IP #846PROJECT NO. 846
Street Infrastructure - Ensign Avenue
Res. 08-113 8/11/08 Resolution awarding a contract for $20,419.40 to Bituminous Roadways, Inc. for a street
infrastructure improvement project for Ensign Avenue (improvement project no. 846)
Res. 08-154 11/10/08 Resolution approving final payment of $22,683.78 to Bituminous Roadways Inc., for the
street infrastructure improvements on Ensign Avenue (improvement project no. 846)
COUNCIL
Request for Action
Originating Department
Approved for Agenda
Agenda Section
Public Works
August 11, 2008
Develo ment & Plannina
Item No.
8.1
By: Guy Johnson
By:
Kirk McDonald, City Manager
Resolution awarding a contract for $20,419.40 to Bituminous Roadways, Inc. for a street infrastructure
improvement project for Ensign Avenue (improvement project no. 846)
Requested Action
Staff requests approval of a resolution awarding the contract for the street improvement of Ensign Avenue,
between Cavell Avenue and 30th Avenue, to the low and responsible bidder, Bituminous Roadways, Inc., in
the amount of $20,419.40.
Policy/Past Practice
The City Council routinely considers public infrastructure improvement projects to extend the useful life of
the infrastructure and/or improve the level of service.
Background
The multiple seal coat applications on the surface of Ensign Avenue, between Cavell Avenue and 30th
Avenue, have deteriorated substantially over the years and created a very poor drive surface. This section of
Ensign A venue was initially scheduled to be milled and overlaid with new asphalt as part of the city's 2004
street infrastructure project. Because of fw1ding restraints, this section was removed from the project.
Residents abutting this section of Ensign A venue have requested that the city make improvements to the
street. The situation was discussed at the July 21, 2008, Council work session, and staff was directed to look
into possible improvements.
Because the seal coat layers are deteriorated so badly, staff does not recommend installing new asphalt over
the existing surface. Instead, staff is recommending that the street be milled to remove the layers of seal coat
chips that have been applied over the years and then install a one and one-half inch layer of new asphalt.
Typically with this type of improvement, the life of a street would be extended an additional 15 or more years
before a ma'or reconstruction effort would be needed.
Motion by
Mw~
_ ju,.j {f g~/1.3
Second by
To: t<
I:\RFA \ PUBWORKS\2008 \ Ensign Ave. Improvement Award Contract.doc
Request for Action
August 11, 2008
Page 2
Funding
Quotes were received from three firms, with the low quote being Bituminous Roadways, Inc., at $20,419.40.
Because funding in this amount is not available in the street operating budget, funding for this improvement
would be from the city's street levy infrastructure fund.
Attachments
The resolution awarding the contract is attached.
I: \ RF A \ PUBWORKS \ 2008 \ Ensign Ave. Improvement Award Contract. doc
City of New Hope
Resolution No. 08- 113
Resolution awarding contract
for $20,419.40 to Bituminous Roadways, Inc.
for a street infrastructure improvement project for Ensign A venue
WHEREAS, the city requires the assistance of a contractor in completing the mill and
overlay of Ensign Avenue between Cavell A venue and 30th A venue in
the city of New Hope; and,
'WHEREAS, city staff has reviewed the project and contract terms for the work; and,
WHEREAS, the city has accepted quotes for the improvement described and has
identified the lowest responsible and responsive bidder.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of New Hope,
Hennepin County, Minnesota:
1. That the contract between the city of New Hope and Bituminous
Roadways, Inc., in the amount of $20,419.40, is approved.
2. That the mayor and city manager are authorized to sign the contract
documents.
Adopted by the City Council of the city of New Hope, Hennepin County, Minnesota,
this 11th day of August, 2008.
, 4~
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;'1 J.2 6 <:; -.. '
Mayor
Attest t~(~~
City Clerk
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3 Metro Locations 0 2825 Ceiar Ave1nae S~ Miue:l{lolis. MN 554U7 I PU:ae: (612) 721-2451 r fn: (612)721-6875
to Serve All of Your
Asphalt Needs 0 689S HiglDn,. 101 E., Slz2bpee, MN 55379 I Phn.l:: (952) 233-1660 ! Fn: (952) Z33-06S6
To: CITY OF NEVI toPE Contact: John Blasiak.
Address: New Hope, MN Phone: (763) 286-0758
Fax: (763) 592-6776
Project Name: New Hope EnSgn (Herlay 07 J3O{09 Bid HLnber.
Project L.ocation: Ensign Between 30th Ave. And Cavell Ave., New t-bpe, MN Bid [)ate:
~tEm #
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Item Description
Estimated QuantitY Unit
2,167.00 Sf
18200 TON
Unit Price
TobII Pricel
$4,767.<ID
$15,652.00
$20,419.40
Mil BITUMINOUS (IS)
n'PE LV -1 WEARING OJURSE MIXTURE (B)
52.20
$86.00
TotzlI Bid Price:
Notes:
. Mobilization Based on Paving when paving Project in 42nd & Gettysburg Are;?,
. Mobilizations lnduded:
Paving: 1 mob(s) for wear. Addi:ional mcbs, acXi $ --.lead!..
19500 Sf of 1.5" f1.111 Width Milling
19500 Sf of 1.5" LV 4 B Paving
SWeepirg
Tack Coat
. Pricing I:ased on this shedule: Bi1JJrnMus ~ ftu;just 2008. Work delayed beyond this schedule, fa- reasons beyond
our control, may be subject tD unexpected <DSt increases
. Pr'.ces Exdude:
T raffle Cortrol
St:ructure Adjustments
Aggregate Materials, Tolerarrilg, Compaction and Testing
. This project QUoted by Wayne 01500, cell phone: (612) 366-2nl. Thank you and good luck.
Payment Terms: This pr~ is valid for 15 days. AftEr 15 days price quotes may be withdrawn without ootice.
This Quote is based on standard AGe subcontract language and shail become a rider to any contract.
Payments due net 30 days.
, Au..t:t' I ED:
The above prices, specifications and conditions are sal:isfactoly and
are hereby aa::epted.
CONFIRMED:
BITUMINOUS ROADWAYS, INC.
Buyer.
Authorized Signature:
Signature:
Date of Acceptance:
EstinIator:
.
Page 1 of 1
7{30/2D08 9:54:57 AM
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27TH AVE N (t-'EDICINE LAKE
~u'. 28. 2008 4:21PM
MIUWtjl ~~rN~_1 vv~r
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. . SPHA:RAnON
P~O. BOX &477 -HOPKINS, MiNNESOTA. 5534S
PHONE: (952) 937.s0s3" FAX: ($162) 9:)7-6910
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Attn: John @ New Hope
Project: Ensign AveMill &. Overlay
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bticha@mictwcstaspba1t.n , '
All Taxes Included.
Bond Included, up to 0.5%
No. hem Description - . Unit Unit Cost Bid Amount
1 1.5" Mill Bit. Pvmt 2,165.00 SY $ 2.30 S 4,979.50
2 . Tack: . 105.00 GL S 3.80 $ 399.00
3 1.5- Type LV4 Wear "B" 185.00 TN $ 90.60 $ 16,761.00
..
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,
T ota} Bid: S 22,139.50
Incluions/EldusioDS
No prep, ready to pave.
No traffic control or flaggers,
No removals or restoration.
No Sllwcutting.
No gate ~alve or manhole adjustments,
Mobi1ization
1 - Mill bit. pvmt
1 - Bit paving crew
Any additiooal mobs @ $925.00 each.
Project Notes:
Midwest Asphalt Corporation will honor this proposal for a period of 15 days.
Retrinage withheld S8J])e as owner.
Payment Terms: Net 10 days or as specified in 'the contract documents.
The prices listed above assume all work to be completed in the 2008 construction season.
Prices subject to change for work items completed after their specified completion date.
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JlL-28-2008 02:31PM FAX:352 787 3476
10: I'EW H:FE PLB-IC ~ Pl=6E: 001 R='35%
08/05/2008 15:42 FAX 796 478 2329
DMJ CORP
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. A 3rd Generation 4:ontractor I
'\ 2392 pioneer Trail \. . \' \ \ '
. P.O. B'ox 299 '
I Hamel, MN 55340.029.~
763.478.6878 · FAX '153.478.2329 ; \ \ I
, E-mailildmj@dmjasp. .illt.eom · Website; www.dmjaspha (:Om \1'
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August 5, 2008
Mr. John Blasiak
City of New Hope
5500 International Park.-way
New Hope, MN 55428
Dear Mr. Blasiak:
Thank you for giving DMJ Corporation tbe opportunity to bid on your asphalt project.
We respectfully submit the following proposal for 5500 lntemational Parkway:
1. Mill areas as necessary prior to overlay.
2. SwetJ-p & tack coat parking lot,
3. Pavel' to overlay lot with a mat of Minnesota Department of Transportation
Specification 2341B or L VWE wear course asp11alt and compact to a depth of
une & haIf(1 1/2") inches.
4. Total price [umished and installed, tax included $ 24,658.00.
If you have any further questions, need references or any additional information, please
feel free to call me at 763-478-6878 or 763-354-8095.
Sincerely,
Dave Dammann
Dave Dammann
DMJ Corporation
AUG-05-200802:16PM FAX:796 47B 2329
IO:NEW HOPE PUBLIC WORK PAGE: 001 R=95%
COUNCIL
fcu .Ul (orttr2Lct t~G
Request for Action
Originating Department
Approved for Agenda
Agenda Section
Public Works
November 10, 2008
Consent
Item No.
6.4
By: Guy Johnson
By:
Kirk McDonald, City Manager
Resolution approving final payment of $22,683.78 to Bituminous Roadways Inc., for the street infrastructure
improvements on Ensign Avenue (improvement project no. 846)
Requested Action
Staff recommends the Council approve a resolution approving a final payment of $22,683.78 to Bituminous
Roadways Ine., for the street in1provement of Ensign Avenue, between Cavell Avenue and 30th Avenue.
Policy/Past Practice
The City Council routinely considers public infrastructure improvement projects to extend the useful life of
the infrastructure and/or improve the level of service.
Background
Multiple seal coat applications on the surface of Ensign A venue, between Cavell A venue and 30th Avenue,
had substantially deteriorated over the years and created a very poor drive surface. This section of Ensign
Avenue was initially scheduled to be milled and overlaid with nevv asphalt as part of the city's 2004 street
infrastructure project. Due to fw1ding restraints, this section was removed from the project in 2004. Residents
along this section of Ensign A venue had requested that the city make improvements to the street. The
situation ",,'as discussed at the July 21, 2008, Council work session, and staff was directed to look into possible
improvements.
Because the road surface was deteriorated to the point where the struchual integrity of the road was severely
compromised, staff did not recommend installing new asphalt over the existing surface. Instead, staff
recommended the street be milled to remove the layers of seal coat chips that have been applied over the
years and install a one and one-half inch layer of new asphalt. Typically, with this type of improvement, the
life of a street would be extended an additional 15 or more years before a major reconstruction effort would
be needed. On August 11,2008, Council a roved the Ensign Avenue street im rovements.
"--......I ~ ,,(
/\ 0 teL Second by
Motion by
To:
J~ 66 - /c;f
I:\RFA \ PUBWORKS\200S \846 Ensign Ave Improvement FinaLdoc
Request for Action
November 10,2008
Page 2
After the city went out for quotes for the project, a Council member received a request from a resident to
improve the aligmnent of the gutter curb at the intersection of Cavell A venue and 30th A venue. Because the
grade between the northwest comer and the south\vest comer of the Cavell Avenue and 30th Avenue
intersection is so flat, water would not completely drain south out of the northwest comer. In order to help
alleviate this situation, a portion of the curb on the radius of the northwest comer was replaced and staff had
Bituminous Roadways Inc. extend the milling of Ensign A venue out into the Cavell A venue intersection. This
allowed the contractor to reshape the water flow line between the northwest comer and the southwest comer
during the paving process. With this effort to improve the flow of water through the intersection, additional
asphalt was required. Although the contractor did not charge the city for the required additional square
footage of milling, there was a charge at the unit bid price for the additional asphalt.
Funding
The initial quote for the street improvements provided by Bituminous Roadways Inc. totaled $20,419.40. The
additional asphalt materials provided by Bituminous Roadways Inc. for the work in the intersection came to
$2,264.38. With this additional work, the total cost of the improvement was $22,683.78. Funding for this
improvement is from the city's street levy infrastructure fund.
Attachments
The resolution and a copy of the invoice is attached.
I:\RFA \PUBWORKS\2008\846 Ensign Ave Improvement Final.doc
City of New Hope
Resolution No. 08- 154
Resolution approving final payment
of $22,683.78 to Bituminous Roadways Inc.
for street infrastructure improvements on Ensign A venue
(improvement project no. 846)
WHEREAS, the city has entered into a contract with Bituminous Roadways Inc. for
the mill and overlay of Ensign A venue between Cavell A venue and 30th
Avenue in the city of New Hope; and,
WHEREAS, Bituminous Roadways Inc. has satisfactorily completed the street
improvements to Ensign A venue; and,
WHEREAS, staff is recommending that the Council adopt a resolution to accept
improvement project 846 and approve final payment to Bituminous
Roadways Inc. in the amount of $22,683.78.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of New Hope,
Hennepin COUl1ty, Milmesota:
1. That the City Council accepts the street work from Bituminous
Road ways.
2. That the city manager is hereby directed to authorize final payment of
$22,683.78 to Bihuninous Roadways Inc.
Adopted by the City Council of the city of New Hope, Hennepin COlmty, Minnesota,
this 10th day of November, 2008.
(2~ 0 ~k-
1./'
Mayor Pro tem
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Attest: IZLU(jJ-!,Al;/LC
City Clerk
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