 36TH AVE TO MARKWOOD DR CITY OF NEW HOPE LOUISIANA AVE (BID ALTERNATE) 36TH AVE TO MARKWOOD DR CITY OF CRYSTAL BID ALTERNATE TOTAL LINE NO.ITEM NO.ITEM DESCRIPTION UNIT UNIT COST EXHIBIT A Three Rivers Park District, Esri Canada, Esri, HERE, Garmin, INCREMENT P, USGS, EPA, USDA 38th KentuckyM a rk w o o d D riv eLouisiana MarylandStreets in green will be milled and overlaid as part of the city's 2021 Infrastructure project. Louisiana Avenue, shown in red, is a shared street. The city of Crystal plans to fully reconstruct this street in 2021. This includes water main replacement and the replacement of an aging storm sewer culvert. 38th Avenue, shown in blue, is also a shared street. The city of Crystal plans to mill and overlay this street in 2021.Louisiana38th 38th I:\RFA\PUBWORKS\2021\Council\1067 RFA CP Railroad‐New Hope JPA Request for Action April 26, 2021 Approved by: Kirk McDonald, City Manager Originating Department: Public Works By: Bernie Weber, Director Agenda Title Resolution approving a joint powers agreement with the city of New Hope and Canadian Pacific Railway for the replacement of the crossing surface at the Canadian Pacific railroad crossing at railroad mile post 8.62 on the Paynesville Subdivision (Boone Avenue Railroad Crossing Project No. 1067). Requested Action Staff requests the approval of a resolution approving a joint powers agreement between the city of New Hope and Canadian Pacific Railway for the replacement of the crossing surface at the Canadian Pacific railroad crossing railroad mile post 8.62 on the Paynesville Subdivision. (Boone Ave Railroad Crossing Project 1067). Policy/Past Practice The City Council routinely considers joint powers agreements due to the economics and efficiencies of doing so. The city of New Hope has participated with Canadian Pacific Railway projects, with regards to railroad crossing repair, for many years. Background The attached agreement sets forth the obligations of Canadian Pacific and New Hope in undertaking the project. The agreement establishes that Canadian Pacific shall be the lead agency in design, engineering, construction, and construction administration of the project, and will be responsible for acquiring all necessary right of way and/or other governmental agencies‐required permits needed for the project. New Hope will be required to furnish all of the labor, material and work equipment required to perform the paving of the roadway approaches up to the edge of the concrete crossing surface, traffic control, detour signing and any incidental work necessary to complete the project. The project generally consists of removal of existing grade crossing surface, preparation of the track structure, installation of concrete crossing material and the incidental work necessary to complete the project. This project will be completed after the Winnetka Avenue railroad crossing is repaired/replaced. Funding The total cost of this joint powers agreement is $101,560.29. The total cost to New Hope for this project is $55,560.29 plus an additional estimated cost of $25,000 for asphalt patching and traffic control which is not included in the joint powers agreement. This project will be funded primarily by the city of New Hope street infrastructure budget. Attachments Resolution Joint Powers Agreement Agenda Section Consent Item Number 6.6 City of New Hope Resolution No. 21‐ Resolution approving a joint powers agreement between the city of New Hope and Canadian Pacific Railway for the replacement of the crossing surface at the Canadian Pacific railroad crossing railroad mile post 8.62 on the Paynesville Subdivision. (Boone Avenue Railroad Crossing Project No. 1067) WHEREAS, the city of New Hope and Hennepin County have been negotiating to bring improvements to the Canadian Pacific Railroad Crossing at Boone Avenue; and, WHEREAS, said improvements include replacement of the crossing surface; and, WHEREAS, a joint powers agreement has been prepared between the city of New Hope and Canadian Pacific Railway setting forth the scope of work, terms, and conditions for sharing project costs. NOW, THEREFORE, BE IT RESOLVED, 1. That the above recitals are incorporated herein by reference. 2. That the joint powers agreement between the city of New Hope and Canadian Pacific Railway for the Boone Avenue Railroad Crossing Project is approved. 3. The Mayor and City Manager (the “Officers”) are authorized and directed to sign the same on behalf of the city when the following condition is met: Substantial conformance of the joint powers agreement to the form of agreement presented to the Council as of this date, with such additions and/or modifications as the Officers may deem necessary or desirable as evidenced by their execution thereof. Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 26th day of April, 2021. Mayor Attest: City Clerk Page 1 of 7 Engineering – East Region 120 South Sixth Street Suite 700 Minneapolis, MN 55402 AGREEMENT THIS AGREEMENT (“Agreement”) is made and entered into by and between City of New Hope, a Minnesota Municipal Corporation, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the “ROAD AUTHORITY” and SOO LINE RAILROAD COMPANY, doing business as CANADIAN PACIFIC, hereinafter referred to as the “COMPANY.” WITNESSETH WHEREAS, Boone Ave Dot #688956M as presently located in the City of New Hope, Hennepin County, State of Minnesota, crosses at grade one track of the COMPANY at railroad mile post 8.62 on the Paynesville Subdivision, which crossing is constructed with 99’ of concrete and is protected by gates, lights & cantilevers’; and WHEREAS, the ROAD AUTHORITY proposes to have the COMPANY replace the crossing surface at the location shown in “Exhibit A;” and WHEREAS, the crossing surface work herein proposed to be performed by the COMPANY shall be completed with the street closed to vehicular traffic; and WHEREAS, the parties desire to set forth the terms and conditions for surface replacement of said crossing. NOW, THEREFORE, in consideration of the promises and mutual covenants contained herein, the parties agree as follows: SECTION 1. The “Standard Provisions for Highway-Railroad Agreements” attached hereto as “Exhibit C” are hereby made a part of this Agreement. SECTION 2. The parties shall construct, or cause to be constructed, the following items of work: 2.1 WORK BY THE COMPANY. The COMPANY shall furnish, or cause to be furnished, all of the labor, materials and work equipment required to perform and complete the following work (the “COMPANY Work”): a.T he removal of the existing grade crossing surface. b.The preparation of the track structure. c.The installation of concrete crossing material. d.The incidental work necessary to complete the items hereinabove specified. Page 2 of 7 The COMPANY Work is more fully detailed in the attached “Exhibits B.” The estimated total cost of the COMPANY Work to be performed by the COMPANY as indicated in the estimate of cost attached hereto and marked “Exhibit B” is $101,560.29. The ROAD AUTHORITY shall reimburse the COMPANY for all material costs, estimated at $55,560.29. T he COMPANY warrants that it shall perform all of the COMPANY Work under this Agreement in a workmanlike and timely manner in accordance with all applicable standards for work of the type at issue. 2.2 WORK BY THE ROAD AUTHORITY. The ROAD AUTHORITY shall furnish or cause to be furnished, at its expense, all of the labor, material and work equipment required to perform and complete the following work (the “ROAD AUTHORITY WORK”): a.T he paving of the roadway approaches up to the edge of the concrete crossing surface. b.Traffic control and detour signing. c.Incidental work necessary to complete the items hereinabove specified. 2.3 The COMPANY Work and the ROAD AUTHORITY Work shall be completed within 18 months of fully executing this agreement. SECTION 3. The ROAD AUTHORITY shall maintain jurisdiction for the roadway and will be responsible for maintaining the roadway and crossing approaches up to the ends of the track ties at its expense. The COMPANY shall operate and maintain its track, the crossing over its ties and the crossing warning devices in accordance with Federal or State law as it shall be from time to time in the future while it operates its line of railroad over such trackage and crossing, but this obligation to maintain said crossing and warning devices shall cease in the event the COMPANY abandons its railroad operations over said track in the future, in which event the ROAD AUTHORITY may, if it desires, remove the trackage and restore and maintain the crossing at its sole cost and expense. SECTION 4. This Agreement shall be binding upon the parties hereto, their successors or assigns. Page 3 of 7 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in duplicate counterparts, each of which shall be considered as an original, by their duly authorized officers, as of the dates below indicated. CITY OF NEW HOPE a MINNESOTA Municipal corporation APPROVED By: Title: Signature:- Date: SOO LINE RAILROAD COMPANY d/b/a CANADIAN PACIFIC Recommended for Approval: By: Brian Osbourne Manager - Public Works Date: APPROVED By: Dan Sabatka Director – Projects & Public Works Date: Page 4 of 7 Exhibit A Page 5 of 7 Exhibit B 688956M MP8.62, PAYNESVILLE SUB -BOONE AVE NETWORK NUMBER: CROSSING LENGTH: 99 LIN FT CROSSING RAIL WT.: 136 LBS (115 or 136) INSTALL CROSSINGS MATERIAL QUANTITY UNIT DESCRIPTION UNIT COST TOTAL COST 001115005 0 FT CROSSING, CONCRETE,115*,OMNI,9FT $ 232.05 $ - 001115006 99 FT CROSSING, CONCRETE,136*,OMNI,9FT $ 226.94 $ 22,467.06 001278343 67 EA PAD,TIE,GRADE CROSSING,PPI,16 1/2"PANDRL $ 22.31 $ 1,494.77 082405050 0 FT RAIL,115*8R,PREMIUM,80'BLNK $ 15.21 $ - 082421784 0 FT RAIL,136*8R,PREMIUM,80'BLNK $ 16.75 $ - 082405043 0 FT RAIL,115*8R,PREMIUM,CWR $ 20.87 $ - 082421776 300 FT RAIL,136*8R,PREMIUM,CWR $ 28.12 $ 8,436.00 084710034 100 EA TIE,PRE-PLATED,10'-0",136LB,1:40, US $ 130.82 $ 13,082.00 084100935 0 EA TIE,PRE-PLATED,10'-0",115LB,1:40 CANT $ 135.98 $ - 002111013 420 EA CLIP,RAIL,PANDROL,E2055 $ 1.78 $ 747.60 002706001 0 EA RAIL,COMP,136-NEW-115-NEW,UNIVERSAL $ 1,008.00 $ - 002706126 0 EA RAIL,COMP,136-NEW-115-3/8",UNIVERSAL $ 1,261.00 $ - 001410720 0 EA RAIL,TRANSITION,115*,14/32" $ 701.76 $ - 001410712 4 EA RAIL,TRANSITION,136*,14/32" $ 791.04 $ 3,164.16 002303224 0 EA JOINT BAR, 115*,H/R,ROLLED,1 1/16"BOLT,US $ 48.75 $ - 002303226 16 EA JOINT BAR,136/132*,H/R,ROLLED,USA $ 54.70 $ 875.20 001020561 64 EA BOLT,TRK,1 1/16"X6" $ 2.63 $ 168.32 001083601 64 EA WASHER,SPR,TRACK BOLT,1 1/16" $ 0.62 $ 39.68 799OTHER 240 FT 6" steel perforated drain pipe $ 10.00 $ 2,400.00 002840256 200 LB SPIKE,TRACK,5/8"X6",BULK $ 0.46 $ 92.00 007100628 190 TON BALLAST,GRADE 24 $ 13.65 $ 2,593.50 MATERIAL TOTAL COST $ 55,560.29 LABOR - INSTALL CROSSING Manhours Burdened Labor ($) Expenses ($) DESCRIPTION UNIT COST TOTAL COST 40 $ 2,320.00 $ 680.00 Remove Existing Crossing Surface $ 75.00 $ 3,000.00 120 $ 6,960.00 $ 2,040.00 Build New Track Crossing $ 75.00 $ 9,000.00 100 $ 5,800.00 $ 1,700.00 Place and line track panels $ 75.00 $ 7,500.00 80 $ 4,640.00 $ 1,360.00 Place new concrete crossing surface $ 75.00 $ 6,000.00 40 $ 2,320.00 $ 680.00 Weld transition rails in to place $ 75.00 $ 3,000.00 LABOR TOTAL COST $ 28,500.00 Equipment Use Crew Hours DESCRIPTION UNIT COST TOTAL COST 80 Utility Crew $ 125.00 $ 10,000.00 40 Surfacing Crew $ 125.00 $ 5,000.00 20 Welding Crew $ 125.00 $ 2,500.00 EQUIPMENT TOTAL COST $ 17,500.00 OTHER DESCRIPTION UNIT COST TOTAL COST Asphalt paving - contractor - Traffic Control - contractor - heavy equipment contractor OTHER TOTAL COST $ - TOTAL COST OF REHABILITATION $ 101,560.29 Page 6 of 7 Exhibit C STANDARD PROVISIONS FOR HIGHWAY-RAILROAD AGREEMENTS (FEDERAL AID PROJECTS) 1.ALL COMPANY work shall be performed in accordance with the terms, stipulations and conditions contained in the US Department of Transportation, Federal-Aid Highway Program Manual Volume 1, Chapter 4, Section 3 and supplements to or revisions thereafter. 2. The COMPANY, for performance of its work, may bill the ROAD AUTHORITY monthly for the ROAD AUTHORITY’S share of the actual costs and expenses incurred. These progressive invoices may be rendered on the basis of the estimated percentage of the work completed. The ROAD AUTHORITY after verifying that the bill is reasonable and proper shall promptly reimburse the COMPANY. The COMPANY, upon the completion of its work, shall send the ROAD AUTHORITY a detailed final statement of actual expenses it incurred, including allowable additives. After the ROAD AUTHORITY’S representatives have checked the final statement and have agreed that the costs are reasonable and proper insofar as they are able to ascertain, the ROAD AUTHORITY shall reimburse the COMPANY in the amount, less previous payments, if any, equal to the amount billed. After the ROAD AUTHORITY representatives have audited the expenses incurred by the COMPANY and final inspection of the installation has been made, the COMPANY shall reimburse the ROAD AUTHORITY for any item (or items) of expense found by the ROAD AUTHORITY representatives to be ineligible for reimbursement. 3.It is understood that the project herein contemplated shall be subject to all appropriat e Federal laws, rules, regulations, orders and approvals pertaining to all agreements in general. The use of said guidelines for reimbursement between the parties hereto shall not be deemed to require reimbursement of the ROAD AUTHORITY by the Federal Highway Administration as a condition precedent to the ROAD AUTHORITY’S obligation. 4.All work herein provided to be done by the ROAD AUTHORITY or its contractor or contractors on the right -of-way or upon, over, under or across the railroad tracks of the COMPANY shall be done in a manner satisfactory to the COMPANY and shall be performed as such time and in such manner as not to interfere unnecessarily with the movement of trains or traffic upon the tracks of the COMPANY. The ROAD AUTHORITY shall require its contractors or contractors to use all care and precaution necessary to avoid accident, damage or interference to the COMPANY’S tracks or the trains or traffic using its tracks, and to notify the COMPANY a sufficient time in advance whenever the contractor is about to perform work adjacent to the track to enable the COMPANY to arrange for the furnishing of flagging and such other protective services as might be necessary to ensure the safety of railroad operations. T he COMPANY shall have the right to furnish all such flagging or protective service as in its judgment is necessary, and the ROAD AUTHORITY or its contractor or contractors shall reimburse the COMPANY for the cost thereof. Wherever safeguarding of trains or traffic or the COMPANY is mentioned in this agreement, it is intended to cover all users of the COMPANY’S track having permission for such use. Page 7 of 7 5.The ROAD AUTHORITY shall require its contractor or contractors, upon completion of the work, to remove all machinery, equipment, temporary buildings, false work, debris and rubbish from COMPANY right -of-way, to provide proper drainage away from COMPANY track, and to leave the tracks and right -of-way in a neat condition, satisfactory to the COMPANY’S Chief Engineer or his representative. 6.Any contract between the ROAD AUTHORITY and its contractor or subcontractor to perform the work herein provided to be done by the ROAD AUTHORITY shall require that the contracto r or sub-contractor protect SOO LINE RAILROAD COMPANY, and any other railroad occupying or using COMPANY right -of-way or lines of railroad with the permission of the COMPANY, against all loss and damage arising from the activities of the contractor or any of its subcontractors or agents, and shall further provide that the contractor shall furnish the COMPANY a Railroad Protective Liability Insurance policy providing for protection of the COMPANY, in accordance with the Federal-Aid Policy Guide, Title 23, Part 140, Subpart 1 and any supplements to or revisions unless otherwise noted. The limits of the policy shall be not less than $2,000,000 combined single limit per occurrence for bodily injury, death, property damage and physical damage to property, with an aggregate limit of not less than $6,000,000 per policy period. The insurance policy shall be delivered to and approved by the COMPANY prior to entry upon or use of its property to commence work upon, over, under, across or adjacent to COMPANY tracks by the contractor. 7.S ubsequent to the award of any contract, and before any work is started on this project, a conference shall be held between the representatives of the ROAD AUTHORITY, the COMPANY, and the interested contractor at a time and place designed by the ROAD AUTHORITY for the purpose of coordinating the work to be performed by the several parties and at such time a schedule of operation will be adopted. 8.The COMPANY will credit the ROAD AUTHORITY for the salvage value of all track, communication and signal line material used on a temporary basis during the construction of the project and accepted by the COMPANY for return to its stock. The ROAD AUTHORITY shall be afforded a reasonable opportunity to inspect materials recovered by the COMPANY prior to disposal by sale of scrap. 9.When the roadway is to be closed to vehicular traffic while the railroad work is being performed, the ROAD AUTHORITY at its expense shall furnish, erect, maintain and remove the traffic control devices necessary to detour highway traffic after the COMPANY gives two weeks’ advance notice to the ROAD AUTHORITY’S engineer. When the COMPANY is to perform its work while maintaining highway traffic, the ROAD AUTHORITY shall furnish or cause to be furnished, at its expense, the signs, barricades and traffic control devices for erection by the COMPANY after two weeks’ advance notice is given to the ROAD AUTHORITY’S engineer. The COMPANY, at the expense of the ROAD AUTHORITY, shall erect, maintain, relocate and remove the signs, barricades, and other traffic control devices, including the furnishing of flagmen, as required to maintain highway traffic throughout the time the railroad work is being performed. I:\RFA\PUBWORKS\2021\Council\2021 Street Sweeping Debris Disposal\6.7 Q & R ‐ 2021 Street Sweeping Debris Disposal.docx Request for Action April 26, 2021 Approved by: Kirk McDonald, City Manager Originating Department: Public Works By: Bernie Weber, Director Agenda Title Resolution approving a contract with Reliakor Services, Inc. for disposal of debris collected during the spring 2021 street sweeping operation. Requested Action Staff recommends approval of a resolution awarding a contract to Reliakor Services, Inc. for disposal of debris collected during the spring 2021 street sweeping operation. Policy/Past Practice To practice better stormwater management, the city has conducted a spring and fall street sweeping operation. This is done for public safety and to improve water quality in our lakes and ponds. For many years, hauling of the debris has been bid separately from the actual street sweeping as contractors may only offer sweeping services and others contractors only offer hauling services. Background All debris collected during the street sweeping project is hauled to the Public Works facility where it is stockpiled until the sweeping project is completed. Once all the sweeping debris has been delivered to the Public Works facility, the contractor hired to dispose of the debris will haul it to an appropriate dump site. The specifications state that the cost of disposal will be based on the number of 24‐cubic yard end dump trailers required to haul all the debris off‐site. The bid of $299 per 24‐cubic yard load, submitted by Reliakor Services, Inc., was the lowest quote received for debris disposal. Allied Blacktop Co. submitted a quote of $1,500 per 24‐cubic yard load. Reliakor Services, Inc. was awarded the street sweeping and debris disposal contract in 2020. City staff reported the debris disposal services in 2020 exceeded expectations, however Reliakor Services, Inc. failed to meet the agreed upon expectations of the 2020 Street Sweeping contract. Based upon the cost of $299 per truckload, at the current bid, the estimated debris removal will be $6,228.17. Funding The street sweeping/street sweeping debris disposal program is funded by the 2021 storm water operating budget. The 2021 budget of $34,000 allocated for spring and fall street sweeping will be used to fund sweeping of the streets and the contracted removal of the debris created as a result of the street sweeping. The estimated cost for street sweeping (Allied Blacktop) is $21,237.50 and the estimated cost of debris disposal (Reliakor Services) is $6,228.17, for a total of $27,465.67, which is $6,534.33 under the budget. Attachments Resolution Low quote, Reliakor Services, Inc. Agenda Section Consent Item Number 6.7 City of New Hope Resolution No. 2021‐ Resolution approving a contract with Reliakor Services, Inc. for disposal of debris collected during the spring 2021 street sweeping operation WHEREAS, city streets have been identified by Public Works staff as requiring street sweeping during the spring of 2021; and, WHEREAS, once the streets are swept, the debris must be disposed of; and, WHEREAS, funding is available in the Storm Water Operating Fund; and, WHEREAS, this activity is an integral component of the streets and stormwater maintenance programs; and, WHEREAS, the lowest bid for the disposal of this debris was received from Reliakor Services, Inc., in the amount of $299.99 per 24‐square‐yard load; and, WHEREAS, staff has prepared a proposed contract with the contractor that provided lowest responsible and responsive quote, Reliakor Services, Inc., setting forth the project scope of work, terms, conditions, and compensation for services. NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of New Hope, Minnesota: 1. That the contract for disposal of debris collected during the spring 2021 street sweeping operation is awarded to Reliakor Services, Inc.; and, 2. That the mayor and city manager are authorized and directed to sign the same. Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 26th day of April, 2021. Mayor Attest: City Clerk I:\RFA\P&R\POOL\2021\6.8 Q & R ‐ NHCP 2021 Agreement.docx Request for Action April 26, 2021 Approved by: Kirk McDonald, City Manager Originating Department: Parks & Recreation By: Susan Rader, Director Agenda Title Resolution approving agreement with the New Hope/Crystal/Plymouth Swim Club for use of the New Hope Aquatic Park for summer practices and meets Requested Action Staff recommends that the City Council approve an agreement with New Hope/Crystal/Plymouth (NHCP) Swim Club for use of the New Hope Aquatic Park. This agreement will give the local swim club permission to use the city’s outdoor pool for early morning swim practices, Monday through Friday, June 7 – July 30 (no July 4) from 6:00‐8:30 a.m. It also gives permission to host Saturday morning swim meets on June 19 and 26 and a championship meet the weekend of July 16‐18. The practice usage will occur prior to the city’s swim lesson program, with the club using all eight lanes of the pool. The city will charge $107 per hour for this usage, which totals 97.5 hours. The Saturday morning swim meets will take place on Saturday, June 19 and Saturday, June 26, from 6‐10:30 a.m. The city will charge $200 per hour for the meets, which totals 9 hours. NHCP will set up on Friday, June 18, after the pool closes to the general public and again on the evening of Friday, June 25. The set‐up fee of $50 per hour will be charged for any time used. This use will not interfere with any city‐sponsored activities, other rentals or any use by the general public. The pool will be available for open swim each day. The championship swim meet will take place July 16‐18. The meet will run Friday from 12 p.m.‐8 p.m. and Saturday and Sunday from 6 a.m.‐8 p.m. The city will charge $230 per hour for the meet, which totals 36 hours. The Club will set up on Friday morning during swim lessons. Swimming lessons will be held Friday morning, but the pool will be closed for open swim for all three days. The amount due for this usage totals $20,512.50, plus any set‐up fees. All fees will be paid at the conclusion of the swim agreement and all insurance requirements will be met prior to use. Staff recommends approval. Background The NHCP Swim Club has rented the New Hope Pool for many years. The per hour rental fee is the same fee charged to all renters of the facility. The revenue realized pays for expenses incurred and the extra dollars brought in are important for this facility. As part of the pool grant agreement with MN Swimming, the City Council has committed to allowing a championship meet for four years. Staff recommends approval of this resolution. Agenda Section Consent Item Number 6.8 Request for Action, Page 2 Attachments Resolution Agreement Calendar view of all of the swim team rentals for 2021 City of New Hope Resolution No. 2021‐ Resolution approving agreement with the New Hope/Crystal/Plymouth Swim Club for use of the New Hope Aquatic Park for summer practices and meets WHEREAS, the city of New Hope encourages use of the New Hope Aquatic Park during the summer season; and WHEREAS, the New Hope/Crystal/Plymouth Swim Club wishes to use the New Hope Aquatic Park for practices Monday through Friday, June 7 – July 30 (no July 4) from 6:00‐8:30 a.m. at a rate of $107 per hour; and WHEREAS, the New Hope/Crystal/Plymouth Swim Club wishes to use the New Hope Aquatic Park for Saturday morning swim meets on June 19 and June 26 from 6‐10:30 a.m. at a rate of $200 per hour; and WHEREAS, the New Hope/Crystal/Plymouth Swim Club wishes to use the New Hope Aquatic Park for a championship swim meet July 16‐18 at a rate of $230 per hour; and WHEREAS, all fees will be paid at the conclusion of the season. NOW, THEREFORE, BE IT RESOLVED that the city of New Hope approves the agreement with the New Hope/ Crystal/Plymouth Swim Club for use of the New Hope Aquatic Park this summer. Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, 26th day of April, 2021. _____________________________ Mayor Attest: __________________________ City Clerk I:\RFA\P&R\THEATRE\2021\6.9 Q & R ‐ OBMT 2021.docx Request for Action April 26, 2021 Approved by: Kirk McDonald, City Manager Originating Department: Parks & Recreation By: Susan Rader, Director Agenda Title Resolution approving an agreement with Off Broadway Musical Theatre for the 2021 season Requested Action Staff recommends the City Council approve the agreement with Off Broadway Musical Theatre (OBMT) for the summer of 2021 in the amount of $5,000. The agreement calls for OBMT to produce up to nine performances (weather permitting) of the musical, “The 25th Annual Putnam County Spelling Bee”, at the city’s Performance Center. The dates for this year’s productions include the weekends of July 22‐24, July 29‐31, and August 5‐7. All performances will start at 8 p.m. OBMT will be advertising a suggested donation of $4 per person to help offset some of their costs for the productions. In addition to the suggested $4 donation, OBMT will also be collecting donations for the local food shelf. Policy/Past Practice These productions help achieve a city goal of drawing a wide variety of residents and non residents to the city center area for a community event. Background The city of New Hope has been committed to the arts for many years. The city has had a drama program since the 1960s, with a drama specialists hired each summer. The city’s first summer musical, Alice in Wonderland” was produced in 1971. Five years later, the “New Hope Musical Theater” company was organized by volunteers, which later became known as the Off Broadway Music Theatre. The city starting contracting with OBMT in 1982 to produce the summer musical. Auditions for the 2021 musical will be held on April 30 from 5‐9 p.m. and May 1 from 9 a.m.‐3 p.m. Funding $5,000 has been included in the 2021 Recreation budget specifically for this program expense. Attachments Resolution Agreement Agenda Section Consent Item Number 6.9 City of New Hope Resolution No. 2021‐ Resolution approving an agreement with Off Broadway Musical Theatre for the 2021 season WHEREAS, the city of New Hope requests to hire a musical production company to produce “The 25th Annual Putnam County Spelling Bee” for three weekends in July and August; and, WHEREAS, the Off‐Broadway Musical Theatre has successfully produced the city’s summer musicals since 1976; and, WHEREAS, there is $5,000 budgeted for this expense. NOW, THEREFORE, BE IT RESOLVED, that the city of New Hope will contract with Off Broadway Musical Theatre for a musical production to be presented in July and August at the city’s Performance Center. Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 26th day of April, 2021. ________________________ Mayor Attest: _________________________ City Clerk I:\RFA\COMM DEV\2021\City Council\04‐26‐21 Excuela Exitos\8.1 Q ‐ PC 21‐04 Escuela Exitos CUP 04‐26‐21.docx Request for Action April 26, 2021 Approved by: Kirk McDonald, City Manager Originating Department: Community Development By: Jeff Alger, Community Development Specialist; Jeff Sargent, Director of Community Development Agenda Title Resolution approving Conditional Use Permit for CSDC Facilities Corporation at 4741 Zealand Ave. N. (New Hope Planning Case 21‐04) Requested Action Staff requests that the City Council approve a resolution approving a Conditional Use Permit for a charter school at 4741 Zealand Avenue North. Policy/Past Practice The City Council has approved Conditional Use Permit requests in the past when proposals comply with the requirements of the zoning code. Background CSDC Facilities Corporation submitted an application for a Conditional Use Permit (CUP) to allow for a charter school to be located at 4741 Zealand Avenue North. Escuela Exitos (“School of Successes”) would rent the building from the CSDC Facilities Corporation and operate a K‐8, two‐way dual language Spanish/English immersion school. The property is currently owned by New Hope Church and is used for youth ministry and auxiliary church functions. The proposed redevelopment would include predominantly interior renovations of the existing 31,500 square foot structure. The proposed plans involve enlarging the parking lot to the north and east of the existing building and constructing a bus access lane along the north side of the site from Boone Avenue North. Escuela Exitos intends to serve 165 students during the 2021‐2022 school year with enrollment increasing and capping out at 390 students by the 2023‐2024 school year. According to the applicant, the school model would meet “a growing demand of families in New Hope and surrounding communities that currently sit on long waitlists for immersion school options.” The applicant has provided supplemental materials in response to two topics that were discussed at the April 6, 2021, Planning Commission meeting: Possible Change of Hours at Cooper High School The District 281 School Board is in the process of discussing school start/end times and may change class hours for students in the future, with high school students beginning class at 8:35 a.m. and ending at 3:35 p.m. This could potentially affect Cooper High School, which is located directly to the east of 4740 Zealand Avenue North. Escuela Exitos intends to operate from 8:30 a.m. to 4:00 p.m. Swing Traffic Solutions investigated the traffic impact of the potential change to high school start/end times and amended the traffic study to include the attached memorandum. It states, “Given the relative size of high schoolʹs trip generation, the proposed charter school has a negligible impact on the overall traffic conditions compared to the high school.” At full enrollment, it is anticipated that Esceula Exitos would have a maximum of eight buses and 26 personal vehicles traveling to the school twice per day. Agenda Section Development & Planning Item Number 8.1 Request for Action, Page 2 Loading and Unloading of Personal Vehicles There were some concerns about the safety of students being dropped off and picked up by personal vehicles. It is estimated that 10% of students will arrive by personal vehicle, resulting in an estimated 26 pick‐ups and drop‐offs each day. In the morning, vehicles dropping off students would circulate through the parking lot in a clockwise pattern. Students would be dropped off adjacent to the front entrance. Staff would be outside to help safely direct these transactions. The vehicles would then continue out the north parking lot access onto Zealand Avenue North. Subsequent to the Planning Commission meeting, additional safety zones and parking lot striping were added to the site in order to further segregated bus traffic, car transactions for pick‐ up/drop‐off, and car travel through the site. As stated in the applicant’s supplemental transportation narrative, “the majority of arriving students will ride in the back seat of vehicles. All arriving student passengers will be provided orientation and will be required and reminded to exit cars from the driver side, closest to the building. In the more limited event of front passengers, the striped safety zones provide additional buffer between cars picking up/dropping off students and any through traffic vehicles on the site. The striped safety zones also provide clear crosswalk areas from the cars to the school building.” Additionally, the applicant states, “School staff will always be present in the morning and afternoon at multiple locations in the parking lot, bus zone, and pick‐up/drop‐off zone to coordinate and direct bus and car traffic. For car pick‐ups, all parents are provided a numbered card that is displayed in the dash. Staff use walkie‐talkies to then radio for the students associated to that number to exit the building. This procedure ensures close monitoring of students, ensures timely departure, limits idling vehicles, and limits pedestrian traffic.” Cones and movable signage may also be used to slow traffic and delineate between bus zones, safety zones, and pick‐up/drop‐off zones. The supplemental transportation narrative and revised morning drop‐off and afternoon pick‐up exhibits are attached. Prior to submitting an application, the applicant explored the possibility of having personal vehicles enter the site from the north driveway on Zealand Avenue North and then following a counter clockwise traffic pattern. Such a configuration would require two‐way traffic within the north drive aisle as buses would be unable to maneuver in order to exit via the south driveway. This would result in buses exiting via the north driveway and crossing paths with passenger vehicles. After completing the analysis, the applicant’s engineering team determined that the clockwise flow, as proposed with the application, was the safest option for the site. Staff agrees that the counter clockwise flow is the safest option. The Police Department also reviewed the proposed traffic circulation patterns and drop‐off/pick‐up plans for the school and agreed with the recommendation from the Planning Commission to approve the CUP. Subsequent to the Planning Commission meeting, House of Hope Lutheran Church submitted a letter in support of the project. The church borders the subject property directly to the north. The letter can be found within the attached materials. Recommendation The Planning Commission considered the request for a CUP allowing for a charter school to be located at 4741 Zealand Avenue North and recommended approval with a 9‐0 vote, subject to the following conditions: 1. Driveway off Boone Avenue North shall be used for buses and deliveries only, with both sides striped/signed as fire lanes. Appropriate “walk closed” signage shall be installed to direct pedestrians to west side of Boone Avenue North during construction of driveway. Request for Action, Page 3 2. Signage reserving parking spaces for staff shall be installed in areas where access will be restricted due to staging of buses in the afternoon. 3. Snow storage shall not be allowed within three‐foot and five‐foot setbacks along north property line. If snow storage areas shown on site plan do not provide sufficient space, snow shall be removed from site. 4. New sidewalk entrance at Boone Avenue North shall meet ADA requirements. 5. Fence up to six feet in height shall be allowed to enclose proposed play area. 6. Applicant shall provide detailed elevation of trash enclosure sides and rear, illustrating that exterior materials meet city design standards. Trash pick‐up shall be scheduled at times when vehicles will not be parked in adjacent stalls. 7. Protections/preservation measures for trees on adjoining property north of proposed driveway shall be instituted during construction. Subject trees shall not be damaged or injured as a result of any trimming required to accommodate bus traffic. 8. Photometric plan shall meet minimum lighting standards for buildings, parking lots, and pedestrian areas. 9. Grading, drainage, storm sewer, and erosion control plans shall be subject to review and final approval by city engineer. 10. Applicant shall enter into storm water maintenance agreement with city (to be prepared by city attorney). 11. As‐built drawings shall be provided to city following completion of project. Attachments Resolution Swing Traffic Solutions memorandum from Vernon Swing (April 6, 2021) Supplemental transportation narrative from CSDC Facilities Corporation & Esceula Exitos (April 16, 2021) Revised morning drop‐off and afternoon pick‐up exhibits Letter of support from House of Hope Church (April 18, 2021) Planning Commission minutes (April 6, 2021) For more information please refer to the staff and consultant reports included in the April 6, 2021, Planning Commission packet, which was previously distributed. 1 RESOLUTION NO. 2021- RESOLUTION APPROVING CONDITIONAL USE PERMIT FOR CSDC FACILITIES CORPORATION AT 4741 ZEALAND AVE. N. (New Hope Planning Case 21-04) BE IT RESOLVED by the City Council of the City of New Hope as follows: WHEREAS, CSDC Facilities Corporation, a District of Columbia non-profit corporation with foreign filing in the State of Minnesota (“Applicant”) is seeking to locate a charter school at the real property located at 4741 Zealand Avenue North in the city of New Hope and legally described on the attached Exhibit “A”, Hennepin County, Minnesota with a Property Tax Identification Number of 07-118-21-42-0030 (“Property”); and WHEREAS, the Property will be purchased by Applicant and will be leased to an entity that intends to operate under the name of “Escuela Exitos”; and WHEREAS, Applicant has submitted an application seeking a conditional use permit for the use of the Property as Escuela Exitos, a kindergarten through eighth grade, two-way dual language Spanish/English immersion charter school; and WHEREAS, the Property is located in the R-1, Single-family Residential District; and WHEREAS, Applicant petitioned the City as part of New Hope Planning Case 21-04 for a conditional use permit to allow for the Escuela Exitos charter school on the Property; and WHEREAS, based on the City Staff Planning Case Report dated April 2, 2021, this Resolution incorporates the findings set forth therein; and WHEREAS, pursuant to New Hope City Code §4-33, the proposed action is consistent with the City’s Comprehensive Plan for this area of the City, is compatible with adjacent present and future anticipated land uses, conforms with all applicable performance standards contained in the Code, results in no depreciation in value, and meets the criteria specified in the R-1 District; and WHEREAS, said conditional use permit is in all respects consistent with the City’s Zoning Code and the regulations and laws of the State of Minnesota and meets the criteria required in New Hope City Code §4-33 as set forth above; and WHEREAS, the Planning Commission held a public hearing and considered the matter at its meeting on April 6, 2021; and 2 WHEREAS, the Planning Commission, after a complete review of the issues involved, recommended the City Council approve the request with conditions; WHEREAS, the City Council has considered the request at its meeting of April 26, 2021. WHEREAS, both the New Hope Planning Commission and City Council had before it the March 30, 2021 Memorandum from its City Planner Northwest Associated Consultants, Inc. (“Memorandum”). On the basis of the analysis set forth in the Memorandum and the recommendation of the Planning Commission, the City Council makes the following Resolution. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope that the conditional use permit request as identified in New Hope Planning Case 21-04 shall be approved subject to the following conditions: 1. Driveway off Boone Avenue North shall be used for buses and deliveries only, with both sides striped/signed as fire lanes. Appropriate “walk closed” signage shall be installed to direct pedestrians to west side of Boone Avenue North during construction of driveway. 2. Signage reserving parking spaces for staff shall be installed in areas where access will be restricted due to staging of buses in the afternoon. 3. Snow storage shall not be allowed within three-foot and five-foot setbacks along north property line. If snow storage areas shown on site plan do not provide sufficient space, snow shall be removed from site. 4. New sidewalk entrance at Boone Avenue North shall meet ADA requirements. 5. Fence up to six feet in height shall be allowed to enclose proposed play area. 6. Applicant shall provide detailed elevation of trash enclosure sides and rear, illustrating that exterior materials meet city design standards. Trash pick-up shall be scheduled at times when vehicles will not be parked in adjacent stalls. 7. Protections/preservation measures for trees on adjoining property north of proposed driveway shall be instituted during construction. Subject trees shall not be damaged or injured as a result of any trimming required to accommodate bus traffic. 8. Photometric plan shall meet minimum lighting standards for buildings, parking lots, and pedestrian areas. 9. Grading, drainage, storm sewer, and erosion control plans shall be subject to review and final approval by city engineer. 10. Applicant shall enter into storm water maintenance agreement with city (to be prepared by city attorney). 11. As-built drawings shall be provided to city following completion of project. 3 12. The conditional use permit, shall be recorded against the Property in the Office of the Registrar of Titles in and for Hennepin County. Dated the 26th day of April, 2021. ____________________________________ Kathi Hemken, Mayor Attest: ____________________________ Valerie Leone, City Clerk 4 Exhibit A Legal Description The South 332.43 feet of the West ½ of the Northwest Quarter of the Southeast Quarter of Section 7, Township 118, Range 21, except the East 360 feet of the South 180 feet thereof. Torrens Property – Certificate of Title No. 1010648 P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-22104 4741 Zealand Ave N CUP\Resolution approving CUP.docx 1 | P a g e E s c u e l a E x i t o s C h a r t e r S c h o o l , N e w H o p e , M N April 6, 2021 To: Sean Elder, Ten Square, LLC From: Vernon Swing, PE Re: Trip Generation Comparison – Escuela Exitos Charter School, New Hope, MN Per your request Swing Traffic Solutions, LLC has compared the amount of traffic generated by the existing Cooper High School versus the anticipated traffic forecast to be generated by the proposed Escuela Exitos K-8 Immersion Charter School. The traffic study completed on behalf of Escuela Exitos K-8 Immersion Charter School estimated the trip generation for the school based on similar sites as follows: Escuela Exitos Proposed Use AM Peak (Trips) PM Peak (Trips) Enter Exit Enter Exit K-8 Charter School 65 34 34 65 The proposed school is expected to generate approximately 99 trips in the AM and 99 Trips in the PM. For Cooper High School the trip generation is estimated based on the Institute of Transportation Engineers statistics for High Schools, Land Use Code 530, and is summarized below. Cooper High School Use AM Peak (Trips) PM Peak (Trips) Enter Exit Enter Exit High School (1,732 Students) 648 305 183 389 Cooper High School generates an estimate 953 trips in the AM or nearly ten times as much traffic in the morning compared with the proposed Charter School; and 572 trips in the PM or roughly six times as many as the Escuela Exitos. The results of the analysis for the proposed Escuela Exitos school indicated the study area had sufficient roadway capacity to accommodate the traffic from the proposed school. In fact, the new use resulted in the same overall level of service at the study area intersections. If the change in High School hours to overlap with the Charter School, the High School traffic may cause a short term degradation to traffic conditions with and without the Charter School traffic. In which case the High School will need to address the change. Given the relative size of high school's trip generation, the proposed charter school has a negligible impact on the overall traffic conditions compared to the high school. CSDC Facilities Corporation and Escuela Éxitos Supplemental Transportation Narrative April 16, 2021 In addition to the Conditional Use Permit Transportation Narrative dated March 26th 2021, CSDC Facilities Corporation and Escuela Éxitos are providing this supplemental transportation narrative to provide additional site plan details and safety procedures, specific to students arriving and departing via car. Car Procedures and Site Plan Escuela Éxitos anticipates approximately 26-car “transactions” at pickup and drop-off times. Escuela Éxitos school hours will be 8:30am – 4:00pm, with morning arrival occurring between 8:15am – 8:30am and afternoon pickup occurring between 4:00pm – 4:15pm. Cars will circulate clockwise through the one-way designated lot and drop-off students adjacent to the front door. Cars will then continue out the north parking lot access onto Zealand and south to 47th. Buses will enter from Boone using the newly constructed bus lane and drop-off students along the curb/sidewalk just north of the easterly wing of the building. Buses will then continue east out to Zealand and down to 47th. Ample site signage is identified on the site plan and will be present on site so that all vehicles understand the one-way traffic flow of the site. Based on input from the Planning Commission, additional safety zones and parking lot striping have been added to further segregated bus traffic, car transactions for pickup/drop-off, and car travel thru the site. School Procedures and Staffing Given Escuela Éxitos’ K-8 student population, the majority of arriving students will ride in the back seat of vehicles. All arriving student passengers will be provided orientation and will be required and reminded to exit cars from the driver side, closest to the building. In the more limited event of front passengers, the striped safety zones provide additional buffer between cars picking up/dropping off students and any thru traffic vehicles on the site. The striped safety zones also provide clear cross walk areas from the cars to the school building. School staff will always be present in the morning and afternoon at multiple locations in the parking lot, bus zone, and pickup/drop-off zone to coordinate and direct bus and car traffic. For car pickups, all parents are provided a numbered card that is displayed in the dash. Staff use walkie-talkies to then radio for the students associated to that number to exit the building. This procedure ensures close monitoring of students, ensures timely departure, limits idling vehicles, and limits pedestrian traffic. Additionally, the school anticipates utilizing cones and other moveable signage to further slow travel and delineate between the bus zones, safety zones, and pickup/drop-off zones. 3 Planning Commission Meeting April 6, 2021 line to the street. Commissioner Clark stated additional safety measures for future planning cases could be required on a case-by-case basis. Motion Item 4.1 Motion by Commissioner Landy, seconded by Commissioner Brinkman, to approve Planning Case 21-03, text amendment to sections 4-16 CB, Community Business district and 4-17 CC, City Center district of the New Hope City Code allowing freestanding restaurants i n the Community Business and City Center districts, to exceed 30 percent of their outdoor dining size; Pub 42, petitioner. Voting in favor: Clark, Brinkman, Hanson, Korkowski, Koshiol, Landy, Mannix, Redden, Schmidt Voting against: None Absent: None Motion approved 9-0 Chair Clark stated the case will be brought to the April 26, 2021 City Council meeting. PUBLIC HEARING Planning Case 21-04 Items 4.2 Chair Clark introduced Item 4.1, Planning Case 21-04, Conditional Use Permit to allow for conversion of church office building into charter school, 4741 Zealand Avenue North; CSDC Facilities Corporation, petitioner. Mr. Jeff Alger provided background on Planning Case 21-04. Escuela Exitos (“School of Success”) would move into the building and operate a K-8, two-way dual language Spanish/English immersion school. The school intends to serve 165 students during the 2021-2022 school year with enrollment increasing and capping out at 390 students by the 2023-2024 school year. The proposed plans involve enlarging the parking lot to the north and east of the existing building and constructing a bus access lane along the north side of the site from Boone Avenue North. Next, Alger reviewed the zoning analysis. The parking requirements are based off the maximum enrollment numbers in 2023, which results in a minimum of 62 parking stalls. The site plan includes 79 parking stalls, including four disability stalls. Several parking stalls at the northwest corner of the lot would be inaccessible when buses are staged for afternoon pickup. This would take place from 4:00 pm to 4:15 pm; these stalls are reserved for school staff. A driveway will be constructed off Boone Avenue North to accommodate buses and deliveries. Signage would be placed on Boone Avenue North directing traffic. The city engineer recommended reducing the north property line setback from 5 feet to 3 feet to accommodate a slightly larger driveway. Per the deputy fire marshal, both sides of the driveway must be striped/signed as fire lanes. 4 Planning Commission Meeting April 6, 2021 Alger then discussed traffic and circulation through the site. It is anticipated that 85% of students would arrive by bus, 10% would arrive by car, and 5% would walk, bike, or travel by public transportation. This would result in eight buses and approximately 26 pick-ups and drop-offs by car each day. Morning drop-offs would take place between 8:15 am and 8:30 am and afternoon pick-ups would take place between 4:00 pm and 4:15 pm Monday through Friday. Currently these times do not conflict with Cooper High School. Staff is aware that District 281 School Board is in the process of discussing school start/end times; staff has made the applicant aware of the discussion. Busses and delivery vehicles will enter the site off Boone Avenue North and exit using the north driveway. Cars dropping off and picking up would enter the site using the south driveway off Zealand Avenue North and circulate through the parking lot in a clockwise pattern. Cars would then exit the site using the north driveway. School staff will be outside to help safely direct these transactions. In the afternoon, staged buses would be tightly parked in two rows just north of the easterly wing of the building. Once loaded, buses would be given the right-of-way and pull out at the same time onto Zealand Avenue North. Next, Alger reviewed snow storage, site plan details, landscaping, and lighting for the case. Snow storage will be to the south and east of the existing parking lot. Snow should not be stored long the north property line and near the single-family home abutting the property. A new sidewalk will be constructed off 47th Avenue North to allow students to access the building without needing to walk through a parking lot or on Zealand Avenue North. There is a proposed fenced play area on the south side of the lot. City staff recommends that a six- foot fence be approved as part of the CUP request. A new trash enclosure will be located at the southwest corner of the parking lot. Trash pickups will be scheduled during off-hours to avoid conflicts with the nearby parking stalls. The landscaping plan shows trees to be removed and replaced with six new trees that meet City Code. The applicant must include fence preservation measure for the trees on the property to the north. It is recommended that the applicant meet with the church and an arborist to trim the trees to allow for the new driveway off Boone Avenue North. The existing light poles will be replaced with 90 degree cut off fixtures, which meets city code. The applicant is working on submittal of additional storm sewer information. Depending upon the analysis, additional catch basins may be needed. The applicant will be required to enter into a storm water maintenance agreement with the city and provide as-built drawings following completion of the project. Alger concluded that property owners within 500 feet of the parcel were notified by mail, land use petition signs were placed on the property, 5 Planning Commission Meeting April 6, 2021 and a legal notice was published in the Sun Post newspaper and on the city’s website. Staff received some questions from residents about the project. Chair Clark asked the applicants to introduce themselves. Sean Elder, Development Manager with CSDC Facilities Corporation; Ben Ford, Civil Engineer with Rader and Associates; Louis Vanegas, Executive Director with Escuela Exitos; Kevin Peck, New Hope Church; Paul Schoolmeesters, New Hope Church. Mr. Vanegas introduced the school as a two-way dual language Spanish/English immersion school, which is 50% English speaking students and 50% Spanish speaking students. The learning model will provide an individual learning plan for each student. The curriculum will be a globalized curriculum, worki ng with students over the world and utilizing United Nations plan and a collaborative learning environment. Motion by Chair Clark, seconded by Commissioner Mannix, to open the Public Hearing. All present voted in favor. Motion carried. No one was present to address the commission. Motion by Chair Clark, seconded by Commissioner Mannix, to close the Public Hearing. All present voted in favor. Motion carried. When Chair Clark asked if any of the commissioners had questions, Commissioner Brinkman asked if there would be any night activities at the school. Mr. Vanegas stated parent teacher conferences would be held each quarter in the evenings. Covid restrictions currently prevent performances, but they will plan to hold performances and concerts in the evenings in the future. Commissioner Brinkman brought up the safety concerns he had with the car drop-off and pick-up circulations. With his experience as a bus driver, he has seen what circulation patterns are safe, and stated that he felt the proposed circulation pattern is not safe. The right side of the car should be next to the curb, not the left. Mr. Brinkman stated that the plans should be approved by an authority that deals with safety. Mr. Alger brought up the site plan and explained the vehicle traffic would follow the blue arrows in a clock - wise pattern through the site. Mr. Vanegas stated they would have sufficient staff supervision during the drop-off and pick-up times. School staff will be outside to open the left vehicle doors and assist the children getting out of the vehicles on the curb side. Traffic through the drop-off/pick-up area is only a one way so there would be minimal other traffic. Mr. Elder commented he has worked with other schools with a dense site location where a similar traffic circulation pattern has been used. With the assistance of school staff this pattern has worked. Mr. Ford stated this circulation pattern has been done with other clients and has worked. He asked whom specifically they should contact regarding approval of the proposed plan. Commissioner Brinkman suggested the 6 Planning Commission Meeting April 6, 2021 Board of Education. Commission Clark asked the applicants to submit examples of circulation used at other schools to city staff before the council meeting. Commissioner Mannix asked what percentages each mode of transportation for the students would be. Mr. Alger confirmed 85% would travel by bus, 10% would arrive by car, and 5% would walk, bike or use public transportation. The applicant anticipates 26 pick-ups/drop- offs by car each day. Commission Mannix stated that since the school is a K-8 some of his concerns with traffic are alleviated. Commissioner Mannix wanted to know how the applicant would handle the situation if Cooper High School does change their hours. Mr. Alger informed that nothing has been determined on the change of hours. If the hours did change for Cooper High School, the arrival times would be the same as Escuela Exitos and the departure time would be different. Mr. Elder informed they went back to the company who completed the traffic study with information that Cooper High School may change their hours. The study came back that there would be no issues. Mr. Alger informed that if the hours would change, it could be required for Cooper High School to complete a traffic study at that time. Commissioner Koshiol questioned how the water runoff would be handled since the area for the proposed new driveway off Boone Avenue looks like is currently graded to direct water runoff. Mr. Ford stated they are planning catch basins towards the bottom of the hill to help redirect the runoff before it meets the street. Chair Clark confirmed that the drainage issue was brought up and discussed during the Design & Review meeting. Commissioner Redden made the motion stated below and Commissioner Schmidt seconded. Commissioner Brinkman wanted to add an amendment on the motion to include approval of the traffic circulation plan by the Board of Education. Commissioner Redden yielded his prior motion. Chair Clark made a motion to approve Planning Case 21-04, Conditional Use Permit to allow for conversion of church office building into charter school, 4741 Zealand Avenue North; CSDC Facilities Corporation, petitioner, with the conditions outlined in the report and added condition regarding the safety approval. The amended motion was not carried forward due to a lack of a second. Commissioner Redden reinstated his original motion as stated below. Motion Item 4.2 Motion by Commissioner Redden, seconded by Commissioner Schmidt, to approve Planning Case 21-04, Conditional Use Permit to allow for conversion of church office building into charter school, 4741 Zealand Avenue North; CSDC Facilities Corporation, petitioner, with the following conditions: 1. Driveway off Boone Avenue North shall be used for buses and deliveries only, with both sides striped/signed as fire lanes. 7 Planning Commission Meeting April 6, 2021 Appropriate “walk closed” signage shall be installed to direct pedestrians to west side of Boone Avenue North during construction of driveway. 2. Signage reserving parking spaces for staff shall be installed in areas where access will be restricted due to staging of buses in the afternoon. 3. Snow storage shall not be allowed within three-foot and five- foot setbacks along north property line. If snow storage areas shown on site plan do not provide sufficient space, snow shall be removed from site. 4. New sidewalk entrance at Boone Avenue North shall meet ADA requirements. 5. Fence up to six feet in height shall be allowed to enclose proposed play area. 6. Applicant shall provide detailed elevation of trash enclosure sides and rear, illustrating that exterior materials meet city design standards. Trash pick-up shall be scheduled at times when vehicles will not be parked in adjacent stalls. 7. Protections/preservation measures for trees on adjoining property north of proposed driveway shall be instituted during construction. Subject trees shall not be damaged or injured as a result of any trimming required to accommodate bus traffic. 8. Photometric plan shall meet minimum lighting standards for buildings, parking lots, and pedestrian areas. 9. Grading, drainage, storm sewer, and erosion control plans shall be subject to review and final approval by city engineer. 10. Applicant shall enter into storm water maintenance agreement with city (to be prepared by city attorney). 11. As-built drawings shall be provided to city following completion of project. Voting in favor: Clark, Brinkman, Hanson, Korkowski, Koshiol, Landy, Mannix, Redden, Schmidt Voting against: None Absent: None Motion approved 9-0 Chair Clark stated the case will be brought to the April 26, 2021 City Council meeting. COMMITTEE REPORTS Design and Review Committee Item 5.1 The next potential meeting is on April 15, 2021. Staff has had discussions with some potential projects. If an application is submitted, staff will notify commissioners of the meetings. I:\RFA\P&R\PARKS\2021\Combined Award Contract 1055 and 1059\8.2 Q & R ‐ Award contract combined 1055 and 1059.docx Request for Action April 26, 2021 Approved by: Kirk McDonald, City Manager Originating Department: Parks & Recreation By: Susan Rader, Director Agenda Title Resolution awarding low bid of $81,871 to T. A. Schifsky & Sons, Inc. for playground site work at Corner Park (Improvement Project No. 1055) and for basketball court replacement at Little Acre Park (Improvement Project No. 1059) Requested Action Staff requests approval of a resolution awarding a contract for the site work portion of the improvements to the playground at Corner Park (improvement project no. 1055) and the basketball court improvements at Little Acre Park (improvement project no. 1059) to the lowest responsible bid, T. A. Schifsky & Sons, Inc., in the amount of $81,871. The site work portion of the playground project will include replacement of the playground container, entrance ramp, pedestrian curb, replacement of the sidewalk, and a concrete pad for a bench. Staff will handle the removal of the existing equipment and the installation of two benches and a park sign. The basketball court portion of the project will include the removal of the existing court and hoops and installation of a new court and hoops. It is anticipated that work will begin late spring with the majority of the project being completed this summer. Due to seeding dates, restoration may linger into the fall. Background Corner Playground The playground equipment at Corner Park is currently the oldest playground in the New Hope parks system. It was last replaced in 1997. Last fall a mailing was sent to area residents to gather some initial information on what they would like to see included in the new playground. As part of the survey, neighbors were able to indicate if they would be interested in attending meetings to help pick out the equipment. This process has worked well in the past and staff appreciates the input from the neighbors. A committee made up of representatives from the neighborhood, Flagship Recreation, Council, and staff from Stantec and the city met virtually on February 17, 2021 to view plans that were designed based on the resident surveys, park size and budget. After discussion, the plans were modified and then reviewed at the second virtual committee meeting on February 25, 2021. Staff then worked with the committee regarding a color scheme. Little Acre Park Basketball Court The basketball court at Little Acre Park was built more than 30 years ago. Last resurfaced in 2014, this court has had varying levels of repair over the years. It has deteriorated to the point of needing replacement. Agenda Section Development & Planning Item Number 8.2 Request for Action, Page 2 Annual inspections of court surfaces are performed by staff at all of the parks. These inspections determine maintenance priorities to best use the funding dedicated for court repairs. Court surfaces need periodic crack filling, resurfacing and/or repainting to keep them safe for users. Painted surfaces that are too worn become dangerous and cracks on the courts become potential tripping hazards. When court surfaces have been resurfaced too many times, the layers built up on the surface easily flake off, making continued resurfacing improvements impossible. In this case, the only repair option is to replace the court. In addition to the court, the basketball hoops will also be replaced. On March 22, 2021, the City Council approved the plans and specifications and authorized the advertisement of bids for these projects. On April 15, 2021, bids were received from eight contractors. The lowest three bids are listed below and the full bid tabulation is attached: Part 1 – Corner Park Playground Part 2 – Little Acre Park Basketball Court Total Bid Engineer’s Estimate $65,265.00 $53,173.00 $118,438.00 T. A. Schifsky & Sons, Inc. $45,400.00 $36,471.00 $81,871.00 ODESA II, LLC $47,715.00 $42,662.00 $90,377.00 Bituminous Roadways, Inc. $49,480.00 $43,310.00 $92,790.00 T. A. Schifsky & Sons, Inc. is also the general contractor on the 2021 Street Infrastructure project. Recommendation It is the recommendation of staff and the city engineer that the City Council award the low bid of $81,871.00 for improvement projects no’s. 1055 and 1059 to T. A. Schifsky & Sons, Inc. Funding These projects are included in the 2021 CIP and the 2021 Park Infrastructure budget as shared with the Council during 2021 budget discussions. Total funding of $265,000 (improvement project no. 1055 ‐ $185,000 for the playground; and improvement project no. 1059 ‐ $80,000 for the basketball court) is available in the Park Infrastructure Fund. The Park Infrastructure Fund is levy funded each year. The cost breakdown of both projects: Corner Playground Costs Little Acre Basketball Costs Total Projects Estimated Costs Site Work ‐ T. A. Schifsky & Sons, Inc. $45,400.00 $36,471.00 $81,871.00 Equipment and Installation $96,862.22 ‐ $96,862.22 Benches (2) $1,200.00 ‐ $1,200.00 Contingency (10%) $6,526.50 $5,317.30 $11,843.80 Indirect Costs $14,308.50 $ 11,709.70 $26,018.20 Estimated Total $164,297.22 $53,498.00 $217,795.22 Amount Budgeted $185,000.00 $80,000.00 $265,000.00 * A new park sign was purchased using part of the HRG grant. Request for Action, Page 3 Attachments Resolution Copy of plans and specifications Stantec letter and bid tabulation 2021 CIP list City of New Hope Resolution No. 2021‐ Resolution awarding low bid of $81,871 to T. A. Schifsky & Sons, Inc. for playground site work at Corner Park (Improvement Project No. 1055) and for basketball court replacement at Little Acre Park (Improvement Project No. 1059) WHEREAS, these projects are improvements which add to the value of these community assets; and, WHEREAS, the city engineer has prepared plans, specifications, and contract terms for the work; and, WHEREAS, the bid from T. A. Schifsky & Sons, Inc. in the amount of $81,871.00 for the site improvements of Corner Park playground and basketball improvements at Little Acre Park is the lowest responsible bid submitted; and, WHEREAS, the city engineer has recommended that Council award the contract to T. A. Schifsky & Sons, Inc.; and, WHEREAS, the funding source for the projects are the Park Infrastructure Fund. NOW, THEREFORE, BE IT RESOLVED the City Council of the city of New Hope, Minnesota authorize entering into a contract for the playground site work improvements at Corner Park and basketball court improvements at Little Acre Park with T. A. Schifsky & Sons, Inc. for $81,871.00. Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 26th day of April, 2021. Mayor Attest: City Clerk 62ND AVENUE NORTH 49TH AVENUE NORTH 36TH AVENUE NORTH 32ND AVENUE NORTH MEDICINE LAKE ROAD (CO RD 70) 42ND AVENUE (CO RD 9) BASS LAKE ROAD (CORD10) NORTH CP RAIL CPRAIL TRUNK HIGHWAY 169TRUNK HIGHWAY 169BOONE AVENUE NORTHBOONEWINNETKA AVENUE NORTH(CO RD 156)NORTHAVENUEWINNETKA AVE N (CSAH 156)AVENUE NORTHWE S T B R O A D WA Y ( C O R D 8 )LOUISIANA AVENUE NORTHLOUISIANA AVENUE NORTHXYLON AVE N 53RD AVENUE N 58TH AVENUE N 55TH AVENUE N 54TH AVENUE N 47TH AVENUE NORTHUTAH AVE N 50TH AVENUE N KATHI HEMKEN VICINITY MAP BERNIE WEBER SUSAN RADER DIRECTOR OF PUBLIC WORKS DIRECTOR OF PARKS & RECREATION 2021 STANTEC PROJECT NO. 193805165 & 193805166 MICHAEL ISENBERG KIRK McDONALD JOHN ELDER JONATHAN LONDON CITY MANAGER COUNCILMEMBER CITY OF NEW HOPE MAYOR 2021 PARK IMPROVEMENTS: CORNER PARK PLAYGROUND & LITTLE ACRE BASKETBALL COURT COUNCILMEMBER COUNCILMEMBER COUNCILMEMBER SHEET INDEX G0.01 TITLE SHEET C0.01 CORNER PARK PLAYGROUND SITE DEMOLITION PLAN C0.02 LITTLE ACRE BASKETBALL COURT SITE DEMOLITION PLAN C3.01 CORNER PARK PLAYGROUND GRADING & DRAINAGE PLAN C3.02 LITTLE ACRE BASKETBALL COURT GRADING & DRAINAGE PLAN C6.01 CORNER PARK PLAYGROUND IMPROVEMENTS C6.02 LITTLE ACRE BASKETBALL COURT IMPROVEMENTS C8.01 - C8.03 STANDARD DETAILS 10 - SHEETS TOTAL 0 Scale in feet 1200 2400 CITY HALL BID SITE PUBLIC WORKS CITY PROJECT NO. 1055 & 1059 N G0.01 TITLE SHEET PROJECT LOCATION: LITTLE ACRE BASKETBALL COURT BASE BID PART 2 CITY LIMITS STACY WOODS CITY ATTORNEY PROJECT LOCATION: CORNER PARK PLAYGROUND BASE BID PART 1 ANDY HOFFE SHEET NUMBER DATENO SURVEY APPROVED DESIGNED DRAWN PROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OFPRINT NAME:SIGNATURE:DATE:LIC. NO. REVISION CHECKED Plot Date: 03/17/2021 - 12:36pmDrawing name: V:\1938\active\193805165\CAD\Dwg\193805165_G001.dwgXrefs:, 193805165_BorderTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLEFORALLDIMENSIONS. DONOT SCALETHEDRAWING - ANY ERRORS OR OMISSIONS SHALL BEREPORTEDTOSTANTECWITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THEPROPERTYOF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZEDBYSTANTECIS FORBIDDEN.CITY OF NEW HOPE, MINNESOTA2021 PARK IMPROVEMENTS 193805165CITY PROJECT NO. 1055 & 1059 PBR KY ACD KMS DDBPROFESSIONAL ENGINEERMINNESOTA.DAN D. BOYUM3/22/202123451733 Marquette Avenue Suite 1000Minneapolis MN 55402-2309www.stantec.com S SS SSS DT DT DT DT DT DT DT DT DT DT DT DT DT DTDT DT DT DT DT DT DT DT DT DT DTDTDTD T DT DT DT DT DT DT DT DT DT DT DT DT DT DT DT DT 7938 7918 4 47TH AVE NUTAHAVEN PROTECT EX. DRAINTILE AND STORM PIPE (TYP.)REMOVE EX. PLAY CONTAINER FILL AND EXCAVATE FOR NEW (LARGER) PLAY CONTAINER PROTECT EX. BASKETBALL COURT (TYP.) REMOVE EX. CONCRETE RAMPS WITHIN CONTAINER (TYP.) ~230 LF MACHINE SLICED SILT FENCE PROTECT EX. TREE (TYP.) INLET PROTECTION (TYP.) REMOVE EX. CURB AND GUTTER SAWCUT AND REMOVE BIT. PAVEMENT ADJACENT TO CURB AND GUTTER PER DETAIL STR-31 ON SHEET C8.02 (TYP.) PROTECT EX. SIDEWALK (TYP.) AREA OF EXCAVATION FOR NEW CONTAINER. APPROX. 570 SF SURFACE AREA AREA OF COMMON FILL AS NEW CONTAINER IS SHIFTING WEST. APPROX. 85 SF SURFACE AREA AREA OF EXCAVATION FOR NEW CONTAINER. APPROX. 120 SF SURFACE AREA PROTECT DRAINTILE WITHIN CONTAINER, IF DAMAGED REMOVE AND REPLACE DISTURBED LENGTH (TYP.)CORNERPARKPLAYGROUNDSITEDEMOLITIONPLANC0.01 NOTES: 1. CITY WILL REMOVE EXISTING PLAY EQUIPMENT PLAY CONTAINER EDGING PRIOR TO CONSTRUCTION. 2. PROTECT EXISTING STORM SEWER AND DRAINTILE. REPAIR ANY EXISTING DRAINTILE THAT IS DISTURBED DURING CONSTRUCTION. 3. INLET PROTECTION AND ANY PERIMETER PROTECTION SHALL BE INSTALLED PRIOR TO ANY EXCAVATIONS OR REMOVALS BEGIN. 4. SWEEP STREETS AS DIRECTED BY ENGINEER. 4.1.IF TRACKING IS EXCESSIVE DUE TO WET CONDITIONS A CONSTRUCTION ENTRANCE WILL BE REQUIRED TO BE INSTALLED ON-SITE. 5. ALL SALVAGED ITEMS TO BE DELIVERED TO NEW HOPE PUBLIC WORKS. DELIVERY IS INCIDENTAL TO SALVAGE. 6. CONTRACTOR TO SALVAGE EX. SAND PER DIRECTION OF FIELD ENGINEER. RECORD PLANS SHOW 12" DEPTH, DESIGN ASSUMPTION OF 8" DEPTH RECOVERY. 7. PROTECT EX. SIDEWALK LOCATED NORTH OF CONTAINER. 8. PROTECT EX. TREES. 9. NO CONSTRUCTION PARKING, QUEUING OR MATERIAL STOCKPILES ALLOWED ON WINNETKA AVE N (CSAH 156) OR WITHIN COUNTY RIGHT-OF-WAY. N 0 10 20 LEGEND REMOVE EXISTING CONCRETE RAMP/WALK REMOVE BITUMINOUS PAVEMENT FILL FOR NEW CONTAINER EXCAVATE FOR NEW CONTAINER EXPANSION REMOVE CONC. CURB & GUTTER SHEET NUMBER DATENO SURVEY APPROVED DESIGNED DRAWN PROJ. NO.WASPREPAREDBYMEORUNDERMYDIRECTSUPERVISIONIHEREBYCERTIFYTHATTHISPLAN,SPECIFICATION,ORREPORTANDTHATIAMADULYLICENSEDUNDERTHELAWSOFTHESTATEOFPRINTNAME:SIGNATURE:DATE:LIC.NO.REVISION CHECKED PlotDate:03/17/2021-10:04amDrawingname:V:\1938\active\193805165\CAD\Dwg\193805165_C001.dwgXrefs:,193805165_Border,193805165_XSXTTHECONTRACTORSHALLVERIFYANDBERESPONSIBLEFORALLDIMENSIONS.DONOTSCALETHEDRAWING-ANYERRORSOROMISSIONSSHALLBEREPORTEDTOSTANTECWITHOUTDELAY.THECOPYRIGHTSTOALLDESIGNSANDDRAWINGSARETHEPROPERTYOFSTANTEC.REPRODUCTIONORUSEFORANYPURPOSEOTHERTHANTHATAUTHORIZEDBYSTANTECISFORBIDDEN.CITYOFNEWHOPE,MINNESOTA2021PARKIMPROVEMENTS193805165CITYPROJECTNO.1055&1059PBR KY ACD KMS DDBPROFESSIONALENGINEERMINNESOTA.DAND.BOYUM3/22/202123451733MarquetteAvenueSuite1000MinneapolisMN55402-2309www.stantec.com GAS YUKONAVEN4957 REMOVE BASKETBALL HOOP (2) PROTECT EX. BUSHES, TREES AND LANDSCAPING (TYP.) RECLAIM EX. BASKETBALL COURT BITUMINOUS PAVEMENT AND UNDERLYING AGGREGATE PROTECT EX. BITUMINOUS TRAIL ~90 LF MACHINE SLICED SILT FENCE MSMSM SM SN LITTLEACREBASKETBALCOURTSITEDEMOLITIONC0.02 NOTES: 1. SILT FENCE PERIMETER PROTECTION SHALL BE INSTALLED PRIOR TO ANY EXCAVATIONS OR RECLAIM. LEGEND RECLAIM EX. BITUMINOUS COURT MACHINE-SLICED EROSION CONTROL SILT FENCEMS SHEET NUMBER DATENO SURVEY APPROVED DESIGNED DRAWN PROJ. NO.WASPREPAREDBYMEORUNDERMYDIRECTSUPERVISIONIHEREBYCERTIFYTHATTHISPLAN,SPECIFICATION,ORREPORTANDTHATIAMADULYLICENSEDUNDERTHELAWSOFTHESTATEOFPRINTNAME:SIGNATURE:DATE:LIC.NO.REVISION CHECKED PlotDate:03/17/2021-11:18amDrawingname:V:\1938\active\193805165\CAD\Dwg\193805165_C002.dwgXrefs:,193805165_Border,193805165_XSXTTHECONTRACTORSHALLVERIFYANDBERESPONSIBLEFORALLDIMENSIONS.DONOTSCALETHEDRAWING-ANYERRORSOROMISSIONSSHALLBEREPORTEDTOSTANTECWITHOUTDELAY.THECOPYRIGHTSTOALLDESIGNSANDDRAWINGSARETHEPROPERTYOFSTANTEC.REPRODUCTIONORUSEFORANYPURPOSEOTHERTHANTHATAUTHORIZEDBYSTANTECISFORBIDDEN.CITYOFNEWHOPE,MINNESOTA2021PARKIMPROVEMENTS193805165CITYPROJECTNO.1055&1059PBR KY ACD KMS DDBPROFESSIONALENGINEERMINNESOTA.DAND.BOYUM3/22/202123451733MarquetteAvenueSuite1000MinneapolisMN55402-2309www.stantec.com S SS SSS DT DT DT DT DT DT DT DT DT DT DT DT DTDT DT DT DT DT DT DT DT DT DT DTDTDTD T DT DT DT DT DT DT DT DT DT DT DT DT DT DT DT DT1 47TH AVE NUTAH AVE N14.43914.66 914.69 CORNER PARK PLAYGROUND GRADING & DRAINAGE PLAN C3.01 N 0 10 20 NOTES: 1. COMMON EXCAVATION BID ITEM INCLUDES THE FOLLOWING: ·OVERALL SITE GRADING SHOWN ·REMOVAL OF ANY EXCESS SOIL FROM EXCAVATION OF PLAY CONTAINER 2. REMOVAL OF EXISTING PLAY SAND 3. INSTALL 6" LOAM TOPSOIL BORROW OVER ALL DISTURBED AREAS TO BE RESTORED. BASE BID COMPOST MULCH TO BE 2" IN DEPTH. INSTALL TO 1" HIGHER THAN FINISHED GRADE TO ACCOUNT FOR SETTLEMENT. 4. SPOT ELEVATIONS SHOWN ARE TO TOP OF PROPOSED PLAY CURB. 5. GRADE PLAY CONTAINER SUBBASE TO DRAIN TO EXISTING DRAINTILE. 4" PVC NON-PERFORATED DRAIN TILE OUTSIDE OF CONTAINER IF EXISTING DRAINTILE DISTURBED - 4" PVC PERFORATED DRAIN TILE, WITH SOCK. SEE DETAIL ON C8.01 55TH AVE N WISCONSIN AVE N SHEET NUMBER DATENO SURVEY APPROVED DESIGNED DRAWN PROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OFPRINT NAME:SIGNATURE:DATE:LIC. NO. REVISION CHECKED Plot Date: 03/17/2021 - 11:07amDrawing name: V:\1938\active\193805165\CAD\Dwg\193805165_C301.dwgXrefs:, 193805165_Border, 193805165_XSXT,193805165_XSNOTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLEFORALLDIMENSIONS. DONOT SCALETHEDRAWING - ANY ERRORS OR OMISSIONS SHALL BEREPORTEDTOSTANTECWITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THEPROPERTYOF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZEDBYSTANTECIS FORBIDDEN.CITY OF NEW HOPE, MINNESOTA2021 PARK IMPROVEMENTS 193805165CITY PROJECT NO. 1055 & 1059 PBR KY ACD KMS DDBPROFESSIONAL ENGINEERMINNESOTA.DAN D. BOYUM3/22/202123451733 Marquette Avenue Suite 1000Minneapolis MN 55402-2309www.stantec.com BS YUKONAVEN4957 G R A D E T O D R A I N 0.74%1.42% 1.1 0 % 0.55%1.12% 0 .7 2 % 0 .7 1 % 7 1 '40'0.98%916.52 916.63 916.77 916.30 916.35 916.51 CENTER OF FREE THROW LINE N LITTLE ACRE BASKETBALL COURT - GRADING & DRINAGE PLAN C3.02 NOTES: 1. THE TOTAL BASE BID OF PART 2 - LITTLE ACRE BASKETBALL IMPROVEMENTS INCLUDES THE FOLLOWING: 1.1.OVERALL SITE GRADING SHOWN 1.2.PROTECTION OF EX. PAVED SURFACES AND BUSHES IN AREA 2. INSTALL 6" LOAM TOPSOIL BORROW OVER ALL DISTURBED AREAS TO BE RESTORED. BASE BID COMPOST MULCH TO BE 2" IN DEPTH. INSTALL TO 1" HIGHER THAN FINISHED GRADE TO ACCOUNT FOR SETTLEMENT. 3. SPOT ELEVATIONS ARE TO CORNER OF COURT STRIPING BORDER SHEET NUMBER DATENO SURVEY APPROVED DESIGNED DRAWN PROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OFPRINT NAME:SIGNATURE:DATE:LIC. NO. REVISION CHECKED Plot Date: 03/17/2021 - 11:34amDrawing name: V:\1938\active\193805165\CAD\Dwg\193805165_C302.dwgXrefs:, 193805165_XSXT, 193805165_XSNO,193805165_BorderTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLEFORALLDIMENSIONS. DONOT SCALETHEDRAWING - ANY ERRORS OR OMISSIONS SHALL BEREPORTEDTOSTANTECWITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THEPROPERTYOF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZEDBYSTANTECIS FORBIDDEN.CITY OF NEW HOPE, MINNESOTA2021 PARK IMPROVEMENTS 193805165CITY PROJECT NO. 1055 & 1059 PBR KY ACD KMS DDBPROFESSIONAL ENGINEERMINNESOTA.DAN D. BOYUM3/22/202123451733 Marquette Avenue Suite 1000Minneapolis MN 55402-2309www.stantec.com CONCRETE BENCH PAD, BY OTHERS CONTAINER FILL AND PLAY EQUIPMENT TO BE FURNISHED/INSTALLED BY OTHERS. PLAY CONTAINER CONCRETE RAMP. SEE DETAILS C AND D ON SHEET C8.01 CONCRETE PLAYGROUND CURB, SEE DETAIL ON SHEET C8.01 6" CONCRETE PEDESTRIAN RAMP. SEE DETAIL STR-7 ON C8.02. INSTALL CURB & GUTTER AT RAMP LOCATION WITH BITUMINOUS STREET PATCH. SEE DETAIL STR-1A ON SHEET C8.02. RESTORE W/ 6" LOAM TOPSOIL, EROSION CONTROL COMPOST BLANKET BLOWN W/ MNDOT 25-151 SEED PROTECT EX. CONCRETE SIDEWALK (TYP.)14.43S SS SSS DT DT DT DT DT DT DT DT DT DT DT DT DT DTDT DT DT DT DT DT DT DT DT DT DTDTDTD T DT DT DT DT DT DT DT DT DT DT DT DT DT DT DT DT 47TH AVE NUTAHAVEN CORNERPARKPLAYGROUNDIMPROVEMENTSC6.01 NOTES: 1. INSTALL 6" LOAM TOPSOIL BORROW OVER ALL DISTURBED AREAS TO BE RESTORED. BASE BID COMPOST MULCH TO BE 2" IN DEPTH. INSTALL TO 1" HIGHER THAN FINISHED GRADE TO ACCOUNT FOR SETTLEMENT. 2. COORDINATE WITH FLAGSHIP STRUCTURES FOR PLAY EQUIPMENT INSTALLATION. CITY CONTRACT FOR PLAY EQUIPMENT REQUIRES THAT INSTALLATION OF EQUIPMENT WILL BE COMPLETED WITHIN 10 WORKING DAYS OF PREPARED SITE. 3. PLAY EQUIPMENT SHALL BE INSTALLED AFTER THE PLAY CONTAINER CONCRETE CURB IS INSTALLED AND SUB BASE IS PREPARED 4. TRUNCATED DOMES TO BE UNCOATED. 5. MATCH EXISTING CURB AND GUTTER TYPE FOR REMOVE AND REPLACE ITEM. N 0 10 20 LEGEND CONCRETE SIDEWALK BITUMINOUS STREET PATCH EROSION CONTROL COMPOST BLANKET BLOWN W/ MNDOT 25-151 SEED SHEET NUMBER DATENO SURVEY APPROVED DESIGNED DRAWN PROJ. NO.WASPREPAREDBYMEORUNDERMYDIRECTSUPERVISIONIHEREBYCERTIFYTHATTHISPLAN,SPECIFICATION,ORREPORTANDTHATIAMADULYLICENSEDUNDERTHELAWSOFTHESTATEOFPRINTNAME:SIGNATURE:DATE:LIC.NO.REVISION CHECKED PlotDate:03/16/2021-10:39pmDrawingname:V:\1938\active\193805165\CAD\Dwg\193805165_C601.dwgXrefs:,193805165_Border,193805165_XSNO,193805165_XSXTTHECONTRACTORSHALLVERIFYANDBERESPONSIBLEFORALLDIMENSIONS.DONOTSCALETHEDRAWING-ANYERRORSOROMISSIONSSHALLBEREPORTEDTOSTANTECWITHOUTDELAY.THECOPYRIGHTSTOALLDESIGNSANDDRAWINGSARETHEPROPERTYOFSTANTEC.REPRODUCTIONORUSEFORANYPURPOSEOTHERTHANTHATAUTHORIZEDBYSTANTECISFORBIDDEN.CITYOFNEWHOPE,MINNESOTA2021PARKIMPROVEMENTS193805165CITYPROJECTNO.1055&1059PBR KY ACD KMS DDBPROFESSIONALENGINEERMINNESOTA.DAND.BOYUM3/22/202123451733MarquetteAvenueSuite1000MinneapolisMN55402-2309www.stantec.com YUKONAVEN4957 SHAPE AND COMPACT EXISTING AGGREGATE BASE. INSTALL 3" THICK BITUMINOUS BASKETBALL COURT WITH 2 COLOR SURFACE FINISH SYSTEM. SEE SHEET C8.03 FOR TYPICAL SECTION AND STRIPING DIMENSIONS. RESTORE DISTURBED AREA WITH 6" LOAM TOPSOIL, EROSION CONTROL COMPOST BLANKET BLOWN W/ MNDOT 25-151 SEED BASKETBALL HOOP (TYP.) BASKETBALL HOOP CONCRETE FOUNDATION (TYP.) N LITTLEACREBASKETBALLCOURTIMPROVEMENTSC6.02 NOTES: 3. CONTRACTOR MUST NOTIFY ENGINEER 48 HOURS BEFORE BASKETBALL HOOP FOUNDATION INSTALLATION. PAYMENT FOR BASKETBALL HOOPS REQUIRES AN OWNER REPRESENTATIVE TO BE PRESENT AS THE FOUNDATION IS EXCAVATED, PREPARED, POURED AND ALLOWED TO SET PER MANUFACTURERS REQUIREMENTS. 3.1.NO OWNER PRESENT DURING INSTALL, NO PAYMENT. 4. INSTALL 6" LOAM TOPSOIL BORROW OVER ALL DISTURBED AREAS TO BE RESTORED. BASE BID COMPOST MULCH TO BE 2" IN DEPTH. INSTALL TO 1" HIGHER THAN FINISHED GRADE TO ACCOUNT FOR SETTLEMENT. 5. PROTECT EXISTING TRAIL AND EXISTING TREES. LEGEND BITUMINOUS COURT PAVEMENT EROSION CONTROL COMPOST BLANKET BLOWN W/ MNDOT 25-151 SEED SHEET NUMBER DATENO SURVEY APPROVED DESIGNED DRAWN PROJ. NO.WASPREPAREDBYMEORUNDERMYDIRECTSUPERVISIONIHEREBYCERTIFYTHATTHISPLAN,SPECIFICATION,ORREPORTANDTHATIAMADULYLICENSEDUNDERTHELAWSOFTHESTATEOFPRINTNAME:SIGNATURE:DATE:LIC.NO.REVISION CHECKED PlotDate:03/17/2021-11:47amDrawingname:V:\1938\active\193805165\CAD\Dwg\193805165_C602.dwgXrefs:,193805165_Border,193805165_XSXT,193805165_XSNOTHECONTRACTORSHALLVERIFYANDBERESPONSIBLEFORALLDIMENSIONS.DONOTSCALETHEDRAWING-ANYERRORSOROMISSIONSSHALLBEREPORTEDTOSTANTECWITHOUTDELAY.THECOPYRIGHTSTOALLDESIGNSANDDRAWINGSARETHEPROPERTYOFSTANTEC.REPRODUCTIONORUSEFORANYPURPOSEOTHERTHANTHATAUTHORIZEDBYSTANTECISFORBIDDEN.CITYOFNEWHOPE,MINNESOTA2021PARKIMPROVEMENTS193805165CITYPROJECTNO.1055&1059PBR KY ACD KMS DDBPROFESSIONALENGINEERMINNESOTA.DAND.BOYUM3/22/202123451733MarquetteAvenueSuite1000MinneapolisMN55402-2309www.stantec.com 12" MIN. FINISHED GRADE 4" DIA. PERF. PVC DRAINAGE TUBING PIPE PLUG. SECURE METAL TAG TO PIPE PLUG CAPABLE OF BEING DETECTED THROUGH SURFACING WITH METAL DETECTOR. 4" DIA. RIGID SCHEDULE 40 NON-PERFORATED PVC PIPE. 45 DEG. BEND SCHEDULE 40 PVC FITTING SUBGRADE SURFACE MATERIAL MATERIAL THICKNESS DO NOT PLACE SURFACE MATERIAL UNTIL EXCAVATED DEPTH AS BEEN APPROVED BY LANDSCAPE ARCHITECT. (BY OTHERS) 8" PEA ROCK (BY OTHERS) CONCRETE NOTE: ALL OUTSIDE EDGES AND JOINTS SHALL BE TOOLED WITH A 14" RADIUS TOOL. BRUSH FINISH CONCRETE SURFACE AFTER TOOLING. DRAIN TILE CLEANOUT IN PLAY CONTAINER NOTE: PROVIDE 3/8 IN. EXP. JTS. WITH PREMOLDED MATERIAL JOINT MATERIAL AT 30 FT. INTERVALS.20"10.5" MIN FINISHED GRADE OR ADJACENT PAVING. SEE PLANS. REINFORCED CONC. CURB - EXPOSED SIDE SURFACE TO BE AS NON-ABRASIVE AS POSSIBLE, TOP SURFACE SHOULD BE LIGHT BROOM FINISH SMOOTH SCORE JT, 5' O.C.. SLOPE TOP OF CURB TO DRAIN INTO CONTAINER AT 1-2%. 3" RADIUS, EXCEPT FOR WHERE RAMP JOINTS TO CURB (2) #4 CONT. REBAR, 2" MIN. COVER COMPACTED SUBGRADE PLAYGROUND CURB AND DRAINTILE NOT TO SCALE 10" TYP FORM FINISH CURB. BACK CURB MUST EXTEND TO DEPTH OF SAND LAYER HAND FORM CURB FACE 12"8"ENGINEERED WOOD PLAY SURFACE MATERIAL. 12" LOOSE VOLUME DEPTH. (BY OTHERS) GEOTEXTILE FABRIC (BY OTHERS) PEA ROCK (BY OTHERS) LANDSCAPE PIN, 24" OC 4" PERFORATED SCH. 40 PVC DRAINTILE WITH SOCK. (AS DIRECTED BY FIELD ENGINEER)40°4" THICK CONCRETE AGG. BASE COURSE, AS SPECIFIED COMPACT TO 100% STD. PROCTOR DENSITY. THICKNESS VARIES: 16" AT TOP TO 8" AT BASE 1'-0" 9"3"8 1/16"15"PLAY CONTAINER CONCRETE RAMP - FRONT PROFILE NOT TO SCALED8"12" 6' 6"6"1:11:1FINISHED GRADE ENGINEERED WOOD PLAY SURFACE MATERIAL (BY OTHERS) SURFACEDEPTH GEOTEXTILE FABRIC (BY OTHERS) 8" PEA ROCK (BY OTHERS) COMPACTED SUBGRADE LANDSCAPE PIN, 24" OC (BOTH SIDES) 9.5" C PLAY CONTAINER CONCRETE RAMP NOT TO SCALE 4" THICK CONCRETE. COMPACTED SUBGRADE 2%SLOPE 16" 8' CONTAINER FILL BY OTHERS RAMP NOTES: 1. CONTRACTOR TO VERIFY ALL EXISTING SPOT GRADES IN PLAYGROUND AREA PRIOR TO INSTALLATION OF RAMPS. 2. CONCRETE RAMPS ARE DESIGNED TO EXTEND 3"-6" BELOW THE TOP SURFACE OF THE ENGINEERED WOOD FIBER MULCH BEFORE TRANSITIONING DOWN TO THE BASE COURSE. RAMPS MUST NOT POSE A TRIPPING HAZARD OR FAIL TO PROVIDE AN ACCESSIBLE ROUTE INTO THE PLAY EQUIPMENT CONTAINER.3"MATCH TOP OF PLAY CURB DO NOT FORM RADIUS ON CURB WHERE ABUTTING RAMP 12" GEOTEXTILE FABRIC 8" PEA ROCK (BY OTHERS) 6"1:11:1AGG. BASE COURSE, AS SPECIFIED COMPACT TO 100% STD. PROCTOR DENSITY. #4 AT 12" O.C. 4" EMBEDMENT MIN. LANDSCAPE PIN, 24" OC HOLD DOWN MULCH AT RAMP TO PROVIDE ACCESSIBLE ROUTE INTO THE CONTAINER (BY OTHERS) 20" 16"2"13" 15" BA CONSTRUCTION DETAILS C8.01SHEET NUMBER DATENO SURVEY APPROVED DESIGNED DRAWN PROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OFPRINT NAME:SIGNATURE:DATE:LIC. NO. REVISION CHECKED Plot Date: 03/16/2021 - 9:04pmDrawing name: \\US0291-PPFSS01\workgroup\1938\active\193804895\CAD\Dwg\PLANSHEETS\193804895_C801.dwgXrefs:, 193805165_BorderTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLEFORALLDIMENSIONS. DONOT SCALETHEDRAWING - ANY ERRORS OR OMISSIONS SHALL BEREPORTEDTOSTANTECWITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THEPROPERTYOF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZEDBYSTANTECIS FORBIDDEN.CITY OF NEW HOPE, MINNESOTA2021 PARK IMPROVEMENTS 193805165CITY PROJECT NO. 1055 & 1059 PBR KY ACD KMS DDBPROFESSIONAL ENGINEERMINNESOTA.DAN D. BOYUM3/22/202123451733 Marquette Avenue Suite 1000Minneapolis MN 55402-2309www.stantec.com PLATE NO. LAST REVISION: ERO-1 AUG 2017SILT FENCE INSTALLATION CITY OF NEW HOPE, MN POST JOINING DIRECTION OFRUNOFF FLOW STANDARD & HIGH-FLOWSTANDARD & HIGH-FLOW 2'-0''MINPOSTEMBEDMENTMANUAL INSTALLATION RUNOFF FLOWDIRECTION OF T-POSTMACHINE SLICEDPOSTEMBEDMENT2'-0''MINKEY NOTES: 1 24 3 4 1 2 5 6 1. T-post length, 5 ft. min. at 6' max. spacing. 2. Geotextile shall meet MnDOT Spec. 3886. 3. 6" x 6" fabric anchorage trench and backfill with tamped natural soil. 4. Plastic zip ties (3 minimum w/ 50lb tensile) located on top 8". 5. Machine slice 8"- 12" depth (plus 6" flap). 6. Silt fence to wrap around post at least 180°. 4 4 4 4 PLATE NO. LAST REVISION: STR-1A DEC 2015CURB AND GUTTER CITY OF NEW HOPE, MN 1/2"R1/2"R 91/2"2"VARIES 3/4"PE R FT S LOPE 1 10" 5 7"131/2"101/2"4"12"R 1/2"R 6"7"10 1/2"17 1/2" 8" 24" B624 7"S LOP E 3 /4 "P E R FT 1 6" 3 3"R 1/2"R MnDOT B618 MOUNTABLE 28"R 68"R 61/2"1/2" MnDOT B612 MnDOT B624 18" B618 12" B612 28" NOTE: 1 DISTANCE TO ℄VARIABLE STANDARD SECTION THROUGH DRIVEWAY PLACE #4 REBAR AS SHOWN, WHERE CURB CROSSES UTILITY TRENCHES WITH 3" OF COVER. 1 1 1 PLATE NO. LAST REVISION:GENERAL PEDESTRIAN CURB RAMP DETAILS STR-7 DEC 2018 CITY OF NEW HOPE, MN PLAN CURB FACE OF CONC. SIDEWALK VARIES 1"/FT.SLOPEVARIES (SEE PLAN) CURB RADIUS 3"2'2'2' VARIES TRUNCATED DOMES SHALL BE NEENAH R-4984, POWDER-COATED CAST IRON - CHARCOAL, DETECTABLE WARNING PLATE OR APPROVED EQUAL. 2' REFER TO MnDOT STANDARD PLAN 5-297.250 18"MIN.EXISTING YARD CONTRACTION JOINT (TYP.) GUTTER LINE REMOVE EXISTING SOD & REPLACE WITH 6" TOPSOIL, MNDOT SEED MIXTURE 25-151 AND CATEGORY 0, TYPE 1S EROSION CONTROL BLANKET. EXISTING CONCRETE CURB & GUTTER EXISTING BITUMINOUS SURFACE ℄EXISTING ROADWAY SAWCUT EXISTING CURB & GUTTER 1 /4 "/FT .MIN. 6" TOPSOIL, MNDOT SEED MIXTURE 25-151 AND CATEGORY 0, TYPE 1S EROSION CONTROL BLANKET REMOVE EXISTING BITUMINOUS SURFACE SECTION CL ONE PANEL MIN.2'2'0'-2' PLATE NO. LAST REVISION: STR-31 FEB 2017 0'-2' EXISTING CONTRACTION JOINT (TYP.) CONCRETE CURB REPLACEMENT NON DRIVEWAY LOCATION CITY OF NEW HOPE, MN PLAN 18'' MIN. OVERFLOW IS 12 OF THE CURB BOX HEIGHT PLAN OVERFLOW AT TOP OF FILTER ASSEMBLY OVERFLOW IS 1 2 OF THE CURB BOX HEIGHT DEFLECTOR PLATE HIGH-FLOW FABRIC FILTER ASSEMBLY DIAMETER, 6" ON-GRADE 10" AT LOW POINT CURB WIMCO ROAD DRAIN CG-3067* HIGH FLOW INLET PROTECTION CURB AND GUTTER MODEL OR CITY APPROVED EQUAL. * FOR THE NEW R-3290-VB STANDARD CASTING, INSTALL WIMCO ROAD DRAIN CG-3290 OR CITY APPROVED EQUAL. EXISTING CURB PLATE NO. LAST REVISION: ERO-4C Jan. 2005 INLET PROTECTION CATCH BASIN INSERT AFTER PAVING CITY OF NEW HOPE, MN POINT 2 POINT 1 COMPOST, STRAW OR WOOD FIBER 12" DIA. ROLL ENCLOSED IN POLYPROPYLENE NETTING OR A GEOTEXTILE BAG. STAKE NOTE: POINT 1 MUST BE A MINIMUM OF 6" HIGHER THAN POINT 2 TO ENSURE THAT WATER FLOWS OVER THE DIKE AND NOT AROUND THE ENDS. 2" x 2" x 16" LONG WOODEN STAKES AT 1'-0" SPACING MINIMUM. STAKES SHALL BE DRIVEN THROUGH THE BACK HALF OF THE COMPOST LOG AT AN ANGLE OF 45° WITH THE TOP OF THE STAKE POINTING UPSTREAM.STAKE FLOW BIOROLL STAKE 45° FLOW FLO W PLATE NO. LAST REVISION: BIOLOG DITCH CHECK ERO-5E March 2008 CITY OF NEW HOPE, MN NOTES: 1. FILTER FABRIC SHALL BE PLACED UNDER ROCK TO STOP MUD MIGRATION THROUGH ROCK. FILTER FABRIC IS NOT REQUIRED UNDER WOODCHIPS. 2. 80% OF WOODCHIPS USED FOR CONSTRUCTION ENTRANCES MUST BE BETWEEN 2 INCHES AND 5 INCHES. NO CHIPPED-UP MANUFACTURED WOOD AND/OR CHEMICALLY TREATED WOOD IS ALLOWED. 3. ENTRANCE MUST BE MAINTAINED REGULARLY TO PREVENT SEDIMENTATION ON PUBLIC ROADWAYS. FUGITIVE ROCK OR WOODCHIPS WILL BE REMOVED FROM ADJACENT ROADWAYS DAILY OR MORE FREQUENTLY AS NECESSARY. P U B L I C R O A D 50'MINIMUMLENGTH ROCK-6" MINIMUM DEPTH WOODCHIPS-18" MINIMUM DEPTH 2 0 'M I N I M U M W I D T H ROCK CONSTRUCTION ENTRANCE 2"-3" WASHED ROCK OR WOODCHIPS PER SPECIFICATIONS 24" MINIMUM CUT OFF BERM TO MINIMIZE RUNOFF FROM SITE PLATE NO. LAST REVISION: ERO-7 Jan 2015 CITY OF NEW HOPE, MN 3" WEARING COURSE MIXTURE PER SPEC. 8' OR 10' 0.5' 0.5' MINIMUM 12" WIDE SHOULDER EACH SIDE BITUMINOUS PATHWAY CONCRETE SIDEWALK 4" CONCRETE PER SPEC. MINIMUM 12" WIDE SHOULDER EACH SIDE0.5' 0.5' 6' TYP. SEE TYP. SECTION PLATE NO. TYPICAL SECTION FOR BITUMINOUS PATHWAY AND CONCRETE SIDEWALK STR-26 0.02'/FT (MAX.) 0.02'/FT (MAX.) LAST REVISION: Dec. 2015 CITY OF NEW HOPE, MN 6" AGGREGATE BASE, CLASS 5, 100% CRUSHED EXCAVATION AND ADDITIONAL AGGREGATE BASE, CLASS 5, AS DIRECTED BY THE ENGINEER 6" AGGREGATE BASE, CLASS 5, 100% CRUSHED EXCAVATION AND ADDITIONAL AGGREGATE BASE, CLASS 5, AS DIRECTED BY THE ENGINEER GEOTEXTILE FABRIC GEOTEXTILE FABRIC CONSTRUCTIONDETAILSC8.02SHEET NUMBER DATENO SURVEY APPROVED DESIGNED DRAWN PROJ. NO.WASPREPAREDBYMEORUNDERMYDIRECTSUPERVISIONIHEREBYCERTIFYTHATTHISPLAN,SPECIFICATION,ORREPORTANDTHATIAMADULYLICENSEDUNDERTHELAWSOFTHESTATEOFPRINTNAME:SIGNATURE:DATE:LIC.NO.REVISION CHECKED PlotDate:03/16/2021-9:05pmDrawingname:\\US0291-PPFSS01\workgroup\1938\active\193804895\CAD\Dwg\PLANSHEETS\193804895_C801.dwgXrefs:,193805165_BorderTHECONTRACTORSHALLVERIFYANDBERESPONSIBLEFORALLDIMENSIONS.DONOTSCALETHEDRAWING-ANYERRORSOROMISSIONSSHALLBEREPORTEDTOSTANTECWITHOUTDELAY.THECOPYRIGHTSTOALLDESIGNSANDDRAWINGSARETHEPROPERTYOFSTANTEC.REPRODUCTIONORUSEFORANYPURPOSEOTHERTHANTHATAUTHORIZEDBYSTANTECISFORBIDDEN.CITYOFNEWHOPE,MINNESOTA2021PARKIMPROVEMENTS193805165CITYPROJECTNO.1055&1059PBR KY ACD KMS DDBPROFESSIONALENGINEERMINNESOTA.DAND.BOYUM3/22/202123451733MarquetteAvenueSuite1000MinneapolisMN55402-2309www.stantec.com BASKETBALL COURT MARKINGS LAYOUT NOT TO SCALEK 35.5'71'40'R6'R6'R 3 'R 1 9.7 5' 12'19'5'3'1'3'3" TYPE 9.5, WEARING COURSE MIXTURE, 2C (SPWEA240C) 6" AGGREGATE BASE, CLASS 5 GEOTEXTILE FABRIC TYPE V, NON-WOVEN IF UNSUITABLE SUBGRADE DISCOVERED, ADDITIONAL EXCAVATION AND ADDITIONAL AGGREGATE BASE, CLASS 5, AS DIRECTED BY THE ENGINEER 8' 0.5' 0.5' 0.02'/FT BITUMINOUS TRAIL TYPICAL SECTION 8" - 12" RECLAIMED MATERIAL TYPICAL COURT PAVEMENT SECTIONHNOT TO SCALE 1' TYP. 3" BITUMINOUS WEAR COURSE, SP 9.5 SPWEA240C INSTALL IN TWO 1.5" LIFTS 2 COLOR SURFACE FINISH SYSTEM WITH BITUMINOUS LEVELING COURSE J NOT TO SCALE LITTLE ACRE BASKETBALL COURT CONSTRUCTION DETAILS C8.03SHEET NUMBER DATENO SURVEY APPROVED DESIGNED DRAWN PROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OFPRINT NAME:SIGNATURE:DATE:LIC. NO. REVISION CHECKED Plot Date: 03/16/2021 - 10:21pmDrawing name: V:\1938\active\193805165\CAD\Dwg\193805165_C803.dwgXrefs:, 193805165_BorderTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLEFORALLDIMENSIONS. DONOT SCALETHEDRAWING - ANY ERRORS OR OMISSIONS SHALL BEREPORTEDTOSTANTECWITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THEPROPERTYOF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZEDBYSTANTECIS FORBIDDEN.CITY OF NEW HOPE, MINNESOTA2021 PARK IMPROVEMENTS 193805165CITY PROJECT NO. 1055 & 1059 PBR KY ACD KMS DDBPROFESSIONAL ENGINEERMINNESOTA.DAN D. BOYUM3/22/202123451733 Marquette Avenue Suite 1000Minneapolis MN 55402-2309www.stantec.comFOR REFERENCE ONLY Stantec Consulting Services Inc. 733 Marquette Avenue, Suite 1000 Minneapolis MN 55402 April 15, 2021 Honorable Mayor and City Council City of New Hope 4401 Xylon Avenue North New Hope, MN 55428 Re:2021 Park Improvements: Corner Park Playground & Little Acre Basketball Court City Project No. 1055, 1059 Stantec Project No. 193805165/193805166 Bid Results Dear Honorable Mayor and City Council: Bids were opened for the 2021 Park Improvements: Corner Park Playground & Little Acre Basketball Court Project on April 15, 2021. Transmitted herewith is a copy of the Bid Tabulation for your information and file. Copies will also be distributed to each Bidder once the Project has been awarded. There was a total of 8 Bids. The following summarizes the results of the Bids received: Contractor Part 1 - Corner Park Playground Part 2 - Little Acre Park Basketball Court Total Base Bid Low T.A. Schifsky & Sons, Inc.$45,400.00 $36,471.00 $81,871.00 #2 Odesa II, LLC $47,715.00 $42,662.00 $90,377.00 #3 Bituminous Roadways, Inc.$49,480.00 $43,310.00 $92,790.00 #4 Dunaway Construction $50,919.00 $46,475.00 $97,394.00 #5 Pember Companies, Inc.$55,361.00 $49,515.80 $104,876.80 #6 Parkstone Contracting, LLC $53,255.00 $55,806.00 $109,061.00 #7 Albrecht Enterprises, LLC dba Albrecht Company $60,500.00 $50,395.00 $110,895.00 #8 G Urban Companies Inc.$61,040.00 $58,170.00 $119,210.00 The low Bidder on the Project was T. A. Schifsky & Sons, Inc. with a Total Base Bid Amount of $81,871.00. This compares to the Engineer’s Opinion of Probable Costs of $118,438.00. T.A. Schifsky & Sons, Inc. is the contractor working on the 2021 Infrastructure Improvements in New Hope. If the City Council wishes to award the Project on the Total Base Bid, then T.A. Schifsky & Sons, Inc.should be awarded the Project based on the Total Base Bid Amount of $81,871.00. Should you have any questions, please feel free to contact me. Sincerely, STANTEC CONSULTING SERVICES INC. Dan D. Boyum, P.E. Enclosure Project Name: City Project No.:Stantec Project No.: Bid Opening:Owner: Dan D. Boyum, PE License No. 23451 BID TABULATION Item Num Item Units Qty Unit Price Total Unit Price Total Unit Price Total Unit Price Total BASE BID: PART 1: CORNER PARK PLAYGROUND IMPROVEMENTS 1 MOBILIZATION LS 1 $4,000.00 $4,000.00 $10,000.00 $10,000.00 $6,000.67 $6,000.67 $8,000.00 $8,000.00 2 REMOVE DRAIN TILE PIPE LF 10 $25.00 $250.00 $2.00 $20.00 $21.82 $218.20 $10.00 $100.00 3 REMOVE BITUMINOUS PAVEMENT SY 10 $25.00 $250.00 $3.00 $30.00 $17.41 $174.10 $80.00 $800.00 4 REMOVE EX. CONCRETE SIDEWALK SY 30 $15.00 $450.00 $9.00 $270.00 $17.93 $537.90 $30.00 $900.00 5 REMOVE AND REPLACE CONCRETE CURB & GUTTER LF 20 $45.00 $900.00 $50.00 $1,000.00 $57.50 $1,150.00 $60.00 $1,200.00 6 REMOVE AND REPLACE STORM CASTING AND FRAME WITH NEW EA 1 $925.00 $925.00 $2,600.00 $2,600.00 $1,445.33 $1,445.33 $950.00 $950.00 7 COMMON EXCAVATION (CV)CY 340 $34.00 $11,560.00 $30.00 $10,200.00 $25.70 $8,738.00 $36.00 $12,240.00 8 GEOTEXTILE FABRIC - WALK SY 20 $15.00 $300.00 $4.00 $80.00 $8.25 $165.00 $5.00 $100.00 9 AGGREGATE BASE, CLASS 5 TN 20 $30.00 $600.00 $40.00 $800.00 $31.38 $627.60 $50.00 $1,000.00 10 BITUMINOUS STREET PATCH SY 10 $75.00 $750.00 $20.00 $200.00 $121.94 $1,219.40 $100.00 $1,000.00 11 4" CONCRETE SIDEWALK RAMP - PLAYGROUND SF 50 $44.00 $2,200.00 $10.00 $500.00 $44.00 $2,200.00 $15.50 $775.00 12 4" CONCRETE SIDEWALK SF 50 $27.00 $1,350.00 $8.00 $400.00 $33.00 $1,650.00 $13.50 $675.00 13 6" CONCRETE PEDESTRIAN RAMP SF 50 $32.00 $1,600.00 $12.00 $600.00 $38.50 $1,925.00 $15.50 $775.00 14 TRUNCATED DOMES SF 12 $70.00 $840.00 $50.00 $600.00 $71.50 $858.00 $80.00 $960.00 15 CONCRETE PLAYGROUND CURB LF 260 $35.00 $9,100.00 $40.00 $10,400.00 $36.73 $9,549.80 $40.40 $10,504.00 16 4" PVC NON-PERFORATED DRAIN TILE LF 10 $50.00 $500.00 $20.00 $200.00 $50.00 $500.00 $40.00 $400.00 17 4" PVC PERFORATED DRAIN TILE, WITH SOCK LF 100 $25.00 $2,500.00 $25.00 $2,500.00 $42.00 $4,200.00 $40.00 $4,000.00 18 INLET PROTECTION EA 3 $125.00 $375.00 $150.00 $450.00 $252.00 $756.00 $250.00 $750.00 19 SILT FENCE, TYPE MACHINE SLICED LF 230 $4.00 $920.00 $3.50 $805.00 $8.00 $1,840.00 $5.00 $1,150.00 20 TEMPORARY HYDROMULCH SY 180 $4.50 $810.00 $0.00 $0.00 $5.60 $1,008.00 $2.00 $360.00 21 LOAM TOPSOIL BORROW (LV)CY 40 $45.00 $1,800.00 $60.00 $2,400.00 $61.00 $2,440.00 $56.00 $2,240.00 22 EROSION CONTROL COMPOST BLANKET BLOWN W/ MNDOT 25-151 SY 180 $14.00 $2,520.00 $20.00 $3,600.00 $12.65 $2,277.00 $8.00 $1,440.00 23 STREET SWEEPER (W/PICKUP BROOM)HR 6 $150.00 $900.00 $10.00 $60.00 $184.00 $1,104.00 $100.00 $600.00 TOTAL PART 1:$45,400.00 $47,715.00 $49,480.00 $50,919.00 PART 2: LITTLE ACRE PARK BASKETBALL COURT IMPROVEMENTS 24 MOBILIZATION LS 1 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $5,002.35 $5,002.35 $8,000.00 $8,000.00 25 REMOVE EX. BASKETBALL HOOP EA 2 $250.00 $500.00 $500.00 $1,000.00 $311.00 $622.00 $450.00 $900.00 26 RECLAIM AND SHAPE BITUMINOUS PAVEMENT SY 316 $8.00 $2,528.00 $15.00 $4,740.00 $19.20 $6,067.20 $20.00 $6,320.00 27 SILT FENCE, TYPE MACHINE SLICED LF 90 $4.00 $360.00 $4.00 $360.00 $11.20 $1,008.00 $5.00 $450.00 28 COMMON EXCAVATION (CV)CY 11 $50.00 $550.00 $30.00 $330.00 $32.05 $352.55 $36.00 $396.00 29 AGGREGATE BASE, CLASS 5 TN 47 $35.00 $1,645.00 $10.00 $470.00 $31.10 $1,461.70 $50.00 $2,350.00 30 TYPE S.P. 9.5 BITUMINOUS WEARING MIXTURE (2,C)TN 70 $125.00 $8,750.00 $175.00 $12,250.00 $113.35 $7,934.50 $150.10 $10,507.00 31 COURT COLORING/STRIPING SY 316 $18.00 $5,688.00 $17.00 $5,372.00 $13.20 $4,171.20 $12.00 $3,792.00 32 TEMPORARY HYDROMULCH SY 150 $4.50 $675.00 $0.00 $0.00 $5.60 $840.00 $2.00 $300.00 33 LOAM TOPSOIL BORROW (LV)CY 35 $45.00 $1,575.00 $60.00 $2,100.00 $63.80 $2,233.00 $56.00 $1,960.00 34 EROSION CONTROL COMPOST BLANKET BLOWN W/ MNDOT 25-151 SY 150 $14.00 $2,100.00 $20.00 $3,000.00 $13.25 $1,987.50 $8.00 $1,200.00 35 BASKETBALL NEW HOOP WITH FOUNDATION LS 2 $3,750.00 $7,500.00 $4,500.00 $9,000.00 $5,445.00 $10,890.00 $4,950.00 $9,900.00 36 STREET SWEEPER (W/PICKUP BROOM)HR 4 $150.00 $600.00 $10.00 $40.00 $185.00 $740.00 $100.00 $400.00 TOTAL PART 2:$36,471.00 $42,662.00 $43,310.00 $46,475.00 BASE BID SUMMARY: TOTAL PART 1: CORNER PARK PLAYGROUND IMPROVEMENTS $45,400.00 $47,715.00 $49,480.00 $50,919.00 TOTAL PART 2: LITTLE ACRE PARK BASKETBALL COURT IMPROVEMENTS $36,471.00 $42,662.00 $43,310.00 $46,475.00 TOTAL BASE BID:$81,871.00 $90,377.00 $92,790.00 $97,394.00 Phone: Email:RStangler@TASchifsky.com jpjanson@live.com info@bitroads.com dunawaykev@gmail.com Signed By Rob Stangler Jim Janson Pam Hague Kevin Dunaway Title:C.O.O.CEO Secretary Owner Signed Responsible Contractor Certificate:Yes Yes Yes Yes Bid Bond Bid Bond Bid Bond Bid Bond 1 1 1 1 651-464-1985 Bidder No. 2 Odesa II, LLC Odesa II, LLC 9003 Mayhew Lake Road NE Sauk Rapids, MN 56379 Bidder No. 4 Dunaway Construction Dunaway Construction 17149 Notre Dame Street NE Columbus, MN 55025 2370 Highway 36 East North St. Paul, MN 55109 Bituminous Roadways, Inc. Addenda Acknowledged: Bid Security: Contractor Name and Address: 1520 Commerce Drive Mendota Heights, MN 55120 651-777-1313 651-686-7001320-250-1287 T.A. Schifsky & Sons, Inc.Bituminous Roadways, Inc. Bidder No. 1 Bidder No. 3 T.A Schifsky & Sons, Inc. I hereby certify that this is an exact reproduction of bids received. City of New Hope, Minnesota 2021 Park Improvements: Corner Park Playground & Little Acre Basketball Court 1055, 1059 Thursday, April 15, 2021 at 10:30 A.M., CDT 193805165/193805166 193805165_Bid Tab BT-1 Project Name: City Project No.: Bid Opening: BID TABULATION Item Num Item Units Qty BASE BID: PART 1: CORNER PARK PLAYGROUND IMPROVEMENTS 1 MOBILIZATION LS 1 2 REMOVE DRAIN TILE PIPE LF 10 3 REMOVE BITUMINOUS PAVEMENT SY 10 4 REMOVE EX. CONCRETE SIDEWALK SY 30 5 REMOVE AND REPLACE CONCRETE CURB & GUTTER LF 20 6 REMOVE AND REPLACE STORM CASTING AND FRAME WITH NEW EA 1 7 COMMON EXCAVATION (CV)CY 340 8 GEOTEXTILE FABRIC - WALK SY 20 9 AGGREGATE BASE, CLASS 5 TN 20 10 BITUMINOUS STREET PATCH SY 10 11 4" CONCRETE SIDEWALK RAMP - PLAYGROUND SF 50 12 4" CONCRETE SIDEWALK SF 50 13 6" CONCRETE PEDESTRIAN RAMP SF 50 14 TRUNCATED DOMES SF 12 15 CONCRETE PLAYGROUND CURB LF 260 16 4" PVC NON-PERFORATED DRAIN TILE LF 10 17 4" PVC PERFORATED DRAIN TILE, WITH SOCK LF 100 18 INLET PROTECTION EA 3 19 SILT FENCE, TYPE MACHINE SLICED LF 230 20 TEMPORARY HYDROMULCH SY 180 21 LOAM TOPSOIL BORROW (LV)CY 40 22 EROSION CONTROL COMPOST BLANKET BLOWN W/ MNDOT 25-151 SY 180 23 STREET SWEEPER (W/PICKUP BROOM)HR 6 TOTAL PART 1: PART 2: LITTLE ACRE PARK BASKETBALL COURT IMPROVEMENTS 24 MOBILIZATION LS 1 25 REMOVE EX. BASKETBALL HOOP EA 2 26 RECLAIM AND SHAPE BITUMINOUS PAVEMENT SY 316 27 SILT FENCE, TYPE MACHINE SLICED LF 90 28 COMMON EXCAVATION (CV)CY 11 29 AGGREGATE BASE, CLASS 5 TN 47 30 TYPE S.P. 9.5 BITUMINOUS WEARING MIXTURE (2,C)TN 70 31 COURT COLORING/STRIPING SY 316 32 TEMPORARY HYDROMULCH SY 150 33 LOAM TOPSOIL BORROW (LV)CY 35 34 EROSION CONTROL COMPOST BLANKET BLOWN W/ MNDOT 25-151 SY 150 35 BASKETBALL NEW HOOP WITH FOUNDATION LS 2 36 STREET SWEEPER (W/PICKUP BROOM)HR 4 TOTAL PART 2: BASE BID SUMMARY: TOTAL PART 1: CORNER PARK PLAYGROUND IMPROVEMENTS TOTAL PART 2: LITTLE ACRE PARK BASKETBALL COURT IMPROVEMENTS TOTAL BASE BID: Phone: Email: Signed By Title: Signed Responsible Contractor Certificate: Addenda Acknowledged: Bid Security: Contractor Name and Address: 2021 Park Improvement 1055, 1059 Thursday, April 15, 2021 Unit Price Total Unit Price Total Unit Price Total Unit Price Total $12,400.00 $12,400.00 $7,500.00 $7,500.00 $2,750.00 $2,750.00 $7,250.00 $7,250.00 $10.00 $100.00 $5.00 $50.00 $25.00 $250.00 $20.00 $200.00 $30.00 $300.00 $30.00 $300.00 $25.00 $250.00 $20.00 $200.00 $11.00 $330.00 $20.00 $600.00 $25.00 $750.00 $20.00 $600.00 $37.00 $740.00 $70.00 $1,400.00 $75.00 $1,500.00 $60.00 $1,200.00 $965.00 $965.00 $750.00 $750.00 $2,500.00 $2,500.00 $1,000.00 $1,000.00 $51.00 $17,340.00 $43.00 $14,620.00 $50.00 $17,000.00 $45.00 $15,300.00 $3.40 $68.00 $30.00 $600.00 $10.00 $200.00 $10.00 $200.00 $47.00 $940.00 $55.00 $1,100.00 $35.00 $700.00 $35.00 $700.00 $91.50 $915.00 $85.00 $850.00 $200.00 $2,000.00 $320.00 $3,200.00 $14.60 $730.00 $17.00 $850.00 $30.00 $1,500.00 $60.00 $3,000.00 $5.50 $275.00 $15.00 $750.00 $30.00 $1,500.00 $40.00 $2,000.00 $7.50 $375.00 $17.00 $850.00 $30.00 $1,500.00 $40.00 $2,000.00 $42.50 $510.00 $90.00 $1,080.00 $75.00 $900.00 $75.00 $900.00 $36.00 $9,360.00 $45.00 $11,700.00 $60.00 $15,600.00 $38.00 $9,880.00 $30.00 $300.00 $17.00 $170.00 $25.00 $250.00 $40.00 $400.00 $24.00 $2,400.00 $17.00 $1,700.00 $25.00 $2,500.00 $30.00 $3,000.00 $120.00 $360.00 $185.00 $555.00 $250.00 $750.00 $400.00 $1,200.00 $2.10 $483.00 $6.00 $1,380.00 $5.00 $1,150.00 $6.00 $1,380.00 $2.00 $360.00 $8.00 $1,440.00 $2.50 $450.00 $5.00 $900.00 $95.00 $3,800.00 $60.00 $2,400.00 $50.00 $2,000.00 $50.00 $2,000.00 $8.50 $1,530.00 $9.00 $1,620.00 $20.00 $3,600.00 $20.00 $3,600.00 $130.00 $780.00 $165.00 $990.00 $150.00 $900.00 $155.00 $930.00 $55,361.00 $53,255.00 $60,500.00 $61,040.00 $9,120.00 $9,120.00 $7,500.00 $7,500.00 $2,370.00 $2,370.00 $10,000.00 $10,000.00 $365.00 $730.00 $950.00 $1,900.00 $1,000.00 $2,000.00 $500.00 $1,000.00 $23.00 $7,268.00 $23.00 $7,268.00 $17.50 $5,530.00 $20.00 $6,320.00 $2.50 $225.00 $6.00 $540.00 $5.00 $450.00 $6.00 $540.00 $68.00 $748.00 $55.00 $605.00 $45.00 $495.00 $100.00 $1,100.00 $37.00 $1,739.00 $35.00 $1,645.00 $35.00 $1,645.00 $50.00 $2,350.00 $171.00 $11,970.00 $185.00 $12,950.00 $195.00 $13,650.00 $200.00 $14,000.00 $16.30 $5,150.80 $18.00 $5,688.00 $17.50 $5,530.00 $15.00 $4,740.00 $2.00 $300.00 $8.00 $1,200.00 $2.50 $375.00 $5.00 $750.00 $90.00 $3,150.00 $60.00 $2,100.00 $50.00 $1,750.00 $50.00 $1,750.00 $8.50 $1,275.00 $9.00 $1,350.00 $20.00 $3,000.00 $20.00 $3,000.00 $3,650.00 $7,300.00 $6,200.00 $12,400.00 $6,500.00 $13,000.00 $6,000.00 $12,000.00 $135.00 $540.00 $165.00 $660.00 $150.00 $600.00 $155.00 $620.00 $49,515.80 $55,806.00 $50,395.00 $58,170.00 $55,361.00 $53,255.00 $60,500.00 $61,040.00 $49,515.80 $55,806.00 $50,395.00 $58,170.00 $104,876.80 $109,061.00 $110,895.00 $119,210.00 bpember@pembercompanies.com brooks@parkstonecontracting.com matt@albrechtcompany.com gurban@urbancompaniesusa.com Brent Pember Brooks Duesterhoeft Matt Johnson Greg Urban President President General Manager Owner Yes Yes Yes Yes Bid Bond Bid Bond Bid Bond Bid Bond 1 1 1 1 651-633-4510 Bidder No. 8 G Urban Companies Inc. G Urban Companies Inc. 3781 Labore Road St. Paul, MN 55110 651-248-9830 Bidder No. 7 Albrecht Enterprises, LLC dba Albrecht Company Albrecht Enterprises, LLC dba Albrecht Company 1408 County Road C W Roseville, MN 55113 715-235-0316 Bidder No. 6 Parkstone Contracting, LLC Parkstone Contracting, LLC 8270 Foothill Road South Cottage Grove, MN 55016 651-346-9376 Bidder No. 5 Pember Companies, Inc. Pember Companies, Inc. N4449 469th Street Menomonie, WI 54751 193805165_Bid Tab BT-2 City of New Hope, MinnesotaCapital Improvement Plan - Parks Infrastructure Fund 9233Schedule of Planned Capital Outlay 2020 to 20302020 2021 2022 2023 2024 2025Year toEstimatedEstimated Estimated Estimated Estimated EstimatedDepartment ReplaceItem CostAmountsAmountsAmountsAmountsAmountsAmountsParks & Recreation 2020 Parks ballfield fencing 5,000$ 5,000$ -$ -$ -$ -$ -$ Parks & Recreation 2020 Parks Begin Park play equipment project 200,000 200,000 - - - - - Parks & Recreation 2020 Park maintenance (courts, equipment painting, benches) 161,000 161,000 - - - - - Parks & Recreation 2020 Parks concrete, trail work 75,000 75,000 - - - - - Parks & Recreation 2020 Cgyms scoreboards 7,000 7,000 - - - - - Parks & Recreation 2021 Parks addition of bocce ball courts 25,000 - 25,000 - - - - Parks & Recreation 2021 Parks concrete, trail work 75,000 - 75,000 - - - - Parks & Recreation 2021 Parks Corner Park play equipment project 185,000 - 185,000 - - - - Parks & Recreation 2021 Parks frisbee golf equipment 12,000 - 12,000 - - - - Parks & Recreation 2021 Parks court, equipment painting, benches 100,000 - 100,000 - - - - Parks & Recreation 2021 Parks lighting improvements 75,000 - 75,000 - - - - Parks & Recreation 2021 Park maintenance (garages) 22,000 - 22,000 - - - - Parks & Recreation 2022 Cgyms pitching machines 5,000 - - 5,000 - - - Parks & Recreation 2022 Parks concrete, trail work 75,000 - - 75,000 - - - Parks & Recreation 2022 Parks Hidden Valley Park play equipment project 250,000 - - 250,000 - - - Parks & Recreation 2022 Parks lighting improvements 100,000 - - 100,000 - - - Parks & Recreation 2022 Parks Civic Center hockey rink 220,000 - - 220,000 - - - Parks & Recreation 2022 Parks maintenance (courts, equipment painting, benches and picnic tables) 35,000 - - 35,000 - - - Parks & Recreation 2023 Parks Lighted Baseball Field 690,000 - - - 690,000 - - Parks & Recreation 2023 Parks concrete, trail work 75,000 - - - 75,000 - - Parks & Recreation 2023 Park Hidden Valley Hockey rink 100,000 - - - 100,000 - - Parks & Recreation 2023 Parks hockey rink fencing 10,000 - - - 10,000 - - Parks & Recreation 2023 Parks Liberty Park play equipment project 200,000 - - - 200,000 - - Parks & Recreation 2023 Parks lighting improvements 75,000 - - - 75,000 - - Parks & Recreation 2023 Parks maintenance 160,000 - - - 160,000 - - Parks & Recreation 2024 Parks concrete, trail work 50,000 - - - - 50,000 - Parks & Recreation 2024 Parks Elm Grove Park play equipment project 150,000 - - - - 150,000 - Parks & Recreation 2024 Parks lighting improvements 75,000 - - - - 75,000 - Parks & Recreation 2024 Parks maintenance 70,000 - - - - 70,000 - Parks & Recreation 2024 Park outdoor fitness equipment 40,000 - - - - 40,000 - Parks & Recreation 2025 Parks concrete, trail work 50,000 - - - - - 50,000 Parks & Recreation 2025 Parks lighting improvements 75,000 - - - - - 75,000 Parks & Recreation 2025 Parks maintenance 120,000 - - - - - 120,000 Parks & Recreation 2025 Parks picnic shelter at Northwood 125,000 - - - - - 125,000 Parks & Recreation 2026 Parks concrete, trail work 50,000 - - - - - - Parks & Recreation 2026 Parks Holiday Park play equipment project 200,000 - - - - - - Parks & Recreation 2026 Parks lighting improvements 75,000 - - - - - - Parks & Recreation 2026 Parks maintenance 65,000 - - - - - - I:\RFA\P&R\PARKS\2021\#1055 Corner Park Playground\Approve Equipment\8.3 Q & R ‐ Corner Park playground equipment approval.docx Request for Action April 26, 2021 Approved by: Kirk McDonald, City Manager Originating Department: Parks & Recreation By: Susan Rader, Director Agenda Title Resolution awarding contracts with Flagship Recreation and Landscape Structures for $96,862.22 for playground equipment and installation at Corner Park (Improvement Project No. 1055) Requested Action Staff recommends that the City Council award the contract and authorize the appropriation of funds in the amount of $96,862.22 for the purchase and installation of playground equipment, pea rock, geotextile fabric, playground mats, and engineered wood fiber at Corner Park, located at 4653 47th Avenue North (improvement project no. 1055) through Flagship Recreation and Landscape Structures. On March 22, 2021, the City Council approved the plans and specifications for the project and authorized the advertisement for bids for the site work portion of the project. The equipment purchase would be through Landscape Structures for $61,589.30 and the installation, pea rock, geotextile fabric, playground mats, and engineered wood fiber would be through Flagship Recreation for $35,272.92. Landscape Structures and Flagship Recreation are both on the state bid list for the equipment and installation. Background The playground equipment at Corner Park is currently the oldest playground in the New Hope parks system. It was last replaced in 1997. In fall 2020, a mailing was sent to area residents to gather some initial information on what they would like to see included in the new playground. This process has worked well in the past and staff appreciates the input from the neighbors. A committee made up of representatives from the neighborhood, Flagship Recreation, Council, and staff from Stantec and the city met virtually on February 17, 2021 to view plans that were designed based on the resident surveys, park size and budget. After discussion, the plans were modified and then reviewed at the second virtual committee meeting on February 25, 2021. Staff then worked with the committee regarding a color scheme. The site work portion of the playground project was bid separately and includes replacement of the playground container, entrance ramp, pedestrian curb, replacement of the sidewalk, and a concrete pad for a bench. As has been discussed previously with Council, in 2011 staff started using a playground vendor who had a program to refurbish equipment. Landscape Structures, currently represented by Flagship Recreation, was the only playground equipment company to offer a program and they are also listed on the State of Minnesota Cooperative Purchasing Venture. In the long‐term, using Landscapes Structures will enable staff to update a playground by re‐using and updating some pieces of equipment or structure posts rather than Agenda Section Development & Planning Item Number 8.3 Request for Action, Page 2 replacing the entire playground structure. This only works with playgrounds that have existing Landscape Structures playgrounds. The existing equipment at Corner Park was not purchased through Landscape Structures, so it is not able to be refurbished. Funding Funding is available in the Park Infrastructure Fund, which is levy funded each year. This project is included in the 2021 CIP and the 2021 Park Infrastructure budget as shared with the Council during CIP planning meetings and 2021 Budget meetings. The amount budgeted for the project is $185,000. Similar to previous projects, public works staff will remove the old play equipment. In addition, staff will order and install two new benches and a new park sign. Having these completed by staff will save funds in the Park Infrastructure Fund. The funding for the purchase and installation of playground equipment submitted by Flagship Recreation and Landscape Structures is $96,862.22 for equipment and installation, pea rock for additional drainage, geotextile fabric, playground mats, and engineered wood fiber. Staff has applied for a 2021 Hennepin Youth Sports Program Playground grant for $25,000, which could reduce the funding needed from the Park Infrastructure Fund. In 2017 and 2018, the City received $25,000 grant awards for the Fred Sims Park and Sunnyside Park playground projects. Attachments Resolution Pictures of current equipment View of proposed playground Quote from Landscape Structures for equipment ($61,589.30) Quote from Flagship Recreation for installation, pea rock, geotextile fabric, playground mats, and engineered wood fiber ($35,272.92) 2021 CIP list City of New Hope Resolution No. 2021‐ Resolution awarding contracts with Flagship Recreation and Landscape Structures for $96,862.22 for playground equipment and installation at Corner Park (Improvement Project No. 1055) WHEREAS, the current playground at Corner Park is approximately 24 years old and ready to be replaced; and, WHEREAS, staff sent a survey to area residents asking for their input for the new area and inviting then to be a part of the planning committee; and, WHEREAS, a planning committee comprised of Corner Park neighbors, City Council, city engineers and city staff met to develop plans to meet the needs at Corner Park; and, WHEREAS, the city engineer has prepared plans, specifications, and contract terms for the work; and, WHEREAS, the bid through the state cooperative purchasing agreement for playground equipment, pea rock, geotextile fabric, playground mats, engineered wood fiber and installation at Corner Park by Flagship Recreation and Landscape Structures is $96,862.22; and, WHEREAS, the planning committee has recommended that City Council award the contract to Flagship Recreation/Landscape Structures; and, WHEREAS, the funding source for the contract is the Park Infrastructure Fund. NOW, THEREFORE, BE IT RESOLVED the City Council of the city of New Hope, Minnesota approves entering into a contract for playground equipment, pea rock, geotextile fabric, playground mats, engineered wood fiber and installation at Corner Park with Flagship Recreation and Landscape Structures for $96,862.22. Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 26th day of April, 2021. Mayor Attest: City Clerk Existing playground equipment Corner Park proposed equipment City of New Hope, MinnesotaCapital Improvement Plan - Parks Infrastructure Fund 9233Schedule of Planned Capital Outlay 2020 to 20302020 2021 2022 2023 2024 2025Year toEstimatedEstimated Estimated Estimated Estimated EstimatedDepartment ReplaceItem CostAmountsAmountsAmountsAmountsAmountsAmountsParks & Recreation 2020 Parks ballfield fencing 5,000$ 5,000$ -$ -$ -$ -$ -$ Parks & Recreation 2020 Parks Begin Park play equipment project 200,000 200,000 - - - - - Parks & Recreation 2020 Park maintenance (courts, equipment painting, benches) 161,000 161,000 - - - - - Parks & Recreation 2020 Parks concrete, trail work 75,000 75,000 - - - - - Parks & Recreation 2020 Cgyms scoreboards 7,000 7,000 - - - - - Parks & Recreation 2021 Parks addition of bocce ball courts 25,000 - 25,000 - - - - Parks & Recreation 2021 Parks concrete, trail work 75,000 - 75,000 - - - - Parks & Recreation 2021 Parks Corner Park play equipment project 185,000 - 185,000 - - - - Parks & Recreation 2021 Parks frisbee golf equipment 12,000 - 12,000 - - - - Parks & Recreation 2021 Parks court, equipment painting, benches 100,000 - 100,000 - - - - Parks & Recreation 2021 Parks lighting improvements 75,000 - 75,000 - - - - Parks & Recreation 2021 Park maintenance (garages) 22,000 - 22,000 - - - - Parks & Recreation 2022 Cgyms pitching machines 5,000 - - 5,000 - - - Parks & Recreation 2022 Parks concrete, trail work 75,000 - - 75,000 - - - Parks & Recreation 2022 Parks Hidden Valley Park play equipment project 250,000 - - 250,000 - - - Parks & Recreation 2022 Parks lighting improvements 100,000 - - 100,000 - - - Parks & Recreation 2022 Parks Civic Center hockey rink 220,000 - - 220,000 - - - Parks & Recreation 2022 Parks maintenance (courts, equipment painting, benches and picnic tables) 35,000 - - 35,000 - - - Parks & Recreation 2023 Parks Lighted Baseball Field 690,000 - - - 690,000 - - Parks & Recreation 2023 Parks concrete, trail work 75,000 - - - 75,000 - - Parks & Recreation 2023 Park Hidden Valley Hockey rink 100,000 - - - 100,000 - - Parks & Recreation 2023 Parks hockey rink fencing 10,000 - - - 10,000 - - Parks & Recreation 2023 Parks Liberty Park play equipment project 200,000 - - - 200,000 - - Parks & Recreation 2023 Parks lighting improvements 75,000 - - - 75,000 - - Parks & Recreation 2023 Parks maintenance 160,000 - - - 160,000 - - Parks & Recreation 2024 Parks concrete, trail work 50,000 - - - - 50,000 - Parks & Recreation 2024 Parks Elm Grove Park play equipment project 150,000 - - - - 150,000 - Parks & Recreation 2024 Parks lighting improvements 75,000 - - - - 75,000 - Parks & Recreation 2024 Parks maintenance 70,000 - - - - 70,000 - Parks & Recreation 2024 Park outdoor fitness equipment 40,000 - - - - 40,000 - Parks & Recreation 2025 Parks concrete, trail work 50,000 - - - - - 50,000 Parks & Recreation 2025 Parks lighting improvements 75,000 - - - - - 75,000 Parks & Recreation 2025 Parks maintenance 120,000 - - - - - 120,000 Parks & Recreation 2025 Parks picnic shelter at Northwood 125,000 - - - - - 125,000 Parks & Recreation 2026 Parks concrete, trail work 50,000 - - - - - - Parks & Recreation 2026 Parks Holiday Park play equipment project 200,000 - - - - - - Parks & Recreation 2026 Parks lighting improvements 75,000 - - - - - - Parks & Recreation 2026 Parks maintenance 65,000 - - - - - - I:\RFA\COMM DEV\2021\City Council\4‐26‐21 Outdoor Dining Performance Standards\10.1 Q ‐ PC 21‐03 Outdoor Dininig Standards.docx Request for Action April 26, 2021 Approved by: Kirk McDonald, City Manager Originating Department: Community Development By: Jeff Sargent, Director of Community Development; Brandon Bell, Community Development Assistant Agenda Title Ordinance No. 21‐03, an ordinance amending Sections 4‐16 CB, Community Business District and 4‐17 CC, City Center district of the New Hope City Code related to performance standards for outdoor dining Requested Action Staff requests that the City Council approve ordinance no. 21‐03, an ordinance amending sections 4‐16 Community Business District and 4‐17 City Center district of the New Hope City Code related to outdoor dining performance standards. The application for the ordinance amendment was submitted by Pub 42, 7600 42nd Avenue North. Policy/Past Practice It is a past practice of the city to amend ordinances to accommodate the changing needs of the community. Background Staff and the applicant are proposing to amend the current City Code so that freestanding restaurants in the Community Business and City Center districts would be able to exceed 30 percent of their outdoor dining size restriction provided that they meet the following conditions: 1. The freestanding restaurant is located on its own lot and does not share parking with other businesses. 2. The maximum allowable size of the outdoor dining area shall be based on the site meeting the city’s parking requirement for restaurant dining and bar space for both the indoor and outdoor dining. 3. The outdoor dining area shall maintain a minimum setback of five feet from property lines abutting other commercial properties or public streets. 4. The outdoor dining areas shall maintain a minimum setback of thirty feet from the property line abutting a residential land use. This text amendment will not change any of the other requirements that need to be met for a permanent outdoor dining area. In the summer of 2020, the City Council passed an ordinance allowing for the creation of temporary outdoor dining areas to help assist restaurants in creating safe spaces for outdoor dining during the COVID‐19 pandemic. This ordinance however, is focused on permanent outdoor dining areas, and the applicant’s planned expansion is meant for use beyond the current restrictions put on restaurants during the pandemic. Agenda Section Ordinances & Resolutions Item Number 10.1 Request for Action, Page 2 Recommendation The Planning Commission considered the ordinance amending Sections 4‐16 and 4‐17 of the City Code related to outdoor dining performance standards and recommended approval with a 9‐0 vote. Attachments Ordinance 21‐03 Planning Commission minutes (April 6, 2021) Pub 42, 7600 42nd Ave N patio plans Please refer to the report included with the April 6, 2021, Planning Commission packet for additional information. ORDINANCE NO. 21-03 AN ORDINANCE AMENDING SECTIONS 4-16 CB, COMMUNITY BUSINESS DISTRICT AND 4-17 CC, CITY CENTER DISTRICT OF THE NEW HOPE CITY CODE RELATED TO PERFORMANCE STANDARDS FOR OUTDOOR DINING THE CITY COUNCIL OF THE CITY OF NEW HOPE ORDAINS: Section 1. Section 4-16(d)(4), Uses by Administrative Permit, CB, Outdoor dining, accessory. Outdoor dining as an accessory use for restaurants, drive-in, and convenience food establishments, under a conditional use permit subject to the following conditions is hereby amended to read as follows: c. The size of the dining area is restricted to 30 percent of the total customer floor area within the principal structure. for restaurants located in shopping centers, multiple tenant buildings or within a site with shared parking. Freestanding restaurants may exceed the 30 percent outdoor dining size restriction provided they meet the following provisions: 1. The freestanding restaurant is located on its own lot and does not share parking with other businesses. 2. The maximum allowable size of the outdoor dining area shall be based on site meeting the city’s parking requirement for restaurant dining and bar space for both the indoor and outdoor dining. 3. The outdoor dining area shall maintain a minimum setback of five (5) feet from property lines abutting other commercial properties or public streets. 4. The outdoor dining areas shall maintain a minimum setback of thirty (30) feet from property lines abutting a residential land use. Section 2. Section 4-17(d)(1)d. Administrative uses listed in Table 4-17(d)-1 are also subject to the following administrative use provisions, Outdoor dining is hereby amended to read as follows: 2. The size of the dining area is restricted to 30 percent of the total customer floor area within the principal structure. for restaurants located in shopping centers, multiple tenant buildings or within a site with shared parking. Freestanding restaurants may exceed the 30 percent outdoor dining size restriction provided they meet the following provisions: i. The freestanding restaurant is located on its own lot and does not share parking with other businesses. ii. The maximum allowable size of the outdoor dining area shall be based on site meeting the city’s parking requirement for restaurant dining and bar space for both the indoor and outdoor dining. iii. The outdoor dining area shall maintain a minimum setback of five (5) feet from property lines abutting other commercial properties or public streets. iv. The outdoor dining areas shall maintain a minimum setback of thirty (30) feet from property lines abutting a residential land use. 2 Section 3. Effective Date. This ordinance shall be effective upon passage and publication. APPROVED by the New Hope City Council this 26th day of April, 2021. Kathi Hemken, Mayor ATTEST: Valerie Leone, City Clerk CITY OF NEW HOPE 4401 XYLON AVENUE NORTH NEW HOPE, MINNESOTA 55428 PLANNING COMMISSION MINUTES April 6, 2021 City Hall, 7:00 p.m. CALL TO ORDER The New Hope Planning Commission met in regular session pursuant to due call and notice thereof; Chair Clark called the meeting to order at 7:00 p.m. Due to the COVID‐19 pandemic, this meeting was conducted virtually using the Webex video media platform. ROLL CALL Present: Scott Clark, Jim Brinkman, Chris Hanson, Matt Korkowski, Heather Koshiol, Roger Landy, Matt Mannix, Michael Redden, Tom Schmidt Absent: None Also Present: Jeff Sargent, Director of Community Development; Jeff Alger, Community Development Specialist; Brandon Bell, Community Development Assistant; Bob Kirmis, City Planner; Stacy Woods, Assistant City Attorney; Jessi Weber, Recording Secretary NEW BUSINESS PUBLIC HEARING Planning Case 21‐03 Items 4.1 Chair Clark introduced Item 4.1, Planning Case 21‐03, text amendment to sections 4‐16 CB, Community Business district and 4‐17 CC, City Center district of the New Hope City Code allowing freestanding restaurants in the Community Business and City Center districts to exceed 30 percent of their outdoor dining size allotment; Pub 42, petitioner. Mr. Brandon Bell, Community Development Assistant, gave background information on Planning Case 21‐03. The applicant, whose business is located in the City Center district, would like to build an outdoor patio that would bring their total outdoor dining area closer to 60% of their total customer floor area within the principal structure. The property would still meet the parking requirements with the increase to the outdoor dining area. Next, Bell explained that the applicant and staff are proposing to amend the current City Code so that freestanding restaurants in the Community Business and City Center districts would be able to exceed 30 percent of their outdoor dining size restriction provided they meet the following conditions: The freestanding restaurant is located on its own lot and does not share parking with other businesses. The maximum allowable size of the outdoor dining area shall be based on the site meeting the city’s parking 2 Planning Commission Meeting April 6, 2021 requirement for restaurant dining and bar space for both the indoor and outdoor dining. The outdoor dining area shall maintain a minimum setback of five feet from property lines abutting other commercial properties or public streets. The outdoor dining areas shall maintain a minimum setback of thirty feet from the property line abutting a residential land use. Bell concluded that staff recommends that the Planning Commission conduct a public hearing and approve the proposed text amendment. Motion by Chair Clark, seconded by Commissioner Landy, to open the Public Hearing. All present voted in favor. Motion carried. No one was present to address the commission. Motion by Chair Clark, seconded by Commissioner Landy, to close the Public Hearing. All present voted in favor. Motion carried. Chair Clark asked the applicant to introduce himself. Bryce Chocherell, co‐owner of Pub 42, stated that people are more comfortable eating outdoors than indoors with the pandemic. They wanted to increase the footprint of the patio to accommodate that demand for outdoor dining. When Chair Clark asked if any of the commissioners had any questions, Commissioner Landy asked how the increase in patio percentage from 30% to 60% would affect parking. Mr. Cocherell stated they would only be losing 5 parking spaces with the patio expansion. Pub 42 and the building behind the restaurant are working on a parking agreement, where on Wednesdays through Saturdays after 5pm, Pub 42 patrons could utilize that parking lot if needed. Commissioner Brinkman asked the applicant where the expansion would be located on the lot and what percentage the outdoor dining would increase. Mr. Cocherell replied that the expansion will be east of the patio towards Quebec and the percentage will increase from around 30% to around 60%. Commissioner Redden wanted to make sure the code properly defines shared parking. Mr. Sargent replied definitions are included in the parking ordinance and could be further defined through a CUP process. Ms. Woods stated with how things are currently stated, a shared parking agreement should be just fine. Commissioner Koshiol asked if a 5‐foot setback would be sufficient. Commissioner Clark added to that and asked if other design elements would be affected by this text amendment. Mr. Sargent stated the City Center district is designed to have buildings located towards the front of the lot and the parking towards the back of the lot. The 5‐foot setback is to the property line, so there is an additional buffer from the property 3 Planning Commission Meeting April 6, 2021 line to the street. Commissioner Clark stated additional safety measures for future planning cases could be required on a case‐by‐case basis. Motion Item 4.1 Motion by Commissioner Landy, seconded by Commissioner Brinkman, to approve Planning Case 21‐03, text amendment to sections 4‐16 CB, Community Business district and 4‐17 CC, City Center district of the New Hope City Code allowing freestanding restaurants in the Community Business and City Center districts, to exceed 30 percent of their outdoor dining size; Pub 42, petitioner. Voting in favor: Clark, Brinkman, Hanson, Korkowski, Koshiol, Landy, Mannix, Redden, Schmidt Voting against: None Absent: None Motion approved 9‐0 Chair Clark stated the case will be brought to the April 26, 2021 City Council meeting. COMMITTEE REPORTS Design and Review Committee Item 5.1 The next potential meeting is on April 15, 2021. Staff has had discussions with some potential projects. If an application is submitted, staff will notify commissioners of the meetings. Codes and Standards Committee Item 5.2 There currently is no meeting scheduled. NEW BUSINESS OLD BUSINESS Approval of Minutes Item 7.1 Motion by Commissioner Schmidt, seconded by Commissioner Mannix, to approve the Planning Commission minutes of March 2, 2021. Motion carried. ANNOUNCEMENTS ADJOURNMENT The Planning Commission meeting was unanimously adjourned at 8:15 p.m. Respectfully submitted, Jessi Weber, Community Development Administrative Specialist COUNTY ROAD 9 QUEBEC AVENUE NORTHSHADED AREA - NEW CONCRETE SLAB PATIO SEE SHEET A-1 KITCHEN STORAGEDINING DINING DINING BAR MEN WOMEN OUTDOOR DINING SHEET NUMBER / TITLE: REVISION:DATE: ISSUE: DATE: PROJECT LOCATION: PROJECT NO.: DRAWN BY: CHECKED BY: PROJECT INFORMATION: CLIENT: CONSULTANT: STEVE WAGENHEIM PUB 42 7600 42ND AVENUE NORTH NEW HOPE, MN 55427 © COPYRIGHT WILKUS ARCHITECTSOVERALL SITE PLAN A-1 2021-03-24 2021-01-26 DLP NEW HOPE, MN DLP PERMIT 7600 NORTH 42ND AVENUENEW HOPE, MN 55427PUB 42 OUTDOORPATIOSCALE: 1" = 20'-0" A-1 *SITE PLAN1 I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED ARCHITECT UNDER THE LAWS OF THE STATE OF MINNESOTA. Signature: License No.: Expiration Date: Print Name: Date: DUANE L. PERRY 21621 06-30-2022 SEAL: 2021-03-24 SHEET INDEX A1 OVERALL SITE PLAN A2 FLOOR PLAN A3 LIGHTING PLAN A4 STRUCTURAL, DETAILS CODE REVIEW OCCUPANCY: A2 RESTAURANT UNCONCENTRATED (TABLES AND CHAIRS) 15 SF PER OCCUPANT 2,064 SF / 15 = 138 OCCUPANTS LESS THAN 500 OCCUPANTS = 2 EXITS EXIT WIDTH .2" PER OCCUPANT = 138 X .2 = 27.6" TOTAL, 72" PROVIDED THE MAXIMUM OCCUPANCY FOR ALL OUTDOOR SEATING SHALL BE POSTED AT THE DOOR LEADING TO THE OUTDOOR SEATING 2' - 0" 4' - 0" 44' - 5"FILED VERIFY - 50'-0"2' - 0" 4' - 0" 8'-0" HIGH TREATED WOOD FENCE 16'-0" HIGH STEEL TUBE POLE FOR HANGING CATENARY LIGHTING SLOPE OF CONCRETE SLAB 1/8" PER 1'-0" EXISTING OUTDOOR DECK 4'-0" HIGH TREATED WOOD FENCE WITH BENCH CONCRETE SLAB CONCRETE SLABHATCHING INDICATES AREA TO BE REMOVED AND PATCHED AND ALSO FOR GRADE TO BE ADJUSTED TO BE FLUSH WITH CONCRETE SLAB -FIELD VERIFY CHANGE 4" (VERIFY FOR USE) CONCRETE SLAB OVER GRANULAR FILL BASE. PROVIDE REINFORCING AND CONTROL JOINTS AS NEEDED 4'-0" HIGH BOLLARDS AS NEEDED, POSITION TO PROTECT GATE SWING 4'-0" HIGH BOLLARDS AS NEEDED TREATED WOOD STAIRS, CREATE OPENING BETWEEN TWO EXISTING POSTS, 11" MINIMUM TREAD WITH 7" MAXIMUM RISER. EXTEND RAILING FOR ACCESSIBILTY STANDARDS, VERIFY HEIGHT FROM EXISTING DECK TO NEW SLAB TO DETERMINE TREAD COUNT. WOOD GATE TO MATCH FENCE HEIGHT AND CONSTRUCTION PROVIDE CAL-ROYAL PRODUCTS RIM TYPE PANIC DEVICE MODEL 7700 QUEBEC AVENUE NORTH2 A4 3 A4 PROPERTY LINE 10'-0" SETBACK PROVIDE PANIC HARDWARE, EXIT SIGNS AND EMERGENCY LIGHTING AT BOTH GATES A4 1 8'-0" HIGH TREATED WOOD FENCE WOOD GATE TO MATCH FENCE HEIGHT AND CONSTRUCTION PROVIDE CAL-ROYAL PRODUCTS RIM TYPE PANIC DEVICE MODEL 7700 SHEET NUMBER / TITLE: REVISION: DATE: ISSUE: DATE: PROJECT LOCATION: PROJECT NO.: DRAWN BY: CHECKED BY: PROJECT INFORMATION: CLIENT: CONSULTANT: STEVE WAGENHEIM PUB 42 7600 42ND AVENUE NORTH NEW HOPE, MN 55427 © COPYRIGHT WILKUS ARCHITECTSFLOOR PLAN A-2 2021-03-24 2021-01-26 DLP NEW HOPE, MN DLP PERMIT 7600 NORTH 42ND AVENUENEW HOPE, MN 55427PUB 42 OUTDOORPATIOSCALE: 1/4" = 1'-0" A-2 FLOOR PLAN1 I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED ARCHITECT UNDER THE LAWS OF THE STATE OF MINNESOTA. Signature: License No.: Expiration Date: Print Name: Date: DUANE L. PERRY 21621 06-30-2022 SEAL: 2021-03-24 EXISTING OUTDOOR DECK EXIT EL EXIT EL ELCATENARY LIGHTING WITH FIXTURES AT 2'-0"O.C., STRUNG FROM MAIN POLE TO PERIMETER, LOWEST HEIGHT AT 8'-0" LIT EXIT SIGNS AND EMERGENCY LIGHTING AT EACH GATE EMERGENCY LIGHTING PLACED AT INTERVALS TO MEET CODE HAMPTON BAY 40 LUMEN PER BULB SHEET NUMBER / TITLE: REVISION: DATE: ISSUE: DATE: PROJECT LOCATION: PROJECT NO.: DRAWN BY: CHECKED BY: PROJECT INFORMATION: CLIENT: CONSULTANT: STEVE WAGENHEIM PUB 42 7600 42ND AVENUE NORTH NEW HOPE, MN 55427 © COPYRIGHT WILKUS ARCHITECTSLIGHTING PLAN A-3 2021-03-24 2021-01-26 DLP NEW HOPE, MN DLP PERMIT 7600 NORTH 42ND AVENUENEW HOPE, MN 55427PUB 42 OUTDOORPATIOSCALE: 1/4" = 1'-0" A-3 FLOOR PLAN1 I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED ARCHITECT UNDER THE LAWS OF THE STATE OF MINNESOTA. Signature: License No.: Expiration Date: Print Name: Date: DUANE L. PERRY 21621 06-30-2022 SEAL: 2021-03-24 1' - 0" 3' - 8" 11"2' - 6 1/2"3' - 0" 6" 4 TREADS AT 11" EACH EXISTING GUARD RAIL BEYOND EXISTING DECK STRUCTURE HAND RAIL - 1-1/2" DIA. PAINTED STEEL HANDRAIL HEIGHT5 RISERS DIVIDE EVENLY, 7" MAX. HEIGHTHANDRAIL EXTENSIONS STAIR GUARDRAIL TO MATCH DECK GUARDRAIL TREATED WOOD TREADS, RISERS AND STRINGERS, ANCHOR TO EXISTING DECK FRAMING, SEE DETAILS FOR FOOTING . . 2'-3" 12 -1X2 CEDAR PLANKS WITH 3/4" SPACING BOTH SIDES OF POST 5'-9" 11 -1X6 CEDAR PLANKS WITH 3/4" SPACING BOTH SIDES OF POST .4'-0" O.C. 6X6 TREATED WOOD POSTS @ 6'-0" OC MAX. ALTERNATE JOINTS EVERY OTHER POST CEDAR PLANKS SHALL BE GRADE #2 OR BETTER (APPEARANCE GRADE PER CLIENT) ATTACH PLANKS TO POSTS W/ #8 X 1 1/2" OR LARGER GALV. WOOD SCREWS (1) PER 1X2 PLANK, (2) PER 1X6 PLANK SEE STRUCTURAL NOTES AND DETAILS FOR POST AND FOUNDATION ON THIS SHEET 4' - 0"1x6 CEDAR CAP 1x6 CEDAR PLANKS 1' - 8"1' - 6"6X6 TREATED WOOD POST 2X4 TREATED WOOD FRAMING SEE STRUCTURAL NOTES AND DETAILS FOR POST AND FOUNDATION ON THIS SHEET SHEET NUMBER / TITLE: REVISION: DATE: ISSUE: DATE: PROJECT LOCATION: PROJECT NO.: DRAWN BY: CHECKED BY: PROJECT INFORMATION: CLIENT: CONSULTANT: STEVE WAGENHEIM PUB 42 7600 42ND AVENUE NORTH NEW HOPE, MN 55427 © COPYRIGHT WILKUS ARCHITECTSDETAILS A-4 2021-03-24 2021-01-26 DLP NEW HOPE, MN DLP PERMIT 7600 NORTH 42ND AVENUENEW HOPE, MN 55427PUB 42 OUTDOORPATIOSCALE: 1 1/2" = 1'-0" A-4 STAIR DETAIL1 SCALE: 1/2" = 1'-0" A-4 FLOOR PLAN2SCALE: 1" = 1'-0" A-4 FENCE WITH BENCH3 I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED ARCHITECT UNDER THE LAWS OF THE STATE OF MINNESOTA. Signature: License No.: Expiration Date: Print Name: Date: DUANE L. PERRY 21621 06-30-2022 SEAL: 2021-03-24 S:\April 26, 2021 Council Meeting\12.1 Q ‐ Upcoming Events.docx Request for Action April 26, 2021 Approved by: Kirk McDonald, City Manager Originating Department: City Manager By: Kirk McDonald, City Manager Agenda Title Exchange of communication between members of the city council Upcoming meetings and events: April 28 3:15 p.m. – District 281 Partnership Meeting (Virtual) May 3 4 p.m. – Blue Line Coalition Meeting (Virtual) 7 p.m. – Human Rights Commission Meeting (In‐person &Virtual) May 4 7 p.m. – Planning Commission Meeting (Virtual) May 5 1:30 p.m. – Joint Water Commission Meeting (Virtual) 2 p.m. – Business Networking Group Meeting, hosted by Ose Sesay of Push Strategist, LLC (Virtual) May 10 7 p.m. – City Council Meeting Agenda Section Other Business Item Number 12.1