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Imp. Proj. #672 COUNCIL REQUEST FOR ACTION Originating Department Approved for Agenda Agenda Section Development & Parks & Recreation June 12,2000 Plannin Item No. 8.4 By: Shari French By: ACCEPTANCE OF MASTER PLAN FOR HIDDEN VALLEY PARK (PROJECT #672) REQUESTED ACTION Staff recommends approval of this master plan, which was developed with a great deal of input from the public as well as staff. BACKGROUND At the January 10, 2000 City Council meeting, approval was given to hire Brauer and Associates, L TD to facilitate the process to develop a Master Plan for Hidden Valley Park. This is the same planner who worked with the City on the Northwood Park project in 1997 and the Civic Center Master Plan process in 1998. The process included meetings with staff, two meetings with the neighborhood, a meeting with St. Joseph's Church representatives, Sonnesyn School staff, and the Citizen Advisory Commission. All input gathered has been reflected in the proposed final master plan draft. 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Z Gl Hidden Valley Park Master Plan Project City of New Hope, Minnesota Date: June 12th, 2000 Project: Hidden Valley Park Master Plan Program Statement The following defines the basic program statements for the project area based on input from the Sonnesyn School and interested residents taken from a series of meetings held with the school and neighborhood residents. Note that the list of items to be considered for the project is simply a collection of ideas and thoughts that were felt to be worth considering as part of the design process. The following is a consolidated list of program elements taken from the meeting held with Sonnesyn School on February 2nd, 2000 and neighborhood meetings held on March 6th and April 11th, 2000 : Athletic Fields: . Soccer and football field space (school) . 1/4 mile running track (school) 0 (2) improved ballfields . Add full size soccer field Site Amenities to Retain: . Keep hills for cross-country skiing (school) . Keep 3 tennis courts & improve 0 Keep hockey rink & improve with paved surface 0 Keep sledding hill open Site Amenities Desired: 0 Portable restroom for athletic fields 0 Portable restroom in park area 0 Additional parking for athletic events . Sand volleyball court 0 Pedestrian lighting . Drinking fountain by play area . Picnic shelter . Picnic spaces with tables and grills Hardcourts: . One full basketball court for school . Hardcourt space for school 0 One full basketball court for park Ecological / Environmental: . Improved pond . Natu ral areas . Educational signage 0 Vegetative screening in various areas Trail Systems: 0 Regional Trail system along periphery . Park trail systems with more loops and wider width 0 New pedestrian bridge over pond 0 Boardwalk through the natural areas. . Benches along trails e Informal/natural trail through church area 0" CITY OF NEW HOPE 4401 XYLON A VENUE NORTH HENNEPIN COUNTY, MINNESOTA 55428 Citizen Advisory Commission May 15,2000 Regular Meeting City Hall, 7:00 p.m. CALL TO ORDER Chair Rubin called the meeting to order at 7:00 p.m. ROLLCALL Present: Commissioners Devine, Fromm, Johnson, Lange, Rubin, Sanders, Schmidt, Thiede Absent: None Staff Present: Shari French, Staff Liaison Steve Ellingson, Athletic Supervisor Dale Reed, Operations Manager Also Present: George Watson, Brauer & Associates, Ltd. Candace Amberg, Brauer & Associates, Ltd. Sherri Buss, Bonestroo, Rosene, Anderlik & Assoc. APPRO V AL OF MINUTES A motion was made by Commissioner Sanders to approve the minutes of the April 17, 2000 meeting as amended. Commissioner Lange seconded the motion. Voting in favor: All. Motion carried. HIDDEN V ALLEY PARK George Watson, Brauer & Associates, addressed the commissioners. He MASTER PLAN briefly explained the City's objectives for creating a master plan, \vhich PRESENT A TION include: 1. Address increased 111aintenance costs in the park. Mr. Watson stated that the condition of the paths is deteriorating, as well as the tennis courts. He also cited poor soil conditions in some portions of the park. 2. Address changes in de1110graphics. 3. Address increased sensitivity to environnlental issues. Mr. Watson explained that several meetings were held with adjoining property owners, as \veIl as two neighborhood meetings. He informed the commissioners that concept plans were reviewed, and revisions were made following those meetings. He added that following tonight's meeting, a [mal plan \vould be presented to the City Council on June 12. Candace Amberg, Brauer & Associates, showed a map of the proposed master plan for Hidden Valley Park. She commented that some residents had requested a larger park trail system with additional loops. She pointed out the proposed trail on the map, as well as a natural trail system in a \vooded area on the north end of the park. Ms. Amberg added that the new trail system would also provide additional access points to the neighborhood. Additional bench seating along the trail was also proposed. New Hope Citizen Advisory Commission May 15, 2000 Page 1 She stated that reconfiguration of the school parking lot on the south end along Boone A venue \vould accommodate approximately 30 additional parking spaces. Ms. Amberg informed the commissioners that Bonestroo, Rosene, Anderlik & Associates has proposed a reconfiguration of Hidden Valley pond in order to improve water quality. She added that the natural area around the pond would also be enlarged. She explained that a smaller pond cell would be constructed just south of the church for water quality purposes, as well as aesthetics. Ms. Amberg stated that a new pedestrian bridge \vould be constructed over Hidden Valley pond, as well as a board\valk systelTI through some of the natural areas. Ms. Amberg then briefly reviewed the proposed athletic facilities, \vhich include: Reconfiguration of the school ballfields; addition of a full-sized basketball court at the school; addition of a full-sized soccer field; construction of a turf running track around the soccer field; reconstruction of the tennis courts; and reconstruction of the hockey rink, with possible paving for inline skating during the summer. Vegetation would be added along the \vest side of the hockey rink to provide a buffer for the neighborhood. Ms. Amberg stated that a small picnic shelter addition has been proposed to complement the existing warming house, as \vell as additional picnic areas. She noted that one restroom enclosure would be centrally located benveen the play area and the tennis courts, \vhile another would be located near the ballfields and track. No changes have been proposed for the existing play area. COlnmissioner Sanders noted that eight foot wide paths \vere proposed. He \vondered how that compared \vith the paths at North\vood Park. Ms. French reported that some paths at Northwood are ten feet wide, \vhile others are eight. Commissioner Sanders referred to the list of concerns expressed by residents at prior meetings, and \vondered \vhether those concerns had been addressed. Ms. Amberg responded that most issues had been addressed. She added that a full-size basketball court \vould not be located in the park area due to space limitations. A member of the audience voiced her concerns about locating a ne\v basketball court in close proximity to the school. She also opposed the idea of placing a portable restroom west of the proposed soccer field, near the neighborhood entrance on Ensign A venue. Mr. Watson stated that the addition of a full-size basketball court would free up the school courts for elementary children during school hours, \vhile accommodating older users at the saIne time. Regarding the portable restroom, Mr. Watson explained that it must be located in an area that is accessible for maintenance purposes. New Hope Citizen Advisory Commission May 15, 2000 Page 2 .- The audience member asserted that there is only a small window of time benveen the release of senior high students and elementary students. Mr. Watson noted that the proposed basketball court would also serve to provide additional hard space for the school as well as park users. A member of the audience inquired whether the path along the south side of the proposed soccer field \vould move further south of its current location. Mr. Watson responded that it would move only slightly to the south. Sherri Buss, Bonestroo, Rosene, Anderlik & Associates, briefly explained how \vater runoff travels through Hidden Valley Park. She stated that in an attempt to improve water quality two deeper cells \vould be constructed on the existing pond, as well as another cell near St. Joseph's Parish. She added that the pond \vould be enlarged, and a low portion of the park \vould be reverted to a \vetland. Ms. Buss then explained how runoff would flow through the park under the proposed changes. Commissioner Devine inquired whether this plan had been budgeted. Ms. French replied no and added that the master plan is currently an aspiration for the future. She stated that some minor repairs have been made to the tennis courts. Ms. French informed the commissioners that street improvements may be made to 36th Avenue in the next 1-3 years, which would generate a large amount of fill that could be used for the Hidden Valley Master Plan project or a portion thereof. COlnmissioner Lange inquired whether any costs estiInates had been done. Ms. French replied no. COlnmissioner Lange requested a closer look at the proposed basketball court. Mr. Watson pointed out the proposed basketball court on a map, as \vell as the location of the nvo existing half-courts, \vhich are located behind the schoo 1. Ms. French related that Staff and the consultants met \vith the Principal and Physical Education Instructor at Sonnesyn Elementary to discuss plans for Hidden Valley Park. She noted that they are in the process of scheduling a follow-up meeting to revie\v the draft master plan. Chair Rubin commented that he had attended the earlier meetings and pointed out that most of the positive suggestions that \vere made had been incorporated into the draft plan. Commissioner Lange inquired whether the restroom at the south entrance \vould be screened. Mr. Watson replied that it could be screened with vegetation or man-made materials, but added that he preferred vegetation. New Hope Citizen Advisory Commission May 15, 2000 Page 3 The commissioners thanked Mr. Watson, Ms. Amberg, and Ms. Buss for their presentations, and they excused themselves from the meeting at 7:35 p.m. Commissioner Fromm wondered at what point cost estimates would become necessary. Ms. French replied that the City Engineers may be asked to make that determination, dependent upon City Council direction. She added that she believes the project \vould cost over $500,000. MOTION Commissioner Schmidt made a motion to approve the preliminary draft of the Hidden Valley Park Master Plan with aforementioned comments made by community members. Commissioner Lange seconded the motion. V oting in favor: All. Motion carried. NEED FOR SECONDARY Steve Ellingson, Athletic Supervisor, addressed the commissioners. He ICE SHEETS AND TENNIS explained that a few years ago it was determined that a need existed for COURTS t\vo additional tennis courts. He stated that two courts are currently under construction at Cooper High School, and should be completed in the near future. Mr. Ellingson distributed statistics for warming house attendance from 1990-2000, as \vell as a copies of the \varming house information from the \vinter City Report. He briefly reviewed this information for the commissioners. Mr. Ellingson commented that outdoor rink usage has dropped considerably, and noted that attendance figures are similar to those from the late 1980's. He contributed this downward trend to the increased number of indoor ice facilities and mild temperatures in recent years. Mr. Ellingson commented on some of the skating rinks where it is difficult to build or maintain ice, and stated that Staff has recommended closing the rinks at Elm Grove Park and Fred Sims Park for that reason. Commissioner Sanders wondered \vhat options \vould be available to residents near Elm Grove and Fred Sims parks if Staff decides to close those skating rinks. Mr. Ellingson replied that rinks are dispersed throughout Ne\v Hope, and those residents could be accommodated by parks \vith full-time wanning houses. Commissioner Sanders commented that very little skating takes place outdoors anymore. He suggested that approximately six rink locations be Inaintained and focus the budget on those sites, and consider closing the rest. Ms. French remarked that this \vould be the time to Inake that determination as the City prepares for the next budgeting cycle. Chair Rubin \vondered how eliminating the rinks at Fred Sims and Elm Grove parks would affect the budget. Ms. French replied that it would not have much effect on the budget, however she considered whether the City could provide a better service to New Hope Citizen Advisory COlnmission May 15, 2000 Page 4 ,. the community if fewer rinks were maintained. She added that some seasonal staff salaries may be saved by closing some of the rinks with warming houses. Mr. Ellingson informed the commissioners that the warming house at North\vood Park did not open last winter due to unsafe skating conditions on Northwood pond. Chair Rubin inquired whether Staffhad received any feedback as a result of that decision. Ms. French andMr. Ellingson replied that no complaints were received. Commissioner Sanders reiterated his suggestion that several skating facilities be closed and a need analysis be conducted. Ms. French commented that the hockey rink at Meado\v Lake Elementary is \vell-used, considering it does not have a \varming house. Mr. Ellingson disclosed that Staff would like to keep all of the hockey rinks open. Commissioner Lange \vondered whether residents had expressed confusion over warming house hours of operation as some are considered "full-time" rinks and others "part-time" rinks. Mr. Ellingson remarked that it may be slightly confusing at the beginning of the season, ho\vever he felt that the advertising \vas adequate. Commissioner Lange inquired \vhether a hockey rink could be used for young children's soccer matches in the off-season. Mr. Ellingson responded that \vhile it is a possibility, most of the hockey rinks have dirt surfaces \vith drains in them, \vhich \vould not be ideal for soccer. Commissioner Lange proposed that the skating rink at Sunnyside Park could be replaced \vith a soccer field. Mr. Ellingson replied that there have been soccer fields at Sunnyside in the past, however he did not feel it \vas a good idea no\v because the frisbee golf course is located there. Per Commissioner Sanders' suggestion, Chair Rubin made a recommendation that Staff make further study and give consideration to closing some of the lesser-used or difficult-to-maintain rinks in the 2000- 2001 season. He asked that those findings be presented at a future meeting. JUNE AGENDA It \vas the consensus of the Citizen Advisory Commission to cancel the June meeting. Chair Rubin announced that the City-Wide Parks/Community Development Tour would be held on July 17th beginning at 5:30 p.m. New Hope Citizen Advisory Commission May 15,2000 Page 5 Commissioner Sanders commented that Duk Duk Daze is scheduled for July 14-16. He wondered if Ms. French could provide a brief summary of the event at the July meeting. Ms. French replied yes, and announced that she would be attending a meeting of the Duk Duk Daze committee in the near future. Commissioner Sanders requested that Ms. French encourage the Duk Duk Daze committee not to become complacent. P ARK REPORTS Park reports \vere handed in. OTHER BUSINESS Chair Rubin reported that following the Citizen Advisory Commission's discussion of service club signage, Police Chief Gary Link forwarded a copy of the Nfaple Grove/Osseo Press to Sun Post Editor, Sue Webber. He noted that the Press contains a section devoted to regularly scheduled service club meetings. Commissioner Fromm commented on the recent media attention concerning arsenic found in treated \vood in playgrounds. She requested that this topic be addressed by the Citizen Advisory Commission at a future meeting. Ms. French informed the commissioners that Staff is in the process of conducting a survey to determine the quantity of treated wood currently in use in Ne\v Hope's parks. She mentioned that Hennepin Parks has considered sealing their treated wood structures to prevent the leaching of arsenIC. Comlnissioner Schmidt added that all of the ne\v benches at Civic Center Park are made of recycled plastics. Cornmissioner Fromm expressed her appreciation of Staff for their assistance during the City's annual Cleanup Day. ADJOURNMENT COlnmissioner Devine made a motion to adjourn the Regular Meeting of the Citizen Advisory Commission. Commissioner Johnson seconded the motion. Voting in favor: All. Motion carried. The meeting adjourned at 8:10 p.m. Respectfully submitted, {\ S:J1 ~tl\.A{;~; , pvvJfU Penny Sitzer 0 Recording Secretary New Hope Citizen Advisory Commission May 15, 2000 Page 6 HIDDEN V ALLEY PARK City ofNe\v Hope, Minnesota Neighborhood Meeting #2: April 11 t\ 2000 Notes From Meeting: - Preference for Concepts One & Three with just a few elements from Concept Two. - Would like a small picnic shelter building incorporated into site. - - Add some picnic tables and grills near picnic shelter. - Would like to see nvo restroOTIl shelters, one by park activities and one by school field activities. - - Want a drinking fountain by play area / picnic space. - Keep sledding hill route by the play area open so kids don't hit trees, etc. ;-:: Looking forward to iInprovelnents to tennis courts - lnaybe need a couple lTIOre benches by tennis courts. - - Prefer having hockey rink in its existing condition. ~ - Would like having concrete surface in hockey rink for multi-season use. - - More consensus for a full size soccer field in the open space south of the school, rather than a ballfield located there - area would need to be regraded and tiled for drainage. - Like having improvements made to t\vo school ballfields - try for (2) 200' FL fields. - ,---' Wauld prefer having the track area either all on turf or all off turf, not a combination. Could have track '~ running around soccer area. - Would like the basketball courts pulled a\vay froln school rather than up to building. - - Make sure there are some vegetative screening efforts along \vest edge of the school property to help buffer - baUfields and trail from adjacent lots. - Like having an enlarged parking area by the school to reduce on-street parking. - - Preference to having Regional Trail system along Boone Ave. \vith park trails within the project area and - like having numerous loop systelns. - Would like some more benches along trail around school area. ~ Would like having a direct trail connection froln \vest neighborhood street (34 tl1 Ave.) to Boone Ave. - - Consider adding a catch basin along end of 34th Ave. to decrease amount of water entering project site. - - Would also like a trail connection lnade to 35th Ave. by wooded areas of church property (dependent on church's approval). - Deal \vith drainage along residential areas by 35th Ave., there is a drainage s\vale along the property line - that goes to\vards the church property (SaIne ballfield drainage may run to\vards residential lots?) ~ Would like to have a natural trail through the \vooded areas of the church property. - - Like having re-configured park pond \vith additional church pond \vith natural buffers around the edges to ~ iInprove \vater quality issues. - Like the idea of having a board\valk through the natural areas by the pond. - - Like the idea of an outdoor learning area for school use - location \vould be detennined by use of church pond or park pond. 0- SYNOPSIS OF MEETING WITH ST. JOSEPH'S PARISH REPS RE: HIDDEN VALLEY MASTER PLAN 4/11/00 Church representatives included Fran Hagen and Chuck Pilon. Staff and consultants included Mark Hanson, Sherri Buss, George Watson, Candace Amberg, City staff included Shari French, and Guy Johnson. Church representatives indicated that they are working with an architecture firm on plans for expansion of the Church buildings. This may also include changes to the parking lot, and removal of buildings at the corner of Boone & 36th Avenue, so that the Church has a higher visibility. Church representatives viewed the proposed pond improvements favorably. They noted that the Church may need to consider such improvements to mitigate for proposed changes to the building and parking lots that the Church is considering, as these changes will probably result in additional storm water runoff from the site. There was a general discussion of how storm water currently moves through the site, and issues and concerns from the City and Church perspective. Church representatives expressed concerns about how proposed changes to their buildings may impact the ravine and a potential storm water pipe in that area. They also noted that residents to the west may have concerns about the proposed expansion of the Church building. The proposed expansion would come very close to the ravine. Bonestroo staff provided copies of the proposed storm water and trail improvements to the Church representatives so that these could be provided to the architects working on the project. The architects will be presenting their "master plan" for the site to a Church committee in the near future. The Church will then make some decisions about whether to go forward with the project. " Hidden Valley Park Master Plan Meeting Minutes (from 1 st meeting with neighborhood on 3-6-00) Meeting Notes - Neighborhood Program Ideas: . Trail system - would like improvements made and more loops with wider paths to accommodate multi-users - provide access to school parking lots from trails. 0 Incorporate educational/informational signage along the trails (Le.- information on duckweed and other plant species present in pond and wetland areas, etc.). . Like the wooded ravine area of the church, there is a footpath through the trees that is used for walking. . Notice junk down in the ravine, as well as in certain areas of the site. Kids drive up to the park after hours and park off of 34th Avenue by neighborhood, leave garbage around - overall, not too bad of a problem with the users causing trouble. . Neighborhood would like the two ballfields west of the school improved upon and updated with better safety standards. e The third ballfield located in the park site just south of the school is used to practice baseball & softball when it is not wet, though if there were to be additional courts, etc. this would be the place to add them. . No concerns with adding basketball court in the park, if there is room. . A sand volleyball court would be nice. . Neighborhood likes having three tennis courts which are used a lot, but the courts are in need of repair and there is a lot of ground shifting which causes the courts to crack. . There is a desire to have a portable restroom close to the tennis courts and the play area (centrally locate). . There is a desire for more benches on pads along the trails and around the pond - they like the benches that are used in the play area. 0 Would like a drinking fountain - especially in the vicinity of the play area. . No one seems to use grills. . Concerns with erosion and trees dying along the pond's edge. 0 Would like to see more vegetative screening along the west edge of the hockey rink by the residential areas. . Neighborhood desires improved hockey rink and drainage system. . Like the idea of creating wider natural buffer around the pond to improve water quality, animal habitat, erosion control and aesthetics. 0 There is an understanding that the fountain in the pond is for aesthetics only and is expensive to maintain, but it is still liked. . Possibly add some pedestrian lighting around the pond. 0 Concern about pond getting stagnant in the summer. 0 Concern about 2 large pine trees that were transplanted a few years ago and are leaning. G Present park shelter building is working fine for its intended uses. ,- Hidden Valley Park Potential Program Ideas 3-6-2000 Sonnesyn School Program Ideas: * School once had goals for soccer / football that they would like incorporated back into the site * School currently has a 1/4 mile track loop that they would like to retain or have incorporated into a trail system * School utilizes existing topography for cross-country skiing and sledding * Track and cross-country skiing attracts a lot users with parking needs & currently could use additional parking * The school would like a restroom by the school - for instance, track users use the school's facilities, as the park building is located too far away. * Improvements needed to ballfields - equipment box is located in bad location for those using track, upgrade backstops, etc. and possibly new orientations (also a problem with goose droppings) * The ballfield located in Hidden Valley Park (south of school) has poor drainage and usually has standing water * School would use tennis courts if they were located closer to the school - would also use for general play, kickball, etc. * School would prefer one more full basketball court and a full basketball court located within the park area for other users during school hours * School may use natural areas for educational classes, if created, depending upon learning profile conflicts City of New Hope Potential Program Ideas: * 2000 Upgrade Items: Resurface Court & Replace Hockey Rink * 2001 Upgrade Items: Replace Pedestrian Bridge & Upgrade/Replace Trails & Sidewalks * Tentative Future Plans: - Rebuild Ballfields on School & Park Property - Rebuild Tennis Courts - Replace Pond Aerator - Enhance Pond Landscaping (Naturalize Pond Edge) - Enhance Park Landscaping - Replace'Shelter Building City of New Hope, Minnesota Hidden Valley Park (Meeting with Sonnesyn School) 2-2-00 School Reps.: Tom (Principal), John (Phy. Ed.), Jim Gerber (Site Facilities) City: Sheri French (Director), Susan (P & R), _ Brauer: George Watson, Candace Amberg Bonestroo: Mark Hanson Meeting Notes: . School used to have goals for soccer and football which are now gone and they would like to have them back. . Have a running track with 5 lanes located around the ballfiefds (approx. 50M x 32.6M) for 1/4 mile track. Set up track meets here with use from Plymouth Middle School - cross country. When meets are held there is a need for a restroom facility close by. They ask to use school facilities because park building is too far away. 0 If an asphalt path is located up in the school field area, could possibly make a loop to accommodate a 1/4, %, or 1 mile distance for track use. 0 There is a conflict with equipment box located on the backside of the backstop with kids using the running track. . The site is also used for cross country skiing, making use of the hills for varying degrees of difficulty. . There was recent work done around the outfields and by the school to incorporate some tiling to drain water out away from the building and improve the field drainage. 0 Currently a package being prepared to include improvements made to courtyard area by the building to add drainage tile for improved drainage and new suriacing. Scheduled for 2001. School already has newer play equipment. 0 There are building renovations that will start this year, won't affect the building footprint. . The school would like the two ballfields improved and would consider re- orientation as long as there is room for track, soccer, football. 0 The school rarely uses the park ballfield because it is always wet. . There is a .problem with goose droppings all over. . School would like one more full basketball court with one full basketball court located in the park area to keep older kids off of the school courts during school hours. . School would use tennis courts if they were located closer to the school, would also use them for other games like kickball, etc. . School keeps kids close to school during recess times. . School currently makes use of wooded areas of St. Joseph's property for leaf collections and ~uch, and would probably make use of wetlands for educational purposes at some time. Currently working to make sense of learning profile requirements. ~ ~12-- HIDDEN v ALLEY PARK ~ . City of New Hope, Minnesota Neighborhood Meeting #2: April 11 th, 2000 Notes From Meeting: : l Preference for Concepts One & Three with just a few elements from Concept Two. - Would like a small picnic shelter building incorporated into site. - Add some picnic tables and grills near picnic shelter. - Would like to see two restroom shelters, one by park activities and one by school field activities. - Want a drinking fountain by play area / picnic space. - Keep sledding hill route by the play area open so kids don't hit trees, etc. t 1 Looking forward to improvements to tennis courts - maybe need a couple more benches by tennis courts. ....... - Prefer having hockey rink in its existing condition. - Would like having concrete surface in hockey rink for multi-season use. D More consensus for a full size soccer field in the open space south of the school, rather than a ballfield located there - area would need to be regraded and tiled for drainage. - Like having improvements made to two school ballfields - try for (2) 200' FL fields. ~ Would prefer having the track area either all on turf or all off turf, not a combination. Could have track '-..I running around soccer area. - Would like the basketball courts pulled away from school rather than up to building. ...... -- Make sure there are some vegetative screening efforts along west edge of the school property to help buffer ballfields and trail from adjacent lots. 0--: Like having an enlarged parking area by the school to reduce on-street parking. - - Preference to having Regional Trail system along Boone Ave. with park trails within the project area and like having numerous loop systems. - Would like some more benches along trail around school area. ~ Would like having a direct trail connection from west neighborhood street (34th Ave.) to Boone Ave. - - Consider adding a catch basin along end of 34th Ave. to decrease amount of water entering project site. - - Would also like a trail connection made to 35th Ave. by wooded areas of church property (dependent on church's approval). ~ Deal with drainage along residential areas by 35th Ave., there is a drainage swale along the property line that goes towards the church property (some ballfield drainage may run towards residential lots?) - Would like to have a natural trail through the wooded areas of the church property. ,- Like having re-configured park pond with additional church pond with natural buffers around the edges to - improve water quality issues. - Like the idea of having a boardwalk through the natural areas by the pond. - -- Like the idea of an outdoor learning area for school use - location would be determined by use of church pond or park pond. ~ - - City of New Hope1 Minnesota Hidden Valley Park (Meeting with Neighborhood) 3-6-00 Meeting Notes - Neighborhood Procram Ideas: . Trail system - would Jike improvernents made and more loops with wider paths to accommodate multi-users - provide access to school parking fots from trails . Incorporate educational I informational signage along the trails (Le.- information on duckweed and other plant species present in pond and wetland areas) etc.) . Like the wooded ravine area of the church, there is a footpath through the trees that is used for walking . Notice junk down in the ravine. as well as in certain areas of the site. Kids drive up to the park after hours and park off of 34th Street by Neighborhood and leave garbage around - overall, not too bad of a problem with the users causing troubJe . Nejghborhood would like the two ballfields west of the school improved upon and updated with better safety standards . The third ballfield located in the park site just south of the school is used for practice baHplay when it is. not wet, though if there were to be additional courts, etc. this would be the place to add them. e No concerns with adding basketball court in thepark1 if there is room. 0 A sand voJleybalJ court would be nics. . Neighborhood likes having three tennis courts which are used a lot, but the courts are in need of repair and there is a lot of ground shifting which causes the courts to crack. . There is a desire to have a portable restroom close to the tennis courts and the play area (centrally locate). " There is a desire for more benches on pads along the trails and around the pond - they like the benches that are used in the play area. I Would like a drinking fountain - especially in the vicinity of the play area. . No-one seems to use griJls. 8 Concerns with erosion and tree's dying along the pond's edge. . Would like to see more vegetative screening along the west edge of the hockey rink by the residential areas. . Neighborhood desires improved hockey rink and drainage system. . Like the idea of creating wider natural buffer around the pond to improve water quality! animal habitat, erosion control and aesthetics. . Possibly add some pedestrian lighting around the pond. t &,. Deaf Recreation Progral"!'. TARCET CENTER EVENTS mily, yauch and adult activities are planned by Dave Olson, the Deaf Get tickets for these great events! The cities of CryStal, Golden Valley. ol...ecreation Coordinator throughout the metro area at various recreation sites. Robbinsdale and New Hope are joining together to offer great ticket deals for To find out more about scheduled programs) call Dave at (TrY) 297-6701, upcoming events at the Target Center. This is for children and adults of all (fax) 297-6766, (voice) 297-6700. ages! A limited number of tickets are available) however, 25 tickets need to be sold to ensure this group rate. If this minimum is not met, you will be WINTER WARMIHe HOUSES/SKATINe RINKS contacted. Ticket Pick-Up: You will be notified when the rickets arrive in Skating rinks and shelters will be open December 18-February 13 the Parks & Recreation Office. Note: You supply your own transportation. (weather permicring). Tickets are available for the following events: Please remember mat hockey sticks and pucks are only allowed in the hockey Target Stars on Ice rinks. Due to safety factors, hockey equipment is not allowed on general ice areas. Check \vith the \varming house attendant as to when broomball and Olympic Gold Medalists Scott Hamilton, Tara Lipinski, Kristi Yamaguchi, and boot hockey are played. Ilia Kulik) four-time World Champion Kurt Browning and (Wo-time Olym pic Gold Medalist Ekaterina Goordeeva join together with Olympic Silver Full-time Warming Houses and Hours: Medalists Elena Bechke and Denis Petrov) cwo-time Olympic Bronze Medalisc Lu Chen, World Silver Medalists Jenni Meno and Todd Sand, eight-time "Civic Center Park - 44th & Xylon Avenue North British Champion Steven Cousins and a cast of skating's elite in the all-new "Hidden Valley Park - 32nd & Boone Avenue North 1999-2000 production of TARGET STARS ON ICE. "Liberty Park - 60th & Gettysburg Avenue North This unique blend of unparalleled talent, finely choreographed ensemble num- -Lions Park - 38th & Oregon Avenue North bers) stunning costumes) brilliant lighting and diverse music delivers twO hours of exhilarating entertainment that only live skating can provide. It is certain School Vacarion Days 1 :00-5:00 p.m., 6:00-9:00 p.m. to be one of the most popular outi"ngs on your group calendar this year! ; Date: Thursday) January 27, 2000 School Days 5:00-9:00 p.m. Time: 7 :30 p.m. (Ple~e arrive at least 1/2 hour early) Saturdays 11 :00 a.m.-5:00 p.m.) 6:00-9:00 p.m. Sundays 1 :00-5:00 p.m. FEE: $42.00 for lower level end rink seating December 24 and 31 1 :00-3:00 p.m. Deadline: Monday, January 10 or until spaces fill. December 25 and Jan. 1 CLOSED I Harlem Clobetrotters The world-Famous HARLEM GLOBETROTTERS have been making memories Part-time Warming Houses and Hours: for more than seven decades before more than 100 million fans in 114 councries. "'Holiday Park - 47th & Flag Avenue North Don't miss the action when the "Ambassadors of Goodwill') make their Open school vacation days from 1-5 p.mq 1999-2000 season appearance in Minneapolis. Bring your group to Saturdays 1-5 p.m. & 6-9 p.m., Sundays 1-5 p.m. experience the fun and excitement! : ~Linle Acre Park - 49th & Yukon Avenue North Thrill to high-flying slam dunks and outrageous comedy. It \vill be their only Open school vacation days from 1-5 p.m., stOp this year, so get ready for great fun and lasting memories. Remember jusr Sacurdays and Sundays from 1-5 p.m. how much fun the UMagicians of Basketball" can be. 1 '"Fred Sims Park - 45th & Nevada Avenue North Date: Saturday, February 5, 2000 .-,\ Time: 7:00 p.m. (Please arrive at least 1/2 hour early) Open Saturdays and Sundays from 1-5 p.m. FEE: $16.00 for lower level seating '"Terra Linda Park - Medicine Lake Rd. & Lamphere Dr. Open school vacation days from 1-5 p.m., Fridays from 5-9 p.m., Deadline: Friday, January 14 or un til spaces filL I and Saturdays from 1-5 p.m. & 6-9 p.m. MUSIC FOR EVERYONE I Nore: Norrhwood Park pond and warming house will only be opened if the "Music for Everyone" is a program which offers private music lessons, group ! pond ice allo\vs maintenance to be performed. Call 531-515.1 for information. lessons and activities for students of all ages) from pre-schoolers to aduhs. The cities of New Hope) Brooklyn Park, Golden Valley, Maple Grove & Plymouch Ceneral Skating Areas (No Warming Houses): have formed this music consortium to present qualiry music instruction co Elm Grove Park - 55th & Quebec Avenue North their residents. Jaycee Park - Independence Circle & 30th Avenue North This program will include will include private piano, violin, flute, guitar. and .. ?v1eadow Lake School - 60 1/2 & Boone Avenue North voice lessons. Others that will be included are group keyboard and music Sunnyside Park - 45th & Quebec Avenue North classes for pre-schoolers. You may register for classes offered in Ne\v Hope or any of the other paf(ici~ .... Sunny Hollow School - 28th & Boone Avenue North pating communities. A complete course catalog is available ac [he Parks & "Hockey Rink Recreation office, 531-5151. Check out our new website at www. ci. new-hope. mn. us @) COUNCIL REQUEST FOR ACTION Originating Department Approved for Agenda Agenda Section ! Development & Planning Parks & Recreation Item No. By:! 1/10/2000 By: Shari French 8.4 RESOLUTION AWARDING CONTRACT TO BRAUER & ASSOCIATES, LTD. FOR HIDDEN VALLEY PARK MASTERPLAN DEVELOPMENT A ! --, '7 1.1 w tv REQUESTED ACTION Staff recommends that the City Council approve a contract with Brauer & Associates to develop a Master Plan for Hidden Valley Park. BACKGROUND Brauer and Associates, Ltd., Mr. George Watson, was the planning consultant who worked with the City on the Northwood Park project in 1997 and the Civic Center Park Master Plan project. There are a number of items in upcoming CIP plans for Hidden Valley Park including tennis court work, trails and sidewalk replacement, bridge replacement, hockey rink replacement, potentially upgrading all the ballfields at the site including those at Sonnesyn School. (The ballfields are to be considered at the time of the 36th Avenue project in 2001.) In addition to the above, staff is recommending that the Master Plan also include future planning ideas for enhancement of the pond and park landscaping, replacement of the shelter building, addressing the drainage issues involved with the hockey rink, and water quality ponding improvements (as discussed in part in the Wetland Inventory Report). The scope of work includes two meetings with the Citizen Advisory Commission, one with the neighborhood (including school staff) to gather public input before a plan is developed. It is anticipated that a final plan will be developed by spring of 2000. FUNDING The bid for this project is $5,720. Between the 1999 Park CIP balance and 2000 Park CIP items for Hidden Valley Park as outlined above, funding is available for this Master Plan project. A TT ACHMENT The proposed contract from Brauer & Associates is attached. j MOTION BY SECOND BY eLl )1/;:U,J.{U;--Y-U _ E, / / llr:!u:J! "\ '"--"'l vo- /~~. TO: f... L0 / ,. //rVJ l RFA-OOl ." RESOLUTION NO. 2000- 13 RESOLUTION AWARDING CONTRACT TO BRAUER & ASSOCIA TES, L TO. FOR HIDDEN VALLEY PARK MASTER PLAN DEVELOPMENT (IMPROVEMENT PROJECT NO. 672) WHEREAS, the City wishes to contract with a park planner to develop a master plan for Hidden Valley Park, and WHEREAS, Surplus 1999 Park CI P funds are available for this disbursement, and WHEREAS, the City worked with this consultant during the Northwood Park project #498 and the development of a Master Plan for Civic Center Park in 1998 and found George Watson's work to be excellent. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of New Hope, Minnesota, the Mayor and City Manager are hereby authorized and directed to enter into the attached contract with Brauer and Associates, in the name of the City of New Hope for the Hidden Valley Park Master Plan Development. Adopted by the City Council of the City of New Hope, Hennepin County, Minnesota, this 10th day of January, 2000. ,~ 9rj/~t~ Mayor Attest: hLMk City Clerk ," LAND USE PL;\NNING AND DESIGN 10417 Excelsior Blvd. Suite Number One Hopkins, MN 55343 Tel (612) 238-0831 Fax (612) 238-0833 December 16, 1999 Sharon French, Director of Parks and Recreation Parks and Recreation Department City ofNe\v Hope 4401 Xylon Avenue North New Hope, MN 55428 RE: Professional Services Proposal - Hidden Valley Park Master Planning B&A # 99-1-016 Shari, Enclosed \vith this letter are hVo copies of our proposal for providing recreational planning services to the City ofNe\v Hope in conjunction \vith Hidden Valley Park. This \vould, of cours~include planning for recreational facilities on the school property inlmediately north of the park. Please review the proposal scope of services and let me know if this is in keeping with the City's needs. Ifnot \ve will adjust the proposal scope. If this proposal meets your needs and you \vish to proceed, please sign both copies and return one to me for our records. If you \vould like to have this planning study completed by May of2000, \ve \vill need to begin our \vork in mid January to insure ample time for public meetings. Thanks again for asking us to submit this proposal, we al\vays enjoy \vorking with you, your staff and the City of New Hope. Have a wonderful holiday season, "- atson C: \DOCS\BUSINESS \Promo \Promo.99\99-016 .newhope \sf .OO1.ltr .wpd L-\ND USE PL-\NNING AND DESIGN 10417 Excelsior Blvd. Suite Number One Hopkinsl MN 55343 Tel (612) 238-0831 December 16, 1999 Fax (612) 238-0833 Parks and Recreation Department City of New Hope 4401 Xylon Avenue North New Hope, MN 55428 ~ A TTN: Sharon French, Director of Parks and Recreation RE: Professional Services Proposal - Hidden Valley Park Master Planning B&A # 99-1-016 This letter proposal outlines a scope of services, fee schedule, and other elements \vhich, if approved, constitutes an Agreement between the City of Ne,v Hope, herein referred to as the OWNER, and Brauer and Associates, Ltd., herein referred to as the CONSULTANT. The OWNER hereby retains the CONSULTANT to provide professional services required to complete the master plan design of trail, sports fields tennis courts and other recreational improvements, for Hidden Valley Park project, located in Ne\v Hope, Minnesota, hereinafter referred to as the PROJECT. The CONSULTANT'S services and fees shall include nonnal design and planning services as follo\vs: A. SCOPE OF SERVICES - Basic Services 1. Project Focus Meeting This focus meeting will concentrate on the issues and needs surrounding the planning of Hidden Valley Park. This meeting will involve staff. Anticipated Work Tasks: . Meeting staff and others to finalize the scope of the project, discllss the planning process, and establish a final project schedule. . Determine the extent of the information available about the site. . Preliminary assessment of issues surrounding the project. Anticipated Task Product: A brief letter report confirming the scope of the project, the planning process, project schedule, and a preliminary outline of pertinent issues. City of New Hope Hidden Valley Park 1 Brauer and Associates, Ltd. Proposal Project # 99-016 2. Preparation of Existing Conditions Base Plan Prepare an existing conditions base plan, from information supplied by the Owner, for use as a base for the design process. This base plan shall be prepared in AutoCAD format. Anticipated Work Tasks: . Collection of data and mapping available from the Owner and other agencies. . Transfer of information to digital format. . Field inspection of site to visually confmn the information supplied and mapping produced. . Preparation of base dra\ving to be used though the planning portion of the project. Anticipated Task Product: . A base plan illustrating conditions existing \vithin the planning area shall be completed. (This base plan shall be available to the Owner in digital fornlat). 3. Preparation of Alternate Schematic Concepts U sing the adopted program and site information, the Brauer team will prepare alternative schematic concepts for redevelopment of the Hidden Valley Park. The schematics \viIl essentially turn the development program. into a variety of physical relationships. Anticipated Work Tasks: . Preparation by the Brauer team of three alternative schematic concepts that explore various design solutions. . Preparation ofrough costs estimates for each schematic concept to illustrate a range of costs associated \vith their development. . Revie\v meeting with staff to determine which alternative (or combination thereof). best represents their desires for the proposed site. Resultant from this meeting \vill be an adopted concept plan derived from one or a combination of several of the alternative concepts. Anticipated Task Product: Graphics that describe the alternative concepts and construction cost estimates. 4. Preparation of Master Plan Task Overvie'\v: Using the adopted concept plan, the Brauer team \vill prepare a master plan (preferred plan) for the development area. The master plan will represent the design solution that best responds to the needs and desires of the city while remaining within the their ability to fund the project. Anticipated Work Tasks: . Revie\vand analysis of previous findings. . Preparation of a draft master plan. This refines the accepted concept plan by clearly City of New Hope Hidden Valley Park 2 Brauer and Associates, Ltd. Proposal Project # 99-016 illustrating the relationship of each use, activity area, and facilities/site amenities. . Review meeting(s) with the selected groups and city staff. . Preparation of a final master plan based upon accepted draft master plan. Anticipated Task Product: Master plan graphics and supportive text. Product : The fmal product of this master planning study shall be one rendered and mounted display sized copy of the final master plan and related graphics suitable for display. 5. Formal Meetings anticipated for completion of this project. . 2 meetings with the Advisory Council. . 1 meeting with citizens from the neighborhood. . 1 council meeting. c. FEES FOR PROFESSIONAL SERVICES 1. For services as listed in paragraph A.I through A.4 above, an hourly fee not to exceed Five Thousand Seven Hundred T\venty Dollars, ($5,720.00), based upon the following rate schedule: Brauer and Associates, Ltd. 1999 Hourly Fee Schedule Principle $ 85.00 I Hour Landscape Architect II $ 60.00/ Hour Landscape Architect I $ 52.00 / Hour Technician $ 45.00/ Hour Expenses shall be charged in addition to fees and shall be based upon the follo\ving schedule: Brauer and Associates, Ltd. 1999 Expense Schedule F a.'X Charges (transmit $ 0.50 / Page and receive) Mileage $ 0.35 / Mile Photo Copies $ 0.15/ Page Print Charges $ 1.00 / Sheet Plot Charges - (Line Drawings) (paper) $ 1.00/ Sheet Plot Charges - ( Full Image - Rendered $12.00 I Sheet Dravr'ings) (paper) Parking Fees @ cost Production Charges @ cost Long Distance Phone Calls @ cost City of New Hope Hidden Valley Park 3 Brauer and Associates, Ltd. Proposal Project #99-016 .- D. PAYMENTS TO THE CONSULTANT 1. Invoices \vill be submitted to the OWNER on a monthly basis in proportion to the work completed. 2. Payments on account of the CONSULTANT'S services are due and payable upon receipt of CONSULTANT'S invoice. E. OWNER'S RESPONSIBILITY 1. Full program coordination with one individual representing the 0 WNER'S interests. 2. For the Scope of Services outlined in this proposal the OWNER shall provide the CONSULTANT with a base map information illustrating all property lines, property comers, easements, rights of\vay and other legal issues, existing utilities, buildings, recreational improvements, vegetation, pavement, curbing, and other surface materials. This base map information shall be as accurate as possible. The OWNER shall be responsible for the accuracy of this information and shall determine if this information and the resulting base map are accurate.enough for this planning process. This base map shall be provided to the consultant in digital form in AutoCAD R14 or compatible format. 3. Providing all field surveying required to complete the project. 4. Providing all soil/geotechnical engineering and testing services as required for site development \vork for the duration of the project. 5. Preparation of all agency required permits and documents required to gain approval for this \vork. 6. Payment of all fees associated with require agency permits. 7. Payment of all fees and expenses involved in the preparation of environmental studies, ie. environmental audits, E.A.W.'s and E.I.S. '5. F. NONDISCRIMINA TION The CONSULTANT \vill not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, physical condition or age. The CONSULTANT will take affirmative action to insure that applicants are employed and that employees are treated during employment \vithout regard to their race, color, religion, sex, national origin, physical condition or age. Such action shall include but not be limited to the following: Employment, upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation and selection for training including apprenticeship. G. CONSULTANT'S RECORDS, DOCUMENTS AND INSURANCE 1. The CONSULTANT shall maintain time records for hourly fees, design calculations and research notes in legible form and these will be made available to the OWNER, ifrequested. City of New Hope Hidden Valley Park 4 Brauer and Associates, Ltd. Proposal Project #99-016 2. The CONSULTANT shall provide the OWNER with a certificate of insurance stating coverage carried by the CONSULTANT to protect him from claims under Workman's Compensation Acts; from claims for damages because of bodily injury including death to his employees and the public, from claims for property damage and professional liability issues. 3. The CONSULTANT reserves the right to secure and Inaintain statutory copyright in all published books, published or unpublished dra\vings of a scientific or technical character, and other works related to this PROJECT in which copyright may be claimed. The OWNER shall have full rights to reproduce \vorks under this Agreement either in whole or in part as related to this PROJECT. One copy of each drawing shall be provided in reproducible form for use by the OWNER, but the original drawings will remain the property of the CONSULTANT. H. TERM, TERMINATION, SUCCESSORS AND ASSIGNS 1. The term of the Agreement shall be concurrent with the work authorized. 2. Termination may be accomplished by either party at any time by \vritten notice, and shall be effective upon payment in full for all services performed to the date of receipt of such notice. '""'I The OWNER and the CONSULTANT each binds itself, its partners, successors, and assigns to the .J. other party of this Agreement, and to the partners, successors, and assigns of such other party with respect to all covenants of this Agreement. 4. Neither the OWNER nor the CONSULTANT shall assign, sublet or transfer his interest in this Agreement \vithout the \vritten consent of the other. l. EXTENT OF AGREEMENT AND APPLICABLE LA W This Agreement represents the entire and integrated Agreement benveen the OWNER and the CONSULTANT and supersedes all prior negotiations, representations, or Agreements, \vhether written or oral, with respect to the PROJECT. This Agreement may be amended only by \vritten instrument signed by both OWNER and CONSULTANT. '-fA IN WITNESS HEREOF the OWNER and the CONSULTANT have made and executed this Agreement, this !ti.day of_, 1~99'~.~1 ;UflJ7J CITY OF NEW HOPE 4401 Xylon A venue North New Hope, MN 55428 f', CJ.'i;~ .t! ,/1' · . .. /17--d-f BRAUER & ASSOCIATES LTD. 10417 Excelsior Blvd. Suite One Hopkins, MN 55'""'1 3 C:\DOCS\B USINESS\Promo\Promo.99\99-0 16.newhope\CONTRACT. \VPD City of New Hope Hidden Valley Park 5 Brauer and Associates, Ltd. Proposal Project #99-016 4401 Xylon Avenue North City Hall: 612-531-5100 City Hall Fax: 612-531-5136 New Hope, Minnesota 55428-4898 Police: 612-531-5170 Police Fax: 612..531..5174 www. ci. new-hope. mn. us Public Works: 612-533..4823 Public Works Fax: 612-533-7650 TOO: 612..531..5109 January 13, 2000 Mr. George Watson Brauer & Associates, Ltd. 10417 Excelsior Blvd. Suite #1 Hopkins, MN 55343 Subject: Contract Documents - Hidden Valley Park Master Plan (Improvement Project No. 672) Dear Mr. Watson: As you are aware, at its meeting of January 10, 2000, the New Hope City Council accepted the proposal for providing recreational planning services to tht? City for Hidden Valley Park. The New Hope Mayor has signed both copies of your December 16, 1999, proposal document! and I have enclosed one for your records. We're looking forward to working with you on this project. Our Parks and Recreation Director, Shari Frenchl will be the main contact person at the City for this project. Sincerely I Valerie Leone, CMC City Clerk ene. cc: Shari French Family Styled Citr~ For Family living