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100218 Planning CommissionCITY OF NEW HOPE 4401 XYLON AVENUE NORTH NEW HOPE, MINNESOTA 55428 PLANNING COMMISSION MINUTES October 2, 2018 City Hall, 7:00 p.m. CALL TO ORDER The New Hope Planning Commission met in regular session pursuant to due call and notice thereof; Chair Schmidt called the meeting to order at 7:00 p.m. ROLL CALL Present: Jim Brinkman, Matt Mannix, Chris Hanson, Tom Schmidt, Roger Landy, Bill Smith Absent: Scott Clark, Michael Redden Also Present: Jeff Sargent, Director of Community Development; Aaron Chirpich, Community Development Specialist; Stacy Woods, Assistant City Attorney; Al Brixius, Planning Consultant; Jessi Weber, Recording Secretary CONSENT BUSINESS None PUBLIC HEARING Planning Case 18-23 Item 4.1 Chair Schmidt introduced Item 4.1, Conditional Use Permit (CUP) for expansion of church building to accommodate space needed for education wing located at 4240 Gettysburg Avenue N, Holy Trinity Lutheran Church, petitioner. Mr. Aaron Chirpich, Community Development Specialist, gave background on the case. Holy Trinity Lutheran Church currently operates a kindergarten through 8th grade private school and daycare center. The church desires to expand their current facility in order to meet the needs of their growing school. The submitted plan would expand the school by approximately 11,123 square feet through a second floor addition and 1,140 square feet from an expansion of the main floor entryway. The expansion would provide just over 12,000 additional square feet to the building. Chirpich went through the zoning analysis. All building setbacks are compliant with city requirements. The applicant has submitted an estimated maximum enrollment capacity of 214 students and 27 staff. Using the city’s parking standards, based on the number of students and staff, the required parking count is 62 parking stalls. The site plan provides 65 parking stalls. All stall lengths must meet the city’s minimum dimensions requirements. The site plan also shows a proof - of-parking lot south of the building, which is compliant with city requirements. This lot will only be required if the current on-site parking is insufficient to meet future parking demands. There are two existing curb cuts and one new proposed curb cut for access to the site. The southern-most curb cut would serve as a one-way drive aisle for dropping off at the church. The middle curb cut is existing and would be used in conjunction with the proposed new curb cut to the north to allow for busses and delivery trucks to navigate the parking 2 Planning Commission Meeting September 4, 2018 lot. Portions of bituminous parking areas will be removed to accommodate construction activities, which will not trigger a review of plans by the watershed district. There will be new concrete curbing installed where pavement is disrupted. Mechanical equipment has not been identified and must be shown on plans to meet city code. Plans show the building elevations to meet the maximum height in the R-1 District of 32 feet. The proposed building design and materials meet the city’s guidelines. The submitted photometric lighting plan for outdoor lighting is acceptable with city zoning standards. Staff has recommended enclosing the play area with a fence, which is shown to be a 4-foot tall chain link fence. The site plan must show the location of existing and proposed new fences. Chirpich concluded that proper legal notice, land use signs, and mailing notice were given. Staff did not receive any questions on the proposal . Staff recommends approval of the site plan review with the conditions outlined in the report. When Chair Schmidt questioned whether any of the Commissioners had any questions for staff, no one did. The applicant approached the podium and introduced himself as Ryan Rush, principal for Holy Trinity School. Mr. Rush introduced Melissa Hansen, Director of Childcare; Tom Wors, Architect; Tom Risolski, Pastor. Rush thanked the Commission for hearing the case and gave background on why they are expanding. Commissioner Brinkman asked Mr. Rush if there would be two staircases to access the second floor. The applicant replied the first is located by the new entranceway and the second is on the other side of building. Motion by Commissioner Landy, seconded by Commissioner Mannix, to open the Public Hearing. All present voted in favor. Motion carried. No one from the audience wanted to address the commission. Motion by Commissioner Landy, seconded by Commissioner Mannix, to close the public hearing. All present voted in favor. Motion carried. Commissioner Brinkman asked what the completion date was for the project. Mr. Rush verified the anticipated completion was by September 2019. The school years would not be adjusted to accommodate this timeline. Motion Item 4.1 Motion by Commissioner Landy, seconded by Commissioner Brinkman, to approve Planning Case 18-23, Conditional Use Permit (CUP) for expansion of church building to accommodate space needed for education wing located at 4240 Gettysburg Avenue N, Holy Trinity Lutheran Church, petitioner, with the following conditions: 3 Planning Commission Meeting September 4, 2018 1. The church will construct the proof-of-parking area at the directive of the city if the on-site parking proves to be insufficient to accommodate the site’s demand. The proof -of- parking area shall be constructed in accordance with the city performance standards that are in place at the time of parking lot construction. 2. The site plan shall be amended to illustrate the locations of existing and proposed fences. The new fence shall enclose the play area from surrounding streets and properties. 3. Any new rooftop or ground mounted mechanical equipment shall be identified and meet all applicable screening requirements. Voting in favor: Brinkman, Mannix, Hanson, Schmidt, Landy, Smith Voting against: None Absent: Clark, Redden Motion approved 6-0 Chair Schmidt stated the case will move forward to the October 22, 2018 City Council meeting. COMMITTEE REPORTS Design and Review Committee Item 5.1 At this time, a meeting is not anticipated. If there should be a meeting, it would be scheduled for October 18, 2018. Staff will update committee. Codes and Standards Committee Item 5.2 There is a meeting scheduled for October 17, 2018 at 5:30 pm. Commissioner Landy will be filling in for the vacant spot. NEW BUSINESS None OLD BUSINESS Approval of Minutes Item 7.1 Motion by Commissioner Landy, seconded by Commissioner Mannix, to approve the Planning Commission minutes of September 4, 2018, Motion carried. ANNOUNCEMENTS Mr. Sargent explained there is a vacancy on the Planning Commission and applications are being accepted. City Council will review applications and appoint the new commissioner. ADJOURNMENT The Planning Commission meeting was unanimously adjourned at 7:18 p.m. Respectfully submitted, Jessi Weber, Recording Secretary