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Imp. Proj. #451 ~~;j"" 6~7 'f"...' I ;/ c,,1Y O~ W~l - COUNCIL ~.r J!OR ACl'ICJN Originating Department Parks & Recreation Approved for Agenda Agenda Section Dev. & PIng. Item No. 8.2 By: Shari French By: 17/ 10-9-89 v... REsowrrON AWARDING CONTRAcr FOR THE CONSTRUcrION OF GOLF COURSE MAINTENANCE FACILITY (IMPROVEMENT PROJEcr 451) On Wednesday f October 4 f 1989, bids were opened for the golf course shop building. Staff is reviewing bids and will make a presentation on Monday evening. M:Yl'ION BY '.ID: IJ /ifc2l-) i- I '--h? Cft(7lc/ \/ij'// P q -. .~) C / SEa)NJ) BY (/ (:.-i-h . . .~ I J \' I.. Review: Administration Finance RFA-OOl ... CITY OF NEW HOPE RESOIllI'ION NO. 89-201 RESOIllI'ION AWARDING CONTRAcr FOR THE CONS'IRUcrrON OF GOLF COURSE MAINTENANCE FACILITY (IMPROVEMENT PROJEcr 451) BE IT RESOLVED by the City Council of the City of New Hope as follows: 1. That bids for the construction of golf course maintenance facility (Improvement Project 451) were duly opened at the New Hope City Hall, 4401 Xylon Avenue North, at 11:30 a.m. on the 4th day of October, 1989, as heretofore authorized by this Council. 2. That advertisement for bids for the construction of said improvement was published in the New Hope-Go1den Valley Post, the official newspaper of the City, on the 13th day of September, 1989, and in the Construction Bulletin on the 15th day of September, 1989. 3. It is hereby found and detennined by this Council that the bid of Sunshine Construction for the construction of said proj ect in the amount of $135,180 is the lowest responsible bid submitted for the construction of said improvement; that vogt Corporation has recommended to this Council the said low bid for the award of the contract for the construction to the designated lowest responsible bidder. 4. The Mayor and Manager are authorized and directed to enter into an improvement contract for the construction of said improvement in the name of the City with the lowest responsible bidder, subject to the said contractor furnishing a public contractor I s surety bond, conditioned as required by law. Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 9th day of October, 1989. ('7 " / ~ '/'""I c;;.., //., . ,/t/;' . c -- tU<, clP~-ur r" ' / Mayor,/ L/n - ~ Attest: {;;o1l!j~jj'_ I . . !.T}~ City Clerk . THE VOGT CORPORATION ARCHITECTURE ENGINEERING OCTOBER 4, 1989 NEW HOPE VILLAGE GOLF COURSE MAINTENANCE BUILDING 8130 BASS LAKE ROAD NEW HOPE, MN BID ADDEND PRIME BIDDERS SECUR. REC'D BASE BID ALT. #1 ALT. #2 ALT # 3 C.W. Mears x 1,2 133,250 1,540 5,744 880 rec'd 11:40 James Steel Constr. x 1,2 157,800 6,150 6,550 850 Zastrow Nasset 1,2 139,000 5,900 3,650 750 Gladstone Constr. x ? 161,046 4,578 8,154 903 Dean & Assoc. x 1,2 177,400 3,900 5,500 750 W. V. Nelson Kent Jefferson Constr. x 1,2 145,483 4,658 5,950 860 Maertens Brenny x 1,2 163,000 8,970 6,006 920 C. o. Field Co. x 2 139,190 4,661 5,850 880 Sunshine Constr. x 1,2 122,742 4,963 6,500 975 Falls & Nyhusmoen x 1,2 142,600 4,460 5,800 900 Met Con Metro Engco Construction Co. SUITE 260 CARLSON CENTER. ONE CARLSON PARKWAY. MINNEAPOLIS, MN 55447. (612] 475-2826 THE VOGT CORPORATION ARCHITECTURE ENGINEERING October 9, 1989 Dan Donahue City Manager City of New Hope 4401 Xylon Ave. N. New Hope, MN 55428 Re: Golf Course Maintenance Building Low Bidder Dear Mr. Donahue: We have received the following reference material regarding Sunshine Construction Company (copies attached): a. Contractors Qualification Statement. A.I.A. document 305 b. Reference letter from Independent School District 196 (Rosemount) c. Reference letter from Edward V. Kuch, Dentist, DMD d. Professional profile sheet for Duane L. Johnson We understand that they have forwarded their financial statement to the city direct. Sunshine Construction has been in business for 13 years, and has obviously established a solid presence in the home building market. The reference letters indicate good performance regarding construction of temporary classrooms for a School District, and construction of a dental clinic. The maintenance building project is a rather simple and straight- forward project, so we do not view it as a problem that the contractor's experience has been mostly with houses. We have heard nothing negative about this company. We point out that Sunshine Construction has been in business for 13 years. For a project of this size, we feel that this length of time in business, plus their ability to provide the performance bond or equivalent financial guarantee of performance, are ample confidence factors to support a decision to award them the construction contract. EJV /wgj Yours truly, THE VOGT CORPORATION~ ;f //~ iJ ~LJ 9 ?~ix0 Edward J. Vogt, A.I:A. SUITE 260 CARLSON CENTER. ONE CARLSON PARKWAY. MINNEAPOLIS, MN 55447. (612] 475-2826 01;.T Ok"' 6 C1C:'_ TII'_I .::. : 3!5 CO U ~4 C; I I I ~4 ceo H ,::; T r-:~ U I::: T I 0 ~4 r. . ~:!i::::: THE AMERICAN INSTITUTE OF ARCHITECTS AlA Document A305 Contractor's Qualification Statement 1979 EDITION This (orm is approved iJtld r~commendcd by The American Institute of Architects (AlA) and The Am,ci<itcd Cener>J/ Contr;J<;tc~ cl AmcdCQ (ACQ far US(! in ltv/JllJilting the qualificatiollS r.;f con- tractors. No ~ndorsemenl 0/ the 5ubmillinS party or verification of the informalion is made by th~ AlA or ACe. The Undersigned certifies under oath the truth and correctness of all statements and of all answers to questions made hereinafter. SU8MITTED TO: ADDRESS: SUBMliTED BY: DONALD JOHNSON NAME: Sun s h i nee 0 n s t rue t ion Com pan y, I n c . ADDRESS: 2 1 2 1 eLl F F DR I V E, # 2 2. 4 PRINCIPAL OFFICE: EA G AN, H N 551 22 Corporation Partnership Individual Joint Venture Other 911 CJ CI CJ o 1.0 How many years hilS your orsaniZ<llion been in businl?Ss as a GenerDI Contractor? 13 Years 2.0 How many Yc;)Zlrs has your org('Jniz~tion been in business under its present business name? :.u Under wh~t other' Or (orrn~r nllmC$ h1:ls your org<lnl7.<Ition operntcdf 13 Years '"" . .., ~,.,~ ",' ,~. Copyright 1~64, HIC.~, I;l 1919 by !hI! ^~rtca" InSlllull.' of ^/cll!l~~ 113S New YllIk Avenue N ~l.'lifQ(/o(\J~;oun 01 ~}hSO tMIl:/IM h~/cl" Of ll,lli'j!(\nti,ll qllo!.lIiQn of 11~ t:>fO~ISlon$ I'<1ln01l1 Ix.'fmlsslon '0(' ;~., ^~.:ll~;~:r:t ,'f/~' '~I ,L' ~W$ Il1e n lw t.ll~ ~nd \V1Il be $lJbj~ 10 It~~1 prol~'tu:lon, e. "'0 I;Ol)Y.!>nl AlA DOCUMENT A.'30S · CONTRACTOR'S QUALIr-Ic\ ~~~~D .PRT~~1~E~ICf.~Bk~Jk~UYJll~F ARCHITeCTS, 17~fr7l!ffY~k~~NJENuE,~~~w~l~r~8f6~~ D.C. ~ A30S-1979 1 "::.:.::-.:, ,-',....~ ._~:....~~_.. -:-:- .--,- 12.0 Todd A. Mons9n Todd A, Monson has been in charge of operating procedures for jobs on the encloi$ed list.. He has 12 years experience i.n commorcial construction working dlrectly wi.th architects and owners putting quality first ond taking time tables, scheduling and budgeting very seriously. Duane L. Jph.flson n~ab~ L. J~h~$~~ i~ ~e~~~~sibl~ f~~ ~~~~ii~ati~i ~i~ii~~, estimating, and contracting activities for construction in the Twin Cities area. With seventeen years of progressive experience Duane's record of accomplishments include project management and estimating for 1.5 million square feet of office space as well as over 2,500 apartment units and many custom single family homes completed in Dallas, Texas, Prior to coming to Sunshine Construction Company, he held similar positions with Sullivan Development and Suburban American Development in Dallas, Texas, Dueni has a Bachelor of Science Degree in Construction Management from the University of Wisconsin-Stout, ~ - --- --- - --- --- - - - - -- - - -" -- --- ---- - - - - - -- -- -- ---. -. -. -- ------ ------------------------- OCT- 5-8:9 THU 9:37 SUNSHINE CONSTRUCTION P.12I3 13.0 Trade References: LYMAN LUMBER 7180 Northland Minneapolis, MN (612) 533-7007 55428 ABC Millwork 18800 W 78th Street Chanhassen, MN 55317 (612) 937-9060 Sedgwick Heating 8910 Wentworth Ave. So. Minneapolis, MN 55420 (612) 881-9000 14.0 Bank References: Valley National Bank Howard Weldon, President, Apple Valley Commons 7300 West 147th Street Apple Valley, MN 55124 (612) 431-4700 First Federal of Hastings Thomas Ries - Vice President County Road 42 & Cedar Avenue So. Apple Valley, MN 55124 (612) 432-6840 15.0 Name of Bonding Comp<lny l1nd name and address of agent: (Agent) Ross Nesbitt Agencies, Inc. Ross Nesbitt-Agent 14180 West 78th Street Suite 104 Eden Prairie, MN 55344 (Surety) Les Mack Enterprises LTD 3224 Century Avenue North White Bear Lake, MN 55110 , AI;" DO<:\JM~NT A3DG · CONTRACroWS Q1.1AUI'ICAT1QN STATeMeNT . MAkCll 1'J"~ WnlQN · AlAfI ~1!l79 · THE AMEl\ICAN INSTITUTe OF ARCHITCC'I'S, 1735 NEW YOlo:!< I\VENU~, N.W., WASHINGTON, D.C. :/0006 A30S.1979 4 -~------------ OCT- 5-8'::;' THU .LtiiltIr - .~ 9:3~ SUNSHINE CONSTRUCTION P.12I4 16.0 Attach a financial statement, audited if <1vailablc, including Contractor's latest balance sheet and income statement showing the following items: SEE ATTACHED A. Current Assets (e.g., ellsh, joi~t venture accounts, accounts receivable, notes receivable, accrued income, deposits, materials inventory nno prepnid exponses): B. Net Fixed Assets: See A t tee hed C. Other Assets: See At tac'hed O. Current Liabilities (e.g., <lccounts payable, notes payable, accrued e:xpen"sos, provision for income ti:lxes, advances, accrued salaries, and nccrued payroll ti:lxes): See Attached E. Other Liabilities (e.g., capital, capital stock, Oluthori:ted llnd outstanding shares pCl.r values, earned surplus, and retained Garnings); See Attached Nome of firm prcp<l.ring fin<l.ndnl st\itcment nnd clnte thcraof: Ri~hard E. Reiss & Co. I LTD. Certified Public Accountants 8030 Cedar Avenu~ South, Suite 200 Minneapolis, MN S5425 Is this financial statement for the identical organization nilmcd on pilge one? Yes " If hot, explain thlt rcl41lionship i:\nd financ::ii:\l rosponsibility of the organization whoso financial stntc- ment is provided (e.g., parent-subsidiary). Will this organization act as guarantor of the contract for construction? Yes AlA DOCl.lM~NT A305 ' CONTRACTOR'S QUA~Ir-ICArION STATEMENT · MARCH 1971> IlOITION · AW~ lP'979' THE AMERICAN INSTITUTE Of ARCHITECTS, oms NEW YOR~ AVENue, N.W., WASHINOTON, D.C:. 20006 A30S.1979 S - - -~ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- j~L J - 5-:=:9 I THU 9:39 SUNSH I ~'~E CO~'~STRUCT I ON P.i215 17.0 Dated at this 4th day OT August 19 89 Nama of Organization: SUNSHINE CONSTRUCTION COMPANY, INC. By: Don a 1 d J 0 h n son Title: President 18.0 Mr. Donald Johnson 0~ U-- being duly sworn doposes and snys thathe/shQislhc President cfiiv~~ ofSl.lnshine Construction Co. I .Inc. Contractor(s), and that answers to the foregoing quostions <lnd all statoments therein contained ;'Iro true nnd correct. Subscriboclnnd sworn before me this 4 t h Not"ry Public: ~L"~~ 1;- - . . \. \ tS!\lOn 'x I res: 6~~ . . .' I' jdQnl1~ c::IJ1. :)0/'/140/7 ~~" I'lOfA.V 'illttc: ... MINNESOtA ,. OMOTA COUN1Y L..j~! ~~~nl:n f:P~~ AltrU12, 1'91 ; -.-~ day of August 1989 AlA DOCUMENT A30S · CONTRACTOIl.'S QUALIFICATION STATEMENT · MARCH 1979 EOITION · AlAe ~1979 · THn ^M~RICAN INSTITUTa OF ARCHITECTS, ,ns NCW YORK AveNUE, N.W., WASHINCTON, D.C. 20006 A30S.1979 G -~. - - - - ... - - . -...... - .. - -- -.. -- - .. - OCT- 5-89 THU 14:48 SUNSHINE CONSTRUCTION P.iZt7 OCT 05 J 8'3 15: ~e CLJf'lE:O P.2 ~ A"~I..!l: V....Ll.E'!' PROPll:SSlIQNAI. ElUll.ClNG 7.&SJ.:lI wii:S" t4'7'l'H STRll:E:'r APPLE VAt.!..!:V: MINNE:SOT... ~1S124 Ust21 4:3;Z.aOgo tJwal'J 1). J(uc4> ::D. 111.;:0., m..~;]). \ 'i' NQI'lTt;E:ASi SIl:c:.O/llC) STREE:'l' 1''''''W:rAUI.,". MINNE:SOr.... 5$02\ (~Q71 :;132'U:i1l July 9, 1989 To whom it may ooncern: Working with Todd Munson and Sunshine Co~struotio~ during the planing and construction phases of my dental building in A~ple Valley was a pleasant experience. We broke ground the last ~art of October and I was moved in and doing business by the end of February. I WQS impressed by three things: the grade of material they used including the framing material; the suboontractors that were employed on my building; and the close attentiOn Todd gave to the projee~, just as if it were his own buildin~. After working in the building for four months now there hasn't been anything! would ohange. If I were to do it again I wculdntt hesitate to hire Sunshine Construction and Todd Munson again. Sincerely yourst ~~/~~ Edward V. Kuch D.M.D.. M.S.D. >. ~tt -.-:v----------- .-.-- '--". - .. - ... - - - - - - ,. - - ... ~ ~ ... - -.. -... - - - - - - - ; ;;..; : ;.... U L. r I W r'>l P.12I2 INDEPENDENT SCHOOL DISTRICT 1516 14446 OIAMONO PATH ROSEMOUNT. MINNESOTA 55066 6t 2-423-9402 I .STe;.VE HANSEN CIRe:CTOR OF BUlL-CliNGS ANO G~OUNCS August 21, 1989 Board of Education Milaca School District 912 500 $.W. 4th St. Miluca, MN 56353 Dear Board Members: Rosemount School District has had 24 portable clnssrooms built since 1982. Sunshine Construction stuff have been, instrumental in the construction of several of these units over the years and are presently working on the construction of a portable classtoom at Woodland Elementary School. When working 'with contr~\ctors, I look for companies that 4lre attentive to the. needs of the district. Dependability, quality and a fair price are attributes that I associate with' Sunshine Construction. I recommend Sunshine Construction for the construction of your portable classrooms based on their perfonmmce with our school district. s~~_ Steve Hansen Director of Buildings and Grounds mac/B&O/dicS.21/1 ,- -s.c - - - - - - - - _ _ _ _ _ _ __ - - ---------- JOHNSON, DUANE Sunshine Construction Company . 1IlSCIiI_IfIJll..BII Commercial Division nUll ~lfl IIltiJi1i. Professional Profile: DUANE L. JOHNSON Construction Management Estimator Accomplishments "Lear l?etrolcum Inct~ 45,000 square feet of office space, $900,000 -Sullivan Development COt, Inc., 14,050 square feet oroffice space, $511,000 -Journey House: Tra.vel, 5,020 sqUilre feet of office space 'Weber Ener;y Inc., a,S66 square feet of office space .Ratc:1ifTlnvcstments, 3,872 square feet of office space 'Suite #120 ltepublican 'Party Lease, renovation and repaint office space · Mi1c::.ho Investments, rcnowtion and repaint office Space -Tower Office Mart, 1,471 square feet of office space Utilizing over 17 ye:ars of progressive: academic::. and profcssionall'csonsibilitics, Duane Johnson demonstr':ltes his effcctjvene.~ for Sunshine Commercia.l c:lients on a daily basis. He is among those rare individuals who combines his Interpersonal skills) creativity, planning) resourc:efUlness and research & a.nalysis into one positive direc:tion: to maximize the capabilities and availabilities of people and materials on every project, and to minimize ~onstl'Uction expenditures. Duane ]ohnsonl...onc more SOLID reason to choose Sunshine Construction Comp;my.Commcrdal Division for your noxt project. ----~ THE VOGT CORPORATION ARCHITECTURE ENGINEERING October 13, 1989 David Kraft Sunshine Construction Company, Inc. 2121 Cliff Drive, Suite 224 Eagan, MN 55122 Re: New Hope Maintenance Bldg. LETTER o F INTENT Dear Mr. Kraft: On behalf of our client, the City of New Hope, we are writing to confirm that the City awarded the construc- tion contract to Sunshine Construction Company, Inc. at its meeting on October 9, 1989. This confirms that the City has full intent to execute the specified contract form in the near future. You are encouraged to submit your list of proposed subcontractors and suppliers promptly, and get long- lead items on order soon after approval of list. No work is to be started at the actual project site until your certificates of insurance and required bonds are submitted and accepted. As soon as required insurance and bond items are in place, please call regarding scheduling a pre- construction meeting. Yours truly, THE VOGT CORPORATION Edward J. Vogt, A.I.A. EJV / dj CC: Dan Donahue, city Mgr. Shari French' Steve Sondrall Dick DeSplinter SUITE 260 CARLSON CENTER. ONE CARLSON PARKWAY. MINNEAPOLIS, MN 55447. (612] 475-2826 THE AMERICAN INSTITUTE o F ARC HIT E C T S AlA Document AlGI S,tandard Form of Agreenlent:Between Owner and Contractor where the basis of payment is a STIPULATED SUA1 1987 EDfTION THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY IS ENCOURAGED V;?ITH RESPECT TO 17:') COMPLETION OR MODIFICATION. Tbe 1987 Edition of A/A Document A201, General Conditions of tbe Contract for Construction, is adojJted in tbis document by reference. Do not use witb (JIbeI' general conditions unless tbis document is modified. This clocumeI1l has beell approved and endorsed by The Associated Gelleral Contractors of America. AGREEMENT made as of the Ninth day of Nineteen Hundred and Eighty Nine BETWEEN the Owner: City of New Hope (Name and address) 4401 Xylon Avenue N. New Hope, Minnesota October in the year of ane! the Contractor: Sunshine Construction Company, Inc. 2121 Cliff Drive #224 Eagan, Minnesota 55122 (N(/II/I' (/lId tlddress) The Project is; (Name and lucatiun) Maintenance Building for the New Hope Village Golf Course The Architect is: The Vogt Corporation One Carlson Parkway #260 Minneapolis, Minnesota 55447 (Name and address) The Owner ane! Contractor agree as set forth below. Copyright 1915, ]918,1925,1'):\7,1')51,1')58,1')61,196:\,1')67.1')74,1')77, @1<)S7 by The American Institute of Archi. tects, ] 7:\5 New York Avenue, 1\.\'\'.. Washington. D.C. 2ouo6. Heproducrion of the material herein or substantial quotation of its provisions without written permission of the AlA violates the cO[1yright laws of the I ,nited States and will he suhjecllo legal prosecution. AlA DOCUMENT A101 . OWNEH,CONTRACTOI{ AGHEEMENT . TWELFTH EDlTtON . AlA" . @1<)H7 TIlE AMEHICAN INSTITUTE OF AHCIlITECTS. 17:15 NE\V YOt{K AVENUE, N,W,: WASllINGTON, D,C. 20006 A101.1987 1 ARTICLE 1 THE CONTRACT DOCUMENTS The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, Addenda issued prior to execution of this Agreement, other documents listed in this Agreement and Modifications issued after execution of this Agreement; these form the Contract, and are as fully a part of the Contract as if attached to this Agreement or repeated herein. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations or agreements, either written or oral. An enumeration of the Contract Documents, other than Modifications, appears in Article 9. ARTICLE 2 THE WORK OF THIS CONTRACT The Contractor shall execute the entire Work described in the Contract Documents, except to the extent specifically indicated in the Contract Documents to be the responsibility of other~,~K*~)!!R':X;;: ARTICLE 3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION 3.1 The date of commencement is the date from which the Contract Time of Paragraph 3.2 is measured, and shall be the date of this Agreement, as first written above, unless a different date is stated below or provision is made for the date to be flxed in a notice to proceed issued by the Owner. . (Insert (be date of commencement, if it ,II/fers from {be dale of Ibis Agreement or, if applicable, state lbat tbe dale lvil! be /t~\.ed in a notice to proceed.} Date of commencement is to be the date fully executed copy of this agreement is returned to Contractor. Unless the date of commencement is established by a notice to proceed issued by the Owner, the Contractor shall notify the Owner in writing not less than five days before commencing the \Xrork to permit the limeiy filing of mortgages, mechanic's liens and other security interests, 3.2 The Contractor shall achieve Substantial Completion of the entire Work not later than (Insert (be calendar date or number of calendar days after tbe dale of commencement. Also insert ClU)' requirements for earlier Substantial Completion 0/ cer~ lain portions oj tbe \Vork, If not stated ehWIl'ben' ill /be (.(Jfl/rClc/ Documents.) ninety days following date of commencement, but in no case later than March 1, 1990 (except for bituminous paving work) . Bituminous paving work to be completed during Spring of 1990 no later than 30 days following start of appropriate weather. , 'subject to adjustments uf this Commct Time as provided in the COf1[ract Documents. (l11ser( pnJl'isiullS. If ClilY. for liquidated damages relating (() failure to complete on time.) No liquidated damages AlA DOCUMENT A101 . OWNER-CONTRACTOR AGREEMENT. TWELFTH EDITION. AIA@ . @1987 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 A101.1987 2 ARTiCLE 4 CONTRACT SUM 4.1 The Owner shall pay the Contractor in current funds for the Contractor's performance of the Contract the Contract Sum of One Hundred and Thirty Five Thousand, One Hundred and Eighty Dollars ($ 135,180. 00 ), subject to additions and deductions as provided in the Con- tract Documents. 4.2 The Contract Sum is based upon the following alternates, if any, which are described in the Contract Documents and are hereby accepted by the Owner: (Slale tbe numbers ur (Jlber iden/ificll/i(Jll oj acn'pted allenlllles. II deci.',;i(JIlS Oil (Jlber alterNates are to he made 1;1' [be OU'ller subsequent 10 tbe executiON of tbis llgreemenl, attacb a scbedule oj sllcb (Jlber alternates S!J(Jll'iIlR tbe amotal! for each (lilt' tbe dale /l1J/il (['bleb lbat amount is ualid.) Base Bid Sum $ 122,742.00 Alternate #1, accepted, add (second sewage ejector) 4,963.00 Alternate #2, accepted, (bituminous drive) add 6,500.00 Alternate #3, accepted, (paint 'structural and joists) add deck 975.00 Total Contract Sum: $ 135,180.00 4.3 Unit prices, if any, are as follows: None AlA DOCUMENT A 101 . OWNEH.CONTHACTOH A(;llEEMENT . TWEI.FTII EDITION' AlA" . @1\lS] TilE AMEHICAN INSTITUTE OF ARClIITECTS. 17.1'; NEW YOllK AVENt iE. N.\V,. WASIIIN(iT< IN. I),C. 2001le, A101~1987 3 ARTICLE 5 PROGRESS PAYMENTS 5.1 Based upon Applications for Payment submitted to the Architect by the Contractor and Certificates for Payment issued by the Architect, the Owner shall make progress payments on account of the Contract Sum to the Contractor as provided below and elsewhere in the Contract Documents. 5.2 The period covered by each Application for Payment shall be one calendar month eo ~: 5.3 Provided an Application for Payment is received by the Architect not later than the fifteenth day of a month, the Owner shall make payment to the Contractor not later than 30 days after recei viner application from Archi teet. If an Application for Payment is received by the Architect alter the application date fixeaaoove, payment shall be made by the Owner not later than 30 days after receiving application from Architect. 5.4 Each Application for Payment shall be based upon the Schedule of Values submitted by the Contractor in accordance with the Contract Documents. The Schedule of Values shall allocate the entire Contract Sum among the various portions of the Work and be prepared in such form and supported by such data to substantiate its accuracy as the Architect may require. This Schedule, unless objected to by the Architect, shall be used as a b;L'iis for reviewing the Contractor's Applications for Payment. 5.5 Applications for Payment shall indicate the percentage of completion of each portion of the Work as of the end of the period covered by the Application for Payment. 5.6 Subject to the provisions of the Contract Documents, the amount of each progress payment shall be computed as follows: 5.6.1 Take that portion of the Contract Sum properly allocable to completed Work as determined by multiplying the percentage completion of each portion of the Work by the share of the total Contract Sum allocated to that portion of the Work in the Sche~Cj of Values, less retainage of ten percent ( 'X,). Pending final determination of cost to the Owner of changes in the Work, amounts not in dispute may be included as provided in Subparagraph 7.3.7 of the General Conditions even though the Contract Sum has not yet been adjusted by Change Order; 5.6.2 Add that portion of the Contract Sum properly allocable to materials and equipment delivered and suitably stored at the site for subsequent incorporation in the completed construction (or, if approved in advance by the Owner, suitably stored off the site at a 10catiQJ1 agreed upon in writing), less retainage often percent (.10 %); 5.6.3 Subtract the aggregate of previous payments made by the O\vner; and 5.6.4 Subtract amounts, if any, for which the Architect has withheld or nullified a Certil1cate for Payment as provided in Para. graph 9.5 of the General Conditions. 5.7 The progress payment amount determined in accordance with Paragraph 5.6 shall be further modified under the following circumstances: 5.7.1 Add, upon Substantial Complet12I} oi,the Work, a sum sufficient to increase the total pavments to nmel..y-tJ.ve percent (95 %) of the Contract Sum, less such amounts as the Architect shall determine for incomplete Work and unsettled claims; and 5.7.2 Add, if I1nal completion of the Work is thereafter materially delayed through no fault of the Contractor, ;my additional amounts payable in accordance with Subparagraph 9.10.3 of the General Conditions, 5.8 Reduction or limitation of retainage, if any, shall be as follows: (none) (1f it is in/ended. prior to ~)'u!Jstalltial CU/Jlp/elio1l uJ lbe entire W'urk. to reduce or limit [be re/alnage resultillgJrolll tbe percen/ages inserted in SuhparaM f.!,rapbs 5.6.1 and 5.6.2 ahm'e, and tbis is not explained e/.",'l!I.JTbere ill the COJllrad !Jocumen/s. insert bere pnn'isionsfor such reduq!iCJll or Iimi/ation.) . 5.9 Application for payment to be on printed A. I .A. form G-702 and G-703 AlA DOCUMENT A101 . OWNER,CONTRACTOl( AGREEMENT. TWEI.FTH EDITtON . AlA'" . @19H7 THE AMERICAN INSTITUTE OF ARCHITECTS, t 735 NE\V YORK AVENUE, N,W., WASHtNGTON, t),c. 20006 A101-1987 4 .ARTICLE 6 FINAL PAYMENT Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the Owner to the Contractor when (1) the Contract has been fully performed by the Contractor except for the Contractor's responsibility to correct nonconforming Work as provided in Subparagraph 12.2.2 of the General Conditions and to satisfy other requirements, iLmy, which necessarily survive fmal payment; and (2) a final Certificate for Payment has been issued by the Architect; such fmal payment shall be made by the Owner not more than 30 days after the issuance of the Architect's final Certificate for Payment. l>nXOClO:RlXvs: ARTiCLE 7 MISCELLANEOUS PROVISIONS 7.1 Where reference is made in this Agreement to a provision of the General Conditions or another Contract Document, the ref- erence refers to that provision as amcnded or supplementcd by othcr provisions of the Contract Documents. 7.2 Payments due and unpaid under the Contract shall bear interest from the date payment is due at the rate stated below, or in the absence thereof, at the legal rate prevailing from time to time at the place where the Project is located. (Insert rate oj interest Cl!{reed UfWll, II any.) (USll1:V lall's and requirements under the Federal Trutb in Lendill!!. itel, similar slate and lucal CONsumer credit fall'S and olber regulations ell Ib€! (Ju'ner's Clnd ContracIor's prillci/}{ll places {II business. th(' lucatiun uI (be Pn~iecl und elsf!Il'bere may aJlce! tbe l'alidity of Ibis p1"ol'isi()1I. LegllI ac/z'ic!! sbuul" be oh/ain!!d zl'itb re.\'!wct [n ride/ioNs OJ' m(JdificatiuNs, tlut! also regardinp, requiremcJ/ts sllcb as fl'rill(!!l disclosures ur ({'ail'ers.) "7.3 Other provisions: (None) ARTICLE 8 TERMINATiON OR SUSPENSION 8.1 The Contract may be terminated by the Owner or the Contractor as provided in Article 14 of the General Conditions. 8.2 The Work may be suspended by the (hvncr as provided in Article 14 of the General Conditions. AlA DOCUMENT A10f . O\VNEH,CO,YrRACTOR AGREEMENT. TWELFTII EDITION. AlA" . @1<JH7 TI IE AMERICAN INSTITUTE OF ARCHITECTS. 17.15 NEW YORK AVENUE. N.W" WASIIINGTON, D,C. 2()(I06 A101-1987 (5 ARTICLE 9 ENUMERATION OF CONTRACT DOCUMENTS 9.1 The Contract Documents, except for Modifications issued after execution of this Agreement, are enumerated as follows: 9.1.1 The Agreement is this executed Standard Form of Agreement Between Owner and Contractor, AlA Document AlO1, 1987 Edition. 9.1.2 The General Conditions are the General Conditions of the Contract for Construction, AIA Document A201, 1987 Edition. 9.1.3 The Supplementary and other Conditions of the Contract are those contained in the Project Manual dated August 31, 1989 ' and are as follows: Document Title Pages Complete contents of Division 0 and Division 1 of the Project Manual as issued for bidding, dated August 31, 1989, including related items in Addenda 1 and 2. 9.1.4 The Specifications are those contain~d in the Project ,Manual dated as in Subparagraph 9.1.3, and are as follows: {Hitber lisl !be S'pecIJica/i()Jls bere or refer /0 (UJ e.\"hiiJit (if/ached In Ibis i1.~r(,(,11leJlI.) Section * Title * Pages * * Complete contents of all Divisions of Project Manual as issued for bidding, dated August 31, 1989, including Addenda 1 and 2. * Sections as itemized in Project Manual Table of Contents pages 1 and 2 and addenda 1 and 2. ** Pages as numbered per each manual section. AlA DOCUMENT A101 . OWNER.CONTRACTOH AGREEMENT. TWELFTH EDITION. AIA@ . <01987 TIlE M\iIERICAN INSTITUTE OF ARCHITECTS, 1755 NEW YOHK AVENUE, N.W., WASHINGTON, D.C. 20006 A101-1987 6 9.1.5 The Drawings are as follows, and are dated August 31, 1989 (Hi/be,. list/be /Jrall'ill).:.\ bere or 1'('11.'1' lu an ('xbiIJit atlacbl'cI tu tbis /l.r.:r(,(,l1l(,l1/) unless a different date is shown below: Number Title Date Drawings as listed on Index to Sheets on sheet A-I, including sheets A-I through A-4 and M-1 and E-l. 9.1.6 The Addenda, if any, are as follows: Number 1 Date Sept. 25, 1989 Pages 1-7 Number 2 Date Sept. 29, 1989 Pages 1-3 Portions of Addenda relating to bidding requirements are nOl part of the Contract Documents unless the bidding requirements are also enumerated in this Article 9. AlA DOCUMENT A101 . OWNER-CONTRACTOR AGHEEMENT . TWELFTH EDITION. AlA" . @19H7 TilE AMERICAN INSTITUTE OF ARCHITECTS, 1755 NEW YORK AVENUE, N,W., WASIllNGTON, l),c. 20006 A101-1987 7 9.1.7 Other documents, if any, forming part of the Contract Documents are as follows: (Lisl bere any addilional dOClt1llell/S wbicb are inlellded 10 form pari of Ibe COn/relCI Documenls, Tbe General Contiilions provide Ibm biddi1lg requiremen/s slIcb as advertisenlent or itwitalion to bid, Instructions to Bidders, sample /omzs and tbe Contractor's bid are not part of the Contract Documents unless enumerated ill Ibis Agreemenl. Tbey sbould be lisled bere ollly if in/e1lded 10 be pari of Ibe COlllrelCI DocumelllS.) Contractors bid, as submitted October 4, 1989 This Agreement is entered into as of the day and year first written above and is executed in at least three original copies of which one is to he delivered to the Contractor, one to the Architect for use in the administration of the Contract, and the remainder to the Owner. OWNER City of New Hope CONTRACTOR Sunshine Construction Company, Inc. (Signature) (Signature) (Printed nall/e and til/e) (Prinled name and iiI/e) AlA DOCUMENT A101 . OWNER-CONTRACTOR AGREEMENT' TWELFTH EDITION. AlA'" . @1987 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 A101.1987 8 ADDENDUM TO CONTRACT DOCUMENTS, DATE: September 25, 1989 ADDENDUM NO. : ONE PROJECT: MAINTENANCE BUILDING FOR THE NEW HOPE VILLAGE GOLF COURSE OWNER: CITY OF NEW HOPE MINNESOTA The items contained in this addendum are hereby to become part of the project requirements. corresponding items in the project documents of previous date are to be superceded or modified by these provisions. BID SUBMITTAL DATA: Original Bid Closing Date: 11:30 a.m., October 4. 1989 New Bid Closing Date: No change Page 1 of 7 SPECIFICATION ITEMS: SECTION 00001 TABLE OF CONTENTS Division 7 Moisture Protection Add: 07600 Sheet Metal Flashing, Fascias, and Plastic Flashing Division 8 Doors and Windows Revise: 08700 Finish Hardware Section number should be 08710, instead of 08700 SECTION 00120 INSTRUCTION TO BIDDERS 1. 01 B. to read: "Apply to Dick DeSplinter, c/o New Hope Village Golf, 8130 Bass Lake Rd., New Hope, MN for access for visits by bidders." 1.04 B. to read: "Address outer envelope to: City Clerk, c/o City of New Hope, 4401 Xylon Ave., No., New Hope, MN. 55428" SECTION 00501 FORM OF AGREEMENT 1.01 Add: B. Owner reserves right to enter modifications to Standard Agreement Form A101. SECTION 00710 GENERAL CONDITIONS OF THE CONTRACT 1. 01 Add: B. Owner reserves right to enter modifications to standard General Conditions Form A2 01. " Page 2 of 7 SECTION 04220 UNIT MASONRY 2.01 Concrete Masonry Units A. Add: 5. Score joints in exterior block to be concave rounded profile. Submit sample for approval. SECTION 04220 UNIT MASONRY Add: 2.05 Loose Fill Insulation Insulation for masonry loose pour fill to be polystyrene bead insulation. K maximum: 0.31/inch SECTION 05500 MISCELLANEOUS METALS Add: 1.06 Crane Rail Provide rail for crane as detailed on 15/A3 Add: SECTION 07600 SHEET METAL FLASHING, FASCIAS, AND PLASTIC FLASHING 2.01 Products A. Sheet metal flashing, fascias, coping pieces, cants, downspouts, etc., to be 24 gauge pre- finished steel sheet equal to "Colorklad" or "Pac-Clad". Color to be selected from manufacturer's standard colors. Shop drawing required for fascias and downspouts. B. Plastic underlayment to be 20 mil polyvinyl chloride sheeting. C. Plastic flashing at lintels to be equal to "Nervastral". Page 3 of 7 SECTION 07900 CAULKING AND SEALANTS Add: 1.05 Extent of caulking and sealants A. Caulk at all interior control joints and around perimeter of all exterior metal door and window frames (on interior side). B. Sealant at all locations noted and/or all exterior locations noted for caulking. Sealant at all exterior control joints and around perimeter of all exterior openings (at exterior side). SECTION 08111 METAL DOORS AND FRAMES Delete 1.05, A. (There is no alternate pertaining to this section. ) 2.02 Frames Delete reference to 18 gauge. All frames to be 16 gauge. SECTION 08360 SECTIONAL OVERHEAD DOORS 1.01 Overhead Doors A. Delete "Doors to have one row of lites, each door." Doors to have no windows. 2.03 Hardware Add: C. Provide cylinder locks. Page 4 of 7 SECTION 08710 FINISH HARDWARE Add: 2.05 Hardware Groups Group 1 - Door 104B Exterior Access Lockset with deadbolt cylinder, weather tight, sill, closer, butt hinges. Group 2 - Doors lOlA, 102A Room Entry Passage locksets, wall stops, butt hinges Group 3 - Door 103A Toilet Room Door Passage lockset with ,thumb-turn, sill, wall stop, butt hinges Group 4 - Door 100B Chemical storage Lockset, closer, sill, smoke gasket, butt hinges Add: SECTION 09300 TILE 2.01 Products A. Where scheduled, tile for floors and wainscots is to be ceramic tile equal to "Dal-Tile" unglazed 2"x2" tile. Thin set in accordance with recommendations of Tile Council Assoc. of America handbook. Include sanitary cove base units and two-course accent color stripe at top of wainscots. SECTION 09900 PAINTING Add: 2.0 Spray Glaze Where scheduled, spray glaze coating to be equal to "Desco" or Glidden "Glid-Tile". Application by roller permitted if in accord with manufacturer's recommendations. Page 5 of 7 SECTION 15000 MECHANICAL Item 6. Revise to read: "Waste pipe below grade to be schedule 40 PVC." Item 7. Revise to read: "Waste and vent piping above grade to be schedule 40 PVC". Add: Item 24. Drinking fountain to be Elkay simulated semi-recessed model No. EDFP-19-C. Add: Item 25. Slop sink to be Fiat MSB 36" x 26" x 10" high, Chicago faucet #897, hose bracket.#832-AA. DRAWING ITEMS 1. Detail 21/A3: Change note, "24 ga. stl. cap flashing (paint)" to read, "pre-finished cap with standing seams (typ.)" 2. Detail 22/A3: Change note, "24 ga. paintable sheet met. downspout field paint" to read, "pre-finished downspout (typ.)" 3. Detail 3/A2: Add 8-1/2" x II" drawing 4. Sheet AI: Add 8-1/2" x II" drawing. Detail 3/A2 to index to sheets. PRODUCT APPROVALS Subject to meeting specification requirements, the following manufacturer's are accepted: SECTION 07200 - Raylite Certifoam Amofoam SECTION 08700 - Dorrna (closers) SECTION 07500 - Styroflex Page 6 of 7 \.\ -- '\J -- STO~e./L..L!N~~ ?-r'l, ,It' I ~Ir-,E:. .AND IN'C71~C.~ ~p cS1tJ7 ,AT THJc;, l~rl""" Q r-o,] U --- 101L.t.; ~ It'b !2-Mlt'2. M~ J ~E:.,.J,A,..JC..f !2-M l"ir !:'R.,OVIOf:, ~O IN'OirO-L.L _ . ~l~ F"UN1~IN AT iMlp , I APPE-NOUI1 11.- l.. N~w ~0f'E, vll...tA.::"e (~'-f H,AINT~N~"""e. I='!...~' ~T}orJ ~I~ . 'Sl.PI;:J Sl~i'- I DP-.lrJ"'l~ fouNT,b.Ij,.J [~~II I Ii \& /1 ::.1'0 P. 7 of 7 -75/ ADDENDUM TO CONTRACT DOCUMENTS DATE: September 29, 1989 ADDENDUM NO.: ~~/ \ . -----/ PROJECT: MAINTENANCE BUILDING FOR THE NEW HOPE VILLAGE GOLF COURSE OWNER: CITY OF NEW HOPE MINNESOTA The items contained in this addendum are hereby to become part of the project requirements. Corresponding items in the project documents of previous date are to be superceded or modified by these provisions. BID SUBMITTAL DATA: Original Bid Closing Date: 11:30 a.m., October 4. 1989 New Bid Closing Date: No change Page 1 of 3 SPECIFICATION ITEMS: SECTION 00300 FORM OF BID Page 1 of 2, add: Alternate Number.Three (painting of underside of roof deck and structural steel joists) Add dollars ($ SECTION 01010 SUMMARY OF WORK Add: 1.03 Project is to be complete and ready for use by Owner no later than March 1, 1990, except for bituminous paving. The paving is to be completed as shortly thereafter as weather permits. Number of calender days stated for completion on Form of Bid, page 2 of 2, shall indicate ability to complete before March 1, 1990, except for exterior paving. SECTI.QN 04220 UNIT MASONRY Add: 2.05 Splash blocks Provide precast concrete splash blocks at each downspout location. SECTION 07200 BUILDING INSULATION 2.01 Delete paragraph "B" (Phenolic boardstock) Page 2 of 3 SECTION 09900 PAINTING 2.03 Paint Materials Add the following paragraphs: G. Exterior concrete block is to receive one coat acrylic block filler and two coats of acrylic masonry paint. H. Interior concrete block is to receive two coats acrylic masonry paint. I. Underside of roof deck and structural steel joists are to receive one coat dry fog (dry fallout) high solvent, spray on. Note - deck and joist painting to be bid alternate #3. SHEET A-2 At inside surfaces of exterior walls at rooms 102 and 103, walls are to be furred with furring strips and 1-1/2" molded polystyrene insulation board plus polyethylene vapor barrier and 1/2" gypsum board. This is to extend up to roof deck. Where ceramic tile is scheduled, tile is to be installed over the gypsum board and insulation noted above. DRAWING SHEETS SHEET E-1 At note for CCT #17, delete reference to overhead wlrlng to gas pump location. Wiring to gas pump location to be underground in 2" diam. PVC conduit (overssized for future control wiring). Page 3 of 3 COUNCIL REQUEST FOR ACTION Originating Department Approved for Agenda Agenda Section Consent Parks and Recreation 2/12/90 By: Item No. By: Shari French 6.5 RESOLUTION APPROVING CHANGE ORDER # 1 AND CHANGE ORDER # 2 FOR IMPROVEMENT PROJECT NO. 451 (GOLF COURSE MAINTENANCE FACILITY) Two change orders are necessary related to the project. Change Order #1 Addl. sewer pipe to existing clubhouse Rock for bedding for sewer pipe installation on unstable soil (75 ft.) Contractor's markup $420.00 1,725.00 222.50 Total: $2,367.50 Change Order #2 Provide larger manhole and addl. piping in manhole Total: $1,828.08 $1,828.08 Staff recommends approval. MOTION BY '>9 )/} ~.lc- TO: (} ilU vf /t .J!/j. I SECOND BY /().. / r rJ0LL0if / Cj() - -2/) )//\ Review: Administration: Finance: RFA-OOl CITY OF NEW HOPE RESOLUTION NO. 90- 32 RESOLUTION APPROVING CHANGE ORDER #1 AND #2 FOR IMPROVEMENT PROJECT NO. 451 (GOLF COURSE MAINTENANCE FACILITY) IN THE AMOUNT OF $4,195.58 WHEREAS, the City of New Hope authorized on October 9, 1989, Improvement Project No. 451, for the contractual sum of $135,180.00; and WHEREAS, it has become necessary to include additional work for the project which consists of: Change Order #1: Addl. sewer pipe to existing clubhouse Rock for bedding for sewer pipe installa- tion on unstable soil (75') Contractor mark-up $ 420.00 1725.00 Total: 222.50 $2,367.50 Change Order #2: Larger manhole & addl. piping in manhole $1,828.08 NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of New Hope approves change order no. 1 and change order no. 2 to the contract with Sunshine Construction in the amount of $4,195.58 as part of Improvement Project No. 451 which bring the total contract to $139,375.58. Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 12th day of February, 1990. ~~~ ayor \.... Atte t. I / i ( " , l s. / _ _l c. ,\.. City Clerk "'-- 1 - ./ (i / i I ~; .'- '..... :I. :2 _ S ':;' T LI E :1.:1.: 4- e:1 :::: U to.! S H 1: N E c: 'J t-i:::; I i"<~ W '- I .... '-' ,.~ MECHANICAl. . GARDNER STONE COMPANY CONTRACTORS P.O. BOX 4453.. St. poul. Minnesota 55104 612/649.'\433 December 2, 1989 Sunshine Construction Company 2121 Cliff Drive ' Egan, MN 55122 Attention: James Ryan Dear James: RE: New Hope. Village Golf Course CO tf2 Add for Larger Manhole and Additional Pipe Per the above, we h~ve been asked by the City of New Hope to furnish and install a larger manhole that was u;lspecified'~ '!he Architect, Ed Vogt, has requested that we proceed with the installation. The cost is listed below. 1. 18" Barrel Add..... .$726.84 2. Intrical Base Add....470.2'. 3. Top Slab...., , . , . . . .. 98.03 4.2' additional Pipe 48".......140.08 5. Larger Steel inside plate". 393.00 The total for the above is 1828.08. This is the price that was given to the architect. We did not marl,""Up any of the cost. '.this is the cost we inccur. If you have any <:l'uestions or need ad.ditional information, please let us know. Sincerely, GARDm:R S'I:ONE COMJ?.AN:C ~4 ~ Stanley A. Gardner co: #90124 An Equal Opportunity Employer " ._" w .. . .. .. .. .. ... ----~------------_.._-_._... ...-' . ^ .../\.....1' \ \J '\ij 'I........ / \ I.>} \( , transmittal THE VOGT CORPORATION ARCHITECTURE ENGINEERING SUITE 260 CARLSON CENTER ONE CARLSON PARKWAY N.. MINNEAPOliS. MN 55447 TELEPHONE (612] 475-2826 ~~~$4 8(60~~U. j\J1JJJ ~ t~. 654Vb Date: ~b1^ g\ \ 1fl.1o Project: NwJ ~-pL \JiHIAf' b4 ;JlAlJ ~, ~ 9 WE ARE SENDING HEREWITH THE FOLLOWING ITEMS: o Prints o Specifications o Contract .Ilia Change order o Shop drawings o Addendum o COPIES DESCRIPTION & DATE ~ ~ fILf11A, ~ I 9- PURPOSEI ACTION ~ For your use o As requested ~ For review & return o For your records o Approved as noted o Resubmit 4~:~~{w~~~~~ BV: M~dJ~ CHANGE ORDER AlA DOCUMENT G701 OWNER ARCHITECT CONTRACTOR rIELD OTHER KJ ~ o THE VCGT CCRPCRATIOr ARCHITECTURE ENGINEERINi SUITE 260 CARLSON CENTER ONE CARLSON PARKWAY MINNEAPOLIS. MN 554, Course PROJECT: Maintenanc7 Building New Hope V~llage Golf (name, address) 8130 Bass Lake Rd. New Hope, MN TO (Contractor) ISunshine Construction 2121 Cliff Drive #224 Eagan, MN 55122 CHANGE ORDER NUMBER: One :Dhc~RCHITECT'S PROJECT NO: 2141-1 CONTRACT FOR: General Construction Co. , L ~ CONTRACT DATE: October 9, 1989 You are directed to make the following changes in this Contract: 1. Provide additional sewer pipe to existing clubhouse per verbal agreement. 2. Provide rock for a secure bedding for sewer pipe installation on unstable soil 75 ft. at $23.00jft. 3. Sunshine Construction mark-up. add $ 420.00 add $ 1,725.00 add $ 222.50 Total add $ 2,367.50 The original Contract Sum was . . . . . . . . . . . . . . . . . . . Net change by previous Change Orders . . . . . . . . . . . . . . . . The Contract Sum prior to this Change Order was. . . . . . . . . . . . . The Contract Sum will be (increased) (~~~dP@R6Pfcjft~d) by this Change Order. The new Contract Sum including this Change Order will be . . .. .... The Contract Time will be ati~9~~~dPf~~~tl) (unchanged) by The Date of Completion as of the date of this Change Order therefore is unchanged . $ 135,180.00 -0- . $ . $ 135,180.00 . $+ 2,367.50 . $ 137,547.50 -0- ( ) Days. Sunshine Construction Co. city of New Hope c2>1l2RtCC9.Riff Drive #224 o~ Xylon Ave. No. The Vogt Corporation fflt~IT~rlson Parkway #260 Aqd rcss Minneapolis, MN ~- '.~' - ./ 1,//" A oj BY C c1 (/1./1</(/ I . DATE Ja~uary 26', Eagan, MN ~~/~f ~/ ;;;~. 0/-:: 2///1 //. .' ~ =:::? BY ~.---.{..;::>/_";.,-, ....//v .// L.--.. e,...".,/ ;"':--- t.,~?/;fc.",L:/.;L ;:}:.-' .:.5 (/ 55,447.. / .--I-- (Jr3 J 1990 DATE 1/2-7/7;;' i / Address New Hope, MN B~'FL' <<- DATE .2 -/ C-/ - 7c- AlA DOCUMENT G701 . CHANGE ORDER. APRIL 1970 EDITION . AIA@ . @ 1970 . THE AMERICAN INSTITUTE OF ARCHITECTS, 173S NEW YORK AVE., NW, WASHINGTON, D.C. 20006 ONE PAGF CHANGE ORDER AlA DOCUMENT G701 OWNER ARCHITECT CONTRACTOR FIELD OTHER lXJ ~ o THE VOGT CORPORATIOr, ARCHITECTURE ENGINEERINf SUITE 260 CARLSON CENTER ONE CARLSON PARKWAY MINNEAPOLIS. MN 554/ PROJECT: Maintenanc7 Building (name address) New Hope VJ.llage Golf , 8130 Bass Lake Rd. New Hope, MN TO (Contractor) r-sunshine Construction 2121 Cliff Drive #224 Eagan, MN 55122 Course CHANGE ORDER NUMBER: Two Co. , I ARCHITECT'S PROJECT NO: 2141-1 Ihc. CONTRACT FOR: General Construction L ~ CONTRACT DATE: October 9, 1989 You are directed to make the following changes in this Contract: 1. Provide larger manhole and additional piping in manhole. (See attachment) Add + $ 1, 828 . 08 The original Contract Sum was. . . . . . . . . . . . . . . . . " $ 135,180.00 Net change by previous Change Orders . . . . . . . . . . . . . . " $ + 2 , 367 . 50 The Contract Sum prior to this Change Order was. . . . . . . . . . . " $ 137,547.50 The Contract Sum will be (increased) (~~~~~d) by this Change Order. . $ + 1,828.08 The new Contract Sum including this Change Order will be . . .. .... . $ 139,375.58 The Contract Time will be (~~~~€f~) (unchanged) by ( -0- ) Days. The Date of Completion as of the date of this Change Order therefore is unchanged ~hA Vngt Corporation ARCHITECT One Carlson Parkway #260 Address M~;OliS,'.~ Z!41-- BY c.....rl tli ~L/L..c~ J' . J) DATE January 26, 1990 Sunshine Construction Co. City of New Hope c2~~1CTefiff Drive #224 oW~~l Xylon Ave. No. Address L::-", ~,~- Address N2ope. MN BY ,A-J ~ ./ ty DATE ;:<. /7".... ?CJ BY DATE 1/2.7/f/2o / / AlA DOCUMENT G701 . CHANGE ORDER . APRil 1970 EDITION . AIA@ . @) 1970 . THE AMERICAN INSTITUTE OF ARCHITECTS, 173S NEW YORK AVE., NW, WASHINGTON, D.C. 20006 ONE PAGE 1 . :I. :;;: _ S '9 T U E :1.:1.: 4 e :::; U t-l S H I NEe Li t...:::; I r-~ '-' '- , ... '-' .-: MECHANICAL . GARDNER STONE COMPANY eONtRACTO~S P.O. BOX 4453: St. Paul, MInnesota 55104 612/649.-\433 December 2, 1989 Sunshine Construction Company 2121 Cliff Driv~ ' Egan, MN 5512Z Attention: James Ryan Dear James: RE: New Hope Village Golf Course CO 112 Add for Larger Manhole and Additional Pipe Per the above, we h~ve been asked by the City of New Hope to furnish and install a larger manhole that was l.l;lspecified'.. T.he Architect, Ed Vogt, has requested that we proceed with the installation. The cost is listed below. 1. 18" Barrel Add......$726.84 2. Intrical Base Add....470.2t 3. !op Slab......",.... 98.03 4.2' a.dditional Pipe 48".......140.08 5. Larger Steel inside plate... 393.00 The total for the above is 1828.08. This is the price tha.t was given to the architect. We did not mark...-up any of the cost~ 'this is the cost we inccur. If you have any questions or need additional information, please let us know. './ .... "- -' \, \",: Sincerely, GARDW!:R STONE COMP.ANY ~~~ ~ StanleyA. Gardner cc: #90124 An Equal Opportunity Employer ____0./__________________ ...- ... -, . .-....... -.... -..- 4401 Xylon Avenue North New Hope, Minnesota 55428 Phone: 533-1521 February 16, 1990 The vogt Corporation SUite 260 Carlson Center One Carlson Parkway N. Minneapolis, MN 55447 SUBJEcr: aIANGE ORDERS #1 AND #2 IMPROVElw1ENT PROJECI' 451, GOLF cx:xJRSE MAINTENANCE FACILITY 'The New Hope City Council at its February 12, 1990, meeting" approved the fore-mentioned change orders. Enclosed are two fully executed copies of each change order for your records. Please forward one copy to SUnshine Construction. If you have any questions, please contact TIle. sincerely, / c. "-.~, '( f, "- " J I jll( C~' L '-- Valerie leone City Clerk enc. cc: Shari French Family Styled City~ For Family living cj ='7 I m ~~~ ~~ ~O~ - COUNCIL REQUEST FOR ACTION Originating Department Approved for Agenda Agenda Section Consent Parks and Recreation By: Shari French 2/26/90 By: l} Item No. 6.7 ! RESOLUTION APPROVING CHANGE ORDER #3 AND #4 FOR IMPROVEMENT PROJECT NO. 451 (GOLF COURSE MAINTENANCE FACILITY) Change Order #3 is for sealing of the concrete floor for a total of $350.00. Change Order #4 is for an increase in capacity of sewage lift station, as per recommendations of the Engineer, Mark Hanson and Public Works Director, Roger Paulson. This is to provide for reduction in long term maintenance costs for this new lift station at the golf course. The cost is $6,966.30. Staff recommends approval of both change orders. MOTION BY ,f; itii/(/ (lC[t/-t- SECOND BY I . /'/ -) i/~ / i / / /,.-/~ TO: fi ~{{IU)( /11'/]. i/ ---- "" cj" / .>' I J . >i'-, L'II/_ '-" Review: Administration: Finance: RFA-OOl C J.//-::It-J be o,-r..../?c,l'(_ #3 ~ Sunshine Construction Company DESlGNER5&.BullDERS Change Order (Please use ballpoint pen.) CASH EXTRAS - REQUEST FOR CHANGE Buyer /Vl.5l.....1 i-J.,,, "- 1/ V 'I....L""" I:'" ~7 (j;,0(.../::- Date l/rl/'1Q Address "f--I 3 ,? '2),::'S.5. L.AK-c 70_;--' Project 1-'??/-"o,..r7C'".--Jcc \;J?.) .',....Ii?,/../ to rJ.3v ) -I""d?<:" t7 yv1....1 Lot No. Job No. Model Sales Description of Change Price (.s a. ;Co. 7' ?--=. .I4<-,p ~O'P~7 (;?c.a.. t-~ 77ctZ.. ) .If' c:> ,~; f&, 03 Z. / &PiZ O,-JCCL S .7",,~...c /VJ ,t;> '" <.r /-:>,..., " ,/? rc,::: ~.,t.. Sp<.:~r..v/s":.J. 30/ Q2 G>~'" .{..,'? /o;?; 3-::> C:.3..s - -;::::;r~ ~~ ~,.-.., 0,- tJA'?.f./(...".':) ;;/--;"..I.J Si.J-'S/f/..JC <::..;;).....:.;;;<..-<.;;:-"..1 C,S ?I 2',1 <:..'-/~/'"- t::>.IZ.I./~ S.',7c 'Z i? 7' Change Order Fee I TOT A L ~ 5' ~~ 3,;2. All requests for change, after Construction has commenced, must be approved by the Builder's office before being considered accepted. Approval is contingent upon extent of change and status of home. The change may effect the possession date. This change will be paid for in the following manner: Date Approved and Accepted by AZ.:i.J17cc..7 . ,r / ./; / //~ - Date signed J./:..7\v-, If 4AJ?,,/ " (~ <:> '-.J...... . / lif'/.i" ,'/.r' " , . .I" (~ 0'-1, White Office Copy . Yellow Service Department Copy. Pink Owners Copy CHANGE ORDER AlA DOCUMENT G701 OWNER ARCHITECT CONTRACTOR FIELD OTHER ~ o THE VOGT CORPORATIOr ARCHITECTURE ENGINEERINI SUITE 260 CARLSON CENTER ONE CARLSON PARKWAY MINNEAPOLIS. MN 554, PROJECT: Maintenance Building (name, address) New Hope Village Golf 8130 Bass Lake Road, TO (Contractor) r-sunshine Construction 2121 Cliff Drive #224 Eagan, MN 55122 CHANGE ORDER NUMBER: Four Course New Hope, MN I ARCHITECT'S PROJECT NO: 2141-1 CONTRACT ,FOR: General Construction L -1 CONTRACT DATE: October 9, 1989 You are directed to make the following changes in this Contract: 1. Increase in capacity of sewage lift station, as per recommendations of City's consultant engineer, to provide for reduction in long term maintenance costs. (See attachment) $6,966.30 The original Contract Sum was . . . . . . . . . . . . . . . . . .. . $ 135,180.00 Net change by previous Change Orders . . . . . . . . . . . . . . .. . $ 4 , 545 . 58 The Contract Sum prior to this Change Order was. . . . . . . . . . . " . $ 139,725.58 The Contract Sum will be (increased) (~J{~) by this Change Order. . $ 6 , 9 6 6 . 30 The new Contract Sum including this Change Order will be . . .. .... . $ 14 6 , 691 . 88 The Contract Time will be (~~) (unchanged) by ( -0- .) Days. The Date of Completion as of the date of this Change Order therefore is unchanged. The Vogt Corporation ~~T~rlson Parkway, Address M~nH.. ~~=1 BY ~fiA/t/. [ . / DATE February 6, 1990 Sunshine Construction Co. city of New Hope #260 c~~~cr~iff Drive #224 OW~~l Xylon Ave. No. Address Eagan, MN - 55122 Address New Hope, MN 55428 ~~</ DATE ;; /.c" BY DATE AlA DOCUMENT C701 . CHANCE ORDER . APRIL 1970 EDITION . AIAO!> . @ 1970 . THE AMERICAN INSTITUTE OF ARCHITECTS, 173S NEW YORK AVE., NW, WASHINCTON, D.C. 20006 ONE PAGE CITY OF NEW HOPE RESOLUTION NO. 90-45 RESOLUTION APPROVING CHANGE ORDER #3 AND #4 FOR IMPROVEMENT PROJECT NO. 451 (GOLF COURSE MAINTENANCE FACILITY) IN THE AMOUNT OF $7,316.30 WHEREAS, the City of New Hope authorized on October 9, 1989, Improvement Project No. 451, for the contractual sum of $135,180.00; and WHEREAS, it has become necessary to include additional work for the project which consists of: Change Order #3: Seal concrete floor. $350.00 Change Order #4: $6,966.30 Increase in capacity of sewage lift station, as per recommendations of City's consultant engineer, to provide for reduction in long term maintenance costs. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of New Hope approves change order no. 3 and 4 to the contract with Sunshine Construction in the amount of $350.00 and $6,966.30 as part of Improvement Project No. 451 which brings the total contract to $146,691.88. Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 26th day of February, 1990. ~~~_<~k.r./ -11ayor i ! / Attest: I ,.? ( t( j City'Clerk ! ~ 'Y../ j I fttl ~~4t ~If ~o~ - COUNCIL REQUEST FOR ACTION Originating Department Approved for Agenda Agenda Section Consent Parks and Recreation By: Shari French 4/9/90 /7 Item No. By: 6.8 RESOLUTION APPROVING CHANGE ORDER #5 FOR IMPROVEMENT PROJECT NO. 451 (GOLF COURSE MAINTENANCE FACILITY) Change Order #5 is for an increase in wire gauge size to lift station from #8 wire gauge to #4, to permit tandem operation of pumps as well as alternate (stand-by) operation. The cost is $550.00. Staff recommends approval. MOTION BY ~v," J {./,. .it. J:'C" SECOND BY '7/;7774.L'//C,-, TO: (1, .J ).~ -i_, . / Ii f-'-t') ,{ - ! /> ~L.:(,) 0(\ - '7.:2 , '--' ) Review: Administration: Finance: RFA-OOl CITY OF NEW HOPE RESOLUTION NO. 90-73 RESOLUTION APPROVING CHANGE ORDER #5 FOR IMPROVEMENT PROJECT NO. 451 (GOLF COURSE MAINTENANCE FACILITY) IN THE AMOUNT OF $550.00 WHEREAS, the City of New Hope authorized on October 9, 1989, Improvement Project No. 451, for the contractual sum of $135,180.00; and WHEREAS, it has become necessary to include additional work for the project which consists of: Change Order #5: Increase wire gauge size in lift station $550.00 NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of New Hope approves change order no. 5 to the contract with Sunshine Construction in the amount of $550.00 as part of Improvement Project No. 451 which brings the total contract to $147,241.88. Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 9th day of April, 1990. ~~r:~ /Mayor , Attest: L/aL!A_~1 ~i~LL City Clerk 4401 Xylon Avenue North New Hope, Minnesota 55428 Phone: 533-1521 April 12, 1990 Vogt corporation suite 260 Carlson Center one Carlson Parkway N. Minneapolis, MN 55447 SUBJEcr: QiANGE ORDER #5 - IMPROVEMENT PROJECI' 451 GOLF a:x.JRSE MAINIENANCE FACILITY Enclosed are two fully executed copies of the above-reference::1 C1ange order for your records. Please fo:rward one copy to sunshine Construction. We still need. cha.r'qe orders #4 a.rrl #5 for our records. Please sign a.rrl return ASAP (copies enclosed). If you have any questions, please contact me. sincerely, " Ie' If I C f;i,.L- Valerie Leone City Clerk enc. cc: City En;Jineer Family Styled City" For Family Living CHANGE ORDER AlA DOCUMENT G701 OWNER ARCHITECT CONTRACTOR FIELD OTHER 00 o THE VOGT CORPORATIOf\ ARCHITECTURE ENGINEERINC SUITE 260 CARLSON CENTER ONE CARLSON PARKWAY MINNEAPOLIS, MN 5544 PROJECT: Maintenance Building (name address) New Hope village Golf J 8130 Bass Lake Road New Hope, MN TO (Contractor) r-sunshine Construction 2121 Cliff Drive #224 Eagan, MN 55122 Five Course CHANGE ORDER NUMBER: I ARCHITECrS PROJECT NO: 2141-1 CONTRACT FOR: General Construction L .-J CONTRACT DATE: You are directed to make the following changes in this Contract: 10/9/89 1. Increase in wire gauge size to lift station from #8 wire gauge to #4, to permit tandem operation of pumps as well as alternate (stand-by) operation. (See attached). Add + $ 550.00 The original Contract Sum was . . . . . . . Net change by previous Change Orders . . . . The Contract Sum prior to this Change Order was. The Contract Sum will be (increased) (cMN;ea~~ma~d) by this Change Order. The new Contract Sum including this Change Order will be . . .. .... The Contract Time will be (~e'r~~~*~) (unchanged) by The Date of Completion as of the date of this Change Order therefore is unchanged The Vogt corporation ~~~T~~rlson Parkway #260 Address Minn~~rnl;~, MN ~~447 Sunshine Const. Co. C2~~c~iff Dr. #224 Address Eagan. MN 55122 ~/// ~ BY ~-4L/ ./G'-1f/[;. ,3/;{?/'jO o/- 9f'uL./';>'770~ v BY DATI March 15, 1990 DATE $ 135,180.00 $ 11,511. 88 $ 146,691. 88 . $ 550.00 . $ 147,241.88 ( 0 ) Days. City of New Hope o}t'41~l Xylon Ave. N. Address B~)=4~8 DATE "SI- / ~ #.7 <:> AlA DOCUMENT G701 . CHANGE ORDER . APRIL 1970 EDITION . AIA@ . @ 1970 . THE AMERICAN INSTITUTE OF ARCHITECTS, 173S NEW YORK AVE., NW, WASHINGTON, D.C. 20006 ONE PAGE (Please use ballpoint pen.) ~ Sunshine Construction Company DESlGNERS8J3ullDERS Change Order CASH EXTRAS - REQUEST FOR CHANGE Buyer <:::i 77 / 81,:' ..;; Or Alci-J )-h4?c... v Date 3/G/j'c , Address '6,C>S" t..Ao,.c. "- I?o/-=>?? Project /Vc;<-../ j.../<'>/f?c (/ t"'?...J , Lot No. Job No. Model J"YJ';o'/S-l 7c:=.-Jc:. 6 6'--u ~ Sales Description of Change Price ADO 1-=-..;:Jc1.... G/-iA-' b/~G ~ p </ ~//Zco, IJ L-i cV Or- /f 8' tp<!.'L y~c. 4 ~o 0';"'- pc:...5o p 7:>f) )='v"L_ -r"";:7 /-I<>::>/Ly 01'; wr? ..5 70 P;,,""; Lo.f7/Z-,cot:.,7.q-l.- ~ .; 0 '-0 - ~~~~ 6~'7 01'- ;d,~ 'l-A-'1//uj ,:/ 3'/~A:'~ / Change Order Fee I TOTAl I - I ~ 0- 15So o~ All requests for change, after Construction has commenced, must be approved by the Builder's office before being considered accepted. Approval is contingent upon extent of change and status of home. The change may effect the possession date. This change will be paid for in the following manner: Date "$ Approved and Accepted by Date signed (Buyer) (Buyer) White Office Copy. Yellow Service Department Copy. Pink Owners Copy 2002 ;lJl f V <:;/ CrJlLh1u:>f -PiJJ - c,m\1'Y O.c- 1 1). ~ ~tf \'\o~ - COUNCIL REQUEST FOR ACTION Originating Department Approved for Agenda Agenda Section Parks and Recreation Consent By: 10/8/90 BY:[) ( RESOLUTION APPROVING CHANGE ORDER #6 FOR IMPROVEMENT PROJECT NO. 451 (GOLF COURSE MAINTENANCE FACILITY) IN THE AMOUNT OF $1,881.00 Item No. Shari French 6.9 Change order # 6 is for: 1. Install additional 10' width of bituminous due to additional excavation for installation of crushed rock to replace unsuitable existing soil. ($1410) 2. Install approx. 200 S.F. of new bituminous to raise N.E. corner of parking lot for improved drainage ($171) 3. Replace approx. 32 L.F. of concrete curbing in area of new water line to hydrant. ($300) Staff recommends approval. MOTION BY CZ{J..r flULLlllUJ/Y)G TO: t?./lli-jJJ-/ !'l..b:} Cj{).~ / k:P SECOND BY rUfLt0 Review: Administration: Finance: RFA-OOl CITY OF NEW HOPE RESOLUTION NO. 90-188 RESOLUTION APPROVING CHANGE ORDER #6 FOR IMPROVEMENT PROJECT NO. 451 (GOLF COURSE MAINTENANCE FACILITY) IN THE AMOUNT OF $1,881.00 WHEREAS, the City of New Hope authorized on October 9, 1989, Improvement Project No. 451, for the contractual sum of $135,180.00; and WHEREAS, it has become necessary to include additional work for the project which consists of change order #6 and includes: 1. Install additional 10' width of bituminous due to additional excavation for installation of crushed rock to replace unsuitable existing soil - $1,410 2. Install approx. 200 S.F. of new bituminous to raise N.E. corner of parking lot for improved drainage - $171 3. Replace approx. 32 L.F. of concrete curbing in area of new water line to hydrant - $300 NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of New Hope approves change order No. 6 to the contract with Sunshine Construction in the amount of $1881.00 as part of Improvement Project No. 451 which brings the total contract to $149,122.08. Adopted by the City council of the City of New Hope, Hennepin, County, Minnesota, this 8th day of October, 1990. ~~~~~j / Mayor Attest: ~~ City Clerk CHANGE ORDER AlA DOCU,vlENT G701 OWNER ARCHITECT CONTRACTOR FIELD OTHER THE VOGT CORPORATIOI'\I B ARCHITECTURE ENGINEERING o SUITE 260 CARLSON CENTER o ONE CARLSON PARKWAY MINNEAPOLIS. MN 5544/ PROJECT: Maintenance Building (name, address) New Hope Village Golf Course 8130 Bass Lake Rd. New Hope, MN TO (Contractor) I Sunshine Construction I 2121 Cliff Dr. #224 Eagan, MN 55122 CHANGE ORDER NUMBER: SIX ARCHITECT'S PROJECT NO: 2141-1 CONTRACT FOR: General Construction L ~ CONTRACT DATE: 10/9/89 You are directed to make the following changes in this Contract: 1. Install additional 10' width of bituminous due to additional excavation for installation of crushed rock to replace unsuitable existing soil. Add $1410.00 2. Install approx. 200 S.F. of new bituminous to raise N.E. corner of parking lot for improved drainage. Add 171. 00 3. Replace approx. 32 L.F. of concrete curbing in area of new water line to hydrant. Add 300.00 $1881.00 The original Contract Sum was . . . . . . . Net change by previous Change Orders . . . . The Contract Sum prior to this Change Order was. The Contract Sum will be (increased) (d~~~~~~~~) by this Change Order. The new Contract Sum including this Change Order will be . . .. .... The Contract Time will be (i~~~~~~:H) (unchanged) by The Date of Completion as of the date of this Change Order therefore is $ 135,180.00 $ 12,061.88 $ 147,241.88 . $ 1,881.00 . $ 149,122.88 ( 0 ) Days, unchanged ~hp- Vogr Cnrpor~rion ARCHITECT One Carlson Parkway #260 Address Sllnshjne Construction Co. City of New Hope C~~~lCT85..iff Dr. #224 O~~~l Xylon Ave. N. Address Address MinnpapoJi!=; . ' MN ,,).,,)44~ J / ~ /,/ ,v1 v i)/J -Eag~n. MN. 55122 B~~ BY ;'. . / DATE ~ /~.z, / t': C ~..:, .,:. j /, l BY {/-: .../( vel /Vf..".:f"l, !l AlA DOCUMENT G701 . CHANGE ORDER . APRIL 1970 EDITION . AIA@ . @ 1970 . THE A\\ERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., NW, WASHINGTON, D.C. 20006 ONE PAGE 4401 Xylon Avenue North' New Hope, Minnesota 55428 Phone: 533-1521 October 9, 1990 Sunshine Construction 2121 Cliff Drive, #224 Eagan, MN 55122 SUBJECT: CHANGE ORDER #6 - IMPROVEMENT PROJECT 451 GOLF COURSE MAINTENANCE FACILITY Enclosed are two fully executed copies of the above-referenced Change Order for your records. Please forward one copy to your bonding company. If you have any questions, please contact me. Sincerely, ~ ;~f tlimL J!thLL Valerie Leone City Cl erk ene. cc: Vogt Corporation family Styied City e for family living transmittal THE VOGT CORPORATION ARCHITECTURE ENGINEERING SUITE 260 CARLSON CENTER ONE CARLSON PARKWAY N" MINNEAPOLIS, MN 55447 TELEPHONE (612] 475-2826 To: r;HAtz.l frZ-~ Date: ~1CPr 2ft? ,qQO pre. oF -:PA1Z.~S ~ ~~ Project: N~N HoPE t,\1\ \1A.LL qOl..f COU~':>~ 4-40\ X\'L6N N. ~\~~ ~9' ~~~~E mf6d\!G~t~Ejf.t1H~ FOLLOWING ITEMS: o Prints o Specifications o Contract o Change order o Shop drawings o Addendum ~ ~ be;b.J COPIES DESCRIPTION & DATE S flt-.)~ ~E&~ 'Foe. ,o.lv.. A"'-;;" . . ,. I 3 ~~e- ~e:e. ~ I..t? PURPOSE I ACTION )ii FOI' your use o As requested o For review & return g For your records o Approved as noted o Resubmit ,gJ Approved o REMARKS: BV: cfL-y~ ~ "'- - 4401 Xylon Avenue North New Hope, Minnesota 55428 Phone: 533-1521 August 21, 1989 Mr. Edward Vogt The vogt Corporation suite 260 carlson Center One carlson Parkway Minneapolis, MN 55447 Dear Mr. Vogt: The New Hope City Council at its meeting of August 14, 1989, approved the agreement with your corporation for architectural services - improvements at the New Hope Golf Course - $126,300. Enclosed is an executed contract for your files. si1)cerely, Lj/{jJUtLC t417U- ./ Valerie J. Leone City Clerk enc. Family Styled City 6 For Family living THE VOGT CORPORATION ARCHITECTURE ENGINEERING August 10, 1989 Daniel Donahue City Manager/Acting city Clerk City of New Hope 4402 Xylon Avenue N. New Hope, MN 55428 Re: New Hope Village Golf Course ATTACHMENT #2 TO ARCHITECTURAL AGREEMENT (original agreement dated 3/27/89) (This attachment #2 to supersede and nullify first attachment dated June 23, 1989) Dear Mr. Donahue: This attachment is to serve as confirmation of authorization to continue with the Construction Plans phase of services, and to clarify the current scope of the budget to be the basis of the architectural fee. The scope of the work for which construction plans are authorized is as follows: 1. New Maintenance Building General construction Mechanical systems Electrical systems site work $ 77,400 8,350 3,750 3.500 $ 93,000 $ 93,000.00 2. Water service from new hydrant 6,500.00 3. Sewer and lift station 15,300.00 4. New drive and turn-around 11. 500.00 Phase I Total $126,300.00 The architectural fee budget for the above work is: 8 1/2% x $126,300 = $10,735.50. Page 1 of 2 SUITE 260 CARLSON CENTER. ONE CARLSON PARKWAY. MINNEAPOLIS, MN 55447. (612] 475-2826 The total not-to-exceed fee limit authorized to date is therefore: Master Planning & Preliminary Design $ 3,750.00 Construction Plans, Bid and Construction Phase Services 10,735.50 Total professional fee authorization to date $ 14,485.50 In addition to the above fees, the following costs will be passed through to the City as reimbursable expenses at the rates entered: Blueprints: .85 per 24" x 36" print, or commercial cost x 1.15 Specification booklet printing: commercial cost x 1.15 Messenger services: commercial cost x 1.15 * Additional Services Proposal for future clubhouse schematic design, space program, and construction budget. If the city chooses to have these services, we would provide them for a professional fee of $4,500.00. It has been a pleasure to work for the City through the project thus far. We look forward to moving the project ahead further. Yours respectfully, ,,~) I' THE VOGT CORPORATION Edward J. Authorization Confirmed: Title/J {/ Date * Additional services proposal for clubhouse accepted: not accepted: Page 2 of 2 ~ - - }. - -. - - - -.,,- COUNCIL RBJ1lEST :mR. 1'Cl'.ICti By: Shari French By: 6-26-89 Agenda section Org. Business Item No. 11 . 1 Originating Department Approved for Agenda Park & Recreation APPROVAL OF PRELIMINARY PLANS AND AUTHORIZATION FOR THE VOGT CORPORATION 'ID PROCEED WI'IH PHASE I OF GOLF COURSE IMPROVEMEf:\ITS Attached is a report from the vogt Corporation for three phases of improvements to the Golf Course. Phase I is estimated to cost $106, 700. There is $80,000 in 1989 CIP for this and $30,000 in the proposed 1990 CIP. Staff is recommending that we proceed with Phase I and authorize the vogt corporation to prepare specifications. M:JTION BY .., i/)PtLlLj~ '.ID: /1 h l. n - f'jl )J (I / '. ...f,. "F ZJ.. ,./ ):v '-- / I SECnND BY j/r " /, i\'.~ \../'- v___.;{... Review: Administration Finance RFA-OO 1 / THE VOGT CORPORATION ARCHITECTURE ENGINEERING June 15, 1989 NEW HOPE VILLAGE GOLF COURSE PROPOSED IMPROVEMENT BUDGETS PHASE I'IMPROVEMENTS (1989) The scope of proposed Phase I improvements and preliminary cost estimates are as follows: 1. New Maintenance Building General construction Mechanical systems Electrical systems site work Sewer 2. Clubhouse foundation extension 3. Move existing log building 4. Roof patching & misc. Phase I Total PHASE II IMPROVEMENTS (1990) $ 77,400 8,350 3,750 3,500 6,000 99,000 The scope of proposed Phase II improvements and preliminary cost estimates are as follows: 1. Additional windows for main room in clubhouse 2. Clubhouse seating booths & tables 3. Carpet and misc. interior finishes Page 1 of 2 $ 99,000 3,700 2,250 1,750 $106,700 $ 14,500 8,400 3,950 SUITE 260 CARLSON CENTER. ONE CARLSON PARKWAY. MINNEAPOLIS, MN 55447. (612] 475-2826 4. Foundation repair at vestibule and replace front door. 3,750 5. Pro Shop interior finishes 6,000 6. Pro Shop lighting & power 7. Pro Shop heating 2,250 2,750 8. Exterior walks and patios (including gazebo floor) 24,750 9. Clubhouse sewer improvement & lift station 12,500 10. Contingency for unforseen 5,000 Phase II Total $ 83,850 PHASE III Improvements (1991) The scope of proposed Phase III improvements and projected costs are as follows: 1. Shelter Building (gazebo, 600 sq. ft.) $ 21,000 2. New sign (near driveway) 6,500 Phase III Total $ 27,500 Notes: The above outline of costs does not include finish lawn work or shrubs, trees and flowers, since it is understood this work will be done by the owner. The costs budgeted are for the costs of construction. Architectural and engineering fee budgets are not included. Page 2 of 2 THE VOGT CORPORATION ARCHITECTURE ENGINEERING June 23, 1989 Daniel Donahue City Manager/Acting City Clerk city of New Hope 4402 Xylon Avenue N. New Hope, MN 55428 Re: New Hope Village Golf Course ATTACHMENT TO ARCHITECTURAL AGREEMENT (original agreement dated 3/27/89) Dear Mr. Donahue: This attachment is to serve as confirmation of authorization to proceed into the Construction Plans phase of services, and to clarify the scope of the budget to be the basis of the architectural fee. The scope of the work for which construction plans are authorized is as follows: 1. New Maintenance Building site work $ 77,400 8,350 3,750 3,500 6,000 99,000 $ 99,000 General construction Mechanical systems Electrical systems Sewer 2. Clubhouse foundation extension 3,700 3. Move existing log building 2,250 4. Roof patching & misc. 1.750 Phase I Total $106,700 SUITE 260 CARLSON CENTER. ONE CARLSON PARKWAY. MINNEAPOLIS, MN 55447. (612] 475-2826 The architectural fee budget for the above work is: 8 1/2% x $106,700 = $9,069.50. The total not-to-exceed fee limit authorized to date is therefore: Master Planning & Preliminary Design $ 3,750.00 Construction Plans, Bid and Construction Phase Services 9,069.50 Total professional fee authorization to date $ 12,819.50 In addition to the above fees, the following costs will be passed through to the City as reimbursable expenses at the rates entered: Blueprints: .85 per 24" x 36" print, or commercial cost x 1.15 Specification booklet printing: commercial cost x 1.15 Messenger services: commercial cost x 1.15 It has been a pleasure to work for the City through the master planning and preliminary phase. We look forward to moving the project ahead. Yours respectfully, THE VOGT ( Edward J. Vogt, A.I.A. Authorization Confirmed: f , //;/ II ! ,,' 'jl ill ~/vbj ..~ s~gnature /-l! /1 ..l / .../. - ///.i !) ~// . w~. .~i /A'1:'i '.. /ff .:J /' '/ / / //..(.~ /0/// /4/ 4:h' /.. / y.- '1>/ f'W.,tYv/7'=;7/ c/ c ,I TlMe Date 4401 Xylon Avenue North New Hope, Minnesota 55428 Phone: 533-1521 June 28, 1989 Mr. Edward Vogt '!he vogt corporation suite 260 Carlson Center One Carlson Parkway Minneapolis, MN 55447 Dear Mr. Vogt: The New Hope City Council at its June 26, 1989, meeting authorized your corporation to proceed with Phase I preparing specifications of the golf course improvements. Enclosed is a fully executed copy of the I attachment to architectural agreement I . sincerely, I '/"\ \.....-.-..1 /.r, J' , t {L1J!.JU......C Valerie Leone City Clerk / 1I, r--.-; l/~i' / LL Family Styled City~ For Family Living AG:~~IU.8 ISSUE DATE (MMIDD/YY) 5/11/89 PRODUCER H. Robert Anderson & Associates, Inc. 6110 Blue Circle Drive Suite 200 Mlm1etonka, MN 55343 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW COMPANIES AFFORDING COVERAGE f~~~NY A Security of Hartford CODE SUB-CODE INSURED f~~NY B The Vogt Corporation One Carlson Pk:vJy. No. Suite 260 Minneapolis, MN 55441 f~~NY C e~~NY D f~~NY E THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, CO TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION DATE (MM/DD/YY) DATE (MM/DDIYY) ALL LIMITS IN THOUSANDS GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY GENERAL AGGREGATE S CLAIMS MADE OCCUR. PRODUCTS-COMP/OPS AGGREGATE S PERSONAL & ADVERTISING INJURY $ OWNER'S & CONTRACTOR'S PROT, EACH OCCURRENCE $ AUTOMOBILE LIABILITY ANY AUTO ALL OWi'JED AUTOS SCHEDULED AUTOS FIRE DAMAGE (Anyone fire) $ MEDICAL EXPENSE (Anyone person) $ COMBINED SINGLE LIMIT $ HIRED AUTOS BODILY INJURY (Per BODILY INJURY (Per S S NON,OWNED AUTOS GARAGE LIABILITY PROPERTY DAMAGE S EXCESS LIABILITY EACH AGGREGATE OCCURRENCE S S OTHER THAN UMBRELLA FORM WORKER'S COMPENSATION STATUTORY EMPLOYERS' LIABILITY S S (EACH ACCIDENT) (DISEASE-POLICY LIMIT) (DISEASE-EACH $ AND OTHER A Professional Liability PL 445086 3/20/89 3/20/90 $250 each claim & annual aggregate $5 deductible DESCRIPTION OF O?ERATIONS/LOCATIONSIVEHICLES/RESTRICTIONS/SPECIAL ITEMS Project: Golf Course CERT1F!CJHE HOLDER City of New Hope Attn: Dan Donahue, City Manager 4401 Xylon Ave No. New Hope, MN 55428 SHOULD ,tiNY OF THE ABOVE DESCRIBED POLICiES BE C/'.tlCELLED BEFORE TI IE EXPIRATIOi'-J DATE TrlEREOF, THE ISSUING COMP;\NY V'JiLL ~r5X)fXi IV;i\IL ~ DAYS V'iRITTEN ;\lOT!CE TO THE CERTIFiCATE i-!OLDER hlPd'jlED TO T:-IE LEFT, ~~SOCXiXf~~~~X AUTHORIZED REPRESENTATIVE /L ACORD 25-S '"-.",. '0\\ Y o)~" m\\~. D~ J . :f,. \ I.i.J - ,,~it-: oq, 1 .~~ \-\ ~ _rP 4401 Xylon Avenue North New Hope, Minnesota 55428 Phone: 533-1521 May 17, 1989 steve Sondrall 3811 West Broadway Robbinsdale, MN 55422 Dear steve: Enclosed for your review is a copy of a certificate of insurance relating to the golf course. If you have questions, please call. Sincerely, /i ; ; / ~~~j/ L2 /? 'r.-LJ M./J"eannine Dunn Administrative Assistant lb Enclosure Family Styled City~ For Family living " THE VOGT CORPORATION ARCHITECTURE ENGINEERING August 10, 1989 Daniel Donahue City Manager/Acting City Clerk City of New Hope 4402 Xylon Avenue N. New Hope, MN 55428 Re: New Hope Village Golf Course ATTACHMENT #2 TO ARCHITECTURAL AGREEMENT (Original agreement dated 3/27/89) (This attachment #2 to supersede and nullify first attachment dated June 23, 1989) Dear Mr. Donahue: This attachment is to serve as confirmation of authorization to continue with the Construction Plans phase of services, and to clarify the current scope of the budget to be the basis of the architectural fee. The scope of the work for which construction plans are authorized is as follows: 1. New Maintenance Building General construction Mechanical systems Electrical systems Site work $ 77,400 8,350 3,750 3,500 $ 93,000 $ 93,000.00 2. Water service from new hydrant 6,500.00 3. Sewer and lift station 15,300.00 4. New drive and turn-around 11,500.00 Phase I Total $126,300.00 The architectural fee budget for the above work is: 8 1/2% x $126,300 = $10,735.50. Page 1 of 2 SUITE 260 CARLSON CENTER. ONE CARLSON PARKWAY. MINNEAPOLIS. MN 55447. (812) 475-2826 " The total not-to-exceed fee limit authorized to date is therefore: Master Planning & Preliminary Design $ 3,750.00 Construction Plans, Bid and Construction Phase Services 10,735.50 Total professional fee authorization to date $ 14,485.50 In addition to the above fees, the following costs will be passed through to the City as reimbursable expenses at the rates entered: Blueprints: .85 per 24" x 36" print, or commercial cost x 1.15 Specification booklet printing: commercial cost x 1.15 Messenger services: commercial cost x 1.15 * Additional Services Proposal for future clubhouse schematic design, space program, and construction budget. If the city chooses to have these services, we would provide them for a professional fee of $4,500.00. It has been a pleasure to work for the City through the project thus far. We look forward to moving the project ahead further. Yours respectfully, T::;GT CORPORATION /_ / 7,(J~u(9. loi J Edward J. Vogt, A.I.A. Authorization Confirmed: Signature Title Date * Additional services proposal for clubhouse accepted: not accepted: Page 2 of 2 ADDENDUM TO CONTRACT DOCUMENTS DATE: September 29, 1989 ADDENDUM NO. : TWO PROJECT: MAINTENANCE BUILDING FOR THE NEW HOPE VILLAGE GOLF COURSE OWNER: CITY OF NEW HOPE MINNESOTA The items contained in this addendum are hereby to become part of the project requirements. corresponding items in the project documents of previous date are to be superceded or modified by these provisions. BID SUBMITTAL DATA: original Bid Closing Date: 11:30 a.m., October 4. 1989 New Bid Closing Date: No change Page 1 of 3 SPECIFICATION ITEMS: SECTION 00300 FORM OF BID Page 1 of 2, add: Alternate Number Three (painting of underside of roof deck and structural steel joists) Add dollars ($ SECTION 01010 SUMMARY OF WORK Add: 1. 03 Project is to be complete and ready for use by Owner no later than March 1, 1990, except for bituminous paving. The paving is to be completed as shortly thereafter as weather permits. Number of calender days stated for completion on Form of Bid, page 2 of 2, shall indicate ability to complete before March 1, 1990, except for exterior paving. SECTION 04220 UNIT MASONRY Add: 2.05 Splash blocks Provide precast concrete splash blocks at each downspout location. SECTION 07200 BUILDING INSULATION 2.01 Delete paragraph "B" (Phenolic boardstock) Page 2 of 3 SECTION 09900 PAINTING 2.03 Paint Materials Add the following paragraphs: G. Exterior concrete block is to receive one coat acrylic block filler and two coats of acrylic masonry paint. H. Interior concrete block is to receive two coats acrylic masonry paint., I. Underside of roof deck and structural steel joists are to receive one coat dry fog (dry fallout) high solvent, spray on. Note - deck and joist painting to be bid alternate #3. SHEET A-2 At inside surfaces of exterior walls at rooms 102 and 103, walls are to be furred with furring strips and 1-1/2" molded polystyrene insulation board plus polyethylene vapor barrier and 1/2" gypsum board. This is to extend up to roof deck. Where ceramic tile is scheduled, tile is to be installed over the gypsum board and insulation noted above. DRAWING SHEETS SHEET E-1 At note for CCT #17, delete reference to overhead wlrlng to gas pump location. Wiring to gas pump location to be underground in 2" diam. PVC conduit (overssized for future control wiring) . Page 3 of 3 THE VOGT CORPORATION ARCHITeCTURe ENGINeeRING November 10, 1989 Dan Donahue City Manager City of New Hope 4401 Xylon Avenue N. New Hope, MN 55428 Re: Architectural fee limit for Golf Course Maintenance Building Dear Mr. Donahue: The not-to-exceed limit on our professional fee construction documents and bid and construction phase services was established as 8-1/2% of a pre-bid budget of $126,300.00. This established a limit of $10,735.00 for these services. We structured the bid package with alternates so that the project could go ahead for $126,300 or less. since the city elected to go ahead with accepted alternates resulting in a contract sum totalling $135,180.00, we request that this figure also be the basis used to figure our 8-1/2% not- to-exceed limit. The difference between $135,180.00 and $l26,300.00 is $8,880.00. This times 8-1/2% equals $755.00. Adding $755.00 to our fee limit would result in the fee limit for construction plans and site visits to be $11,490.00 and the overall fee authorization for the project to be $15,240.50. Thank you for consideration of the above. If the above revision is agreeable, please return a copy of this signed, or initialed, for our records. Yours truly, THE VOGT CORPORATION c::::::: . ~ +-- ? t:( tv,t. lC( '], (/n / Edward J. Vogt, A.I.A. Date / / hcyi? EJV /wgj cc: Dick DeSplinter Shari French SUITE 260 CARLSON CENTER. ONE CARLSON PARKWAY. MINNEAPOLIS, MN 55447. (612] 475-2826