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IP# 926 - CONTRACTSAFFIDAVIT OF PUBLICATION STATE OF MINNESOTA ) ss COUNTY OF HENNEPIN Charlene Vold being duly sworn on an oath, states or affirms that he/she is the Publisher's Designated Agent of the newspaper(s) known as: SP Robb/Crystal/NewHope/GoldV with the known office of issue being located in the county of- HENNEPIN with additional circulation in the counties of: HENNEPIN and has full knowledge of the facts stated below: (A) The newspaper has complied with all of the requiremews constituting qualifica- tion as a 411alified newspaper as provided by Minn. Stat. §331A.02. (B) This Public Notice was printed and pub- lished in said newspaper(s) once each week, for 1 successive week(s); the first insertion being on 09/07/2017 and the last insertion being on 09/07/2017. MORTGAGE FORECLOSURE NOTICES Pursuant to Min"es" 0 Stat. §58().()33 relating to the pubtu.-dion • of mortgage foreclosure notices: The newspaper complies with the conditions described in §580.033, subd. 1, clause (l) or (2). If the newspaput's known off ice of issue is located in a county adjoining the county where Elie mortgaged Premises or some part of the mortgaged premises described in the notice are located, a substantial portion of the newspaper's circulation is in the latter county By: CQAAl", kna Designated Agent Subscribed and sworn to or affirmed before me on 09/07/2017 by Charlene Vold. S Notary Public ""v✓vwwwvwnn,, DARLENE MARIE MACPHERSON Notary Public -Minnesota -:.:. My Commission Expires Jan 31, 2019 Rate Information: (1) Lowest classified rate paid by commercial users for comparable space: $46.90 per colunm inch Ad ID 728960 CITY OF NEW HOPE, MINNESOTA NOTICE OF PUBLIC HEARING 2017-2021 CAPITAL IMPROVEMENT PLAN AND NOTICE OF INTENTION TO ISSUE CAPITAL IMPROVEMENT BONDS NOTICE IS HEREBY GIVEN that the City Council of the City of New Hope, Minnesota (the "City") will meet on Monday, September 25, 2017, at or after 7:00 p.m., at the City Hall in New Hope, Minnesota, in part to hold a public hearing con- cerning (1) the issuance of general obligation bonds (the "Bonds") in an amount not to exceed $25,000,000 to finance various capital improve- ments, including a new Police and City Hall facility within the City; and (2) the proposal to adopt a capital improvement plan for 2017 through 2021 pursuant to Minnesota Stat- utes, Section 475.521. All persons interested may ap- pear and be heard at the time and place set forth above. If a petition requesting a vote on the issuance of the Bonds, signed by voters equal to five percent of the votes cast in the City in the last general election, is filed with the City Clerk within 30 days after the public hearing (i.e., by October 25, 2017), the City may issue the Bonds only after obtaining approval of a majority of voters voting on the question at an election. A copy of the plan is available for inspection in the City Clerk's Office, City Hall, 4401 Xylon Avenue North, New Hope, Minnesota 55428. Question or comments may be di- rected to the City Clerk's Office at 763-531-5117. All interested persons may ap- pear and be heard at the public hearing either orally or in writing, or may file written comments with the City Clerk before the hearing. Dated: September 7, 2017 BY ORDER OF THE CITY COUN- CIL OF THE CITY OF NEW HOPE, MINNESOTA /s/ City Clerk Published in the New Hope -Golden Valley Sun Post September 7, 2017 728960 M `. ` Request for Action Agenda SectionDevelopment & August 28, 2017 Planning Approved by: Kirk McDonald, City Manager Item Number Originating Department: City Manager 8.2 By: Kirk McDonald, City Manager Agenda Title Resolution Calling Public Hearing on the Intention to Issue General Obligation Capital Improvement Plan Bonds and the Proposal to Adopt a Capital Improvement Plan for 2017 through 2021 Under Minnesota Statutes, Section 475.521 Requested Action Staff recommends that the City Council approve a resolution calling public hearing on the intention to issue general obligation capital improvement plan bonds and the proposal to adopt a capital improvement plan for 2017 through 2021 under Minnesota Statutes, Section 475.521. The City Council discussed funding options for the new police facility/city hall at the August 21 work session with representatives from Ehlers and the majority of the Council agreed to take the necessary steps to finance the project. Representatives from Ehlers will be in attendance to review the resolution with the Council. Policy/Past Practice The city has conducted public hearings in the past regarding the issuance of general obligation capital improvement plan bonds and adopted capital improvement plans, most recently for infrastructure improvements in the Northwood South and Northwood North areas of the city. Background Representatives from Ehlers were present at the August 21 work session to discuss financing options for the new police station/city hall facility and the related schedule. A future bond issue for pool and park improvements was also discussed. Per Ehlers, the plan to finance the new police/city hall facility involves issuing general obligation capital improvement plan (CIP) bonds. As part of the bond issue process, the city must adopt a 5 -year CIP for the bonds, separate from the city's existing CIP. This CIP includes the potential for the city to issue bonds over more than one year for the project to provide maximum flexibility. For the City Council to use this authority, it must follow a specified set of procedures that includes holding a public hearing on the CIP and issuance of the bonds. Notice of such hearing must be published in the official newspaper of the municipality at least 14, but not more than 28 days prior to the date of the public hearing. In addition, the bonds are subject to a so-called "reverse referendum." If a petition signed by voters equal to at least five percent of the votes cast in the city in the last general election is filed with the city clerk within 30 days after the public hearing regarding the bonds, the bonds may not be issued unless approved by the voters (by a majority of those voting on the question). The proposed action at the August 28 city council meeting is to pass a resolution calling for the required public hearing in accordance with the CIP bond process. Notice will be published on September 7, 2017 and the public hearing will be held on September 25, 2017 at 7:00 p.m. The draft public hearing notice indicates I:\ RFA \ City Manager \ 2017 \ Q&R - 2017 Bond Public Hearing.docx Request for Action, Page 2 bonds may be issued in an amount up to $25,000,000. This is a not to exceed amount, not the amount that will actually be issued. The higher not to exceed amount provides flexibility if costs are higher than anticipated. As currently planned, the bond issue will be at, or below, $20,000,000. At the August 21 work session, the direction from the Council was to proceed with a 15 -year non-bank qualified bond issue to achieve a lower interest rate, lower bond issuance costs and an overall savings to property owners. The CIP and bonding information/costs presented at the public hearing will be based on this scenario. Attachments • Resolution and Public Hearing Notice ■ 8/28 Ehlers Memo and Pre -Sale Schedule Draft 8/21 Work Session Minutes City of New Hope Resolution No. 2017 -99 Resolution Calling Public Hearing on the Intention to Issue General Obligation Capital Improvement Plan Bonds and the Proposal to Adopt a Capital Improvement Plan for 2017 through 2021 Under Minnesota Statutes, Section 475.521 WHEREAS, pursuant to Minnesota Statutes, Section 475.521 the City of New Hope, Minnesota (the "City") may issue bonds to finance capital expenditures under its capital improvement plan (the "Plan") without an election provided that, among other things, prior to issuing the bonds the City adopts the Plan after a public hearing thereon and publishes a notice of its intention to issue the bonds and the date and time of a hearing to obtain public comment on the matter; and WHEREAS, the City Council will hold a public hearing on its intention to issue general obligation capital improvement plan bonds (the 'Bonds") and to adopt the Plan therefor pursuant thereto on September 25, 2017. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope, Minnesota, that the City Council hereby calls for a public hearing on its intent to issue the Bonds and to adopt the Plan therefor, such hearing to be held on the date and time set forth in Exhibit A attached hereto. The City Council is hereby directed to cause the notice to be published at least 14 but not more than 28 days before the hearing in the official newspaper of the City or a newspaper of general circulation in the City. The motion for the adoption of the foregoing resolution was made by member Elder and duly seconded by member Hof fe and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe, London and the following voted against: None (Absent: Lamle) Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 28th day of August, 2017. Attest: 6LX-L- City Clerk Mayor EXHIBIT A NOTICE OF PUBLIC HEARING CITY OF NEW HOPE, MINNESOTA 2017-2021 CAPITAL IMPROVEMENT PLAN AND NOTICE OF INTENTION TO ISSUE CAPITAL IMPROVEMENT BONDS NOTICE IS HEREBY GIVEN that the City Council of the City of New Hope, Minnesota (the "City") will meet on Monday, September 25, 2017, at or after 7:00 p.m., at the City Hall in New Hope, Minnesota, in part to hold a public hearing concerning (1) the issuance of general obligation bonds (the "Bonds") in an amount not to exceed $25,000,000 to finance various capital improvements, including a new Police and City Hall facility within the City; and (2) the proposal to adopt a capital improvement plan for 2017 through 2021 pursuant to Minnesota Statutes, Section 475.521. All persons interested may appear and be heard at the time and place set forth above. If a petition requesting a vote on the issuance of the Bonds, signed by voters equal to five percent of the votes cast in the City in the last general election, is filed with the City Clerk within 30 days after the public hearing (i.e., by October 25, 2017), the City may issue the Bonds only after obtaining approval of a majority of voters voting on the question at an election. A copy of the plan is available for inspection in the City Clerk's Office, City Hall, 4401 Xylon Avenue North, New Hope, Minnesota 55428. Question or comments may be directed to the City Clerk's Office at 763-531-5117. All interested persons may appear and be heard at the public hearing either orally or in writing, or may file written comments with the City Clerk before the hearing. Dated: September 7, 2017 BY ORDER OF THE CITY COUNCIL OF OF THE CITY OF NEW HOPE, MINNESOTA City Clerk [Submit August 31, 2017; Publish September 7, 2017] L Memo To: Kirk McDonald, City Manager From: Jason Aarsvold and Stacie Kvilvang, Ehlers Date: August 28, 2017 Subject: Calling for a Public Hearing — Capital Improvement Plan Bonds to Finance the Police/City Hall Facility The plan to finance the new Police / City Hall facility involves issuing General Obligation Capital Improvement Plan (CIP) Bonds. As part of the bond issue process, the City will adopt a 5 -year CIP for the bonds, separate from the City's existing CIP. This CIP includes the potential for the City to issue bonds over more than one year for the project to provide maximum flexibility. For the City Council to use this authority, it must follow a specified set of procedures that includes holding a public hearing on the CIP and issuance of the bonds. Notice of such hearing must be published in the official newspaper of the municipality at least 14, but not more than 28 days prior to the date of the public hearing. In addition, the bonds are subject to a so-called "reverse referendum." If a petition signed by voters equal to at least five percent of the votes cast in the City in last general election is filed with the City Clerk within 30 days after the public hearing regarding the bonds, the bonds may not be issued unless approved by the voters (by a majority of those voting on the question). The proposed action at the August 28th City Council meeting is to pass a resolution calling for the required public hearing in accordance with the CIP bond process. Notice will be published on September 7, 2017 and the public hearing will be held on September 25, 2017 at 7:00 p.m. The draft public hearing notice indicates bonds may be issued in an amount up to $25,000,000. This is a not to exceed amount, not the amount that will actually be issued. The higher not to exceed amount provides flexibility if costs are higher than anticipated. As currently planned, the bond issue will be at, or below, $20,000,000. EHLE_RS LEADERS IN PUBLIC FINANCE www,elilers-inc.com Minnesota phone 651-697-8500 3060 Centre Pointe Drive Offices also in Wisconsin and Illinois fax 651-697-8555 Roseville, MN 55113-1122 toll free 800-552-1171 Kirk McDonald Police / City Hall Financing August 28, 2017 Page 2 At the September 25th, 2017 meeting, the City Council holds the Public Hearing on the bonds and on the CIP and adopts a resolution giving preliminary approval for their issuance and approving the CIP by at least a 3/5ths vote of the governing body membership. The full schedule for the bond issue process is attached for review. Please feel free to contact either of us with any questions at 651-697-8500. Pre -Sale Schedule dated July 25, 2017 S -Year City Capital Improvement Plan Bond Issuance City of New Hope, Minnesota The City Council must take the following actions before Bonds can be issued: • City Council directs preparation of a 5 -Year Capital Improvement Plan. • City Council conducts a Public Hearing on issuance of Bonds and Capital Improvement Plan. • City Council approves Bonds and Capital Improvement Plan by at least a 3/5ths vote of the governing body membership. The table below lists the steps in the issuing process: 08/21/2017 City Council work session - Ehlers provides overview of financing plan and alternatives for Police / City Hall Building. 08/28/2017 City Council adopts Resolution calling for Public Hearing on issuance of Bonds and on Capital Improvement Plan. 08/31/2017 Close date to get Notice of Public Hearing on issuance of Bonds and on Capital Improvement Plan to official newspaper for publication. 9/07/2017 Publish Notice of Public Hearing on issuance of Bonds and on Capital Improvement Plan (publication no more than 28 days and no less than 14 days prior to hearing date). Additionally, notice may be posted on the City's official web site, if any. 9/25/2017 7:00 p.m. - City Council holds Public Hearing on Bonds and on Capital Improvement Plan and adopts Resolution giving preliminary approval for their issuance and approving Capital Improvement Plan by at least a 3/5ths vote of the governing body membership. 10/25/2017 Reverse referendum period ends (within 30 days of the public hearing). 11/13/2017 Tentative presale date - City Council rovides for sale of Bonds. 12/11/2017 Tentative bond sale date - City Council accepts offer for Bonds and adopts Resolution-A,ppwving sale of Bonds. 12/28/2017 Tentative closing/receipt of funds. Mr. McDonald asked representatives of Ehlers to review options/costs to issue two $10 million bank -qualified bonds or one $20 million non bank -qualified bonds. He commented that the construction contract will be approximately $15 million, and it may be advantageous to issue the initial bonds to sufficiently fund the entire construction costs. Ms. Stacie Kvilvang and Mr. Jason Aarsvold of Ehlers reviewed bonding scenarios for issuing bank -qualified bonds in 2017 and 2018, non bank -qualified bonds, and a 15 - year option instead of a 20 -year schedule. Ms. Kvilvang stated the spread between interest rates for bank -qualified and non bank -qualified bonds has tightened. She explained the scenario presented during the open house was for two $10 million bank - qualified bonds, which based on 3.17% would equate to $153.72 annually for a $196,000 valued home (or $3,074.60 total). She stated a $20 million non bank -qualified bond at 3.58% would cost $159.84 annually or $6.12 more ($3,196.40 total). Ms. Kvilvang stated if the $20 million non bank -qualified bond issuance was reduced to 15 years (instead of 20), based on a 3.15% interest rate, it would cost the homeowner $190.80 annually or a total of $2,862.75 over 15 years, which is a total of $211.85 less than the two $10 million bank -qualified bond issuance option. Ms. Kvilvang also reported on a scenario of an option with increasing the principal. She recommended the Council consider a 15 -year bond issuance to achieve a lower interest rate. She also noted there would be a savings by paying for one bond issuance instead of two. Council Member Lammle expressed his preference for Option 3 ($20 million non bank - qualified bonds) for a 15 -year term. Council Member London noted the difficulty in determining the cost differences without seeing the 15 -year scenario for the 2017 and 2018 $10 million bank -qualified bonds. It was noted the Council does not need to make a determination on the bonds until a later date. Mr. Aarsvold stated that at the August 28 meeting the Council will be asked to call for a public hearing on the bonds. Council Member London inquired of the funding for the pool. Ms. Kvilvang reported a $10 million bank -qualified bond issuance is still intended for year 2019. Mr. McDonald noted the 2017 bond issuance will not be levied until 2018 tax statements (payable in 2019). Council thanked Ehlers and Wold Architects for their presentations. MASTER CIVIC Mayor Hemken introduced for discussion item 11.3, Discuss Master Civic Center Park CENTER PARK AND and Pool Planning. POOL PLANNING (PROJECT 941 & 995) Ms. Susan Rader, director of parks and recreation, reported on steps that have taken Item 11.3 place since January, including surveys, formation of park and pool committees to City Council Work Session August 21, 2017 Page 4 Request for Action September 25, 2017 Approved by: Kirk McDonald, City Manager Originating Department: City Manager By: Kirk McDonald, City Manager Agenda Section Public Hearing Item Number 7.1 Agenda Title Resolution giving preliminary approval for the issuance of the city's general obligation capital improvement plan bonds (in an amount not to exceed $25,000,000 and adopting the city of New Hope Minnesota Capital Improvement Plan for 2017 through 2021 under Minnesota Statutes, Section 475.521) for the purpose of financing a new police station and city hall facility Requested Action Staff recommends that the City Council approve the attached resolution giving preliminary approval for the issuance of the city's general obligation capital improvement plan bonds (in an amount not to exceed $25,000,000 and adopting the city of New Hope Minnesota Capital Improvement Plan for 2017 through 2021 under Minnesota Statutes, Section 475.521) for the purpose of financing a new police station and city hall facility. The City Council discussed funding options for the new police facility/city hall at the August 21 work session with representatives from Ehlers and the majority of the Council agreed to take the necessary steps to finance the project. At the August 28 council meeting, the Council approved a resolution calling for this public hearing. Representatives from Ehlers will be in attendance to review the resolution with the Council. Policy/Past Practice The city has conducted public hearings in the past regarding the issuance of general obligation capital improvement plan bonds and adopted capital improvement plans, most recently for infrastructure improvements in the Northwood South and Northwood North areas of the city. Background Representatives from Ehlers were present at the August 21 work session to discuss financing options for the new police station/city hall facility and the related schedule; and the City Council approved a resolution at the August 28 council meeting scheduling this public hearing. The purpose of the public hearing is for the city to state its intention to issue general obligation capital improvement plan (CIP) bonds and adopt the required capital improvement plan. These actions are necessary as part of the process to finance the Police and City Hall facility using CIP bonding authority. This CIP includes the potential for the city to issue bonds over more than one year for the project to provide maximum flexibility. This is the most cost effective option available to finance the police and city hall project. For the City Council to use this authority, it must follow a specified set of procedures that includes holding a public hearing on the CIP and issuance of the bonds. The bonds are subject to a so-called "reverse referendum." If a petition signed by voters equal to at least five percent of the votes cast in the city in the last general election is filed with the city clerk within 30 days after the public hearing regarding the bonds, the bonds may not be issued unless approved by the voters (by a majority of those voting on the question). While the new city hall and police facility will be built on the existing pool site, the proposed bonds are being issued to finance construction of the police and city hall facility only, and are not tied to financing the new city I:\RFA\City Manager\2017\Q - 2017 Preliminary Approval for CIP Bond Issuance.docx pool. The city will construct a new pool to replace the existing facility, but the financing for this project will be separate and based on the size, scope and amenities in the new facility, which is currently under discussion. The proposed resolution and CIP are based on a maximum, not to exceed dollar amount of $25,000,000. As currently anticipated, however, the actual cost of the new police and city hall facility will be approximately $18,900,000 financed with a bond in the amount of $19,745,000. The increased authority in the plan provides flexibility and options in the event project costs are higher than anticipated. Based on the current schedule, the City Council will review a presale report outlining the proposed specifics of the actual bond issue at its November 13, 2017 meeting. Following this meeting, Ehlers will work with city staff toward a competitive sale of the city's bonds. Ehlers will accept bids the morning of December 11, 2017 and the City Council would consider awarding the sale of the bonds to the low bidder at its meeting that evening. The City would have funds by December 28, 2017 for the project. Representatives from Ehlers will be present at the City Council meeting to discuss the financing in greater detail. Attachments • Resolution • 9/17/17 Memo from Ehlers • Five-year Capital Improvement Plan • Proposed 2017 CIP Bond Issue (Appendix C) • Bond Schedule (Appendix D) • Notice of Public Hearing (Appendix E) ■ 9/21/15 Task Force Report (Appendix A) • 9/19/16 Task Force Report (Appendix B) City of New Hope Resolution No. 2017 -110 RESOLUTION GIVING PRELIMINARY APPROVAL FOR THE ISSUANCE OF THE CITY'S GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS [IN AN AMOUNT NOT TO EXCEED $25,000,000 AND ADOPTING THE CITY OF NEW HOPE MINNESOTA CAPITAL IMPROVEMENT PLAN FOR 2017 THROUGH 2021 UNDER MINNESOTA STATUTES, SECTION 475.5211 FOR THE PURPOSE OF FINANCING A NEW POLICE DEPARTMENT AND CITY HALL FACILITY WHEREAS, the City Council of the City of New Hope, Minnesota (the "City") proposes to adopt the City of New Hope, Minnesota Capital Improvement Plan (the "Plan") and to issue its general obligation capital improvement plan bonds (the "Bonds") as described in the Plan for the purpose of financing projects described in the Plan, including but not limited to the development of a new police department and City hall facility (the "Project"); and WHEREAS, the City has caused notice of the public hearing on the intention to issue the Bonds and on the proposed adoption of the Plan to be published pursuant to and in accordance with Minnesota Statutes, Section 475.521; and WHEREAS, a public hearing on the intention to issue the Bonds and on the proposed Plan has been held on this date, following published notice of the hearing as required by law; and WHEREAS, in approving the Plan, the City Council considered for each project and for the overall Plan, which considerations in relation to the Project are further described in the City's Citizen Task Force: Space Needs Study dated September 21, 2015 and a further Space Needs Study dated September 19, 2016: 1. The condition of the City's existing infrastructure, including the projected need for repair and replacement; 2. The likely demand for the improvement; 3. The estimated cost of the improvement; 4. The available public resources; 5. The level of overlapping debt in the City; 6. The relative benefits and costs of alternative uses of the funds; 7. Operating costs of the proposed improvements; and 8. Alternatives for providing services more efficiently through shared facilities with other local governmental units; and WHEREAS, the City Council has determined that the issuance of the Bonds is the best way to finance the capital improvements described in the Plan as authorized under Minnesota Statutes, Section 475.521. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of New Hope, Minnesota, as follows: 1. The Plan is hereby in all respects approved. 2. The staff and consultants of the City are hereby authorized to do all other things and take all other actions as may be necessary or appropriate to carry out the Plan in accordance with any applicable laws and regulations. 3. The City gives preliminary approval to issuance of the Bonds in the maximum principal amount of $25,000,000, in one or more series, provided that if a petition requesting a vote on issuance of the Bonds, signed by voters equal to five percent of the votes cast in the last general election, is filed with City Clerk by October 25, 2017, the City may issue the Bonds only after obtaining approval of a majority of voters voting on the question at an election. 4. The City declares its official intent to reimburse itself for the costs of the Plan, including the Project, from the proceeds of the Bonds. The motion for the adoption of the foregoing resolution was made by Council Member Elder and duly seconded by Council Member _,ammle and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: Hemken, Elder, Hoffe. Lamm1_e __ : and the following voted against: London Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 25th day of September, 2017. loa*' ke4� Mayor Attest: City Clerk W —E—!L Memo To: Kirk McDonald — City Manager From: Jason Aarsvold and Stacie Kvilvang - Ehlers Date: 9-17-2017 Subject: Police / City Hall Financing — CIP Bonds At its September 25, 2017 meeting, the City Council will hold a public hearing on its intention to issue general obligation Capital Improvement Plan (CIP) bonds and adopt the required Capital Improvement Plan. These actions are necessary as part of the process to finance the Police and City Hall facility using CIP bonding authority. As discussed previously, this is the most cost effective option available to finance the Police and City Hall project. While the New City Hall and Police facility will be built on the existing pool site, the proposed bonds are being issued to finance construction of the Police and City Hall facility only, and are not tied to financing the new City pool. The City will construct a new pool to replace the existing facility, but the financing for this project will be separate and based on the size, scope, and amenities in the new facility which is currently under discussion. The proposed resolution and CIP are based on a maximum, not to exceed dollar amount of $25,000,000. As currently anticipated, however, the actual cost of the new Police and City Hall facility will be approximately $18,900,000 financed' with a bond in the amount of $19,745,000. The increased authority in the plan provides flexibility and options in the event project costs are higher than anticipated. Based on the current schedule, the City Council will review a Presale Report outlining the proposed specifics of the actual bond issue at its November 13, 2017 meeting. Following this meeting, Ehlers will work with City staff toward a competitive sale of the City's bonds. Ehlers will accept bids the morning of December 11, 2017 and the City Council would consider awarding the sale of the bonds to the low bidder at its meeting that evening. The City would have funds by December 28, 2017 for the project. We will be present at the financing in greater detail. with questions. EHLERS LEADERS IN PUBLIC FINANCE City Council's meeting on September 25, 2017 to discuss the Please do not hesitate to contact either of us at 651-697-8500 www, ehlers--inc. com Minnesota phone 651-697-8500 3060 Centre Pointe Drive Offices also in Wisconsin and Illinois fax 651-697-8555 Roseville, MN 55113-1122 toll free 800-552-1171 2017 through 2021 Five -Year Capital Improvement Plan for the City of New Hope, Minnesota September 25, 2017 Prepared by: Ehlers & Associates, Inc. 3060 Centre Pointe Drive Roseville, MN 55113 EHLERS LEADERS IN PUBLIC FINANCE Table of Contents I. INTRODUCTION...................................................................... 3 II. PURPOSE.............................................................................................4 III. THE CAPITAL IMPROVEMENT PLANNING PROCESS ..............5 IV. PROJECT SUMMARY........................................................................7 V. FINANCING THE CAPITAL IMPROVEMENT PLAN....................I I SPACE NEEDS STUDY REPORT, 9/21/2015 ..............APPENDIX A SPACE NEEDS STUDY REPORT, 9/19/2016 .............. APPENDIX B PROPOSED CIP BOND ISSUES ................................... APPENDIX C PRE -SALE SCHEDULE .................................................APPENDIX D RESOLUTIONS/NOTICE OF PUBLIC HEARING...... APPENDIX E Ehlers & Associates, Inc. Page 2 City of New Hope Five -Year Capital Improvement Plan 2017 through 2021 I. INTRODUCTION In 2003, the Minnesota State Legislature adopted a statute (Section 475.521, referred to herein as the "CIP Act") that allows cities to issue municipal bonds under a capital improvement plan without the usual referendum requirement (except for the so-called "reverse referendum" described below). The CIP Act applies to capital improvements consisting of city halls, public works, and public safety facilities. The 2005 Legislature added towns to the meaning of a municipality and town halls and libraries to the meaning of a capital improvement under the CIP Act. Throughout this plan, the term "capital improvement" refers only to those improvements identified in the CIP Act, as summarized above. Capital expenditures for other public improvements in the City will be financed through other means, and are not governed by this plan. Ehlers & Associates, Inc. Page 3 II. PURPOSE A capital improvement is a major expenditure of municipal funds for the acquisition or betterment to public lands, buildings, or other improvements used as a city hall, town hall, library, public safety, or public works facility, which has a useful life of 5 years or more. For the purposes of the CIP Act, capital improvements do not include light rail transit or related activities, parks, road/bridges, administrative buildings other than city or town hall, or land for those facilities. A Capital Improvement Plan ("CIP") is a document designed to anticipate capital improvement expenditures and schedule them over a five-year period so that they may be purchased in the most efficient and cost effective method possible. A CIP allows the matching of expenditures with anticipated income. As potential expenditures are reviewed, the municipality considers the benefits, costs, alternatives and impact on operating expenditures. The City of New Hope, Minnesota (the "City") believes the capital improvement process is an important element of responsible fiscal management. Major capital expenditures can be anticipated and coordinated so as to minimize potentially adverse financial impacts caused by the timing and magnitude of capital outlays. This coordination of capital expenditures is important to the City in achieving its goals of adequate physical assets and sound fiscal management. In these financially difficult times good planning is essential for the wise use of limited financial resources. The Capital Improvement Plan is designed to be updated on an annual basis. In this manner, it becomes an ongoing fiscal planning tool that continually anticipated future capital expenditures and funding sources. Ehlers & Associates, Inc. Page 4 III. THE CAPITAL IMPROVEMENT PLANNING PROCESS The process begins with analysis of the City's five-year capital improvement needs and funding sources. The City may solicit input from citizens and other governmental units at an early stage, if desired. The City Council then directs staff or consultants to prepare a plan that sets forth the estimated schedule, timing and details of specific capital improvements by year, together with the estimated cost, the need for the improvement, and the sources of revenue for the improvement. The City Council then holds a public hearing on the CIP, with notice published not more than 30 days and not less than seven days for the hearing (except as described below). The Council may either approve the CIP immediately after the hearing, or based on input may make revisions and approve the CIP at a later meeting. If the CIP calls for general obligation bonds to finance certain improvements, the City Council must follow an additional set of procedures. The Council must hold a public hearing regarding issuance of the bonds. Notice of such hearing must be published in the official newspaper of the municipality at least 14, but not more than 28 days prior to the date of the public hearing. In addition, the notice may be posted on the City's official web site. (The public hearings on the CIP and the bonds may be combined into a single hearing, in which case the notice requirements for bonds must be followed.) The Council must approve the sale of CIP bonds by a 3/5ths vote of its membership. However, the bonds are subject to a so-called "reverse referendum:" if a petition signed by voters equal to at least five percent of the votes cast in the City in last general election is filed with the City Clerk within 30 days after the public hearing regarding the bonds, the bonds may not be issued unless approved by the voters (by a majority of those voting on the question). Further, the maximum debt service in any year on all outstanding CIP Bonds is .16% of the estimated market value of property in the city, using the market value for the taxes -payable year in which the bonds are issued. After the CIP has been approved and bonds have been authorized, the City works with its municipal advisor to prepare a bond sale and repayment schedule. Assuming no petition for a referendum is filed, the bonds are sold, and when proceeds from the sale of the bonds (and any other identified Ehlers & Associates, Inc. Page 5 revenue sources) become available, the expenditures for specified capital improvements can be made. In subsequent years, the process is repeated as expenditures are completed and as new needs arise. Capital improvement planning looks five or more years into the future from the date of the CIP. Ehlers & Associates, Inc. Page 6 IV. PROJECT SUMMARY The expenditures to be undertaken with this CIP are limited to those listed below. All other foreseeable capital expenditures within the municipal government will come through other means. The following expenditures have been submitted for inclusion in this CIP: 2017 Expenditures • Construction of a new Police and City Hall Facility 2018 Expenditures • Construction of a new Police and City Hall Facility 2019 Expenditures • None contemplated at this time 2020 Expenditures • None contemplated at this time 2021 Expenditures • None contemplated at this time Ehlers & Associates, Inc. Page 7 The CIP Act requires the City Council to consider eight factors in preparing the CIP: 1. Condition of the City's existing infrastructure, including projected need for repair or replacement. 2. Likely demand for the improvement. 3. Estimated cost of the improvement. 4. Available public resources. 5. Level of overlapping debt in the City. 6. Relative benefits and costs of alternative uses of funds. 7. Operating costs of the proposed improvements. 8. Alternatives for providing services most efficiently through shared facilities with other cities or local governments. The City has considered the eight points as they relate to the New Police / City Hall facility through the issuance of CIP Bonds. The findings are as follows: PROJECTS Conditions of City Infrastructure and Need for the Projects The existing Police and City Hall facility was built in 1969. In 2015, the City hired Wold Architects to complete a space needs analysis and assembled citizen based Space Needs Task Force to evaluate what is necessary in a Police/ City Hall facility to provide service now and into the future. The findings and recommendations are included in the City of New Hope Citizens Task Force: Space Needs Study Report dated September 21, 2015. This report is included in its entirety in Appendix A. Through this analysis, the Task Force and City Council found the existing facility is inadequate to meet the day to day operational needs of the City, which poses a considerable security and safety issue for Police Officers, City Staff, and the Community. In addition, the analysis concluded significant maintenance and improvement would be necessary to keep the building operational. Based on this, The Task Force recommended a new Police and City Hall facility should be built to replace the existing facility. Ehlers & Associates, Inc. Page 8 Demand for Projects The City has a responsibility to deliver services that provide for the safety, health, and welfare of residents and their property. To serve residents and to do their jobs efficiently and safely, City employees need adequate facilities. New Hope's existing Police and City Hall facility is deficient and unable to meet the current and future operational needs. The demand for the new facility is in response to the desire to continue providing a level of service necessary for residents. The Space Needs Task Force and the City Council determined that a newer, modern facility is necessary to meet these needs. In addition, the condition of the existing facility is requiring extensive maintenance and repair costs. It is no longer cost effective to continue putting money into the existing facility. These findings are detailed in the September 12, 2015 Space Needs Report included in Appendix A. Estimated Cost of the Project The estimated cost of the new facility is up to $24,000,000 Availability of Public Resources The City plans to fund the project through the issuance of up to $25,000,000 in General Obligation Bonds. Level of Overlapping Debt Hennepin County $1,718,948,808 ISD No. 281 (Robbinsdale) $ 99,900,976 Metropolitan Council $ 3,102,634,267 Three Rivers Park District $ 996,253,340 City's Share Total of Overlapping Debt 1.1709% $ 898,110,000 $10,515,970 20.1473% $187,100,000 $ 37,695,598 0.6487% $186,185,000 $ 1,207,782 2.0203% $ 62,125,000 $ 1,255,111 $ 50,674,462 Ehlers & Associates, Inc. Page 9 Relative Costs and Benefits of Alternative Uses of the Funds Upon establishing the need for a new Police and City Hall Facility, the City worked with Wold Architects and the Task Force to explore several alternatives for a facility that provides the level of service necessary for residents. These alternatives included different sites for the facility as well as renovation of the existing facility. This analysis of alternatives is detailed in the Final City of New Hope Citizens Task Force: Space Needs Study report dated September 19, 2016. This report is included in its entirety in Appendix B. Operating Costs of the Proposed Improvements The physical dimensions of the new Police and City Hall facility will be larger than the existing facility. Increased energy efficiency throughout the new building, coupled with reduced repair and maintenance expenses, mean the operational costs for the new facility likely be lower in early years, but overall, will be similar to the existing facility. Options for Shared Facilities with Other Cities or Local Government Sharing a City Hall and a Police Station with another community is not an option since residents would have to drive outside of their community to complete any City business or attend meetings and there would be increased drive time and thus increased police response time in providing daily public safety services to residents and businesses. Ehlers & Associates, Inc. Page 10 V. FINANCING THE CAPITAL IMPROVEMENT PLAN The total principal amount of requested expenditures under this Capital Improvement Plan is $25,000,000. This amount represents the maximum principal amount of CIP Bonds that may be issued to finance a new Police and City Facility. Based on current project cost estimates, however, the City currently anticipates issuing $19,745,000 in CIP Bonds for the project. Principal and interest on the CIP Bonds will be paid through a tax levy over the term of the CIP Bonds, further described in Appendix C. At this time, the City anticipates issuing non -Bank Qualified (BQ) bonds in one year due to the small spread in interest rates between BQ and non BQ bonds and the overall interest cost savings over 15 years. However, if prior to the call for the sale of bonds, the spread increases significantly, thus decreasing the overall savings, the Council in its own discretion may determine that it should issue BQ bonds over a two (2) year period. In the financing of the Capital Improvement Plan, two significant statutory limitations apply. 1. Under Chapter 475, with few exceptions, municipalities cannot incur debt in excess of 3% of the assessor's estimated market value for the municipality. In the City, the estimated market value is $1,623,005,900. Therefore, the total amount of outstanding debt cannot exceed $48,690,177. These values are for 2016/17 tax year. As of September 18, 2017, the City has $12,425,000 subject to the legal debt limit (this amount includes the 2010B (equipment portion), 2011A, 2015B, and 2016A Bonds). As such, issuance of the CIP Bonds will be within the overall statutory debt limit for the City. 2. A separate limitation under the CIP Act is that, without referendum, the total amount of principal and interest in any one year on all CIP Bonds issued by the City debt cannot exceed 0.16% of the total estimated market value in the municipality. In the City, that maximum annual debt service amount is $2,596,809 for the 2016/17 tax year ($1,623,005,900 x .0016). The annual principal and interest payments on the CIP Bonds proposed to be issued under this CIP will average approximately $2,214,000. As such, debt service on the CIP Bonds will be within the annual limits under the CIP Act. Ehlers & Associates, Inc. Page 11 Details regarding the proposed terms of the CIP Bonds under this CIP are shown in Appendix C. A schedule of events for approval of the CIP and issuance of the CIP Bonds is shown in Appendix D; and the form of the public hearing notice and resolution approving the CIP are shown in Appendix E. Continuation of the Capital Improvement Plan This Capital Improvement Plan should be reviewed annually by the City Council using the process outlined in this Plan. It should review proposed expenditures, make priority decisions, and seek funding for those expenditures it deems necessary for the City. If deemed appropriate, the Council should prepare an update to this Plan. Ehlers & Associates, Inc. Page 12 APPENDIX C PROPOSED 2017 CIP BOND ISSUE New Hope, Minnesota $25,000,000 General Obligation CIP Bonds, Series 2017A Assumes Current Market Non-BQ AA Rates plus 50bps Sources & Uses Dated 1212812017 I Delivered 1212812017 Sources Of Funds Par Amount of Bonds $25,000,000.00 Total Sources S25,000,000.00 Uses Of Funds Total Underwriter's Discount (0.800%) 2.00.000.00 Costs of Issuance 90.000.00 Deposit to Capitalized Interest (CIF) Fund Deposit to Project Fund Total Uses Ehlers & Associates, Inc. 754,701.92 23,955,298.08 $25,000,000.00 New Hope, Minnesota $25,000,000 General Obligation CIP Bonds, Series 2017A Assumes Current Market Non-BQ AA Rates plus 50bps Debt Service Schedule Date Principal Coupon Interest Total P+I CIF Net New D/S 105% of Total 02/01/2018 02/01/2019 - - 754,701.92 754,701.92 (754,701.92) - 02/01/2020 1,415,000.00 1.650% 691,330.00 2,106,330.00 - 2,106,330.00 2,211,646.50 02/01/2021 1,440,000.00 1.750% 667,982.50 2,107,982.50 - 2,107,982.50 2,213,381,63 02/01/2022 1,465,900.00 1.850% 642,782.50 2,107,782.50 - 2,107,782.50 2,213,17163 02/01/2023 1,495,000.00 2.000% 615,680.00 2,110,680.00 2,110,680.00 2,216,214.00 02/01/2024 1,525,000.00 2.150% 585,780.00 2,110,780.00 - 2,110,780.00 2,216,319.00 02/01/2025 1,555,000.00 2.300% 552,992.50 2,107,992.50 - 2,107,992.50 2,213,392.13 02/01/2026 1,590,000.00 2.500% 517,227.50 2,107,227.50 - 2,107,227.50 2,212,588.88 02/01/2027 1,630,000.00 2.650% 477,477.50 2,107,477.50 - 2,107,477.50 2,212,85138 02/01/2028 1,675,000.00 2.750% 434,282.50 2,109,282.50 - 2,109,282.50 2,214,746.63 02/01/2029 1,720,000.00 3.050% 388,220.00 2,108,220.00 2,108,220.00 2,213,631.00 02/01/2030 1,775,000.00 3,250% 335,760.00 2,110,760.00 - 2,110,760.00 2,216,298.00 02/01/2031 1,830,000.00 3.450% 278,072.50 2,108,072.50 2,108,072.50 2,213,476.13 02/01/2032 1,895,000.00 3.550% 214,937.50 2,109,937.50 2,109,937.50 2,215,434.38 02/01/2033 1,960,000.00 3.650% 147,665.00 2,107,665.00 2,107,665.00 2,213,048.25 02/01/2034 2,030,000.00 3.750% 76,125.00 2,106,125.00 2,106,125.00 2,211,431.25 Total $25,000,000.00 - $7,381,016.92 $32,381,016.92 (754,701.92) $31,626,315.00 $33,207,630.75 Significant Dates Dated 12/28/2017 First Coupon Date 8/01/2018 Yield Statistics Bond Year Dollars $239,371.67 Average Life 9.575 Years Average Coupon 3.0834965% Net Interest Cost (NIC) 3.1670486% True Interest Cost (TIC) 3.1492872% Bond Yield for Arbitrage Purposes 3.0502373% All Inclusive Cost (AIC) 3.1942130% Ehlers & Associates, Inc. APPENDIX D Pre -Sale Schedule dated July 25, 2017 5 -Year City Capital Improvement Plan Bond Issuance City of New Hope, Minnesota The City Council must take the following actions before Bonds can be issued: • City Council directs preparation of a 5 -Year Capital Improvement Plan. • City Council conducts a Public Hearing on issuance of Bonds and Capital Improvement Plan. • City Council approves Bonds and Capital Improvement Plan by at least a 3/5ths vote of the governing body membership. The table below lists the steps in the issuing process: 08/21/2017 City Council work session - Ehlers provides overview of financing plan and Estimated Market Value alternatives for Police / City Hall Building. 08/28/2017 City Council adopts Resolution calling for Public Hearing on issuance of Multiply by .16% Bonds and on Capital Improvement Plan. 08/31/2017 Close date to get Notice of Public Hearing on issuance of Bonds and on Statutory Levy Limit Capital Improvement Plan to official newspaper for publication. 9/07/2017 Publish Notice of Public Hearing on issuance of Bonds and on Capital Less: Annual Levy under CIP Improvement Plan (publication no more than 28 days and no less than 14 days ,used Debt Limit prior to hearing date). Additionally, notice may be posted on the City's Unused Levy Limit official web site, if any. 9/25/2017 7:00 p.m. - City Council holds Public Hearing on Bonds and on Capital Improvement Plan and adopts Resolution giving preliminary approval for their issuance and approving Capital Improvement Plan by at least a 3/5ths vote of the governing body membership. 10/25/2017 Reverse referendum period ends (within 30 days of the public hearing). 11/13/2017 Tentative presale date - City Council provides for sale of Bonds. 12/11/2017 Tentative bond sale date - City Council accepts offer for Bonds and adopts Resolution -Approving sale of Bonds. 12/28/2017 Tentative closing/receipt of funds. lessor's Estimated Market Value 1,623,005,900Assessor's Estimated Market Value 1,623,005,900 Itiply by 3% 0.03 Multiply by .16% 0.0016 tutory Debt Limit 48,690,177 Statutory Levy Limit 2,596,809 �s: Debt Paid Solely from Taxes (12,425,000) Less: Annual Levy under CIP (2,214,000 ,used Debt Limit 36,265,177 Unused Levy Limit 382,809 EHLERS LEAOER5 IN PUBLIC FINANCE Ehlers & Associates, Inc. APPENDIX E EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF NEW HOPE, MINNESOTA HELD: August 28, 2017 Pursuant to due call and notice thereof, a regular meeting of the City Council of City of New Hope, Minnesota, was duly called and held at the City Hall in the City of New Hope, Minnesota on Monday the 28th day of August, 2017 at 7:00 p.m. for the purpose, in part, of calling a public hearing on the intention to issue general obligation capital improvement plan bonds and the proposal to adopt a capital improvement plan therefor. The following members were present: And the following were absent: Member __ adoption: introduced the following resolution and moved its RESOLUTION CALLING PUBLIC HEARING ON THE INTENTION TO ISSUE GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS AND THE PROPOSAL TO ADOPT A CAPITAL IMPROVEMENT PLAN FOR 2017 THROUGH 2021 UNDER MINNESOTA STATUTES, SECTION 475.521 A. WHEREAS, pursuant to Minnesota Statutes, Section 475.521 the City of New Hope, Minnesota (the "City") may issue bonds to finance capital expenditures under its capital improvement plan (the "Plan") without an election provided that, among other things, prior to issuing the bonds the City adopts the Plan after a public hearing thereon and publishes a notice of its intention to issue the bonds and the date and time of a hearing to obtain public comment on the matter; and B. WHEREAS, the City Council will hold a public hearing on its intention to issue general obligation capital improvement plan bonds (the "Bonds") and to adopt the Plan therefor pursuant thereto on September 25, 2017; NOW, THEREFOR, BE IT RESOLVED by the City Council of the City of New Hope, Minnesota, that the City Council hereby calls for a public hearing on its intent to issue the Bonds and to adopt the Plan therefor, such hearing to be held on the date and time set forth in Exhibit A attached hereto. The City Council is hereby directed to cause the notice to be published at least 14 but not more than 28 days before the hearing in the official newspaper of the City or a newspaper of general circulation in the City. The motion for the adoption of the foregoing resolution was duly seconded by member and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted the same: Whereupon said resolution was declared duly passed and adopted. Ehlers & Associates, Inc. STATE OF MINNESOTA COUNTY OF HENNEPIN CITY OF NEW HOPE I, the undersigned, being duly qualified and Clerk of the City of New Hope, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City, on August 28, 2017, duly called and held on the date therein indicated, insofar as such minutes relate to the City Council calling a public hearing on the intension to issue general obligation capital improvement plan bonds and proposal to adopt a capital improvement plan therefor. WITNESS my hand on this day of 20. City Clerk Ehlers & Associates, Inc. EXHIBIT A NOTICE OF PUBLIC HEARING CITY OF NEW HOPE, MINNESOTA 2017-2021 CAPITAL IMPROVEMENT PLAN AND NOTICE OF INTENTION TO ISSUE CAPITAL IMPROVEMENT BONDS NOTICE IS HEREBY GIVEN that the City Council of the City of New Hope, Minnesota (the "City") will meet on Monday, September 25, 2017, at or after 7:00 p.m., at the City Hall in New Hope, Minnesota, in part to hold a public hearing concerning (1) the issuance of general obligation bonds (the "Bonds") in an amount not to exceed $25,000,000 to finance various capital improvements within the City; and (2) the proposal to adopt a capital improvement plan for 2017 through 2021 pursuant to Minnesota Statutes, Section 475.521. All persons interested may appear and be heard at the time and place set forth above. If a petition requesting a vote on the issuance of the Bonds, signed by voters equal to five percent of the votes cast in the City in the last general election, is filed with the City Clerk within 30 days after the public hearing (i.e., by October 25, 2017), the City may issue the Bonds only after obtaining approval of a majority of voters voting on the question at an election. A copy of the plan is available for inspection in the City Clerk's Office, City Hall, 4401 Xylon Avenue North, New Hope, Minnesota 55428. Question or comments may be directed to the City Clerk's Office at 763-531-5117. All interested persons may appear and be heard at the public hearing either orally or in writing, or may file written comments with the City Clerk before the hearing. Dated: September 7, 2017 BY ORDER OF THE CITY COUNCIL OF OF THE CITY OF NEW HOPE, MINNESOTA /s/ City Clerk [Submitted August 31, 2017; Published September 7, 2017] Ehlers & Associates, Inc. APPENDIX A City of New Hope Citizens Task Force: Space Needs Study report dated September 21, 2015 Ehlers & Associates, Inc. CITY OF NEW HOPE CITIZENS TASK FORCE: SPACE NEEDS STUDY City Council Report September 21, 2015 City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 Table of Contents Introduction Committee Members Study Methodology Recommendation 6-14 Cost Worksheet 15 Appendix A - Meeting Minutes 16-27 Appendix B - Program 28-38 Appendix C - Ehlers Information 39-58 Appendix D - Shooting Range 59-61 Appendix E - Facility Analysis 62-67 9/10/2015 3:36:19 PM H:\CI-NewHope\132077 Space Needs Study\Citizens Task Force Report\Citizens Task Force Report.rvt Page 2 City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 INTRODUCTION The New Hope Citizen Task Force is pleased to submit to the New Hope City Council, this recommendation for the development of a new Police Department and City Hall facility. The Task Force wishes to thank the City Council for authorizing the formation of this Task Force, and to City staff for their efforts in providing the Task Force with the information necessary to aide their study and advance the development of their recommendation. Thank you for the consideration of this project recommendation. Roger Landy Citizen Task Force Chairperson 9/14/20153:32:05 PM HACI-NewHope\132077 Space Needs Sludy\Cilizens Task Force ReporWilizens Task Force Report rN Page 3 City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 TASK FORCE Mary Arnold Kim Lewis Greg Bender Rick Riley Teri Burkstrand Todd Schmeltzer Kent Garbers Michelle Slotto Mary Hudson Steve Svendsen Michael Isenberg Bill Wills Roger Landy (Chair) CITY STAFF Kathi Hemken, Mayor Kirk McDonald, City Manager Jerry Beck, Communications Coordinator Tim Fournier, Director of Police Rich Johnson, Director of HR / Admin Valerie Leone, City Clerk Susan Rader, Director of Parks & Recreation Jeff Sargent, Director of Comm, Development WOLD ARCHITECTS Joel Dunning Ben Beery 9/1012015 3:36:19 PM H:\CI-Newfte\132077 Space Needs Study\Cltizens Task Force Report\Citizens Task Force Report rN Page 4 City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 STUDY METHODOLOGY To arrive at the conclusions in this report, extensive meetings and discussions occurred among the Wold team, the Citizen Task Force Committee, and City of New Hope Police Department and City Hall Staff. This effort includes staff interviews, information gathering, a tour of recently constructed police facilities, and a study of any future growth. SPACE NEEDS TASK FORCE MEETING SCHEDULE: Meeting #1 Meeting #2 Meeting #3 Meeting #4 Meeting #5 May 27, 2015 Existing Conditions Introductions Review Process Project Goals/Expectations Video/Powerpoint of facility deficiencies Review programmatic deficiencies Tour planning Tour of New Hope Police Department and City Hall June 16, 2015 Tour(s) Tour of Richfield Municipal Center Virtual Tour: Cottage Grove Public Safety/City Hall Facility Tour discussion July 21, 2015 Options for New Hope Sites - Impact to neighborhood - Inclusion of gymnasium New versus addition Review costs and financing options August 18, 2015 Develop Citizen Recommendation Discuss: Gymnastics, Kitchen, Gun Range Review draft report to City Council September 21, 2015 City Council Presentation 9/10/2015 3:36:20 PM H:\CI-Newfte\132077 Space Needs Study\Citizens Task Force Report\Citizens Task Force Report rN Page 5 City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 TASK FORCE RECOMMENDATION The Citizen Task Force was formed to objectively review space needs and facility options of the current New Hope Police Station and City Hall facility. Facilitated by Wold Architects and Engineers, the Task Force held four meetings over the course of several months to develop project goals, review deficiencies in the current facility, tour recently built police stations in neighboring communities, and study different site options and their associated costs. The Citizen Task Force recommendation is based on the following rationale:. 1. The existing facility needs a lot of maintenance. (See Appendix E) 2. Renovation will not accomplish all goals/needs. 3. Police department facilities are inadequate which pose a considerable security and safety issue for Police Officers, City Staff, and the Community. 4. A new building would allow for more flexibility for future uses, and 5. Interest rates are currently very favorable. Based on the reasons above, the Task Force recommends the following: 1. A new Police Station and City Hall facility should be built to replace the existing facility. 2. The city park adjacent to the pool and fire station appears to be the ideal site. 3. With adjacent new developments and streetscape projects, this is an ideal project to take part in the revitalization of that area. In addition, the Task Force was asked to consider the options of adding a gymnastics facility and an expanded serving kitchen, The Task Force recommendation is as follows: Gymnastics Facility: After studying this option, the group took a ballot vote with the results being two (2) members in favor and eleven (11) members against. In general, the reasoning was that a gymnastics facility is not a harmonious use with the Police Department/City Hall facility. Because the majority were not in favor, this option is not recommended. However, the group recommends that a task force be formed to study overall city park and recreation facilities. There was a lot of discussion around the need for a community center where a gymnastics facility would be an appropriate component. 2. Expanded Serving Kitchen: The group did not recommend this option as the smaller serving kitchen in the program could provide for the needs of the facility. 9/10/2015 3:36:20 PM H:\CI-NewHope\132077 Space Needs Study\Cilizens Task Force Reporl\Citizens Task Force Reporl rN Page 6 City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 TASK FORCE RECOMMENDATION (cont.) Finally, the Task Force discussed adding a shooting range to the project in order to better train police officers. The Task Force recommendation is as follows: The group could not reach concensus on this topic and recommend that the City Council continue to study the financial impacts of adding a shooting range. Ballot results were six (6) members in favor and seven (7) members opposed. The group members in favor felt that it was important that all police officers had access to a shooting range to continually improve their skills. The group members opposed felt that the current lease with Maple Grove is adequate and did not want to see the addition of a shooting range potentially challenge the viability of the project moving forward. Ultimately, the group concluded that if the Council is comfortable with the financial impacts to the project, a shooting range would be a justifiable amenity. The Citizen Task Force did not review actual site and building layouts, as this is a future step in the process. 9/10/2015 3:36:20 PM H:\CI-NewHope\132077 Space Needs Sludy\Citizens Task Force Reporl\Cilizens Task Force Reporl rN Page 7 City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 OPTIONS ANALYSIS Three conceptual building stacking diagrams — two of new buildings and one addition/remodeling — were reviewed based upon meeting the consensus space needs and the functional adjacencies arrived upon in earlier stages of the study. Each of these options were demonstrated being developed on two separate sites.: The site of the existing building. (not recommended) The site at the west end of the City Hall / Pool parking lot. (recommended) Estimated construction costs, total project costs, advantages and disadvantages were developed for each of the options, A summary of the recommended concepts follows. 9/10/2015 3:36:20 PM H:\CI-NewHope\132077 Space Needs S1udy\Citizens Task Force Reporl\Cilizens Task Force Report rv[ Page 8 City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 SITE PLAN OPTION WITH TUCK UNDER GARAGE r ... „ POSSIBLE TRAIL DEVELOPMENT f -------- IiELf3CATD r — — '� T RELOCATED RINK? r PLAY i r k %GROUNL7? EXISTING ► THEATER? / ►► POSSIBLE REDEVELOPM%T ^+7t ICI I CITY HALL c LKATE FA J PARKING (50) i LOBBY — PUBLIC ENTRY EXISTING LL , PARKING (133) I \ s!L k, 9/10/2015 3:36:21 PM H:\CI-NewHope\132077 Space Needs Study\Cilizens Task Force Report\Citizens Task Force Reporl rN Page 9 POTENTIAL BUILDING DIAGRAM - TUCK UNDER GARAGE LOBBY POLICE -1.100 PUBLIC SPACES 784 sf -1.200 ADMINISTRATION 2,617 sf -1.300 PATROL 3,847 sf -1.400 INVESTIGATIONS 1,456 sf -1.500 HOLDING 2,184 sf -1.600 EVIDENCE 3,332 sf -1.700 SUPPORT SPACES 5,654 sf 19,874 sf x 1.2 23,849 sf LOBBY/ CONF/ CHAMBERS - 2.100 PUBLIC SPACE 6,804 sf - 2.600 SHARED SPACE 1,527 sf 8,331 sf x 1.2 9,997 sf CITY HALL - 2.200 CITY MANAGER 1,875 sf - 2.300 FINANCE/IT/HR 2,531 sf - 2.400 COMM. DEVELOPMENT 1,898 sf - 2.500 PARKS AND REC 2,311 sf 8,615 sf x 1.2 10,338 sf GARAGE - 3.100 POLICE GARAGE 11,180 sf - 3.200 CITY HALL GARAGE 900 sf -1.800 GARAGE SUPPORT 520 x 1.2 sf 12,704 sf City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 LEVEL 2 LEVEL 1 LBBY ft*, ITV WALI*- 9/10/2015 3:36:22 PM H:\CI-NewHope\132077 Space Needs Sludy\Cilizens Task Force Report\Citizens Task Force Report M Page 10 LEVEL 2 44,184 SF LEVEL 1 12,704 SF City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 TUCK UNDER GARAGE MASSING 9/10/2015 3:36:22 PM H:\CI-Newfte\132077 Space Needs Sludy\Citizens Task Farce Report\Citizens Task Farce Repod.m Page 11 City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 SITE PLAN OPTION WITH TWO LEVEL POLICE ' A, — 'i CITY HALLREL ED fi— THEA PARKING(50) .TER? ` fLCCATm PUBLIC t PLAY ENTRY r • ° �''f' ' ; r +GROUNI]? 1 00, 14. �. �` � ,tea: _ •.y�. � � • � - 9/10/2015 3:36:23 PM H:\CI-NewHope\132077 Space Needs Study\Citizens Task Force ReportUtizens Task Force Report ry Page 12 City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 POTENTIAL BUILDING DIAGRAM - TWO LEVEL POLICE HAL LOBBY POLICE POLICE's POLICE -1,100 PUBLIC SPACES 784 sf -1.200 ADMINISTRATION 2,617 sf -1.300 PATROL 3,847 sf -1.400 INVESTIGATIONS 1.456 sf 8,704 sf x 1.2 GARAGE 10,445 sf LOBBY/ CONF/ CHAMBERS - 2.100 PUBLIC SPACE 6,804 sf - 2.600 SHARED SPACE 1.527 sf 8,331 sf x 1.2 9,997 sf CITY HALL - 2.200 CITY MANAGER 1,875 sf - 2.300 FINANCE/IT/HR 2,531 sf - 2.400 COMM. DEVELOPMENT 1,898 sf - 2.500 PARKS AND REC 2.311 sf 8,615 sf x 1.2 10,338 sf POLICE -1.500 HOLDING 2,184 sf -1.600 EVIDENCE 3,332 sf -1.700 SUPPORT SPACES 5.654 sf 11,170 sf x 1.2 13,404 sf GARAGE - 3.100 POLICE GARAGE 11,180 sf - 3.200 CITY HALL GARAGE 900 sf -1.800 GARAGE SUPPORT 520 x 1.2 sf 12,704 sf •� 00 00 �` POLICE LOBBY CITY HALL �s •'+%%`y40+'I 9/10%2015 3:36:24 PM H:\CI-Newfte\132077 Space Needs Study\Cilizens Task Force Repod\Cilizens Task Force Report.M Page 13 LEVEL 2 30,781 SF LEVEL 1 26,108 SF City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 TWO LEVEL POLICE MASSING 9/10/20153:36:24 PM H:\CI-NewHope\132077 Space Needs Sludy>\Citizens Task Force Reporl\Citizens Task Force Report rvt Page 14 City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 COST WORKSHEET BASE PROJECT PARK SITE NEW ADDITIONS 57,000 SF x $220 SF = $12,540,000 REMODEL AREA 0 SF x $80 SF = $0 DEMOLITION $150,000 SITE DEVELOPMENT* 50 Stalls x $4,000/Stall = $200,000 EST. CONSTRUCTION COST $12,890,000 EST. PROJECT COST $12,890,000 x .35 = $4,512,000 TOTAL PROJECT COST $17,402,000 ACTUAL SITE PLAN MAY REQUIRE RE -BUILDING OF SOME PARK AMENITIES THAT ARE DISPLACED BY THE NEW BUILDING.THESE COSTS ARE NOT INCLUDED IN SITE DEVELOPMENT. 9/10/2015 3:36:24 PM H:\CI-NewHope\132077 Space Needs Sludy\Citizens Task Force Report\Citizens Task Force Reporl rvt Page 15 City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 APPENDIX A - Meeting Minutes 9/10/2015 3:36:24 PM H:\CI-NewHope\132077 Space Needs SlAffilizens Task Force Report\Citizens Task Force Report M Page 16 architects engineers www.woldae.com 305 Saint Peter Street Saint Paul, MN 55102 tel 651 227 7773 fax 651 223 5646 mail@woldae.com Minnesota Illinois Michigan Colorado Iowa To: Attendees From: Ben Beery Date: June 4, 2015 Comm. No: 9999 Subject: City of New Hope Space Needs Task Force Meeting 41 May 27, 2015 Meeting Minutes Attendees: Task Force Mary Arnold Greg Bender Teri Burkstrand Kent Garbers Mary Hudson Michael Isenberg Roger Landy Kim Lewis Rick Riley Todd Schmeltzer Michelle Slatto Steve Svendsen Bill Wills City Staff Kathi Hemken, Mayor Kirk McDonald, City Manager Jerry Beck, Communications Coordinator Tim Fournier, Police Chief Rich Johnson, Director of HR/Admin Valerie Leone, City Clerk Susan Rader, Director of Parks and Recreation Jeff Sargent, Director of Community Development Wold ArclMec ss and Enc ink vers Joel Dunning Ben Beery memorandum marnoldmn@yahoo.com gjbender1950@gmaii.com ttpburk@yahoo.com kentgarbers@yahoo.com mnhudson@gmail.com misenbergl3@gmail.com rjlandy@aol.com jnklewis@msn.com rrileygirls4@comcast.net told@setdesigns.com michelle.westberg@comcast.net svendsen@q.com wjw9416@msn.com khemken@ci.new-hope.mn.us kmcdonald@ci.new-hope.mn.us jbeck@ci.new-hope.mn.us tfournier@ci.new-hope.mn.us rjohnson@ci.new-hope.mn.us vleone@ci.new-hope.mn.us srader@ci.new-hope.mn.us jsargent@ci.new-hope.mn.us jdunning@woldae.com bbeery@woldae.com Discussion Topics: A. Introductions were made. B. Kirk McDonald, City Manager, distributed a document titled `Public Safety/City Hall Facility Space Needs Analysis History.' C. Highlights of the document are as follows: 1. January 2013 — City Council discusses a conducting a space needs analysis as part of the City Center Redevelopment and the possibility of a joint facility with District 281. 2. August 2013 — Wold Architects presents an update to City Council, The update included the results of meetings with City Staff on current and future operations as well as deficiencies with the current building. designers and researchers for public environments City of New Hope Space Needs Task Force Meeting #1 May 27, 2015 Meeting Minutes Page Two a r c h i t e c t s 3. January 2014 — Progress report presented to City Council. Three site concepts were presented: Existing City engineers Hall Building Site, Civic Center Park Area Site and City Center Site. www.woldae.com 4. February 2014 — City Council agrees that Phase 1 of the City Center redevelopment should not include a new city facility. In addition, a joint meeting with District 281 should occur to gauge their interest in a joint facility. 5. April 2014 — Wold presents an updated to the City Council. Three sites were discussed: Existing City Hall Site, Civic Center Park Site and a District 281 site (near bus garage) for a joint facility, 6. February 2015 — After study was completed on a joint facility, both District 281 and the City mutually agreed that the concept of a joint facility should no longer be pursued, City Council asked City Staff to form a citizen/stakeholder task force to further study a new city facility. The City Council noted the following items regarding the task force: a. Focus should be on the need for a new Police Facility. b. The group should determine whether the facility should include a gymnastics space, c. The impact to the City Park should be discussed. d, The task force should be led by Wald Architects, D. Wold Architects and Engineers explained the process the task force will go through: 1. Meeting 1: Identify the Need 2. Meeting 2: Building Tours/Build a Common Language of Modern Police Facilities 3, Meeting 3: Options for New Hope; Review sites and cost estimates 4. Meeting 4: Review a draft report to City Council. E. Wold Architects and Engineers, in conjunction with the City Staff, presented a power point of building deficiencies. F. The group discussed the power point: 1. The group would like a digital copy of the power point. (Jerry Beck to distribute, after editing content related to safety with Chief Fournier), 2. One group member stated that they were horrified by some of the conditions. 3. The question was asked, has Xcel Energy conducted an Energy Audit? The answer was that several years ago they did. The City will find the report and distribute its conclusions. 4. Wold noted that the basic upgrades that are needed in the existing building for maintenance would total approximately $1.5 million dollars. This would only address the maintenance aspects but not the space needs. 5. One member of the group stated that a Cost/Benefit analysis of new vs. existing would be useful. 6, The group asked if there is potential in a new facility to have revenue generating programs? The answer is yes, although this concept has not been completely explored. Gymnastics, Kitchenette, Meeting rooms all have the potential to have rental fees attached to them. 7. One group member asked if the dance program could use the proposed gymnastics space. The answer was no. Gymnastics needs a dedicated space because of the difficulty of setting up and tearing down equipment. 8. The group would like to see a cost analysis of gymnastics program. For example, what would be the cost to build new vs. renting vs. potential revenue etc. Susan Rader will work on gathering this information. 9. The group asked if there is a potential need to add additional staff? a. Police: Likely to add 5 to 10 officers/staff in the future. However it was noted that the police station does not have the space for current staff let alone future staff. b. City: Likely stable in staffing as population is fairly stable. 10. The question was asked: Does City Hall need to be attached to the Police Station? a. The group agreed that it needs to be studied. b. It is partly about culture and past experience. c. The Police Chief routinely meets with City Staff, d. Current location of the police station is ideal in terms of location within the City. Minnesota 11. The group toured the existing Police Station and City Hall facility, Illinois Michigan Colorado Iowa designers and researchers for public environments architects engineers www.woldae.com Minnesota Illinois Michigan Colorado Iowa City of New Hope Space Needs Task Force Meeting #1 May 27, 2015 Meeting Minutes Page Three 12. After reconvening from the tour, the group discussed programmatic deficiencies. Wold presented some of the missing or vastly undersized spaces from the existing facility. This information was gathered with input from City staff. 13. Some of the spaces highlighted were: a. Police: 1) Lobby/Interview Room 2) Community Room/Emergency Operations Center 3) Future Staff Workstations (Clerical, IT, Reserve Officer) 4) Copy/Supply/Workroom 5) Sergeants Shared Area 6) Roll Call Area 7) CSO/Reserve Storage 8) Soft Interview Room 9) Case Management/Conference Room 10) Juvenile Holding Cell 11) Booking/Intox 12) Evidence Entry/Process Lab 13) Evidence Storage 14) Vault Storage 15) Evidence Garage 16) Armory 17) Ammunition Room 18) Fitness Room/ Defensive Tactics Room 19) Break Room 20) Parking Garage b. City Hall: 1) Public/After Hours Conference/ Training 2) Mayor/Council Workspace 3) Cash Handling/ Safe room 4) I.T. Storage/ Workstation 5) Loading Dock 6) Staff Toilets 7) Community Development Parking Garage 14. The group stated that the Police and City Staff have done a good job working within the existing space. 15. However, based on the building deficiencies and programmatic deficiencies, they agree that there is a facility need for a Public Safety/City Hall project. 16. Tours were discussed: a. The next meeting, on June 16, 2015 will be a building tour. The group will meet at New Hope City Hall and travel at 5:15 p.m., via bus, to Richfield Municipal Center. Valerie Leone will send out more details as the date approaches, Next Meetings: June 16, 2015 (Tours) — 5:15 p.m. to 7:30 p.m. July 21, 2015 — 5:30 p.m. to 7:30 p.m. August 18, 2015 - 5:30 p.m, to 7:30 p.m. September 21, 2015 (City Council) — 6:30 p.m. cc: Mike Cox, Wold M H/Promo/C I_NewH o pe/min/5, 27,15 designers and researchers for public environments memorandum POW To: Attendees a r c h i t e c t s From: Ben Beery engineers Date: July 14, 2015 www.woldae.com Michael Isenberg misenbergl3@gmail.com Roger Landy Comm. No: 9999 305 Saint Peter Street Saint Paul, MN 55102 Subject: City of New Hope Space Needs Task Force Todd Schmeltzer told@setdesigns.com June 16, 2015 Tour tel 651 227 7773 fax 651 223 5646 mail@woldae com Minnesota Illinois Michigan Colorado Iowa Attendees: Citizen Task Force Mary Arnold marnoldmn@yahoo.com Greg Bender gjbender1950@gmail.com Teri Burkstrand ttpburk@yahoo.com Kent Garbers kentgarbers@yahoo.com Mary Hudson mnhudson@gmail.com Michael Isenberg misenbergl3@gmail.com Roger Landy rjlandy@aol.com Kim Lewis jnklewis@msn.com Rick Riley rrileygirls4@comcast.net Todd Schmeltzer told@setdesigns.com Michelle Slatto michelle,westberg@comcast.net Steve Svendsen svendsen@q.com Bill Wills wjw9416@msn.com City of New Hope Kathi Hemken, Mayor khemken@ci.new-hope.mn.us Kirk McDonald, City Manager kmcdonald@ci.new-hope.mn.us Jerry Beck, Communications Coordinator jbeck@ci.new-hope.mn.us Tim Fournier, Police Chief tfournier@ci.new-hope.mn.us Rich Johnson, Director of HR/Admin riohnson@ci.new-hope.mn.us Valerie Leone, City Clerk vleone@ci.new-hope.mn.us Susan Rader, Director of Parks and Recreation srader@ci.new-hope.mn.us Jeff Sargent, Director of Community Development jsargent@ci.new-hope.mn.us Facilitators Joel Dunning, Wold Architects and Engineers jdunning@woldae.com Ben Beery, Wold Architects and Engineers bbeery@woldae.com The group met at the New Hope City Hall and boarded a bus to tour City of Richfield Municipal Center. Discussion Topics: A. Prior to the walking tour, a virtual tour of the City of Cottage Grove Public Safety Facility was given by Wold. 1. The facility was opened in 2013, 2. Overall organization has police and city hall functions on either side of the building with core space down the middle. Public meeting rooms are separated from the police and city hall functions. 3. It was noted that this was built out to accommodate future growth. 4. It was noted that the site was selected because it is close to the middle of the city. designers and researchers for public environments architects engineers www.woldae.com Minnesota Illinois Michigan Colorado Iowa City of New Hope Space Needs Task Force June 16, 2015 Tour Page Two Overall square footage is similar to the City of New Hope's space needs, B. Prior to the City of Richfield tour, the group asked a few questions regarding the facility : 1. What was the overall cost of the project? Answer: $18 million construction. It was noted that total project cost was about 30% higher than that. 2. When did the facility open? Answer: 2011 3. It was noted that the facility is nestled within a rebuilt city park. Although the park was heavily modified due to construction, overall the results have been favored by the public. 4, it was noted that overall construction phasing was complicated as the new building was built around the existing building that remained in operation during construction. 5. It was noted that there is also a fire station in the facility however it will not be toured as New Hope is not planning a new fire station. C. The group toured City of Richfield Municipal Center: 1. Comments on Police Facility Tour: a. Panic buttons were noted at the entry vestibule. b. Soft interviews rooms were noted at the entry. c, It was noted that the entry to the Police station is secure and could be utilized 24 hours a day. d. It was asked if ground level glazing was a concern? Answer: Generally this is not a concern. Blinds are used when necessary but the cost of bullet resistance glass is prohibitive. e, The tile wainscot was noted as a good idea because it protects walls from damage due to the officer's gun belt. f. It was noted that the roll call/training room was a nice space that the City of New Hope does not really have. g. The group noticed a sizable difference in the locker rooms from that of City of New Hope. Overall, the lockers were much larger and properly sized for the officer's equipment. h. There was a lot of discussion around a gun range. City of Richfield currently has a gun range and the City of New Hope is not planning one. The group asked if it is needed? The group agreed to further discuss this at a future meeting. It was noted that ammo storage and ballistics room is planned in the space needs for New Hope. I. On the investigations floor, it was asked if the open conference room worked as planned? Or would a closed off conference room be better? Answer: Because the floor can be secured, the open conference space works well for Richfield during investigations. 2. Comments on the City Hall Tour: a. It was noted that there seems to be adequate storage and work space for city staff. b. The use of natural light is ideal however some of the mechanisms to bounce day light into the space seem difficult to clean/maintain. c. Work out facility seemed adequate however it was noted it was not open to the public. d. It was asked if Motor Vehicle Licensing department was planned for New Hope? Answer: No. e. The group liked the Council Chambers and took note of the back access point and Council work space. f. Overall, the group liked the various meeting and training rooms including the catering kitchen, Next Meeting: July 21, 2015 at 5:30 pm cc: Mike Cox, Wold MC/promo/I0_281/mins/6,16,15 tour designers and researchers for public environments architects engineers www.woldae.com 332 Minnesota Street Suite WTwo Thousand Saint Paul, MN 55101 tel 651 227 7773 fax 651 223 5646 mail@woldae.com Minnesota Illinois Michigan Colorado Iowa memorandum To: Kirk McDonald From: Joel DunningJLO Date: August 5, 2015 Comm. No: 132077 Subject: City of New Hope Roger Landy Police Station / City Hall Needs Study Kim Lewis July 21, 2015 Community Task Force Meeting #3 Minutes Attendees: Mary Arnold marnold@yahoo.com Greg Bender gjbender1950@gmail.com Teri Burkstrand ttpburk@yahoo.com Kent Garbers kentgarbers@yahoo.com Michael Isenberg misenbergl3@gmail.com Roger Landy rjlandy@aol.com Kim Lewis jnklewis@msn.com Todd Schmeltzer told@setdesigns.com Michelle Slatto michell.westberg@comcast.net Steve Svendsen svendsen@q.com Bill Wills wjw9416@msn.com Kathi Hemken, Mayor khemken@ci.new-hope.mn.us Kirk McDonald, City Manager kmcdonald@ci.new-hope.mn.us Jerry Beck, Communications Coordinator jbeck@ci.new-hope.mn.us Tim Fournier, Police Chief tfournier@ci.new-hope.mn.us Rich Johnson, Director of HR/Admin rjohnson@ci.new-hope.mn.us Valerie Leone, City Clerk vleone@ci.new-hope.mn.us Jeff Sargent, Director of Community Development jsargent@ci.new-hope.mn.us Joel Dunning, Wold Architects and Engineers jdunning@woldae.com Absentees: Mary Hudson mnhudson@gmail.com Rick Riley rrileygirls4@comcast.net Discussion TppLm. A. Review of Facility Tour of Richfield 1. Council Chambers seemed small. 2. Wear and tear on chairs from gun belts made sense and was a detail that be given attention. 3. Light shelves were an annoyance that were difficult to clean and not wanted by staff. 4. Roger asked what Wold learned from the project? 5. It was asked, "What was the highest desire by the chief for a new police station?" Chief Fournier responded that giving each patrol officer their own workspace, even if shared on shifts, was his desire to make each officer feel like they have a home and belong there. B. Review of the Space Program 1. Wold distributed and reviewed the space program of needs that had been developed with input from city department staff, vetted by a committee of department heads and presented to council. designers and researchers for public environments architects engineers www.woldae.com Minnesota Illinois Michigan Colorado Iowa City of New Hope Police Station / City Hall Needs Study July 21, 2015 Community Task Force Meeting #3 Minutes Page Two 2. It was inquired if the concept of not having any offices was considered. Wold responded that we often push our clients to move towards the idea of working in an open collaborative environment with available private conference spaces to check out. But there are often employees who cannot perform their roles without privacy/confidentiality and it doesn't make sense in those cases to provide an open office workstation and a dedicated conference room to the same person — a traditional office just makes more sense. C. Other Spaces Considered 1. Gymnastics Gym a. An option was explored which would replace the gymnastics facility (2,800sf) that the city currently leases at Sandburg MS with a 4,OOOsf expansion of the City Hall program at a project cost of roughly $1,000,000. b. Susan Rader, Parks Director, presented data about the program's financials, participation levels and lease to the Task Force. Susan equated the gymnastics program to the dance program — where private clubs exist, but Parks & Rec can offer a more approachable alternative for New Hope families. c. Included was information that ISD#281 just approved a facilities master plan which forecasts increasing the usage of Sandburg, leaving the city without a space for their gymnastics program. d. The Task Force stated that creation of a gymnastics facility was ultimately more about whether that presence of that program improved the quality of life in New Hope than about money. 2. Expanded Kitchen a. Wold explained that the base program included a small kitchenette space of 120sf. This option increases the space to by adding another 450sf at a cost of $134,000 for a 570sf kitchen that could be utilized by the community for more flexibility when renting out meeting rooms.Gun Range b. The New Hope Police Department does not currently have a firing range, but was an original participant of Maple Grove's shooting range, thus securing priority and a stable rent cost for officer training. Chief Fournier stated that the lease costs at Maple Grove are less than maintenance of their old shooting range was, c. A 6 -lane range was estimated to add between $500,000 and $750,000 to the project. d. Training for officers is negotiated into union contracts and scheduled months in advance to include half of the force each time. Use of force and other training sessions all occur in one day at Maple Grove. D. Project Costs 1. Wold presented that a facility with a remodeling of the existing facility for City Hall and an addition for a new Police Station was estimated with a project cost of $17,314,000 (including gymnastics and expanded kitchen spaces). 2. Wold presented that a new Police Station/City Hall facility built on the park's site was estimated with a project cost of $18,616,000 (including gymnastics and expanded kitchen spaces). 3. Both resulting buildings would be like new and negligibly different in maintenance and operational costs. 4. The rational for the minimal difference in cost was explained as due to the maintenance/infrastructure needs that were proposed to be addressed to make the remodeled building like new and the fact that all that would be save would be the structure of the existing building. 5. The advantages of a new building were identified as: a. More freedom to define ceiling heights and structural layouts to meet the functional needs of the space better than would be allowed in a remodeling. b. A building addition for police would put the least public function in the geographic center of the park, as opposed to the putting the more community oriented spaces towards the park. c. The move costs and disruption to staff and the public receiving services would be minimized by building new. E. Financial Models 1. Jason Aarsvold, Ehlers & Associates, presented the options and impacts for financing the proposed projects. designers and researchers for public environments City of New Hope Police Station/ City Hall Needs Study July 21, 2015 Community Task Force Meeting #3 Minutes Page Three F-- 2. Revenue Bonds could be issued through the city's Economic Development Authority (EDA) without a public a r c h i t e c t s hearing or the recourse of a reverse referendum, but at a higher cost to the city's taxpayers. engineers 3. General Obligation Bonds could be issued as part of a Capital Improvement Program approved by the council. www.woldae.com These would have the lowest interest rate and would not affect the city's AA rating, but require a public hearing to approve the sale of the bonds and are subject to a reverse referendum. 4. Sales of G.O. Bonds are most competitive when bundled with other offerings, but sales must be under $10 million annually to be eligible to maintain bank qualification. To achieve this, Ehlers suggests issuing bonds in two successive years to raise enough funds for the proposed project but remain under the cap set for bank qualification. 5. Charts of property tax impacts for the median home value and other examples were distributed to the Task Force. Ehlers was requested to provide commercial property tax examples as well. 6. All funding for this project would need to come from bond sales. There are no city funds in savings or reserves available for use in the project. F. Conclusion 1. The group elected Roger Landys as chair of the group. 2. Roger called for a voice vote of whether the Task Force should recommend a new building vs an addition/remodeling. The group unanimously chose to recommend a new building. 3. Roger called for a voice vote of whether to include the expanded kitchen. The group unanimously chose to recommend an expanded kitchen. 4. Roger called for a voice vote of whether to include a gymnastics gym in the project. The group unanimously chose to recommend including this space. 5. The group asked for more data regarding a shooting range, including concept layouts and costs. Wold will provide this information to the group prior to the next Task Force Meeting. cc: Stacy Kvilvang, Ehlers & Associates Ben Beery, Wold Mallory Dillon, Wold AK/CltyofNewfte/132077/mins/7,21,15 Minnesota Illinois Michigan Colorado Iowa designers and researchers for public environments memorandum 0 To: Attendees From: Ben Beery wwwmOlrlae coin i" alccal Sxk- W Iwo 141 le! -a0 1(i-') Date: September 8, 2015 Comm. No: 9999 Subject: City of New Hope Police Station/City Hall Needs Study August 18, 2015 Community Task Force Meeting #4 Minutes Attendees; Mary Arnold marnold@yahoo,com Greg Bender gjbender1950@gmail.com Teri Burkstrand ttpburk@yahoo.com Kent Garbers kentgarbers@yahoo,com Michael Isenberg misenbergl3@gmail,com Roger Landy rjlandy@aol.com Kim Lewis jnklewis@msn.com Todd Schmeltzer told@setdesigns,com Michelle Slotto michell.westberg@comcast.net Steve Svendsen svendsen@q.com Bill Wills wjw9416@msn,com Mary Hudson mnhudson@gmail.com Rick Riley rrileygirls4@comcast.net Kathi Hemken, Mayor khemken@ci.new-hope,mn•us Kirk McDonald, City Manager kmcdonald@ci.new-hope.mn.us Jerry Beck, Communications Coordinator jbeck@ci,new-hope.mn.us Tim Fournier, Police Chief tfournier@ci•new-hope.mn.us Rich Johnson, Director of HR/Admin rjohnson@ci,new-hope.mn•us Valerie Leone, City Clerk vleone@ci.new-hope.mn,us Jeff Sargent, Director of Community Development jsargent@ci.new-hope•mn.us Jason Aarsvold, Ehlers jaarsvold@ehlers-inc,com Joel Dunning, Wold Architects and Engineers jdunning@woldae.com Ben Beery, Wold Architects and Engineers bbeery@woldae.com Absentees Susan Rader, Parks and Recreation srader@cl.new-hope.mn,us Discussion Topics: A. Confirm recommendations: 1. The group unanimously confirmed their recommendation that a new police/city hall facility should be built in lieu of renovating the existing facility. B, Shooting range: 1. Wold presented some information on gun range costs and plans. 2. Is there potential for Return on Investment with this? a. Answer: This has not been studied in depth yet. Chief Fournier has had some discussion with two neighboring cities that are interested. However, their rental fees would likely only offset maintenance fees. designers and researchers for public environments City of New Hope Imp Police Station/City Hall Needs Study August 18, 2015 Community Task Force Meeting #4 Minutes Page Two WV0 w. woi d a exon) 3. What are the ball park maintenance costs? What are potential ball park rental costs? 4. Costs data from Range Systems was presented. a, Maintenance costs for an old range: $15,000/year but that was an old system, It could be lowered with new systems ($5,000 ball park). C. Discussion on shooting range: 1, One group member stated that from a financial standpoint, it makes sense. 2. Another group member stated that it seems like a luxury, not a must -have, There is a location nearby, and it does not cost the City a lot of money. 3. Would officers go above and beyond their required training to improve their skills if the shooting range was onsite? a. Answer: Yes — Currently, New Hope police officers have lost the ability to do this. b. However, a large range (like Maple Grove) allows for the officers to do more scheduled training. 4. It was offered that it is sometimes nice to go offsite to do training (encourage social interaction). 5, Is a five lane even a possibility? Answer: No, not really. Seven lane would be minimum, ten lane would be preferred, 6. There is a potential for revenue to pay for maintenance. However, the more use, the more you need to replace, 7. Is there a difference in cost between above ground and below ground range? a. Answer: No significant difference in cost. 8. It was noted that the $22,000 annual rental cost that is paid now could be used for maintenance. That said, it would take 70 years to pay off the five lane range. How long does a range/building last? a. Building: 50 years (longer with maintenance). b. Range: Old range lasted about 20 years. 9, Is it a luxury item? a. Maybe not: the officers are required to do training, 10. Can the old range be enlarged? a. No, not without affecting the fire station. 11. It is not always a financial decision. Our police force should have top facilities and the opportunity to improve skills. 12. It would be a benefit to all tax payers to have highly trained police officers. D. Recommendation: 1. There is not enough information to make a recommendation. 2. The group stated that our recommendation is not about money/financial impact — the City Council should study this. Our recommendation is about if the space is important to include? 3. The group took a ballot vote. Results: Yes — (6) six, No — (7) seven. E. Gymnastics gym: 1. Discussion: a, Existing space is small today. b. Do not have ability to grow/expand/enhance program. c, People are leaving the program because of facility. d. There is a "Build it, and they will come" mentality. e. The program losing momentum because of the existing space. f. There is potential for the City to rent out the new space. designers and researchers for public environments City of New Hope Police Station/City Hall Needs Study August 18, 2015 Community Task Force Meeting #4 Minutes Page Three WWW.Woldne.ccom g, Hennepin County youth sports grant is a possibility to offset some of the cost. Max grant amount is $325,000. Grant is not possible in a rental space. h. There are other needs in the community: 1) Ice arena. 2) Pool. 3) When these projects came up, a gymnastics facility might be thought of then as it is a broader community asset. F. Gymnastics facility does not make sense at this facility. It should be a part of a community -wide study or a community facility/center, It is outside of the scope of this task force, G. Identity of a police/city hall building is very different from a community space. "It does not fit." H. It is possible that including it will challenge the success of the overall project, 1. Recommendation: a, The group took a ballot vote, b. Results: Yes: (2) two. No: (11) eleven. c. However; the group recommends that overall park and recreation facilities/community center should be a future study/task force and the inclusion of a gymnastics space should be considered then. I. Expanded kitchen: 1, What is the difference between the two kitchens? a. Smaller kitchen would be for food prepared off-site and served on-site (catered), b. Larger kitchen would be for food preparation on-site. 2. Overall, the group felt the large kitchen would be more appropriate for a Community Center facility, The smaller kitchen would serve the needs of this facility, 3, The group recommends not including the larger kitchen as part of this project. J. Draft report was reviewed: 1. The group discussed their reasons for a new Police/City Hall Facility: a. Existing facility would need a lot of maintenance. b. Renovation will not accomplish all goals of the project. c. Police department facilities are inadequate, d. A new space would allow for better flexibility for future uses, e, Improved safety and security for police and city hall, f. Interest rates are currently very favorable. K. Site plan diagrams were discussed: 1, One group member liked the slanted site option as it moved the building farther away from the neighbors. 2. The group agreed that site planning and building design are appropriate next steps. L. Mayor Hemken thanked everyone for their time and valued input. Next Meeting: September 21, 2015 City Council Presentation cc: Mallory Dillon, Wold Mike Cox, Wold " CN/PromAI_NewHope/min/8,18.15 designers and researchers for public environments City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 APPENDIX B - Space Program 9/10/20153:36:24 PM H:\CI-Newfte\132077 Space Needs Sludy\Citizens Task Force RepoCilizens Task Farce Report rw Page 28 City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 OVERALL SPACE NEEDS SUMMARY Spaces needed to support Police Department and City Hall operations were developed and reviewed with the Police Department staff and City Hall staff. The following pages summarize and then detail room by room the space needs generated to allow the Police Department to operate effectively both today and into the foreseeable future. 9/10/20153:36:24 PM H:\CI-NewHope\132077 Space Needs Study\Citizens Task Force Report\Citizens Task Force Report rN Page 29 City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 APPENDIX B Space Program Summary REVISED Existing Proposed Proposed Building Program Program Departmental Summary - Police 1.100 Public Spaces USF Needed 2,044 s.f. 784 s.f. 1.200 Administration Bldg USF Needed 2,617 s.f. 2,617 s.f. 1.300 Patrol USF Needed 3,170 s.f. 3,847 s.f. 1.400 Investigations USF Needed 1,456 s.f. 1,456 s.f. 1.500 Holding USF Needed 2,184 s.f. 2,184 s.f. 1.600 Evidence USF Needed 3,332 s.f. 3,332 s.f. 1.700 Support Spaces USF Needed 5,397 s.f. 5,654 s.f. 1.800 Garage Support USF Needed 520 s.f. 520 s.f. Total Police Office USF 20,720 s.f. 20,394 s.f. x 1.20 x 1.20 Total Police Office GSF 24,863 s.f. 24,472 s.f. Departmental Summary - City Hall 2.100 Public Space USF Needed 6,804 s.f. 6,804 s.f. 2.200 City Manager USF Needed 1,875 s.f. 1,875 s.f. 2.300 Finance/IT/HR USF Needed 2,531 s.f. 2,531 s.f. 2.400 Comm. Development Bldg USF Needed 1,898 s.f 1,898 s.f. 2.500 Parks and Rec USF Needed 2,311 s.f. 2,311 s.f. 2.600 Shared Space USF Needed 2,087 s.f. 1,527 s.f. Total City Hall Office USF 17,507 s.f. 16,947 s.f. x 1.20 x 1.20 Total City Hall Office GSF 21,008 s.f. 20,336 s.f. Garage Summary 3.100 Total Police Garage GSF 11,180 s.f. 11,180 s.f. 3.200 Total City Hall Garage GSF 900 s.f. 900 s.f. Total Garage GSF 12,080 s.f. 12,080 s.f. TOTAL Total Gross Square Footage - Police 24,863 s.f. 24,472 s.f. Total Gross Square Footage - City Hall 21,008 s.f. 20,336 s.f. Total Gross Square Footage - Garage 12,080 s.f. 12,080 s.f. Total 26,740 s.f. 57,952 s.f. 56,889 s.f. 9/10/20153:36:24 PM H:\CI-Newfte\132077 Space Needs Sludy\Gitizens Task Force Report\Citizens Task Force Report rw Page 30 APPENDIX B Space Program Summary 1.000 Police 400 s.f. 1.100 Public Spaces 1.101 Public Waiting 1.102 Lobby Interview Room 1.103 Community Room/ EOC 1.104 Community Room Storage 155 s.f. Public Spaces Net Area Total: 560 s.f. Net to Usable SF Factor x 1,40 Public Spaces USF Needed 1.200 Administration 2,044 s.f. 1.201 Chief Office 1.202 Captain Office 1.203 Admin. Assistant Office 1.204 Office Supervisor Office 1,205 Clerical Workstation 1.206 Future IT Coordinator - Workstation 1.207 Active Records Storage 1.208 Archive Records Room 1.209 Copy/Supply/Workroom 1.210 Conference Room 1.211 Admin Storage 150 s.f. Administration Net Area Total: 200 s.f. Net to Usable SF Factor 140 s.f. Administration Bldg USF Needed 9/10/20153:36:24 PM H:\CI-NewHope\132077 Space Needs Study\Citizens Task Force Report\Citizens Task Force Report rvt MY Unit Size 2 1300. 2 64 0, Page 31 City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 REVISED Existing Proposed Proposed Building Program Program 155 s,f, 400 s.f. 400 s.f. 120 s.f. 120 s.f. 900 s.f. 0 s.f. 40 s.f. 40 s.f. 155 s.f. 1,460 s.f. 560 s.f. x 1,40 x 1.40 2,044 s.f. 784 s.t. 185 s.f. 200 s.f. 200 s.f. 260 s.f. 300 s.f_ 300 s.f. 96 s.f. 110 s.f. 110 s.f. 120 s,f. 135 s.f. 135 s.f. 128 s.f. 240 s,f. 240 s,f. 64 s.f. 64 s.f. 60 s.f. 160 s.f. 160 s.f. 150 s.f. 200 s.f. 200 s.f. 140 s.f. 140 s.f. 240 s.f. 240 s.f. 240 s.f. 80 s.f. 80 s.f. 1,239 s.f. 1,869 s.f. 1,869 s.f. City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 APPENDIX B Space Program Summary REVISED Existing Proposed Proposed Building Program Program 1.300 Patrol 1.301 Sergeants Shared Area 2 67 s.f. 135 s.f. 480 s.f. 480 s.f. 1.302 Shared Patrol Workstations incl 256 s.f. 640 s.f. 1.303 Patrol File Storage incl incl incl 1.304 Community Service Officer Wkstn 65 s.f. 64 s.f. 64 s.f. 1.305 Animal Control Officer Wkstn 65 s.f. 64 s.f. 64 s.f. 1.306 Crime Prevention Specialist Wkstn 65 s.f. 64 s.f. 64 s.f. 1.307 PTE CSO/Reserve Officer Wkstn 192 s.f. 192 s.f. 1.308 School Resource Officer Wkstn 130 s.f. 64 s.f. 64 s.f. 1.309 Copy/Workarea See 1,209 See 1.209 1.310 Roll Call Area 440 s.f. 800 s.f. 900 s.f. 1.311 CSO/Reserve Storage 80 s.f. 80 s.f. 1.312 Program Storage (DARE, Crime Prev.) 140 s.f. 200 s.f. 200 s.f. Patrol Net Area Total: 1,040 s.f. 2,264 s.f. 2,748 s.f. Net to Usable SF Factor x 1.40 x 1.40 Patrol USF Needed 3,170 s.f- 3,847 s.f. 1.400 Investigations 1.401 Investigator's Office 2 130 s.r, 260 s.f- 450 s.f. 450 s.f. 1.402 Investigator's Office - Part Time 65 s.f. incl incl 1.403 Computer Forensics / DTF Office 80 s.f. 150 s.f. 150 s.f. 1.404 Conference / Case Mgmt Room w/ Wkstn 240 s.f. 240 s.f. 1.405 Soft Interview Room 120 s.f. 120 s.f. 1.406 invest. Storage/ Elect. Equip, 20 s.f. 80 s.f. 80 s.f. Investigations Net Area Total: 425 s.f. 1,040 s.f. 1,040 s.f. Net to Usable SF Factor x 1,40 x 1.40 Investigations USF Needed 1,456 s.f. 1,456 s.f. 9/10/2015 3:36:24 PM H:\CI-NewHope\132077 Space Needs Study\Cilizens Task Force Report\Citizens Task Force Reporl M Page 32 APPENDIX B Space Program Summary 1.500 Holding 1.501 Holding Cell 1.502 Holding Cell Juvenile 1.503 Booking/Intox. 1.504 Sallyport 1.505 Hard Interview 900 s.f. Holding Net Area Total: 100 s.f. Net to Usable SF Factor Holding USF Needed 3 60 s.f. 1.600 Evidence 1.601 Evidence Entry/ Process Lab 1.602 Evidence Storage 1.603 Large Property Storage 1.604 Vault Storage/ Drugs/ Weapons/ Drying Room 1.605 Evidence Garage 900 s.f. Evidence Net Area Total: 100 s.f. Net to Usable SF Factor 923 s.f. Evidence USF Needed 9/10/2015 3:36:25 PM H:\CI-NewHope\132077 Space Needs Study\Cilizens Task Force Reporl\Citizens Task Force Report rvt Page 33 City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 REVISED Existing Proposed Proposed Building Program Program 180 s.f. 140 s.f. 140 s.f. 140 s.f. 140 s.f. 73s,1. 280 s.f- 280 s.l. 580 s.f. 900 s.f- 900 s.f. 90 s.f. 100 s.f. 100 s.f. 923 s.f. 1,560 s.f. 1,560 s.f. x 1.40 x 1.40 2,184 s.f. 2,184 s.f. 300 s.f. 300 s.f. 256 s.l. 1,200 s.f. 1,200 s.f. 210 s.f. incl Incl 80 s.f. 80 s.f. 800 s.f. 800 s.f. 466 s.f. 2,380 s.f. 2,380 s.f. x 1.40 x 1.40 3,332 s.f. 3,332 s.f. APPENDIX B Space Program Summary 1.700 Support Spaces 1.701 Armory 1.702 Ammunition Room 1.703 Fitness Center 1.704 City Staff Changing Room 1.705 Defensive Tactics Training Room 1.706 Defensive Tactics Training Storage 1.707 Breakroom w/ Kitchenette (6-8 people) 1.708 Quiet/Mothers Room 1.709 Beverage Station 1.710 Staff Toilet 1.711 Men's Locker Room 1.712 Men's Toilet/ Shower 1.713 Men's Vestibule 1.714 Women's Locker Room 1.715 Women's Toilet/ Shower 1.716 Women's Vestibule 600 s.f. Support Spaces Net Area Total: 120 s.f. Net to Usable SF Factor Support Spaces USF Needed 1.800 Police Garage Support 1,801 Swat Gear Storage / Locker Room 1.802 Gear bag storage/Radio Charging 1.803 Squad Supply Storage Garage Support Net Area Total: Net to Usable SF Factor Garage Support USF Needed 9/1072015 3:36:25 PM H:\CI-NewHope\132077 Space Needs Study\Cilizens Task Force Reporl\Citizens Task Force Report M City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 REVISED Existing Proposed Proposed Building Program Program Page 34 520 s.f- 520 s.f. 120 s.f. 120 s.f. 80 s.f. 80 s.f. 900 s.f. 900 s.f. 160 s.f. 160 s.f. 800 s.f. 800 s.f. 40 s.f. 40 s.f. 450 s.f. 640 s.f. 80 s.f. 80 s.f. 72 s.f. 72 s.f. 2 250. 50 s.f. 128 s.f. 128 s.f. 550 s.f. 600 s.f. 600 s.f. Included 120 s.f. 120 s.f. Included 44 s.f. 44 s.f. 224 s.f. 240 s.f. 240 s.f. Included 120 s.f. 120 s.f. Included 44 s.f. 44 s.f. 824 s.f. 3,998 s.f. 4,188 s.f. x 1.35 x 1.35 5,397 s.f. 5,654 s.f. 180 s.f- 180 s.f. 120 s.f. 120 s.f. Page 34 520 s.f- 520 s.f. APPENDIX B Space Program Summary 2.000 City Hall 2.100 Public Spaces 2.101 Public Lobby 2.102 Council Chambers 2.103 Council Chambers Table Storage 2.104 TV Control Room 2.105 Council Work Session Room 2.106 Public After Hours Conference !Training 2.107 Kitchenette 2.108 Conference Room 2.109 Public Toilets 2.210 Public Space Net Area Total: Net to Usable SF Factor Public Space USF Needed 2.200 City Manager 2.201 City Manager Office 2.202 City Clerk Office 2.203 Admin. Assistant 2.204 Assessor Workstation 2.205 Mayor/Council Workspace 2.206 Public Counter 2.207 Ballot Storage 2.208 Elections Storage 2.209 Public Record Viewing Kiosk 2.210 Counter Workstations (2054) City Manager Net Area Total. Net to Usable SF Factor City Manager USF Needed 9/10/2015 3:36:25 PM H:\CI-NewHope\132077 Space Needs Study\Citizens Task Force Report\Citizens Task Force Report M 2 54 s.f. Page 35 Existing Building 420 s.f 1,280 s.f 0 s.f 60 s.f 840 s.f 222 s.f. 270 s.f. 3,092 s.f. 280 s.f. 145 s.f. 110 s.f. 20 s.f. 640 s.f. 108 s.f. 1,303 s.f. City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 Proposed Proaram 600 s.f. 1,500 s.f. 120 s.f. 120 s.f. 900 s.f. 800 s.f. 120 s.f. 400 s.f. 300 s.f. 4,iSOU S.I. x 1.40 6,804 s.f. 200 s.f. 150 s.f. 110 s.f. 64 s.f. 150 s.f. incl 40 s.f. 600 s.f. 25 s.f. 0 s.f. REVISED Proposed Program 600 s.l. 1,500 s.f. 120 s.f. 120 s.l. 900 s.f. 800 s.f. 120 s.f. 400 s.l. 300 s.f. 4,860 s.f. X 1.40 6,804 s.f. 200 s.f. 150 s.f. 110 s,f. 64 s.l. 150 s.I. Incl 40 s.f, 600 s.f. 25 s.f. 0 sJ. 1,339 S.f. 1,339 s.f. X 1.40 x 1.40 1,875 s.f. 1,875 s.f. City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 Space Program Summary REVISED Existing Proposed Proposed Building Program Program 2.300 Finance / IT / HR / Communications 2.301 HR/Admin Director Office 170 s.f. 200 s.f. 200 s.f. 2.302 HR Coordinator Office 135 s.f. 150 s.f. 150 s.f. 2.303 Wellness Workstation 64 s.f. See 1.703 See 1.703 2.304 Finance Director Office 160 s.f. 200 s.f. 200 s.f. 2.305 Finance Storage 80 s.f. 80 s.f. 80 s.f. 2.306 Storage 28 s.f. 28 s.f. 28 s.f. 2.307 Finance Workstation (1@80 1@110) 190 s.f. 192 s.f, 192 s.f. 2.308 Cash Handling/Safe Room 60 s.f, 60 s.f. 2.309 I.T. Coordinator Office 140 s.f. 150 s.f. 150 s.f. 2.310 I.T. Support Workstation 64 s.f. 64 s.f. 2.311 I.T. Set Up Workstation 128 s.f. 150 s.f. 150 s.f. 2.312 I.T, Storage 80 s.f. 80 s.f. 2.313 Server Room 164 s.f. 240 s.f. 240 s.f. 2.314 Communications Office 155 s.f. 150 s.f. 150 s.f. 2.315 Communications Intern Work Area/Storage Wkstn 64 s.f. 64 s.f. Finance/IT/HR Net Area Total: 1,414 s.f. 1,808 s,f, 1,808 s.f. Net to Usable SF Factor x 1.40 x 1.40 Finance/IT/HR USF Needed 2,531 s.f. 2,531 s.f. 9/10/2015 3:36:25 PM H:\CI-NewHope\132077 Space Needs Study\Cifizens Task Force Report0lizens Task Force Report rN Page 36 APPENDIX B Space Program Summary 2.400 Community Development 2.401 CD Director Office 2.402 CD Specialist Office 2.403 Building Official Office 2,404 Housing Inspector Office 2.405 General Inspector Office 2.406 CD Assistant Workstation 2.407 Intern Workstation 2.408 Office Support Specialist 2.409 Work Area 2.410 Plan Storage 2.411 Public Counter Comm. Development Net Area Total. Net to Usable SF Factor Comm. Development Bldg USF Needed 2.500 Parks and Recreation 2.501 Parks Director Office 2.502 Athletic Supervisor Office 2.503 Rec. Coordinator Office 2.504 Office Support Spec. Workstation 2.505 Seasonal Supervisor 2.506 Work Area 2.507 Work Room 2.508 Supply Storage 2.509 Park and Rec Counter Parks and Rec Net Area Total: Net to Usable SF Factor Parks and Rec USF Needed 9/10/2015 3:36:25 PM H:\CI-NewHope\132077 Space Needs Study\Citizens Task Force Report\Citizens Task Force Reportsvl 2 48 s.f. Existing Buildino 175 s.f. 140 s.f. 175 s.f. 135 s.f. 115 s.f, 54 s.f. 54 s.f, 96 s.f. 48 s.f. incl 76 s.f. 1,068 s.f 250 s.f. 165 s.f. 155 s.f. 2 48 s.t. 96 s.f. 100 s.f. 80 s.f. 190 s.f. 505 s.f. 50 s.f. 1,591 s,f. Page 37 City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 Proposed Program 200 s.f. 150 s.f. 150 s.f. 150 s.f. 150 s.f. 64 s.f, 64 s.f. 128 s.f. incl 150 s.f. 150 s.f. 1,356 s_f. x 1.40 1,898 s.f 200 s.f. 150 s.f, 150 s.f. 128 s.f. 108 s.f. 120 s.f. 190 s.f. 505 s.f. inn sf REVISED Proposed Program 200 s.f. 150 s.f. 150 s.f. 150 s.f. 150 s.f. 64 s.f. 64 s.f. 128 s.f. incl 150 s.f. 150 s.f. 1,356 s.f. x 1.40 1,898 s.f 200 s.f. 150 s.f, 150 s.f. 128 s.f. 108 s.f. 120 s.f. 190 s.f. 505 s.f. lnnsf 1 ,0D1 5.1, 1,001 S.T. x 1.40 x 1.40 2,311 s.f. 2,311 s.f. City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 Space Program Summary REVISED Existing Proposed Proposed Building Program Program 2.600 Shared Spaces 2.601 Copy/Supplies/Work Room 210 s.f. 300 s.f. 300 s.f. 2.602 Mail/Work Area 80 s.f. incl incl 2.603 Quiet/Mother's Room 63 s.f. 63 s.f. 63 s.f. 2.604 Break Room 640 s.f, 400 s.f. 0 s.f. 2.605 Archive Storage 200 s.f. 200 s.f. 200 s.f. 2.606 Loading Dock 250 sJ. 250 s.f. 2.607 Janitorial 64 s.f. 150 s.f. 150 s.f. 2.608 Staff Toilets 128 s.f. 128 s.f. Shared Space Net Area Total: 1,257 s.f. 1,491 s.f. 1,091 s.f. Net to Usable SF Factor x 1.40 x 1.40 Shared Space USF Needed 2,087 s.f, 1,527 s.f. 3.100 Vehicle Garage 3.101 Parking Stalls 2,160 s.f. 8,100 s.f. 8,100 s.f. 3.102 Swat Truck 0 s.f. 500 s.f. 500 s.f. Vehicle Garage Net Area Total: 2,160 s.f. 8,600 s.f. 8,600 s.f. Net to Usable SF Factor x 1.30 x 1.30 Vehicle Garage GSF Needed 11,180 s.f. 11,180 s.f. 3.200 Community Development Vehicle Garage 3.201 Parking Stalls - CD 900 s.f. 900 s.f. Vehicle Garage Net Area Total: 0 s.f. 900 s.f. 900 s.f. Net to Usable SF Factor x 1.30 x 1.30 Vehicle Garage GSF Needed 1,170 s.f. 1,170 s.f. 9/10/2015 3:36:25 PM H:\CI-NewHope\132077 Space Needs Sludy0lizens Task Force Report\Citizens Task Force Report M Page 38 City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 APPENDIX C - Ehlers Information 9/10/2015 3:36:25 PM H:\CI-NewHope\132077 Space Needs Stud}fCitizens Task Force Report\Citizens Task Force Reporl rvt Page 39 EHLERS LEADERS IN PUBLIC FINANCE City Hall Financing City of New Hope Jason Aarsvold — Ehlers July 21, 2015 Overview • City Hall Financing Options • Bonding Estimates for Project Alternatives • Tax Impacts 49 EHLERS LEADERS IN PUBLIC FINANCE City Hall Financing Options • General Obligation (G.O.) Bonds • Lowest interest rate • Currently rated AA with stable outlook by Standard & Poor's • Full faith and credit of the City's tax base • Unlimited pledge • Bondholders can force property taxes to be raised to pay debt • Revenue Bonds • Generally higher interest rate / cost • Pledge may be revenues or a lease EHLERS LEADERS IN PUBLIC FINANCE Authority to Issue Bonds • EDA Lease Revenue bonds — Based upon annual appropriation so have higher interest costs — No public hearing, referendum or reverse referendum requirement EHLERS LEADERS IN PUBLIC FINANCE Authority to Issue Bonds • General Obligation Capital Improvement Bonds ✓Provides authority for city hall, public safety, library or public works buildings ✓Public hearing requirement • Subject to reverse referendum within 30 days of public hearing • 5% of votes cast in last general election EHLERS LEADERS IN PUBLIC FINANCE Bond Estimates for Project Alternatives Remodel and Expand Existin Total Issue Sources And Uses Diated 121fl1120161 Delivered 12JO11201 6 City Hall Issue Series 2016 Series 2017 Summary Sources Of Funds Par Amount of Blame $10,000.000.00 S-7,590-000.00 517,590,000.00 Total Sources Uses Of Funds 510.000.000,00 S7 -90.000.00 517,590,000.00 Total Dnderwrit&s Discount x(090(r0) 90.000.00 68.310.00 158,310.00 Costs of Lssuance 67,000.00 60,000.00 1?7. 00.00 Deposit to Proiect Cmtxuction Fund 9.843.000.00 7.457.000.00 C 17 -300.000.00 - Total Uw 'S10.000,.000.00 S7.5".000.00 S17.590,000.00 EHLERS LEADERS IN PUBLIC FINANCE Tax Impacts — Remodel City Hall TAX IMPACT ANALYSIS - REMODEL AND EXPAND CITY HALL Estimated Market Value Taxable Proposed Annual Proposed Monthly Type of Property Market Value Exclusion Market Value Tax Increase* Tax Increase* $ 100,000 $ 28,240 $ 71,760 $ 55.52 $ 4.63 150,000 23,740 126,260 97.68 8.14 Residential 1851000 207590 164,410 127.19 10.60 Homestead 300,000 10,240 289,760 224.17 18.68 400,0001 1,240 1 398,760 1 308.49 1 25.71 EHLERS LEADERS IN PUBLIC FINANCE Bond Estimates for Project Alternatives Construct New City Hall Total Issue Sources And Uses Gated 12/01f2016 j Delivered 12,'01,12016 Sources Of Funds Issue Series 2016 Series 2017 Summary $10,000,000.00 SS,905.000.00 $18,905,000.00 Total Sources $10.000.000.00 58.905.000.00 518,905,000.00 Uses Of Funds Original bsue Discouni (21D - 1?52.40 1.252.40 Total Underwriter's Discowt (090004) 90.000.00 80,145.00 170,145.00 Costs of bstsance +67.000.00 65.000.00 Devosit to Pro ect Cowuuction Fund 9.843.000.00 $.757.000.00 C 18.600.000.00 Deposit to Project Find 1.602.60 X60 Total Use-. 510,000.000.00 S&905.000.00 518,90-+,000.00 10 EHLERS LEADERS IN PUBLIC FINANCE Tax Impacts — New City Hall TAX IMPACT ANALYSIS - NEW CITY HALL Estimated Market Value Taxable Proposed Annual Proposed Monthly Type of Property Market Value Exclusion Market Value Tax Increase* Tax Increase* $ 100,000 $ 28,240 $ 71,760 $ 59.66 $ 4.97 150,000 23,740 126,260 104.98 8.75 Residential 185,000 20,590 164,410 136.70 11.39 Homestead 300,000 10,240 289,760 240.92 20.08 400,000 1,240 398,760 331.54 27.63 EHLERS LEADERS IN PUBLIC FINANCE Tax Impacts - Comparison TAX IMPACT ANALYSIS - REMODEL AND EXPAND CITY HALL Estimated Market Value Taxable Proposed Annual Proposed Monthly Type of Property Market Value Exclusion Market Value Tax Increase* Tax Increase* $ 100,000 $ 28,240 $ 71,760 $ 55.52 $ 4.63 150,000 23,740 126,260 97.68 8.14 Residential 185,000 20,590 164,410 127.19 10.60 Homestead 300,000 10,240 289,760 224.17 18.68 400,000 1,240 1 398,760 1 308.49 1 25.71 TAX IMPACT ANALYSIS - NEW CITY HALL Estimated Market Value Taxable Proposed Annual Proposed Monthly Type of Property Market Value Exclusion Market Value Tax Increase* Tax Increase* $ 100,000 $ 28,240 $ 71,760 $ 59.66 $ 4.97 150,000 23,740 126,260 104.98 8.75 Residential 185,000 20,590 164,410 136.70 11.39 Homestead 300,000 10,240 289,760 240.92 20.08 400,000 1,240 398,760 331.54 27.63 EHLERS LEADERS IN PUBLIC FINANCE EHLERS LEADERS IN PUBLIC FINANCE City Hall Financing City of New Hope Jason Aarsvold — Ehlers August 18, 2015 r k. PIZ A , Overview • City Hall Bonding Estimates for Project Alternatives • Tax Impacts EHLERS LEADERS IN PUBLIC FINANCE Bond Estimate — New City Hall, No Gun Range Total Issue Sources And Uses Dated 12/01/2016 1 Delivered 12/01/2016 Series 2016 Series 2017 Issue Summary Sources Of Funds Par Amount of Bonds $10,000,000.00 $8,905,000.00 $18,905,000.00 Total Sources $10,000,000.00 $8,905,000.00 $18,905,000.00 Uses Of Funds Total Underwriter's Discount (0.900%) 90,000.00 80,145.00 170_,145.00 Costs of Issuance 67,000.00 65,000.00 .00 Deposit to Project Construction Fund 9,843,000.00 8,757,000.00 18,600,000.00 Deposit to Project Fund - 2,855.00 2,855.00 Total Uses $10,000,000.00 $8,905,000.00 $18,905,000.00 EHLERS LEADERS IN PUBLIC FINANCE Tax Impacts — New City Hall, No Gun Range TAX IMPACT ANALYSIS - Base O tion New City Hall, no gun range) Estimated Market Value Taxable Proposed Annual Proposed Monthly Type of Property Market Value Exclusion Market Value Tax Increase Tax Increase $ 100,000 $ 28,240 $ 71,760 $ 59.61 $ 4.97 150,000 23,740 126,260 104.88 8.74 Residential 185,000 20,590 164,410 136.57 11.38 Homestead 300,000 10,240 289,760 240.70 20.06 400,000 1,240 398,760 331.24 27.60 $ 100,000 $ - $ 100,000 $ 82.21 $ 6.85 200,000 - 200,000 178.12 14.84 Commercial/Industrial 300,000 - 300,000 287.73 23.98 400,000 - 400,000 397.34 33.11 500,000 - 500,000 506.95 42.25 1,000,000 - 1,000,000 1,055.01 87.92 E H LERS LEADERS IN PUBLIC FINANCE Bond Estimate — New City Hall, 5 -1 -ane Gun Range Total Issue Sources And Uses Dated 12/01/2016 1 Delivered 12/01/2016 Series 2016 Series 2017 Issue Summary Sources Of Funds Par Amount of Bonds $10,000,000.00 $10,485,000.00 $20,485,000.00 Total Sources Uses Of Funds Total Underwriter's Discount (0.900%) Costs of Issuance Deposit to Project Construction Fund Deposit to Project Fund Total Uses i $10,000,000.00 90,000.00 67,000.00 9,843,000.00 $10,000,000.00 $10,485,000.00 $20,485,000.00 94,365.00 70.000.00 10,317,000.00 3,635.00 $10,485,000.00 184,365.00 137,000.00 20,160,000.00 3,635.00 $20,485,000.00 EHLERS LEADERS IN PUBLIC FINANCE Tax Impacts — New City Hall, 5 -1 -ane Gun Range TAX IMPACT ANALYSIS - New City Hall wth 5 -Lane Gun Range Estimated Market Value Taxable Proposed Annual Proposed Monthly Type of Property Market Value Exclusion Market Value Tax Increase Tax Increase $ 100,000 $ 28,240 $ 71,760 $ 65.87 $ 5.49 150,000 23,740 126,260 115.90 9.66 Residential 185,000 20,590 164,410 150.92 12.58 Homestead 300,000 10,240 289,760 265.99 22.17 400,000 1,240 398,760 366.05 30.50 $ 100,000 $ - $ 100,000 $ 90.85 $ 7.57 200,000 - 200,000 196.83 16.40 Commercial/Industrial 300,000 - 300,000 317.96 26.50 400,000 - 400,000 439.09 36.59 500,000 - 500,000 560.22 46.68 1,000,000 - 1,000,000 1,165.86 1 97.16 - EHLERS LEADERS IN PUBLIC FINANCE Bond Estimate — New City Hall, 1 0 -Lane Gun Range Total Issue Sources And Uses Dated 12/01/2016 1 Delivered 12/01/2016 Sources Of Funds Par Amount of Bonds Total Sources Uses Of Funds Series 2016 Series 2017 Issue Summary $10,000,000.00 $10,000,000.00 $11,685,000.00 $11,685,000.00 $21,685,000.00 $21,685,000.00 Total Underwriter's Discount (0.900%) 90,000.00 105,165.00 195,165.00 Costs of Issuance 67,000.00 72,000.00 1133,9;00.00 Deposit to Project Construction Fund 9,843,000.00 11,507,000.00 21,350;000.00 Deposit to Project Fund - 835.00 835.00 Total Uses $10,000,000.00 $11,685,000.00 $21,685,000.00 EHLERS LEADERS IN PUBLIC FINANCE Tax Impacts — New City Hall, 1 0 -Lane Gun Range TAX IMPACT ANALYSIS - New Ci Hall with 10 -Lane Gun Range Estimated Market Value Taxable Proposed Annual Proposed Monthly Type of Property Market Value Exclusion Market Value Tax Increase Tax Increase $ 100,000 $ 28,240 $ 71,760 $ 69.80 $ 5.82 150,000 23,740 126,260 122.82 10.23 Residential 185,000 20,590 164,410 159.93 13.33 Homestead 300,000 10,240 289,760 281.86 23.49 400,000 1,240 398,760 387.88 32.32 $ 100,000 $ - $ 100,000 $ 96.27 $ 8.02 200,000 - 200,000 208.58 17.38 Commercial/Industrial 300,000 - 300,000 336.93 28.08 400,000 - 400,000 465.29 38.77 500,000 - 500,000 593.64 49.47 1,000,000 - 1,000,000 1,235.42 102.95 EHLE'RS LEADERS IN PUBLIC FINANCE City of New Hope Summary of City Hall Financing Alternatives Base Assumption: New Building with gymnasium and kitchen upgrade Total Project Average Debt Annual Tax Increase - tFintan�citngOption Bond Amount Costs I I Levy Median Value Home G.O Bonds issued over two No change from previously presented years to preserve bank $18,600,000 $18,905,000 $1,371,314 $137 version qualification Base Assumption with 5 -Lane Shooting Range Financing Option Total Project Bond Amount Average Debt Annual Tax Increase - Notes Costs Levy Median Value Home G.0 Bonds issued over two Requires $474,000 in city cash to stay years to preserve Bank $20,160,000 $20,000,000 $1,450,649 $144 below BQ limit. Could not issue Qualification (BQ) additional debt in 2016 or 2017. G.O. Bonds issued in 2016 for $20,160,000 $20,445,000 $1,557,317 One bond issue; preserves BQ for 2017 $155 full project; non-BQ for other cit y projects. Projects net savings using a BQ issue in G.O. bonds issued in 2016 (BQ) $20,160,000 $20,485,000 $1,515,398 2016. Could not issue additional debt $151 and in 2017 (non-BQ) in 2016. Additional debt issued in 2017 would be non-BQ. Base Assumption with 10 -Lane Shooting Range Total Project Average Debt Annual Tax Increase - Financing Option Bond Amount Notes Costs I I Levy I Median Value Home G.0 Bonds issued over two Requires $1,664,000 in city cash to stay years to preserve Bank $21,350,000 $20,000,000 $1,450,649 $144 below BQ limit. Could not issue Qualification (BQ) additional debt in 2016 or 2017. G.O. Bonds issued in 2016 for $21,350,000 $21,650,000 $1,648,925 One bond issue; preserves BQ for 2017 $164 full project; non-BQ for other city projects Projects net savings using a BQ issue in G.O. bonds issued in 2016 (BQ) $21,350,000 $21,685,000 $1,605,808 2016. Could not issue additional debt $160 and in 2017 (non-BQ) in 2016. Additional debt issued in 2017 would be non-BQ. City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 APPENDIX D - Shooting Range Information 9/10/2015 3:36:25 PM H:\CI-NewHope\132077 Space Needs Study\Citizens Task Force Report\Citizens Task Force Repod.rvl Page 59 City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 LIVE FIRE TRAINING OPTIONS COST ANALYSIS EXISTING ANNUAL COST TO RENT MAPLE GROVE'S TRAINING FACILITY $22,000/yr POTENTIAL NEW SHOOTING RANGE PROJECT COSTS* Total Project Cost Most Affordable Annual Debt Service Increase $ 2,100,000 $ 187,000/yr* The annual operational costs (heating/cooling, ventilation and electricity) and maintenance costs of lead removal are not included in these costs and would be additive. These costs are estimated to be between $5,000 and $15,000 per year depending on how often the Shooting Range is operated. 9/10/2015 3:36:25 PM H:\CI-NewHope\132077 Space Needs Sludy\Cilizens Task Force Reporl\Citizens Task Force Reporl.M Page 60 Construction Add for 10 Lane Shooting Range, 75 ft. (136' x 48') Area Cost/ SF Cost Base for Structure and Enclosure 6500 SF $ 124 $ 809,000 Add for Finishes 6500 SF $ 20 $ 130,000 Add for Mechanical 6500 SF $ 54 $ 351,000 Add for Electrical 6500 SF $ 20 $ 130,000 Add for Range Equipment 10 LS $ 33,000 $ 330,000 Subtotal Construction and Equipment 1,750,000 Typical Soft Costs $ x 1.20 Total Project Cost Most Affordable Annual Debt Service Increase $ 2,100,000 $ 187,000/yr* The annual operational costs (heating/cooling, ventilation and electricity) and maintenance costs of lead removal are not included in these costs and would be additive. These costs are estimated to be between $5,000 and $15,000 per year depending on how often the Shooting Range is operated. 9/10/2015 3:36:25 PM H:\CI-NewHope\132077 Space Needs Sludy\Cilizens Task Force Reporl\Citizens Task Force Reporl.M Page 60 WCL 4"P -A" SOUND LOGK ENTRANCE City of New Hope SHOOTING RANCGE L71AGRAM - 10 STATION / 25 Yn - O 12' 24' 9/3/2015 12:53:04 PM H:\CI-NewHope\132077 Space Needs SludyTitizens Task Force Reporl\Shooling Range Diagram ru Shooting Range Diagrams Comm No: 132077 MEGHANIGAL I� TRAP I I I I I I I I I I I I I I I I I I t 1 I 1 I I l I I I I I I I I I I I I I I I I I I t I I P I I I I t I I t tl I l I 1 I I I l I I I I I I I f I I I 1 I I 1 I I tl I I I I I I I I V I I I I I I I I I P I I I I I I I I I 1 I I 1 P I I I I I 1 I I I I I I I I I I 1 I I I I I I I I I V I I I I I I I I I I I I I I I I I I I I P I I I I I I I I 1 I 1 i I I 1 I I 1 I 1 1 I I l I l I I I I I V I I I I I I I 1 I i i I I i I 1 I l 1 I ! 1 4 I l I ! I I r I } I I I 1 I t I I i I 1 I I 1 f I I I I t l 1 I I I I I I I P I I I I I V I t I I ! I I I I 1 I I I I I I I I I I I I I I I I I I I I I I I I f I I I I I I I I I 1 2 3 4 5 6 1 8 9 10 f". � LJ ` GONTROL ROOM SOUND LOGK ENTRANCE City of New Hope SHOOTING RANCGE L71AGRAM - 10 STATION / 25 Yn - O 12' 24' 9/3/2015 12:53:04 PM H:\CI-NewHope\132077 Space Needs SludyTitizens Task Force Reporl\Shooling Range Diagram ru Shooting Range Diagrams Comm No: 132077 City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 APPENDIX E - Facility Analysis 9/10/2015 3:36:25 PM H:\CI-NewHope\132077 Space Needs Study\Citizens Task Force Report\Citizens Task Force Report M Page 62 City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 FACILITY ANALYSIS Wold Architects & Engineers toured through the existing City Hall and Police facility to assess the major building systems and components. The following is a summary of the findings: Existing Building Analysis • The ballasted EPDM roof over the Parks & Rec Addition dates to 1992 and is beyond the 20 year life of a ballasted EPDM roof. • It is unknown when the ballasted EPDM roof over the original city hall was installed, but it is likely older than the Park & Rec Addition, putting it well past its expected life cycle. • Metal parapet and miscellaneous flashing is bending and is damaged, compromising the water -tightness of the exterior envelope. • The original 1969 exterior face brick shows some signs of mortar deterioration. Spot tuckpointing maintenance and replacement of expansion joint sealant should occur. • Approximately forty windows installed in the original city hall are not up to current Minnesota State Energy Codes. Existing Building Issues 1. Replace the roof over the Parks & Rec Addition, Priority:1 Cost: $50,000 2. Replace the roof over the original City Hall, Priority:1 Cost: $109,000 i. Tuckpoint and replace sealant on the existing exterior face brick. Priority: 2 Cost: $20,000 4. Replace approximately 40 windows on the original city hall. Priority: 2 Cost: $50,000 9/10/2015 3:36:26 PM H:\CI-Newfte\132077 Space Needs Sludy\Gitizens Task Force Report\Citizens Task Force Repod.rvt Page 63 City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 Existing Mechanical Systems Analysis Heating, Ventilation, and Air Conditioning • The boilers were replaced in 2010 with two Burham, flexible tube, standard efficiency, 350 MBH, hot water boilers. The burners are gas only as manufactured by power flame. Hot water in circulated throughout the building by two redundant Grunfos circulating pumps with integral variable speed drives. The heating plant is in good operating condition. • The boiler plant did not appear to have a code required shut off switch on the outside of each of the boiler exits. • A 38 ton McQuay air cooled chiller is located on the south side of the building. The chiller operates on R-22 refrigerant. A glycol solution is the circulated throughout the building by a single speed variable chilled water pump. The chiller was installed in the original construction and is nearing the end of its useful life. • The upper level of the area of original building construction is ventilated, heated, and cooled by a rooftop air handling unit as manufactured by McQuay. Individual zone heating and cooling control is provided by perimeter base mounted induction heating and cooling units. The perimeter induction units are served by a 2 -pipe heatng and cooling system requiring a seasonal change over. The rooftop unit was installed with the original building construction and is in fair condition. • The lower level Police, council chambers, and lunchroom are heated, ventilated and cooled by a pneumatically controlled variable air volume air handling unit located in the boiler room. Individual zone heating and cooling control is provided by perimeter base mounted induction heating and cooling units. • The data closet on the lower level is cooled by air delivered from a pneumatically controlled damper off the unit located in the boiler room. • The server room is cooled by dedicated fan coil unit with roof mounted condenser. The originally installed split DX system was determined to be too small to handle the entire cooling load but is still installed as a back-up cooling unit. • A small constant volume unit with hot water heat and DX cooling is located in a lower level closet and serves the lobby area. The condensing unit is located on the roof. • The garage area of the new addition is served by hot water unit heaters connected to the heating plant. The garage area is exhausted by two in-line exhaust fans configured for low exhaust. The fans are manually turned on. • The upper level office area is served by two constant volume rooftop package DX units with gas fired heat. Space zone temperature controlled by a VVT style variable air volume system. The perimeter office areas do not have fin tube radiation for individual room heating control. 9/10/2015 3:36:26 PM H:\CI-Newfte\132077 Space Needs Sludy\Citizens Task Force Report\Cilizens Task Force Report.rN Page 64 City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 Plumbing • Building hot water is provided by a 50 gallon gas fired 42,000 Btu water heater. The water heater vent is installed with a power vent. The water heater was providing 132 Deg F water. • Stainless steel security fixtures are installed in the detention areas. • The plumbing fixtures appear to be in good working condition and are typically manually controlled. Controls • The building controls are typically pneumatic. Some of the new systems retrofit to the building are controlled by electric thermostats. Existing Mechanical Systems Issues Provide a code required boiler shutdown switch. Priority:1 Cost: $7,500 2. Replace the Heating ventilation and cooling systems serving the original area of the building construction. For budgeting purposes, it is assumed that the replacement systems will be roof mounted packaged DX variable air volume systems with hot water perimeter fin tube radiation. The new systems will connect to the existing boiler plant. The existing chilled water systems will be removed. Priority:1 Cost: $950,000 3. Replace all remaining pneumatic systems with new direct digital control systems. Priority:1 Cost: $32,500 4. Provide a make-up air system, exhaust, and controls to automatically initiate ventilation in the vehicle garage. Priority:1 9/10/2015 3:36:26 PM H:\CI-NewHope\132077 Space Needs Study\Citizens Task Force Report\Cilizens Task Force Report.rvl Page 65 Cost: $50,000 City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 Existing Electrical Systems Analysis Power Service and Distributions • The building power is supplied by pad mounted Xcel energy utility transformer feeding the main electrical service disconnect switch of 6O0A at 2O8Y/12OV, 3-phase, and 4 -wire system. The main service disconnect switch is Federal Pacific made, old and appears to be part of the original electrical installations. A 600 -Amp Square -D switchboard was installed in 1998 as part of the electrical service renovations and back fed from the exiting service disconnect switch. The switch board has spare breakers and spaces for additional loads however further investigation is needed to determine if the existing service has additional power capacity beyond what it is currently serving. • A 3OOKW standby Ziegler generator set is serving the building with 6O0A breaker serving the main switchboard and a 1 OOA breaker feeding the emergency ATS for police department security and lighting. • A 6O0A automatic transfer switch is feeding the main switchboard and a 1O0A automatic transfer switch feeds a 1O0A emergency panelboard. The generator appears to be sized enough to carry the building electrical load. It is approximately at 67% capacity when serving the current building load, assuming 0.80 power factor. • Branch panelboard are a mix of Federal Pacific made panels from the original power distribution systems of the building and Square -D made panelboards which were part of the renovations or addition that took place later. Some of the branch panelboards are fully utilized with no spare breakers for additional load and some are with few spares and additional branch panelboard may be needed for future addition of loads. • Receptacle deficiencies are noted throughout the building and extension cords and plug strips are used to compensate for the shortage of receptacles. Further use of adding plug strip could overload the circuit beyond its capacity. • There is not a dedicated electrical room and currently service distributions equipment are located in the boiler room where adequate working clearance required by code appears to be a concern. Lighting • The majority of lighting in the building appears T8 fluorescent and there are some compact fluorescent and exterior LED fixtures. Lighting in private offices and open office areas consist of 2x4 recessed energy inefficient parabolic fixtures and prismatic lens fixtures. • Lighting in most offices and common areas appears to be controlled by single wall switches and are energy inefficient. Adding occupancy sensors and rewiring perimeter private offices with dual switches for inboard/outboard switching as applicable could save energy. • The light level in the council of chamber appears to be low. The lighting consists of 2x2 recessed parabolic and prismatic lens fixture and compact fluorescent down light fixtures. Lighting is controlled by Crestron lighting control system with wall dimming and multi scene controller. • There are emergency light units in the hallway for emergency and egress lighting. Exit signs appears old and in some areas with broken covers and are present in the hall ways and at exit door. The existing exit signs and emergency lighting units could be replaced with energy efficient LED fixtures to save energy. • Lighting in police area and detention cells appears to be institutional high abuse type fixtures commonly used for correctional facilities and vandal resistant applications. 9/10/2015 3:36:26 PM H:\CI-NewHope\132077 Space Needs Study\Citizens Task Force Report\Citizens Task Force Report.rvt Page 66 City of New Hope SPACE NEEDS STUDY REPORT September 21, 2015 • Retrofitting the existing parabolic fixtures with energy efficient fixtures and changing the existing compact fluorescent down lighting with LED down lighting could save energy and maintenance cost. LED down lighting could be used in the council of chambers for a better dimming controllability to work with lighting controls in the council of chambers. Systems/Technology • The building data/communications cabling systems is Cat 5 with the main demark in lower level data closet and data rack in the server room on upper level. The phone systems was switched over to VoIP recently and supports the city hall and the police department. Life Safety and Fire Alarm Systems • The building is served by fire alarm systems and there are notification and detection devices in the building. Existing, Electrical Systems Issue Solutions Service and Distributions 1. Replace existing old panelboard and feeder and provide additional panelboards Priority: 2 Cost: $50,000 2. Provide additional receptacles at work station to meet the need Priority:1 Cost: $20,000 3. Replace existing old main service disconnect switch with new Priority: 2 Cost: $10,000 Lighting 1. Replace existing fixtures with new energy efficient lighting Priority: 2 Cost: $70,000 2. Provide lighting control - occupancy sensors and switching Priority:1 Cost: $20,000 3. Replace existing exit sign with new LED exit signs Priority:1 Cost: $ 5,000 4. Replace existing emergency lighting with new LED lighting Priority:1 Cost: $ 5,000 9/10/2015 3:36:26 PM H:\CI-NewHope\132077 Space Needs Study\Cilizens Task Force Report\Cilizens Task Force Reporl rN Page 67 APPENDIX B Citv of New Hope Final Citizens Task Force: Space Needs Stud report dated September 19, 2016 Ehlers & Associates, Inc. CITY OF NEW HOPE CITIZENS TASK FORCE: SPACE NEEDS STUDY City Council Report September 19, 2016 City of New Hope SPACE NEEDS STUDY REPORT September 19, 2016 Table of Contents Introduction Committee Members Study Methodology Recommendation Cost Worksheet 12 Appendix A - Additional Site 10-19 Options Studied Appendix B - Soil Boring Information 20-21 Appendix C - Meeting Minutes 22-28 Appendix D - Ehlers Information 29-40 6/25/20164:37:11 PM H:\CI-New Hope\162026 SD Masterplan\02—ARCH\Citizens task force reporl\Cilizens Task Force Reportnt Page 2 City of New Hope SPACE NEEDS STUDY REPORT September 19, 2016 INTRODUCTION The New Hope Citizen Task Force is pleased to submit to the New Hope City Council, this Recommendation for the site development of a new Police Department and City Hall facility as an addition to our report from the September 21st, 2015 meeting. The Task Force wishes to thank the City Council for authorizing the formation of this Task Force, and to City staff for their efforts in providing the Task Force with the information necessary to aide their study and advance the development of their recommendation. Thank you for the consideration of this project recommendation. Roger Landy Citizen Task Force Chairperson 8/25/2016 2:38:57 PM H:\CI-New Hope\162026 SD Maslerplan\02—ARCH\Citizens [ask force reporl\Cilizens Task Force Report M Page 3 City of New Hope SPACE NEEDS STUDY REPORT September 19, 2016 TASK FORCE Mary Arnold Kim Lewis Greg Bender Rick Riley Teri Burkstrand Molly Sanborn Tim Donohoo Todd Schmeltzer Kent Garbers Michelle Slotto Michael Isenberg Steve Svendsen Roger Landy (Chair) Bill Wills CITY STAFF Kathi Hemken, Mayor Kirk McDonald, City Manager Jerry Beck, Communications Coordinator Tim Fournier, Director of Police Rich Johnson, Director of HR / Admin Valerie Leone, City Clerk Susan Rader, Director of Parks & Recreation Jeff Sargent, Director of Comm. Development WOLD ARCHITECTS AND ENGINEERS Joel Dunning Ben Beery Cozy Hannula STANTEC ENGINEERING Chris Long EHLERS Jason Aarsvold 9/9/2016 3:57:52 PM S:\CI-NewHope\162026 SD Maslerplan\02_ARCKitizens task force repor0tizens Task Force Report.ro Page 4 City of New Hope SPACE NEEDS STUDY REPORT September 19, 2016 STUDY METHODOLOGY To arrive at the conclusions in this report, multiple meetings and discussions occurred among the Wold team, Stantec Engineering, the Citizen Task Force Committee, and City of New Hope Police Department and City Hall Staff. SPACE NEEDS TASK FORCE MEETING SCHEDULE: Meeting #1 June 22, 2016 Site Options Review progress since Council Recommendation Sites - Addition/Remodel - Park Site - Existing Site - Pool Site Review costs and financing options Review soil boring information Meeting #2 July 21, 2016 Develop Citizen Recommendation Review task force questions Additional site: Parking Lot Site Discuss recommendation Meeting #3 September 19, 2016 8/25/2016 2:38:57 PM H:\CI-New Hope\162026 SD Maslerplan\02—ARCH\Cilizens task force reporKilizens Task Force Reporlut Page 5 City Council Presentation City of New Hope SPACE NEEDS STUDY REPORT September 19, 2016 TASK FORCE RECOMMENDATION The Citizen Task Force was formed to objectively review facility options for the New Hope Police Station and City Hall. At the September 21, 2015 City Council meeting, the Task Force recommended to the City Council that a new facility should be built at Civic Center Park to replace the existing facility but with no specific site location recommended. Following that recommendation and guidance from the City Council, the Task Force met to review several options developed by Wold Architects and Engineers and Stantec Engineering for the location of the building on the site. The site options reviewed were as follows: - Option 0: Addition/Remodel - option to remodel and add onto the existing building was reconsidered. - Option 1: Park Site - new building west of the existing building - Option 2: Existing Site - new building in the same location as the existing building - Option 3: Pool Site - new building on the existing pool site - Option 4: Parking Lot Site - new building on the existing parking lot site The Task Force recommends the following: 1. The new Police Station and City Hall facility should be located on the existing pool site (Option 3). 2. The pool should be rebuilt elsewhere on the site. 3. A planning committee should be created to investigate which amenities are needed for Civic Center Park, including the pool, and their location on the site. The Citizen Task Force recommendation is based on the following rationale: 1. There is poor soil to the west of the existing building and under the parking lot which makes building on those areas of the site more expensive. Park features such as skate parks, play fields, etc. would be better suited for these areas because they do not require subgrade foundations. 2. An open house on November 17, 2015 highlighted concern from the neighbors that a site near Zealand Avenue be strongly resisted. 3. City staff & police considered moving offsite to an interim location so that the existing building's location could be utilized, but felt that temporarily relocating police would be difficult. 4. The existing pool site would collocate City Hall, police and fire departments into a campus, which is beneficial to citizens (centralized services) and to the city for collaboration between departments and shared site circulation. 5. Moving the Police Station and City Hall to the existing pool site would help create an open and contiguous park space for future redevelopment of Civic Center Park. 6. The existing pool and pool buildings are in need of significant repairs or replacement and are included in the city's Capital Improvement Plan budget for 2018. The funds which are set aside to update the existing pool could instead be put toward a new pool that is more integrated with the overall park and could potentially better serve the citizens of New Hope. 7. Taking into consideration the future cost of repairs needed at the pool, building a new Police Station and City Hall facility at the current pool site is the least expensive new building option excluding any park improvements. 6/25/2016 2:36:57 PM H:\CI-New Hope\162026 SD Mas1erp1an\02_ARCH\Ci1izens lask force reporl\Citizens Task Force Reporl.rvt Page 6 City of New Hope SPACE NEEDS STUDY REPORT September 19, 2016 OPTIONS ANALYSIS Five site options, developed based on internal adjacency criteria, were reviewed based on best placement of the building on the site. Estimated construction costs, total project costs, and site layouts were developed for each option. The task force recommends a new building on the existing pool site and the following site plan and cost study reflect the recommendation. The diagrams and cost analysis for the other site options considered can be found in Appendix A. 8/25/2016 2:38:58 PM HACI-New Hope\162026 SD Maslerplan\02_ARCH\Cilizens task force report\Citizens Task Force Report.rvt Page 7 SITE PLAN OPTION 3 - Pool Site City of New Hope SPACE NEEDS STUDY REPORT September 19, 2016 .r.. i, rr r '7fl:1 troll ' I ADVANTAGES • Creates campus of city buildings. • Limits construction on poor soils. • Park Area is contiguous with good access from parking. • Disrupts few park amenities. • City Hall staff and police could remain operational during construction in the existing building. DISADVANTAGES • Pool would need to be relocated and no pool would be available for a minimum of 2 summers. • Depending on how and where the pool is replaced and what the new pool looks like, it could raise the cost of the overall project, • Sallyport location is not ideal. 8/25/2016 2:38:58 PM HU -New Hope\162026 SD Mas1erp1an\02_ARCH\Ci1izens [ask force reporKitizens Task Force Report ry Page 8 L City of New Hope SPACE NEEDS STUDY REPORT September 19, 2016 COST WORKSHEET - OPTION 3 Potential Park Improvements Option 3 Pool Site Police/ Q:11y Hall $0.00 Building Construction $13,680,000.00 Building Demolition {049 $200,000.00 Site Development Police Parkin Parkin Lot Rebuild $365,000.00 Stormwater M mt $300,000.00 Soil Remediation $75,000.00 Construction Contingency $684,000.00 Subtotal Construction $15,554,000.00 Temp RelocatiQn ButGosts $0.00 Ternp Tenant Improvements u nn Temp Technology Costs Furniture Allowance $655,000.00 Equipment Allowance $165,000.00 Technology Allowance $165,000.00 Project Contingency $780,000.00 $1,560,000.00 Fees, Testing, Printing Total Police/City Hall Building Proj. $18,879,000.00 Potential Park Improvements Theater Replacement $0.00 Skate Park Replacement M0 Park Shelter Replacement .g Park Parkin Lot BasketballNolleyball Replacement $100,000.00 Pool Replacement Premium Total Park Improvements Total $20,979,000.00 8/25/2016 2:38:58 PM H:\CI-New Hope\162026 SD Masl%plan\02_ARCH\Citizens task force report\Citizens Task Force Report.rvt Page 9 City of New Nope SPACE NEEDS STUDY REPORT September 19, 2016 APPENDIX A - Additional Site Options Studied 825/2016 2:38;58 PM H:\CI-New Hope\162026 SD Masterplan\02—ARCKRIzens tasklorce reporMilizens Task Force Reportn4 Page 10 SITE PLAN OPTION 0 - ADDITION/REMODEL City of New Hope SPACE NEEDS STUDY REPORT September 19, 2016 ADVANTAGES • Cost Difference, though there is not a large cost difference between a new building and renovation. • Keeps street frontage of existing building. • Utilizes existing building instead of demolishing it. DISADVANTAGES • Existing building needs a lot of maintanence (see September 21, 2015 report) • Renovation will not accomplish all goals/needs. • The new building would be on poor soils which raises overall cost. • Some disruptions to city departments during construction. • Short relocation of City Hall during remodel. • Areas of remodeling are limited to the existing column bays and floor to floor heights, likely resulting in less than ideal space layouts. 8/25/2016 2:38:58 PM H:\CI-New Hope\162026 SD Mas[erplan\02_ARCH\Ci[izens [ask force reporl\Cilizens Task Force Reportni Page 11 HILMA11-D SOIL. ca;�aFcrovnrPni �" V4 -,-9; r i p�u+IGlx) I J fix, r ro + I V? I I y r �7 Y+ r 1 f "AN ADVANTAGES • Cost Difference, though there is not a large cost difference between a new building and renovation. • Keeps street frontage of existing building. • Utilizes existing building instead of demolishing it. DISADVANTAGES • Existing building needs a lot of maintanence (see September 21, 2015 report) • Renovation will not accomplish all goals/needs. • The new building would be on poor soils which raises overall cost. • Some disruptions to city departments during construction. • Short relocation of City Hall during remodel. • Areas of remodeling are limited to the existing column bays and floor to floor heights, likely resulting in less than ideal space layouts. 8/25/2016 2:38:58 PM H:\CI-New Hope\162026 SD Mas[erplan\02_ARCH\Ci[izens [ask force reporl\Cilizens Task Force Reportni Page 11 HILMA11-D SOIL. ca;�aFcrovnrPni �" V4 -,-9; r City of New Hope SPACE NEEDS STUDY REPORT September 19, 2016 COST WORKSHEET - OPTION 0 Potential Park Improvements Option 0 Addition/Remodel Police / City Hall Skate Park Replacement Building Construction $13,080,000.00 Building Demolition $50,000.00 Site Development (Police Parkin $200,000.00 Parking Lot Rebuild $365,000.00 Stormwater M mt $300,000.00 Soil Remediation $250,000.00 Construction Contingency Total Subtotal Construction .$654,000.00 $14,899,000.00 Temp Relocation Rent$0.00 Temp Tenant Improvements $0.00 Temp Technology Costs $0.00 Furniture Allowance $655,000.00 Equipment Allowance $165,000.00 Technology Allowance $165,000.00 _Project Conftgency Fees, Testing, Printing _ $740,000.00 $1.490,000.00 Total Police/City Hall Building Proj. $18,114,000.00 Potential Park Improvements $500,000.00 Theater Replacement Skate Park Replacement $0.00 Park Shelter Replacement $0.00 Park Parkin Lot $O.QO BasketballNolleyball Replacement Pool Replacement Premium Mao Total Park Improvements 500 000.00 Total $18,614,000.00 8/25/2016 2:38:58 PM H:\CI-New Hope\162026 SD Masterplan\02_ARCH\Cilizens task force report\Citizens Task Force ReporLM Page 12 City of New Hope SPACE NEEDS STUDY REPORT September 19, 2016 SITE PLAN OPTION 1- PARK SITE ESI VAI ELI S41 I x 4. rr,/ RELOCATED 4 �I �ra•i � TrH+EaTEAr t' ,.` ~~�` � � `.w-; ♦1 SELTEfl `A k. Allwj & ; — i - r NEW PARK r � + ` ♦1 rktl # r PARKINGmosr I, �,r - - ADVANTAGES • Likely far enough from Zealand Ave to not disrupt neighbors. • City Hall/Police could remain in the existing building until new building is complete. DISADVANTAGES • Displaces many park amenities. • Building blocks park from parking. • Poor soils significantly raise overall cost. 825/2016 2:38:59 PM H:\CI-New Hope\162026 SD Mas1erp1an\02_,RCH\CAizenstask force report\Cilizens Task Force Report.rA Page 13 City of New Hope SPACE NEEDS STUDY REPORT September 19, 2016 COST WORKSHEET - OPTION 1 Potential Park Improvements Option 1 Park Site Police /City Hall $13,680,000.00 Building Construction Building Demolition $150,000.00 Site Development Police Parkin 2W000.00 Parking Lot Rebuild $365,000.00 Stormwater M mt 300 000.00 Soil Remediation $600,000.00 Construction Contingency 684 00.00 Subtotal Construction$15,979,000.00 Total Tomp—Re-loc9on Ront QQst5 $0,00 Ternp Tenant Improvements $0,00 Ternp Technology Costs $0.00 Furniture Allowance $655,000.00 Equipment Allowance $165,000.00 Technology Allowance 165 0-00,00 Prosect Contingency 800 000.00 Fees Testin Printing $1,600.000.00 Total Police/City Hall Building Proj. $19,364,000.00 Potential Park Improvements Theater Replacement $500,000.00 Skate Park Replacement $100,000.00 Park Shelter Replacement $150,000.00_ Park Parkin Lot BasketballNolleyball Replacement Pool Replacement Premium Total Park Improvements $875,00000 Total $20,239,000.00 8/25/2016 2:38:59 PM HAA -New Hope\162026 SD Maslerplan\02_ARCH\CKizens task force report\Citizens Task Force ReporLrvt Page 14 SITE PLAN OPTION 2 - EXISTING SITE �.I 1 C'1TMI. City of New Hope SPACE NEEDS STUDY REPORT September 19, 2016 ESTMATED SOIL - - C0 FSECIIONF) PTH 10-15 20 IM .v ADVANTAGES • Limits construction on poor soils • Keeps prominent street frontage. • Blocks park access less than some other options. • Disrupts few park amenities. r : ► SM :1 s qtr Ll I tia DISADVANTAGES • City Hall and Police would need to relocate for duration of project. 8/25/2016 2:38:59 PM H:\CI-New Hope\162026 SD Maslerplan\02_ARCH\Cilizens task force report\Citizens Task Force Report rvt Page 15 City of New Hope SPACE NEEDS STUDY REPORT September 19, 2016 COST WORKSHEET - OPTION 2 Potential Park Improvements Option 2 Existing Site Police/Cit Hall $500,000.00 Building Construction 1 3,GaQMjQL— Building Demolition $150,000.00 Site Development Police Parkin $200,000.00 Parking Lot Rebuild $365,000.00 Stormwater M mt $300,000.00 Soil Remediation $250,000-.00 Construction Contingency Subtotal Construction $15,629,000.00 $1,350,000.00 Temp Tenant Improvements $450,000.00 Temp Technology Costs $200,000.00 Furniture Allowance $655,000.00 Equipment Allowance $165,000,00 _ Technology Allowance $165,000.00 $780,000.00 Project Gontin_q-ency Fees, Testin , Printing Total Police/City Hall Building Proj. $20,954,000.00 Potential Park Improvements Theater Replacement $500,000.00 Skate Park Replacement $0.00 Park Shelter Replacement $0.00 Park Parkin Lot :$0.Q0 $0 DD- $0,0 $500,000.00 BasketballNolleyball Replacement -Pool Replacement Premium Total Park Improvements Total $21,454,000.00 8/25/2016 2:38:59 PM H:\CI-New Hope\162026 SD Maslerplan\02_ARCH\Cilizens task force reporl\Cilizens Task Force Report.rN Page 16 SITE PLAN OPTION 4 - PARKING LOT SITE _E - lfi.i•.wd � ;=r iAli�-i ni�Ti-ej'j��_�;r �'� �_ v City of New Hope SPACE NEEDS STUDY REPORT September 19, 2016 ADVANTAGES • Police department and City Hall could remain operational during construction. • Pool site is not affected. DISADVANTAGES • Building is on poor soils. • Cuts off access to pool. • Cuts off parking flow to farmers market. • Public lobby faces inward on the site and is not viewable from street. 8/25/2016 2:39 00 PM FIXI-New Hope\162026 SD Maslerplan\02_ARCH\Citizens task force reporkCilizens Task Force Report rN Page 17 City of New Hope SPACE NEEDS STUDY REPORT September 19, 2016 COST WORKSHEET - OPTION 4 Potential Park Improvements Option 4 Parking Lot Site Police / City Hall $500,000.00 Building Construction $13,680,000.00 Building Demolition $150,000.00 Site Development Police Parkin $200,000.00 Parking Lot Rebuild $365,000.00 Stormwater M mt $300,000.00 Soil Remediation $450,000.00 Construction Contingency 4 00.00 Subtotal Construction 15 829 000.00 Temp Relocation Rent 0.00 Temp Tenant Improvements $0.00 Ternp Technology Costs $0.00 Furniture Allowance $655,000.00 Equipment Allowance $165,000.00 Technology Allowance $165,000.00 Project Con in en Fees, Testing, Printinq $790,000.00 $1:580,000.00 Total Police/City Hall Building Proj. $19,184,000.00 Potential Park Improvements Theater Replacement $500,000.00 Skate Park Replacement $100,000.00 Park Shelter Replacement $150,000.00 Park Parking Lot BasketballNolleyball Replacement $0.00 Pool Replacement Premium Total Park Improvements $750,000.00 Total $19,934,000.00 0/25/2016 2:39:00 PM HACI-New Hope\162026 SD Maslerplan\02_ARCH\Citizens task force report\Citizens Task Force Reporl.rvl Page 18 City of New Hope SPACE NEEDS STUDY REPORT September 19, 2016 COST WORKSHEET Potential Park Improvements Option 0 Addition/Remodel Option 1 Park Site Option 2 Existing Site Option 3 Pool Site Option 4 Parking Lot Site Police /City Hall $500,000.00 Skate Park Replacement $0.00 $100,000.00 $0.00 $13 680 000.00 Buildina Construction $13.08U00.00 $13,680,000.00 $13,680,000.00 $L3,680,000.00 Building Demolition $50,000.00 $150,000.00 $150,000.00 $250,000.00 $150,000.00 Site Development ( Police Parkin $200,000.00 $200,000.00 $200,000.00 $200.000.OQ $200,000.00 Parking Lot Rebuild 365 000.00 $365,000.00 $365,000-00 $365,000.00 $365,000.00 Stormwater M mt $300,000.00 $300,000.00 $300,000.00 $300,000.00 $300,000.00 Soil Remediation $250,000.00 $600,000.00 $250,00M00_ $75,000.00 $45Q.000M Construction Contin enc. Gonstruction 54 M0 $14,899 000.00 ,OQD $15,979,000.00 $15,629,000.00 $15,554 000.00 $15,829 000.00 emp-Beluatior ent CosN $0.00 ------- --$OM0.00$0.,0.0 Temp Tenant Improvements koo $0.00 001.11 Temp Technology Costs $0.00 $0.00 $2CO,000.00 $0.00 Furniture Allowance $655,000.00 $655,000.00 $655,000.00 $655,000.00 $655,000.00 Equipment Allowance $165,000.00 $165,000.00 $165,000.00 $165,000.00 $165,000.00 Technology Allowance $165,000.00 $165,000.00 $800,000.00 $1,600,000.00 $165,000.00 $165,000.00 $165,000.00 $790,000.00 $1.580 000.00 Project Contingency_ Fees. Testing, Printing $740,000.00 $780,000.00 $1.560.000.00 $780,000.00 $1,490,000-00 1.560.000.00 Total Police/City Hall Building Proj. 1 $18,114,000.00 $19,364,000.00 $20,954,000.00 $18,879,000.00 1 $19,184,000.00 Potential Park Improvements $500,000.00 $0.00 Theater Replacement $500,000.00 $500,000.00 $500,000.00 Skate Park Replacement $0.00 $100,000.00 $0.00 $0.00 $100,000.00 Park Shelter Replacement $0.00 $150,000.00 $0.00 $0.00 $150,000.00' Park Parkin Lot $0.00 $125,000.00 $0.00 $0.00 $0.00 BasketballNolle ball Replacement $0.00 $0.00 $0.00 $0.00 $0M $100,000.00 $2,000,000M $0.00 _ $0.00 Pool Replacement Premium $0,00 Total Park Improvements $500,000.00 $875,000.00 $500,000.00 $2,100,000.00 $750.000.00 Total $18,614,000.00 $20,239,000.00 $21,454,000.00 $20,979,000.00 1 $19,934,000.00 625/2016 2:39:00 PM HACI-New Hope\162026 SD Masterplan\02_ARCH\Citizens task force reporACitizens Task Force Report rvl Page 19 City of New Hope SPACE NEEDS STUDY REPORT September 19, 2016 APPENDIX B - Soil Boring Information 8/25/2016 4:39:55 PM H:\CI-New Hope\162026 SD Masterplan\02J1RCHOizens [ask force reporKilizens Task Force Reporl.rvl Page 20 �P " � ESTIMATED SdIL CORRECTION DEPTH ZEALAND AVE e - l _ , _ ,; �, -,J `r �,,,�. , { y t •�^ �._\ �J=F — _ �+ rr l r/'JI 1{ s , tilt 11 _ _ — —__ —— + S\ -,2,3,, ,!.y.. I q 0�r s..\ Ib L 21 P l I f d fR" .r�S24 �''i 5ti "` " 1�1y I n S I ! -�� °h. A' i J •a y41r. I D 2 h B- r i,— �:i ff r� ��- �" ' � � �� 1 _ • � r" I 1{q�• '� fl -4 \� 1'x`� wl: •'`-'-_ �� - ,,+�rMi� 5t I ( 'tm 1 t r ltti w e~ f 1 !r a C 4 f I fr rlt Z►�1 1t t l r !+ al Jr• r I Il �� _ ^1 _ � W6 l --- I�� -- '� -f ,-`- `t,t; i�t-_;_ til•"-�_--_-�*-- III `-j�-` q°P-1�' ~ �,,is,.,f� ^I��. .�. 4rs ht t. -P. \ yt'��8'• �1-,n -'I � � f 7 l`.-,4 � .- 51 5 S fi_ gfr,r �- A�-1, I! X. B-7oy 13-11B 8 4 57t2�Iti17 g-16MIX 5 iL B-1 p 1 37 T p 1� B-38 CEMETARY @ ' Z B-2'0-. 7LoTv C IMAM— w_ M I aI-m • • ^ ` • ., N ! n' \ - _ 4 e A4 i 4 /y Y 4 • 4, +F'rI /r{. .Stn", '11.r. • �r - _ ; V `: ..T�At�r 1, t` � 7 m $ o so ioo• o •- �w SOIL BORINGS - EXISTING CONDITIONS 00 _ E'm CITY OF NEW HOPE, MINNESOTA E a� CITY HALL SITE x DATE: 8/26/2016 111 XYLON AVE N 10-15" 15-20' 20'+ AL m FIGURE 4 Stan tec 2335 Highway 36 W S} Paul M11 55113 PROJ. NO.: 193803464 wwwsla 1r cam City of New Hope SPACE NEEDS STUDY REPORT September 19, 2016 APPENDIX C - Meeting Minutes 625/2016 4:32:25 PM H:\CI-New Hope\162026 SO Maslerplan\02—ARCKIlizens[ask force reporNCi6zens Task ForceReporl.rN Page 22 MEMORANDUM To: Attendees From: Cosette Hannula I CH Date: July 5, 2016 (Updated July 11, 2016) Comm. No: 162026 Subject: City of New Hope Space Needs Masterplan June 22, 2016 Meeting Minutes Attendees: Roger Landy, Community Task Force rjlandy@aol.com Kathi Hemken, Mayor khemken@ci.new-hope.mn.us Kirk McDonald, City Manager kmcdonald@ci.new-hope.mn.us Jerry Beck, Communications Coordinator jbeck@ci.new-hope.mn.us Tim Fournier, Police Chief tfournier@ci.new-hope.mn.us Valerie Leone, City Clerk vleone@ci.new-hope.mn.us Jeff Sargent, Director of Community Development jsargent@ci.new-hope.mn.us Susan Rader, Parks and Recreation srader@ci.new-hope.mn.us Rich Johnson, Director of HR/Admin rjohnson@ci.new-hope.mn.us Chris Long, Stantec chris.long@stantec.com Mary Arnold marnold@yahoo.com Kent Garbers kentgarbers@yahoo.com Michael Isenberg misenbergl3@gmail.com Kim Lewis jnklewis@msn.com Todd Schmeltzer todd@setdesigns.com Michelle Slatto michell.westberg@comcast.net Steve Svendsen svendsen@q.com Bill Wills wjw9416@msn.com Tim Donohoo donohootim@yahoo.com Molly Sanborn Molly.sanborn@gmail.com Rick Riley rrileygirls4@comcast.net Joel Dunning, Wold Architects and Engineers jdunning@woldae.com Cosette Hannula, Wold Architects and Engineers channula@woldae.com Absentees: Greg Bender gjbender1950@gmail.com Teri Burkstrand ttpburk@yahoo.com Ben Beery, Wold Architects and Engineers bbeery@woldae.com Wold Architects and Engineers PLANNERS 332 Minnesota Street, Suite W2000 ARCHITECTS Saint Paul, MN 55101 woldae.coin 1 651 227 7773 ENGINEERS MEMORANDUM Page 2 of 3 Discussion Topics:. A. Wold, Stantec, and Ehlers gave an overview of what has happened so far in the project and presented 4 options for the site location of the new City Hall Police Department with the associated costs. B. Feedback on Option 2 — Existing Site: 1. Concern was expressed for safety and function of police in temporarily relocating and the potential costs to relocate booking and holding. C. Option 3 Pool Site: 1. Question was asked if there is potential for a community center with an indoor pool to be built on old City Hall site. A new task force would be needed to evaluate a community center or other site use including what amenities should be in the City and Park. 2. What is the driveway near tennis courts used for? a. Would be occasionally used by police for booking or an alternative route if Xylon is blocked. b. There is concern about sally port proximity to playground. 3. Could a new pool be placed over tennis courts? Potentially, based on soil bearings but tennis court is more expensive to replace than basketball/volleyball. 4. Is there an option where police department is closer to fire department/Xylon Avenue? This was explored, but police departments are typically back from the street for privacy and security. 5. Concern expressed with the amount of traffic this option would add to Zealand. The chief responded that it is preferred to exit the police department on Xylon since there is control there. A few added squads coming back to the police department may occur. D. Does timeline change between these options? 1. Pre -construction time is similar for all options. 2. Addition/remodel has the longest construction time due to phasing. 21/z - 3 years. 3. Existing site will take 2 or so months slower than an entirely new site due to time it takes to demolish the existing building. 18-20 months. 4. Park/pool site would be the fastest construction. E. Other Discussion: 1. Proposal for placing the building over existing parking lot was explored but was not ideal from a site planning perspective. Placing building on existing parking lot would block off the rest of the site from Xylon Avenue and separate the pool from the parking lot. 2. Concern was expressed on a desire to educate the community on reasons new City Hall/Police Department is needed, and address the concerns from the surveys. 3. Question on whether footprint of building could be reduced by making it multiple stories. Current building layout with most functions on one level with an underground garage was determined based on functionality for City staff. 4. It was noted that Option 0- Addition/Remodel was previously decided against by task force in favor of building new. MEMORANDUM Page 3 of 3 5. Concern with generator location. a. Could be combined with already planned new generator for fire department or placed behind building in service area. Next Meeting: Thursday, July 21 at 5:30 p.m. EIC/CI_NewHope/162026/min/6.22.16 To: Attendees From: Cosette Hannula I CH Date: August 1, 2016 Comm. No: 162026 Subject: City of New Hope Space Needs Masterplan July 21, 2016 Meeting Minutes Attendees: Roger Landy, Community Task Force Kathi Hemken, Mayor Kirk McDonald, City Manager Jerry Beck, Communications Coordinator Tim Fournier, Police Chief Jeff Sargent, Director of Community Development Susan Rader, Parks and Recreation Rich Johnson, Director of HR/Admin Chris Long, Stantec Mary Arnold Michael Isenberg Kim Lewis Todd Schmeltzer Michelle Slatto Steve Svendsen Bill Wills Tim Donohoo Molly Sanborn Greg Bender Rick Riley Joel Dunning, Wold Architects and Engineers Cosette Hannula, Wold Architects and Engineers Absentees: MEMORANDUM rjlandy@aol.com khemken@ci.new-hope.mn.us kmcdonald@ci.new-hope.mn.us jbeck@ci.new-hope.mn.us tfournier@ci.new-hope.mn.us jsargent@ci.new-hope.mn.us srader@ci.new-hope.mn.us rjohnson@ci.new-hope.mn.us chris.long@stantec.com marnold@yahoo.com misenbergl3@gmail.com jnklewis@msn.com todd@setdesigns.com michell.westberg@comcast.net svendsen@q.com wjw9416@msn.com donohootim@yahoo.com molly.sanborn@gmail.com gjbender1950@gmail.com rrileygirls4@comcast.net jdunning@woldae.com channula@woldae.com Kent Garbers kentgarbers@yahoo.com Valerie Leone, City Clerk vleone@ci.new-hope.mn.us Teri Burkstrand ttpburk@yahoo.com Ben Beery, Wold Architects and Engineers bbeery@woldae.com Wold Architects and Engineers PLANNERS 332 Minnesota Street, Suite W2000 ARCHITECTS Saint Paul, MN 55101 woldae.com 1 651 227 7773 ENGINEERS MEMORANDUM Page 2 of 3 Discussion Tonics: A. Wold presented a review of park options. B. Wold presented new site option: Parking Lot Site, reviewed all site costs, and gave a breakdown of parking lot site costs. 1. Noted that 250,000 for demolition in Option 4 should be 150,000 and total project would be 19,204,000 (see attached for revised cost analysis). C. Questions: 1. Is cost the same for all parking lots? a. The parking lot rebuild cost shown is to replace the existing parking lot and add some parking. The other elements are factored into other lines of cost analysis e.g. site development more expansive. Parking to accommodate some of the park feature could be more expensive depending on what park amenities/park layout are decided on. 2. Is the building one or two stories? a. Due to functional adjacencies, offices are all on one story, police parking is below. 3. Should we consider utilizing the already dug down area of the deep end of the pool for lower level of police department? a. This will not change the cost, the soil moved for police lower level will be moved to the pool side. 4. Can this building have a second or third story built up later? a. This is possible if planned for ahead of time so structure and space can be designed to later accommodate an additional level. However, building an additional story while there are occupants in building can be disruptive. 5. How does sallyport work in pool option? Will police enter off Zealand Ave. for booking? a. Current plan is to enter from Xylon through service road or parking lot. The sallyport entrance can possibly be reinvestigated if this option is chosen. b. Some kind of berm/fencing is envisioned to block view of sallyport from park. c. Chief Fournier noted that currently the police use Zealand for entrance while booking even if there is a slight increase in police traffic from placing building on the pool site, it likely would not be noticeable. 6. How many people currently use the pool? a. Susan to share information with group. 7. Does this plan account for growth of staff so building does not need to be rebuilt again in 30 years? a. It factors in some projected growth, it was determined that the city hall/police department are not like to grow by much. b. The new building would be planned so that additions could be added if needed. D. Roger asked for opinions on which of the 5 options each task force member recommended. The Task Force unanimously recommended pool site with the following comments: 1. This site gives the opportunity to relook at Civic Center Park. 2. Pool site groups City Hall, police and fire departments together, ties the pool to rest of the site, and allows the street and parking lot to flow together. 3. It was noted that this option may not end up being cheaper, though it currently looks that way, because of additional associated park/site improvements. MEMORANDUM Page 3 of 3 4. It was noted that this is recommended only if the pool is replaced, the tennis courts remain, and the park is also developed E. Schedule: 1. September 19,2016: Council recommendation. 2. October/November: Public Open House. 3. December: Final vote. 4. Future: a. Reconvene task force for input on building design. b. A park master planning committee which could include some task force members. F. Open House: Could there be multiple open houses? How do we ensure more people come? Maybe mention the pool? a. If it is advertised in all ways available, those who are interested will come. AK/CI_NewHope/162026/min/7.21.16 City of New Hope SPACE NEEDS STUDY REPORT September 19, 2016 APPENDIX D - Ehlers Information 6!25/2016 4:32:25 PM MCI -New Hope\162026 SD Masterplan\02jARCHVizens task iorce report Citizens Task Force Report.rN Page 29 ft EHLERS LEADERS IN PUBLIC FINANCE City Hall Financing City of New Hope Jason Aarsvold — Ehlers June 22, 2016 Y', Overview • City Hall Bonding Estimates for Project Alternatives • Tax Impacts EHLERS LEADERS IN PUBLIC FINANCE Bond Estimate — Option 0 — Addition/Remodel Total Issue Sources And Uses Dated 06/01/2017 1 Delivered 06/01/2017 Abatement CIP Portion Portion Issue Summary Sources Of Funds Par Amount of Bonds $18,345,000.00 $505,000.00 $18,850,000.00 Total Sources $18,345,000.00 $505,000.00 $18,850,000.00 Uses Of Funds Total Underwriter's Discount (0.800%) 146,760.00 4,040.00 150,800.00 Costs of Issuance 81,749.60 2,250.40 84000.00 Deposit to Project Construction Fund 18,114,000.00 500,000.00 18,614,000.00 Rounding Amount 2,490.40 (1,290.40) ().00 Total Uses $18,345,000.00 $505,000.00 $18,850,000.00 EHLER_S LEADERS IN PUBLIC FINANCE Tax Impacts — Option 0 — Addition/Remodel TAX IMPACT ANALYSIS - Option 0 - Addition/Remodel Estimated Market Value Taxable Proposed Annual Proposed Monthly Type of Property Market Value Exclusion Market Value Tax Increase* Tax Increase* $ 100,000 $ 28,240 $ 71,760 $ 61.37 $ 5.11 150,000 23,740 126,260 107.98 9.00 Residential 185,000 20,590 164,410 140.61 11.72 Homestead 300,000 10,240 289,760 247.81 20.65 400,000 1,240 398,760 341.02 28.42 $ 100,000 $ - $ 100,000 $ 85.39 $ 7.12 200,000 - 200,000 185.02 15.42 CommerciaVindustrial 300,000 - 300,000 298.87 24.91 400,000 - 400,000 412.73 34.39 500,000 - 500,000 526.59 43.88 1,000,000 - 1,000,000 1,095.87 91.32 * The figures in the table are based on taxes for new bonded debt only, and do not include tax levies for other purposes. Tax increases shown above are gross increases, not including the impact of the state Property Tax Refund ("Circuit Breaker') program. Many owners of homestead property will qualify for a refund, based on their income and total property taxes. This will decrease the net tax effect of the bond issue for many property owners. - EHLERS LEADERS IN PUBLIC FINANCE Bond Estimate — Option 1 — Park Site Total Issue Sources And Uses Dated 06/01/2017 1 Delivered 06/01/2017 Sources Of Funds Par Amount of Bonds Total Sources Uses Of Funds Total Underwriter's Discount (0.800%) Costs of Issuance Deposit to Project Construction Fund Rounding Amount Total Uses Abatement CIP Portion Portion Issue Summary $19,605,000.00 $885,000.00 $20,490,000.00 $19,605,000.00 $885,000.00 $20,490,000.00 156,840.00 83,242.31 19,364,000.00 - - — - 917.69 $19,605,000.00 7,080.00 3,757.69 875,000.00 (837.69) 163,920.00 0" .00 . i $885,000.00 $20,490,000.00 EHLERS LEADERS IN PUBLIC FINANCE Tax Impacts — Option 1 — Park Site TAX IMPACT ANALYSIS - Option 1 - Park Site Estimated Market Value Taxable Proposed Annual Proposed Monthly Type of Property Market Value Exclusion Market Value Tax Increase* Tax increase* $ 100,000 $ 28,240 $ 71,760 $ 66.70 $ 5.56 150,000 23,740 126,260 117.36 9.78 Residential 185,000 20,590 164,410 152.82 12.74 Homestead 300,000 10,240 289,760 269.34 22.44 400,000 1,240 398,760 370.66 30.89 $ 100,000 $ - $ 100,000 $ 92.81 $ 7.73 200,000 - 200,000 201.09 16.76 Commercial/Industrial 300,000 - 300,000 324.84 27.07 400,000 - 400,000 448.59 37.38 500,000 - 500,000 572.34 47.70 1,000,000 - 1,000,000 1,191.09 99.26 * The figures in the table are based on taxes for new bonded debt only, and do not include tax levies for other purposes. Tax increases shown above are gross increases, not including the impact of the state Property Tax Refund ("Circuit Breaker') program. Many owners of homestead property will qualify for a refund, based on their income and total property taxes. This will decrease the net tax effect of the bond issue for many property owners. EHLERS LEADERS IN PUBLIC FINANCE Bond Estimate — Option 2 — Existing Site Total Issue Sources And Uses Dated 06/01/2017 1 Delivered 06/01/2017 Abatement CIP Portion Portion Issue Summary Sources Of Funds Par Amount of Bonds $21,210,000.00 $510,000.00 $21,720,000.00 Total Sources Uses Of Funds Total Underwriter's Discount (0.800%) Costs of Issuance to Project Construction Fund .2 Amount Total Uses $21410,000.00 $510,000.00 $21,720,000.00 169,680.00 4,080.00 173,760.00 85,933.71 2,066.29 .00 20,954,000.00 500,000.0021,454,000.00 386.29 3,853.71 4,240.00 $21,210,000.00 $510,000.00 $21,720,000.00 -- - EHLER LEADERS IN PUBLIC FINANCE Tax Impacts — Option 2 —Existing Site TAX IMPACT ANALYSIS - Option 2 - Existing Site Estimated Market Value Taxable Proposed Annual Proposed Monthly Type of Property Market_ Value Exclusion Market Value Tax Increase* Tax increase* $ 100,000 $ 28,240 $ 71,760 $ 70.71 $ 5.89 150,000 23,740 126,260 124.42 10.37 Residential 185,000 20,590 164,410 162.01 13.50 Homestead 300,000 10,240 289,760 285.53 23.79 400,000 1,240 398,760 392.94 32.74 $ 100,000 $ - $ 100,000 $ 98.39 $ 8.20 200,000 - 200,000 213.18 17.77 Commercial/Industrial 300,000 - 300,000 344.37 28.70 400,000 - 400,000 475.56 39.63 500,000 - 500,000 606.75 50.56 1,000,000 - 1,000,000 1,262.69 105.22 * The figures in the table are based on taxes for new bonded debt only, and do not include tax levies for other purposes. Tax increases shown above are gross increases, not including the impact of the state Property Tax Refund ("Circuit Breaker') program. Many owners of homestead property will qualify for a refund, based on their income and total property taxes. This will decrease the net tax effect of the bond issue for many property owners. EHLERS LEADERS IN PUBLIC FINANCE Bond Estimate — Option 3 — Pool Site Total Issue Sources And Uses Dated 06/01/2017 1 Delivered 06/01/2017 Abate me nt CIP Portion Portion Issue Summary Sources Of Funds Par Amount of Bonds $19,115,000.00 $2,125,000.00 $21,240,000.00 Total Sources $19,115,000.00 $2,125,000.00 $21,240,000.00 Uses Of Funds Total Underwriter's Discount (0.800%) 152,920.00 1.7,000.00 169,920.00 Costs of Issuance 79,195.86 8,804.14 0 Deposit to Project Construction Fund 18,879,000.00 2,100,000.00 20,979,000.00 Rounding Amount 3,884.14 (804.14) 710.0-0 Total Uses $19,115,000.00 $2,125,000.00 $21,240,000.00 Total project costs include only the "additional" costs associated with a new pool at this location to provide a comparison of alternatives. These costs are over an above what would be required for renovation of the pool at the .� existing location. - . EHLERS VV LEADERS IN PUBLIC FINANCE Tax Impacts — Option 3 -Pool Site TAX IMPACT ANALYSIS - Option 3 - Pool Site Estimated Market Value Taxable Proposed Annual Proposed Monthly Type of Property Market Value Exclusion Market Value Tax Increase* Tax increase* $ 100,000 $ 28,240 $ 71,760 $ 69.16 $ 5.76 150,000 23,740 126,260 121.68 10.14 Residential 185,000 20,590 164,410 158.45 13.20 Homestead 300,000 10,240 289,760 279.25 23.27 400,000 1,240 398,760 384.30 32.02 $ 100,000 $ - $ 100,000 $ 96.23 $ 8.02 200,000 - 200,000 208.49 17.37 CommerciaVlndustrial 300,000 - 300,000 336.80 28.07 400,000 - 400,000 465.10 38.76 500,000 - 500,000 593.41 49.45 1,000,000 - 1,000,000 1,234.93 102.91 * The figures in the table are based on taxes for new bonded debt only, and do not include tax levies for other purposes. Tax increases shown above are gross increases, not including the impact of the state Property Tax Refund ("Circuit Breaker') program. Many owners of homestead property will qualify for a refund, based on their income and total property taxes. This will decrease the net tax effect of the bond issue for many property owners. E H LE RS LEADERS IN PUBLIC FINANCE Tax Impacts - Summary TAX IMPACT ANALYSIS - Summary of Options * The figures in the table are based on taxes for new bonded debt only, and do not include tax levies for other purposes. Tax increases shown above are gross increases, not including the impact of the state Property Tax Refund ("Circuit Breaker') program. Many owners of homestead property will qualify for a refund, based on their income and total property taxes. This will decrease the net tax effect of the bond issue for many property owners. EHLERS LEADERS IN PUBLIC FINANCE Estimated Market Value Proposed MONTHLY Tax Increase* Option 0 - Remodel Option 1 - Park Option 2 - Existing Option 3 - Pool Type of Property Market Value Exclusion $ 100,000 $ 28,240 $ 5.11 $ 5.56 $ 5.89 $ 5.76 150,000 23,740 $ 9.00 $ 9.78 $ 10.37 $ 10.14 Residential 185,000 20,590 $ 11.72 $ 12.74 $ 13.50 $ 13.20 Homestead 300,000 10,240 $ 20.65 $ 22.44 $ 23.79 $ 23.27 400,000 1,240 $ 28.42 $ 30.89 $ 32.74 $ 32.02 $ 100,000 $ - $ 7.12 $ 7.73 $ 8.20 $ 8.02 200,000 - $ 15.42 $ 16.76 $ 17.77 $ 17.37 Commercial/Industrial 300,000 - 5 24.91 $ 27.07 $ 28.70 $ 28.07 400,000 - $ 34.39 $ 37.38 $ 39.63 $ 38.76 500,000 - $ 43.88 $ 47.70 $ 50.56 $ 49.45 1,000,000 - $ 91.32 $ 99.26 $ 105.22 $ 102.91 * The figures in the table are based on taxes for new bonded debt only, and do not include tax levies for other purposes. Tax increases shown above are gross increases, not including the impact of the state Property Tax Refund ("Circuit Breaker') program. Many owners of homestead property will qualify for a refund, based on their income and total property taxes. This will decrease the net tax effect of the bond issue for many property owners. EHLERS LEADERS IN PUBLIC FINANCE -- -x561 Hoscm Appraisal & Consulting, Inc. INVOICE December 17, 2014 Ms. Valerie Leone City of New Hope 4401 Xylon Avenue North New Hope, MN 55428 DESCRIPTION OF WORK AND FEE STIZL!C11112E:: INVOICE #HAC14064-00-01 Appraisal Report of the Bus Transportation Facility and Excess Land Located at 4124 Winnetka Avenue in New Hope, Minnesota $3,250.00 Appraisal Report of the Office Building Located at 4148 Winnetka Avenue in New Hope, Minnesota Total Amount Due DUE IMMEDIATELY UPON RECEIPT Please make check payable to: Hosch Appraisal & Consulting, Inc. Federal ID No. 27-1918732 $3,100.00 $6,350.00 ,D,d VIA e 14,16 e- P For credit card payments please contact Ann at (612) 331-1688. VISA' c�sca:;rrEa Thank you for your business. 11172 Zealand Avenzte Norlh Phone 6121331-1688 Fay: 7631208-1670 MinneaPalO, MN 55316 wwvv:hoschappraisaLcoin