041521 City Council Meeting Packet
NEW HOPE CITY COUNCIL
MEETING AGENDA
April 15, 2021
5:30 p.m.
City Hall – Council Chambers
4401 Xylon Avenue North
Mayor Kathi Hemken
Council Member John Elder
Council Member Andy Hoffe
Council Member Michael Isenberg
Council Member Jonathan London
The City Council wants and encourages citizen participation at Council Meetings. Your input and
opinions count and are valuable. You are encouraged to bring forth your comments and issues at
the appropriate point on the agenda.
A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time
any person may address the Council on any subject pertaining to City business not listed on this
agenda or scheduled as a future agenda item. The Council requests that you limit your presentation
to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their
hand and be recognized by the Mayor. Approach the podium and speak into the microphone by
first stating your name and address. Also, please record your name on the roster at the table near
the door so that your name will be spelled correctly in the minutes.
Individuals should not expect the Mayor or Council to respond to their comments tonight; Council
may refer the matter to staff for handling or for consideration at a future meeting. You are welcome
to contact the city clerk at 763‐531‐5117 after the council meeting.
COUNCIL MEETING BROADCASTS AND STREAMING
Government Access channel 16 programming includes live/taped meeting replays
Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.
www.newhopemn.gov
New Hope Values and Vision
City Mission
Strong local government that is proactive in responding to the community needs and issues by delivering quality
public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner.
Values
Excellence and Quality in the Delivery of Services
We believe that service to the public is our reason for being and strive to deliver quality services in a
highly professional and cost-e ective manner.
Fiscal Responsibility
We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if
residents are to have confi dence in government.
Ethics, Integrity and Professionalism
We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and
that all meaningful relationships are built on these values.
Respect for the Individual
We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering
of opinions.
Open, Honest, and Respectful Communication
We believe that open, honest, and respectful communication is essential for an informed and involved citizenry
and to foster a positive environment for those interacting with our city.
Cooperation and Teamwork
We believe that the public is best served when all work cooperatively.
Visionary Leadership and Planning
We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in
planning for the future.
Vision
e city is a great place to grow as a family, individual, or business.
All within our city are safe and secure.
Essential services will be those that promote a safe and healthy environment for all residents.
Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner
and with measurable results.
e city views residents as its greatest asset and seeks their input and participation.
e city will meet the communication needs of citizens, elected o cials, and city sta .
Strategic Goals
e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks,
lighting, and city facilities).
e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health.
e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve
or enhance its tax base.
e city will provide core services with a professional sta who are equipped with the necessary tools and
equipment and given necessary direction.
e city will facilitate and improve communications to promote e ective intergovernmental cooperation
between sta , citizens, and Council.
Adopted by the New Hope City Council, August 2006
Reaffirmed by the New Hope City Council, February 2019
CITY COUNCIL MEETING
City Hall, 4401 Xylon Avenue North
Thursday, April 15, 2021
5:30 p.m.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – April 15, 2021
2. ROLL CALL
3. APPROVAL OF MINUTES:
Work Session Minutes – March 15, 2021
Regular Meeting Minutes – March 22, 2021
4. OPEN FORUM
5. PRESENTATIONS
6. CONSENT BUSINESS
6.2 Approval of financial claims through April 12, 2021
6.4 Motion accepting certificate of achievement for excellence in financial reporting
6.5 Resolution proclaiming April 18‐24, 2021, to be the “Great Shingle Creek Watershed
Cleanup Week”
6.6 Resolution proclaiming April 18‐24, 2021, as National Crime Victims’ Rights Week in
the city of New Hope
6.7 Resolution proclaiming the month of May, 2021, as Arbor Month in the city of New
Hope
6.8 Resolution proclaiming the month of May 2021 as Building Safety Month in the city of
New Hope
6.9 Resolution proclaiming May 16‐22, 2021, as National Public Works Week in the city of
New Hope
6.10 Resolution approving renewing the agreement with Solution Builders to provide
information technology support services for the city effective May 1, 2021 to April 30,
2022
6.11 Resolution authorizing the purchase and appropriation of funds in the amount of $2,950
for the cleaning, crack repair and repainting of the basketball court at Corner Park by C
& H Sport Surfaces, Inc.
6.12 Resolution authorizing the statewide public works mutual aid pact and equipment loan
agreement
6.13 Resolution in support of three Hennepin Youth Sports Program grant applications
7. PUBLIC HEARING
8. DEVELOPMENT AND PLANNING
8.1 Resolution approving plans and specifications and authorizing bids for Phase 1
Improvements at the Public Works Facility (Improvement Project No. 1039)
8.2 Resolution authorizing the purchase and appropriation of funds in the amount of
$162,304 for the replacement of the skylight at the New Hope Ice Arena by W.L. Hall
Company (Improvement Project No. 1058)
8.3 Resolution approving change order no. 1 with Jackson & Associates for roof
improvements at the New Hope Ice Arena (Improvement Project No. 1058)
9. PETITIONS AND REQUESTS
10. ORDINANCES AND RESOLUTIONS
11. UNFINISHED AND ORGANIZATIONAL BUSINESS
11.1 Motion approving renewal of insurance premiums for general liability, property
damage, employee bond and worker’s compensation for the period April 20, 2021
through April 20, 2022 through the League of Minnesota Cities Insurance Trust (LMCIT)
11.2 Motion to accept statutory limitations of $500,00 for individual claimant recovery for
insurance provided by League of Minnesota Cities Insurance Trust (LMCIT)
12. OTHER BUSINESS
12.1 Exchange of communication between members of the city council
13. ADJOURNMENT
Memorandum
To: New Hope City Council
From: Kirk McDonald, City Manager
Date: April 9, 2021
Subject: Agenda Items for Monday, April 12, 2021
Open Forum
We are not aware of anyone who intends to address Council for the open forum.
Items 6.1, 6.2, and 6.3
Item 6.1 – there are no new business license requests for this agenda.
Item 6.2 ‐ involves routine financial claims.
Item 6.3 – there are no new liability claims to report.
Item 6.4
The city received the Certificate of achievement for Excellence in Financial Reporting for the Comprehensive
Annual Financial Report for the year ending December 31, 2019. This is the highest form of recognition in
governmental accounting and financial reporting and its attainment represents a significant accomplishment.
A plaque is on display in the lobby showing the years that the city has achieved the award. Staff requests
Council to formally acknowledge receipt of this award. The city manager extends appreciation to the City
Council, AEM and city staff for assisting the city in accomplishing this goal.
Item 6.5
This resolution proclaims the week of April 18‐24 as the Great Shingle Creek Watershed Cleanup Week
in the city. Prior to the COVID‐19 pandemic, the city and community participated in cleanup activities.
Staff is hopeful that an event can be held this year to focus on Meadow Lake Park clean up, installation
of landscaping/plantings as well as efforts to control invasive species in the park. If an event is
scheduled, it will be advertised on the city’s website, and City Forester Shawn Markham would
coordinate the activities. Director Weber and I recommend approval.
Item 6.6
This resolution proclaims the week of April 18‐24 as National Crime Victims’ Rights Week in the city. The
Council is asked to reaffirm its commitment to respect and enforce victims’ rights and address their needs.
Director Hoyt and I support adoption of the resolution.
Item 6.7
This item proclaims the month of May as Arbor Month in the city. One of the requirements to retain the
“Tree City USA” designation is to adopt this resolution and to participate in tree plantings and other
environmental enhancements. The city will continue to proactively address the Emerald Ash Borer
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threat by removing diseased trees and replacing with a variety of species on public property. Director
Weber, Director Rader, and I recommend approval.
Item 6.8
This resolution proclaims the month of May 2021 as Building Safety Month in the city to recognize the
importance of building safety and fire prevention. Director Sargent and I recommend approval.
Item 6.9
This resolution proclaims the week of May 16‐22 as National Public Works Week in the city of New
Hope. Observance is intended to raise awareness of the importance of public works employees and
their contributions to maintain the city’s infrastructure to provide a safe and healthy community.
Director Weber and I recommend approval.
Item 6.10
Since 2015, the city has utilized the services of Solution Builders for information technology support
services. The contract renewal for May 1, 2021 to April 30, 2022 is $148,896 which is an increase of 3%
over the previous contract. Funding is included in the 2021 budget. In addition to the IT support performed
remotely, the city receives two days per week of on‐site support. Director Johnson and I recommend
approval.
Item 6.11
Quotes were sought for repairing the basketball court at Corner Park. The work entails cleaning, crack
repair and repainting of the court. The low quote was submitted by C&H Sport Surfaces, Inc. for $2,950.
The city has utilized their services in the past with good results. Funds are available in the Park
Infrastructure Fund for the work. Director Rader and I recommend approval.
Item 6.12
Public Works staff recommends joining the statewide public works mutual aid program. The program
provides a process for local units of government to share public works personnel and equipment with
participating agencies. There is no fixed cost to participate in the public works mutual aid pact.
Hennepin County Emergency Management (HCEM) will serve as the administrative coordinator
among participating agencies. The agreement provides a mechanism to loan equipment but the
sending party has discretion whether to provide equipment and can recall it at any time. Also, any cost
considerations would be determined at the time of the loan. The city does not have any plans to utilize
the agreement but it would be advantageous to have the agreement in place to prepare for an
emergency situation where cities may need to quickly mobilize equipment across city lines. Director
Weber and I recommend approval.
Item 6.13
The city has been fortunate to be a recipient of nearly $700,000 in grants through the Hennepin Youth
Sports Program. Playground grant awards can be valued up to $25,000, equipment grant awards can be
valued up to $10,000. The city is interested in applying for three grants this year: $25,000 for
playground replacement project at Corner Park; $1,794 for additional signage and benches at the disc
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golf course; and $7,208.39 for items related to swimming lanes at the aquatic center. The grant
applications require a resolution in support of the grant applications. Any grant funds received will
offset the amount of funding needed from the Park Infrastructure Fund. Director Rader and I
recommend approval.
Item 8.1
On January 25, 2021, Council authorized preparation of plans and specifications for Phase 1
improvements at the public works facility. Phase 1 will include a new security system, cameras, and
gates; new soils storage building and truck storage renovation; pavement replacement; mechanics bay
air conditioning, parts room renovation, repaint wall, sealer and parking spaces; relocated fitness room;
trench drain corrections; and new garage doors. The new estimated cost for Phase 1 is $2,059,681. The
original estimate for Phase 1 was $1,690,001, and the increase of $369,680 is due to building material
cost increases and changes made during the design changes. The changes include construction of the
soil storage building with block walls instead of metal siding as metal siding does not meet the city’s
design standards, replacement of the trench drain in the garage floor instead of spot repairs due to its
deteriorated condition, including the mechanics bay parking spaces in the base bid instead of bidding
as an alternate, and renovations to the mezzanine for plan storage and office space for temporary staff.
In addition to the base bid, there will be five alternate bids for wall panels, flooring, lunchroom
improvements, and garage doors for the dirt room. Phase 1 will be funded by the central garage
building replacement fund and reserves, without the need for bonding. Phase 2 is estimated at $5.7
million and would occur in 2024 or later.
At this time Council is being asked to approve the plans and specifications for Phase 1 improvements
at the public works facility. Bids would be accepted on May 6 and reviewed with Council at the May 17
Work Session. Director Weber and I recommend approval.
Item 8.2
At the February 22 Council Meeting, Council awarded the roof replacement for the south roof at the ice
arena to Jackson & Associates. The skylight replacement was bid as an alternate, and the contract
award with Jackson & Associates did not include the skylight alternate due to the bid price. It was
determined that pricing may be more competitive if it was a stand alone project. Since that time staff
solicited quotes for the skylight replacement and recommends awarding the bid with W.L. Hall
Company for $162,304. Stantec has worked with this company in the past and has been pleased with
their work. Funds are budgeted for the work in the 2021 CIP and 2021 Ice Arena budget via an
interfund loan from the Temporary Financing Fund. Director Rader and I recommend approval.
During the process it was determined that the new skylight frame will need to be raised two to three
inches to avoid the existing sprinkler heads. This change requires additional EFIS work above the
skylight totaling $30,650 by the roof contractor. A change order is presented in Item 8.3. Approval of
the bid with W.L. Hall is with the understanding that the change order will be approved for the
additional EFIS work.
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Item 8.3
A contract was awarded to Jackson & Associates at the February 22 Council Meeting for $194,000 for
the south roof replacement at the ice arena. Change Order No. 1 is being presented for EFIS repairs due
to replacement of the skylight (as explained in item 8.2) for $30,650 and for installation of 600 feet of
walkway pads for $12,000 for a total of $42,650. The walkway pad is a safety feature for personnel
performing equipment maintenance on the roof. The contract price with Jackson & Associates will
increase to $236,650. The budget estimate was recently reduced from $750,000 to $500,000, and the total
for both the roof and skylight replacement projects is $435,954. Director Rader and I recommend
approval of change order no. 1 for $42,650.
Item 11.1
This item approves the city’s property liability and workers compensation annual insurance premium
renewal. The premium for property/liability coverage is $210,795. The increase from last year is $21,028
(primarily due to adding the pool, bathhouse/mechanical building, outdoor theatre, and picnic
pavilion). The premium for workers compensation increased from $232,755 to $281,733. The increase of
$48,978 is due to several factors (increase in payroll, increase in w/c premiums ranging from 3.7% to
35%, and a change in deductible). By moving to a zero deductible, the city will forego a potential credit
of $24,229 in premium but will not have any out of pocket cost for medical claims. Due to the potential
of social unrest and current pandemic, the city could see an increase in claims. The deductible will be
reviewed again next year. The total cost of the insurance (property, workers comp, liquor liability, open
meeting law defense, faithful performance, and volunteer accident plan) is $492,528 which is $61,228
lower than the 2021 budgeted amount of $553,756. I recommend approval.
Item 11.2
This item accepts statutory limitations of $500,000 for individual claimant recovery. Cities with
coverage through the LMCIT must specify whether or not the city wishes to waive the monetary limits
on tort liability. Staff recommends the city “not waive” the statutory tort limits. I recommend approval.
Item 12.1
Mayor Hemken will review the list of upcoming events/meetings.
EDA Item 4
In February of 2021 the EDA acquired the single‐family home located at 5213 Pennsylvania Avenue
North as part of the city’s scattered site housing program. Bids were solicited to prepare the lot for
redevelopment. The low bid was submitted by Nitti Rolloff Services, Inc. for $26,750. The work
includes hazardous material abatement, disposal of possessions, tree removal, demolition of the
building and site improvements, well sealing, sewer lining, and water service valve replacement. The
city has used the services of Nitti Rolloff in the past with good experiences. The EDA budget would
fund the contract. Director Sargent and I recommend approval.
If you have any questions regarding items in the agenda packet, please contact me prior to the
meeting so that staff can research any issues and be prepared to respond at the meeting.
City Council Work Session March 15, 2021
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes
Work Session Meeting
March 15, 2021
Civic Center Conference Room
CALL TO ORDER The New Hope City Council met in work session pursuant to due call and notice thereof;
Mayor Hemken called the meeting to order at 6:30 p.m.
ROLL CALL Council present:
Kathi Hemken, Mayor
John Elder, Council Member
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Staff present:
Kirk McDonald, City Manager
Dan Boyum, City Engineer
Megan Hedstrom, Stormwater Specialist
Vicki Holthaus, AEM
Tim Hoyt, Director of Police
Valerie Leone, City Clerk
Susan Rader, Director of Parks & Recreation
Mark Severson, Recreation Facilities Manager
Bernie Weber, Director of Public Works
Also present: Jim Atchison, Hennepin County Assessor
LOCAL BOARD OF
APPEAL AND
EQUALIZATION
MEETING
DISCUSSION
Item 11.1
Mayor Hemken introduced for discussion item 11.1, Discussion with representatives
from county assessor’s office regarding Local Board of Appeal and Equalization
meeting.
Mr. Kirk McDonald, city manager, explained that the city’s meeting is scheduled for
Thursday, April 1, 2021.
Mayor Hemken introduced Jim Atchison, county assessor.
Mr. Atchison reviewed the primary function of the assessor’s office, assessment
process, property classification, training of appraisers, appeals process, and the
responsibility of the local board of appeal and equalization. He reported that each year
the estimated market values are analyzed along with sales data from the market. A
recalculation of land and building values was made to all property types. He stated the
city has a total market value of approximately $2,373,278,000 which includes
$29,153,000 in new construction improvements. The overall value increase for all
property types in the city is 5.87%.
Mr. Atchison responded to questions from Council Member London regarding the
number of banking institutions. Mr. Atchison acknowledged the figure should be three
City Council Work Session March 15, 2021
Page 2
and he will report back through the city manager regarding why the extra parcels are
listed incorrectly on the document.
Mr. Atchison reported that Rob Winge will be assisting the city with the April 1
meeting.
Council thanked Mr. Atchison for the update.
ENSIGN AVENUE
STOP SIGNS
Item 11.2
Mayor Hemken introduced for discussion item 11.2, Discuss stop signs on Ensign
Avenue near 40‐1/2 Avenue North.
Mr. Bernie Weber, director of public works, provided a brief history of the stop sign
that was installed mid‐block on Ensign Avenue in 2017 during a road construction
project. He stated after the project was completed, the neighborhood was split on
whether to leave the stop signs in place. The city conducted a traffic study in 2018 and
Council decided to leave the stop signs in place.
He stated a resident requested Council re‐visit the issue.
Chief Tim Hoyt reported on traffic violation statistics between 2017 and 2020 that
showed a reduction (26 violations in 2017 compared to one violation in 2020) as well
as a reduction in speeding violations (eight violations in 2017 compared to zero in
2020). He recommended leaving the stop signs in place.
Mr. Dan Boyum, city engineer, commented that engineering firms follow the
Minnesota Manual on Uniform Traffic Control Devices which states stop signs should
be placed within 50 feet of an intersection. He stated stop signs are placed in areas
where warranted and Council has discretion on their placement. It was noted that
based on past surveys the neighborhood is evenly divided for and against the stop
signs.
Mayor Hemken questioned whether the stop signs could be replaced with “Watch for
Children” signage. Mr. Boyum stated such signage does not get the same reaction as
stop signs. Mr. Boyum advised Council that the city could institute lower speed limits.
Council Member London pointed out that Ensign is used as a cut‐through for traffic
avoiding the light at Boone Avenue. He noted that traffic is currently lower due to
many people working from home during the pandemic. He stated he believes any
measure that increases safety is beneficial.
The consensus of the Council was to leave the stop sign in place. The city manager was
directed to notify the resident of Council’s decision.
MEADOW LAKE
MANAGEMENT
PLAN
MEADOW LAKE
COMMUNITY
ACTION PLAN
Item 11.3
Mayor Hemken introduced for discussion item 11.3, Receive presentation on Meadow
Lake Management Plan and the Meadow Lake Community Action Plan.
Ms. Megan Hedstrom, storm water specialist, explained in the spring of 2019 Shingle
Creek Watershed Commission (SCWC) engineers met with the Meadow Lake
Watershed Association (MLWA) to discuss the status and health of Meadow Lake, and
to see if there was any interest from MWLA for an in‐lake management project. The
City Council Work Session March 15, 2021
Page 3
lake association expressed interest in a lake management plan and project, and city
staff began discussions with watershed engineers about the potential project.
She explained over the summer and fall, the Meadow Lake Management Plan was
developed by the watershed engineer. This plan targets reducing the internal
phosphorus loading in Meadow Lake. The plan includes preliminary monitoring and
a winter drawdown of Meadow Lake. Following the drawdown, Meadow Lake will
be monitored for at least two years to evaluate the effects of the drawdown. A partial
summer drawdown may be necessary to stimulate native plant growth. Finally, an
alum treatment will be applied to Meadow Lake. Overall, it is anticipated this plan
would take place between 2021 and 2028. The city has been funding work on this
project in 2020 and early 2021.
Ms. Hedstrom stated in addition to the Meadow Lake Management Plan, the city and
MLWA have been working to develop the “Meadow Lake Community Action Plan”.
This plan targets reducing the external phosphorus loading in Meadow Lake. While
the city and MLWA have both worked diligently installing storm water treatment in
this watershed, more improvements are still needed to meet state water quality
standards. The Meadow Lake Community Action Plan identifies ways that both the
city and residents can help make improvements to water quality in Meadow Lake.
The Meadow Lake Community Action Plan also acts as a guide for storm water
education city‐wide. Many of the goals identified in this plan align closely with new
permit requirements from the MPCA. The city will need to renew the MS4 permit with
the MPCA in April of 2021, and portions of this plan will need to be executed city wide
to meet more stringent new requirements by the state.
Ms. Hedstrom reviewed the project costs and stated the city has funded $18,546 of
design and planning costs that will be fully reimbursed by the commission in July of
2021 through grant funds.
Mayor Hemken inquired of the plan to reduce the potential dead fish odor.
Ms. Hedstrom stated the fish will die in the winter months and in the spring it will be
necessary to expedite removal of the dead fish.
Council expressed support of the draft plan and requested that the city’s egg addling
program for the golf course and Meadow Lake be added to the action plan. Ms.
Hedstrom stated she will make the revision and present the plan for adoption on
March 22, 2021.
Council Member London questioned whether the goal is to achieve the shallow lake
standards. Ms. Hedstrom noted the shallow lake standards are challenging and likely
unattainable. She stated the goal is to return the lake to a clear water state.
Council Member London pointed out the negative impacts of road salt to water
quality.
Mr. Bernie Weber, director of public works, explained that the city uses less salt than
in past years. He stated intersections are the only places where salt is distributed.
City Council Work Session March 15, 2021
Page 4
Council thanked Ms. Hedstrom and the residents of the Meadow Lake Watershed
Association for their efforts.
PARKS AND REC
AND PUBLIC WORKS
CIP
Item 11.4
Mayor Hemken introduced for discussion item 11.4, Discussion regarding city’s capital
improvement program (CIP) for parks and recreation and public works departments
for 2021‐2030.
Mr. Kirk McDonald, city manager, stated Ms. Vicki Holthaus, AEM, prepared a
summary memo providing an overview of each fund over the ten‐year period. He
recommended staff review two years of CIP items in detail with Council.
Ms. Susan Rader, director of parks and recreation, reviewed CIP expenditures for 2021
and 2022 for the golf course, ice arena, parks, and community gyms. Mr. Bernie Weber,
director of public works, reviewed planned CIP expenditures for 2021 and 2022
including central garage, public works facility improvements, street infrastructure,
storm water, and water funds. Directors Rader and Weber also highlighted major
projects planned for years 2023 through 2030.
Council also discussed the proposed improvements on Winnetka at the railroad track
crossing, security improvements at the ice arena including parking lot lighting, and
drainage issues at Civic Center Park playground.
Ms. Vicki Holthaus, AEM, explained that the memo and report that were distributed
include projections of the CIP for street, park, central garage, sewer, water, storm
water, street light, ice arena, and golf operational expenses using an inflationary factor
and capital expenses based on the equipment replacement schedule. She stated a full
scale analysis of the CIP and funds was presented last November. She indicated based
on data provided by the directors, the CIP is reviewed at this time to ensure there are
no cash flow issues. She noted the only fund that may need attention is the street light
fund.
Discussion ensued regarding the inflationary percentage. Ms. Holthaus noted a 4% rate
was utilized for the revenue instead of a 5% rate.
Council thanked staff for the update.
GOLF COURSE
BUSINESS PLAN
Item 11.5
Mayor Hemken introduced for discussion item 11.5, Discuss metrics for Golf Course
Business Plan.
Ms. Susan Rader, director of parks and recreation, explained a three‐year business plan
was developed in 2018 as a result of discussions regarding the construction of the west
patio at the golf course. She stated the key objectives for 2019‐2021 included: to provide
additional opportunities for social gatherings and to encourage golfers to stay longer;
make use of relationships and word‐of‐mouth to make the golf course an attractive use
for the Ironwood Apartment residents; and expand facility amenities to allow for a
variety of opportunities for non‐golf activities.
Director Rader stated several of the metrics have been updated for Council review. At
AEM’s recommendation, the metrics will be included in future quarterly reports.
City Council Work Session March 15, 2021
Page 5
Ms. Rader reported on golf revenue between years 2019 and 2020. Discussion ensued
regarding possible kitchen facility upgrade and ways to increase beer sales.
Council Member London commended staff on the business plan. He noted the city is
fortunate to offer amenities that can cover operational costs.
Director Rader credited Mark Severson, recreation facilities manager, for his efforts.
She also thanked Council for its support of the recreation facilities.
OTHER BUSINESS Council discussed correspondence from a resident at Wingate Apartments
recommending that overnight on‐street parking be permitted on 49th Avenue. Council
determined that no action was necessary on the matter.
ADJOURNMENT The meeting was adjourned at 8:55 p.m. as there was no further business to come
before the Council at its work session.
Respectfully submitted,
Valerie Leone, City Clerk
New Hope City Council March 22, 2021
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes March 22, 2021
Regular Meeting City Hall, 7:00 p.m.
CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:00 p.m.
PLEDGE OF
ALLEGIANCE
The City Council and all present stood for the Pledge of Allegiance.
ROLL CALL Council present:
Staff present:
Kathi Hemken, Mayor
John Elder, Council Member
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Kirk McDonald, City Manager
Brandon Bell, Community Development Assistant
Dan Boyum, City Engineer
Megan Hedstrom, Stormwater Specialist
Valerie Leone, City Clerk
Susan Rader, Director of Parks & Recreation
Jeff Sargent, Director of Community Development
Bernie Weber, Director of Public Works
Stacy Woods, Assistant City Attorney
APPROVAL OF
MINUTES
Motion was made by Council Member Hoffe, seconded by Council Member
Isenberg, to approve the regular meeting minutes of February 22, 2021. Voted in
favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted
against the same: None; Abstained: None; Absent: None. Motion carried.
Motion was made by Council Member Elder, seconded by Council Member
London, to approve the regular meeting minutes of March 8, 2021. Voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against
the same: None; Abstained: None; Absent: None. Motion carried.
OPEN FORUM
There was no one present desirous of addressing the council.
ROTATING VOTES
Please note that votes taken on each agenda item are called by the secretary on a
rotating basis; however, the written minutes always list the mayor’s name first
followed by the council members’ in alphabetical order.
CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated
that all items will be enacted by one motion unless requested that an item be
removed for discussion. Mr. Kirk McDonald, city manager, reviewed the consent
items.
New Hope City Council March 22, 2021
Page 2
FINANCIAL CLAIMS
Item 6.2
Approval of financial claims through March 22, 2021.
RESOLUTION 2021‐32
Item 6.4
Resolution approving a contract with Warning Lites of Minnesota, Inc. for New
Hope’s 2021 street paint striping/marking services.
RESOLUTION 2021‐33
Item 6.5
Resolution approving a contract with Allied Blacktop Company for 2021 street
sweeping services.
RESOLUTION 2021‐34
Item 6.6
Resolution approving a joint powers agreement between the city of New Hope and
the city of Crystal for street maintenance work on 38th Avenue North Mill and
Overlay Project (Improvement Project No. 1054).
RESOLUTION 2021‐35
Item 6.7
Resolution approving special event at Cooper High School, Relay for Life, on
Saturday, May 15, 2021, under the supervision of District 281 personnel and
parents.
MOTION
Consent Items
Motion was made by Council Member Elder, seconded by Council Member
Isenberg, to approve the Consent items. All present voted in favor. Motion
carried.
MEADOW LAKE
COMMUNITY
ACTION PLAN
Item 8.1
Mayor Hemken introduced for discussion Item 8.1, Resolution to adopt the
Meadow Lake Community Action Plan.
Ms. Megan Hedstrom, storm water specialist, stated the Meadow Lake
Management Plan was developed this past winter and was a joint effort between
the city and the Meadow Lake Watershed Association. Ms. Hedstrom reported that
the draft plan was shared with Council at the March 15 work session. She stated
the plan focuses on ways to improve and address external loading of Meadow
Lake. She described the goals and spoke of the benefits of the Action Plan. She
noted there are some members of the Meadow Lake Watershed Association in the
audience who may wish to address the Council after the presentation.
Council Member London recommended utilizing Metro Blooms, a nonprofit
organization, to assist with the educational component.
Ms. Hedstrom supported Council Member London’s suggestion. She noted she
has been pursuing grants through Hennepin County over the last few months to
assist with funding.
Ms. Jodi Taitt, member of the watershed association, was recognized. She
expressed the association’s appreciation to the city and thanked Ms. Hedstrom for
the collaborative effort in drafting the Action Plan. She stated the watershed
supports the plan and is excited for the implementation.
Council Member Elder commended the residents of the Meadow Lake Watershed
Association for giving their time and talents to improve the lake.
New Hope City Council March 22, 2021
Page 3
RESOLUTION 2021‐36
Item 8.1
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION TO ADOPT THE MEADOW LAKE COMMUNITY
ACTION PLAN.” The motion for the adoption of the foregoing resolution was
seconded by Council Member Hoffe, and upon vote being taken thereon, the
following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and the
following voted against the same: None; Abstained: None; Absent: None;
whereupon the resolution was declared duly passed and adopted, signed by the
mayor which was attested to by the city clerk.
PLANNED UNIT
DEVELOPMENT
HY‐VEE DRIVE
THROUGH KIOSK
(PLANNING CASE
21‐02)
Item 8.2
Mayor Hemken introduced for discussion Item 8.2, Resolution approving
amendment to Planned Unit Development and site plan approval for Hy‐Vee
drive‐through kiosk – 8200 42nd Avenue North (New Hope Planning Case 21‐02).
Mr. Brandon Bell, community development assistant, illustrated the plans
presented by Hy‐Vee for the construction of a 1,200 square foot drive‐through
kiosk on the west side of their grocery store, four drive‐through grocery pick‐up
lanes with an overhead canopy, and new curbing and landscaping around the
building. He stated the vehicles would enter the kiosk from the south. A similar
request was made in 2019 by Hy‐Vee but was not pursued due to the pandemic.
Mr. Bell explained the proposed kiosk resembles the main Hy‐Vee grocery store in
design. The building material will be modular brick with fastener panels and grey
metal panels to accompany the look of the main building. However, the majority
of the proposed materials is classified as “secondary building materials” and per
the New Hope Design Guidelines the primary building materials should cover at
least 60% of the façade. He recommended that Council authorize staff to provide
some flexibility in assessing whether the replacement materials lend to an overall
appearance meeting design standards.
Mr. Bell stated the planning commission expressed concern regarding traffic
congestion at the north side of the property. The applicant has agreed to install
“Do Not Enter” and “Stop” signs at the exit of the drive through lanes to help
alleviate potential problems between vehicles exiting the drive through and those
entering off of Xylon Avenue. The planning commission reviewed the request at
its March 2 meeting and recommended approval with an 8‐0 vote, subject to the
conditions outlined in the resolution. Mr. Bell reviewed the conditions of approval.
Mr. Daniel Parks, Westwood Professional Services, representing H‐Vee was
recognized. He stated the kiosk will be comprised of concrete, brick, and panels
and flexibility in building materials is being requested.
Council Member London inquired of the amount of brick proposed for the
building and the cost difference between brick and the proposed alternative. He
stated the city’s design guidelines require high quality materials and the Council
should uphold the standards.
Mr. Parks indicated the proposed materials are a complementary product to the
Hy‐Vee building. He indicated he could obtain the answers requested of Council
Member London from the architect.
New Hope City Council March 22, 2021
Page 4
Mr. Jeff Sargent, director of community development, was recognized. He stated
the applicant intends to meet the design guidelines as close as possible and has
made a plea to the Council to approve the plans with staff’s final review. He noted
Hy‐Vee intends to follow the same plans for all their stores in the metro area.
Mayor Hemken recommended allowing staff the flexibility to approve or deny the
design.
Council discussed the purpose of the design guidelines and the desire to be
mindful of Hy‐Vee’s timeline. Director Sargent pointed out that the guidelines
were put in place prior to the existence of the proposed building materials (panels).
He stated the city planner could be consulted to ensure the building material meet
performance and aesthetics standards.
City Attorney Stacy Woods stated she could revise the resolution to add a
condition to address the process for the review and approval of the building
materials.
Council Member Elder asked staff to apprise Council of the outcome.
RESOLUTION 2021‐37
Item 8.2
Council Member Isenberg introduced the following resolution subject to inclusion
of an additional condition regarding building materials and moved its adoption:
“RESOLUTION APPROVING AMENDMENT TO PLANNED UNIT
DEVELOPMENT AND SITE PLAN APPROVAL FOR HY‐VEE DRIVE‐
THROUGH KIOSK – 8200 42ND AVENUE NORTH (NEW HOPE PLANNING
CASE 21‐02).” The motion for the adoption of the foregoing resolution was
seconded by Council Member Elder, and upon vote being taken thereon, the
following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg; and the
following voted against the same: London; Abstained: None; Absent: None;
whereupon the resolution was declared duly passed and adopted, signed by the
mayor which was attested to by the city clerk.
CORNER PARK
(IMPROVEMENT
PROJECT NO. 1055)
Item 8.3
Mayor Hemken introduced for discussion Item 8.3, Resolution approving plans
and specifications and authorizing advertisement of bids for playground
improvement site work at Corner Park (Improvement Project No. 1055).
Mr. Dan Boyum, city engineer, stated he will review items 8.3 and 8.4 as one
presentation as they are being bid as one larger project for better pricing.
Mr. Boyum stated Council is asked to approve plans and specifications and
authorize advertisement for bids for playground improvement site work at Corner
Park. He reported Corner Park is located at 4653 47th Avenue North, and the
equipment was last replaced in 1997. The neighborhood has been involved with
selection of playground equipment similar to other past park projects. The site
work includes replacement of the playground container, entrance ramp,
replacement of the sidewalk, and a concrete pad for a bench for an estimated cost
of $87,300. The total estimated project cost (including playground equipment) is
$183,625.91. Funding of $185,000 is available in the Park Infrastructure Fund.
New Hope City Council March 22, 2021
Page 5
Next, Mr. Boyum reviewed the plans to replace the 30‐year old basketball court at
Little Acre Park located at 4948 Zealand Avenue North. The footings and
basketball hoops will also be replaced. The estimated cost is $70,200, and $80,000
has been budgeted for the project.
Mr. Boyum reviewed the proposed project schedule.
Council discussed the size and durability of the proposed shade structure at
Corner Park.
Director Rader explained that shade structures are being added to parks that lack
shade or mature trees. She stated the size is largely decided upon by neighborhood
input. She stated there has not been any problems with prior similar shade devices.
Council Member London inquired of the basketball court slope to ensure proper
water drainage.
Mr. Boyum stated the grading plan is 1% to allow proper water runoff.
Council Member Elder inquired regarding drain tile at Corner Park.
Mr. Boyum stated there is existing drain tile, but more may be added if deemed
necessary.
RESOLUTION 2021‐38
Item 8.3
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND AUTHORIZING ADVERTISEMENT OF BIDS FOR PLAYGROUND
IMPROVEMENT SITE WORK AT CORNER PARK (IMPROVEMENT
PROJECT NO. 1055).” The motion for the adoption of the foregoing resolution
was seconded by Council Member London, and upon vote being taken thereon,
the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and
the following voted against the same: None; Abstained: None; Absent: None;
whereupon the resolution was declared duly passed and adopted, signed by the
mayor which was attested to by the city clerk.
BASKETBALL COURT
REPLACEMENT
(IMPROVEMENT
PROJECT NO. 1059)
Item 8.4
Mayor Hemken introduced for discussion Item 8.4, Resolution approving plans
and specifications and authorizing advertisement of bids for the basketball court
replacement at Little Acre Park (Improvement Project No. 1059).
(Refer to Item 8.3).
RESOLUTION 2021‐39
Item 8.4
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND AUTHORIZING ADVERTISEMENT OF BIDS FOR THE BASKETBALL
COURT REPLACEMENT AT LITTLE ACRE PARK (IMPROVEMENT
PROJECT NO. 1059).” The motion for the adoption of the foregoing resolution
was seconded by Council Member Isenberg, and upon vote being taken thereon,
the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg, London; and
the following voted against the same: None; Abstained: None; Absent: None;
New Hope City Council March 22, 2021
Page 6
whereupon the resolution was declared duly passed and adopted, signed by the
mayor which was attested to by the city clerk.
ORGANICS
COLLECTION
Item 10.2
Mayor Hemken introduced for discussion Item 10.1, Ordinance No. 21‐02, An
Ordinance amending New Hope City Code Sections 1‐2, 8‐14, 9‐11, and 9‐42
relating to garbage, recycling and source separated organics; and adoption of
summary ordinance.
Mr. Brandon Bell, community development assistant, stated in 2018 Hennepin
County ordered cities to offer organics collections to their residents by January 1,
2022. He stated the city councils that comprise the Hennepin Recycling Group
(HRG) cities discussed the mandate and decided the best approach to fulfill the
obligation was to require all licensed refuse haulers to offer a source separated
organics collection program.
The ordinance amendment is recommended to update verbiage and to comply
with the county’s mandate that all garbage haulers offer organics collections by
January 1, 2022. The city has been communicating with garbage haulers and they
are aware of the requirement. He noted the HRG also telephoned all haulers of the
proposed ordinance, and there was no feedback.
Mr. Bell stated staff and the HRG administrator reviewed the proposed ordinance
change at the February 16 work session. At the work session, a concern was raised
that the requirement may potentially add more trucks to city streets and the
question was raised whether the city could require that all refuse haulers collect
organics and refuse with a single truck. The city attorney conducted research on
the issue and advised that the city could face legal challenges if it tries to regulate
how the collectors pick up the organics. Staff recommends adoption of ordinance
21‐02, but the license requirement for organics collections will not be enforced until
January 1, 2022.
Mr. Bell noted that Randy’s Sanitation currently offers organics recycling and the
program is utilized by only 38 residents. He stated it is not anticipated that truck
traffic will greatly increase due to the requirement.
Council Member London pointed out that economics will dictate whether it is cost
effective for haulers to operate an additional truck or not.
ORDINANCE 21‐02
Item 10.1
Council Member London introduced the following ordinance and moved its
adoption: “ORDINANCE NO. 21‐02, AN ORDINANCE AMENDING NEW
HOPE CITY CODE SECTIONS 1‐2, 8‐14, 9‐11, AND 9‐42 RELATING TO
GARBAGE, RECYCLING AND SOURCE SEPARATED ORGANICS; AND
ADOPTION OF SUMMARY ORDINANCE.” The motion for the adoption of the
foregoing ordinance was seconded by Council Member Elder, and upon vote being
taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe,
Isenberg, London; and the following voted against the same: None; Abstained:
None; Absent: None; whereupon the resolution was declared duly passed and
adopted, signed by the mayor which was attested to by the city clerk.
New Hope City Council March 22, 2021
Page 7
EXCHANGE OF
COMMUNICATION
Item 12.1
Mayor Hemken introduced for discussion Item 12.1, Exchange of communication
between members of the City Council.
Mayor Hemken reported on upcoming events.
ADJOURNMENT
Motion was made by Council Member Isenberg, seconded by Council Member
Elder, to adjourn the meeting, as there was no further business to come before
the Council. All present voted in favor. Motion carried. The New Hope City
Council adjourned at 8:15 p.m.
Respectfully submitted,
Valerie Leone, City Clerk
G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx
Request for Action
April 12, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Approval of claims through April 12, 2021
Requested Action
Claims for services and commodities purchased through this period are listed on the Check Disbursement
Report
Attachments
Check Disbursement Report
Agenda Section
Consent
Item Number
6.2
I:\RFA\City Manager\2021\GFOA Cert of Achievement for Exc\6.4 Q ‐ Present GFOA Certificate of Achievement.docx
Request for Action
April 12, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Motion accepting certificate of achievement for excellence in financial reporting
Requested Action
Staff recommends the City Council approve a motion accepting the Certificate of Achievement for Excellence
in Financial Reporting for the Comprehensive Annual Financial Report (CAFR) for the fiscal year ended
December 31, 2019.
Policy/Past Practice
The city of New Hope has received this award in the past and it has been accepted and acknowledged by the
City Council at a council meeting.
Background
At the beginning of March, the city was notified by the Government Finance Officers Association (GFOA)
that the New Hope CAFR for the fiscal year ended December 31, 2019 qualified for a Certificate of
Achievement for Excellence in Financial Reporting. Recipients who have received the award in the past
receive a certificate and a brass “2019” medallion to be affixed to the current plaque, which is displayed in the
city hall lobby. Per the March 26, 2021 correspondence received from the GFOA, “the Certificate of
Achievement is the highest form of recognition in governmental accounting and financial reporting and its
attainment represents a significant accomplishment by a government and its management.”
The city manager considers this a significant accomplishment for the city and extends appreciation to AEM,
city staff and the City Council for the cooperation and teamwork effort in accomplishing this goal.
Attachments
GFOA correspondence
Certificate of Achievement
Summary of grading
Comments/suggestions for improvement
Agenda Section
Consent
Item Number
6.4
3/26/2021
Kathi Hemken
Mayor
City of New Hope, Minnesota
Dear Mayor Hemken:
We are pleased to notify you that your comprehensive annual financial report for the fiscal year ended
December 31, 2019 qualifies for GFOA's Certificate of Achievement for Excellence in Financial
Reporting. The Certificate of Achievement is the highest form of recognition in governmental accounting
and financial reporting, and its attainment represents a significant accomplishment by a government and
its management.
When a Certificate of Achievement is awarded to a government, an Award of Financial Reporting
Achievement (AFRA) is also presented to the individual(s) or department designated by the government
as primarily responsible for its having earned the Certificate. This award has been sent to the submitter as
designated on the application.
We hope that you will arrange for a formal presentation of the Certificate and Award of Financial
Reporting Achievement, and give appropriate publicity to this notable achievement. A sample news
release is included to assist with this effort.
We hope that your example will encourage other government officials in their efforts to achieve and
maintain an appropriate standard of excellence in financial reporting.
Sincerely,
Michele Mark Levine
Director, Technical Services
3/26/2021
Kirk McDonald
City Manager
City of New Hope, Minnesota
Dear Mr. McDonald:
Congratulations!
We are pleased to notify you that your comprehensive annual financial report for the fiscal year ended
December 31, 2019 has met the requirements to be awarded GFOA's Certificate of Achievement for
Excellence in Financial Reporting. The GFOA established the Certificate of Achievement for Excellence
in Financial Reporting Program (Certificate Program) in 1945 to encourage and assist state and local
governments to go beyond the minimum requirements of generally accepted accounting principles to
prepare comprehensive annual financial reports that evidence the spirit of transparency and full disclosure
and then to recognize individual governments that succeed in achieving that goal. The Certificate of
Achievement is the highest form of recognition in governmental accounting and financial reporting.
Congratulations, again, for having satisfied the high standards of the program.
Your electronic award packet contains the following:
A "Summary of Grading" form and a confidential list of comments and suggestions for
possible improvements. We strongly encourage you to implement the recommended
improvements in your next report. Certificate of Achievement Program policy requires that
written responses to these comments and suggestions for improvement be included with your
2020 fiscal year end submission. If a comment is unclear or there appears to be a discrepancy,
please contact the Technical Services Center at (312) 977-9700 and ask to speak with a
Certificate of Achievement Program in-house reviewer.
Certificate of Achievement. A Certificate of Achievement is valid for a period of one year. A
current holder of a Certificate of Achievement may reproduce the Certificate in its immediately
subsequent comprehensive annual financial report. Please refer to the instructions for reproducing
your Certificate in your next report.
Award of Financial Reporting Achievement. When GFOA awards a government the Certificate
of Achievement for Excellence in Financial Reporting, we also present an Award of Financial
Reporting Achievement (AFRA) to the department identified in the application as primarily
responsible for achievement of the Certificate.
Sample press release. Attaining this award is a significant accomplishment. Attached is a sample
news release that you may use to give appropriate publicity to this notable achievement.
In addition, award recipients will receive via mail either a plaque (if first-time recipients or if the
government has received the Certificate ten times since it received its last plaque) or a brass medallion to
affix to the plaque (if the government currently has a plaque with space to affix the medallion). Plaques
and medallions will be mailed separately.
As an award-winning government, we would like to invite one or more appropriate members of the team
that put together your comprehensive annual financial report to apply to join the Special Review
Committee. As members of the Special Review Committee, peer reviewers get exposure to a variety of
reports from around the country; gain insight into how to improve their own reports; achieve professional
recognition; and provide valuable input that helps other local governments improve their reports. Please
see our website for eligibility requirements and information on completing an application.
Thank you for participating in and supporting the Certificate of Achievement Program. If we may be of
any further assistance, please contact the Technical Services Center at (312) 977-9700.
Sincerely,
Michele Mark Levine
Director, Technical Services
Government Finance Officers Association
Certificate of
Achievement
for Excellence
in Financial
Reporting
Presented to
City of New Hope
Minnesota
For its Comprehensive Annual
Financial Report
For the Fiscal Year Ended
December 31, 2019
Executive Director/CEO
The Government Finance Officers Association of
the United States and Canada
presents this
AWARD OF FINANCIAL REPORTING ACHIEVEMENT
to
The Award of Financial Reporting Achievement is presented by the Government Finance Officers
Association to the department or individual designated as instrumental in the government unit achieving
a Certificate of Achievement for Excellence in Financial Reporting. A Certificate of Achievement is
presented to those government units whose annual financial reports are judged to adhere to program
standards and represents the highest award in government financial reporting.
Executive Director
Date: 3/26/2021
Finance Department
City of New Hope, Minnesota
Certificate of Achievement for Excellence in Financial Reporting
Summary of Grading
City of New Hope, Minnesota
Member ID: 141231002
Report #: COA-2019-03972
The Certificate of Achievement Program Special Review Committee (SRC) has completed its review of your
comprehensive annual financial report. The grades awarded for each grading category are listed below, followed by
comments and suggestions for improvement grouped by category.
Grading Category Grade
101 - Cover, table of contents, and formatting Proficient
102 - Introductory section Proficient
103 - Report of the independent auditor Proficient
104 - Management's discussion and analysis (MD&A)Proficient
105 - Basic financial statements (preliminary considerations)Proficient
106 - Government-wide financial statements Proficient
107 - Fund financial statements (general considerations)Proficient
108 - Governmental fund financial statements Proficient
109 - Proprietary fund financial statements Proficient
110 - Fiduciary fund financial statements Not Applicable
111 - Summary of significant accounting policies (SSAP)Proficient
112 - Note disclosure (other than the SSAP and pension-related
disclosures)
Proficient
113 - Pension-related note disclosures Proficient
114 - Required supplementary information (RSI)Proficient
115 - Combining and individual fund information and other
supplementary information
Proficient
118 - Statistical section Proficient
119 - Other considerations Proficient
CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING
COMMENTS AND SUGGESTIONS FOR IMPROVEMENTS
The detailed comments and suggestions for improvements are composed of: 1) an indication above the
comment that provides either the specific Certificate Program checklist question to which the item directly
relates or the notation “Additional Comment” to indicate the comment does not directly relate to a specific
checklist question and 2) text that generally identifies the location of the item in your report, the reason
for the comment, and the particular item you should address. Following is the legend for the references to
specific authoritative literature that are provided for the majority of comments.
AU-C U.S. Auditing Standards (Clarified), American Institute of Certified Public
Accountants (March 1, 2017)
COD - Codification of Governmental Accounting and Financial Reporting Standards,
GASB, 2017-2018
eGAAFR - Governmental Accounting, Auditing, and Financial Reporting (e-book format),
GFOA, 2012/2014
eSUP - GAAFR Supplement (e-book format), GFOA, 2014
GAAFR - Governmental Accounting, Auditing, and Financial Reporting, GFOA, 2012
GAAP - Generally Accepted Accounting Principles
GASB-I - GASB Interpretation
GASB-S - GASB Statement
GASB-TB - GASB Technical Bulletin
NCGA-I - National Council on Governmental Accounting Interpretation
NCGA-S - National Council on Governmental Accounting Statement
Q&A - Comprehensive Implementation Guide 2017-2018, GASB
SLG - Audits of State and Local Governments, American Institute of Certified Public
Accountants, March 1, 2017
SUP - GAAFR Supplement, GFOA, 2014
All references listed above, except those for “GAAFR,” “Q&A,” and “SLG,” are followed by the number
of the pronouncement, if applicable, and the specific paragraph(s), footnote(s), or appendix (appendices)
within the publication that is being referenced. The references to “GAAFR” are to pages in that
publication. For “Q&A,” the references are to the applicable chapters and questions in that publication.
For “SLG,” the references are to the chapters and specific paragraphs.
Management Response:
Explanations for significant changes in fund balances/fund net position have been incorporated into the
Management Discussion and Analysis.
Management Response:
This comment will be incorporated for the 2019 reporting period and beyond.
Management Response:
This comment will be incorporated for the 2019 reporting period and beyond.
Management Response:
This comment is taken under advisement and the Pronouncements will be implemented accordingly. The
2019 CAFR includes implementation of the following statements: Statement No. 84 and Statement No.
88.
Certificate of Achievement for Excellence in Financial Reporting
Detailed Listing of Comments and Suggestions for Improvement
City of New Hope, Minnesota
Member ID: 141231002
Report #: COA-2019-03972
106 - Government-wide financial statements
Comment Number: 3440
Page 35 - Consider captioning the net pension and OPEB liabilities as "noncurrent liabilities due in more than one year."
The caption(s) "net pension/OPEB liability" and/or "collective net pension/OPEB liability" should be indented under the
caption "noncurrent liabilities due in more than one year." Note that pension and OPEB liabilities should be reported within
noncurrent liabilities due in more than one year, unless the pension/OPEB plan's fiduciary net position is less than the amount
of benefit payments expected to be paid within one year. [Q&A 7.22.6]
118 - Statistical section
Comment Number: 3135 Checklist Question: 18.1L
Page 163 - Refer to page 83.
The total direct debt should include all long-term debt instruments of the governmental activities, including bonds, notes,
certificates of participation, loans, and capital leases. [GASB-S44: 45; COD 2800.126-.127; GAAFR, pages 628-629]
120 - New Pronouncements
Comment Number: 3577
The GASB has issued the following statements and implementation guide:
1. Statement No. 83, "Certain Asset Retirement Obligations." The requirements of this Statement will take effect for financial
statements starting with the fiscal year that ends June 30, 2020.
2. Statement No. 88, "Certain Disclosures Related to Debt, including Direct Borrowings and Direct Placements." The
requirements of this Statement will take effect for financial statements starting with the fiscal year that ends June 30, 2020.
3. Implementation Guide No. 2018-1, "Implementation Guidance Update—2018." The requirements of this Implementation
Guide will take effect for financial statements starting with the fiscal year that ends June 30, 2020.
Earlier application of these statements is encouraged. For the original pronouncements and the implementation guides, please
visit the GASB’s website, www.gasb.org.
Comment Number: 3578
The GASB has issued the following statements and implementation guide:
1. Statement No. 84, "Fiduciary Activities." The requirements of this Statement will take effect for financial statements
starting with the fiscal year that ends December 31, 2020.
2. Statement No. 90, "Majority Equity Interests—an amendment of GASB Statements No. 14 and No. 61." The requirements
of this Statement will take effect for financial statements starting with the fiscal year that ends December 31, 2020.
3. Implementation Guide No. 2019-2, "Fiduciary Activities." The requirements of this Implementation Guide will take effect
for financial statements starting with the fiscal year that ends December 31, 2020.
Earlier application of these statements is encouraged. For the original pronouncements and the implementation guides, please
visit the GASB’s website, www.gasb.org.
Comment Number: 3579
The GASB has issued the following statements and implementation guides:
1. Statement No. 87, "Leases." The requirements of this Statement will take effect for financial statements starting with the
fiscal year that ends June 30, 2022.
2. Statement No. 89, "Accounting for Interest Cost Incurred before the End of a Construction Period." The requirements of
this Statement will take effect for financial statements starting with the fiscal year that ends December 31, 2021.
3. Statement No. 91, "Conduit Debt Obligations." The requirements of this Statement will take effect for financial statements
starting with the fiscal year that ends December 31, 2022.
4. Implementation Guide No. 2019-1, "Implementation Guidance Update—2019." The requirements of this Implementation
Guide will take effect for financial statements starting with the fiscal year that ends June 30, 2021.
5. Implementation Guide No. 2019-3, "Leases." The requirements of this Implementation Guide will take effect for financial
statements starting with the fiscal year that ends June 30, 2022.
Earlier application of these statements is encouraged. For the original pronouncements and the implementation guides, please
visit the GASB’s website, www.gasb.org.
************ END OF COMMENTS FOR COA-2019-03972 ************
I:\RFA\PUBWORKS\2021\Q&R‐ShinglecreekCleanup 2021
Request for Action
April 12, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: Public Works
By: Bernie Weber‐Public Works Director
Shawn Markham‐City Forester
Agenda Title
Resolution proclaiming April 18‐24, 2021, to be the “Great Shingle Creek Watershed Cleanup Week”
Requested Action
Staff recommends Council adopt a resolution proclaiming April 18‐24, 2021, to be the “Great Shingle Creek
Watershed Cleanup Week” in New Hope.
Background
Prior to 2020 and the impacts of the Covid‐19 pandemic, the city of New Hope, along with members of the
community participated in the “Great Shingle Creek Watershed Clean‐up” event. The clean‐up event
primarily focused on cleaning up Meadow Lake Park, a park within the Shingle Creek Watershed, and
planting trees and shrubs in observance of Arbor Day. Efforts from past years also included debris removal
from Bass Creek in the northwest portion of New Hope.
Currently, a date for the clean‐up event has not been set. The city of New Hope wants to make sure
volunteers and city staff stay safe during these uncertain times. Once a date for the event has been set, staff
will update council and the community with relevant information regarding the cleanup event by updates to
the city’s website.
If we are able to hold the event safely this year, this will be New Hope’s eleventh year of participation in the
“Great Shingle Creek Watershed Clean‐up”. Volunteers from the community, elected officials, and city staff
will combine their efforts to clean up Meadow Lake Park and make efforts to control invasive species in the
park, clean up litter that otherwise would find its way into the lake and plant trees and shrubs to help
improve water quality and provide wildlife habitat.
Attachments
Resolution
Agenda Section
Consent
Item Number
6.5
City of New Hope
Resolution No. 2021‐
Resolution Proclaiming April 18‐24, 2021, to be the
“Great Shingle Creek Watershed Cleanup Week”
WHEREAS, the city of New Hope is dedicated to preserving and protecting the water resources in our
watersheds; and
WHEREAS, litter and trash can be washed into our lakes, rivers, wetlands and streams, polluting the water
and blocking our storm sewers and storm drains; and
WHEREAS, citizens can take an active role in protecting our water resources by picking up litter and trash
and keeping our streets, parks, neighborhoods and community clean; and
WHEREAS, the Shingle Creek and West Mississippi Watershed Management Commissions’ annual Cleanup
event “The Great Shingle Creek Watershed Cleanup” will take place April 18‐24, 2021.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the city of New Hope does hereby
proclaims April 18‐24, 2021, to be the “Great Shingle Creek Watershed Cleanup Week”.
BE IT FURTHER RESOLVED that the City Council hereby reaffirms its commitment to protecting and
preserving our water resources and encourages residents, businesses, and institutions to use
The Great Shingle Creek Watershed Cleanup Week 2021 to help prevent water pollution and
preserve our watersheds by participating in a Cleanup Event or by using this time to pick up
trash and clean up our homes, businesses, streets, neighborhoods, and community.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, 12th day of April 2021.
_____________________________
Mayor
Attest: __________________________
City Clerk
I:\RFA\POLICE\2021\Council Meetings\Crime Victimsʹ Rights Week\6.6 Q & R ‐ Crime Victims Week 2021.docx
Request for Action
April 12, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: Police
By: Tim Hoyt, Chief of Police
Agenda Title
Resolution proclaiming April 18‐24, 2021 as National Crime Victims’ Rights Week in the city of New Hope.
Requested Action
Staff recommends that the City Council approve a resolution proclaiming April 18‐24, 2021 as National Crime
Victims’ Rights Week in the city of New Hope.
Policy/Past Practice
The city recognizes the importance of maintaining a safe and secure community, and understands the
courageous role that crime victims have in participating in the criminal justice process.
Background
As we continue to make strides in reducing the crime rate, we must remember that there are still far too many
victims of crime. Those who have suffered a violation of their person, property, or trust deserve to be treated
with dignity and respect by our criminal and juvenile justice systems and by society at‐large.
We recognize that our response to crime victims plays an important role in their efforts to rebuild their lives
following the offense. Let all of us — criminal justice and victim service professionals, businesses, healthcare
providers, educators, policymakers, houses of worship, and a host of other social and civic groups work
together to ensure that survivors of crime receive the holistic services and support they need, while bringing
honor to victims, responding compassionately and respectfully.
This year marks the 40th anniversary of National Crime Victims’ Rights Week and the theme is ʺSupport
Victims. Build Trust. Engage Communities,ʺ which emphasizes the importance of leveraging community
support to help victims of crime. Let us acknowledge that, the last year has undoubtedly been challenging.
Victims were often isolated from family, friends, and support systems, and victim service providers grappled
with strained resources and formidable barriers to victim outreach and care. Just as government must be
open to its citizens, our system of justice must be open to victims of crime.
In the year 2021 and beyond, let us bring honor to victims and create a world where respect and dignity will
be basic rights for everyone victimized by crime, and where those responsible for implementing the rights of
victims are accountable for their actions. This not only helps the individual heal, but it also improves
community safety and wellbeing.
Attachment
Resolution
Agenda Section
Consent
Item Number
6.6
City of New Hope
Resolution No. 2021‐
Resolution proclaiming April 18‐24 2021 as
National Crime Victims’ Rights Week in the city of New Hope
WHEREAS one violent crime is committed in America every 26.2 seconds and one property crime
every 4.4 seconds, 25.9 million Americans are victims of crime each year, and of those,
6.3 million are victims of violent crime; and
WHEREAS since the passage of the Victims of Crime Act of 1984, significant progress in
improving the treatment of crime victims has been made through the efforts of
thousands of victims and survivors, who have turned their own experiences into a
force for positive change, ensuring that others can receive justice, meaningful
assistance, and compassionate treatment before the law; and
WHEREAS honoring the rights of victims—including the rights to be heard and to be treated with
fairness, dignity, and respect—and working to meet their needs rebuilds their trust in
the criminal justice and social service systems; and
WHEREAS being a victim of crime and navigating the criminal justice system can be a frightening
and confusing experience, however when crime victims feel supported they play an
indispensable role in bringing offenders to justice; and
WHEREAS individuals’ trust in the compassion, understanding, and support of their
communities is achieved through sustained, deep‐rooted, and coordinated outreach;
and
WHEREAS as we carry crime victimsʹ rights into 2021 and beyond, our community’s continued
engagement with the challenges faced by victims of crime will ensure that the
progress made to date is not lost, and that new ground is broken to gain greater
justice and healing for all victims; and
WHEREAS identifying, reaching, and serving all victims of crime—especially those from groups
that often have less access to healing services and avenues to justice—is essential; and
WHEREAS National Crime Victims’ Rights Week provides an opportunity to recommit to
ensuring that accessible, appropriate, and trauma‐informed services are offered to all
victims of crime; and
WHEREAS The city of New Hope is joining forces with victim service programs, criminal justice
officials, and concerned citizens throughout Minnesota and America to observe
National Crime Victimsʹ Rights Week;
NOW, THEREFORE BE IT RESOLVED that the City Council of the city of New Hope
designates the week of April 18‐24, 2021 as National Crime Victimsʹ Rights Week in
the city of New Hope; and
NOW, THEREFORE BE IT FURTHER RESOLVED that the City Council of the city of New
Hope reaffirms a commitment to creating a victim service and criminal justice
response that assists all victims of crime; and expressing our sincere gratitude and
appreciation for those community members, victim service providers, and criminal
justice professionals who are committed to improving our response to all victims of
crime so that they may find relevant assistance, support, justice, and peace during
National Crime Victimsʹ Rights Week in the city of New Hope, and throughout the
year.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 12th day
of April, 2021.
Mayor
Attest:
City Clerk
I:\RFA\PUBWORKS\2021\Council\2021 Arbor Month
Request for Action
April 12, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: Parks & Recreation
By: Susan Rader, Director of Parks & Recreation
Agenda Title
Resolution proclaiming the month of May 2021, as Arbor Month in the city of New Hope
Requested Action
Staff recommends Council adopt a resolution proclaiming May 2021 as Arbor Month in New Hope.
Policy/Past Practice
A formal Arbor Month proclamation is one of the requirements for designation as a Tree City USA by the
National Arbor Day Foundation. New Hope has been designated a Tree City USA for each of the last 23
years. The city will continue to proactively address the Emerald Ash Borer threat by removing diseased trees
and replacing with a variety of species on public property.
Attachment
Resolution
Agenda Section
Consent
Item Number
6.7
City of New Hope
Resolution No. 2021‐
Resolution proclaiming the month of May, 2021, as
Arbor Month in the city of New Hope
WHEREAS, trees are a valuable resource in the state of Minnesota as well as in the city of New Hope ‐
purifying air and water, helping conserve soil, serving as recreational settings, providing habitat
for wildlife, and enriching lives of residents in many important ways; and,
WHEREAS, pollutants, tree diseases, drought and urban development have damaged and continue to threaten
trees, creating the need for concerted action to ensure the future of urban forests in this community
and the state; and,
WHEREAS, each year the people of Minnesota pay special attention to the wonderful gift that trees represent
and dedicate themselves to the continued health of the stateʹs trees; and,
WHEREAS, the city will plant trees at Meadow Lake Park at a later date to be determined, and is continuing an
Emerald Ash tree removal/replacement program.
NOW, THEREFORE, BE IT RESOLVED that the New Hope City Council does hereby proclaim the month of May
2021 to be Arbor Month in the city of New Hope.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, 12th day of April 2021.
_____________________________
Mayor
Attest: __________________________
City Clerk
I:\RFA\COMM DEV\2021\City Council\4‐12‐21 Bulding Safety Month 2021\6.8 Q ‐ Building Safety Month 2021.docx
Request for Action
April 12, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: Community Development
By: Jeff Sargent, Director
Agenda Title
Resolution proclaiming the month of May 2021 as Building Safety Month in the city of New Hope.
Requested Action
Staff recommends adoption of the resolution proclaiming the month of May 2021 as “Building Safety Month.”
Policy/Past Practice
It is a past practice for the City Council to adopt this annual resolution proclaiming the month of May as
Building Safety Month.
Background
Through continuing attention to building safety, New Hope residents can enjoy the comfort and peace of mind
that structures are safe and sound. Building safety and fire prevention officials work year round to guide the
safe construction of buildings. Building Safety Month is sponsored by the International Code Council, and this
is an excellent time to educate the public and increase awareness of the role building safety and fire prevention
officials, local and state building departments, and federal agencies play in protecting lives and property. As
New Hope residents observe Building Safety Month, everyone is encouraged to improve building safety at
home and in the community and to recognize the important role that local building safety and fire prevention
officials play in public safety.
Recommendation
Staff recommends approval of the resolution
Attachment
Resolution
Agenda Section
Consent
Item Number
6.8
City of New Hope
Resolution No. 2021‐
Resolution proclaiming the month of May 2021 as
Building Safety Month in the city of New Hope
WHEREAS, our city’s continuing efforts to address critical issues of safety, energy efficiency
and resilience in the built environment that affect our citizens, both in everyday life and in times
of natural disaster, give us confidence that our structures are safe and sound; and
WHEREAS, our confidence is achieved through the devotion of vigilant guardians – building
safety and fire prevention officials, architects, engineers, builders, laborers and others in the
construction industry – who work year‐round to ensure the safe construction of buildings; and
WHEREAS, these guardians, dedicated members of the International Code Council, use a
consensus process that brings together local state, and federal officials with expertise in the built
environment to create and implement the highest quality codes to protect Americans in the
buildings where we live, learn, work, worship and play; and
WHEREAS, the International Codes, the most widely adopted building safety, energy and fire
prevention codes in the nation, are used by most U.S. cities, counties and states; these modern
building codes also include safeguards to protect the public from natural disasters such as
hurricanes, snowstorms, tornadoes, wildland fires and earthquakes; and
WHEREAS, Building Safety Month is sponsored by the International Code Council, to remind
the public about the critical role of our communities’ largely unknown guardians of public
safety, our local code officials, who assure us of safe, efficient and livable buildings; and
WHEREAS, Building Safety Month 2021 encourages appropriate steps everyone can take to
ensure that the places where we live, learn, work, worship and play are safe and sustainable, and
recognizes that countless lives have been saved due to the implementation of safety codes by local
and state agencies; and
WHEREAS, each year, in observance of Building Safety Month, Americans are asked to
consider projects to improve building safety and sustainability at home and in the community,
and to acknowledge the essential services provided to all of us by local and state building
departments and federal agencies in protecting lives and property.
NOW, THEREFORE, IT IS HEREBY PROCLAIMED, that May 2021 is Building Safety Month in
the city of New Hope. Accordingly, our citizens are encouraged to join communities across
America to participate in Building Safety Month activities.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 12th day
of April, 2021.
________________________________________
Kathi Hemken, Mayor
Attest: _____________________________________
Valerie Leone, City Clerk
I:\RFA\PUBWORKS\2021\Council\2021 Public Works Week
Request for Action
April 12, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: Public Works
By: Bernie Weber, Director
Agenda Title
Resolution proclaiming May 16‐22, 2021, as National Public Works Week in the city of New Hope
Requested Action
Staff recommends that the City Council approve a resolution proclaiming May 16‐22, 2021, as National Public
Works Week.
Policy/Past Practice
The city recognizes the importance of public works in maintaining the city’s infrastructure.
Background
National Public Works Week is observed the third week of May each year to raise awareness of public works
issues, and to acknowledge the dedication provided by public works employees. Public works personnel
maintain the city’s infrastructure to provide a safe and healthy environment for the community. Adoption of
the resolution acknowledges the valuable contributions made by public works personnel.
Attachments
Resolution
Agenda Section
Consent
Item Number
6.9
City of New Hope
Resolution No. 21‐
Resolution proclaiming May 16‐22, 2021, as
National Public Works Week in the city of New Hope
WHEREAS, the week of May 16‐22, 2021, has been designated National Public Works Week to recognize the
men and women in the United States who provide and maintain the infrastructure and services
collectively known as public works; and,
WHEREAS, public works infrastructure, facilities and services play a pivotal role in the health, safety and
quality of life in communities throughout the United States; and,
WHEREAS, public works professionals design, build, operate, maintain and protect the transportation
systems, water supply infrastructure, sewer systems, public buildings and other structures and
facilities; and,
WHEREAS, the New Hope Public Works Department provides a vital public service; and;
NOW, THEREFORE, BE IT RESOLVED:
That the City Council of the city of New Hope hereby proclaims the week of May 16‐22,
2021, as National Public Works Week in the city of New Hope and extends its appreciation
to public works personnel for their dedication and commitment to the community.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 12th day of April,
2021.
Mayor
Attest:
City Clerk
I:\RFA\HR & Admin Svcs\IT\Solution Builders\6.10 Q & R ‐ 2021 ‐ 2022 Agreement with Solution Builders to Provide IT Services for the
City.docx
Request for Action
April 12, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: HR & Admin Services
By: Rich Johnson, Director of HR & Admin. Services
Agenda Title
Resolution approving renewing the agreement with Solution Builders to provide information technology
support services for the city effective May 1, 2021 to April 30, 2022
Requested Action
Staff recommends the council approve the 2021– 2022 proposed agreement with Solution Builders.
Policy/Past Practice
In the past, the city has utilized the services of outside vendors to provide services to the city e.g. financial
services, currently provided by Abdo, Eick & Meyers, LLP.
Background
In May 2015, the city transitioned from having an in‐house IT Coordinator, to utilizing Solution Builders, Inc.
as its information technology service provider. This arrangement has proven to be very cost effective and
successful overall, as both city staff and Solution Builders have worked hand‐in‐hand to meet the city’s
needs. The proposed contract is attached.
Funding
The cost for the one‐year renewal is $148,896.00 which is an increase of $4,333.44 or 3% from the previous
year. There is a clause in the current agreement (as well as the proposed agreement) which limits the annual
increase to 3% year over year. Funding for this increase is included in the 2021 IT budget.
Attachments
Resolution
Master Services Agreement between Solution Builders, Inc. and the City of New Hope
Addendum to the Master Service Agreement between Solution Builders, Inc. and the City of New Hope
Agenda Section
Consent
Item Number
6.10
City of New Hope
Resolution No. 2021 –
Resolution approving renewing the agreement with Solution Builders to provide information technology
support services for the city effective May 1, 2021 to April 30, 2022
WHEREAS, Solution Builders, Inc. currently provides Information Technology Services to the city; and
WHEREAS, the current agreement ends April 30, 2021; and
WHEREAS, an agreement was reached between the city and Solution Builders, Inc. to renew this agreement
effective May 1, 2021 to April 30, 2022; and
WHEREAS, a copy of the amendment to the agreement is on file; and
NOW, THEREFORE, BE IT RESOLVED, by the City Council in and for the City of New Hope as follows:
The Mayor, City Manager and New Hope City staff are authorized and directed to sign all
appropriate documents, and to take whatever additional actions are necessary or desirable, to
complete the agreement between the City of New Hope and Solution Builders, Inc.
Adopted by the New Hope City Council, Hennepin County, Minnesota, this 12th day of April, 2021.
_____________________________________
Mayor
Attest:____________________________________
City Clerk
Master Services Agreement
Master Service Agreement (“Agreement”) between Solution Builders, Inc. 3500 American Blvd W, Suite 50 Bloomington, MN 55431
AND City of New Hope, 4401 Xylon Ave N, New Hope, MN 55428 (“Client”)
THIS AGREEMENT (“Agreement”) is made and entered into by Solution Builders, Inc. (“SBINC”) and Client (“Client”). Any Service
Addendums (Addendum) and/or other Exhibits attached hereto are incorporated by reference and detail the term of the agreement , the
service(s) provided, the fees and any other information about the service(s) to be provided by SBINC. Client agrees that the conditions and
terms of this Agreement shall remain in effect on an ongoing basis for all future work and Addendums.
1.Solution Builders Hours and Rates:An Agreement provides for support services to be provided during normal business hours.
Normal business hours are defined as being between the hours of 7:00 AM and 7:00 PM (Central Time), Monday through Friday
excluding national holidays. The Normal Business Hours Rates below will be applied towards special projects completed outside the
scope of the support plan chosen. Upon request from Client, SBINC will provide support services outside of normal business hours.
The After-Hours Rates below will be applied towards after normal business hours, weekend and holiday support service requests .
2.Total Monthly Fees and Payment Terms: During the term of an Addendum, Client will pay fees to SBINC based on the Monthly Fees
identified in the Addendum and all applicable taxes and any additional monthly amount that may be added during the term of th e
Addendum. Total Monthly Fees for each month are due at the beginning of each month. All fees will be subject to a finance ch arge of
1.5% monthly if not paid within 15 days. Failure of SBINC to assess the finance charge does not waive its right to retroacti vely assess
the finance charge. When the current Addendum term of service is concluded, the Addendum is subject to a 3% increase for the next
term of service, excluding scope changes.
3.Support Scope Changes: Support option Addendums do envision some fluctuation in the support requirements of Client without an
adjustment of the support fee. The following events will trigger an automatic review of the support budget amount:
a.Increase in staff count of 10% or more during the term of the Addendum
b.Decrease in staff count of 20% or more that is not related to seasonal staff level fluctuations
c.Addition of remote office locations with permanent staff
d.Support requirements resulting in an increase of 30% or greater in the annualized budget amount
e.At the time of renewal if there are no support scope changes an annual increase shall not exceed 3% of the previous term’s
support fees.
4.End of Term/Automatic Renewal: At the end of the term of the Addendum, the Addendum will automatically renew for consecutive
terms of the same duration as the term, unless terminated in writing at least sixty (60) days prior to the expiration of the then-current
term. If Client allows the Addendum to expire, prompt payment must be made by the Client of any unpaid monthly fees due through the
termination or expiration of the Addendum.
5.Early Termination: An Addendum may be terminated early by either party by submitting written notice of the intent to terminate the
Addendum to the other party, at least sixty (60) days in advance of the termination date. The written request to terminate th e
Addendum must be followed by prompt payment by the Client of any unpaid monthly fees due through the termination date of the
Addendum.
6.Default:In the event Client fails to pay charges accrued when due, SBINC reserves the right to withdraw further services. Upon
default, Client agrees to pay all expenses of collection, including reasonable attorneys’ fees, whether or not legal action is commenced
to collect the indebtedness.
7.Product Purchases/No Warranty: SBINC may, when requested by Client, resell products to Client in SBINC’s role as a reseller of
computer and technology related equipment and software. SBINC MAKES NO WARRANTIES, WHETHER WRITTEN, ORAL OR
IMPLIED, INCLUDING WITHOUT LIMITATION, WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE OR WARRANTY OF
MERCHANTABILITY. IN NO EVENT SHALL SBINC BE LIABLE FOR SPECIAL OR CONSEQUENTIAL DAMAGES, INCLUDING, BUT
NOT LIMITED TO, LOSS OF PROFITS, REVENUE, OR DATA, OR LOSS OF USE BY CLIENT OR ANY THIRD PARTY,
REGARDLESS OF WHETHER A CLAIM OR ACTION IS ASSERTED IN CONTRACT OR TORT, WHETHER OR NOT THE
POSSIBILITY OF SUCH DAMAGES HAS BEEN DISCLOSED TO SBINC IN ADVANCE OR COULD HAVE BEEN REASONABLY
FORSEEN BY SBINC.
Client Initials__________
Service Normal Business Hours Rates After-Hours Rates
Workstation/Printer/Mobile Support $145 $217.50
Server Support $175 $262.50
Router/Switch/Firewall Support $225 $337.50
Project Management $175 $262.50
Senior Project Management $255 $382.50
Minimum on-site support charge 1.5 hours 3 hours
Minimum remote support charge .5 hours 2 hours
Master Services Agreement
8.Limits of Liability: Client acknowledges that network and computer systems support is inherently complex and relies on the inter -
operability of various software and hardware components from various manufacturers. Client understands that SBINC is not the
manufacturer of said components and therefore SBINC is not a guarantor or insurer of the equipment or services rendered. Alt hough
SBINC is responsible to provide its best efforts, SBINC is not responsible for the in-operation of hardware or software systems.SBINC
shall not be liable in any way for any delays in, or any failure of, services performed hereunder due to any wrongful or negl igent act or
omission of Client, or its employees and agents; and/or Client's failure to provide to or secure for SBINC as appropriate, reasonable
access to Client's facilities, equipment and/or information as required by SBINC to meet its performance obligations under th is
Agreement. In furtherance and not in limitation of the foregoing, SBINC will not be liable in respect of any decisions made b y Client as a
result of the performance of services hereunder. SBINC IS PERFORMING THE SERVICES AND PROVIDING THE TECHNICAL
INFORMATION ON AN "AS IS" BASIS AND SPECIFICALLY DOES NOT PROVIDE WARRANTIES WITH RESPECT TO THE USE BY
CLIENT OF ANY DELIVERABLES.THE OBLIGATIONS AND LIABILITIES OF SBINC AND ITS AFFILIATES AS SET FORTH HEREIN
ARE EXCLUSIVE AND EXPRESSLY IN LIEU OF ALL OTHER OBLIGATIONS, LIABILITIES AND REMEDIES, EXPRESS OR
IMPLIED, INCLUDING ANY OBLIGATION, LIABILITY, RIGHT, CLAIM, OR REMEDY (COLLECTIVELY, "CLAIMS") IN TORT,
CONTRACT, STATUTE, OR OTHERWISE, WHETHER OR NOT ARISING FROM NEGLIGENCE OF SBINC OR ITS AFFILIATES,
ACTUAL OR IMPUTED. NO WARRANTIES (EITHER EXPRESS OR IMPLIED), REPRESENTATIONS, PROMISES OR
STATEMENTS HAVE BEEN MADE BY SBINC OR ITS AFFILIATES UNLESS CONTAINED IN THIS AGREEMENT. NO WARRANTY,
EXPRESS OR IMPLIED, IS MADE HEREIN THAT THE DELIVERABLES OR ANY PART ARE MERCHANTABLE, OR FIT OR
SUITABLE FOR THE PARTICULAR PURPOSES FOR WHICH THE DELIVERABLES OR ANY PART THEREOF MAY BE ACQUIRED
BY CLIENT. IN NO EVENT SHALL SBINC OR ITS AFFILIATES BE LIABLE TO CLIENT FOR ANY DIRECT, INDIRECT,
INCIDENTAL, OR CONSEQUENTIAL DAMAGES INCLUDING WITHOUT LIMITATION, DAMAGES ARISING FROM CLAIMS
RELATED TO LOSS OF DATA, LOSS OF PROFITS OR REVENUE, LOSS OF USE OF EQUIPMENT, OR OTHER DOWN TIME
COSTS, WHETHER CLAIMED BY REASON OF BREACH OF WARRANTY OR OTHERWISE, AND WITHOUT REGARD TO THE
FORM OF ACTION IN WHICH SUCH CLAIM IS MADE. NOTWITHSTANDING ANYTHING CONTAINED HEREUNDER TO THE
CONTRARY, THE TOTAL MAXIMUM LIABILITY OF SBINC HEREUNDER SHALL IN NO EVENT EVER EXCEED THE AMOUNTS
THAT CLIENT HAS PAID SBINC OVER THE PAST 12 MONTHS FOR THE SPECIFIC WORK FOR WHICH CLIENT'S CLAIM AROSE.
CLIENT AGREES TO INDEMNIFY, DEFEND, AND HOLD HARMLESS SBINC FROM AND AGAINST ANY AND ALL LIABILITIES,
DAMAGES, CLAIMS, LOSSES, COSTS, AND EXPENSES (INCLUDING REASONABLE ATTORNEY'S FEES) INCURRED BY SBINC
ARISING IN CONNECTION WITH THE PERFORMANCE OF SERVICES EXCEPT SOLELY TO THE EXTENT RESULTING FROM
THE WILLFUL OR KNOWING MISCONDUCT OF SBINC. In the event of any dispute by either party to the Agreement, both parties
agree to a 60-day period to allow for resolution of any disputes. In the event that a dispute still exists, both parties agree to submit to
binding arbitration to resolve the dispute.
9.Limits of Support Provided:An Agreement does not require SBINC to provide unlimited support for resolution of any network or
computer related support need. SBINC is responsible to make a best effort in resolution of support issues. This Agreement s hall not
be construed to include support for or training on specific office productivity applications, line of business or vertical ap plications unless
specifically requested by Client.
10.Remote Support Access Authorization:In addition to onsite support, and for the purposes of providing proactive monitoring, SBINC
Support Staff and designates may access Client’s network remotely to resolve issues, perform maintenance, and monitor network
systems. Client hereby authorizes SBINC and designates to access Client’s network remotely via an Internet connection or any ot her
connection established for this purpose.
11.Data Backup and Recovery:Client acknowledges that Client is solely responsible for securing the integrity and preservation of
Client’s data. Client is advised to backup all data stored on Client systems. Furthermore Client agrees that SBINC is not responsible for
any loss of Client data which may be occasioned as a result of system hardware or software failure, or inadvertent human error. In the
unfortunate event that data loss occurs, Client agrees that Client is responsible for all costs incurred for data recovery services if
employed by Client.
12.Confidentiality:SBINC will not, and will cause its employees and contractors to not, at any time or in any manner, either directly or
indirectly, use for the personal benefit of SBINC or divulge, disclose, or communicate in any manner any information that is proprietary
to Client or Clients of Client. SBINC will protect such information and treat it as strictly confidential. This provision s hall continue to be
effective after the expiration of the Agreement.
Client Initials ___________
Master Services Agreement
13.Permanent Hire:Client may at any time elect to make an offer of permanent employment to support personnel provided by SBINC,
any SBINC employee or staff, or any contract personnel provided by SBINC. If an offer of permanent employment is accepted du ring
an Addendum term or during twelve months following an Addendum term, a fee equal to one half of the first year total compensa tion
amount of the support person being hired will be due to SBINC from Client on or before the 30th day after the start date of any such
individual.
14.Governing Law:The Agreement shall be construed under and governed by the laws of the State of Minnesota.
15.Entire Agreement: This Agreement constitutes the entire Agreement and all Addendums, schedules and documents incorporated
herein by reference contain the entire Agreement of the parties and there are no other promises or conditions in any other agreement,
whether oral or written.
16.Severability:If any provision of the Agreement shall be held to be invalid or unenforceable for any reason, the remaining provisions
shall continue to be valid and enforceable. If a court finds that any provision of the Agreement is invalid or unenforceable, but that by
limiting such provision it would become valid and enforceable, then such provision shall be deemed to be written, construed, and
enforced as so limited.
17.Force Majeure:SBINC shall not be held liable for failure to perform its obligations under the Agreement when prevented from doing so
by strike, lockout, breakdown, accident, order or regulation by any governmental authority, or because of war or other emerge ncy, or for
any other cause beyond their reasonable control.
Agreement and Acceptance: I acknowledge that I have read this Master Services Agreement and all attached
documents, understand them, and agree to be bound by their terms and conditions.
For Client:
Authorizing Signature: ________________________________________________ Date: ____________
Print Name:_______________________________________ Title: _____________________________
SBINC: Solution Builders, Inc.
Authorizing Signature: ________________________________________________ Date: ____________
Print Name: Title: ___________________________
Service Addendum to the Master Services Agreement
This ADDENDUM (“Addendum”)is made to the Master Service Agreement (“Agreement”) between
AND
1.Term of Addendum: This Addendum will begin on the 1st day of the month of May 2021, and continue for 12
consecutive months ending on April 30th, 2022, unless terminated earlier as provided herein.
2.Services Provided (see attached document for plan description)
•Network Support
•Dedicated Support
•PD Remote Support Technology
3.Monthly Fees:
4.Support Scope:
5.Specific Exceptions:
Agreement and Acceptance: I acknowledge that I have read this Addendum and all attached documents,
understand them, and agree to be bound by their terms and conditions.
For Client:
Authorizing Signature: ________________________________________________ Date: ____________
Print Name:_______________________________________ Title: _____________________________
SBINC: Solution Builders, Inc.
Authorizing Signature: ________________________________________________ Date: ____________
Print Name: _______________________________________ Title: _____________________________
CLIENT
City of New Hope
4401 Xylon Ave N
New Hope, MN 55428
SBINC
Solution Builders, Inc.
3500 American Blvd W, Suite 50
Bloomington, MN 55431
(Main) 952.854.8188 (Fax) 952.854.0864
Server Count Workstation Count Staff Count
(Annual High)
8 140 140
SBInc Plan Monthly Amount Annual Amount
Network Support
Dedicated Onsite Support 2 days/week
PD Remote Support Technology
$12,408.00 $148,896.00
Service Addendum to the Master Services Agreement
This ADDENDUM (“Addendum”)is made to the Master Service Agreement (“Agreement”) between
AND
1.Term of Addendum: This Addendum will begin on the 1st day of the month of May 2021,and continue for
12 consecutive months ending on April 30th, 2022, unless terminated earlier as provided herein. It will
automatically renew at the then Electronic Waste Recycling term and rates on each anniversary date. Billing
will occur monthly.
2.Services Provided: Electronic Waste Recycling.
3.Monthly Fees: Included with support agreement. Covers all basic electronic waste recycling for client.
Basic recycling includes laptops, desktops and small peripherals. Service includes: Twin Cities metro on-site
pickup of electronic waste, serial number tracking of unit recycled, simple electronic destruction of disk drive
or storage.
4.Optional Documented Destruction Service: Client may optionally ask for documented destruction of
equipment. Solution Builders will additionally wipe the drive using a Department of Defense overwrite and
provide client a certificate of destruction. Documented Destruction Service is included with the support
agreement.
Agreement and Acceptance: I acknowledge that I have read this Addendum and all attached documents,
understand them, and agree to be bound by their terms and conditions.
For Client:
Authorizing Signature: ________________________________________________ Date: ____________
Print Name:_______________________________________ Title: _____________________________
SBINC: Solution Builders, Inc.
Authorizing Signature: ________________________________________________ Date: ____________
Print Name: _______________________________________ Title: _____________________________
CLIENT
City of New Hope
4401 Xylon Ave N
New Hope, MN 55428
SBINC
Solution Builders, Inc.
3500 American Blvd W, Suite 50
Bloomington, MN 55431
(Main) 952.854.8188 (Fax) 952.854.0864
Network Support
Support Services Provided
✓20% Discount for project labor
✓Setup and configuration of workstations, printers (network or local), cell phones and workstation
attached peripherals is included with this Network Support Agreement.
Support Services Not Included
✓Projects
✓Installation Labor for Projects (hardware and software) not failing into the included line above.
✓Any costs for Hardware, Software, Licensing Compliance Audits, or Infrastructure purchases or
replacements
✓Major Operating System/Software/Firmware Upgrades
✓Non-Coordinated Client or Third Party System Modifications
✓Non-Business Related Data and Applications
✓Custom Programming Services
✓Microsoft Licensing Verification Audits
✓Third Party Support Fees
Client Initials ___________
STRATEGY INFRASTRUSCTURE INFRASTRUSCTURE &
SUPPORT SUPPORT
Technology Consulting Proactive
Technology Management Network Administration Reactive Support Services
Dedicated Client Manager Centralized Services Dedicated Network Administrator Client Support Team
✓Technology Summary
✓Design Desk Resource
✓Budget Planning
✓Business Impact of
Technology Decisions
✓Project Management
✓Patch Management
✓Anti-Virus Software
✓Spam Filtering Software
✓Desktop Optimization
✓Documentation
✓Backup Management
✓Network Health Reviews based on
Best Practices
✓Centralized Service Report Review
✓Unlimited Support Desk Support
✓Unlimited Onsite Support
✓Unlimited Remote and or/Onsite
After-Hours Emergency Support
✓Problem Isolation &Resolution
✓Tier1 LOB Application Support
✓“How To” Questions
✓Client Portal
✓Remote Support Framework
Dedicated Onsite Support
Features Provided
✓Sixteen hours of weekly scheduled technician onsite time to address support issues in -person
with client’s staff.
✓Can be scheduled either two full days or modified to total two full days weekly, depending on
client’s needs and technician availability.
Client Initials ___________
I:\RFA\P&R\PARKS\2021\2021 Court Resurfacing\6.11 Q & R ‐ Resurface courts 2021.docx
Request for Action
April 12, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: Parks & Recreation
By: Susan Rader, Director
Agenda Title
Resolution authorizing the purchase and appropriation of funds in the amount of $2,950 for the cleaning,
crack repair and repainting of the basketball court at Corner Park by C & H Sport Surfaces, Inc.
Requested Action
Staff is recommending that the City Council approve this resolution and award a contract to C & H Sport
Surfaces, Inc. for court surface repairs at a cost of $2,950. The work involves cleaning, crack repair and
repainting of the basketball court at Corner Park.
Background
Most courts are either resurfaced or have cracks in the court surface repaired every few years to keep them
safe for users. Court surfaces that are too worn become slippery and dangerous and cracks that form in the
court surface can create a tripping hazard to its users. Depending on the soils beneath the courts, some court
surfaces crack more often than others. As courts have been rebuilt, the sub soils have been dealt with in a
manner that has improved soil conditions, which has helped reduce the cracking.
Limited funds are available each year for maintaining playable court surfaces. Tennis and basketball courts
throughout the city are not crack filled or resurfaced on a set schedule, but instead staff annually reviews the
court surfaces at all of the parks and prioritizes maintenance based upon need and available budget.
Quotes were sought from four companies including Tennis Court Doctor, C & H Sport Surfaces, Court
Surfaces and Repair, Inc. (CSR) and Surface Pro LLC. The city received two quotes for court repair work from
Court Surface and Repair, Inc. and C & H Sport Surfaces, Inc.
The quotes provided by the two companies is as follows:
Park
Work
C & H
Sport Surfaces
Court Surfaces
and Repair, Inc.
Corner Park Basketball Court
47th Avenue and Winnetka Ave
Clean, crack fill and
court resurface
$2,950 $3,875
Staff recommends approval of the low quote from C & H Sport Surfaces, Inc. This company has provided
court repair services for the city of New Hope in the past, with good results.
Funding
Funding for court surface repairs is included in the 2021 CIP and the 2021 Park Infrastructure budget as
shared with the Council during planning and budget meetings. For 2021, a total of $100,000 was budgeted for
Agenda Section
Consent
Item Number
6.11
2021 parks maintenance, which includes the court work at Corner Park and rebuilding the basketball court at
Little Acre Park.
The estimated cost to perform this work was budgeted at approximately $9,000. The quote of $2,950 is within
budget for the 2021 work.
Attachments
Resolution
Quotes
2021 CIP List
City of New Hope
Resolution No. 21‐
Resolution authorizing the purchase and appropriation of funds in the amount of $2,950 for the cleaning, crack
repair and repainting of the basketball court at Corner Park by C & H Sport Surfaces, Inc.
WHEREAS, the city of New Hope prepares a ten‐year Capital Improvement Program (CIP) as a guiding
document for equipment acquisition and improvement projects to assist with the preparation of
each annual operating budget; and
WHEREAS, the CIP is not formally adopted as a budget document, nor does it authorize the acquisition of the
individual equipment and/or projects listed therein; and
WHEREAS, staff recommends court resurfacing/repairs by C & H Sport Surfaces, Inc.; and
WHEREAS, the funds for these repairs have been provided within the Park Infrastructure Fund.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope, as follows:
1. That the contract between the city of New Hope and C & H Sport Surfaces, Inc. in the total amount
of $2,950 is approved.
2. The mayor and city manager are authorized to sign.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota this 12th day of April
2021.
__________ __________________
Mayor
Attest: ________ _________________
City Clerk
City of New Hope, MinnesotaCapital Improvement Plan - Parks Infrastructure Fund 9233Schedule of Planned Capital Outlay 2020 to 20302020 2021 2022 2023 2024 2025Year toEstimatedEstimated Estimated Estimated Estimated EstimatedDepartment ReplaceItem CostAmountsAmountsAmountsAmountsAmountsAmountsParks & Recreation 2020 Parks ballfield fencing 5,000$ 5,000$ -$ -$ -$ -$ -$ Parks & Recreation 2020 Parks Begin Park play equipment project 200,000 200,000 - - - - - Parks & Recreation 2020 Park maintenance (courts, equipment painting, benches) 161,000 161,000 - - - - - Parks & Recreation 2020 Parks concrete, trail work 75,000 75,000 - - - - - Parks & Recreation 2020 Cgyms scoreboards 7,000 7,000 - - - - - Parks & Recreation 2021 Parks addition of bocce ball courts 25,000 - 25,000 - - - - Parks & Recreation 2021 Parks concrete, trail work 75,000 - 75,000 - - - - Parks & Recreation 2021 Parks Corner Park play equipment project 185,000 - 185,000 - - - - Parks & Recreation 2021 Parks frisbee golf equipment 12,000 - 12,000 - - - - Parks & Recreation 2021 Parks court, equipment painting, benches 100,000 - 100,000 - - - - Parks & Recreation 2021 Parks lighting improvements 75,000 - 75,000 - - - - Parks & Recreation 2021 Park maintenance (garages) 22,000 - 22,000 - - - - Parks & Recreation 2022 Cgyms pitching machines 5,000 - - 5,000 - - - Parks & Recreation 2022 Parks concrete, trail work 75,000 - - 75,000 - - - Parks & Recreation 2022 Parks Hidden Valley Park play equipment project 250,000 - - 250,000 - - - Parks & Recreation 2022 Parks lighting improvements 100,000 - - 100,000 - - - Parks & Recreation 2022 Parks Civic Center hockey rink 220,000 - - 220,000 - - - Parks & Recreation 2022 Parks maintenance (courts, equipment painting, benches and picnic tables) 35,000 - - 35,000 - - - Parks & Recreation 2023 Parks Lighted Baseball Field 690,000 - - - 690,000 - - Parks & Recreation 2023 Parks concrete, trail work 75,000 - - - 75,000 - - Parks & Recreation 2023 Park Hidden Valley Hockey rink 100,000 - - - 100,000 - - Parks & Recreation 2023 Parks hockey rink fencing 10,000 - - - 10,000 - - Parks & Recreation 2023 Parks Liberty Park play equipment project 200,000 - - - 200,000 - - Parks & Recreation 2023 Parks lighting improvements 75,000 - - - 75,000 - - Parks & Recreation 2023 Parks maintenance 160,000 - - - 160,000 - - Parks & Recreation 2024 Parks concrete, trail work 50,000 - - - - 50,000 - Parks & Recreation 2024 Parks Elm Grove Park play equipment project 150,000 - - - - 150,000 - Parks & Recreation 2024 Parks lighting improvements 75,000 - - - - 75,000 - Parks & Recreation 2024 Parks maintenance 70,000 - - - - 70,000 - Parks & Recreation 2024 Park outdoor fitness equipment 40,000 - - - - 40,000 - Parks & Recreation 2025 Parks concrete, trail work 50,000 - - - - - 50,000 Parks & Recreation 2025 Parks lighting improvements 75,000 - - - - - 75,000 Parks & Recreation 2025 Parks maintenance 120,000 - - - - - 120,000 Parks & Recreation 2025 Parks picnic shelter at Northwood 125,000 - - - - - 125,000 Parks & Recreation 2026 Parks concrete, trail work 50,000 - - - - - - Parks & Recreation 2026 Parks Holiday Park play equipment project 200,000 - - - - - - Parks & Recreation 2026 Parks lighting improvements 75,000 - - - - - - Parks & Recreation 2026 Parks maintenance 65,000 - - - - - -
I:\RFA\PUBWORKS\2021\Council\2021 Public Works Mutual Aid Agreement\6.12 Q & R ‐ 2021 Public Works Mutual Aid Agreement.docx
Request for Action
April 12, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: Public Works
By: Bernie Weber, Director
Agenda Title
Resolution authorizing the statewide public works mutual aid pact and equipment loan agreement
Requested Action
Staff is requesting council approve a resolution authorizing the statewide public works mutual aid pact and
equipment loan agreement.
Policy/Past Practice
The Council has previously supported a law enforcement joint powers agreement which operates similar to
the proposed public works mutual aid pact.
Background
Public Works staff would like the city to join the statewide public works mutual aid program. The purpose of
the agreement is to provide a process for local units of government to share public works personnel and
equipment with participating agencies. There is no membership or fixed cost to participate in this public
works mutual aid pact. The proposed equipment sharing agreement is a companion agreement to the overall
mutual aid pact.
The equipment sharing agreement is intended to provide local public works agencies a mechanism through
which equipment can be shared and loaned. This equipment agreement could allow for the loan of
equipment at any time, not just during emergencies. The agreement lays out the terms of the equipment loan
and leaves only three things that must be agreed upon between the two government agencies:
1) What equipment is being shared or loaned
2) How long the equipment may be shared or loaned
3) What the cost is to use the shared or loaned equipment
The decision when to request equipment is left entirely to the discretion of the requesting and or sending
party. The sending party has discretion whether to provide equipment and can recall such equipment at any
time.
Hennepin County Emergency Management (HCEM) has volunteered to serve as the administrative
coordinator for this agreement among local units of government. This agreement will better position
New Hope to coordinate and work with its partnering agencies through a formalized agreement that if
adopted would become effective April 12, 2021.
The easiest example of how this agreement could be used is if a city needed to borrow a generator from
another city. This agreement would take care of the framework for the loan, with only the details of the
Agenda Section
Consent
Item Number
6.12
specific generator, length of the loan, and any cost consideration needing to be worked out between the two
cities.
Funding
The mutual aid pact and equipment loan agreement can be adopted at no cost to the city. If any equipment
were to be shared or loaned using this agreement, all costs would be determined at the time of the loan. The
city does not currently have any plans to utilize this agreement to loan out or receive shared equipment. The
HCEM recommends having policies such as this in place in case of emergency situations where cities may
need to quickly mobilize equipment across city lines.
Attachments
Resolution
Mutual Aid agreement
Mutual Aid fact sheet
Equipment sharing agreement
Equipment sharing fact sheet
City of New Hope
Resolution No. 2021‐
Resolution authorizing the statewide public works mutual aid pact
and equipment loan agreement
WHEREAS, this agreement provides a process for units of government to loan public works equipment with
other agencies within the State of Minnesota; and,
WHEREAS, the City of New Hope desires to enter said agreement and equipment can be loaned in response
to emergencies or normal operational needs; and,
WHEREAS, the Director of Public Works and City Manager are both designated as the “Requesting Official”
and the “Sending Official” for this equipment loan agreement; and,
WHEREAS, the City of New Hope desires to enter the mutual aid pact and equipment loan agreement.
NOW, THEREFORE, BE IT RESOLVED:
1. That the mutual aid pact and equipment loan agreement are approved.
2. That the mayor and city manager are authorized and directed to sign the same.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 12th day of April,
2021.
Mayor
Attest:
City Clerk
1
STATE OF MINNESOTA
PUBLIC WORKS
MUTUAL AID PACT
TABLE OF CONTENTS
FOREWORD 2
PUBLIC WORKS JOINT POWERS MUTUAL AID AGREEMENT 4
I. GENERAL PURPOSE 4
II. DEFINITION OF TERMS 4
III. PARTIES 5
IV. PROCEDURE 5
V. RESPONSIBILITY AND LIABILITY 6
VI. EFFECTIVE DATE AND MODIFICATIONS 7
VII. WITHDRAWAL AND TERMINATION 7
2
PUBLIC WORKS JOINT POWERS
MUTUAL AID AGREEMENT
FOREWORD
The general purpose of this Public Works Joint Powers Mutual Aid Agreement
(“Agreement”) is to provide a process for units of government to share public works
personnel and equipment with other agencies within the State of Minnesota. This
Agreement specifically allows a requesting party to select the resources that best meets the
needs of a given situation. A requesting party may call upon any other participating party for
mutual aid. There is no requirement to make requests through a particular party. In addition,
this Agreement should not be interpreted as being limited to providing resources to deal
with only major catastrophic situations. Participating parties can utilize the resources for
many reasons including routine circumstances such as training efforts, maintenance
operations, joint-projects, and back-up support service. This Agreement provides the
flexibility for all units of government to use the resources located among all participating
parties in the State of Minnesota.
The decision as to when to invoke mutual aid and whether to respond is left to the discretion
of the requesting or sending party. Each unit of government should acquaint supervisory
personnel with any internal procedures used for mutual aid. While the Joint Powers
Agreement does not require particular words or actions to initiate mutual aid, agencies
should be clear about whether mutual aid is being requested and what type of assistance is
requested. The responding agency should also be clear about what, if any, assistance they
will provide in response to the request. Parties should not self-deploy.
Furthermore, each staff member within a department should have a basic familiarity with
mutual aid, the responsibilities when reporting to another unit of government and the
protections afforded under the unit of government’s workers’ compensation.
For liability reasons, management of a mutual aid situation is under the control of the
requesting party. However, the sending party has discretion whether to provide personnel or
equipment and can recall such assistance at any time.
While there is no hard and fast time limit related to requests for mutual aid, the commitment
of resources can be taxing on agencies. In addition, in some situations an advantage can
be gained by ending a mutual aid request and entering into a different form of contractual
assistance.
In order to keep this mutual aid agreement closer to local level of government, Hennepin
County Emergency Management (“HCEM”) has volunteered to serve as the administrative
coordinator for the units of government entering into this Agreement. When a community
adopts this Agreement a fully executed copy of the Agreement needs to be forwarded to
HCEM.
Each unit of government is responsible for entering and updating available unit of
government resources. Resources will now be listed online in a mutually agreed upon
resource management database. The parties to this Agreement are solely responsible for
updating their available resources in the agreed upon database.
3
The effective date for this Agreement is October 1, 2018. This date was established to allow
enough time for agencies to receive the appropriate authority. Participation can be started
upon execution of the Agreement and is effective for a unit of government upon its
submission of the signed Agreement to HCEM. Agencies that elect not to participate in the
Agreement may be bound by other existing mutual aid agreement or state statutes.
4
PUBLIC WORKS JOINT POWERS MUTUAL AID AGREEMENT
This Public Works Joint Powers Mutual Aid Agreement (“Agreement”) is formed and
entered into effective as of the 1st day of October, 2018 by and among the governmental
units that have executed this document as evidenced by the signature pages attached
hereto (individually, a “Party” and collectively, the “Parties”).
I. GENERAL PURPOSE
The general purpose of this Agreement is to provide a means by which a Party may
request and obtain public works assistance from one or more other Parties when the
Party determines such public works assistance is necessary. This Agreement is
made pursuant to Minnesota Statutes, section 471.59, which authorizes the joint or
cooperative exercise of powers common to the Parties.
II. DEFINITION OF TERMS
For the purposes of this Agreement, the terms defined in this section shall have the
following meanings:
Subd. 1. Eligible Party. “Eligible Party” means a “governmental unit” as defined by
Minnesota Statues, section 471.59, subdivision 1.
Subd. 2. Public Works Assistance. “Public Works Assistance” means equipment
and personnel including, but not limited to, licensed staff, professional engineers,
and non-licensed personnel that are used for activities related to streets, water,
stormwater, wastewater, sewers, parks, transit, buildings/facilities, airports, and all
other public works programs.
Subd. 3. Party and Parties. “Party” means an Eligible Party that elects to
participate in this Agreement by the authorization of its governing body. “Parties”
means more than one Party to this Agreement.
Subd. 4. Requesting Official. “Requesting Official” means a person who is
designated by the Requesting Party to request Public Works Assistance from
another Party.
Subd. 5. Requesting Party. “Requesting Party” means a Party that requests Public
Works Assistance from another Party.
Subd. 6. Sending Official. “Sending Official” means a person who is designated by
a Party to determine whether and to what extent that Party should provide Public
Works Assistance to a Requesting Party.
Subd. 7. Sending Party. “Sending Party” means a Party that provides Public Works
Assistance to a Requesting Party.
Subd. 8. HCEM. “HCEM” means the Hennepin County Emergency Management or
designee.
5
III. PARTIES
The Parties to this Agreement shall consist of as many Eligible Parties that have
approved this Agreement by October 1, 2018. Additional Eligible Parties shall
become a Party on the date this Agreement is approved and executed by the Party’s
governing body.
Upon approval by a Party, the executed signature page of this Agreement shall be
sent to the HCEM along with a resolution approving this Agreement.
IV. PROCEDURE
Subd. 1. Designate Officials. Each Party shall designate, and keep on file with the
HCEM, the name of the person(s) of that Party who shall be its Requesting Official
and Sending Official. A Party may designate the same person as both the
Requesting Official and the Sending Official. Also, a Party may designate one or
more persons to serve as an alternate in the absence of a designated official.
Subd. 2. Request for Assistance. Whenever, in the opinion of a Requesting
Official of a Party, there is a need for Public Works Assistance from another Party,
such Requesting Official may, at his or her discretion, call upon the Sending Official
of any other Party to furnish Public Works Assistance.
Subd. 3. Response. Upon the receipt of a request for Public Works Assistance from
a Party, the Sending Official may authorize and direct personnel and equipment of
the Sending Party be sent to the Requesting Party. Whether the Sending Party
provides such Public Works Assistance to the Requesting Party and, if so, to what
extent such Public Works Assistance is provided shall be determined solely by the
Sending Official (subject to such supervision and direction as may be applicable
within the governmental structure of the Party by which they are employed). Failure
to provide Public Works Assistance will not result in liability to a Party and each
Party hereby waives all claims against another Party for failure to provide Public
Works Assistance.
Subd. 4. Back-Up Assistance. When a Sending Party provides Public Works
Assistance under the terms of this Agreement, it may in turn request Public Works
Assistance from other Parties as “back-up” during the period it is it outside of its
jurisdiction providing Public Works Assistance to the original Requesting Party.
Subd. 5. Recalling Assistance. Whenever a Sending Party has provided Public
Works Assistance to a Requesting Party, the Sending Official may at any time recall
its personnel and equipment, or any part thereof, if the Sending Official in his or her
best judgment deems such recall is necessary to provide for the best interests of the
Sending Party’s community. Such action will not result in liability to any Party and
each Party hereby waives all claims against another Party for recalling Public Works
Assistance.
6
Subd. 6. Command of Scene. The Requesting Party shall be in command of all
situations where Public Works Assistance is provided. The personnel and equipment
of the Sending Party shall be under the direction and control of the Requesting Party
until the Sending Party withdraws Public Works Assistance or the Public Works
Assistance is no longer needed.
Subd. 7. Charges. Charges may be levied by a Sending Party for Public Works
Assistance rendered to a Requesting Party under the terms of this Agreement. The
Sending Party may submit to the Requesting Party an itemized bill for the actual cost
of any Public Works Assistance provided, including salaries, overtime, materials, and
supplies, equipment operation, and other necessary expenses. The Requesting
Party will reimburse the Sending Party providing the Public Works Assistance for
that amount or other such amount as mutually negotiated. Such charges are not
contingent upon the availability of federal or state government funds. A Party may
request a list of rates from another Party prior to requesting assistance. No charges
shall apply to joint training events unless the Parties participating in the particular
event agree to a charge in writing prior to the event.
V. RESPONSIBILITY AND LIABILITY
Subd. 1. Personnel. Each Party shall be responsible for its own personnel and
equipment, and for injuries or death to any such personnel or damage to any such
equipment. Responding personnel shall be deemed to be performing their regular
duties for each respective Sending Party for purposes of workers’ compensation.
Subd. 2. Worker’s Compensation. Each Party will maintain workers’ compensation
insurance or self-insurance coverage, covering its own personnel while they are
providing Public Works Assistance pursuant to this Agreement. Each Party, and
where applicable its insurer or coverage provider, waives the right to sue any other
Party for any worker’s compensation benefits paid to its own employee or volunteer
or their dependents, even if the injuries or death were caused wholly or partially by
the negligence of any other Party or its officers, employees, or volunteers.
Subd. 3. Damage to Equipment. Each Party shall be responsible for damages to or
loss of its own equipment. Each Party, and where applicable its insurer or coverage
provider, waives the right to sue any other Party for any damages to or loss of its
equipment, even if the damages or losses were caused wholly or partially by the
negligence of any other Party or its officers, employees or volunteers.
Subd. 4. Liability. For the purposes of the Minnesota Municipal Tort Liability Act
(Minnesota Statutes, Chapter 466), the employees and officers of the Sending Party
are deemed to be employees (as defined in Minnesota Statutes, section 466.01,
subdivision 6) of the Requesting Party.
The Requesting Party agrees to defend and indemnify the Sending Party against
any claims brought or actions filed against a Sending Party or any officers,
employees, or volunteers of a Sending Party for injury or death to any third person or
persons or damage to the property of third persons arising out of the performance
and provision of Public Works Assistance pursuant to the Agreement. Under no
7
circumstances, however, shall a Party be required to pay, on behalf of itself and
other Parties, any amount in excess of the limits of liability established in Minnesota
Statutes, chapter 466, applicable to any one Party. The limits of liability for some or
all of the Parties may not, as provided in Minnesota Statutes, section 471.59,
subdivision 1a, be added together to determine the maximum amount of liability for
any Party.
The intent of this subdivision is to impose on each Requesting Party a limited duty to
defend and indemnify a Sending Party for claims arising within the Requesting
Party’s jurisdiction subject to the limits of liability under Minnesota Statutes, chapter
466. The purpose of creating this duty to defend and indemnify is to simplify the
defense of claims by eliminating conflicts among the Parties and to permit liability
claims against the Parties from a single occurrence to be defended by a single
attorney. However, the Sending Party, at is option and its own expense, shall have
the right to select its own attorney or approve a joint attorney as appropriate,
considering potential conflicts of interest. Nothing in this Agreement is intended to
constitute a waiver of any immunities and privileges from liability available under
federal law or the laws of Minnesota. If a court determines that the liability of a Party
or Parties is not subject to the tort caps and liability exceeds the tort cap maximum, a
Party shall be subject to liability only for the acts of its officers, employees and
volunteers.
No Party to this Agreement nor any official, employee or volunteer of any Party shall
be liable to any other Party or to any other person for failure of any Party to furnish
Public Works Assistance or for recalling Public Works Assistance.
VI. EFFECTIVE DATE AND MODIFICATIONS
This Agreement shall become effective and operative beginning at 12:01 A.M., local
time on October 1, 2018. The HCEM shall maintain a current list of the Parties to
this Agreement and, whenever there is a change, shall notify the designated
Sending Officials. Notice may be sent to the Sending Officials via email or through
the United States Postal Service. No modification of this Agreement shall be
effective unless it is reduced to writing and is approved by action of the governing
body of each of the then current Parties.
VII. WITHDRAWAL AND TERMINATION
A Party may withdraw from this Agreement by its governing body adopting a
resolution to withdraw. Withdrawal is effective after 30 days’ written notice is
provided to the HCEM. HCEM shall thereupon give notice of such withdrawal, and
the effective date thereof, to all other Parties. Parties that have withdrawn may rejoin
by following the procedure set forth in this Agreement. This Agreement will terminate
with respect to all Parties if the total number of Parties to the Agreement falls below
11. HCEM shall notify the remaining Parties that the Agreement has terminated.
8
IN WITNESS WHEREOF, the Parties, by action of their respective governing bodies,
caused this Agreement to be approved on the dates below.
(Each Party must attach a dated and signed signature
page consistent with that Party’s method of executing contracts.)
9
Entity:_______________________________
Mailing Address:
____________________________________
____________________________________
Adopted on the ___ day of ___________________,___________.
By:_______________________________
Its:_______________________________
By:_______________________________
Its:_______________________________
Attest:
By:______________________________
Its:______________________________
Minnesota Statewide Public Works Mutual Aid Agreement Quick Facts
□ There is no membership or other fixed cost to participate in this agreement.
□ This is a Joint Powers Agreement that specifically allows a requesting party to select the
resources that best meets the needs of a given situation.
□ Only governmental units as defined by Minnesota Statues, Section 471.59, subd. 1 are eligible
to participate (cities, counties, towns, others).
□ A requesting party may individually call upon any other participating party for mutual aid.
There is no requirement to make requests through a particular party.
□ The Joint Powers Agreement should not be interpreted as being limited to only being able to
request assistance to address major catastrophic situations. Instead, parties can request
assistance for many reasons including routine circumstances such as training efforts,
maintenance operations, and back-up support service.
□ The decision when to request assistance or to provide assistance is left entirely to the
discretion of the requesting or sending party.
□ For liability reasons, management of a mutual aid situation is under the control of the
requesting party.
□ The sending party has discretion whether to provide personnel or equipment and can recall
such assistance at any time.
□ Hennepin County Emergency Management (“HCEM”) has volunteered to serve as the
administrative coordinator of the pact. They have the largest EM staff of any County EM
Department in the State.
□ There is no grace period for costs, so if mutual aid is requested the cost clock can start as soon
as resources roll. That said, the agreement says that “charges may be levied”, so it is optional
whether the sending party will bill for providing assistance. The reason that it is written this
way is that traditionally local communities provided each other in-kind services without
charge. However, in some situations a party may determine it is necessary to recover its costs
due to the scope of the assistance provided. That said, any joint training effort is exempt from
billing.
□ Each Party shall be responsible for its own personnel and equipment and for injuries or death
to its personnel or damage to its equipment. Responding personnel shall be deemed to be
performing their regular duties for each respective sending party for purposes of workers’
compensation.
If you have any questions, please contact Bernie Weber at Bweber@newhopemn.gov
1
535476v4 TJG CR225-431
EQUIPMENT LOAN AGREEMENT
This Equipment Loan Agreement (“Agreement”) is made and entered into as of the
__ day of _______________, 20___ by and among the governmental units that have
executed this document as evidenced by the signature pages attached hereto.
RECITALS
A. Each Party has certain public works Equipment that can be utilized by other Parties for
use in carrying out their respective duties to keep public infrastructure properly
maintained and to protect the public health, safety, and welfare in a cost-effective
manner.
B. It is the best interests of the Parties and their respective taxpayers to enter into an
agreement to set out a process by which a Party may request the use of certain
equipment of another Party and to set out the terms under which such equipment will be
made available.
C. This Agreement is an extension of the joint powers agreement titled the Public Works
Joint Powers Mutual Aid Agreement the parties have adopted and which is a
prerequisite to entering into this Agreement.
D. In order to reduce the financial risks associated with loaning Equipment, this Agreement
is limited to only loaning Equipment that has a replacement value of no greater than
$500,000 as determined by the Party who owns the equipment.
E. Hennepin County Emergency Management has agreed to receive and maintain the
contact information for the Parties that have entered into this Agreement in order to
facilitate requests to borrow equipment.
F. This Agreement is made pursuant to Minnesota Statues, section 471.59, which
authorizes the joint and cooperative exercise of powers common to the parties. Each of
the Parties to this Agreement is authorized to own and operate Equipment and so may
enter into a joint powers agreement to share such Equipment.
AGREEMENT
The Parties to this Agreement hereby agree as follows:
1. Definition of Terms. For the purposes of this Agreement, the following terms shall
have the meaning given them in this section.
(a) Agreement. “Agreement” means this Equipment Loan Agreement.
(b) Eligible Party. “Eligible Party” means a “governmental unit” as defined by
Minnesota Statues, section 471.59, subdivision 1 that has entered into the joint
powers agreement titled the Public Works Joint Powers Mutual Aid Agreement.
2
535476v4 TJG CR225-431
(c) Equipment. “Equipment” means any equipment, vehicles, or other property
owned by a Party that has a replacement value of under $500,000 as determined
by the Party who owns the equipment.
(d) HCEM. “HCEM” means Hennepin County Emergency Management or its
designee.
(e) Party and Parties. “Party” means an Eligible Party that elects to participate in this
Agreement by the authorization of its governing body. “Parties” means more than
one Party to this Agreement.
(f) Requesting Official. “Requesting Official” means a person who is designated by
the Requesting Party to request the loan of one or more pieces of Equipment from
another Party.
(g) Requesting Party. “Requesting Party” means a Party that requests to loan one or
more pieces of Equipment from a Sending Party.
(h) Sending Official. “Sending Official” means a person who is designated by a Party
to determine whether and to what extent that Party should loan one or more
pieces of its Equipment to a Requesting Party.
(i) Sending Party. “Sending Party” means a Party that loans one or more pieces of
Equipment to a Requesting Party.
2. Designate Officials. The governing body of each Party shall designate one or more
employees or elected officials to serve as a Requesting Official that is authorized to
request Equipment from another Party. The governing body of each Party shall also
designate one or more employees or elected officials to serve as a Sending Official that
is authorized to loan Equipment to another Party. Each Party shall provide the names
and contact information regarding its designated Requesting Official and Sending
Official to HCEM.
3. Requesting Equipment. Whenever, in the opinion of a Requesting Official of a Party,
there is a need for Equipment from another Party, such Requesting Official may, at his
or her discretion, call upon the Sending Official of any other Party to furnish the
requested Equipment. The Parties understand that this Agreement is limited to
Equipment that has a replacement value of under $500,000 as determined by the Party
that owns the Equipment. Any piece of Equipment that has a replacement value of
$500,000 or greater may not be loaned or borrowed pursuant to this Agreement. The
Sending Party has the sole discretion of determining whether to loan the requested
Equipment to the Requesting Party and shall in no way be held liable for denying a
request.
4. Fees. The Requesting Official and the Sending Official shall mutually agree on whether
a fee shall be charged for use of the Equipment. The Requesting Official and the
Sending Official may determine that no fee will be charged. If a fee is to be charged, the
amount of the fee must be documented in writing and mutually agreed upon before any
Equipment is loaned. Such writing may be by email or any other written form. If a fee is
3
535476v4 TJG CR225-431
charged, the Sending Party shall submit an invoice to the Receiving Party within 30
days after the Equipment is returned to the Sending Party. The Receiving Party shall
pay the invoice within 30 days after receipt of the invoice.
5. Loan Period. Prior to sending the Equipment, the Requesting Official and the Sending
Official shall agree on the length of the period during which the Requesting Party may
use the Equipment. The Requesting Official and the Sending Official may agree to
modify the loan period.
6. Recalling Equipment. Whenever a Sending Party has provided one or more pieces of
Equipment to a Requesting Party, the Sending Official may at any time, regardless of
the agreed upon loan period, recall any of the Equipment it loaned if the Sending Official
determines, in his or her best judgment, such recall is necessary to provide for the best
interests of the Sending Party’s community. Such action shall not result in liability to any
Party and each Party hereby waives all claims against another Party for recalling any
Equipment.
7. Requesting Party’s Responsibilities. A Requesting Party that receives one or more
pieces of Equipment from a Sending Party shall, during the entire period in which the
Requesting Party has possession of the Equipment, be responsible for each of the
following:
(a) Transporting. Transporting the Equipment to and from the Sending Party’s
location;
(b) Examining the Equipment. Examining the Equipment upon receipt to determine
its suitability for the Requesting Party’s intended use;
(c) Trained Operators. Ensuring that only properly trained and licensed personnel
are allowed to operate the Equipment;
(d) Routine Maintenance. Conducting any routine maintenance required to operate
the Equipment. Routine maintenance includes, but is not limited to, supplying
fuel, lubricants, fluids, repairing flat tires, and other items that are typically
incidental to the use of the Equipment;
(e) Liability and Equipment Insurance. Maintaining liability, property, automobile, and
such other insurance coverages as may be needed to cover its operation of the
Equipment. The Requesting Party’s coverage shall be primary and non-
contributory to any other coverage available to the Sending Party. The
Requesting Party shall also be entitled to maintain a program of self-insurance.
The Sending Party may require proof of insurance coverage from the Requesting
Party before agreeing to loan its Equipment;
(f) Workers’ Compensation. Injuries to or death of its own personnel while using the
Equipment. The Requesting Party shall maintain workers’ compensation
insurance or self-insurance covering its own personnel while they are using the
Equipment. The Requesting Party waives the right to sue the Sending Party for
any workers’ compensation benefits paid to its own personnel or their
4
535476v4 TJG CR225-431
dependents, even if the injuries were caused wholly or partially by the negligence
of the Sending Party or its officers, employees, volunteers, or agents;
(g) Damages. Damages to or loss of the Equipment. At a minimum, the Requesting
Party shall be obligated to either repair the Equipment or pay the mutually agreed
upon actual cash value of the Equipment. The Sending Party shall be entitled to
receive any insurance or coverage proceeds received by the Requesting Party
that are in excess of the Equipment’s actual cash value;
(h) Storing. Storing the Equipment in a safe and secure place; and
(i) Returning. Returning the Equipment to the Sending Party at the end of the
agreed upon loan period or earlier if recalled by the Sending Party. The
Equipment shall be returned in at least the same condition it was in when
received, except normal wear and tear. Any Equipment using fuel or other fluids
must be returned with at least the same level of fuel and fluids that the Equipment
had when received by the Requesting Party.
8. Indemnification. To the fullest extent permitted by law, the Requesting Party agrees to
defend, indemnify, and hold the Sending Party harmless against any claims brought or
actions filed against the Sending Party or any officer, employee or agent of the Sending
Party for injury to, death of, or damage to the property of any third person or persons,
arising from the Requesting Party’s use of the Equipment or the Requesting Party’s
failure to perform its obligations under this Agreement. The Requesting Party is not
required to indemnify the Sending Party for claims arising from the Sending Party’s own
negligence or misconduct. Under no circumstances shall a Party be required to pay on
behalf of itself and the other Party any amounts in excess of the limits on liability
established in Minnesota Statutes, Chapter 466 applicable to any one Party.
9. Liability. To the fullest extent permitted by law, action by the Parties to this Agreement
are intended to be and shall be construed as a “cooperative activity” and it is the intent
of the Parties that they shall be deemed a “single governmental unit” for the purposes of
liability, as set forth in Minnesota Statutes, section 471.59, subd. 1a(a), provide further
that for purposes of that statute, each Party to this Agreement expressly declines
responsibility for the acts or omissions of another Party, except to the extent necessary
to give effect to the indemnification provision in this Agreement.
10. Governing Law. This Agreement shall be governed by and interpreted in accordance
with the laws of the State of Minnesota.
11. Waiver. The waiver by either the Requesting Party or the Sending Party of any breach
or failure to comply with any provision of this Agreement by the other party shall not be
construed as, or constitute a continuing waiver of such provision or a waiver of any other
breach of or failure to comply with any other provision of this Agreement.
12. Entire Agreement. This document, including the recitals and the documents expressly
incorporated herein by reference, constitutes the entire agreement between the Parties
regarding the lending and borrowing of Equipment. This Agreement is an extension of
the Public Works Joint Powers Mutual Aid Agreement, which is incorporated herein. To
5
535476v4 TJG CR225-431
the extent there are any inconsistencies between the documents, the provisions of this
Agreement shall be controlling with respect the lending and borrowing of Equipment by
the Parties.
13. Counterparts. This Agreement may be executed in counterparts, each of which shall
be an original, all of which shall constitute but one and the same instrument.
14. Savings Clause. If any court of competent jurisdiction finds any portion of this
Agreement to be contrary to law or invalid, the remainder of the Agreement will remain
in full force and effect.
15. Withdrawal. Any Party may withdraw from this Agreement by action of its governing
body. The withdrawing Party shall send written notification of its withdrawal to HCEM.
Any Party who withdraws from the Public Works Joint Powers Mutual Aid Agreement
shall, as of the effective date of such withdrawal, be deemed to have also withdrawn
from this Agreement.
16. Effective Date and Termination. This Agreement is effective on the date at least two
Parties sign this Agreement. This Agreement will become effective as to additional
Parties on the date executed by each such additional Party. This Agreement shall
continue until terminated. This Agreement shall be deemed terminated if the Public
Works Joint Powers Mutual Aid Agreement is terminated according to its terms, or if the
number of Parties to this Agreement falls below 11. HCEM will notify the remaining
Parties if this Agreement is terminated.
17. No Third Party Rights. This Agreement is solely for the benefit of the Parties. This
Agreement shall not create or establish any rights in or for the benefit of any third party.
IN WITNESS WHEREOF, the Parties, by action of their respective governing bodies,
caused this Agreement to be approved on the date below.
___________________________________
GOVERNMENTAL UNIT
Dated: ______________________________
BY:
Its ___________________________
AND:________________________________
Its ____________________________
Minnesota Statewide Equipment Loan Agreement Quick Facts
□ There is no membership or other fixed cost to participate in this agreement.
□ The agreement is an extension of the Public Works Joint Power Mutual Aid Agreement, so
both parties must already be party to the Public Works Joint Power Mutual Aid Agreement
before entering into this agreement.
□ Equipment loaned under this agreement is limited to items with a replacement value of no
greater than $500,000 (as determined by the equipment owner).
□ The only three things that need to be worked out between the Parties are:
o What equipment is to be loaned;
o How long it is to be loaned; and
o How much (if any) the party loaning the equipment will be reimbursed.
□ This is a Joint Powers Agreement that allows a sending party to determine which of its
equipment to make available to others and a requesting party to select the equipment it
desires to borrow.
□ Only governmental units as defined by Minnesota Statues, section 471.59 are eligible to
participate (cities, counties, towns, others).
□ A requesting party may individually request equipment from any other participating party for
mutual aid. There is no requirement to make requests through a particular 3rd party.
□ This agreement is not limited to requests for assistance to address major catastrophic
situations. Instead, parties can request assistance for many reasons including routine
circumstances such as training efforts, maintenance operations, and back-up support service.
□ The decision when to request assistance or to provide assistance is left entirely to the
discretion of the requesting or sending party.
□ The sending party has discretion whether to provide equipment and can recall the equipment
at any time.
□ The requesting (receiving) party is responsible for transporting the equipment, providing
trained operators, routine maintenance, liability and equipment insurance, workers
compensation, repair/compensate for damages, storing the equipment in a safe and secure
place, and returning it to the sending party in the same condition as it was received (normal
wear and tear excepted).
□ Hennepin County Emergency Management (“HCEM”) has volunteered to serve as the
administrative coordinator of the pact. They have the largest EM staff of any County EM
Department in the State.
If you have any questions, please contact Bernie Weber at Bweber@newhopemn.gov
I:\RFA\P&R\Hennepin Cty grant apps\2021\6.13 Q & R ‐ Approve Applications for 2021 HYSF Spring Grants.docx
Request for Action
April 12, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: Parks & Recreation
By: Susan Rader, Director
Agenda Title
Resolution in support of three Hennepin Youth Sports Program grant applications
Requested Action
Staff recommends council approve this resolution of support to submit three Hennepin Youth Sports
Program (HYSP) grant applications to Hennepin County. The applications will include a request for a
playground grant for the playground replacement project at Corner Park, a request for an equipment grant
for signage and benches at the disc golf course at Sunnyside Park, and a second equipment grant on behalf of
the New Hope Plymouth Crystal Swim Team (NHCP) for swimming lane lines, reel covers, lane line guard
and pace clock.
Background
The HYSP is funded by the 0.15% sales tax surcharge in Hennepin County that enabled the construction of
Target Field. Grants are awarded for facilities, playgrounds and equipment. Since 2009, the program has
awarded over $23 million to communities throughout Hennepin County. These projects have spurred over
$90 million in matching funds.
Facility grant awards can range from $10,000‐$300,000 and are distributed once per year in December.
Applications are based on partnerships, increased capacity, matching fund ratios, number of youth served &
user demographics, improved conditions, sustainability, support of the community, and environmental
improvements.
Playground grant awards can be valued up to $25,000 and are distributed once per year in the spring.
Applications are based on partnerships, support of the community, expected use, and matching fund ratios.
New installations are favored over replacement or renovation.
Equipment grant awards can be valued up to $10,000 and are distributed twice per year in the spring and late
fall. Applications are scored based on partnerships, matching funds ratios and number of youth served
annually by an organization.
In previous HYSP applications, city staff has been successful in receiving more than $699,000 in grant awards,
including approximately $574,000 in capital facility grants, $50,000 in playground grants and more than
$75,000 in equipment grants.
The application deadline for the spring HYSP grants is April 19, 2021. Staff is interested in applying for three
grants to assist with costs. The request for the playground replacement project at Corner Park is for the
maximum request of $25,000, and the request for the additional signage and benches at the disc golf course is
for $1,794.
Agenda Section
Consent
Item Number
6.13
Request for Action, Page 2
The request for the swimming lane lines, reel covers, lane line guard and pace clock for swim team use at the
New Hope Aquatic Park is for $7,208.39, and is being submitted on behalf of NHCP. NHCP is not permitted
to apply for these grants, but can work through an eligible organization. They will provide the funding
match. NHPC will also own the equipment and be responsible for maintenance and repairs. City staff will be
able to coordinate with NHCP to arrange for use of the equipment. In December 2019, the City was awarded
$10,000 for starting blocks on behalf of NHCP. When the funds were received, they were forwarded to the
swim team. If a 2021 grant is awarded, the process will be the same.
Funding
In the 2021 CIP, $185,000 was budgeted for the Corner Park playground project and $12,000 was budgeted for
sign and bench upgrades for the disc golf course. Any grant funds secured, would be used to offset the
amount of funding needed from the Park Infrastructure Fund.
NHCP will be providing the funding for the purchase of the swimming lane lines, reel covers, lane line guard
and pace clock.
Attachments
Resolution
HYSP Playground Grant Application for Corner Park Playground
HYSP Equipment Grant Application for Sunnyside Park Disc Golf Course
HYSP Equipment Grant Application for NHCP
City of New Hope
Resolution No. 2021‐
Resolution in support of three Hennepin Youth Sports Program grant applications
WHEREAS, the Hennepin County Board of Commissioners, via the Hennepin Youth Sports Program,
provides for capital funds to assist local government units of Hennepin County for the
development of sports or recreational facilities, playgrounds and equipment purchases; and
WHEREAS, the city of New Hope desires to enhance existing facilities by providing upgrades.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the city of New Hope:
1) The estimate of the total cost of the playground project at Corner Park is $184,162.22. The city of
New Hope is requesting $25,000 from the Hennepin Youth Sports Program and will assume
responsibility for providing matching funds of $159,162.22.
2) The estimate of the total cost of the addition of signage and benches at the Sunnyside Park Disc Golf
Course is $3,589. The city of New Hope is requesting $1,794 from the Hennepin Youth Sports
Program and will assume responsibility for providing matching funds of $1,795.
3) The estimate of the total cost of the addition of swimming lane lines, reel covers, lane line guard and
pace clock for swim team use at the New Hope Aquatic Park is $8,408.39. The city of New Hope is
requesting $7,208.39 from the Hennepin Youth Sports Program. The New Hope Plymouth Crystal
Swim Team will assume responsibility for providing matching funds of $1,200.
4) The city of New Hope is the owner of the property where the improvements will be located.
5) The city of New Hope agrees to assume one hundred (100) percent of operational and maintenance
cost of the Corner Park playground and the Sunnyside Disc Golf Course equipment and benches.
The New Hope Plymouth Crystal Swim Team will assume one hundred (100) percent of operational
and maintenance cost of the lane lines, reel covers, lane line guard and pace clock.
6) The city of New Hope agrees to enter into necessary and required agreements with Hennepin
County for the specific purpose of enhancing the Corner Park playground, Sunnyside Disc Golf
Course and New Hope Aquatic Park.
7) That Kirk McDonald, New Hope City Manager is authorized and directed to execute the
applications for the Hennepin Youth Sports Program grants.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 12th day of April 2021.
____________________________
Mayor
Attest: __________________________
City Clerk
I:\RFA\PUBWORKS\2021\Council\1039 Public Works Expansion\4‐12 Approve P&S Authorize Bid
Request for Action
April 12, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: Public Works
By: Bernie Weber, Public Works Director
Agenda Title
Resolution approving plans and specifications and authorizing bids for Phase 1 Improvements at the
Public Works Facility (Improvement Project No. 1039)
Requested Action
Staff recommends approval of a resolution approving the plans and specifications and authorizing bids
for the Phase 1 improvements at the Public Works facility (Improvement Project No. 1039).
Policy/Past Practice
It is a past practice of staff to request direction from the City Council on potential improvement projects or
expansions to city facilities. The cost of a central garage expansion was identified in the city’s 2018 Capital
Improvement Plan. The feasibility report was presented at the August 24, 2020 council meeting. The engineer
was directed to prepare plans and specifications at the January 25, 2021 council meeting.
Background
The central garage is located at the city’s public works facility at 5500 International Parkway. Staff maintains
approximately 173 pieces of equipment, 34 police vehicles, and several heavy‐duty trucks. There are 29 vehicles
and pieces of equipment that are always stored outside and 12 vehicles and pieces of equipment that are stored
outside when not in use. Originally a full expansion which intended to upgrade facilities and increase interior
storage space for vehicles and equipment was planned in 2016, but was postponed until at least 2020 due to the
police station/city hall and pool/park improvement projects. In 2020, the engineer prepared a feasibility report
to determine estimated cost of all necessary work, and it was determined that the project should be split into
phase 1 and phase 2 improvements.
By phasing these improvements the city will avoid bonding for this work. Phase 1 improvements include a
new security system, cameras, and gates; new soils storage building and truck storage renovation; pavement
replacement; mechanics bay air conditioning, parts room renovation, repaint wall, sealer and parking spaces;
relocated fitness room; trench drain corrections; and new garage doors.
During the design of phase 1 improvements the engineer made the following design changes. Originally the
soils storage building was proposed to have metal siding, which does not meet the city’s design standards. The
siding material has been upgraded to block, which is more expensive, to meet the city standards. In the
feasibility report it was discussed that the trench drain in the current garage would need to be spot repaired.
After this winter, staff noted significant deterioration of this trench drain and determined it would be more
appropriate to fully replace this drainage system. The mechanics bay parking spaces were previously an
alternate, but this work was shifted to the base bid due to the loss of parking spaces with gate relocation.
Finally, the mezzanine renovations involve creating a new space for seasonal staff, a new room for as‐built
plans and files, and a new office for the construction observer. These renovations were not included in the
original feasibility report.
Agenda Section
Development &
Planning
Item Number
8.1
Alternates for phase 1 improvements are also included in the plans and specifications. Alternate No. 1 is to
install new translucent wall panels in the Public Works garage area. Alternate No. 2 is to remove and replace
the existing vinyl tile flooring and rubber base. Alternate No. 3 is to reface the existing cupboards and install
new laminate countertops in the public works lunchroom Alternate No. 4 is install new bases and wall
cabinets and new laminate countertops in the public works lunchroom. Either Alternate No. 3 or 4 will be
chosen, not both. Alternate No. 5 is to replace two existing garage doors on the current public works dirt
room. If bids come in high on this project, some of these alternate items could be deferred to phase 2
improvements.
Funding
The previous estimated project costs, including alternates, were $1,690,001.83 for Phase 1 (includes alternates).
Upon developing the plans and specifications, the architect has revised the cost estimate. Due to recent
increases in building material costs and other changes made during the design phase, the architect anticipates
the total cost for these improvements, including alternates and indirect, will be $2,059,681.88. The breakdown
of project costs are shown in the attached cost estimate.
The city started setting aside funds for public works building improvements through central garage charges in
2017 and continues to increase the amount set aside on an annual basis. It is anticipated that the reduced scope
public works building improvements (Phase 1) could be paid for with the funds currently saved for that
purpose along with utilizing central garage reserve funds. The availability of internal funding from the
temporary financing fund for the larger scope project will not be known until the Civic Center Park and pool
projects are completed. Funding for the improvements was discussed in a previous memo from AEM.
AEM has calculated there will be $1,650,000 in the building replacement reserve at the end of 2021. As
discussed above, the estimated project costs for the Phase 1 improvements and alternates is $2,059,681.88.
Depending upon the final pricing the city receives on the Phase 1 improvements, some alternates may not be
able to be accepted or additional internal financing will need to be reviewed from the central garage reserve
fund.
Attachments
Resolution
Engineering Memo
Cost Estimate
AEM Memo – 8/19/2020
Soils Storage Rendering
Plan Sheets (Selective)
1
City of New Hope
Resolution 21‐
Resolution approving plans and specifications and authorizing bids for Phase 1
Improvements at the Public Works Facility (Improvement Project No. 1039)
WHEREAS, the city engineer has presented plans and specifications for the Phase 1
improvements at the Public Works facility to the City Council for approval;
and,
WHEREAS, the City Council approves of the plans and specifications of the proposed
Phase 1 improvements at the Public Works facility (Improvement Project
No. 1039); and,
WHEREAS, the City Council authorizes the advertising for contractor bids for the
completion of the proposed Phase 1 improvements at the Public Works
facility (Improvement Project No. 1039).
NOW, THEREFORE, BE IT RESOLVED:
1. Plans and specifications of the proposed Phase 1 improvements at the
Public Works facility (Improvement Project No. 1054), heretofore
prepared by the City Engineer, have this day been presented to the
Council and such plans and specifications are hereby approved, and a
copy thereof shall be placed on file in the office of the City Clerk.
2. The City Council authorizes the advertisement for bids.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this
12th day of April, 2021.
Mayor
Attest:
City Clerk
Stantec Consulting Services Inc.
733 Marquette Avenue, Suite 1000
Minneapolis, MN 55402
April 6, 2021
File: 193804913
Attention: Bernie Weber, Director of Public Works
City of New Hope
5500 International Parkway
New Hope, MN 55428
Reference: Public Works Facility Expansion – Phase 1
Approve Plans and Specifications; Authorize to Bid
City Project No. 1054
Dear Bernie,
As requested, we have prepared plans and specifications for the Public Works Facility Expansion –
Phase 1 project. The project generally consists of base bid improvements including security system
cameras and gates; new soils storage building and truck storage renovation; pavement
replacement; mechanics bay air conditioning, parts room renovation, repaint wall, sealer, and
parking spaces; relocated fitness room; trench drain corrections, mezzanine renovations in the old
storage area; and new garage doors. The mechanics bay parking spaces was previously an
alternate but was added to the base bid due to losses in parking due to new gates.
Alternates were prepared for translucent wall panels, refacing or replacing kitchen cabinets and
countertops, additional sectional doors, and replacing vinyl flooring. The full plan set is available
at City Hall for review.
A feasibility report was prepared and presented for this project at the August 24, 2020 Council
Meeting. Public Works and Engineering Staff also provided tours to Council members in the fall.
The Council was updated on the project along with Phase 1 Improvements at the January 19,
2021 Council Work Session. The Council authorized preparation of plans and specifications at the
January 25, 2021 Council Meeting.
The building construction industry has seen increases of late in material pricing. We anticipate we
will see those increases in materials costs used for this project. The estimated total base bid and
alternates project cost for these improvements, including indirect costs, is currently estimated to
be $2,059,681.88. This amount is more than the previous estimate of $1,690,001.83. Besides
material cost increases, one of the cost increases is due to the condition of the existing trench
drain/sand interceptor. These items got worse over this past winter and staff recommend they be
fixed with this project. Another item is the mezzanine renovations work that was added during
design to be able to create a more usable space for seasonal staff, as-builts, and construction
observation staff. The breakdown of project costs are shown in the attached cost estimate.
April 6, 2021
Mr. Bernie Weber
Page 2 of 2
Reference:Public Works Facility Expansion – Phase 1 Authorization to Prepare Plans and
Specifications
If Council chooses to move forward with this project, approval of plans and specifications and
authorization to advertise for contractor bids could be given at the April 12, 2021 Council meeting.
Bids could then be received on May 6, 2021 and brought back to Council for review at the May
17, 2021 Council meeting.
Most of the work under this contract will be completed during summer and fall of 2021.
If you have any questions or require further information, please call me at (612) 712-2021.
Sincerely,
Stantec Consulting Services Inc.
Dan D. Boyum, P.E.
City Engineer
dan.boyum@stantec.com
Attachments: Cost Estimate
Cc: Kirk McDonald, Valerie Leone, Andrew Kramer, Dave Lemke, Shawn Markham, Megan Hedstrom, Matt Rowedder – New Hope; Stacy Woods -
Jensen Sondrall Persellin & Woods, P.A.; Bruce Paulson – Stantec.
Updated Opinion of Probable Costs - April 2021
Phase 1 Improvements - Public Works Facility
Base Bid Items
Previous
Opinion of
Probable Costs
Current
Opinion of
Probable
Costs
Difference
(Current -
Previous)Comments
Security System $190,750.50 $204,300.00 $13,549.50
New Soils Storage Building (Note 2)$279,450.00 $315,000.00 $35,550.00
Originally metal sided building. Adjusted to
masonry block for code requirements in design.
Pavement Replacement $515,963.03 $498,515.00 -$17,448.03
Mechanics Bay Air Conditioning $77,625.00 $75,000.00 -$2,625.00
Parts/Mechanics Bay Renovation $92,503.13 $89,375.00 -$3,128.13
Relocated Fitness Room $22,666.50 $23,360.00 $693.50
New Overhead Garage Door(s) and service
door $11,385.00 $26,500.00 $15,115.00
Added another door and a service door during
design.
Clean/Repaint Interior Walls of Mechanics Bay $22,024.80 $21,280.00 -$744.80
Repair Mechanics Bay Floor and Coatings $25,613.66 $24,747.50 -$866.16
Truck Storage Space Renovation $75,130.65 $45,465.00 -$29,665.65
New Mechanics Bay Parking Spaces $0.00 $51,450.00 $51,450.00
Moved from alternate to base bid during design
due to loss of parking with gate relocation.
New Trench Drain & Sand Interceptor Frames in
Vehicle Parking $0.00 $138,335.00 $138,335.00
Conditions worsened over the winter. Staff
recommends replacing with this project.
Mezzanine Renovations $0.00 $63,750.00 $63,750.00
Create area for seasonal staff, asbuilts/files, and
office for construction observer.
Subtotal - Base Bid $1,313,112.26 $1,577,077.50 $263,965.24
+ 10% Contingency $131,311.23 $157,707.75 $26,396.52
Leaving 10% in due to recent building material cost
increases and market volatility.
+ Indirect Costs $131,311.23 $236,561.63 $105,250.40 See Note 1 below.
+ Construction Testing $10,350.00 $10,000.00 -$350.00
Total Project Cost - Base Bid $1,586,084.72 $1,981,346.88 $395,262.16
Page 1 of 2
Potential Alternates for the Reduced Project Scope
Previous
Opinion of
Probable Costs
Current
Opinion of
Probable
Costs
Difference
(Current -
Previous)Comments
New Mechanics Bay Parking Spaces (Moved to
Base Bid in Design)$53,250.75 $0.00 -$53,250.75 Moved to base bid due to parking needs.
Alternate 1 - New Translucent Wall Panels $15,525.00 $14,000.00 -$1,525.00
Alternate 2 - Replace Vinyl Flooring $22,886.96 $22,113.00 -$773.96
Alternate 3 - Re-face Kitchen Cabinets/New
Countertops $12,254.40 $11,975.00 -$279.40 Either Alternate 3 or 4 will be selected, not both.
Alternate 4 - Replace Kitchen Cabinets/New
Countertops $0.00 $14,555.00 $14,555.00
This alternate was added to see the price
difference between refacing or replacing
cabinets. Only one Alternate would be selected.
Alternate 5 - Sectional doors (two)$0.00 $12,000.00 $12,000.00
Subtotal - Alternates $103,917.11 $62,668.00 -$41,249.11
Use Alternate 4 in subtotal since this is the larger
estimated cost. Either Alternate 3 or 4 will be
selected, not both.
+ 10% Contingency
$0.00 $6,266.80 $6,266.80
Was not included in original estimate. Leave 10%
in due to recent building material cost increases
and market volatility.
+ Indirect Costs $0.00 $9,400.20 $9,400.20 Was not included in original estimate. See Note 1.
Total Project Cost - Alternates $103,917.11 $78,335.00 -$25,582.11
Summary
Item
Previous
Opinion of
Probable Costs
Current
Opinion of
Probable
Costs
Difference
(Current -
Previous)Comments
Total Project Cost - Base Bid $1,586,084.72 $1,981,346.88 $395,262.16
Total Project Cost - Alternates $103,917.11 $78,335.00 -$25,582.11
Total Project Cost - Base Bid + Alternates $1,690,001.83 $2,059,681.88 $369,680.05
Note(s):
1.) 10% Indirect Costs was used in previous cost estimate. That % is typical for the a larger, Phase 2 Building Expansion Project. A smaller project
like Phase 1 would generally have higher % for indirect services. Use 15% at this time. Adjustment may be needed depending on the final
bids and alternates chosen for the project. A construction related services proposal will be prepared at that time. Public Works may be
more involved in construction observation and administration.
Page 2 of 2
August 19, 2020
AEM Memo
Tract 1Tract 262ND AVENUE NORTH49TH AVENUE NORTH36TH AVENUE NORTH32ND AVENUE NORTHMEDICINE LAKE ROAD (CO RD 70)42ND AVENUE (CO RD 9)BASS LAKE ROAD(CO RD 10)NORTHCP RAILCP RAILTRUNK HIGHWAY 169 TRUNK HIGHWAY 169BOONE AVENUE NORTHBOONE
WINNETKA AVENUE NORTH
(CO RD 156)
NORTHAVENUE WINNETKA AVENUE NORTH
WEST BROADWAY (CO RD 8) LOUISIANA AVENUE NORTH
LOUISIANA AVENUE NORTHAREAPROJECTXYLON AVE NAVE N32NDAVE AVE N AVE N AVE N N AVE FLAGCT ENSIGNCIR.N AVE FLAG AVE NCT CIR
AVE N48THNEVADA AVE N
AVE NOREGON AVE NRHODE ISLAND AVE N601/2 AVE NPLCIRAVEDECATUR AVE NAVE N AVE NAVE N CIRDECATURCIRAVE NAVE NAVE NAQUILA AVE NAVE NCIR NCIRCIRAVE NCIRPLACE N AVE NLAMPHERECIRAVELINDA DR AVE NWESTRD EASTCIRCIRCIR. NAVE N
AVE
AVE. NLANEPLACE N(CO RD NO 70)AQUILA (MEDICINE27TH AVE NN AVE 32NDLOUISIANA AVE N 31ST AVE NAVE N AVE N30THVIEWCREST LATERRACT
ROSALY
N
VALLE VISTAQUEBEC AVE N
NEVADA AVE N
AVE N
35TH AVE NVALLEYNEVADA
33RD AVE NWINPARK DRWINP
A
R
K
D
R
N N AVE VIRGINIA AVE WISCONSIN31ST AVE NNORTHERN DRYUKON AVE N30TH AVE N29TH(Co. Rd. 156)
VIRGINIA AVE N28THXYLON AVE YUKON ZEALAND 27TH PL NSTATE HIGHWAY 16932ND AVE NBOONE AVE NENSIGN 32NDCAVELL AVE N AVE NENSIGNN AVE 31STN AVE FLAG AVE NGETTYSBURG HILLSBORO N AVE 31STINDEPENDENCE30TH AVE N29TH AVE AVE ENSIGNFLAG AVE N 29TH AVE NHILLSBORO AVE N N AVE CTENSG CTFLAGCTFLAGCIR33RD34TH ENSIGN AVE NGETTYSBURG HILLSBOROINDEPENDENCE AVE NN AVE 35THINDEPENDENCE AVE N AVE .HILLSBORO 34THGETTYSBURG AVE N 341/2 AVE NFLAG AVE .NENSIGN AVE N XYLON UTAH AVE N
WINNETKA AVE N
33RD UTAH AVE N VIR.VIRGINIA35-1/2 AVE NAQUILA AVE N YUKONPL N33RDCIRBOONEAQUILA AVE N ZEALAND AVE NAQUILA AVE N AVE N YUKONN34TH AVE XYLON AVE. N.PL 33RDPL N AVE N33RD34TH PL N AVE N34TH36TH AVE NWISCONSIN AVE N 35TH AVE N AVE 40TH AVE N AVE NXYLONZEALAND AVE NWISCONSINVIRGINIAUTAH AVE N AVE N381/2N39THBOONE38TH AVE N37TH AVE NNORTHWOOD PKWYCIRCLE N361/2PKWYNORTHWOODINDEPENDENCE AVE N HOPEWOOD LAENSIGN AVE NNORTHWOOD PKWYBOONE AVE N DECATUR ENSIGN AVE NFLAG NORTHWOODGETTYSBURGHILLSBORO AVE NBOONE BOONE AVE N 41ST AVE401/2 AVE NCAVELL DECATUR ENSIGN AVE NFLAG AVE N AVE NJORDANJORDAN AVE N 401/2 41ST AVE NJORDAN AVEN AVE JORDANROCKFORD ROADFLAG AVE N44TH INDEPENDENCE AVE NINDGETTYSBURG AVE N INDEPENDENCE 44TH45TH AVE NXYLON AVE N42ND AVE N AVE QUEBECLOUISIANA AVE N
MARYLAND
A
V
E
N38TH AVE N39TH AVE N40TH AVE NM
A
R
Y
L
A
N
D 43RD AVE N43RD AVE NMARYLAND AVE N AVE N44TH43RD AVE NAVE NQUEBEC AVE N
NEVADA AVE N
LOUISIANA AVE N
OREGON AVE N
41ST AVE. N.49TH AVE N AVE N
AVE N
471/2CIR
471/2PL
AVE N48TH AVE N47TH AVE N451/2 AVE NSUMTER 46TH AVE NRHODE ISLAND 47TH AVE N47 1/2 AVE N48TH48TH AVE N AVE NQUEBEC
AVE N46THOREGON
AVE NNEVADA
MARYLAND AVE N
C.
P
.
R
A
I
L
S
Y
S
T
E
M
LOUISIANA AVE N 52ND AVE N53RD AVE NMARYLAND AVE N 53RD AVE NQUEBEC AVE NANGELINE DRAQUILA AVE N VIR. AVE NXYLON AQUILA AVE N48TH AVE NZEALAND AVE N 47TH AVE N49TH AVE NDEL DR46 1/2 AVE NDRIVEERICKSONPLBOONE AVE NDECATUR AVE NENSIGNFLAG AVE N48TH AVE DECATUR AVE N471/2 AVE N 47TH AVE NBOONE AVE N AVE N 46THENSIGN AVE NFLAG AVE N46TH AVE 47TH AVE N AVE NGETTYSBURG AVE NHILLSBORO AVE N46TH AVE N45THHILLSBORO AVE NBOONE AVE N 51ST AVE N50TH 51ST 52ND AVE NSCIENCE CENTER DRWINNETKA AVE N VIRVIRGINIA AVE NWISCONSINXYLON AVE N 50TH AVE N51ST AVE NYUKON AVE YUKONZEALAND AVE N FAIRVIEW ZEALAND 50TH AVE N(Co. Rd. 156)54TH AVE NWISCONSIN BOONE56TH AVE NCo. Rd. 10BASS LAKE RD58TH AVE NYUKON AVE N XYLON AVE N55TH AVE NUTAH AVE NWIS AVE NXYLON AVE NZEALAND AVE N PKWYINTERNATIONAL CENTERPKWYINTERNATIONALRESEARCH CTRSTATE HIGHWAY 169HARLAN DRBURGALLAN AVE HILLSBOROINDEPENDENCE AVE N AVE NGETTYSBURGGETTYSBURG AVE 61STCIRBASSCREEK59TH AVE NHILLSBOROGETTYSBURG AVE ENSIGN AVE NDECATUR AVE NCAVELL AVE N 60TH AVE NBOONE AVE N 61ST AVE N61 1/2LAKEUTAH WISVIR AVE N 59 1/261ST AVE NVIRGINIA AVE N LAKERD NYUKON AVE N 611/2 AVE N62ND AVE NZEALAND AVE N 601/2 AVE NMEADOWMEADOWRD WAQUILA AVE NMEADOWLAKE PLWEST BROADWAY57TH AVE NCLOVERDALE AVE N58TH AVE N56TH AVE N54TH AVE NLOUISIANA AVE N
OREGON AVE N AVE N58THMARYLAND AVE N
PENNSYLVANIA AVE N
RHODE ISLAND
SUMTER AVE N
55TH AVE NRAPHAELST AVE NSUMTER
AVE N
60TH AVE NMARYLAND AVE N LOUISIANA59TH AVE NC.S.A.H. 8 AVE NQUEBECISLAND RHODEN61ST AVE SUMTER AVE N61ST SUM
T
E
R
P
L60TH AVE NSHIRLEY
NEVADA AVE N
OREGON
PENNSYLVANIA AVE N
AVE N
RHODE ISLAND AVE N
QUEBEC
JERSEY58TH
KENTUCKY LOMBARDY60TH AVE NKENTUCKY AVE N 59TH AVE NDUDLEY AVE NZEALAND AVE N32NDAVE. NAVE N
AVE N
AVE N
AVE N
DRIVEC. P. RAIL SYSTEM AVE N XYLONYUKON
45TH RESEARCH RD LAKE RD)HILLS-BOROGETTYS CIR.LAKE RD E
AVE N.DR.AVE. NAVE N45THAVE N AVE NAVE NAVE NMEADOW AVE N AVE NCIRAVE N AVE N AVE NAVE N AVE N27TH AVE NSUMTER39 1/2DECATUR CT.C.P. RAIL SYSTEM
ENSIGN AVE N VIRGINIA AVE NUTAH AVENUE NVIRGINIA AVENUE NAQUILA AVE NCAVELL AVENUE N
MARYLAND AVE N
LOUISIANA AVE N
WISCONSIN AVE N GETTYSBURGAVENUEJORDANAVENUE AVEHILLSBORO
62ND AVE NWAY
ALICE
ELM GROVE AVENUEMEDICINE LAKE ROAD COUNTY ROAD 70CO RD 156
C.P. RAIL SYSTEM 601/2 AVE NSHEET NUMBERDATENOSURVEYAPPROVEDDESIGNEDDRAWNPROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT
AND THAT I AM A DULY LICENSED
UNDER THE LAWS OF THE STATE OF
PRINT NAME:
SIGNATURE:
DATE:LIC. NO.REVISIONCHECKEDPlot Date: 04/06/2021 - 4:56pmDrawing name: V:\1938\active\193804913\CAD\Dwg\193804913-G001.dwgXrefs:, 193804913-BDR, BPP-30x42 THE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.
CITY OF NEW HOPE, MINNESOTA
PUBLIC WORKS FACILITY PHASE 1 IMPROVEMENTS
193804913733 Marquette Avenue, Suite 1000
Minneapolis, MN 55402
www.stantec.com
MINNESOTA
APRIL 12, 2021VICINITY MAP2021STANTEC PROJECT NO. 193804913CITY OF NEW HOPEPUBLIC WORKS FACILITYPHASE 1 IMPROVEMENTSSHEET INDEXGENERALG001PROJECT TITLE SHEETG002ARCHITECTURAL ABBREVIATIONS, INDICATION OF MATERIALS,AND SYMBOLSCIVILC001CIVIL LEGEND AND ABBREVIATIONSC002EXISTING CONDITIONS AND REMOVAL PLANC101SITE PLANC301GRADING AND EROSION CONTROL PLANC501STORM SEWER AND WATER SERVICE PLANC502STORM SEWER PROFILESC801CIVIL SITE DETAILSC802CIVIL SITE DETAILSARCHITECTURALAA001PUBLIC WORKS FACILITY EXISTING MAIN LEVEL FLOOR PLANAA002PUBLIC WORKS FACILITY EXISTING MEZZANINE LEVEL FLOOR PLANJA101PUBLIC WORKS FACILITY MAIN LEVEL DEMOLITION FLOOR PLANJA102PUBLIC WORKS FACILITY MEZZANINE LEVEL DEMOLITION FLOORPLANAA101PUBLIC WORKS FACILITY MAIN LEVEL RENOVATION FLOOR PLANAA102PUBLIC WORKS FACILITY MEZZANINE LEVEL RENOVATION FLOORPLANAA201PUBLIC WORKS FACILITY EXISTING EXTERIOR ELEVATIONSAA202PUBLIC WORKS FACILITY RENOVATED EXTERIOR ELEVATIONSAA301PUBLIC WORKS FACILITY BUILDING SECTIONSAA302PUBLIC WORKS FACILITY BUILDING SECTIONSAA303PUBLIC WORKS FACILITY TRENCH DRAIN SECTIONSAA401PUBLIC WORKS FACILITY INTERIOR ELEVATIONSAA601PUBLIC WORKS FACILITY SCHEDULES AND DETAILSAA602PUBLIC WORKS FACILITY DOOR AND WINDOW DETAILSAA801PUBLIC WORKS FACILITY ROOF PLAN AND DETAILSAB101SOILS STORAGE BUILDING FLOOR PLAN AND EXTERIOR ELEVATIONSAB301SOILS STORAGE BUILDING BUILDING SECTIONS AND DETAILSAB302SOILS STORAGE BUILDING DETAILSSTRUCTURALS001STRUCTURAL NOTESSA101PUBLIC WORKS FACILITY MAIN LEVEL STRUCTURAL FLOOR PLANSA103PUBLIC WORKS FACILITY STRUCTURAL ROOF PLANSA300PUBLIC WORKS FACILITY STRUCTURAL SECTIONSSA400PUBLIC WORKS FACILITY STRUCTURAL PARTIAL PLANSSA500PUBLIC WORKS FACILITY STRUCTURAL DETAILSSB101SOILS STORAGE BUILDING FOUNDATION PLAN AND DETAILSFIRE PROTECTIONFP101PUBLIC WORKS FACILITY MAIN LEVEL RENOVATION FIRE PROTECTION PLANFP102PUBLIC WORKS FACILITY MEZZANINE LEVEL RENOVATION FIREPROTECTION PLANPLUMBINGPA001PLUMBING SYMBOLS, LEGEND, ABBREVIATIONSPA100PUBLIC WORKS FACILITY UNDERSLAB PLUMBING DEMOLITIONPLANPA101PUBLIC WORKS FACILITY MAIN LEVEL PLUMBING DEMOLITIONPLANPA200PUBLIC WORKS FACILITY UNDERSLAB PLUMBING RENOVATIONPLANPA201PUBLIC WORKS FACILITY MAIN LEVEL PLUMBING RENOVATIONPLANPA202PUBLIC WORKS FACILITY MEZZANINE LEVEL PLUMBINGRENOVATION PLANPA501PUBLIC WORKS FACILITY PLUMBING DETAILSMECHANICALMA001MECHANICAL SYMBOLS, LEGEND, ABBREVIATIONSMA101PUBLIC WORKS FACILITY MAIN LEVEL MECHANICAL DEMOLITIONPLANMA102PUBLIC WORKS FACILITY MEZZANINE LEVEL MECHANICALDEMOLITION PLANMA103PUBLIC WORKS FACILITY ROOF LEVEL MECHANICAL DEMOLITIONPLANMA201PUBLIC WORKS FACILITY MAIN LEVEL MECHANICAL RENOVATIONPLANMA202PUBLIC WORKS FACILITY MEZZANINE LEVEL MECHANICALRENOVATION PLANMA203PUBLIC WORKS FACILITY ROOF LEVEL MECHANICALRENOVATION PLANMA501PUBLIC WORKS FACILITY MECHANICAL DETAILSMA601PUBLIC WORKS FACILITY MECHANICAL SCHEDULESMB101SOILS STORAGE BUILDING MECHANICAL PLANELECTRICALE001ELECTRICAL SYMBOLS SHEETE101ELECTRICAL SITE PLANJE201PUBLIC WORKS FACILITY MAIN LEVEL LIGHTING DEMOLITION PLANJE202PUBLIC WORKS FACILITY MEZZANINE LEVEL LIGHTING DEMOLITIONPLANJE301PUBLIC WORKS FACILITY MAIN LEVEL POWER DEMOLITION PLANJE302PUBLIC WORKS FACILITY MEZZANINE LEVEL POWER DEMOLITIONPLANJE401PUBLIC WORKS FACILITY MAIN LEVEL SYSTEMS DEMOLITION PLANEA201PUBLIC WORKS FACILITY MAIN LEVEL LIGHTING PLANEA202PUBLIC WORKS FACILITY MEZZANINE LEVEL LIGHTING PLANEA301PUBLIC WORKS FACILITY MAIN LEVEL ELECTRICAL POWER PLANEA302PUBLIC WORKS FACILITY MEZZANINE LEVEL ELECTRICAL POWERPLANEA401PUBLIC WORKS FACILITY MAIN LEVEL ELECTRICAL SYSTEMS PLANEA402PUBLIC WORKS FACILITY MEZZANINE LEVEL ELECTRICAL SYSTEMSPLANEA601PUBLIC WORKS FACILITY ELECTRICAL DETAILSEA701PUBLIC WORKS FACILITY ELECTRICAL ONE-LINE DIAGRAMEA801PUBLIC WORKS FACILITY ELECTRICAL SCHEDULESEB201SOILS STORAGE BUILDING LIGHTING AND POWER PLANCITY HALLCITY PROJECT NO. 1039NPROJECT LOCATIONKATHI HEMKENMAYORJOHN ELDERCOUNCIL MEMBERANDY HOFFECOUNCIL MEMBERMICHAEL ISENBERGCOUNCIL MEMBERJONATHAN LONDONCOUNCIL MEMBERKIRK McDONALDCITY MANAGERBERNIE WEBERDIRECTOR OF PUBLIC WORKSSUSAN RADERDIRECTOR OF PARKS AND RECREATIONSTEVE SONDRALLCITY ATTORNEYG001PROJECT TITLE SHEET
ARCHITECT
BRUCE P. PAULSON
20910
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BS
BS
TRANTRAN
TRANTRAN
G-METER
TRANTRAN
TRANTRANTRANTRAN
??
SS
SS
S
EX ADA RAMP
AND SIGNS
SALT STORAGE
DOME
SHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WASPREPAREDBYMEORUNDERMYDIRECTSUPERVISIONIHEREBYCERTIFYTHATTHISPLAN,SPECIFICATION,ORREPORTANDTHATIAMADULYLICENSEDUNDERTHELAWSOFTHESTATEOFPRINTNAME:SIGNATURE:DATE:LIC.NO.REVISION
CHECKED
PlotDate:04/06/2021-12:41pmDrawingname:V:\1938\active\193804913\CAD\Dwg\193804913-C101.dwgXrefs:,193804913-BDR,193804913-XSNO,193804913-XA1NA,193804913-XSXT,193804913-XA1XA,193804913-XSXV,193804913-XB1NA,193804913-XSSTTHECONTRACTORSHALLVERIFYANDBERESPONSIBLEFORALLDIMENSIONS.DONOTSCALETHEDRAWING-ANYERRORSOROMISSIONSSHALLBEREPORTEDTOSTANTECWITHOUTDELAY.THECOPYRIGHTSTOALLDESIGNSANDDRAWINGSARETHEPROPERTYOFSTANTEC.REPRODUCTIONORUSEFORANYPURPOSEOTHERTHANTHATAUTHORIZEDBYSTANTECISFORBIDDEN.CITYOFNEWHOPE,MINNESOTAPUBLICWORKSFACILITYPHASE1IMPROVEMENTS193804913MINNESOTAAPRIL12,2021C101 SITEPLANN
KEYNOTE LEGEND
A PROPOSED B618 CONCRETE CURB & GUTTER
B MATCH EXISTING CURB & GUTTER
C ACCESSIBLE PARKING STALL
D CHAIN LINK FENCE
E MATCH EXISTING CHAIN LINK FENCE
LEGEND
BITUMINOUS PAVEMENT - SEE
TYPICAL SECTION BELOW
A
B
A
B
B
B
A
B
A
B
A
C
A
A
B
B
B
9.0'18.0'9.0'
BITUMINOUS PAVEMENT SECTION
NO SCALE
A
C101
D
D
D
D
E
E
B
B
A
B A
B
A
BJS, EAB
DAA
DAA
BPPPROFESSIONALENGINEERDAVIDAHRENS21711--
NOTES:
1. REFER TO SITE PLAN FOR PARKING LOT LAYOUT.
2. STRIPING COLORS SHALL CONTRAST WITH THE PAVEMENT SURFACE OR AS SPECIFIED BY LOCAL CODES.
VAN
45° 4" WIDE STRIPING
@ 3'-0" SPACING.SEESITEPLANFORDIMENSION6" WHITE (TYP.)
90° ACCESSIBLE PARKING STALL STRIPING
NO SCALE
B
C101
NO
PARKING
6" WIDE WHITE
8.0'
MIN.
8.0'
MIN.
CURB & GUTTER
ADD "VAN" FOR VAN
ACCESSIBLE STALLS ONLY
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1 2 "P V C
6"PVC
6"PVC12"PVC
8"PVC15"RCP12"PVC15"RCP1 5 "R C P 24"RCP24"RCPCBMH (48")
R=892.07
I=888.27 W
I=887.67 N
I=887.47 S
CBMH (48")
R=898.39
I=892.73 S
I=892.69 W
I=891.39 E
MH (48")
R=900.75
I=893.96 S
I=893.75 N
CBMH (48")
R=898.17
I=894.12 N
I=894.02 S
I=894.02 W
SUMP=890.02
CB 2'X3'
R=898.41
I=895.54
CBMH (48")
R=901.96
I=899.81 S
I=897.14 SW
I=896.91 E
CB 27" DIA
R=903.46
I=901.96
CBMH (48")
R=903.19
I=900.99 NW
I=900.39 S
I=898.44 NE
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>l
llllllllll>>>>
>>
>>
>>
>>
>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>
MH 10 MH 11
MH 9 CBMH 8
EX CB 5
CBMH 6MH 5
MH 4MH 3
MH 2CB 1
SHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WASPREPAREDBYMEORUNDERMYDIRECTSUPERVISIONIHEREBYCERTIFYTHATTHISPLAN,SPECIFICATION,ORREPORTANDTHATIAMADULYLICENSEDUNDERTHELAWSOFTHESTATEOFPRINTNAME:SIGNATURE:DATE:LIC.NO.REVISION
CHECKED
PlotDate:04/06/2021-12:52pmDrawingname:V:\1938\active\193804913\CAD\Dwg\193804913-C501.dwgXrefs:,193804913-BDR,193804913-XSNO,193804913-XA1NA,193804913-XSXT,193804913-XA1XA,193804913-XSXV,193804913-XB1NA,193804913-XSSTTHECONTRACTORSHALLVERIFYANDBERESPONSIBLEFORALLDIMENSIONS.DONOTSCALETHEDRAWING-ANYERRORSOROMISSIONSSHALLBEREPORTEDTOSTANTECWITHOUTDELAY.THECOPYRIGHTSTOALLDESIGNSANDDRAWINGSARETHEPROPERTYOFSTANTEC.REPRODUCTIONORUSEFORANYPURPOSEOTHERTHANTHATAUTHORIZEDBYSTANTECISFORBIDDEN.CITYOFNEWHOPE,MINNESOTAPUBLICWORKSFACILITYPHASE1IMPROVEMENTS193804913MINNESOTAAPRIL12,2021C501 STORMSEWERANDWATERSERVICEPLANN
84 LF - 6" PVC FIRE SERVICE
6" WET TAP
AND VALVE
6"X45° BEND
BJS, EAB
DAA
DAA
BPPPROFESSIONALENGINEERDAVIDAHRENS21711--
REFER TO SHEET C502 FOR STORM
SEWER PROFILES.
MAINTAIN 7.5' MIN COVER
OVER WATER SERVICE.
8
"
C
I
P
CONNECT EX STORM
PIPE TO MH 3
10LF-4" DRAIN TILE
140LF-4" DRAIN TILE
85LF-4" DRAIN TILE
115LF-4" DRAIN TILE
CORE DRILL EX STRUCTURE FOR 4"
DRAIN TILE @ INV=894.71
SUBSURFACE STORMWATER
STORAGE AND FILTRATION
CHAMBERS. SEE SHEET C803.
VEST101LOBBY102CONFROOM 2105DIRECTOR106OFFICE108OFFICE109OFFICE110OFFICE111VEST112CLERICAL103WORKROOM115FILEROOM116PRINTROOM117LUNCHROOM125CONFROOM127KITCHEN126STORAGE135ELEC137VEHICLEPARKING136CENTRAL GARAGESTORAGE133LOCKERS123WOMEN121MEN122OFFICE118FITNESSROOM120PARTSROOM139COMPRESSORROOM141HALLWAY107ADATOILET131190'-0"
7'-4"14'-0"16'-0"3'-4"12'-0"14'-0"14'-0"14'-0"14'-8"14'-0"12'-8"14'-0"2'-8"14'-0"3'-4"14'-0"6'-0"COPY104HALLWAY124HALLWAY
114 HALLWAY113JAN128WOMEN129MEN130HALLWAY119HALLWAY132STAIR 'A'1401MAIN LEVEL RENOVATION FLOOR PLAN04'8'16'19'-0"8"44'-4"16'-0"72'-4"46'-4"
8"4'-0"
8'-8"
8"3'-4"UP166'-0"72'-4"34'-4"4'-0"6'-0"4'-0"6'-0"4'-0"12'-0"27'-4"8"AA2021AA2022AA2026AA2024MECHANICSBAY134VEHICLEPARKING142VEHICLEPARKING1438"OFFICE138STORAGE14516'-0"10'-0"8"10'-8"8"4'-0"3'-4"4'-0"3'-4"4'-0"12'-0"
6'-5"8'-0"
25'-4"EEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEE120-1
145-1139-1139-2141-1143-1
143-2143-3 AA3011AA3021AA3013AA3022AA3023AA3024AA3012W1W1W1NEW 10'-0" HIGHOPNG143-4143-5 AA4011AA4012AA4013AA4014AA4015AA4016AA4017NOTE:NEW VINYL FLOORINGPATTERN TO MATCH EXISTUNDER ALTERNATE NO. 2DASHED LINES INDICATE EXISTCABINETS AND RADIAL ARMSAW TO BE RELOCATED BYOWNERAREA SHADED THUSINDICATES EXTENT OF NEW 6"CONC FLOOR SLAB TO ALIGNW/ EXIST FLOOR SLABAREA SHADED THUSINDICATES EXTENT OF NEW 6"CONC FLOOR SLAB TO ALIGNW/ EXIST FLOOR SLAB ANDMATCH EXIST SLOPE TOTRENCH DRAINS4'-0"4'-8"4'-0"4'-0"15'-4"4'-0"15'-4"4'-0"119-1132-1 101-1AA3031AA3032AREA SHADED THUSINDICATES EXTENT OF NEW 6"CONC FLOOR SLAB TO ALIGNW/ EXIST FLOOR SLAB ANDMATCH EXIST SLOPE TOTRENCH DRAINSAREA SHADED THUSINDICATES EXTENT OF NEW 6"CONC FLOOR SLAB TO ALIGNW/ EXIST FLOOR SLAB ANDMATCH EXIST SLOPE TOTRENCH DRAINSNEW TRENCH DRAIN-SLOPETO SAND INTERCEPTORNEW SAND INTERCEPTORCONC FRAME, GALV STLANGLE FRAME AND HEAVYDUTY GRATINGNEW TRENCH DRAIN-SLOPETO SAND INTERCEPTORAA3032NEW SAND INTERCEPTORCONC FRAME, GALV STLANGLE FRAME AND HEAVYDUTY GRATINGAA3031AA3031NEW TRENCH DRAIN-SLOPETO SAND INTERCEPTORSHEET NUMBERDATENOSURVEYAPPROVEDDESIGNEDDRAWNPROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT
AND THAT I AM A DULY LICENSED
UNDER THE LAWS OF THE STATE OF
PRINT NAME:
SIGNATURE:
DATE:LIC. NO.REVISIONCHECKEDPlot Date: 04/05/2021 - 10:54amDrawing name: V:\1938\active\193804913\CAD\Dwg\193804913-AA101.dwgXrefs:, 193804913-BDR, 193804913-XA1NA, BPP-30x42 THE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.
CITY OF NEW HOPE, MINNESOTA
PUBLIC WORKS FACILITY PHASE 1 IMPROVEMENTS
193804913733 Marquette Avenue, Suite 1000
Minneapolis, MN 55402
www.stantec.com
MINNESOTA
APRIL 12, 2021AA101MAIN LEVEL RENOVATION FLOOR PLAN
PUBLIC WORKS FACILITY
BPPBPPARCHITECT
BRUCE P. PAULSON
20910
190'-0"
7'-4"14'-0"16'-0"3'-4"12'-0"14'-0"14'-0"14'-0"14'-8"14'-0"12'-8"14'-0"20'-0"14'-0"6'-0"
26'-8"4'-0"12'-8"4'-0"24'-0"4'-0"24'-8"4'-0"23'-4"4'-0"21'-4"14'-0"23'-4"1MEZZANINE LEVEL RENOVATION FLOOR PLAN04'8'16'19'-0"8"30'-0"4'-0"8'-0"13'-8"8'-8"
8"3'-11"DN47'-4"4'-0"8'-0"4'-0"28'-0"4'-0"8'-0"4'-0"AA2021AA2022AA2026AA20244'-0"9'-4"10'-0"22'-8"
3'-11"DNUP4'-0"4'-0"8'-0"4'-0"30'-8"47'-4"OFFICE205PLANSTORAGE206STORAGEROOM201PARTSMEZZANINE203STAIR 'A'204UPPER SPACE OFVEHICLE PARKING136UPPER SPAC E OF VEHICLE PARKING143UPPER SPACE OFVEHICLE PARKING142UPPER SPACE OFMAINTENANCE SHOP134MEZZANINE202UPPER SPACE OFELEC ROOM13729'-4"4'-0"201-1205-1
206-1
203-1
AA3011AA3021AA3013AA3022AA3023AA3024W2AA30127'-4"8 T @ 11"4'-6"7'-2"W3W3W3W3W3W3W3W3W3W3W3W3W3W312'-8"11'-0"AA4018RELOCATED EXIST WATERHEATER-SEE MECH DWGSSHEET NUMBERDATENOSURVEYAPPROVEDDESIGNEDDRAWNPROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT
AND THAT I AM A DULY LICENSED
UNDER THE LAWS OF THE STATE OF
PRINT NAME:
SIGNATURE:
DATE:LIC. NO.REVISIONCHECKEDPlot Date: 04/05/2021 - 10:55amDrawing name: V:\1938\active\193804913\CAD\Dwg\193804913-AA102.dwgXrefs:, 193804913-BDR, 193804913-XA2NA, BPP-30x42 THE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.
CITY OF NEW HOPE, MINNESOTA
PUBLIC WORKS FACILITY PHASE 1 IMPROVEMENTS
193804913733 Marquette Avenue, Suite 1000
Minneapolis, MN 55402
www.stantec.com
MINNESOTA
APRIL 12, 2021AA102MEZZANINE LEVEL RENOVATION FLOOR PLAN
PUBLIC WORKS FACILITY
BPPBPPARCHITECT
BRUCE P. PAULSON
20910
1RENOVATED NORTH ELEVATION04'8'16'2RENOVATED WEST ELEVATION04'8'16'3RENOVATED SOUTH ELEVATION04'8'16'4RENOVATED EAST ELEVATION04'8'16'W1W2W3W1W1W3W3W3W3W3W3W3W3W3W3W3W3W3NEW TRANSLUCENT WALL PANELW/ NEW REINF CMU OPNG-BASE BIDNEW TRANSLUCENT WALL PANELW/ NEW REINF CMU OPNG-BASE BIDNEW TRANSLUCENT WALL PANELW/ NEW REINF CMU OPNG-ALTERNATE NO. 1NEW TRANSLUCENT WALL PANELW/ NEW REINF CMU OPNG-ALTERNATE NO. 1NEW TRANSLUCENT WALL PANELW/ NEW REINF CMU OPNG-ALTERNATE NO. 1NEW TRANSLUCENT WALL PANELW/ NEW REINF CMU OPNG-ALTERNATE NO. 1NEW TRANSLUCENT WALL PANELW/ NEW REINF CMU OPNG-ALTERNATE NO. 1NEW TRANSLUCENT WALL PANELW/ NEW REINF CMU OPNG-ALTERNATE NO. 1NEW UPWARD ACTING SECTIONALDOOR W/ NEW REINF CMU OPNG-BASE BIDNEW UPWARD ACTING SECTIONALDOOR W/ NEW REINF CMU OPNG-BASE BIDNEW HM DOOR AND FRAME-PAINTEDW/ NEW REINF CMU OPNG-BASE BIDNEW UPWARD ACTING SECTIONALDOORS IN EXIST OPNG-ALTERNATE NO. 5NOTE:NEW CMU AT NEW OPNGS WILLREQUIRE NEW PAINT SYSTEM TOMATCH EXIST ADJACENT COLORSNOTE:NEW CMU AT NEW OPNGS WILLREQUIRE NEW PAINT SYSTEM TOMATCH EXIST ADJACENT COLORSNOTE:NEW CMU AT NEW OPNGS WILLREQUIRE NEW PAINT SYSTEM TOMATCH EXIST ADJACENT COLORSNEW CMU INFILL AT REMOVEDEXHAUST FAN-PAINT TO MATCHEXIST ADJACENT CMUSHEET NUMBERDATENOSURVEYAPPROVEDDESIGNEDDRAWNPROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT
AND THAT I AM A DULY LICENSED
UNDER THE LAWS OF THE STATE OF
PRINT NAME:
SIGNATURE:
DATE:LIC. NO.REVISIONCHECKEDPlot Date: 04/05/2021 - 11:03amDrawing name: V:\1938\active\193804913\CAD\Dwg\193804913-AA202.dwgXrefs:, 193804913-BDR, 193804913-XAENA, BPP-30x42 THE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.
CITY OF NEW HOPE, MINNESOTA
PUBLIC WORKS FACILITY PHASE 1 IMPROVEMENTS
193804913733 Marquette Avenue, Suite 1000
Minneapolis, MN 55402
www.stantec.com
MINNESOTA
APRIL 12, 2021AA202RENOVATED EXTERIOR ELEVATIONS
PUBLIC WORKS FACILITY
BPPBPPARCHITECT
BRUCE P. PAULSON
20910
3'-4"51'-4"61'-4"
2'-0"18'-4"1'-0"18'-8"1'-0"18'-4"2'-0"1'-8"2'-0"4'-0"14'-0"5'-4"14'-0"6'-0"14'-0"4'-0"1SOILS STORAGE BUILDING FLOOR PLAN04'8'16'23452WEST ELEVATION04'8'16'3SOUTH ELEVATION04'8'16'4EAST ELEVATION04'8'16'5NORTH ELEVATION04'8'16'5'-0"4'-0"18'-0"1244" CMUINSULATED ROLLINGSERVICE DOORS4" CMUPREFINISHED METSTANDING SEAMROOF PANELS5'-0"4'-0"18'-0"1242'-8"ROOF TRUSS BEARING6'-0" HIGH CONCRETEWALL6'-0" HIGH CONCRETEWALL2'-8"3'-4 1/2"RO45'-3 1/2"1'-0"3'-4"1'-0"3'-4"4" CMUNORTH BAYB101CENTERBAYB102SOUTHBAYB103B101-1B101-2B102-1B103-1
PIPE BOLLARDS-SEEDETAIL 6 THIS SHEET2'-8"4" CMU4" CMUPREFINISHED METSTANDING SEAMROOF PANELSROOF TRUSS BEARING4" CMUAB3011AB3012ROOM FINISH SCHEDULEROOMNOROOM NAMEMATLFINFLOORBASE MATLNORTH MATLNORTH FINSOUTH MATLSOUTH FINEAST MATLEAST FINWEST MATLWEST FINWALLSMATLFINHEIGHTCEILINGNOTESB101B102B103NORTH BAYCENTER BAYSOUTH BAYCONCCONCCONCSL-2SL-2SL-2CONCCONCCONCCONC/CMUCONCCONC---CONCCONCCONC/CMU---CONC/CMUCONC/CMUCONC/CMU---CONC/CMUCONC/CMUCONC/CMU---METMETMET---24'-0"24'-0"24'-0"---DOOR AND FRAME SCHEDULENUMBERWIDTHHEIGHTTHICKSIZEMATLTYPEGLAZDOORMATLTYPEHEADJAMBSILLDETAILFRAMEFIRERATINGHARDWAREGROUPNOTESB101-1B101-2B102-1B103-13'-0"14'-0"14'-0"14'-0"7'-0"22'-0"22'-0"22'-0"1 3/4"1 3/4"1 3/4"1 3/4"HMMETMETMETFRSD-2RSD-2RSD-2----HMMETMETMET1---1/AB3025/AB3025/AB3025/AB3022,3/AB3026,7/AB3026,7/AB3026,7/AB3024/AB302-------E-114.4202020----8'-0"4'-0"11'-4"4'-0"12'-0"4'-0"8'-0"8'-8"4'-0"16'-0"4'-0"16'-0"4'-0"8'-8"8'-0"4'-0"12'-0"4'-0"11'-4"4'-0"8'-0"AB3012AB3011AB3011AB3012WINDOW SCHEDULELETTERFRAMEMATLWIDTHHEIGHTSIZESTYLEGLAZINGTYPEDETAILSNOTESBW1MET4'-0"5'-8"-08 45 138,9,10/AB302-4" CMU4" CMU5'-8"14'-4"TRANSLUCENT WALLPANELS5'-8"14'-4"5'-8"14'-4"TRANSLUCENT WALLPANELSBW1BW1BW1BW1BW1BW1BW1BW1BW1PIPE BOLLARDS-SEEDETAIL 6 THIS SHEETPIPE BOLLARDS-SEEDETAIL 6 THIS SHEETPIPE BOLLARDS-SEEDETAIL 6 THIS SHEETNOTE:4" CMU TO BEPAINTED TO MATCHPUBLIC WORKSFACILITY COLORSFDOOR HEIGHT
SEE SCHEDULE
DOOR WIDTHSEE SCHEDULE2"2"4"1DOOR FRAME TYPEDOOR TYPESRSD-2BW1WINDOW TYPE5'-8"14'-4"4'-0"3'-6"6"3'-6"ROUNDED CONCRETE CAP6"∅ SCHED 80 GALV STL PIPEBOLLARD FILLED W/ CONC-PAINT ABOVE GRADESURFACES WITH 2 COATSPAINT, COLOR AS SELECTEDSLOPE TO DRAIN1/2" EXP MATL AND SLNTAROUND PIPECONCRETE APRON1'-6" DIAMETERCONCRETE FOOTINGPIPE BOLLARD DETAIL601'2'4'SHEET NUMBERDATENOSURVEYAPPROVEDDESIGNEDDRAWNPROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT
AND THAT I AM A DULY LICENSED
UNDER THE LAWS OF THE STATE OF
PRINT NAME:
SIGNATURE:
DATE:LIC. NO.REVISIONCHECKEDPlot Date: 04/05/2021 - 12:18pmDrawing name: V:\1938\active\193804913\CAD\Dwg\193804913-AB101.dwgXrefs:, 193804913-XB1NA, 193804913-BDR, 193804913-XBENA, BPP-30x42 THE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.
CITY OF NEW HOPE, MINNESOTA
PUBLIC WORKS FACILITY PHASE 1 IMPROVEMENTS
193804913733 Marquette Avenue, Suite 1000
Minneapolis, MN 55402
www.stantec.com
MINNESOTA
APRIL 12, 2021AB101FLOOR PLAN AND ELEVATIONS
SOILS STORAGE BUILDING
BPPBPPARCHITECT
BRUCE P. PAULSON
20910
I:\RFA\P&R\ARENA\2021\South Rink Roof #1058\Award Contract for Skylight\8.2 Q & R ‐ Award contract Arena Skylight.docx
Request for Action
April 12, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: Parks & Recreation
By: Susan Rader, Director
Agenda Title
Resolution authorizing the purchase and appropriation of funds in the amount of $162,304.00 for the
replacement of the skylight at the New Hope Ice Arena by W. L. Hall Company (Improvement Project No.
1058)
Requested Action
Staff is recommending that the City Council approve this resolution and award a contract to W. L. Hall
Company for replacement of the skylight at the New Hope Ice Arena (Improvement Project No. 1058) in the
amount of $162,304.00.
It is anticipated that the replacement would be completed this summer.
Background
The Ice Arena is located 4949 Louisiana Avenue North. The original facility was built in 1975 and included
one sheet of ice, office space, locker rooms, Zamboni room, concession stand and restrooms. The community
room was added above the office space in 1979.
In 1996, a second sheet of ice with additional locker rooms and meeting rooms was added along the south
side of the original building. The project also included a skylight along the east side of the building. The
south rink roof was identified for replacement in 2021 and on January 11, 2021, the City Council approved the
plans and specifications and authorized the advertisement of bids for the roof improvements.
As part of the roof replacement bids, an alternate was added to furnish and install a new insulated
translucent panel skylight system to replace the existing quarter barrel‐vault translucent skylight. The
existing skylight is at the end of its 25‐year life expectancy and needs replacement. The current design holds
snow until a large amount of snow has built up and then it suddenly slides off. When this occurs, it blocks
the emergency exit, makes the sidewalk hard to keep clean and continues to damage the building lights
located below the skylight. For the replacement, a skylight with a 45‐degree slope was specified to keep the
snow buildup from occurring.
On February 22, 2021, the City Council reviewed the roof replacement bids from seven contractors, which
included the skylight replacement alternate. Staff felt that replacement of the skylight was extremely
important, but that lower quotes could be obtained if the skylight replacement was done as a stand‐alone
project. The City Council was in agreement and awarded the roof replacement contract to Jackson &
Associates in the amount of $194,000, but did not award the skylight alternate. The Council also approved
staff proceeding with obtaining skylight replacement quotes to bring forward at a future council meeting.
Agenda Section
Development &
Planning
Item Number
8.2
Request for Action, Page 2
Quotes for the skylight replacement were sought from three companies including W. L. Hall Company;
Mays, Maune, McWard Architectural Products; and Specialty Contracting and SGH – A Division of SGH
Redglaze Holdings, Inc.
During the quote process, it was determined that the new skylight frame would need to be extended higher
by an additional 2‐3” to keep from impacting the existing sprinkler heads, which are located just below the
current skylight. This change will also result in a slightly steeper slope of the skylight panels, which would be
an additional benefit to keep the snow from accumulating. Because of this adjustment, additional EFIS work
totaling $30,650, would need to take place above the skylight. Instead of having the skylight contractor sub‐
contract the work, staff feels that it is appropriate to have this work completed by the roof contractor when all
of the other EFIS repairs are taking place. As this work is on the outside of the building, it will provide
consistency in the look of the product. A change order for the work would be added to the Jackson &
Associates contract.
An alternative would be to relocate the sprinkler heads, but the city engineers felt the cost would be similar to
the additional EFIS work and would also require patching the holes in the interior walls and painting.
If the skylight replacement had been done as part of the roof improvement contract, there is a good chance
that the sprinkler head placement would have resulted in a change order for both the additional EFIS work
and the skylight frame and panel adjustments.
One quote was received for the skylight replacement. After discussing with Assistant City Attorney Stacy
Woods, staff is recommending the low quote from W. L. Hall Company.
Company Cost
W. L. Hall Company $162,304.00
Mays, Maune, McWard Architectural Products and Specialty Contracting No quote rec’d
SGH – A Division of SGH Redglaze Holdings, Inc. No quote rec’d
Stantec has worked with W. L. Hall Company on previous projects and has been pleased with their work. It
should also be noted that W. L. Hall is a leader in the skylight installment industry and is the company who
had provided pricing information to the contractors who had bid on the skylight alternate as part of the roof
improvement project.
Recommendation
It is the recommendation of staff and the city engineer that the City Council award the low quote of
$162,304.00 to W. L. Hall Company for replacement of the skylight at the New Hope Ice Arena, improvement
project #1058, with the understanding that a change order will be approved for the additional EFIS work.
Funding
This project is included in the 2021 CIP and the 2021 Ice Arena budget as shared with the Council during 2021
budget discussions. The budget estimate for the full roof project was originally $750,000, and recently
Request for Action, Page 3
reduced to $500,000. The recommended quote from W. L. Hall Company for the skylight replacement is
$162,304.00.
The funding source will be the Ice Arena Fund, however staff and AEM recommend an interfund loan from
the Temporary Financing Fund, which will be paid back over 15 years. A resolution will be brought forward
to the City Council at a future meeting.
Even with the additional EFIS work needed, approximately $35,000 will be saved by completing the skylight
project as a stand‐alone project versus if it had been included as part of the roof improvement contract.
The cost breakdown of the project:
Improvement Project #1058 Totals
New Roof (25‐year TPO) – Jackson & Associates $194,000.00
Change Order #1 – EFIS Repair for Skylight $30,650.00
Change Order #1 – Safety Walkway Pads $12,000.00
Indirect Costs $28,000.00
Sub Total – Roof Replacement $264,650.00
Skylight ‐ W. L. Hall Company $162,304.00
Indirect Costs $9,000.00
Sub Total – Skylight Replacement $171,304.00
Estimated Total Roof Improvement Project Costs $435,954.00
Amount Budgeted $500,000.00
Attachments
Resolution
Stantec Engineer’s Letter
Quote from W. L. Hall Company
Project Drawings
2021 CIP List
City of New Hope
Resolution No. 2021‐
Resolution authorizing the purchase and appropriation of funds in the amount of $162,304.00
for the replacement of the skylight at the New Hope Ice Arena
by W. L. Hall Company (Improvement Project No. 1058)
WHEREAS, the city of New Hope prepares a ten‐year Capital Improvement Program (CIP) as a guiding
document for equipment acquisition and improvement projects to assist with the preparation of
each annual operating budget; and,
WHEREAS, having safe, well maintained facilities is important; and,
WHEREAS, staff recommends replacement of the skylight at the New Hope Ice Arena by W. L. Hall
Company; and,
WHEREAS, the funding source for this project is the Ice Arena Fund.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of New Hope, Minnesota, that the
appropriation of $162,304.00 from the Ice Arena Fund for payment to W. L. Hall Company for the
replacement of the skylight at the New Hope Ice Arena is hereby authorized.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 12th day of April,
2021.
Mayor
Attest:
City Clerk
Stantec Architecture Inc.
733 Marquette Avenue, Suite 1000 Minneapolis MN 55402
April 1, 2021
Honorable Mayor and City Council
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428
Re: New Hope Arena Skylight Replacement
City Project No. 1058
Stantec Project No. 193805181
Quote Results
Dear Honorable Mayor and City Council:
Quotes were opened for the New Hope Arena Skylight Replacement project on March 16, 2021.
Transmitted herewith is a copy of the quote received for your information and file.
There was a total of 1 quote received . The following summarizes the results of the Quote
received:
Contractor Total Quote
W. L. Hall Company $162,304.00
This Quote has been reviewed and found to be in order.
If the City Council wishes to award the Project, then W. L. Hall Company should be awarded the
Project in the amount of $162,304.00.
Should you have any questions, please feel free to contact me.
Sincerely,
STANTEC ARCHITECTURE INC.
Bruce P. Paulson, RA
Senior Project Manager / Architect
Phone: (612) 712-2108
Cell: (651) 492-9089
bruce.paulson@stantec.com
Enclosure
NEW HOPE ARENA
NEW HOPE, MINNESOTA
PROJECT SITE PLAN
PROJECT SHEET INDEX
GENERAL
G001 PROJECT TITLE SHEET
G002 ABBREVIATIONS, INDICATION OF MATERIALS, AND SYMBOLS
CIVIL
C101 EXISTING SITE PLAN
ARCHITECTURAL
A101 EXISTING MAIN LEVEL FLOOR PLAN
A201 EXTERIOR ELEVATIONS
A301 BUILDING SECTIONS AND DETAILS
A801 PARTIAL ROOF PLANS AND DETAILS
PROJECT
LOCATION
SKYLIGHT REPLACEMENT
CITY PROJECT NO. 1058
G001 PROJECT TITLE SHEETSHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OF PRINT NAME: SIGNATURE:DATE:LIC. NO.REVISION
CHECKED
Plot Date: 02/26/2021 - 7:47pmDrawing name: V:\1938\active\193805181\CAD\Dwg\193805181S-G001.dwgXrefs:, BPP-30x42, 193805181S-BDRTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.NEW HOPE, MINNESOTANEW HOPE ARENA SKYLIGHT REPLACEMENT193805181733 Marquette Avenue, Suite 1000Minneapolis, MN 55402www.stantec.comCITY PROJECT NO. 1058BPP
BPPARCHITECTMINNESOTABRUCE P. PAULSONMARCH 4, 202120910
LC
@
#
∅
<
&
INDICATION OF MATERIALS
PARTICLE BOARD
GYPSUM BOARD,
PLASTER, SAND,
CARPET
METAL
FRAMING
WOOD BLOCKING OR
OR QUARRY)
TILE (CERAMIC
MASONRY UNIT
CONCRETE
IN PLACE/PRECAST
CONCRETE - CAST
FILLS
EARTHWORK
EXPANSION MATERIAL
ACOUSTICAL MATERIAL
INSULATION
PLYWOOD
WOOD (FINISH)
STONE
BRICK
TERRAZZO
GRADE
W
V
U
M
E
SYMBOLS
ARCHITECTURAL ABBREVIATIONS
A
B
C
D
F
G
H
I
J
K
L
N
O
P
Q
R
S
T
1
L
COLUMN GRID LINES
REFERENCE TO DETAIL ON LARGE SHEET
Detail Number
Sheet Number
1
A501
ROOM IDENTIFICATION
OFFICE
Room Name
Room Number
Floor
DRAWING SHEET NUMBERS Dimension Line
Note Leaders
Match Line
Center Line-C
Or Fin. Fl. Line
Existing Partitions
To Be Removed.
Existing Partitions
To Remain.
New Window
Relocate Existing RE
OR
Existing Door
To Be Removed.
And Frame
L
(Example Shows
Indicate New Material
Hatching Will
Metal Stud Partition)
DISCIPLINE
DETAIL ELEVATION
MISCELLANEOUS IDENTIFICATION
New Door In
Existing Wall
Existing Plumbing Fixtures,
Casework, Or Equipment
To Be Removed
To Remain
Casework, Or Equipment
Existing Plumbing Fixtures,
New Partition W/
Reference Bubble
1
Revision Triangle &
Cloud For Area Revised
By Bulletin Or Addenda
1 Key Note
102A
Door
Number - See
Room Opening
Schedule
To Remain E Existing Door
Door, Frame and
Hardware
SHEET NUMBER
FLOOR OR
07 Medical Equipment
Reference Bubble -
See Project Manual
Medical Equipment
Schedule For Description
Of Equipment
1
A
EXISTING
126
Existing Window
To Be Removed.
New Louver
L
1
A201
Broken Line Line
Above Or Below Or
N.I.C. Or
Future Equipment
AND
ANGLE
AT
CENTER LINE
PHASE OR DIAMETER
POUND OR NUMBER
AB ANCHOR BOLT
ACFL ACCESS FLOOR
ACOUS ACOUSTICAL
ACT ACOUSTICAL CEILING TILE
AD AREA DRAIN
ADA AMERICAN DISABILITIES ACT
ADD ADDENDUM
ADDL ADDITIONAL
ADJ ADJUST/ABLE
ADJ ADJACENT
ADMIN ADMINISTRATION
AFF ABOVE FINISH FLOOR
AHU AIR HANDLING UNIT
ALT ALTERNATE
ALUM ALUMINUM
AMEND AMENDMENT
ANUN ANNUNCIATOR
AP ACCESS PANEL
APC ARCHITECTURAL PRECAST CONCRETE
APPROX APPROXIMATE
ARCH ARCHITECTURAL
AUTO AUTOMATIC
AWT ACOUSTICAL WALL TREATMENT
BA BUILDING ACCESSORY
BBD BULLETIN BOARD
BC BRICK COURSES
BD BOARD
BFE BOTTOM FOOTING ELEVATION
BG BUMPER GUARD
BIT BITUMINOUS
BKT BRACKET
BLDG BUILDING
BLKG BLOCKING
BLT BORROWED LIGHT
BLW BELOW
BM BEAM
BO BY OWNER
BOF BY OWNER FUTURE
BOT BOTTOM
BR BRICK
BRG BEARING
BRL BRICK LEDGE
BSMT BASEMENT
BTWN BETWEEN
BULL BULLETIN
BUR BUILT-UP ROOFING
C CHANNEL
CDISP CUP DISPENSER
CAB CABINET
CG CORNER GUARD
CH COAT HOOK
CJT CONTROL/CONTRACTION JOINT
CL CENTER LINE
CCTV CLOSED CIRCUIT TELEVISION
CD COILING DOOR
CG COILING GRILLE
CL CLASS
CLG CEILING
CLR CLEAR
CM CONSTRUCTION MANAGER
CMU CONCRETE MASONRY UNIT
CO CLEANOUT
CO CASED OPENING
COL COLUMN
COMB COMBINATION/-ED
CONC CONCRETE
CONF CONFERENCE
CONN CONNECT/-ED,/-ION
CONST CONSTRUCTION
CONT CONTINUE/OUS
CONTR CONTRACT/OR
COORD COORDINATE
CORR CORRIDOR
CPT CARPET
CT CERAMIC TILE
CTR CENTER
CTSK COUNTERSUNK
CTOP COUNTERTOP
CUH CABINET UNIT HEATER
CW CURTAIN WALL
CW COLD WATER
CYL CYLINDER
D DEPTH OR DEEP
DEMO DEMOLITION
DEPR DEPRESSION
DEPT DEPARTMENT
DET DETAIL/S
DF DRINKING FOUNTAIN
DIA DIAMETER
DIAG DIAGONAL
DIFF DIFFUSER
DIM DIMENSION
DISP DISPENSER
DIST DISTRIBUTION
DIV DIVISION
DJT DUMMY JOINT
DN DOWN
DP DEMOUNTABLE PARTITION
DP DATA PROCESSING
DR DOOR
DS DOWNSPOUT
DW DUMBWAITER
DWG DRAWING
DWLS DOWELS
EXIST EXISTING
EC ELECTRIC CABINET
EF EXHAUST FAN
EIFS EXTERIOR INSULATION
AND FINISH SYSTEM
EJT EXPANSION JOINT
EL ELEVATION
ELEC ELECTRICAL
ELEV ELEVATOR
EMERG EMERGENCY
ENCL ENCLOSURE
ENTR ENTRANCE
EO ELECTRICAL OUTLET
EQ EQUAL
EQUIP EQUIPMENT
ES END SECTION
EWC ELECTRIC WATER COOLER
EXA EXHAUST AIR
EXC EXCAVATE/-ED/-ION
EXH EXHAUST HOOD
EXP EXPANSION
EXT EXTERIOR
FA FIRE ALARM
FB FIRE BLANKET
FBR FACE BRICK
FD FLOOR DRAIN
FDN FOUNDATION
FDV FIRE DEPARTMENT VALVE
FE FIRE EXTINGUISHER
FGS FOAM GASKET SEAL
FH FIRE HOSE
FHP FULL HEIGHT PARTITION
FHV FIRE HOSE VALVE
FIN FINISH
FIXT FIXTURE
FL FLOOR
FL FLOW LINE
FLASH FLASHING
FLEX FLEXIBLE
FLG FLANGE
FLUOR FLUORESCENT
FP FIRE PROOFING
FRMG FRAMING
FS FULL SIZE
FS FLOOR SINK
FSTOP FIRESTOPPING
FT FOOT/FEET
FTG FOOTING
FTR FIN TUBE RADIATION
FURR FURRING
FUT FUTURE
GA GAUGE
GAL GALLONS
GALV GALVANIZED
GB GRAB BAR
GB GRADE BEAM
GC GENERAL CONTRACTOR
GEN GENERATOR
GEN GENERAL
GL GLASS
GMU GLASS MASONRY UNIT
GR GRADE
GYB GYPSUM BOARD
GYP SHTG GYPSUM SHEATHING
H HEIGHT
HB HOSE BIB
HD HAND DRYER
HDCP HANDICAP
HDR HEADER
HDW HARDWARE
HM HOLLOW METAL
HORIZ HORIZONTAL
HPT HIGHPOINT
HR HANDRAIL
HT HEIGHT
HTR HEATER
HVAC HEATING, VENTILATING, AIR
CONDITIONING
HW HOT WATER
HWD HARDWOOD
IC INTERCOM
ID INSIDE DIAMETER
IM-FP INTUMESCENT MASTIC FIREPROOFING
IN INCH
INSUL INSULATION
INT INTERIOR
ISO ISOLATION
JAN JANITOR
JB JUNCTION BOX
JST JOIST
JT JOINT
KO KNOCK OUT
L ANGLE
L LAVATORY
LAV LAVATORY
LB POUND
LCD LINEAR CEILING DIFFUSER
LF LINE FIGURED
LIN LINEAR
LKR LOCKER
LLH LONG LEG HORIZONTAL
LLV LONG LEG VERTICAL
LMC LINEAR METAL CEILING
LOC LOCATION OR LOCATE
LPT LOW POINT
LS LAWN SPRINKLING
LT LIGHT
LTG LIGHTING
LVR LOUVER
LWC LINEAR WOOD CEILING
M MIDDLE
MAN MANUAL
MATL MATERIAL
MAX MAXIMUM
MBD MARKER BOARD
MC MEDICINE CABINET
MCU MODULAR COOLING UNIT
MECH MECHANICAL
MEMB MEMBRANE
MET METAL
MEZZ MEZZANINE
MFR MANUFACTURER
MH MANHOLE
MHC MATERIAL HANDLING CONVEYOR
MIN MINIMUM
MIR MIRROR
MISC MISCELLANEOUS
MO MASONRY OPENING
MONO MONOLITHIC
MPC METAL PAN CEILING
MPU MULTI-PURPOSE UNIT
MTD MOUNTED
MTR MOTOR
MULL MULLION
NA NOT APPLICABLE
NIC NOT IN CONTRACT
NO NUMBER
NOM NOMINAL
NRC NOISE REDUCTION COEFFICIENT
NT NOTE
NTS NOT TO SCALE
OC ON CENTER
OD OUTSIDE DIAMETER
OFF OFFICE
OH OVERHEAD
OP OPERABLE PARTITION
OPER OPERATOR
OPNG OPENING
OPP OPPOSITE
ORD OVERFLOW ROOF DRAIN
PART PARTITION
PB PUSH BUTTON
PC PRECAST CONCRETE
PCD PAPER CUP DISPENSER
PED PEDESTAL
PL PLATE
PL PROPERTY LINE
PLAM PLASTIC LAMINATE
PLBG PLUMBING
PLS PLASTER
PLW PLYWOOD
PNL PANEL
PR PAIR
PRELIM PRELIMINARY
PRES PLASTIC RESIN
PRESS PRESSURE
PRIM PRIMARY
PROJ PROJECTION
PRV POWER ROOF VENTILATOR
PT PAINT
PTC PAPER TOWEL CABINET
PTR PRINTER
PVC POLYVINYL CHLORIDE
QT QUARRY TILE
R RADIUS
R RISER
RA RETURN AIR
RAD RADIATION
RB RESILIENT BASE
RD ROOF DRAIN
RE RELOCATE EXISTING
REC RECESSED
REF REFERENCE
REFR REFRIGERATOR
REG REGISTER
REINF REINFORCE/-ED/-ING
REM REMOVE
REQD REQUIRED
RET RETAINING
REV REVERSE
REV REVISE
RF RESILIENT FLOOR
RH ROOF HATCH
RM ROOM
RO ROUGH OPENING
RS ROUGH SLAB
RWC RAIN WATER CONDUCTOR
S SINK
SCHED SCHEDULE
SD SHOWER DRAIN
SD SMOKE DAMPER
SDISP SOAP DISPENSER
SECT SECTION
SECY SECRETARY
SF STORE FRONT
SF SQUARE FOOT
SH SHOWER
SHD SHOWER HEAD
SHT SHEET
SHTG SHEATHING
SIM SIMILAR
SL SEALER
SLNT SEALANT
SLV SLEEVE
SM SURFACE MOUNTED
SNC SANITARY NAPKIN CABINET
SND SANITARY NAPKIN DISPOSER
SOG SLAB ON GRADE
SP STANDPIPE
SPC SPECIMEN PASS THROUGH CABINET
SPEC SPECIFICATIONS
SPR SINGLE PLY ROOF
SQ SQUARE
SQ YD SQUARE YARD
SR SERVICE RECEPTOR
SS SERVICE SINK
SST STAINLESS STEEL
ST STREET
ST STONE TILE
STC SOUND TRANSMISSION
STD STANDARD
STL STEEL
STN STONE
STNL STONE LEDGE
STOR STORAGE
STRUCT STRUCTURAL
STS STEEL STRUCTURE
SUPV SUPERVISOR
U URINAL
UC UNDERCUT
UFD UNDER FLOOR DUCT
UG UNDERGROUND
UH UNIT HEATER
UNFIN UNFINISHED
UNO UNLESS NOTED OTHERWISE
US UTILITY SHELF
UTIL UTILITY
VC VALVE CABINET
VENT VENTILATION
VERT VERTICAL
VEST VESTIBULE
VTR VENT THROUGH ROOF
W WIDTH/WIDE
W WIDE FLANGE
W/WITH
W/O WITHOUT
WC WATER CLOSET
WC WALL COVERING
WD WOOD
WDW WINDOW
WG WALL GUARD
WH WALL HYDRANT
WHCH WHEELCHAIR
WHTR WATER HEATER
WP WATERPROOF
WR WASTE RECEPTACLE
WS WEATHERSTRIP
WSCT WAINSCOT
WT WINDOW TREATMENT
WT WEIGHT
WW WOOD WINDOW
WWF WELDED WIRE FABRIC
SUSP SUSPENDED
SW STEEL WINDOWS
SW SWITCH
SWD SOFTWOOD
SYM SYMMETRICAL
T TOP
TAN TANGENT
TBD TACKBOARD
TC TIME CLOCK
TCAB TOWEL CABINET
TDISP TISSUE DISPENSER
TDR TRENCH DRAIN
TEL TELEPHONE
TEMP TEMPERATURE
TER TERRAZZO
TG TONGUE & GROOVE
THRES THRESHOLD
TPH TOILET PAPER HOLDER
TR TREAD
TRANSF TRANSFORMER
TS TUBE SECTION
TV TELEVISION
TYP TYPICAL
DRAWING
SERIES
BUILDING
DESIGNATOR
G002 ABBREVIATIONS, INDICATION OF MATERIALS AND SYMBOLSSHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OF PRINT NAME: SIGNATURE:DATE:LIC. NO.REVISION
CHECKED
Plot Date: 02/26/2021 - 7:42pmDrawing name: V:\1938\active\193805181\CAD\Dwg\193805181S-G002.dwgXrefs:, BPP, 193805181S-BDRTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.NEW HOPE, MINNESOTANEW HOPE ARENA SKYLIGHT REPLACEMENT193805181733 Marquette Avenue, Suite 1000Minneapolis, MN 55402www.stantec.comCITY PROJECT NO. 1058BPP
BPPARCHITECTMINNESOTABRUCE P. PAULSONMARCH 4, 202120910
+++++++++
+
+
+
+++
+
+
+
+++
+
+++
+
+
+
+
EXISTNG NEW
HOPE ARENA
NOTE:
ANY DAMAGE TO EXISTING PAVEMENT,
SIDEWALKS, TURFED AREAS, AND/OR
PLANTINGS SHALL BE RESTORED TO
PRE-CONSTRUCTION CONDITION
C101 EXISTING SITE PLAN1 EXISTING SITE PLAN
0 25'50'100'SHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OF PRINT NAME: SIGNATURE:DATE:LIC. NO.REVISION
CHECKED
Plot Date: 02/26/2021 - 7:43pmDrawing name: V:\1938\active\193805181\CAD\Dwg\193805181S-C101.dwgXrefs:, 193805181-XSXT, 34179XF1, 34179XF2, BPP, 193805181S-BDRTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.NEW HOPE, MINNESOTANEW HOPE ARENA SKYLIGHT REPLACEMENT193805181733 Marquette Avenue, Suite 1000Minneapolis, MN 55402www.stantec.comCITY PROJECT NO. 1058BPP
BPPARCHITECTMINNESOTABRUCE P. PAULSONMARCH 4, 202120910
1 EXISTING MAIN LEVEL FLOOR PLAN
0 5'-4"10'-8"21'-4"
215'-2"56'-0"135'-0"238'-2"33'-0"10'-10"10'-10"UP
DN
UP
NORTH
VESTIBULE
201
SOUTH
VESTIBULE
213
LOBBY
203
OBSERVTION
AREA
214
OFFICE
204
OFFICE
205
OFFICE
216
OBSERVATION
AREA
202
STORAGE
206
CONCESSIONS
207
STOR
217
WOMEN
209
MEN
210
MECHANICAL
211
MECHANICAL
212
MEN
218
WOMEN
219
JANITOR
220 YOUTH
HOCKEY
229
MEETING
ROOM
221
OFFICE
222 FIGURE
SKATERS
224
TRAINING
ROOM
225
ICE RINK
145
WALKWAY
226
WALKWAY
228
WALKWAY
227
DN
DN
DN
RAMP DN
A301
1
A201
1
A201
2
A101 EXISTING MAIN LEVEL FLOOR PLANSHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OF PRINT NAME: SIGNATURE:DATE:LIC. NO.REVISION
CHECKED
Plot Date: 02/26/2021 - 7:44pmDrawing name: V:\1938\active\193805181\CAD\Dwg\193805181S-A101.dwgXrefs:, 193805181-X2XA, BPP, 193805181S-BDRTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.NEW HOPE, MINNESOTANEW HOPE ARENA SKYLIGHT REPLACEMENT193805181733 Marquette Avenue, Suite 1000Minneapolis, MN 55402www.stantec.comCITY PROJECT NO. 1058BPP
BPPARCHITECTMINNESOTABRUCE P. PAULSONJANUARY 11, 202120910
1 EXISTING EAST ELEVATION
0 5'-4"10'-8"21'-4"10'-2"15'-2"7'-0"9'-6"MAIN LEVEL
LOWER LEVEL
A301
1
EXIST SKYLIGHT TO BE
REMOVED
2 RENOVATED EAST ELEVATION
0 5'-4"10'-8"21'-4"
A301
2
10'-2"15'-2"7'-0"9'-6"MAIN LEVEL
LOWER LEVEL
NEW INSULATED
TRANSLUCENT PANEL
SKYLIGHT SYSTEM
A201 EXTERIOR ELEVATIONSSHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OF PRINT NAME: SIGNATURE:DATE:LIC. NO.REVISION
CHECKED
Plot Date: 02/26/2021 - 7:45pmDrawing name: V:\1938\active\193805181\CAD\Dwg\193805181S-A201.dwgXrefs:, BPP, 193805181S-BDRTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.NEW HOPE, MINNESOTANEW HOPE ARENA SKYLIGHT REPLACEMENT193805181733 Marquette Avenue, Suite 1000Minneapolis, MN 55402www.stantec.comCITY PROJECT NO. 1058BPP
BPPARCHITECTMINNESOTABRUCE P. PAULSONMARCH 4, 202120910
1 BUILDING SECTION
0 4'8'16'10'-2"12'-0"14'-8"10'-10"15'-0"2.0000
VARIES25'-4"9'-8"EXIST EIFS TO REMAIN
AND BE PROTECTED
EXIST TRANSLUCENT
SKYLIGHT TO BE
REMOVED
EXIST PRECAST CONC
WALL PANELS TO REMAIN
AND BE PROTECTED
EXIST PRECAST CONC
WALL PANELS TO REMAIN
AND BE PROTECTED
2 SECTION AT SKYLIGHT
0 1'2'4'
5'-10"1'-0"10'-3"A301
3
EXIST PRECAST CONC
WALL PANELS TO REMAIN
AND BE PROTECTED
NEW TRANSLUCENT
SKYLIGHT SYSTEM
DASHED LINES INDICATE
EXIST TRANSLUCENT
SKYLIGHT SYSTEM TO BE
REMOVED TO ALLOW
INSTALLATION OF NEW
SKYLIGHT
EXIST EIFS SYSTEM TO
REMAIN AND BE
PROTECTED
A301
4
NEW TRANSLUCENT
SKYLIGHT SYSTEM AND
PREFIN MET FLASHING
SECURED TO BENT STL
PLATE PER MFGR REQD
NEW CONT 6"x8-1/2"
x5/16" GALV BENT STL
PLATE ANCHORED TO
PRECAST CONC WALL
PANELS W/ 1/2" GALV EXP
ANCHORS @ 4'-0" OC MAX
LOCATE ANCHORS AT
LEAST 6" FROM END OF
WALL PANEL-VERIFY
SKYLIGHT SLOPE PRIOR
TO FABRICATION
3"4"EXIST PRECAST CONC
WALL PANELS TO REMAIN
AND BE PROTECTED
4 SKYLIGHT DETAIL
0 4"8"1'-4"
3 SKYLIGHT DETAIL
0 4"8"1'-4"
DASHED LINES INDICATE
EXIST TRANSLUCENT
SKYLIGHT TO BE
REMOVED-CLEAN WALL
TO RECEIVE NEW
SKYLIGHT
NEW TRANSLUCENT
SKYLIGHT SYSTEM AND
PREFIN MET FLASHING
SECURED TO BENT STL
PLATE PER MFGR REQD
FRO ADDITIONAL NOTES
AND INFORMATION SEE
DETAIL 5 THIS SHEET
A301 BUILDING SECTIONS AND DETAILSSHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OF PRINT NAME: SIGNATURE:DATE:LIC. NO.REVISION
CHECKED
Plot Date: 02/26/2021 - 7:41pmDrawing name: V:\1938\active\193805181\CAD\Dwg\193805181S-A301.dwgXrefs:, BPP, 193805181S-BDRTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.NEW HOPE, MINNESOTANEW HOPE ARENA SKYLIGHT REPLACEMENT193805181733 Marquette Avenue, Suite 1000Minneapolis, MN 55402www.stantec.comCITY PROJECT NO. 1058BPP
BPPARCHITECTMINNESOTABRUCE P. PAULSONMARCH 4, 202120910
1 PARTIAL EXISTING ROOF PLAN
0 5'-4"10'-8"21'-4"
SLOPESLOPE
CRICKET
SCUPPER W/
DOWNSPOUT
CURVED ARCH STANDING
SEAM METAL ROOFING
2'-6" X 3'-0" ROOF
SCUTTLE
SCUPPER W/
DOWNSPOUTSKYLIGHTCURVED ARCH
STANDING SEAM
METAL ROOFING
SCUPPER W/
DOWNSPOUT
GAS LINES ABOVE
ROOF W/ SUPPORTS
@ 10'-0" OC MAX
CONDUITS ABOVE
ROOF W/ SUPPORTS
@ 6'-0" OC MAX
GAS LINES ABOVE
ROOF W/ SUPPORTS
@ 10'-0" OC MAX
2 PARTIAL ROOF PLAN W/ NEW SKYLIGHT
0 5'-4"10'-8"21'-4"
215'-2"56'-0"10'-10"5'-10 1/2"A301
2
NEW TRANSLUCENT
SKYLIGHT SYSTEM
11'-0"204'-2"
FIELD VERIFY
A801
3
A801
3
A301
1
3 ROOF DETAIL AT SKYLIGHT CURB
0 4"8"1'-4"
EXIST SKYLIGHT TO
REMAIN AND BE
PROTECTED
NEW INSULATED
TRANSLUCENT PANEL
SKYLIGHT UNDER
ALTERNATE NO. 6 W/
SHIMS, ANCHORS,
FLASHINGS AND
CAULKING AS
NECESSARY FOR A
WATER AND WEATHER-
TIGHT INSTALLATION
EXIST CURB CONST TO
REMAIN AND BE
PROTECTED
EXIST SKYLIGHT BASE
FLASHING TO REMAIN
AND BE PROTECTED
EXIST MET FLASHING TO
REMAIN AND BE
PROTECTED
NEW ROOFING
MEMBRANE FLASHING
ADHERED TO EXIST
CURB
SPR-1
EXIST ROOF INSUL AND
MET ROOF DECKING TO
REMAIN AND BE
PROTECTED
SHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OF PRINT NAME: SIGNATURE:DATE:LIC. NO.REVISION
CHECKED
Plot Date: 02/26/2021 - 7:46pmDrawing name: V:\1938\active\193805181\CAD\Dwg\193805181S-A801.dwgXrefs:, 193805181-XRXA, 193805181-BDR, BPP, 193805181-XRNATHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.NEW HOPE, MINNESOTANEW HOPE ARENA SOUTH ROOF REPLACEMENT193805181733 Marquette Avenue, Suite 1000Minneapolis, MN 55402www.stantec.comCITY PROJECT NO. 1058BPP
BPPARCHITECTMINNESOTABRUCE P. PAULSONJANUARY 11, 202120910A801 PARTIAL ROOF PLANS AND DETAILS
City of New Hope, MinnesotaCapital Improvement Plan - Ice Arena Fund 9303Schedule of Planned Capital Outlay 2020 to 20302020 2021 2022 2023 2024 2025Year toEstimated Estimated Estimated Estimated Estimated EstimatedReplace Item CostAmountsAmountsAmountsAmountsAmountsAmountsIce Arena 2020 IA dehumidification system200,000$ 200,000$ -$ -$ -$ -$ -$ Ice Arena 2020 IA rebuild compressors 18,500 18,500 - - - - - Ice Arena 2020 IA replace system relief valves 5,000 5,000 - - - - - Ice Arena 2020 IA scoreboard (south rink) 25,000 25,000 - - - - - Ice Arena 2020 IA skate sharpening machine 7,100 7,100 - - - - - Ice Arena 2020 IA security cameras 70,000 70,000 - - - - - Ice Arena 2020 IA weight room upgrades20,000 20,000 - - - - - Ice Arena 2020 IA door security20,000 20,000 - - - - - Ice Arena 2021 IA skate tile replacement15,000 - 15,000 - - - - Ice Arena 2021 IA radiant heaters (north rink) 25,000 - 25,000 - - - - Ice Arena 2021 IA replace roof (south rink)750,000 - 500,000 - - - - Ice Arena 2022 IA re-cement floor and replace glass and boards (south rink) 728,000 - - 728,000 - - - Ice Arena 2022 IA replace dasher boards and glass (north rink)208,000 - - 208,000 - - - Ice Arena 2022 IA meeting room carpet8,000 - - 8,000 - - - Ice Arena 2022 IA HVAC upgrades (south rink)50,000 - - 50,000 - - - Ice Arena 2022 IA Zamboni room garage doors15,000 - - 15,000 - - - Ice Arena 2023 IA rebuild compressors22,000 - - - 22,000 - - Ice Arena 2023 IA bleacher caps (north rink)25,000 - - - 25,000 - - Ice Arena 2023 IA community room tile20,000 - - - 20,000 - - Ice Arena 2023 IA concession stand upgrades30,000 - - - 30,000 - - Ice Arena 2023IA replace water heaters40,000 - - - 40,000 - - Ice Arena 2024 IA HVAC upgrades (south rink)50,000 - - - - 50,000 - Ice Arena 2024 IA remodel bathrooms50,000 - - - - 50,000 - Ice Arena 2024IA replace bleacher caps (south rink)25,000 - - - - 25,000 - Ice Arena 2025 IA HVAC upgrades (south rink)50,000 - - - - - 50,000 Ice Arena 2025 IA system relief valves8,000 - - - - - 8,000 Ice Arena 2025 IA reader board55,000 - - - - - 55,000 Ice Arena 2026 IA rebuild compressors24,000 - - - - - - Ice Arena 2026 IA shower replacement20,000 - - - - - - Ice Arena 2027 IA overhead doors25,000 - - - - - - Ice Arena 2027 IA water heater for showers15,000 - - - - - - Ice Arena 2028 IA protective netting15,000 - - - - - - Ice Arena 2029IA rebuild compressors27,000 - - - - - - Ice Arena 2030IA system relief valves10,000 - - - - - - 365,600$ 790,000$ 1,009,000$ 137,000$ 125,000$ 113,000$ Department
I:\RFA\P&R\ARENA\2021\South Rink Roof #1058\Change Order 1\8.3 Q & R ‐ Arena Roof Change Order No. 1.docx
Request for Action
April 12, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: Parks & Recreation
By: Susan Rader, Director
Agenda Title
Resolution approving change order no. 1 with Jackson & Associates for roof improvements at the New Hope
Ice Arena (Improvement Project No. 1058)
Requested Action
Staff requests that the City Council approve change order no. 1 to the contract for the ice arena roof
improvement project (improvement project no. 1058). The items in change order no. 1 include the installation
of 600’ of walkway pads and additional EFIS repairs due to the replacement of the skylight.
Dan Boyum will be in attendance to respond to any questions regarding the change order.
Policy/Past Practice
The City Council considers change orders when unforeseen circumstances arise or changes are recommended
for a city project.
Background
The City Council awarded a construction contract to Jackson & Associates at the February 22, 2021 council
meeting in the amount of $194,000 for improvements to the south roof at the New Hope Ice Arena. Stantec
Engineers are providing oversight for this project. Two additions to the existing contract have been identified.
During the pre‐construction meeting, the slippery texture of the new roof material was discussed. Staff is
usually on the roof several times a month to change filters or provide equipment maintenance, so their safety
is extremely important. Solutions were discussed and it was determined that walkway pads should be added
to the routes that are used by staff when they are on the roof. Staff will be trained to use the identified path
and a laminated map will be located near the roof access for anyone going on the roof. The 600’ of walkway
pads would be adhered to the roof and be covered by a 25‐year warranty.
The separate skylight replacement project will be taking place at the time of the roof improvements. Due to
some adjustments needed for the skylight frame, additional EFIS work will need to be completed. Staff feels
that it is appropriate to have this work completed by Jackson & Associates, along with their sub‐contractor,
when all of the other EFIS repairs are taking place. As this work is on the outside of the building, it will
provide consistency in the look of the product.
The roof improvement change order includes the additions, as follows:
PR#1: Walkway Pads
PR#2: EFIS Repair for Skylight
$12,000.00
$30,650.00
Add
Add
Total Roof Change Order No. 1 $42,650.00
Agenda Section
Development &
Planning
Item Number
8.3
Request for Action, Page 2
The change order increases the contract amount from $194,000 to $236,650. Staff recommends approval of the
resolution approving the change order.
Attachments
Resolution
Stantec Engineer’s Letter re: Change Order No. 1
Stantec Engineer’s Letter re: Roof Walkway Pads
Diagram of Walkway Pads Locations
Change Order No. 1
City of New Hope
Resolution No. 2021 ‐
Resolution approving change order no. 1 with Jackson & Associates for
roof improvements at the New Hope Ice Arena (Improvement Project No. 1058)
WHEREAS, the city has received the request for change order no. 1 from Stantec Consulting Services for
Jackson & Associates relating to the contract for the ice arena south roof improvements
(Improvement Project No. 1058); and
WHEREAS, the items in change order no. 1 include the installation of 600’ of walkway pads and additional
EFIS repairs due to the replacement of the skylight; and
WHEREAS, the original contract with Jackson & Associates was in the amount of $194,000; and
WHEREAS, change order no. 1 increases the contract amount to $236,650; and
WHEREAS, Stantec Consulting Services and staff recommend approval of the change order.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of New Hope that change order no. 1 to
Jackson & Associates contract is approved and that all other respects of the contract shall
remain in full force and effect according to its terms.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 12th day of April,
2021.
______________________________
Mayor
Attest: ________________________
City Clerk
April 5, 2021
File: 193805181
Stantec Consulting Services Inc.
733 Marquette Avenue, Suite 1000
Minneapolis, MN 55402
Attention: Susan Rader
Director of Parks and Recreation
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428
Reference: Change Order No. 1 – New Hope Arena South Roof Replacement
City Project No: 1058
Dear Susan,
Attached please find Change Order No. 1 for the above referenced project in the amount of
$42,650.
We have prepared Change Order No. 1 to compensate Jackson & Associates, LLC for the
following two proposal request items:
1.Add roof walkway pads: This Change Order item includes modifications
associated with installing 12, 50-foot rolls of tan TPO walkway pads. See attached
letter and plans dated April 1, 2021 that provides further explanation on these
walkway pads.
2.Add EIFS repair work associated with the Skylight Replacement to this contract.
Due to some adjustments needed for the skylight frame, additional EFIS work is
needed. Staff feels that it is appropriate to have this work completed by Jackson
& Associates’ sub-contractor when other EFIS repairs associated with the reroofing
project are taking place. Since this work is outside of the building, keeping this
work under one contractor will provide consistency in the look of the final product.
No. Item Total Amount
1 Add roof walkway pads $ 12,000.00
2 Add EIFS repair work associated with the Skylight Replacement $ 30,650.00
TOTAL CHANGE ORDER NO. 1:$ 42,650.00
April 5, 2021
Susan Rader
Page 2 of 2
Reference: Change Order No. 1 – New Hope Arena South Roof Replacement
If you have any questions or require further information, please call me at (612) 712-2021.
Sincerely,
STANTEC CONSULTING SERVICES INC.
Dan D. Boyum, P.E.
Attachments:
·New Hope Arena South Roof Replacement – Change Order No. 1
·Roof Walkway Pads Addition Letter and Plan Sheet
Cc: Kirk McDonald, Mark Severson, Valorie Leone, Bernie Weber – New Hope; Stacy Woods –
City Attorney; Bruce Paulson – Stantec.
Stantec Consulting Services Inc.
733 Marquette Avenue, Suite 1000 Minneapolis MN 55402
April 1, 2021
Honorable Mayor and City Council
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428
Re: New Hope Arena South Roof Replacement
City Project No. 1058
Stantec Project No. 193805181
Roof Walkway Pads Addition
Dear Honorable Mayor and City Council:
The South Arena addition to the New Hope Arena was constructed in 1996. At that time, roof
walkway pads were not installed. We anticipate staff reviewed them at that time and felt they
were not needed.
When the South Arena Roof Replacement bidding documents were prepared, providing roof
walkway pads was not discussed to be included since there are no walkways pads currently
installed on the roof.
During the pre-bid meeting, one of the attendees did ask if roof walkway pads would be required
and the response at that time was they would not be required.
After the pre-construction meeting, the roofing contractor field superintendent met with Mark
Severson and other building staff to review the roof and he expressed concern that the new TPO
roofing membrane to be installed would be very slippery in any condition other than dry.
Based on that concern and further discussion with Mark Severson and Susan Rader, it was agreed
to request a quote to provide roof walkway pads to all of the roof top equipment requiring
regularly scheduled servicing and/or maintenance.
The attached roof plan was sent to the roofing contractor as part of Proposal Request No. 1 for
pricing of the roof walkway pads.
It is our recommendation at this time that the City Council approve the addition of the roof
walkway pads to this project scope.
Should you have any questions, please feel free to contact me.
Sincerely,
STANTEC CONSULTING SERVICES INC.
Bruce P. Paulson, RA
Enclosure
1 ROOF PLAN
0 5'-4"10'-8"21'-4"
215'-2"56'-0"129'-1 1/2"238'-2"33'-0"10'-10"10'-10"5'-10 1/2"A301
2
A302
2
A301
1
A302
1
SLOPESLOPE
GAS LINES ABOVE
ROOF W/ SUPPORTS
@ 10'-0" OC MAX
CONDUITS ABOVE
ROOF W/ SUPPORTS
@ 6'-0" OC MAX GAS LINES ABOVE
ROOF W/ SUPPORTS
@ 10'-0" OC MAX
GAS LINES ABOVE
ROOF W/ SUPPORTS
@ 10'-0" OC MAX
CONDUITS ABOVE
ROOF W/ SUPPORTS
@ 6'-0" OC MAX
CONDUITS ABOVE
ROOF W/ SUPPORTS
@ 6'-0" OC MAX
NEW SCUPPER
CONNECTED TO
EXIST DOWNSPOUT
NEW SCUPPER
CONNECTED TO
EXIST DOWNSPOUT
NEW SCUPPER
CONNECTED TO
EXIST DOWNSPOUT
NEW SCUPPER
CONNECTED TO
EXIST DOWNSPOUTROOF SLOPEA302
3 EXIST SKYLIGHT TO
REMAIN AND BE
PROTECTED
EXIST BUILT-UP
ROOFING SYSTEM
TO REMAIN AND BE
PROTECTED
NEW SCUPPER
CONNECTED TO
EXIST DOWNSPOUT
NEW SCUPPER
CONNECTED TO
EXIST DOWNSPOUT
A802
3
A802
3
A802
3
A802
3
A802
3
A802
3A802
4
A802
3
A802
3
A802
3
A802
3
A802
3
A802
3
A802
3
A802
3
A802
3
A802
5
A802
6
A802
1
A802
3
A802
2
A802
3
A802
1
GAS LINES ABOVE
ROOF W/ SUPPORTS
@ 10'-0" OC MAX
A802
1
A802
3
A802
3
A802
3
A802
3
A802
1
A802
1
A802
1
A802
5
A802
5
A802
3
A802
3
A802
5
A802
1
A802
1
A802
1
A802
5
A802
3
A802
3
A802
1
A802
13
A802
8
A802
7
A802
7
A802
16
A802
13
A802
7
A802
8
A802
9
A802
10
TYP
A802
7
EXIST MEMBRANE
ROOFING SYSTEM
TO REMAIN AND BE
PROTECTED
SLOPE
EXIST STANDING
SEAM MET ROOF
PANELS TO REMAIN
AND BE PROTECTED
SLOPE
A802
7 TYP
A802
7
A803
1
A803
1
10"
NEW 22 GA GALV
PREFIN MET DIVERTER
SECURED AND SEALED
TO EXIST FLASHING
AND MET ROOF PANELS
CLEAN AND REPAIR
DAMAGED EIFS AT
TOP AND NORTH
FACE OF THIS WALL
CLEAN AND REPAIR
DAMAGED EIFS AT
THIS WALL
CLEAN AND REPAIR DAMAGED
EIFS AT THIS WALL AND
REPLACE CAULKING
CLEAN AND REPAIR
DAMAGED EIFS AT
THIS WALL
REMOVE EXIST ROOF
PENETRATION, PATCH HOLE
IN METAL ROOF DECKING W/
20 GA GALV MET, INSTALL
NEW ROOF INSUL TO MATCH
EXIST THICKNESS PRIOR TO
INSTALLATION OF NEW SPR-1
REMOVE EXIST ROOF
PENETRATION, PATCH HOLE
IN METAL ROOF DECKING W/
20 GA GALV MET, INSTALL
NEW ROOF INSUL TO MATCH
EXIST THICKNESS PRIOR TO
INSTALLATION OF NEW SPR-1
NOTE:
EXISTING PAVERS USED AS
BALLAST FOR THE GAS LINE
SHALL BE SALVAGED FOR
RE-INSTALLATION AFTER
NEW SPR-1 IS IN PLACE
ROOF WALKWAY
PADS
ROOF WALKWAY
PADS
ROOF WALKWAY
PADS
SHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OF PRINT NAME: SIGNATURE:DATE:LIC. NO.REVISION
CHECKED
Plot Date: 04/01/2021 - 11:31amDrawing name: V:\1938\active\193805181\CAD\Dwg\193805181-A801.dwgXrefs:, 193805181-BDR, 193805181-XRNA, BPPTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.NEW HOPE, MINNESOTANEW HOPE ARENA SOUTH ROOF REPLACEMENT193805181733 Marquette Avenue, Suite 1000Minneapolis, MN 55402www.stantec.comCITY PROJECT NO. 1058BPP
BPPARCHITECTMINNESOTABRUCE P. PAULSONJANUARY 11, 202120910A801 ROOF PLANPR 1 3/25/20211
Michael Rude PM
4/1/21
193805181 1 PROPOSAL REQUEST NO. 1
Proposal Request
PROJECT: New Hope Arena South Roof Replacement PROPOSAL REQUEST NO: 1
4949 Louisiana Avenue DATE: 3/25/2021
New Hope, MN 55428 PROJECT NO: 193805181
CONTRACT FOR: Building Construction
OWNER: City of New Hope
TO: Mike Rude
Jackson & Associates, LLC
1817 Buerkle Road
White Bear Lake, MN 55 110
Please submit an itemized quotation for changes in the Contract Sum and/or Time incidental to
proposed modifications to the Contract Documents described herein. Your quotation shall be
provided to this office at the earliest possible date but no later than 10 days after date listed above
to allow for review without impacting the project construction schedule. The quotation and
supporting documents can be mailed to my attention at Stantec Consulting Services, Inc.,
733 Marquette Avenue, Suite 1000, Minneapolis, MN 55402, or emailed to me at
bruce.paulson@stantec.com . Please contact me with any questions at (612) 712-2108.
THIS IS NOT A CHANGE ORDER NOR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED HEREIN.
Written Description of the Work
ITEM NO. 1: Add roof walkway pads
DRAWING MODIFICATIONS
SHEET A801 (ISSUED):
1. Revise plan to show roof walkway pads.
Attachments:
1. A801
END OF PROPOSAL REQUEST
ARCHITECT: BRUCE P. PAULSON, AIA
PROPOSAL FOR WORK
Date: 3-30-21
Jackson & Associates LLC
Main Office: 1817 Buerkle Road, White Bear Lake MN, 55110. | Wisconsin Office: Wilson, WI.
www.JAARoofing.com | MN Lic: BC649368 | WI Lic: 1219741 | S/WBE Certified
Thank You!
Name of Project: New Hope Arena
Attention: Bruce Paulson- Stantec
Scope of Work: PR#1 Walkway Pads
• Install 12 50’ rolls of tan tpo walkways pads per plan.
Notes:
• 25-year manufacturer’s warranty are included.
Proposal Price: $12,000
This proposal has been prepared and submitted by Mike Rude. Questions: 507-273-8400 Phone
Terms: This proposal may be withdrawn if not accepted within 30 days. Payment terms shall match terms of owner and general
contractor.
SUBMITTED BY: __________Mike Rude______ DATE: ____3-30-21___________
ACCEPTED BY: __________________________________________________________________
SIGNATURE: ________________________________________DATE: ____________________
193805181 1 PROPOSAL REQUEST NO. 2
Proposal Request
PROJECT: New Hope Arena South Roof Replacement PROPOSAL REQUEST NO: 2
4949 Louisiana Avenue DATE: 3/26/20 21
New Hope, MN 55428 PROJECT NO: 193805181
CONTRACT FOR: Building Construction
OWNER: City of New Hope
TO: Mike Rude
Jackson & Associates, LLC
1817 Buerkle Road
White Bear Lake, MN 55 110
Please submit an itemized quotation for changes in the Contract Sum and/or Time incidental to
proposed modifications to the Contract Documents described herein. Your quotation shall be
provided to this office at the earliest possible date but no later than 10 days after date listed above
to allow for review without impacting the project construction schedule. The quotation and
supporting documents can be mailed to my attention at Stantec Consulting Services, Inc.,
733 Marquette Avenue, Suite 1000, Minneapolis, MN 55402, or emailed to me at
bruce.paulson@stantec.com . Please contact me with any questions at (612) 712-2108.
THIS IS NOT A CHANGE ORDER NOR A DIRECTION TO PROCEED WITH THE WORK DESCRIBED HEREIN.
Written Description of the Work
ITEM NO. 1: Additional EIFS Work Scope
1. Provide pricing to add to your current contract the EIFS work scope shown on the
attached document from the Skylight Replacement project.
Attachments:
1. W. L. Hall Co. quote with breakdown_20210316
END OF PROPOSAL REQUEST
ARCHITECT: BRUCE P. PAULSON, AIA
PROPOSAL FOR WORK
Date: 3-30-21
Jackson & Associates LLC
Main Office: 1817 Buerkle Road, White Bear Lake MN, 55110. | Wisconsin Office: Wilson, WI.
www.JAARoofing.com | MN Lic: BC649368 | WI Lic: 1219741 | S/WBE Certified
Thank You!
Name of Project: New Hope Arena
Attention: Bruce Paulson- Stantec
Scope of Work: PR#2 EFIS repair for new skylights
• Add EFIS repair to our scope of work, for the new skylight project.
Proposal Price: $30,650
This proposal has been prepared and submitted by Mike Rude. Questions: 507-273-8400 Phone
Terms: This proposal may be withdrawn if not accepted within 30 days. Payment terms shall match terms of owner and general
contractor.
SUBMITTED BY: __________Mike Rude______ DATE: ____3-30-21___________
ACCEPTED BY: __________________________________________________________________
SIGNATURE: ________________________________________DATE: ____________________
I:\RFA\City Manager\2021\Liab And Wc Insurance Renewal\11.1 Q ‐ Insur Renewal 04.12.21.Docx
Request for Action
April 12, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Valerie Leone, City Clerk/Treasurer and
Rich Johnson, Director of HR/Admin Services
Agenda Title
Motion approving renewal of insurance premiums for general liability, property damage, employee bond
and worker’s compensation for the period April 20, 2021 through April 20, 2022 through the League of
Minnesota Cities Insurance Trust (LMCIT)
Requested Action
Staff is requesting that Council pass a motion allowing the city to secure insurance coverage from the League
of Minnesota Cities Insurance Trust (LMCIT) as summarized in the attached “Summary Recap”.
Background
This is the annual renewal of property and liability insurance and workers compensation coverage for the
city. As in past years, the city’s insurance agent has assisted the city in checking markets and coverage, and
recommends we continue coverage with the League of Minnesota Cities Insurance Trust as the rates provide
less expensive premiums than private insurers.
Property/Liability Coverage:
The premium for the 2021‐22 year is $210,795 (including the package policy and liquor liability). The increase
is $21,028 from last year’s premium of $189,767. The increase in the “municipal property” premium is
primarily due to adding the pool, bathhouse and mechanical building, outdoor theatre and picnic pavilion.
The “boiler and machinery” and “mobile property” premiums also increased slightly. There were decreases
in “municipal liability” and “auto liability/physical damage”. Total property increased from $49 million to
$63 million in value. The per occurrence deductible is $25,000 and the annual aggregate deductible is $125,000
(this was increased from $75,000 to $125,000 beginning in the 2011‐12 coverage year to lower premium costs).
Another change made in 2011 was coverage for city‐wide street lights (considered property in the open and
not covered unless specifically added to the policy).
Years 2017, 2018, and 2019 are used to calculate the 2021‐22 experience modification rate. The experience
modification rate for 2021‐22’s Property/Liability coverage is .928 (last year’s rating was .914).
Workers Compensation Coverage:
The workers compensation policy premium for 2021‐2022 is $281,733, an increase of $48,978 or 21% from last
year’s premium of $232,755.
This increase is due to several factors; a projected increase in overall reported payroll of 5% (3% of this is due
to not including pool staff last year), an increase in workers compensation premiums ranging from 3.7% to
35% for the city’s job classifications, and staff’s recommendation that the city move from the current $5,000
deductible to no deductible for work‐related medical expenses in the coming year. By moving to a zero
deductible, the city will forego a potential credit of $24,229 in premium but will not have any out of pocket
Agenda Section
Unfinished & Org
Business
Item Number
11.1
cost for medical claims. This recommendation to move to no deductible for the period of April 21, 2021 to
April 20, 2022 is being made due to the uncertainty of the current times, including the ongoing pandemic and
the potential for social unrest which could result in a significant number of claims as well as severity of
workers compensation claims.
Beginning in 2016, the city moved from a $1,000 deductible to a $5,000 deductible to reduce its annual
premium. Over the years, this has resulted in a cost savings of approximately $6,000 per year and if it were
not for the current environment, staff would recommend staying the course with the $5,000 deductible. It is
staff’s intention to revisit this issue with the 2022 – 2023 workers compensation renewal and likely move back
to the $5,000 deductible at that time.
The city’s experience modification rate for 2020‐2021 was .92 and will decrease to .82 for 2021‐2022. The
experience modification is calculated using a 3‐year period (2017‐2020 for this renewal).
Again for the coming year, the city qualifies for a 10% percent discount of the sworn law enforcement
personnel’s premium due to at least 90% of the sworn officers being non‐smokers.
Funding
The overall cost for the insurance package (property, workers comp, liquor liability, open meeting law
defense, faithful performance, and volunteer accident plan) is $492,528 (see attachment). This is lower than
the 2021 budgeted amount of $553,756.
The city periodically receives dividend checks, depending on the overall experience, and dividend checks
favorably impact the budget. In 2020 the city received a dividend check for $15,240 based on the city’s share
of $5.7 million property/casualty dividend. Cities should not rely on dividends for financial planning
purposes.
Attachment
Summary Recap
I:\RFA\City Manager\2021\Liab insur waiver\11.2 Q ‐ Insurance Waiver 04.12.21.docx
Request for Action
April 12, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Valerie Leone, City Clerk
Agenda Title
Motion to accept statutory limitations of $500,000 for individual claimant recovery for insurance provided by
League of Minnesota Cities Insurance Trust (LMCIT)
Requested Action
Staff requests Council pass a motion to accept statutory limitations for individual claimant recovery of $500,000.
Policy/Past Practice
It is recommended the city follow past practice and not waive the statutory limitation which leaves the
individual recovery amount at the lower amount.
Background
Cities with coverage through the League of Minnesota Cities Insurance Trust must indicate whether or not
the city wishes to waive the monetary limits on tort liability established by M.S. 466.04. If the city does not
waive the statutory tort limits, an individual claimant would be able to recover no more than $500,000 on any
claim to which the statutory tort limits apply. The per occurrence limit would be limited to $1,500,000.
If the city waives the statutory tort limits, a single claimant could potentially recover up to $2,000,000 on a
single occurrence. The estimated cost of premium increase for excess liability ($1,000,000 limit) is $32,000.
Insurance premiums presented at this Council Meeting are based on not waiving the statutory limitation. If
the city waives the monetary limits on tort liability, it would increase the exposure, and the city’s premium
would increase substantially.
Attachments
LMCIT Liability Coverage Waiver Form
Minnesota Statutes 466.04
Agenda Section
Unfinished & Org
Business
Item Number
11.2
S:\April 12, 2021 Council Meeting\12.1 Q ‐ Upcoming Events.docx
Request for Action
April 12, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Exchange of communication between members of the city council
Upcoming meetings and events:
April 13 7:30 a.m. – District 281 Government Advisory Council (Virtual)
7 p.m. – Citizen Advisory Commission Meeting (In‐person & Virtual)
April 14 6:30 p.m. – West Metro Fire‐Rescue District Board of Directors Meeting at Station #3,
4251 Xylon Avenue North
April 15 8:30 a.m. – Bassett Creek Watershed Management Commission Meeting (Virtual)
April 19 6:30 p.m. – City Council Work Session
April 21 11:30 a.m. – North Metro Mayors Operating Committee (Virtual)
April 24 8 a.m. to 3 p.m. HRG Special Materials Drop‐Off Day, Brooklyn Park Operations and
Maintenance Facility, 8300 Noble Avenue North
April 26 7 p.m. – City Council Meeting
Agenda Section
Other Business
Item Number
12.1