030821 City Council Meeting Packet
NEW HOPE CITY COUNCIL
MEETING AGENDA
March 8, 2021
7:00 p.m.
City Hall – Council Chambers
4401 Xylon Avenue North
Mayor Kathi Hemken
Council Member John Elder
Council Member Andy Hoffe
Council Member Michael Isenberg
Council Member Jonathan London
The City Council wants and encourages citizen participation at Council Meetings. Your input and
opinions count and are valuable. You are encouraged to bring forth your comments and issues at
the appropriate point on the agenda.
A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time
any person may address the Council on any subject pertaining to City business not listed on this
agenda or scheduled as a future agenda item. The Council requests that you limit your presentation
to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their
hand and be recognized by the Mayor. Approach the podium and speak into the microphone by
first stating your name and address. Also, please record your name on the roster at the table near
the door so that your name will be spelled correctly in the minutes.
Individuals should not expect the Mayor or Council to respond to their comments tonight; Council
may refer the matter to staff for handling or for consideration at a future meeting. You are welcome
to contact the city clerk at 763‐531‐5117 after the council meeting.
COUNCIL MEETING BROADCASTS AND STREAMING
Government Access channel 16 programming includes live/taped meeting replays
Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.
www.newhopemn.gov
New Hope Values and Vision
City Mission
Strong local government that is proactive in responding to the community needs and issues by delivering quality
public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner.
Values
Excellence and Quality in the Delivery of Services
We believe that service to the public is our reason for being and strive to deliver quality services in a
highly professional and cost-e ective manner.
Fiscal Responsibility
We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if
residents are to have confi dence in government.
Ethics, Integrity and Professionalism
We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and
that all meaningful relationships are built on these values.
Respect for the Individual
We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering
of opinions.
Open, Honest, and Respectful Communication
We believe that open, honest, and respectful communication is essential for an informed and involved citizenry
and to foster a positive environment for those interacting with our city.
Cooperation and Teamwork
We believe that the public is best served when all work cooperatively.
Visionary Leadership and Planning
We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in
planning for the future.
Vision
e city is a great place to grow as a family, individual, or business.
All within our city are safe and secure.
Essential services will be those that promote a safe and healthy environment for all residents.
Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner
and with measurable results.
e city views residents as its greatest asset and seeks their input and participation.
e city will meet the communication needs of citizens, elected o cials, and city sta .
Strategic Goals
e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks,
lighting, and city facilities).
e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health.
e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve
or enhance its tax base.
e city will provide core services with a professional sta who are equipped with the necessary tools and
equipment and given necessary direction.
e city will facilitate and improve communications to promote e ective intergovernmental cooperation
between sta , citizens, and Council.
Adopted by the New Hope City Council, August 2006
Reaffirmed by the New Hope City Council, February 2019
CITY COUNCIL MEETING
City Hall, 4401 Xylon Avenue North
Monday, March 8, 2021
7:00 p.m.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – March 8, 2021
2. ROLL CALL
3. APPROVAL OF MINUTES:
Work Session Minutes – February 16, 2021
4. OPEN FORUM
5. PRESENTATIONS
5.1 Introduction of Hennepin County Commissioner Jeff Lunde
6. CONSENT BUSINESS
6.1 Approval of business license(s)
6.2 Approval of financial claims through March 8, 2021
6.4 Resolution authorizing the purchase of equipment and appropriation of funds in the
amount of $8,474.10 for the purchase of a 2021 Yamaha UMAX2 utility cart by Yamaha
Golf & Utility for the Golf Course
6.5 Resolution authorizing the purchase and appropriation of funds in the amount of
$20,555.03 for the replacement of siding, soffit, fascia and service doors for the
maintenance garages at Victory Park and Lighted Fields by NMC Exteriors &
Remodeling (improvement project no. 1068)
7. PUBLIC HEARING
7.1 Presentation on body worn cameras and time allotted for public comments/questions
8. DEVELOPMENT AND PLANNING
8.1 Resolution authorizing the appropriation of funds in the amount of $67,580 to install LED
lights at the Hidden Valley Park and Begin Park tennis courts (improvement project no.
1069)
9. PETITIONS AND REQUESTS
10. ORDINANCES AND RESOLUTIONS
11. UNFINISHED AND ORGANIZATIONAL BUSINESS
12. OTHER BUSINESS
12.1 Exchange of communication between members of the city council
13. ADJOURNMENT
Memorandum
To: New Hope City Council
From: Kirk McDonald, City Manager
Date: March 4, 2021
Subject: Agenda Items for Monday, March 8, 2021
Open Forum
We are not aware of anyone who intends to address Council for the open forum.
Item 5.1
Jeff Lunde, former Brooklyn Park Mayor, was elected to serve as Hennepin County Commissioner for
District 1. Commissioner Lunde and his staff have requested an opportunity to introduce themselves to the
Council. Lunde serves as the chair of the Public Safety Committee, co‐chair of the Intergovernmental
Relations Committee, and is a member of the Blue Line Corridor Management Committee, the Criminal
Justice Coordinating Committee, as well as other county committees. Earlier this year Mayor Hemken and I
met with Lunde and his staff and discussed projects and priorities for New Hope.
Items 6.1, 6.2, and 6.3
Item 6.1 – there is one business license request by TruGreen for a lawn fertilizer license.
Item 6.2 ‐ involves routine financial claims.
Item 6.3 – there are no new liability claims to report.
Item 6.4
Staff is recommending the purchase of a Yamaha utility cart for the golf course for $8,474.10 through
Sourcewell, the state’s cooperative purchasing agreement. The pricing includes the trade‐in of the 2014
utility cart. The current seven‐year old utility cart is in need of replacement due to its age and
condition. Funding is available in the amount of $9,561 in the Central Garage Replacement Fund, and
the purchase is included in the golf course CIP. Director Rader and I recommend approval.
Item 6.5
This item authorizes improvements to the maintenance garages at Victory Park and Lighted Fields.
Both garages were built in the early 90’s and are in need of new siding, soffit, fascia, and service doors.
The low bid was submitted by NMC Exterior & Remodeling for $20,555.03. Staff recommends the use
of wood siding instead of vinyl or steel siding as it is more resistant to dents (from foul balls). Wood
siding can also be painted if the buildings are vandalized with graffiti. The 2021 CIP has $22,000
budgeted for the project. NMC Exterior & Remodeling has not done recent work in the city but staff
has personally worked with this company with good results. Director Rader and I recommend
approval.
Page 2
Item 7.1
At the February 16 work session, Council supported the purchase of body worn cameras (BWC) and in‐
car video systems. Council discussed the importance of educating the public regarding the endeavor.
Pursuant to MS 626.88473, subd. 2, the police department must allow for public comment before
implementation of the BWC policy and program. The public hearing was set for the March 8 Council
Meeting and has been advertised on the city’s website. The policy was shared with the Human Rights
Commission at its March 1 meeting. Chief Hoyt will be present to answer any questions from Council
or the public.
Item 8.1
This item approves a contract with Musco Lighting for $67,580 for installation of LED lighting at the
Hidden Valley Park and Begin Park tennis courts. Musco Lighting handled the lighting upgrade in
2019 at Civic Center Park and staff was pleased with their work. The project involves retrofitting the
lights with LED fixtures and reusing the existing poles. Lighting upgrades for parks were budgeted in
the 2021 CIP for $75,000. Musco Lighting is an approved contractor through Sourcewell, the state’s
cooperative purchasing agreement. Director Rader and I recommend approval.
Item 12.1
Mayor Hemken will review upcoming meetings and events.
If you have any questions regarding items in the agenda packet, I would appreciate a call before the
meeting so that I can research any issues and be prepared to respond at the meeting.
City Council Work Session February 16, 2021
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes
Work Session Meeting
February 16, 2021
Civic Center Conference Room
CALL TO ORDER The New Hope City Council met in work session pursuant to due call and notice thereof;
Mayor Hemken called the meeting to order at 6:30 p.m.
ROLL CALL Council present:
Kathi Hemken, Mayor
John Elder, Council Member
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Staff present:
Kirk McDonald, City Manager
Brandon Bell, Community Development Assistant
Tim Hoyt, Director of Police
Rich Johnson, Director of HR/Admin. Services
Brad Kallio, Crime Prevention Officer
Beth Kramer, Communications Coordinator
Valerie Leone, City Clerk
Mike TenEyck, Police Sergeant
Stacy Woods, Assistant City Attorney
Also present: Tim Pratt, HRG Administrator
ORGANICS
COLLECTION
Item 11.1
Mayor Hemken introduced for discussion item 11.1, Review proposed revisions to
New Hope City Code regarding organics collection.
Mr. Brandon Bell, community development assistant, explained that cities in Hennepin
County must provide curbside collection of organics by January, 2022. The HRG Board
consisting of New Hope, Crystal and Brooklyn Center has decided that the best
approach to fulfilling this obligation with the county is to amend the city code so that
all garbage haulers licensed in the city are required to offer an organics collection
service to their customers. Mr. Bell stated in addition to the proposed code amendment
staff recommends other code revisions to address outdated verbiage and align city
code with state statutes. He reviewed the proposed ordinance amendments regarding
garbage, recycling and organics collection. Mr. Bell reported that Tim Pratt, HRG
Administrator, is available for questions. He also stated the licensed refuse haulers
have been notified of the work session meeting and the proposed ordinance
amendments, and staff has not received any calls from haulers.
Mr. Kirk McDonald, city manager, stated staff recommends adoption of the ordinance
prior to January 1 to allow time to notify haulers and the public.
City Council Work Session February 16, 2021
Page 2
Ms. Stacy Woods, city attorney, recommended the city notify haulers after the
ordinance is adopted that the organics recycling requirement won’t be enforced until
January 1, 2022.
Discussion ensued regarding the type of container to be used for organics. Mr. Pratt
stated haulers will decide on the container they plan to offer such as bags or bins as
well as the price for collection.
Mayor Hemken inquired if the city can restrict haulers from using a separate truck for
organics collection.
Mr. McDonald commented that one reason the HRG Board recommended that each
garbage hauler be required to offer organics collection was to prevent an additional
separate truck for the collection of organics.
Ms. Stacy Woods, city attorney, commented that the licensed haulers may determine
it is more efficient to collect organics along with garbage collection (same truck). Mr.
Pratt noted it could depend on the compost site. Currently Randy’s Sanitation utilizes
a patented blue bag for organics that residents can place in their trash containers which
gets separated from the garbage at a facility. The service is offered at $4.83 per month.
Council Member London reported on the garbage hauler competition with rates. He
questioned whether the city can legally prohibit a separate truck for the collection of
organics.
Council directed the city attorney to research whether the city can restrict garbage
haulers from using a separate truck for the collection of organics.
Mr. McDonald indicated he will report the city attorney’s findings to Council at a later
date and the ordinance amendments will be presented to Council at a future meeting.
Council thanked Mr. Bell and Mr. Pratt for their work on the proposed ordinance
amendments.
CITY SERVICES
SURVEY
Item 11.2
Mayor Hemken introduced for discussion item 11.2, Discuss City Services Survey and
Reaffirm Values and Vision Statement.
Mr. Brandon Bell, community development assistant, stated the city has participated
in the statewide performance measures survey program since 2011 and receives
reimbursement of approximately $3,051 from the state. He explained a professional
survey is typically conducted every five years and was delayed in 2020 due to the
pandemic. He stated the city services was conducted instead. He asked Council to
consider whether the professional Morris Leatherman survey should be done in 2021
at a cost of $22,000 or delayed another year.
Council discussed the services and programs that were not offered or altered due to
COVID‐19. Council discussed postponing the professional survey until fall or delaying
it another year. It was determined it would be more beneficial to delay the professional
survey for another year. Council Member Isenberg suggested a question be posed
regarding how the city handled services during the pandemic.
City Council Work Session February 16, 2021
Page 3
Mr. McDonald stated staff will prepare the questions for the 2021 city services survey
and present to Council at a later date.
Council reaffirmed the Values and Vision Statement.
BODY WORN
CAMERAS
Item 11.3
Mayor Hemken introduced for discussion item 11.3, Discuss implementation of police
department’s body worn cameras (BWC).
Mr. Tim Hoyt, director of police, presented the proposed purchase of 35 body worn
cameras and 17 in‐car video systems for police officers and the animal control officer.
He stated the purchase (including licensing, warranty, and installation) is $203,000
from Watch Guard. Mr. Hoyt stated the 2021 CIP contains $156,000 for the purchase,
and it is recommended that the $47,000 shortfall be covered by the projected savings
of wages in the police department as a result of staff transitions. He stated the annual
projected cost is $33,640 for software, licensing, and server storage.
He explained the body‐worn camera program was originally proposed as a two‐year
phased approach but for safety reasons it is recommended that all 35 units be
purchased to ensure transparency and accountability.
Chief Hoyt reviewed policies, procedures, and guidelines for the use of the recording
devices. He reviewed the timeline for implementation, including education to the
public. He stated a public comment opportunity will be scheduled at the March 8
Council Meeting.
Council supported the purchase to protect officers and the public. The need for
community education and engagement was discussed. Mayor Hemken suggested
using the services of CCX for a news story. Council Member London recommended a
FAQ be posted on the city’s website. Mr. McDonald indicated the police department is
working with the communications coordinator on public education of the body worn
camera program.
ADMINISTRATIVE
POSITIONS
Item 11.4
Mayor Hemken introduced for discussion item 11.4, Discussion regarding vacant
administrative positions in the police department.
Mr. Rich Johnson, director of HR/administrative services, provided an update on
staffing vacancies in the police department. He stated it has been determined to recruit
for an administrative specialist and not fill the crime analyst/prevention specialist
position at this time. He noted although the administrative specialist position was not
included in the proposed 2021 budget, the crime analyst position was included in the
budget. He also noted other vacancies in the police department will result in budget
savings.
Council supported the recruitment for an administrative specialist in the police
department.
TIP411
Item 11.5
Mayor Hemken introduced for discussion item 11.5, Discussion regarding launch of
Tip411 community engagement tool.
City Council Work Session February 16, 2021
Page 4
Officer Kallio, Sergeant TenEyck, and Communications Coordinator Kramer explained
the city’s launch of the tip411 community engagement tool. Staff shared that tip411 is
a custom, agency‐branded application that builds trust and provides transparency to
community members by enabling two‐way anonymous tip submission through text,
email, weblinks, or social media. Tip411 also allows administrators to send community
alerts through the app, email, text and social media.
Ms. Kramer pointed out a couple differences between tip411 and CodeRED. She stated
CodeRED can call a landline unlike tip411. Also CodeRED is for outgoing
communications whereas tip411 allows two‐way communication.
Council inquired of different levels of alerts. Police personnel advised Council that
when the app is downloaded, the user can select the group they desire to subscribe to
(crime alerts, business group, etc).
Council expressed support for tip411.
OTHER BUSINESS Mr. McDonald stated a resident has inquired about the stop signs on Ensign Avenue
near 40‐1/2 Avenue. Council directed staff to place the item on the March work session
agenda.
ADJOURNMENT The meeting was adjourned at 7:56 p.m. as there was no further business to come
before the Council at its work session.
Respectfully submitted,
Valerie Leone, City Clerk
I:\RFA\City Manager\2021\Commissioner Lunde\5.1 Q ‐ Presentation Hennepin County Commissioner Jeff Lunde.docx
Request for Action
March 8, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Introduction of Hennepin County Commissioner Jeff Lunde
Requested Action
Staff is requesting that the City Council receive an introduction from the newly elected Hennepin County
Commissioner for District 1, Jeff Lunde. Lunde Previously served as the mayor of Brooklyn Park from
2011‐2020.
Policy/Past Practice
In the past the City Council has received updates from elected and appointed officials from other
governmental agencies.
Background
Jeff Lunde, former Mayor of Brooklyn Park, was elected to serve as the new Hennepin County Commissioner
for District 1, effective January 1, 2021. Prior to that time Mike Opat served as the District 1 representative
from 1993‐2020. Lunde and his staff have requested to briefly introduce themselves to the City Council.
District 1 includes the cities of New Hope, Crystal, Robbinsdale, Brooklyn Center, Brooklyn Park and Osseo.
Lunde serves as chair of the Public Safety Committee, co‐chair of the Intergovernmental Relations
Committee, and is a member of the Blue Line Corridor Management Committee, the Criminal Justice
Coordinating Committee, as well as other county committees. Lunde’s main areas of focus include:
Metro Blue Line Extension Realignment
Job training and supporting small businesses
Public safety through conversations between residents and the police
Helping renters and landlords get through the pandemic together
Lunde and his staff reached out after the first of the year and met with the mayor and I to discuss projects
and priorities for New Hope that were related to Hennepin County, including Winnetka Avenue railroad
crossing, Terra Linda crosswalk, Bass Lake Road overlay project, future signal and bridge improvements on
42nd Avenue, park and facility grants, Blue Line extension, and housing/business assistance. Subsequent to
that meeting they have connected with other departments in the city, including the police department and
community development.
Attachments
Lunde/Hennepin County Website
Hennepin County Committee Membership
Jan. 14, 2021 Information on New Hope/Hennepin County Projects
Agenda Section
Presentations
Item Number
5.1
I:\RFA\City Manager\2021\6.1 Business Licenses\6.1 Q ‐ Business Licenses 030821.docx
Request for Action
March 8, 2021
Approved by: Kirk McDonald
Originating Department: City Manager
By: Valerie Leone, City Clerk‐Treasurer
Agenda Title
Approval of business license(s)
Requested Action
In accordance with Chapter 8 of the New Hope Code, all applications for business licenses must be presented
to the City Council for consideration. Staff recommends approval of all listed requests.
Background
All required paperwork and fees have been received for the following businesses:
TruGreen Lawn Fertilizer Company, Lawn Fertilizer Trucks
Agenda Section
Consent
Item Number
6.1
G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx
Request for Action
March 8, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Approval of claims through March 8, 2021
Requested Action
Claims for services and commodities purchased through this period are listed on the Check Disbursement
Report
Attachments
Check Disbursement Report
Agenda Section
Consent
Item Number
6.2
I:\RFA\P&R\Central Garage\2021\6.4 ‐ Q&R 2021 Yamaha Utility Cart.docx
Request for Action
March 8, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: Parks & Recreation
By: Susan Rader, Director
Agenda Title
Resolution authorizing the purchase of equipment and appropriation of funds in the amount of $8,474.10 for
the purchase of a 2021 Yamaha UMAX2 utility cart by Yamaha Golf & Utility for the Golf Course
Requested Action
Staff requests that the City Council approve a resolution authorizing the purchase of a 2021 Yamaha
UMAX2 utility cart from Yamaha Golf & Utility for $8,474.10 (includes tax).
Policy/Past Practice
The city develops a ten‐year capital improvement program (CIP) for capital equipment. Each year the CIP is
reviewed, updated, and extended for another ten‐year period. The utility cart is funded through Central
Garage and the golf course operating budget is charged an annual replacement cost for the equipment over
its life expectancy.
Background
The utility cart at the golf course is the most used piece of equipment at the golf course. This cart is used
daily for the golf course set‐up, garbage and branch removal, hauling soil and sand to different locations on
the course, dragging in top dressing into the greens and tees, and pulling a drag mat to eliminate the goose
droppings. This cart is also used in the evenings for beverage/ranger cart service offered to our golfers, and
if needed, it can be rented out for golf if we run short of regular carts.
The current utility cart is seven years old, with a normal life expectancy of six years. It currently needs new
tires, front suspension, and battery. It is at an age and usage where additional items such as coils, starters,
drive shafts and other components start to fail on a regular basis.
Staff is recommending use of the purchasing opportunity provided through Sourcewell, formerly the
National Joint Powers Alliance (NJPA). The price of the Yamaha UMAX2 utility cart also reflects a trade in
of $2,300 for the 2014 Yamaha utility cart.
Funding
The cost to purchase the Yamaha UMAX2 utility cart is $8,474.10. Funding is available in the Central Garage
Replacement Fund, with the amount of $9,561 dedicated for this equipment purchase. This piece of
equipment was scheduled to be replaced in 2020, but was postponed until 2021.
The golf course operating budget will be charged an annual replacement cost for the utility cart over the six
year life expectancy. The operations costs will continue to be covered in the golf course operating budget.
Agenda Section
Consent
Item Number
6.4
Attachments
Resolution
Recreation Facilities Manager’s memo
Quote
2020 Golf Course Budget Narrative
City of New Hope
Resolution No. 2021‐
Resolution authorizing the purchase of equipment and appropriation of funds in the amount of $8,474.10 for
the purchase of a 2021 Yamaha UMAX2 utility cart by Yamaha Golf & Utility for the Golf Course
WHEREAS, the city of New Hope prepares a ten‐year capital improvement program (CIP) as a guiding
document for equipment acquisition and improvement projects to assist with preparation of each
annual operating budget; and,
WHEREAS, the CIP is not formally adopted as a budget document, nor does it authorize the acquisition of
individual equipment and/or projects listed therein; and,
WHEREAS, staff recommends the purchase of a 2021 Yamaha UMAX2 utility cart for the Golf Course
through Yamaha Golf & Utility; and,
WHEREAS, funds for this equipment are available within the Central Garage Equipment Replacement Fund.
NOW, THEREFORE BE IT RESOLVED by the City Council of the city of New Hope, Minnesota that the
appropriation of $8,474.10 from the Central Garage Equipment Replacement Fund for payment to
Yamaha Golf & Utility for a 2021 Yamaha UMAX2 utility cart is hereby authorized.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 8th day of March,
2021.
________________________________
Mayor
Attest: _________________________________
City Clerk
Memorandum
To: Susan Rader, Parks and Recreation Director
From: Mark Severson, Recreation Facilities Manager
Date: 2/21/21
Subject: Golf Course Utility Cart
The utility cart at the golf course is the most used piece of equipment at the golf course.
Everyday this cart is used for the golf course set‐up, for garbage and branch removal, for
hauling soil and sand to different locations on the course, for dragging in top dressing
into the greens and tees, and for pulling a drag mat to eliminate the goose droppings.
This cart is also used in the evenings for our beverage/ranger cart service that we offer to
our golfers, and if needed, it can be rented out for golf if we run short of regular carts.
Although this vehicle is used primarily at the golf course, it also plays an important role
at several city functions. The vehicle serves as a safety vehicle by the police and fire
department during Duk Duk Daze and assume it will have the same role with the
HeyDay event. It is also used by the Park and Recreation Department for Safety Camp
and the Vehicle Fair.
The current utility cart is 7 years old, normal life expectancy is about 6 years. With its
extensive use over the years, there is some cosmetic body damage and paint that is
scratched and faded from everyday use. It needs new tires, a new front suspension, a
new battery and is at a prime age and usage where things like coils, starters, drive shafts
and other components start to fail on a regular basis.
Staff is recommending use of the purchasing opportunity provided through Sourcewell.
Sourcewell is the new name for the National Joint Powers Alliance (NJPA). Staff is
recommending the purchase of a Yamaha UMAX2 utility vehicle from Yamaha Golf &
Utility for $8,474.10. This is a discounted price offered by Yamaha Golf & Utility
through Sourcewell. The price reflects a trade in of $2,300 for the 2014 Yamaha utility
car, sales tax and delivery.
Funding is available in the Central Garage Replacement Fund. The Fund has received
$9,561.52 for the purchase of a replacement utility cart from replacement charges to the
current utility cart.
3350 West Highway 13
Office # 952-890-5541 Burnsville, MN 55337 Fax # 952-890-2914
Date: 02-18-2021 To: New Hope Village Golf Course
Sales Person: Billie Mac Attn: Mark Seversonm - GM / Supt.
8130 Ball Lake Road
New Hope, MN 55428
UMAX2 - Revised
QUANTITY DESCRIPTION RETAIL PRICE SOURCEWELL
Sourcewell Pricing
1 2021 Yamaha UMAX2 - Utility Unit - EFI -Gas $10,095.00 $9,085.50
equipped as follows:
Complete Redesign for the 2019 model and forward
Standard Equipment
Yamaha Built 14.25hp Fuel Injected motor Standard
Heavy Duty series Standard
Color -Evergreen or Carbon in stock Standard
Larger Metal Box Standard
Manual Dump Box with Truck Like tailgate Standard
LED Headlights Standard
Horn Standard
Overmolded Steering Wheel Standard
Underhood Storage Standard
20" Tires Standard
4 Wheel Brakes Standard
Black Bucket Seats Standard
Dash Mounted Gas Gauge / Hour Meter Standard
Dash Mounted Headlight Switch Standard
External - Passenger Side Gas Cap Standard
Dash Mounted USB Plugs Standard
Rear Transaxle Guard Plate Standard
Options
1 Black Sun-Top - installed $469.98 $429.98
1 Electric Dump -installed $695.00 $695.00
Sub- Total $10,210.48
Trade- In
1 2014 Yamaha Adventurer 2 Utility Unit -Gas -$2,300.00 -$2,300.00
Trade Difference $7,910.48
Sales Tax $563.62
Total $8,474.10
TERMS F.O.B. APPROX DEIVERY DATE SHIPPED VIA
Purchase New Hope, MN Based on Customer's Needs YGU
Accepted By: Proposed by:
Date: Tim Vernon
President
Title: Yamaha Golf & Utility
I:\RFA\P&R\PARKS\2021\#1068 Maintenance Garages Improvements\6.5 ‐ Q&R Maintenance Garage Improvements.docx
Request for Action
March 8, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: Parks & Recreation
By: Susan Rader, Director
Agenda Title
Resolution authorizing the purchase and appropriation of funds in the amount of $20,555.03 for the
replacement of siding, soffit, fascia and service doors for the maintenance garages at Victory Park and
Lighted Fields by NMC Exteriors & Remodeling (Improvement Project No. 1068)
Requested Action
Staff is recommending that the City Council approve this resolution and award a contract to NMC Exteriors
& Remodeling for work performed at a cost of $20,555.03 (Improvement Project No. 1068). The work will
involve removal of the existing materials and installation of new LP SmartSide siding, soffit, fascia and
service doors.
Background
The Victory Park maintenance garage was built in 1990, with a new roof added in 2009. The Lighted Field
maintenance garage was built in 1994, had a new roof installed in 2009. Each have been painted several times
over the years. Both buildings are in need of new siding, soffit and fascia. In addition to the siding, both
service doors will be replaced.
Staff has elected to use LP Smartside, which was recommended by each of the contractors. It is a wood siding
that has wood strands coated with wax that are bonded in resin and other binders. Vinyl and steel siding
were eliminated due to concerns of foul balls hitting the garages and easily damaging or denting the siding.
The LP Smartside is more resistant to dents. Staff also wanted to make sure that any graffiti could be painted
over versus needing to replace the siding.
Quotes were sought from three companies including NMC Exteriors & Remodeling, Minnesota Exteriors Inc.
and Hoffman Weber Construction. Staff is recommending the low quote from NMC Exteriors & Remodeling.
Company Cost
NMC Exteriors & Remodeling
Victory: $9,135.60 (Siding $6,583.11, Fascia/Soffit $1,633.72, Door $918.77)
Lighted: $11,419.43 ($8,539.40, Fascia/Soffit $1,961.26, Door $918.77)
$20,555.03
Minnesota Exteriors Inc.
Victory: $10,585 (Siding $6,610, Fascia/Soffit $1,820, Door $2,155)
Lighted: $13,039 (Siding $7,999, Fascia/Soffit $2,885, Door $2,155)
$23,624.00
Hoffman Weber Construction
Victory: $16,325.64 (Siding $11,924.74, Fascia/Soffit $2,562.72, Door $1,838.18)
Lighted: $21,414.27 (Siding $16,439.14, Fascia/Soffit $3,153.31, Door $1,821.82)
$37,739.91
NMC Exteriors & Remodeling has not done recent work for the City. However, staff has personally worked
with this company and had a good experience and quality final product.
Agenda Section
Consent
Item Number
6.5
Funding
Funding for improvements to the parks maintenance garages is included in the 2021 CIP and the 2021 Park
Infrastructure budget as shared with the Council during planning and budget meetings. Currently, $22,000 is
budgeted for these updates.
Attachments
Resolution
Memorandum from Andrew Kramer, Streets & Parks Supervisor
Quotes
2021 CIP
City of New Hope
Resolution No. 21‐
Resolution authorizing the purchase and appropriation of funds in the amount of $20,555.03 for the
replacement of siding, soffit, fascia and service doors for the maintenance garages
at Victory Park and Lighted Fields by NMC Exteriors & Remodeling (Improvement Project No. 1068)
WHEREAS, the city of New Hope prepares a ten‐year Capital Improvement Program (CIP) as a guiding
document for equipment acquisition and improvement projects to assist with the preparation of
each annual operating budget; and
WHEREAS, the CIP is not formally adopted as a budget document, nor does it authorize the acquisition of the
individual equipment and/or projects listed therein; and
WHEREAS, staff recommends replacement of siding, soffit, fascia and service doors for the maintenance
garages at Victory Park and Lighted Fields by NMC Exteriors & Remodeling; and
WHEREAS, the funds for these improvements are available within the Park Infrastructure Fund.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of New Hope, Minnesota that the
appropriation of $20,555.03 from the Park Infrastructure Fund for payment to NMC Exteriors &
Remodeling for replacement of siding, soffit, fascia and service doors for the maintenance
garages at Victory Park and Lighted Fields is hereby authorized.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota this 8th day of March
2021.
__________ __________________
Mayor
Attest: ________ _________________
City Clerk
Memorandum
To: Susan Rader, Director of Parks and Recreation
From: Andrew Kramer, Streets and Parks Supervisor
Date: February 22, 2021
Subject: Victory and Lighted Park Garage Exterior Remodel
Staff is recommending New Hope Parks and Recreation authorize NMC Exteriors & Remodeling
to replace the exterior siding, soffit and fascia at the park garages located at Victory and Lighted
parks.
Victory and Lighted park garages were identified as having rapidly deteriorating exteriors over the
last few years. Staff included both in the CIP list for completion in 2021.
Bids were solicited from three local companies that specialize in exterior remodeling. Totals for
each bid were as follows:
NMC Exteriors and Remodeling $20,555.03
Minnesota Exteriors Inc. $23,624.00
Hoffman Weber Construction $37,739.91
Staff recommends NMC Exteriors and Remodeling as they have provided the lowest and
responsible quote.
Victory Park Maintenance Garage
Lighted Fields Maintenance Garage
City of New Hope, MinnesotaCapital Improvement Plan - Parks Infrastructure Fund 9233Schedule of Planned Capital Outlay 2020 to 20302020 2021 2022 2023 2024 2025Year toEstimatedEstimated Estimated Estimated Estimated EstimatedDepartment ReplaceItem CostAmountsAmountsAmountsAmountsAmountsAmountsParks & Recreation 2020 Parks ballfield fencing 5,000$ 5,000$ -$ -$ -$ -$ -$ Parks & Recreation 2020 Parks Begin Park play equipment project 200,000 200,000 - - - - - Parks & Recreation 2020 Park maintenance (courts, equipment painting, benches) 161,000 161,000 - - - - - Parks & Recreation 2020 Parks concrete, trail work 75,000 75,000 - - - - - Parks & Recreation 2020 Cgyms scoreboards 7,000 7,000 - - - - - Parks & Recreation 2021 Parks addition of bocce ball courts 25,000 - 25,000 - - - - Parks & Recreation 2021 Parks concrete, trail work 75,000 - 75,000 - - - - Parks & Recreation 2021 Parks Corner Park play equipment project 185,000 - 185,000 - - - - Parks & Recreation 2021 Parks frisbee golf equipment 12,000 - 12,000 - - - - Parks & Recreation 2021 Parks court, equipment painting, benches 100,000 - 100,000 - - - - Parks & Recreation 2021 Parks lighting improvements 75,000 - 75,000 - - - - Parks & Recreation 2021 Park maintenance (garages) 22,000 - 22,000 - - - - Parks & Recreation 2022 Cgyms pitching machines 5,000 - - 5,000 - - - Parks & Recreation 2022 Parks concrete, trail work 75,000 - - 75,000 - - - Parks & Recreation 2022 Parks Hidden Valley Park play equipment project 250,000 - - 250,000 - - - Parks & Recreation 2022 Parks lighting improvements 100,000 - - 100,000 - - - Parks & Recreation 2022 Parks Civic Center hockey rink 220,000 - - 220,000 - - - Parks & Recreation 2022 Parks maintenance (courts, equipment painting, benches and picnic tables) 35,000 - - 35,000 - - - Parks & Recreation 2023 Parks Lighted Baseball Field 690,000 - - - 690,000 - - Parks & Recreation 2023 Parks concrete, trail work 75,000 - - - 75,000 - - Parks & Recreation 2023 Park Hidden Valley Hockey rink 100,000 - - - 100,000 - - Parks & Recreation 2023 Parks hockey rink fencing 10,000 - - - 10,000 - - Parks & Recreation 2023 Parks Liberty Park play equipment project 200,000 - - - 200,000 - - Parks & Recreation 2023 Parks lighting improvements 75,000 - - - 75,000 - - Parks & Recreation 2023 Parks maintenance 160,000 - - - 160,000 - - Parks & Recreation 2024 Parks concrete, trail work 50,000 - - - - 50,000 - Parks & Recreation 2024 Parks Elm Grove Park play equipment project 150,000 - - - - 150,000 - Parks & Recreation 2024 Parks lighting improvements 75,000 - - - - 75,000 - Parks & Recreation 2024 Parks maintenance 70,000 - - - - 70,000 - Parks & Recreation 2024 Park outdoor fitness equipment 40,000 - - - - 40,000 - Parks & Recreation 2025 Parks concrete, trail work 50,000 - - - - - 50,000 Parks & Recreation 2025 Parks lighting improvements 75,000 - - - - - 75,000 Parks & Recreation 2025 Parks maintenance 120,000 - - - - - 120,000 Parks & Recreation 2025 Parks picnic shelter at Northwood 125,000 - - - - - 125,000 Parks & Recreation 2026 Parks concrete, trail work 50,000 - - - - - - Parks & Recreation 2026 Parks Holiday Park play equipment project 200,000 - - - - - - Parks & Recreation 2026 Parks lighting improvements 75,000 - - - - - - Parks & Recreation 2026 Parks maintenance 65,000 - - - - - -
I:\RFA\POLICE\2021 Info\Council Meetings\BWC\7.1 Q ‐ 03.08.21 BWC RFA.docx
Request for Action
March 8, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Tim Hoyt, Director of Police
Agenda Title
Presentation on body worn cameras and time allotted for public comments/questions.
Requested Action
The City Council has allotted Chief Hoyt time to make a short presentation on body worn cameras, and to
answer all questions related to the program.
Policy/Past Practice
Department heads frequently make presentations and provide updates to the Council.
Background
Pursuant to Minn. Stat. 626.8473, Subd. 2, the New Hope Police Department will allow for public comment
before implementation of its new BWC Program & Policy by posting it on our website and allowing comment
by mail, email and the city council meeting.
Attachments
Media Release
Body Worn Camera Policy Draft
Power Point
Agenda Section
Public Hearing
Item Number
7.1
Media Release
FOR IMMEDIATE RELEASE
February 24, 2021
Beth Kramer, Communications Coordinator
bkramer@newhopemn.gov
763.531.5103
Body-Worn Camera Policy – Opportunity for Public Comment
The New Hope Police Department is anticipating the implementation of body-worn cameras in
2021. A draft policy regarding body-worn cameras is posted on the city’s website at
newhopemn.gov/nhpdcameras. The following opportunity is available for public comment
regarding the implementation of body-worn cameras and the proposed policy:
March 8 at 7 p.m. - New Hope City Council Meeting, City Hall, 4401 Xylon Ave N
Comments and feedback may also be submitted in advance of the public hearing via email to
police@newhopemn.gov or by mail to 4401 Xylon Ave N, New Hope, MN 55428.
By Order of Tim Hoyt – Chief of Police 4‐5.033
Body Worn Camera
Purpose and Scope
This policy provides guidelines for the use, management, access, storage, retrieval and retention
of audio‐visual media recorded by Body Worn Camera(s) (“BWC”) systems as prescribed by
law. Compliance with these guidelines is mandatory, but it is recognized that officers must also
attend to other primary duties and the safety of all concerned, sometimes in circumstances that
are tense, uncertain and rapidly evolving.
This policy applies to all New Hope Police Department personnel. This policy governs the use
of BWC in the course of official duties. It does not apply to the use of squad‐based recording
systems (Mobile Recording 4‐5.008). The Chief or Chiefs designee may supersede this policy to
individual officers by providing specific instructions or standard operating procedures for BWC
use in official duties other than patrol.
This policy does not apply to audio/video recordings of interviews or interrogations conducted
at any NHPD facilities, jail, officers operating in an undercover capacity, wiretaps or
eavesdropping (concealed listening devices) unless captured by a BWC device.
Policy
It is the policy of this department to authorize the use of department‐issued BWCs by personnel
while engaged in official duties. The use of BWC is intended to support and enhance the
mission of the New Hope Police Department by accurately capturing contacts between
department personnel and the public.
Objectives
To enhance officer safety.
To document statements and events during the course of an incident, in addition to using an
audio recorder.
To enhance the officer’s ability to document and review statements and actions for both
internal reporting requirements and for courtroom preparation and presentation.
To preserve visual and audio information for use in current and future investigations.
To provide a tool for self‐critique and field evaluation during officer training and to assist
with on‐going training and evaluation.
To enhance the public trust by preserving factual representations of officer‐citizen
interactions in the form of recorded media.
To assist with the defense of civil actions against officers and the City of New Hope.
Definitions
Body Worn Camera (BWC) ‐ a device worn by sworn or non‐sworn personnel that is capable of
either video and audio recording of activities and interactions with others or collecting digital
multimedia evidence as part of an investigation. This does not include a department issued
mobile device.
MGDPA or Data Practices Act refers to the Minnesota Government Data Practices Act, Minn.
Stat. § 13.01, et seq.
Records Retention Schedule refers to the General Records Retention Schedule for Minnesota
Cities.
Law enforcement‐related information means information captured or available for capture by
use of a BWC that has evidentiary value because it documents events with respect to a stop,
arrest, search, citation, or charging decision.
Evidentiary Value means that the information may be useful as proof in a criminal prosecution,
related civil or administrative proceeding, further investigation of an actual or suspected
criminal act, or in considering an allegation against a law enforcement agency or officer.
General Citizen Contact means an informal encounter with a citizen that is not and does not
become law enforcement‐related or adversarial, and a recording of the event would not yield
information relevant to an ongoing investigation. Examples include, but are not limited to,
assisting a motorist with directions, summoning a wrecker, or receiving generalized concerns
from a citizen about crime trends in his or her neighborhood.
Adversarial means a law enforcement encounter with a person that becomes confrontational,
during which at least one person expresses anger, resentment, or hostility toward the other, or
at least one person directs toward the other verbal conduct consisting of arguing, threatening,
challenging, swearing, yelling, or shouting. Encounters in which a citizen demands to be
recorded or initiates recording on his or her own are deemed adversarial.
Unintentionally Recorded Footage is a video recording which results from an officer’s
inadvertence or neglect in operating the officer’s BWC, provided that no portion of the resulting
recording has evidentiary value. Examples of unintentionally recorded footage include, but are
not limited to, recordings made in station house locker rooms, restrooms, and recordings made
while officers were engaged in conversations of a non‐business, personal nature with the
expectation that the conversation was not being recorded.
Official Duties, for purposes of this policy, means that the officer is on duty and performing
authorized law enforcement services on behalf of this agency.
Data Subject – Under Minnesota Law, the following are considered data subjects for purposes
of administering access to BWC data:
(1) Any person or entity whose image or voice is documented in the data
(2) The officer who collected the data
(3) Any other officer whose voice or image is documented in the data, regardless of whether
that officer is or can be identified by the recording
Confidential Data– BWC data that is collected or created as part of an active criminal
investigation is confidential. This classification takes precedence over private and/or public
classifications.
Private Data – BWC recordings are presumptively classified as private data about the data
subjects under MN statutes, with applicable Data Practices Act provisions applying.
Public Data – In certain instances, BWC data is classified public data under MN statutes, with
applicable provisions of the Data Practices Act applying:
(1) Data documenting the discharge of a firearm by a peace officer in the course of duty, other
than for training or the killing of an animal that is sick, injured, or dangerous.
(2) Data that documents the use of force by a peace officer, that results in substantial bodily
harm.
(3) Data that a data subject requests to be made accessible to the public, subject to redaction.
Data on any data subject (other than a peace officer) who has not consented to the public release
must be redacted if practicable (Minn. Stat. §13.825, subd. 2(a)(2)). In addition, any data on
undercover officers must be redacted.
(4) Data that documents the final disposition of a disciplinary action against a public employee.
(5) If another provision of the Data Practices Act classifies data as private or otherwise not
public, the data retains that other more restricted classification. For instance, data that reveals
protected identities under MN Statute 13.82, subd. 17 would not be released, even if it would
otherwise fit into the public category.
Use and Documentation
1. Officers may use only department‐issued BWCs in the performance of official duties for this
agency or when otherwise performing authorized law enforcement services as an employee of
this department. BWC use for off duty law enforcement related employment purposes must be
approved by the Chief of Police.
2. All police officers working uniform patrol, uniform special details, traffic duties, animal
control and uniform school resource duties shall use a BWC unless permission has been granted
by a supervisor to deviate from this clause. Plain clothes investigators/officers and
administrators are not obligated to use a BWC, but may elect to use a BWC on a case by case
basis, pursuant to the needs of the specific investigation or job duty.
3. During entry in the execution of a search warrant; other than exceptions referenced under
policy section Purpose and Scope.
4. Officers who have deployed a BWC shall operate and use it consistent with this policy.
Officers shall conduct a function test of their issued BWCs at the beginning of each shift to make
sure the devices are operating properly. Officers noting a malfunction during testing or at any
other time shall promptly report the malfunction to the officer’s supervisor. As soon as is
practical, the malfunctioning BWC shall be put down for service and the officer should deploy a
working BWC. If a BWC malfunctions while recording, is lost or damaged, the circumstances
shall be documented in a departmental memorandum and a supervisor shall be notified. In
addition, any and all malfunctions occurring during a citizen contact shall be documented in a
report.
5. Officers should wear their issued BWCs at the location on their body and in the manner
specified in training.
6. Officers must document BWC use and non‐use as follows:
(A) Whenever an officer makes a recording, the existence of the recording shall be
documented in an incident report, citation, or in a CAD event (if no report is completed).
(B) Whenever an officer fails to record an activity that is required to be recorded under this
policy or captures only a part of the activity, the officer must document the
circumstances and reasons for not recording in an incident report or CAD event (if no
report is completed). Supervisors shall ensure BWC use is in compliance with this policy
when reviewing reports and CAD data.
7. The department will maintain the following records relating to BWC use, which are classified
as public data:
(A) The total number of BWCs owned or maintained by the agency.
(B) A daily record of the total number of BWCs actually deployed and used by officers.
(C) The total amount of recorded BWC data collected and maintained.
(D) This policy, together with the Records Retention Schedule.
General Guidelines for Recording
1. This policy is not intended to describe every possible situation in which the BWC should be
activated, although there are many situations where use of the BWC is appropriate. Officers
should activate the BWC any time the user believes it would be appropriate or valuable to
record an incident.
2. Officers shall activate their BWCs when responding to all calls for service and field generated
activities, including but not limited to pursuits, Terry stops of motorists or pedestrians, arrests,
searches, suspect interviews and interrogations, prisoner transports, and during any
police/citizen contact that becomes, or is anticipated to be adversarial. However, officers need
not activate their cameras when it would be unsafe, impossible, or impractical to do so, but such
instances of not recording when otherwise required must be documented as specified in the Use
and Documentation guidelines.
3. Officers have discretion to record or not record general citizen contacts of a non‐adversarial
nature.
4. Officers shall not record encounters with undercover officers or informants.
5. Officers have no affirmative duty to, without prompting or question, inform people that a
BWC is being operated or that the individuals are being recorded during an incident. Officers
may elect to inform individuals that they are being recorded if the officer deems it necessary
and appropriate, in furtherance of conflict resolution and/or de‐escalation of tense situations. If
an individual asks the officer if they are recording, the officer shall answer truthfully.
Individuals requesting government data will be referred to the records division.
6. Once activated, the BWC should continue recording until the conclusion of the incident or
encounter, or until it becomes apparent that additional recording is unlikely to capture
information having evidentiary value. The supervisor having charge of a scene may likewise
direct the discontinuance of recording when further recording is unlikely to capture additional
information having evidentiary value. If the recording is discontinued while an investigation,
response, or incident is ongoing, officers shall state the reasons for ceasing the recording on
camera before deactivating their BWC. If circumstances change, officers shall reactivate their
cameras as required by this policy to capture information having evidentiary value. Any
decision to discontinue recording shall be made with respect to the eight policy objectives.
7. Recording may be temporarily ceased or the audio muted to exchange information with other
officers, legal counsel, or the lens obstructed in order to avoid capturing images of undercover
officers, informants, or citizens where based on training and experience, in the judgment of the
officer recording, would not be appropriate or consistent with this policy. The reason to cease
and resume recording (or to mute audio or obstruct the lens) will be noted by the officer
verbally on the recorder or in a report.
8. Notwithstanding any other provision in this policy, officers shall not use their BWCs to
record other agency personnel during non‐enforcement related activities, such as during pre‐
and post‐shift time in locker rooms, during meal breaks, or during other private conversations,
unless recording is authorized as part of an administrative or criminal investigation.
9. In instances of non‐recording, where recording was preferred or required, the officers shall
consult with the supervisor and/or support services technician to see if the video data may be
recovered from the BWC utilizing the record‐after‐the‐fact function. This consultation should
occur as soon as practical after it is realized that a recording was not captured.
10. Formal statements from suspects, victims, or witnesses that are captured on the BWC shall
be recorded as separate recordings on a non BWC audio recording device to be entered as
evidence and transcribed.
Special Guidelines for Recording
Officers may, in the exercise of sound discretion, determine:
1. To use their BWCs to record any police‐citizen encounter if there is reason to believe the
recording would potentially yield information having evidentiary value, unless such recording
is otherwise expressly prohibited.
2. Officers shall use their BWCs and squad‐based audio/video systems to record their
transportation and the physical transfer of persons in their custody to hospitals, detox and
mental health care facilities, juvenile detention centers, and jails, courtesy transports, but
otherwise should not record inside these facilities unless the officer anticipates witnessing a
criminal event, collecting evidentiary recordings, or being involved in or witnessing an
adversarial encounter or use‐of‐force incident.
Downloading and Labeling Data
1. Each officer using a BWC is responsible for transferring or assuring the proper transfer of the
data from his or her camera to the BWC server by the end of that officer’s shift. However, if the
officer is involved in a shooting, in‐custody death, critical incident, or other law enforcement
activity resulting in death or great bodily harm, a supervisor or administrator shall take custody
of the officer’s BWC and power it off to retain any footage therein. An administrator shall
assume responsibility for transferring the data from it. If no administrator is available, the
camera shall be secured in an evidence locker and the administrator shall be notified.
2. Officers shall label the BWC data files at the conclusion of each video capture, and should
consult with a supervisor if in doubt as to the appropriate labeling. Officers shall properly
categorize all BWC recordings using one of the labels pre‐programmed into the BWC. The
category label selected shall most closely represent the type of content captured on the BWC.
The selected category shall determine the retention period of the file.
3. In the event that a BWC data file is mislabeled by an officer, or additional information is
discovered that suggests a data file label should be changed, a supervisor shall be notified, and
a request to change the label and reasoning for said change shall be forwarded to the support
services technician.
BWC Data Access by Law Enforcement Employees
1. Access by peace officers and law enforcement employees. No employee may have access to
the department’s BWC data except for legitimate law enforcement or data administration
purposes:
(A) Officers may access and view stored BWC video only when there is a business need for
doing so. Officers may review video footage of an incident in which they were involved
prior to preparing a report, giving a statement, or providing testimony about the
incident. Officers shall not use the fact that a recording was made as a reason to write a
less detailed report.
(B) Supervisors may view recordings any time they are making inquiry into an alleged
complaint, performance issue, or to ensure policy compliance.
(C) Agency personnel are prohibited from accessing BWC data for non‐business reasons
and from sharing the data for non‐law enforcement related purposes, including but not
limited to uploading BWC data recorded or maintained by this agency to public and
social media websites. All instances of access to BWC data are digitally logged.
Allegations of inappropriate access to BWC data will be investigated and disciplinary
action taken if violations occur.
(D) Employees seeking access to BWC data for non‐business reasons may make a request
for it in the same manner as any member of the public
2. Other authorized disclosures of data by officers. Officers may display portions of BWC
footage to witnesses as necessary for purposes of investigation as allowed by Minn. Stat. § 13.82,
subd. 15, as may be amended from time to time. Officers should generally limit these displays
in order to protect against the incidental disclosure of individuals whose identities are not
public. Protecting against incidental disclosure could involve, for instance, showing only a
portion of the video, showing only screen shots, muting the audio, or playing the audio but not
displaying video. In addition,
(A) BWC data may be shared with other law enforcement agencies only for legitimate law
enforcement purposes that are documented in writing at the time of the disclosure.
(B) BWC data shall be made available to prosecutors, courts, and other criminal justice
entities as provided by law.
Agency/Supervisor Use of Data
1. Supervisors shall review BWC usage by each officer to ensure compliance with this policy,
including in areas of required recording and data labeling.
2. In addition, supervisors may access BWC data for the purposes of reviewing or investigating
a specific incident that has given rise to a complaint or concern about officer misconduct or
performance.
3. Nothing in this policy limits or prohibits the use of BWC data as evidence of misconduct or as
a basis for discipline.
4. Officers should contact their supervisors to discuss retaining and using BWC footage for
training purposes. Officer objections to preserving or using certain footage for training will be
considered on a case‐by‐case basis. Field training officers may utilize BWC data with trainees
for the purpose of providing coaching and feedback on the trainees’ performance.
Data Classification and Access by Non‐Employees
1. Data subjects. Under Minnesota law, the following are considered data subjects for purposes
of administering access to BWC data:
(A) Any person or entity whose image or voice is documented in the data.
(B) The officer who collected the data.
(C) Any other officer whose voice or image is documented in the data, regardless of
whether that officer is or can be identified by the recording.
2. BWC data is presumptively private. BWC recordings are classified as private data about the
data subjects unless there is a specific law that provides differently. As a result:
(A) BWC data pertaining to people is presumed private, as is BWC data pertaining to
businesses or other entities.
(B) Some BWC data is classified as confidential (see 3. below).
(C) Some BWC data is classified as public (see 4. below).
3. Confidential data. BWC data that is collected or created as part of an active criminal
investigation is confidential. This classification takes precedence over the “private”
classification listed above and the “public” classifications listed below.
4. Public data. The following BWC data is public:
(A) Data documenting the discharge of a firearm by a peace officer in the course of duty,
other than for training or the killing of an animal that is sick, injured, or dangerous.
(B) Data that documents the use of force by a peace officer which results in substantial
bodily harm.
(C) Data that a data subject requests to be made accessible to the public, subject to redaction.
Data on any data subject (other than a peace officer) who has not consented to the public
release must be redacted if practicable (Minn. Stat. §13.825, subd. 2(a)(2)) In addition,
any data on undercover officers must be redacted.
(D) Data that documents the final disposition of a disciplinary action against a public
employee.
However, if another provision of the Data Practices Act classifies data as private or otherwise
not public, the data retains that other classification. For instance, data that reveals protected
identities under Minn. Stat. § 13.82, subd. 17 (e.g., certain victims, witnesses, and others) should
not be released even if it would otherwise fit into one of the public categories listed above.
5. Access to BWC data by non‐employees. Officers shall refer members of the media or public
seeking access to BWC data to the Clerical Supervisor who shall process the request in
accordance with the MGDPA and other governing laws. In particular:
(A) An individual shall be allowed to review recorded BWC data about him‐ or herself and
other data subjects in the recording, but access shall not be granted:
If the data was collected or created as part of an active investigation.
To portions of the data that the agency would otherwise be prohibited by law
from disclosing to the person seeking access, such as portions that would reveal
identities protected by Minn. Stat. § 13.82, subd. 17.
(B) Unless the data is part of an active investigation, an individual data subject shall be
provided with a copy of the recording upon request, but subject to the following
guidelines:
Data on other individuals in the recording who do not consent to the release
must be redacted.
Data that would identify undercover officers must be redacted.
Data on other officers who are not undercover, and who are on duty and
engaged in the performance of official duties, may not be redacted.
Data subject shall complete an official request form and pay any associated fees
from the adopted fee schedule (all requests must be forwarded to the Captain of
Patrol).
Data Security Safeguards
1. Body‐worn camera devices issued by the New Hope Police Department are designed and
manufactured to prevent users from being able to alter, edit and/or delete recorded footage.
Any recorded footage will automatically upload to a central storage location via a secured
wireless and/or wired connection to the department’s video server.
2. The New Hope Police Department’s storage server will include capabilities to backup both
application servers, as well as backup data arrays. All server equipment will be secured in
limited access server/IT rooms, with backup equipment being located at an off‐site city‐owned
facility.
3. The New Hope Police Department BWC server is capable of, and will automatically note the
user, date, and time of access to BWC footage in the chain of custody report.
4. Personally owned devices, including but not limited to computers and mobile devices, shall
not be programmed or used to access or view agency BWC data.
5. Officers shall not intentionally edit, alter, or erase any BWC recording unless otherwise
expressly authorized by the chief or the chief’s designee, and a report shall be completed
expressing why this was done.
6. As required by Minn. Stat. § 13.825, subd. 9, as may be amended from time to time, this
agency shall obtain an independent biennial audit of its BWC program.
Data Retention
It is the BWC user’s responsibility to properly categorize all recorded BWC footage for purposes
of retention timelines, using categories set up in the department BWC server and on individual
BWCs. The following guidelines will be adhered to regarding data retention:
1. All BWC data shall be retained for a minimum period of 90 days. There are no exceptions for
erroneously recorded or non‐evidentiary data.
2. Data documenting the discharge of a firearm by a peace officer in the course of duty, other
than for training or the killing of an animal that is sick, injured, or dangerous, must be
maintained for a minimum of one year.
3. The following types of BWC footage shall be retained for at least six years:
Data that documents the use of deadly force by a peace officer, or force of a sufficient
degree to require a use of force report or supervisory review
Data documenting circumstances that have given rise to a formal complaint against the
officer
4. Other data having evidentiary value shall be retained for the period specified in the Records
Retention Schedule. When a particular recording is subject to multiple retention periods, it shall
be maintained for the longest applicable period.
5. All other BWC footage that is classified as non‐evidentiary, or that no longer contains
evidentiary value, or is not maintained for training, shall be destroyed after 90 days.
6. Upon written request of a BWC data subject, the agency shall retain a recording pertaining to
that subject for an additional time period requested up to 180 days. The agency will notify the
requestor at the time of the request that the data will then be destroyed unless a new request is
received.
The New Hope Police Department BWC server shall maintain an inventory of all BWC
recordings listed as having evidentiary value.
Allegations of Misconduct
Any complaints of misconduct surrounding New Hope Department BWC use under this policy
or others will be investigated on a case by case basis, pursuant to the collective bargaining
agreement, MN police officer discipline procedures act (M.S. 626.89) and policy 2.8 (Allegations
of Misconduct).
Any employee misusing recorded media or devices in violation of this or other policies or
statutes will be subject to disciplinary action. Discipline may include verbal reprimand, written
reprimand, suspension, demotion, or termination. If criminal behavior is alleged, appropriate
agencies will be notified for further investigation.
The specific situation in each case of a policy violation will be evaluated with consideration to
all circumstances when determining disciplinary actions.
NEW HOPE POLICE DEPARTMENTBODY CAMERA & DVR SQUAD CAMERA ACTION PLANNew Hope Council Meeting03/08/2021Opportunity for Public Comment
POLICY AND PROCEDURES(TAKEN FROM MODEL POLICY LMC)It is the policy of this department to authorize the use of department-issued BWC’s by personnel while engaged in official duties. The use of BWC is intended to support and enhance the mission of the New Hope Police Department by accurately capturing contacts between department personnel and the public.
GENERAL GUIDELINE FOR RECORDINGOfficers should activate BWCs any time the user believes it would be appropriate or valuable to record an incident. Officers shall activate their BWCs when responding to all calls for service and field generated activities, including Terrystops (briefly detain on reasonable suspicion) of motorists or pedestrians, arrests, searches, suspect interviews and interrogations, prisoner transports, and during any police/citizen contact that becomes or is anticipated to be adversarial.
WHEN DO YOU TURN ON/OFF THE BWC OFF?Officers have discretion to record or not record general citizen contacts of a non-adversarial nature. Officers shall not record encounters with undercover officers or informants. Once activated, the BWC should continue recording until the conclusion of the incident or encounter, or until it becomes apparent that additional recording is unlikely to capture information having evidentiary value. The supervisor having charge of a scene may likewise direct the discontinuance of recording when further recording is unlikely to capture additional information having evidentiary value.
REQUIRED PUBLIC HEARING ON BWC & POLICY (TRANSPARENCY)Pursuant to Minn. Stat. 626.8473, Subd. 2, New Hope Police Department will allow for public comment before implementation of its new BWC Program & Policy by posting it on our website and allowing comment by mail & email. The policy will also be shared with the HRC and the Chief will ask for comments from the commision on March 1st.Also, the council will be asked to allow public comment concerning the BWC program at the March 8th council meeting.
INFORMATION SENT TO PUBLIC INVOLVING PUBLIC COMMENTWebsite subpage at newhopemn.gov/nhpdcamerasNews and Features article on the main page of the websiteMedia Release NHPD Facebook and shared to the City FacebookNextdoorInstagram
I:\RFA\P&R\PARKS\2021\#1069 HV and Begin Lighting Retrofit\8.1 Q&R ‐ LED Lighting at Hidden Valley and Begin Tennis Courts.docx
Request for Action
March 8, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: Parks & Recreation
By: Susan Rader, Director
Agenda Title
Resolution authorizing the appropriation of funds in the amount of $67,580 to install LED lights at the
Hidden Valley Park and Begin Park tennis courts (Improvement Project No. 1069)
Requested Action
Staff requests that the City Council approve a resolution authorizing the installation of LED lighting at the
Hidden Valley Park and Begin Park tennis courts by Musco Lighting for $67,580 (Improvement Project No.
1069).
Policy/Past Practice
The city develops a ten‐year capital improvement program (CIP) for capital equipment, facility
improvements, and infrastructure projects. Each year the CIP is reviewed, updated, and extended for another
ten‐year period. Lighting improvements is included in the 2021 CIP budget.
Background
During the last several CIP discussions, staff have discussed park lighting upgrades and additions with the City
Council. The current park lighting fixtures are old and inefficient, with many needing repair.
When working on the Civic Center Park upgrades in 2019, staff looked at two replacement options. The first
option was for full replacement of the lights including poles and concrete bases and the second option was to
reuse the existing poles and retrofit the lights with LED fixtures. Due to the lower cost and least disruption to
the courts, staff pursued the option to reuse the existing poles and retrofit the lights.
Staff has identified the lights at Hidden Valley Park and Begin Park tennis courts for a similar lighting retrofit
project. In both locations, the poles are still in good condition and will be reused. These retrofits will include
new LED fixtures, electrical wiring from the fixtures to the panel boxes, a wireless control system, player
activated lighting and an extended warranty. Staff feels that electrical from the transformer to the poles is in
good condition at each park and will not need replacement.
The upgrades will provide the correct lighting on the courts while providing environmentally friendly lighting for
the residential area with less light spillage. Although the energy draw from these courts isn’t as great as a fulltime
facility, the savings with LED lights will also be beneficial.
Staff is recommending the approval of the retrofit quotes from Musco Lighting for $67,580. Hidden Valley
Park has existing Musco poles so the retrofit system will be a Light Structure System that has a 25‐year
warranty. The Begin Park poles were installed by another manufacture so the retrofit system will be a Sports
Cluster System and will have a 10‐year warranty. The warranty length is less due to the unknown structural
conditions of the existing poles.
Agenda Section
Development &
Planning
Item Number
8.1
Request for Action, Page 2
Hidden Valley Park Tennis Courts $35,118
Begin Park Tennis Courts $32,462
Total $67,580
Musco Lighting is part of Sourcewell (formerly the National Joint Powers Alliance Purchasing Cooperative).
They have an excellent reputation, are extremely well‐known in the field of athletic lighting and provided a
quality product for the Civic Center lighting project in 2019.
The work at Hidden Valley and Begin parks is expected to be performed this spring.
Funding
The cost to install LED lighting at Hidden Valley Park and Begin Park tennis courts by Musco Lighting is
$67,580. Lighting upgrades for parks was included in the 2021 CIP and the 2021 Park Infrastructure Fund and
was shared with the Council during 2021 CIP planning and 2021 budget meetings. The 2021 amount
budgeted for lighting is $75,000.
Attachments
Resolution
Athletic Supervisor’s memo
Quotes from Musco Lighting
2021 CIP
I:\RFA\P&R\PARKS\2021\#1069 HV and Begin Lighting Retrofit\8.1 Q&R ‐ LED Lighting at Hidden Valley and Begin Tennis Courts.docx
City of New Hope
Resolution No. 2021 ‐
Resolution authorizing the appropriation of funds in the amount of $67,580 to install LED lights
at the Hidden Valley Park and Begin Park tennis courts (Improvement Project No. 1069)
WHEREAS, the city of New Hope prepares a ten‐year Capital Improvement Program (CIP) as a guiding
document for equipment acquisition and improvement projects to assist with the preparation of
each annual operating budget; and,
WHEREAS, having safe, well maintained park facilities is important; and,
WHEREAS, staff recommends Musco Lighting to install LED lights at the Hidden Valley Park and Begin
Park tennis courts; and,
WHEREAS, funds are available for this project within the Park Infrastructure Fund.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of New Hope, Minnesota, that the
appropriation of $67,580 from the Park Infrastructure Fund for payment to Musco Lighting is
hereby authorized.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 8th day of March,
2021.
______________________________
Mayor
Attest: ________________________
City Clerk
Memorandum
To: Susan Rader, Director of Parks and Recreation
From: Steve Ellingson, Athletic Supervisor
Date: March 1, 2021
Subject: Hidden Valley and Begin Tennis Court Lighting
Staff has identified the lights on the tennis courts at Begin and Hidden Valley Park to be the next retrofits as part
of the 2021 Capital Improvement Program (CIP).
In both locations, the poles are still in good condition, however the lighting is old and inefficient. These
retrofits would include new LED fixtures, electrical wiring from the fixtures to the panel boxes, a wireless
control system, and player activated lighting. Each Parks new systems will come with a warranty. Hidden
Valley Park will have a 25 ‐year warranty due to have existing Musco poles. Begin Park will have a 10 year
warranty due to the existing poles being from another manufacturer. Staff feels that the electrical from the
poles to the transformer is in good condition and will not need replacement.
These upgrades will provide the correct lighting on the courts while providing environmentally friendly
lighting for the residential area with less light spillage. Although the energy draw from these courts isn’t as
great as a fulltime facility, the savings with LED lights will be beneficial.
Staff is recommending the approval of the quotes from Musco Lighting for $67,580. Musco is a part of
Sourcewell (formerly the National Joint Powers Alliance Purchasing Cooperative).
City of New Hope, MinnesotaCapital Improvement Plan - Parks Infrastructure Fund 9233Schedule of Planned Capital Outlay 2020 to 20302020 2021 2022 2023 2024 2025Year toEstimatedEstimated Estimated Estimated Estimated EstimatedDepartment ReplaceItem CostAmountsAmountsAmountsAmountsAmountsAmountsParks & Recreation 2020 Parks ballfield fencing 5,000$ 5,000$ -$ -$ -$ -$ -$ Parks & Recreation 2020 Parks Begin Park play equipment project 200,000 200,000 - - - - - Parks & Recreation 2020 Park maintenance (courts, equipment painting, benches) 161,000 161,000 - - - - - Parks & Recreation 2020 Parks concrete, trail work 75,000 75,000 - - - - - Parks & Recreation 2020 Cgyms scoreboards 7,000 7,000 - - - - - Parks & Recreation 2021 Parks addition of bocce ball courts 25,000 - 25,000 - - - - Parks & Recreation 2021 Parks concrete, trail work 75,000 - 75,000 - - - - Parks & Recreation 2021 Parks Corner Park play equipment project 185,000 - 185,000 - - - - Parks & Recreation 2021 Parks frisbee golf equipment 12,000 - 12,000 - - - - Parks & Recreation 2021 Parks court, equipment painting, benches 100,000 - 100,000 - - - - Parks & Recreation 2021 Parks lighting improvements 75,000 - 75,000 - - - - Parks & Recreation 2021 Park maintenance (garages) 22,000 - 22,000 - - - - Parks & Recreation 2022 Cgyms pitching machines 5,000 - - 5,000 - - - Parks & Recreation 2022 Parks concrete, trail work 75,000 - - 75,000 - - - Parks & Recreation 2022 Parks Hidden Valley Park play equipment project 250,000 - - 250,000 - - - Parks & Recreation 2022 Parks lighting improvements 100,000 - - 100,000 - - - Parks & Recreation 2022 Parks Civic Center hockey rink 220,000 - - 220,000 - - - Parks & Recreation 2022 Parks maintenance (courts, equipment painting, benches and picnic tables) 35,000 - - 35,000 - - - Parks & Recreation 2023 Parks Lighted Baseball Field 690,000 - - - 690,000 - - Parks & Recreation 2023 Parks concrete, trail work 75,000 - - - 75,000 - - Parks & Recreation 2023 Park Hidden Valley Hockey rink 100,000 - - - 100,000 - - Parks & Recreation 2023 Parks hockey rink fencing 10,000 - - - 10,000 - - Parks & Recreation 2023 Parks Liberty Park play equipment project 200,000 - - - 200,000 - - Parks & Recreation 2023 Parks lighting improvements 75,000 - - - 75,000 - - Parks & Recreation 2023 Parks maintenance 160,000 - - - 160,000 - - Parks & Recreation 2024 Parks concrete, trail work 50,000 - - - - 50,000 - Parks & Recreation 2024 Parks Elm Grove Park play equipment project 150,000 - - - - 150,000 - Parks & Recreation 2024 Parks lighting improvements 75,000 - - - - 75,000 - Parks & Recreation 2024 Parks maintenance 70,000 - - - - 70,000 - Parks & Recreation 2024 Park outdoor fitness equipment 40,000 - - - - 40,000 - Parks & Recreation 2025 Parks concrete, trail work 50,000 - - - - - 50,000 Parks & Recreation 2025 Parks lighting improvements 75,000 - - - - - 75,000 Parks & Recreation 2025 Parks maintenance 120,000 - - - - - 120,000 Parks & Recreation 2025 Parks picnic shelter at Northwood 125,000 - - - - - 125,000 Parks & Recreation 2026 Parks concrete, trail work 50,000 - - - - - - Parks & Recreation 2026 Parks Holiday Park play equipment project 200,000 - - - - - - Parks & Recreation 2026 Parks lighting improvements 75,000 - - - - - - Parks & Recreation 2026 Parks maintenance 65,000 - - - - - -
S:\March 8, 2021 Council Meeting\12.1 Q ‐ Upcoming Events.docx
Request for Action
March 8, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Exchange of communication between members of the city council
Upcoming meetings and events:
March 9 7:30 a.m. – District 281 Government Advisory Council Meeting (Virtual)
7 p.m. – Citizen Advisory Commission Meeting (Virtual & In‐person)
March 11 12:30 p.m. – Shingle Creek Watershed Management Commission Meeting (Virtual)
March 15 6:30 p.m. – City Council Work Session (In‐person)
March 17 5:30 p.m. – North Metro Mayors Board of Directors Meeting (Virtual)
March 18 8:30 a.m. – Bassett Creek Watershed Management Commission Meeting (Virtual)
March 22 7 p.m. – City Council Meeting (In‐person)
Agenda Section
Other Business
Item Number
12.1