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Imp. Proj. #674 PROJECT BULLETIN #1 - PROJECT BULLETIN NORTHWOOD PARK TRAIL IMPROVEMENTS & BALLFIELD IRRIGATION PROJECT CITY PROJECT NO. 681 & 674 In the next few weeks, the City of New Hope will be making improvements to the asphalt trails on the west side of Boone Avenue in Northwood Park, and will be installing an irrigation system for the ball fields on the east side of Boone Avenue. Trails Overview The trail work includes removing or reclaiming the existing pavement, grading as required, repaving, and other miscellaneous site improvements. Since all of the trails on the east side of Boone Avenue were replaced as part of the park renovation project in 1997, all of this yearJs trail work will occur on the portion of the park west of Boone Avenue. There are many trail sections in this part of the Park that have settled and are badly cracked. While equipment is working on any particular trail, that trail will be closed. Immediately after the existing pavement is removed or reclaimed, the base material will be rolled and compacted and the trail can once again be used. The Park trails will remain in this unpaved condition until the installation of the new pavement occurs early in October. Paving should take only a few days. Trails can be used almost immediately after being paved. During the project, there may be some equipment parked in the north end of the parking lot on the west side of Boone Avenue. The contractor will also access the trails from the north end of the parking lot. IrriQation Overview An irrigation system will be installed in the two softball fields and the soccer field on the east side of Boone Avenue. By irrigating these fields, the quality of the turf will be greatly enhanced and the playability of the fields improved. The area used for the Duk Duk Daze amusements, between the softball field and Boone Avenue, will be equipped with a spigot. Therefore the carnival will not damage any part of the irrigation system, and yet staff will have a method to water this turf without bringing additional irrigation equipment to the site. The water service that will supply the irrigation system is located under the sidewalk along the east side of Boone Avenue. A portion of the sidewalk will have to be removed in order to connect to the existing water service. The sidewalk will be closed during this time. The fields will not be usable this fall while the irrigation system is being installed. It is expected that the softball and soccer fields will be ready for play next spring, as usual. Sept.18. 2000 Praieet Schedule The New Hope City Council awarded the contract for the Northwood Trail Improvement Project to Hardrives Inc. at the August 28 Council meeting. At that same meeting Council awarded the irrigation contract to Aqua Engineering. Work on these projects is expected to begin the week of September 18. Both projects will be completed by the end of October. Construction Hours Construction may occur between the hours of 7:00 a.m. and 9:00 p.m., Monday through Friday, and 9:00 a.m. and 7:00 p.m. on Saturday. All work, including mobilization of equipment, will take place during these time periods. Contact Persons If you have questions or concerns during these projects, please direct your calls to the Project Engineer, Vince VanderTop, at (651) 604-4790 or Tom Schuster, Contract Manager, at (763) 533-4823, ext. 13. City of New Hope 4401 Xylon Avenue North New Hope, MN 55428 Phone: 531-5100 COUNCIL ~m~ REQUEST FOR ACTION VZ; HO Originating Department Approved for Agenda Agenda Section Parks & Recreation \'~"-~-'~"",.~M arc h 11 2002 Consent ,i ") , Item No. // By: Shari French By: 6.6 ,i// MOTION TO ACCEPT IMPROVEMENT PROJECT NO. 674 (NORTHWOOD PARK BALLFIELDS IRRIGA TION 2000) AND APPROVE FINAL PA YMENT REQUESTED ACTION Staff is recommending that the Council accept Improvement Project 674 and approve final payment to Aqua Engineering, Inc. The amount approved by Council on August 28, 2000 was $34,461. The $2J336 additional cost is due to changes during the course of constructing the project. One change was to relocate the control box between the 2 softball fields and so electric had to be run to that location for an additional cost. A quick coupler was added to the system in order to run sprinklers in the area used for the Duk Duk Daze festival. The City will issue final payment when all appropriate paperwork has been received to close out this project. BACKGROUND The ballfields at Northwood were rebuilt in 1998. Irrigation was not part of that project but was planned for the future. Whenever watering had been needed for the fields, a watering system was borrowed from the School District. Playing conditions were certainly improved with this added irrigation system. The area in which the Duk Duk Daze festival is held, just west of the ballfields was not irrigated but now has a yard hydrant for watering. It was felt that an irrigation system would be a difficult issue for the festival to work around and not be damaged from year to year. The yard hydrant is a bit staff intensive if needed but in the long run will save time and money while keeping the turf in good condition. FUNDING The 2000 Park CIP contained $30,000 for this project. Staff recommended $4,180 of the $73,326 carried over from 1999 CIP designated for trail work be used for this project and Council approved that. There remains excess CIP funds available to cover the extra $2,336 to fund this final amount. MOTION ({ SECOND i-)f91 ~;; BY ~:t//LJI/JL BY f' TO: a""C'C,L/jC / I:RFA\P&R\Parks\final 674 NW Irrigation.doc CITY OF NEW HOPE Memorandum To: Shari French) Director of Parks and Recreation From: Tom Schuster) Contract Manager Date: March 4) 2002 Subject: Final Payment for Northwood Park Irrigation System (Project 674) Attached is the invoice for the balance of the irrigation work at Northwood Park. In January of last year I talked with Dean Holasek from Aqua Engineering. At that time we agreed to pay all but $2,500.00 of the contract. We paid them $34,297.00 on January 18, 2001. We were waiting for an electrical inspection. The electrical inspection has been completed and we have received an invoice for the remaining $2,500.00. I recommend that we make final payment at this time. The original contract amount was $34, 461.00. During the installation, it was agreed that the control box should be moved to a location between the two ball fields. This required $2,211.00 to run electric to that location. We also added a quick coupler to the system so that we could run sprinklers in the area used for Duk Duk Daze. This caused an additional expense of $245.00. Finally, Aqua Engineering had reduced its bill by $120.00 because this is the amount we paid Hardrives to patch the trail where the irrigation system crossed it. The math looks like this: Original Contract amount: $34,461.00 Relocate control Box + $ 2,211.00 Add quick coupler + $ 245.00 Less trail repair -- $ 120.00 Revised Contract Amount $36,797.00 Payment Jan. 18, 2001 $34,297.00 Balance $ 2,500.00 COUNCIL .. REQUEST FOR ACTION Originating Department Approved for Agenda Agenda Section Parks & Recreation August28,2000 Consent Item No. By: Shari French By: 6.6 APPROVAL OF QUOTES SUBMITTED FO, OUTDOOR THEATRE STORM SEWER WORK AND WATER SERVICE INSTALLATION AT NORTHWOOD PARK AND AUTHORIZATION TO PURCHASE REQUESTED ACTION Staff is recommending that the Council approve parts one and two of the low quote for water service installation related to the Northwood Park irrigation project and Outdoor Theatre storm sewer work. The low quote is from Dave Perkins Contracting, Inc. for $12,870. BACKGROUND Part one of this project will bring the water service needed for the irrigation project at the Northwood ballfields. Part two of this project will improve drainage by adding additional storm sewer piping to drain the theatre area. The outdoor theatre was built in 1987. The concrete and asphalt are both in need of replacement due to age but also due to poor drainage in the immediate area. These two items are being quoted separately from the main projects, as the work to be done would best be done by a contractor who performs such work and not by one who does asphalt, concrete, or irrigation installation work. FUNDING Staff reconllllends that a portion of the $73,326 carried over frorn 1999 erp designated for trail work be used for this project. Final cost should assume an additional approximately 200/0 in engineering. Quotes from vendors are summarized below. . Dave Perkins Contracting Inc. - $12,870 total. (Part 1: $3,250; P~rt 2: $9,620) . G.L. Contracting Inc. - $15,496.20 total. (Part 1: $5,145.70; Part 2: $101350.50) 8' F.F. Jedlicki Inc. -$17,051 total. (Part 1: $8,296; Part 2: $8,755) ~') /7 . MOTION BY ~' , ,. f>{>>~ SECOND BY TO: I:RFA\P&R\Parks\Q-Strm Swr NW Water Serv 2000.doc .- REVISED COUNCIL REQUEST FOR ACTION Originating Department Approved for Agenda Agenda Section Parks & Recreation August 28, 2000 Consent Item No. By: 6.7 By: Shari French APPROVAL OF QUOTES SUBMITTED FROM AQUA ENGINEERING FOR IRRIGATION FOR NORTHWOOD PARK BALLFIELDS PROJECT #674 AUTHORIZATION TO PURCHASE - $34,461 REQUESTED ACTION Staff is recommending that the Council approve the low quote for ballfield irrigation work to be done this fall at Northwood Park. The recommended low quote is from Kelly Green for $37,480, which includes the alternate to irrigate the soccer field as well as the two softball fields. All quotes are for a Toro irrigation system. BACKGROUND The balJfields at Northwood were rebuilt in 1998. Irrigation was not part of that project but was planned for the future. Whenever watering has been needed for the fields, a watering system was borrowed from the School District. Playing conditions will be improved with this added irrigation system. The area in which the Duk Duk Daze festival is held, just west of the ballfields will not be irrigated but will have a yard hydrant for watering. It was felt that an irrigation system would be a difficult issue for the festival to work around and not damage from year to year. The yard hydrant will be a bit staff intensive if needed but in the long run will save time and money while keeping the turf in good condition. FUNDING The 2000 Park CIP contains $30,000 for this project. Staff recommends $4,180 of the $73,326 carried over from 1999 CIP designated for trail work be used for this project. Final cost should assume an additional approximately 20% for engineering. Quotes from vendors are summarized below. · Aqua Engineering - $34,461 · Kelly Green Irrigation - $37,480 · T J'g Sprinkler Systems - $41, 145 _".t": ../ t " MOTION BY [;:">'Y'/, (:~jlc::~ SECOND BY TO: I:RFA\P&R\Parks\Q-Quotes NW Irrigation 674.doc ~ Bonestroo Bonestroo, Rosene, Anderlik and Associates, Inc. is an Affirmative Action/Equal Opportunity Employer and Employee Owned Principals: Otto 80nestroo, P.E. . Marvin L. Sorvala. P.E.. Glenn R. Cook, P.E. . III Iii1lq Rosene Robert G. Schunicht, P .E. . Jerry A. Bourdon. P .E. Senior Consultants: Robert W. Rosene. P .E. . Joseph C. Anderlik, P .E. . Richard E. Turner, P .E. . 1\11 Anderlik & Susan M. Eberlin, C.P.A. Associates Associate Principals: Howard A. Sanford, P.E.. Keith A. Gordon, P.E. . Robert R. Pfefferle, P.E. . Richard W. Foster, P .E. · David O. Loskota, P .E. . Robert C. Russek, A.I.A. . Mark A. Hanson, P .E. . Michael T. Rautmann, P.E.. Ted K. Field, P.E.. Kenneth P. Anderson, P.E. . Mark R. Rolfs, P.E.. Engineers & Architects David A. Bonestroo, M.B.A. . Sidney P. Williamson, P .E., L.S. . Agnes M. Ring, M.B.A., . Allan Rick Schmidt, P .E. Olfices: S1. Paul, Rochester, Willmar and S1. Cloud, MN . Milwaukee, WI Website: ww\v.bonestroo.com MEMO To: Shari French From: Vince Vander Top Date: August 22, 2000 Re: Northwood Ball Field Irrigation Project # 674 BRAA 34-00-114 We have been working with an irrigation equipment supplier/contractor to develop plans to irrigate the ball fields and soccer field at Northwood Park. A copy of the plans and material specs are attached. Three quotes were received from comparable, qualified contractors. A contractors bid on the same materials as specified and recommended by City staff. The Base Bid included irrigation for the two softball fields. The alternate includes irrigation for the soccer field. Base Bid Alternate (Soccer Field) Total Kelly Green $33,970.00 $3,510.00 $37,480.00 Aqua Engineering $34,461.00 $3,300.00 $37,761.00 Midwest Ashpalt $37,537.00 $3,608.00 $41,145.00 An estimate was not prepared by our office for this work. The minor difference between the two lo\v bids indicates that the bids are competitive. Kelly Green is the company that installed the irrigation system for the 49th A venue Ball Field. City staff is comfortable with the work of this contractor. We would recommend award of the work to Kelly Green. Additional work will be required at the water main stub from Boone Avenue. This stub will serve as the water source for the irrigation system. It must be raised to a vault at ground level and left in a condition for the irrigation contractor to use. \Ve will receive quotes for this water main work from utility contractors today. We anticipate the cost of this work to be on the order of $6,000. These quotes should be considered in conjunction with the irrigation system quotes. 2335 West Highway 36. St. PauJ~ MN 55113. 651-636-4600 . Fax: 651-636-1311 08/22/2000 11:38 512-9411258 PAGE 01 mVllIl VIlQ~ JI.1A11 ~nMIIII "111M U fi dUll'" JWWI\ll n fJ Ai II \1\ ttllll\ "'1jI1~1I~ lJDU~ ~\I'flI IIUIII Vii f II tllPJ UI m 11 ill!! flVlMIII MlM JpM.IL1111 ill' L F ,y~ Rsstiential . Commerolal . Athletlo Fields . Golf Courses . Sales . Service .. Installation August 22, 2000 6561 CI'TY weST PARKWAY EDEN PRAIRIE, MN 55344 Vine~t Vander Top Phone 952-941-1138 BoneStroo Rosene Anderlik & Associates FAX 952-941-1268 2335 ~est Highway 36 ~ St. Paul, MN 55113 : RE: Northwood Park Thank you for contacting Aqua Engineering! Inc. regarding an underground lawn sprinkler system addition for your grounds, ; Folldwing is a list of materials to install an automatic lawn sprinkler system. All installation labor and materials will be warranted against defective workmanship for a period of two years when used under normal conditions and maintained by Aqua Engineering I Inc. t Ql.lant;i ty ~ 1 Automatic controller 2 Vacuum breaker 10 Electric valves 10 Irrigation valve boxes 73 Gear driven sprinkler heads 5500 ' P.V.C. Class 160 pipe 5200' Control wire 1 5hp booster pump ~ Steel housing box Misc. fittings, clamps, saddles, etc. . t ; ~dtal: price for complete installation $34, 461. 00 from 4" D. I. P . .~tub . Deduct for 8 heads on soccer field $3,300.00. Additional cost would incure if soil conditions are rocky. Payment due in full upon completion~ . If you have any questions, please feel free to call me at 941-1138. " .ely, ~ ~ . t!~, Pr · ~ .' " ----... "- \III \IIJ WM . _'liillilitJ-~ .LtIIUIIt,..... ..lIla.,.,.... U ... J II ill . It . . la &lU... lilt .,." AI . to .. _ .... III ......:-:::::-. _ ~ _.. ......... _~ u _ .. _.. .~ . . AUG-22-00 11:36 AM CHIP KADLEC 612 427 1603 P.02 Tls: S~ti.Mlet SyStems Design, Installation & Service AnJk~- JlSX gg~03 (7SS)419..8878 8-22-00 Attn: Vincent Vander Top Enclosed below is our bid for the irrigation system at Northwoods Park in New Hope_ This bid is as per specs provided by you. Base Bid 65 T ore 640 Rotors 9 2" Hunter Va'ves Hunter Ice Controller Berkly 5hp Booster Pump Wifkins 31i Reduced Pressure Backflow 411 PVC Mainline #14 Single Strand Control Wire PVC Lateral Lines (as per specs) Misc. Fittings (as per specs) Total 37,537.00 Alt, Soccer Field 8 T ora 640 Rotors 1 2" Hunter Va'ves 4 H PVC Mainline #14 Single Strand Control Wire PVC Lateral Lines (as per specs) Misc. Fittings (as per specs) Total 3,608.00 Signed, f! ., .." '\ '7;;//- I ..' I "., .. ::' i / . 0;:. ,,{!i ,:<__ -/' ~ I ~ Todd J. Neuman ...-----Ol .. .". - . 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'" \ s' , ;} / 'I .' ti w . Aug-22-00 12:12P Kelly Green Irr;gat;on In (612) 884-1635 P..Ol IRRIGATION August 22, 2000 ProDosal submitted to: Vincent T. Vander Top, P.E. Bonestroo, Rofana, Anderlik Assoc. 2335 West Highway 36 Sl. Paul,Minnesota 55113 Teleohone Number: Fax: 651-636-1311 Ref: Northwood Lake Park Improvements New Hope, Minnesota File # 34 - JEN WE HERES Y SUBMIT SPEC/FICA TIONS AND ESTIMA TES: As specified on drawings designed and submitted by your office. Base Bid $ 33,970.00 Add-on for soccer field 3,510.00 Total Amount of Project. . · . .. $ 37,480.00 Notes: 1. Electrical not included. 2. Wet tap not included. 3. City provides proper resized meter. Authorized Signature Date Jack Kelly Kelly Green Irrigation, Inc. ,- . · 5845 Moraan Ave S. · Minneaoolisa MN 55419 · (612) 648-3922 · Fax (612) 884-1635 · n Bonestroo Bonestroo, Rosene, Anderfik and Associates, Inc. is an Affirmative Action/EquaJ Opportunity Employer and Employee Owned Principals: Otto Bonestroo, P .E. . Marvin L SorvaJa, P .E. . Glenn R. Cook, P .E. . _ Rosene Robert G. Schunicht, P .E. . Jerry A. Bourdon. P .E. Senior Consultants: Robert W. Rosene, P.E. . Joseph C. Andertik, P .E. · Richard E. Turner, P .E. . 1]1 Anderlik & Susan M. Ebenin. C.P .A. Associates Associate Principals: Howard A. Sanford, P.E. . Keith A. Gordon, P.E. . Robert R. Pfefferle, P.E. . Richard W. Foster, P .E. . David O. Loskota, P .E. · Robert C. Russek, A.LA. . Mark A. Hanson, P .E. . Michael T. Rautmann, P.E.. Ted K. Field, P.E.. Kenneth P. Anderson, P.E.. Mark R. Rolfs, P.E.. Engineers & Architects David A. Bonestroo. M.B.A. . Sidney P. Williamson. P.E.. L.S. . Agnes M. Ring, M.B.A., . Allan Rick Sctvnidt. P .E. Offices: S1. Paul. Rochester, Willmar and S1. Cloud. MN . Milwaukee. WI Website: WMY.bonestroo.com MEMO To: Shari French From: Vince Vander Top Date: August 28. 2000 Re: Northwood Ball Field Irrigation Project # 674 BRAA 34-00-114 - We have been working with an irrigation equipment supplier/contractor to develop plans to irrigate the ball fields and soccer field at Northwood Park. A copy of the plans and material specs are attached. Three quotes were received from comparable, qualified contractors. A contractors bid on the same materials as specified and recommended by City staff. The Base Bid included irrigation for the two softball fields. The alternate includes irrigation for the soccer field. Base Bid Alternate (Soccer Field) Total Aqua Engineering $3 1 , 161.00 $3,300.00 $34,461.00 Kelly Green $33,970.00 $3,510.00 $37,480.00 Midwest Ashpalt 537,537.00 $3~608.00 $41,145.00 An estimate was not prepared by our office for this \vork. The minor difference between the two low bids indicates that the bids are competitive. Aqua Engineering has constructed numerous systems for recreational facilities. We are currently working with them for a design in Rochester. We would recommend award of the work to Aqua Engineering" Additional work will be required at the water main stub from Boone Avenue" This stub will serve as the water source for the irrigation system. It must be raised to a vault at ground level and left in a condition for the irrigation contractor to use. Wewill received quotes for this water main work from utility contractors The low quote was $3,250,,00. This quotes should be considered in conjunction with the irrigation system quotes" 2335 West Highway 36. St. Paul; MN 55113. 651-636-4600. Fax: 651-636-1311 JENSEN & SONDRALL, P.A. Attorlleys At LaJv 8525 EDINBROOK CROSSING, STE. 201 BROOKL YN PARK, MINNESOTA 55443-1968 TELEPHONE (763) 424-8811 . TELEFAX (763) 493-5193 e-mail la\v@jensen-sondralI.com GORDON L. JENSEN* STEVEN A. SONDRALL MARTlN P. MALECHA \VILLIAM C. STRAlTT C. ALDEN PEARSONT September 28,2000 OF COUNSEL LORENS Q. BRYNESTAD Valerie Leone City of New Hope 4401 Xylon Avenue North New Hope, MN 55428 RE: N orthwood Ballfield Irrigation Our File No. 99.10,030 Dear Valerie: Enclosed please fmd a faxed copy of the Contract, along with the originals of the Bonds and the Certificate of Insurance, all for the above-referenced project. All are in order from a legal standpoint. You should have the originals of the Contract. If you distribute documents to any of the parties, be sure to keep the originals of the Bonds for the City file. Please call me if you have any questions. Sincerely, t nf1 1 J . '. I) . .;1 fl J"; . tit..! j / '!Ill (A~ f /I\P 'I-'Vl~ " r lk;\I .", .~./ ", Martin P. Malecha Assistant City Attorney cc: Daniel J. Donahue, City Manager Kirk McDonald, Director of Community Development Shari French, Director of Parks and Recreation Mark Hanson, City Engineer Vince Vander Top, Assistant City Engineer Steven A. Sandrall, City Attorney *Real Property Law Specialist Certified By The Minnesota State Bar Association tQuaHfied ADR Neutral .' 11 UNITED FIRE & CASUAL TV COMPANY 118 Second Avenue SE, PO Box 73909 Cedar Rapids, Iowa 52407-3909 319-399-5700 (A Stock Company) PERFORMANCE BOND KNOW ALL BY THESE PRESENTS, that Aqua Eninaeer. Inc., 6561 City West Parkway, Eden Prairie. MN 55344 as Principal, hereinafter called Contractor, and UNITED FIRE & CASUALTY COMPANY, a corporation organized under the laws of the State of Iowa, as Surety, hereinafter called Surety, are held and firmly bound unto City of New Hope, 4401 Xvlon Avenue North , New Hope. MN 55428 as Obligee, hereinafter called Owner, in the amount of Thirtv Four Thousand Four Hundred Sixty-One Dollars ($ 34.461.00 ), for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns jointly and severally, firmly by these presents. WHEREAS, Contractor has by written agreement dated 09/06/00 entered into a contract with Owner for Northwood Ball Field Irriqation. Proiect #674. BRAA 34-00-114 in accordance with drawings and specifications prepared by _ which contract is by reference made a part hereof, and is hereinafter referred to as the Contract. Bonestroo Rosene Anderlik & Associates NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if jointly of the lowest responsible bidder, arrange for a contract between such Contractor shall promptly and faithfully perform said contract, then this obligation bidder and Owner, and make available as work progresses (even though there shall be null and void; otherwise it shall remain in full force and effect. should be a default or a succession of defaults under the contract or contracts of completion arranged under this paragraph) sufficient funds to pay the cost of The Surety hereby waives notice of any alteration or extension of time made by completion less the balance of the contract price; but not exceeding, including the Owner. other costs and damages for which the Surety may be liable hereunder, the amount set forth in the first paragraph hereof. The term lIbalance of the contract Whenever Contractor shall be, and declared by Owner to be in default under the price," as used in this paragraph, shall mean the total amount payable by Owner Contract, the Owner having performed Owner's obligations thereunder, the to Contractor under the Contract and any amendments thereto, less the amount Surety may promptly remedy the default, or shall promptly properly paid by Owner to Contractor. 1) Complete the Contract in accordance with its terms and conditions, or Any suit under this bond must be instituted before the expiration of two (2) years from the date on which final payment under the contract falls due. 2) Obtain a bid or bids for completing the Contract in accordance with its terms No right of action shall accrue on this bond to or for the use of any person Of and conditions, and upon determination by Surety of the lowest responsible corporation other than the Owner named herein or the heirs, executors, bidder, Of, if the Owner elects, upon determination by the Owner and the Surety administrators or successors of Owner. Signed and sealed this 6th of September, 2000. In the presence of: BY~ If! h: (Seal) ~ (PRINCIPAL) /~ ct~ \. ~ (WITNESS) (TITLE) UNITED FIRE & CASUAL TV COMPANY (SURETY) By~f2..0 - (ATTORN EY -I N-F ACT) CONT 0002 .- II UNITED FIRE & CASUALTY COMPANY 118 Second Avenue SE, PO Box 73909 Cedar Rapids, Iowa 52407-3909 319-399-5700 (A Stock Company) LABOR AND MATERIAL PAYMENT BOND THIS BOND IS ISSUED SIMULTANEOUSLY WITH PERFORMANCE BOND IN FAVOR OF THE OWNER CONDITIONED ON THE FULL AND FAITHFUL PERFORMANCE OF THE CONTRACT KNOW ALL BY THESE PRESENTS: That Aqua EnqineerinQ. Inc., 6501 City West Parkway, Eden Prairie. MN 55344 as Principal, hereinafter called Principal, and UNITED FIRE & CASUALTY COMPANY, a corporation organized under the laws of the State of Iowa, as Surety, hereinafter called Surety, are held and firmly bound unto City of New Hope, 4401 Xvlon Avenue North, New Hope. MN 55428 as Obligee, hereinafter called Owner, for the use and benefit of claimants as herein belo\^! defined, in the amount of Thirty Four Thousand Four Hundred Sixty-One Dollars ($ 34.461.00), for the payment whereof Principal and Surety bind themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. WHEREAS, Principal has by written agreement dated 09/06/00 entered into a contract with Owner for Northwood Ball Field Irriqation. Proiect #674. BRAA 34-00-114 in accordance with drawings and specifications prepared by Bonestroo Rosene Anderlik & Associates which contract is by reference made a part hereof, and is hereinafter referred to as the Co ntract. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that if the Principal shall promptly make payment to all claimants as hereinafter defined, for all labor and material used or reasonably required for use in the performance of the Contract, then this obligation shall be void; otherwise it shall remain in full force and effect, subject, however, to the following conditions: 1. A claimant is defined as one having a direct contract with the Principal or with a subcontractor of the Principal for labor, material, or both, used or reasonably required for use in the performance of the contract, labor and material being construed to include that part of water, gas, power, light, heat, oil, gasoline, telephone service or rental of equipment directly applicable to the Contract. 2. The above named Principal and Surety hereby jointly and severally agree with the Owner that every claimant as herein defined, who has not been paid in full before the expiration of a period of ninety (90) days after the date on which the last of such claimant's work or labor was done or performed, or materials were furnished by such claimant, may sue on this bond for the use of such claimant, prosecute the suit to final judgement for such sum or sums as may be justly due claimant, and have execution thereon. The Owner shall not be liable for the payment of any costs or expenses of any such suit. 3. No suit or action shall be commenced hereunder by any claimant, (a) Unless claimant, other than one having a direct contract with the Principal, shall have given written notice to any two of the following: The Principal, the Owner, or the Surety above named, within ninety (90) days after such claimant did or performed the last of the work or labof, or furnished the last of the materials for which said claim is made, stating with substantial accuracy the amount claimed and the name of the party to whom the materials were furnished, or for whom the work or labor was done or performed. Such notice shall be served by mailing the same by registered mail or certified mail, postage prepaid) in an envelope addressed to the Principal, Owner or Surety, at any place where an office is CONT 0003 .- regularly maintained for the transaction of business, or served in any manner in which legal process may be served in the state in which the aforesaid project is located, save that such service need not be made by a public officer. (b) After the expiration of one (1) year following the date on which Principal ceased work on said Contract, it being understood, however, that if any limitation embodied in this bond is prohibited by any law controlling the construction hereof such limitation shall be deemed to be amended so as to be equal to the minimum period of limitation permitted by such law. (c) Other than in a state court of competent jurisdiction in and for the county or other political subdivision of the state in which the project, or any part thereof, is situated, or in the United States District Court for the district in which the project, or any part thereof) is situated) and not elsewhere. 4. The amount of this bond shall be reduced by and to the extent of any payment or payments made in good faith hereunder, inclusive of the payment by Surety of mechanics' liens which may be filed of record against said improvement, whether or not claim for the amount of such lien be presented under and against this bond. Signed and sealed this 6th day of September, 2000. In the presence of: BytLd ~~ J (Seal) Let (PRINCIPAL) ~ ~ / (TITLE) UNITED FIRE & CASUALTY COMPANY (SURETY) BY~V1. 0 ~ ATTORNEY-IN-FACT) CONT 0003 UNITED FIRE & CASUAL~rY COMPANY HOME OFFICE - CEDAR RAPIDS, IOWA CERTIFIED COpy OF POWER OF ATTORNEY (Original on file at Home Oflice of Company - See Certification) KNOW ALL MEN BY THESE PRESENTS, That the UNITED FIRE & CASUALTY COMPANY, a corporation duly organized and existing under the laws 01 the State of Iowa, and hnving its principal oHice in Cedar Rapids, State 01 Iowa, does make, constitute and appoint RODNEY L. OLSEN, OR FRED L. ASHENBRENNER, OR JA}lES W. DIXON, OR K..A...RL L. WIED, OR JOHN F. ROONEY, OR jEFFREY R. OLSEN, OR REBEKAH J. NELSON, OR JEA.1\1ETTE :ti. KIL.\ElvfER , OR J:i.~ A. KIESOW, OR THERESA MURPHY, OR SARAH L. ROBERTS, ALL INDIVIDUALLY--- of EDEN PRAIRIE, MN its true and la wful Attorney(s)-in~F act wi th power and authority hereby conferred to sign, seal and execute in its behalf all lawful bonds, undertakings and other obligatory instruments of similar nature as follows: *************************~l ~~D ALL BONDS******************************** and to bind UNITED FIRE & CASU...liLTY COMPANY thereby as fully and to the same extent as if such instruments \A/ere signed by the duly authorized officers of UNITED FIRE & CASU..~LTY COMPANY and all the acts of said Attorney, pursuant to the authority hereby given are hereby ratified and confirmed. The Authority hereby granted shall expire NOVEMBER 24, 2001 ~ unless sooner revoked. This power of Attorney is made and executed pursuant to and by authority of the following By-Law duly adopted by the Board of Directors of the Company on April 18, 1973. H Article V - Surety Bonds and Undertakings. . . Section 2. Appointment of Altorney~in.Facl. "Thc Presidellt or Clny Vice Prcsident. or any othcr l)fficer of the Company. mi.lY. rronl time to lime. appoint by written certificatcs allorney~..in-ract to act in behalf of the Conlpany in the execution of policies of insurance. bonos. undertakings and other obligatory instruments of like nature. The signuture of any of{iccr authori7_ed hereby. and the Corporate seal. may be affixed by facsimile to any powcr of attorney or special power of attorney or certification of either nuthoril.ed hereby: such signature and seal. when so used. being adopted by the Company as the original signature of such officer and the original seal of the Company. to be valid and binding upon the Company with the same force and effect as though manually affixeo. Such attorneys-in-fact. subject to the limitations sct forth in tht:ir respective certificilll::S of authority shail havc full power to bind the Company by their signature and exec.ution of any such instruments and to attach the seal of the Company thereto. The President or any Vice President. the Board of Directors or any other officer of the Con1pany ma)' al any time revoke all power and authority previously given to no)' attorncy.in.[act. IN WITNESS WHEREOF, the UNITED FIRE & CASUALTY COMP...l\NY has caused these \\,\l1ttfltll presents to be signed by its vice president and its corporate seal to be hereto affixed this .....,'...\,. c~u~./K'" t#~': day of NOVE1vlBER E ;/CORPORATE ~~ 24TH :~~ _0_ "": \~ . SEAL $J q,- ',,;''- (' I'c ~ ~ ," ''1,;+ Rol1lJ').' \,........ 1IIIUIJH\\' By State of Iowa, County of Linn, 55: On this 24THdayof NOVEl'-fBER 1999 , before me personally came JEFFREY A. CHAPIN to me known, who being by me duly sworn, did depose and say: that he resides in Cedar Rapids, State of Iowa; that he is a Vice President of the UNITED FIRE & CASUALTY C01vlP...~NY, the corporation described in and which executed the above instrument; that he knows the seal of said corporation; that the seal affixed to the said instrument is such corporate seal; that it was so affixed pursuant to authority given by the Board of Directors of said corporation an~~ he sign~d his name thereto pursuant to like authority, and acknowledges sa, to be the act and del of sai corporallon. ~ r7~1"~" -JUD-;:,:H A. DAV'IS --, · ~ <:aJ MY COMMISSION EXPIRES i Notary Public '0..- . February 9.2000 I ~ _ . -~ My commission "pires FEB. 9 ,z.~ 2000 CERTIFICATION I, the undersigned officer 01 the UNITED FIRE & CASU ALTY COMP ANYf do h {tby certify that I have compared the foregoing copy of the Power of Attorney and affida vitI and the copy of the Section of the By.La ws of said Company as set forth in said Power of Attorney, with the ORIGINALS ON FILE IN THE HOME OFFICE OF SAID COMPANYl.and that the same are correct transcripts thereof, and of the whole of the said originals, and that the said Power of Attorney has not been revoked and is now in full force and effect. In testimony "'" hereof I have hereunto subscribed my na nd affixed the porate seal of the said Company this 6th day of Septernter / .- UN-D-2018b ..... ~. - (IN"DIVIDUAL OR PARTNERSHIP ACKNOWLEDGMENT) STATE OF I ss COill'--TTY OF On the day of , 19 , before me, a Notary Public vvithin and for said county, personally appeared, to me kno\vn to be the person(s) described in and who executed the foregoing instrument, as Principal(s), and acknowledged to me that he executed the same as h free act and deed. Notary Public, County, (Notarial Seal) 1\1y commission expires CORPOP~ TE ACI(r~OYVLEDG!vfE1\rl On the ,1-9- Z-D () 0 , before me personally appeared - . - '1YJ' to me known, who being by me dcly sworn, did depose and say: that he resides in fl.4 t:f~a~~ that he is the President of the t2 ~ oration describ ted the foregoing instrument; that he knows the seal of said corporation; that t 8m SUSWNEtl t$\1\U)&:o ate seal; that it was so ed by order of the boar f directors of said corporation; ^' ::; his n't{MARettf'tlBt\fGike or €I. ~'O. "rji MINNESOTA ~"~ol.l_. ,\.......~MyCommiS$lon Expires Jan. 311 2005 'll, Utut\\\ (N otarial Seal) AC~JO\IVLEDGMENT OF CORPORP~TE SURETY STATE OF Minnesota ! ss COuNTY OF Hennepin On this 6th cia y of Septemb2r ~ 2000 , before me appeared Jeffrev R. Olsen to me personally knO\\iJ\ \vho being by me duly swam did say that he is the aforesaid officer or attorney in fuct of the ill\TJTED FIRE & CASUALTY C01vfPA.~Ty a corporation; that the seal affixed to the foregoing instrument is the corporate seal of said corporation, and that said instrument vvas signed and sealed in behalf of said corporation by the aforesaid officer, by authority of its board of directors; and the aforesaid officer acknowledged said ins ent to be the free act and of said corporation. ublic, County, Hennepin (Notarial Seal) My commission expires 01/31/05 ~..1t1..~~ iPml..~"~T. ..(._,,.~.. ACORD CERTIFICATE OF LIABILITY INSURANCl@sR S8 I DATE (MM/DD/YY) ~ ~UAE-l 09/25/00 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Ross Nesbi t Agencies f Inc . ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 250 Cabriole Center HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 9531 West 78th street ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Eden Prairie MN 55344 Phone: 612-941-9418 Fax: 612-941-9615 INSURERS AFFORDING COVERAGE INSURED // INSURER A: Indiana Insurance ~ INSURER B: ,A a En ineerin Inc. INSURER C: / 6~1 Ci~y "iJest ~arkway INSURERD: / Eden Pra~r~e MN 55344 INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED S"{ THE POliCiES DESCRiBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Ir.f~ TYPE OF INSURANCE POLICY NUMBER b2flf?'M~bI,7~~jE P~.kt~1~~~6~~?N LIMITS ~NERAL LIABILITY EACH OCCURRENCE $ 500 f 000 A COMMERCIAL GENERAL LIABILITY, CBP9387632 12/31/99 12/31/00 FIREDAMAGE(Anyonefjre) $ 100 f 000 =0 CLAIMS MADE OCCUR MED EXP (Anyone person) $ 5 f 000 ~ XCU PERSONAL & ADV INJURY $ 500 f 000 _ Broad Form PD GENERAL AGGREGATE S 1 f 000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 1 f 000 f 000 ---: PRO~ i POLICY JECr i LOC ~OMOBILE LIABILITY COMBIt:.JED SINGLE LIMIT $ 500 000 A ~ ANY AUTO BA9389430 12/31/99 12/31/00 (Eaaccldent) f '--- ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) ---- ~ HIRED AUTOS BODILY INJURY $ X NON-OWNED AUTOS (Per accident) '--- PROPERTY DAMAGE S (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT S -............- ~ ANY AUTO OTHER THAN EA ACC S AUTO ONLY: AGG $ EXCESS LIABILITY EACH OCCURRENCE $ 2 f 000 f 000 A ~ OCCUR CLAIMS MADE tTh1B9389432 12/31/99 12/31/00 AGGREGATE $ 2 f 000 f 000 $ ------, DEDUCTIBLE $ '----' , RETENTION $ S WORKERS COMPENSATION AND I fgR~Td~YTS! X iOJ~- A EMPLOYERS'L1ABILlTY WC9384432 12/31/99 12/31/00 E.L. EACH ACCIDENT $ 500 f 000 E.L. DISEASE - EA EfY1PLovEF $ 500 f 000 E.L. DISEASE - POLICY LIMIT $ 500 f 000 OTHER DESCRIPTION OF OPERATIONS/LOCATlONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS city of New Hope is hereby named as Additional Insured with respects to work performed by the above Named Insured. Umbrella Liability limit ($2,000,000) is in excess of all other Liability coverages listed. fax:763.493.5193 CERTIFICATE HOLDER Y ADDITIONAL INSURED; INSURER LETTER: CANCELLATION C I TYN - 4 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER Will MAIL ~DAYSWRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT A ~- c;ox Ci ty of New Hope 1__~.. ...." ....u..\I..IU..11 I \,.If Ml'f I ""..... ....., ...... ~ if 4401 Xylon Ave. N. New Hope MN' 55428-4898 s. , Tom J. Rykken ACORD 25-5 (7/97) " @ACORD CORPORATION 1988 CITY OF NEW HOPE CONTRACT FOR NORTHWOOD BALLFIELD IRRIGATION For valuable consideration as set forth below, this contract dated the 6th day of September. 2000 is made and signed by the City of New Hope (hereinafter "City'!) and Aaua Enqineerina Incoroorated. (hereinafter "Contractor') . 1. CONTRACT DOCUMENTS The Contractor hereby promises and agrees to perform and comply with all the provisions of this Contract and specifications, all of which are incorporated hereby by this reference. This Contract shall compromise the total agreement of the parties hereto. No oral order, objection or claim by any party to the other shall affect or modify any of the terms or obligations contained in this Contract. 2. THE WORK The work to be performed by Contractor under this Contract (hereinafter the "Work"), is defined in Exhibit A (request for proposal). Any modifications to the work defined in Exhibit A will be made in writing. 3. CONTRACT PRICE The City agrees to pay the contractor $34.461 dollars, payable in accordance with the payment terms of the City of New Hope Instruction to Bidders. Contractor will be charged liquidated damages assessed in the amount of $100 per day for every calendar day that the contract remains uncompleted beyond the 31 st day of October. 2000. Total amount of this contract shall not exceed $34,461 dollars. 4. COMPLETION DATE Contractor shaIl complete his performance under this Contract by the 31 st day of October, 2000 (hereinafter "Completion DatelJ). 5. INSURANCE/BOND Before beginning actual work under this Contract, the Contractor shall submit to the City and obtain the City's approval of a certificate of insurance on Standard Form C.LC.C.-701 or ACORD 25 forms, showing the following insurance coverage and listing the City as a loss payee under the policies: a. General Contractor Liability: $1 ,000,000.00 b. Automobile Liability for all Automobiles: $1,000,000.00 c. Workman's 'Compensation: Statutory Amounts 504-Gen Basic Contract ,- Contract Page 2 This certificate must provide for the above coverages to be in effect from the date of the Contract until 30 days after the Completion Date and must provide the insurance coverage will not be canceled by the insurance company without 30 days written notice to the City of intent to cancel. The certificate must further provide that the contractor's insurance coverage is primary coverage notwithstanqing any insurance coverage carried by the City that may apply to injury or damage relating to the maintenance or repair of the City's streets or right-of-ways by either the City or any employee, agent, independent contractor or any other person or entity retained by the City to perform the services described herein. This certificate must further provide that the Contractor's insurance coverage is primary coverage notwithstanding any insurance coverage carried by the City that may apply to injury or damage relating to the maintenance or repair of the City's streets or right-of-ways by either the City or any employee, agent, independent contractor, or any other person or entity retained by the City to perform the services described herein. The Contractor shall furnish Performance and Materials/Labor Bonds, each in an amount at least equal to the Contract Price as security for the faithful periormance and payment of all Contractor's obligations under the Contract Documents. These Bonds shall remain in effect at least until one year after the date of final payment, except as othervvise provided by law. All Bonds shall be in the forms prescribed by the Contract Documents and be executed by such Sureties as (A) are licensed to conduct business in the State of Minnesota, and (8) are named in the current list of "Companies Holding certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies" as published in Circular 570 (amended) by the Audit Staff Bureau of Accounts, U.S. Treasury Department. All bonds signed by an agent must be accompanied by a certified copy of the authority to act. If the Surety on any Bond furnished by Contractor is declared bankrupt or becomes insolvent or its right to do business is terminated in the State of Minnesota or it ceases to meet the requirement of clauses (A) or (8) in the previous paragraph, Contractor shall within five days thereafter substitute another Bond and Surety, both of which shall be acceptable to City. All bonds and insurance are subject to the review and approval of the New Hope City Attorney. 6. LAWS~ REGULATIONS AND SAFETY The Contractor shall give all notices and comply with all laws, ordinances, rules and regulations applicable to performance under this Contract. 7. INDEMNIFICATION The Contractor agrees to indemnify, defend and hold the City harmless from any damages, including costs and attorney's fees, from any claims, demands, actions or causes of action arising out of any act or omission on the part of the Contractor or its agents, servants or employees in the performance of or with relation to any of the work or services periormed or furnished by the contractor under this Contract. 8. ASSIGNMENT The Contractor shall not assign or transfer, whether by an assignment or notation or otherwise, any of its rights, duties, benefits, obligations, liabilities or responsibilities without prior written consent of the City. 34-Gen-Basic Contract .' Contract Page 3 9. NOTICE The address and telephone number of the Contractor for purposes of giving notices and any other purpose under this contract shall be 6561 City West Parkwav~ Eden Prairie, MN 55344. (952-941- 1138) The address of the City for purposes of giving notices and any other purpose under this c~ntract shall be 4401 Xylon Avenue North, New Hope, MN .55428. The contact person for this contract is Valerie Leone. IN WITNESS WHEREOF, the parties to this Contract have hereunto set their hands and seals as of the day and year first above written. CITY OF NEW HOPE By . J?I Jt;zj4 Its Mayor By~~fl~ ItS City Manager CONTRACTOR ~ . By ~. -4. Its epresentatlve 34..Gen..Basic Contract Contract Page 4 STATE OF MINNESOTA ) ) 55. COUNTY OF HENNEPIN ) The foregoing was acknowledged before me this j;tM day of /:X:(lp /~ . , 2000, by W. Peter Enck and Daniel J. Donahue, the Mayor and City Manager, respectively, of the City of New Hope, a Minnesota municipal corporation, on behalf of said municipal corporation. - " -- "- ,-./) /~-\. /J VALERlEJ.lEONE 0:0;;. tl /7 A . ". L! / 7~:>--'v" NOTARY PUBUC-MINNESOTA~: /"~L/~_ ../, / ,t'/L) ;/LX__ My Commission Expi res Jan. 31, 2005 ~~ Nota ry Pub I ice.! --- / "fii":.....;..~ STATE OF MINNESOTA ) ) 55. COUNTY OF HENNEPIN ) SUSAN M. L~' c. ~ NOTARY PUBLIC MINNESOTA Nota 34-Gen..8asic Contract 4401 Xylon Avenue North City Hall: 763-531~5100 City Hall Fax: 763-531-5136 New Hope, Minnesota 55428-4898 Police: 763-531 ~5170 Police Fax: 763~531 ~5174 www.ci.new-hope.mn.us Public Works: 763~533-4823 Public Works Fax: 763~533-7650 TOO: 763-531-5109 January 16, 2001 Aqua Engineering Inc. 6561 City West Parkway Eden Prairie, MN 55344 Subject: Contract for Northwood Ballfield Irrigation Although this project has already been completed, enclosed for your files is a fully executed contract document. Thank you for the service you provided the City of New Hope. Sin~.~rely, .. y; vtLl7V- Valerie Leone, CMC City Clerk Ene. Family Styled City <<n~~ For Family Living ~l /vr'~ /~l/~.' COUNCIL .." ~m REQUEST FOR ACTION ~ HO Originating Department Approved for Agenda Agenda Section november 13, 2000 Consent Parks & Recreation Item No. By: Shari French By: 6.14 MOTION TO ACCEPT OUTDOOR THEATR~/STORM SEWER WORK AND WATER SERVICE INSTALLATION AT NORTHWOOD PARK IN THE AMOUNT $12J208.00 fFfP14 ,j- ttb 13 REQUESTED ACTION Staff is recommending that the Council accept this project and approve final payment to Dave Perkins Contracting, Inc. in the amount of $12,208.00. The City has received all appropriate paperwork in order to close out this project. BACKGROUND This project involved adding additional storm sewer to the outdoor theater area and water service installation at Northwood Park. The outdoor theatre area work was part of the project which replaced concrete and asphalt at the theatre (by a separate contractor). The work at Northwood was for the ballfield irrigation project (also a separate contractor), substantially completed this fall. FUNDING The cost of this project totals $12,208.00. This is $662 under the original contract amount. Funding is to come from Parks CIP. ATTACHMENTS The Engineer's letter recommending final payment is attached. (J /I,~/L SECOND BY (J ..~ ~ r.- MOTION BY AtetlY-'L TO: (1;J!-YL/ll/-Z- I / I:RFA\P&R\Parks\Q-final Strm Swr NW Water Serv 2000.doc 0" Bonestroo Bonestroo, Rosene, Anderlik and Associates, Inc. is an Affirmative Action/Equal Opportunity Employer and Employee Owned Rosene Principals: Otto G. Bonestfoo, PE. · t\t1arvin L. Sarvala, FE. · Glenn R. Cook. P.E. · Robert G. Schunichr. PE. · Jerry A. Bourdon, PE. Anderlil< & Senior Consultants: Robert \V. Rosene. P.E. · Joseph C. Anderlik, RE. · Richard E. Turner. PE. '" Susan M. Eberlin. C.P.A. Associates Associate Principals: HO\..vard A. Sanford, P.E. · Keith A. Gordon. P.E. · Robert R. Pfefferle, P.E. · Richard VI. Foster. P.E. · David O. Loskora. RE. · Robert C. Russek. A.l.A. · Mark A. Hanson, PE. · Engineers & Architects Michael T. Rautmann, P.E. · Ted K.Field. PE. · Kenneth P. Anderson. RE. · Mark R. Rolfs. PE. · David A. Bonestroo. M.B.A. · Sidney P. Williamson, P.E.. L.S. · Agnes iv1. Ring, M.B.A. · Allan Rick Schmidt, P.E. Offices: St. Paul. St. Cloud, Rochester and \)'jilJmar. MN · Milwaukee, \Vl Website: W\Nw.bonestroo.com November 6,2000 Ms. Shari French City of New Hope 4401 Xylon Avenue North New Hope, MN 55428 Re: Northwood Ballfield Irrigation Service and Civic Center Theater Storm Sewer BRA File No. 34-00-114 and 34-00-224 City Project # 674 and 693 Dear Shari, Dave Perkins Contracting, Inc. has completed the installation of the stolm sewer by the Civic Center Theater and the irrigation service at Northwood Park. The value of the work completed, $12,208.00, is slightly lower than the original contract, $12,870.00. We recommend final payment in the amount of $12,208.00 Should you have any questions, please feel free to call. My direct number is (651) 604-4790. Respectfully, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. ~~~ Vincent T. Vander Top, P.E. 2335 West Highway 36 EI St. Paul, MN 55113 a 651-636-4600 a Fax: 651-636-1311 AiM! f..1iJiA-e- ~IY~ (}vnaf /UtJ~ h l~d .JAeuJ1<J jllf BRonestroo Owner: Date: October 26,2000 e osene. ~ Anderhk & For Period: 10/5/2000 to 10/26/2000 Re uest No: 2 AND FINAL 1 ~ 1 Associates Engineers & Architects Contractor: Dave Perkins Contractin , 14230 Basalt St., Ramse , MN 55303-0277 REQUEST FOR PAYMENT NORTHWOOD BALLFIELD IRRIGATION BRA FILE NO. 34-00-114 CI.~ ~~i' ~':f'/ . SUMMARY 1 Original Contract Amount $ 12,870.00 2 Change Order - Addition $ 0.00 3 Change Order - Deduction $ 0.00 4 Revised Contract Amount $ 12,870.00 5 Value Completed to Date $ 12,208.00 6 Material on Hand $ 0.00 7 Amount Earned $ 12,208.00 8 Less Retainage 00/0 $ 0.00 9 Subtotal $ 12,208.00 10 Less Amount Paid Previously $ 11,217.60 11 Liquidated damages - $ 0.00 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 2 AND FINAL $ 990.40 Recommended for Approval by: BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. ~~~zr- Approved by Contractor: Approved by Owner: DAV~S CONTRACTING CITY 1. ......./'.}~...E..~..~OPE;i' .....~... ... /; J. ~~x I~L~ )$J~ ;/ " Specified Contract Completion Date: Date: October 4,2000 Request #2&Final.x!s Contract Unit Quantity Amount No. Item Unit Quantity P ri ce to Date to Date Part 1 .. Northwood Ballfield Irrigation 1 Remove and install new concrete curb and gutter LF 30 15.00 SO.OO 2 Irrigation System Service LS 1 2800.00 1 $2,800.00 Total Part 1 .. Northwood Ballfield Irrigation $2,800.00 Part 2 - Civic Center Theater Storm Sewer 3 Remove yard drain EA 1 350.00 1 $350.00 4 Connect to existing manhole EA 1 650.00 1 S650.00 5 27" Diameter catch basin EA 2 1400.00 2 $21800.00 6 12" PVC storm sewer, SDR 26 LF 190 28.00 186 $51208.00 7 Restoration and Seeding LS 1 500.00 0.8 $400.00 Total Part 2 .. Civic Center Theater Storm Sewer S9,408.00 Total Part 1 .. Northwood Ballfield Irrigation $2,800.00 Total Part 2 .. Civic Center Theater Storm Sewer $9,408.00 Total Work Completed To Date $12,208.00 ,'l Request #2&Rnal.xls PROJECT PAYMENT STATUS OWNER CITY OF NEW HOPE BRA FILE NO. 34-00-114 CONTRACTOR DAVE PERKINS CONTRACTING CHANGE ORDERS No. Date Description Amount Total Change Orders PAYMENT SUMMARY No. From To Payment Retainage Completed 1 08/23/2000 1 0/04/00 11,217.60 590.40 11,808.00 2 AND FINAL 10/05/2000 10/26/00 990.40 12,208.00 Material on Hand Total Payment to Date $12,208.00 Original Contract $12,870.00 Retainage Pay No. 2 AND FINAL Change Orders Total Amount Earned $12,208.00 Revised Contract $12,870.00 .., Request #2&FinaLxJs I ! Form ~,?,DWh';'~s\ Minnesota Department of Revenue IC-134 II1Mholding Affidavit for Contractors Rev. 9/89 This affidavit must be approved by the Minnesota Department of Revenue before the State of Minnesota or any of its subdivisions can make final payment to contractors. Company name Minnesota 10 number 80 7 Lf I 8"5 Address + Dave Perkins COlitraciing In~. Monthiyear work began , 14230 Basalt St. N~W. ~ 00 City , Ramsey, ltnT\J 55303 Zip Gode Month/year work ended oiT cJO Total contract amount: C:-~ /)'6)0 - ~e7~3~um~1 ~O ( 09 Amount still due: ~ ()-~) 0 Did you have employees work on this project? yes Project nJ Imber: If none, explain who did the work: Project location: R- Cl./ Project owner: CcT' It- AddreSSLj lj () I 'f.... Y I 6 JL1 /k }/, Check the box that describes your involvement in the project and fill in all information requested in that category: ~ Sole contractor - Subcontractor If you are a subcontractor, fill in the name and address of the contractor that hired you: 1- Prime Contractor If you subcontracted out any work on this project, all of your subcontractors must file their own IC..134 affidavits and have them certified by the Department of Revenue before you can file your affidavit. For each subcontractor you had, fill in the business information below, and attach a copy of each subcontractor's certified IC-134. (If you need more space, attach a separate sheet.) Business name Address Owner/Officer I A/I} wt? I declare that aU information I have filled in on thiS form 1$ true and complete to the best of my knowledge and belief. I authonze the Department of Revenue to disclose pertinent information relating to this project. including sending copies of thiS form, to the prime contractor if I am a subcontractor, and to any subcontractors if I am a prime contractor, and to the contracting agency. C07[jS signature Title Date f(es('aen t 10/Lj 00 For certification, mail to: Minnesota Department of Revenue, Business Trust Tax Section Mail Station 6610. St. Paul, MN 55146..6610 Certificate of Compliance with Minnesota Income Tax Withholding Law Based on records of the Minnesota Department of Revenue, I certify that the contractor who has signed this certificate has fulfilled all the requirements of Minnesota Statutes 290.92 and 290.97 concerning the withholding of Minnesota income tax from wages paid to employees relating to contract services with the state of Minnesota and/or its subdivisions. Signatur~ o!?uth~,~ed Departm~~,o~Rev.~~u; official_, _~ . ~, Date {~!I',;, /~; ;" /~:". ~" ,,/ ,/'"'(./":, //;:/. /" t".;<:,,~, ~:~: T }; 20[11'5 ." Instructions for form IC.134 Who should file? Minnesota tax identification number If you are a prime contractor, a contractor, or a subcontractor You must fill in your Minnesota tax ide.l}tification number on who did work on a projectforthe state of Minnesota or any of the form. You must have a Minnesota tax 10 number if you its local government subdivisions - such as a county, city, or have employees who work in Minnesota. school district - you must file form IC..134 with the Minne.. sota Department of Revenue. If you need a number, get form MBA, Application for Tax Identification Number, and file it with the Minnesota Depart- This affidavit must be certified and returned before the state ment of Rev'enue. To get form MBA, call 296-3781 from the or any of its subdivisions can make final payment for your Twin Cities area or 1-800-652-9094 from elsewhere in work. Minnesota, or write to Minnesota Tax Forms, Mail Station 7131, St. Paul, MN 55146-7131. When to file The IC-134 cannot be processed until you are finished with You do not need a Minnesota identification number if you the work. Do not send the affidavit in for certification before have no employees and did all the work yourself. If this is the the pioject is completed since it wm only be returned to YJU case, fill in your Social Security number in the space for unprocessed. If you are a subcontractor or sole contractor, Minnesota ID number and explain who did the work. file form IC-134 when you have completed your part of the Are you a prime contractor and a subcon- project. If you are a prime contractor, file form IC..134 when the entire tractor on the same project? project is completed and you have received certified affidavits If you are a subcontractor who was hired to do work on a from all of your subcontractors. project and you subcontract all or a part of your portion of the project to another contractor, you become a prime contractor Where to file as well. If this is the case, fill out both the subcontractor and prime contractor areas on a single form. Fill out form IC-134 and mail the original and one copy to: Minnesota Department of Revenue Use of information Business Trust Tax Section The Department of Revenue needs all the information, except Mail Station 6610 your phone number, to determine whether you have met all St. Paul, MN 55146..6610 state income tax withholding requirements. If all required information is not provided, the IC-134 will be returned to you How to file for completion. If you have fulfilled tne requirements of the withholding tax All information on this affidavit is guaranteed private by state laws of Minnesota. the Department of Revenue will sign your law. It cannot be given to others without your permission, affidavit, keep the copy, and return the original to you. except to the Internal Revenue Service, other states that If any withholding payments are due to the state, Mlnne- guarantee that it will be kept private, and certain state or county agencies. sota law (M.S. 290.97) requires that payment must be made by only money order, cashiers check, certified If you need help or additional information to fill out this form, check, or cash. call 296..6181 in the Twin Cities area. From elsewhere in Take the certified affidavit to your }Jrime contrCictor or to the Minnesota and from outside the state, call (toll-free) 1-800- 657..3177. governmental unit for which the work was done in order to receive your final payment.