061019 EDA Meeting Packet
EDA MEETING
City Hall, 4401 Xylon Avenue North
Monday, June 10, 2019
President Kathi Hemken
Commissioner John Elder
Commissioner Cedrick Frazier
Commissioner Andy Hoffe
Commissioner Jonathan London
1. Call to order – EDA Meeting of June 10, 2019
2. Roll call
3. Approval of Minutes:
March 11, 2019
4. Resolution approving contract with JACON, LLC for hazardous material abatement,
demolition of site improvements, utility work, tree removal and site grading of 5212
Pennsylvania Avenue North (improvement project no. 1025)
5. Adjournment
EDA Meeting
Page 1 March 11, 2019
City of New Hope
4401 Xylon Avenue North
New Hope, Minnesota 55428
EDA Minutes March 11, 2019
Regular Meeting City Hall
CALL TO ORDER President Hemken called the meeting of the Economic Development Authority to
order at 7:29 p.m.
ROLL CALL Present:
Kathi Hemken, President
John Elder, Commissioner
Cedrick Frazier, Commissioner
Andy Hoffe, Commissioner
Jonathan London, Commissioner
Staff Present:
Kirk McDonald, City Manager
Aaron Chirpich, Community Development Specialist
Tim Fournier, Police Chief
Valerie Leone, City Clerk
Chris Long, City Engineer
Jeff Sargent, Director of Community Development
Stacy Woods, Assistant City Attorney
APPROVAL OF
MINUTES
Item 3
Motion was made by Commissioner Hoffe, seconded by Commissioner London,
to approve the minutes of December 10, 2018. All present voted in favor. Motion
carried.
IMP. PROJECT 1024
Item 4
President Hemken introduced for discussion EDA Item 4, Resolution approving
the sale of the scattered site lot located at 3856 Maryland Avenue North
(Improvement Project No. 1024).
Mr. Aaron Chirpich, community development specialist, explained on July 23,
2018, the EDA approved the purchase agreement for the acquisition of 3856
Maryland Avenue North. He stated a public hearing has been scheduled to
consider the sale of the scattered site lot. He stated Request for Proposals were
sent to more than 20 builders, and proposals received from two builders (Novak-
Fleck and Donnay Homes). He stated the anticipated sales prices of the new homes
to be constructed are very similar. He reviewed the proposals of both builders
including the proposed home’s primary attributes, land offer, and home sales
price. Mr. Chirpich reported the EDA has sold lots in the past to Novak-Fleck, and
although the EDA does not have experience with Donnay Homes the builder has
a good reputation. Mr. Chirpich stated a purchase and redevelopment agreement
for the sale of the lot will executed after the EDA selects the preferred
buyer/builder.
President Hemken opened the public hearing for public comments.
EDA Meeting
Page 2 March 11, 2019
Mr. Stan Schneider, 3862 Maryland Avenue North, pointed out there are
easements on three sides of the lot. He also expressed concern about possible
water problems.
Mr. Aaron Chirpich stated the builders were provided sit e plans that identified
the easements. He stated the city of New Hope has agreed to install drain tile and
a new catch basin in the corner of the lot.
Mr. Chirpich explained that Crystal owned the property for many years and has
decided to liquidate excess parkland.
Ms. Sandra Knilan, 3848 Maryland Avenue North, was recognized. She noted she
enjoyed the vacant lot. She recommended the house with the smaller footprint.
There was no one else present to address the EDA for the public hearing.
Commissioner London asked who will be responsible for maintaining the trail to
Lions Park. Mr. Chirpich stated the city of New Hope will maintain the part
located in New Hope up to the Crystal border, and the city of Crystal will maintain
the remainder of the trail into Lions Park.
Mr. Paul Donnay of Donnay Homes and Mr. Dane Anderson of Novak-Fleck were
present to answer questions.
The EDA thanked both builders for taking time to submit RFPs. The EDA
expressed preference for Donnay Homes as it would be a new builder for the city
and offered a slightly larger home than the one proposed by Novak-Fleck.
CLOSE HEARING
Item 4
Motion was made by Commissioner Elder, seconded by Commissioner London,
to close the public hearing. All present voted in favor. Motion carried.
RESOLUTION 2019-01
Item 4
Commissioner London introduced the following resolution and moved its
adoption “RESOLUTION APPROVING THE SALE OF THE SCATTERED
SITE LOT LOCATED AT 3856 MARYLAND AVENUE NORTH
(IMPROVEMENT PROJECT NO. 1024) TO DONNAY HOMES”. The motion for
the adoption of the foregoing resolution was seconded by Commissioner Elder,
and upon vote being taken thereon, the following voted in favor thereof: Hemken,
Elder, Frazier, Hoffe, London; and the following voted against the same: None;
Abstained: None; Absent: None; whereupon the resolution was declared duly
passed and adopted, signed by the president which was attested to by the
executive director.
ADJOURNMENT Motion was made by Commissioner Frazier, seconded by Commissioner Elder, to
adjourn the meeting. All present voted in favor. Motion carried. The New Hope
EDA adjourned at 8:05 p.m.
Respectfully submitted,
Valerie Leone, City Clerk
I:\RFA\COMM DEV\2019\EDA\Scattered Site Housing\Q - Award Demolition Contract for 5212 Pennsylvania Ave N 06-10-19.docx
Request for Action
June 10, 2019
Approved by: Kirk McDonald, City Manager
Originating Department: Community Development
By: Jeff Alger, Community Development Specialist;
Jeff Sargent, Director of Community Development
Agenda Title
Resolution approving contract with JACON, LLC for hazardous material abatement, demolition of site
improvements, utility work, tree removal and site grading of 5212 Pennsylvania Avenue North
(Improvement Project No. 1025)
Requested Action
Staff requests approval of a resolution awarding a contract for hazardous material abatement, demolition
of site improvements, utility work, tree removal and site grading for the property located at 5212
Pennsylvania Avenue North, to the low and responsible bidder, JACON, LLC in the amount of $23,890.
Policy/Past Practice
It is a past practice of staff to present contracts to the EDA for consideration when public bidding is required
for scattered site housing projects.
Background
The EDA acquired the single-family home located at 5212 Pennsylvania Avenue North in September 2018, as
part of the city’s scattered site housing program. The EDA directed staff to take the necessary steps in
preparing the home for demolition in order to facilitate redevelopment of the property. This contract award
includes demolition of all site improvements, hazardous material abatement, tree removal, lining of the
sanitary sewer service, and replacement of the water service valve. The city forester visited the site and
assisted in removing a pine tree located in the right-of-way at the southwest corner of the lot. The two trees
near Oregon Avenue North and the two large trees in the backyard will not be removed as part of the
contract. The demolition survey included the removal of four other trees within the buildable area of the site.
Request for quotes were sent to three contractors, who submitted the following bids:
Jacon LLC $23,890
Leadens Excavating Inc. $27,445
Nitti Rolloff Services Inc. $32,750
The EDA has worked with JACON, LLC on two previous scattered site housing projects. The contractor was
selected for demolition and site grading work at 7215 62nd Avenue North and 7303 62nd Avenue North. Staff
had a good experience working with the contractor and has no concerns with awarding them the contract.
Funding
Funding is available in the EDA budget for the demolition contract.
Recommendation
Staff recommends approval of a resolution awarding a contract for hazardous material abatement, demolition
of site improvements, utility work, tree removal and site grading for the property located at 5212
Pennsylvania Avenue North, to JACON, LLC in the amount of $23,890.
Agenda Section
EDA
Item Number
4
Request for Action, Page 2
Attachments
Resolution
Bids received
Request For Quote/Project Specifications
EDA RESOLUTION NO. 19-___
RESOLUTION APPROVING CONTRACT WITH JACON LLC
FOR HAZARDOUS MATERIAL ABATEMENT,
DEMOLITION OF SITE IMPROVEMENTS,
UTILITY WORK, TREE REMOVAL
AND SITE GRADING OF 5212 PENNSYLVANIA AVENUE NORTH
(IMPROVEMENT PROJECT NO. 1025)
BE IT RESOLVED by the Economic Development Authority in and for the City of New
Hope as follows:
WHEREAS, the Economic Development Authority in and for the City of New Hope
(“EDA”) purchased that certain real property located at 5212 Pennsylvania Avenue North, New
Hope, MN (the “Property”) with the intentions of redeveloping the Property; and
WHEREAS, City staff intends to redevelop the Property in accordance with the City’s
scattered site housing program and policy and return the Property to the tax rolls for the benefit of
all taxing jurisdictions; and
WHEREAS, City staff is exercising due diligence to correct the Property’s blighted
condition by performing an environmental cleanup of the Property to be followed by the
demolition of all buildings on the Property, utility work, tree removal, and site grading of the
Property; and
WHEREAS, JACON LLC submitted a proposal for hazardous material abatement,
demolition of site improvements, utility work, tree removal, and site grading (“Work”) that meets
all of the Project Specifications and is the low bid; and
WHEREAS, it is in the best interests of the EDA to enter into a contract with JACON
LLC for the purpose of performing the Work; and
WHEREAS, City staff is hereby seeking approval from the EDA of the selection of
JACON LLC as the duly qualified contractor to perform the Work.
NOW, THEREFORE, BE IT RESOLVED by the Economic Development Authority in
and for the City of New Hope as follows:
1. That the above recitals are incorporated herein by reference.
2. That selection of JACON LLC as the Contractor to perform the hazardous material
abatement, demolition of all building and site improvements located at the Property,
utility work, tree removal, and site grading of the Property pursuant to the Project
Specifications is approved, it being in the best interest of the EDA and City to
prepare the Property for redevelopment in accordance with the City’s scattered site
housing program and policy.
3. That the payment of $23,890.00 to JACON LLC to perform the Work is hereby
approved.
4. The President, Executive Director, and New Hope City staff are authorized and
directed to sign all appropriate documents, and to take whatever additional actions
are necessary or desirable, to complete the hazardous material abatement,
demolition, utility work, tree removal, and the re-grading of the Property in
accordance with the contract to be prepared by the City Attorney.
Dated the 10th day of June, 2019.
____________________________________
Kathi Hemken, President
Attest: _____________________________
Kirk McDonald, Executive Director
From: The Economic Development Authority in and for the city of New Hope
Subject: Request for quotes for demolition, hazardous material abatement, tree removal, sewer
lining, and water service valve replacement at 5212 Pennsylvania Avenue North.
R E Q U E S T F O R Q U OT E / P R O J E C T S P E C I F I C AT I O N S
Overview:
The city of New Hope EDA is the owner of the property addressed at 5212 Pennsylvania Avenue North
(PID 08-118-21-21-0052). The EDA is requesting quotes for removal of hazardous material and demoli-
tion of all building and site improvements at this location followed by re -grading of the primary exca-
vation area, tree removal, and installation of utility improvements. If you are interested in submitting a
quote for this project, please review the enclosed speciffcations and inspect the site. To gain entry into
the home, use the lock box on the back door, code 4401. Please call Jeff Alger in the Community Devel-
opment Department with any questions at 763-531-5119.
Proposals must be completed on the enclosed bid form and submitted by 1:00 p.m. on May 28, 2019.
Proposals may be submitted by U.S. Mail, e-mail, or in person. Please note that the enclosed bid form
must be used. city staff will review the submitted proposals and forward them to the City Council. City
staff expects the City Council to select a demolition contractor at the June 10, 2019, meeting. The time-
line for completion of all work will be weather dependent.
Submit proposals to the following: Attn: Jeff Alger
City of New Hope Community Development Department
4401 Xylon Avenue North
New Hope, MN 55428
jalger@newhopemn.gov
Property Owner: City of New Hope EDA
Property Address: 5212 Pennsylvania Avenue North, PID = 08-118-21-21-0052
For a price of $________________, the contractor named below proposes to fully complete the work
in accordance with the attached speciffcations for abatement, demolition, site grading, tree removal,
and utility work at 5212 Pennsylvania Avenue North.
Contractor Name:_____________________________________________________________________
License Number:_____________________________________________________________________
Address:_____________________________________________________________________________
Telephone:______________________________ Email Address:______________________________
Contractor Signature:_________________________________________ Date:__________________
Title:_________________________________________
S P E C I F I C AT I O N S F O R D E M O L I T I O N A N D R E L AT E D WO R K B I D F O R M
S P E C I F I C AT I O N S F O R D E M O L I T I O N A N D R E L AT E D WO R K
A. Scope of Work
1. General
a. Contractor shall furnish all labor, materials, and equipment, and shall perform all service
and work required to remove the buildings, structures, and improvements from the site,
and post demolition grading of the site, in strict accordance with these speciffcations and in
accordance with all applicable ordinances and laws pertaining to removal of buildings,
structures, grading, and erosion control. Following demolition, the contractor must install
silt fencing or erosion control logs around the entire perimeter of the disturbed area.
b. Contractor shall thoroughly review these speciffcations and examine the site to evaluate
existing and proposed conditions prior to submitting a quote. Failure to do so shall in no
way relieve contractor from performing the work as required or be grounds for a claim for
extra payment.
2. Demolition and Disposal of Buildings and Site Improvements
a. All buildings and site improvements on the site shall be removed and properly disposed.
Demolition to include, but not limited to stairs, ramps, ifoor slabs, equipment bases,
driveways, aprons, foundation walls and footings, and other structure components,
appurtenances, and contents associated with each structure, unless otherwise noted. Include
removal of all out-buildings and miscellaneous items included in the attached pictures.
b. All demolition materials, substrates, debris, waste, or other materials shall be collected,
stored, handled, managed, and disposed in accordance with currently accepted practices at
an approved, licensed, or permitted facility in accordance with applicable federal, state, and
local ordinances, rules, and regulations.
3. Backfill, Compaction, and Grading
a. No demolition material shall be left in, or placed in any excavation. All excavations, unless
otherwise noted, shall be back fflled with clean imported sand. Imported material shall be
placed in 1 foot lifts and compacted to no less than 95% standard proctor density.
Contactor shall provide the city with third party sampling, analysis, and reports to
demonstrate that 95% compaction has been achieved.
S P E C I F I C AT I O N S F O R D E M O L I T I O N A N D R E L AT E D WO R K
b. The ffnished grade shall be determined by matching the existing average grade of the exca-
vation areas prior to demolition. The ffnal grade shall maintain pre demolition drainage
patterns. No imported topsoil is required.
c. Upon completion of the ffnished grade, contractor shall immediately hydro-seed all
disturbed areas of the site.
4. Tree and Vegetation Removal
a. City staff has marked all trees for removal with orange tape. The stumps shall be pulled
from the ground and hauled away. Stump pits shall be back-fflled. Lilac bushes along the im-
mediate north property line shall remain. Contractor is to include removal of all marked trees
and stumps in the demolition bid.
5. Abandonment of Wells
a. The city does not know of any well on the property. In the event that a well is present, and
as part of this bid, the demolition contractor is to hire a well sealing company to properly
seal the well and record the sealing with the Minnesota Department of Health. Contractor
must provide records of the well sealing to the city upon completion.
6. Utilities
a. Contractor shall be responsible for calling Gopher State One Call for the location of any
underground utilities prior to commencement of demolition and site grading work.
b. The city has ordered the disconnection of electricity (Xcel Energy) and natural gas
(CenterPoint Energy) services for the property. Contractor shall ffeld verify disconnections
prior to demolition. Other private communication utilities such as telephone and cable may
still be connected; if so, contractor shall roll them back and secure them at the pole prior to
demolition.
c. Contractor is to coordinate the shut off of water with Public Works to ensure that the water
is off before termination of the water service. Contractor is to remove the water line all the
way to the curb stop. Contractor is to install new curb stop and box as part of the water
disconnection. Document and mark on -site, the location of the service termination.
Inspection by the city will be required prior to backfflling of the trench.
d. Contractor is to coordinate the termination of the private sewer line with Public Works.
The sewer line should be removed to within three (3) feet of the property line and the
remaining service stub shall be lined with CIPP lining all the way to the main. Once
lined, cap the end in preparation of connection to the new home. Document and mark on-
site, the location of the service termination. Inspection by the city will be required prior to
backfflling of the trench.
7. Asbestos and Other Hazardous Materials
a. The city has contracted with Angstrom Analytical for the completion of a demolition
survey for the property. The survey is attached to this report. Demolition contractor is to
provide for the removal, and appropriate disposal of all asbestos and other hazardous
items listed in the report.
8. Permits and Inspections
a. Contractor will complete and submit the city of New Hope demolition permit application.
Permit fees for the demolition permit will be waived, however the State surcharge will still
be collected, as the city cannot waive that portion. Contractor shall have the work inspect-
ed prior to backfflling the primary excavation. The private water and sewer service termi-
nations will also be inspected by the city’s Public Works staff. A separate water and sewer
disconnection permit must be secured from the city.
b. If any permits from other governmental agencies are required, contractor shall, at
contractor’s own expense, secure such permits, pay any fees, and complete any inspections
required by same, and provide a copy of the permit to the city.
c. Contractor shall submit “Notiffcation of Intent to Perform a Demolition” form to the
MPCA.
S P E C I F I C AT I O N S F O R D E M O L I T I O N A N D R E L AT E D WO R K
S P E C I F I C AT I O N S F O R D E M O L I T I O N A N D R E L AT E D WO R K
9. Miscellaneous Provisions, and Notices
a. Contractor shall erect and maintain all necessary barricades and warnings to adequately
safeguard workers, adjacent property, and the public.
b. The demolition and clearing of the site shall be carried out in such a manner to preclude
damage to adjacent property or public right -of-way.
c. Contractor is to provide dust control during demolition by watering the home. Water is
available at no cost from the city by accessing adjacent hydrants. Please notify New Hope
Public Works one week in advance of demolition to coordinate hydrant connection.
d. Submission of a proposal will constitute an incontrovertible representation by contractor
that contractor has complied with every requirement of these speciffcations and
attachments thereto; that without exception the proposal is premised upon performing and
furnishing the work including but not limited to the speciffc means, methods, techniques,
sequences, procedures or precautions expressly required by these speciffcations and
attachments thereto; that contractor has received from city satisfactory written resolution of
any conificts, errors, ambiguities, and discrepancies; and that these speciffcations and
attachments thereto are generally sulficient to indicate and convey understanding of the
terms and conditions for performing and furnishing the work.
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