090418 Planning CommissionCITY OF NEW HOPE
4401 XYLON AVENUE NORTH
NEW HOPE, MINNESOTA 55428
PLANNING COMMISSION MINUTES September 4, 2018
City Hall, 7:00 p.m.
CALL TO ORDER The New Hope Planning Commission met in regular session pursuant to
due call and notice thereof; Chair Schmidt called the meeting to order at
7:00 p.m.
ROLL CALL Present: Scott Clark, Jim Brinkman, Matt Mannix, Tom Schmidt,
Roger Landy, Bill Smith, Cedrick Frazier, Michael Redden
Absent: Chris Hanson
Also Present: Jeff Sargent, Director of Community Development; Aaron
Chirpich, Community Development Specialist; Jeff Alger,
Community Development Coordinator/Management
Analyst; Stacy Woods, Assistant City Attorney; Al Brixius,
Planning Consultant; Jessi Weber, Recording Secretary
CONSENT BUSINESS None
PUBLIC HEARING Chair Schmidt introduced Item 4.1, site and building plan review for a
Planning Case 18-24 fagade modification of a portion of the building at 8001 Bass Lake Road,
Item 4.1 Yakov Construction & Remodeling, petitioner.
Mr. Jeff Alger, Community Development Coordinator/Management
Analyst, gave background on the case. The applicant intends to open a
liquor store in the easterly tenant bay, while Family Dollar will continue
to occupy the westerly portion of the building. The proposed facade
improvements would affect the north and west sides of the tenant bay.
Because the proposed facade modification would change more than 25%
of the building's appearance from the right-of-way, a site plan review is
required.
Alger then went through the zoning analysis. The materials used will be
stucco and stone veneer. Windows will be replaced and the parapet wall
will be extended. The applicant does not specify plans to modify the east
or south facing walls of the building. A recommended condition of
approval would require that these walls be repainted to match or
compliment the new fagade. Any new rooftop or ground mounted
mechanical equipment would need to meet all screening requirements.
Plans indicate the wall sign on the current liquor store would be moved
to the new location and installed at the northeast entrance to the
building. A sign permit would be required prior to installation. Address
numbers are mandatory for each tenant bay to differentiate the two.
Current lighting on the building will be used and meets the required 90
degree cut-off requirements. Deliveries will take place in the rear lot on
the south side of building. Several maintenance and upkeep issues were
noted; exterior storage and trash, overgrown and noxious weeds, dead
plants, brush piles, and a large sign laying in the rear yard parking lot.
Piles of timbers on the east side of building and uneven cement
bollards/pylons were also noted as potential hazards to vehicles and
pedestrians. The trash enclosure abutting the rear of the building would
need to be retrofitted to meet City Code and utilized by the liquor store
and Family Dollar. A new enclosure could also be constructed that
would meet all City Code requirements, as recycling is also required per
City Code. The building's sprinkler and fire monitoring system must be
inspected and tested prior to opening of the business, with inspections
occurring annually thereafter. The owner will need to provide the
deputy fire marshal with a key to the building, which will be stored in
the fire department lock box. The broken sump pump pipe requires
repair and to be buried to connect directly to the catch basin in the
southeast corner of the parking lot.
Alger concluded that proper legal notice, land use signs, and mailing
notice were given. Staff did not receive any questions on the proposal.
Staff recommends approval of the site plan review with the conditions
outlined in the report.
When Chair Schmidt questioned whether any of the Commissioners had
any questions for staff, Chair Schmidt asked about the eastern wall that
was not pictured. Alger responded it is wooded along that side and the
hope is the owner will clean up the eastern side when the wall is painted.
Commissioner Redden asked if both trash enclosures would need to be
retrofitted to comply with city code. Alger confirmed the current
enclosures would need to be retrofitted to meet code, or a new enclosure
built.
Motion by Commissioner Redden, seconded by Commissioner Frazier,
to open the Public Hearing. All present voted in favor. Motion carried.
The applicant approached podium, Igor Yakovicev, 11 Saratoga Lane N,
Plymouth, MN, and stated his contract was for the building facade only,
including the windows, doors, and exterior building materials of stucco
and stone veneer. Commissioner Landy asked if Mr. Yakovicev was
comfortable with the recommendations for approval. Yakovicev said he
was.
Commissioner Brinkman asked Mr. Yakovicev if fixing the east side of the
building is part of his plan. The applicant stated he spoke with the
building owner and the plan is to paint and clean up the outside of
building on that side.
No one from the audience wanted to address the commission.
Motion by Commissioner Landy, seconded by Commissioner Redden, to
close the public hearing. All present voted in favor. Motion carried.
Motion Motion by Commissioner Redden, seconded by Commissioner Mannix,
Item 4.1 to approve Planning Case 18-24, site and building plan review for a
Planning Commission Meeting September 4, 2018
fagade modification of a portion of the building at 8001 Bass Lake Road,
Yakov Construction & Remodeling, petitioner, with the following
conditions:
1. Entirety of east and south walls shall be repainted to match or
compliment the proposed facade.
2. Address numbers of a contrasting color to their background
and at least six inches in height shall be installed in a location
plainly legible and visible from Bass Lake Road. Each tenant
bay within the building shall be assigned a different address
or suite number.
3. Any new rooftop or ground mounted mechanical equipment
shall be identified and meet all applicable screening
requirements.
4. Trash enclosure abutting the rear of the building shall be
utilized or a new trash enclosure meeting all city Code
requirements shall be constructed. If the existing trash
enclosure abutting the rear of building is utilized for trash
removal service, it shall be retrofitted to be constructed with
walls of architectural elements similar to the principal
structure.
5. Exterior storage, old signs, trash, dead plants, brush piles, and
overgrown/noxious weeds shall be removed from site. Dead
plants shall be replaced with city -approved plantings.
Property shall continue to be maintained with regular upkeep
of landscaping areas and trash removal service.
6. Cement bollards/pylons protruding from parking lot shall be
removed or repaired.
7. Sump pump line shall be buried underground, connecting
directly to catch basin in the southeast corner of the lot.
8. Sprinkler and fire monitoring system shall be
inspected/tested prior to opening. System must be
inspected/tested annually thereafter.
9. Property owner shall provide deputy fire marshal with a key
to the building to be stored in fire department lock box.
Voting in favor. Clark, Brinkman, Mannix, Schmidt, Landy, Smith,
Frazier, Redden,
Voting against: None
Absent: Hanson
Motion approved 8-0
Chair Schmidt stated the case will move forward to the September 24,
2018 City Council meeting.
PUBLIC HEARING Chair Schmidt introduced Item 4.2, request for a Conditional Use Permit
Planning Case 18-25 (CUP) for expanded outdoor storage at 5130 Winnetka Avenue N, Arvig,
Item 4.2 petitioner.
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Planning Commission Meeting September 4, 2018
Mr. Aaron Chirpich, Community Development Specialist, introduced the
case. Arvig, a telecommunications provider, will be moving into the
building located at 5130 Winnetka Avenue N. The current outdoor storage
available on the site will require expansion to accommodate Arvig's
needs. Since the proposed storage area exceeds 20 percent of the gross
floor area of the principle building, this case will require a conditional use
permit.
Next, Chirpich reviewed the zoning analysis. There are three driveway
access points off Winnetka Avenue N and vehicle traffic will be controlled
by a one-way traffic flow system. The site will require 42-47 parking
spaces and the proposed plan meets the parking requirement by offering
48 spaces. The possibility of additional employees added to the location
in the future would require additional parking stalls to be noted on the
plan and resubmitted. The proposed landscaping plan shows five new
trees along perimeter of parking areas that abut Winnetka Avenue.
Additional landscaping screening will be required to provide parking lot
screening. Shrubs 3-4 feet in height are recommended to maintain sight
lines to the building. The landscaping plan must be revised to meet the
minimum tree size requirements of 2.5 inches. The outdoor storage area
will be screened on the northern perimeter with a 7 -foot tall chain-link
fence with privacy slats. The landscaping plan shows a mix of deciduous
and coniferous trees, which will provide additional screening. The
northwest side of the storage area will be screened with a 7 -foot tall wood
privacy fence. Fence and gate detail will need to be provided for final
approval.
The site plan shows new light fixtures that would need to meet the
following requirements: freestanding light fixtures in outdoor storage
area must not exceed 25 feet in total height, proposed wall mounted lights
will require 90 degree cut-offs, and the applicant must submit a full
photometric lighting plan for the entire site illustrating compliant light
levels. Perimeter curbing will be required around all new pavement. The
proposed storm water pond was reviewed by the city engineer and found
to be sufficiently sized to meet the site needs. Additional details will be
required before final approval is granted.
Chirpich concluded that proper legal notice, land use signs, and mailing
notice were given. Staff did not receive any questions on the proposal.
Staff recommends approval of the site plan review with the conditions
outlined in the report.
When Chair Schmidt questioned whether any of the Commissioners had
any questions for staff, no Commissioners had questions. The applicant
was invited to the podium. Jerry Guck, General Manager for
Construction Division, 150 2nd St SW, Perham MN 56573.
Commissioner Landy asked if Mr. Guck was comfortable with all the
recommendations that were determined. The applicant stated that he
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Planning Commission Meeting September 4, 2018
was.
Motion by Commissioner Landy, seconded by Commissioner Redden,
to open the Public Hearing. All present voted in favor. Motion carried.
No one from the audience wanted to address the commission.
Motion by Commissioner Landy, seconded by Commissioner Redden, to
close the public hearing. All present voted in favor. Motion carried.
Motion Motion by Commissioner Redden, seconded by Commissioner Mannix,
Item 4.2 to approve Planning Case 18-25, request for a Conditional Use Permit
(CUP) for expanded outdoor storage at 5130 Winnetka Avenue N, Arvig,
petitioner, with the following conditions:
1. The applicant shall provide the size and quantity of oversized
company vehicles.
2. Fence and gate details shall be submitted by the applicant for
city approval.
3. All new parking, driveway, and outdoor storage areas shall be
constructed with a continuous concrete perimeter curb.
4. Materials within the outdoor storage area shall not be stacked
to exceed the height of the storage area fencing.
5. All new lighting shall have 90 degree cut-off fixtures.
Freestanding lights shall not exceed 25 feet in height.
Applicant shall provide a photometric plan showing that the
site is compliant with the light levels required by city code.
6. The landscaping plan shall be revised to show that all new
tree plantings meet the minimum size requirements per city
code. The landscaping plan shall be revised to include the
placement of a shrub hedge along the western edge of the
parking areas along Winnetka Avenue.
7. The applicant shall enter into a stone water maintenance and
management agreement with the City (to be prepared by the
city Attorney).
8. The applicant will provide record plans or as -built drawings
to the city following project completion.
9. The grading, drainage, and storm water management plans
shall be subject to review and final approval by the city
Engineer.
Voting in favor: Clark, Brinkman, Mannix, Schmidt, Landy, Smith,
Frazier, Redden,
Voting against: None
Absent Hanson
Motion approved 8-0
Chair Schmidt stated the case will move forward to the September 24,
2018 City Council meeting.
Planning Commission Meeting September 4, 2018
COMMITTEE REPORTS Staff anticipates a Design and Review meeting for September 13, 2018. An
Design and Review update will be sent on Friday, when applications are due, on the meetings
Committee for next week.
Item 5.1
Codes and Standards There is currently no meeting scheduled.
Committee
Item 5.2
NEW BUSINESS None
OLD BUSINESS Motion by Commissioner Landy, seconded by Commissioner Brinkman,
Approval of Minutes to approve the Planning Commission minutes of August 8, 2018, Motion
Item 7.1 carried.
ANNOUNCEMENTS Chair Schmidt commended the Mayor and City Council for the finalists
and offered congratulations to Commissioner Frazier. Other
Commissioners echoed their congratulations.
Mr. Sargent also offered thanks to all who applied for the vacant council
seat and extended congratulations to Commissioner Frazier. He also
informed the Commissioners that Frazier would be sworn in at the
September 10th City Council meeting.
Commissioner Landy extended his thanks for the support from the
Commissioners and staff and was happy to be back.
Commissioner Brinkman asked for confirmation that the bus tour was
next week. Sargent said it was and gave a brief background of the tour.
ADJOURNMENT The Planning Commission meeting was unanimously adjourned at 7:40
p.m.
Respectfully submitted,
Jessi Weber, Recording Secretary
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Planning Commission Meeting September 4, 2018