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IP #994 low voltage contract and chg orders - All State
vr--"*..,1, A Request for Action Agenda Section Development& October 8, 2018 Planning r '\ Approved by: Rich Johnson, Item Number Originating Department:HR&Admin Services 8.1 By:Rich Johnson,Director Agenda Title Resolution approving proposal for low voltage cabling services with All State Communications, Inc. for the new police station and city hall(Improvement Project No. 994). Requested Action Staff recommends that the City Council approve the attached resolution approving proposal for low voltage cabling services for the new police station and city hall with All State Communications,Inc. Policy/Past Practice The.city, in conjunction with LOGIS,issued a Request for Proposals on August 7,2018 to perform low voltage cabling for the new police station and city hall. The following six bids were received: • All State Communications Inc. $131,181.54 • Anderson Technology Inc. $145,569.00 • Gephart $145,569.00 • Muska Companies $138,650.00 • Network Design, Inc. $156,287.00 As All State Communications,Inc. was the lowest bid,their proposal is being brought forward for approval. Background All State Communications, Inc. was founded in 1996 and has an extensive history of performing quality low voltage cabling work. They have completed projects for numerous clients, including the Minnesota Bureau of Criminal Apprehension,LOGIS, and several counties and municipalities. All State Communications,Inc. is currently performing work on the new police station/city hall as a sub-contractor under Klein Electric and is responsible for several systems,including paging, radio amplification,wireless duress, and the jail intercom. The scope of services will include: • Running and termination of all low voltage cabling • Testing of all low voltage cabling and termination points • Providing documentation to include location and jack purpose Funding The total estimated fees for these services are$131,181.54 and will be funded from the city hall CIP fund and with bond proceeds. There will be an additional proposal brought forward in the near future which will include connecting the new facility to the city's fiber optic network and creating a redundant network loop. Together, the estimated cost for both this proposal ($131,181.54) and the forthcoming proposal will likely be under$200,000. A total of$275,000 was included as a line item in the police station/city hall construction budget for this work, so a savings of at least$75,000 to the amount budgeted is currently forecasted. I:\RFA\FIR&Admin Svcs\IT\Q-Low Voltage Proposal for City Hall and Pp Station w All State Communications 10152018.docx Request for Action,Page 2 Attachments • Resolution • All State Communications,Inc. 9/10/2018 Proposal • Cost Analysis developed by Wold dated 8/20/2018 RESOLUTION NO. 18- 114 RESOLUTION APPROVING PROPOSAL WITH ALL STATE COMMUNICATIONS, INC. FOR LOW VOLTAGE CABLING SERVICES FOR NEW POLICE STATION AND CITY HALL INFRASTRUCTURE IMPROVEMENT NO. 994 BE IT RESOLVED by the City Council of the City of New Hope as follows: WHEREAS, as a part of the construction of the new Police Station and City Hall which will replace the existing City facilities ("City Hall Project"), All State Communications, Inc.,the firm being considered by the City for the City Hall Project has submitted a.sealed bid dated September 10, 2018 for low voltage cabling services ("Services") at the City's direction; WHEREAS, it is necessary for the City to formally select All State Communications,Inc. as the low voltage cabling provider for the City Hall Project and to enter into a contract with All State Communications, Inc. for the purpose of performing the Services; and WHEREAS, City staff is hereby seeking approval from the City of the selection of All State Communications, Inc. as the duly qualified firm to perform the Services and approval of the proposal which is attached herto as Exhibit A("Proposal"); and WHEREAS, City staff and attorney have reviewed the Proposal and are agreeable with the terms, believing them to be in the best interest of the City of All State Communications, Inc. to provide the Services; and WHEREAS, the City Council hereby approves the Proposal attached as Exhibit A, it being in the best interest of the City to engage the Services of All State Communications, Inc. WHEREAS, the total cost of said Services, is $131,181.54. NOW, THEREFORE, BE IT RESOLVED by the City Council in and for the City of New Hope as follows: 1. That the above recitals are incorporated herein by reference. 2. That All State Communications,Inc. is hereby selected as the firm that will provide the low voltage cabling services relating to the City Hall Project. 3. That the Proposal with All State Communications, Inc., attached hereto as Exhibit A, is hereby approved, is approved subjet to the review and approval by the City Attorney of the final language and exhibits. 4. The Mayor, City Manager and New Hope City staff are authorized and directed to sign the Proposal and all other appropriate documents, and to take whatever additional actions are necessary or desirable,to complete the transactions set forth in the Proposal and engage the services of All State Communications, Inc. Dated the 8t day of October, 2018. sr e Kathi He s ' or Attest: Valerie Leone, City Clerk I:IRFAIHR&Admin Svcs\IT\R-Low Voltage Proposal for City Hall and PD Station w All State Communications 10152018.docx 2 Section 11. Proposal Form. All sealed bids are due Tuesday, September 11,2018 at 2:00 PM. Submit proposals to: City Clerk City of New Hope. (City Hall and Police Cabling Proposal) 4401 Xylon Avenue North New Hope, MN 55428 RE: Cabling Proposal Specifications New Hope Police Station/City Hall Having carefully examined the specifications prepared by the City of New Hope and LOGIS, we hereby propose to furnish labor, material, and equipment.as set forth in the specifications for voice, data, and building trunk cables for the total stipulated sum of: un • Dollars $ 131.1$1.54 Addendum One issued 9/7/2018 Note: This stipulated sum is a firm price based on the entire project detailed in this document. The City of New Hope also requires the costs of the following additional cable adds or subtractions: 1) Cost of a Data/Phone connection: $ 425.00 2) Cost of a cable TV connection: $ 200.00 Date: 9/10/2018 Vendor: 1 S Co , ni .t'•n Inc Signed ByA Printed name Jared Gapinski Address: 5114 Marson Drive City: Sauk Rapids State: MN Zip Code: 56379 Any vendor suggestions should be detailed on another document outlining the suggestion, benefits, costs,and equipment. Bidder must supply this document as part of the required documents on the bid proposal. Page 54:New Hope Cabling Bid.doc City of Now Hope . Police City Hall CI 1 t 8/20/2018 COST ANALYSIS Bid Update Award FUNDING SOURCE 12/4/2017 8/20/2018 New Police/City Hall(net proceeds) $18,900,000 $18,900,000 Utility-Energy.Rebates $50,000 $50,000 Generator Funding $235,000 $235,000 Council Chambers Equipment $204,000 $204,000 TOTAL FUNDING 519,389,000 519,969,000 CONSTRUCTION Bid Pack d1 Building Construction $ 14,792,500 $ 14,792,500 Site Development incl incl Change Order 1 $ 164,170 Pending Change Order 2 $ 90,330 Pending Change Order 3 $ Construction Contingency Remaining $ 500,000 $ 245,500 Subtotal $ I5,292,500 $ 15,292,500 Bid Pack tr2 ' Parking Lot $ 630,000 $ 630,000 Landscaping $ 400,000 $ 400,000 Building Demolition $ 200,000 $ 200,000 Contingency $ 40,000 $ 40,000 Subtotal $ 1,270,000 $ 1,270,000 SUBTOTAL $ 16,562,500 5 16,562,500 FEES.TESTING Architectural Fees $ 830,000 $ 830,000 Engineering Fees $ 117,370 $ 155,870 Bond Issuance Fees and Underwriter's Discount $ $ Geotechnical/Surveying/Wetland Delineation $ 20,000 $ - Reimbursables $ 50,000 $ 50,000 Metropolitan Council/City SAC([I]SAC units) $ 80,000 $ 52,185 Abatement $ 25,000 $ 800 Abatement Testing $ 2,874 $ 5,216 Trunk Storm Drainage Fee - $ Trunk Sanitary Fee' $ $ Engineering/Cily Inspections Waterinain Plan Review and Inspection) $ $ - Water Access Charge Fee incl Ind Trunk Water Fee Ind Ind Engineering/City Inspections $ - $ State or City Building Code Plan Review Fee $ - $ State or City Review/inspection Fee $ $ Health Dept.Plumbing Plan Review Fee $ 2,500 $ 2,127 Health Dept.Food Service Plan Review Fee $ - $ City Roads and Services Fees $ - - Utility Transformer Fees/Inspection $ 40,000 $ 64,389 Bid Advertisement/Printing $ 10,000 $ 2,524 Legal Allowance $ - $ Special Structural Inspections 50,000 $ 67,639 Commissioning $ $ Moving Costs $ 25,000 $ 25,000 (Svil Defense Siren Relocation $ 6,700 $ 6,700 Private Locates $ $ 370 Contingency $ 50,000 $ 25,000 SUBTOTAL $ 1,309,444 $ 1,287,820 FURNITURE do EOUIPMENT/TECHNOLOGY Furniture Allowance $ 655,000 $ 655,000 Equipment Allowance $ 100,000 $ 50,000 Low Voltage-0%K S 300.000 $ 275,000 Technology Allowance(Council Chambers) $ 225,000 $ 9$9,500 Furnishing/Consultant Fees $ 39,300 $ 39,300 Technology Consulting Fees $ 9,900 $ 9,900 Contingency $ 50,000 $ 25,000 SUBTOTAL(FF&E) $ 1,379,200 $ 1,493,700 PROJECT BALANCE $137,856 $44,980 WIDctaipmiecta/predesignleost anatyais_master 'Commission lie.[COMM f) CONTRACT FOR LOW VOLTAGE CABLING OF NEW POLICE STATION/CITY HALL (Project 994) For valuable consideration as set forth below,this contract dated the 12th of October,2018,is made and signed by the city of New Hope(hereinafter"City")and All State Communications,Inc.(hereinafter"Contractor"). 1. CONTRACT DOCUMENTS The Contractor hereby promises and agrees to perform and comply with all the provisions of the proposal dated September 10,2018,this Contract, and specifications,all of which are incorporated hereby by this reference. This Contract shall comprise the total agreement of the parties hereto. No oral order,objection or claim by any party to the other shall affect or modify any of the terms or obligations contained in this Contract. 2. THE WORK The work to be performed by Contractor under this Contract is defined in the proposal dated September 10,2018 and approved by the New Hope City Council October 8,2018. 3. CONTRACT PRICE The City agrees to pay the contractor$131,181.54 for labor and materials for the low voltage cabling of the new police station/city hall facility. 4. COMPLETION DATE Contractor shall complete his performance under this contract by the 31si day of May,2019(hereinafter "completion Date"). 5. INSURANCE/BOND Before beginning actual work under this Contract,the Contractor shall submit to the City and obtain the City's approval of a certificate of insurance on Standard Form C.I.C.C.-701 or ACORD 25 forms,showing the following insurance coverage and listing the City as a loss payee under the policies: a. General Contractor Liability: $1,000,000.00 b. Automobile Liability for all Automobiles: $1,000,000.00 c. Workman's Compensation: Statutory Amounts This certificate must provide for the above coverages to be in effect from the date of the Contract until 30 days after the Completion Date and must provide the insurance company will not cancel the insurance coverage without 30 days written notice to the City of intent to cancel. The certificate must further provide that the contractor's insurance coverage is primary coverage notwithstanding any insurance coverage carried by the City that may apply to injury or damage relating to the maintenance or repair of City owned property by either the City or any employee,agent,independent contractor or any other person or entity retained by the City to perform the services described herein All insurance is subject to the review and approval of the New Hope City Attorney. 6. LAWS.REGULATIONS AND SAFETY The Contractor shall give all notices and comply with all laws,ordinances,rules and regulations applicable to performance under this Contract. 7. INDEMNIFICATION The Contractor agrees to indemnify, defend and hold the City harmless from any damages,including costs and reasonable attorney's fees,from any claims,demands,actions or causes of action arising out of any act or omission on the part of the Contractor or its agents,servants or employees in the performance of or with relation to any of the work or services performed or furnished by the contractor under this Contract,provided,however, that the Contractor's indemnity obligations shall be comparatively reduced to the extent that the Claim is caused in part by the negligent,grossly negligent or intentional act or omission of the City,any other contactor of the City or any other party indemnified hereunder;and provided further,that the forgoing indemnity will not apply if the claim is caused in whole by the City,any other contractor of the City or any other party indemnified hereunder. 8. ASSIGNMENT The Contractor shall not assign or transfer,whether by an assignment or notation or otherwise, any of its rights, duties,benefits,obligations,liabilities or responsibilities without prior written consent of the City. 9. NOTICE The address and telephone number of the Contractor for purposes of giving notices and any other purpose under this contract shall be Jared Gapinski,All State Communications,Inc_,5114 Marson Drive,Sauk Rapids,MN, 56379, (320)203-1511. The address and telephone number of the City for purposes of giving notices and any other purpose under this contract shall be 4401 Xylon Avenue North,New Hope,MN 55428.The City's contact person is Valerie Leone, City Clerk,763-531-5117. IN WITNESS WHEREOF, the parties to this Contract have hereunto set their hands and seals as of the day and year first above written. CITY OF NEW HOPE By �` --- eti , Its Mag.,...) �— By N�`,1 � Its City Manager STATE OF MINNESOTA COUNTY OF HENNEPIN The foregoing was acknowledged before me this /.;„ day of t.:?C t ,2018,by Kathi Hemken and Kirk McDonald, the Mayor and City Manager, respectively, of the City of New Hope, a Minnesota municipal corporation,on behalf of said municipal corporation. -i Notary Public t :- VALERIE J LEONE Vr` -.,„4 Notary Pubilo-Mimesota s"My 0°,111111661w Wpm Jan 31,2020 CONTRACTOR–Ail State Communications,Inc. By tA is -.resentative STATE OF MINNESOTA COUNTY OF The foregoing was acknowledged before me on this M day of[ lr 2018, by y�4 ima C'x...cNor _of on behalf of All State Communications Inc. ......,...Af.www........."Aw....~.......""«.........,: ifts....---____—, BECKY JO MONSON Notary Public 1* M TARRY PtlBtrC-MINNESOTA y Expire,Jan.34,2oi 9 • f, . e.•x^+•J:':b'. .,i e".r:4,0`'r.14 Page 1 of 1 4 R[i CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD,YYYY) �� 10/15/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the pollcy(Ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Hillis of Minnesota, Inc. PHONE 1-877-945-7378 FAX 1-888-467-2378 c/o 2 6 Century Blvd EMA•IL•EM)' (PJC,No); P.O. Box 305191 ADDRESS: cmctificates5willis.cam Nashville, TN 372305191 USA INSURER(S)AFFORDING COVERAGE NAIC# INSURER A: Federal Insurance Company 20281 INSURED INSURER B: Great Northern Insurance Company 20303 A11 State Communications, Inc. . 5114 Marson Drive INSURER C: Navigators Insurance Company 42307 Sauk Rapids, MN 56379 OSA INSURER D: HEM Mutual Insurance Company 11347 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER;158509008 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OF INSURANCE sign ADDL MND POLICY NUMBER PIJCY EFF POLICY EXP (MMlD°1YYYY1 fMMIDDIYYYYI LIMITS X COMMERCIAL GENERAL LIABIUTY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCUR DAMAGE TO RtNTED 1,000,000 PREMISES(Ea occurrence) $ A MED EXP(Any one person) 5 2.0,000 Y 3598-35-65 01/01/2018 01/01/2019 PERSDYALBADV INJURY 5 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X PRO POLICY JECT LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) S 1,000,000 X ANY AUTO BODILY INJURY(Per person) S B OWNED SCHEDULED Y (18) 7357-32-45 01/01/2018 01/01/2019 BODILY (Per $ AUTOS ONLY AUTOS ( ) HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY (Per accident) 5 $ C X UMBRELLA LIAB X OCCUR EACH OCCURRENCE 5 1,000,000 EXCESSLIAB CLAIMS-MADE Y CH1BE3tR831754IV 01/01/2018 01/01/2019 AGGREGATE $ 1,000,000 DED RETENTION$ $ WORKERS COMPENSATION - PER AND EMPLOYERS'LIABILITY YIN X H STATUTE ER D ANYPROPRIETOR)PARTNERIEXECUTIVE n E.L EACH ACCIDENT $ 1,000,000 MI OFFICEREMBEREXCL.UDED? I I NIA 094545.301 01/01/2018 01/01/2019 (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE 5 1,000,000 Eyes deflate under _yes, OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD Tat,Additional Remarks Schedule.may be atlached if more space Is required) City of New Rope is included as an Additional Insured as respects to General Liability, Auto Liability and Umbrella Liability. General Liability and Auto Liability policies shall be Primary and Non-contributory with any other insurance in force for or which may be purchased by Additional Insured. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of New Hope AUTHORIZED REPRESENTATIVE 4401 Nylon Avenue NorthSf-i` j/�� New Hope, N 55428 �/!� 61988-2016 ACORD CORPORATION. All rights reserved. ACORD 26(2016/03) The ACORD name and logo are registered marks of ACORD OR ID: 16899551 sA'cCX: 911256 C H U BB' Policy Conditions Endorsement Policy Per od JANUARY 1,2018 TO JANUARY 1.2019 Effective Dere JANUARY 1,2018 Policy Number 3598-35.65 MIN insured ARVIG ENTERPRISES,INC.DEA ARVIG PICA ACS Name of Company FEDERAL INSURANCE COMPANY Date issued JANUARY 23,2018 Ibis Endorsement applies to the following forme: COMMON POI1CY CONDITIONS Under Conditions,the following condition is added. CondlUons Nano f3!Cancellation When we cancel this policy for any mason,other than non-payment of premium,we will notify To Scheduled Persons l (s)or organizatioe(s)shown in the Schedule at:hast 30 days in advance oldie cancellation or Organizations data We Canoe! Any failure by us to nodfy such person(s)or (s)will not: • Impose any liability or obligation eT any kind upon mr,or • invalidate pleb caaoelladon, Schedule Person(s)or Organiestioo(s) CKRATJS•ANDERSON CONSTRUCTION NSTRUCTlON C01h'ANY PROJECT:NORTH VALLEY HEALTH-PROJECT#I2452 Person(s)or Or on(s): STINSON ELECTRIC.TECH BUILDERS,INC,ALIDDAICOTA RIDGE U.LLC(OWNER)CIO TECH BUILDS,INC Address: 410 DOWNTOWN PLAZA FAIRMONT,MN 56031 Person(a)orOrganiaadoe(sis ITASCA COUNTY Address 1177 LA PRAIRIE AVE GRAND RAPIDS,MN 55744-3322 Moder Of canal da To 8c oserad,Puravr Or Oreanaatbne Psibyconc!aon. (repeNon-AaymuotOfPnonkor) oonehrnd Fwm DO-02-97711(Ea 3.11) Erworssnwra AV.r Conditions ( urrd) Ptason(s)orOra mizaI1on(sy. MPNE LEVEL.LLC Address; 500 COUNTY ROAD 37 EAST MAPLE LAKE,MN 55358 Pereon(s)or Organiaadon(sk LAKE COUNTY Addross: 601 3RD AVE TWO HARBORS,10155616 Penon(s)ori: COMPASS CONSULTANTS,INC Adm 155 2ND ST SW PERHAM,MN 56573 Palma orOrg s). HANSON ELECIRIC OF BEMIDJI,INC. Addraes: 3125 BMW/AVENUE N BEMIDJI,MN 56601 Parma or Orgardzakegik E21]PIU,ILC Address: 76 INVERNESS DR.ESTE A ENGLEWOOD,CO 80112 Pason(s)orOrganiz Iion(sk TEWDM CONSTRUCTION.INC. Address; 2218 200TH ST.EAST PO BOX 189 CLEARWATER,MN 55320 Persoe(s)or Orgaoisadoo(s): INDEPENDENT SCHOOL DISTRK'PNO.721 Address: 410 CENTRALAVENUE NORTH NEW PRAGUE,MN 56071 Person()orOrganizai1oo(sk COT OF MAPLE GROVE ENGINEERING DEPARTMENT Address: PO BOX 1180 MAPLE GROVE,MN 55311 Peraon(s)arOrgaantlasr(s): STRATA Address: PO BOX 1350D GRAND FORKS,ND 58208 Nan Of Vinoslation To8khu8sisdPaean CrOirinni efsms PaAsyCa nno (Swept Abn-Payn+mtO/Firmini ainaned Fail B04124778 fed,9.77) DICSORielialf Paw. C H U B B' Policy Conditions Endorsement Effective DM JANUARY 1,701A Policy Number 3598.35.45 MRI Paton(s)orOrganisadon(r): CROWN CASTLE USA,INC. ATTN: LEGAL DEPARTMENT Address: 2000 CORPORATE DRIVE C ANONSEURG,PA 15317 Peraon(a)orOrganirdd TE CORDIA INC DEAYCONNECIW Address: 444 HOES LANE PISCATAWAY,NEW JERSEY 08854 All other terms and condition remain unchanged, Aut:arLedRepftwil le NOW OfCupaWflon TokhodikC!Vow OrOrgal4bn/aaf Poky fxndltet +* NorrPgmeni o1A«eisrtl ►••tp•As Fano 690-02.9779(&!9-11) Fnabraaieanf Pogo 9 COMMERCIAL AUTOMOBILE THIS ENDORSEMENT CHANGES THE POLICY.PLEASE READ IT CAREFULLY. NOTICE OF CANCELLATION (OTHER THAN NONPAYMENT OF PREMIUM) SCHEDULED PERSON(S) OR ORGANIZATION(S) This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM BUSINESS AUTO PHYSICAL DAMAGE COVERAGE FORM GARAGE COVERAGE FORM TRUCKERS COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to the coverage provided by this endorsement,the provisions of the Coverage Form apply unless modified by this endorsement. SCHEDULE Name of Person(s) or Organization(s): IF YOU ARE OBLIGATED, PURSUANT TO A WRITTEN CONTRACT OR AGREEMENT, TO PROVIDE PERSONS OR ORGANIZATIONS WITH NOTICE OF CANCELLATION, THEN WE WILL NOTIFY SUCH PERSONS OR ORGANIZATIONS PROVIDED THAT WITHIN 15 DAYS OF THE DATE WE SEND NOTICE OF CANCELLATION TO THE FIRST NAMED INSURED, THE FIRST NAMED INSURED OR PRODUCER OF RECORD PROVIDES US WITH A SPREADSHEET CONTAINING THE NAME, MAILING ADDRESS AND, IF AVAILABLE, EMAIL ADDRESS OF THE PERSONS OR ORGANIZATIONS. Address: Under Common Policy Conditions the following condition is added: NOTICE OF CANCELLATION (OTHER THAN NONPAYMENT OF PREMIUM) SCHEDULED PERSON(S) OR ORGANIZATION(S) When we cancel this policy for any reason other than nonpayment of premium,we will notify the person(s) or organization(s) described in the SCHEDULE at least 30 days in advance of the cancellation date. Any failure by us to notify such person(s) or organization(s) will not: • Impose any liability or obligation of any kind upon us;or • Invalidate such cancellation. 16-02-0306(Ed. 5-11) Page I of 1 City of New Hope Police&City Hall on meta e COST ANALYSIS Bid Update Award FUNDING SO11lECE 1214/20/7 6116/201$ New Police/City Hell(net proceeds) 518,900,000 518900.000 Utility-EnergyRebates $50,000 $50,000 Generator Funding 0235,000 5235,000 Council Chambers Equipment 5204,000 5206000 TOTAL FUNDING $19,389,000 $19,389.000 CONSTRUCTION Bid Pack a1 Building Construction S 14,792,500 $ 14,792,500 Site Development incl inel Change Order 1 $ 164,170 Pending Change Order 2 $ 62,151 Pending Change Order 9 9 Construction Contingency Remaining S 560,000 $ 273,879 Subtotal $ 15,292,500 $ 15,292,500 Bid Pack ir2 Parking Lot $ 430,000 5 630,000 Landscaping $ 400,000 $ 400,000 Building Demolition $ 200,000 $ 200,000 Contingency $ 40,000 $ 40100_ Subtotal $ 1,270,000 1 1.270,600 SUBTOTAL $ 16562,500 $ 16,562,500 f PES.TESTING Architectural Fees $ 830,008 $ 830,000 Engineering Fees $ 117,370 $ 155,870 Bond Issuance Fees and Underwriter's Dierount $ ' ' Geoleclsdcal/$urveying1Welland Delineation 1 20,000 Reimbursables $ 30,000 $ 50,000 Metropolitan Council!City SAC((s1 SAC unite} S 80.000 S 52,185 Abatement $ 25,600 1 80D AbatententTesting 5 2,874 $ 5216 Trunk Sloan Drainage Fee $ $ - Trunk Sanitary Fee $ S - Engineering/City Inspections(WatermeinPlan Review and Inspection) $ - $ Water Access Charge Fee incl incl Trunk Water Fee Ind rnd Engineering/City Inspections $ $ State or ail,Building Code Plan Review Fee .8 Siete or City Review/InspectionFeee f, S Health Dept.Plumbing Plan Review flee i 2,500 f 2,127 IiealdtDepl.Food Service Plan Review Fee $ $ - City Roads and Services Fees $ ' S Utility Transformer Fees/Inspection $ 40,000 S 64.389 Bid Adverlisemenl/Printing $ 10,000 $ 2.52.1 Legal Allowance S - $ Special Struclural Inspections $ 50,000 S. 67,639 Commissioning $ - $ Moving Costs $ 25,000 5 25,000 Civil DeferneSlren Relocation 5 6,700 $ 6.700 Private Locates $ - $ 370 Contingency $ $0.000 S 25,000 SUBTOTAL $ 1,309,444 5 1,287,820 FURNITURE!.EOUIPMENT I TECHNOLOGY Furniture Allowance S 655,000 $ 655,000 Equipment Allowance $ 100,000 5 50,000 1,FMYOORR0,4gtt}. 5 300,000 S 275,000 TtdrnoIogy Allowance(Council Chambers) 0 225,000 $ 439,50D Furnieldng/Consultant Fees E 39,300 $ 39,E Tedumlogy Consulting Fees $ 9,900 $ 9,900 Contingency $ 50,000 $ 25.000 SUBTOTAL(FF&E) 5 1,399,200 S 1,493,700 PROJECT BALANCE 5137,856 544' 980 teleatetCommWion No.(COW 91 Na000arpwade�++wal.snary.ta�t+astar I 1 -•t' da t.' rwwww ; Q'1 ,n ncnz a F _ V. D < le° › z � --In m f g - X. F } N X rz0) mm Z is ?" ;- I 'ef i c r 1 3 › > -I'S f.i 1 3 z$ P. 0 . -a g ..z w f 4.5 t 17A1 t r1 .\ _ \ 1\ \ Bid Bond o 0 -o m m 3 ., S. N-144 - •N A •..'N-1 ....v\ < cpcn .. _04 0 � a th `r MSp Q z pt w o Il TI 0 i 4 4 0 O co N i. O O8 C co el O hi ca /11 W NJ VI C CO M•7 ofD N N O (f) W C co . 3. 0 0 i ) - _ Q ry -0 _. D —I -"Im2- w � �`` Fg CD x m � CO —! O+ = 0 mm m Z N • N -. C CO W O N LCD cni.rij42, o 0 0 m'mIllr--mm'm."'IlliillIll1.11111111H-"--I-IgllIll11111111T11IaillliALL STATE COMMUNICATIONS AnArv�'�om�any "Cabling bid for New Hope Police Station/City Hall" , , . , .. „ii i 1 40 City of New Hope Request for Cabling Proposals New Police Station/City Hall 5114 Marson Drive 2611 Hemline Avenue North 5602 36th Street South Sauk Rapids,MN 56379 Roseville,MN 55113 Fargo,ND 58104 320.203.1511 Phone 651.636.7200 Phone 701.373.1001 Phone 320.203.1510 Fax 651.636.7201 Fax 701.373.0199 Fax BID BOND Travelers Casualty and Surety Company of America Hartford, CT 06183 CONTRACTOR: SURETY: (Name, legal status and address) (Name, legal status and principal place of business) All State Communications,Inc. Travelers Casualty and Surety Company of America 5114 Marion Dr. On Tower Square Sauk Rapids,MN 56379 Hartford,CT 06183 OWNER: (Name, legal status and address) City of New Hope 4401 Xylon Ave N New Hope,NLN 55428 BOND AMOUNT: Ten Percent of the Bid Amount(10%) PROJECT: (Name, location or address, and Project number, if any) Cabling for Data/Voice/Cable TV City of New Hope Police Station/City Hall The Contractor and Surety are bound to the Owner in the amount set forth above,for the payment of which the Contractor and Surety bind themselves,their heirs,executors,administrators,successors and assigns;jointly aiidseveially,as provided'.berein. The conditions of this Bond are such that if the Owner accepts the bid.of the Contractor within;the•tinte specified,in the bid documents,or within such time period as may be agreed to by the Owner,and Contractor,and the Contractor either(I)enters into a contract with the Owner in accordance with the terms of such bid,and,gives-such bond or bonds as may be specified in the bidding or Contract Documents,with a surety admitted in the jurisdiction of the Project and otherwise acceptable to the Owner, for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof; or (2) pays to the Owner the difference, not to exceed the amount of this Bond, between the amount specified in said bid and such larger amount for which the Owner may in good faith contract with another party to perform the work covered by said bid,then this obligation shall be null and void, otherwise to remain in full force and effect. The Surety hereby waives any notice of an agreement between the Owner and Contractor to extend the time in which the Owner may accept the bid. Waiver of notice by the Surety shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the time for acceptance Of bids specified in the bid documents,and the Owner and Contractor shall obtain the Surety's consent for an extension beyond sixty(60)days. If this Bond is issued in connection with a subcontractor's bid to a Contractor, the term Contractor in this Bond shall be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor: When this Bond.has been furnished to comply with a statutory or other legal requirement.in,the location of.the.Project any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions conforming to such statutory'or other legal requirement shall be deemed incorporated'herein:'When icy furnished,the intent•is that this Bond shall be construed as a statutory bond and not as a commdn law bond: '' ".' The Company executing this bond vouches that this document conforms.to American Institute of Architects Document A310,2010 edition 1 Signed and sealed this bth day of September. 2018 , All State.0 mmunications,In i (17—..er\,,,-1......----..._ (Pr ipal) (Seal) 'Pres►deen* ness) (Title) T avelers Casualty and Sur I mpany of America j urety) Tam'Til.0 u (Seal) ��` � � �Attorney-in-Fact fitness) (Title) The Company executing this bond vouches that this document conforms to American Institute of Architects Document A310,2010 edition 2 Travelers Casualty and Surety Company of America � f1 � � Travelers Casualty and Surety Company f1 St. Paul Fire and Marine Insurance Company POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS:That Travelers Casualty and Surety Company of America,Travelers Casualty and Surety Company,and St Paul Fire and Marine Insurance Company are corporations duly organized under the laws of the State of Connecticut (herein collectively called the 'Companies'),and that the Companies do hereby make,constitute and appoint TAMMY J ROUSSEAU of DENT Minnesota ,their true and lawful Attorney-in-Fact to sign, execute, seal and acknowledge any and all bonds, recognizances, conditional undertakings and other writings obligatory in the nature thereof on behalf of the Companies in their business of guaranteeing the fidelity of persons, guaranteeing the performance of contracts and executing or guaranteeing bonds and undertakings required or permitted in any actions or proceedings allowed by law. IN WITNESS WHEREOF,the Companies have caused this instrument to be signed,and their corporate seals to be hereto affixed,this 3rd day of February, 2017. • [ dE State of Connecticut City of Hartford ss. Robert L.Raney,Sellffor Vice President On this the 3rd day of February,2017,before me personally appeared Robert L Raney,who acknowledged himself to be the Senior Vice President of Travelers Casualty and Surety Company of America,Travelers Casualty and Surety Company,and St.Paul Fire and Marine Insurance Company,and that he,as such,being authorized so to do,executed the foregoing instrument for the purposes therein contained by'signing on behalf of the corporations by himself as a duly authorized officer. In Witness Whereof,I hereunto set my hand and official seal. . • My Commission expires the 30th day of June,2021 E •* A,; e Ma C.Tetreault Notary Public This Power of Attorney is granted under and by the authority of the following resolutions adopted by the Boards of Directors of Travelers Casualty and Surety Company of America,Travelers Casualty and Surety Company,and St.Paul Fire and Marine Insurance Company,which resolutions are now in full force and effect,reading as follows: RESOLVED,that the Chairman,the President,any Vice Chairman,any Executive Vice President,any Senior Vice President, any Vice President, any Second Vice President,the Treasurer,any Assistant Treasurer,the Corporate Secretary or any Assistant Secretary may appoint Attorneys-In-Fact and Agents to act for and on behalf of the.Company and may give such appointee such authority as Ns or her certificate of authority may prescribe to sign with the Company's name and seal with the Company's seal bonds, recognizances,contracts of indemnity,and other writings obligatory in the nature of a bond,recognizance,or conditional undertaking,and any of said officers or the Board of Directors at any time may remove any such appointee and revoke the power given him or her,and it is FURTHER RESOLVED, that the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice President or any Vice President may delegate all or any part of the foregoing authority to one or more officers or employees of this Company,provided that each such delegation is in writing and a copy thereof is filed in the office of the Secretary;and it is FURTHER RESOLVED,that any bond, recognizance,contract of Indemnity, or writing obligatory In the nature of a bond,recognizance,or conditional undertaking shall be valid and binding upon the Company when(a)sIgned by the President,any Vice Chairmen,any Executive Vice President,any Senior Vice President or any Vice President, any Second Vice President,the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary and duly attested and sealed with the Company's seal by a Secretary or Assistant Secretary;or(b)duly executed(under seal,if required)by one or more Attorneys-in-Fact and Agents pursuant to the power prescribed in his or her certificate or their certificates of authority or by one or more Company officers pursuant to a written delegation of authority;and it is FURTHER RESOLVED,that the signature of each of the following officers:President,any Executive Vice President,any Senior Vice President,any Vice President,any Assistant Vice President,any Secretary,any Assistant Secretary,and the seal of the Company May be affixed by facsimile to any Power of Attorney or to any certificate relating thereto appointing Resident Vice.Presidents,Resident Assistant Secretaries or Attorneys-in-Fact for pi:poses only of executing and attesting bonds and undertakings and other writings obligatory In the nature.thereof,and any such Povrer.of Attorney or certificate bearing such facsimile signature or facsimile seal shall be valid and binding upon the Company and any such power so executed end certified by such facsimile signature and facsimile seal shall be valid and binding on the Company in the future with respect to any bond or understanding to which it is attached. I, Kevin E. Hughes, the undersigned, Assistant Secretary of Travelers Casualty and Surety Company of America, Travelers Casualty and Surety Company,and St.Paul Fire and Marine insurance Company,do hereby certify that the above and foregoing is a true and correct copy of the Power of Attorney executed by said Companies,which remains in full force and effect. Dated this 8th day of September ,2018 " 41/11°' A41113), 1111117 Kevin E.Hughes,Assi taunt S Secretary To verify die authenticity of this Power ofAttorney,please call us at 1-1100-421-388a Please refer to the above-named Attorney-in-Fact and the details of the bond to which the power Is attached ACKNOWLEDGEMENT OF SURETY STATE OF Minnesota ) COUNTY OF Otter Tail ) On this 6th day of September. .• , in the year 2018 ,before me personally come(s) Tammy J Rousseau ,Attorney-In-Fact of Travelers Casualty and Surety Company of America,with whom I am personally acquainted, and who, being by me duly sworn,says that he/she reside(s) in Dent that he/she is the Attorney-In-Fact of Travelers Casualty and Surety Company of America,the company described in and which executed the within instrument;that he/she know(s)the corporate seal of such Company;and that the seal affixed to the within instrument is such corporate seal and that it was affixed by order of the Board of Directors of said Company, and that he/she signed said instrument as Attorn- -In-Fact of the said Company by like order. //011111, Nthan otary Nathan E Overlan ,Notary Public E==. 1/31/2023 � My commissions expires: SUP 0014(5/04) P.O.BOX 150.255 3RD AVE SE 0 J) PERHAM,MN 56573 INSURANCE AGENCY / PHONE(218)346-6250• FAX(218)346-9261 Friday, September 07, 2018 All State Communications, Inc. Attn: Sara Benner 5114 Marson Dr. Sauk Rapids,MN 56379 RE: Bid Bond—City of New Hope Bob& Sara, Thank you for allowing Overland Insurance Agency the opportunity to serve your Bonding needs. Enclosed is the requested Bid Bond for the City of New Hope. Please have someone at All State Communications,Inc. sign the bond where indicated and then have someone else witness this bond where indicated. If you should have any questions feel free to contact our office. Good luck on this bid! Sincerely, \cs ,._\„zi. „..1,3. 0 0.1..k Tammy Rousseau, CIC OVERLAND INSURANCE AGENCY INC. 255 3RD AVE SE• P.O.BOX 150• PERHAM,MN 56573 • PHONE(218)346-6250• FAX(218)346-9261 Section 11. Proposal Form. All sealed bids are due Tuesday, September 11,2018 at 2:00 PM. Submit proposals to: City Clerk City of New 1-Iope (City Hall and Police Cabling Proposal) 4401 Xylon Avenue North New Hope, MN 55428 RE: Cabling Proposal Specifications New Hope Police Station/City Hall Having carefully examined the specifications prepared by the City of New Hope and LOG1S, we hereby propose to furnish labor, material, and equipment.as set forth in the specifications for voice, data, and building trunk cables for the total stipulated sum of: one hundred thirty one thousand one hundred eighty one dollars and li}iy four cents Dollars $_ 131,1 81,54 _ Addendum One issued 9/7/2018 Note: This stipulated sum is a firm price based on the entire project detailed in this document. The City of New Hope also requires the costs of the following additional cable adds or subtractions: 1) Cost of a Data/Phone connection: $ -125,00 2) Cost of a cable TV connection: S 20{).00 Date: r Vender: State .OM 1 jilmjsic. Signed B) : Printed anamet Jaded Gainski Address; 5114 Mar cin Drive City: Sauk Rapids State: MN Zip Code: 56379 Any vendor suggestions should be detailed on another document outlining the suggestion, benefits, costs,and equipment. Bidder must supply this document as part of the required documents on the bid proposal. Page 54:New Hope Cabling Bid,doc City of New Hope - Low Voltage RFP MATERIAL DESCRIPTION IMFG. I PART# IRIQTY. I CABLE CABLE 4PR- CAT 6A- BLUE- PLEN 105 COAX- RG-6-PLEN 7 GROUND CABLE-#6 GREEN 100 WORKSTATION INSERT- CAT 6A JACK- BLUE (25 PACK) PANDUIT 475 INSERT- CAT 6A JACK- BLUE PANDUIT 21 INSERT- BLANK- GRAY- 10 PACK PANDUIT 470 INSERT-COAX-GRAY PANDUIT 31 FACEPLATE-4 PORT WI LABEL- SS PANDUIT 163 FACEPLATE-6 PORT W/LABEL-SS PANDUIT 2 FACEPLATE- 106 FRAME-4 PORT !PANDUIT 52 SURFACE MOUNT BOX- SINGLE GANG-SS I PANDUIT 10 SURFACE MOUNT BOX- 2 PORT PANDUIT 60 SURFACE MOUNT BOX-4 PORT PANDUIT 1 COAX CONNECTOR-RG6 (50 park) 1 COAX CONNECTOR-RG6 (10 pack) 2 CLOSET PATCH PANEL-48 PORT UNLOADED- PANDUIT 12 INSERT-CAT 6A JACK- BLACK(25 PACK) !PANDUIT _ 475 INSERT-CAT 6A JACK- BLACK 1 PANDUIT 21 HORIZONTAL WIRE MGMT-1RU PANDUIT WMPLFSE 15 RACK-19X84"-2 POST PANDUIT 1 CABINET- 19X84- PANDUIT N8212BE 2 BASKET TRAY- 12"WIDE PANDUIT WG12BL10 3 BASKET TRAY- 12"WIDE-WALL ANGLE BRACKET PANDUIT 3 LADDER RACK-SPLICE KIT PANDUIT 2 LADDER RACK-90 DEGREE SPLICE KIT ,PANDUIT 1 POWER STRIP- PANDUIT P22B05M 2 RACK MOUNT SHELF- PANDUIT 2 VELCRO- 314" ROLL-25 YARDS 10 CABLE HANGERS-SMALL CADDY CATI6HP 400 CABLE HANGERS- MEDIUM CADDY 200 CABLE HANGERS-LARGE FIRESTOP- PUTTY 4 FIRESTOP-CHAULKING FIRESTOP-SLEEVES 1 H C Q n rCOCS 0) N- in C) a C7rNrTrLOCOrCONrV- (*) rrr CN- N 4) o N • > r 0 0. iii — a} + 06 a O 0 = .. � 4! � a) 0 D n — — O _ Q) _ O 0 0 0 +O+ } +� j p E N O "� = — 0 as O o p 0 0 O O O j m v O o °� o N - Z+ 0 i < < m t) 0 0 o < < °o c ro c � 0 3a) 3 0 �O ° c" C7 Z 3 � U m .5 v3 .= v02 3 . . � ,m � 30 3 c� o 0 o 0 0 o 0 0 0 0 0 0 0 0 0 o O O W ENE Ce a E E g Io u 1— HHHHHg ceixixcecewEEE ~ ~ a' " ,° LtEH `a. m et iq E ( O O — w Z ZO .U ,., o a) a) a) a) o 2 2 2 g 1 m m a) u) u) o o 2 E � . LCC � � o N E "X3 c` 8c`�ic` (88 tucoc` c� ct0i � � m � .c .E � Ooo � › EH 000 c8 � : � Z. 6n a) a) a) a) a) a) 0 0 0 0 0 5 5 L - b O N pY )( x 6 0 CES CD aS {� = U Z O O O O O O vi CO 'O y z G o o 7 .0 co CO COCO -c.j LO C+7 , r co , , N ., C co it' ++ CO C . N = COC - N ++ m 0 D 0 Z �' C 0 }'1= 0 N .� o W .r ❑ vs as E c co .0O = = O co E C) C H 1' L O p O OJ V O` 0 pp N m co r. O O CD O W O C pC V +j — C C -0 CD COG ) C 0) C w, C 8 O — C E = 7 C C o W o 0. 0 .. .- c0aaI `° S a� C ,� `- 2 n a co 4- n o 3 CD a750WU) .5 CC/ co03i, a C � � yN $ o o 0CQ � 5 as88dLa? a) a) ,' = I— orno u • CO . > j C) COwY = N W .0 o o x C C 0 CO W °: m m _@_ -v 2 N — -Q aa) co H Nz F) co a5 'rnQ2 H CO 01 3 a? '5 2 a3 E m Page 1 of 1 ° ACOROCERTIFICATE OF LIABILITY INSURANCE DATEIMMFODFYYYYI �� 09/10/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Willis of Minnesota, Inc. NE 7 PHONE 1-877-945-7378 ' PAX 1-880-467-23713 c/o 26 Century Blvd IALC,N9 E7rq_._ -- IA/C,Not E•MA1L _ ---- P.O. Box 305191 ADDRIS9;,.certi£iaatee9willis.COm Nashville, TN 372305191 USA INSURERS AFFORDINGCOVERAGE NAILS INSURERA: Federal Insurance Company 20281 INSURED INSURERS: Great Northern Insurance Company 20303 All State Communications, Inc. 5114 Marson Drive INSURERC: Navigators Insurance Company 42307 Sack Rapids, MN 56379 USA INSURER D• SFM Mutual Insurance Company 11347 INSURER E: _- INSURER F: COVERAGES CERTIFICATE NUMBER:W7446846 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REDUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ,ADD 'SUBR' ....T. PpUCy EFEFF POLICY EXP - .. LTR; TYPE OF INSURANCE 'IVSD WVD' POUCYNUMBER :IMMIDOIYYYYI :(MMIDDIYYYYI: LIMITS COMMERCIAL GENERAL LIABILITY ' EACH OCCURRENCE S 1,000,000 CO,CLAIMS-MADE ,X1 OCCUR i PREMISES EBExcu ence) $ 1,000,000 A I MED ERP(Any one person) i S 10,000 Y 3598-35-65 MIN X01/01/2018;01/01/2019 PERSONAL&ADV INJURY !$ 1,000,000 I GEN'L AGGREGATE LIMIT APPLIES PER. GENERAL AGGREGATE $ 2,000,000 X POLICY: 1 JE- ; LOC PRODUCTS-COMPJOPAGG ':S 2,000,000 OTHER: j _.. S AUTOMOBILE LIABILITY ' I COMBINED SINGLE LIMIT S 1,006,000 I r_CEa accidence.. X ANY AUTO , BODILY INJURY(Per person) S B OWNED I SCHEDULED Y (181 7357-32-45 01/01/2018101/01/2019 many INJURY Peracadentlj$ AUTOS ONLY I AUTOS HIRED NON-OWNED 1 PROPERTY DAMAGE I S - :AUTOS ONLY E AUTOS ONLY L(Per accdenII_ -. I 9 C X UMBRELLALIAB X. OCCUR - ' • EACH OCCURRENCE 'S 5,000,000 FEXCESS LIAB CLAIMS-MADE' Y ' CN1BEXA931754IV 01/01/201801/01/2019.AGGREGATE 5,000,000 I DED RETENTIONS 1 $ !WORKERS COMPENSATION _ - __„TTATtl'fE I-ER.. , AND EMPLOYERS'LIABWTY YIN 1 I I X D '•ANYPROPRIETORFPARTNER!EXECUTIVE IQi/Ol/2019•81. EACHACCIDENT `.$ 1,DOD,000 'OFFICERIMEMSEREXCLUDED? 1-1 NIA• t____�...........-_--.-_r,.. ., (Mandatory In NH) 1 094545.301 01/01/2018 ,E L-DISEASE-EA EMPLOYEE:_S 1,000,000 ll sa,deaonbe under I -.._. .__..___— 1,000,000 DESCRIPTION OF OPERATIONS below EL DISEASE-POLICY LIMIT I$ DESCRIPTION OF OPERATIONS I LOCATIONS!VEHICLES (ACORD 101,Additional Remarks Schedule.may be attached if more space is required) LOGIS and the City of New Rope are included as Additional Insureds as respects to General Liability and Umbrella/Excess Liability. LOOTS and the City of New Hope are included as Additional Insureds as respects to Auto Liability as per written contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL SE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. LOGIS AUTHORIZED REPRESENTATIVE 5750 Duluth Street Y•96,-1s ' V Golden Valley,, MMN 55422 ,Ll• it 1988.2016 ACORD CORPORATION. All rights reserved. ACORD 25(2016103) The ACORD name and logo are registered marks of ACORD es ID: 16711680 BArCy: 859876 N Coal ial W a I [Alt 6 C4 ri g ,ia o RI 1548 0,, ❑ a co Lo 1 Ef = © co 2 0 C v CO rn0 CD MU tib C f 1 mlymi §) M, O 0 CV N V ) ® C .q a) c c5 2 to P e E0., ■► W 1--' 0 .0 ILO 11-02 fig CU To ter) min - .... O. > a .i Q cu CO 0 c (4 w 2U) CO Jig Z mmil 5 4 co 41) CD (11) .0 .� +.1 U W vat 32 D C7 v ALL STATE COMMUNICATIONS An Arvig"Company September 11, 2018 LOGIS Mr. Mark Mayfield Re: City of New Hope Request for Cabling RFP-Project Team Resumes Bob Burt—Account Manager Employed 1998 (All State Communications(1998-2002), Blue Line Systems(2002-2008),All State Communications(2008-Present) -Account Manager of Structured Cabling project sales, have worked with LOGIS previously and currently working with City of New Hope under Klein Electric for Low Voltage Systems. Dan Hoops—RCDD Engineer 1995-Present -Dan is Senior Engineer and Project Manager, Dan oversees our Estimating Team as a BICSI RCDD. Chris Jones—Senior Project Manager 2002-Present -Chris manages larger scale Structured Cabling installations, handling all Scheduling,Change Order pricing, Project meetings and discussion with Owner representation during the install. Bryce Seguin—Estimator Bryce engineered the City of New Hope project for Klein Electric and the Cabling RFP for LOGIS. Barry Blesi—Tentative Lead Technician for City of New Hope 2002-Present -Barry is a Member of IBEW, Union Lead Technician,working on a number of large scale Cabling installations as the Lead Technician. Barry is currently at North Branch High School and a new hospital project in Mora, MN. Additional information is available as requested. Bob Burt Account manager All State Communications 651-636-7200 x207 Bob.burt@allstatecom.com 5114 Marson Drive 2611 Hamline Avenue North 5602 36th Street South Sauk Rapids,MN 56379 Roseville,MN 55113 Fargo,ND 58104 320.203.1511 Phone 651.636.7200 Phone 701.373.1001 Phone 320.203.1510 Fax 651.636.7201 Fax 701.373.0199 Fax ALL STATE COMMUNICATIONS Resume of RCDD Dan Hoops,RCDD 9990 Golden Spike Rd. Foley MN 56329 EMPLOYMENT All State Communications Start date:October,98 to current 5114 Marson Drive Sauk Rapids MN 56379 Titles:Project/Account Manager, Sales,Design Engineer Duties: general business coordination,conduct sales meetings with customers,put together estimates for scope of work described by customer or do a design build,meet with customer and All State employees for project kick-off meetings, project manage the install,insuring quality standards,code compliance,and budgets are met. Norstan Communications Start date: April,94 605 N Hwy 169 Plymouth,MN 55441 Titles: Technician,Project Manager,Install Supervisor,Design Systems Engineer Duties: put together estimates for customers,assist in the sale of the cable install,conduct customer kick-off meeting,order materials for install,supervised employees in the install field,and managed install to insure quality standards,code compliance,and budgets were met. Com-Link Start date: September,89 Medicine Lake Road Golden Valley,MN Titles: Estimator,Technician Duties: estimated quantities for materials and labor for projects,installed the projects,and supervised employees from the field installation sites. TRAINING AND CERTIFICATES BICSI RCDD since 1996 Certified in installation and engineering with most manufacturers including the following Commscope,Panduit, Siemon,Leviton,Hubbell and Tyco Electronics (Resume continued on next page) 5114 Marson Drive 550 Count/Road 0 Suite 1 1330 Page Drive Suite 201 Sauk Rapids MN 56379 New Brighton.MN 55112 Fargo,ND 58103 (320)203-1511 [6511836-7200 [701)478.3308 (320)203-1510 Fax [8511636-7201 Fax rr ALL STATE Cotwn'unrrcarIants PAST PROJECT MANAGEMENT Bureau of Criminal Apprehension(BCA) Catholic Health Initiatives Department of Military MNSCU(many statewide colleges) Lakewood Health System State of Minnesota Wolters Kluwer International ING Direct Data Center MTC-Fred T Heywood Data Center MCF(several county and state facilities) KEY POINTS FOR REVIEW > Mechanically inclined with a wide range of knowledge from previous experiences in the industry 9 Thorough and methodical in the design and installation process for the best end result for all 9 Comprehensive of the overall plan and goal but yet detailed on all portions working together .�. - _- - lThe prcfessianal bestenation of t fig Ila ` Ik rg1sterrb Continuum-limas Distribution Desiga;r • [R at3uarbrb to L"-Id ' Daniel A Hoops 141 e J. i, r +' biMal'intenoy ibovl:memo simesglully=pined e 8!CSI's legislation aad exam=nation rorpr-merits j i/1/201F�Si2 _-- RS.o--.sr+.— __t'x iu _ (�-. 12/31/2014 L �. ,(.� Mrd LM 11.T.0-, SALIT1.41:1 -UM/evjr n ,. 1 a.. 5114 Masan Drive 550 County Road D Suite 1 1330 Page Drive Sutter 201 Sauk Rapids MN 56379 New Brighton,MN 55112 Fargo,ND 58103 (320)203-1511 (651)636-7200 (701)476-3306 (320)203-1510 Fax (6511 636-7201 Fax I , , i 1 ALL STATE COMMUNICATIONS Product and Workmanship Guarantee All State Communications is proud of our history of quality installations and excellent customer service. We guarantee you will be satisfied with our workmanship on any installation,if for any reason you are not,we will rectify the issue immediately. All State Communications will uphold the following product and installation guarantees: ■ All State Communications Workmanship All State Communications guarantees their workmanship for two years from the date of final acceptance. During the warranty period,All State Communications will provide labor and materials to repair or replace material,products or components in which defects may develop. All State Communications will pass along any additional warranties offered by the manufacturer,at no additional cost to the customer. • Manufacturer Warranty Panduit delivers a full range of product and system warranty programs. Warranty coverage is Included on products,performance and application assurance for cabling systems. • integrator Requirements To realize any additional warranties offered by the manufacturer,integrators must:be certified by the manufacturer,follow specific installation standards and provide testing results to confirm adherence. Testing methods are based on standards developed by 61151,TIA and EtA. All State Communications will provide all testing and warranty information at project closeout. Labor Union Labor We only use union labor.We have 40 technicians that belong to Union 292.We do not use any subcontractors.We would keep the technicians assigned to this project together for the duration of the project to ensure maximum efficiency and superior quality. Registered Communication Distribution Designer(RCDD) All State Communications employs full time RCDDs in the roles of Design and Engineering and Project Management. They bring a significant amount of experience in a number of industries and project types.Dan Hoops,Director of Engineering,is assigned to this project. 5114 Marson Drive 550 County Road 0 Suite 1 1330 Page Drive Suite 201 Sauk Rapids MN 58379 New Brighton,MN 55112 Fargo,ND 59103 (320)203-1511 1651)836-7200 (701)478-3306 1320)203-1510 Fax 1651)636-7201 Fax 1.11.111.11.11.11111111111111111111114111114 ALL STATE COMMUNICATIONS References Preferred Cabling Vendor since 2002, have completed Elizabeth Howard all (15)new or renovated club projects,providing 949-255-7409 complete Structured Cabling Services. LA Fitness is elizabethh@fitnessinti.com .L" LAIFITNES 5based in Irvine, CA with fitness clubs nationwide. 3161 Michelson Dr,Suite 600 Irvine,CA 92612 Fairview Health Services Mark Brown BJ FAIRVIEW $1.5 million cabling infrastructure project to support 612-672-5620 voice, data,wireless and closed circuit television at the MBrown20Fairview.org University of Minnesota Medical Center(UMMC) 400 Roosevelt St NE Amplatz Children's Hospital. Duration of the project was two years. Project included installation of over Minneapolis, MN 936,000 feet of Category 6 cable, 5,200 horizontal station cables, 1,248 strands of multimode and single- mode fiber,and a complete design/build of their telecommunications closets. Selected Cabling Vendor for various Minnesota Don Grams 3mprojects at sites in Alexandria, Hutchinson and New 507-359-0140 Ulm. Most recent New Ulm project included over 800 dderams@mmm.com Cat 6 cables installed. 1627 Front Street New Ulm,MN 56073 • Preferred Cabling Vendor for this acclaimed Tom Goettl !osier's manufacturer of Class Rings and Professional Sports 507-455-6371 rings. Have provided Structured Cabling for over 15 Tom.aoetti@iostens.com years at locations in Minnesota,Tennessee,and Kansas. 2300 Americas Boulevard Bloomington, MN 55423 CENTER FOR Preferred Vendor for ail facilities nationwide. RandyCarroll DIAGNOSTIC IMAGING Maintained customer account for over 15 years. 952-513-6892 Cabling Systems, Paging,Fiber-optics,etc.for location rcarroll@cdirad.com build-outs nationwide. 5775 Wayzata Blvd,Suite 400 Minneapolis, MN 55416 5114 Marson Drive 550 County Road D Suite 1 1330 Page Drive Suite 201 Sauk Rapids MN 58379 New Brighton,MN 55112 Fargo,ND 58103 (320)203-1511 (851)839-7200 (701)478-3306 (320(203-1510 Fax (651)636-7201 Fax www.elilstctacom.com -mmunimmaime7coil , �Bu8�zo:cnun� Faadtaox COMMUNICATIONS 58505 5i Suite 1 New Brighton,MN 55112 www.ollatotocuro.com References The following are current County Government customers,established with All State Communications, Inc. We encourage you to contact them regarding our workmanship. OLMSTED COUNTY Rochester,MN Mr.Steve Frisch Director of IT (507)328-7764 Projects from 2009-present -New construction of the 2117 building,a three story office building,copper and fiber cabling -One floor of remodeled 2100 building for Office cabling throughout space -Green Pipes fiber project,scope to work to install,terminate/splice and test a 168 strand SM fiber from building 2122 to UCR and connection of 12 existing strands of fiber from the Government Center to building 2122 via existing fiber. -Various projects related to Fiber-optic backbone cabling. WRIGHT COUNTY Buffalo,MN Mr. Bill Swing Director of IT Phone: (763)682-7315 -Completed new Jail Facility,see attached project description. -Wright County remains a current customer for various projects. ANOKA COUNTY Anoka,MN Mr. David DeVries Mr. Mike Murphy Information Services Dept. (763)523-5324 -Current relationship on the State Cable Contract for various Cabling Services,as needed. -Completed a newly constructed 911 Response Center in 2010. -Multiple Fiber and Copper projects throughout the Government Center and Jail facility, ALL STATE COA # IVIUNICATIONS AWAIR Safety Manual A Workplace Accident &Injury Reduction Program Safety Manual TABLE OF CONTENTS Purpose and Corporate Safety Policy Chapter 1 Safety Responsibilities Chapter 2 Safety Rules Chapter 3 Personal Protection and Relates Equipment Barricades and Hole Covers Fire Prevention Excavation Compresses Gas Cylinders Housekeeping Ladders and Scaffolds Rigging Welding and Burning Tools Industrial Hygiene and Occupational Health Communications Chapter 4 Safety Committee Safety Suggestions Employee Training Training and Education New Employee Orientation Safety Policy Enforcement Disciplinary Procedures Job Hazard Analysis Chapter 5 Job Hazard Analysis Form Directions Job Hazard Analysis Form Accident Reporting and Accident Investigation Chapter 6 Safe Working Practices Chapter 7 Back Program Driving Program Chapter 8 Progressive Discipline for Drivers Inspection Procedures Company-Owned Vehicle Use Agreement A Workplace Accident&Injury Reduction Program Safety Manual Drug and Alcohol Testing Chapter 9 Safety and Return to Work Program Chapter 10 Emergency Procedure in Case of an Injury Safety Inspection Guide Chapter 11 Checklist Post Checklist Occupational Safety and Health Act Chapter 12 Safety and Health Regulations for Construction OSHA Inspections Program Evaluation Chapter 13 OSHA Required Programs Chapter 14 Right-to-Know/Hazard Communications Lockout/Tagout/Tryout Fall Protection Personal Protective Equipment(PPE) Notes Chapter 15 A Workplace Accident &Injury Reduction Program Safety Manual PURPOSE STAEMENT The purpose of this Safety Manual is to provide you with a standard safety program to be followed and to set forth a set of safety rules and operating practices. It is beyond the scope of this manual to cover every type of operation performed. For the operations not covered here, it is the duty of every supervisor to have the work performed in a safe manner. If there is any deviation between these rules and existing State regulations, the State regulations must be followed if they are more stringent. Remember that it is your finger, your back, your eye and your lite that we are concerned about. These are irreplaceable. Your means of livelihood is diminished (or at worst— destroyed) when you are disabled. You and your family are the chief suffers. These safety rules are to help y. The success of our safety program depends on the sincere, constant, and cooperative effort of all employees and their active participation and support. Safety must be considered a vital part of every job in our company. Supervisors are expected to enforce these rules and are responsible for maintaining safe operating conditions and practices on their jobs. Accident prevention is a definite part of every job and is a much the responsibility of the Superintendent as any employee on the job. The cooperation of all employees is expected in reducing operating losses resulting from accidents. Let's work together to achieve safety. A Workplace Accident&Injury Reduction Program Safety Manual CORPORATE SAFETY POLICY It is the policy of All State Communications, Inc. to strive for the highest safety standards on our projects. Safety does not occur by chance. It is the result of careful attention to all company operations by those who are directly and indirectly involved. Employees at all levels must work diligently to execute the company's policy of maintaining safety and occupational health. Management is providing the leadership and support necessary to develop and maintain a good safety program. Our Safety program has been developed to assure compliance with Federal, State and Local regulations with particular emphasis on the Occupational Safety and Health Act of 1970 (OSHA), and the OSHA requirements that apply to our construction operations. It is the obligation of all employees to be knowledgeable of the standards established by these agencies and to implement the rules and regulations contained therein on projects under their direction. Regard for the safety of the general public, our own employees and the employees of our subcontractors are a supreme responsibility of all levels of our organization. Our goal is to prevent and human suffering. Accidents, even minor ones, cause pain both physical and mental. The success of our safety program depends on the sincere, constant and cooperative effort of all employees and their active participation and support. Safety must be considered to be a vital part of every job. A safe operation is organized, clean and efficient. If every employee views accidents in the same way we consider all other aspects of our operations, we will be in a better position not only to control accidents but also to improve the total performance of our company. It is, therefore, of utmost importance that all aspects of our safety program are strictly adhered to and that the intent of the program is followed to the letter. Any recommendations to improve our safety program are encouraged. A Workplace Accident &Injury Reduction Program Safety Manual SAFETY RESPONSIBILITIES It is the desire of management to protect employees from accidental injury and damage to health while working for our organization. This matter must receive top priority attention from all levels. Safety is the functional responsibility of each supervisor who has the right to demand safe operations. It is the supervisor's obligation to teach employees to work safely. Notwithstanding the responsibilities of supervisors, each level of our organization is accountable for safe performance. Safety is the responsibility of every employee. This requires that all levels work together to prevent accidents. The following duties have been established for each level to ensure compliance with all elements of the company's safety program. Duties and responsibilities of all personnel under this firm's safety program are as follows: Management « Establish rules and programs designed to promote safety and make known to all employees the established rules and programs. • Provide all supervisors and foremen with copies of appropriate rules and regulations. « Make available training necessary for employees to perform their tasks safely. « Provide protective equipment for employees where required. • Impress upon all the responsibility and accountability for each individual to maintain a safe workplace. • Record all instances of violations and investigate all accidents • Discipline any employee disregarding this policy. • Appoint a company employee with enforcement authority over safety matters. * Conduct safety inspections of all the company's job sites,maintain records, and continually monitor the program for effectiveness. « Allocate necessary funds and resources to achieve program goals A Workplace Accident&Injury Reduction Program Safety Manual Responsibilities of Safety Director: • Responsible for administration and implementation of entire safety program. • Provide all levels of management the services and technical advise needed for proper administration of the Safety Program. • Develop technical guidance and interim programs to identify and remove physical hazards from work sites. • Prepare and distribute regular reports on the status of safety to all department heads. • Advise all levels of management on the matter pertaining to safety,to include establishing a"chain of command"and a network to communicate safety matters within the organization. • Maintain an adequate accident report system,personally investigating serious accidents and taking corrective action to eliminate accident causes. • Cooperates with project management personnel in the safety training of employees. • Conduct periodic inspections to observe unsafe conditions or work practices, and file reports with management. • Maintain outside professional contacts. • Ensure there is a full compliance with applicable Federal, State and Local regulations. • Recommend disciplinary procedures fro repeated violators of safety rules. • Meet regularly with office manager/project manager/superintendent to review safety procedures on the job and check on compliance with company safety Program. A Workplace Accident &Injury Reduction Program Safety Manual Responsibilities of Project Superintendent/Office and Warehouse Safety Officer: • The project superintendent is the designated safety officer at the job site. There are safety officers designated for the office and warehouses. • Familiar with safety regulations related to his/her area or responsibility. • Direct and coordinate safety activities within area responsibility. • Review the safety program for each new project and recommend changes or additions,which may be necessary to a particular job and its hazards. • Require all employees under his/her supervision to utilize the proper individual protective equipment and job safety devices. • Assure that safety equipment is available and that storage locations are clearly designated. • Conduct safety inspections of work area, direct corrective action for unsafe conditions noted and inform the Safety Director of inspection results. • Assure that Field Supervisor is aware of and complies with requirements for safe practices and conditions to be maintained on job sites. • Review all accidents with Field Supervisor, Submit full report to the Safety Director and assures that corrective action is taken immediately to alleviate the cause. • Perform Accident Investigations on all accidents. • Require all subcontractors and subcontractor personnel to comply with applicable safety regulations. Document any violations to Safety Director. • If a subcontractor is involved in a project, insert a clause in the subcontract that they agree to follow this safety program while performing work on the project. • Provide information and recommendations ("feedback") to Safety Director concerning safety matters. • Assign weekly safety talks. A Workplace Accident&Injury Reduction Program Safety Manual Responsibilities of Safety Clerk • Maintains all records of accidents that have taken place during company operations on forms designated by OSHA, insurance company, and other agencies, • Processes all paperwork associated with accidents, on site inspections and in house audits. Maintains permanent record for company files. • Prepares all notices requires be OSHA, State, and other appropriate agencies for posting at each construction project location in accordance with designated time regulations (example: OSHA Annual Summary of Injuries and Illness). Responsibilities of Field Supervisor: • Conduct regular"tool box safety talks", completes documentation of each talk and submits it to Safety Director. • Responsible for implementation of on-site safety program including the enforcement of safety regulations applicable to company operations within area of responsibility. • Correct and coordinate safety activities within area or responsibility; to include motivation of employees for safe work practices. • Assure that persons under their supervision use safety devices and proper individual protective equipment. • Instruct all persons within area of responsibility in job safety and health requirements and insist on compliance. • Assure that injuries are treated promptly and reported properly. • Investigate all accidents, obtain all pertinent data, and require subcontractors to adhere to all safety regulations. • File a complete report with the General Superintendent and initiates corrective action. • Assure that no unsafe conditions exist in are or responsibility and reports to the Project Manager/Superintendent on any corrective actions needed which are beyond his/her control. A Workplace Accident &Injury Reduction Program Safety Manual Responsibilities of All Employees: • Be familiar with and comply with proper safety and health practices. • Use the required safety devices and proper personal protective safety equipment. • Notify supervisor immediately of unsafe conditions and acts. • Report all accidents to supervisor immediately. • Maintain a clean and safe work area. • Refrain from horseplay. Responsibilities of Subcontractors: • The provisions of these safety responsibilities apply to lower-tier subcontractors and their employees working on projects for this company. • It is expected that subcontractor's policies and procedures meet or exceed the standards set forth in this manual. A Workplace Accident &Injury Reduction Program Safety Manual SAFETY RULES In order for a safety program to be effective, it is vital that the rules be established, monitored by responsible individuals, and implemented by all levels of employment. The following are some of the general rules applicable to our operations that must be enforced on every project contracted by All State Communications, Inc. This is a partial listing only. The pertinent requirements of OSHA Regulations CFR 29,Part 1926 Safety and Health Regulations for Construction with CFR 29 Part 1910 Identified as Applicable to Construction, also apply in this firm. 1. Personal Protection and Related Equipment A. Personal protective equipment must be worn as prescribed for each identifies hazard. B. Employees must check with their supervisor regarding any portion of their job that they do not understand. C. Goggles, face shields,helmets and other comparable equipment are required to fit the eye and face protection needs of the employees for each application. D. Hard Hats must be worn by all employees at all times in all construction work areas. E. Gloves are to be used when handling materials, and for protection against acids and other chemicals which could injure employees skin. F. Respiratory equipment,in many cases, is needed for protection against toxic and hazardous fumes. Employees must verify with their supervisors which equipment meets the need for breathing safety. G. Safety shoes are recommended to help eliminate toe and foot injuries. H. The use of safety belts is required when working on elevated work where there is no guard rail protection and on certain suspended scaffolds. I. Employees are expected to utilize proper judgment in their personal habits. When they report to work each morning they must be in fit condition to meet daily obligations. 2. Barricades and Hole Covers A. Excavation and openings in working surfaces must be protected with barricades or hole covers. B. Barricades and/or signs shall always be provided as warning of hazards such as overhead work, crane swing, and excavation. C. When a hole or floor opening is created during the performance of a work activity, a cover or a barricade must be installed immediately. A Workplace Accident&Injury Reduction Program Safety Manual 3. Fire Prevention A. When utilizing heat-producing equipment, make sure that the area is clear of all fire hazards and that all sources of potential fires are eliminated. B. Do not use a salamander or other open flamed device in confined or enclosed structures. Vent heaters to the atmosphere and make sure they are located an adequate distance from walls, ceilings and floors. C. Have a fire extinguisher available at all times when utilizing heat- producing equipment. D. Know the location of fire fighting equipment in the work area and have knowledge of its use and application. Use these devices only in cases of fire. E. Turn in all fire extinguishers for recharge after each use. Inspect periodically when not in use. 4. Excavation A. Have a supervisory personnel determine whether excavations,trenches or cuts more than 4 feet in depth require shoring, or some other hold back means. B. Excavations must be checked daily for cracks, slides and scaling. During rain, snow and other hazardous weather conditions, checks should be performed more often. C. Heavy equipment must be kept back from edges of all excavations. The access for excavations shall be ladders or steps and should be located within 25 feet of any worker. 5. Compressed Gas Cylinders A. All gas cylinders shall have their contents clearly marked on the outside of each cylinder. B. Cylinders must be placed and secured in an upright position, including storage transfer. C. Cylinder valves must be protected with caps or guards when not in use. D. All leaking or defective cylinders must be removed from service promptly, tagged as inoperable and placed in an open space removed from the work area. E. All operators are required to inspect equipment prior to utilization. Oxygen and gas cylinders placed in storage are to be kept 20 feet apart or have the fire barrier between them. F. Full and empty cylinders are to be stored separately and protected from excess heat, snow, ice or physical damage. A Workplace Accident&Injury Reduction Program Safety Manual 6. Housekeeping A. Proper housekeeping is the foundation for a safe work environment. It definitely prevents accidents and fires, as well as creating business-like work areas. B. Pile or store material in a stable manner so that it will not be subject to failing. C. Rubbish, scraps and debris shall be removed from the work area as soon as practical. D. It is not permissible to leave materials and supplies in stairways, walkways,near floor openings or at the edge of the building when exterior walls are not built. 7. Ladders and Scaffolds A. All employees are obligated to check to see that ladders are free from defects prior to use. Ladders must have safe feet. B. Straight ladders must be tied off, held or nailed down for stability. C. Erection crews must check each scaffold member during erection. Defective parts are not to be used for scaffold fabrication. D. All working decks of scaffolds shall be provided with proper handrails, midrails and toe boards. If this is not possible, then employees working on the scaffold must wear safety belts. E. Planks shall extend over their end supports to not less than 6 inches or more than 12 inches. F. Tube and frame scaffolds must be tied to the structure at intervals of 30 feet horizontally and 26 feet vertically. G. The height of mobile scaffolds shall not exceed four times the base dimension, and the casters have positive locking devices. 8. Rigging A. Good rigging is essential for moving construction materials and equipment and, at the same time, keeping them under control. B. Never swing loads over the heads of workers in the area. C. Only trained flagmen and signalmen are to direct operation,using hand signals established as standard for industry. D. Tag lines must be used to control loads and keep workers away. E. Do not overload and part of your rigging. Check loads just off the ground for stability before hoisting. F. Never leave a suspended load unattended without securing it. A Workplace Accident&Injury Reduction Program Safety Manual G. Never allow loads,booms or rigging to approach within 10 feet of energized electrical lines rated 50KV or lower unless the line are de- energized. For lines rated greater than 50KV, follow OSHA regulations. H. Always operate cranes on firm, level ground or use mats,particularly for near-capacity lifts. I. Rope off or barricade a space 360 degrees around all cranes operating on your job site to the extent of the swing radius of the rear of the rotating structure. 9. Welding and Burning A. Always clear area below cutting or welding operations so that you do not drop slag on hoses, cables or employees. B. Use leak proof welding helmets and burning goggles for eye protection and to prevent flash burns. Always wear eye protection to guard against slug while chipping, grinding and dressing welds. C. Use only manual electrode holders specifically designed for arc welding. D. Make sure all parts subject to electrical current are fully insulated against the maximum voltage encountered to ground. E. A ground current should have a safe current carrying capacity equal to, or exceeding, the specified maximum output capacity of the arc welding unit that it services. F. Place cables, leads and connections so that there is no fire or tripping hazards. G. Shield all arc welding and cutting operations with non-combustible or flameproof screens wherever practical. H. Keep suitable fire extinguishers readily available when welding, cutting or heating on the job. I. Be sure that proper ventilation is provided whenever welding, cutting or heating is performed in a confined space. 10. Tools A. It is imperative that the right tool is utilized for the job and that it be used in a correct manner. B. Keep tools in good working condition. Damaged, worn or defective tools can cause injuries, and shall not be used. C. Do not use tools until you have been properly instructed and authorized to do so. D. Never remove machinery or equipment guards without authorization. E. Never make repairs to tools or equipment unless authorized by your supervisor. A Workplace Accident &Injury Reduction Program Safety Manual F. Inspect electrical extension cords and other wiring to be certain they are properly insulated. Do not use frayed or damaged cords. Check for proper color coding of the extension cords. The color codes used by All State Communications, Inc. are as follows: Quarter Months Color 1st January-March Orange April-June Blue 3rd July-September Red 4th October-December Yellow G. Take special precautions when using power tools on a scaffold or other locations with limited movement area. Get a good footing,use both hands, keep cords clear of obstructions, and do not over-reach. H. Be sure that a power is off and motion stopped before setting tool down. I. Disconnect tool from power source before changing drills,blades or bits or attempting repair or adjustment.Never leave a running tool unattended. J. Do not use compressed air for cleaning purposes except when pressure is reduced to less than 30 psi and then only with effective chip guarding and proper personal protective equipment. 11. Industrial Hygiene and Occupational Health A. Portable water shall be provided at all sites in approved closed containers with disposable cups. B. Toilets shall be provided as required for the workers,with self-closing doors, latch and toilet paper. C. Employees must be protected against exposure to injurious sound levels by controlling exposure or by use of the proper personal protective equipment. D. Employees must be protected against exposure to ionizing(x-ray, radioactive) and non-ionizing(laser beam)radiation. E. Protection against exposure to harmful gases, fumes, and similar airborne hazards must be furnished through proper ventilation or personal respiratory equipment. 12. Motor Vehicle and Mechanized Equipment A. All equipment left unattended at night adjacent to highways or construction areas shall have lights, reflectors, and/or barricades to identify location of equipment. B. Supervisory personnel shall inspect all machinery and equipment prior to each use, and during use to make sure it is in safe operating condition. C. Rated load capacities and recommended rules of operation shall be conspicuously posted on all equipment at operator's station. A Workplace Accident&Injury Reduction Program Safety Manual D. Wire rope shall be taken out of service when one of the following conditions exist: i. In running ropes, 6 random distributed broken wires in one strand or one lay. ii. Wear of one-third the original diameter or outside individual wires. iii. Kinking, crushing,hoist caging,heat damage, or any other damage resulting in distortion of the rope structure. iv. In standing ropes,more than two broken wires in one, lay in sections beyond end connections, or more than one broken wire at an end connection. E. An accessible fore extinguisher of 5 BC rating or higher shall be available at all operator situations. F. When vehicles or mobile equipment are stopped or parked,parking brakes shall be set. Equipment on inclines shall have wheels chocked as well as having parking brakes set. G. All vehicles or combinations of vehicles shall have operable conditions at least: i. Two headlights ii. Two taillights iii. Brake lights iv. Audible warning device at operator's station. v. Seat belts properly installed. vi. Seats, firmly secured, for the number of persons carried. vii. Service,parking and emergency brake system. H. Operators shall not use motor equipment having an obstructed rear view unless: i. Vehicle has an audible reverse signal alarm. ii. Vehicle is backed up only when observer says it is safe to do so. A Workplace Accident&Injury Reduction Program Safety Manual COMMUNICATIONS Policy An essential element of our safety program is good communications. This will be accomplished in a variety of ways. Our goal is to keep employees informed and to encourage their participation and cooperation with company safety policies and procedures. The following methods will be used to keep employees informed of issues affecting their health and safety. All are described in more detail in the specific sections. -Safety Committee -Safety Suggestion System -Employee Training A Workplace Accident&Injury Reduction Program Safety Manual SAFETY COMMITTEE PURPOSE The Safety Committee, a group of employees selected to advise All State Communications, Inc.'s, management about safety, is a vital part of the total safety program. It is a line of communication providing for input of the employee's knowledge and the experience of supervision. By its observations, discussions, action, and the example it sets, the Committee provides management with guidance and direction in developing, implementing, and evaluating the company safety program. MEMBERSHIP The Committee shall be comprised of management, supervision, and labor and include members from key departments to provide as much experience and work knowledge as possible. Members will be appointed on the basis of technical and leadership qualities. The Safety Officer will chair the committee: DUTIES - Act on employee safety suggestions - Recommend corrective actions for deficiencies noted from:. ▪ Accident Investigations • Preventive Maintenance Programs • Workplace Inspections • Loss Statistics - Develop and revise safety rules to comply with current standards. - Promote safety and health programs for all employees ▪ Set an example by maintaining safe work practices and good driving habits. - Review Safety Manual on an annual basis PROCEDURE - Meetings will be held annually. - Activities will be documented via meeting minutes. A Workplace Accident&Injury Reduction Program Safety Manual SAFETY SUGGESTIONS POLICY Employees are a valuable resource of this company and have many skills and insights related to their jobs,which can be utilized to improve our safety program. To better utilize this resource, employees are encouraged to make suggestions to the Safety Officer, General Superintendent, Foremen, or the safety committee. This can be done verbally or by completing an employee suggestion form and forwarding it to the main office. Management's decision on each suggestion may be discussed with the person submitting the suggestion. Suggestions may be kept anonymous if the employee so desires. A Workplace Accident&Injwy Reduction Program Safety Manual EMPLOYEE T A ING POLICY Documented employee safety training is critical to our program. It ensures that workers are made aware of workplace hazards and that the appropriate precautions are taken to avoid an accident and/or an injury. To safety established training requirements, the following will be considered. PROCEDURES The General Superintendent or Foreman should conduct or oversee all training. If qualified, a lead person or key employee may perform certain training functions with the approval of the Safety Officer. Also, outside experts may be utilized on occasion. Training is required in the following situations: 1. When new employees are hired. 2. When employees transfer to a new job site. 3. When employees are required to perform a new job function. 4. When employees return-to-work after a long lay off, illness or injury. 5. For employees who perform unusual, seasonal, or extremely hazardous jobs. 6. For all employees,when operations or processes change significantly. 7. Whenever mandated by outside regulatory agencies such as OSHA. All training sessions must be documented on a training log, indicating who was trained, date trained, who completed the training, and what was covered in the session. A Workplace Accident&Injury Reduction Program Safety Manual The key areas to cover in training are: 1. Overall safety rules. 2. Specific safety rules for individual job tasks. 3. OSHA mandated training requirements. 4. Emergency procedures. Key considerations for effective training: 1. Be prepared and knowledgeable about the subject matter. 2. Make clear the objectives of the training. 3. Be enthusiastic. 4. Relate the training to the employee's job. 5. Ask questions of employee(s)to determine understanding. 6. Conduct the training in a comfortable and suitable environment(i.e., quiet, clean job site). 7. Vary the delivery, to maintain interest. A Workplace Accident &Injury Reduction Program Safety Manual TRAINING AND EDUCATION In order to maintain the safety standards desired by our organization, it is necessary to actively pursue an accident prevention program through all levels of our company. Training in hazard recognition and control is essential to prevent the occurrence of accidents. The following is a summary of the accident program that is to be supported and maintained by all employees. General—Training and education cannot be over emphasized as a means of learning the safe approach to employee work effort, as well as what to do in case of an accident. Each new employee will be furnished with information and literature covering the company safety policies,rules and procedures. All key employees are encouraged to participate in seminars, lectures,talks, first aide courses, etc. that are provided by State, Federal and other agencies in the area of our operations. The Safety Director schedules training sessions and contacts individuals within the organization regarding their attendance. Each employee is encouraged to contact his immediate superior, should there be some training course or seminar that in his opinion would be helpful in developing safety awareness. Approval of attendance and other necessary arrangements are made through the Safety Director. Safety Meetings—It is imperative that communication be established between all levels of our company. We, therefore, strongly support safety meetings for all employees in our organization. We believe that the most successful safety meetings are brief and concise gatherings in small groups to identify a specific safety subject, explain safety rules, discuss necessary precautions and exchange comments. These meetings are conducted regularly, as scheduled be the Safety Director and arranged by designated supervisors. A Workplace Accident&Injury Reduction Program Safety Manual NEW EMPLOYEE ORIENTATION POLICY New employees are particularly susceptible to accidents and injuries due to their unfamiliarity with the company and the work environment. Therefore, it is essential that all new employees receive a thorough orientation to the company, their job duties, potential hazards on the job, and their responsibilities related to our safety program. PROCEDURE Supervisors are responsible tor the safety orientation of employees in their department. This orientation must be completed on the first day of employment and must be documented using the New Employee Safety Orientation Checklist and placed in the employee's personnel file. A Workplace Accident&Injury Reduction Program Safety Manual SAFETY POLICY ENFORCEMENT All All State Communications, Inc. employees are obligated to observe the safety rules. The following guidelines have been developed to assure any corrective discipline, which may be required, is administered in a fair and consistent manner. Safety is everyone's responsibility. Failure to enforce the safety rules is in itself an infraction and will be treated as such utilizing corrective discipline to encourage behavioral change. All employees,participating in or condoning an unsafe act shall receive equal corrective discipline. The unsafe act performed and previous events shall determine the level of corrective discipline received, not the extent of injury or damage incurred. Documentation of corrective disciplinary actions and case interviews may become part of the employee's personnel records. Management and the safety Director to assure consistent application of this policy will approve all documented corrective disciplinary action. A Workplace Accident&Injury Reduction Program Safety Manual DISCIPLINARY PROCEDURES The failure of an employee to comply with the company policies and safety rules in this manual will be investigated and corrective action taken in accordance with this section. When a policy isn't detailed in a specific section, the following policy will be followed. INVESTIGATION AND CORRECTIVE ACTION Step 1 —Investigation and documentation Step 2—Review of documentation Step 3 —Determine reason and cause Step 4—Determine Action and/or corrective action Step 5—Implementation of action and/or corrective action The results of the investigation and corrective action may result in one or more of the following actions being enforced: 1. A verbal warning. 2. Written warning to be signed returned to the company and placed in the employee's file. 3. Warning will result in the employee having a discussion with their supervisor and an officer of the company and may cause the employee to be subject to disciplinary action. 4. Any further failure to comply with this policy may result in dismissal. 5. Dismissal The investigation and corrective action will be conducted by a committee consisting of members as responsible for the area of violation. 1. Employee 2. Supervisor 3. Safety Committee 4. Safety Chairman 5. Officer and/or officers of the company A Workplace Accident&Injury Reduction Program Safety Manual JOB HAZARD ANALYSIS POLICY The supervisors will be responsible for completion of a Job Hazard Analysis (JHA) on all key job positions. Management, supervisors, and employees should actively assist in this process, due to their familiarity with the job steps, hazards, and control measures needed. A JHA is an important accident prevention tool. It helps identify hazards and eliminate or minimize them,making a job task safer to perforin. Our JHA's can also be used to develop specific safety rules, special training programs, and provide orientation for new employees. PROCEDURES When performing a JHA, the following elements should be considered: - A JHA should first be completed on all high hazard jobs. - Next, a JHA should be completed on jobs that have a high frequency or severity of accidents. - After the jobs have been identified, look at the individual job steps/tasks. Then concentrate on the high hazard/key steps/tasks. - Attain employee, supervisor, and lead person input. - Note the safety controls in place. Determine if they are adequate. - Add controls that are needed to reduce/eliminate hazards. Develop job guidelines, controls, and safety measures. - Include these preventative measures in rules/regulations and training programs. A Workplace Accident&Injury Reduction Program Safety Manual JOB HAZARD ANALYSIS FORM DIRECTIONS ELEMENTS OF A TASK Break the job down into steps. Each of the steps of a job should accomplish some major task. The task will consist of a set of movements. Look at the first set of movements used to perform a task and then determine the next logical set of movements. For example,the job might be to move a box from a conveyer in the receiving area to a shelf in the storage area. How does that break down into job steps? Picking up the box from the conveyor and putting it on a hand truck is one logical set of movements, so it is on job step. Everything related to that one logical step of movements is part of that job step. The next logical set of movements might be pushing the loaded hand truck to the storeroom. Removing the boxes from the truck and placing them on the shelf is another logical set of movements. And finally,returning the hand truck to the receiving area might be the final step in this type of job. Be sure to list all the steps in a job. Some steps might not be done each time—checking the casters on a hand truck, for example. However, that task is a part of the job as a whole and should be listed and analyzed. POTENTIAL OCCUPATIONAL SAFETY HEALTH HAZARD Identify the hazards associated with each step. Examine each step to find and identify hazards—actions, conditions, and possibilities that could lead to an accident. It's not enough to look at the obvious hazards. It is also important to look at the entire environment and discover every conceivable hazard that might exist. Be sure to list health hazards as well, even though the harmful effect may not be immediate. A good example is the harmful effect of inhaling a solvent or chemical dust over a long period of time. It is important to list all hazards. Hazards contribute to accidents, injuries, and occupational injuries. In order to do part two of a JHA effectively, you must identify potential and existing hazards. That is why it is important to distinguish between a hazard, an accident, and an injury. Each of these terms has a specific meaning: Hazard—A potential danger. Oil on the floor is a hazard A Workplace Accident&Injury Reduction Program Safety Manual Accident—An unintended happening that may result in injury, loss, or damage. Slipping on the oil is an accident. Injury- The result of an accident. A sprained wrist from the fall would be an injury. Some people find it easier to identify possible accidents and illnesses and work back from them to the hazards. If you do that, you can list the accident and illness types in parentheses following the hazard. But be sure you focus on the hazard for developing recommended actions and safe work procedures. PREVENTATIVE MEASURES/SAFETY RULES Using the first two columns as a guide, decide what actions are necessary to eliminate or minimize the hazards that could lead to an accident, injury, or occupational illness. Among the actions that can be taken are: Engineering the hazard out - Providing Personal Protective Equipment - Job instruction training - Good housekeeping - Good ergonomics (positioning the person in relation to the machine or other elements in the environment in such a way as to eliminate stress and strains) List recommended safe operating procedures on the form and also list required or recommended personal protective equipment for each step of the job. Be specific. Say exactly what needs to be done to correct the hazard, such as "lift using your leg muscles". Avoid general statements like, "be careful". Give a recommended action or procedure for every hazard. If the hazard is a serious one, it should be corrected immediately. The JHA should then be changed to reflect the new conditions. A Workplace Accident &Injury Reduction Program Safety Manual ACCIDENT REPORTING POLICY The Safety Director develops accident investigating and reporting procedures. An accident report or appropriate form must be prepared within forty-eight(48)hours after each reportable incident. Reportable incidents consist of fatalities, lost workdays cases, or non-fatal cases without lost workdays but requiring medical treatment. These reports are to be transmitted to the proper authorities. To effectively manage accidents involving employee injury while on the job,the procedures in our workers compensation and return to work procedures manual will be followed. All employees will be responsible for completing or adhering to their portion of the procedures. Failure to comply may result in disciplinary action. PROCEDURES All Employees • First aid and/or medical attention shall be provided to the insured employee immediately. • The injury should be reported to the employee's supervisor immediately. • The First Report of Injury should be completed and forwarded to the workers' compensation insurance carrier. • The accident investigation process should begin as soon as possible following the accident. Investigation procedures are found in this manual. Injured Employee • Report any work-related injury to your supervisor immediately. • If required, seek proper medical attention. Supervisor • Assess the medical needs of the employee and take appropriate action. • Report the injury to the Safety Director. • Assist the Safety Director in investigating the accident, including taking statements and inspecting and securing the accident scene. A Workplace Accident &Injury Reduction Program Safety Manual • Fill out the accident investigation form. Safety Director * Complete the First Report of Injury immediately and fax the form to the insurance company. • Communicate with the injured employee on a regular basis to demonstrate concern and to determine the status of the improvement. • Communicate with employee's physician regularly. Work with the physician to secure the earliest possible return to work. • Work with the employee's lead technician on light duty activities that meet the requirements of the work restrictions. A Workplace Accident&Injury Reduction Program Safety Manual ACCIDENT INVESTIGATION POLICY All workplace injuries must be investigated by a General Superintendent to determine the accident cause(s), and what actions are necessary to prevent recurrence. To accomplish this, the Accident Investigation Form must be filled out in detail. PROCEDURES 1. Fill in the injured employee's name, date and time of the accident and department or plant area where the accident occurred. Indicate any witnesses and attach their statement. 2. Immediately after the accident, or as soon as is medically possible,the employee/supervisor should write down, in detail,the events, conditions and circumstances surrounding the accident. Include part of body affected and the type of accident(slip/fall, etc.) 3. In the analysis section,the questions should be answered and pertinent findings detailed in the explanation area. 4. After reviewing the statements, analysis section, accident scene, and considering any facts brought out during interviews, state what the underlying and direct causes of the accident are. 5. Based on the causes listed above,indicate what corrective actions will be taken to prevent a recurrence of this type of accident. 6. If the accident was caused by faulty equipment or materials, note to have it fixed or replaced. Indicate who is responsible for completing the work and when the work is to be completed. 7. If the accident was caused be personnel deficiency, any corrective actions determined must be completed as soon as possible and verified by a follow-up procedure. 8. The injured employee, their supervisor, and the accident investigator should all sign the completed investigation form. This is done only after the form is thoroughly completed. 9. If may be necessary to have the Safety Officer review the accident in more detail. If this is the case,note on this form. A Workplace Accident&Injury Reduction Program Safety Manual SAFE WORKING PRACTICES The following items are listed to heighten your awareness of safety working practices. Hopefully, you will begin looking at your work environment with a critical eye focused on accident prevention. 1. Report all injuries at once, regardless of severity, to your Manager so that proper first aid or medical treatment can be given. 2. Use all equipment in the manner in which it was intended. Report broken or defective equipment, of a any kind,to your Manger immediately. 3. Help all employees to avoid hazardous situations. 4. If it is necessary to move heavy objects, ask some one to help you. When lifting, keep back upright,bend knees and make use of leg muscles. If you are not physically able to move heavy objects, tell your Manager. 5. Aisles, stairways and exits should be kept clean and free from obstruction. 6. In the event of an emergency evacuation, use the stairwells to exit buildings, never elevators. 7. Never lean back on a chair or to any position that would compromise the stability of the chair. S. Xerox-type duplicators must not be operated with the cover open,unless absolutely necessary. If the cover is open, don't look directly at the light source. 9. Each employee is responsible for keeping his or her work area clean. Rubbish, scraps and debris shall be removed from the work area as soon as practical. 10. Use a ladder when it is necessary to climb. Be sure the ladder is the safe condition, set at a safe angle, and held be a fellow employee if necessary. Don't use chairs, open drawers,boxes or other makeshifts. 11. Don't over-reach. Stretching to reach overhead objects may result in falls or strains. 12. All spills must be cleaned up immediately to prevent someone form slipping. A Workplace Accident &Injury Reduction Program Safety Manual BACK PROGRAM YOUR ACHING BACK Back pain, especially low back pain,is second only to colds and other respiratory problems as the leading cause of time off the job. Millions of people suffer from Iow back pain, much of which results from improper handling of materials. Fatigue is the most common cause of back pain, resulting from doing heavy,repetitive jobs for an extended period of time with the body in an unnatural position. It also can result from light jobs where the body is not in a normal position, such as bending over a low bench or desk. A short warm-up session before beginning a heavy task, and occasional stretch breaks can help avoid fatigue. Whatever the cause, don't ignore back pain. Sudden, acute pain from a muscular strain may often be treated easily. Get proper medical advice early! LIFrWHEN YOU MUST Not every lifting motion can be done away with. When you must lift an object, consider the following points: - Size up the load—get help if you need it. - Get close to the object,with one foot alongside the object, and one foot behind it. Get a firm grip on the object,with your palms,not fingers. - Keep your back straight—not necessarily vertical,just straight. - Draw the object close to you,with the weight centered between your feet. - Lift by straightening your legs, avoiding quick,jerky motions. - To avoid twisting with a loud, shift your feet instead. - When lifting above waist height, set the object down on a table or bench, shift your grip, and then lift again. Above all, lift comfortably! You are the best judge of the most comfortable position for yourself. Consider the points above and choose a comfortable position in which to lift. A Workplace Accident &Injury Reduction Program Safety Manual CARRY RIGHT Carrying objects not only exposes you to possible injury,but also others in your path. - Use two people if you need to. Agree in advance how a load/object will be moved. - Be sure you can see where you're going, don't let the object obstruct your vision - Check the floors or stairs over which you will be traveling. Be sure the surface is clean and in good condition. - Avoid sudden twists. Carry objects to their proper place rather than twisting your body. PUSHING AND PULLING While pushing and pulling objects are preferable to lifting and carrying them, there is still potential for injury. - Push whenever possible instead of pulling Be sure you can see over or around the object. - Push or pull at waist height—avoid bending. A Workplace Accident&Injury Reduction Program Safety Manual DRIVING PROGRAM Only ALL STATE COMMUNICATIONS, INC. personnel who have met the minimum requirements listed below are allowed to drive company vehicles. Driver Selection 1. Applicants must be between 21 and 60 years of age in order to be considered for a driving position with All State Communications, Inc. 2. Applicants must complete the"ATTACHMENT FOR DRIVER'S APPLICATIONS" and have driving record verified. 3. If the individual has stated in the application that he or she has a valid driver's license, and when all violations over the past three years have been listed and do not indicate an unsafe driving record, the individual may be considered for employment. 4. Persons with unsafe driving records cannot be employed as drivers if any one of the following violations have occurred within the last three years: a. More than three moving violations have occurred within the last three years. b. A"driving while intoxicated"(DWI)violation has occurred. c. The driver's license has suspended or revoked Personnel Records A copy of the employee's driver's license is maintained in the individual's personnel file. Also complete"Attachment for Driver's Application". The license should be checked for the following: 1. The license must be valid for the state in which the vehicle is operated. 2. The license must cover the type of vehicle being driven or the use involved (e.g., a class B license when operating a vehicle in Minnesota that has a GWR of 10,001 lbs. or greater but less than 26,001 GWR lbs.). 3. The license must be current. Note the expiration date. Make sure that the license is renewed on time, and that a copy of the renewed license is placed in the personnel file. 4. The name of the license must be exactly as appears on the payroll. A Workplace Accident &Injury Reduction Program Safety Manual 5. The driver must meet any specifications or restrictions stated on the license(e.g., eyeglasses). In addition, a Motor Vehicle Record Check is made on the employee once (1) a year after the initial check, by his/her supervisor. A copy of the driving record check will be kept in the employee's driver file. A Workplace Accident &Injury Reduction Program Safety Manual PROGRESSIVE DISCIPLINE FOR ALL STATE COMMUNICATIONS, INC. DRIVERS 1. Warning Letters Letters will be issued to any driver for any of the following reasons: a. Involved in a chargeable accident. b. Accumulation of two (2)moving violations (with convictions) within any 18 month period 2. Probation A driver will face a mandatory six (6)month probationary period for the following reasons: a. Involved in two (2) chargeable accidents within a 12-month period. b. Accumulation of three(3)moving violations(with convictions)within any 18 month period. 3. Suspension from use of the vehicles (6 month to 1 year) May occur for any of the following reasons: a. Failure to report a vehicular accident. b. Driving while under suspended license. c. Accumulation of three(3)moving violations(with convictions) and a chargeable accident within 18 months d. Conviction of a DWI charge(not on company time/company vehicle). e. Unauthorized use of company vehicle for non-business use. 4. Termination of employment An associate may be terminated from employment for any combination of the above in addition to: a. Revocation of operator's license. b. Supply inaccurate information or misrepresenting driving history to personnel at any time. c. Conviction of driving under the influence of alcohol/illegal drugs charge on company time or with company vehicle. A Workplace Accident&Injury Reduction Program Safety Manual INSPECTION PROCEDURES 1. Vehicle Inspection, Repair, Maintenance Maintenance records should be kept for at least on year where the vehicle is housed or maintained and for six months after the vehicle leaves the carrier's control. 2. Daily Vehicle Inspection At the completion of each workday a driver must prepare a written report, which identifies the vehicle and lists any defects or deficiencies discovered. The report must cover the following safety items: - Servicing Brakes - Lighting devices and— Parking Brake reflectors -Tires -Rear Vision Mirrors • Horn - Steering Mechanism - Coupling Devices -Windshield Wipers - Emergency Equipment Wheels and Rims *See the Daily Vehicle Inspection report form on the following page. 3. Commercial vehicles must carry the following emergency equipment: a. A fire extinguisher—properly filled, securely mounted and readily accessible. (Minimum 5B:C or two 4B:C for general commodities; 10B:C for hazardous material transport; 20BC for LPG transport.) b. Warning devices for stopped vehicles,preferably three red reflective triangles c. Spare fuses or other overload protection devices for each kind and size used. A Workplace Accident&Injury Reduction Program Safety Manual ALL STATE COMMUNICATIONS. INC. DRUG AND ALCOHOL TESTING PROGRAM OVERVIEW All ALL STATE COMMUNICATIONS, INC. employees that are involved in the Driving Program are subject to drug and alcohol testing. The following information outlines the employee's rights and responsibilities regarding the drug and alcohol random selection program. ALL STATE COMMUNICATIONS, INC. contracted this service with Health Works. They will conduct the random selection program for all ALL STATE COMMUNICATIONS, INC. Class "A"and "B"drivers regardless of it you're a full time or part time employee. A Workplace Accident &Injury Reduction Program Safety Manual ALL STATE COMMUNICATIONS, INC. EMPLOYEE RIGHTS AND RESPONSIBILITIES PROTECTING YOUR RIGHTS By law, every effort is made to prevent you from being falsely accused of drug or alcohol abuse. Safeguards include: • A confirmation test for alcohol testing should be performed 15 minutes after the initial test is positive. This allows time for any alcohol residue from mouthwashes or a mint to disappear. • For controlled substances testing, you have the opportunity to request that a split sample of your urine be tested. The split sample protects you. If the primary sample test positive, you may request that the secondary sample be tested at another lab. • Also, if anything distorts test results (such as prescription cough syrup), you can take your case to the Medical Review Officer, or MRO. The MRO is an independent third party, a licensed physician with knowledge of substance abuse. AT THE COLLECTION CENTER You can expect to be treated in a professional and courteous manner. You must present your driver's license or other photo ID to the collector. If you don't have a photo ID, an employer representative may be called to identify you. The test cannot proceed until you are positively identified. You may also ask the collector to show his or her ID. The collection person assigned to you: • Is carefully trained in controlled substances and alcohol testing procedures. • Will only manage one door at a time. ▪ Will not leave your specimens or paperwork unattended—even for an instant. Keep in mind that drug and alcohol tests are very different. It may take one to five days to learn the results of a controlled substance test, while alcohol test results are immediate. Also,just because you're being tested for one does not necessarily mean you will be tested for the other. You will only be tested for alcohol while you're performing a safety-sensitive function,just before performing one, or just after. A Workplace Accident &Injury Reduction Program Safety Manual ALCOHOL TEST PROCEDURES Specific test procedures may vary,but they will follow this basic outline: • The breath alcohol technician explains the testing procedure and fills out Step 1 of the testing form. • You complete Step 2 and sign the form. • The technician opens an individually sealed mouthpiece and attaches it to the move Evidential Breath Testing(EBT) device. • You are asked to blow forcefully into the mouthpiece for at least six seconds or until the EBT indicates that adequate breath was obtained. If you can't provide adequate breath, you'll be referred for a medical evaluation. • The technician shows you the results, signs and dates the form and asks you to do the same. • If your Breath Alcohol Concentration(BAC) is less than .02, the test is completed and you may go. • If you BAC is .02 or greater, a confirmation test is administered within 20 minutes. You are not allowed to eat, drink or put any object or substance into your mouth until after the confirmation test is completed. The procedures for the confirmation test are the same as for the screening,but you are given a new mouthpiece. Your employer will be notified of test results and will keep them on file DRUG TEST PROCEDURES • You are asked to remove any unnecessary or bulky outer garments, such as a coat or boots, and to surrender all personal belongings, like a briefcase or a purse. Drug abusers often try to smuggle in clean urine samples or contaminants to ruin the sample. You may keep your wallet and request a receipt for your belongings. • You are given a sealed specimen bottle or container,which the collector unwraps in your presence. Or you select your own container from a bin DRUG TEST RESULTS The lab reports drug test results to your company's medical review officer within one to five working days after receiving the specimen. If the test is negative,the MRO informs your company or consortium and your employer can inform you. A Workplace Accident &Injury Reduction Program Safety Manual A positive test result does not automatically brand you a drug abuser. Instead,the MRO notifies you of the results and reviews your case for alternate medical explanation, like prescription drugs. If you are sure you have never used a prohibited substance, you can request the MRP have the split sample tested at a different lab for the drug that came up positive. You must make you request within 72 hours of MRO notification of test results. While waiting the split sample test results, you will not be permitted to perform safety sensitive duties. If is it negative, the MRO will cancel the first test and you may return to your normal duties. WHAT IF YOU TEST POSITIVE? If your alcohol confirmation test indicates a concentration between .02 and .039, you will be removed from safety sensitive functions for a 24 hour period. You will be referred to a substance abuse professional (SAP) if your alcohol confirmation test is .04 or greater, or your verified drug test is positive. He/she will determine what help, if any, you need to resolve alcohol or drug problems. If the SAP recommends that you follow a rehabilitation program, you must do so. You will receive a final evaluation, which states that you completed the program. And of course,until you receive a negative return to duty drug test, or return to duty test for alcohol,which indicates a blood alcohol concentration of less than .02, you will be unable to perform any safety sensitive functions. You will also be subject to unannounced follow-up drug or alcohol testing, the frequency of which is decided by the substance abuse professional. This testing must consist of at least six test in the first 12 months following your return to duty,but can last no longer than 60 months. After the first six tests, the substance abuse professional can interrupt the follow-up testing if he/she feels you no longer need to be tested. SUMMARY You have nothing to fear from drug/alcohol testing. While you have little control over if or when you will be tested, you have a great deal of control over your results. In fact, testing actually makes your job safer. It protects your life and the lives of other people by keeping drug/alcohol abusers off the road. Take drug/alcohol testing seriously. It's your right and your responsibility. A Workplace Accident &Injury Reduction Program Safety Manual SAFETY AND RETURN TO WORK PROGRAM SAFETY All State Communications, Inc. is committed to providing a healthy and safe working environment.No one wants injuries to happen. If any employee notices an unsafe condition or unsafe act, it should be reported to his/her supervisor so it may be addressed. Safety is everyone's responsibility. RETURN TO WORK PROGRAM We will do everything possible to prevent injuries. However, regardless of everyone's best efforts, accidents and injuries still happen. When an injury does occur, All State Communications will provide prompt medical care and assist in the employee's return to work. RETURN TO WORK STATEMENT AND PROGRAM Research shows that people recover more completely and quickly when they return as soon as medically possible. To that end, it is our policy to identify jobs that are within and injured employee's physical capabilities in order to promote recovery. The Controller is the corporate coordinator of the Worker's Compensation and the return to work program. If any injury is severe enough that the employee will be missing work,he/she will work closely with the insurance company,doctors and supervisors to get the injured employee back to work. TEMPORARY MODIFIED DUTY Returning injured employees to work early, while he/she is still recuperating, is the best way to prevent long-term disability and expense. In order to do this, it is necessary to accommodate work restrictions. Accommodation may be done by modifying hours,job tasks or finding a different job temporarily. When such a "transitional duty"job is identified or created, it need not be at the employee's regular rate of pay. Instead,he/she can be paid what the job pays and the insurance company will make up the difference according to each individual state's allowable amount. To identify transitional duty tasks, consider those tasks that do not often get done. Furthermore, think about those jobs that no one likes to do, or has time to do and use these tasks for"transitional duty". The manager/supervisor in the department is which the injury occurred will be responsible for creating a Transitional Duty position. TRANSITIONAL MODIFIED POSITIONS Research shows that people heal more completely and quickly if they are able to return to work in the same capacity as soon as possible. Because of this,we will A Workplace Accident&Injury Reduction Program Safety Manual work with our injured employees; the physicians and our Workers' Compensation insurance carrier to identify appropriate work that is safe to do while recuperating. Our company goal is to bring employees back to work within their medical restrictions so that they will return to their regular full time positions. Each department should identify temporary modified duty positions available for people on restricted duty. This list should be updated periodically to make sure that it includes current modified duty possibilities. 1) Effort will be made to accommodate the individual's current job to comply with his/her restrictions. 2) If the current job cannot be suitably modified, effort will be make to evaluate other related job/duties. A Workplace Accident&Injury Reduction Program Safety Manual EMERGENCY PROCEDURE IN CASE OF AN INJURY First Aid Kits are located in: 1) Provide immediate attention to injured by making party comfortable and evaluate degree of injury. 2) Apply first aid, if able to perform first aid for the injury occurred. If not, delegate someone to summon medical assistance; 911, etc. Also notify All State Communications, Inc of an onsite injury. 3) If an injury is treated on site, the injured person should obtain professional medical attention within a reasonable period of time for cleaning of the wound and proper medical treatment and bandaging. 4) If injury cannot be treated,keep the injured person comfortable. 5) If there is a potential for internal,head,neck back injury or broken bones. Do not move the injured person. Keep them warm and comfortable. The only time an individual with an injury of this degree should be moved is if anything remaining in the present area is life threatening. 6) If there is major internal bleeding, attempt to limit the bleeding by applying a direct pressure bandage to the wound injury. If the direct pressure bandage is not successful, apply pressure to the pressure point. Only apply a tourniquet when it is absolutely necessary to save the injured person's life. 7) Continue to monitor the injured person's alertness and state of condition. Keep the patient calm. 8) Elevate patient's feet and cover them with a blanket to avoid excessive heat loss. 9) Transport all severely injured patients by ambulance under proper medical supervision. If the injury is not severe enough to be life threatening or damaging, the injured person can be transported by company vehicle. If transporting an injured in a company vehicle, than an additional company employee will ride with the driver in case of a need for first aid assistant. 10)All injuries, regardless of severity, must be reported to the job superintendent and a First Report of Injury needs to turned into the office within 12 hours. A Workplace Accident&Injury Reduction Program Safety Manual FATALITY AND/OR MULTIPLE HOSPITALIZATIONS The Occupational Safety and Health Administration(OSHA)requires that all fatalities and/or multiple injuries requiring hospitalization of three (3) or more employees be reported to the local OSHA office within eight(8)hours. PROCEDURE 1. Inform your supervisor 2. Call local law enforcement 3. Inform the Safety Director 4. Inform Company Officer 5. Seal off Area 6. Conduct accident investigation 7. Call OSHA 800-321-OSHA Important: All employees, supervisors and managers shall not provide information relative to fatal or serious job related accident to anyone other than the official authorities. Only information of the identification and factual type is to be disclosed. If the TV or newspaper reporters are inquiring about the accident, refer them to our designated company officer. A Workplace Accident&Injury Reduction Program Safety Manual RECORD KEEPING It is our company policy, as well as Federal law, that certain records associated with accidents experience will be kept up to date and retained for a period of five(5) years. The purpose of this record keeping requirements is to identify recurring accidents of a similar nature, thereby allowing for the development of corrective action eliminating their possible cause Maintain the OSHA log of all reportable occupational injuries and illnesses for each department. In some cases, the log will be kept at a central location. This involves posting the information from the initial accident report on a Master Log OSHA Form 200 within six (6)work days after the accident has occurred. The form must be kept available for OSHA Compliance Safety and Health Officer review. The summary Section of OSHA Form 200 must be posted by February 15t of the following year and remain in place for thirty(30) consecutive calendar days thereafter. See OSHA regulations 29 CFR Part 1904"recording and reporting occupational injuries and illnesses. Depending on the hazard, there may be Federal/State requirements maintaining records of exposure to hazardous/toxic materials. Check with the Safety Director for requirements. A Workplace Accident &Injury Reduction Program Safety Manual SAFETY INSPECTION GUIDE POLICY The following ground rules govern this companies safety inspections: a) Establish and update safety procedures as necessary b) Review safety program on semi-annual basis c) Establish safety"Chain of Command" for safety responsibilities from company management to individual employees d) Identify company safety goals to employees e) Conduct the following inspections at each job site by those designated. Weekly Inspection-Project Superintendent Monthly Inspection-Project Superintendent Unannounced Inspection-Company Officer and/or Safety Committee Semi-Annual Inspection-Insurance Company f) Coordinate with OSHA and insurance company for on-site consultation if desired. A Workplace Accident &Injury Reduction Program Safety Manual All State Communications, Inc. Checklist(items and categories to include in safety inspections on job site and in shop) Yes No N/A First aid and health equipment El El 0 Posters and signs required by OSHA and safety practices El ❑ Accident Reporting records ❑ El El Identify and eliminate from further use of all unsafe equipment El El ❑ Employee training performed, such as: tool box talks, worker orientation ❑ ❑ El Protective devices—availability,proper maintenance and operating condition. ❑ ❑ ❑ Housekeeping policies and actual conditions for maintaining clean working areas. ❑ ❑ ❑ Lighting for adequacy and safety. El El ❑ Personal protective equipment. El El El Sanitation: water,toilets for cleanliness and proper operations El ❑ El Noise hazards, to comply with OSHA requirements El ❑ El Ventilation, gases,vapor, fumes, dust El El El Head protection, respiratory devices, safety belts, life lines El El El Fire protection, prevention and control ❑ El El Temporary buildings,trailers, shanties El El El Open yard and interior storage El ❑ El Storage of flammable and combustible liquids including service and refueling El El El areas of on-site vehicles Temporary heating devices El ❑ ❑ Tools (hand,power, welding) ❑ El El Electrical system and ground fault protection El El ❑ Extension cords are coded with proper color code for the inspection quarter. El El El A Workplace Accident &Injury Reduction Program Safety Manual Opening—floor,wall,railing, hoists ❑ ❑ El Materials handling equipment and elevators El ❑ El Trenching and shoring for compliance with OSHA requirements El El El Ladders and scaffolds ❑ ❑ El Other items appropriate ❑ ❑ El Additional Concerns and comments Inspected by Date Corrected by Date A Workplace Accident&Injury Reduction Program Safety Manual Post Checklist(the person making the inspection will do the following): a. Discuss all discrepancies with persons responsible for creating the condition and those responsible for correcting it. b. Where other contractors on the job cause hazards, discuss the situation with company Safety Director, and then identify the problem to the Owner, General Contractor, and other contractors involved. c. Insure recommended changes are transmitted to proper person for correction. d. Follow up on changes, corrections and other actions necessary. e. Discuss findings with employees. Invite their comments, suggestions, and aid. f. Provide copy of checklist to company Safety Director, along with statements of corrective actions taken or still required. Additional concerns and comments Inspected by Date Corrected by Date A Workplace Accident&Injury Reduction Program Safety Manual Occupational Safety and Health Act The William-Steiger Occupational Safety and Health Act was signed into law on December 29, 1970. It provides that every employer engaged in business affecting commerce shall: a. Furnish to each employee a place of employment free from recognized hazards that are causing or likely to cause death or serious physical injury. b. Comply with occupational safety and health standards promulgated under Act OSHA which thereby extends coverage to all employees not subject to previously existing Federal Safety Acts. c. Comply with occupational safety and health standards and rules, regulation and orders pursuant to the Act that are applicable to our actions and conduct. Violations of the law and regulations are subject to penalties. A Workplace Accident&Injury Reduction Program Safety Manual Safety and Health Regulations for Construction All employees must comply with occupational, safety,health standards and regulations under the act, which are applicable to their own actions and situations. Because of this law, and in order to maintain safe conditions on our construction projects, each supervisor must, and each employee should,become familiar with OSHA Regulation 29 CFR Part 1926, Safety and Health Regulations for Construction with OSHA 29 CFR Part 1910, General Industry Safety and Health Regulations identified as Applicable Construction(Federal Register: Part VII, Book 2, February 9, 1979) See Paragraph 3 below. The safety director will provide a copy of these OSHA regulations for construction all supervisory personnel. Employees may contact their immediate superior for data and literature that will help them better understand our responsibilities under the act. The supervisor in charge of each job site is responsible for insuring that: •The Federal (or State) OSHA poster, Emergency telephone numbers, OSHA form 200 and other notices required by OSHA are properly posted at the site • Ambulance and medical services have been arranged for employees at the site. This action must be coordinated with the Safety Director • A properly equipped first aid kit is at the jobsite,this kit is checked weekly and expended items replaced. A Workplace Accident&Injury Reduction Program Safety Manual OSHA Inspections The Safety Director is responsible for preparing procedures to be followed in the event of an OSHA inspection of a jobsite. The procedure shall include person(s) at the central office to be notified immediately when the OSHA Compliance Safety and Health Officer arrives at the site. The safety Director is responsible to develop procedures for handling OSHA citation, penalties and abatement deadline and, as applicable, contests of unjust citations/penalties. Variances-OSHA has established procedures for permitting temporary or permanent variances to certain standards when valid circumstances may preclude compliance. All Supervisory personnel are to recommend to the Safety Director standards for which a variance may be needed. The Safety Director will take appropriate action, following procedures of OSHA Regulations 29 CFR Part 1905, "Rule for Variances, Limitations, Tolerances and Exemptions under the William-Steiger Occupational Safety and Health Act of 1970" A Workplace Accident&Injury Reduction Program Safety Manual Program Evaluation Policy In order to determine the true effectiveness of our safety program, a systematic evaluation of key program elements shall be conducted annually. Completing this evaluation will help to identify problems requiring further attention. Once identified, the safety coordinator and the safety committee in cooperation with senior management shall address these issues. Specific objectives shall be developed to implement corrective action. Listed below is a summary of key points to consider when performing this review. • The Safety Director, safety committee or management will complete the evaluation • The evaluation will be completed annually and more often is significant operational changes occur Some of the information needed to complete the evaluation is listed below: • OSHA 200 Form • First Report of Injury • Supervisor's investigation report • List of new jobs/work activities • New State/Federal safety guidelines • Input from supervisors/employees • Insurance company loss runs When the evaluation in complete, identified program weaknesses will be targeted for improvement by development objectives for corrective action. These objectives will be monitored for effectiveness and modified as necessary. A Workplace Accident &Injury Reduction Program Safety Manual All State Communications, Inc. Safety Program Evaluation Summary-Year A. Incident Rate Calculation LDC=Total number of lost workday cases LD=Total number of lost workdays H=Total hours worked by all employees Frequency Rate=(LCD/H)x 200,000 Severity Rate=(LD/H)x 200,000 Industry Frequency Rate Industry Severity Rate _ Results/Conclusions 1. 2. 3. 4. A Workplace Accident &Injury Reduction Program Safety Manual B. Primary Accident Trends, Employee Injuries Type of Injury Number of Number of Number of Incidents LDC LD Lifting/Mat.Handing Cumulative Trauma Misc. Strains Slips/Trips/Falls Cuts/Bruises Caught in Machinery Burns Object in Eye Occupational Disease Struck By Object Vehicle Accident Results/Conclusions 1. 2. 3. 4. A Workplace Accident&Injury Reduction Program Safety Manual C. Other Trend Considerations Yes No Are the same employees involved in multiple accidents? ❑ ❑ Did most accidents occur in one(1) or two (2) departments? ❑ ❑ Did most accidents happen on the same shift/time of day? El El Was the same equipment a problem in a number of injuries? El El Did most accidents occur away from premises? ❑ ❑ Were newly hired employees involved in most accidents? ❑ ❑ Others (please specify): _ El El Others (please specify): El El Results/Conclusions 1. 2. 3. 4. 5. A Workplace Accident &Injury Reduction Program Safety Manual D. Operational Changes for the Year 1. List any significant changes in operations over the past year. 2. Did above changes involve safety committee review? Yes No (explain) ❑ 0 3. Are there any new state/federal safety requirements that should be addressed by the safety program? (Describe) 4. What changes have been made to the safety program to address these exposure increases? (Describe) 5. What modifications/improvements to the safety program are needed this year to help prevent employee accidents? (Describe) A Workplace Accident &Injury Reduction Program Safety Manual E. Program Enhancements Necessary Yes No Improve Inspection Program ❑ ❑ Upgrade Accident Investigation Procedures ❑ ❑ Modify Work Area of Plant/Worksite ❑ ❑ Change Personal Protective Equipment Program ❑ ❑ Purchase Different Products/Equipment ❑ ❑ Improve Maintenance Procedures ❑ ❑ Upgrade Housekeeping ❑ ❑ Enhance Hiring/Placement Guidelines ❑ ❑ Improve Employee Training ❑ ❑ Change Rules/Regulations ❑ ❑ Modify First Aid/Claims Management Plan ❑ ❑ Change Disciplinary/Incentive Program ❑ ❑ Others (please specify): El El Others(please s ecifv): ❑ ❑ Others (please specify): ❑ ❑ Results/Conclusions Responsible Completion Target Action Steps Party Date Date A Workplace Accident&Injury Reduction Program Safety Manual All State Communications, Inc. Minnesota Employee Right to Know Act of 1983 and Hazard Communication Program A Workplace Accident &Injury Reduction Program Safety Manual Minnesota Employee Right to Know Act of 1983 And Hazard Communication Program Policy The policy of this company is to perform work in the safest manner possible. The company will provide the safest possible working conditions for its employees and other individuals who visit company premises and job sites. It is a condition of employment for employees of this company to acknowledge receipt of this program in writing and to follow all directions, written and verbal,pertaining to this program. Purpose To communicate the All State Communications, Inc. Hazard Communication Program to all company personnel and others who maybe exposed to hazardous materials at work sites. Objectives 1. To safeguard our employees' health by providing a management guide for compliance. 2. To provide our employees, subcontractors and licensed vendors with necessary information concerning health and physical hazards of the chemical materials in use on our work sites. 3. To comply with Department of Labor and Industry Occupational Safety and Health rules OSHA Chapter 5206.-.0100 thru 1200. Scope This program will provide the means for the transmission of information to employees of the chemical hazards to which they are exposed. It will include but not be limited to the following: 1. Listing of all chemical products used or stored on company property. 2. Hazard determination for all chemicals in use or stored on company property. 3. Appropriate labels on containers of all chemicals used. A Workplace Accident&Injury Reduction Program Safety Manual 4. Material Safety Data Sheets (MSDS's)will be available for all chemical products on the property. 5. Employees will be trained to recognize and interpret labels, warnings, color- coding and signs affixed to containers, in order to avoid and/or lessen potential hazards. 6. Employees will be trained in the use of Material Safety Data Sheets,their location and availability, in order to avoid and/or lessen potential hazards. 7. This written Hazard Communication Program will be available upon request to employees, their designated representative and Emergency personnel, Minnesota Statutes 182.655. 8. Administrative responsibilities for this program are hereby delegated to the safety officers. Chemical Lists 1. A list of all chemicals used or stored on company property will be assembled, maintained and updated in a timely fashion to reflect the chemicals actually in use or stored on company property. These will be maintained in a central file. 2. Provide procedures and policies to Purchasing and other departments to insure compliance with the chemical lists regulations. These shall include: • Inclusion on the purchase order form a notice that purchases of a potentially hazardous material is conditional upon receipt of the MSDS. • Inclusion on the purchase order form a notice that all chemicals must be properly labeled. • A system to verify that items listed above have been met by suppliers. A Workplace Accident&Injury Reduction Program Safety Manual Labeling/Placarding Labeling All Containers of hazardous materials,regardless of size, must be labeled. 1. Original labels on containers are not to be removed. 2. If a different material is placed in the container,the label must be changed to reflect the true contents. All Labels Should Include The Following a. Name of Substance in the container. b. Appropriate hazard warning. c. Name and address on the manufacturer of distributor. Note: Exceptions to this rule are made only for small containers filled by the person using the material, which must be used/emptied by that person during the same shift. Such containers need not be labeled. 3. All pipes and process lines whose contents and direction of flow are not obvious from the equipment served shall be appropriately labeled, such that the labels are visible at access points. Placarding 1. All Storage areas, storage tanks of 1000 gallons or greater,process vessels, and reactors will be appropriately placarded. The appropriate placard to be determined in cooperation with the local Fire Department. a. On Buildings smaller then 5000 square feet, the placard shall be placed on the outside of the building. On buildings larger then 5000 square feet, the placard shall be placed within the building, at appropriate areas inside. 2. Where appropriate, all pipes and process lines whose contents and direction of flow are not obvious from the equipment served, shall be appropriately placarded such that the placards are visible at access points. A Workplace Accident&Injury Reduction Program Safety Manual Training General Contractors will: 1. Obtain all Material Safety Data Sheets (MSDS) of products on hand: have a copy of appropriate ones on file with job superintendent and/or office. See sample letter to obtain an MSDS if one is currently not available. Place this letter in MSDS book until such MSDS is received. 2. Train all employees who routinely use said products. 3. Have employees sign prepared statements that he/she was informed of the potential health hazards. 4. Read and explain the MSDS information to his/her affected employees. Subcontractors will: 1. Provide hazard communication program training to all of their employees. 2. Submit current MSDS and a list of people on the site and those individuals who are trained. 3. Submit a letter to the General Contractor stating that he/she has complied with the provisions of that program. All Job Site Contractors will: Train persons, employees or employees of other contractors who will routinely be exposed because of their use of a hazardous material. For example, if subcontractor#1 is using a hazardous material, which affects the employees of subcontractor#2,then subcontractor#1 shall be responsible for related training of his/her own employees and the employees of subcontractor#2. 1. Train employees routinely exposed to hazardous materials through use,handling or transportafion. 2. Provide orientation training for all employees who are newly hired, assigned or transferred to a department where he/she will be routinely exposed to hazardous materials, or to a different set of hazardous materials. Training Components 1. Explanation of Right-to-Know Law a. Employee right and responsibilities A Workplace Accident &Injury Reduction Program Safety Manual 2. Hazard Determination 3. Availability and interpretation of MSDS's 4. Labeling and place carding procedure 5. Physical and health hazards of chemicals in workplaces a. Flammable materials b. Corrosive materials c. Toxic materials d. Explosives e. Oxidizers f. Cryogens g. Adhesives h. Lubricants i. Irritants j. Sensitizers k. Physical Agents 6. Harmful Physical Agents a. Noise b. Heat Stress c. Radiation 7. Protective procedures S. Protective Equipment 9. Procedures for non-routine tasks 10. Employees shall be retrained annually and/or when a non-routine task begins. A Workplace Accident &Injury Reduction Program Safety Manual Emergency Response 1. In addition to the place carding note above, All State Communications shall submit a list of hazardous materials, which are present at company facilities in significant amounts to the local fire department by certified letter. The list shall be updated as the material in use at All State Communications, Inc. changes Records 1. Location and maintenance of Hazardous Substance List-the safety officer will keep an updated list on file of all hazardous substances. This list will be kept current as to reflect all hazardous materials being used at All State Communications or at any job site. 2. Location and maintenance of MSDS's-the safety supervisor will maintain a list of MSDS's in a location which allows employees free access to the MSDS's. 3. Employee Training Records-Every training session for employees must be documented. Each employee in attendance shall sign the minutes of training session meeting. Contract 1. The safety officer to determine what contractual requirements, if any, exist with regard to Right to Know/Hazard Communication shall review all contracts signed by All State Communications. These requirements should be communicated to the appropriate person in the organization and necessary action taken. 2. Contracts with subcontractors should include language,which requires the subcontractor and sub-subcontractors to take the necessary steps to comply with the Hazardous Communications Statute. BASIC SAFETY RULES FOR OFFICE/WAREHOUSE PERSONNEL 1. Unprotected extension cords SHALL NOT be strung across aisles or walkways where people may trip or fall over them 2. Desk or file drawers SHALL NOT be left open 3. Standing on chairs,boxes and other makeshift supports SHALL be avoided; use only approved ladders or equipment to reach objects overhead 4. Doors SHOULD be opened slowly to avoid striking anyone on the other side. 5. Running in aisles, corridors or stairways is prohibited. 6. Use extreme care in opening file cabinet drawers. Opening of overloaded upper drawers,particularly more than one at a time, may tip over the cabinet. 7. Water, oil or other liquid spilled on hard surface floor SHOULD be cleaned at once to prevent a slipping and falling hazard. A Workplace Accident &Injury Reduction Program Safety Manual 8. Keep fingers away from cutting edge of paper cutters. The cutting knife on hand operated cutter SHOULD never be left raised while unsupported. It SHALL always be closed when not in use. A Workplace Accident&Injury Reduction Program Safety Manual ALL STATE COMMUNICATIONS, INC. FALL PROTECTION POLICY A Workplace Accident&Injury Reduction Program Safety Manual FALL PROTECTION POLICY SCOPE This policy has been developed in response to both the Federal Occupational Safety and Health Administrations person Fall Arrest System standards for general industry and for the construction industry and All State Communications concern for employee's safety. This policy applies to all work operations where employees have the possibility on incurring a fall type injury. This policy shall be made to all affected employees or designated representatives and all federal againcies. PURPOSE/BACKGROUND Since protection normally provided by guardrails or normal protective measures might not be applicable in certain circumstances, fall protection systems are essential to protect employees from incurring a fall. Safety harnesses and/or body belts with retractable lifelines meeting all OSHA and ANSI codes are required to be worn and utilized by all personnel working above floor level where guardrails or normal protective measures are not available. APPLICATIONS/OBJECTIVE All employees will be instructed in the location and the proper use of fall protection devices and safe work practices designed to reduce the risk of potential injury due to a fall. RESPONSIBLITIES The superintendent will be responsible for all employees assigned to or working under his/her supervision to be in strict compliance with all provisions set forth in this procedure. Listed below are a number of superintendent's responsibilities which relate to this procedure. 1. Thoroughly understand all aspects of this procedure 2. Properly train his/her employees to be aware of situations which they may encounter while performing a job that would constitute utilization of the guidelines set forth in this program. 3. Periodically check the employee's work area to insure that the employee is complying with all aspects of the procedure 4. Instruct each employee of the importance of following this procedure in regards to personal safety as well as the discipline that may be involved due to non-compliance. 5. Notify the Construction Manager and the Safety Officer of any violations of the procedures and the corrective action taken to prevent reoccurrence 6. Ensure that the equipment being utilized by his/her employees is the proper equipment for the job and is in good, safe condition A Workplace Accident&Injury Reduction Program Safety Manual Each employee is responsible for adhering to all aspects of this procedure. If any situation arises that is not covered in this program, the employee will contact her/his supervisor for proper guidance. Failure to comply with the guideline set forth in the procedure shall be subject to disciplinary action. TRAINING Every employee who works on elevated area, ladders, scaffolding, forklift cages or others that are potentially at risk to a fall type injury will be given education and training to include the following: 1. Summary of the standard and this written program 2. Employee rights and responsibilities under the standard. 3. Location and availability of personal fall protection devices 4. The proper and safe use of ladders 5. Use, installation and guidelines to follow in using scaffolding 6. Safe use of safety cages 7. Proper equipment to use when working on equipment without proper guardrails, working platforms or catwalks that may result in a fall type injury. The Construction Manager and the Safety Officer will be responsible for the training of superintendents and management who will then be responsible for the training of their immediate employees. All employees will be trained at the time of their initial assignment and whenever an employee is transferred to a new job position. Restraining of all employees is required on an annual basis. The educational and training presentations make use of several training techniques including the following: 1. Classroom type atmosphere with personal instruction 2. Personal one-on-one training and hands on training 3. Training materials uses as training aids may consist of videotape presentations, slide presentation, overhead, follow-along sheets, employee test, examples of personal protective equipment or other material used to increase the employee awareness. PORTABLE LADDERS When using any ladder,the ladder must be in good condition and must be taken out of operation and tagged out of service if the ladder is damaged and considered unsafe. Damaged ladders cannot be used until they are repaired or replaced. If the damage to the ladder is questioned as to its safety, contact your superintendent for the proper determination. Aluminum or other similar metal ladders must not be utilized around any electrical wiring or electrical sources A Workplace Accident&Injury Reduction Program Safety Manual When using a straight or extension ladder,the ladder must be tied off at the top to a support to prevent slippage of the ladder. Be certain that the support is sufficient to support the weight of the ladder and the employee using it. If the ladder does not have proper footpads, other means must be taken to support the base of the ladder from slipping. If the ladder was designed to have foot pads and does not, the ladder is considered damaged and cannot be used until it is repaired. If the ladder is erected on a slippery or wet surface the ladder must be tied off at the bottom. Tying off at the bottom prevents the feet from slipping away. If the feet are securely blocked,this step will not be necessary. Employees must exercise caution when they tie off the ladder. It is important to keep your tie off as high as possible. Do not tie off the small diameter lines that might cause breakage. All ladders, especially step ladders,must be used on surfaces that will maintain an even stable surface to prevent the ladder from tipping over. If the ladder is used on an uneven surface, employees must take all the necessary precautions to shore up the ladder to prevent slippage. Listed below are the OSHA guidelines for portable ladders: 1. The maximum length for portable metal ladders shall be: a. Single straight ladders—30 feet b. Two-section extension ladders—48 feet c. Over two-section extension ladders—60 feet d. Step ladders—20 feet e. Testle ladders—20 feet f. Platform step ladders—20 feet 2. Stepladders shall be equipped with a metal spreader or locking device of sufficient size and strength to securely hold the front and back sections in open position. 3. Ladders shall be maintained in good condition, and defective ladders shall be withdrawn from services. 4. Non Self-Supportive ladders shall be erected on a sound base at a 4-1 pitch and placed to prevent slipping. 5. The top of a ladder used to gain access to a roof should extend at least 3 feet above the point of contact. 6. Wooden ladders should be kept coated with a suitable protective material, not painted. A Workplace Accident &Injury Reduction Program Safety Manual All State Communications, Inc. has established 6 feet as the highest level one can work from a ladder with out fall protection. However, if the employee is extending out from the ladder, fall protection will be required. Employee must place the ladder as close to directly under your work as possible to avoid over extension. Employees are advised to look below the area they are working at to identify what they might fall against and adjust their tie off. SCAFFOLDING All state Communications, Inc. uses mainly one specific type of scaffolding. OSHA regulations define this type of scaffolding as Mobil Tubular Welded Frame Scaffolds made by Safeway. Below are the regulations in using this type of scaffolding in accordance with OSHA regulations. Working Loads Working platforms and scaffolds shall be capable of carrying the design load under varying circumstances depending upon the conditions of use. Therefore, all parts and appurtenances necessary for their safe and efficient utilization must be integral parts of the design. The load of all scaffolds shall be calculated on the basis of: 1. Light Designed and constructed to carry a working load of 25 pounds per square foot. 2. Medium Designed and constructed to carry a working load of 50 pounds per square foot. 3. Heavy Designed and constructed to carry a working load of 75 pounds per square foot. All ladder stands and scaffolds shall be capable of supporting at least four(4)times the design working load. Materials The materials used in mobile ladder stands and scaffolds shall be of standard manufacture and conform to standard specifications of strength, dimensions and weights, and shall be selected to safety support the design working load. Nails,bolts or other fasteners used in the construction of ladders, scaffolds and towers shall be of adequate size and in sufficient numbers at each connection to develop the design strength of the unit. Nails shall be driven full length(all nails should be immediately withdrawn from dismantled lumber). All exposed surfaces shall be free from sharp edges,burrs or other safety hazards. A Workplace Accident&Injury Reduction Program Safety Manual Work Levels The maximum work level height shall not exceed four(4)times the minimum, or least base dimension, of any mobile ladder stand or scaffold(i.e., shortest base dimension 6 feet,height cannot exceed 4X6=24 feet). Where the basic mobile unit does not meet this requirement, suitable outrigger frames shall be employed to achieve this lease base dimension, or provision shall be made to guy or brace the unit against tipping. Each scaffold section must be secured to the building or structure during every second section of scaffold(i.e., section= 1 tie down; 4 sections=2 tie downs). The minimum platform width for any work level shall not be less than 20 inches for mobile scaffolds (towers). Ladder stands shall have a minimum step width of 16 inches. The work level platform of scaffolds (towers) shall be of wood, aluminum, or plywood planks, steel or expanded metal, for the full width of the scaffold, except for necessary openings. Work platforms shall be secured in place. All planks shall be 2 inches (normal) scaffold grade minimum 1,500 (stress grade) construction grade lumber or equivalent. All scaffold work levels 10 feet or higher above the ground or flood shall have a guardrail or 2-by 4- inches nominal or the equivalent installed no less than 36 inches or more that 42 inches high, with a mid-rail, when required, of 1-by 4-inch nominal lumber or equivalent and have a 4- inch toe board on all sides. Wheels or Casters Wheels or casters shall be properly designed for strength and dimensions to support four times the design-working load. All scaffold coasters shall be provided with a positive wheel and/or swivel lock to prevent movement. The wheels will be locked when not being moved Where leveling of the elevated work platform is required, screw jacks or other available means for adjusting the height shall be provides in the base section of each mobile unit. Bracing Scaffolds shall be properly braces by cross braces and/or diagonal braces for securing vertical numbers together laterally. The cross braces shall be of a length that will automatically square and align vertical members so the erected scaffold is always plumb, square and rigid. Spacing The spacing of panels or frames shall be consistent with the load imposed. The frames shall be placed one on top of the other with coupling or stacking pins to provide proper vertical alignment of the legs. A Workplace Accident &Injury Reduction Program Safety Manual Locgin Where uplifting may occur,panels shall be locked together vertically by pins of other equivalent means. Scaffold Erection Only the manufacturer of a scaffold or his qualified designated agent shall be permitted to erect or supervise the erection of scaffolds exceeding 50 feet in height above the base, unless such structure is approved in writing by a registered professional engineer, or erected in accordance with instructions furnished by the manufacture. If any other type scaffolding is to be used, all safety precautions must be taken to adhere to all OSHA regulations. If there are any questions on the regulations governing scaffolding, consult with the Safety Officer. FORKLIFT CAGES The following procedures will be followed when using any lift cage: 1. All lift cages will have a solid base,toe guards (4 inches in height) completely surrounding the cage(railing will be no less then 32 inches and no more that 42 inches in height). 2. The cage will be chained off to the line of the lift in such a manner so the cage cannot become disconnected from the lift. 3. No one is allowed to be working in a lift cage when the cage is moving. When moving the cage to a new location, all employees working in the cage must be removed from the cage prior to moving. 4. Before a cage is used,the employee using the cage must determine the weight of the cage,himself and the equipment he will be using, so as not to exceed the load limit of the lift. 5. When the forklift cage is in position, the forklift must be placed in neutral and the emergency brake locked in place. All precautions must be taken to insure that the control levers cannot be accidentally moved or operated while an employee is overhead working. 6. Before a forklift is used to elevate a cage, all lifting controls must be thoroughly checked to insure proper and safe operation. 7. All lifts using a cage for overhead work must have a safety cage over the driver. A Workplace Accident &Injury Reduction Program Safety Manual 8. Employees shall always stand firmly on the floor of the cage, and shall not sit or climb on the edge of the cage or use planks, ladders, or other devices for a work position. 9. Drivers of forklifts must not leave the controls while the forks are in the air unless controls are provided to the employee in the cage. SAFETY HARNESS AND LANYARDS 1. All employees will be required to use a Safety Harness and Lanyard when work is required to be preformed in the absence of scaffolding, ladders, or a proper catwalk or any situation which does not offer the protection to prevent a fall type injury. 2. Safety Harness and Lanyards will be attached to a support before an employee is in the position to possibly result in a fall type injury. In areas where lifelines are available, lifelines will be utilized for optimum protection. 3. At all times there is to be an extra Safety Harness and Lanyard available in case of an emergency and an employee is in need of being rescued. If other safer means of rescue is available, other than using a Safety Harness and Lanyard, the safety method will be utilized. 4. When using scaffolding each worker must be protected by a Safety Harness attached to a lifeline. The lifeline must be securely attached to substantial member of the structure (not the scaffold), or to securely rigged lines, which will safely suspend the worker in case of a fall. 5. Lifelines, Safety Harness and Lanyard are to be used only for employee safeguarding. Any that actually undergo in service loading(as distinguished from static load testing)must be removed from service immediately and must not be used again for employee safeguarding. 6. For Safety Harness lanyards,use at least one-half-inch nylon or equivalent with a normal breaking strength of 5400 pounds. The Lanyard's maximum length must prevent a fall over six feet. All Lanyards are to be kept as short as possible and are not to be adjusted to enable a fall over six feet. 7 All hardware for Safety Harnesses and Lanyards must be drop forged or pressed steel, cadmium plated in accordance with Type 1, Class B plating in Federal Specification QQ-F-416. Surfaces must be smooth and free of sharp edges. 8. All Safe Harness and Lanyards hardware, except rivets,must be able to withstand a tensile loading of 4000 pounds without cracking,breaking or being permanently deformed. A Workplace Accident&Injury Reduction Program Safety Manual 9. The following Fall Protection Equipment will be utilized: Full Body Harness (parachute type)with single pass belt and Dyna Brake Lanyards (adjustable,l"nylon strap,two double lock snap hooks). Positioning belts and fall protection belts will not be allowed to be utilized as fall protection devices. Any situation that may arise that is not covered in this procedure that is in need of clarification for the proper safety methods or equipment to be used must be brought to the attention of your Superintendent or the Safety Offices for clarification. ELEVATED WORK AREAS Ladder chains or gates are a form of handrails. While working on elevated areas where chain gates are utilized,the chain must be secured at both ends. Not having the chain in place is a violation of the Fall Protection Policy. OSHA and All State Communications, Inc. require protective handrails as a form of fall protection anytime a fall of 48 inches or more is possible. On elevated work areas that do not have protective railing and are more then 48"in height, employees must utilize fall protection devices when working within six feet of the edge of the elevated area. DISCIPLINE Any employee who fails to follow the Fall Protection Procedures is subject to these disciplinary actions: First Offense- Written Warning Second Offence- Three-Day Suspension(without pay) Third Offence—Termination Management will document all forms of warning and a copy of this written document will be reviewed with the employee, Safety Officer, and Superintendent. A copy of this documentation will also be kept in the employee's personnel file. Warning notices will be maintained for a period of one year from date of the last infraction. Those infractions that are older then one year will not be counted towards additional disciplinary actions;however, a copy of the violation(s) will be kept in the employees file for the duration of employment. HOUSEKEEPING Slips,trips and falls can be avoided through good housekeeping. Tripping hazards can be furniture,poorly stored material,untidy floors, drawers left open,material left on steps and electrical cords. Slipping can be caused by material left on the floor, spills of oil, grease or other substances, or ice and water. Employees must maintain their work areas: A Workplace Accident&Injury Reduction Program Safety Manual keeping then free from objects, trash and debris to help minimize the potential of slips, trips and falls. A Workplace Accident &Injury Reduction Program Safety Manual All State Communications, Inc. Personal Protective Equipment (PPE) A Workplace Accident &Injury Reduction Program Safety Manual Personal Protective Equipment (PPE) Hazard Assessment Program Policy All State Communications, Inc. is committed to helping all employees in the protection against hazardous chemicals, conditions and environments. This PPE program meets the new OSHA personal protective Equipment(PPE) standard 1910.132(d). All State Communications, Inc. will on a regular basis, conduct a workplace job hazard assessment to determine if any hazards are present in the workplace, or likely to be present, which necessitate the use of PPE. If such hazards are present, or likely to be present,All State Communications, Inc. will select, and have each affected employee use, the types of PPE that will protect against the identified hazards. Procedure 1. Controlling hazards All State Communications, Inc. realizes that PPE devices alone will not be relied on to provide protection against hazard(s),but will be used in conjunction with guards, engineering controls, and sound manufacturing practices. 2. Assessment and selection We feel that it is necessary to consider certain general guidelines for assessing the foot,head, eye, face, and hand hazard situations that exist in our occupation environment and to match the protective devices to the particular hazard. This responsibility rests with Superintendent who will exercise common sense and appropriate expertise to accomplish these tasks. 3. Assessment guidelines In order to assess the need for PPE,the following steps will be taken: a) Survey The purpose of the survey is to identify sources of hazards to workers. Special consideration will be given to the basic hazard categories: 1) Impact 2) Penetration 3) Compression(rolling Objects) 4) Chemical 5) Heat 6) Harmful dust 7) Light radiation A Workplace Accident&Injury Reduction Program Safety Manual b) Sources During the walk-through survey, the Superintendent will be looking for: 1) Sources of motion: i.e., machinery or processes where any movement of tools, machine elements or particles could exit. 2) Sources of high temperatures that could result in bums, eye injury or ignition of protective equipment. 3) Types of chemical exposures 4) Sources of harmful dust 5) Sources of light radiation: i.e.,welding,brazing, cutting, etc. 6) Sources of falling objects or potential for dropping objects. 7) Sources of sharp objects which might pierce the feet or cut the hands. 8) Sources of rolling or pinching objects which could crush the feet. 9) Any electric hazards 10)In addition,injury/accident data should be reviewed to help identify problems areas. c) Organize data After the walk-through survey,the objective is to prepare for an analysis of the hazards in the environment to enable proper selection of protective equipment. d) Analysis data After gathering and organizing the data on the workplace, an estimate of the potential for injuries will be made. 4. Selection guidelines The general procedures for selection of protective equipment will be as follows: a) Familiarity with the potential hazards and the type of protective equipment available on the market. b) Selecting the protective equipment, which ensures a level of protection equal to or greater then the minimum required to protect employees from hazards, identified. c) Fitting the user with protective device(s) and give instructions on care and use of each PPE. 5. Fitting the device Careful consideration will be given to the comfort and the fit of the PPE. PPE that fits poorly will not afford the necessary protection. 6. Devices with adjustable features It is very important the PPE is adjustable, because proper fitting equipment increases the level of protection. A Workplace Accident&Injury Reduction Program Safety Manual 7. Reassessment of hazards Superintendent will reassess the workplace hazard situation as necessary: by identifying and evaluating new equipment and processes, reviewing accident records, and reevaluating the suitability of previously selected PPE(s). 8. Selection chart guidelines for eye and face protection The selection chart provides general guidance for the proper selection of eye and face protection devices to guard against hazards such as flying particles, liquid chemicals, etc. 9. Selection guidelines for head protection All head protection(helmets, hardhats, etc.) should be designed to provide protection from impact and penetration hazards cause by falling objects, 10. Selection guidelines for foot protection Employee must wear protective footwear when working in areas where there is a danger of foot injuries due to falling or rolling objects, or objects piercing the sole, and where employees are exposed to electrical hazards. The safety shoes and boots should meet the ANSI Z41-1991 Standard,providing both impact and compression protection. 11. Selection guidelines for hand protection It is important to select the most appropriate glove for a particular application, to determine how long it can be worn, and whether it can be reused. It is also important to know the performance characteristics of gloves relative to the specific hazard anticipated: e.g., chemical hazards, cut hazards, flame hazards. Other factors should be considered for glove selection in general are: (a) Work activities of the employee will be studied to determine the degree of dexterity required, duration, frequency, degree of exposure of the hazard, and the physical stresses that will be applied (b) Toxic properties of the chemical(s)will be determined: in particular the ability of the chemical to cause local effects on the skin and/or to pass through the skin and cause systematic effects. (c) Consideration will be given to the employee's ability to remove the gloves in such a manner as to prevent skin contamination. 12. Cleaning and maintenance It is very important that all PPE be kept clean and properly maintained. Cleaning is particularly important for eye and face protection where dirty or fogged lenses could impair vision. Damaged equipment will not be used. For the purpose of compliance with 1910.132(a) and(b), PPE should be inspected, cleaned and maintained at regular intervals so that the PPE provides the required protection. 13. Training Every new employee will be briefed of any PPE that is required in the order for them to perform the job safety. It is also our policy that all personnel A Workplace Accident &Injury Reduction Program Safety Manual using PPE's will be able to demonstrate the proper procedures in putting on the equipment as well as taking the equipment off. All training needs to be documented but it is not necessary that employees sign the training form. 14. All State Communications, Inc. will supply the approved personal protective devices. A Workplace Accident&Injury Reduction Program Safety Manual City of New Hope Request for Cabling Proposals New Police Station/City Hall Created by Mark Mayfield LOGIS Network Architect Date: 8/07/2018 Page 1:New Hope Cabling Bid.doc Table of Contents ADVERTISEMENT FOR BIDS 3 Section 1.General Specifications. 4 Section 2.Documentation 6 Section 3.Site Cleanup 7 Section 4. Protection of Persons&Property 9 Section 5.Warranties and Maintenance. 19 Section 6.Testing Specifications 20 Section 7.Proposal Requirements 21 Section 8.General Contract Conditions 24 Section 9.Project Details 47 Data Cable Wiring Requirements. 47 Cable Tray 47 Cabinets: 47 Overhead Cable Management 48 Cabinet Cable Management 48 Conduits 48 Power Distribution 48 Paging System 49 Internal Cabling: 49 IT Server Room 49 Cubicles 49 DATA System: 49 CABLE TV System: 50 IT Room Backwall 51 IT Room Overhead Cable Management and Rack Layout 52 IT Room Rack Front View 52 Section 10.Bid Requirements 53 Base Bid 53 Add/Remove Option 53 Section 11.Proposal Form 54 Section 12.Required Bid Documents. 55 Page 2:New Hope Cabling Bid.doc (Official Publication) CITY OF NEW HOPE ADVERTISEMENT FOR BIDS CABLING FOR DATA/VOICE/CABLE TV FOR THE NEW HOPE POLICE STATION/CITY HALL BIDS CLOSE TUESDAY, SEPTEMBER 11, 2018 AT 2:00 P.M SEALED BIDS will be opened at 2:00 PM Tuesday, September 11, 2018 in the New Hope City Council Chambers located at 4401 Xylon Avenue North, New Hope, MN 55428. Copies of documents shall be available at LOGIS 5750 Duluth Street Golden Valley, MN 55422 (763) 543-2668 contact: Mark Mayfield. Bidding Documents and full construction documents are also available for public inspection at New Hope City Hall 4401 Xylon Avenue North, New Hope, MN 55428. Bids shall be in a sealed envelope with a statement thereon "Cabling bid for New Hope Police Station/City Hall", showing the work covered by the bid. Bids will be accepted at New Hope City Hall on or before the bid opening date/time. Bids should be addressed to: City Clerk, City of New Hope, 4401 Xylon Avenue North, New Hope, MN 55428, and may be mailed or submitted personally to the City Clerk. No bids will be considered unless sealed and accompanied by bid bond or certified check payable to the City of New Hope in the amount of at least ten percent (10%1 of the bid. The City of New Hope reserves the right to reject any or all bids or any portion thereof and reserves the right to award the contract that is deemed to be in the best interest of the City. Kirk McDonald, City Manager City of New Hope Page 3:New Hope Cabling Bid.doc Section 1. General Specifications. City of New Hope Police Station/City Hall: 4401 Xylon Avenue North New Hope,MN 55428 The City of New Hope ("City")is requesting sealed proposals to cable the new City Hall and Police facility for voice, data, and cable systems. A pre-bid meeting will be held on Wednesday, August 29 at 9:00 AM in the New Hope city council chambers at 4401 Xylon Avenue North,New Hope, MN 55428 The location of the new City Hall and Policy facility is just south of the current facility which is located at: 4401 Xylon Avenue North New Hope,MN 55428 The sealed proposal must include all cabling and equipment specified in this document The City of New Hope reserves the right to refuse any and all proposals. Where applicable all equipment must be UL listed, FCC approved,registered and meet the current industry standards set by the American National Standards Institute (ANSI), National Electrical Manufactures Associations(NEMA) and the Institute of Electrical and Electronic Engineers (IEEE) for the cable design specified in this document. The City of New Hope will be taking a base bid that will include all voice, network, radio and cable TV locations for the new police and City Hall building. The cable system must be installed, in place and completely tested by the contractor before the City of New Hope will accept the system. All equipment and cabling proposed must be new,unused and currently in regular production. Work associated with this contract shall be completed by May 31,2019. If any details necessary for a clear and comprehensive understanding are omitted or an error appears in the RFP documents, or if the vendor notes facts or conditions that in any way conflict with the letter or spirit of the RFP documents, it is the vendor's responsibility to obtain clarifications before submitting a proposal. A complete set of construction documents are available for public inspection at the current City Hall, 4401 Xylon Avenue North,New Hope, MN 55428. All inquiries on the cabling specifications must be directed to: Mark Mayfield Network Architect LOGIS Page 4:New Hope Cabling Bid.doc All proposals must be submitted to: City Clerk City of New Hope (Police Station/City Hall Cabling Proposal) 4401 Xylon Avenue North New Hope,MN 55428 Sealed proposals are due by TUESDAY, SEPTEMBER 11, 2018 AT 2:00 P.M. Page 5:New Hope Cabling Bid.doc Section 2.Documentation. The Contractor will be required to provide the following documentation for the City of New Hope: Provide a complete listing of all inventory to the City of New Hope. This includes all punch down blocks, racks,patch panels,jacks and connectors. Label all jack locations on the outside of the wall plate and inside of the jack with location number and jack purpose. Example: D1 -Data (Location number will reflect room number on the floor layout.) Note: Termination points for all cabling must be labeled with the same numbering scheme. Provide a detailed set of as-built blueprints documenting all cable runs and cable terminations. The drawing must reference all jack numbers on the wall plates. This document should be provided in two printed forms,with one document fastened in the back wall of the IT Server Room and the other supplied to the City of New Hope. An electronic form must be supplied to both the City of New Hope and LOGIS. Page 6:New Hope Cabling Bid.doc Section 3. Site Cleanup. 1.01 SUMMARY A. Each Trade Contractor is required to perform cleaning required for contracted Work. B. General requirements to be performed by each Trade Contractor are specified in this Section. C. Coordinate cleaning work with other Trade Contractors. 1.02 CLEANING MATERIALS A. Use only cleaning materials recommended by manufacturer of surface to be cleaned. 1.03 CLEANING DURING CONSTRUCTION A. All Trade Contractors will be responsible for their own cleanup and removal of their own debris. The site shall be kept clean and free of debris to the Construction Manager's satisfaction. B. Do not bum refuse on the site. C. Do not throw waste material and rubbish down from upper levels. D. Hammer in or bend over flush with the wood protruding nails in boards,planks, timbers, etc. E. Dispose of hazardous wastes in accordance with applicable laws and regulations. F. Promptly remove from the work area all waste materials and rubbish resulting from the performance of the work. Clean up on a day-to-day basis throughout the construction period. G. The Construction Manager will coordinate the on-going maintenance of the premises and the site and the performance of cleaning work by the Trade Contractor on a regular basis. If the premises and the site are not maintained properly at all times,the Construction Manager may have any accumulation of waste materials or trash removed and charge the cost to the Trade Contractor who is responsible. H. At the Construction Manager's option, there will be Li sweep down of the project on a weekly basis during which each contractor is required to furnish one person for the sweeping crew until dismissed by the Construction Manager. I. Perform continuous clean-up of flammable debris to prevent accumulation. Page 7:New Hope Cabling Bid.doc J. Use of Owner's dumpsters by Trade Contractors shall not be permitted. 1.04 FINAL CLEANING A. Leave all surfaces broom clean and ready for final cleaning unless otherwise required by the Specifications. B. The Masonry Trade Contractor is responsible for final cleaning of all masonry surfaces. C. The Construction Manager will arrange for professional cleaners or experienced workmen for other final cleaning,to remove dust, dirt, finger prints and labels from sight, exposed interior and exterior surfaces and to polish glossy surfaces to a clear shine. D. At Completion of the Work promptly remove tools, equipment,machinery, and surplus materials from the Project site. E. If air handling equipment is operated during construction, filters for air handling equipment shall be replaced or thoroughly cleaned according to manufacturer's instructions,by the HVAC contractor. F The electrical trade contractor shall wash,vacuum, dust or otherwise clean light fixtures and other electrical work in finished spaces as necessary to remove all stains, dust and dirt. Other electrical equipment in mechanical rooms,transformer vaults, switch gear rooms, and similar unfinished spaces shall be left"broom clean". Burned out lamps shall be replaced. G. The Work shall be maintained in a clean condition until the Architect determines that the Project is substantially complete. END OF SECTION Page 8:New Hope Cabling Bid.doc Section 4. Protection of Persons &Property 1.01 SAFETY PRECAUTIONS AND PROGRAMS A. Contractors shall be responsible for initiating,maintaining and supervising all safety precautions for programs in connection with the Work and for compliance with all applicable federal, state, and local requirements. B. If any Contractor fails to maintain the safety precautions required by law or directed by the Construction Manager,the Construction Manager may take such steps as necessary and charge the Contractor therefore. C. The failure of the Construction Manager to take any such action shall not relieve the Contractor of its obligation in Paragraph A. D. Contractors shall be responsible for the safety, efficiency, and adequacy of plant, appliances, and methods, and for any damage, which may result from their failure or their improper construction,maintenance or operation. E. Prior to start of the Work, Contractors shall submit to the Construction Manager in writing a description of their safety program for review and comment. During the conduct of the Work,notify the Construction Manager in writing of all accidents within 24 hours of occurrence. F. Contractors shall notify the Construction Manager of any flammable, combustible, and/or toxic materials intended for use on the project, and furnish the Construction Manager literature pertinent to the use and control of such materials. Provide necessary safeguards for such materials. G. Each Contractor shall delegate one representative to act as Safety Engineer to be responsible for maintaining all safety requirements, and attending all project safety meetings scheduled by the Construction Manager. Each Contractor is required by OSHA to hold their own Tool Box Safety Meeting and submit minutes of the meeting to the Construction Manager. 1.02 SAFETY OF PERSONS AND PROPERTY A. Take all reasonable precautions for the safety of, and provide all reasonable protection to prevent damage, injury, or loss to: 1. All employees assigned to the Work and all other persons who may be affected thereby; 2. All the Work and all materials and equipment to be incorporated therein,whether in storage on or off the site, under the care,custody or control of the Contractor or any of its Subcontractors or Sub-subcontractors; and 3. Other property at the site or adjacent thereto,including trees, shrubs, lawns,walks,pavements,roadways, structures and Page 9:New Hope Cabling Bid.doc utilities not designated for removal,relocation, or replacement in the course of construction. B. Give all notices; comply with all applicable laws, ordinances, rules, regulations and lawful orders of any public authority,bearing on the safety of persons or property or their protection from damage, injury or loss. C. Erect and maintain, as required by existing conditions and progress of the Work, all reasonable safeguards for safety and protection, including posting danger signs and other warnings against hazards,promulgating safety regulations and notifying owners and users of adjacent utilities. Remove all personnel from the Project without cost or loss to the Owner or Construction Manager, if so ordered by Construction Manager for failure to comply with requirements. D. When the use or storage of explosives or other hazardous materials or equipment is necessary for the execution of the Work, exercise the utmost care and carry on such activities under the supervision of properly qualified personnel. Do not use explosives without the written permission of the Construction Manager. E. Promptly remedy all damage or loss to any property caused in whole or in part by the Contractor, its Subcontractors,his Sub-subcontractors, or anyone directly employed by any of them, or by anyone for whose acts, any of them may be liable and for which the Contractor is responsible except damage or loss attributable to the acts or omissions of the Owner or Architect/Engineer or anyone directly or indirectly employed by either of them or by anyone for whose acts either of them may be liable, and not attributable to the fault or negligence of the Contractor. The foregoing obligations of the Contractor are in addition to his indemnification obligation within the General Conditions. F. Each Contractor shall designate a member of the on-site work force to be responsible for accident prevention. This person shall be the Contractor's superintendent unless otherwise designated in writing to the Construction Manager. G. Do not load or permit any parts of the Work to be loaded so as to endanger its safety. H. Radios, headphones, firearms, alcohol and drugs are prohibited from being on this job site. I. The prevention of accidents or injuries on, about, or in the vicinity of the project site is the Contractor's responsibility. For purposes of this Section,the term Contractor shall be deemed to include subcontractors and suppliers of all tiers. The Contractor must perform its Work in a safe manner, must fully comply with safety measures of Contractor, Subcontractor, and those imposed by the Contract Documents, and must adhere to the applicable industry Page 10:New Hope Cabling Bid.doc 1 standards, laws, ordinances, rules, regulations, codes and orders of public authorities bearing upon the safety of persons or property or their protection from damages, injury or loss. Contractor must abide with all Federal and State OSHA requirements relative to safety and the prevention of accidents or injuries. Contractor shall follow the most stringent safety standard where any inconsistency exists among those referenced in the preceding sentence. Contractor shall impose all obligations in this Rider on its subcontractors and suppliers of all tiers. J. The Contractor shall be solely responsible for the protection and safety of its employees, and the employees of its subcontractors and suppliers of all tiers, for the final selection of all safety methods and means, for required safety reports and records, for daily inspection of its Work area and its employees' safety equipment, and for the continual instruction of its employees on health and safety, including weekly safety meetings. The Contractor must actively promote safe working performances and practices on the part of its employees and the employees of its subcontractors and suppliers of all tiers. Contractors shall also provide to Terra General Contractors a list of its subcontractors they intend to use on site. Additionally, Contractors shall insure that all its subcontractors meet the insurance requirements for this project, including the additional insured endorsement. It is the responsibility of the Contractor to ensure that certificates and endorsements from their subcontractors are received and current prior to the sub-subcontractor arrival on site. K. The Contractor must establish and maintain a safety program implementing safety measures,policies and standards conforming,on a comprehensive basis, to its obligations under these paragraphs, which safety program shall include provisions for selection of safety methods and means, conveyance of information and instruction with regard to those safety methods and means to its employees, safety meetings of its employees at least once a week, maintenance of required safety reports and records,periodic inspections of its Work area and equipment to detect and correct hazardous conditions, safety rule violations and unsafe Work practices, and enforcement of corrective actions as required. 1.03 ASBESTOS A. The Contractor must notify the Construction Manager if any material containing asbestos is encountered during performance of the Contractor's Work. The Contractor is prohibited from storing or installing any equipment or material containing asbestos on the project site. The Contractor is solely responsible for the prevention of asbestos containing material or equipment to be installed as part of its Work. 1.04 HAZARDOUS MATERIAL A. The Contractor must notify the Construction Manager if any Hazardous Material is encountered during performance of the Contractor's Work. The Contractor is prohibited from distributing, removing or storing of any equipment or materials deemed to contain hazardous material,unless required Page 11:New Hope Cabling Bid.doc by the Contract Documents. The Contractor is solely responsible for prevention of hazardous materials being installed as part of its Work. All Contractors are responsible for disposal of all chemicals and containers used in the construction of their work on this project. Contractors will provide OSHA required material safety data sheets on all chemicals before work is started. 1.05 CONTRACTOR SAFETY REQUIREMENTS A. Terra General Contractors is committed to the elimination of worker injury throughout our operations. Terra General Contractors companywide commitment to Zero Injury is the only logical and humane approach to a safe workplace. We are no longer willing to tolerate any injury to our own workers, or to the worker of any Contractor while engaged on our projects. Any lesser commitment conveys the erroneous message that accidents are inevitable and that some level of injuries are acceptable. Meeting this challenge will take time, hard work, and will require a commitment to safety from all employees and Contractors on this project. B. The following is the minimum criteria to work on this project and is strictly intended for the purpose of eliminating accidents and injuries at the project. 1. General Safety Requirements: a. Contractors must observe and follow all posted safety signs. b. Contractors are expected to supply their own personal protective equipment. c. Contractors must not create tripping hazards. d. Contractors work area must be cleaned at least daily or more often if needed. e. Adequate ventilation must be provided when using vapor producing materials or creating high dust levels. Contractor must notify Terra General Contractors 24 hours in advance whenever work is being done that may generate any hazardous odors or dust. f. Contractors may not,under any circumstances,operate or disconnect any device used to control building services until permission has been obtained from the Owner's project manager,communicated through Terra General Contractors. g. The following activities are prohibited and are causes for immediate dismissal: i. Using alcohol or illicit drugs on site ii. Fighting or horseplay iii. Tampering with equipment iv. Possession of firearms Page 12:New Hope Cabling Bid.doc h. Contractors must investigate and report all work-related injuries and near misses to Terra General Contractors Project Manager and/or Superintendent. Terra General Contractors Investigation Team will also investigate incident. i. Site Management/Supervision will attend weekly contractors site safety/progress meeting. j. Contractors will conduct weekly employee toolbox meetings and copy Terra General Contractors with material covered and attendance record. k. No radios or headsets are allowed in work areas. 1. Contractors must submit safety plans and hazard specific work plans to Terra General Contractors if so requested. Page 13:New Hope Cabling Bid.doc C. Personal Protective Equipment 1. 100% Eye protection will be required on the project. Those individuals with prescription eyewear that are not Z-87 safety glasses will however be allowed to wear them. It is suggested that employees with prescription glasses either purchase approved Z-87 safety glasses or be given safety glasses that fit over their prescription glasses to be used when the task requires safety glasses. 2. A 100%Tie-Off policy is required when working in exposed areas six feet or more above the working surface or other protective systems must be provided as per OSHA regulation. 3. Hard hats are required at all times. 4. Employees must be properly clothed while working. Minimum attire will include long pants,T-shirt and sturdy work boots. shorts,and tennis shoes are not permitted. 5. Safety harnesses,lanyards, face shields, hearing protection and all other personal protective equipment must be worn where it is warranted by the hazard exposure or when required. D. Fall Protection 1. Unattended floor openings must be covered;planking or sheathing strong enough to support the intended load must be used. The cover must be suitably marked and secured. Instead of a cover, guardrails, mid-rails and toe-boards may be installed. 2. When working at heights greater than 6 feet, fall protection must be used. Acceptable methods include safety nets, guardrails or personal fall arrest systems. Safety belts are NOT acceptable for fall arrest; a harness must be worn when using fall arrest equipment. If fall protection is not feasible, a fall protection plan meeting the requirement of CFR 1926.502 (K)must be submitted. 3. Structural steel erection activities will meet the fall protection requirements of OSHA 1926 CFR Subpart R- Steel Erection at a minimum. Page 14:New Hope Cabling Bid.doc 4. Scaffold will be erected to include proper ladder or stair access, guardrails, toe-boards and decked fully. Rolling scaffold will be equipped with brakes on all casters and a diagonal brace for mobile scaffolds other than baker scaffolds. Scaffolds will be fully decked and guardrails provided, or workers will wear fall protection consisting of full body harness with shock absorbing lanyard. 5. An identified competent person(s)will inspect scaffolds daily and supervise all erection and dismantling operations. 6. All scaffolds exceeding a height to minimum base dimension ratio of 4:1 will be secured. 7. Ladders must be used properly. Stepladders should not be used as an extension ladder. Ladders must have safety feet or a kick plate installed. E. Fire Protection 1. Fire exits, exit corridors, emergency showers,electrical panels and fire extinguishers cannot be blocked. 2. Flammable liquids must be properly labeled, in approved cans and must be stored in approved locations. Adequate ventilation must be present where flammable liquids are used or stored. 3. Contractors must supply their own approved fire extinguishers for hot work. 4. Fire retardant tarps may be required for spark-producing activities. F. Welding and Cutting 1. The following precautions must be taken for cutting and welding activities: i. Approved helmets with proper face shields will be worn to protect against arc, radiation or spatter exposures. ii. Approved welding curtains must be provided to protect bystanders from exposure where necessary. Signs must be posted to warn personnel. iii. Proper ventilation must be provided at all times and especially when working in confined spaces. iv. Approved fire extinguishers must be provided by the Contractor. Page 15:New Hope Cabling Bid.doc v. Fire watch personnel may be required when welding or cutting inside the building in high-risk areas. 2. Compressed gas cylinders must be secured at all times and the protective cap in place when not in use. G. Electrical 1. All electrical tools and equipment will be properly grounded. Absolutely no defective tools may be used on site. 2. Extension cords are allowed to be used on a temporary basis only, and in conjunction with a GFCI. 3. Portable Class A ground fault circuit interrupters are required when using any portable and held power tool. 4. When working on or near live electrical components the following practices are required: i. no conductive clothing or jewelry can be worn ii. tools must be properly insulated iii. Contractor employees must be qualified to work on or near live equipment(contractor supplies training) iv. exposed electrical components that could be a potential shock hazard to others in the area must be posted with a warning sign or barricade H. Equipment and Tools 1. Internal combustion-driven equipment cannot be used inside the building unless adequate ventilation is provided, and approved by Terra General Contractors. 2. All construction vehicles such as dump trucks,ready mix rigs,earth movers, forklifts, etc. must be equipped with audible alarms that sound a continuous warning as the vehicle is backing up. Seat belts must be used as required. 3. All forklift operators must be trained and certified to operate the forklift. A certification card or some other means of training documentation must be at the jobsite or with the operator at all times. 4. Pneumatically powered tools must be secured to the hose. Page 16:New Hope Cabling Bid.doc 5. Only low velocity powder actuated tools are allowed on site. Operators must present evidence that they have been trained in the use of this equipment. I. Hazardous Materials 1. MSDS's must be submitted to prior to any chemical or hazardous material being brought on site. 2. All chemical containers must be labeled. 3. Oil drips and other spills must be cleaned up immediately. 4. Hazardous waste must be disposed of correctly. J. Confined Space Entry 1. Contractors may not enter confined spaces without a Confined Space Entry Permit. Contractors must be trained in confined space entry procedures as well as related procedures (e.g. use of respirators) prior to working in confined spaces and must utilize their company's Confined Space Entry Permit. 2. Contractors must have Industrial Hygiene atmospheric monitoring equipment available. 3. Contractors must have rescue/retrieval equipment available at point of entry. Workers must provide training records. K. Excavation and Trenching 1. All excavations or trenches must be: i. Protected with barricades, flashers, signs or similar warnings ii. Adequately sloped or shored when 5 feet or more in depth iii. Equipped with ladders every 25 feet for trenches. iv. Inspected by a"Competent Person"as required by OSHA standards. v. Excavation greater than 20 feet in depth must be designed by a register professional engineer. 2. High visibility vests must be worn and employee training conducted when working near Mobile Earth Moving Equipment as stated by Minnesota OSHA rule 5207.1000. This applies only to projects in the state of Minnesota. Page 17:New Hope Cabling Bid.doc L. Lockout/Tagout 1. Wherever applicable, lockoutltagout procedures must be followed to control hazardous energy and prevent the unexpected start-up of equipment or release of stored energy. LOTO is required for ANY source of hazardous energy including: i. electrical mechanical iii. thermal iv. liquid chemical v. gas vi. pneumatic vii. hydraulic viii. radiation M. Orientation I Safety Education 1. All Contractors are required to orientate and train their employees of the hazards and procedures required to perform their job. (i.e. confined space, fall protection, respiratory protection, scaffold erection and dismantling, trenching and excavation, etc.) 1.06 EMERGENCIES A. In any emergency affecting the safety of persons or property, act to prevent threatened damage, injury or loss and immediately notify the Construction Manager. Any additional compensation or extension of time claimed by the Contractor on account of emergency work will be determined as provided in General Contract Conditions Section 8 for Changes in the Work. END OF SECTION Page 18:New Hope Cabling Bid.doc Section 5.Warranties and Maintenance. The Contractor must warrant,maintain and replace components or equipment that becomes defective for a minimum of 20 years from the completion date at no additional charge to the City of New Hope. This warranty must include all components and labor. A Proof of Project Warranty Registration will need to be required in the bid document. All changes made by the Contractor during maintenance or warranty repair must be documented to the City of New Hope and maintained in a service logbook located at the wiring termination locations. Page 19:New Hope Cabling Bid.doc Section 6. Testing Specifications. The Contractor will be required to test each jack and patch panel locations for compliance with category 6a specifications, Contractor must use a certified category 6a tester. All tests will include the following: 1) Cross Talk-The cabling Contractor will test for cross talk on the cabling. 2) Electrical Noise- Each jack must be tested for abnormal noise and interference. 3)Pinouts -Each jack must be tested for proper pinouts. 4)Continuity 5) Signal Attenuation. 6)Polarity. All data and voice locations must be Category 6a, all locations must be tested and a detailed print out of the test results must be provided to the City of New Hope. All feeders must be category 6a tested. These tests will include the following: 1) Cross Talk- The cabling Contractor will test for cross talk on the cabling. 2) Electrical Noise-Each jack must be tested for abnormal noise and interference. 3) Pinouts -Each jack must be tested for proper pinouts. 4) Continuity 5) Signal Attenuation. 6) Polarity. The Contractor will replace any equipment not meeting specifications in the test procedures. Test results for all feeders, data jacks, and phone jacks, must be supplied in a paper form to the City of New Hope. Page 20:New Hope Cabling Bid.doc Sections 7. Proposal Requirements Bid Bond No bids will be considered unless sealed and accompanied by bid bond or certified check payable to the City of New Hope in the amount of at least ten percent (10%) of all bids. Bonds Each Contractor must furnish performance and labor and material payment bonds on the City's approved forms,which are attached, each in the amount of 100% of the contract amount. The bonds are to be executed by an acceptable surety company or companies authorized to execute such in the State of Minnesota, and be written in favor of the City. These bonds must be executed within 15 days after the City notifies the Contractor that it has been awarded the contract and must remain in force throughout the life of the contract and its warranty period. The Contractor must require the Attorney-in-Fact who executed the required bonds to attach a current copy of his power of attorney indicating the monetary limit of such power. Contract Documents The Contract Documents include the Advertisement for Bids in the form at the front of this document, all Addenda issued prior to receipt of bids,Proposal, General Contract Conditions, Specifications, and any Change Orders issued in accordance with Section 45 of the General Contract Conditions. The Contract Documents are complementary, and what is required by any one shall be as binding as if required by all. Rejection of Proposals Proposals may be rejected if they show any omission, alteration of form, additions not called for, conditional bids or alternate bids not specified or irregularities of any kind. Disqualification of Bidders More than one proposal for the same project from an individual, finn,partnership or corporation under the same or different names will not be considered. Evidence that any bidder is interested in more than one proposal for the same work will cause rejection of all such proposals. Collusion between the bidders will be considered sufficient cause for the rejection of all bids so affected. Failure on the part of any bidder to carry out previous contracts satisfactorily or his/her lack of the experience or equipment necessary for the satisfactory completion of the work may be deemed sufficient cause for his disqualification Page 21:New Hope Cabling Bid.doc Inclusion of Vendor Response to Request for Proposal The fmal written contract will include as contractual obligations the vendor's proposal and all representations,warranties and commitments in the proposal Prices Contractor represents and warrants that any and all prices for products and services,now or subsequently specified in the contract are as low as and no higher than prices that Contractor has charged or intends to charge customers other than City for the same or similar products and services of the same or equivalent quantity and quality for delivery or performance during the same periods of time. If during the term of the contract, Contractor reduces any or all prices charged to any or all customers other than the City for the same or similar products or services specified, Contractor must make equal or equivalent reduction in corresponding prices for said specified products or services. Contractor also represents and warrants that any and all prices set forth in this contract do not and will not violate any existing federal, state or municipal law or regulation concerning price discrimination and/or price fixing. Contractor agrees to indemnify, exonerate, and hold City harmless from any such violation now and throughout the term of this contract. Prices quoted are not subject to increase throughout the contract period unless specifically allowed by these specifications. Payment Terms Refer to the General Conditions section on Application for Payments, Partial Payments, Payments Withheld, Final Payment&Changes in the Work for rules regarding Contractor Payments. Certification Requirements: All Bidders must be currently certificated in Category 6 installations. Job Site Foreman: Bidders must supply a job site foreman that will manage the project and installation. Bidders must supply the job site foreman's credentials and qualifications in the bid. References: Bidders must supply the references in a document and this document must be supplied with the proposal to the City of New Hope. A minimum of five references must be supplied from similar size projects. Three of these references must be from government agencies. Implementation Plan Document: Bidders must supply a detail implementation plan with projects,requirements,number of personnel, etc. Prior Experience and Company Profile: Bidders must supply the City of New Hope with a company profile and outlining related prior experience in comparable or greater size projects. Equipment Detail and Labor Hours Document: All bidders must supply a complete detailed document outlining all equipment (material)/components and labor hours required for this project. This document will require the Page 22:New Hope Cabling Bid.doc Contractor to detail the components and labor hours in categories based on Voice,Data, Fiber, Cable TV, and trunk feeds. Right to Accept/Reject Proposals The City of New Hope reserves the right to accept or reject any or all, or any part of any proposals,to waive any informalities and to accept any proposal deemed to be in the best interest and or most favorable to the City of New Hope. Furnishing of Evidence of Responsibility When requested by the City,the Bidder shall furnish a balance sheet, certified by a certified public accountant as to date not more than sixty(60) days prior to date of the opening of proposals which shall set forth outstanding assets and liabilities in reasonable detail. The bidder shall also furnish a list of work of similar nature performed with dates of completion thereof. The bidder shall also furnish any other additional information relative to financial responsibility and competence to do the work as may be requested by the City prior to acceptance of any proposal. The City reserves the right to reject any bid where the available evidence of information does not satisfy the City that the bidder is qualified to carry out properly the terms of the proposed Contract. Page 23:New Hope Cabling Bid.doc Section 8. General Contract Conditions Definitions: Owner—City of New Hope Construction Manager—the City's appointed Construction Manager on the Job is: Mike Ellingson, Terra Construction The Construction Manager has the general supervision and direction for the entire site. City Cabling Project Manager—the City's appointed Cabling Project Manager on the Job is: Mark Mayfield LOGIS 5750 Duluth Street Golden Valley,MN 55422-4036 763-543-2668 mmayfield@logis.org The City Cabling Project Manager is responsible for coordination and supervision of the cabling installation. All inquiries on the cabling must be directed to this individual. 2.0 INTERPRETATION OF PROPOSED CONTRACT DOCUMENTS If any person contemplating submitting a bid for the proposed contract is in doubt as to the true meaning of any part of the plans, specifications or other proposed Contract Documents, he/she may submit to the Owner, a written request for an interpretation thereof. The person submitting the request will be responsible for its prompt delivery. Any interpretation of the proposed documents will be made only by addendum duly issued and copy of such addendum will be mailed or delivered to each person receiving a set of such Contract Documents and such other prospective bidder as have requested that they be furnished with a copy of each addendum. The Owner will not be responsible for any other explanation or interpretations of the proposed Contract Documents. The Contract Documents are complementary, and what is required by or provided in any shall be as binding as if required by or provided in all. 3.0 FORM OF CONTRACT The form of Contract to be used shall be the form prescribed and provided by the Owner. 4.0 CONTRACTOR'S RESPONSIBILITIES The Contractor shall furnish all necessary machinery,tools, labor and material in every character required, and shall fully complete the Work in accordance with the plans, specifications and detail drawings, for the prices bid. The entire Work to be performed under the contract for this improvement is to be at the Contractor's risk, and he/she is to assume the responsibility for and risk of all damages to the Work or to property adjacent to or on the line of said Work. The Contractor shall have charge of and be responsible for the entire Page 24:New Hope Cabling Bid.doc improvement until its completion and acceptance. He/she shall be liable for any defects which may appear or be discovered on his/her work. Whenever the Contractor is not present on the Work, directions will be given to the Superintendent or Foreman who may have immediate charge thereof, and shall by him/her be received and strictly obeyed. The Contractor shall designate one person who shall have charge of the job and to whom the inspector shall give directions. If any person employed on the Work shall refuse or neglect to obey the directions of the Owner, or his/her duly authorized representative, in anything relating to the Work, or shall appear to be incompetent or disorderly,he shall,upon the request of the Owner,be at once discharged and not again employed upon any part of the Work. 5.0 TERMINATION OF CONTRACTOR'S RESPONSIBILITY Except as otherwise provided for in these specifications and in the Contractor's Bond,the Contractor's responsibility on this contract shall continue until fmal acceptance of the Work by the Owner, such acceptance to be made promptly after final completion of the Work,and thereafter until all obligations contained in such contract shall have been fully performed by the Contractor, according to the terms of the contract. 6.0 LABOR None but competent labor shall be employed on this Work. Wherever mechanical work is required, it shall be performed by skilled labor. The foreman or other person directing the Work shall be competent, sober, and reliable, and shall extend every facility to the Owner to enable him/her to properly discharge his/her duties, and shall furnish such help as may be necessary to facilitate the inspection of materials. The Owner reserves the right to require the removal of any particular worker or workers on the job,if in the judgment of the Owner, it shall be for the best interests of the Work that such particular worker or workers be removed. The Contractor will not be allowed added compensation for any work performed on Saturdays, Sunday or Legal Holidays. 7.0 DISCRIMINATION ON ACCOUNT OF RACE, CREED OR COLOR,RELIGION, NATIONAL ORIGIN, DISABILITY,MARITAL STATUS, STATUS WITH REGARD TO PUBLIC ASSISTANCE, SEX OR AGE. The Contractor hereby agrees: 7.1 That in the hiring of common or skilled labor for the performance of any work under the contract, or any subcontract,no Contractor,material supplier, or vendor, shall,by reason of race, creed or color,religion,national origin, disability, marital status, Page 25:New Hope Cabling Bid.doc status with regard to public assistance, sex or age, discriminate against any person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which such employment relates; 7.2 That the Contractor,material supplier, or vendor shall not in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in 7.1 above, or on being hired,prevent, or conspire to prevent any such person or persons from the performance of work under any contract on account of race, creed or color,religion,national origin, disability,marital status, status with regard to public assistance, sex or age; 7.3 The Contractor shall furnish all information and reports required by Owner or by Executive Order No. 11246 and Revised Order No. 4, and by the applicable rules and regulations of the State or Federal government to ascertain compliance with the provisions of this Article; 7.4 That violation of this section shall be a misdemeanor; and 7.5 That this contract may be canceled or terminated by the City, and all money due, or to become due under this Contract,may be forfeited, for a second or any subsequent violation of the terms or conditions of this Article. (Minn. Stat. Sect. 181.59 and Chapt. 363). 8.0 ASSIGNMENT OF CONTRACT No assignment by the Contractor of any principal construction contract or any part thereof or of the funds to be received there under by the Contractor, will be recognized unless such assignment has had the written approval of the Owner, and the surety has been given due notice of such assignment and has furnished written consent thereto. In addition to the usual recitals in assignment contracts,the following language must be set forth: "It is agreed that the funds to be paid to the assignee under this assignment are subject to a prior lien for services rendered or materials supplied for the performance of the Work called for in said contract in favor of all persons, firms or corporations rendering such services or supplying such materials. 9.0 SUBCONTRACTS The Contractor shall, as soon as practicable after signing of the contract,notify the Owner in writing of the names of Subcontractors, if any,proposed for the principal parts of the Work and he/she shall not employ any that the Owner may within a reasonable time object to as incompetent or unfit. All Subcontractors shall be bound by the terms of all the contract documents,but nothing contained in the contract documents shall create any contractual relation between any Subcontractor and the City. Page 26:New Hope Cabling Bid.doc 10.0 INSURANCE No Contractor or Subcontractor shall commence work under this contract until he/she has obtained at his/her own cost and expense, all insurance required by this Article, such insurance and the insurance companies to be approved by the City and maintained by the Contractor or Subcontractor, as the case may be, until final completion of the Work. 10.1 Worker's Compensation,Unemployment Compensation and Employer's Liability Insurance The Contractor shall take out and maintain for the duration of this contract Worker's Compensation Insurance,Unemployment Compensation Insurance and Employer's Liability Insurance as required under the laws of the State of Minnesota. 10.2 General Liability Insurance 10.2.1 Public Liability Insurance The Contractor shall take out and maintain during the life of this contract such public liability and Property Damage Insurance as shall protect him/her from all claims for bodily injury including accidental death as well as from all claims for Property Damage arising from operations under this contract. The minimum limits which are required are: $1,000,000.00 in the aggregate for injuries including accidental death to any one person, for injuries including accidental death resulting from one accident and for property damage. Such policy shall include coverage for: Injury to or destruction of any property arising out of the collapse oflor structural injury to any building or structure due: To grading of land, excavation,borrowing, filling,backfilling, tunneling,pile driving, cofferdam work or caisson work, or, Moving, shoring,underpinning,raising or demolition of any building or structure removal or rebuilding of any structural support thereof. Injury to or destruction of wires, conduits, sewers,pipes, mains, or other similar property, or any apparatus in connection therewith,below the surface of the ground, if such injury or destruction is caused by or occurs during the use of mechanical equipment for the purpose of grading of land,paving, excavation or drilling, or injury to or destruction of property at any time resulting there from. Page 27:New Hope Cabling Bid.doc Injury to or destruction of any property arising out of blasting or explosion. 10.2.2 Automobile Insurance The Contractor shall carry Automobile Insurance on all automotive equipment owned,rented or borrowed in the minimum amounts of $1,000,000.00 in the aggregate for injuries including accidental death to any one person, for injuries including death resulting from any one accident, and for property damage. 10.2.3 Owner's Protective Liability and Property Damage Insurance The Contractor shall provide Owner's Protective Liability and Property Damage Insurance in the name of the City and the Owner, insuring against bodily injury and property damage liability in the limits set forth above for which they may become legally obligated to pay as damages sustained by any persons, caused by accident and arising out of operations performed for the named insured by independent contractors and general supervision thereof. In lieu of Owner's Protective Liability and Property Damage Insurance the Contractor shall list the City as an Additional Insured per the attached Exhibit C. 10.2.4 Indemnity The Contractor agrees to hold harmless and indemnify the City, and its officers, officials, employees and agents, including without limitations, the Owner, from every claim, action, cause of action, liability, damage, expense or payment incurred by reasons of any bodily injury including death, or property damage attributable to the negligence or otherwise wrongful act or omission, including without limitation, breach of a specific contractual duty, of the Contractor or the Contractor's agents or employees, or of anyone for whose acts any of them may be liable. Claims against Contractor for failure to obtain and keep in force the insurance required by this Contract shall not be limited by the provisions of the immediately preceding sentence. (Minn. Stat. Ch. 337). 10.3 Builder's Risk-Fire and Extended Coverage Insurance If the nature of the entire installation or portion thereof, is such that it is insurable against the perils of fire, extended coverage,vandalism and malicious mischief, such insurance shall be procured and maintained by the Contractor on behalf of Contractor, the City and the Contractor's Subcontractors, on a completed value form. Page 28:New Hope Cabling Bid.doc 10.4 Evidence of Insurance Insurance certificates evidencing that the above insurance is in force with companies acceptable to the City and in the amounts required shall be submitted to the City • Clerk for examination and approval concurrently with the execution of the contract, after which they shall be filed with the City Clerk. In addition to the normal information provided on the insurance certificates, each shall specifically provide that: 10.4.1 A policy will not be modified or canceled except upon ten day's prior written notice to the City. 10.4.2 Coverage is included for blasting, collapse and underground hazards, and 10.4.3 The contractual liability hazard has been insured. 11.0 DEFENSE OF CLAIMS OR SUITS The Contractor shall indemnify and save harmless the Owner and all of its officers, officials, agents, and employees, including,without limitation,the Owner, from any and all loss, damages, expense, including costs and expenses and attorney's fees of litigation arising from all suits, actions, or claims of any character, name and description,brought for, or on account of any injuries or damages received or sustained by any person, or persons or property by or from the said Contractor or by or in consequence of any neglect in safeguarding the Work, or through the use of unacceptable materials in constructing the Work or by or on account of any act or omission,neglect or misconduct of said Contractor, or by or on account of any claims or amounts recovered for any infringement of patent,trademark or copyright, or from any claims or amounts arising or recovered under the"Worker's Compensation Law", or any other law,bylaw, ordinance, order or decree and so much of the money due the said Contractor under and by virtue of his/her Contract as shall be considered necessary by the Owner may be retained for the use of said Owner, or in case no money is due his/her surety shall be held until such suit or suits, action or actions, claim or claims,for injuries or damages, as aforesaid shall have been settled and suitable evidence to that effect furnished to the Owner. The authorized use by the Contractor of public or private property for any purpose may be considered an injury or damage to the property so used. No moneys,payable under the Contract Documents, or any part thereof except the estimate for the first month or period shall become due and payable, if the Owner so elects,until the Contractor shall satisfy Owner that he has made a satisfactory settlement for all materials and equipment used in or upon and labor done for the Work for the then preceding month. 12.0 COMPLIANCE WITH LAWS,BUILDING CODES AND REGULATIONS The Contractor and Bidder is assumed to have made himself/herself familiar with all Codes, State Laws, Ordinances and Regulations which in any manner affect those engaged or Page 29:New Hope Cabling Bid.doc employed in the Work, or the materials or equipment used in or upon the improvement, or in any way affect the conduct of the Work and no pleas of misunderstanding will be considered on account of the ignorance thereof. The provisions of such codes, laws or ordinances are deemed to be a part of these specifications and the Contractor will be bound by the provisions thereof. The Contractor shall and also by a Surety agree to indemnify and save harmless the Owner and all of its officers, agents, and servants against any claim or liability arising from or based on the violation of any such law, ordinance,regulation or decrees,whether by the Contractor or his employees. If the Contractor shall discover any provisions in the Plans, Contract, or these Specifications or any direction of the Owner or Inspector which is contrary to or inconsistent with any such law, ordinance, regulation or decree, he/she shall forthwith report its inconsistency to the Owner in writing. 18.0 PROSECUTION OF WORK All dealings of the Owner will be with the Contractor. No Work shall be started until the Contract has been executed. Definite notice of intention to start work shall be given to the Owner at least five(5) days in advance of beginning the Work. Such starting time shall be within ten(10) calendar days after the date of receipt by Contractor of notice to proceed given by the Owner. The official starting time shall be taken as the date on which the Contractor is notified by the Owner that he/she has fulfilled all preliminary requirements of the Owner. The official completion date will be calculated from the number of calendar days between the starting date and the completion date or time allowed for completion,using the official starting date as hereinbefore defined. Should the prosecution of the Work for any reason be discontinued temporarily,by the Contractor,with the consent of the Owner,he/she shall notify the Owner at least twenty four(24)hours before again resuming operations. The Contractor shall submit, at such times as may reasonably be requested by the Owner, schedules which shall show the order in which the Contractor proposes to carry on the Work, with dates at which the Contractor will start the several parts of the Work, and estimated dates of completion of the several parts. If deemed necessary by the Owner, he/she shall have the right to change such schedule of operation as required. The Work shall be prosecuted in such manner as to insure its completion within the time set for it in the contract. In case of failure to prosecute the Work in such a manner as to insure its completion within the date specified, the Owner shall have the right to require the Contractor to place in operation such additional force and equipment as is deemed necessary. 19.0 SUPERINTENDENCE AND SUPERVISION The Contractor shall keep on the Work during its progress a competent jobsite foreman and any necessary assistants, all satisfactory to the Owner. The foreman shall not be changed except with the consent of the Owner unless the foreman proves unsatisfactory to the Page 30:New Hope Cabling Bid.doc Contractor and ceases to be in his employ. The foreman shall represent the Contractor in his absence, and all directions given to him/her shall be as binding as if given to the Contractor. Important directions shall be confirmed in writing to the Contractor. Other directions shall be so confirmed on written request in each case. The Contractor shall give efficient supervision to the Work,using his/her best skill and attention, shall carefully study and compare all drawings, specifications and other instructions and shall at once report to the Owner any error, inconsistency or omission which he/she may discover,but he/she shall not be held responsible for their existence or discovery. The Contractor will be supplied,by the Owner, copies of the Plans and Specifications. He/she shall have said Plans and Specifications available on the Work, at all times, during the prosecution of the Work. He/she shall give the Work his/her constant attention to facilitate the progress thereof and shall cooperate with the Owner in setting and preserving stakes,bench marks, etc., and in all other things that are necessary for satisfactory completion of the Work contemplated. 22.0 CONSTRUCTION MANAGER'S STATUS The Construction Manager shall have general supervision and direction of the Work. He/she is the agent of the Owner only to the extent provided in the contract documents and as authorized by the law. He/she has authority to stop the Work whenever such stoppage may be necessary to insure proper execution of the contract. He/she is recognized by both parties to the contract as the interpreter of the contract documents. He shall,within a reasonable time,make decisions on all claims of the Owner, or the Contractor, on all matters relating to the execution and progress of the Work, or the interpretation of the contract documents. The Owner shall decide any and all questions as to quality of material furnished for the Work, and shall decide all questions regarding the interpretations of specifications or plans relating to the Work, and shall determine the amount and quantity of the several kinds of work performed, and materials furnished,which are to be paid for under the contract. Any work not specifically specified on the plans,but which may be fairly implied, or understood, as included in the contract, shall be done by the Contractor without extra charge, and the Owner shall be permitted to make such corrections and interpretations as may be deemed necessary for the fulfillment to the extent of the plans and specifications. In the case of any discrepancy occurring between the plans and specifications, the decision of the Owner is final. WORK UNDER OTHER CONTRACTS A. General: Cooperate fully with separate Contractors so work on those contracts may be carried out smoothly,without interfering with or delaying work under this Contract. The Owner's Contractor for the building construction package has full control of the project site until June 15, 2019. Coordinate the Work of this Contract, including but not limited to construction phasing and schedule,with work performed under separate contracts. B. Concurrent Work: Owner has awarded separate contract(s) for the following construction operations at Project site. Those operations will be conducted simultaneously with work under this Contract. Page 31:New Hope Cabling Bid.doc 1.New City/Hall Police Station Building Construction 2.Audio Visual in the Council Chamber. 3. Site work north of the proposed building including parking lots,park improvements, etc. 23.0 SUSPENSION AND RESUMPTION OF WORK 23.1 The Owner shall have the authority to suspend the Contractor's operations wholly or in part for such period of time as he/she may deem necessary because of unsuitable weather or other conditions which he/she considers unfavorable for the prosecution of the Work, or because of the non-completion of work being done under other contracts on the same construction; or for such time as may be necessary because of the failure of the Contractor to comply with the provisions of the contract. Such "Suspension of Work Order" shall be in writing and will state the reason for such suspension, the effective date, and the operations suspended. Any work done by the Contractor contrary to such"Suspension of Work Order" shall be considered as unauthorized work and as having been done at the expense of the Contractor. 23.2 No operations which have been suspended by a"Suspension of Work Order" shall be resumed until the Owner has issued a"Resumption of Work Order". The order to resume operations will be issued when, in the opinion of the Owner,the conditions which justified the suspension no longer exist. This order shall be in writing and will state the reason for ordering such resumption, the effective date, and the operations to be resumed. 23.3 If it should become necessary to suspend operations for any indefinite period, the Contractor shall,before leaving the project, store all materials and equipment in such a manner as will not obstruct or impede the traveling public. He/she shall take every precaution to prevent damage or deterioration of the Work performed, shall provide suitable drainage of the area and shall erect temporary structures where necessary. 23.4 The Owner shall also have the authority to order the resumption of any operations which may have been suspended by the Contractor. Such "Resumption of Work Order" shall be in writing and will state the reason for ordering such resumption, the effective date, and the operations to be resumed. Working days will be counted from the effective date of such order whether or not the Contractor resumes his operations as ordered. 24.0 INSPECTION The Owner and his/her representatives shall at all times have access to the Work wherever it is in preparation or progress, and the Contractor shall provide proper facilities for such access and for inspection. An inspector may be stationed on the Work to report to the Owner as to the progress of the Work and the manner in which it is performed, also to report when it appears that the Page 32:New Hope Cabling Bid.doc materials furnished, or the Work performed by the Contractor tail to fuifill the requirements of the contract and to call to the attention of the Contractor any such failure or infringement. In case of any dispute arising between the Contractor and the Inspector as to the material furnished, or the manner of performing the Work, the Inspector shall have the authority to reject materials or suspend the Work until such matter can be referred to, and decided by the Owner. No advice which the Inspector may give the Contractor shall be construed as binding upon the Owner nor will such advice release the Contractor from the fulfillment of the terms of the contract. If the specifications,the Owner's instructions, laws, ordinances, or any public authority require any work to be specially tested or approved,the Contractor shall give the Owner timely notice of its readiness for the inspection, and if the inspection is by another authority than the Owner, of the date fixed for such inspection. Inspections by the Owner shall be promptly made and where practicable at the source of supply. If any work shall be covered up without approval or consent of the Owner, it must, if required by the Owner,be uncovered for examination at the Contractor's expense. Re-examination of questioned work may be ordered by the Owner, and if so ordered,the Work must be uncovered by the Contractor. If such work be found in accordance with the contract documents,the Owner shall pay the cost of re-examination and replacement. If such work be found not in accordance with the contract documents,the Contractor shall pay such cost unless he/she shall show that the defect in the work was caused by another Contractor, in which event the Owner shall pay the cost. 25.0 DEFECTIVE WORK All work not conforming to the requirements of these Specifications shall be considered as defective and will be rejected. The Contractor shall remove and renew or repair all such defective work as ordered, in writing,by the Owner. Should the Contractor fail, or refuse to remove or renew any defective work performed previously, or to make any necessary repairs in an acceptable manner and in accordance with the requirements of these Specifications,within the time indicated in writing,the Owner shall have the authority to cause the unacceptable or defective work to be removed and renewed or repaired at the Contractor's expense. Any expense incurred by the Owner in making these removals, renewals,or repairs,which the Contractor has failed or refused to make shall be paid for out of any moneys due or which may become due the Contractor. Continued failure or refusal on the part of the Contractor to make any or. all necessary repairs promptly, fully and in acceptable manner shall be sufficient cause for the Owner at his/her option, to purchase materials,tools and equipment, and employ labor or to contract with any other individual, firm or corporation to perform the Work. All costs and expenses incurred thereby shall be charged against the Contractor, and the amount thereof deducted from any moneys due or which may become due him/her under this contract. Any work performed, as described in this paragraph, shall not relieve the Contractor in any way from his responsibility for the Work performed by him/her. The Owner shall also have authority to take over and use defective work without compensation to the Contractor when the Contractor fails or refuses to rebuild such faulty work. Page 33:New Hope Cabling Bid.doc 29.0 DAMAGE TO EXISTING IMPROVEMENTS All damage done to existing improvements during the progress of this improvement shall be repaired by the Contractor under the direction of the Owner. Such repairs shall be made according to the requirements of the standard specifications of the City for the various types of improvements or classes of work required. The Contractor shall be entirely responsible for the protection of all improvements that are not designated by the Owner to be removed for proper construction of the project. 32.0 WORKING HOURS AND NIGHT WORK No equipment shall be started outside approved construction hours, which are 7 AM until 10 PM Monday through Friday, and 9 AM to 9 PM Saturday and Sunday. Work shall be done at night only in the case of emergency and only upon the direction of the Owner. The Owner has the right to order work to be carried on at night, if in his opinion, it is for the best interest of the City. Work performed after dark shall be adequately illuminated, and suitable and sufficient lighting facilities shall be provided for this work. No extra compensation will be allowed the Contractor for work under this item. 33.0 NOISE ELIMINATION The Contractor shall eliminate noise to as great an extent as possible at all times. Air compressors shall be equipped with silencers and the exhausts of all gasoline motors or other power equipment shall be provided with mufflers. 37.0 FAILURE TO COMPLETE WORK ON TIME The Contractor guarantees that he can and will complete the Work within the time limit stated in the Agreement, or within the time as extended as provided elsewhere in the contract documents. Inasmuch as the damage and loss to the Owner which will result from the failure of the Contractor to complete the Work within the stipulated time, will be most difficult or impossible of accurate assessment,the damage to the Owner for such delay and failure on the part of the Contractor shall be liquidated at a daily rate of$1,000 per day for each calendar day, Sundays and holidays excluded,by which the Contractor shall fail to complete the work or any part thereof in accordance with the provisions hereof. Such liquidated damages shall not be considered as a penalty but as the extra cost of field and office Ownering and inspection. The Owner will deduct and retain out of any money due or become due hereunder the amount of liquidated damages, and in case those amounts are less than the amount of liquidated damages the Contractor shall be liable to pay the difference upon demand. Neither by the taking over of the Work by the Owner,nor by the termination of the contract, shall the Owner forfeit the right to recover liquidated damages from the Contractor or his Surety for failure to complete the contract. Page 34:New Hope Cabling Bid.doc 38.0 DELAYS AND EXTENSION OF TIME If the Contractor be delayed at any time in the progress of the Work by any act or neglect of the Owner or Owner or any employee of either, or by any other Contractor employed by the Owner, or by changes ordered in the Work, or by strike, fire,unusual delay in transportation, unavoidable casualties or other causes beyond the Contractor's control, or by any cause which the Owner shall decide to justify the delay, then the time of completion shall be extended for such reasonable time as the Owner may decide, and the decision of the Owner shall be binding on both parties and shall not be arbitrary or unreasonable. No such extension shall be made for delay unless claim therefore is made in writing to the Owner within seven (7)days after the period of delay shall have commenced. The Contractor shall not be entitled to extension of time for each one of several causes of delay operative concurrently,but only for the actual period of delay. The Contractor shall have no claim for damages against the Owner for delay in performance of the contract due to any act or omission of the Owner or any of its representatives, and his sole remedy on account thereof shall be his right to apply to the Owner for extension of time as provided herein. 39.0 UNAUTHORIZED WORK 39.1 Except as otherwise provided in the contract,work done without lines or elevations being given or with materials which have not been given the required inspection may be considered as unauthorized work and as having been done at the expense of the Contractor. Compensation for such work will be made only in the event that the Owner determines it to be acceptable to the City. Any work which may be done by the Contractor prior to the approval of the contract may be considered as unauthorized work and as having been done at the expense of the Contractor. Compensation for such work will be made only in the event that the contract is approved and the Owner determines the work to be acceptable to the City. 39.2 Any work done which is not specified in the contract and which is not ordered by the Owner to be done in writing, and any work done by the Contractor contrary to the terms of any "Suspension of Work Order" issued by the Owner will be considered as unauthorized work and will not be measured or paid for by the City. Any unauthorized work may be ordered removed and replaced at the Contractor's expense. 40.0 CONFORMITY WITH PLANS AND ALLOWABLE DEVIATIONS No deviation from the plans for the Work or the approved working drawings of the structures will be permitted without the written order of the Owner. 41.0 COORDINATION OF PLANS AND SPECIFICATIONS The Contractor shall take no advantage of any apparent error, inconsistency or omission in the Contract documents or the Plans and Specifications,but the Owner shall be permitted to make such corrections and interpretations as may be deemed necessary for the fulfillment of the intent of the Contract documents and the Plans and Specifications. Page 35:New Hope Cabling Bid.doc Any Work not herein or on the plans specifically specified but which may be fairly implied or understood as included in the Contract, shall be done by the Contractor without extra charge. Any ambiguity or discrepancy in the Plans or Specifications shall be adjusted by using the best class of work or materials. In the case of any discrepancy between the scale and figures on all plans, drawings, etc.,the figured dimensions shall govern. In the case of any discrepancy between the quantities shown in the proposal and those shown on the plans, the plans shall prevail. In case any other discrepancy occurs between the plans and these Specifications, the decision of the Owner shall be decisive thereon. 42.0 CONTRACTOR'S RIGHT TO REQUEST CHANGES If the Contractor shall discover prior to or during construction anything in the plans or specifications or in supplementary directions by the Owner which in the opinion of the Contractor appears to be faulty engineering or design,he shall forthwith advise the Owner in writing of the particulars. It is understood and agreed that, if no objection is raised by the Contractor under the provisions of this paragraph,the Contractor waives any right to contest the provisions of his Contract on the basis of faulty engineering or design. 43.0 ALTERATIONS OF PLANS OR CHARACTER OF WORK The Owner is given the right as the Work progresses,to make such alterations in the plans or in the character of the Work as may be considered necessary or desirable, in order to complete fully and perfect the construction of the Work. Such changes shall in no way in validate the contract. The Contractor will be informed in writing of all or any such alterations in character of work,before being ordered to perform such work. After receipt of such notice,the Contractor will be given a reasonable length of time to accept or to protest the performance of work covered by such alterations. Should the Contractor, after having been notified and before any agreement has been reached,perform any of the Work covered by such alterations, it will be construed that he has accepted such alterations of the Work. The plans and specifications show the Work to be performed. Construction conditions may require that minor changes be made in location and installation of the Work and equipment to be furnished and other work to be performed hereunder and the Contractor when ordered by the Owner shall make such adjustments and changes in said locations and work as may be necessary without additional charge,provided such adjustments and changes do not alter the character, quantity or cost of the Work as a whole and provided further the plans and specifications showing such adjustments and changes are furnished the Contractor by the Owner within a reasonable time and before any work involving such adjustments and changes is made. Page 36:New Hope Cabling Bid.doc 44.0 INCREASED OR DECREASED QUANTITIES OF WORK The Owner is given the right to increase or decrease any or all items specified in the Contract Documents including the elimination of one or more of such items. Such changes shall not invalidate the Contract or any Contract Document. No allowance or payment for anticipated profits will be made for decreased or eliminated items. For purposes of this Article, "items" means any specifically described unit of work for which a price is provided in the Contract Documents. 45.0 CHANGES IN THE WORK The Owner,to the extent authorized by law,may order and direct extra work or make changes in the Work by altering, adding to, or deducting from the Work without invalidating the Contract, and the contract sum will be adjusted accordingly. No such order for extra work or change shall be valid unless authorized by the Owner and communicated to the Contractor in writing. All such work shall be executed under the conditions of the original contract, except that any claim for extension of time caused thereby shall be adjusted at the time of ordering such change. The value of any authorized extra work or change shall be determined for purpose of compensating the Contractor in one or more of the following ways: 45.1 By unit prices named in the contract wherever such unit prices are applicable to the extra work or change. 45.2 By an acceptable lump sum proposed from the Contractor and accepted in writing by the Owner. 45.3 Where 45.1 does not apply and Owner and Contractor cannot agree,then by force account paid for in the following manner: 45.3.1 For all labor and foreman in direct charge of the specific work,the Contractor will receive the actual wages paid for each and every hour that said labor and foreman are actually engaged in such work,plus the cost of bond, insurance, and taxes allowable to such wage cost,to which cost shall be added 15%of the sum thereof. No charge shall be made by the Contractor for organization or overhead expenses. 45.3.2 For all materials used, the Contractor will receive the actual cost of such materials including freight charges as shown by original receipted bills, to which cost shall be added ten percent(10%) of the sum thereof. Where materials are not specifically purchased for"Force Account" work,but are taken from the Contractor's stock,the Contractor shall submit an affidavit of the quantity,price and freight on such materials Page 37:New Hope Cabling Bid.doc in lieu of original bills, and invoices. This affidavit shall be approved by the Owner. 45.3.3 For any machinery,trucks, or equipment including fuel and lubricants, which it may be deemed necessary or desirable to use, the Contractor will receive a reasonable rental price, for each and every hour that said machinery,trucks and equipment are in use on such work, and to which sum no percentage will be added. Such rental price shall not exceed the rates established by the A.G.C. for this district for comparable rentals and shall be subject to the Owner's approval. 45.3A The compensation as herein provided shall be received by the Contractor as payment in full for work done by "Force Account" and said fifteen percent(15%) for labor and said ten percent(10%) for materials shall be agreed to cover profit, superintendence, general expense, overhead,bond premiums,insurance and the use of small tools and equipment for which no rental is allowed. 45.3.5 The Contractor or his representative and the Owner or his representative shall compare records of work on a "Force Account" basis at the end of each day. Copies of the records shall be made in triplicate on Force Account forms,provided for this purpose by the Owner and signed by both parties. To all such claims for Force Account work,the Contractor shall attach receipted bills for, or affidavits of materials used and freight receipts covering freight on such materials used, and said claims shall be presented to the Owner for payment not later than the fifth(5th) day of the month following that in which the work was actually performed and shall include all labor charges and material charges insofar as they can be verified. 45.4 Should the Contractor refuse or fail to execute the extra work or change as ordered and directed, or to submit his claim as required,the Owner may withhold payment of all current estimates until the Contractor's refusal or failure is eliminated, or after giving the Contractor due notice the Owner may make payment for said work on a basis of a reasonable estimate of the value of the extra work or change performed. 46.0 CLAIMS AND PROTESTS If the Contractor claims any instructions by drawings or otherwise to be unfair or involve extra cost under this contract for which he would claim extra compensation,he shall give the Owner written notice thereof within a reasonable time after the receipt of such instructions, and in any event before proceedings to execute the work, except in emergency endangering life or property, and the procedure shall then be as provided for changes in the Work. No such claim will be valid unless so made. Page 38:New Hope Cabling Bid.doc 47.0 THE RIGHT OF THE OWNER TO DO THE WORK If the Contractor should neglect to prosecute the Work properly, or fail to perform any provision of the contract, the Owner after three (3) days written notice to the Contractor,may without prejudice to any other remedy the Owner may have,make good such deficiencies and may deduct the cost thereof from the payment then or thereafter due the Contractor, provided, however,that the Owner shall approve both such action and the amount charged to the Contractor. 48.0 RIGHT OF THE OWNER TO DECLARE CONTRACTOR IN DEFAULT In addition to those instances specifically referred to in other articles herein, the Owner shall have the right to declare the Contractor in default of the whole or any part of the Work if: 48.1 The Contractor becomes insolvent; or if 48.2 The Contractor makes an assignment for the benefit of creditors pursuant to the statutes of the State of Minnesota; or if 48.3 A voluntary or involuntary petition in bankruptcy be filed by or against the Contractor; or if 48.4 The Contractor fails to commence work when notified to do so by the Owner; or if 48.5 The Contractor shall abandon the Work; or if 48.6 The Contractor shall refuse to proceed with the Work when and as directed by the Owner; or if 48.7 The Contractor shall without just cause reduce his working force to a number which, if maintained,would be insufficient, in the opinion of the Owner,to complete the Work in accordance with the approved Progress Schedule, and shall fail or refuse sufficiently to increase such working force when ordered to do so by the Owner; or if 48.8 The Contractor shall sublet,assign, transfer, convey or otherwise dispose of his contract other than as herein specified; or if 48.9 A receiver or receivers are appointed to take charge of the Contractor's property or affairs; or if 48.10 The Owner shall be of the opinion that the Contractor is or has been willfully or in bad faith violating any of the provisions of this contract; or if 48.11 The Owner shall be of the opinion that the Contractor is or has been unnecessarily or unreasonably or willfully delaying the performance and completion of the Work; or the award of necessary subcontracts, or the placing of necessary material and equipment orders; or if Page 39:New Hope Cabling Bid.doc 48.12 The Owner shall be of the opinion that the Work cannot be completed within the time p p herein provided therefore or within the time to which such completion may have been extended;provided, however,that the impossibility of timely completion is in the Owner's opinion, attributable to conditions within the Contractor's control; or if 48.13 The Owner shall be of the opinion that the Contractor is not or has not been executing the contract in good faith and in accordance with its terms; or if 48.14 The Work is not completed within the time herein provided therefore or within the time to which the Contractor may be entitled to have such completion extended. Before the Owner shall exercise its right to declare the Contractor in default by reason of the conditions set forth in items 48.1, 48.4,48.5,48.6, 48.7,48.10,48.11,48.12, 48.13, and 48.14,he shall give the Contractor an opportunity to be heard, on two days'notice, at which hearing the Contractor may have a stenographer present; provided,however,that a copy of such stenographic notes, if any, shall be furnished to the Owner. 49.0 EXERCISE OF THE RIGHT TO DECLARE IN DEFAULT The right to declare in default for any of the grounds specified or referred to in Article 48 thereof, shall be exercised by sending the Contractor a notice, signed by the Owner, setting forth the ground or grounds upon which such default is declared. 50.0 QUITTING THE SITE Upon receipt of such notice,the Contractor shall immediately discontinue all further operation under this contract and shall immediately quit the site, leaving untouched all plant materials, equipment, tools and supplies then on the site. 51.0 COMPLETION OF THE WORK AFTER DEFAULT The Owner, after declaring the Contractor in default,may then have the Work completed by such means and in such manner,by contract with or without public letting, or otherwise, as it may deem advisable, utilizing for such purpose such of the Contractor's plant, materials, equipment,tools, and supplies remaining on the site, and also such subcontractors as it may deem advisable. After such completion,the Owner shall make a certificate stating the expenses incurred in such completion,which shall include the cost of reletting and also the total amount of liquidated damages (at the rate provided for in the Special Conditions) from the date when the Work should have been completed by the Contractor in accordance with the terms hereof to the date of actual completion of the Work. Such certificate shall be binding and conclusive upon the Contractor,his Sureties, and any person claiming under the Contractor, as to the amount thereof. The expense of such completion, as so certified by the Owner shall be charged against and deducted out of such moneys as would have been payable to the Contractor, if he had Page 40:New Hope Cabling Bid.doc completed the Work;the balance of such moneys, if any, subject to the other provisions of this contract,to be paid to the Contractor without interest after such completion. Should the expense of such completion, so certified by the Owner, exceed the total sum which would have been payable under this contract if the same had been completed by the Contractor, any such excess shall be paid by the Contractor to the Owner upon demand. 52.0 PARTIAL DEFAULT In case the Owner shall declare the Contractor in default as to a part of the Work only,the Contractor shall discontinue such part, shall continue performing the remainder of the Work in strict conformity with the terms of the contract, and shall in no way hinder or interfere with any other Contractors or persons whom the Owner may engage to complete the Work as to which the Contractor was declared in de fault. The provisions of the clauses herein relating to declaring the Contractor in default as to the entire Work shall be equally applicable to a declaration of partial default except that the Owner shall be entitled to utilize for completion of the part of the Work as to which the Contractor was declared in default only such plant, materials, equipment,tools, and supplies as had been previously used by the Contractor on such part. 53.0 SCOPE OF PAYMENT The Contractor shall receive and accept the compensation as herein provided, in full payment for furnishing all materials, labor,tools, equipment,royalties, fees, insurance,permits,bonds, etc., and for performing all Work contemplated and embraced under the Contract, also for all loss or damage arising out of the nature of the Work, or from the action of the elements,until its final acceptance by the Owner, and for all risks connected with the prosecution of the Work, also for all expenses incurred by, or in consequence of, the suspension or discontinuance of said prosecution of the Work as herein specified and for completing all of the Work embraced in the Contract. The Contractor shall under this contract price furnish and pay for all material and incidental work, furnish all accessories, and do everything which may be necessary to carry out the contract in good faith,which contemplates everything completed, in good working order, of good material with accurate workmanship. 54.0 MEASUREMENTS Before ordering any material or doing any of the Work, each Contractor shall verify all measurements and shall be responsible for the same. No extra charge or compensation will be allowed on account of difference between actual dimensions and measurements indicated on the drawings; any difference which may be found shall be submitted to the Owner for consideration before proceeding with the Work. U.S. Standard Measures will be used in the measurement of all work acceptably completed and such measurements will be used as a basis for the computation of the quantities of work performed. Linear measurements will be taken on all work except structures,which will be Page 41:New Hope Cabling Bid.doo measured according to the neat lines shown on the plans or as ordered. Where work is to be paid for by units of length, area, volume or weight, only the net amount of work actually done, as it shall appear in the finished Work and measured as hereinafter specified shall be paid for,local customs to the contrary notwithstanding. For the estimating of quantities in which the computation of areas by geometric methods would be comparatively laborious, it is stipulated and agreed that the planimeter shall be considered an instrument of precision adapted to the measurement of such areas. 55.0 APPLICATION FOR PAYMENTS The Contractor shall submit to the Owner an application for each payment verified as required by law for claims against the Owner, and, if required,receipts or other vouchers showing his payments for materials and labor including payments to subcontractors. Application for progress payments authorized by the contract shall be submitted by the 5th day of the month following the month for which payment is requested, and, if required, the Contractor shall before the first application, submit to the Owner a schedule of values of the various parts of the Work, including the quantities, aggregating the total sum of the contract divided so as to facilitate payments to subcontractors, made out in such form and supported by such evidence as to its correctness as the Owner may direct. In applying for payments, the Contractor shall submit a statement based upon this schedule, supported by such evidence as the Owner may direct, showing his right to payment claimed. Payment claimed on account of materials delivered and suitably stored at the site,but not incorporated in the Work, shall, if required by the Owner,be conditioned upon submission by the Contractor of bills of sale, or such procedure as will establish the title of the Owner to such material, or otherwise adequately protect the interest of the Owner. The Owner will examine claims for payment promptly, and his determination of the amount due on progress payment will be final. 56.0 PARTIAL PAYMENTS 56.1 Provisions Applicable to All Contractors: Unless payments are withheld by the Owner for reasons hereinbefore stated, or as stated in 56.3 of this Article,payment will be made at least once a month on a basis of ninety-five (95%) of the Work done,provided the Work is progressing to the satisfaction of the Owner. The last partial payment of the year for projects may have the retainage reduced to zero if Owner determines project as progressing satisfactorily (Minn. Stat. Sec. 15.71-15.74). Monthly estimates may include the value of acceptable materials required in the construction,which have been delivered on the site of the Work, and for which DI acceptable provisions have been made for their preservation and storage. From the total value of the materials so reported, five percent(5%)will be retained. Such material,when so paid for by the Owner, shall become the property of the Owner, and in the event of the de fault on the part of the Contractor,the Owner may use or cause to be used such materials in the construction of the Work provided for in the contract. The amount thus paid by the Owner for materials shall go to reduce estimates due the Contractor as the material is used in the Work. Page 42:New Hope Cabling Bid.doc Vouchers will be passed for payment by the Owner not later than the third Monday of the following month,unless delayed by requirements for examination or auditing by other authorities. If Contractor desires retainage to be paid to Contractor,the provisions of Minn. Stat. Sec. 15.73 shall be complied with. 56.2 Additional Withholding of Payments to Non-Resident Persons or Foreign Corporations Owner is required by Minnesota law(Sec. 290.9705)to withhold eight percent(8%) of every payment to any non-resident person or foreign corporation as defined in Minnesota Statutes, Section 290.01, subd. 5 if the contract is entered into after December 31, 1989, and if the contract exceeds or can reasonably be expected to exceed$100,000.00. The withheld amount,by law,will be deposited with the State of Minnesota as a surety to guarantee payment of income, franchise, withholding, and sales and use taxes of the Contractor. A waiver of the withholding requirement may be obtained by the Contractor from the Commissioner of Revenue of the State of Minnesota(Sec. 290.9705, subd. 3). Therefore, (i)if this contract is entered into after December 31, 1989, and(ii)if the contract exceeds, or if Owner expects this contract to exceed, $100,000.00, and(iii) if Contractor is a non-resident person or a foreign corporation, and(iv) if Contractor does not obtain a waiver from the Commissioner of Revenue of the State of Minnesota,then Owner shall also withhold, in addition to all other withholdings made by Owner, an amount equal to eight percent(8%) of every payment to Contractor, and will deposit such eight percent(8%)with the State of Minnesota,pursuant to law. City shall have no liability or obligation to Contractor hereunder for such withheld amount except to deposit it with the State of Minnesota pursuant to law. Any waiver obtained by Contractor from the Commissioner of Revenue of the State of Minnesota shall be delivered to Owner,but it is understood and agreed that any payments made by Owner within ten(10) days of actual receipt by Owner of such waiver may yet have such extra eight percent(8%)withheld and deposited with the State of Minnesota and Contractor shall look only to and apply to the State of Minnesota for a refund thereof, and the City shall have no obligation for any sum so withheld or deposited. 56.3 No Contract Bond,No Partial Payments If the Contractor has not given the Owner a Contract Bond acceptable to Owner for the completion and payment of the Work,no partial payments shall be made,but only one final payment shall be made pursuant to, and on all conditions stated in Article 60.0 hereof. Page 43:New Hope Cabling Bid.doc 57.0 CERTIFICATES OF PAYMENT If the Contractor has made application as above the Owner shall, not later than the date when each payment falls due, issue to the Contractor a certificate for such amount as he decides to be properly due. No certificate issued nor payment made to the Contractor, nor partial, or entire,use, or occupancy of the Work by the Owner, shall be acceptance of the Work or materials not in accordance with this contract. 58.0 PAYMENTS WITHHELD The Owner may withhold, in addition to retained percentages, from payment to the Contractor such an amount or amounts as may be necessary to cover. 58.1 Defective work not remedied. 58.2 Claims for labor or materials furnished the Contractor or subcontractor, or reasonable evidence indicating probable filing of such claims. 58.3 Failure of the Contractor to make payments properly to subcontractors or for material or labor. 58.4 A reasonable doubt that the contract can be completed for the balance then unpaid. 58.5 Evidence of damage alleged to be caused by the Contractor to other persons or property in connection with the Work under the contract for which claim has been or will be asserted against the Contractor,the Owner or the Owner. The Owner may disburse and shall have the right to act as agent for the Contractor in disbursing such funds as have been withheld pursuant to this paragraph to the party or parties who are entitled to payment there from,but the Owner assumes no obligation to make such disbursement. The Owner will render to the Contractor an accounting of all such funds disbursed. 59.0 FINAL INSPECTION The Owner will make final inspection of all of the Work included in the Contract or any portion thereof, as soon as practicable after notification by the Contractor that such Work is completed. If such Work is not acceptable to the Owner at the time of his inspection, he will advise the Contractor in writing as to the particular defects to be remedied before such Work can be accepted. If,within a period of ten(10) days after such notification,the Contractor has not taken steps to speedily complete the Work as directed,the Owner may,without further notice and without in any way impairing the contract, make sure other arrangements as he may deem necessary to have such Work completed in a satisfactory manner. The cost of so completing such Work shall be deducted from any moneys due, or which may become due the Contractor on his contract. Page 44:New Hope Cabling Bid.doc 60.0 FINAL PAYMENT Upon completion of the Work and its acceptance by the Owner,the Owner will prepare a final estimate containing complete quantities of each and every item of the Work performed by the Contractor, and the value thereof. Upon acceptance of said final estimate by the Contractor, the Owner will certify in writing to the Owner as to the completion and the Owner's acceptance of the Work,and to the entire amount and value of each and every item of the Work performed in accordance with the terms of the contract. The action of the Owner and the Owner,by which the Contractor is to be bound and the contract concluded according to the terms thereof, shall be evidenced by the aforesaid Certificate and final payment. All prior certificates or estimates upon which payments have been made are merely partial estimates and subject to correction in the final payment. Before final payment is made for the Work on this Project, the Contractor, as required by Minnesota Statutes, Section 290.97,must make a satisfactory showing that he has complied with the provisions of Minn. Stat. 290.92 requiring the withholding of State income tax for wages paid employees on this Project. Receipt by the Clerk of the City of New Hope of a Certificate of Compliance from the Commissioner of Taxation will satisfy this requirement. The Contractor is advised that before such certificate can be issued,he must first place on file with the Commissioner of Taxation an affidavit that he has complied with the provisions of Minn. Stat. 290.92. The required affidavit form will be supplied by the Commissioner of Taxation, Centennial Building, St. Paul, Minnesota 55155, on request. The present form of such affidavit(No. IC-134, Rev. 9/89)is attached hereto as Exhibit A and hereby made a part hereof. The form of affidavit attached hereto may not be current. It is the responsibility of Contractor to obtain and use the then current form of affidavit required by the Commissioner of Taxation. Final payment will not be made until the Contractor has filed with the Owner a fully and duly executed Affidavit, General Waiver and Indemnity Agreement, in the form attached hereto as Exhibit B and hereby made a part hereof,together with such other and additional evidence as Owner may request, in form and substance satisfactory to the Owner,that all labor, materials and services expended or used in the Work have been paid for in full and that no liens or other claims for such labor,materials or services can be made or claimed against Contractor, Owner or any other person or any property. In case such evidence is not furnished,the Owner may retain out of any amount due said Contractor a sum sufficient, in the reasonable discretion of Owner,but in any event not less than one and one-half times the sum determined by Owner to be necessary,to pay for all labor,material, services or other claims which are then unpaid or which are then believed by Owner, in its reasonable discretion,to be unpaid. 61.0 CORRECTION OF WORK AFTER FINAL PAYMENT Neither the final certificate,nor payment,nor any provision of the contract documents, shall relieve the Contractor of responsibility for faulty material or workmanship, and unless otherwise specified he shall remedy any defects due thereto and pay for any damage to other work resulting there from which shall appear within a period of one year from the date of the inspector's final acceptance report. The Owner shall give notice of observed defects with Page 45:New Hope Cabling Biddoc reasonable promptness. All questions arising under this article shall be decided by the Owner. 62.0 NO WAIVER OF LEGAL RIGHTS The Owner, or its Construction Manager, shall not be precluded or stopped by any measurement, estimate or certificate, made or given by them, or by any of their agents or employees, under any provision or provisions, of the Contract, any time either before or after the completion and acceptance of the Work and payment thereof pursuant to any measurements, estimate or certificate, from showing the true and correct amount and character of the work performed and materials furnished by the Contractor or from showing at any time,that any such measurements, estimate or certificate is untrue or incorrectly made in any particular or that the work or materials or any part thereof do not conform in fact to Specifications and Contract, and the Owner shall have the right to reject the whole or any part of the aforesaid work or material, should the said measurement, estimate, certificate or payment be found, or be known to be inconsistent with the terms of the Contract, or otherwise improperly given, and the Owner shall not be precluded or stopped not withstanding any such measurement, estimate, certificate and payment in accordance herewith, from demanding and recovering from the Contractor and his Surety such damages as it may sustain by reasons of his failure to comply with the terms of the Specifications and Contract. Neither the acceptance of the Owner or its Construction Manager or any of their agents or employees, nor any certificates by the Owner, for payment of money,nor any payment for, nor acceptance of the whole or any part of the Work by the Owner, or its Construction Manager,nor any extension of time,nor any possession taken by the Owner or its employees, shall operate as a waiver of any portion of the Contract or any power herein reserved by the Owner, or any right to damages herein provided,nor shall any waiver of any breach of the Contract be held to be a waiver of any other or subsequent breach. 63.0 GUARANTEE The Contractor shall be held responsible for any and all defects in workmanship, materials and equipment which may be developed in any part of the entire Work, and upon written notice by the Owner shall immediately replace and make good without expense to the City any such faulty part or parts and damage done by reason of same, during the period of one(1)year from the date of final acceptance of the Work. The date of the final acceptance report shall be considered the date of final acceptance. Should the Contractor fail to make good the defective parts within a period of thirty(30) days of such notifications, after written notice has been given him, the City may replace these parts, charging the expense of same to the Contractor. [End of General Contract Conditions] Page 46:New Hope Cabling Bid.doc Section 9.Project Details The City of New Hope is building a new Police Station/City Hall South of the current building at 4401 Xylon Avenue N,New Hope,MN 55428. Construction should begin in January 2018 and complete by May 31, 2019. The building contract includes the support structures for the low voltage wiring in the ceilings, floors, and walls. The installation of the low voltage cabling and terminations is being identified in this request. Data Cable Wiring Requirements. All new data cabling used in the City of New Hope building will be Category 6a plenum rated cable for data communications. Jack boxes and conduits will be provided by the builders for all locations. The Contractor will be required to measure all distances to meet Category 6a cable standards. All data jacks and patch panels must be rated for Category 6a use and certified. Contractor must pre-approve all equipment and cabling with the City of New Hope Cabling Project Manager before ordering and installation. The hard walled offices will require a flush mount faceplate supporting all required jacks. Faceplates will be stainless steel. The power poles will require a surface mount single gang box with the faceplate supporting all required jacks. Faceplate and back boxes will be stainless steel. Note: Maintenance loops of a minimum of 3 feet of cable must be looped and secured above the conduits at each data location. Cable Tray Cable trays will be provided and installed throughout the City of New Hope building to facilitate cabling needs. This cable tray must be used for all low voltage trunk runs. Cabinets: The vendor is required to supply two locking cabinets with the power distribution,patch panels, and wire management installed according to the supplied data cabinet layout provided in the images later in this document. Cabinets should be Panduit N8212BE 42U tall lockable cabinet with side panels and internal vertical cable management, or substantially similar with approval of project manager. Page 47:New Hope Cabling Bid.doc Overhead Cable Management Overhead cable management must be installed by the vendor to connect to the walls and to support cabling. It must be installed according to the supplied diagram, with appropriate interconnect and bend radius protection accessories. Cable management units should be Panduit WG12BL10 or substantially similar with approval of project manager. Cabinet Cable Management 1-rack unit cable horizontal cable management units should be installed as shown in the diagram IT Room Rack Front View. Cable management units should be Panduit WMPLFSE horizontal cable management or substantially similar with approval of project manager. Conduits Conduits will be installed throughout the city hall facility to facilitate easy access for the low voltage system. The Contractor will be responsible for coordinating the final locations with the General Contractor. Power Distribution Circuit breaker protected power distribution units must be provided and installed in an AB configuration on separate circuits (provided above the cabinets by the electrical contractor) at the rear of each locking cabinet, and a single unit attached to the rear of the open rack. Power distribution units for the rack and the cabinets should be Panduit P22B05M or substantially similar with approval of project manager. Additional circuit breaker protected power distribution units must be provided along the bottom of the plywood surface mount on the North wall. Page 48:New Hope Cabling Bid.doc Paging System The paging speakers axe detailed in the blueprints,the speakers can run in series with no more than 8 speakers per run. Ceiling speakers are to be an eight-inch speaker with volume control certified to run under a 25/70-volt system. Cabling required is an 18- gauge, 2 pair plenum cable. All cables must be terminated in the IT Server Room B 149. The Paging/Music vendor will do paging cable termination. The Paging/Music vendor will supply AMP. Cabling contractor is responsible for coordinating the location of the speaker cables with the PagingfMusic vendor. Paging locations are identified in each supplied print. Internal Cabling: IT Server Room All cabling systems must be installed at the locations defined in the diagrams provided in this document. Final verification of location in the IT Server room(B149)must be scheduled and approved by the City of New Hope Cabling Project Manager. Cubicles All cubicles will have panel walls with cabling raceways. All jack locations must terminate on the cubical wall. The existing electrical contract includes supplying pathways to the cubicles in form of poke through, floor boxes, or wall boxes with conduits. Note: All cubicles outlined in the new facility may or may not be installed. If any cubicles are not installed,the City of New Hope may opt to subtract the number of data locations at that location. If the City of New Hope subtracts data cables at a location,we will subtract the cost of the data cables removed from the vendor bid. This individual cable cost is supplied by the vendor on the bid form. DATA System: Individual data locations are outlined in the blueprint documents. The new data cabling system requires Category 6a, 4 pair, 24-gauge plenum cable. Each location will be run from the IT Server Room defined as Room B 149. All cabling runs will required to be routed to the nearest supplied cable tray or conduit. Velcro cable straps must be used when securing the data cabling. Comply with cable supports and raceways as described in NECA 1 and NECA 101. Page 49:New Hope Cabling Bid.doc Data jacks,patch panels and wire management must be manufactured and certified for Category 6a use. At the station location the wire will be terminated on Category 6a data jack. Cable color must be blue. Cabling must be terminated in the IT Server Room on modular patch panels that meet Category 6a specifications in the appropriate cabinet designated in the IT Room Rack Front View. All patch panels will be required to be installed in locking data cabinets. Ladder racks will be required to support the cabling between the walls and data cabinets. Wire management will be required according to the layout picture in the IT Room Rack Front View. The vendor is required to supply two locking cabinets with the patch panels and wire management installed according to the supplied data cabinet layout in the IT Room Rack Front View. The vendor is required to supply connecting overhead cable management that will run from the data racks to the overhead cable management. All cabling and racks must be secure. CABLE TV System: The cable TV system is to be used to transmit cable TV signals to various locations throughout the building. All TV cables will run from the IT Server Room to locations outlined in this document. Each cable TV location will also be provided with one Category 6a data jack according to the specifications outlined in the Data system section above. The cable TV system will require RG6 coaxial plenum cable to be terminated on standard RG6 barrel connectors. These barrel connectors will be attached to faceplates mounted at each location. All TV RG6 cables will be terminated in the IT Server Room on the data rack. The Cable TV room(B144)will require two RG6 Cable feeds that will run from the Cable TV room to the IT Server Room. Contractor must coordinate termination in the Video room with the AV contractor. This cable will be terminated with standard RG6 barrel connectors. Note: All TV runs must be direct runs, no splicing or mid-run distribution amplifiers will be allowed. Page 50:New Hope Cabling Bid.doc IT Server Room (B149)Back wall x 132' PLYNOOP r.,.0- TELECCNI ETROuti.,!mac DOOR DOOR DOOR NTRUSION CONTROL CO,-;7-1_ C L CONTROL 'DETECTION *—(PROVIDE QJANTCTIES SECURITY PANES PA. P4\ . PANEL ?MEL OF REWIRED)PANELS _ I =•�. :c _ TRO. coma. crr7: i Pf l PANE. ,;,NL PANEL PA14 J R11 L=: 18'AFF €ED. Vo I\ EQUIP1v1ENT ROOM PLYINOOP ELE'/'ATION Page 51:New Hope Cabling Bid.doc IT Server Room(B149) Overhead Cable Management and Rack Layout New Hope City He11/PD IT Server Room a c:Yd..t Calvo 42" uv*d h:.. 1.�.Votr.5 " arscmas raYo�ts m:aK'.rn tuts-rn"Y ¢nC..c,rlrr .out c r le. atm t :top7 E:. --- _= 1. 1 IS ! En f 117_11:: 12 H Ladder Rack To IV 9' I 19" • Locking Locking Cabinet F' TO PD VI Rack Cabinet Cabinet from old X ro PP+ 1 City Hallg. To PO(A' -41 I a ro I WMsR6ar_.*-a a 1 w..trrt.. i'. Honk tib.r ii)- awa.UtatuM; ie., ._ Norff t,�.: ;. Desk U P5 I South Fibs ..; I.ISuppIied by CFLy) IT Server Room (B149)Rack Front View Lam Updated:Saha New Hope L Gly HelllPV 1 Rack Layout 4 IF 41_011k kook lCabled1 C.Wurt7 Futuna Cabinet I F .Pi IAO I I c�1.tePo9a.-Only I f ,L��_j I tOIMV.r P1.ttd.d - III Pamplona , -'.^h Ai wee M,n..Ma1.t wow. YY+x�rY..a 1".:; :��Y -..I l 1 f is I 1 ,. ,i .0 1 1a To NU M I I woPmndbh7.m1 ' . IR M APaU.lth[waded . Y I F MPatlYdP[h pYsnd.. 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Bid Requirements Base Bid The base bid requested includes all the material and labor to install, terminate, and test the 527 jacks at 282 locations throughout the building as shown on the PDF attached with this document. It includes the faceplates,termination panels,wire managers, cabling, cabinets,power distribution and other equipment as specified in this document for data cabling. The base bid requested also includes the coaxial wiring for cable TV to the locations shown on the electrical diagram. Add/Remove Option Price to add or remove one cable,jack, and termination from a requested location. Page 53:New Hope Cabling Bid.doc Section 11. Proposal Form. All sealed bids are due Tuesday, September 11,2018 at 2:00 PM. Submit proposals to: City Clerk City of New Hope (City Hall and Police Cabling Proposal) 4401 Xylon Avenue North New Hope,MN 55428 RE: Cabling Proposal Specifications New Hope Police Station/City Hall Having carefully examined the specifications prepared by the City of New Hope and LOGIS,we hereby propose to furnish labor, material, and equipment, as set forth in the specifications for voice, data, and building trunk cables for the total stipulated sum of: Dollars S - Note: This stipulated sum is a firm rm pnce based on the entire project detailed in this document. The City of New Hope also requires the costs of the following additional cable adds or subtractions: 1) Cost of a Data/Phone connection: 2) Cost of a cable TV connection: Date: Vendor: Signed By, Printed name: Address: City: State: Zip Code: Any vendor suggestions should be detailed on another document outlining the suggestion, benefits, costs, and equipment. Bidder must supply this document as part of the required documents on the bid proposal. Page 54:New Hope Cabling Bid.doc Section 12.Required Bid Documents: The following are the required documents that must be supplied as part of the proposal to the City of New Hope: 1) Bond requirements. 2) Insurance documents. 3) Safety minutes document. 4) Bid form. 5) Equipment detail document. 6) Implementation plan document. 7) Prior Experience,References and Company Profile. 8) Vendor suggestions and costs. 9) Job site foreman credentials and qualifications. 10) Proof of Project Warranty Registration. 7,e 55:New Hope Cabling Bid.doc esf„,1 . Request for Action Agenda Section Consent May 28, 2019 Approved by: Kirk McDonald, City Manager Item Number 6.12 Originating Department: HR&Admin Services By: Rich Johnson, Director of HR&Admin. Svcs. Agenda Title Resolution approving change orders 1, 2, and 3, totaling in the amount of$16,325 with All State Communications,Inc. for police station/city hall construction project(Improvement Project N .994) Requested Action Staff requests that the City Council approve change orders nos. 1, 2, and 3 to the proposal by All State Communications, Inc. for the new police station/city hall construction project in the amount of$16,325. The Council reviewed the change order at the May 20, 2019 work session. Staff will be in attendance to respond to any questions regarding the change order. Policy/Past Practice The City Council considers change orders when unforeseen circumstances arise or changes are recommended for a city project. Background The City Council approved the proposal by All State Communications, Inc. for low voltage cabling work at the at the October 8, 2018 Council meeting in the amount of$131,181.54. At the May 20, 2019 work session, staff updated the Council on additional low voltage cabling that needed to be run that were not included in the original bid document. Most of these change order items should have been included in the initial bid document which would have resulted in the initial bid being higher. Only$3,525 of the$16,325 in change orders is a result of additional work requested to be done. A summary of the changes include: (30) Single CAT6A Cables +$6,750.00 (7) CAT6A and Coax +$2,975.00 (9) Double CAT6A Cables +$3,825.00 Reroute cabling due to cubical move +$1,600.00 Assisting installing of Access Points +$1,175.00 Total $16,325.00 The change order will increase the All State Communications, Inc. contract amount from$131,181.54 to $147,506.54 and is under the original estimate of$225,000 by $77,493.46. I:\RFA\HR&Admin Svcs\IT\All State Communications\Q&R-Police Station and City Flail Construction(Improvement Project No.994)All State Change Orders Nos.1,2, and 3.docx Request for Action,Page 2 Attachments • Resolution • Memo from Rich Johnson to Kirk McDonald dated May 14, 2019 • Change Order Nos. 1, 2, and 3 City of New Hope Resolution No.2019-70 Resolution approving change orders nos. 1,2, and 3 totaling$16,325 with All State Communications,Inc.for police station/city hall construction project(Improvement Project No.994) WHEREAS, the city has received the request for change order no. 1 from All State Communications,Inc. relating to the contract for the police station/city hall construction project(Improvement Project No. 994)in the amount of$10,075; and WHEREAS, the city has received the request for change order no.2 from All State Communications,Inc. relating to the contract for the police station/city hall construction project(Improvement Project No.994)in the amount of$3,725;and WHEREAS, the city has received the request for change order no. 3 from All State Communications,Inc. relating to the contract for the police station/city hall construction project(Improvement Project No.994)in the amount of$2,525;and WHEREAS, the major items in change order nos. 1,2, and 3 include additional cabling required which was not included in the initial bid documents sent to vendors; and WHEREAS, additional work needed to be done in change order nos. 1,2, and 3 due to relocation of a cubical in the office area of city hall and minor rearranging of the secure jail facility which required additional cabling work;and WHEREAS, the City Council reviewed the change order with staff at the May 20 work session and directed staff to place the change order on the May 28, 2019 Council agenda for formal action;and WHEREAS, the original contract with All State Communications, Inc.was in the amount of$131,181.54 which was below the originally estimated amount of$225,000 by$93,818.46 and WHEREAS, with this additional$16,325, and the total to date being$147,506.54,the work being done by All State Communications,Inc.is below the originally estimated amount of by$77,493.46;and WHEREAS, Staff is recommending approval of the change order. NOW, THEREFORE,BE IT RESOLVED by the City Council of the City of New Hope that change order nos. 1,2, and 3 to the All State Communications,Inc.proposal is approved in the amount of$16,325 and that all other respects of the proposal shall remain in full force and effect according to its terms. Adopted by the City Council of the City of New Hope,Hennepin County,Minnesota,this 28th day of May,2019. 4, Mayor Attest: 1 City Clerk Memorandum To: Kirk McDonald,City Manager From: Rich Johnson,Director of FIR&Administrative Services Date: May 14,2019 Subject: Change Orders for All State Communications At the October 8,2018 City Council meeting,a proposal for low voltage cabling services was approved with All State Communications,Inc.in the amount of$131,181.54. This proposal was significantly below the amount budgeted which was originally$300,000,reduced to$275,000 in May,2018,and finally reduced to$172,906 which included installation of fiber optic cable to the new facility as well as creation of a redundant fiber optic loop to LOGLS. To date,there have been two change orders requested by All State Communications,Inc. Change Order#1 in the amount of$10,075 which was due to the following cable runs not being included in the bid documents: (24) Camera locations (7) Display monitors (4) Network pair connections (1) Network single connection Change Order#2 in the amount of$3,725 which was due to the following cable runs not being included in the bid documents: (4) Network pair connections,and: The need to have All State Communications,Inc.reroute and re-pull two of the city hall office cubes that were relocated. At this time,staff believes that one additional change order from All State Communications,Inc. will be needed. During a walkthrough on May 14,it was realised that six additional single network connections have not been pulled due to them not being listed in the bid document. This will result in approximately$1,350 in additional charges. Staff is recommending that these additional costs be funded by the IT Reserve Fund. Attachments: Change Order#1 dated 4/10/19 Change Order#2 dated 5/10/19 ALL ATE 5114 Marson Drive Sauk Rapids,MN 56379 New Hope PD COMMUNICATIONS Phone: 888-222-8658 Fax: 320-203-1510 CO 1 TITLE: Change Order 1 Revised DATE: 04-17-19 PROJECT: New Hope PD JOB: ASC2-66902 TO: Attn: Mark Mayfield STARTED: COMPLETED: REQUIRED: WORK SCHEDULE COST IMPACT: X IMPACT: IMPACT: X SPEC. SEC: DWG: E4.1, E4.3, E4.4 DESCRIPTION: 1. Install 1 Cat6A per camera location a. (B101, B103 X 2, B136,B137, and B148) b. (A011 A,A006,A110, A111, A113 X 2,A114, A118,A119,A 130 X2, A139,A143 X 2, and A149 X 3) ($225 per location) Price$ 5,175.00 2. Install 1 coax and l cat6A a. Hallway B103 (northside of B 102) x 2 b. Hallway B103 (northside of B109) c. Hallway B 103 (northside of B110) d. West wall of B 1 l 1 A,BI 11 B, and B 11 l C($425 per location) Price$2,975.00 3. Install 2 cat 6A a. East wall B 111 B b. West wall A127 c. Northwest corner of B101 and B105 ($425 per location) Price$ 1,700.00 4. Install 1 cat6A a. Southwest corner of A118 ($225 per location) Price$ 225.00 Total price $ 10,075.00 REQUESTED BY ALL STATE COMMUNICATIONS RESPONSE BY BB By I Name Jim Skuza Title , k ►,.;t .— Title Installation Manager Date Ii AU Date April 17.2019 PO# ALL STATE 5114 Marson Drive New Hope PD Sauk Rapids,MN 56379 COMMUNICATIONS Phone: 888-222-8658 Fax: 320-203-1510 CO 2 TITLE: Change Order 2 DATE: 05-10-19 PROJECT: New Hope PD JOB: ASC2-66902 TO: Attn: Mark Mayfield STARTED: COMPLETED: REQUIRED: WORK SCHEDULE COST IMPACT: X IMPACT: IMPACT: X SPEC. SEC: DWG: E4.1. E4.3, E4.4 DESCRIPTION: 1. Install 2 cat 6A a. East wall A131A X 2 (Booking) b. Repull 2 cubes in "B" area(new layout) c. South wall of A 131 A(Intoxilyzer) ($425 per location) Price$ 2,125.00 2. Reroute cables in new cube layout after cables were already pulled (cables had to be rerouted out of each room to make cables reach new layouts) Price$ 1,600.00 Total Price $ 3,725.00 REQUESTED BY ALL STATE COMMUNICATIONS RESPONSE BY NIN '3\446 By By .P, ` Name Jim Skuza Titlek1 ,,,�: � Title Installation Manager Date S 1 Date Ma l 0 2019 PO# ALL STATE 5114 Marson Drive New Hope PD Sauk Rapids,MN 56379 COMMUNICATIONS Phone: 888-222-8658 Fax: 320-203-1510 CO3 TITLE: Change Order 3 DATE: 05-20-19 PROJECT: New Hope PD JOB: ASC2-66902 TO: Attn: Mark Mayfield STARTED: COMPLETED: REQUIRED: WORK SCHEDULE COST IMPACT: X IMPACT: IMPACT: X SPEC. SEC: DWG: E4.1, E4.3, E4.4 DESCRIPTION: 1. Install 1 cat 6A a. B110 North/South entry door b. B109 North/South entry door c. B105 Southwest entry door d. B122 East entry door ($225 per location) Price $ 1,350.00 2. Allstate to install owner provided waps (8 hrs.) $ 800.00 a. Lift charge for 1 day $ 375.00 Price $ 1,175.00 Total Price $ 2,525.00 REQUESTED BY ALL STATE COMMUNICATIONS RESPONSE BY By By . Name Jim Skuza Title alWall r Title Installation Manager Date 'S-JIHET .41.7 Date May 22,2019 PO# _ _