022221 City Council Meeting Packet
NEW HOPE CITY COUNCIL
MEETING AGENDA
February 22, 2021
7:00 p.m.
City Hall – Council Chambers
4401 Xylon Avenue North
Mayor Kathi Hemken
Council Member John Elder
Council Member Andy Hoffe
Council Member Michael Isenberg
Council Member Jonathan London
The City Council wants and encourages citizen participation at Council Meetings. Your input and
opinions count and are valuable. You are encouraged to bring forth your comments and issues at
the appropriate point on the agenda.
A 15‐minute maximum Open Forum is held at the beginning of each Council Meeting. At this time
any person may address the Council on any subject pertaining to City business not listed on this
agenda or scheduled as a future agenda item. The Council requests that you limit your presentation
to 3 minutes. Anyone wishing to address the City Council on a particular item should raise their
hand and be recognized by the Mayor. Approach the podium and speak into the microphone by
first stating your name and address. Also, please record your name on the roster at the table near
the door so that your name will be spelled correctly in the minutes.
Individuals should not expect the Mayor or Council to respond to their comments tonight; Council
may refer the matter to staff for handling or for consideration at a future meeting. You are welcome
to contact the city clerk at 763‐531‐5117 after the council meeting.
COUNCIL MEETING BROADCASTS AND STREAMING
Government Access channel 16 programming includes live/taped meeting replays
Live on‐line meetings and past meetings on‐demand are available through www.nwsccc.org.
www.newhopemn.gov
New Hope Values and Vision
City Mission
Strong local government that is proactive in responding to the community needs and issues by delivering quality
public service to all city residents, businesses, property owners, and organizations in a prudent and e cient manner.
Values
Excellence and Quality in the Delivery of Services
We believe that service to the public is our reason for being and strive to deliver quality services in a
highly professional and cost-e ective manner.
Fiscal Responsibility
We believe that fi scal responsibility and the prudent stewardship of public funds and city assets is essential if
residents are to have confi dence in government.
Ethics, Integrity and Professionalism
We believe that ethics, integrity, and professionalism are the foundation blocks of public trust and confi dence and
that all meaningful relationships are built on these values.
Respect for the Individual
We believe in the uniqueness of every individual, and welcome, appreciate, and respect diversity and the di ering
of opinions.
Open, Honest, and Respectful Communication
We believe that open, honest, and respectful communication is essential for an informed and involved citizenry
and to foster a positive environment for those interacting with our city.
Cooperation and Teamwork
We believe that the public is best served when all work cooperatively.
Visionary Leadership and Planning
We believe that the very essence of leadership is to be responsive to current goals and needs, and visionary in
planning for the future.
Vision
e city is a great place to grow as a family, individual, or business.
All within our city are safe and secure.
Essential services will be those that promote a safe and healthy environment for all residents.
Essential services and programs will be enhanced and streamlined, and will be provided in an economical manner
and with measurable results.
e city views residents as its greatest asset and seeks their input and participation.
e city will meet the communication needs of citizens, elected o cials, and city sta .
Strategic Goals
e city will maintain and improve its infrastructure (water distribution, storm water, sewer, roads, parks,
lighting, and city facilities).
e city will use frugal spending and resourceful fi nancial management to maintain its fi scal health.
e city will encourage maintenance, redevelopment, and reinvestment of existing properties to improve
or enhance its tax base.
e city will provide core services with a professional sta who are equipped with the necessary tools and
equipment and given necessary direction.
e city will facilitate and improve communications to promote e ective intergovernmental cooperation
between sta , citizens, and Council.
Adopted by the New Hope City Council, August 2006
Reaffirmed by the New Hope City Council, February 2019
CITY COUNCIL MEETING
City Hall, 4401 Xylon Avenue North
Monday, February 22, 2021
7:00 p.m.
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – February 22, 2021
2. ROLL CALL
3. APPROVAL OF MINUTES:
Regular Meeting Minutes – February 8, 2021
4. OPEN FORUM
5. PRESENTATIONS
5.1 Presentation by Hennepin County Sheriff David Hutchinson
6. CONSENT BUSINESS
6.1 Approval of business license(s)
6.2 Approval of financial claims through February 22, 2021
6.4 Resolution approving LG230 application to conduct off‐site lawful gambling by
Armstrong Cooper Youth Hockey Association at the New Hope Ice Arena
6.5 Resolution approving agreement between the city of New Hope and Home Free for the
2021 Domestic Assault Intervention Project
7. PUBLIC HEARING
8. DEVELOPMENT AND PLANNING
8.1 Resolution relating to $2,095,000 General Obligation Tax Abatement Bonds,
Series 2021A; Awarding the sale, fixing the form and details and providing for
the execution and delivery thereof and security therefor
8.2 Resolution awarding contract to T.A. Schifsky and Sons for construction of Public
Improvement Project No. 1054 (2021 Infrastructure Project)
8.3 Resolution awarding contract to Jackson & Associates for roof improvements at
the New Hope Ice Arena (Improvement Project No. 1058)
8.4 Resolution approving final payment to The Osseo Construction Co. LLC for $0 for the
2018 North Water Tower Painting project (Improvement Project No. 1008)
9. PETITIONS AND REQUESTS
10. ORDINANCES AND RESOLUTIONS
10.1 Ordinance No. 21‐01, An ordinance amending New Hope City Code Sections 4‐3
and 13‐5 related to drainage; and adoption of Summary Ordinance No. 21‐01 for
publication purposes
10.2 Resolution authorizing the purchase of equipment and appropriation of funds in
the amount of $398,780.95 for the purchase of four marked Ford Patrol Interceptor
utility vehicles, three unmarked Ford Patrol Interceptor utility vehicles, one
crime prevention Chevrolet Tahoe SUV and ancillary equipment
11. UNFINISHED AND ORGANIZATIONAL BUSINESS
12. OTHER BUSINESS
12.1 Exchange of communication between members of the city council
13. ADJOURNMENT
Memorandum
To: New Hope City Council
From: Kirk McDonald, City Manager
Date: February 18, 2021
Subject: Agenda Items for Monday, February 22, 2021
Open Forum
We are not aware of anyone who intends to address Council for the open forum.
Item 5.1
Sheriff Hutchinson will provide an update to the Council and answer any questions. Attendance at council
meetings is part of the sheriff department’s community outreach. Chief Hoyt will also be in attendance at the
meeting.
Items 6.1, 6.2, and 6.3
Item 6.1 – there are two lawn fertilizer companies who have requested business licenses.
Item 6.2 ‐ involves routine financial claims.
Item 6.3 – there are no new liability claims to report.
Item 6.4
Armstrong Cooper Youth Hockey is requesting approval to conduct a raffle at the ice arena on March
19‐21, 2021. This is a fundraiser for the Mite program. The gambling control board requires city
approval before they will consider the application. City Clerk Leone and I recommend approval.
Item 6.5
This is an agreement with Home Free for the 2021 Domestic Assault Intervention Project for $36,900
which is the same funding level as last year. Home Free provides 24‐hour emergency housing and
advocacy services for victims of domestic violence. The 2021 budget contains funds for this program.
Director Hoyt and I recommend approval.
Item 8.1
Council is asked to adopt the resolution for the bond sale for $2,095,000 General Obligation Tax
Abatement Bonds related to refinancing $3,505,000 in Taxable Lease Revenue Bonds/Qualified Energy
Conservation Bonds that were issued in 2011 to fund improvements for the refrigeration system,
lighting, building envelope and water conservation improvements at the arena and other city facilities.
The initial bonds issued by the EDA had an interest rate of 5% and required interest only payments of
$175,250 per year with a balloon payment of $3,505,000 in 2028. Annual payments were set aside to
meet the balloon payment, and the escrow account accrued $1,545,000. Ehlers recommends the city
utilize the $1,545,000 in the escrow to “buy down” the issuance amount on the new bonds. The bonds will be
sold by the city, not the EDA, as “tax exempt” general obligation tax abatement bonds that are also qualified
Page 2
as 501c3 bonds. With the refinancing and change from “taxable” bonds to “tax exempt” bonds the city will
lose the Federal credit on the interest payments, but the lower interest rates are anticipated to more than
make up for the difference and the current interest expense and the refunding is expected to decrease debt
service expense by approximately $147,330 over the next seven years. The refinancing required a Tax
Abatement Hearing and a TEFRA (Tax Equity and Fiscal Responsibility Hearing) and both were held on
February 8, 2021. Subsequent to the February 8 Council Meeting an official statement for the bonds was
prepared and distributed, and a bond rating call was conducted with Standards & Poors. The bond sale is
scheduled for February 22, and a representative from Ehlers will review the bond proposals at the council
meeting. I recommend adoption of the resolution based on favorable proposals.
Item 8.2
This item awards a contract with T.A. Schifsky and Sons for the 2021 infrastructure improvement
project including alternates 1 and 3. The project consists of street and utility improvements in the Lions
Park neighborhood and Erickson Drive. The city received eight bids for the project and the low bid was T.A.
Schifsky and Sons with a total base bid amount of $1,101,936.38. Alternate 1 is repair of Oregon Avenue
North storm sewer with CIPP lining for $64,150 and Alternate 3 is for Liberty Park trail improvements for
$37,629.10. The total contract, including the alternates, is $1,203,715.68. Indirect costs are estimated at
$240,743.14, for a total project cost of $1,444,458. The CIP included $2,127,294 for this project, so the projected
project cost is $682,835.32 under budget. One of the reasons for the large underage is that the CIP included an
“open cut” to replace the storm sewer, and staff is recommending the “lining” option, which is less
expensive.
Although the city has not awarded a contract of this nature in the past to T.A. Schifsky and Sons, their utility
sub‐contractor (G.F. Jedlicki) has frequently worked in the city on previous street and storm sewer work.
Stantec Engineers has worked with T.A. Schifsky at other cities with good results. The majority of the project
will be funded by the city’s street infrastructure and enterprise funds. There are two tax‐exempt properties
(Lions Park and The Salvation Army) that will also contribute as a funding source through special
assessments. Director Weber and I recommend approval.
Item 8.3
This item awards a contract to Jackson & Associates for roof improvements at the New Hope Ice Arena.
The contract amount is $221,000 which includes alternates 3 and 7. Alternate 3 is the TPO
(thermoplastic‐polyolefin) roofing membrane and coverboard with a 25‐year warranty. Alternate 7 is
the installation of an additional 2” of insulation. Indirect costs are estimated at $28,000, for a total
project cost of $249,000. The CIP budget for the project is $750,000, so the project cost is substantially
below budget, as total replacement of the roof insulation is not required. If Council awards the contract,
the work would be completed this spring. Staff also recommends that the city proceed to obtain
separate quotes for the replacement of the skylight so both projects can be accomplished this year. The
project will be paid by the Ice Arena Fund by utilizing a 15‐year interfund loan. Director Rader and I
recommend approval.
Page 3
Item 8.4
This item accepts the project for the 2018 North Water Tower Painting for the work completed by The
Osseo Construction Co. LLC. A contract for $464,000 was awarded to The Osseo Construction Co. in
2018 but the contractor failed to meet the original completion date. The one‐year delay caused the city
to incur additional expenses of $50,132.50 ($20,826.50 to complete the driveway and restoration work,
$19,740 to KLM Engineering for on‐site inspection of the tank project, and $9,566 to Stantec Engineering
for on‐site inspection of site improvements). All work is complete. The cost of the delay was retained
when payment no. 5 was processed. As a result, payment no. 6 is being processed for $0 and no
liquidated damages are being proposed. The project was funded by the Joint Water Commission. Staff
recommends Council accept the project. I recommend approval.
Item 10.1
This ordinance amendment updates the city’s zoning code and subdivision and platting section of the
code to reflect policies enforced by the city’s surface water management plan and local watershed
districts. The Planning Commission reviewed the ordinance amendment at its February 2 meeting and
unanimously recommended approval. Staff also shared the proposed ordinance amendments with
Council at the December 21, 2020, work session. Director Weber, Director Sargent, Storm Water
Specialist Megan Hedstrom and I recommend approval of the ordinance and the summary ordinance
for publication purposes.
Item 10.2
This item approves the purchase of eight vehicles (seven Ford SUVs and one Chevrolet Tahoe) through
the state’s cooperative purchasing program for the police department including four marked squads,
three unmarked squads, and one crime prevention vehicle. The purchase includes replacement of four
2017 Ford Patrol Interceptor utility vehicles used in the police department (one of the vehicles was
totaled in an accident, one will be repurposed as a CSO temporary vehicle, and two will be sold at
auction). Two unmarked vehicles (2015 SUVs) will be repurposed as community development
inspectors’ vehicles, and the existing inspectors’ vehicles will be sold at auction. A 2016 Chevrolet
Impala (unmarked squad) will also be sold at auction. The crime prevention van (2005 Chevrolet Astro
van) was already sold at auction. The total cost of the eight vehicles and set‐up costs is $398,780.95. The
vehicle replacement fund has $363,540.17 which results in a budget shortfall of $35,240.78. The shortfall
is due to one squad being totaled in a recent accident, replacing the Impala to a SUV, and replacing the
crime prevention van to a SUV. The budget gap will be funded by revenue for auctioning the five
vehicles as well as the vehicle replacement reserve fund if necessary. Director Hoyt and I recommend
approval.
If you have any questions regarding items in the agenda packet, I would appreciate a call before the
meeting so that I can research any issues and be prepared to respond at the meeting.
New Hope City Council February 8, 2021
Page 1
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
City Council Minutes February 8, 2021
Regular Meeting City Hall, 7:00 p.m.
CALL TO ORDER The New Hope City Council met in regular session pursuant to due call and notice
thereof; Mayor Hemken called the meeting to order at 7:00 p.m.
PLEDGE OF
ALLEGIANCE
The City Council and all present stood for the Pledge of Allegiance.
ROLL CALL Council present:
Staff present:
Kathi Hemken, Mayor
John Elder, Council Member
Andy Hoffe, Council Member
Michael Isenberg, Council Member
Jonathan London, Council Member
Kirk McDonald, City Manager
Jeff Alger, Community Development Specialist
Dan Boyum, City Engineer
Valerie Leone, City Clerk
Susan Rader, Director of Parks & Recreation
Jeff Sargent, Director of Community Development
Stacy Woods, Assistant City Attorney
APPROVAL OF
MINUTES
Motion was made by Council Member Hoffe, seconded by Council Member Elder,
to approve the regular meeting minutes of January 25, 2021. Voted in favor
thereof: Hemken, Elder, Hoffe, Isenberg, London; and the following voted against
the same: None; Abstained: None; Absent: None. Motion carried.
OPEN FORUM
There was no one present desirous of addressing the council.
PRESENTATIONS:
ISD 281 Update
Ms. Stephanie Burrage, Interim Superintendent of ISD 281, thanked the city for the
collaboration during the pandemic. She provided a brief update on remote and in‐
person classrooms and the search process for the superintendent position.
ROTATING VOTES
Please note that votes taken on each agenda item are called by the secretary on a
rotating basis; however, the written minutes always list the mayor’s name first
followed by the council members’ in alphabetical order.
CONSENT AGENDA Mayor Hemken introduced the consent items as listed for consideration and stated
that all items will be enacted by one motion unless requested that an item be
removed for discussion. Mr. Kirk McDonald, city manager, reviewed the consent
items.
FINANCIAL CLAIMS
Item 6.2
Approval of financial claims through February 8, 2021.
New Hope City Council February 8, 2021
Page 2
RESOLUTION 2021‐19
Item 6.4
Resolution delegating authority to the city manager to pay claims prior to city
council approval and make electronic funds transfers for the payment of claims for
2021.
MOTION
Consent Items
Motion was made by Council Member Elder, seconded by Council Member
Isenberg, to approve the Consent items. All present voted in favor. Motion
carried.
PUBLIC HEARING
BONDS
Item 7.1
Mayor Hemken introduced for discussion Item 7.1, Resolution Relating to a Tax
Abatement, TEFRA Hearing, and General Obligation Tax Abatement Bonds;
Granting The Abatement and Approving the Issuance of the Bonds.
Mr. Kirk McDonald, city manager, stated Ehlers and AEM have been assisting the
city on the potential refinancing of the Ice Arena Energy Conservation Bonds that
were issued in 2011 to save on interest costs.
He explained in 2011 the EDA issued $3,505,000 in Taxable Lease Revenue
Bonds/Qualified Energy Conservation Bonds to fund improvements for the
refrigeration system, lighting, building envelope and water conservation
improvements at the arena and other city facilities. At the January 11 Council
Meeting a resolution was adopted scheduling a public hearing relating to a
restructuring of the bonds to reduce interest costs. The resolution set the public
hearing for February 8 and authorized the Council consider awarding the sale of
the bonds on February 22. Subsequent to the January 11 meeting, additional
information was prepared by Ehlers and forwarded to Council regarding the bond
schedules.
Mr. McDonald stated Ehlers recommends the city utilize the $1,545,000 in the
escrow to “buy down” the issuance amount on the new bonds. The bonds will be
sold by the city, not the EDA, as “tax exempt” general obligation tax abatement
bonds that are also qualified as 501c3 bonds. With the refinancing and change from
“taxable” bonds to “tax exempt” bonds the city will lose the Federal credit on the
interest payments, but the lower interest rates are anticipated to more than make
up for the difference and the current interest expense and the refunding is expected
to decrease debt service expense by approximately $147,330 over the next seven
years.
The city will issue $2,095,000 in General Obligation Tax Abatement Bonds and the
debt service could be paid with tax abatement revenues. “Abatement” is the
authority that allows the city to issue the bonds and the city must document the
tax capacity on certain parcels. In reality, the city will not need to abate taxes, as
the revenue for the debt payments will be generated by the ice arena fund and park
infrastructure levy. He noted the process and type of bonds are the same as those
utilized for the pool/park improvement project.
Mr. McDonald stated the city will be able to designate the bonds as “bank
qualified” obligations, which broadens the market for the bonds, which can result
in lower interest rates. He also stated the city’s most recent bond issues were rated
New Hope City Council February 8, 2021
Page 3
“AA” by Standard and Poors and a new rating has been requested for these bonds.
The sale/award of the bonds will take place at the February 22 council meeting.
Mr. Jason Aarsvold of Ehlers was introduced. Mr. Aarsvold stated the refinancing
requires a Tax Abatement Hearing and a TEFRA (Tax Equity and Fiscal
Responsibility Hearing) and both are being held as one public hearing. He stated
the hearing allows any interested party to present their comments to the Council.
Council Member London noted the amount saved in escrow was earning interest.
He inquired whether the future interest earnings were accounted for in the
analysis or if the savings for refinancing is actually less than projected.
Mr. Aarsvold stated the principal payments were held in escrow and will be used
to pay down the bond debt. He stated the interest earnings will be returned to the
city. He commented the lower interest rate achieved through the refinancing will
result in an overall lower debt obligation.
Mayor Hemken opened the floor for comments. There was no one present in the
audience desirous of addressing the Council for the hearing.
CLOSE HEARING
Item 7.1
Motion was made by Council Member Elder, seconded by Council Member Hoffe,
to close the public hearing. All present voted in favor. Motion carried.
RESOLUTION 2021‐20
Item 7.1
Council Member Elder introduced the following resolution and moved its
adoption: “RESOLUTION RELATING TO A TAX ABATEMENT, TEFRA
HEARING, AND GENERAL OBLIGATION TAX ABATEMENT BONDS;
GRANTING THE ABATEMENT AND APPROVING THE ISSUANCE OF THE
BONDS.” The motion for the adoption of the foregoing resolution was seconded
by Council Member Hoffe, and upon vote being taken thereon, the following voted
in favor thereof: Hemken, Elder, Hoffe, Isenberg; and the following voted against
the same: London; Abstained: None; Absent: None; whereupon the resolution was
declared duly passed and adopted, signed by the mayor which was attested to by
the city clerk.
2021 CDBG PROGRAM
Item 7.2
Mayor Hemken introduced for discussion Item 7.2, Resolution approving
application for 2021 Urban Hennepin County Community Development Block
Grant (CDBG) Program funds and authorizing execution of sub‐recipient
agreement with Urban Hennepin County and any third party agreements.
Mr. Jeff Sargent, director of community development, explained the purpose of the
public hearing is to consider the projected use of CDBG program funds. He stated
the city is projected to receive $107,000 in 2021 of which 15% (or $16,050) will be
pooled into a fund at Hennepin County for Public Service Activities. Public service
agencies will apply for the funding directly through Hennepin County. He stated
the remaining 85% ($90,950) may be used for qualified neighborhood revitalization
activities. He explained last year the city combined the 2020 CDBG funds with
remaining 2019 CDBG funds and allocated $76,250 towards a Habitat for
Humanity project, and $76,250 towards the single‐family housing rehabilitation
program. He stated this year the city does not have another low‐income housing
project to consider. Mr. Sargent also pointed out that allocating funds towards the
New Hope City Council February 8, 2021
Page 4
scattered site housing program is no longer supported by Hennepin County. He
recommended allocating the full CDBG amount to the single‐family housing
rehabilitation loan program. He stated there are seven families currently
participating in the loan program and 12 other families have expressed interest in
obtaining a loan. He noted the 2021 allocation of approximately $90,000 will
provide four to five loans.
Council Member London inquired if the program is income‐based.
Mr. Sargent indicated there are various loan programs and participants must meet
the income‐qualified criteria.
Mayor Hemken opened the public hearing for comments. There was no one
present to address the Council for the public hearing.
CLOSE HEARING
Item 7.2
Motion was made by Council Member Elder, seconded by Council Member
London, to close the public hearing. All present voted in favor. Motion carried.
RESOLUTION 2021‐21
Item 7.2
Council Member London introduced the following resolution and moved its
adoption: “RESOLUTION APPROVING APPLICATION FOR 2021 URBAN
HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) PROGRAM FUNDS AND AUTHORIZING EXECUTION OF SUB‐
RECIPIENT AGREEMENT WITH URBAN HENNEPIN COUNTY AND ANY
THIRD PARTY AGREEMENTS.” The motion for the adoption of the foregoing
resolution was seconded by Council Member Isenberg, and upon vote being taken
thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, Isenberg,
London; and the following voted against the same: None; Abstained: None;
Absent: None; whereupon the resolution was declared duly passed and adopted,
signed by the mayor which was attested to by the city clerk.
LITTLE ACRE PARK
BASKETBALL COURT
REPLACEMENT
(IMPROVEMENT
PROJECT NO. 1059)
Item 8.1
Mayor Hemken introduced for discussion Item 8.1, Motion to authorize
preparation of plans and specifications for basketball court replacement at Little
Acre Park (improvement project no. 1059).
Mr. Dan Boyum, city engineer, stated Little Acre Park is located at 4948 Zealand
Avenue North. He stated the basketball court is located on the east side of the park
near Yukon Avenue North. He stated the court is over 30 years old and requires
replacement. He illustrated photographs of the court’s condition. Mr. Boyum
stated the proposed improvements include replacement of the basketball court and
hoops. He recommended that bids be solicited for the work in conjunction with
the playground improvements proposed at Corner Park. He stated the preliminary
cost estimate is $80,000 and funding for the court replacement would be through
the Park Infrastructure Fund. He stated the construction could begin in spring and
be completed by summer, 2021.
Council Member London inquired of the estimate. Mr. Boyum stated court work
and special paint can be costly. He offered to share the itemized cost of the recent
Northwood Park court project. Ms. Susan Rader, director of parks and recreation,
noted hoops and footings range between $10,000 to $12,000 each. Mr. Boyum also
noted the estimate includes indirect costs.
New Hope City Council February 8, 2021
Page 5
Council Member London thanked staff for the explanation.
.
MOTION
Item 8.1
Motion was made by Elder, seconded by Council Member Hoffe, to authorize
preparation of plans and specifications for basketball court replacement at Little
Acre Park (improvement project no. 1059). Voted in favor thereof: Hemken, Elder,
Hoffe, Isenberg, London; and the following voted against the same: None;
Abstained: None; Absent: None. Motion carried.
EXCHANGE OF
COMMUNICATION
Item 12.1
Mayor Hemken introduced for discussion Item 12.1, Exchange of communication
between members of the City Council.
Mayor Hemken reported on upcoming events.
Motion was made by Council Member Isenberg, seconded by Council Member
Elder, to appoint Heather Koshiol to the Planning Commission, appoint Jill
Kaufman and Carrie Neuburger to the Citizen Advisory Commission, and
appoint Allison Isenberg to the Human Rights Commission. All present voted
in favor. Motion carried.
ADJOURNMENT
Motion was made by Council Member Isenberg, seconded by Council Member
Hoffe, to adjourn the meeting, as there was no further business to come before
the Council. All present voted in favor. Motion carried. The New Hope City
Council adjourned at 7:43 p.m.
Respectfully submitted,
Valerie Leone, City Clerk
I:\RFA\City Manager\2021\5.1 Q‐update by sheriff 02.22.21.docx
Request for Action
February 22, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Presentation by Hennepin County Sheriff David Hutchinson
Requested Action
Sheriff Hutchinson has requested the opportunity to address the City Council. Chief Hoyt will also be in
attendance at the meeting.
Policy/Past Practice
Presentations are periodically provided by elected officials to update the community on issues.
Background
The county’s sheriff’s department conducts community outreach. They try to meet with cities every three
years. The last update was provided to New Hope in January of 2018 by Sheriff Rich Stanek.
Sheriff Dave Hutchinson will provide a brief update of county‐wide crime trends and other statistics and
allow an opportunity for questions from Council.
Sheriff Hutchinson took office on January 7, 2019. As sheriff, he has focused on issues of staff and community
wellness, community safety, and providing a workforce that mirrors the residents of Hennepin County. He is
nationally recognized for his work on providing officer wellness and medically assisted treatment for
incarcerated individuals experiencing opioid addiction. In the first year of his administration, Sheriff
Hutchinson created an internal wellness unit called Tri Wellness in order to help his staff deal with the
stresses of the law enforcement field. He firmly believes that keeping deputies mentally, physically and
spiritually healthy will lead to better service to the public.
In response to the changing responsibilities of law enforcement, he created two new divisions within the
agency: The Community Outreach Division, and The Criminal Intelligence Division. The Community
Outreach Division is focused on improving bonds between law enforcement and the communities they serve
and includes programs such as the Community Engagement team and Sheriff’s Youth Program. The Criminal
Intelligence Division is focused on data‐driven policing, using information to identify crime patterns, forecast
criminal trends, generate investigative leads, assist with the identification of suspects involved in criminal
activity, and much more.
Sheriff Hutchinson is dedicated to strengthening relationships with partner agencies and local law
enforcement offices. He currently serves as Technology Chair for the Major County Sheriff’s Association, and
as Secretary for the Major County Sheriff’s Association Foundation Board. He is a member of the Minnesota
Post Board and serves on the board of YouthLink.
Agenda Section
Presentations
Item Number
5.1
I:\RFA\City Manager\2021\6.1 Business Licenses\6.1 Q ‐ Business Licenses 022221.docx
Request for Action
February 22, 2021
Approved by: Kirk McDonald
Originating Department: City Manager
By: Valerie Leone, City Clerk‐Treasurer
Agenda Title
Approval of business license(s)
Requested Action
In accordance with Chapter 8 of the New Hope Code, all applications for business licenses must be presented
to the City Council for consideration. Staff recommends approval of all listed requests.
Background
All required paperwork and fees have been received for the following businesses:
Guaranteed Turf Care Lawn Fertilizer Company, Lawn Fertilizer Trucks
Rainbow Lawncare Lawn Fertilizer Company, Lawn Fertilizer Trucks
Agenda Section
Consent
Item Number
6.1
G:\City Manager\AGENDA\6.2 R‐Approval of Claims Merge Doc.docx
Request for Action
February 22, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Approval of claims through February 22, 2021
Requested Action
Claims for services and commodities purchased through this period are listed on the Check Disbursement
Report
Attachments
Check Disbursement Report
Agenda Section
Consent
Item Number
6.2
I:\RFA\City Manager\2021\6.4 Q&R ‐ Gambling‐ACYHA 022221.docx
Request for Action
February 22, 2021
Approved by: Kirk McDonald
Originating Department: City Manager
By: Valerie Leone, City Clerk
Agenda Title
Resolution approving LG230 application to conduct off‐site lawful gambling by Armstrong Cooper Youth
Hockey Association at the New Hope Ice Arena
Requested Action
Staff recommends that the Council approve the application permitting ACYHA to conduct lawful gambling at
the Ice Arena from March 19 ‐ March 21, 2021.
Background
ACYHA has requested permission to hold its annual raffle at the ice arena the weekend of March 19, 2021, during
the Mite Jamboree. The organization assembles baskets of donated items for the raffle. This is the largest
fundraiser for the Mite program. The Gambling Control Board requires the local unit of government to authorize
the event. Twelve off site events are allowed per calendar year not to exceed a total of 36 days.
Attachments
Resolution
Lawful Gambling Application
Agenda Section
Consent
Item Number
6.4
City of New Hope
Resolution No. 2021‐
Resolution approving LG230 application
to conduct off‐site lawful gambling by Armstrong Cooper Youth Hockey Association
at the New Hope Ice Arena
WHEREAS, Minnesota Statutes Chapter 349 provides that organizations licensed by the
Charitable Gambling Control Board must obtain authority from the Board to conduct
lawful gambling at a specific location. The statute also stipulates that the application
will not be approved unless the organization submits a resolution of approval by the
local unit of government;
WHEREAS, Armstrong Cooper Youth Hockey Association has submitted an LG230
Application to Conduct Off‐site Gambling at the New Hope Ice Arena, 4949
Louisiana Avenue North; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of New Hope,
Minnesota, hereby approves the lawful gambling license application to conduct a
raffle on March 19‐21, 2021, at the New Hope Ice Arena.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 22nd day of February,
2021.
Mayor
Attest:
City Clerk
I:\RFA\POLICE\2021 Info\Council Meetings\HomeFree\6.5 Q&R ‐ HomeFree2021 contract.docx
Request for Action
February 22, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: Police
By: Tim Hoyt, Director of Police
Agenda Title
Resolution approving agreement between the city of New Hope and Home Free for the 2021 Domestic
Assault Intervention Project
Requested Action
Staff is recommending the Council pass a resolution approving a contract between Home Free and the city of
New Hope for the Home Free Domestic Assault Intervention Project for the year 2021.
Policy/Past Practice
The Home Free Domestic Assault Intervention Project provides a variety of counseling, intervention, support
and shelter services for victims of domestic assault. The police department has used their services since 1991.
Background
Home Free provides 24‐hour emergency housing and advocacy services for victims of domestic assault. They
work hand‐in‐hand with the police department and city attorney’s office assisting victims through the
criminal process, ensuring they are fully aware of all their rights and assisting them in getting help to address
their difficulties. Staff meets with the police department and city attorney regularly to review case status and
work relationships. Staff conducts roll call training for the police department on an annual basis. The police
department and city attorney fully support the Home Free Intervention Project and have found it to be a very
beneficial program.
Funding
The city has provided a funding level of $36,900 for 2021. This is the same rate as the 2020 rate. Funds are
budgeted in the 2021 General Fund.
Attachment
Resolution
Agreement
Agenda Section
Consent
Item Number
6.5
City of New Hope
Resolution No. 21‐
Resolution approving agreement
between the city of New Hope and Home Free
for the 2021 Domestic Assault Intervention Project
WHEREAS, the city of New Hope is committed to serving its residents through Human Services
programs; and
WHEREAS, citizens formed a Domestic Assault Forum Committee and, on several occasions, this
committee, as well as the Women of Today, addressed the Council and requested its
support of a domestic assault intervention program in the city of New Hope. After
extensive consideration, the Council agreed to support a program in the city of New
Hope since 1991 by providing funding for the New Hope Domestic Assault Intervention
Project; and
WHEREAS, the project is evaluated each year and funds have been appropriated in the 2021
budget for this project.
NOW, THEREFORE BE IT RESOLVED that the City Council of the city of New Hope approves the
agreement with Home Free for 2021 for the New Hope Domestic Assault Intervention
Project, and authorize the Mayor and City Manager to sign the agreement.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 22nd day of
February, 2021.
___________________________
Mayor
Attest: ________________________
City Clerk
I:\RFA\City Manager\2021\Refinancing 2011A bonds\02.22.21 CM\8.1 Q ‐ Awarding the Sale ‐ Bonds 22221.docx
Request for Action
February 22, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Resolution relating to $2,095,000 General Obligation Tax Abatement Bonds, Series 2021A; Awarding the sale,
fixing the form and details and providing for the execution and delivery thereof and security therefor
Requested Action
Staff recommends that the City Council approve the attached resolution relating to $2,095,000 General
Obligation Tax Abatement Bonds, Series 2021A; Awarding the sale, fixing the form and details and providing
for the execution and delivery thereof and security therefor. The resolution was prepared by Dorsey &
Whitney, LLP, the city’s bond counsel. The sale of the bonds will occur on February 22, and the resolution
will be finalized with the final bond figures after they have been submitted. Representatives from Ehlers will
be attendance to present the results of the sale and answer questions.
Policy/Past Practice
The city has coordinated with Ehlers on the issuance of the bonds and refinancing to achieve savings in the
past to assist with the city goal of prudent financial management of city resources. The city has issued general
obligation tax abatement bonds in the past for the construction of the pool and park improvements.
Background
At the January 11, 2021, council meeting the Council was informed that staff had been coordinating with
Ehlers and AEM on the potential refinancing of the Ice Arena Energy Conservation Bonds that were issued in
2011 to save on interest costs over time.
At that meeting the pre‐sale report prepared by Ehlers was discussed and the majority of the Council
approved a resolution providing for the sale of $2,095,000 General Obligation Tax Abatement Bonds, Series
2021A. The resolution stated that the City Council had determined it is necessary and expedient to finance a
current refunding of the 2011 EDA bonds and had retained Ehlers to assist the city for the sale of the bonds. It
stated that the Council would meet on February 22 to consider awarding the sale of the bonds. The resolution
also stated that employees of the city were authorized to cooperate with Ehlers on the preparation of an
official statement for the bonds. Subsequent to the council meeting additional information was prepared by
Ehlers on the bond schedules and forwarded to the Council. An official statement was prepared and the
public hearing for the bonds was conducted at the February 8 council meeting.
In 2011 the EDA issued $3,505,000 in Taxable Lease Revenue Bonds/Qualified Energy Conservation Bonds to
make refrigeration system, lighting, building envelope and water conservation improvements at the arena
and other city facilities. The bonds were issued by the EDA at an interest rate of 5% as “taxable” since there
was an annual rebate from the Federal Government that made them more cost effective than completing
them as “tax exempt” bonds. The bonds were set up with interest only payments of $175,250 per year with a
balloon payment of $3,505,000 in 2028. The EDA was also required to set aside annual payments into an
Agenda Section
Development &
Planning
Item Number
8.1
Request for Action, Page 2
escrow fund for payment of the balloon and there is currently $1,545,000 in the escrow account. The Federal
credit on the interest payments is $117,768 per year, so the interest expense to the city is $57,482 per year.
The bonds are now “callable” and with sharply declining interest rates our financial consultants are advising
to restructure the bonds to have both principal and interest payments starting in 2021 to save on interest
costs. They are recommending the city utilize the $1,545,000 in the escrow to “buy down” the issuance
amount on the new bonds. The bonds will be sold by the city, not the EDA, as “tax exempt” general
obligation tax abatement bonds that are also qualified as 501c3 bonds. With the refinancing and change from
“taxable” bonds to “tax exempt” bonds the city will lose the Federal credit on the interest payments, but the
lower interest rates are anticipated to more than make up for the difference and the current interest expense
and the refunding is expected to decrease debt service expense by approximately $147,330 over the next
seven years. Per the attached pre‐sale report prepared by Ehlers, the city will issue $2,095,000 in General
Obligation Tax Abatement Bonds and the debt service will be paid with tax abatement revenues. The city will
be able to designate the bonds as “bank qualified” obligations, which broadens the market for the bonds,
which can result in lower interest rates.
The city is authorized to grant an abatement of property taxes imposed by the city on a parcel of property if
certain conditions are met. Abatement is the authority that allows the city to issue the bonds and the city
must document and identify that there is enough tax capacity on parcels to cover the payment on the bonds.
In reality, the city will not need to abate the taxes, as the revenue for the bond payments will come from the
ice arena fund and park infrastructure tax levy, but the city needs to show that it could abate taxes to make
the payments if those revenue sources would fall short. It should also be noted that the ice arena facility is
used for the benefit of qualified 501(c)(3) organizations, including but not limited to hockey and figure
skating associations, the general public, the city, and local school district. This allows the abatement bonds to
be tax exempt.
Subsequent to the February 8 council meeting, an official statement for the bonds was prepared by Ehlers
with the assistance of city staff and AEM. A bond rating call was conducted with Standard & Poors on
February 11 and the preliminary report was issued on February 18. The final report will be forwarded to the
Council when it is received. The citys most recent bond issues were rated “AA” by Standard & Poors. In 2016
the city implemented a Comprehensive Financial Management Plan and in 2017, S&P recognized the effort by
improving the citys “Management” score from “strong” to “very strong”, which is the highest value assigned
by S&P for that portion of the rating.
Ehlers will present the bond proposals for awarding the sale of the bonds at the council meeting and if the
sale of the bonds is awarded, the estimated closing date is March 11, 2021.
Attachments
Resolution
Feb. 8 Public Hearing RFA
Feb. 8 Ehlers Memo
Feb. 2 AEM Memo
Jan. 6 Dorsey & Whitney Correspondence
Jan. 11 Council RFA and Pre‐sale Report
Dec. 29 Ehlers Correspondence
4843-5037-7688\3
City of New Hope
Resolution No. 2021 - _____
RESOLUTION RELATING TO $2,095,000 GENERAL OBLIGATION TAX
ABATEMENT BONDS, SERIES 2021A; AWARDING THE SALE, FIXING
THE FORM AND DETAILS AND PROVIDING FOR THE EXECUTION AND
DELIVERY THEREOF AND SECURITY THEREFOR
BE IT RESOLVED by the City Council (the “Council”) of the City of New Hope,
Minnesota (the “City”), as follows:
Section 1. Authorization and Sale of Bonds.
1.01. Authorization. This City Council, by resolution duly adopted on February 8, 2021,
authorized the issuance and sale of its General Obligation Tax Abatement Bonds, Series 2021A
(the “Bonds”), pursuant to Minnesota Statutes, Sections 469.1812 to 469.1815 (the “Abatement
Act”) and Chapter 475, for the purpose of purchasing and refinancing the purchase of various
energy savings improvements (the “Improvements”) to the New Hope Ice Arena in the City, which
Improvements were originally financed by the New Hope Economic Development Authority,
Minnesota Taxable Lease Revenue Bonds (City of New Hope Annual Appropriation Lease
Obligations) (Qualified Energy Conservation Bonds-Direct Payment to Issuer), Series 2011A,
dated, as originally issued, as of December 1, 2011 (the “Refunded Bonds”). The proceeds of the
Bonds shall be used to refund in advance of maturity, on April 1, 2021 (the “Redemption Date”)
all of the outstanding Refunded Bonds.
1.02. To refinance the Improvements, this Council, by resolution adopted after a public
hearing held February 8, 2021, granted an eight (8) year abatement of property taxes to be imposed
by the City on certain parcels in the City (the “Tax Abatement”), pursuant to the Abatement Act.
The revenues received by the City from such Tax Abatement are herein referred to as the “Tax
Abatement Revenue.”
1.03. Sale. The City has retained Ehlers & Associates, Inc. (“Ehlers”), as an independent
municipal advisor to assist the City in connection with the sale of the Bonds. The Bonds are being
sold pursuant to Minnesota Statutes, Section 475.60, subdivision 2, paragraph (9); the public sale
requirements under Minnesota Statutes, Section 475.60, Subdivision 1, do not apply to the issuance
of the Bonds. Pursuant to the Official Statement and Terms of Proposal for the Bonds, proposals
for the purchase of the Bonds were received at or before the time specified for receipt of proposals.
1.04. Award. The most favorable proposal received is that of [__________________] of
[____________], [____________], and associates (the “Purchaser”), to purchase $[______]
principal amount of the Bonds at a price of $[___________], plus accrued interest, if any, the
Bonds to bear interest from the date of issuance and delivery at the rates set forth in Section 2.02.
The sale of the Bonds is hereby awarded to the Purchaser, and the Mayor and City Manager are
hereby authorized and directed to execute a contract on behalf of the City for the sale of the Bonds
in accordance with the Terms of Proposal. The good faith deposit of the Purchaser shall be retained
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and deposited by the City until the Bonds have been delivered and shall be deducted from the
purchase price paid at settlement.
Section 2. Bond Terms, Execution and Delivery.
2.01. Issuance of Bonds. All acts, conditions, and things required by the Constitution
and laws of the State of Minnesota to be done, to exist, to happen and to be performed precedent
to and in the valid issuance of the Bonds having been done, now existing, having happened and
having been performed, it is now necessary for this Council to establish the form and terms of the
Bonds, to provide security therefor and to issue the Bonds forthwith.
2.02. Maturities, Interest Rates, Denominations, Payment, Dating of Bonds. The Bonds
shall be originally dated as of the date of issuance thereof, shall be in the denomination of $5,000
each, or any integral multiple thereof, of single maturities, shall mature on December 1 in the years
and amounts stated below, and shall bear interest from date of issue until paid or duly called for
redemption, at the annual rates set forth opposite such years and amounts, as follows:
Year Amount Rate Year Amount Rate
2021 $ % 2025 $ %
2022 2026
2023 2027
2024 2028
[REVISE MATURITY SCHEDULE FOR ANY TERM BONDS]
The Bonds shall be issuable only in fully registered form. The interest thereon and, upon
surrender of each Bond, the principal amount thereof, shall be payable by check or draft issued by
the Registrar described herein; provided that, so long as the Bonds are registered in the name of a
securities depository, or a nominee thereof, in accordance with Section 2.08 hereof, principal and
interest shall be payable in accordance with the operational arrangements of the securities
depository.
2.03. Interest Payment Dates. Upon initial delivery of the Bonds pursuant to Section 2.07
and upon any subsequent transfer or exchange pursuant to Section 2.06, the date of authentication
shall be noted on each Bond so delivered, exchanged or transferred. Interest on the Bonds shall
be payable on June 1 and December 1 in each year, commencing December 1, 2021, each such
date being referred to herein as an Interest Payment Date, to the person in whose names the Bonds
are registered on the Bond Register, as hereinafter defined, at the Registrar’s close of business on
the fifteenth day of the month immediately preceding the Interest Payment Date, whether or not
such day is a business day. Interest shall be computed on the basis of a 360-day year composed
of twelve 30-day months.
2.04. Redemption. Bonds maturing in the year 2026 and thereafter shall be subject to
call for prior redemption at the option of the City, in whole or in part, in such order as the City
shall determine and by lot as to Bonds having the same maturity date, in integral multiples of
$5,000, on December 1, 2025, and any date thereafter, at the price of par plus accrued interest as
of the date of redemption. The City Manager shall cause notice of the call for redemption thereof
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4843-5037-7688\3
to be published if and as required by law and not more than sixty (60) and not fewer than twenty
(20) days prior to the designated redemption date, shall cause notice of the call for redemption to
be mailed by first-class mail to the Registrar and to the registered holders of any Bonds to be
redeemed at their addresses as they appear on the Bond Register described in Section 2.06 hereof,
provided that notice shall be given to any securities depository in accordance with its operational
arrangements. No defect in or failure to give such mailed notice of redemption shall affect the
validity of proceedings for the redemption of any Bond not affected by such defect or failure. The
notice of redemption shall specify the redemption date, redemption price, the numbers, interest
rates and CUSIP numbers of the Bonds to be redeemed and the place at which the Bonds are to be
surrendered for payment, which is the principal office of the Registrar. Official notice of
redemption having been given as aforesaid, the Bonds or portions of Bonds so to be redeemed
shall, on the redemption date, become due and payable at the redemption price therein specified
and from and after such date (unless the City shall default in the payment of the redemption price)
such Bonds or portions of Bonds shall cease to bear interest. Upon partial redemption of any Bond,
a new Bond or Bonds of such same series will be delivered to the owner without charge,
representing the remaining principal amount outstanding.
[COMPLETE THE FOLLOWING PROVISIONS IF THERE ARE TERM BONDS—
ADD ADDITIONAL PROVISIONS IF THERE ARE MORE THAN TWO TERM BONDS]
[The Bonds maturing on December 1, 20__ and 20__ (the “Term Bonds”) shall be subject
to mandatory redemption prior to maturity pursuant to the sinking fund requirements of this
Section 2.04 at a redemption price equal to the stated principal amount thereof plus interest accrued
thereon to the redemption date, without premium. The Registrar shall select for redemption, by
lot or other manner deemed fair, on December 1 in each of the following years the following stated
principal amounts of such Bonds:
Term Bonds Maturing in 20
Sinking Fund
Payment Date Aggregate
Principal Amount
The remaining $_______ stated principal amount shall be paid at maturity on December 1,
20__.
Term Bonds Maturing in 20
Sinking Fund
Payment Date
Aggregate
Principal Amount
The remaining $_______ stated principal amount shall be paid at maturity on December 1,
20__.
Notice of redemption shall be given as provided in the preceding paragraph.]
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2.05. Appointment of Initial Registrar. The City hereby appoints Bond Trust Services
Corporation, in Roseville, Minnesota, as the initial bond registrar, transfer agent and paying agent
(the “Registrar”). The Mayor and City Manager are authorized to execute and deliver, on behalf
of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with
another corporation, if the resulting corporation is a bank or trust company organized under the
laws of the United States or one of its states and authorized by law to conduct such business, such
corporation shall be authorized to act as successor Registrar. The City agrees to pay the reasonable
and customary charges of the Registrar for the services performed. The City reserves the right to
remove the Registrar, effective upon not less than 30 days’ written notice and upon the
appointment and acceptance of a successor Registrar, in which event the predecessor Registrar
shall deliver all cash and Bonds in its possession to the successor Registrar and shall deliver the
Bond Register to the successor Registrar.
2.06. Registration. The effect of registration and the rights and duties of the City and the
Registrar with respect thereto shall be as follows:
(a) Register. The Registrar shall keep at its principal corporate trust office a
register (the “Bond Register”) in which the Registrar shall provide for the registration of
ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be
registered, transferred or exchanged. The term Holder or Bondholder as used herein shall
mean the person (whether a natural person, corporation, association, partnership, trust,
governmental unit, or other legal entity) in whose name a Bond is registered in the Bond
Register.
(b) Transfer of Bonds. Upon surrender for transfer of any Bond duly endorsed
by the Holder thereof or accompanied by a written instrument of transfer, in form
satisfactory to the Registrar, duly executed by the Holder thereof or by an attorney duly
authorized by the Holder in writing, the Registrar shall authenticate and deliver, in the
name of the designated transferee or transferees, one or more new Bonds of a like aggregate
principal amount and maturity, as requested by the transferor. The Registrar may, however,
close the books for registration of any transfer after the first day of the month in which the
interest payment date occurs and until such interest payment date.
(c) Exchange of Bonds. At the option of the Holder of any Bond in a
denomination greater than $5,000, such Bond may be exchanged for other Bonds of
authorized denominations, of the same maturity and a like aggregate principal amount,
upon surrender of the Bond to be exchanged at the office of the Registrar. Whenever any
Bond is so surrendered for exchange the City shall execute and the Registrar shall
authenticate and deliver the Bonds which the Bondholder making the exchange is entitled
to receive.
(d) Cancellation. All Bonds surrendered for payment, transfer or exchange
shall be promptly canceled by the Registrar and thereafter disposed of as directed by the
City.
(e) Improper or Unauthorized Transfer. When any Bond is presented to the
Registrar for transfer, the Registrar may refuse to transfer the same until it is satisfied that
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the endorsement on such Bond or separate instrument of transfer is valid and genuine and
that the requested transfer is legally authorized. The Registrar shall incur no liability for
the refusal, in good faith, to make transfers which it, in its judgment, deems improper or
unauthorized.
(f) Persons Deemed Owners. The City and the Registrar may treat the person
in whose name any Bond is at any time registered in the Bond Register as the absolute
owner of the Bond, whether the Bond shall be overdue or not, for the purpose of receiving
payment of or on account of, the principal of and interest on the Bond and for all other
purposes; and all payments made to or upon the order of such Holder shall be valid and
effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or
sums so paid.
(g) Taxes, Fees and Charges. For every transfer or exchange of Bonds (except
for an exchange upon a partial redemption of a Bond), the Registrar may impose a charge
upon the owner thereof sufficient to reimburse the Registrar for any tax, fee or other
governmental charge required to be paid with respect to such transfer or exchange.
(h) Mutilated, Lost, Stolen or Destroyed Bonds. In case any Bond shall become
mutilated or be destroyed, stolen or lost, the Registrar shall deliver a new Bond of like
amount, number, maturity date and tenor in exchange and substitution for and upon
cancellation of any such mutilated Bond or in lieu of and in substitution for any Bond
destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the
Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon
filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen
or lost, and of the ownership thereof, and upon furnishing to the Registrar of an appropriate
bond or indemnity in form, substance and amount satisfactory to it, in which both the City
and the Registrar shall be named as obligees. All Bonds so surrendered to the Registrar
shall be canceled by it and evidence of such cancellation shall be given to the City. If the
mutilated, destroyed, stolen or lost Bond has already matured or been called for redemption
in accordance with its terms it shall not be necessary to issue a new Bond prior to payment.
(i) Authenticating Agent. The Registrar is hereby designated authenticating
agent for the Bonds, within the meaning of Minnesota Statutes, Section 475.55,
Subdivision 1, as amended.
(j) Valid Obligations. All Bonds issued upon any transfer or exchange of
Bonds shall be the valid obligations of the City, evidencing the same debt, and entitled to
the same benefits under this Resolution as the Bonds surrendered upon such transfer or
exchange.
2.07. Preparation and Delivery. The Bonds shall be prepared under the direction of the
City Manager and shall be executed on behalf of the City by the signatures of the Mayor and the
City Manager, provided that said signatures may be printed, engraved, or lithographed facsimiles
thereof. In case any officer whose signature, or a facsimile of whose signature, shall appear on the
Bonds shall cease to be such officer before the delivery of any Bond, such signature or facsimile
shall nevertheless be valid and sufficient for all purposes, the same as if such officer had remained
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in office until delivery. Notwithstanding such execution, no Bond shall be valid or obligatory for
any purpose or entitled to any security or benefit under this Resolution unless and until a certificate
of authentication on such Bond has been duly executed by the manual signature of an authorized
representative of the Registrar. Certificates of authentication on different Bonds need not be
signed by the same representative. The executed certificate of authentication on each Bond shall
be conclusive evidence that it has been authenticated and delivered under this Resolution. When
the Bonds have been so executed and authenticated, they shall be delivered by the City Manager
to the Purchaser upon payment of the purchase price in accordance with the contract of sale
heretofore made and executed, and the Purchaser shall not be obligated to see to the application of
the purchase price.
2.08. Securities Depository. (a) For purposes of this section the following terms shall
have the following meanings:
“Beneficial Owner” shall mean, whenever used with respect to a Bond, the person in whose
name such Bond is recorded as the beneficial owner of such Bond by a Participant on the records
of such Participant, or such person’s subrogee.
“Cede & Co.” shall mean Cede & Co., the nominee of DTC, and any successor nominee
of DTC with respect to the Bonds.
“DTC” shall mean The Depository Trust Company of New York, New York.
“Participant” shall mean any broker-dealer, bank or other financial institution for which
DTC holds bonds as securities depository.
“Representation Letter” shall mean the Representation Letter pursuant to which the City
agrees to comply with DTC’s Operational Arrangements.
(b) The Bonds shall be initially issued as separately authenticated fully registered
bonds, and one Bond shall be issued in the principal amount of each stated maturity of the Bonds.
Upon initial issuance, the ownership of such Bonds shall be registered in the Bond Register in the
name of Cede & Co., as nominee of DTC. The Registrar and the City may treat DTC (or its
nominee) as the sole and exclusive owner of the Bonds registered in its name for the purposes of
payment of the principal of or interest on the Bonds, selecting the Bonds or portions thereof to be
redeemed, if any, giving any notice permitted or required to be given to registered owners of Bonds
under this resolution, registering the transfer of Bonds, and for all other purposes whatsoever; and
neither the Registrar nor the City shall be affected by any notice to the contrary. Neither the
Registrar nor the City shall have any responsibility or obligation to any Participant, any person
claiming a beneficial ownership interest in the Bonds under or through DTC or any Participant, or
any other person which is not shown on the Bond Register as being a registered owner of any
Bonds, with respect to the accuracy of any records maintained by DTC or any Participant, with
respect to the payment by DTC or any Participant of any amount with respect to the principal of
or interest on the Bonds, with respect to any notice which is permitted or required to be given to
owners of Bonds under this resolution, with respect to the selection by DTC or any Participant of
any person to receive payment in the event of a partial redemption of the Bonds, or with respect to
any consent given or other action taken by DTC as registered owner of the Bonds. So long as any
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Bond is registered in the name of Cede & Co., as nominee of DTC, the Registrar shall pay all
principal of and interest on such Bond, and shall give all notices with respect to such Bond, only
to Cede & Co. in accordance with DTC’s Operational Arrangements, and all such payments shall
be valid and effective to fully satisfy and discharge the City’s obligations with respect to the
principal of and interest on the Bonds to the extent of the sum or sums so paid. No person other
than DTC shall receive an authenticated Bond for each separate stated maturity evidencing the
obligation of the City to make payments of principal and interest. Upon delivery by DTC to the
Registrar of written notice to the effect that DTC has determined to substitute a new nominee in
place of Cede & Co., the Bonds will be transferable to such new nominee in accordance with
paragraph (e) hereof.
(c) In the event the City determines that it is in the best interest of the Beneficial
Owners that they be able to obtain Bonds in the form of physical certificates, the City may notify
DTC and the Registrar, whereupon DTC shall notify the Participants of the availability through
DTC of Bonds in the form of certificates. In such event, the Bonds will be transferable in
accordance with paragraph (e) hereof. DTC may determine to discontinue providing its services
with respect to the Bonds at any time by giving notice to the City and the Registrar and discharging
its responsibilities with respect thereto under applicable law. In such event the Bonds will be
transferable in accordance with paragraph (e) hereof.
(d) The execution and delivery of the Representation Letter to DTC, if not previously
filed with DTC, by the Mayor or City M anager is hereby authorized and directed.
(e) In the event that any transfer or exchange of Bonds is permitted under paragraph
(b) or (c) hereof, such transfer or exchange shall be accomplished upon receipt by the Registrar of
the Bonds to be transferred or exchanged and appropriate instruments of transfer to the permitted
transferee in accordance with the provisions of this resolution. In the event Bonds in the form of
certificates are issued to owners other than Cede & Co., its successor as nominee for DTC as owner
of all the Bonds, or another securities depository as owner of all the Bonds, the provisions of this
resolution shall also apply to all matters relating thereto, including, without limitation, the printing
of such Bonds in the form of physical certificates and the method of payment of principal of and
interest on such Bonds in the form of physical certificates.
2.09. Form of Bonds. The Bonds shall be prepared in substantially the form attached as
Exhibit A hereto.
Section 3. Use of Proceeds. Upon payment for the Bonds by the Purchaser, the City
Manager shall apply the proceeds of the Bonds as follows:
(a) $[___________] shall be deposited in the Lease Revenue Bond Fund established
with U.S. Bank National Association, as trustee for the Refunded Bonds, to be
applied to their redemption and prepayment on the Redemption Date;
(b) $[____________] shall be used to pay costs of issuance of the Bonds; and
(c) $[____________] shall be deposited in the Sinking Fund created in Section 4.01
hereof.
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The City Manager is hereby authorized and directed to arrange for the call and redemption
of the Refunded Bonds on the Redemption Date and to cause notice of redemption to be given in
the form attached hereto as Exhibit B hereto.
Section 4. Security Provisions.
4.01. General Obligation Tax Abatement Bonds, Series 2021A Sinking Fund. The Bonds
shall be payable from a separate General Obligation Tax Abatement Bonds, Series 2021A Sinking
Fund (the “Sinking Fund”) which shall be created and maintained on the books of the City as a
separate debt redemption fund until the Bonds, and all interest thereon, are fully paid. There shall
be credited to the Sinking Fund the following: (a) any amount appropriated thereto pursuant to
Section 3 hereof; (b) all excess amounts on deposit in the debt service funds maintained for the
payment of the Refunded Bonds upon the retirement of the Refunded Bonds on the Redemption
Date; (c) Tax Abatement Revenue received by the City in the amounts shown on Appendix I
attached hereto; (d) all taxes levied and all other money which may at any time be received for or
appropriated to the payment of the principal of or interest on the Bonds, including all collections
of any ad valorem taxes levied for the payment of the Bonds; and (e) any other funds appropriated
by the Council for the payment of the Bonds.
There are hereby established two accounts in the Sinking Fund, designated as the “Debt
Service Account” and the “Surplus Account.” All money appropriated or to be deposited in the
Sinking Fund shall be deposited as received into the Debt Service Account. On each December 1,
the City Manager shall determine the amount on hand in the Debt Service Account. If such amount
is in excess of one-twelfth of the debt service payable from the Sinking Fund in the immediately
preceding 12 months, the City Manager shall promptly transfer the amount in excess to the Surplus
Account. The City appropriates to the Surplus Account any amounts to be transferred thereto from
the Debt Service Account as herein provided and all income derived from the investment of
amounts on hand in the Surplus Account. If at any time the amount on hand in the Debt Service
Account is insufficient to meet the requirements of the Sinking Fund, the City Manager shall
transfer to the Debt Service Account amounts on hand in the Surplus Account to the extent
necessary to cure such deficiency.
4.02. Full Faith and Credit Pledged. The full faith and credit and taxing power of the City
shall be and are hereby irrevocably pledged for the prompt and full payment of the principal of
and interest on the Bonds. In order to produce aggregate amounts which, together with the Tax
Abatement Revenues, will produce amounts not less than 5% in excess of the amounts needed to
meet when due the principal and interest payments on the Bonds, ad valorem taxes are hereby
levied on all taxable property in the City. The taxes will be levied and collected in years and
amounts shown on the attached levy computation. Said taxes shall be irrepealable as long as any
of the Bonds are outstanding and unpaid, provided that the City reserves the right and power to
reduce said levies in accordance with the provisions of Minnesota Statutes, Section 475.61.
Section 5. Defeasance. When all of the Bonds have been discharged as provided in this
Section, all pledges, covenants and other rights granted by this Resolution to the Holders of the
Bonds shall cease. The City may discharge its obligations with respect to any Bonds which are
due on any date by depositing with the Registrar on or before that date a sum sufficient for the
payment thereof in full; or, if any Bond should not be paid when due, it may nevertheless be
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discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with
interest accrued from the due date to the date of such deposit. The City may also discharge its
obligations with respect to any prepayable Bonds called for redemption on any date when they are
prepayable according to their terms by depositing with the Registrar on or before that date an
amount equal to the principal, interest and redemption premium, if any, which are then due,
provided that notice of such redemption has been duly given as provided herein. The City may
also at any time discharge its obligations with respect to any Bonds, subject to the provisions of
law now or hereafter authorizing and regulating such action, by depositing irrevocably in escrow,
with the Registrar or with a bank or trust company qualified by law to act as an escrow agent for
this purpose, cash or securities which are authorized by law to be so deposited for such purpose,
bearing interest payable at such times and at such rates and maturing or callable at the holder’s
option on such dates as shall be required to pay all principal and interest to become due thereon to
maturity or, if notice of redemption as herein required has been irrevocably provided for, to an
earlier designated redemption date, provided, however, that if such deposit is made more than
ninety days before the maturity date or specified redemption date of the Bonds to be discharged,
the City shall have received a written opinion of Bond Counsel to the effect that such deposit does
not adversely affect the exemption of interest on any Bonds from federal income taxation and a
written report of an accountant or investment banking firm verifying that the deposit is sufficient
to pay when due all of the principal and interest on the Bonds to be discharged on and before their
maturity dates or earlier designated redemption date.
Section 6. Tax Covenants, Arbitrage Matters and Continuing Disclosure.
6.01. Covenant. The City covenants and agrees with the holders from time to time of the
Bonds that it will not take or permit to be taken by any of its officers, employees or agents any
action which would cause the interest on the Bonds to become subject to taxation under the Internal
Revenue Code of 1986, as amended (the “Code”), and Regulations promulgated thereunder (the
“Regulations”), as such are enacted or promulgated and in effect on the date of issue of the Bonds,
and covenants to take any and all actions within its powers to ensure that the interest on the Bonds
will not become subject to taxation under such Code and Regulations. The Project is and will be
owned and maintained by the City and used for the benefit of the City and its residents; certain
amateur athletic and other organizations described in Section 501(c)(3) of the Code and by certain
governmental users (other than the City, such entities and persons are collectively referred to as
the “Third-Party Users”). Except as specifically provided to the contrary herein, the City shall not
enter into any lease, management contract, use agreement, capacity agreement or other agreement
with any non-governmental person, other than the Third-Party Users, relating to the use of the
Project, or any portion thereof, or security for the payment of the Bonds.
6.02. Arbitrage Certification. The Mayor and the City Manager, being the officers of the
City charged with the responsibility for issuing the Bonds pursuant to this resolution, are
authorized and directed to execute and deliver to the Purchaser a certification in accordance with
the provisions of Section 148 of the Code, and the Regulations, stating the facts, estimates and
circumstances in existence on the date of issue and delivery of the Bonds which make it reasonable
to expect that the proceeds of the Bonds will not be used in a manner that would cause the Bonds
to be arbitrage bonds within the meaning of the Code and Regulations.
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6.03. Arbitrage Rebate. The City acknowledges that the Bonds are subject to the rebate
requirements of Section 148(f) of the Code. The City covenants and agrees to retain such records,
make such determinations, file such reports and documents and pay such amounts at such times as
are required under said Section 148(f) and applicable Regulations unless the Bonds qualify for an
exception from the rebate requirement pursuant to one of the spending exceptions set forth in
Section 1.148-7 of the Regulations and no “gross proceeds” of the Bonds (other than amounts
constituting a “bona fide debt service fund”) arise during or after the expenditure of the original
proceeds thereof.
6.04. Qualified Tax-Exempt Obligations. The Council hereby designates the Bonds as
“qualified tax-exempt obligations” for purposes of Section 265(b)(3) of the Code relating to the
disallowance of interest expense for financial institutions, and hereby finds that the reasonably
anticipated amount of tax-exempt obligations which are not private activity bonds (not treating
qualified 501(c)(3) bonds under Section 145 of the Code as private activity bonds for the purpose
of this representation) which will be issued by the City and all subordinate entities during calendar
year 2021 does not exceed $10,000,000.
6.05. Continuing Disclosure. (a) Purpose and Beneficiaries. To provide for the public
availability of certain information relating to the Bonds and the security therefor and to permit the
Purchaser and other participating underwriters in the primary offering of the Bonds to comply with
amendments to Rule 15c2-12 promulgated by the SEC under the Securities Exchange Act of 1934
(17 C.F.R. § 240.15c2-12), relating to continuing disclosure (as in effect and interpreted from time
to time, the Rule), which will enhance the marketability of the Bonds, the City hereby makes the
following covenants and agreements for the benefit of the Owners (as hereinafter defined) from
time to time of the Outstanding Bonds. The City is the only obligated person in respect of the
Bonds within the meaning of the Rule for purposes of identifying the entities in respect of which
continuing disclosure must be made. If the City fails to comply with any provisions of this section,
any person aggrieved thereby, including the Owners of any Outstanding Bonds, may take whatever
action at law or in equity may appear necessary or appropriate to enforce performance and
observance of any agreement or covenant contained in this section, including an action for a writ
of mandamus or specific performance. Direct, indirect, consequential and punitive damages shall
not be recoverable for any default hereunder to the extent permitted by law. Notwithstanding
anything to the contrary contained herein, in no event shall a default under this section constitute
a default under the Bonds or under any other provision of this resolution. As used in this section,
“Owner” or “Bondowner” means, in respect of a Bond, the registered owner or owners thereof
appearing in the Bond Register maintained by the Registrar or any Beneficial Owner (as hereinafter
defined) thereof, if such Beneficial Owner provides to the Registrar evidence of such beneficial
ownership in form and substance reasonably satisfactory to the Registrar. As used herein,
“Beneficial Owner” means, in respect of a Bond, any person or entity which (i) has the power,
directly or indirectly, to vote or consent with respect to, or to dispose of ownership of, such Bond
(including persons or entities holding Bonds through nominees, depositories or other
intermediaries), or (ii) is treated as the owner of the Bond for federal income tax purposes.
(b) Information To Be Disclosed. The City will provide, in the manner set forth below,
either directly or indirectly through an agent designated by the City, the following information at
the following times:
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(1) on or before 365 days after the end of each fiscal year of the City, commencing
with the fiscal year ending December 31, 2020, to the Municipal Securities
Rulemaking Board (the “MSRB”) through its Electronic Municipal Market Access
System (“EMMA”), in an electronic format as prescribed by the MSRB, the
following financial information and operating data in respect of the City (the
“Disclosure Information”):
(A) the audited financial statements of the City for such fiscal year, prepared in
accordance with the governmental accounting standards promulgated by the
Governmental Accounting Standards Board or as otherwise provided under
Minnesota law, as in effect from time to time, or, if and to the extent such
financial statements have not been prepared in accordance with such
generally accepted accounting principles for reasons beyond the reasonable
control of the City, noting the discrepancies therefrom and the effect
thereof, and certified as to accuracy and completeness in all material
respects by the fiscal officer of the City; and
(B) to the extent not included in the financial statements referred to in paragraph
(A) hereof, the information for such fiscal year or for the period most
recently available of the type contained in the Official Statement under
headings: Current Property Valuations, Direct Debt, Tax Levies and
Collections, US Census Data/Population Trend, and
Employment/Unemployment Data, which information may be unaudited.
Notwithstanding the foregoing paragraph, if the audited financial statements are not available by
the date specified, the City shall provide on or before such date unaudited financial statements in
the format required for the audited financial statements as part of the Disclosure Information and,
within 10 days after the receipt thereof, the City shall provide the audited financial statements.
Any or all of the Disclosure Information may be incorporated by reference, if it is updated as
required hereby, from other documents, including official statements, which have been submitted
to each of the repositories hereinafter referred to under subsection (c) or the SEC. If the document
incorporated by reference is a final official statement, it must be available from the MSRB. The
City shall clearly identify in the Disclosure Information each document so incorporated by
reference. If any part of the Disclosure Information can no longer be generated because the
operations of the City have materially changed or been discontinued, such Disclosure Information
need no longer be provided if the City includes in the Disclosure Information a statement to such
effect; provided, however, if such operations have been replaced by other City operations in respect
of which data is not included in the Disclosure Information and the City determines that certain
specified data regarding such replacement operations would be a Material Fact (as defined in
paragraph (2) hereof), then, from and after such determination, the Disclosure Information shall
include such additional specified data regarding the replacement operations. If the Disclosure
Information is changed or this section is amended as permitted by this paragraph (b)(1) or
subsection (d), then the City shall include in the next Disclosure Information to be delivered
hereunder, to the extent necessary, an explanation of the reasons for the amendment and the effect
of any change in the type of financial information or operating data provided.
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(2) In a timely manner, to the MSRB through EMMA, notice of the occurrence of any
of the following events (each a “Material Fact”):
(A) Principal and interest payment delinquencies;
(B) Non-payment related defaults, if material;
(C) Unscheduled draws on debt service reserves reflecting financial difficulties;
(D) Unscheduled draws on credit enhancements reflecting financial difficulties;
(E) Substitution of credit or liquidity providers, or their failure to perform;
(F) Adverse tax opinions, the issuance by the Internal Revenue Service of
proposed or final determinations of taxability, Notices of Proposed Issue
(IRS Form 5701-TEB), or other material notices or determinations with
respect to the tax status of the security, or other material events affecting
the tax status of the Bonds;
(G) Modifications to rights of security holders, if material;
(H) Bond calls, if material, and tender offers;
(I) Defeasances;
(J) Release, substitution or sale of property securing repayment of the Bonds,
if material;
(K) Rating changes;
(L) Bankruptcy, insolvency, receivership, or similar event of the obligated
person;
(M) The consummation of a merger, consolidation, or acquisition involving the
City or the sale of all or substantially all of the assets of the City, other than
in the ordinary course of business, the entry into a definitive agreement to
undertake such an action or the termination of a definitive agreement
relating to any such actions, other than pursuant to its terms, if material;
(N) Appointment of a successor or additional trustee or the change of name of
a trustee, if material;
(O) Incurrence of a financial obligation of the obligated person, if material, or
agreement to covenants, events of default, remedies, priority rights, or other
similar terms of a financial obligation of the obligated person, any of which
affect security holders, if material; and
(P) Default, event of acceleration, termination event, modification of terms, or
other similar events under the terms of a financial obligation of the obligated
person, any of which reflect financial difficulties.
For purposes of the events identified in paragraphs (O) and (P) above, the term “financial
obligation” means (i) a debt obligation; (ii) a derivative instrument entered into in connection with,
or pledged as security or a source of payment for, an existing or planned debt obligation; or (iii) a
guarantee of (i) or (ii). The term “financial obligation” shall not include municipal securities as to
which a final official statement has been provided to the MSRB consistent with the Rule.
As used herein, for those facts and events that must be reported if material, a fact or event
is “material” if a substantial likelihood exists that a reasonably prudent investor would attach
importance thereto in deciding to buy, hold or sell a Bond or, if not disclosed, would significantly
alter the total information otherwise available to an investor from the Official Statement,
information disclosed hereunder or information generally available to the public. Notwithstanding
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the foregoing sentence, an event is also “material” if it is an event that would be deemed material
for purposes of the purchase, holding or sale of a Bond within the meaning of applicable federal
securities laws, as interpreted at the time of discovery of the occurrence of the event.
For the purposes of the event identified in subparagraph (L) above, the event is considered
to occur when any of the following occur: the appointment of a receiver, fiscal agent, or similar
officer for an obligated person in a proceeding under the U.S. Bankruptcy Code or in any other
proceeding under state or federal law in which a court or governmental authority has assumed
jurisdiction over substantially all of the assets or business of the obligated person, or if such
jurisdiction has been assumed by leaving the existing governing body and officials or officers in
possession but subject to the supervision and orders of a court or governmental authority, or the
entry of an order confirming a plan of reorganization, arrangement, or liquidation by a court or
governmental authority having supervision or jurisdiction over substantially all of the assets or
business of the obligated person.
(3) In a timely manner, to the MSRB through EMMA, notice of the occurrence of any
of the following events or conditions:
(A) the failure of the City to provide the Disclosure Information required under
paragraph (b)(1) at the time specified thereunder;
(B) the amendment or supplementing of this section pursuant to subsection (d),
together with a copy of such amendment or supplement and any explanation
provided by the City under subsection (d)(2);
(C) the termination of the obligations of the City under this section pursuant to
subsection (d);
(D) any change in the accounting principles pursuant to which the financial
statements constituting a portion of the Disclosure Information are
prepared; and
(E) any change in the fiscal year of the City.
(c) Manner of Disclosure.
(1) The City agrees to make available to the MSRB, in an electronic format as
prescribed by the MSRB from time to time, the information described in
subsection (b).
(2) The City further agrees to make available by electronic transmission, telecopy,
overnight delivery, mail or other means as appropriate, the information described
in subsection (b), to any rating agency then maintaining a rating of the Bonds at the
request of the City and, at the expense of such Bondowner, to any Bondowner who
requests in writing such information, at the time of transmission under
paragraph (1) of this subsection (c), or, if such information is transmitted with a
subsequent time of release, at the time such information is to be released.
(3) All documents provided to the MSRB pursuant to this subsection (c) shall be
accompanied by identifying information as prescribed by the MSRB from time to
time.
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(d) Term; Amendments; Interpretation.
(1) The covenants of the City in this section shall remain in effect so long as any Bonds
are Outstanding. Notwithstanding the preceding sentence, however, the obligations
of the City under this section shall terminate and be without further effect as of any
date on which the City delivers to the Registrar an opinion of Bond Counsel to the
effect that, because of legislative action or final judicial or administrative actions
or proceedings, the failure of the City to comply with the requirements of this
section will not cause participating underwriters in the primary offering of the
Bonds to be in violation of the Rule or other applicable requirements of the
Securities Exchange Act of 1934, as amended, or any statutes or laws successory
thereto or amendatory thereof.
(2) This section (and the form and requirements of the Disclosure Information) may be
amended or supplemented by the City from time to time, without notice to (except
as provided in paragraph (c)(3) hereof) or the consent of the Owners of any Bonds,
by a resolution of this Council filed in the office of the recording officer of the City
accompanied by an opinion of Bond Counsel, who may rely on certificates of the
City and others and the opinion may be subject to customary qualifications, to the
effect that: (i) such amendment or supplement (a) is made in connection with a
change in circumstances that arises from a change in law or regulation or a change
in the identity, nature or status of the City or the type of operations conducted by
the City, or (b) is required by, or better complies with, the provisions of
paragraph (b)(5) of the Rule; (ii) this section as so amended or supplemented would
have complied with the requirements of paragraph (b)(5) of the Rule at the time of
the primary offering of the Bonds, giving effect to any change in circumstances
applicable under clause (i)(a) and assuming that the Rule as in effect and interpreted
at the time of the amendment or supplement was in effect at the time of the primary
offering; and (iii) such amendment or supplement does not materially impair the
interests of the Bondowners under the Rule.
If the Disclosure Information is so amended, the City agrees to provide,
contemporaneously with the effectiveness of such amendment, an explanation of
the reasons for the amendment and the effect, if any, of the change in the type of
financial information or operating data being provided hereunder.
(3) This section is entered into to comply with the continuing disclosure provisions of
the Rule and should be construed so as to satisfy the requirements of paragraph
(b)(5) of the Rule.
Section 7. Certification of Proceedings.
7.01. Registration of Bonds. The City Manager is hereby authorized and directed to file a
certified copy of this resolution in the records of the County Auditor of Hennepin County and to
obtain a certificate that the Bonds and the taxes levied pursuant hereto have been duly entered
upon the County Auditor’s Bond Register.
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7.02. Authentication of Transcript. The officers of the City and the County Auditor are
hereby authorized and directed to prepare and furnish to the Purchaser and to Dorsey & Whitney
LLP, Bond Counsel, certified copies of all proceedings and records relating to the Bonds and such
other affidavits, certificates and information as may be required to show the facts relating to the
legality and marketability of the Bonds, as the same appear from the books and records in their
custody and control or as otherwise known to them, and all such certified copies, affidavits and
certificates, including any heretofore furnished, shall be deemed representations of the City as to
the correctness of all statements contained therein.
7.03. Official Statement. The Preliminary Official Statement relating to the Bonds, dated
February 11, 2021, prepared and distributed on behalf of the City by Ehlers, is hereby approved.
Ehlers is hereby authorized on behalf of the City to prepare and distribute to the Purchaser a final
Official Statement listing the offering price, the interest rates, other information relating to the
Bonds required to be included in the Official Statement by Rule 15c2-12 adopted by the Securities
and Exchange Commission under the Securities Exchange Act of 1934. Within seven business
days from the date hereof, the City shall deliver to the Purchaser the Official Statement. The
officers of the City are hereby authorized and directed to execute such certificates as may be
appropriate concerning the accuracy, completeness and sufficiency of the Official Statement. The
officers of the City are hereby authorized and directed to execute such certificates as may be
appropriate concerning the accuracy, completeness and sufficiency of the Official Statement.
Section 8. Severability. If any section, paragraph or provision of this Resolution shall be
held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such
section, paragraph or provision shall not affect any of the remaining provisions of this Resolution
Section 9. Headings. Headings in this Resolution are included for convenience of
reference only and are not a part hereof, and shall not limit or define the meaning of any provision
hereof.
Section 10. Authorization of Payment of Certain Costs of Issuance of the Bonds. The City
authorizes the Purchaser to forward the amount of Bond proceeds allocable to the payment of
issuance expenses to Old National Bank, on the closing date for further distribution as directed by
Ehlers.
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Adopted this 22nd day of Febuary, 2021.
Mayor
ATTEST:
City Clerk
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APPENDIX I
LEVIES AND ABATEMENTS
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EXHIBIT A
BOND FORM
UNITED STATES OF AMERICA
STATE OF MINNESOTA
HENNEPIN COUNTY
CITY OF NEW HOPE
GENERAL OBLIGATION TAX ABATEMENT BOND,
SERIES 2021A
R-___ $___________
Interest Rate Maturity Date of Original Issue CUSIP
____% December 1, 20__ [March 11], 2021
REGISTERED OWNER: CEDE & CO.
PRINCIPAL AMOUNT: THOUSAND DOLLARS
THE CITY OF NEW HOPE, MINNESOTA (the “City”) acknowledges itself to be
indebted and for value received hereby promises to pay to the registered owner specified above,
or registered assigns, the principal amount specified above on the maturity date specified above
and promises to pay interest thereon from the date of original issue specified above or from the
most recent Interest Payment Date (as hereinafter defined) to which interest has been paid or duly
provided for, at the annual interest rate specified above, payable on June 1 and December 1 in each
year, commencing December 1, 2021 (each such date, an Interest Payment Date), all subject to the
provisions referred to herein with respect to the redemption of the principal of this Bond before
maturity. The interest so payable on any Interest Payment Date shall be paid to the person in
whose name this Bond is registered at the close of business on the fifteenth day (whether or not a
business day) of the calendar month immediately preceding the Interest Payment Date. Interest
hereon shall be computed on the basis of a 360-day year composed of twelve 30-day months. The
interest hereon and, upon presentation and surrender hereof at the principal office of the Registrar
described below, the principal hereof are payable in lawful money of the United States of America
by check or draft drawn on Bond Trust Services Corporation, Roseville, Minnesota, as bond
registrar, transfer agent and paying agent, or its successor designated under the Resolution
described herein (the “Registrar”), or other agreed-upon means of payment by the Registrar or its
designated successor. For the prompt and full payment of such principal and interest as the same
respectively become due, the full faith and credit and taxing powers of the City have been and are
hereby irrevocably pledged.
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This Bond is one of an issue in the aggregate principal amount of $[_____] (the “Bonds”),
issued pursuant to a resolution adopted by the City Council on February 22, 2021 (the
“Resolution”), to refinance various energy savings improvements to the New Hope Ice Arena in
the City and is issued pursuant to and in full conformity with the provisions of the Constitution
and laws of the State of Minnesota thereunto enabling, including Minnesota Statutes, Sections
469.1812 to 469.1815. The Bonds are issuable only in fully registered form, in the denomination
of $5,000 or any integral multiple thereof, of single maturities.
Bonds maturing in the year 2026 and thereafter shall be subject to call for prior redemption
at the option of the City, in whole or in part, in such order as the City shall determine and by lot
as to Bonds having the same maturity date, in integral multiples of $5,000, on December 1, 2025,
and any date thereafter, at the price of par plus accrued interest as of the date of redemption. The
City shall cause notice of the call for redemption thereof to be published if and as required by law
and not more than sixty (60) and not fewer than thirty (30) days prior to the designated redemption
date, shall cause notice of the call for redemption to be mailed by first-class mail to the Registrar
and to the registered holders of any Bonds to be redeemed at their addresses as they appear on the
Bond Register maintained by the Bond Registrar, provided that notice shall be given to any
securities depository in accordance with its operational arrangements. No defect in or failure to
give such mailed notice of redemption shall affect the validity of proceedings for the redemption
of any Bond not affected by such defect or failure. The notice of redemption shall specify the
redemption date, redemption price, the numbers, interest rates and CUSIP numbers of the Bonds
to be redeemed and the place at which the Bonds are to be surrendered for payment, which is the
principal office of the Registrar. Official notice of redemption having been given as aforesaid, the
Bonds or portions of Bonds so to be redeemed shall, on the redemption date, become due and
payable at the redemption price therein specified and from and after such date (unless the City
shall default in the payment of the redemption price) such Bonds or portions of Bonds shall cease
to bear interest. Upon partial redemption of any Bond, a new Bond or Bonds of such same series
will be delivered to the owner without charge, representing the remaining principal amount
outstanding.
As provided in the Resolution and subject to certain limitations set forth therein, this Bond
is transferable upon the books of the City at the principal office of the Registrar, by the registered
owner hereof in person or by the owner’s attorney duly authorized in writing upon surrender hereof
together with a written instrument of transfer satisfactory to the Registrar, duly executed by the
registered owner or the owner’s attorney; and may also be surrendered in exchange for Bonds of
other authorized denominations. Upon such transfer or exchange the City will cause a new Bond
or Bonds to be issued in the name of the designated transferee or registered owner, of the same
aggregate principal amount, bearing interest at the same rate and maturing on the same date,
subject to reimbursement for any tax, fee or governmental charge required to be paid with respect
to any such transfer or exchange.
The Bonds are “qualified tax-exempt obligations” for purposes of Section 265(b)(3) of
the Code relating to the disallowance of interest expense for financial institutions.
The City and the Registrar may deem and treat the person in whose name this Bond is
registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of
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receiving payment as herein provided and for all other purposes, and neither the City nor the
Registrar shall be affected by any notice to the contrary.
Notwithstanding any other provisions of this Bond, so long as this Bond is registered in the
name of Cede & Co., as nominee of The Depository Trust Company, or in the name of any other
nominee of The Depository Trust Company or other securities depository, the Registrar shall pay
all principal of and interest on this Bond, and shall give all notices with respect to this Bond, only
to Cede & Co. or other nominee in accordance with the operational arrangements of The
Depository Trust Company or other securities depository as agreed to by the City.
IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts,
conditions and things required by the Constitution and laws of the State of Minnesota to be done,
to exist, to happen and to be performed precedent to and in the issuance of this Bond in order to
make this Bond a valid and binding general obligation of the City according to its terms, have been
done, do exist, have happened and have been performed in regular and due form as so required;
that prior to the issuance hereof the City has pledged and appropriated to the sinking fund
established for the payment of the Bonds tax abatements to be derived by the City from certain
specified properties of the City and ad valorem taxes heretofore duly levied on all taxable property
in the City; that if necessary to pay the principal and interest on this Bond, additional ad valorem
taxes are required be levied upon all taxable property in the City without limitation as to rate or
amount; and that the issuance of this Bond does not cause the indebtedness of the City to exceed
any constitutional or statutory limitation.
This Bond shall not be valid or become obligatory for any purpose or be entitled to any
security or benefit under the Resolution until the Certificate of Authentication hereon shall have
been executed by the Registrar by manual signature of one of its authorized representatives.
A-4
4843-5037-7688\3
IN WITNESS WHEREOF, the City has caused this Bond to be executed on its behalf by
the facsimile signatures of its Mayor and City Manager and has caused this Bond to be dated as of
the date set forth below.
CITY OF NEW HOPE, MINNESOTA
(facsimile signature – City Manager) (facsimile signature – Mayor)
_________________________
CERTIFICATE OF AUTHENTICATION
This is one of the Bonds delivered pursuant to the Resolution mentioned within.
Date of Authentication: ___________
BOND TRUST SERVICES CORPORATION,
as Registrar
By
Authorized Representative
_________________________
The following abbreviations, when used in the inscription on the face of this Bond, shall be
construed as though they were written out in full according to the applicable laws or regulations:
TEN COM --as tenants in common UTMA …….…. as Custodian for ………….…..
(Cust) (Minor)
TEN ENT --as tenants by the entireties under Uniform Transfers to Minors Act
..........…..
(State)
JT TEN --as joint tenants with right of
survivorship and not as tenants in
common
Additional abbreviations may also be used.
A-5
4843-5037-7688\3
_________________________
ASSIGNMENT
For value received, the undersigned hereby sells, assigns and transfers unto
_____________________________ the within Bond and all rights thereunder, and does hereby
irrevocably constitute and appoint ______________________________ attorney to transfer the
said Bond on the books kept for registration of the within Bond, with full power of substitution in
the premises.
Dated:
NOTICE: The assignor’s signature to this assignment must
correspond with the name as it appears upon the face of the
within Bond in every particular, without alteration or
enlargement or any change whatsoever.
Signature Guaranteed:
Signature(s) must be guaranteed by an “eligible
guarantor institution” meeting the requirements of the
Registrar, which requirements include membership or
participation in STAMP or such other “signature
guaranty program” as may be determined by the
Registrar in addition to or in substitution for STAMP,
all in accordance with the Securities Exchange Act of
1934, as amended.
Please insert social security or other identifying
number of assignee: ______________________
B-1
4843-5037-7688\3
EXHIBIT B
NOTICE OF REDEMPTION
$3,505,000 TAXABLE LEASE REVENUE BONDS
NEW HOPE ECONOMIC DEVELOPMENT AUTHORITY, MINNESOTA
(CITY OF NEW HOPE ANNUAL APPROPRIATION LEASE OBLIGATIONS)
(QUALIFIED ENERGY CONSERVATION BONDS-DIRECT PAYMENT TO ISSUER)
SERIES 2011A
NOTICE IS HEREBY GIVEN that there have been called for redemption on April 1,
2021 (the “Redemption Date”) all outstanding New Hope Economic Development Authority,
Minnesota (City of New Hope Annual Appropriation Lease Obligations) (Qualified Energy
Conservation Bonds-Direct Payment to Issuer), Series 2011A, dated December 1, 2011 (“2011A
Bonds”), which mature on December 1 in the following year, in the principal amount, having the
interest rates and CUSIP listed below:
Year
(December 1) Principal Amount Interest Rate CUSIP ®
2028 $3,505,000 5.000% 645449 AA7
The Bonds will be redeemed at a price of 100% of their principal amount plus accrued
interest to the date of redemption. Owners of the Bonds should present them for payment to U.S.
Bank National Association, as bond registrar (the “Registrar”), at the address below, on or before
April 1, 2021, when they will cease to bear interest. It is recommended that you mail your Bonds
by registered or certified mail to guard against loss.
If by Mail: If by Hand or Overnight Mail:
U.S. Bank National Association
Corporate Trust
P.O. Box 64111
St. Paul, MN 55164-0111
U.S. Bank National Association
Corporate Trust
111 Fillmore Avenue East
St. Paul, MN 55107
In compliance with the Interest and Dividend Compliance Act of 1983 and Broker Reporting
Requirements, the redeeming institutions are required to withhold 31% of the principal amount
of your holdings redeemed unless they are provided with your social security number or federal
employer identification number, properly certified. This requirement is fulfilled through the
submitting of a W-9 Form, which may be obtained at a bank or other financial institution.
®Registered Trademark 2015, American Bankers Association. The Registrar shall not be responsible for the selection or use of the
CUSIP numbers, nor is any representation made as to their correctness indicated in this Notice of Redemption or on any Bond.
They are included solely for convenience of the Holders.
B-2
The Issuer and the Registrar shall not be responsible for the selection of or use of CUSIP numbers,
nor is any representation made as to its correctness indicated in this Notice of Redemption. They
are included solely for the convenience of the Owners.
Dated: ____________, 2021.
BY ORDER OF THE NEW HOPE
ECONOMIC DEVELOPMENT AUTHORITY,
MINNESOTA
By: __________________________________
Its: __________________________________
B-3
HENNEPIN COUNTY AUDITOR’S
CERTIFICATE AS TO REGISTRATION AND TAX LEVY
The undersigned, being the duly qualified and acting County Auditor of Hennepin County,
Minnesota, hereby certifies that there has been filed in my office a certified copy of a resolution
duly adopted on February 22, 2021, by the City Council of the City of New Hope, Minnesota,
setting forth the form and details of an issue of $[______] General Obligation Tax Abatement
Bonds, Series 2021A dated the date of issuance thereof.
I further certify that the issue has been entered on my bond register and the taxes required
by law have been levied as required by Minnesota Statutes, Sections 475.61 to 475.63.
WITNESS my hand and official seal on the _____ day of _____________, 2021.
Hennepin County Auditor
(SEAL)
I:\RFA\PUBWORKS\2021\Council\1054 2021 Reclaim and Overlay\2‐22 Award Bid
Request for Action
February 22, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: Public Works
By: Bernie Weber, Director
Agenda Title
Resolution awarding contract to T.A. Schifsky and Sons for construction of Public Improvement Project No.
1054 (2021 Infrastructure Improvement Project)
Requested Action
Staff recommends that the Council pass a resolution awarding contract to T.A. Schifsky and Sons for
construction of Public Improvement Project no. 1054 (2021 Infrastructure Improvement Project), including
Alternates No. 1 and 3.
Policy/Past Practice
The City Council routinely considers public infrastructure improvement projects to extend the useful life of
the infrastructure and/or improve the level of service. The city’s street infrastructure management strategy
has identified areas for maintenance activities in 2021.
Background
The general location of the potential 2021 project includes streets in the Lions Park neighborhood and
Erickson Drive, as shown on the attached project map. Streets included in the project were recommended
based upon pavement conditions identified in the 2019 Pavement Management Plan as well as underlying
utility conditions.
The feasibility report was presented and approved on September 28 and identified specific street and utility
improvement strategies. A public hearing was then held on October 26 to further discuss the scope of the
project and proposed assessments. The feasibility report identified all tax‐exempt properties that will be
affected by this work and provides an estimated assessment rate for these properties. These assessments will
be one funding source for the project.
The plans included base bid improvements for utility, mill and overlay, and reclaim and overlay
improvements. It should be noted the mill and overlay work will also include the parking lot at Lions Park.
The storm sewer work on Oregon Avenue North between 40th Avenue North and 42nd Avenue North was
bid as Alternate No. 1 (CIPP lining) and Alternate No. 2 (open‐cut). Also, after discussions with Park and
Recreation staff, there is a need to mill, shape, and pave the trails at Liberty Park, which was bid as Alternate
No. 3. These improvements were planned to be done in 2022, but based on the size of the 2021 Infrastructure
Improvements and the success the city had in getting very competitive prices on trail work with the 2020
Infrastructure Improvements, Alternate No. 3 was added to the project to get pricing on those trail
improvements.
The city received 8 bids at the February 11 bid opening, and the complete bid tab is attached. The low bid
contractor for the base bid was T.A. Schifsky and Sons with a total base bid amount of $1,101,936.58. The
second low bid for the base bid was GMH Asphalt, Inc. with a total base bid amount of $1,105,767.75.
Agenda Section
Development &
Planning
Item Number
8.2
Alternate bid amounts and the comparison to the engineer’s opinion of probable cost can be viewed in the
funding table below. Staff recommends awarding the base bid and Alternates No. 1 and 3. When you add
alternates to the base bid, then T.A. Schifsky and Sons is the low bid contractor with a total adjusted base bid
of $1,203,715.68. While T.A. Schifsky and Sons has not worked recently in the city, their utility sub‐contractor
G.F. Jedlicki has frequently worked in the city previously on street and storm sewer work on the 2020
Winnetka Water Main Replacement project, the 2019 Civic Center Park utility improvements, and the 2016
Northwood South infrastructure improvement project.
If awarded, the contractor could start this spring, and most project work will be completed in 2021.
Funding
This project will be funded primarily by the city of New Hope street infrastructure fund, utility funds (water,
sewer, storm water), and assessments. Funding breakdowns are in the table below.
Base Bid Improvements
Estimated
Construction
Indirect
Costs
Estimated Project
Costs
Water Main $101,036.00 $20,207.20 $121,243.20
Sanitary Sewer $72,297.94 $14,459.59 $86,757.53
Storm Sewer $120,830.63 $24,166.13 $144,996.76
Streets – Mill and Overlay $409,532.27 $81,906.45 $491,438.72
Streets – Reclaim and Overlay $398,239.74 $79,647.95 $477,887.69
Total Base Bid Improvement Cost $1,101,936.58 $220,387.32 $1,322,323.90
Three alternates were bid as part of this project. Council has the option to award or not to award the
alternates. Alternate 1 and 2 were bid as a way to compare repair options for the existing storm sewer pipe
along Oregon Avenue North. Staff reviewed the two options and recommends proceeding with Alternate 1
(CIPP lining option).
Alternate 3 was bid with this larger project in order to receive competitive pricing for trail improvements at
Liberty Park. Based on the pricing received staff recommends proceeding with Alternate 3.
Recommended Alternate Bid Improvements
Alt. No. Alternate Improvements
Estimated
Construction Indirect Cost
Estimated Project
Costs
1 Oregon Ave N. Storm Sewer CIPP Lining $64,150.00 $12,830.00 $76,980.00
3 Liberty Park Trail Improvements $37,629.10 $7,525.82 $45,154.92
Total Alternate Improvement Construction Costs $101,779.10 $20,355.82 $122,134.92
The summary of the estimated costs for the base and alternate bid improvements and associated total project
costs, including indirect costs and CIP budget and proposed funding source, is provided in the tables below.
Summary Project Costs ‐ Base Bid Items + Alternates
Item
Estimated
Construction Indirect Costs
Estimated
Project Costs
Capital Improvement
Plan Budget
Base Bid Items $1,101,936.58 $220,387.32 $1,322,323.90 $ 1,706,932.89
Alt. No. 1 – CIPP Lining $64,150.00 $12,830.00 $76,980.00 $345,361.25
Alt. No. 3 – Liberty Park Trail $37,629.10 $7,525.82 $45,154.92 $75,000.00
Total ‐ Base Bid Items +
Alternates $1,203,715.68 $240,743.14 $1,444,458.82 $2,127,294.14
Funding Source with Alternate No. 1 and 3
Improvement Type
Total Project
Cost (Including
Alternates)
Capital
Improvement
Plan Budget
Budget
Difference Funding Source
Water Main $121,243.20 $99,827.00 ‐$21,416.20 Water Fund ‐ Over
Sanitary Sewer $86,757.53 $95,810.00 $9,052.47 Sewer Fund
Storm Sewer + Alt. No. 1 $221,976.76 $452,052.25 $230,075.49 Storm Water Fund
Streets $969,326.41 $1,404,604.89 $435,278.48 Street Fund
Trail – Alt. No. 3 $45,154.92 $75,000.00 $29,845.08 Park Infrastructure Fund
Total $1,444,458.82 $2,127,294.14 $682,835.32
AEM has reviewed the water fund and verified that the fund can support the overage proposed on this
contract.
Attachments
Resolution
City Engineer’s Memorandum
Project Map
Bid Tab
City of New Hope
Resolution No. 21‐
Resolution awarding contract to T.A. Schifsky and Sons for
construction of public improvement project no. 1054
(2021 Infrastructure Improvement Project)
WHEREAS, city staff has identified the need for infrastructure improvements specified in
the 2020 CIP; and
WHEREAS, the infrastructure improvements in this area are identified to follow the
pavement management strategy adopted by Council; and
WHEREAS, plans and specifications for the 2021 Infrastructure Improvement Project No.
1054 have been prepared by consultant engineers, Stantec, and approved by
Council; and
WHEREAS, the city has received acceptable bids and the Council does hereby determine
to proceed with the 2021 Infrastructure Improvement Project; and
WHEREAS, the adjusted total base bid of $1,203,715.68 from T.A. Schifsky and Sons that
includes the base bid plus alternates 1 and 3 is the lowest responsible bid
submitted; and
WHEREAS, funding is available in the street infrastructure fund and supplemented by
specific improvement funds.
NOW, THEREFORE, BE IT RESOLVED,
1. That the contract of public improvement project no. 1054, the 2021
Infrastructure Improvement Project, is awarded to T.A. Schifsky and
Sons.
2. That the mayor and city manager are authorized and directed to sign
the same.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this
22nd day of February, 2021.
Mayor
Attest:
City Clerk
Stantec Consulting Services Inc.
733 Marquette Avenue, Suite 1000 Minneapolis MN 55402
February 12, 2021
File: 193805073
Attention: Bernie Weber
Director of Public Works
City of New Hope
5500 International Parkway
New Hope, MN 55428
Reference: 2021 Infrastructure Improvements – Award
City Project No.: 1054
Dear Bernie,
Attached please find the Bid Results Letter on the above referenced project. Staff has discussed
wanting to proceed with Alternates #1 and #3. Based on this Staff recommendation, the Low
Bidder on the project is T.A. Schifsky & Sons, Inc. with an Adjusted Total Base Bid of $1,203,715.68.
Adding indirect costs to construction costs, the Total Project Costs would be $1,444,458.82.
The project generally consists of street and utility improvements in the residential areas along
Erickson Drive and the Lions Park neighborhood. A public hearing was held on October 26, 2020,
and the scope of the project was discussed as well as proposed assessments. Trail improvements
are proposed at Liberty Park. The park is located south of 60th Avenue between Gettysburg and
Ensign Avenues. The project locations are shown on the attached drawings.
The base bid includes utility, mill and overlay, and reclaim and overlay improvements. The three
alternate bids were as follows:
Alternate No. 1 – Oregon Avenue N. Storm Sewer CIPP Lining
Alternate No. 2 – Oregon Avenue N. Storm Sewer Open Cut
Alternate No. 3 – Liberty Park Bituminous Trail Improvements
A summary of the estimated construction, indirect, and project costs for the base bid
improvements of the low bidder are shown in Table 1 below.
Table 1 - Base Bid Improvements
Item
Estimated
Construction
Indirect
Costs
Estimated
Project Costs
Water Main $101,036.00 $20,207.20 $121,243.20
Sanitary Sewer $72,297.94 $14,459.59 $86,757.53
Storm Sewer $120,830.63 $24,166.13 $144,996.76
Streets - Mill and Overlay $409,532.27 $81,906.45 $491,438.72
Streets - Reclaim and Overlay $398,239.74 $79,647.95 $477,887.69
Total - Base Bid Items $1,101,936.58 $220,387.32 $1,322,323.90
February 12, 2021
Page 2 of 3
The Council has the option to award or not award the alternates. Alternate 1 and 2 were bid as a
way to compare repair options for the existing storm sewer pipe on Oregon Avenue North. The
existing storm sewer is currently deteriorated and allowing adjacent soils to get into the pipe. As
discussed above, staff reviewed the two alternates for the storm sewer piping on Oregon Avenue
and are recommending proceeding with Alternate 1 (CIPP lining option) for the following reasons:
Alternate 1 provides the least cost alternative to address the deteriorating pipe.
Though the CIPP liner will reduce the inside diameter of the existing pipe; the CIPP liner has
better flow characteristics, resulting in a higher capacity than the existing pipe.
The lining will extend the life of the existing pipe until a future street reconstruction is
needed.
Because the existing storm sewer pipe was not able to be televised prior to the proposed
improvements, cleaning of the existing pipe and televising will be done as part of the alternate
work. Staff will review with the council after televising if any additional actions are needed.
Alternate 3 was bid with this larger project in order to receive competitive pricing for trail
improvements at Liberty Park. Staff has recently seen cost savings when bidding trail work with the
infrastructure projects. Based on the pricing received, staff is recommending proceeding with
Alternate 3.
A summary of the construction, indirect, and project costs for the two recommended alternates
from the low base bid bidder are shown in Table 2 below.
Table 2 - Recommended Alternate Bid Improvements
Item
Estimated
Construction
Indirect
Costs
Estimated
Project Costs
Alt. No. 1 - Oregon Ave. N. Storm Sewer CIPP Lining $64,150.00 $12,830.00 $76,980.00
Alt. No. 3 – Liberty Park Trail Improvements $37,629.10 $7,525.82 $45,154.92
Total - Alternate Bid Items $101,779.10 $20,355.82 $122,134.92
The summary of the estimated costs for the base and alternate bid improvements and associated
total project costs, including indirect costs and CIP budget, is provided in the table below:
Table 3 - Summary - Base Bid Items + Alternates
Item
Estimated
Construction
Indirect
Costs
Estimated
Project Costs
Capital
Improvement Plan
Budget (1)
Base Bid Items $1,101,936.58 $220,387.32 $1,322,323.90 $1,706,932.89
Alt. No. 1 - CIPP Lining $64,150.00 $12,830.00 $76,980.00 $345,361.25
Alt. No. 3 - Liberty Park Trail $37,629.10 $7,525.82 $45,154.92 $75,000.00
Total - Base Bid + Alt.’s $1,203,715.68 $240,743.14 $1,444,458.82 $2,127,294.14
Note: (1) Capital Improvement Plan Incorporated Alt. No. 2 (Open Cut) Option for Budget.
February 12, 2021
Page 3 of 3
A summary of the improvement types, project costs, and the associated funding sources are
provided in the table below:
Table 4 - Funding Source with Alternate No. 1 and 3
Improvement Type
Total Project
Cost
Capital
Improvement
Plan Budget
Budget
Difference Funding Source
Water Main $121,243.20 $99,827.00 -$21,416.20 Water Fund
Sanitary Sewer $86,757.53 $95,810.00 $9,052.47 Sewer Fund
Storm Sewer + Alt. No. 1 $221,976.76 $452,052.25 $230,075.49 Storm Water Fund
Streets $969,326.41 $1,404,604.89 $435,278.48 Street Fund
Trails - Alt. No. 3 $45,154.92 $75,000.00 $29,845.08 Park Infrastructure Fund
Total - Base Bid + Alt.’s $1,444,458.82 $2,127,294.14 $682,835.32
If Council chooses to award the project, this can be done at the February 22, 2021 Council
meeting.
Most of the work under this contract will be completed during the spring, summer, and fall of 2021.
If you have any questions or require further information, please call me at (612) 712-2021.
Sincerely,
STANTEC
Dan D. Boyum, P.E.
Attachments: Bid Results Letter and Bid Results, Location Plans (Figure 1 and Liberty Park)
Cc: Kirk McDonald, Valerie Leone, Megan Hedstrom, Shawn Markham, Dave Lemke, Matt
Rowedder, Andrew Kramer, Susan Rader – New Hope; Stacy Woods – City Attorney; Lucas Miller,
Ann Dienhart - Stantec
Stantec Consulting Services Inc.
733 Marquette Avenue, Suite 1000 Minneapolis MN 55402
February 11, 2021
Honorable Mayor and City Council
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428
Re: 2021 Infrastructure Improvements
City Project No. 1054, Stantec Project No. 193805078
Bid Results
Dear Honorable Mayor and City Council:
Bids were opened for the 2021 Infrastructure Improvements project on February 11, 2021.
Transmitted herewith is a copy of the Bid Tabulation for your information and file. Copies will also
be distributed to each Bidder once the Project has been awarded.
There was a total of 7 Bids. The following summarizes the results of the Bids received:
Contractor Total Base Bid Alternate 1 Alternate 2 Alternate 3
Low T.A. Schifsky & Sons, Inc. $1,101,936.58 $64,150.00 $270,962.70 $37,629.10
#2 GMH Asphalt Corp. $1,105,767.75 $77,230.50 $235,214.55 $27,983.80
#3 North valley, Inc. $1,117,164.99 $79,172.29 $300,772.67 $48,197.67
#4 Northwest Asphalt $1,170,533.45 $67,082.00 $254,719.44 $41,132.45
#5 Valley Paving Inc. $1,273,273.00 $64,564.00 $293,215.80 $43,101.75
#6 Bituminous Roadways, Inc. $1,276,596.96 $66,394.80 $313,474.94 $46,222.40
#7 S. M. Hentges & Sons, Inc. $1,332,716.50 $64,754.00 $300,780.90 $49,707.75
#8 Park Construction Co. $1,481,431.90 $61,359.00 $349,561.50 $49,399.40
The Low Bidder on the Total Base Bid was T.A. Schifsky & Sons, Inc. with a Total Base Bid of
$1,101,936.58. The Low Bidder on the Total Base Bid and Alternates 1 and 3 is T.A. Schifsky & Sons,
Inc. with an Adjusted Total Base Bid of $1,203,715.68. The low bids compare to the Engineer’s
Opinion of Probable Cost of $1,411,400 for the Total Base Bid and $1,710,700 for the Adjusted Total
Base Bid. These Bids have been reviewed and found to be in order.
If the City Council wishes to award the Project on the Total Base Bid, then T.A. Schifsky & Sons, Inc.
should be awarded the Project on the Total Base Bid Amount of $1,101,936.58. If the City Council
wishes to award the Total Base Bid and Alternates 1 and 3, then T.A. Schifsky & Sons, Inc. should be
awarded the Project on the Adjusted Total Base Bid Amount of $1,203,715.68.
Should you have any questions, please feel free to contact me.
Sincerely,
STANTEC CONSULTING SERVICES INC.
Dan D. Boyum, P.E.
Enclosure
New HopePlymouth
Crystal
Robbinsdale
£¤169
PlymouthNew Hope49th Ave N
Flag Ave NErickson Dr48th Ave NEnsign Ave N47 1/2 Ave N
($$¯
Revised: 2020-09-22 By: dmerickson
V:\1938\active\193805078\GIS\Projects\Location_Map.mxd
Disclaimer: Stantec assumes no responsibility for data
supplied inelectronic format. The recipient accepts full
responsibility for verifying the accuracy and completeness
of the data. The recipient releases Stantec, its officers,
employees, consultants and agents, from any and all
claims arising in any way from the content or provision
of the data.New Hope, Minnesota
Location and Proposed Street Improvements
2021 Infrastructure Improvements Project
Figure 1 ³±9
New HopeCrystalCrystalLions ParkCP RailroadOregon Ave NNevada Ave NMaryland Ave N42nd Ave N
Louisiana Ave N40th Ave N
36th Ave N
38th Ave N
39th Ave N
41st Ave N
41 1/2 Ave N
39 1/2 Ave N
Louisiana Ave NMaryland Ave NProposed Street Improvements
Boring with Petromat
Boring withRXW Petromat
1.5" Mill and Overlay
1.5" Mill and Overlay (By Others)
Reclaim and Overlay
Full Reconstruction (By Others)
500 0 500250 Feet
1:6,000 (At original document size of 8.5x11)
Site 1
Site 2
Site 1 Site 2
Trail ImprovementsLiberty Park
Project Name:City Project No.:Stantec Project NoBid Opening:Owner:Dan Boyum, P.E.License No. 23451BID TABULATIONItem NumItem Units Qty Unit Price TotalUnit Price Total Unit Price Total Unit Price TotalBASE BIDPART A: GENERAL1 MOBILIZATION LS 1 $50,000.00 $50,000.00 $100,000.00 $100,000.00 $21,371.88 $21,371.88 $58,500.00 $58,500.002 TRAFFIC CONTROL LS 1 $45,000.00 $45,000.00 $4,748.00 $4,748.00 $6,090.98 $6,090.98 $36,000.00 $36,000.00TOTAL PART A: GENERAL$95,000.00 $104,748.00 $27,462.86 $94,500.00PART B: WATER MAIN3 REMOVE CIP WATER MAIN LF 480 $5.00 $2,400.00 $5.30 $2,544.00 $5.34 $2,563.20 $10.00 $4,800.004 REMOVE WATER SERVICE EA 9 $100.00 $900.00 $106.00 $954.00 $106.86 $961.74 $200.00 $1,800.005 REMOVE HYDRANT, VALVE, AND BOX EA 1 $350.00 $350.00 $369.00 $369.00 $374.01 $374.01 $250.00 $250.006 REMOVE VALVE AND BOX EA 4 $225.00 $900.00 $237.00 $948.00 $240.44 $961.76 $50.00 $200.007 TEMPORARY WATER SERVICE LS 1 $10,000.00 $10,000.00 $14,770.00 $14,770.00 $10,685.94 $10,685.94 $2,000.00 $2,000.008 CONNECT TO EXISTING WM EA 8 $750.00 $6,000.00 $791.00 $6,328.00 $801.45 $6,411.60 $1,225.00 $9,800.009 6" PVC WATER MAIN, C900-DR18, WITH TRACER WIRE LF 40 $41.00 $1,640.00 $43.25 $1,730.00 $43.81 $1,752.40 $40.55 $1,622.0010 8" PVC WATER MAIN, C900-DR18, WITH TRACER WIRE LF 475 $42.00 $19,950.00 $44.30 $21,042.50 $44.88 $21,318.00 $42.63 $20,249.2511 6" GATE VALVE AND BOX EA 3 $1,950.00 $5,850.00 $2,057.00 $6,171.00 $2,083.76 $6,251.28 $1,545.00 $4,635.0012 8" GATE VALVE AND BOX EA 4 $2,400.00 $9,600.00 $2,830.00 $11,320.00 $2,564.63 $10,258.52 $1,984.00 $7,936.0013 INSTALL HYDRANT EA 3 $5,850.00 $17,550.00 $6,172.00 $18,516.00 $6,251.28 $18,753.84 $3,853.00 $11,559.0014 DUCTILE IRON FITTINGS LB 1100 $0.01 $11.00 $0.01 $11.00 $0.01 $11.00 $6.98 $7,678.0015 INSULATION - 4" THICK SY 15 $39.00 $585.00 $41.15 $617.25 $41.68 $625.20 $26.00 $390.0016 IMPROVED PIPE FOUNDATION LF 450 $0.01 $4.50 $0.01 $4.50 $0.01 $4.50 $5.00 $2,250.0017 1" CORPORATION STOP AND SADDLE EA 9 $550.00 $4,950.00 $580.00 $5,220.00 $587.73 $5,289.57 $870.00 $7,830.0018 1" TYPE "K" COPPER PIPE LF 45 $32.00 $1,440.00 $33.75 $1,518.75 $34.20 $1,539.00 $37.80 $1,701.0019 CONNECT TO EXISTING WATER SERVICE EA 9 $745.00 $6,705.00 $786.00 $7,074.00 $796.10 $7,164.90 $775.00 $6,975.0020 REMOVE AND REPLACE WATER GV BOX SECTION EA 2 $425.00 $850.00 $705.00 $1,410.00 $1,923.47 $3,846.94 $485.00 $970.0021 EXPLORATORY DIGGING HR 6 $340.00 $2,040.00 $359.00 $2,154.00 $363.32 $2,179.92 $700.00 $4,200.0022 REPAIR SANITARY SEWER SERVICE EA 2 $300.00 $600.00 $317.00$634.00$320.58 $641.16 $830.00 $1,660.00TOTAL PART B: WATER MAIN $92,325.50 $103,336.00 $101,594.48 $98,505.25PART C: SANITARY SEWER23 REMOVE AND REPLACE SANITARY SEWER FRAME AND RINGS WITH HDPE RINGS AND FRAMEEA 49 $975.00 $47,775.00 $1,209.00 $59,241.00 $694.59 $34,034.91 $1,130.00 $55,370.0024 INTEGRAL CONCRETE RING LF 62 $295.00 $18,290.00 $77.65 $4,814.30 $160.29 $9,937.98 $100.00 $6,200.00TOTAL PART C: SANITARY SEWER $66,065.00 $64,055.30 $43,972.89 $61,570.00PART D: STORM SEWER25 REMOVE STORM SEWER MH OR CATCH BASIN EA 3 $350.00 $1,050.00 $369.00 $1,107.00 $374.01 $1,122.03 $400.00 $1,200.0026 REMOVE EXISTING STORM PIPE LF 30 $8.00 $240.00 $8.45 $253.50 $8.55 $256.50 $12.00 $360.0027 REMOVE AND REPLACE STORM SEWER FRAME AND RINGS WITH HDPE RINGS AND FRAMEEA 7 $750.00 $5,250.00 $744.00 $5,208.00 $801.45 $5,610.15 $839.00 $5,873.00I hereby certify that this is an exactreproduction of bids received.City of New Hope, Minnesota2021 Infrastructure Project 1054Thursday, February 11, 2021 at 10 A.M., CDT193805078Bidder No. 4Northwest AsphaltT.A. Schifsky & Sons, Inc. GMH Asphalt CorporationBidder No. 1 Bidder No. 2North Valley, Inc.Bidder No. 3193805078_Bid Tab.xlsmBT-1
BID TABULATIONItem NumItem Units Qty Unit Price TotalUnit Price Total Unit Price Total Unit Price TotalBidder No. 4Northwest AsphaltT.A. Schifsky & Sons, Inc. GMH Asphalt CorporationBidder No. 1 Bidder No. 2North Valley, Inc.Bidder No. 328 SALVAGE AND REINSTALL FENCE LF 40 $50.00 $2,000.00 $40.00 $1,600.00 $26.71 $1,068.40 $25.00 $1,000.0029 12" RCP STORM SEWER, CL 5 LF 98 $48.00 $4,704.00 $50.65 $4,963.70 $51.29 $5,026.42 $49.17 $4,818.6630 15" RCP STORM SEWER, CL 5 LF 77 $52.00 $4,004.00 $54.85 $4,223.45 $55.57 $4,278.89 $50.28 $3,871.5631 18" RCP STORM SEWER, CL5 LF 8 $64.00 $512.00 $67.50 $540.00 $68.39 $547.12 $71.21 $569.6832 27" RCP STORM SEWER, CL 5 LF 16 $112.00 $1,792.00 $118.00 $1,888.00 $119.68 $1,914.88 $112.30 $1,796.8033 4' DIAMETER STORM SEWER CBMH EA 2 $2,775.00 $5,550.00 $3,614.00 $7,228.00 $2,965.35 $5,930.70 $2,312.00 $4,624.0034 5' DIAMETER STORM SEWER CBMH EA 1 $5,275.00 $5,275.00 $6,251.00 $6,251.00 $5,636.84 $5,636.84 $6,102.00 $6,102.0035 5' DIAMETER STORM SEWER MH OR CBMH WITH SUMP EA 1 $4,800.00 $4,800.00 $5,750.00 $5,750.00 $5,129.25 $5,129.25 $5,014.00 $5,014.0036 2'X3' STORM SEWER CB EA 2 $1,450.00 $2,900.00 $2,216.00 $4,432.00 $1,549.47 $3,098.94 $1,786.00 $3,572.0037 FURNISH AND INSTALL TRASH SEPARATOR EA 1 $925.00 $925.00 $976.00 $976.00 $988.45 $988.45 $1,440.00 $1,440.0038 DIRECTIONALLY DRILL STORM 18" HDPE LF 400 $139.00 $55,600.00 $147.00 $58,800.00 $148.53 $59,412.00 $111.84 $44,736.0039 6" PVC PERFORATED DRAIN TILE, WITH SOCK LF 100 $28.00 $2,800.00 $29.55 $2,955.00 $29.92 $2,992.00 $28.19 $2,819.0040 CONNECT TO STRUCTURE (DRAINTILE) EA 10 $500.00 $5,000.00 $528.00 $5,280.00 $534.30 $5,343.00 $250.00 $2,500.0041 CONNECT TO EXISTING STORM SEWER PIPE EA 4 $450.00 $1,800.00 $475.00 $1,900.00 $480.87 $1,923.48 $945.00 $3,780.0042 CONNECT TO EXISTING STORM SEWER STRUCTURE EA 1 $500.00 $500.00 $528.00 $528.00 $534.30 $534.30 $945.00 $945.0043 CONSTRUCT MANHOLE OVER EXISTING PIPE EA 1 $3,450.00 $3,450.00 $3,640.00 $3,640.00 $3,686.65 $3,686.65 $6,063.00 $6,063.0044 TELEVISE STORM SEWER LF 514 $4.40 $2,261.60 $4.65 $2,390.10 $4.70 $2,415.80 $2.48 $1,274.72TOTAL PART D: STORM SEWER $110,413.60 $119,913.75 $116,915.80 $102,359.42PART E: STREET IMPROVEMENTS - MILL AND OVERLAY, RECLAIM STREETS AND PARKING LOT45 INLET PROTECTION EA 55 $125.00 $6,875.00 $100.00 $5,500.00 $106.86 $5,877.30 $100.00 $5,500.0046 SILT FENCE (MACHINE SLICED) LF 450 $3.00 $1,350.00 $2.11 $949.50 $2.51 $1,129.50 $2.50 $1,125.0047 ADJUST VALVE BOX EA 4 $350.00 $1,400.00 $556.00 $2,224.00 $293.86 $1,175.44 $481.25 $1,925.0048 MILL BITUMINOUS PAVEMENT - 1.5" DEPTH SY 37000 $0.95 $35,150.00 $0.88 $32,560.00 $0.93 $34,410.00 $0.79 $29,230.0049 MILL 4" WITH PETROMAT, HAUL AND STOCKPILE IN CITY CY 120 $40.00 $4,800.00 $21.15 $2,538.00 $46.87 $5,624.40 $20.10 $2,412.0050 RECLAIM AND SHAPE BITUMINOUS PAVEMENT SY 15750 $3.50 $55,125.00 $3.00 $47,250.00 $3.57 $56,227.50 $2.82 $44,415.0051 REMOVE AND REPLACE CONCRETE CURB & GUTTER LF 3420 $30.00 $102,600.00 $29.90 $102,258.00 $33.13 $113,304.60 $30.38 $103,899.6052 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SF 2800 $1.00 $2,800.00 $0.60 $1,680.00 $1.29 $3,612.00 $0.50 $1,400.0053 REMOVE CONCRETE DRIVEWAY PAVEMENT SF 2000 $1.50 $3,000.00 $2.00 $4,000.00 $1.87 $3,740.00 $1.00 $2,000.0054 REMOVE BITUMINOUS STREET PAVEMENT SY 61 $15.00 $915.00 $10.00 $610.00 $31.79 $1,939.19 $5.00 $305.0055 SAWING BITUMINOUS PAVEMENT LF 690 $4.00 $2,760.00 $2.60 $1,794.00 $2.94 $2,028.60 $2.00 $1,380.0056 COMMON EXCAVATION (P) CY 250 $25.00 $6,250.00 $91.60 $22,900.00 $44.04 $11,010.00 $132.10 $33,025.0057 GEOTEXTILE FABRIC, TYPE V, NON-WOVEN SY 50 $6.00 $300.00 $5.00 $250.00 $4.01 $200.50 $4.00 $200.0058 SELECT GRANULAR BORROW (MODIFIED) TN 40 $30.00 $1,200.00 $13.00 $520.00 $45.79 $1,831.60 $17.65 $706.0059 AGGREGATE BASE, CLASS 5 TN 10 $35.00 $350.00 $40.00 $400.00 $57.24 $572.40 $18.87 $188.7060 AGGREGATE BASE, CLASS 5 - (SPECIAL) TN 2980 $0.01 $29.80 $0.01 $29.80 $15.37 $45,802.60 $16.64 $49,587.2061 BITUMINOUS PATCHING (SPECIAL) - TYPE SP 12.5 NON-WTN 700 $70.00 $49,000.00 $77.95 $54,565.00 $91.57 $64,099.00 $105.32 $73,724.0062 BITUMINOUS MATERIAL FOR TACK COAT GAL 3053 $0.01 $30.53 $3.55 $10,838.15 $3.05 $9,311.65 $2.00 $6,106.0063 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) TN 5534 $64.00 $354,176.00 $62.80 $347,535.20 $59.44 $328,940.96 $67.12 $371,442.0864 TYPE SP 12.5 NON-WEARING COURSE MIXTURE (2,B) TN 63 $135.00 $8,505.00 $77.95 $4,910.85 $131.03 $8,254.89 $82.52 $5,198.7665 TYPE SP 9.5 BITUMINOUS MIXTURE FOR DRIVEWAYS/TRATN 82 $135.00 $11,070.00 $128.00 $10,496.00 $144.24 $11,827.68 $150.00 $12,300.0066 6" CONCRETE DRIVEWAY SF 2000 $6.45 $12,900.00 $5.30 $10,600.00 $7.62 $15,240.00 $6.12 $12,240.0067 6" CONCRETE PEDESTRIAN RAMP SF 107 $11.45 $1,225.15 $13.20 $1,412.40 $15.01 $1,606.07 $13.62 $1,457.3468 TRUNCATED DOME SURFACE SF 36 $60.00 $2,160.00 $52.75 $1,899.00 $66.73 $2,402.28 $50.00 $1,800.0069 MASTIC PRIOR TO WEAR PAVING LF 33730 $0.55 $18,551.50 $0.52 $17,539.60 $0.53 $17,876.90 $0.51 $17,202.3070 EROSION CONTROL COMPOST BLANKET - BLOWN WITHSY 3790 $4.25 $16,107.50 $4.90 $18,571.00 $7.96 $30,168.40 $2.00 $7,580.0071 TOPSOIL BORROW, MNDOT 3877.2B (LV) CY 890 $35.00 $31,150.00 $0.01 $8.90 $43.89 $39,062.10 $22.02 $19,597.8072 SIGN PANELS, TYPE C SF 25 $45.00 $1,125.00 $84.40 $2,110.00 $48.09 $1,202.25 $45.00 $1,125.0073 24" SOLID WHITE STOP BAR, PAINT LF 100 $7.00 $700.00 $6.35 $635.00 $6.41 $641.00 $7.00 $700.00193805078_Bid Tab.xlsmBT-2
BID TABULATIONItem NumItem Units Qty Unit Price TotalUnit Price Total Unit Price Total Unit Price TotalBidder No. 4Northwest AsphaltT.A. Schifsky & Sons, Inc. GMH Asphalt CorporationBidder No. 1 Bidder No. 2North Valley, Inc.Bidder No. 374 PAVEMENT MESSAGE LEFT-TURN ARROW PAINT EA 2 $85.00 $170.00 $79.15 $158.30 $80.15 $160.30 $85.00 $170.0075 4" SOLID LINE PAINT LF 120 $1.20 $144.00 $5.30 $636.00 $5.34 $640.80 $1.20 $144.0076 4" DOUBLE SOLID LINE PAINT LF 120 $2.40 $288.00 $10.55 $1,266.00 $10.69 $1,282.80 $2.40 $288.0077 STREET SWEEPER WITH PICKUP BROOM HR 35 $145.00 $5,075.00 $132.00 $4,620.00 $160.29 $5,610.15 $135.00 $4,725.0078 WATER FOR DUST CONTROL MGAL 10 $85.00 $850.00 $45.00 $450.00 $40.61 $406.10 $50.00 $500.00 $738,132.48 $713,714.70 $827,218.96 $813,598.78BASE BID SUMMARY:TOTAL PART A: GENERAL$95,000.00 $104,748.00 $27,462.86 $94,500.00TOTAL PART B: WATER MAIN$92,325.50 $103,336.00 $101,594.48 $98,505.25TOTAL PART C: SANITARY SEWER$66,065.00 $64,055.30 $43,972.89 $61,570.00TOTAL PART D: STORM SEWER$110,413.60 $119,913.75 $116,915.80 $102,359.42$738,132.48 $713,714.70 $827,218.96 $813,598.78TOTAL BASE BID$1,101,936.58 $1,105,767.75 $1,117,164.99 $1,170,533.45ALTERNATESALTERNATE NO. 1: OREGON AVE N STORM SEWER CIPP LINING79 MOBILIZATION LS 1 $2,000.00 $2,000.00 $1,000.00 $1,000.00 $1,656.33 $1,656.33 $689.00 $689.0080 TRAFFIC CONTROL LS 1 $2,500.00 $2,500.00 $1,874.00 $1,874.00 $534.30 $534.30 $660.00 $660.0081 SEWER PIPE CLEANING CY 50 $1.00 $50.00 $10.85 $542.50 $11.01 $550.50 $1.10 $55.0082 PRE-LINER LF 1180 $1.00 $1,180.00 $3.15 $3,717.00 $4.59 $5,416.20 $1.10 $1,298.0083 SERVICE REINSTATEMENT EA 4 $150.00 $600.00 $193.00 $772.00 $195.34 $781.36 $165.00 $660.0084 CIPP LINE EX. 18" CMP LF 1180 $49.00 $57,820.00 $58.75 $69,325.00 $59.52 $70,233.60 $54.00 $63,720.00 TOTAL ALTERNATE 1: 89TH AVE ABS PIPE $64,150.00 $77,230.50 $79,172.29 $67,082.00ALTERNATE NO. 2: OREGON AVE N STORM SEWER OPEN CUT85 MOBILIZATION LS 1 $10,000.00 $10,000.00 $3,500.00 $3,500.00 $6,411.57 $6,411.57 $17,080.00 $17,080.0086 TRAFFIC CONTROL LS 1 $4,500.00 $4,500.00 $528.00 $528.00 $801.45 $801.45 $825.00 $825.0087 MILL 4" WITH PETROMAT, HAUL AND STOCKPILE IN CITY CY 122 $45.00 $5,490.00 $21.15 $2,580.30 $46.86 $5,716.92 $33.85 $4,129.7088 REMOVE TREE EA 5 $700.00 $3,500.00 $409.00 $2,045.00 $908.31 $4,541.55 $425.00 $2,125.0089 REMOVE AND REPLACE CONCRETE CURB & GUTTER LF 1180 $30.00 $35,400.00 $27.30 $32,214.00 $34.03 $40,155.40 $26.28 $31,010.4090 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SF 2700 $1.00 $2,700.00 $0.60 $1,620.00 $1.29 $3,483.00 $0.50 $1,350.0091 REMOVE CONCRETE DRIVEWAY PAVEMENT SF 2700 $1.00 $2,700.00 $2.00 $5,400.00 $1.87 $5,049.00 $0.50 $1,350.0092 REMOVE STORM SEWER MH OR CATCH BASIN EA 5 $350.00 $1,750.00 $369.00 $1,845.00 $374.01 $1,870.05 $400.00 $2,000.0093 REMOVE EXISTING STORM PIPE LF 1180 $8.00 $9,440.00 $8.45 $9,971.00 $8.55 $10,089.00 $10.00 $11,800.0094 SALVAGE AND REINSTALL RETAINING WALL LF 20 $75.00 $1,500.00 $26.40 $528.00 $42.74 $854.80 $25.00 $500.0095 18" RCP STORM SEWER, CL 5 LF 1180 $64.00 $75,520.00 $69.75 $82,305.00 $68.39 $80,700.20 $54.44 $64,239.2096 6" PVC PERFORATED DRAIN TILE, WITH SOCK LF 100 $28.00 $2,800.00 $29.55 $2,955.00 $29.92 $2,992.00 $28.19 $2,819.0097 4' DIAMETER STORM SEWER CBMH EA 4 $2,775.00 $11,100.00 $2,928.00 $11,712.00 $2,965.35 $11,861.40 $2,984.00 $11,936.0098 4' DIAMETER STORM SEWER MH OR CBMH WITH SUMP EA 1 $4,800.00 $4,800.00 $5,064.00 $5,064.00 $5,129.25 $5,129.25 $3,221.00 $3,221.0099 FURNISH AND INSTALL TRASH SEPARATOR EA 1 $925.00 $925.00 $976.00 $976.00 $988.45 $988.45 $1,440.00 $1,440.00100 CONNECT TO EXISTING STORM SEWER STRUCTURE EA 1 $500.00 $500.00 $528.00 $528.00 $534.30 $534.30 $945.00 $945.00101 CONNECT TO EXISTING STORM SEWER PIPE EA 2 $450.00 $900.00 $475.00 $950.00 $480.87 $961.74 $945.00 $1,890.00102 CONNECT TO STRUCTURE (DRAINTILE) EA 5 $350.00 $1,750.00 $369.00 $1,845.00 $374.01 $1,870.05 $250.00 $1,250.00103 COMMON EXCAVATION (P) CY 390 $25.00 $9,750.00 $42.40 $16,536.00 $34.74 $13,548.60 $32.20 $12,558.00104 AGGREGATE BASE, CLASS 5 - (SPECIAL) TN 1120 $18.00 $20,160.00 $0.01 $11.20 $19.49 $21,828.80 $21.48 $24,057.60TOTAL PART E: STREET IMPROVEMENTS - MILL AND OVERLAY, RECLAIM STREETS AND PARKING LOTTOTAL PART E: STREET IMPROVEMENTS - MILL AND OVERLAY, RECLAIM STREETS AND PARKING LOT193805078_Bid Tab.xlsmBT-3
BID TABULATIONItem NumItem Units Qty Unit Price TotalUnit Price Total Unit Price Total Unit Price TotalBidder No. 4Northwest AsphaltT.A. Schifsky & Sons, Inc. GMH Asphalt CorporationBidder No. 1 Bidder No. 2North Valley, Inc.Bidder No. 3105 BITUMINOUS PATCHING (SPECIAL) - TYPE SP 12.5 NON-WTN 160 $75.00 $12,000.00 $67.80 $10,848.00 $83.61 $13,377.60 $81.97 $13,115.20106 TYPE SP 9.5 BITUMINOUS MIXTURE FOR DRIVEWAYS (2,B)TN 60 $135.00 $8,100.00 $128.00 $7,680.00 $144.25 $8,655.00 $127.53 $7,651.80107 6" CONCRETE DRIVEWAY SF 2700 $6.45 $17,415.00 $5.30 $14,310.00 $7.62 $20,574.00 $1.12 $3,024.00108 EROSION CONTROL COMPOST BLANKET - BLOWN WITHSY 1310 $4.25 $5,567.50 $5.15 $6,746.50 $7.96 $10,427.60 $4.15 $5,436.50109 TOPSOIL BORROW, MNDOT 3877.2B (LV) CY 310 $35.00 $10,850.00 $0.01 $3.10 $50.63 $15,695.30 $34.02 $10,546.20110 EXPLORATORY DIGGING HR 14 $340.00 $4,760.00 $359.00 $5,026.00 $363.32 $5,086.48 $700.00 $9,800.00111 REPAIR SANITARY SEWER SERVICE EA 7 $300.00 $2,100.00 $317.00 $2,219.00 $320.58 $2,244.06 $830.00 $5,810.00112 TELEVISE STORM SEWER LF 1133 $4.40 $4,985.20 $4.65 $5,268.45 $4.70 $5,325.10 $2.48 $2,809.84TOTAL ALTERNATE NO. 2: OREGON AVE N STORM SEWER OPEN CUT $270,962.70 $235,214.55 $300,772.67 $254,719.44ALTERNATE NO. 3: LIBERTY PARK BITUMINOUS TRAIL IMPROVEMENTS113 MOBILIZATION LS 1 $1,500.00 $1,500.00 $2,000.00 $2,000.00 $1,602.89 $1,602.89 $2,607.00 $2,607.00114 TRAFFIC CONTROL LS 1 $1,000.00 $1,000.00 $528.00 $528.00 $534.30 $534.30 $550.00 $550.00115 INLET PROTECTION EA 5 $135.00 $675.00 $100.00 $500.00 $197.69 $988.45 $100.00 $500.00116 REMOVE AND REPLACE CONCRETE CURB & GUTTER LF 30 $30.00 $900.00 $46.95 $1,408.50 $38.76 $1,162.80 $54.33 $1,629.90117 RECLAIM AND SHAPE EXISTING BITUMINOUS TRAIL SY 687 $5.00 $3,435.00 $6.00 $4,122.00 $12.47 $8,566.89 $10.80 $7,419.60118 COMMON EXCAVATION (P) CY 40 $40.00 $1,600.00 $1.00 $40.00 $45.79 $1,831.60 $24.25 $970.00119 TYPE SP 9.5 WEARING BITUMINOUS MIXTURE, (2,B) TN 136 $78.00 $10,608.00 $73.05 $9,934.80 $87.85 $11,947.60 $108.80 $14,796.80120 TOPSOIL BORROW, MNDOT 3877.2B (LV) CY 150 $60.00 $9,000.00 $0.01 $1.50 $43.89 $6,583.50 $34.02 $5,103.00121 TRUNCATED DOME SURFACE SF 48 $11.45 $549.60 $52.75 $2,532.00 $66.73 $3,203.04 $50.00 $2,400.00122 6" CONCRETE PEDESTRIAN RAMP SF 120 $11.45 $1,374.00 $13.20 $1,584.00 $15.01 $1,801.20 $13.50 $1,620.00123 EROSION CONTROL COMPOST BLANKET - BLOWN WITHSY 850 $4.25 $3,612.50 $4.95 $4,207.50 $7.96 $6,766.00 $4.15 $3,527.50124 WATER FOR DUST CONTROL MGAL 15 $55.00 $825.00 $45.00 $675.00 $32.06 $480.90 $0.01 $0.15125 TEMPORARY SEED SY 850 $3.00 $2,550.00 $0.53 $450.50 $3.21 $2,728.50 $0.01 $8.50TOTAL ALTERNATE NO. 3: LIBERTY PARK BITUMINOUS TRAIL IMPROVEMENTS $37,629.10 $27,983.80 $48,197.67 $41,132.45SUMMARYTOTAL BASE BID$1,101,936.58 $1,105,767.75 $1,117,164.99 $1,170,533.45TOTAL ALTERNATE NO. 1$64,150.00 $77,230.50 $79,172.29 $67,082.00TOTAL ALTERNATE NO. 2$270,962.70 $235,214.55 $300,772.67 $254,719.44TOTAL ALTERNATE NO. 3$37,629.10 $27,983.80 $48,197.67 $41,132.45Phone:Email:rstangler@taschifsky.combrandon@gmhasphalt.comcontactus@northvalleyinc.netlanceg@nwasphalt.netSigned By:Rob Stangler Brandon Butorac Brad Schmidtbauer Lance GuentzelTitle:COO Vice President President P.M.Signed Responsible Contractor Certificate:Yes Yes Yes YesBid Bond Bid Bond Bid Bond Bid Bond1 and 2 1 and 2 1 and 2 1 and 2Addenda Acknowledged:Bid Security:Contractor Name and Address:9180 Laketown RoadChaska, MN 55318North Valley, Inc.20015 Iguana St. NW, Ste. 100Nowthen, MN 55330(651) 777-1313 (952) 442-5288 (763) 274-2580T.A. Schifsky & Sons, Inc.2370 East Hwy. 36North St. Paul, MN 55109Northwest Asphalt1451 Stagecoach Rd.Shakopee, MN 55379(952) 445-1003GMH Asphalt Corp.193805078_Bid Tab.xlsmBT-4
BID TABULATIONItem NumItem Units QtyBASE BIDPART A: GENERAL1 MOBILIZATION LS 12 TRAFFIC CONTROL LS 1TOTAL PART A: GENERALPART B: WATER MAIN3 REMOVE CIP WATER MAIN LF 4804 REMOVE WATER SERVICE EA 95 REMOVE HYDRANT, VALVE, AND BOX EA 16 REMOVE VALVE AND BOX EA 47 TEMPORARY WATER SERVICE LS 18 CONNECT TO EXISTING WM EA 89 6" PVC WATER MAIN, C900-DR18, WITH TRACER WIRE LF 4010 8" PVC WATER MAIN, C900-DR18, WITH TRACER WIRE LF 47511 6" GATE VALVE AND BOX EA 312 8" GATE VALVE AND BOX EA 413 INSTALL HYDRANT EA 314 DUCTILE IRON FITTINGS LB 110015 INSULATION - 4" THICK SY 1516 IMPROVED PIPE FOUNDATION LF 45017 1" CORPORATION STOP AND SADDLE EA 918 1" TYPE "K" COPPER PIPE LF 4519 CONNECT TO EXISTING WATER SERVICE EA 920 REMOVE AND REPLACE WATER GV BOX SECTION EA 221 EXPLORATORY DIGGING HR 622 REPAIR SANITARY SEWER SERVICE EA 2TOTAL PART B: WATER MAINPART C: SANITARY SEWER23 REMOVE AND REPLACE SANITARY SEWER FRAME AND RINGS WITH HDPE RINGS AND FRAMEEA 4924 INTEGRAL CONCRETE RING LF 62TOTAL PART C: SANITARY SEWERPART D: STORM SEWER25 REMOVE STORM SEWER MH OR CATCH BASIN EA 326 REMOVE EXISTING STORM PIPE LF 3027 REMOVE AND REPLACE STORM SEWER FRAME AND RINGS WITH HDPE RINGS AND FRAMEEA 7Unit Price Total Unit Price Total Unit Price Total Unit Price Total$40,767.70 $40,767.70 $35,000.00 $35,000.00 $63,500.00 $63,500.00 $56,000.00 $56,000.00$31,000.00 $31,000.00 $9,860.00 $9,860.00 $6,222.00 $6,222.00 $106,800.00 $106,800.00$71,767.70 $44,860.00 $69,722.00 $162,800.00$5.15 $2,472.00 $5.55 $2,664.00 $12.00 $5,760.00 $16.20 $7,776.00$103.00 $927.00 $111.30 $1,001.70 $440.00 $3,960.00 $215.00 $1,935.00$361.00 $361.00 $389.40 $389.40 $880.00 $880.00 $1,290.00 $1,290.00$232.00 $928.00 $250.30 $1,001.20 $444.00 $1,776.00 $214.00 $856.00$10,300.00 $10,300.00 $11,130.00 $11,130.00 $8,100.00 $8,100.00 $9,400.00 $9,400.00$775.00 $6,200.00 $834.40 $6,675.20 $1,075.00 $8,600.00 $1,860.00 $14,880.00$43.00 $1,720.00 $45.60 $1,824.00 $126.00 $5,040.00 $49.50 $1,980.00$44.00 $20,900.00 $46.70 $22,182.50 $44.00 $20,900.00 $54.80 $26,030.00$2,500.00 $7,500.00 $2,169.00 $6,507.00 $1,615.00 $4,845.00 $1,910.00 $5,730.00$2,950.00 $11,800.00 $2,670.00 $10,680.00 $2,030.00 $8,120.00 $2,590.00 $10,360.00$6,025.00 $18,075.00 $6,508.00 $19,524.00 $4,650.00 $13,950.00 $5,660.00 $16,980.00$0.01 $11.00 $0.01 $11.00 $11.75 $12,925.00 $8.70 $9,570.00$41.00 $615.00 $43.40 $651.00 $37.00 $555.00 $20.50 $307.50$0.01 $4.50 $0.01 $4.50 $17.00 $7,650.00 $8.35 $3,757.50$570.00 $5,130.00 $611.90 $5,507.10 $481.00 $4,329.00 $654.00 $5,886.00$33.00 $1,485.00 $35.60 $1,602.00 $104.00 $4,680.00 $55.10 $2,479.50$770.00 $6,930.00 $828.80 $7,459.20 $595.00 $5,355.00 $558.00 $5,022.00$950.00 $1,900.00 $556.30 $1,112.60 $1,465.00 $2,930.00 $513.00 $1,026.00$350.00 $2,100.00 $378.30 $2,269.80 $880.00 $5,280.00 $450.00 $2,700.00$310.00 $620.00 $333.80 $667.60 $960.00 $1,920.00 $778.00 $1,556.00$99,978.50 $102,863.80 $127,555.00 $129,521.50$1,400.00 $68,600.00 $1,182.00 $57,918.00 $733.00 $35,917.00 $1,290.00 $63,210.00$350.00 $21,700.00 $200.70 $12,443.40 $385.00 $23,870.00 $237.00 $14,694.00$90,300.00 $70,361.40 $59,787.00 $77,904.00$360.00 $1,080.00 $389.40 $1,168.20 $661.00 $1,983.00 $1,220.00 $3,660.00$9.00 $270.00 $8.90 $267.00 $52.00 $1,560.00 $72.00 $2,160.00$811.00 $5,677.00 $608.10 $4,256.70 $1,007.00 $7,049.00 $1,110.00 $7,770.00Bidder No. 7S. M. Hentges & Sons, Inc.Bidder No. 6Bituminous Roadways, Inc.Bidder No. 8Park Construction CompanyBidder No. 5Valley Paving, Inc.193805078_Bid Tab.xlsmBT-5
BID TABULATIONItem NumItem Units Qty28 SALVAGE AND REINSTALL FENCE LF 4029 12" RCP STORM SEWER, CL 5 LF 9830 15" RCP STORM SEWER, CL 5 LF 7731 18" RCP STORM SEWER, CL5 LF 832 27" RCP STORM SEWER, CL 5 LF 1633 4' DIAMETER STORM SEWER CBMH EA 234 5' DIAMETER STORM SEWER CBMH EA 135 5' DIAMETER STORM SEWER MH OR CBMH WITH SUMP EA 136 2'X3' STORM SEWER CB EA 237 FURNISH AND INSTALL TRASH SEPARATOR EA 138 DIRECTIONALLY DRILL STORM 18" HDPE LF 40039 6" PVC PERFORATED DRAIN TILE, WITH SOCK LF 10040 CONNECT TO STRUCTURE (DRAINTILE) EA 1041 CONNECT TO EXISTING STORM SEWER PIPE EA 442 CONNECT TO EXISTING STORM SEWER STRUCTURE EA 143 CONSTRUCT MANHOLE OVER EXISTING PIPE EA 144 TELEVISE STORM SEWER LF 514TOTAL PART D: STORM SEWERPART E: STREET IMPROVEMENTS - MILL AND OVERLAY, RECLAIM STREETS AND P45 INLET PROTECTION EA 5546 SILT FENCE (MACHINE SLICED) LF 45047 ADJUST VALVE BOX EA 448 MILL BITUMINOUS PAVEMENT - 1.5" DEPTH SY 3700049 MILL 4" WITH PETROMAT, HAUL AND STOCKPILE IN CITY CY 12050 RECLAIM AND SHAPE BITUMINOUS PAVEMENT SY 1575051 REMOVE AND REPLACE CONCRETE CURB & GUTTER LF 342052 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SF 280053 REMOVE CONCRETE DRIVEWAY PAVEMENT SF 200054 REMOVE BITUMINOUS STREET PAVEMENT SY 6155 SAWING BITUMINOUS PAVEMENT LF 69056 COMMON EXCAVATION (P) CY 25057 GEOTEXTILE FABRIC, TYPE V, NON-WOVEN SY 5058 SELECT GRANULAR BORROW (MODIFIED) TN 4059 AGGREGATE BASE, CLASS 5 TN 1060 AGGREGATE BASE, CLASS 5 - (SPECIAL) TN 298061 BITUMINOUS PATCHING (SPECIAL) - TYPE SP 12.5 NON-WTN 70062 BITUMINOUS MATERIAL FOR TACK COAT GAL 305363 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) TN 553464 TYPE SP 12.5 NON-WEARING COURSE MIXTURE (2,B) TN 6365 TYPE SP 9.5 BITUMINOUS MIXTURE FOR DRIVEWAYS/TRATN 8266 6" CONCRETE DRIVEWAY SF 200067 6" CONCRETE PEDESTRIAN RAMP SF 10768 TRUNCATED DOME SURFACE SF 3669 MASTIC PRIOR TO WEAR PAVING LF 3373070 EROSION CONTROL COMPOST BLANKET - BLOWN WITHSY 379071 TOPSOIL BORROW, MNDOT 3877.2B (LV) CY 89072 SIGN PANELS, TYPE C SF 2573 24" SOLID WHITE STOP BAR, PAINT LF 100Unit Price Total Unit Price Total Unit Price Total Unit Price TotalBidder No. 7S. M. Hentges & Sons, Inc.Bidder No. 6Bituminous Roadways, Inc.Bidder No. 8Park Construction CompanyBidder No. 5Valley Paving, Inc.$70.00 $2,800.00 $43.60 $1,744.00 $35.00 $1,400.00 $75.80 $3,032.00$50.00 $4,900.00 $53.40 $5,233.20 $60.00 $5,880.00 $72.00 $7,056.00$54.00 $4,158.00 $57.90 $4,458.30 $64.00 $4,928.00 $74.60 $5,744.20$66.00 $528.00 $71.20 $569.60 $130.00 $1,040.00 $132.00 $1,056.00$116.00 $1,856.00 $124.60 $1,993.60 $132.00 $2,112.00 $238.00 $3,808.00$3,500.00 $7,000.00 $3,087.00 $6,174.00 $2,590.00 $5,180.00 $3,310.00 $6,620.00$6,100.00 $6,100.00 $5,869.00 $5,869.00 $5,525.00 $5,525.00 $8,890.00 $8,890.00$5,500.00 $5,500.00 $5,340.00 $5,340.00 $4,745.00 $4,745.00 $6,280.00 $6,280.00$2,100.00 $4,200.00 $1,613.00 $3,226.00 $2,129.00 $4,258.00 $2,390.00 $4,780.00$955.00 $955.00 $1,029.00 $1,029.00 $1,620.00 $1,620.00 $1,280.00 $1,280.00$143.00 $57,200.00 $154.60 $61,840.00 $170.00 $68,000.00 $100.00 $40,000.00$30.00 $3,000.00 $31.20 $3,120.00 $30.00 $3,000.00 $11.30 $1,130.00$515.00 $5,150.00 $556.30 $5,563.00 $1,311.00 $13,110.00 $450.00 $4,500.00$465.00 $1,860.00 $500.60 $2,002.40 $901.00 $3,604.00 $1,290.00 $5,160.00$515.00 $515.00 $556.30 $556.30 $1,448.00 $1,448.00 $1,620.00 $1,620.00$3,600.00 $3,600.00 $3,838.00 $3,838.00 $5,870.00 $5,870.00 $3,010.00 $3,010.00$4.60 $2,364.40 $6.77 $3,479.78 $7.00 $3,598.00 $6.55 $3,366.70 $118,713.40 $121,728.08 $145,910.00 $120,922.90$145.00 $7,975.00 $158.70 $8,728.50 $96.00 $5,280.00 $194.00 $10,670.00$1.80 $810.00 $3.27 $1,471.50 $2.00 $900.00 $2.10 $945.00$625.00 $2,500.00 $336.10 $1,344.40 $225.00 $900.00 $514.00 $2,056.00$1.20 $44,400.00 $1.29 $47,730.00 $0.83 $30,710.00 $2.15 $79,550.00$31.00 $3,720.00 $34.50 $4,140.00 $23.00 $2,760.00 $33.60 $4,032.00$3.88 $61,110.00 $4.15 $65,362.50 $4.30 $67,725.00 $7.23 $113,872.50$34.00 $116,280.00 $33.30 $113,886.00 $44.00 $150,480.00 $40.20 $137,484.00$1.00 $2,800.00 $0.87 $2,436.00 $0.40 $1,120.00 $1.20 $3,360.00$3.15 $6,300.00 $1.07 $2,140.00 $1.00 $2,000.00 $1.75 $3,500.00$16.00 $976.00 $8.95 $545.95 $5.00 $305.00 $35.50 $2,165.50$2.00 $1,380.00 $2.15 $1,483.50 $2.70 $1,863.00 $2.55 $1,759.50$56.00 $14,000.00 $43.10 $10,775.00 $24.00 $6,000.00 $53.10 $13,275.00$5.00 $250.00 $3.12 $156.00 $4.50 $225.00 $7.10 $355.00$48.00 $1,920.00 $23.80 $952.00 $33.00 $1,320.00 $52.30 $2,092.00$70.00 $700.00 $24.80 $248.00 $42.00 $420.00 $58.70 $587.00$13.25 $39,485.00 $18.00 $53,640.00 $21.30 $63,474.00 $10.70 $31,886.00$117.00 $81,900.00 $250.50 $175,350.00 $142.50 $99,750.00 $123.00 $86,100.00$2.00 $6,106.00 $3.11 $9,494.83 $2.60 $7,937.80 $2.70 $8,243.10$67.00 $370,778.00 $57.40 $317,651.60 $66.30 $366,904.20 $65.70 $363,583.80$105.00 $6,615.00 $111.20 $7,005.60 $112.00 $7,056.00 $145.00 $9,135.00$160.00 $13,120.00 $110.50 $9,061.00 $110.00 $9,020.00 $195.00 $15,990.00$7.00 $14,000.00 $6.01 $12,020.00 $8.00 $16,000.00 $5.40 $10,800.00$12.00 $1,284.00 $14.30 $1,530.10 $14.30 $1,530.10 $17.70 $1,893.90$62.00 $2,232.00 $55.10 $1,983.60 $50.00 $1,800.00 $50.50 $1,818.00$0.48 $16,190.40 $0.52 $17,539.60 $0.48 $16,190.40 $0.47 $15,853.10$5.30 $20,087.00 $4.52 $17,130.80 $5.20 $19,708.00 $5.30 $20,087.00$51.00 $45,390.00 $48.60 $43,254.00 $42.00 $37,380.00 $44.70 $39,783.00$47.00 $1,175.00 $83.00 $2,075.00 $46.00 $1,150.00 $45.50 $1,137.50$6.20 $620.00 $5.51 $551.00 $6.15 $615.00 $6.05 $605.00193805078_Bid Tab.xlsmBT-6
BID TABULATIONItem NumItem Units Qty74 PAVEMENT MESSAGE LEFT-TURN ARROW PAINT EA 275 4" SOLID LINE PAINT LF 12076 4" DOUBLE SOLID LINE PAINT LF 12077 STREET SWEEPER WITH PICKUP BROOM HR 3578 WATER FOR DUST CONTROL MGAL 10 BASE BID SUMMARY:TOTAL PART A: GENERALTOTAL PART B: WATER MAINTOTAL PART C: SANITARY SEWERTOTAL PART D: STORM SEWERTOTAL BASE BIDALTERNATESALTERNATE NO. 1: OREGON AVE N STORM SEWER CIPP LINING79 MOBILIZATION LS 180 TRAFFIC CONTROL LS 181 SEWER PIPE CLEANING CY 5082 PRE-LINER LF 118083 SERVICE REINSTATEMENT EA 484 CIPP LINE EX. 18" CMP LF 1180 TOTAL ALTERNATE 1: 89TH AVE ABS PIPEALTERNATE NO. 2: OREGON AVE N STORM SEWER OPEN CUT85 MOBILIZATION LS 186 TRAFFIC CONTROL LS 187 MILL 4" WITH PETROMAT, HAUL AND STOCKPILE IN CITY CY 12288 REMOVE TREE EA 589 REMOVE AND REPLACE CONCRETE CURB & GUTTER LF 118090 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SF 270091 REMOVE CONCRETE DRIVEWAY PAVEMENT SF 270092 REMOVE STORM SEWER MH OR CATCH BASIN EA 593 REMOVE EXISTING STORM PIPE LF 118094 SALVAGE AND REINSTALL RETAINING WALL LF 2095 18" RCP STORM SEWER, CL 5 LF 118096 6" PVC PERFORATED DRAIN TILE, WITH SOCK LF 10097 4' DIAMETER STORM SEWER CBMH EA 498 4' DIAMETER STORM SEWER MH OR CBMH WITH SUMP EA 199 FURNISH AND INSTALL TRASH SEPARATOR EA 1100 CONNECT TO EXISTING STORM SEWER STRUCTURE EA 1101 CONNECT TO EXISTING STORM SEWER PIPE EA 2102 CONNECT TO STRUCTURE (DRAINTILE) EA 5103 COMMON EXCAVATION (P) CY 390104 AGGREGATE BASE, CLASS 5 - (SPECIAL) TN 1120TOTAL PART E: STREET IMPROVEMENTS - MILL AND OVERLAY, RECLAIM STREETS AND PARKING LOTTOTAL PART E: STREET IMPROVEMENTS - MILL AND OVERLAY, RECLAIM STREETS AND PARKING LOTUnit Price Total Unit Price Total Unit Price Total Unit Price TotalBidder No. 7S. M. Hentges & Sons, Inc.Bidder No. 6Bituminous Roadways, Inc.Bidder No. 8Park Construction CompanyBidder No. 5Valley Paving, Inc.$78.00 $156.00 $55.10 $110.20 $76.50 $153.00 $75.80 $151.60$5.15 $618.00 $1.10 $132.00 $5.10 $612.00 $5.05 $606.00$10.30 $1,236.00 $2.20 $264.00 $10.20 $1,224.00 $10.10 $1,212.00$170.00 $5,950.00 $180.00 $6,300.00 $168.00 $5,880.00 $152.00 $5,320.00$45.00 $450.00 $29.10 $291.00 $135.00 $1,350.00 $37.50 $375.00 $892,513.40 $936,783.68 $929,742.50 $990,283.50$71,767.70 $44,860.00 $69,722.00 $162,800.00$99,978.50 $102,863.80 $127,555.00 $129,521.50$90,300.00 $70,361.40 $59,787.00 $77,904.00$118,713.40 $121,728.08 $145,910.00 $120,922.90$892,513.40 $936,783.68 $929,742.50 $990,283.50$1,273,273.00 $1,276,596.96 $1,332,716.50 $1,481,431.90$600.00 $600.00 $550.80 $550.80 $3,300.00 $3,300.00 $505.00 $505.00$625.00 $625.00 $110.20 $110.20 $612.00 $612.00 $606.00 $606.00$2.00 $100.00 $1.10 $55.00 $1.00 $50.00 $1.00 $50.00$1.05 $1,239.00 $1.10 $1,298.00 $1.00 $1,180.00 $1.00 $1,180.00$160.00 $640.00 $165.20 $660.80 $153.00 $612.00 $152.00 $608.00$52.00 $61,360.00 $54.00 $63,720.00 $50.00 $59,000.00 $49.50 $58,410.00 $64,564.00 $66,394.80 $64,754.00 $61,359.00$9,400.00 $9,400.00 $8,522.00 $8,522.00 $19,600.00 $19,600.00 $24,300.00 $24,300.00$800.00 $800.00 $826.20 $826.20 $765.00 $765.00 $758.00 $758.00$31.00 $3,782.00 $34.20 $4,172.40 $23.00 $2,806.00 $33.40 $4,074.80$400.00 $2,000.00 $427.40 $2,137.00 $230.00 $1,150.00 $392.00 $1,960.00$30.00 $35,400.00 $33.30 $39,294.00 $25.00 $29,500.00 $39.70 $46,846.00$1.00 $2,700.00 $0.87 $2,349.00 $0.50 $1,350.00 $1.25 $3,375.00$3.15 $8,505.00 $1.07 $2,889.00 $1.00 $2,700.00 $1.60 $4,320.00$360.00 $1,800.00 $389.40 $1,947.00 $614.00 $3,070.00 $1,540.00 $7,700.00$8.25 $9,735.00 $8.90 $10,502.00 $13.25 $15,635.00 $23.60 $27,848.00$127.00 $2,540.00 $218.10 $4,362.00 $26.00 $520.00 $26.00 $520.00$66.00 $77,880.00 $71.20 $84,016.00 $63.50 $74,930.00 $60.50 $71,390.00$29.00 $2,900.00 $31.20 $3,120.00 $35.00 $3,500.00 $11.30 $1,130.00$3,500.00 $14,000.00 $3,087.00 $12,348.00 $3,070.00 $12,280.00 $3,010.00 $12,040.00$5,500.00 $5,500.00 $5,340.00 $5,340.00 $2,720.00 $2,720.00 $3,270.00 $3,270.00$955.00 $955.00 $1,029.00 $1,029.00 $2,520.00 $2,520.00 $1,280.00 $1,280.00$515.00 $515.00 $556.30 $556.30 $1,065.00 $1,065.00 $1,620.00 $1,620.00$465.00 $930.00 $500.60 $1,001.20 $900.00 $1,800.00 $1,290.00 $2,580.00$515.00 $2,575.00 $389.40 $1,947.00 $826.00 $4,130.00 $450.00 $2,250.00$46.00 $17,940.00 $32.20 $12,558.00 $21.60 $8,424.00 $32.30 $12,597.00$14.20 $15,904.00 $18.00 $20,160.00 $19.70 $22,064.00 $22.00 $24,640.00193805078_Bid Tab.xlsmBT-7
BID TABULATIONItem NumItem Units Qty105 BITUMINOUS PATCHING (SPECIAL) - TYPE SP 12.5 NON-WTN 160106 TYPE SP 9.5 BITUMINOUS MIXTURE FOR DRIVEWAYS (2,B)TN 60107 6" CONCRETE DRIVEWAY SF 2700108 EROSION CONTROL COMPOST BLANKET - BLOWN WITHSY 1310109 TOPSOIL BORROW, MNDOT 3877.2B (LV) CY 310110 EXPLORATORY DIGGING HR 14111 REPAIR SANITARY SEWER SERVICE EA 7112 TELEVISE STORM SEWER LF 1133TOTAL ALTERNATE NO. 2: OREGON AVE N STORM SEWER OPEN CUTALTERNATE NO. 3: LIBERTY PARK BITUMINOUS TRAIL IMPROVEMENTS113 MOBILIZATION LS 1114 TRAFFIC CONTROL LS 1115 INLET PROTECTION EA 5116 REMOVE AND REPLACE CONCRETE CURB & GUTTER LF 30117 RECLAIM AND SHAPE EXISTING BITUMINOUS TRAIL SY 687118 COMMON EXCAVATION (P) CY 40119 TYPE SP 9.5 WEARING BITUMINOUS MIXTURE, (2,B) TN 136120 TOPSOIL BORROW, MNDOT 3877.2B (LV) CY 150121 TRUNCATED DOME SURFACE SF 48122 6" CONCRETE PEDESTRIAN RAMP SF 120123 EROSION CONTROL COMPOST BLANKET - BLOWN WITHSY 850124 WATER FOR DUST CONTROL MGAL 15125 TEMPORARY SEED SY 850TOTAL ALTERNATE NO. 3: LIBERTY PARK BITUMINOUS TRAIL IMPROVEMENTSSUMMARYTOTAL BASE BIDTOTAL ALTERNATE NO. 1TOTAL ALTERNATE NO. 2TOTAL ALTERNATE NO. 3Phone:Email:Signed By:Title:Signed Responsible Contractor Certificate:Addenda Acknowledged:Bid Security:Contractor Name and Address:Unit Price Total Unit Price Total Unit Price Total Unit Price TotalBidder No. 7S. M. Hentges & Sons, Inc.Bidder No. 6Bituminous Roadways, Inc.Bidder No. 8Park Construction CompanyBidder No. 5Valley Paving, Inc.$87.00 $13,920.00 $250.70 $40,112.00 $111.00 $17,760.00 $196.00 $31,360.00$160.00 $9,600.00 $110.50 $6,630.00 $127.00 $7,620.00 $195.00 $11,700.00$7.00 $18,900.00 $6.01 $16,227.00 $7.85 $21,195.00 $5.35 $14,445.00$5.30 $6,943.00 $4.52 $5,921.20 $6.90 $9,039.00 $7.05 $9,235.50$51.00 $15,810.00 $48.60 $15,066.00 $42.00 $13,020.00 $44.70 $13,857.00$350.00 $4,900.00 $378.30 $5,296.20 $878.00 $12,292.00 $450.00 $6,300.00$310.00 $2,170.00 $333.80 $2,336.60 $960.00 $6,720.00 $778.00 $5,446.00$4.60 $5,211.80 $2.48 $2,809.84 $2.30 $2,605.90 $2.40 $2,719.20 $293,215.80 $313,474.94 $300,780.90 $349,561.50$3,800.00 $3,800.00 $3,712.00 $3,712.00 $9,500.00 $9,500.00 $10,300.00 $10,300.00$515.00 $515.00 $826.20 $826.20 $510.00 $510.00 $505.00 $505.00$145.00 $725.00 $158.70 $793.50 $97.00 $485.00 $194.00 $970.00$34.00 $1,020.00 $53.40 $1,602.00 $89.00 $2,670.00 $62.60 $1,878.00$6.25 $4,293.75 $12.80 $8,793.60 $8.25 $5,667.75 $4.60 $3,160.20$70.00 $2,800.00 $43.10 $1,724.00 $33.00 $1,320.00 $98.70 $3,948.00$92.00 $12,512.00 $80.80 $10,988.80 $92.00 $12,512.00 $93.20 $12,675.20$51.00 $7,650.00 $48.60 $7,290.00 $42.00 $6,300.00 $44.70 $6,705.00$62.00 $2,976.00 $55.10 $2,644.80 $51.00 $2,448.00 $50.50 $2,424.00$12.00 $1,440.00 $14.30 $1,716.00 $15.00 $1,800.00 $12.60 $1,512.00$5.30 $4,505.00 $4.52 $3,842.00 $5.20 $4,420.00 $5.30 $4,505.00$1.00 $15.00 $29.10 $436.50 $110.00 $1,650.00 $25.00 $375.00$1.00 $850.00 $2.18 $1,853.00 $0.50 $425.00 $0.52 $442.00$43,101.75 $46,222.40 $49,707.75 $49,399.40$1,273,273.00 $1,276,596.96 $1,332,716.50 $1,481,431.90$64,564.00 $66,394.80 $64,754.00 $61,359.00$293,215.80 $313,474.94 $300,780.90 $349,561.50$43,101.75 $46,222.40 $49,707.75 $49,399.40brent@valleypaving.cominfo@bitroads.comestimating@smhentges.comcborene@parkconstructionco.comBrent Carron Pam Hague Nathan Hentges Charlie BorenePresident Secretary Business Director Vice PresidentYes Yes Yes YesBid Bond Bid Bond Bid Bond Bid Bond1 and 2 1 and 2 1 and 2 1 and 2(952) 445-8615Valley Paving, Inc.8800 13th Ave. E.Shakopee, MN 55379S. M. Hentges & Sons, Inc.650 Quaker Ave.Jordan, MN 55352(952) 492-7200Bituminous Roadways, Inc.1520 Commerce Dr.Mendota Heights, MN 55120(651) 686-7001Park Construction Company1481 - 81st Ave. NEMinneapolis, MN 55432(763) 786-9800193805078_Bid Tab.xlsmBT-8
I:\RFA\P&R\ARENA\2021\South Rink Roof #1058\Approve\8.3 Q&R ‐ Award contract Arena Roof #1058.docx
Request for Action
February 22, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: Parks & Recreation
By: Susan Rader, Director
Agenda Title
Resolution awarding contract to Jackson & Associates for roof improvements at the New Hope Ice Arena
(Improvement Project No. 1058)
Requested Action
Staff requests approval of a resolution awarding a contract for roof improvements at the New Hope Ice Arena
(Improvement Project No. 1058) to the lowest responsible bid, Jackson & Associates, in the amount of
$194,000, which includes Alternate 3. Alternate 3 is the TPO (Thermoplastic‐polyolefin) roofing membrane
and coverboard, with a 25 year‐warranty.
It is anticipated that work would be completed this spring.
Background
The Ice Arena is located 4949 Louisiana Avenue North. The original facility was built in 1975 and included
one sheet of ice, office space, locker rooms, Zamboni room, concession stand and restrooms. The community
room was added above the office space in 1979.
In 1996, a second sheet of ice with additional locker rooms and meeting rooms was added along the south
side of the original building. Over the past several years, staff has worked to extend the south rink roof life by
patching small leaks, however, the current roof has reached the end of its useful life and needs replacement.
The current roof over the south part of the building is a fully adhered EPDM (ethylene propylene diene
terpolymer) roof which is a durable synthetic rubber roofing membrane. The existing membrane and
coverboard will be replaced with a new roofing membrane and coverboard. Existing roof insulation will
remain with any damaged insulation replaced based on a unit cost.
The project will also include the repair of the EIFS (exterior insulation finish systems) walls along the south
end, north end, and over the front entrance. Additional EIFS façade restoration will be done to repair the
damaged areas at the top and vertical sides of these walls.
To address the leaks in the main entrance, the rolled standing seam metal roofing along the backside of the
entrance will be replaced with a single‐ply membrane roofing system and a combination of a custom roof
edge flashing with an extended drip edge and prefinished metal diverter to direct rainwater runoff away
from the EIFS wall below.
The base bid was for a TPO roofing membrane and several alternates were included for differing roof types,
including a fully adhered PVC membrane roofing system and a fully adhered EPDM membrane roofing
Agenda Section
Development &
Planning
Item Number
8.3
Request for Action, Page 2
system. New roof warranties are typically 20 years, alternates were included extending the warranty an
additional 5 years for each roof type. Another alternate was included to add 2” of new roof insulation over
the entire roof for additional energy savings.
A final alternate was added to furnish and install a new insulated translucent panel skylight system to
replace the existing quarter barrel‐vault translucent skylight along the east side of the building. The existing
skylight is also at the end of its life expectancy and needs replacement. The current design holds snow for
quite a bit and then when a large amount of snow has built up it suddenly slides off. When this occurs, it
blocks the emergency exit, makes the sidewalk hard to keep clean and continues to damage the building
lights located below the skylight.
On January 11, 2021, the City Council approved the plans and specifications and authorized the
advertisement of bids for this project. And on February 11, 2021, bids were received from seven contractors.
The lowest two bids are listed below and the full bid tabulation is attached. Staff recommends awarding the
selection of Alternate 3, the TPO membrane with 25 year warranty. The low bid contractor for Alternate 3
was Jackson & Associates, with an amount of $194,000.00.
The low bid contractor for Alternate 3, plus the addition of Alternate 6 (replacement of the skylight) was
Construction Results Corporation, with an amount of $421,769. Staff feels that replacement of the skylight is
extremely important, but that lower quotes can be obtained if it is done as a stand‐alone project. If the City
Council is in agreement, staff will proceed with obtaining quotes and bring them forward at a future council
meeting.
Jackson &
Associates
Construction Results
Corporation
Base Bid – Adhered TPO $190,000.00 $215,566.00
Alt. 1 – Adhered PVC $207,000.00 $233,599.00
Alt. 2 – Adhered EDPM $216,000.00 $241,147.00
Alt. 3 – TPO @ 25 yrs $194,000.00 $216,450.00
Alt. 4 – PVC @ 25 yrs $216,000.00 $243,147.00
Alt. 5 – EDPM @ 25 yrs $227,000.00 $252,815.00
Alt. 6 – Skylight No bid $205,319.00
Alt. 7 – Add 2” of insulation $27,000.00 $29,110.00
Bid Unit Price $22.00 $22.00
Total with Alt. 3 $194,000.00 $216,450.00
Stantec has worked with both contractors on previous projects and would recommend either contractor for
this project.
Request for Action, Page 3
Recommendation
It is the recommendation of staff and the city engineer that the City Council award the low bid of $194,000 to
Jackson & Associates for improvement project #1058, which includes Alternate 3.
Staff would also like Council’s approval to proceed with obtaining quotes for the replacement of the skylight.
Funding
This project is included in the 2021 CIP and the 2021 Ice Arena budget as shared with the Council during 2021
budget discussions. The budget estimate was $750,000. The adjusted total bid from Jackson & Associates,
which includes Alternate 3, is $194,000.
The funding source will be the Ice Arena Fund, however staff and AEM recommend an interfund loan from
the Temporary Financing Fund. The borrowed amount would be paid back over 15 years.
The cost breakdown of the project:
Total Project
Estimated Costs
Base ‐ TPO @ 20 yrs $.00
Alt. 1 – PVC @ 20 yrs $.00
Alt. 2 – EDPM @ 20 yrs $.00
Alt. 3 – TPO @ 25 yrs $194,000.00
Alt. 4 – PVC @ 25 yrs $.00
Alt. 5 – EPDM @ 25 yrs $.00
Alt. 6 – Skylight $.00
Alt. 7 – Additional 2” insulation $.00
Sub Total –Alternate 3 $194,000.00
Indirect Costs $28,000.00
Estimated Total $222,000.00
Amount Budgeted $750,000.00
Attachments
Resolution
Engineer’s memorandum and bid tabulation
2021 CIP list
City of New Hope
Resolution No. 2021‐
Resolution awarding contract to Jackson & Associates for roof improvement
at the New Hope Ice Arena (Improvement Project No. 1058)
WHEREAS, the city of New Hope prepares a ten‐year Capital Improvement Program (CIP) as a guiding
document for equipment acquisition and improvement projects to assist with the preparation of
each annual operating budget; and,
WHEREAS, having safe, well maintained facilities is important; and,
WHEREAS, plans and specifications for the Ice Arena Roof Improvement Project No. 1058 have been
prepared by consultant engineers, Stantec, and approved by Council; and,
WHEREAS, the city has received acceptable bids and the Council does hereby determine to proceed with
the Ice Arena Roof Improvement Project; and,
WHEREAS, the adjusted total bid of $194,000 from Jackson & Associates, which includes Alternate 3, is
the lowest responsible bid submitted; and,
WHEREAS, staff recommends Jackson & Associates to replace the roof over the south rink at the New Hope
Ice Arena; and,
WHEREAS, the funding source for this project is the Ice Arena Fund.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of New Hope, Minnesota, that the
appropriation of $194,000 from the Ice Arena Fund for payment to Jackson & Associates is hereby
authorized.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 22nd day of February,
2021.
Mayor
Attest:
City Clerk
Stantec Architecture Inc.
733 Marquette Avenue, Suite 1000 Minneapolis MN 55402
February 12, 2021
Honorable Mayor and City Council
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428
Re: New Hope Arena South Roof Replacement
City Project No. 1058
Stantec Project No. 193805181
Bid Results
Dear Honorable Mayor and City Council:
Bids were opened for the New Hope Arena South Roof Replacement project on February 11, 2021.
Transmitted herewith is a copy of the Bid Tabulation for your information and file. Copies will also
be distributed to each Bidder once the Project has been awarded.
There was a total of 7 Bids. Two of the bids submitted included a NO BID for Alternate No. 6
(skylight replacement). The following summarizes the results of the Bids received:
Contractor
Total Base
Bid
Part 2 - Alternates Part 3 - Bid Unit
Prices
Low Jackson & Associates LLC $190,000.00 Alt. 1 - $207,000.00
Alt. 2 - $216,000.00
Alt. 3 - $194,000.00
Alt. 4 - $216,000.00
Alt. 5 - $227,000.00
Alt. 6 – NO BID
Alt. 7 - $27,000.00
$22.00
#2 Lake Area Roofing & Const. $193,912.00 Alt. 1 - $212,688.00
Alt. 2 - $227,789.00
Alt. 3 - $210,458.00
Alt. 4 - $222,553.00
Alt. 5 - $235,927.00
Alt. 6 – $213,000.00
Alt. 7 - $41,000.00
$100.00
#3 Construction Results
Corporation
$215,566.00 Alt. 1 - $233,599.00
Alt. 2 - $241,147.00
Alt. 3 - $216,450.00
Alt. 4 - $243,147.00
Alt. 5 - $252,815.00
Alt. 6 – $205,319.00
Alt. 7 - $29,110.00
$22.00
#4 Central Roofing Company $230,055.00 Alt. 1 - $275,230.00
Alt. 2 - $258,315.00
Alt. 3 - $235,280.00
Alt. 4 - $278,870.00
Alt. 5 - $283,490.00
Alt. 6 – $250,075.00
Alt. 7 - $289,620.00
$14.00
February 12, 2021
Page 2 of 3
#5 Heritage Exteriors $280,000.00 Alt. 1 - $330,000.00
Alt. 2 - $281,000.00
Alt. 3 - $285,000.00
Alt. 4 - $335,000.00
Alt. 5 - $283,000.00
Alt. 6 – $185,625.00
Alt. 7 - $35,000.00
$30.00
#6 Palmer West Construction $303,300.00 Alt. 1 - $367,000.00
Alt. 2 - $500,000.00
Alt. 3 - $304,100.00
Alt. 4 - $370,000.00
Alt. 5 - $550,000.00
Alt. 6 – $240,000.00
Alt. 7 - $55,000.00
$64.00
#7 B&B Sheet Metal & Roofing $321,700.00 Alt. 1 - $378,620.00
Alt. 2 - $336,000.00
Alt. 3 - $343,260.00
Alt. 4 - $401,120.00
Alt. 5 - $353,600.00
Alt. 6 – NO BID
Alt. 7 - $45,800.00
$44.00
These Bids have been reviewed and found to be in order.
Alternate No. 1: Materials and labor necessary to furnish and install a fully adher ed PVC
membrane roofing system in lieu of the Base Bid TPO membrane roofing system.
Alternate No. 2: Materials and labor necessary to furnish and install a fully adhered EPDM
membrane roofing system in lieu of the Base Bid TPO membrane roofing system.
Alternate No. 3: Materials and labor necessary to provide a 25-year TPO membrane roofing
system warranty in lieu of the base bid 20-year TPO membrane roofing system warranty.
Alternate No. 4: Materials and labor necessary to furnish and install a fully adhered PVC
membrane roofing system with a 25-year warranty in lieu of the Base Bid TPO membrane
roofing system.
Alternate No. 5: Materials and labor necessary to furnish and install a fully adhered EPDM
membrane roofing system with a 25-year warranty in lieu of the Base Bid TPO membrane
roofing system.
Alternate No. 6: Materials and labor necessary to furnish and install the new insulated
translucent panel skylight system as defined on the project drawings and in the project
manual.
Alternate No. 7: Materials and labor necessary to furnish and install one (1) 2” layer of
polyisocyanurate roof insulation over the existing roof insulation prior to installation of the new
cover board and roofing membrane system.
Bid Unit Price: Materials and labor necessary to replace a damaged 48” x 48” section of 2”
thick polyisocyanurate roof insulation with a new 2” thick polyisocyanurate roof insulation.
The Low Bidder on the Project without a price for Alternate No. 6 is Jackson & Associates based on
the recommendation to accep t Alternates No. 3 and No. 7 for a total amount of $221,000.00.
February 12, 2021
Page 3 of 3
The Low Bidder on the Project with a price for Alternate No. 6 is Construction Results Corporation
based on the recommendation to accept Alternates No. 3, No. 6, and No. 7 for a total amount of
$450,879.00.
If the City Council wishes to award the Project without Alternate No. 6, then Jackson & Associates
should be awarded the Project based on Alternate No. 3 and Alternate No. 7 in the amount of
$221,000.00.
If the City Council wishes to award the Project with Alternate No. 6, then Construction Results
Corporation should be awarded the Project based on Alternate No. 3, Alternate No. 6, and
Alternate No. 7 in the amount of $450,879.00.
Should you have any questions, please feel free to contact me.
Sincerely,
STANTEC ARCHITECTURE INC.
Bruce P. Paulson, RA
Senior Project Manager / Architect
Phone: (612) 712-2108
Cell: (651) 492-9089
bruce.paulson@stantec.com
Enclosure
Project Name:
City Project No.:Stantec Project No.:
Bid Opening:Owner:
Bruce P. Paulson, RA
License No. 9354-005
BID TABULATION
Item
Num Item Units Qty Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Total Unit Price Unit Price Total
PART 1 - BASE BID:
1-1.MATERIALS AND LABOR NECESSARY TO COMPLETE THE SCOPE OF
WORK DEFINED ON THE PROJECT DRAWINGS AND IN THE PROJECT
MANUAL
LS 1 $190,000.00 $190,000.00 $193,912.00 $193,912.00 $215,566.00 $215,566.00 $230,055.00 $230,055.00 $280,000.00 $280,000.00 $303,300.00 $303,300.00 $321,700.00 $321,700.00
TOTAL BASE BID $190,000.00 $193,912.00 $215,566.00 $230,055.00 $280,000.00 $303,300.00 $321,700.00
2-1.ALTERNATE NO. 1: MATERIALS AND LABOR NECESSARY TO FURNISH
AND INSTALL A FULLY ADHERED PVC MEMBRANE ROOFING SYSTEM
IN LIEU OF THE BASE BID TPO MEMBRANE ROOFING SYSTEM
LS 1 $207,000.00
$207,000.00
$212,688.00
$212,688.00
$233,599.00
$233,599.00
$275,230.00
$275,230.00
$330,000.00
$330,000.00
$367,000.00
$367,000.00
$378,620.00
$378,620.00
2-2.ALTERNATE NO. 2: MATERIALS AND LABOR NECESSARY TO FURNISH
AND INSTALL A FULLY ADHERED EPDM MEMBRANE ROOFING
SYSTEM IN LIEU OF THE BASE BID THERMOPLASTIC TPO MEMBRANE
ROOFING SYSTEM
LS 1 $216,000.00
$216,000.00
$227,789.00
$227,789.00
$241,147.00
$241,147.00
$258,315.00
$258,315.00
$281,000.00
$281,000.00
$500,000.00
$500,000.00
$336,000.00
$336,000.00
2-3.ALTERNATE NO. 3: MATERIALS AND LABOR NECESSARY TO PROVIDE
A 25-YEAR TPO MEMBRANE ROOFING SYSTEM WARRANTY IN LIEU
OF THE BASE BID 20-YEAR TPO MEMBRANE ROOFING SYSTEM
WARRANTY
LS 1 $194,000.00
$194,000.00
$210,458.00
$210,458.00
$216,450.00
$216,450.00
$235,280.00
$235,280.00
$285,000.00
$285,000.00
$304,100.00
$304,100.00
$343,260.00
$343,260.00
2-4.ALTERNATE NO. 4: MATERIALS AND LABOR NECESSARY TO FURNISH
AND INSTALL A FULLY ADHERED PVC MEMBRANE ROOFING SYSTEM
WITH A 25-YEAR WARRANTY IN LIEU OF THE BASE BID TPO
MEMBRANE ROOFING SYSTEM
LS 1 $216,000.00
$216,000.00
$222,553.00
$222,553.00
$243,147.00
$243,147.00
$278,870.00
$278,870.00
$335,000.00
$335,000.00
$370,000.00
$370,000.00
$401,120.00
$401,120.00
2-5.ALTERNATE NO. 5: MATERIALS AND LABOR NECESSARY TO FURNISH
AND INSTALL A FULLY ADHERED EPDM MEMBRANE ROOFING
SYSTEM WITH A 25-YEAR WARRANTY IN LIEU OF THE BASE BID TPO
MEMBRANE ROOFING SYSTEM
LS 1 $227,000.00
$227,000.00
$235,927.00
$235,927.00
$252,815.00
$252,815.00
$283,490.00
$283,490.00
$283,000.00
$283,000.00
$550,000.00
$550,000.00
$353,600.00
$353,600.00
2-6.ALTERNATE NO. 6: MATERIALS AND LABOR NECESSARY TO FURNISH
AND INSTALL THE NEW SKYLIGHT SYSTEM AS DEFINED ON THE
PROJECT DRAWINGS AND IN THE PROJECT MANUAL
LS 1 NO BID
NO BID
$213,000.00
$213,000.00
$205,319.00
$205,319.00
$250,075.00
$250,075.00
$185,625.00
$185,625.00
$240,000.00
$240,000.00
NO BID
NO BID
2-7.ALTERNATE NO. 7: MATERIALS AND LABOR NECESSARY TO FURNISH
AND INSTALL ONE (1) 2" LAYER OF POLYISOCYANURATE ROOF
INSULATION OVER THE EXISTING ROOF INSULATION PRIOR TO
INSTALLATION OF THE NEW COVER BOARD AND ROOFING
MEMBRANE SYSTEM
LS 1 $27,000.00
$27,000.00
$41,000.00
$41,000.00
$29,110.00
$29,110.00
$289,620.00
$289,620.00
$35,000.00
$35,000.00
$55,000.00
$55,000.00
$45,800.00
$45,800.00
3-1.MATERIALS AND LABOR NECESSARY TO REPLACE A DAMAGED 48" x
48" SECTION OF 2" THICK POLYISOCYANURATE ROOF INSULATION
WITH NEW 2" THICK POLYISOCYANURATE ROOF INSULATION
LS 1 $22.00
$22.00
$100.00
$100.00
$22.00
$22.00
$14.00
$14.00
$30.00
$30.00
$64.00
$64.00
$44.00
$44.00
BID SUMMARY: (RECOMMENDED ALTERNATES)
ALTERNATE NO. 3 $194,000.00 $210,458.00 $216,450.00 $235,280.00 $285,000.00 $304,100.00 $343,260.00
ALTERNATE NO. 6 NO BID $213,000.00 $205,319.00 $250,075.00 $185,625.00 $240,000.00 NO BID
ALTERNATE NO. 7 $27,000.00 $41,000.00 $29,110.00 $289,620.00 $35,000.00 $55,000.00 $45,800.00
PROJECT COST $221,000.00 $464,458.00 $450,879.00 $774,975.00 $505,625.00 $599,100.00 $389,060.00
PART 3 - BID UNIT PRICE $22.00 $100.00 $22.00 $14.00 $30.00 $64.00 $44.00
mike@jaaroofing.com genehollister@lakearearoofing.com mike.luurtsema@constructionresults.jmehring@centralroofing.com ben@heritage-exteriors.com tim@palmerwest.com bradburns@bbsheetmetalroofing.com
Michael Rude Eugene A. Hollister Mike Luurtsema Michael A. Mehring Ben Nelson Tim Blake Brad Burns
Project Manager President President Vice President Commerical Sales President President
Signed Responsible Contractor Certificate:Yes Yes Yes Yes Yes Yes Yes
Yes Yes Yes Yes Tes Yes Yes
1, 2 1, 2 1, 2 1, 2 1, 2 1, 2 1, 2
Yes Yes Yes Yes Yes Yes Yes
PART 2 - ALTERNATES (SEE SECTION 01 20 00 FOR DESCRIPTIONS):
PART 3 - BID UNIT PRICES (SEE SECTION 01 20 00 FOR DESCRIPTIONS):
Signed By:
Phone:
Email:
I hereby certify that this is an exact reproduction of bids
received.
City of New Hope, Minnesota
New Hope Arena South Roof Replacement
1058
Thursday, February 11, 2021 at 2 P.M., CST
193805181
Jackson & Associates LLC Lake Area Roofing & Construction, Inc.
Bidder No. 1 Bidder No. 2
Jackson & Associates LLC
1817 Buerkle Road
White Bear Lake, MN 55220
Lake Area Roofing and Const., Inc.
Addenda Acknowledged:
Bid Security:
Contractor Name and Address:
10425 Liberty Lane
Chisago City, MN 55013
(507) 273-8400 (651) 213-3232
Title:
Plymouth, MN 55442
(763) 428-1867
Bidder No. 6
(763) 682-4233
Heritage Exteriors & Restoration
Heritage Exteriors & Restoration
Palmer West Construction Company
Inc.
Palmer West Construction Co., Inc.
14595 James Road
Rogers, MN 55374
B&B Sheet Metal & Roofing, Inc.
Bidder No. 7
B&B Sheet Metal & Roofing, Inc.
210 Centennial Drive
Buffalo, MN 55313
Contractor Qualification Form
194 Progress Circle
Spicer, MN 56288
(320) 796-5001
Bidder No. 5
(763) 559-1100
Bidder No. 4
Central Roofing Company
Central Roofing Company
4550 Main Street NE
Minneapolis, MN 55421
(651) 512-8199
Bidder No. 3
Construction Results Corporation
Construction Results Corporation
5465 Hwy 169 North
193805181_Bid Tab BT-1
I:\RFA\PUBWORKS\2021\Council\1008 North Water Tower Painting\2‐22 Final Payment Osseo
Request for Action
February 22, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: Public Works
By: Bernie Weber, Director
Agenda Title
Resolution approving final payment to The Osseo Construction Co. LLC for $0.00 for the 2018 North Water
Tower Painting project (Improvement Project No. 1008)
Requested Action
Staff recommends approval of a resolution to accept the 2018 North Water Tower Painting project
(Improvement Project No. 1008) and authorize final payment to The Osseo Construction Co. LLC in the
amount of $0.00.
Policy/Past Practice
The north water tower located on 47th Ave N was last painted in the summer of 1996 by Odland Protective
Coating. A study was performed in 2014 identifying the need for the interior and exterior of the water tower
to be re‐painted.
Background
The project consists of painting both the interior and exterior of the north water tower, located at the corner of
Aquila Ave N and 47th Ave N. This tower was last painted in 1996, and repainting is recommended
approximately every twenty years. Bids were opened on March 1st, 2018 and Osseo Construction Co. LLC
was the low bidder with a total of $464,000. This compared to the Engineer’s Opinion of Probable Costs of
$650,000.
The original contract completion date was November 1, 2018, and the contractor did not complete the major
work on the tank until fall of 2019. This delay resulted in additional costs to the city. Site work improvements
to the driveway and restoration work were needed at the tank property. Because of the delay caused by
Osseo Construction, an additional cost of $20,826.50 was incurred to complete the driveway and restoration
on site.
In addition to construction costs, the engineer tracked additional inspection and administration costs that
were incurred due to the delay of the project. KLM Engineering, who conducted on‐site inspection of the tank
project, has tracked an additional $19,740 in expenses and Stantec Engineering, who administered the project
and conducted on‐site inspection of site improvements, has tracked an additional $9,566 in expenses.
The total amount of delay related costs is $50,132.50. The city had calculated this amount previously and
retained dollars to address these delay related costs when processing Payment Request No. 5. There were
remaining warranty items that the contractor was required to address prior to close out of the project. All
outstanding items have been addressed and resolved. As a result, Payment Request No. 6 is being processed
for $0.00.
Agenda Section
Development &
Planning
Item Number
8.4
Funding
This project was funded by the Joint Water Commission. The final cost of the project is $413,867.50, which is
$50,132.50 less than the original construction cost of $464,000.
Attachments
Resolution
City Engineer’s Memo
Pay Request 6 and Final
City of New Hope
Resolution No. 21‐
Resolution approving final payment to The Osseo Construction Co. LLC for $0.00 for the 2018
North Water Tower Painting project (Improvement Project No. 1008)
WHEREAS, the city has entered into a contract with The Osseo Construction Co. LLC for
construction of the North Water Tower Painting project; and
WHEREAS, staff is recommending that the Council adopt a resolution to accept this
project and approve final payment to The Osseo Construction Co. LLC in the
amount of $0.00; and
WHEREAS, the city engineer has reported that all work and documentation has been
satisfactorily completed and recommends, along with staff, final payment be
made to The Osseo Construction Co. LLC.
NOW, THEREFORE, BE IT RESOLVED,
1. That the City Council accepts the North Water Tower Painting project
from The Osseo Construction Co. LLC.
2. That the city manager is hereby directed to authorize the final payment in
the amount of $0.00.
Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this
22nd day of February, 2021.
Mayor
Attest:
City Clerk
Stantec Consulting Services Inc.
733 Marquette Avenue Suite 1000, Minneapolis MN 55402-2309
February 15, 2021
File:193804156
Attention:Bernie Weber, Director of Public Works
City of New Hope
4401 Xylon Avenue North
New Hope, MN 55428
Dear Bernie,
Reference: Payment Request No. 6 & Final – 500,000 Gallon Water Elevated Tank Rehabilitation
City Project No. 1008
Enclosed find Payment Request No. 6 & Final for $0.00 on the above referenced project.
The contractor, The Osseo Construction Co. LLC, has completed the work on the project.
However, the contract completion date was November 1, 2018, and the contractor did not
complete the major work on the elevated tank until 2019, and these delays resulted in additional
costs to the City.
Site work improvements related to driveway and restoration work were needed at the elevated
tank. This site work was originally included with the 2018 North Water Tower Bypass Project (City
Project No. 1009). Because of the delays associated with the painting of the elevated tank, the
site work improvements were deleted from the Bypass Project and added to the Elevated Tank
Rehabilitation Project. Quotes were received to complete that site work in 2019, and the work
was completed in 2020 by Omann Brothers, Inc.
The Osseo Construction Co. LLC was required to pay for any additional driveway and restoration
costs beyond those included in the original contract, and those additional costs are summarized
below:
$27,012.50 Final Payment Request – Omann Brothers, Inc.
-$ 6,286.00 Original site work from the Bypass Project
$20,826.50 Additional costs for site work related to delays
There were also other delay related costs associated with completing the project after the
contract date of November 1, 2018. Those costs, along with the site work discussed above, were
tracked and reduced from the final payment request. The total delay related costs are shown
below:
$19,740.00 KLM Engineering, Inc.
$20,826.50 Additional costs for site work related to delays
$ 9,566.00 Stantec
$50,132.50 Total delay related costs
The City retained dollars to address delay related costs when processing Payment Request No. 5.
As a result, Payment Request No. 6 & Final is being processed for $0.00. No liquidated damages
February 15, 2021
Bernie Weber, Director of Public Works
Page 2 of 2
Reference: Payment Request No. 6 & Final – 500,000 Gallon Water Elevated Tank Rehabilitation
are being proposed since the final payment to The Osseo Construction Co. LLC was reduced by
$50,132.50 for delay related costs. Thus, the total payment of $413, 867.50 is $50,132.50 less than
the Original Contract Amount of $464,000.
It is recommended that final payment be approved, and the City of New Hope accepts the
project. If you have any questions or require further information, please call me at (612) 712-2021.
Regards,
Stantec Consulting Services Inc.
Dan D. Boyum, P.E.
City Engineer
Phone: 612 712 2021
dan.boyum@stantec.com
Attachments:Pay Request No. 6 & Final and closeout forms
c.Kirk McDonald, Valerie Leone, Dave Lemke, Matt Rowedder, Shawn Markham, Andrew Kramer, Megan
Hedstrom – New Hope; Stacy Woods – City Attorney; Ann Dienhart, Mark Rolfs – Stantec.
Contract Unit Current Quantity Amount
No.Item Unit Quantity Price Quantity to Date to Date
WATER TOWER REHABILITATION
1 MOBILIZATION
LS 1 $30,000.00 0.5 1 $30,000.00
2 EXTERIOR CLEANING, SURFACE PREP, DISPOSAL, AND
PAINTING LS 1 $170,000.00 1 $170,000.00
3 INTERIOR WET CLEANING, SURFACE PREP, DISPOSAL,
AND PAINTING LS 1 $140,000.00 0.075 1 $140,000.00
4 STRUCTURE REPAIRS AND MODIFICATIONS
1A. SEAL WELD APPROXIMATELY 7 LAP JOINTS INSIDE
OF THE WET RISER. LS 1 $2,700.00 1 $2,700.00
1B. REMOVE ALL ERECTION SCAB MARKS AND WELD
SPATTER BELOW THE HIGH WATER LEVEL BY AIR ARC
GOUGING, CUTTING TORCH OR GRINDING. OVER
200 ERECTION BRACKET SCAB MARKS. REPAIR THE
TANK SURFACE BY WELDING AND GRINDING.LS 1 $16,000.00 1 $16,000.00
1C. REPLACE THE 24-INCH ROUND MAINWAY GASKET
LOCATED IN THE WET RISER AND THE ONE 12-INCH BY
18-INCH OVAL MANWAY GASKET LOCATED IN THE WET
RISER.LS 1 $700.00 1 $700.00
1D. REMOVE THE EXISTING CATHODIC PROTECTION
SYSTEM. LS 1 $6,200.00 1 $6,200.00
2A. MODIFY THE ROOF HANDRAIL TO TIE INTO THE
LADDER SAFETY CAGE, EXTENDING THE TOE BOARD
BENEATH THE LADDER.LS 1 $7,300.00 1 $7,300.00
2B. EXTEND THE SHELL LADDER SAFETY CAGE DOWN TO
THE BALCONY HANDRAIL. LS 1 $6,100.00 1 $6,100.00
2C. MODIFY OR REPLACE THE HANDRAIL TO MEET
OSHA REQUIREMENTS. LS 1 $39,300.00 1 $39,300.00
2D. REMOVE THE EXISTING FAA OBSTRUCTION LIGHT
AND ASSOCIATED CONDUIT AND INSTALL A NEW FAA
APPROVED LED DOUBLE OBSTRUCTION LIGHT ON THE
ROOF HANDRAIL.LS 1 $5,700.00 0.5 1 $5,700.00
5 WELDING, GRINDING, AND REMOVAL OF ERECTION
BRACKET SCAB MARKS AND WELD SPLATTER LS 1 $10,000.00 1 $10,000.00
6 FULL NEGATIVE AIR CONTAINMENT LS 1 $30,000.00 1 $30,000.00
TOTAL WORK COMPLETED TO DATE:$464,000.00
193804156REQ6FINAL.xlsm
PROJECT PAYMENT STATUS
OWNER
CITY PROJECT NO. 1008
CONTRACTOR
CHANGE ORDERS
No. Date Description Amount
Total Change Orders
PAYMENT SUMMARY
No. From To Payment Retainage/Delay Completed
1 03/12/2018 10/12/2018
2 10/12/2018 11/19/2018
3 11/19/2018 05/03/2019
4 05/03/2019 05/31/2019
5 05/31/2019 07/17/2019
6&Final 07/18/2019 02/08/2021
Material on Hand
Total Payment to Date Original Contract $464,000.00
Retainage Pay No. 6&Final Change Orders
Total Amount Earned Revised Contract $464,000.00
50,132.50 464,000.00
$413,867.50
$413,867.50
183,900.0039,900.00 9,195.00
33,772.50 10,972.50 219,450.00
117,040.00 21,782.50 435,650.00
88,350.00 15,622.50 312,450.00
134,805.00 7,095.00 141,900.00
CITY OF NEW HOPE
THE OSSEO CONSTRUCTION CO. LLC
STANTEC PROJECT NO. 193804156
193804156REQ6FINAL.xlsm
I:\RFA\PUBWORKS\2021\Council\2‐22 Storm water ordinance
Request for Action
February 22, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: Public Works
By: Megan Hedstrom, Storm Water Specialist; Bernie
Weber, Director of Public Works
Agenda Title
Ordinance No. 21‐01, An ordinance amending New Hope City Code Sections 4‐3 and 13‐5 related to
drainage; and adoption of Summary Ordinance No. 21‐01 for publication purposes
Requested Action
Staff is recommending Council receive a brief presentation regarding the storm water ordinance update. The
Planning Commission considered the ordinance amendment 21‐01 and recommended approval with a 7‐0
vote. Staff recommends that the City Council adopt the proposed ordinance for publication.
Policy/Past Practice
The city’s storm water ordinance was last updated due to review from the MPCA during a routine audit.
Background
In 2019, the city updated the storm water ordinance to meet compliance with new MPCA guidance. In
addition to the updates required by the MPCA, there are updates required by the Bassett Creek Watershed
Management Commission (BCWMC) plan as well as the city’s Surface Water Management plan. Updates
include new language in the zoning and the subdivision and platting sections of the code.
In the zoning code, the general provision’s section contains grading, erosion and sediment control
ordinances. This ordinance should be updated to reflect policies that are already enforced by the city’s
Surface Water Management Plan and local watershed districts regarding the establishment of buffer zones.
Any new development adjacent to water bodies would need to establish and maintain a ten foot vegetated
buffer surrounding the lake or stream. The proposed ordinance language is attached and has been reviewed
by BCWMC and is currently being reviewed by the city attorney and community development staff.
In the subdivision and platting section of the city code, the erosion and sediment control and the drainage
sections should both be updated to more clearly adopt the policies identified in the Surface Water
Management Plan. The proposed ordinance language is attached and is currently being reviewed by the city
attorney and community development staff.
Funding
This ordinance update has been performed primarily by city staff. Fees for the review from the city engineer
and legal teams will be funded from the storm water fund.
Attachments
Ordinance Amending Section 4‐3(j)(9)b and Section 13‐5(e,f)
Summary Ordinance 21‐01 for Publication
Agenda Section
Ordinances &
Resolutions
Item Number
10.1
ORDINANCE NO. 21-01
AN ORDINANCE AMENDING SECTIONS 4-3(j)(9) AND 13-5 OF THE NEW HOPE
CITY CODE RELATED TO VEGETATION BUFFERS AND EROSION AND
SEDIMENT CONTROL
THE CITY COUNCIL OF THE CITY OF NEW HOPE ORDAINS:
Section 1. Section 4-3(j) Grading, erosion and sediment control regulations is hereby amended
to add the underlined text as follows:
(9) Stormwater pollution prevention plan (SWPPP). Each application for a land disturbance
permit shall be accompanied by two copies of a stormwater pollution prevention plan
consisting of the following dependent upon the type and size of land disturbance activity
conducted as described below:
a. For all individual residential platted lots or any commercial and industrial land which
disturbs less than one acre and includes fill or excavation less than 100 cubic yards:
1. Identification of proposed contour grading on the site at vertical intervals of not
more than two feet;
2. Drainage patterns clearly shown using arrows depicting direction of surface water
flow;
3. A map showing the stages or limits of grading together with the existing or
proposed finished elevations;
4. Identification of proposed building bench elevations;
5. Submission of preliminary plans or program for water supply, sewage disposal,
drainage and flood control (if applicable);
6. Soil borings, if required by the city engineer;
7. Locations of any wetlands, lakes, streams, or other critical water resource areas;
8. Appropriate best management practices set forth in this chapter; and
9. Other information as required by the city based on specific project characteristics.
b. For all subdivisions and commercial or industrial sites in which land disturbance
activities will impact one or more acres; or fill or excavate over 100 cubic yards,
whichever is more restrictive; or any other site if determined appropriate by the city
engineer due to potential impacts to wetlands, lakes, or sensitive receiving waters.
1. Grading plan. A grading plan shall be provided that clearly indicates the proposed
land disturbance activities. Both existing and proposed topography shall be shown
and have a maximum contour interval of two feet. Drainage patterns shall be
clearly shown using arrows depicting direction of flow. Other information shall be
shown as required by the city based on specific project characteristics.
2. Phasing plan. A phasing plan shall be provided that clearly indicates the areas in
the order they are to be disturbed and restored. The phasing plan shall consider
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minimization of area and duration of exposed soil and unstable conditions,
minimization of the disturbance of natural soil cover and vegetation, erosion and
sediment control measure installation, weather conditions and the schedule for
temporary and permanent restoration. The area and duration of each phase shall
be indicated on the plan.
3. Pond detail sheet. A pond detail sheet shall be provided for each proposed
stormwater pond that shows detailed pond design including normal water level,
high water level, aquatic bench, maintenance bench, outlet structures, emergency
overflow locations and other project specific data required by the city.
4. Standard detail sheet. A standard detail sheet shall be provided that consists of
applicable construction details for approved erosion and sediment control
measures as developed by the city. Other techniques may be used upon prior
approval by the city with details provided by the designer.
5. Buffers. Native or natural vegetation buffers must be established or preserved in
accordance with this chapter. Buffer zone widths are defined as follows:
i. Lakes. Minimum of 10 feet in width measured from the Ordinary High Water
Level (OHWL).
ii. Streams. 10 feet in width or 25% of the distance between the OHWL and the
nearest existing structure, whichever is less.
iii. Wetlands. Based on Minnesota Routine Assessment Methodology
classification, or a similar classification system, buffer widths are required as
follows (measured from the delineated wetland edge):
(a) Preserve: 75 feet average and minimum of 50 feet.
(b) Manage 1: 50 feet average and minimum of 30 feet
(c) Manage 2 or 3: 25 feet average and minimum of 15 feet.
iv. Exceptions. Public recreational facilities, such as trails, can run parallel to
shoreline up to 20 feet in width. The width of the facility must be added to
the required buffer width.
56.Specifications. Written specifications for land disturbance activities such as
product descriptions, installation and maintenance procedures required by the
applicant to carry out the project in accordance with this chapter.
67.Stormwater pollution prevention plan as required under the NPDES stormwater
permit issued by the MPCA. The stormwater pollution prevention plan shall
consist of three components:
i. Temporary erosion and sediment control plan: Indicate the location of
perimeter controls, construction fence, temporary sedimentation basins, inlet
protection, areas to be seeded, areas to be mulched or blanketed, location of
construction waste control (dumpsters, chemical storage, concrete washout,
portable restroom facilities, etc.) and all other required temporary erosion and
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sediment control measures as described in section. This plan shall also
indicate staging of temporary erosion control measures.
ii. Permanent erosion and sediment control plan: Indicates areas to be seeded
and sodded, sediment ponds, storm sewer systems and all other required
permanent erosion and sediment control measures. Permanent stormwater
pollution controls including, but not limited to ponds, vegetated buffers and
structural measures shall be designed and constructed in accordance with
other chapters of this Code and requirements of other agencies having
jurisdiction.
iii. Narrative: Describes, at a minimum, the nature of construction activity,
person(s) responsible for inspection and maintenance of site erosion and
sediment control including contact information, project phasing, schedules,
along with the timing, installation and maintenance of erosion and sediment
control measures and specifications necessary to carry out the project.
78.Permit documentation: The property owner or owner's agent shall apply for and
be issued a National Pollutant Discharge Elimination System (NPDES) general
stormwater permit from the Minnesota Pollution Control Agency (MPCA) and
any appropriate watershed district permits; and shall submit to the city a copy of
the MPCA certificate of permit coverage or watershed district approval.
Section 2. Section 13-5(e) Erosion and sediment control is hereby amended to add the
underlined text as follows:
(1) Natural limitations. The development shall conform to the natural limitations presented by
topography and soil so as to create the least potential for soil erosion.
(2) Coordination of control with construction. Erosion and siltation control measures shall be
coordinated with the different stages of construction. Appropriate control measures as
defined in the city Surface Water Management Plan shall be installed prior to development
when necessary to control erosion.
(3) Minimum size exposure. Land shall be developed in increments of workable size such that
adequate erosion and siltation controls can be provided as construction progresses. The
smallest practical area of land shall be exposed at any one period of time.
(4) Minimum exposure time. When soil is exposed, the exposure shall be for the shortest
feasible period of time.
(5) Topsoil restoration. Where the topsoil is removed, sufficient arable soil shall be set aside
for respreading over the developed area. The soil shall be restored to a depth of four inches
and shall be of a quality at least equal to the soil quality prior to development.
Section 3. Section 13-5(f) Drainage is hereby amended to add the underlined text as follows:
(1) Crown. To insure proper drainage on each individual lot, the crown of the adjacent street
shall be at least 18 inches below the grade of the garage floor of the proposed structure.
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(2) Stormwaters. Where municipal storm sewer systems do not exit, or the introduction of said
system is deemed inapropriateinappropriate by the city council, stormwater drainage shall
be discharged to marshlands, swamps, retention basins or other treatment facilities.
Diversion of stormwater to marshlands or swamps shall be considered for existing or
planned surface drainage. Marshlands and swamps used for stormwater shall provide for
natural or artificial water level control. Stormwater drainage will be subjected to the
standards defined in the city Surface Water Management Plan.
(3) Alteration of drainage. No existing ditch, stream, drain, pond, or drainage canal shall be
deepened, widened, rerouted or filled without written permission from the city council.
(4) Drainage ways and recreational use. Where artificial channels must be constructed to
augment the natural drainage system, such channels as well as the natural drainage ways
may be planned as part of the recreation system.
(5) Drainage during construction. The drainage system shall be constructed and operational
during the initial phases of construction.
Section 4. Effective Date. This ordinance shall be effective upon passage and publication.
APPROVED by the New Hope City Council this 22nd day of February, 2021.
Kathi Hemken, Mayor
ATTEST:
Valerie Leone, City Clerk
P:\Attorney\SAS\1 Client Files\2 City of New Hope\99-82101 Stormwater Revisions\Ordinance 21-01.docx
SUMMARY OF ORDINANCE NO. 21-01
AN ORDINANCE AMENDING SECTIONS 4-3(j)(9) AND 13-5 OF THE NEW HOPE
CITY CODE RELATED TO VEGETATION BUFFERS AND EROSION AND
SEDIMENT CONTROL
Ordinance No. 21-01 amends the city’s zoning code and subdivision and platting section of the
code to reflect policies enforced by the city’s Surface Water Management Plan and local watershed
districts.
The above Ordinance was adopted by the New Hope City Council on February 22, 2021, and shall
become effective upon publication.
Valerie Leone
City Clerk
(published in the New Hope – Golden Valley Sun Post on March 4, 2021)
I:\RFA\POLICE\2021 Info\Council Meetings\Vehicles purchase 02.22.21\10.2 Q ‐ RFA ‐ 2021 8 replacement squads.docx
Request for Action
February 22, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: Police
By: Tim Hoyt, Director of Police
Agenda Title
Resolution authorizing the purchase of equipment and appropriation of funds in the amount of $398,780.95 for
the purchase of four marked Ford Patrol Interceptor utility vehicles, three unmarked Ford Patrol Interceptor
utility vehicles, one crime prevention Chevrolet Tahoe SUV and ancillary equipment.
Requested Action
Staff is requesting authorization to purchase a total of seven (7) Ford Patrol Interceptor utility vehicles from
Tenvoorde Ford of St. Cloud, and one (1) Chevrolet Tahoe SSV from Ranger Chevrolet of Hibbing under the
State of Minnesota Cooperative Purchase Agreement.
Policy/Past Practice
The city develops a ten‐year capital improvement program (CIP) for capital equipment, facility improvements
and infrastructure projects. Every two years the CIP is reviewed, updated and extended two years for another
ten‐year period.
Background
The four marked police vehicles (squad #160, #161, #162, #163) are all 2017 Ford Patrol Interceptor utility
vehicles, and were determined to be in need of replacement in 2021. One of the vehicles slated for
replacement (#160) was totaled in an accident and will not return into service. Staff is recommending
retaining and repurposing one of the Ford Patrol Interceptor utility vehicles (#163) as Community Service
Officer temporary vehicle. Staff recommends the remaining two Ford Interceptors be sold at auction.
The three unmarked police vehicles (squad #145, #146, #151) consist of two (2) 2015 Ford Patrol Interceptor
utility vehicles and one (1) 2016 Chevrolet Impala were determined to be in need of replacement in 2021 as
listed in the 2021 CIP. Staff is recommending retaining and repurposing the two Ford Patrol Interceptor
utility vehicles (#145 & #146) as Community Development inspector’s vehicles. The concept of repurposing
the police SUVs to inspector vehicles was communicated with Council in November. The two 2011 Ford
Fusions (#184 & #185), currently used as the inspection vehicles by the Community Development department,
will be sold at auction. Staff also recommends the 2016 Chevrolet Impala be sold at auction.
The Crime Prevention vehicle was a 2005 Chevrolet Astro Van and was determined to be in need of
replacement in 2020 as listed in the 2020 CIP. Due to delays created by the Covid‐19 pandemic, staff is
requesting the replacement of the Crime Prevention vehicle in early 2021. Due to age, the Astro van was sold
at auction.
It is necessary to order the vehicles at this time because the contract cut‐off date for ordering 2021 Ford
Interceptors is February 28, 2021.
Agenda Section
Ordinances &
Resolutions
Item Number
10.2
Request for Action, Page 2
Funding
The state contract total for the purchase of the eight (8) vehicles, including sales tax is $311,280.95. The ancillary
equipment and set‐up costs are estimated at $87,500, for a total cost of $398,780.95 as shown below.
Description Price per vehicle
with options
Total Setup
costs
Sales Tax Total
Marked squads $39,226.24 x4=$156,904.96 $60,000 Exempt $216,904.96
Unmarked squads $35,719.24 x3=$107,157.72 $22,500 $6,965.25 $136,622.97
Crime Prev. vehicle $37,796.26 $37,796.26 $5,000 $2,456.76 $45,253.02
$398,780.95
The current replacement fund for the purchase of all eight vehicles is currently at $363,540.17. This leaves a
shortfall of $35,240.78.
The shortfall is a result of one of the squads (#160) being totaled in an accident from a pursuit, the cost difference
of replacing the Impala to an SUV, and the replacement of the Astro van to an SUV.
Staff is recommending the budget shortfall be funded from the revenue derived from selling five vehicles at
auction and the vehicle replacement reserve fund.
Attachment
Resolution
Memorandum from Central Garage Supervisor
Communication regarding inspector vehicles
Quotations
City of New Hope
Resolution No. 21-
Resolution authorizing the purchase of equipment and appropriation of funds
in the amount of $398,780.95 for the purchase of
four marked Ford Patrol Interceptor utility vehicles,
three unmarked Ford Patrol Interceptor utility vehicles,
one crime prevention Chevrolet Tahoe SUV and ancillary equipment
WHEREAS, the City of New Hope maintains a vehicle fleet to complete city business and provide necessary
services to the public; and,
WHEREAS, the city develops a 10-year capital improvement program for capital equipment; and
WHEREAS, the Public Works and Police departments recommend the acquisition of seven Ford Patrol
Interceptor utility vehicles from Tenvoorde Ford of St. Cloud and one Chevrolet Tahoe SSV from
Ranger Chevrolet of Hibbing under the state of Minnesota Cooperative Purchasing Agreement;
and,
WHEREAS, the funds for this equipment are provided within the vehicle replacement fund.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of New Hope, Minnesota, that the
appropriation of funds for the purchase of eight vehicles is authorized.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota, this 22nd day of February,
2021.
________________________________
Mayor
Attest: _________________________________
City Clerk
Memorandum
To: Tim Hoyt-New Hope Chief of Police
From: Bill Robberstad-Central Garage Supervisor
Date: February 10, 2021
Subject: Purchase of a four marked Ford Patrol Interceptor utility vehicles.
Staff is recommending the city purchase four marked Ford Patrol Interceptor utility vehicles from Tenvoorde
Ford of St. Cloud.
Four marked police vehicles were determined to be in need of replacement in 2021 as listed in the 2021 CIP.
The marked vehicles up for replacement are all 2017 marked Ford Patrol Interceptor utility vehicles (#160,
#161, #162, & #163). All four of the vehicles to be purchased in 2021 are marked Ford Patrol Interceptor utility
vehicles.
One of the vehicles slated for replacement (#160) was totaled in an accident and will not return into service.
Staff is recommending retaining and repurposing one of the Ford Patrol Interceptor utility vehicles (#163) as
Community Service Officer vehicle. Staff recommends the remaining two Ford Interceptors be sold at
auction.
The purchase of the new police vehicles would be from Tenvoorde Ford under the state of Minnesota
cooperative purchasing agreement. The contract cut-off date is February 28, 2021, for the ordering of the 2021
Ford Interceptors.
The state contract total for the purchase of the three marked Ford Patrol Interceptor utility vehicles, including
sales tax is $156,904.96. The ancillary equipment and set-up costs are estimated at $60,000 for all four vehicles.
It is anticipated the purchase of the four police vehicles, ancillary equipment and set-up will cost $216,904.96.
There is $211,543.04 in the vehicle replacement fund for the purchase of the four marked vehicles leaving a
shortfall of $5,361.92.
Staff recommends the budget shortfall be funded from the vehicle replacement reserve fund.
Memorandum
To: Tim Hoyt-New Hope Chief of Police
From: Bill Robberstad-Central Garage Supervisor
Date: February 10, 2021
Subject: Purchase of a three unmarked Ford Patrol Interceptor utility vehicles.
Staff is recommending the city purchase a total of three Ford Patrol Interceptor utility vehicles Tenvorde Ford
of St. Cloud.
Three unmarked police vehicles were determined to be in need of replacement in 2021 as listed in the 2021
CIP. The unmarked vehicles include one captain’s squad and two investigator’s squads. All three of the
vehicles to be purchased in 2021 are unmarked Ford Patrol Interceptor utility vehicles. The vehicles that will
be replaced includes two 2015 Ford Patrol Interceptor utility vehicles (#145 & #146) and one 2016 Chevrolet
Impala (#151).
Also, staff is recommending retaining and repurposing the two Ford Patrol Interceptor utility vehicles (#145
& #146) as Community Development inspector’s vehicles. The two 2011 Ford Fusions (#184 & #185) currently
used as the inspection vehicles, by the Community Development department, will be auctioned off. Staff
recommends the 2016 Chevrolet Impala be sold at auction.
The purchase of the new police vehicles would be from Tenvoorde Ford under the state of Minnesota
cooperative purchasing agreement. The contract cut-off date is February 28, 2021, for the ordering of the 2021
Ford Interceptors.
The state contract total for the purchase of the three marked Ford Patrol Interceptor utility vehicles, including
sales tax is $114,122.97. The ancillary equipment and set-up costs are estimated at $22,500 for all three
vehicles. It is anticipated the purchase of the three police vehicles, ancillary equipment and set-up will cost
$136,622.97. There is $112,068.13 in the vehicle replacement fund for the purchase of the three unmarked
vehicles leaving a shortfall of $24,554.84.
Staff recommends the budget shortfall be funded from the vehicle replacement reserve fund.
Memorandum
To: Tim Hoyt-New Hope Chief of Police
From: Bill Robberstad-Central Garage Supervisor
Date: February 10, 2021
Subject: Purchase of a 2021 Chevrolet Tahoe SSV-Crime Prevention Van
Staff is recommending the city purchase a 2021 Chevrolet Tahoe SSV from Ranger Chevrolet of Hibbing.
The Crime Prevention vehicle was determined to be in need of replacement in 2020 as listed in the 2020 CIP.
Due to delays created by the Covid-19 pandemic, staff is requesting the replacement of the Crime Prevention
vehicle in early 2021. The Crime Prevention vehicle up for replacement is a 2005 Chevrolet Astro Van.
Due to the age of the Crime Prevention vehicle, the Chevrolet Astro van was sold at auction.
The purchase of the new police vehicle would be from Ranger Chevrolet of Hibbing under the state of
Minnesota cooperative purchasing agreement.
The state contract total for the purchase of the Chevrolet Tahoe SSV, including sales tax is $40,253.02. The
ancillary equipment and set-up costs are estimated at $5,000. It is anticipated the purchase of the police
vehicle, ancillary equipment and set-up will cost $45,253.02. There is $39,929.00 in the vehicle replacement
fund for the purchase of the police vehicle leaving a shortfall of $5,324.02.
Staff recommends the budget shortfall be funded from the vehicle replacement reserve fund.
S:\February 22, 2021 City Council Meeting\12.1 Q ‐ Upcoming Events.docx
Request for Action
February 22, 2021
Approved by: Kirk McDonald, City Manager
Originating Department: City Manager
By: Kirk McDonald, City Manager
Agenda Title
Exchange of communication between members of the city council
Upcoming meetings and events:
Feb. 24 3:15 p.m. – District 281 Partnership Meeting (Virtual)
March 1 4 p.m. – Blue Line Coalition Meeting (Virtual)
7 p.m. – Human Rights Commission Meeting (Virtual)
March 2 7 p.m. – Planning Commission Meeting (Virtual)
March 3 1:30 p.m. – Joint Water Commission Meeting (Virtual)
2 p.m. – Business Networking Group Meeting, hosted by Kathy Pederson
of Opus Music
March 8 7 p.m. – City Council Meeting (In‐person)
Agenda Section
Other Business
Item Number
12.1