Loading...
090418 Planning CommissionCITY OF NEW HOPE 4401 XYLON AVENUE NORTH NEW HOPE, MINNESOTA 55428 PLANNING COMMISSION MINUTES September 4, 2018 City Hall, 7:00 p.m. CALL TO ORDER The New Hope Planning Commission met in regular session pursuant to due call and notice thereof; Chair Schmidt called the meeting to order at 7:00 p.m. ROLL CALL Present: Scott Clark, Jim Brinkman, Matt Mannix, Tom Schmidt, Roger Landy, Bill Smith, Cedrick Frazier, Michael Redden Absent: Chris Hanson Also Present: Jeff Sargent, Director of Community Development; Aaron Chirpich, Community Development Specialist; Jeff Alger, Community Development Coordinator/Management Analyst; Stacy Woods, Assistant City Attorney; Al Brixius, Planning Consultant; Jessi Weber, Recording Secretary CONSENT BUSINESS None PUBLIC HEARING Chair Schmidt introduced Item 4.1, site and building plan review for a Planning Case 18-24 fagade modification of a portion of the building at 8001 Bass Lake Road, Item 4.1 Yakov Construction & Remodeling, petitioner. Mr. Jeff Alger, Community Development Coordinator/Management Analyst, gave background on the case. The applicant intends to open a liquor store in the easterly tenant bay, while Family Dollar will continue to occupy the westerly portion of the building. The proposed facade improvements would affect the north and west sides of the tenant bay. Because the proposed facade modification would change more than 25% of the building's appearance from the right-of-way, a site plan review is required. Alger then went through the zoning analysis. The materials used will be stucco and stone veneer. Windows will be replaced and the parapet wall will be extended. The applicant does not specify plans to modify the east or south facing walls of the building. A recommended condition of approval would require that these walls be repainted to match or compliment the new fagade. Any new rooftop or ground mounted mechanical equipment would need to meet all screening requirements. Plans indicate the wall sign on the current liquor store would be moved to the new location and installed at the northeast entrance to the building. A sign permit would be required prior to installation. Address numbers are mandatory for each tenant bay to differentiate the two. Current lighting on the building will be used and meets the required 90 degree cut-off requirements. Deliveries will take place in the rear lot on the south side of building. Several maintenance and upkeep issues were noted; exterior storage and trash, overgrown and noxious weeds, dead plants, brush piles, and a large sign laying in the rear yard parking lot. Piles of timbers on the east side of building and uneven cement bollards/pylons were also noted as potential hazards to vehicles and pedestrians. The trash enclosure abutting the rear of the building would need to be retrofitted to meet City Code and utilized by the liquor store and Family Dollar. A new enclosure could also be constructed that would meet all City Code requirements, as recycling is also required per City Code. The building's sprinkler and fire monitoring system must be inspected and tested prior to opening of the business, with inspections occurring annually thereafter. The owner will need to provide the deputy fire marshal with a key to the building, which will be stored in the fire department lock box. The broken sump pump pipe requires repair and to be buried to connect directly to the catch basin in the southeast corner of the parking lot. Alger concluded that proper legal notice, land use signs, and mailing notice were given. Staff did not receive any questions on the proposal. Staff recommends approval of the site plan review with the conditions outlined in the report. When Chair Schmidt questioned whether any of the Commissioners had any questions for staff, Chair Schmidt asked about the eastern wall that was not pictured. Alger responded it is wooded along that side and the hope is the owner will clean up the eastern side when the wall is painted. Commissioner Redden asked if both trash enclosures would need to be retrofitted to comply with city code. Alger confirmed the current enclosures would need to be retrofitted to meet code, or a new enclosure built. Motion by Commissioner Redden, seconded by Commissioner Frazier, to open the Public Hearing. All present voted in favor. Motion carried. The applicant approached podium, Igor Yakovicev, 11 Saratoga Lane N, Plymouth, MN, and stated his contract was for the building facade only, including the windows, doors, and exterior building materials of stucco and stone veneer. Commissioner Landy asked if Mr. Yakovicev was comfortable with the recommendations for approval. Yakovicev said he was. Commissioner Brinkman asked Mr. Yakovicev if fixing the east side of the building is part of his plan. The applicant stated he spoke with the building owner and the plan is to paint and clean up the outside of building on that side. No one from the audience wanted to address the commission. Motion by Commissioner Landy, seconded by Commissioner Redden, to close the public hearing. All present voted in favor. Motion carried. Motion Motion by Commissioner Redden, seconded by Commissioner Mannix, Item 4.1 to approve Planning Case 18-24, site and building plan review for a Planning Commission Meeting September 4, 2018 fagade modification of a portion of the building at 8001 Bass Lake Road, Yakov Construction & Remodeling, petitioner, with the following conditions: 1. Entirety of east and south walls shall be repainted to match or compliment the proposed facade. 2. Address numbers of a contrasting color to their background and at least six inches in height shall be installed in a location plainly legible and visible from Bass Lake Road. Each tenant bay within the building shall be assigned a different address or suite number. 3. Any new rooftop or ground mounted mechanical equipment shall be identified and meet all applicable screening requirements. 4. Trash enclosure abutting the rear of the building shall be utilized or a new trash enclosure meeting all city Code requirements shall be constructed. If the existing trash enclosure abutting the rear of building is utilized for trash removal service, it shall be retrofitted to be constructed with walls of architectural elements similar to the principal structure. 5. Exterior storage, old signs, trash, dead plants, brush piles, and overgrown/noxious weeds shall be removed from site. Dead plants shall be replaced with city -approved plantings. Property shall continue to be maintained with regular upkeep of landscaping areas and trash removal service. 6. Cement bollards/pylons protruding from parking lot shall be removed or repaired. 7. Sump pump line shall be buried underground, connecting directly to catch basin in the southeast corner of the lot. 8. Sprinkler and fire monitoring system shall be inspected/tested prior to opening. System must be inspected/tested annually thereafter. 9. Property owner shall provide deputy fire marshal with a key to the building to be stored in fire department lock box. Voting in favor. Clark, Brinkman, Mannix, Schmidt, Landy, Smith, Frazier, Redden, Voting against: None Absent: Hanson Motion approved 8-0 Chair Schmidt stated the case will move forward to the September 24, 2018 City Council meeting. PUBLIC HEARING Chair Schmidt introduced Item 4.2, request for a Conditional Use Permit Planning Case 18-25 (CUP) for expanded outdoor storage at 5130 Winnetka Avenue N, Arvig, Item 4.2 petitioner. 3 Planning Commission Meeting September 4, 2018 Mr. Aaron Chirpich, Community Development Specialist, introduced the case. Arvig, a telecommunications provider, will be moving into the building located at 5130 Winnetka Avenue N. The current outdoor storage available on the site will require expansion to accommodate Arvig's needs. Since the proposed storage area exceeds 20 percent of the gross floor area of the principle building, this case will require a conditional use permit. Next, Chirpich reviewed the zoning analysis. There are three driveway access points off Winnetka Avenue N and vehicle traffic will be controlled by a one-way traffic flow system. The site will require 42-47 parking spaces and the proposed plan meets the parking requirement by offering 48 spaces. The possibility of additional employees added to the location in the future would require additional parking stalls to be noted on the plan and resubmitted. The proposed landscaping plan shows five new trees along perimeter of parking areas that abut Winnetka Avenue. Additional landscaping screening will be required to provide parking lot screening. Shrubs 3-4 feet in height are recommended to maintain sight lines to the building. The landscaping plan must be revised to meet the minimum tree size requirements of 2.5 inches. The outdoor storage area will be screened on the northern perimeter with a 7 -foot tall chain-link fence with privacy slats. The landscaping plan shows a mix of deciduous and coniferous trees, which will provide additional screening. The northwest side of the storage area will be screened with a 7 -foot tall wood privacy fence. Fence and gate detail will need to be provided for final approval. The site plan shows new light fixtures that would need to meet the following requirements: freestanding light fixtures in outdoor storage area must not exceed 25 feet in total height, proposed wall mounted lights will require 90 degree cut-offs, and the applicant must submit a full photometric lighting plan for the entire site illustrating compliant light levels. Perimeter curbing will be required around all new pavement. The proposed storm water pond was reviewed by the city engineer and found to be sufficiently sized to meet the site needs. Additional details will be required before final approval is granted. Chirpich concluded that proper legal notice, land use signs, and mailing notice were given. Staff did not receive any questions on the proposal. Staff recommends approval of the site plan review with the conditions outlined in the report. When Chair Schmidt questioned whether any of the Commissioners had any questions for staff, no Commissioners had questions. The applicant was invited to the podium. Jerry Guck, General Manager for Construction Division, 150 2nd St SW, Perham MN 56573. Commissioner Landy asked if Mr. Guck was comfortable with all the recommendations that were determined. The applicant stated that he 4 Planning Commission Meeting September 4, 2018 was. Motion by Commissioner Landy, seconded by Commissioner Redden, to open the Public Hearing. All present voted in favor. Motion carried. No one from the audience wanted to address the commission. Motion by Commissioner Landy, seconded by Commissioner Redden, to close the public hearing. All present voted in favor. Motion carried. Motion Motion by Commissioner Redden, seconded by Commissioner Mannix, Item 4.2 to approve Planning Case 18-25, request for a Conditional Use Permit (CUP) for expanded outdoor storage at 5130 Winnetka Avenue N, Arvig, petitioner, with the following conditions: 1. The applicant shall provide the size and quantity of oversized company vehicles. 2. Fence and gate details shall be submitted by the applicant for city approval. 3. All new parking, driveway, and outdoor storage areas shall be constructed with a continuous concrete perimeter curb. 4. Materials within the outdoor storage area shall not be stacked to exceed the height of the storage area fencing. 5. All new lighting shall have 90 degree cut-off fixtures. Freestanding lights shall not exceed 25 feet in height. Applicant shall provide a photometric plan showing that the site is compliant with the light levels required by city code. 6. The landscaping plan shall be revised to show that all new tree plantings meet the minimum size requirements per city code. The landscaping plan shall be revised to include the placement of a shrub hedge along the western edge of the parking areas along Winnetka Avenue. 7. The applicant shall enter into a stone water maintenance and management agreement with the City (to be prepared by the city Attorney). 8. The applicant will provide record plans or as -built drawings to the city following project completion. 9. The grading, drainage, and storm water management plans shall be subject to review and final approval by the city Engineer. Voting in favor: Clark, Brinkman, Mannix, Schmidt, Landy, Smith, Frazier, Redden, Voting against: None Absent Hanson Motion approved 8-0 Chair Schmidt stated the case will move forward to the September 24, 2018 City Council meeting. Planning Commission Meeting September 4, 2018 COMMITTEE REPORTS Staff anticipates a Design and Review meeting for September 13, 2018. An Design and Review update will be sent on Friday, when applications are due, on the meetings Committee for next week. Item 5.1 Codes and Standards There is currently no meeting scheduled. Committee Item 5.2 NEW BUSINESS None OLD BUSINESS Motion by Commissioner Landy, seconded by Commissioner Brinkman, Approval of Minutes to approve the Planning Commission minutes of August 8, 2018, Motion Item 7.1 carried. ANNOUNCEMENTS Chair Schmidt commended the Mayor and City Council for the finalists and offered congratulations to Commissioner Frazier. Other Commissioners echoed their congratulations. Mr. Sargent also offered thanks to all who applied for the vacant council seat and extended congratulations to Commissioner Frazier. He also informed the Commissioners that Frazier would be sworn in at the September 10th City Council meeting. Commissioner Landy extended his thanks for the support from the Commissioners and staff and was happy to be back. Commissioner Brinkman asked for confirmation that the bus tour was next week. Sargent said it was and gave a brief background of the tour. ADJOURNMENT The Planning Commission meeting was unanimously adjourned at 7:40 p.m. Respectfully submitted, Jessi Weber, Recording Secretary 6 Planning Commission Meeting September 4, 2018